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Definition and Class Characteristics Interviews for selected candidates will be held the week of December 18 Nevada County Child Support Services is seeking experienced candidates for the position of Administrative Analyst I to assist with various critical initiatives! Our ideal candidate is independent with initiative and has strong interpersonal and leadership skills. We seek someone who will confidently provide strategic insights and recommendations, have analytical Excel and writing skills, and be able to support key projects, assisting in moving them forward with minimal direction. The successful candidate will be responsible for: Analyzing statewide comparative performance data and conducting internal data reliability audits. Generating reports on department operations and performance, pinpointing deficiencies and devising and executing performance improvement plans. Conducting research and providing input on new or existing programs to support the department in providing high quality services. Assisting with department contracts by supporting contract managers through the contracting process. This may include writing staff letters/resolutions, tracking contract approvals, and helping with outcome monitoring. Supporting grant writing and administration including high-level fiscal tracking, communications with grantors, evaluation and reporting. Supporting internal department committees with appropriate data and reports This position is full-time and fully-benefited. Our staff members enjoy an extensive benefit package including, but not limited to: CalPERS retirement, medical insurance, dental insurance, vision insurance, life insurance, flexible spending account, deferred compensation plan including 401(a), 457(b) and Roth options. We also offer flexible schedules and telework options to our staff depending on program needs! You matter at County of Nevada. Your contribution, your worth, your ideas, all have a place here. We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place. We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Want to learn more about the Administrative Analyst I? To review the job description, please click here . Benefits Guide The Benefits Guide is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) for additional benefit information for each employee group. Health Insurance The County sponsored plan for 2023 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs. 2023 Health Insurance Plans Anthem Select HMO Anthem Traditional HMO Blue Shield CalPERS Access+ HMO PERS Gold PPO (County sponsored plan) PERS Platinum PPO PORAC (Available to PORAC members only) Flexible Spending Accounts The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA. Life Insurance Voya and Colonial is the County's life insurance provider. We offer the following products through Voya and Colonial: Basic Accidental Death and Dismemberment Basic Term Life Optional Accidental Death and Dismemberment plans Optional Dependent Term Life Optional Term Life Dental & Vision Insurance Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider. Retirement The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions. CalPERS Miscellaneous tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62 CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page, www.calpers.ca.gov , to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or documents and links are subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2 Human.resources@nevadacountyca.gov www.nevadacountyca.gov Closing Date/Time: 12/11/2023 5:00 PM Pacific

About the Employer Thank you for your interest in the San Mateo County Office of Education (SMCOE). SMCOE employees share a vision of equity and excellence in education for every student, educator, and school. Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workplace where staff have the opportunity to learn, grow, and thrive. San Mateo County is home to 23 school districts, serving 85,000 students, and a robust early learning community. SMCOE and its staff have been recognized widely for their innovative and effective approaches to addressing challenging issues facing schools and students. SMCOE welcomes and embraces individuals from all backgrounds, races, ethnicities, disabilities, gender identities, sexual orientations, immigration statuses, and religions. At SMCOE, equity means providing every learner aged 0-22 with the education and support needed to thrive in school, career, and life, and every staff member with opportunities to grow and further deepen their impact. SMCOE is seeking employees who share our vision and commitment to excellence and equity in education for all students. To achieve equity, SMCOE commits to: • Interrupt inequitable practices and replace them with equity-driven, transparent systems; • Improve outcomes for historically and currently underserved student groups, building on the assets, strengths and talents that they and their families possess; • Continue to educate ourselves so we are better able to confront and dismantle systemic inequities; • Center voices of those that have been historically marginalized and underserved, engaging a broad range of educational and community partners, in decision-making, determining priorities. THE MERIT SYSTEM AND THE PERSONNEL COMMISSION The San Mateo County Office of Education has utilized the Merit System since 1966 to ensure that classified employees are selected, promoted and retained without favoritism or prejudice. The Personnel Commission oversees a Civil Service (Merit) System of personnel management for San Mateo County Office of Education employees. The Merit System is a method of personnel management which is designed to promote the efficiency and economy of the workforce and the good of the public by providing for the selection and retention of employees, promotional opportunities, in-service training, and other related matters on the basis of merit, fitness, and the principle of “like pay for like work." Job Summary Under the direction of an assigned Coordinator or Manager, perform a variety of clerical and secretarial duties to relieve the Coordinator or Manager of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities. DISTINGUISHING CHARACTERISTICS: The Administrative Assistant I classification performs administrative duties and provides varied direct or pooled secretarial support to an assigned Coordinator(s) or Manager(s). Incumbents relieve the coordinator of administrative and clerical detail. ESSENTIAL FUNCTIONS Perform a variety of clerical and secretarial duties to relieve the Coordinator or Manager of administrative and clerical detail; assist in assuring smooth and efficient office operations; coordinate flow of communications and information for the administrator. Serve as secretary to the assigned Coordinator or Manager; perform public relations and communication services for the supervisor; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide information and assistance related to office or program operations, activities, policies and procedures. Requirements / Qualifications MINIMUM QUALIFICATIONS: Any combination equivalent to: EDUCATION: Graduation from high school; and EXPERIENCE: Three years of clerical or secretarial experience involving frequent public contact.ENVIRONMENT WORKING CONDITIONS:Office environment.Constant interruptions. PHYSICAL REQUIREMENTS: Applicants must possess the physical abilities outlined below with or without accommodation. San Mateo County Office of Education will consider reasonable accommodation requests.Hearing and speaking to exchange information in person or on the telephone.Dexterity of hands and fingers to operate a computer keyboard.Seeing to read a variety of materials.Sitting or standing for extended periods of time.Bending the waist, kneeling or crouching to file and retrieve materials. EXAMINATION PROCESS: The examination process for this classification may consist of: 1. A written in-person examination (Tentative Date: December 18, 2023); and2. An oral board virtual examination (Tentative date: December 21, 2023). BENEFITS: Total Compensation Package: Placement on salary schedule. If a medical plan is selected, the employee will receive a contribution of $1,225.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance. The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis. If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance. A vision plan (VSP) is also available. Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter No. 887. Pursuant to Article 2 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees. OTHER FRINGE BENEFITS: Accrue 102 hours of sick leave 15 paid holidays 15 paid vacation days CALPERS Employer Contribution Work remotely one (1) day every week (applicable after initial 6 months pending supervisor approval) Flexible work schedule depending on position Commuter Benefit Tuition Reimbursement *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the position, collective bargaining agreement, and/or other regulations. PLEASE ATTACH THE FOLLOWING DOCUMENT(S) IN YOUR APPLICATION: Letter of Introduction (Required Document) Resume (Required Document) Closing Date/Time: 12/14/2023 5:00 PM Pacific

Description: Administrative Support Coordinator (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary: $3,505 per month Full CSU Classification Salary Range: $3,505 - $5,508 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the direction of the Associate Registrar and Assistant Registrar of Graduation, the position involves a wide range of moderate to complex clerical and technical assignments. This involves the coordination of the clerical and administrative operations of Undergraduate Degree Evaluations in support of the graduation cycles for all undergraduate students. This position manages the front office, updates the office’s website, coordinates all events in the office, as well as training and delegating assignments to student assistants. This position also serves as the liaison with the Michael Sutter Company regarding all inquiries for diploma orders and reissue of diploma requests. Key Qualifications Knowledge of: Applicable university infrastructure, policies, and procedures related to Undergraduate Degree Evaluations. Thorough knowledge of English grammar, punctuation, and spelling. Modern office computer and software systems, general office practices and procedures. Basic mathematical principles and procedures to accurately track, count, record and balance monetary transactions. Ability to: Communicate effectively, have good oral, written, and interpersonal skills. Work independently, and as a team member, under the pressure of deadlines, handling multiple work unit priorities and projects. Handle effectively a broader range of interpersonal contacts (i.e. Michael Sutter Company), including those at a higher level and sensitive in nature. Work effectively with faculty, students, and staff from diverse ethnic, cultural, and socio-economic backgrounds. Learn, interpret, and apply a variety of complex policies and procedures. Understand and abide with the Family Educational Rights and Privacy Act (FERPA) and the confidentiality of records. Use standard office software (Word, excel, email, internet usage, Powerpoint and Peoplesoft). Provide assistance and support to office staff in planning and coordinating projects, activities and events. Draft and compose various documents and correspondence. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High School Diploma, technical/vocational program, or equivalent, to successfully perform the essential duties of the job as described above. Three years of progressively responsible clerical and administrative experience. Thorough knowledge of current office methods, procedures and practices; ability to compose various correspondence using correct English grammar, punctuation, and spelling. Experience with customer service in a high pressure environment requiring diplomacy. Preferred Skills: Experience in handling moderate to complex clerical and technical work assignments involving the use of independent judgment and discretion in support of an administrative office. Familiarity with higher education policies and procedures, preferably CSU policies and procedures. Experience with a student information management system, preferably PeopleSoft Student Administration system and OnBase. Department Summary The Office of the University Registrar includes registration services for current students, student records, Undergraduate Degree Evaluations, Veterans Services Office, as well as Transfer Credit & Articulation. Our friendly staff is available virtually during regular business hours to assist you with any questions or concerns you may have. Deadline & Application Instructions Applications received by December 14, 2023 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Closing Date/Time: Open until filled

Description: Working Title: Administrative Support Coordinator 1 Classification Title: ASC 1 Posting Details Priority Application Date: Tuesday, October 10th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I is responsible for supporting the majority of day-to-day operations of the department office and administrative support functions for the Department of Anthropology. This position provides a full range of clerical and administrative support to the Department Chair, ASC II, faculty, and students. The ASC I position holds primary responsibility for front desk reception and related business operations to provide administrative support to the undergraduate and graduate programs, including application process, processing and tracking of student related forms, maintenance of files (electronic and hard copy), updating spreadsheets and databases and assisting the faculty graduate coordinator. The position involves using judgment and discretion to independently interpret and implement detailed knowledge of university policies and procedures to ensure smooth workflow of student and faculty requests. The ASC I is primarily responsible for the design and management of the department social media and promotion/marketing of events. The ASC I process student add, drop and special problems petition forms; Coordinates student course evaluations with IRT, including preparation and tracking of evaluation packets, maintaining password protection on evaluation reports, and filing hard copies of evaluations in departmental faculty files. This position involves performing a variety of administrative support duties under lead direction from the department ASC II in support of department office operations, academic programs, and coordination of events. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3505 per month - $3681 per month CSU Classification Salary Range : $3505 per month - $5508 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (renewable) Time Base : Full-Time Work Hours : 8am - 5pm Department Information Anthropology is the study of humans, past and present. Anthropologists take a broad approach to understanding the varieties of human experience, which uniquely places us at the juxtaposition of the social sciences, natural sciences and the humanities. Anthropology is traditionally organized into four subfields that offer distinctive skills. https://www.csus.edu/college/social-sciences-interdisciplinary-studies/anthropology/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience providing clerical and administrative support functions in a complex administrative environment Experience with independently setting priorities, meeting deadlines, and multi-tasking in a work environment with frequent interruptions Knowledge of and ability to follow standard office procedures (e.g. filing, maintaining of records, phone answering/messages) Proficiency in using standard office software such as Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook, Adobe/Acrobat Sign) and the Internet Good written and verbal communication skills with the ability to convey information clearly and accurately in the form of correspondence and reports Strong interpersonal skills. Ability to maintain positive relationships with faculty, administrations, campus staff, students, and community members while striving for excellence in inclusion and diversity of our campus population. Ability to perform a variety of clerical/administrative duties and data entry with speed and accuracy Experience assisting with coordination of meetings and events Ability to maintain the confidentiality of sensitive materials and store data, records, and other information securely according to university policy. Ability to work with people from diverse backgrounds equitability and inclusively Ability to apply judgment, discretion, and initiative and make appropriate recommendations Ability to independently interpret and apply a wide variety of policies and procedures where specific guidelines may not exist Ability to perform standard business math, such as calculate ratios and percentages Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment / Ability to pass a background check. Preferred Qualifications 15. Bachelor’s degree from an accredited college or university 16. Familiarity with personnel procedures for faculty and staff 17. Background in working in office setting/education system. 18. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures 19. Proficiency with several of the following systems: Common Management System (CMS), Human Resources / 20. Student Administration (HR/SA); Cognos/Data Warehouse; Astra; Cascade; Saclink email; Financial Data 21. Warehouse; OnBase; OneDrive; Teams; Acrobat/Adobe Sign 22. Experience assisting with preparing/coordinating events and reserving rooms 23. Experience working in higher education 24. General knowledge of undergraduate student programs degree requirements, and policies and procedures. 25. General knowledge of graduate student programs policies and procedures. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Job Summary This position reports to the Assistant Vice Provost for International Programs of the International Center and will serve on the administrative team within the Center as an Administrative Support Coordinator. Main responsibilities for the position center on budget work, administrative support, and office coordination. The position will also process mail and respond to inquiries, maintain files and records, schedule and arrange appointments and meetings, process documents and records, gather data, prepare standard reports, and interact with and solve problems for work unit customers and staff. Incumbent may also have work coordination and/or lead work direction responsibilities. Department Summary The primary mission of the Cal Poly International Center is to provide leadership and coordination for international activities and to serve a catalyst for internationalization efforts at Cal Poly. The International Center maintains administrative authority and university-wide oversight of international engagement, including international initiatives supported by the campus. We are committed to providing equity and access to services and programs for the populations we serve, including for students studying abroad and international students and scholars at Cal Poly. We provide support in campus efforts in internationalizing the curriculum and in creating global partnerships. Key Qualifications Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Education and Experience High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience) Salary: Anticipated Hiring Range: $42,064 - $51,120 annually Classification Range: $42,060- $66,096 annually Cal Poly Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Closing Date/Time: Open until filled

Description: Working Title: Esports Support Coordinator Department Name: Esports Division: Information Technology Classification Title: Administrative Support Coordinator II Classification Salary Range: $3,681 - $6,034 per month The anticipated hiring range for this position is $3,681 - $4,250 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: The esports teams at CSUDH compete nationally in college-exclusive competitive leagues each semester. Our teams play the most popular competitive esports titles. Esports at CSUDH ensures that players of all genders, backgrounds, and skill levels can participate. Players are able to connect with other collegiate gamers and gain the hard skills that facilitate their entry into various fields upon graduation, whether they remain in esports or not. Under the general direction of the Esports Program Director, the Esports Support Administrator position provides administrative support of a complex nature to support the functions in the Esports Program within the Division of Information Technology. The incumbent will be responsible for scheduling, coordinating, administrative support, contract processing, purchases, reports, budget tracking, and other administrative duties in support of Esports Program and I.T. Divisional needs. The incumbent will oversee division hardware, software, and licensing contracts. Typical activities include purchasing a technical and specialized nature, such as software, hardware, and professional services. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique goods and services requiring collaboration with departments and creative development of original specifications, with minimal supervision or assistance. The Esports Support Administrator will build and maintain effective relationships with the organization, including managers, technicians, supervisors, other departments, vendors, etc. Schedule: Monday-Thursday 12:00 pm -9:00 pm Friday 8:00 am -5:00 pm Special Working Conditions: Weekends may be required for events. The schedule is subject to change depending on department needs. Overview of Duties and Responsibilities: Responsible for the daily Esports administrative support and operations including streaming, tournaments, leagues, and broadcasting Prepare and coordinate Esports and IT purchases, agreements, contracts and renewals for hardware, software, maintenance, partnerships, and technical services Provides high-level administrative support, which includes budget management and strategic initiative support. Work closely with IT staff, faculty, campus partners, and sponsors to make sure that our operations and process are seamless and that there is no interruption in operations and/or support. Provide high-level administrative support for a complex organization coordination of administrative support services Prepares materials and information needed for meetings, presentations, appointments, and briefings. Coordinate department calendars and travel arrangements including all paperwork, requests, and expense claims. Minimum Qualifications: A high school program, technical/vocational program, or their equivalents combined with at least four (4) years of providing progressively responsible administrative support in an environment of similar complexity, with at least two (2) of those years supporting Esports. Knowledge, Skills, and Abilities: Experienced with collegiate tournaments and have a good understanding of the current esports industry. Ability to stream online using broadcasting tools and creating social media campaigns to post. A strong customer service attitude and commitment. Expertise in using office software, technology, and systems including but not limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required. Knowledge of a university's infrastructure, policies, and procedures or in an organization with similar complexity is required. Preferred Qualifications: Experience: Applicants must possess at least two (2) years of work experience providing progressively responsible administrative support in an environment of similar complexity and esports gaming experience. Knowledge, Skills, and Abilities Extended knowledge, experience, and expertise in esports, video games, and collegiate esports tournaments (NACE, NECC, RSAA, Riot, etc), and broadcast tools (eg. OBS). A candidate who is currently active in playing video games, using Discord, and streaming on Twitch is preferred. Experience in and working understanding of the current esports and video games industry. An active player is preferred Proficient in analyzing and executing operational and procedural problems and developing, recommend and evaluating proposed solutions To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. Questions about the CSU COVID-19 Vaccination Policy may be sent to hrm@csudh.edu . The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Closing Date/Time: December 13, 2023

Basic Function and Representative Duties THIS IS A PART-TIME .67 FTE (5 HRS/DAY) POSITION BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical and administrative support duties to relieve the administrator of administrative and clerical detail; coordinate the flow of communications and information for the administrator; prepare and maintain a variety of manual and automated records and reports related to assigned activities. DISTINGUISHING CHARACTERISTICS: The Administrative Assistant I classification provides primary support to a manager of a program or secondary support to higher-level administrators. The Administrative Assistant II classification performs varied and responsible administrative assistant duties requiring thorough understanding of a program or functional area. Incumbents provide primary administrative support to a manager of a large program or director of a small department. The Administrative Assistant III classification provides primary and complex administrative support to a large District-wide program or multiple District-wide programs of a complex nature. Incumbents require thorough knowledge of organizational operations, policies and procedures and assigned department or programs. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: • Perform a variety of clerical and administrative support duties to relieve the administrator of administrative and clerical detail; assist in assuring smooth and efficient office operations; coordinate flow of communications and information for the administrator • Serve as administrative support to the assigned administrator; perform public relations and communication services for the administrator; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events • Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide information and assistance related to office or program operations, activities, policies and procedures • Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, financial activity, budgets, attendance, staff and assigned duties; establish and maintain filing systems; review, revise, verify and proofread a variety of documents • Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries and generate various computerized lists and reports as requested; assure accuracy of input and output data • Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates and other materials • Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed • Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; set up supplies for meetings; take, transcribe and distribute minutes as directed • Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns • Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software • Receive, sort and distribute mail; receive and respond to e-mails; prepare and distribute informational packets and bulk mailings as directed • Monitor inventory levels of office and designated supplies as assigned by the position; order, receive and maintain appropriate levels of inventory as required; process purchase orders and invoices as assigned OTHER DUTIES: Perform related duties as assigned Knowledge and Abilities KNOWLEDGE OF: Modern office practices, procedures and equipment Policies and objectives of assigned programs and activities General terminology, practices and procedures of assigned office Record-keeping and filing techniques Business letter and report writing, editing and proofreading Telephone techniques and etiquette Correct English usage, grammar, spelling, punctuation and vocabulary Principles and practices of data processing Interpersonal skills using tact, patience and professionalism Operation of a computer and assigned software Oral and written communication skills Methods of collecting and organizing data and information Mathematic calculations ABILITY TO: Perform a variety of clerical and administrative support duties to relieve the administrator of administrative and clerical detail Coordinate flow of communications and information for the administrator Assist in assuring smooth and efficient office operations Compose correspondence and written materials independently or from oral instructions Perform a variety of clerical accounting duties in support of assigned department or program Keyboard or input data at an acceptable rate of speed Answer telephones and greet the public professionally Complete work with many interruptions Compile and verify data and prepare reports Maintain a variety of records, logs and files Utilize a computer to input data, maintain automated records and generate computerized reports Establish and maintain cooperative and effective working relationships with others Meet schedules and time lines Work independently with little direction Communicate effectively both orally and in writing Add, subtract, multiply and divide with speed and accuracy Education, Experience and Other Requirements Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science or related field and four years of clerical or administrative support experience involving frequent public contact Working Conditions and Additional Information WORKING CONDITIONS: ENVIRONMENT: Office environment Constant interruptions PHYSICAL DEMANDS: Hearing and speaking to exchange information in person or on the telephone Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials Sitting or standing for extended periods of time Bending at the waist, or kneeling to file and retrieve materials EXAMINATION INFORMATION: This is an open and continuous recruitment. This recruitment will have a cut-off date every 90 days. Cutoff dates for this recruitment will take place yearly on: Feb 1, May 1, Aug 1, Nov 1. Applications will be reviewed every 90 days, and applicants invited to advance in this recruitment will be scheduled to take the first test soon after the cutoff date, which may consist of a written, oral and/or performance examinations. Those who pass the first test will be invited to take the 2nd test. Results from the two exams will be tallied and that will determine placement on the eligibility list. The duration of the eligibility list is one year unless extended by the Personnel Commission. Exam locations, dates and times will be announced in the invite email. No Make-up dates will be offered. OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment. SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date. Notification of Non-Discrimination Policy The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. The Board also prohibits retaliation against any district employee or job applicant who complains, testifies or in any way participates in the district's complaint procedures instituted pursuant to this policy. The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030: Compliance Officer and Title IX Coordinator 2020 Bonar Street, Room 116 Berkeley, CA 94702 Phone: 510-486-9338 Email: nondiscrimination@berkeley.net SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service. BENEFITS (FOR PERMANENT EMPLOYEES): Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option. VACATION: Regular, non-management, District employees shall accrue vacation as follows: 1-3 Years: Ten (10) working days per year until he/she has completed four (4) years of service. 4-9 Years: Fifteen (15) working days per year until he/she has completed ten (10) years of service. 10-14 Years: Twenty (20) working days per year until he/she has completed fifteen (15) years of service. 15+ Years: Twenty-five (25) working days per year. Regular twelve (12) month employees shall accrue two (2) additional days of vacation per year at each step indicated above. HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year: Independence Day Labor Day Veterans' Day Thanksgiving Holiday (3 Days) Winter Board Holiday (3 Days) New Year's Holiday (2 Days) Martin Luther King's Birthday Lincoln's Birthday Washington's Birthday Spring Board Holiday Malcolm X's Birthday Memorial Day School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July). PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers. HEALTH AND CHARACTER INVESTIGATIONS: Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work. Closing Date/Time: 12/11/2023 11:59 PM Pacific

Description: Position Summary Under general supervision, the Administrative Support Coordinator I assists the Administrative Support Coordinator II and the School Director in general administrative office support for the School of Social Work. The incumbent is responsible for coordination and administrative support functions, performing the full range of administrative duties for the department in collaboration with the ASC II, and provides general office support at varying levels of complexity for the school. In addition, the ASC I has the responsibility for providing administrative support services to the Joint Doctoral Program (JDP) in Interdisciplinary Research on Substance Use (IRSU). Primary JDP-related responsibilities include managing day-to-day JDP program administrative needs, facilitating intra and extramural communication with program stakeholders, maintaining and revising program documents, and other administrative activities related to the JDP. The incumbent will coordinate the JDP admissions process (e.g., application process, answering student questions, assisting students with SDSU-related enrollment processes and course registration) and will also serve as an administrative liaison with students and the UCSD Campus Coordinator. The position will assist with JDP program information dissemination and marketing and will help the JDP faculty with other academic and scholarly endeavors including supporting extramural funding procurement, redaction of scholarly reports, and presentations. This position requires administrative support level tracking of student progress in the program, providing timely information on and assisting with student registration. The Administrative Support Coordinator I will assist with ensuring compliance with policies regarding dissertation formation. The position requires maintaining the current JDP IRSU handbook and will recommend updates for the program website. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The School of Social Work is located in the College of Health and Human Services. The College consists of five schools: School of Nursing, Graduate School of Public Health, School of Exercise and Nutritional Sciences, School of Social Work, and School of Speech, Language, and Hearing Sciences. The School of Social Work offers BA, MSW and PhD degree programs. The PhD program is a joint program with UC San Diego and prepares doctoral students for leadership roles in research related to substance use prevention and treatment. The School of Social Work is extensively involved in research related to substance use and clinical practice. For more information regarding the School of Social Work, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of correct English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications A minimum of three years of administrative experience is preferred. Thorough mastery of English grammar, punctuation, and spelling and the ability to effectively write professional correspondence, technical documents and standard reports. Expertise in using office software packages, technology, and systems. Experience setting priorities and meeting deadlines. Ability to work creatively and independently under general direction related to program goals Commitment to working in an environment which promotes diversity, equity, and inclusion at all levels of the organization. Experience working in higher education is preferred. Demonstrated ability to communicate trans-culturally in an academic, professional and community-based capacity. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,800 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,505 - $5,508 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on November 17, 2023. To receive full consideration, apply by November 16, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled

Description: Working Title: RN-BSN & Grad Administration Support (ASC II) Classification Title: ASC II Posting Details Priority Application Date: Monday, October 23rd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The incumbent is directly involved in work assignments and projects in support of the RN-to-BSN and MSN programs and their coordinators. Under general direction, the incumbent is responsible for the administrative flow of all programs in the School of Nursing and provides lead work to others in a variety of technical and clerical duties in support of the day-to-day functions of the School of Nursing. The incumbent is responsible for the coordination and performance of the full range of the clerical and administrative support functions for the academic programs within the School of Nursing. Responsibilities may include providing training to all levels of staff and student assistants in standard office procedures. The incumbent is fully accountability for work flow and completion of work for the assigned support staff. The incumbent is involved with knowing, understanding, interpreting, and following complex policies, procedures, and regulations as they pertain to students, the University, and nursing regulation and accreditation. This includes compiling data, analyzing the data, and creating standard reports and providing data for School surveys and reports. This position encompasses responsibilities which serve to complement and back up the AA/S and the Chairperson in performing administrative functions of the School. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3681 per month - $4268 per month CSU Classification Salary Range : $3681 per month - $6034 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Temporary (renewable based on funding) Time Base : Full-Time Work Hours : Monday - Friday 8:00 - 5:00pm Department Information The School of Nursing prepares students and working professionals to take on many roles in the field of nursing. The School offers both a traditional Bachelors of Science and various tracks to nursing professionals who wish to advance their career. https://www.csus.edu/college/health-human-services/nursing/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. This position may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications 1. Experience in administrative support areas. Job experience that confirms the ability to work independently, exercise sound judgement, problem solving, and decision making. 2. Excellent verbal, written, organizational, analytical, and web communication skills. Ability to draft and compose correspondence and standard reports. Thorough mastery of English grammar, punctuation, and spelling. 3. Experience with customer service / people skills. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 4. Expertise in using office software packages (e.g. Microsoft Office Suite), technology, and systems and with all levels of word processing and computer data entry, analysis, and update. 5. Proficiency working with school-based records / data systems / software (e.g. PeopleSoft, CMS, OnBase, and Cognos). 6. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 7. Ability to independently prioritize, plan, and organize work in a fast-paced environment with multiple interruptions. 8. Ability to use negotiation and persuasion skills to achieve results and expedite projects. 9. Aptitude to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. 10. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 11. Ability to independently handle multiple work unit priorities and projects which could include the coordination of others. 12. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 13. Ability to independently apply a wide variety of policies and procedure where specific guidelines may not exist. 14. Working knowledge of budget policies and procedures. 15. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 16. Capability to monitor, and provide Work Lead direction and feedback. 17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. CONDITIONS OF EMPLOYMENT Ability to successfully pass a background check. Preferred Qualifications 18. Extensive knowledge of the programs and the regulatory agencies with which the programs must comply; regulations of the state and national accrediting bodies (i.e., Board of Registered Nursing, CCNE). 19. Comprehensive and detailed knowledge of the policies, services, practices, procedures, activities, timelines, programs, and organizational structure of the School of Nursing. Ability to evaluate these and make recommendations related to operational and procedural matters. 20. Ability to work with diverse population groups and understand the educational, cultural, and financial issues facing those populations 21.Ability to lead training and staff meetings to assist with bringing changes in procedure to help streamline staff and faculty workloads and develop practical, thorough, and creative solutions to problems. 22.Demonstrated experience in the coordination of entire clerical and administrative support functions and / or program office, and / or in a higher-level administrative office. 23.Ability to participate in and manage large scale, complex projects with broad, visible impact that involves coordination with other departments. 24.Ability to perform independently under general direction related to goals. 25. Completion of community college education. Documents Needed to Apply Resume, cover letter and diversity statement. Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting. Failure to upload these documents to the online application may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is a sponsoring agency ( ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Working Title: Library A dministrative Support Coordinator II Classification Title: Administrative Support Coordinator II Posting Details Priority Application Deadline: Sunday, September 10th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II (ASC II) position's primary responsibility is to provide Library-wide administrative support in the Dean's Office of the University Library. The incumbent provides direction, leadership, and independently performs and coordinates administrative duties under the general direction of the Administrative Analysts/Specialists. The ASC II is responsible for providing administrative support to the Office of the Dean of the Library and Associate Deans of the Library, and assists with the day-to-day operations of the office. Incumbent is responsible for the coordination of the student personnel program, student payroll, gift/loan agreements and assists with recruitment and facilities management. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,681 per month - $3,959 per month, commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,681 per month - $6,034 per month Salary Grade/Range : 2 Recruitment Type : Temporary (renewable based on funding) Time Base : Full-Time Work Hours : Monday - Friday; 8:00 a.m. - 5:00 p.m. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. https://library.csus.edu/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: Experience coordinating clerical and administrative support functions in a large/complex academic, administrative or program office, and/or in a higher-level administrative office or comparable setting. Knowledge, Skills, and Abilities: Proven knowledge of oral written and communication skills. Demonstrates strong commitment to diversity, equity, and inclusion in higher education. Thorough knowledge of Microsoft Office systems (specifically Excel and Word) and ability to use a broader range of technology, systems and packages. Ability to carry out work independently, and as a team member. Ability to carry out complex projects involving coordination with other departments. Ability to multitask throughout the day and maintain strong organization skills Ability of conducting a broad range of administrative problems which may at times require research, analysis, and evaluation of information. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Ability to provide evaluation and recommendations related to operational and procedural matters. Ability to perform business math, such as calculate rations and percentages, track and analyze financial and/ or budgetary data, and make accurate projections requiring some inference. Conditions of Employment Ability to pass a background check Preferred Qualifications Experience working in higher education. Experience with University software, e.g. CMS (SA), CMS (HR), Handshake, CHRS - Page Up. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

job description ADMINISTRATIVE COORDINATOR I eDiscovery and Data Specialist Technology and Library Services Division Operations Branch Salary Range: $ 68,528 - $ 100,182 About Us The Los Angeles City Attorney's office is one of the nation's largest municipal law offices. With over 1,000 legal professionals, including 500 attorneys, the Office provides the City with the highest caliber of legal services, ranging from prosecuting criminal misdemeanors and playing a leading role in criminal justice reform, advising on homelessness initiatives, defending civil lawsuits and claims, and bringing civil enforcement actions in the name of the People of the State of California. Guided by an overarching commitment to integrity, accountability and transparency, we find great meaning in the work we do and the services we provide. The Technology and Library Services Division is charged with handling the Office’s technology, data and library needs. The Division is responsible for providing technical support by liaising with ITA to ensure the Office’s desktop support and custom application needs are being met; managing Criminal databases, such as CCMS and Evidence.com; collecting and reporting on data; managing eDiscovery matters with a third-party vendor using Relativity; overseeing Google Vault searches for discovery and CPRA requests; troubleshooting escalated hardware and software issues. The Division is also responsible for providing library services to attorneys and staff using Westlaw and other computer assisted legal research tools; organizing and maintaining both digital and print resources; managing users in Westlaw, Law360, PACER, and Justice Partner Portal. Duties and Responsibilities The eDiscovery and Data Specialist’s responsibilities will include but are not limited to: • Assist with providing technological support to Office attorneys, paralegals, and staff charged with responding to discovery and Public Records Act requests; • Assist with the collection and production of electronically stored information (ESI), consult with the eDiscovery and Litigation Technology manager on creating, analyzing, and refining search terms and search format; managing the use of document review platforms; and assisting with trial-related technologies; • Assist in the development and implementation of appropriate eDiscovery policies, procedures, and workflows; • Provide declarations or testimony concerning data searches and collection, if necessary; • Provide litigation technology training to attorneys and staff; • Assist with management and user support for CCMS, Evidence.com, and other database systems; including troubleshooting for eReferrals from our partner Law Enforcement Agencies; • Create audio and visual redactions via Evidence.com and the Axon Redaction Studio; • Assist with data queries, data reporting, and production of reports and charts communicating trends within data to stakeholders and executive team; • Review, manage, and prepare weekly storage reports on our network shares; • Review and process court transcripts from For The Record or via Auto-Transcribe on Evidence.com; and • Other duties as assigned. Requirements At least one year of full-time professional experience performing duties and responsibilities related to the Administrative Coordinator I position. Additional requirements include: • At least 1 year of experience with eDiscovery/litigation support OR Relativity OR Evidence.com; • Experience working in databases; • Possess initiative, excellent writing skills, strong organizational and multi-tasking skills; • Ability to exercise independent judgment, and can work well under pressure and time deadlines with a minimal amount of supervision; • Ability to work independently, handle multiple priority projects and meet deadlines; • Excellent written and oral communication skills; and • Ability to prioritize deadlines in a fast-moving environment. Desired Qualifications • A Bachelor’s degree or a Paralegal Certificate from an ABA-approved institution; • Experience or working knowledge of Criminal Law & Procedure; • Experience in data analysis; • Familiarity with any computer coding language such as SQL, R, Python, PowerShell, Java, etc.; • Advanced user of Microsoft Excel; and • Familiarity with Microsoft Word, PowerPoint, Westlaw and Google workspace. Benefits Offered Medical, Dental, Vision Life Insurance Disability Insurance Tax-Advantage Spending Accounts Retirement Plan (LACERS) Deferred Compensation Plan (457(b)) Employee and Family Assistance Program Paid Time Off 13 Yearly Holidays Vacation Personal Leave Floating Holidays Sick Leave Bereavement Leave Telework This position may qualify for up to 3 days of telework per week. Current Location City Hall East, 200 N. Main Street, Los Angeles. Position is subject to assignment at any location within the City of Los Angeles. COVID-19 Vaccine Requirement For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID -19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf Probation Appointment to this exempt position (non-Civil Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office. Conflict of Interest This position is designated as Category 12 on the Conflict of Interest Code. Contact Questions? Please email atty.recruit@lacity.org. How to apply Application and Deadline Interested applicants should submit a cover letter and resume in one (1) merged PDF file specifying ADMINISTRATIVE COORDINATOR I - Technology and Library Services #3350 to Atty.Recruit@lacity.org by FRIDAY, JANUARY 12, 2024 exempt employment If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process. General Information About Exempt Employment Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest. Employees Seeking To Become Civil Service Employees There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Closing Date/Time: 1/12/24

Description: CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. WORKPLACE TYPE: On-site (work in-person at business location) CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month PAY BASIS: Monthly ANTICIPATED HIRING RANGE: $3,692 - $4,000 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,505 - $5,508 BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. POSITION PURPOSE: The Administrative Support Coordinator I, independently under general supervision of the Dean of the School of Business and Public Administration, and with daily lead direction from the Department Chairs, performs the full range of clerical and administrative support functions for the department. Duties include providing administrative support for academic faculty and staff, general department administrative support, and budget support. The Coordinator also serves as the first point of contact for the department monitoring and responding to inquires as necessary. DUTIES & RESPONSIBILITIES: Academic Administrative Support Proficiently address and resolve student and faculty needs using appropriate judgement and problem-solving skills. Create faculty and lecturer office hours spreadsheet each semester. Assist assessment coordinator in scheduling meetings, distributing materials, ordering lunch, etc. Enter, monitor, and update department courses in PeopleSoft and track enrollments each semester. Set appointments and meetings for department chairs and program directors. Assist in the preparation of course materials, exams, and department reports as requested. Complete Faculty Hire Information worksheets each semester. Ensure proper supporting documentation has been received when completing faculty hiring paperwork. Assist students with general questions and direct them to appropriate individuals within the University/School to get more complex questions answered as needed. Assist students with locating and completing forms such as Add/Drop Request Form, Petition for Exception, Petition for Course by Individual Study, Request for Incomplete Grade, Change of Grade Request, etc. Upload faculty syllabi to Taskstream. Assist other BPA Administrative Support Coordinators with updating the full- and part-time faculty orientation/training binder to familiarize new and continuing faculty with various processes, procedures, and policies at the Campus and department level. Assist with new faculty hires including coordinating ads/placement services, maintaining an applicant database, assisting with campus visit itineraries and communications, and travel arrangements and associated reimbursements. Coordinate, organize, and plan special annual department events, open to campus and the greater Bakersfield community. General Department Administrative Support Serve as the first point of contact for faculty, students, vendors, public community members, administrative staff, and student assistants for the department. Screen visitors to the office and make independent judgements about appropriate referrals when questions fall outside of the scope of knowledge. Organize and distribute incoming mail, emails, and telephone calls as necessary. Respond to all correspondence in a timely, professional, and courteous manner. Keep inventory of department computing devices and printers. Track device locations for campus compliance. Record and transcribe accurate and timely meeting minutes for Marketing & Management department meetings and assigned BPA committees. Schedule meetings and events using 25Live. Keep inventory of office supplies while ensuring products are ordered in a timely manner. Work with Public Affairs & Communications Specialist to update department website and report applicable changes. Complete travel forms such as Travel Authorization Request Form, Faculty Development Form, and Travel Claims for faculty. Complete Business Meal Approval Authorizations. Process Print Shop/Reprographics orders, ITS work orders for computer/telephone, and Facilities work orders. Department Budget Support Track department fund budgets and reconcile regularly following established policies and procedures. Complete and submit for approval Direct Pay reimbursement forms. Track and update department faculty professional development funds and travel funds provided by the Dean’s Office. Track and maintain budget spreadsheet for all department supplies & services expenses. Reconcile monthly procurement credit card (ProCard) in the common financial system (CFS). Meet all relative budget deadlines. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and four (4) years of recent (within seven years) administrative support experience. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget principles, policies, and procedures. Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broader range of interpersonal contacts, including those at a higher organizational level and those sensitive in nature. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set priorities and to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience with PeopleSoft. Experience with desktop publishing. Prior budget experience. Current knowledge of CSU and CSUB policies, procedures, and practices. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: December 14, 2023

Description: Administrative Support Coordinator (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,505 - $3,715 per month Full CSU Classification Salary Range: $3,505 - $5,508 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under the general direction of the Director of Division of Research and Graduate Studies - Research and Sponsored Programs (RSP) and under the lead supervision of the Research Operations Analyst, the selected individual will serve as the department's Administrative Support Coordinator. The incumbent will be responsible for coordinating the clerical and administrative support functions for the department, handling varied and complex assignments and projects with extended working cycles. Key Qualifications Thorough working knowledge of correct English, writing formats, grammar, spelling, and punctuation, with the ability to clearly communicate orally and in writing, including managing various forms of correspondence. Strong organizational skills, including the ability to independently handle multiple priorities and projects, create, organize, and maintain accurate technical and/or confidential records and files. Fully functional knowledge of standard office procedures and practices, along with the ability to use and quickly learn new office support technology systems and software packages. Excellent interpersonal and communication skills, capable of working effectively with people of diverse backgrounds in a fast-paced, team-oriented environment. Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections. Capable of applying a wide variety of policies and procedures where specific guidelines may not exist and troubleshooting most office administration problems. Ability to respond to all inquiries and requests related to the work area, and handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Ability to create and manage multiple workshops, meetings, and deadlines for an office of seven employees. Ability to understand and operate within various organizational structures. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High school diploma or equivalent. Three years of recent progressively responsible clerical experience with a wide variety of duties and responsibilities, including self-directed responsibilities. Proficient in using office email, software packages (e.g., Microsoft Word, PowerPoint, Excel), and on-line systems. Preferred Skills: Detailed knowledge of applicable university infrastructure, policies, and procedures. Comparable work experience in a higher education setting. Experience in facilitating or coordinating events that are fast-paced and demanding. Ability to navigate different database programs. Department Summary Research and Sponsored Programs provides leadership and professional assistance to faculty, students and staff in pursuit of research and contract activities that extend Fresno State's goals and advance its mission. Deadline & Application Instructions Applications received by December 12, 2023 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Closing Date/Time: Open until filled

Description: Job Title Front Desk Coordinator, Vice President, Student Affairs Office Classification Administrative Support Coordinator I AutoReqId 534019 Department Vice President of Student Affairs Office Sub-Division Vice President of Student Affairs Office Salary Range Classification Range $3,505 - $5,508 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,800 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The purpose of the Division of Student Affairs is to transform the lives of our students academically, personally, and professionally, equipping all with the knowledge and skills required for success at Cal State Fullerton and beyond degree completion. We are seeking an exceptional individual to join our team as the Front Desk Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general direction of the Chief of Operations, the Front Desk Coordinator provides coordination of general office and clerical support for the Vice President for Student Affairs (VPSA) Office and serves as the primary administrative support for the Chief of Operations and Operations Team. Solves operational problems, makes suggestions for process improvements, and interprets guidelines to solve issues. Utilizes discretion and independent judgment in handling confidential materials and sensitive situations via phone, mail, and in person. Efficiently performs various clerical tasks and standard office procedures, adheres to deadlines, and adjusts priorities in a high-energy and dynamic environment. As the front-line staff person, the Front Desk Coordinator provides first-point-of-contact customer service to a diverse population including students, faculty, staff, administrators, parents, and campus visitors, utilizing tact and sensitivity. Facilitates daily operations by providing reception duties, including answering telephones, assisting with phone and in-person inquiries, distributing mail, and maintaining computer files. Orders, receives, distributes, and organizes office supplies. Maintains a clean and organized office environment for the Vice President (VP) Executive Suite. Oversees the Vice President for Student Affairs (VPSA) office’s conference room calendar and manages the division’s general email accounts and the reconciliations of several purchasing cards (P-cards). Serves as the primary Department IT Coordinator for the Vice President for Student Affairs Office and backup Department IT Coordinator for the entire division. Hires and manages schedules and payroll for all student employees hired by the Vice President for Student Affairs Office. Coordinates and distributes paychecks for professional and student staff on a biweekly basis. Supports the Vice President for Student Affairs Office with travel arrangements, parking permits, reservations, and coordination of lunch orders and catering. Assists with the processing of travel documents and special projects as needed. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Bachelor's degree from an accredited four-year college or university and/or previous experience working in a higher education setting. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: December 7, 2023

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Support Coordinator . The CSU Chancellor's Office is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. This position is located in Sacramento, CA. Salary The anticipated salary hiring range is up to $3,506 per month, commensurate with qualifications and experience. The salary range for this classification is $3,505 to $5,508 per month. Classification Administrative Support Coordinator I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator to provide administrative and operational support to the CSU CalNAGPRA Project Manager and will support California Native American Graves Protection and Repatriation Act (CalNAGPRA) compliance efforts. This work is sensitive, and the ASC should be a good listener, respectful, willing to learn, and communicate well, both in verbal and written formats. The ASC will perform a variety of moderately complex clerical duties in support of the CSU system wide CalNAGPRA efforts. Responsibilities include maintaining the CSU CalNAGPRA Project Manager's calendar, coordinating travel arrangements, planning and scheduling in-person and virtual meetings (including events and trainings), conducting data entry, generating and processing documents, overseeing project budgets and tracking expenses, creating and managing filings systems to track and archive sensitive information and communications, serves as the primary point of contact for general inquires, and assists as needed with departmental activities. Some travel may be required to assist with off-site events or projects. Additionally, the ASC oversees the office and performs other duties as assigned. Responsibilities Under the general direction of the CSU CalNAGPRA Project Manager , the Administrative Support Coordinator will perform duties as outlined below: Administrative Support and Coordination: -Provide administrative and operational support for the CSU CalNAGPRA Project Manager and professional staff. -Coordinate, plan, and provide lead work direction for the day-to-day workflow. -Serve as point of contact for general inquiries and office reception, handling difficult and delicate matters with a calm professional demeanor. -Generate correspondence and maintain contact information for various entities, sovereign nations, and individuals. -Develop, organize, and maintain office filing systems and secure highly confidential information. -Evaluate operational processes and make recommendations to improve workflow or accuracy. -Records and transcribes confidential or legal information, including proceedings of meetings. -Maintain calendars for the CSU CalNAGPRA Project Manager. -Provide support and coordination; assisting with long-range planning, surveys, and other reports of a strategic nature such as cost benefit analyses, financial, and statistical reports. -Perform varied and complex administrative assignments that require research, coordination, collaboration and expedite reports and for the CSU CalNAGPRA Project Manager and professional staff. -Support events and trainings. Budget: -Monitor and maintain project budgets and provide budget status reports, and records of all purchases and expenditures. -Prepare and submit approved service work orders; track associated expenditures. -Coordinate travel arrangements, prepare and submit Travel Requests and Expense Claims. -Communicates budget issues to the CSU CalNAGPRA Project Manager and makes recommendations. -Process and reconcile purchase requisitions, PCC and cash purchase requests, staff reimbursements, foundation check requests, printing requests. -Ensure the accuracy of records and take necessary action to correct errors. Office Oversight: -Create and maintain a welcoming and clean office environment. -Report and monitor repair requests submitted to campus technical and facility departments. -Obtain and oversee office supplies and other equipment as needed. -Provide front line reception customer service. -Other duties as assigned. Qualifications This position requires: -This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. -Bachelor’s degree preferred. Knowledge: Incumbent must possess thorough knowledge of: -Office systems, methods, standard procedures and practices. -Business mathematics beyond basic arithmetic. -English grammar, punctuation, and spelling. Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and ability to use a broad range of technology systems and software. Working knowledge of: -Budget policies and procedures. -Records retention practices and policies. Skills: Incumbent must possess: -Active problem solving and effective people skills as work often involves frontline contact with a variety of campus and community individuals to perform services and support functions that require a professional demeanor at all times. -Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. -Demonstrated competence in effectively presenting standard information in writing. -Typing and keyboarding skills. Abilities: Incumbent must have the ability to: -Independently manage multiple work unit priorities and projects. -Effectively manage a broad range of diverse interpersonal contacts, including those at a high level and those sensitive in nature. -Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. -Draft, compose and appropriately format correspondence and reports. -Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages such as Microsoft Word, Excel, Outlook. -Clearly communicate orally and in writing. -Learn, independently interpret, and apply a wide variety of complex policies and procedures, where specific guidelines may not exist. -Understand and operate in a variety of organizational structures. -Identify, clarify, and resolve problems per CSU policy and procedures are referenced. -Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions. -Respond to routine inquiries and explain standard policies and procedures to others. -Organize and direct workflow for the smooth and effective operation of the work unit. -Compile and assemble reports, using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information. -Troubleshoot technology problems using knowledge of error messages and of operating systems. -Perform assigned duties. Application Period Priority consideration will be given to candidates who apply by November 27, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Job Title Senior Program Coordinator Classification Administrative Support Coordinator II AutoReqId 532690 Department Extension and International Programs Sub-Division Extension and International Programs Salary Range Classification Range $3,681 - $6,034 per month (Hiring range depending on qualifications, not anticipated to exceed $3,681 - $4,269 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Extended Education collaborates with University departments and colleges on unique programs for students from the community and around the world. We are seeking an exceptional individual to join our team as the Senior Program Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Associate Director of Degree and Postbaccalaureate Programs, the Senior Program Coordinator provides administrative support to postbaccalaureate, credit certificate and/or other programs that enroll domestic and international students. Responsible for planning and overseeing day-to-day operations to ensure success of the programs’ administration as related to facilities, courses, instructors, and students. The Senior Program Coordinator is responsible for administrative tasks, collaborating with academic departments and class scheduling and instructor assignments. Assisting with student recruitment, enrollment, administrative support, and supporting and participating in information sessions and orientations. With guidance and oversight from the Manager, the Senior Program Coordinator determines appropriate solutions and recommendations on study plans, registration, prerequisites, and graduation requirements. The Senior Program Coordinator works as directed by the Manager on all marketing-communications for assigned programs, revises and updates program websites, provides programmatic data, and makes recommendations for improvement and facilitating the changes. The Senior Program Coordinator interacts with diverse groups of administrators, faculty, staff, and students within and outside the campus and represents Extension and International Programs with community partners. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Proficiency in Microsoft Office, Microsoft Teams, Zoom and PeopleSoft required. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Comprehensive knowledge of the CSUF infrastructure, academic and student records policies, procedures and systems preferred. Two to three years’ experience with student services including recruitment and management of domestic and international student constituencies preferred. Experience using Salesforce preferred. License/Certifications Valid California driver’s license and independent means of transportation. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Frequent interruptions; open, shared work space. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: December 7, 2023

The Job Filing Deadline: Applications will be accepted until filled Apply by 5:00 PM on Monday, April 17, 2023 to be considered for 1st Round Interviews ~ Competitive Annual Salary Range Depending on Qualifications: $46,716 - $74,609~ ~Anticipated 3% across the board salary increases effective February 2024/25* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16** ~ ~ Select our Modified Benefits Package and Boost your base salary by 4% up to $77,593 ~ The County Administrative Office (CAO) is recruiting for an Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations. Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills. Responsibilities Include: Compose written correspondence and maintain electronic and paper files. Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars. Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines. Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity. Create presentations and documents using desktop publishing software and digital graphics. Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step (a dvanced step placement upon hire is subject to qualifications) , and the benefits listed below: As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbBOU - Benefits Summary Guide . Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option *Salary Increases are contingent upon assessed values for previous fiscal year ** Step 15 added effective 01/14/23, step 16 will be added effective 07/15/23 Remain current with employment opportunities by signing up for "New Job Notifications" at our career website: www.sbcounty.gov/jobs . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Job Status: Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees . Minimum Requirements To be considered for this excellent opportunity, applicants must meet one of the following minimum experience options AND the typing requirement: EXPERIENCE Executive Administrative Assistant I: Two (2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion . Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. Executive Administrative Assistant II: Two and one-half (2-1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion . Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. TYPING SPEED Must possess a minimum corrected typing/keyboarding speed of 40 WPM. IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications The ideal candidate will have: Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Excellent verbal and written communication skills Excellent organizational skills and attention to detail Proficiency with Microsoft Office Suite or related software, advanced level in Outlook Ability to manage/support multiple executive level staff calendars Ability to identify solutions to coordinate multiple stakeholders for meetings Ability to screen calls/emails and determine potential issues that need proactive response Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Application Procedure : Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire. Application Review: Applications received by Monday, April 17, 2023, will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous

Description: Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hir ing Range :$3681 per month - $4685 per month CSU Classification Salary Range : $3681 per month - $6034 per month Salary Grade/Range : 2 Recruitment Type : Temporary Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled