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Description: CLASSIFICATION TITLE: Administrator III UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location). CSU CLASSIFICATION SALARY RANGE: $6,250 - $20,063 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by July 30, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: Reporting to the Vice President for Business & Administrative Services and Chief Financial Officer (VPCFO), the Assistant Vice President for Capital Planning, Design, and Construction (CPDC) provides strong leadership, and strategic direction including: Serving as the university’s Executive Facilities Officer (EFO) Leading the area of CPDC Developing and supporting the Multi-Year Plan of the California State University (CSU) Coordinating with the CSU Chancellors Office on opportunities for construction, funding, and partnerships Ensuring accountabilities for all major and minor capital projects As the EFO, the Assistant Vice President is responsible for providing strong leadership to the project managers, both internal and as contracted with external vendors. The position is responsible to maintain a healthy culture of teamwork, transparency, and accountability consistent with the division of Business and Administration Services customer service philosophy. This position is responsible to ensure that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations. The position is responsible to provide advice, solutions, recommendations, and support on all construction related items, including working with the CSU Chancellor’s Office as appropriate. In addition, the position serves on the university’s Master Planning Committee and Space Management Committee, and as an advisory on the Architectural Review Board DUTIES & RESPONSIBILITIES: Management Plan, develop and evaluate the university's CPDC projects and services to assure compliance with the policies of the CSU and the regulations of the State of California. Develop the annual submission to the CSU Chancellor’s Office of the university’s Multi-Year Plan of the CSU consistent with the mission and goals of the university and in accordance with CSU guidelines to provide facilities appropriate to the approved educational programs, to create environments conducive to learning, and to ensure that the quality and quantity of facilities at the university serve the students equally well. Oversee the maintenance of the university's campus master plan and the development of all university facilities in accordance with the adopted plan and approvals of the CSU Board of Trustees. Responsible for all major and minor capital projects and serve as the university’s Construction Administrator. Serve as the university's Deputy Building Official with responsibility for CPDC, building codes and inspection, maintenance and occupancy issues for all major buildings, infrastructure, and renovation projects. Serve as the principal advisor to the VPCFO on all university CPDC projects and services. Attend city of Bakersfield planning commission, university/city/community task force or other meetings as necessary to monitor the development of the city of Bakersfield to assure appropriate integration of the university with the local community. Assure that appropriate campus personnel are involved with project architects and engineers in the appropriate design of the university's capital projects. Work with architects, engineers, university personnel, contractors and inspectors during the bidding and construction phases for new facilities, infrastructure improvements and capital renewal projects. Prepare recommendations for the appointment of the university's consulting architects, engineers, and landscape architects on an annual basis. Assist the academic and administrative units in identifying CPDC needs and justifying resource requirements for buildings, landscaping, and parking facilities. Develop Request for Qualifications and Request for Proposals for services to address CPDC needs. Collaborate with the Assistant Vice President for Facilities Operations and Maintenance Services to ensure that completed construction projects may be maintained in a cost effective and efficient manner. Collaborate with campus administrators to strategize on minimization of campus disruptions during construction projects. Leadership Capital Projects: Develop and implement capital projects with varying degrees of scope and budget. Serve as liaison between divisional leadership teams, planning design and construction, and facilities operations and maintenance services to foster an institutional approach to facilities and space solutions. Capital Budgets: Develop up-to-date budget reporting for all capital projects including approved budget, funding sources, actual to budget variance analysis, and related activities and reporting to ensure all capital projects are completed on time and on budget. Customer Service: Ensure the area of CPDC follow the division of Business and Administration Services customer service philosophy. Capital Planning: Synthesize campus needs and work with campus planning efforts to develop and maintain the university’s Multi-Year Plan. Update regularly and ensure alignment of financial sources and uses. Create a data-based approach for integrating deferred maintenance and infrastructure requirements. Project Execution: Ensure proper project execution by matching the delivery model with the project scope and budget, including robust communication, through all phases of project life cycle. Develop systems for integration of facilities operations and maintenance services into project design, construction, and turnover. Develop appropriate procurement approach for each project including Design-Bid-Build, Design-Build, Construction Manager at-risk, or other. Studies and Surveys: Conduct consulting studies, feasibility analyses, facility condition assessments, and other initiatives as necessary to strategically inform future capital planning efforts. Sustainability and Energy Efficiency: Ensure proper planning and execution related to sustainability efforts on campus. Ensure projects consider sustainability and energy efficiency to the greatest extent within project constraints. Program Management: Ensure proper policies, procedures, design guidelines, and standard contracts meet or exceed identified standards for project planning and implementation. Represent the university at CSU systemwide EFO meetings. Strategic Planning As a strategic partner, recommend, create, implement, coordinate, and monitor the long-term and short-term CPDC strategic plan. Ensure the CPDC annual goals and strategic plan aligns with the university’s Strategic Plan. Communicate, motivate, and encourage commitment to achievement of all CPDC plans, initiatives, and goals. Measure results through financial, customer service, internal business process and learning/growth metrics. Direct and oversee organizational improvement initiatives. Encourage benchmarking, operational analysis, and searching for best practices. Lead efforts to reduce costs, increase customer satisfaction, improve internal business processes, and enhance organizational/individual capabilities. The CPDC strategic plan includes: Campus Master Plan, Space Management Plan, Utilities Master Plan, Sustainability Plan, and Infrastructure Renewal Plan. Conduct organizational reviews to identify strengths, weaknesses, and opportunities to evaluate and improve the quality and operational effectiveness of CPDC. Stay current on methods and utilize strategic tools such as benchmarking, business trends, industry trend analyses, customer research, peer analyses, and best practices. Create and maintain a culture of customer service and continuous process improvement. Engage staff in the development, acceptance, and implementation of strategic plans. Ensure high performance and accomplishment of CPDC strategic objectives. Partnership Encourage a community focused strategy to support the university’s mission. Identify and anticipate community needs. Build effective strategic alliances internally and externally. Collaborate with business partners in the achievement of university goals that support the university’s mission. Initiate and develop strong working relationships with the community. Recognize the importance of collective strength, knowledge, and information. Actively solicit and act upon feedback. Work to find common ground and group consensus. Demonstrate commitment to diversity. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree in architecture, engineering, construction management, or related field and ten (10) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of four (4) years directly supervising the work of professional staff. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues. Knowledge of California Public Contracts Code and Education Code. Knowledge of Labor Compliance Program. Ability to perform construction budget preparation and job cost accounting. Expertise in legal and practical aspects of capital project design, bidding, management, and close out of construction contracts. Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education and CSU. Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations. Overall knowledge of institutional planning, design, construction methodologies, and sustainable design. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn the university’s infrastructure, policies, procedures, State building codes, fire codes. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis PREFERRED QUALIFICATIONS: Advanced degree in architecture, engineering, or construction management. Thorough knowledge of the methods, practices and procedures of facilities construction as they relate to educational or public institutions. Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space. Demonstrated financial and/or budgetary experience including planning, preparation and administration of complex budgets, forecasting expenditures and potential revenue sources, and conducting financial analyses, accompanied by the proven ability to analyze, interpret and apply accounting and budget principles, practices and techniques, preferably in a university administrative unit. Licensed engineer or architect in the State of California. Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses; e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled