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Introduction The Temporary Assignment Pool (TAP) Program is administered by the Human Resource Services Agency. The primary goal of TAP is to maintain a qualified and diverse candidate pool to provide temporary clerical and administrative staffing support to all Alameda County departments. Temporary employees play a vital role at Alameda County and assist in fulfilling the County's mission to enrich the lives of Alameda County residents through visionary policies, accessible, responsible, and effective services. The TAP program provides an avenue for temporary employees to gain valuable work experience. For more information about the TAP program click on the link. http://www.acgov.org/hrs/divisions/tap/ NOTE: Candidates currently in the TAP Pool DO NOT need to apply. Please apply immediately as this recruitment may close at any time. Applications will only be accepted online. Minimum of 6 months of clerical experience required or the equivalent to graduation from an accredited four-year college or university. Candidates with experience in the following areas/roles are encouraged to apply: Finance, Accounting, Legal Secretary, Procurement, Administration and Information Technology. Bilingual Candidates who (speak/read/write) in English and one of the following languages are encouraged to apply: Burmese, Chinese (Cantonese/Mandarin), Hindi, Japanese, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu and Vietnamese. DESCRIPTION The TAP Program is seeking qualified candidates for the temporary clerical pool. Under supervision, incumbents are assigned a variety of clerical / administrative duties to fill in for various temporary needs countywide. This class consists of positions that are filled on a temporary basis through the TAP Program. TAP is responsible for placing incumbents on temporary assignments within the departments and agencies. Assignments may vary from a minimum of four hours and generally not to exceed 18 months. Duties and pay rate will vary based on the job classification of each temporary assignment. TAP employees will be placed on assignments that align with their skill sets and experience. Below are samples of job classifications TAP fills on a temporary basis with employees from its Pool: Account Clerk I/II: The equivalent of two to three years of full-time experience in clerical work, which included working with mathematical calculations and computations. Accounting Specialist I/II: The equivalent of three years of full-time responsible financial record-keeping experience. Administrative Assistant : The equivalent to three years of full-time secretarial or office administrative experience which has included some combination of document review and processing, administrative or financial record keeping and/or office management. Administrative Specialist I/II: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support. Clerk II: The equivalent of one year full-time experience in clerical work. Information Systems Specialist: The equivalent of one year of full-time experience in developing and maintaining information technology systems including LAN/WAN systems. Legal Secretary : The equivalent of two years full-time experience performing clerical and administrative support. Payroll Records Clerk: The equivalent of two years full-time clerical work experience requiring mathematical computations at a level comparable to that of a Payroll Records Clerk in the Alameda County classified service. Secretary I/II: The equivalent of two to three years of increasingly responsible clerical experience. Specialist Clerk I/II: The equivalent of two to three years of full-time clerical experience. Note: Detailed job descriptions for the above classifications can be found at https://www.jobaps.com/Alameda/auditor/classspecs.asp#S MINIMUM QUALIFICATIONS The equivalent of six months of full-time clerical experience. OR The equivalent to graduation from an accredited four-year college or university (120 semester units or 180 quarter units). NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS Knowledge of: • Modern office practices and procedures. • Word processing/computer applications and techniques (i.e., Microsoft Office including Word, Excel, PowerPoint and Access). • Basic elements of correct English usage, grammar, spelling and punctuation. • Numerical and alphabetical filing systems. • Proper telephone etiquette and procedures. Ability to: • Interpret and apply rules and regulations. • Follow written and oral instructions. • Calculate basic mathematical problems. • Adapt quickly to new work environments. • Establish and maintain effective relationships with co-workers and the public. • Communicate effectively orally and in writing with people from a wide variety of ethnic and social backgrounds. • Maintain electronic and/or physical files and databases. • Organize and prioritize work to meet critical deadlines. • Attention to detail. • Prepare clear, concise and complete reports • Learn and apply newly acquired knowledge in areas related to the work. Selection Plan All applications must be filled out according to the instructions. Applications that are not fully completed or not completed following the instructions listed will not be considered. Resumes in lieu of properly filled out applications (including Employment History) will not be considered. Only applications submitted electronically, via the County's online application system, by the final file date will be accepted. Be aware that if you only complete an application template and fail to submit an application for this recruitment, your application will not be accepted. Note: Please apply immediately as this recruitment may close at any time SELECTION PLAN Deadline for Filing Continuous / may close at any time Review for Minimum Qualifications Continuous Computer Based Assessment Continuous / As needed Interviews Continuous / As Needed Applications will be reviewed on a continuous basis. Those that meet minimum qualifications will move on in the process, based on the current needs of the TAP Pool. Selected candidates will proceed to a computer-based skills assessment. Candidates whose computer-based skill assessment scores meet the required criteria will advance to an oral interview. All eligible candidates' applications will be active for 12 months. Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the assessment/selection process, please contact Carla Ortiz, Human Resources Technician, TAP Program, Human Resource Services Department (510) 208-4911 Carla.Ortiz@acgov.org . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. BENEFITS TAP employees may become eligible for medical and dental benefits upon meeting established eligibility criteria. Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information. DISASTER SERVICE WORKER All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster. DMV EMPLOYER PULL NOTICE PROGRAM All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program in an effort to promote driver safety. Employees' driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver's licenses and are eligible to drive on county business. BACKGROUND INVESTIGATION An applicant's previous employment may be investigated. Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment. Each case will be given individual consideration, based on job-relatedness. Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. Please direct all inquiries about this recruitment to TapAps@acgov.org c/o Varthana Heang / Carla Ortiz or Martin Rodriguez-Corral. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous

Description: Type of Appointment: Temporary Emergency, or Temporary, Hourly, Intermittent (THI) Collective Bargaining Unit: CSUEU Unit 5, Unit 7 and Unit 9 Administrative Support Assistant I CSU Classification Salary Range: $3,338 - $4,097 per month Administrative Support Assistant II CSU Classification Salary Range: $3,338 - $4,913 per month Administrative Support Coordinator I CSU Classification Salary Range: $3,505 - $5,508 per month Administrative Support Coordinator II CSU Classification Salary Range: $3,681 - $6,034 per month Administrative Trainee CSU Classification Salary Range: $3,338 - $5,549 per month Administrative Analyst/Specialist NE CSU Classification Salary Range: $3,518 - $6,791 per month Administrative Analyst/Specialist EI CSU Classification Salary Range: $4,170 - $7,545 per month Administrative Analyst/Specialist EII CSU Classification Salary Range: $5,022 - $9,083 per month Administrative Analyst/Specialist EIII CSU Classification Salary Range: $6,322 - $12,285 per month ABOUT THE POSITION(S) The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary emergency administrative support appointments which range from a duration of several days to a maximum of 180 days. A temporary emergency appointment is generally utilized to replace a permanent employee on leave of absence or to provide clerical support during a recruitment process subsequent to an employee's resignation. Temporary emergency appointments will be made in the appropriate job classification, depending upon the needs of the hiring department. You may be considered for available positions in any of these classifications depending on your qualifications. QUALIFICATIONS Requires a high school diploma or its equivalent and the following years of full-time experience: ASA II - Three years of general office clerical experience. ASC I - Four years of progressively responsible general office administrative experience. ASC II - Five years of progressively responsible general office administrative experience. AA S NE- One year of analytical experience and Bachelor's Degree. AA S EI- Two years of analytical experience and Bachelor's Degree. AA S EII- Three years of analytical experience and Bachelor's Degree. AA S EIII- Four years of analytical experience and Bachelor's Degree. COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position may be a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting a designated position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: March 22, 2024

Description THE COUNTY OF EL DORADO The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting. HEALTH AND HUMAN SERVICES AGENCY The El Dorado County Health and Human Services Agency is committed to transforming lives and improving futures for the citizens of El Dorado County. The Agency's programs and services include Behavioral Health, Public Health, Community Services, and Social Services. The Agency has over 600 employees dedicated to enhancing and enriching the lives of those in their community. THE OPPORTUNITY Use your skills and knowledge to assist the members of your community! The selected candidate will have the opportunity to perform a variety of administrative, secretarial, and office support duties of considerable complexity, requiring thorough knowledge of the assigned department, division, or program, its procedures, and operational details and provide administrative support to its various departmental staff. The selected candidate will have the opportunity to: Provide administrative support to an assigned supervisor or manager in the daily management of operations. Prepare, type, and/or process various documents requiring professional knowledge of the department, division, or program functions, which may include, but are not limited to, permits, licenses, applications, vouchers, claims, meeting agendas and minutes, correspondence, periodic reports, contracts, agreements, legal/official documents, bid documents, etc. Schedule and/or coordinate meetings, seminars, conferences, and training sessions for department staff; act as meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned meeting, boards, and commissions; prepares complex departmental agenda items and packets for Board of Supervisor or other committee, commission meetings. Compose, type, edit, and proofread a variety of complex documents, including forms, memos, statistical and analytical reports, organization charts, program plans, and correspondence for department staff from rough draft, dictation equipment, handwritten copy, verbal instructions, or from other material using a computer; input and retrieve data and text using a computer terminal; check draft documents for punctuation, spelling, and grammar; make or suggest corrections to drafts. Maintain accurate and detailed records, verify accuracy of information, research discrepancies, and record information. Perform other clerical/administrative work as required, which may include but is not limited to copying documents, filing/retrieving files, reviewing and processing mail, faxing information, answering the telephone, scheduling appointments and meetings, maintaining calendars, maintaining inventory of supplies and materials, etc. For a full description of duties and responsibilities, please review the job description here . Human Resources will assess your application to determine if you are minimally qualified using the following minimum qualifications. Any combination of the required experience, education, and training that would provide the essential knowledge, skills, and abilities is qualifying. Administrative Assistant I: Equivalent to graduation from high school, and two (2) years of increasingly responsible clerical experience at a level equivalent to the County's class of Office Assistant II. Administrative Assistant II: Equivalent to graduation from high school, and three (3) years of increasingly responsible office support experience, or two (2) years at a level equivalent to the County's class of Administrative Assistant I. Licenses and Certifications: Some positions may require the possession of a valid Driver's License and maintain a satisfactory driving record. Click here to view the minimum qualifications for Administrative Assistant I/II, as well as the physical, environmental, and working conditions. SUBMIT YOUR APPLICATION Apply online by clicking the 'Apply' link at the top of this announcement. When your online application is complete, click 'Accept'. If you have any questions regarding this recruitment, contact Rachel Wallick in Human Resources at rachel.wallick@edcgov.us RECRUITMENT PROCESS The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process. WRITTEN EXAMINATION A written exam will be utilized to determine an applicant's ranking and placement on the eligibility list. The examination has been tentatively scheduled for the week of September 28, 2023. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email prior to the examination. If you have taken this examination within six (6) months prior to the scheduled date of the examination, your score will automatically be transferred to this exam, and you are not permitted sit for this examination. If you have taken this examination from greater than six (6) months but within twelve (12) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred. A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines. For more information on the recruitment process, click here . Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. ADDITIONAL INFORMATION The County of El Dorado is recruiting applicants for Administrative Assistant I/II. This recruitment will establish a list for the purpose of filling current and future full time, part time, and extra help vacancies for at least three (3) months . We currently have the following vacancies: One (1) extra help vacancy in the Health and Human Services Agency - Behavioral Health located in Placerville, CA. Extra help vacancies are made to maintain adequate coverage of work for short periods of time at frequent intervals, where employment is of a recurrent nature depending on the needs of the Agency; work may be seasonal, on-call, and/or for a limited duration. Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law. This extra help position may transition to a regular full-time employee if the conditions of Personnel Rule 1103.1 exist Click here for Frequently Asked Questions. The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply. Many job classifications require a pre-employment medical screening. Depending on the job classification, medical screening may include testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer. Not just rustic mining towns and historic sites - Today El Dorado County is a year-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history. Escape the traffic and smog because El Dorado County is just: 40 miles from Downtown Sacramento 50 miles from Sacramento Airport 129 miles to San Francisco Here are a few of the many activities and events available throughout El Dorado County: Hiking, Camping, Fishing, Boating, and Watersports Skiing and Snowboarding Live Music and Music Festivals Local Craft Breweries and Wineries El Dorado County Fair Placerville Speedway Farm to Fork Restaurants Local Shopping Gems Employees that are buying a home in El Dorado County may qualify for down payment assistance. Click here for more information. CHECK OUT OUR VIDEO TO LEARN MORE! Closing Date/Time: 9/28/2023 11:59 PM Pacific

Description: Working Title: Administrative Support Coordinator I Classification Title: Administrative Support Coordinator I Posting Details Application Deadline: Priority Application Deadline: Tuesday, September 19th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator I is responsible for supporting the majority of day-to-day operations of the department office and administrative support functions for the Department of Ethnic Studies. This position provides a full range of clerical and administrative support to the Department Chair, ASC II, and faculty. The ASC I position holds primary responsibility for front desk reception and related business operations, administrative support for GE Area F courses, and liaising with campus programs that most frequently partner and coordinate with the Ethnic Studies, i.e., EOP, Full Circle Project, Cooper Woodson program, and CAMP. This position performs a variety of administrative support duties under the lead direction from the department ASC II that support department office operations, academic programs, and events. The position uses judgment and discretion to independently interpret and apply detailed knowledge of university and department policies and procedures, as well as knowledge of organizations governing students, faculty and staff. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3505 per month - $3750 per month. Anticipated hiring range commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3505 per month - $5508 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday, 8am - 5pm Department Information The Ethnic Studies Department has been in existence for over 50 years at Sacramento State. It is a degree-granting interdisciplinary department offering course work in the study of past and present histories, cultures and issues that define ethnic group experiences in the United States. In addition to its teaching mission, the department is involved in research and community based projects. Active commitment in the community was and continues to be a priority for the department to effect positive change. The Ethnic Studies Department is comprised of four programs that mirror the student participants of the 1968 Third World Strike in San Francisco State University and 1969 at Berkeley: Asian American Studies; Chicanx/Latinx Studies; Native American Studies; and Pan African Studies. https://www.csus.edu/college/social-sciences-interdisciplinary-studies/ethnic-studies/ Minimum Qualifications Regular (Probationary)Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications 1. Experience providing clerical and administrative support functions in a complex administrative environment 2. Experience in independently setting priorities, meeting deadlines, and multi-tasking in a work environment with frequent interruptions 3. Basic knowledge of and ability to follow standard office procedures (i.e., filing, maintaining of records, answering phone and transferring of voicemail messages) 4. Thorough knowledge in using standard office software such as Microsoft Office (i.e., Word, Excel, PowerPoint, Outlook) and the Internet 5. Good written and verbal communication skills with the ability to convey information clearly and accurately in the form of correspondence and reports 6. Strong interpersonal skills. 7. Ability to maintain positive relationships with faculty, administrations, other staff, students, and community members 8. Ability to perform a variety of clerical/administrative duties and data entry with speed and accuracy 9. Demonstrated ability to coordinate meetings and events 10. Ability to develop, revise and maintain department website 11. Familiarity with budget and financial record tracking 12. Ability to use judgment and discretion and maintain the confidentiality of sensitive materials. 13. Experience working with people from diverse backgrounds. 14. Experience with promoting diversity, equity, and inclusion 15. Ability to apply judgment, discretion, and initiative and make appropriate recommendations 16. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist 17. Ability to perform standard business math, such as calculate ratios and percentages 18. Ability to maintain and store data, records, and other information securely according to university policy. Condition of Employment: - Ability to pass a background check. Preferred Qualifications 19. Bachelor’s degree from an accredited college or university 20. Familiar with personnel procedures for faculty and staff 21. Knowledge of the discipline of Ethnic Studies 22. Experience working in an institution of higher education Documents Needed to Apply Resume, cover letter, and a diversity, equity and inclusion statement. Diversity, Equity and Inclusion Statement: Sac State holds diversity, equity and inclusion (DEI) in its core values. Please include a statement up to 1 page, discussing your commitment to support student, staff, faculty and community members in a diverse University setting. Include in your statement your contributions to equity, diversity and inclusion and information of your understanding of these topics. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union (CSUEU) - Unit 7 Job Classification : Administrative Support Coordinator II Classification Salary Range : $3,681 - $6,034 per month Anticipated Hiring Range : $53,004 - $55,884 annually Work Hours : Monday - Friday, 8 am - 5 pm, unless otherwise notified Recruitment Closing Date : September 22, 2023 THE DEPARTMENT: Facilities Planning and Management (FP&M) serves as the lead organization for planning, developing, and maintaining the campus’ natural and built environments in support of the university’s mission. The department seeks to preserve and enhance CPP’s history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, roads, infrastructure, landscaping and other physical improvements. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs and functional requirements. FPM is comprised of approximately 200 facilities professionals (FTE) that also provides maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes licensed architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians. DUTIES AND RESPONSIBILITIES: Organizational Support: Assist in coordinating daily office operations, ensuring smooth workflow. Prepare, analyze, and manage various reports and documents, such as Business Continuity Plans, Emergency Response Binders, and more. Maintain compliance with administrative paperwork and travel requirements, facilitating employee travel logistics. Handle travel expense reconciliation and reporting. Proficiently use Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, Visio, Smartsheet, Concur, and Adobe Creative Suite. Administrative Support Provide administrative support to Facilities Management units, including Projects, Maintenance & Fleet Service, Landscape Services, and Custodial & Recycling Services. Assist in communication with vendors, clients, and campus stakeholders. Prepare meeting materials, agendas, and minutes, ensuring accuracy and completeness. Manage office supplies and maintain efficient filing systems. Orders and issues radios, uniforms, and equipment for departments. Assist with onboarding/offboarding processes and training for administrative staff. Maintains a comprehensive efficient office filing system and electronic filing system using Microsoft Teams, SharePoint, One-Drive and shared drive. Performs monthly reconciliation and reports for credit card and travel card issued to employee, and submit reports to Procurement. Budget and Administrative Support: Independently coordinate budgetary and administrative processes. Monitor and reconcile department budgets, making appropriate recommendations. Serve as an initial contact and resource for land use development and sustainability inquiries. Assist in public relations activities and document land use and sustainability plans. Event Coordination: Coordinate events, including location, transportation, and accommodations. Stay updated on campus policies and procedures related to land use planning and sustainability. Provide guidance and training to staff and management as needed. Process Improvement: Identify and address issues requiring management attention. Collaborate to improve and streamline administrative processes. Participate in cross-training with other administrative staff. Customer Service: Provide backup support to the Facilities Customer Service Center. Monitor work orders, handle customer complaints, and dispatch trades as needed. Maintain accurate data in the Maintenance Authority (TMA) system. Collaborate with Customer Service to provide necessary reports. Fiscal Administration: Assist in preparing requisitions, contracts, purchase orders, and fiscal documents. Support procurement and billing processes. Ensure budget compliance and research budget discrepancies. QUALIFICATIONS: High School diploma or equivalent Valid California Driver’s license and insurance Five years of progressively responsible experience in general office clerical or secretarial work or the equivalent in a fast-paced business office environment. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures; thorough mastery of English grammar, punctuation and spelling; expertise in using office software packages, technology, and system; ability to independently handle multiple work unit priorities and projects; ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference; ability to effectively write and present own reports; ability to effectively handle interpersonal interactions on all levels and handle highly sensitive interpersonal situations; ability to negotiation and persuasion skills to achieve results and expedite projects. PREFERRED EXPERIENCE: Five years (progressively responsible administrative, technical, or professional analytical experience in a facilities-related office or institutional environment. Knowledge of CSU policies and procedures and working knowledge of PeopleSoft, Adobe Photoshop and other graphic software. Ability to work in an inclusive university environment, possess team building skills and be able to professionally communicate through written, verbal and graphic means. Knowledge of current federal, state, and local environmental acts, policies and standards. Incumbent must demonstrate excellent written, oral and presentation skills; exhibit a team player attitude; knowledge of standard PC office applications. Bachelor’s degree COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: September 22, 2023

Description: Job Summary: Under the general supervision of the Director of the Career Center, the Administrative Support Coordinator will provide coordination and administrative support to the career center and its many projects. Major duties and responsibilities: Director and Associate Director support: Maintain and arrange an appointment schedules and monitor the calendar of the Director and Associate Director (AD), including the scheduling of meetings for (and with) the Director and Associate Director, as requested Coordinate and organize the annual staff retreat (including preparing the agenda, ordering the necessary supplies, Order catering, and working with budget analyst on invoices) Send meeting invites to all-staff and other meetings, as needed Take minutes/notes and prepare agendas and maintain agendas for Career Center meetings, as requested by the AD and Director Coordinate travel and logistics for Director and AD, as needed Administratively coordinate and facilitate hospitality and/ or catering needs for the office, as requested by the AD or Director Administratively support room reservations in EMS, as requested by the AD and Director. In collaboration with Director/ AD, coordinate logistics for student assistant schedules, as needed Administratively support the hiring of Student Assistants including posting position in Handshake, collecting applications, scheduling interviews, and completing necessary student employment and FWS paperwork, with guidance from the AD and Director, as needed Track hours worked, timesheets, and other required metrics for tracking student assistants, as needed in in collaboration with CC timekeeper Administratively support the distribution, and collection of surveys, as requested by the AD and Director, as needed Coordinate the development of the monthly department newsletter Responsible for Career Center golf cart, including checking out keys, and working with maintenance to service and wash the car, as needed Responsible for use of ProCard for supporting Director and AD Administratively coordinate search committee needs, as needed when chaired by the Director or AD Front Desk Coordination Lead student assistants scheduled to sit at the front desk, in their support the front desk reception duties Coordinate the greeting of incoming guests to the Career Center offices (2 areas) by providing a warm and friendly environment, and leading students who are scheduled to sit at the front desk areas. Coordinate the maintenance and maintain a clean and professional looking reception area Coordinate the answering of telephone extensions, messages, and triaging and forwarding of calls and emails to appropriate staff and departments, as needed Coordinate the response to emails daily and the preparation of appropriate email responses, as needed Be able to answer the general inquiries for both counseling appointments, and events in Handshake/ or triage if answer is unknown; as needed Coordinate the answering of the Career Center email and Career Bot. including coordinating the responses to general inquiries made to the Career Center email and Career Bot, as needed Train Career Center student assistants in phone etiquette, outlook calendar usage, and front desk customer service, as needed Training student assistants in the details of triaging and forwarding information to the correct staff in the office, as needed Have working knowledge of Handshake. Ensure that students or alumni who may contact the Career Center knows how to access their account, as needed Coordinate the approval of Handshake profile requests from students, as needed Coordinate the checking in and out of student and alumni appointments and drop-in visits, as needed Coordinate and assist with the secure technology items at the end of the day and set devices to charge, as needed Utilize PeopleSoft Campus Solutions student record data and/or navigate for verification of enrollment, graduation date, and contact information, as needed Create a system of organization in cabinets and shelves for office supplies, as needed Coordinate the sorting of and distribution of daily mail, as needed Oversee hallway and office bulletin boards and display boards in career center locations, as needed Collaborate and coordinate with staff to ensure career center materials and resources are up-to-date and organized. General Office Support: Update general office information, such as office hours and drop in hours, programs, advising, and internships on a regular basis on Career Center website Submit TNS and office work orders, as needed and communicate with Facilities regarding the work orders (office temperature adjustments, air quality, broken items, mounting signage, and other general office maintenance needs) Coordinate the process, and be responsible for, the tracking technological devices checked-out by Career Center staff and student assistants Assist with onboarding new staff members in accordance with the Career Center Onboarding Manual and as directed by the MPPs and AA/S1 lead, as requested Distribute, and collect surveys, as needed Order general office supplies for Career Center through Staples Advantage, and place orders for staff business cards, copy paper, letterhead, and envelopes; submit copier maintenance tickets; assist with the purchase of staff name badges, and supplies for events, as requested Work in collaboration with other support staff in getting tasks done as issues arise. For example, some of these tasks may look like; the scheduling of rooms for events and workshops, the ordering of catering, coordinating travel for students or other staff, distributing marketing materials, attending career events and coordinating tabling, etc. Other Duties as Assigned Contribute to the overall success of the Career Center by performing other duties as assigned that are within the incumbent’s classification Participate in All staff DSA meetings Attend trainings as needed to support duties, in consultation with Director Minimum Qualifications: Required Education and Experience High School diploma or its equivalent. Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications Previous experiences serving a diverse cliental Previous experience providing administrative support to a large unit with multiple employees Knowledge of Handshake CSM, PeopleSoft, and administrative systems. Ability to select and use appropriate technology to accomplish a given task. Knowledge of mandated reporter expectations Previous experience giving guidance to customers and clients Previous experience assisting with developing processes Demonstrated knowledge in evaluating and using social media for student engagement. Compensation and Benefits: Anticipated Hiring Range: $3505 - $3600 per month Classification Salary Range: $3505 - $5508 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is September 27, 2023. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas) Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: September 27, 2023

Description: Job Summary: The Donor Relations Coordinator will be part of an amazing team of Advancement professionals and will perform a wide range of responsibilities that will advance the donor relations efforts for the university. This position will provide key support and resources to the Director of Donor Relations and the Philanthropic Giving team to ensure donor relations and engagement strategies are being met by the campus. Major duties and responsibilities: Full coordination of Donor Birthday Card program: pull monthly birthday reports; make recommendations for signatories; prepare individual folders and coordinate their distribution among Directors of Philanthropy and administrators for signature; handwrite envelopes and prepare for mail. Coordination and execution of the First-Time Donor program: pull monthly reports; check for accuracy and duplication; identify and research any high-level first-time donors; oversee mail merge for labels and preparation for mail. Work closely with Director of Donor Relations, Directors of Philanthropy, and prospect research in support of various donor-relations tasks, including ordering flowers, purchasing gifts, preparing greeting cards for signature. Provide preliminary research conducted via donor database and various online sources in collaboration with Prospect Research Analyst. Work with Advancement Services staff to make recommendations and request lists for invitations, holiday cards and mailings. Ensure lists meet established criteria; check for duplicates; sort and manipulate lists as needed for specific purposes. Work directly with Directors of Philanthropy and other staff to identify donor/student/community stories and make recommendations for features in campus publications, website, etc. for donor relations purposes. Provide timely reminders to Directors of Philanthropy regarding upcoming stewardship tasks and activities based on individual stewardship plans. Provide general administrative support, including but not limited to: carefully proofing a variety of written materials; drafting brief messages; scheduling meetings; working with Advancement Services staff to ensure donor database is updated with appropriate donor/fund information; researching best practices; evaluating current programs and initiatives and make recommendations for improvement; tracking progress on a variety of projects; provide supervision and direction to student assistant(s); event set-up and planning. Under the guidance of the Director of Donor Relations, coordinate and track the acknowledgement process for donor gifts. Assist with tasks and timelines on individualized donor relations plans for CSUSB’s top donors. Coordinate and assist with planning of campus wide donor relations and engagement activities. Request data and prepare invitation lists for donor events; coordinate logistics and RSVPs for events; submit required approval forms; reserve space and submit purchase orders in support of event execution; work with Advancement Services staff and ensure invitees and attendees are recorded in the donor database. Work with Advancement Services staff to ensure donor database is updated with proper stewardee information for donor allocation and funds. Work closely with the Advancement Services team in review of donor scholarship thank you letters. Deliver, track and update database with mailing of letters to all donors. In collaboration with the Philanthropic Giving and Advancement Services team, coordinate the distribution of student thank you letters to donors. Coordinate with Strategic Communications on designs for donor communication templates. Coordinate the annual distribution of scholarship and program endowment reports; request data for donor impact reports such as historical scholarship and financial data; work with Strategic Communication on donor report designs. Other duties as assigned. Minimum Qualifications: Required Education and Experience High School diploma or its equivalent Three years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Required Qualifications Ability to manage multiple projects independently in a fast-paced organization with competing priorities and distractions. Experience to be fully functional in all technical aspects of work assignments. Demonstrated proficiency and ability to effectively use common computer and technology programs and related computer software packages (e.g., Microsoft Office Suite, Zoom, etc.) in the course of assigned duties. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications Compensation and Benefits: Anticipated Hiring Range: $4,000 - $4,167 per month Classification Salary Range: $3,505 - $5,508 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. The application deadline is: October 2, 2023 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: October 2, 2023

Definition SALARY RANGE: Administrative Analyst I: $87,407.32 - $115,066.12/year Administrative Analyst II: $96,530.98 - $127,057.06/year Are you looking for a challenging and rewarding career in administrative analysis with an emphasis in housing? The City of Milpitas is recruiting for a Housing Analyst (Administrative Analyst) to work in the Housing Division. As a Housing Analyst (Administrative Analyst), you will have the opportunity to work on a variety of projects related to the City's rent and mortgage relief program, homeless response services, and Council priorities. In addition to the typical duties assigned to this classifications, the incumbent will project sentinel referrals and/or tenant-landlord related response, participate in the Rent Review Program, support the Community Advisory Commission/Housing Subcommittee, and participate in various community outreach assignments. Ideal Candidate : The ideal candidate is hardworking and confident in their ability to add value to the organization. They are eager to learn and grow, can be a leader by example, who does very good in team environments, and works well on their own. They are also a problem solver who is unafraid to fail and is willing to adapt to the ever-changing work environment of local government. WHY MILPITAS? Located at the southern end of San Francisco Bay, Milpitas is a progressive community that is an integral part of Silicon Valley. As a full-service city with water utility, sewer utility, police and fire services, Milpitas serves a diverse population of nearly 80,000. The homeownership rate is close to 70%, and the Milpitas housing market remains relatively affordable in Santa Clara County. Milpitas is often called the "Crossroads of Silicon Valley" with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), Route 237, and a County expressway. THE CITY GOVERNMENT Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city which includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents and oversees the City’s $231.7 million budget. There are 14 advisory commissions on which residents can participate -the Planning Commission, Arts Commission, Youth Advisory Commission, Library Advisory Commission and Senior Advisory Commission to name a few. Issues currently challenging the City include development, quality of life, and traffic. We encourage you to check us out: www.milpitas.gov **The current vacancy is in the Housing Division, currently budgeted under the Building Safety and Housing Department. This is a Limited Term position, with a projected expiration date of June 30, 2025. This position is partially funded by ARPA, and will focus primarily on managing ARPA funded projects. ** Examples of Duties Duties may include, but are not limited to, the following: Assist in the development of the department budget, contracts, programs, and procedures. Assist in the research and analysis of permit activities, fees, other data, and create reports on these findings. Assist users of the permitting software program in the department in resolving system problems and improving workflows. Work with users of the permitting software program in the department to develop new report requirements or changes to existing reports; design, create and test SQL reports in the reporting platforms and identify reporting errors. Manage the department webpages and keep all documents and weblinks up to date. Knowledge of : Principles and practices of budgetary analysis. Report writing techniques and spreadsheet development and analysis techniques. Ability to : Learn and utilize a variety of software platforms, including word processing, spreadsheets, and other computer applications. Learn and create custom reports in various software programs Initiate, plan, and complete work assignments with a minimum amount of supervision. For a full Job Description, which includes the full range of duties and qualifications, please click HERE. Typical Qualifications EDUCATION AND EXPERIENCE Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: ADMINISTRATIVE ANALYST I Education: Bachelor's degree from an accredited college or university with major coursework in human resources administration, public administration, political science, business administration or a closely related field. ADMINISTRATIVE ANALYST II Experience: Two years of responsible technical or administrative experience in an operating or staff agency in business or government, comparable to that of an Administration Analyst I in the City of Milpitas. Education: Bachelor's degree from an accredited college or university with major coursework in human resources administration, public administration, political science, business administration or a closely related field. License or Certificate: Possession and maintenance of a valid California Driver's License may be required. SPECIAL INFORMATION : Housing Analyst is the working title of this vacancy. Administrative Analyst I/II may be filled at either the entry level or journey level of this classification, dependent on departmental needs. Supplemental Information SUPERVISION RECEIVED AND EXERCISED Administrative Analyst II: Receives general supervision from the immediate supervisor. May exercise supervision over assigned clerical or technical personnel. Administrative Analyst I: Exercises no supervision. SPECIAL REQUIREMENTS Essential duties require the following physical abilities and work environment. Ability to work in a standard office environment; able to travel to various locations within and outside the City of Milpitas. SELECTION PROCESS : Applications will be competitively screened based on the minimum qualifications of this position. The most qualified candidates will be invited to participate in a in-person Oral Board Examination & Selection Interview/Hiring Interview, tentatively scheduled to take place on TBD. Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with Resolution No. 8833. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or www.ci.milpitas.ca.gov for more information on employee benefits. Closing Date/Time: 10/8/2023 11:59 PM Pacific

Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 7 Job Classification : Administrative Support Coordinator II Classification Salary Range : $3,681 - $6,034 per month Anticipated Hiring Amount: $3,681 - $3,786 per month Work Hours : Monday - Friday 8:00am-5:00pm Recruitment Closing Date : October 3, 2023 *Hiring preference for internal candidates THE DEPARTMENT The Registrar's Office is responsible for the security, integrity and accuracy of academic records, degree progress and evaluation services and the coordination and implementation of academic policies and procedures with academic departments and colleges. The Registrar's Office conducts all registration activities, oversees articulation agreements with other colleges and universities, processing grades, maintains accurate student records, verifies student enrollment data, monitors academic standing, evaluates transfer credit, certifies enrollment, provides preliminary graduation evaluations, verifies degree requirement completion, and issues diplomas. The Register's Office provides counsel to students as they advance from matriculation to graduation. As a core function area within Enrollment Services, the office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents. the office is responsible for compliance with Federal, State, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community. DUTIES AND RESPONSIBILITIES Maintenance of Student Records Using a thorough knowledge of CPP policies and procedures and the proper use of the student administration system, record all appropriate changes to academic record requiring simple to moderately difficult record adjustments. Performs other adjustments to student data as requested by the Registrar or Associate Registrar on a per project basis. Process retroactive withdrawals based on approval from Office of Student Success. Process Repeat Waivers for those students wishing to repeat courses Performing moderate to complex record adjustments in PeopleSoft process student requests for changes in master’s and credential options, including curriculum year changes and petitions to earn graduate level credit as an undergraduate. Provide a high level of customer service to help support retention and graduation Responsible for processing Graduation Application changes and withdrawals by updating the student’s graduation application when requested by an advisor, whether it be withdrawing the application or moving the application to a sooner or later term. Process student requests for changes in master’s and credential options, including curriculum year changes and petitions to earn graduate level credit as an undergraduate. Fielding Inquiries Explain academic policies and procedures, in person or over the phone. Provide information on transcript requests, petitions, certification requests, requests for refund, class repeats, verification of enrollment, application for graduation, academic standing, loan deferments, leave of absence, change of major/minor, registration holds, and other enrollment-related or records-related matters. Process verifications of degree and/or enrollment requested electronically by the National Student Clearinghouse. Front Counter As needed, particularly during peak registration periods and document submission deadlines, aid the Front Counter Unit in processing student registration and withdrawals, and other requests that can be processed at the counter in the presence of the customer. QUALIFICATIONS High School diploma or its equivalent Five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures; thorough mastery of English grammar, punctuation and spelling; expertise in using office software packages, technology, and system; ability to independently handle multiple work unit priorities and projects; ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference; ability to effectively write and present own reports; ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; ability to use negotiation and persuasion skills to achieve results and expedite projects Preferred Qualifications Experience with PeopleSoft Understanding of complex computer software processing principles Proficiency with software packages such as Microsoft Word, Microsoft Excel, Microsoft Access, and Microsoft Outlook, etc. Ability to quickly learn new office support technology systems and software packages Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations Thorough knowledge of university policy and procedures Ability to apply, interpret and communicate knowledge of a variety of complex university policies and procedures to university personnel and the public Ability to determine methods to achieve programmatic goals Ability to handle multiple work priorities Ability to work independently, use independent judgment, set individual deadlines, and complete projects accordingly Strong organizational skills Excellent interpersonal and communication skills Ability to establish and maintain cooperative working relationships within and outside the work group Ability to set deadlines and complete projects accordingly Ability to understand problems from a broad perspective and anticipate impact Ability to build campus relationships to expedite work and projects COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: October 3, 2023

Description: Working Title: Library A dministrative Support Coordinator II Classification Title: Administrative Support Coordinator II Posting Details Priority Application Deadline: Sunday, September 10th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II (ASC II) position's primary responsibility is to provide Library-wide administrative support in the Dean's Office of the University Library. The incumbent provides direction, leadership, and independently performs and coordinates administrative duties under the general direction of the Administrative Analysts/Specialists. The ASC II is responsible for providing administrative support to the Office of the Dean of the Library and Associate Deans of the Library, and assists with the day-to-day operations of the office. Incumbent is responsible for the coordination of the student personnel program, student payroll, gift/loan agreements and assists with recruitment and facilities management. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,681 per month - $3,959 per month, commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,681 per month - $6,034 per month Salary Grade/Range : 2 Recruitment Type : Temporary (renewable based on funding) Time Base : Full-Time Work Hours : Monday - Friday; 8:00 a.m. - 5:00 p.m. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. https://library.csus.edu/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: Experience coordinating clerical and administrative support functions in a large/complex academic, administrative or program office, and/or in a higher-level administrative office or comparable setting. Knowledge, Skills, and Abilities: Proven knowledge of oral written and communication skills. Demonstrates strong commitment to diversity, equity, and inclusion in higher education. Thorough knowledge of Microsoft Office systems (specifically Excel and Word) and ability to use a broader range of technology, systems and packages. Ability to carry out work independently, and as a team member. Ability to carry out complex projects involving coordination with other departments. Ability to multitask throughout the day and maintain strong organization skills Ability of conducting a broad range of administrative problems which may at times require research, analysis, and evaluation of information. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Ability to provide evaluation and recommendations related to operational and procedural matters. Ability to perform business math, such as calculate rations and percentages, track and analyze financial and/ or budgetary data, and make accurate projections requiring some inference. Conditions of Employment Ability to pass a background check Preferred Qualifications Experience working in higher education. Experience with University software, e.g. CMS (SA), CMS (HR), Handshake, CHRS - Page Up. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Job Title Administrative Support Coordinator I, Sociology Classification Administrative Support Coordinator I AutoReqId 531544 Department Sociology Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $3,505 - $5,508 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,574 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are seeking an exceptional individual to join our team as the Administrative Support Coordinator I, Sociology. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The College of Humanities and Social Sciences is committed to educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are seeking an exceptional individual who is organized, detail oriented and possesses excellent communication skills to join our team as an Administrative Support Coordinator I in the Department of Sociology. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator I for the Department of Sociology provides primary support and coordination for the Sociology Degree Completion Program and the Sociology Master’s Program, as well as ancillary support for the department. Under general supervision, provides budget and travel support. Takes the lead in coordinating the SOQ process. Takes minutes at committee meetings, supports student organizations, learning communities, and other department programs. Assists with preparing documents for the tenure-track hiring process. Maintains and updates the department website and serves as the Department Information Technology Coordinator (DITC). Provides front office support during staff shortages. Uses knowledge of the department, college, and university to answer more complex questions from guests, students, faculty, and staff. Provides support for department events and meetings including Department retreats, Commencement and Sociology Day. Coordinates with faculty on scholarship applications and awards. Works with other department staff to monitor enrollments and issue permits daily during the registration process. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior higher education work experience, preferably in an academic department. College degree preferred. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: September 21, 2023

Description: Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hir ing Range :$3681 per month - $4685 per month CSU Classification Salary Range : $3681 per month - $6034 per month Salary Grade/Range : 2 Recruitment Type : Temporary Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Working Title: Administrative Support Specialist Classification Title: ASC II Posting Details Priority Application Deadline: Monday, August 21st @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Chief of Operations in the Office of the VP/CFO, the incumbent of this position will be responsible for various administrative support functions for the division of Administration and Business Affairs. As a resource person, the incumbent must be knowledgeable of a broad range of functions and procedures within the office and across the division. As needed, the incumbent will report to different ABA departments, depending on workload and personnel needs. As such, this position requires strong organizational and interpersonal skills, the ability to work independently without direct supervision, the ability to communicate effectively, orally and in writing, the ability to multi-task, and work well in a team environment. The incumbent should be exceptionally knowledgeable and familiar with the university to be capable of referring individuals to the appropriate administrator(s) or office. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $21.24-$25 / hour commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $3,681.00 - $ 6,034.00 / month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 0Recruitment Type : Regular Time Base : Hourly-Intermittent Pay Plan : 12 months Work Hours : As requested between the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday Hourly-intermittent employees in CSUEU-represented classifications are limited to 1000 hours per fiscal year. Department Information Administration and Business Affairs (ABA) at Sacramento State is one of the University's chief support divisions, providing integrated and comprehensive administrative, business, financial, operational, and logistical support services to students, faculty, and staff. Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Must be comparable to the Minimum Qualifications, appropriate to the skill level of the position, and would allow an incumbent to satisfactorily perform the Essential Functions of the position. General Knowledge/Skills/Abilities: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Thorough mastery of English grammar, punctuation, and spelling. 3. Expertise in using office software packages, technology, and systems. 4. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 5. Ability to troubleshoot most office administration problems and respond to general inquiries and requests related to work area. 6. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 7. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 8. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 9. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 10. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 11. Experience working in an institution of higher education. 12. Possess fundamental knowledge of enterprise applications such as CMS, Microsoft Teams, etc. Documents Needed to Apply Resume, cover letter, diversity statement Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, faculty and community members in a diverse University setting. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Job Summary Under the general supervision of the Director of Faculty Affairs, the Administrative Support Coordinator works with the Faculty Affairs Administrative Analyst to perform administrative and recruitment related tasks in the Faculty Affairs unit. Responsibilities include supporting faculty recruitment, appointment, and on boarding activities for academic personnel, responding to process inquiries from college and department staff, providing general office support, and other duties as assigned. Key Responsibilities Supports academic personnel employment processes, recruitment, and activities - Reviews hiring documentation/information; retains them in compliance with records retention standards. Supports processing of background check requests; works with Accurate Background to resolve inaccuracies. Provides routine assistance to college and department support staff on processing recruitments, appointments and on-boarding in CHRS PageUp. Provides administrative support to Faculty Affairs unit - Serves as contact for submitting and following up on IT service requests (i.e. department computer and/or printer issues, hot spot requests, internet access issues, etcf) or unit. Maintain Faculty Affairs web pages - Regularly reviews and updates web page content. Serves as the primary contact for Faculty Affairs unit website inquires. Knowledge Skills and Abilities Through, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience • Equivalent to four years of administrative support experience required. • At least one year of experience as a recruitment assistant or related role in a college or department preferred. • Experience with recruiting software, as well as Human Resource Information Systems (HRIS) or Human Resources Management Systems (HRMS) preferred. • Academic personnel process management system experience (preferably Interfolio, Oracle/PeopleSoft) preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Faculty Affairs Classification Administrative Support Coordinator I Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. CSU Classification Salary Range: $3,505 - $5,508 per month. Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year. Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date/Time: September 21, 2023

Title: Project Specialist (IVC - Administrative Support - MESA) Job Category: NBU Job Opening Date: July 17, 2023 Job Closing Date: June 30, 2024 Locations: Irvine Valley College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Performs general administrative assistance duties in support of the assigned program. REPRESENTATIVE DUTIES Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform secretarial and administrative support duties for assigned administrator; relieve assigned administrator and other staff of a variety of clerical, technical, and administrative details. Perform administrative support duties to assist the administrator in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the administrator; develop schedules related to division/department activities and services; review, update, and inform the administrator and others of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments. Facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding administrator's area of assignment; prepare preliminary responses to correspondence for administrator's approval. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Assist supervisor in budget administration; track budget activity and resolve budget issues and problems; process and prepare time sheets for signature; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment. Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment. Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Train and provide work direction to assigned student workers, clerical assistants, and other staff as assigned. Establish and maintain complex, interrelated filing systems including confidential files; collect, compile, and record narrative, statistical, and financial data and other information; research and verify information as requested. Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose correspondence related to area of assignment. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of business letter writing. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of fiscal, statistical, and administrative record keeping. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Basic mathematical concepts. Basic research methods and techniques. Work organization and basic office management principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Learn and understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment and personal initiative. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Independently compose and prepare routine correspondence and memoranda. Train and provide work direction to others. Establish, review, and revise office work priorities. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $25.00/hr Up to 25 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.

Description: Job Title Social Work Department Coordinator Classification Administrative Support Coordinator I AutoReqId 531691 Department Social Work Sub-Division College of Health and Human Development Salary Range Classification Range $3,505 - $5,508 per month (Hiring range depending on qualifications, not anticipated to exceed $3,505 - $3,850 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research and engage diverse communities to advance human health, development, and well-being. We are seeking an exceptional individual to join our team as the Social Work Department Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Provides a full range of clerical and administrative support functions for the Master of Social Work (MSW) program. Coordinates all administrative, clerical, budgetary, and faculty support for the graduate MSW program. Interacts with administrators, staff, faculty, students, and off campus personnel to ensure high-quality customer service. Monitors, maintains and reconciles department budget, and graduate student database. Assists department chair in generating the departmental semester course schedules and all other support aspects of the department including university reports. Provides receptionist and other departmental support assistance for the complex. Performs other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience with Common Management System (CMS) and Common Financial System (CFS). Experience with database management, budget reconciliation, scheduling, purchasing, procurement card reconciliation, and travel procedures. Proficiency in Microsoft Office Suite including email and Internet functions. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: September 21, 2023

Description: Administrative Support Coordinator (Administrative Support Coordinator I) Compensation and Benefits Anticipated Hiring Salary Range: $3,505 - $3,680 per month Full CSU Classification Salary Range: $3,505 - $5,508 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general supervision, the position serves as the department Administrative Support Coordinator. The incumbent will be responsible for coordinating the clerical and administrative support functions for the department. The incumbent communicates with individuals at all levels of the University on a wide variety of administrative responsibilities requiring the use of considerable judgement and discretion in handling complex and confidential issues. In addition, incumbent is responsible for coordinating, prioritizing, and/or monitoring division forms. Key Qualifications Thorough working knowledge of correct English, writing formats, grammar, spelling and punctuation, alphabetical filing systems and office methods. Fully functional knowledge of and skill in standard office procedures and practices. Knowledge of business mathematics. Knowledge of office systems software (Microsoft Windows, Office Suite, email, calendar, etc.) and the ability to use technology, systems and packages for budget-related duties and administrative support functions. Skill/Ability to: Interpersonal and communication skills, including ability to work effectively with people of diverse backgrounds and in a fast-paced team-oriented environment. Ability to understand and operate in a variety of organizational structures. The ability to use and quickly learn new office support technology systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to clearly communicate orally and in writing to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Strong organizational skills and ability to create, organize and maintain accurate technical and/or confidential records and files. Track and produce accurate information and data for review regarding program service delivery and activities in meeting programmatic goals and enhancing processes. Accurately and concisely communicate information to supervisor and peers. Demonstrated ability to use considerable judgement and discretion including dealing appropriately with confidential information and exercising good judgement on sensitive matters. Troubleshoot a wide variety of problems and provides administrative and front office support, coordinating the administrative office functions to ensure customer service is provided in a prompt, friendly, and efficient matter. Promote a positive and service oriented collegial work environment; establish and maintain cooperative working relationships with a variety of individuals. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience High school diploma, technical/vocational program or equivalent. Three years of progressively responsible general clerical experience with a wide variety of duties and responsibilities or related office work experience. Preferred Skills: Detailed knowledge of university or academic administrative practices and procedures. Comparable work experience in a higher education setting preferably in the CSU system. Ability to navigate different Database programs. Working knowledge of graduate programs at a public or private university. Department Summary We value all Fresno State graduate students and we pride ourselves in fostering excellence and promoting success. Deadline & Application Instructions Applications received by August 9, 2023 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Closing Date/Time: Open until filled

Description: Administrative Coordinator (Temporary) - Facilities Planning, Design, and Construction ** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist. Classification Title: Administrative Support Coordinator I Classification Salary Range: $3,505 - $5,508 per month. The final salary is dependent upon qualifications and experience. The anticipated salary range for this position is $3,505 - $4,000 per month. About the Department/Position: The Department of Facilities Planning, Design and Construction (FPD&C) is responsible for long- and short-term campus planning and the implementation of strategic solutions for the space needs of the university. In order to maximize space utilization, the department works with university administration and faculty to develop space programs for the campus, including new buildings and renovations. Under the general supervision of the Associate Vice President of Facilities Planning and Construction with lead direction from the Administrative Analyst, this position supports all office activities, including day-to-day operations, ongoing design, and construction projects. This incumbent will assist with the clerical coordination of minor and major capital outlay projects requested by the academic community, the VP of Administration and Finance (VPAF), and the University President. These responsibilities include but are not limited to project tracking to monitor budgets and expenditures; providing progress reports with input from the project managers and providing clerical and administrative support to the director. This position will interact with others in offices across the University with courtesy tact and discretion, with an attitude of service to further the goals of the University Overview of Duties and Responsibilities: Administrative support of a complex nature to directly support the department with day-to-day activities and scheduling/coordinating meetings Providing clerical and administrative support directly to the director Request and procure approvals for proposals and quotations Evaluation of invoices against original fee proposal and percentage completion Ensure contractor's change orders have proper approvals Invoice project to fund campus project management and administrative costs and track the cumulative costs Minimum Qualifications: High school program, technical/vocational program, or their equivalents combined with two (2) years of related office work experience. Valid driver license Knowledge, Skills, and Abilities: Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to organize and plan work and projects including handling multiple priorities. Knowledge of CSU policies and procedures related to major and minor capital construction projects. Preferred Qualifications: Bachelor's degree and/or equivalent training. At least two (2) years of administrative experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Experience in a public works administration environment, with a knowledge of capital planning, design, and construction projects Experience with Peoplesoft (Purchasing), Data Warehouse, and Microsoft Office, including Excel, Word, PowerPoint, and Outlook To view the full position description, click “ Position Description ” above. General Information: Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Closing Date/Time: September 25, 2023