Contra Costa County, CA
Martinez, California, United States
The Position Why join the Contra Costa Clerk-Recorder’s Office? Are you passionate about preserving historical records? Do you have experience managing archival collections? If so, we have an exciting opportunity as a Records Archive Manager. We currently have one vacancy in our Clerk-Recorder’s office. The Contra Costa County Clerk-Recorder’s Office is located in the heart of downtown Martinez, but we do not let the physical confines of the building define our provision of services. We pride ourselves on developing innovative programs that allow us to bring our services into communities and to our customers, such as performing ceremonies at sites that highlight the County’s landmarks and majestic beauty, being present at school sign-ups and sports leagues registrations to issue needed birth certificates and partnering with the DMV to issue onsite vital records for Real ID applicants. Customer service hours are extended during the summer months to provide the public with additional service times. In this role, you will be the key person responsible for managing the Clerk-Recorder's archive facility, ensuring that historical records are preserved and made available to the public. You will work closely with the Assistant County Clerk-Recorder and other staff members to establish policies and procedures that ensure the proper handling and maintenance of archival collections. If you have experience managing archival collections, supervising staff, and coordinating public access to records, then we want to hear from you! This is an exciting opportunity to make a difference in your community by preserving the history of this region. We are looking for someone who is: Independent and can work well on their own Organized and detail-oriented Interested in history and the management of information Skilled in research Tenacious and can see a project to fruition What you will typically be responsible for: Developing and implementing the Clerk-Recorder archival program Establishing the archival records management program goals, policies, and procedures Ensuring maintenance and preservation techniques are in compliance with legal, policy, and procedural requirements Assisting in the development and administration of the annual operating and project budgets Managing the archives facility and monitoring the environmental and storage conditions Processing collection holdings and creating finding aids Preparing division-related statistics and reports Researching and recording the origin and historical significance of archival materials A few reasons you might love this job: You will work with a diverse group of dedicated and outgoing individuals 9/80 schedule may be available You will have ample learning opportunities to develop your knowledge, skills, and abilities You will be essential to the preservation of records for historical purposes A few challenges you might face in this job : Learning and interpreting complex state laws, regulations, policies, and procedures that pertain to archiving and preserving records Dealing with many different formats of files and records and ensuring equity in accessibility Budgetary restraints to accomplish goals Competencies Required: Critical Thinking: Analytically and logically evaluating information, propositions, and claims Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Manual Dexterity: Using senses, hands, and fingers in manipulating objects quickly and efficiently Using Technology: Working with electronic hardware and software applications Attention to Detail: Focusing on the details of work content, work steps, and final work products Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results Presentation Skill: Formally delivering information to groups Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Visionary Leadership: Taking a long-term view and building a shared vision with others; acting as a catalyst for organizational change Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives To read the complete job description, please visit the website, www.cccounty.us/hr The eligible list established from this recruitment may be used to fill future openings for up to six (6) months. Minimum Qualifications License: Possession of a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the applicant process. Education: Possession of a master’s degree from an accredited college or university with a major in archival studies, library science, history, or a closely related field. Experience: Five (5) years of full-time (or the equivalent of full-time) professional-level experience in an archives or manuscript repository, library, museum, or other cultural heritage institution; at least one (1) year must have been in a supervisory capacity. Substitution for Education: Additional qualifying experience of the type described above may be substituted for the required education on a year for year basis, up to a maximum of six (6) years. Certification by the Academy of Certified Archivists (CA) or the Institute of Certified Records Managers (ICRM) may substitute the required major. No substitution is allowed for the required supervisory experience. Selection Process Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Virtual Interview: This will be a virtual assessment utilizing an on-demand video interviewing system that will measure candidates' competencies as they relate to the job. In the assessment, candidates must achieve an average passing score of 70% or higher on each of the competencies and an overall passing score of 70% or higher. These may include but are not limited to: Critical Thinking, Legal & Regulatory Navigation, Attention to Detail, Displaying Ownership & Accountability, and Writing. (Weighted 100%) Departmental Hiring Interview: TBD Tentative Dates: Virtual Interview: June 21 - 25, 2023 Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment-specific questions, please contact Alycia Leach at Alycia.Leach@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. COVID-19 VACCINE REQUIREMENTS Please note that as of August 24, 2021, Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId= CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 6/9/2023 11:59 PM Pacific
May 27, 2023
Full Time
The Position Why join the Contra Costa Clerk-Recorder’s Office? Are you passionate about preserving historical records? Do you have experience managing archival collections? If so, we have an exciting opportunity as a Records Archive Manager. We currently have one vacancy in our Clerk-Recorder’s office. The Contra Costa County Clerk-Recorder’s Office is located in the heart of downtown Martinez, but we do not let the physical confines of the building define our provision of services. We pride ourselves on developing innovative programs that allow us to bring our services into communities and to our customers, such as performing ceremonies at sites that highlight the County’s landmarks and majestic beauty, being present at school sign-ups and sports leagues registrations to issue needed birth certificates and partnering with the DMV to issue onsite vital records for Real ID applicants. Customer service hours are extended during the summer months to provide the public with additional service times. In this role, you will be the key person responsible for managing the Clerk-Recorder's archive facility, ensuring that historical records are preserved and made available to the public. You will work closely with the Assistant County Clerk-Recorder and other staff members to establish policies and procedures that ensure the proper handling and maintenance of archival collections. If you have experience managing archival collections, supervising staff, and coordinating public access to records, then we want to hear from you! This is an exciting opportunity to make a difference in your community by preserving the history of this region. We are looking for someone who is: Independent and can work well on their own Organized and detail-oriented Interested in history and the management of information Skilled in research Tenacious and can see a project to fruition What you will typically be responsible for: Developing and implementing the Clerk-Recorder archival program Establishing the archival records management program goals, policies, and procedures Ensuring maintenance and preservation techniques are in compliance with legal, policy, and procedural requirements Assisting in the development and administration of the annual operating and project budgets Managing the archives facility and monitoring the environmental and storage conditions Processing collection holdings and creating finding aids Preparing division-related statistics and reports Researching and recording the origin and historical significance of archival materials A few reasons you might love this job: You will work with a diverse group of dedicated and outgoing individuals 9/80 schedule may be available You will have ample learning opportunities to develop your knowledge, skills, and abilities You will be essential to the preservation of records for historical purposes A few challenges you might face in this job : Learning and interpreting complex state laws, regulations, policies, and procedures that pertain to archiving and preserving records Dealing with many different formats of files and records and ensuring equity in accessibility Budgetary restraints to accomplish goals Competencies Required: Critical Thinking: Analytically and logically evaluating information, propositions, and claims Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations Manual Dexterity: Using senses, hands, and fingers in manipulating objects quickly and efficiently Using Technology: Working with electronic hardware and software applications Attention to Detail: Focusing on the details of work content, work steps, and final work products Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results Presentation Skill: Formally delivering information to groups Writing: Communicating effectively in writing Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes Visionary Leadership: Taking a long-term view and building a shared vision with others; acting as a catalyst for organizational change Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives To read the complete job description, please visit the website, www.cccounty.us/hr The eligible list established from this recruitment may be used to fill future openings for up to six (6) months. Minimum Qualifications License: Possession of a valid California motor vehicle operator's license. Out of state valid motor vehicle operator's license will be accepted during the applicant process. Education: Possession of a master’s degree from an accredited college or university with a major in archival studies, library science, history, or a closely related field. Experience: Five (5) years of full-time (or the equivalent of full-time) professional-level experience in an archives or manuscript repository, library, museum, or other cultural heritage institution; at least one (1) year must have been in a supervisory capacity. Substitution for Education: Additional qualifying experience of the type described above may be substituted for the required education on a year for year basis, up to a maximum of six (6) years. Certification by the Academy of Certified Archivists (CA) or the Institute of Certified Records Managers (ICRM) may substitute the required major. No substitution is allowed for the required supervisory experience. Selection Process Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Virtual Interview: This will be a virtual assessment utilizing an on-demand video interviewing system that will measure candidates' competencies as they relate to the job. In the assessment, candidates must achieve an average passing score of 70% or higher on each of the competencies and an overall passing score of 70% or higher. These may include but are not limited to: Critical Thinking, Legal & Regulatory Navigation, Attention to Detail, Displaying Ownership & Accountability, and Writing. (Weighted 100%) Departmental Hiring Interview: TBD Tentative Dates: Virtual Interview: June 21 - 25, 2023 Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. For recruitment-specific questions, please contact Alycia Leach at Alycia.Leach@hrd.cccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627. COVID-19 VACCINE REQUIREMENTS Please note that as of August 24, 2021, Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId= CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: 6/9/2023 11:59 PM Pacific
Orange County, CA
Orange County, CA, United States
Office Specialist Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. The eligible list established through this recruitment will be used to fill current/future vacancies in Clerk-Recorder and/or any other agencies within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will be open for a minimum of five (5) business days and will remain open on a continuous basis until 11:59PM (PST) on the day the County's needs are met. Qualified applicants are encouraged to apply immediately. TO BE CONSIDERED DURING THE NEXT ROUND OF CONSIDERATION, PLEASE SUBMIT YOUR APPLICATION BY SUNDAY, JULY 02, 2023 BY 11:59 PM PST. ORANGE COUNTY Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here . CLERK-RECORDER The immediate vacancy is with Clerk-Recorder. The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and dead certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records. Click here to learn more about the Clerk-Recorder Department. THE OPPORTUNITIES The Office Specialist for Clerk-Recorder will be responsible for the following: Assisting public customers to obtain Birth, Death, and Marriage certificates and Official Record copies Issuing Public and Confidential Marriage Licenses. Performing Civil Marriage ceremonies Reviewing passport book and card applications for acceptance and submitting them to the regional office. Producing passport photos for customers Processing Legal Document Assistant, Unlawful Detainer Assistant, Professional Photocopier Copier, and Process Server Registrations Registering and filing Notary Public paperwork. Processing Notary Journals and keeping the log updated Cashiering customer purchase transactions Assisting customers in person or over the telephone with general questions regarding various public records Filing Fictitious Business Name Statements, Abandonments, Withdrawals, and Publications electronically, through the mail, and in person Incumbents will be required to cover any of the following branch locations: Anaheim, Laguna Hills, and Santa Ana (County Administration South building or Old Orange County Courthouse) The Office Specialist for most other County vacancies will be responsible for the following: Office Specialists perform specialized office duties and are responsible for various tasks requiring extensive related experience, thorough knowledge of methods and procedures applicable to the assignment, and the exercise of considerable discretion and responsibility for decision-making in performing work. The Office Specialist will be responsible for the following: May interact/assist with the public or others in difficult situations which require obtaining necessary information in order to gain cooperation. May compile a variety of narrative and statistical reports by locating sources of information, devising forms to secure data and determining proper format for finished report. Answer questions that involve searching for and abstracting technical data and detailed explanations of regulations, policies or procedures and refer to immediate supervisor only matters requiring policy decisions. As a continuing primary responsibility, perform complex office work involving the analysis of a variety of source materials and a thorough understanding of policies, procedures, terminology and various applicable regulations in order to obtain necessary data. May act as lead worker for employees in the same or lower level classes; assist in training new employees; act for supervisor in his or her absence. In addition to the primary responsibilities, may perform a variety of keyboarding duties including typing, data entry, manipulation, retrieval of information; and other general office duties. CORE COMPETENCIES Candidates will possess experience with the following core competencies: Customer Service Interacting in a professional and courteous manner Anticipating and meeting customer needs Establishing productive and professional relationships with customers Communication Skills Valuing and participating in a free flow of information with others for the sake of a common goal Demonstrating the principles of writing and grammar, in order to clearly and articulately convey complex information in a timely manner Bilingual skills are highly desirable Technical Knowledge | Office Experience Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents using current computer systems and programs Performing complex record keeping by being detail oriented with a high level of accuracy Processing, registering, and issuing public documents Performing monetary transactions Working independently Analytical Skills Reading and interpreting complex policies, regulations, and guidelines Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment Gathering, compiling, analyzing, and presenting data/information verbally and in writing MINIMUM QUALIFICATIONS Click here to view the minimum qualifications for the Office Specialist classification. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). Physical and Mental Requirements Possess vision sufficient to read standard text and a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the telephone; body mobility to perform daily tasks within a standard office environment; manual dexterity sufficient to utilize office equipment and transport materials up to 10 pounds. Possess the ability to independently reason logically to reach conclusions and make decisions as well as remain calm and appropriately focused in different interpersonal situations. Environmental Conditions Function effectively in a standard office environment; handle changing priorities, deadlines and multiple assignments concurrently. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessment(s) (100% Weighted) Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step. All candidates will be notified via email of their status in the process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list. Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information. Veterans Employment Preference Policy (VEPP) The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
Jul 15, 2022
Full Time
Office Specialist Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. The eligible list established through this recruitment will be used to fill current/future vacancies in Clerk-Recorder and/or any other agencies within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will be open for a minimum of five (5) business days and will remain open on a continuous basis until 11:59PM (PST) on the day the County's needs are met. Qualified applicants are encouraged to apply immediately. TO BE CONSIDERED DURING THE NEXT ROUND OF CONSIDERATION, PLEASE SUBMIT YOUR APPLICATION BY SUNDAY, JULY 02, 2023 BY 11:59 PM PST. ORANGE COUNTY Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here . CLERK-RECORDER The immediate vacancy is with Clerk-Recorder. The Clerk-Recorder Department is responsible for issuing, handling, and safeguarding a variety of public records, including property records, marriage licenses, and birth and dead certificates. They are also in charge of overseeing the Orange County Archives, which is the main repository for historical property documents and vital records. Click here to learn more about the Clerk-Recorder Department. THE OPPORTUNITIES The Office Specialist for Clerk-Recorder will be responsible for the following: Assisting public customers to obtain Birth, Death, and Marriage certificates and Official Record copies Issuing Public and Confidential Marriage Licenses. Performing Civil Marriage ceremonies Reviewing passport book and card applications for acceptance and submitting them to the regional office. Producing passport photos for customers Processing Legal Document Assistant, Unlawful Detainer Assistant, Professional Photocopier Copier, and Process Server Registrations Registering and filing Notary Public paperwork. Processing Notary Journals and keeping the log updated Cashiering customer purchase transactions Assisting customers in person or over the telephone with general questions regarding various public records Filing Fictitious Business Name Statements, Abandonments, Withdrawals, and Publications electronically, through the mail, and in person Incumbents will be required to cover any of the following branch locations: Anaheim, Laguna Hills, and Santa Ana (County Administration South building or Old Orange County Courthouse) The Office Specialist for most other County vacancies will be responsible for the following: Office Specialists perform specialized office duties and are responsible for various tasks requiring extensive related experience, thorough knowledge of methods and procedures applicable to the assignment, and the exercise of considerable discretion and responsibility for decision-making in performing work. The Office Specialist will be responsible for the following: May interact/assist with the public or others in difficult situations which require obtaining necessary information in order to gain cooperation. May compile a variety of narrative and statistical reports by locating sources of information, devising forms to secure data and determining proper format for finished report. Answer questions that involve searching for and abstracting technical data and detailed explanations of regulations, policies or procedures and refer to immediate supervisor only matters requiring policy decisions. As a continuing primary responsibility, perform complex office work involving the analysis of a variety of source materials and a thorough understanding of policies, procedures, terminology and various applicable regulations in order to obtain necessary data. May act as lead worker for employees in the same or lower level classes; assist in training new employees; act for supervisor in his or her absence. In addition to the primary responsibilities, may perform a variety of keyboarding duties including typing, data entry, manipulation, retrieval of information; and other general office duties. CORE COMPETENCIES Candidates will possess experience with the following core competencies: Customer Service Interacting in a professional and courteous manner Anticipating and meeting customer needs Establishing productive and professional relationships with customers Communication Skills Valuing and participating in a free flow of information with others for the sake of a common goal Demonstrating the principles of writing and grammar, in order to clearly and articulately convey complex information in a timely manner Bilingual skills are highly desirable Technical Knowledge | Office Experience Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents using current computer systems and programs Performing complex record keeping by being detail oriented with a high level of accuracy Processing, registering, and issuing public documents Performing monetary transactions Working independently Analytical Skills Reading and interpreting complex policies, regulations, and guidelines Exercising discretion and maintaining confidential and/or sensitive information as dictated by the assignment Gathering, compiling, analyzing, and presenting data/information verbally and in writing MINIMUM QUALIFICATIONS Click here to view the minimum qualifications for the Office Specialist classification. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). Physical and Mental Requirements Possess vision sufficient to read standard text and a computer monitor; speak and hear well enough to communicate clearly and understandably in person and over the telephone; body mobility to perform daily tasks within a standard office environment; manual dexterity sufficient to utilize office equipment and transport materials up to 10 pounds. Possess the ability to independently reason logically to reach conclusions and make decisions as well as remain calm and appropriately focused in different interpersonal situations. Environmental Conditions Function effectively in a standard office environment; handle changing priorities, deadlines and multiple assignments concurrently. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessment(s) (100% Weighted) Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step. All candidates will be notified via email of their status in the process. Based on the Department's needs, the selection procedure listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list. Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information. Veterans Employment Preference Policy (VEPP) The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER: E9313J TYPE OF RECRUITMENT: This TEMPORARY job opportunity is open to the public. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Make a positive change and join us! We are accepting applications from December 10, 2021 at 8:00 a.m. (PT) - until the needs of the department are met and is subject to closure without prior notice. Essential Job Functions The Position: The Election Assistant II, NC works under the supervision of an Election Assistant III or other higher level supervisor on a variety of assignments essential to the conduct of primary, general and special elections and related election functions of the Department of Registrar-Recorder/County Clerk. D uties include, but are not limited to: Participates in a variety of election related duties, such as, conducting recruitment for specialized operations; assists in coordinating the functions of centers that provide election information to voters; assists in the placement of vote center leads and assistant leads. Receives and accounts for election materials and supplies delivered to vote centers, headquarters, and other RR/CC facilities and coordinates the operational set-up and removal of such materials and equipment. Serves as lead of a vote center or mobile pop-up center, which may include, open and close vote centers; process voters; answer election related inquiries; reconcile end-of-day reports; and drop off voted ballots to assigned locations. Assists in developing training courses related to election processes by determining course content, preparing training outline, and determining the need for and kind of training visual aids; schedule, secure training rooms and conducts election related training classes. Participates in the production of election related training or employee orientation videos by operating camera, lighting, sound or editing equipment, or by script writing. Transports supplies and election materials between warehouses, truck-yard, vote centers, and other operations. Procures locations that can serve as vote centers and assesses locations to ensure all ADA guidelines are met. Configures, installs, and tests personal computers and printers; troubleshoots related software and hardware problems. Proofreads, reviews, and edits election material for proper use of grammar and content in English or other languages; translates election material from the English language to another language, as needed. Recruits and place multilingual election workers. Performs a variety of clerical duties related to elections process. Requirements Minimum Requirement: S ix months clerical, computer technical support* or prior election** experience. License : A valid California Class C Driver License*** or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations: This job will require light (Class II****), moderate (Class III*****), or arduous (Class IV******) physical effort. COVID-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Special Requirement Information: *For this examination, computer technical support is defined as experience in configuring, installing, and testing personal computers and computer peripheral devices. **For this examination, prior election experience is defined as experience working on assignments for the preparation and execution of local, state, and municipal elections. ***Successful applicants for positions that require driving must meet departmental driving criteria and get clearance before final appointment. The department will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. ****Class II requires light physical effort, which may include occasional light lifting to a 10-pound limit; some bending, stooping or squatting; and considerable walking may be involved. *****Class III requires that incumbents stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional listing of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. ******Class IV involves frequent heavy listing over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. it includes those positions which occasionally demand extraordinary physical activity such as those in Safety Positions. Additional Information Our Assessment Process : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Selective Certification: Selective certification lists may be prepared for the following language specialties: Armenian, Bengali, Burmese, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Khmer, Korean, Mongolian, Russian, Spanish, Tagalog, Telugu, Thai or Vietnamese. Candidates who wish to have their name placed on a language selective certification list must indicate their foreign language on the application and supplemental questionnaire and pass a qualifying language proficiency test on their ability to speak, read, and write English and the specialty language. The Department may also prepare selective certification lists by service areas. Veteran Credit : If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to hrrecruitment@rrcc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The list of eligible candidates will be used for TEMPORARY EMPLOYMENT only. Eligibility Information: Applicants will be processed on an as-received basis and promulgated to the list of eligible candidates accordingly. Qualified applicants will be placed on the list of eligible candidates for a period of twelve (12) months from the date of promulgation. Qualified applicants will be placed on a list of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. SPECIAL INFORMATION Available Shift and Vacancy Information: Appointees may require working any shift, including evening, weekends, and holidays at the Department of Registrar-Recorder/County Clerk in Norwalk, CA or any of its facilities. Application and Filling Information: Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. When creating a new account, logging in (nonverified users) or changing email address, jobseekers will be required to verify their email address before proceeding with using the application. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Application must be filed online only. Application submitted by U.S. Mail, fax, or in person will not be accepted. Application must be received before 5 PM on the last filing date. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Computer and Internet Access at Public Libraries For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative for Hiring Ordinance (FCIHO): The county of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but no limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, and convictions or court records which are exempted by a valid court order do not have be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 735-2922 Alternate Teletype Phone: (800) 897-0097 Department Contact for Testing Accommodations/Exam Questions: Christina Chavez (562)462-3399 CChavez@rrcc.lacounty.gov Closing Date/Time:
Feb 13, 2023
Temporary
EXAM NUMBER: E9313J TYPE OF RECRUITMENT: This TEMPORARY job opportunity is open to the public. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Make a positive change and join us! We are accepting applications from December 10, 2021 at 8:00 a.m. (PT) - until the needs of the department are met and is subject to closure without prior notice. Essential Job Functions The Position: The Election Assistant II, NC works under the supervision of an Election Assistant III or other higher level supervisor on a variety of assignments essential to the conduct of primary, general and special elections and related election functions of the Department of Registrar-Recorder/County Clerk. D uties include, but are not limited to: Participates in a variety of election related duties, such as, conducting recruitment for specialized operations; assists in coordinating the functions of centers that provide election information to voters; assists in the placement of vote center leads and assistant leads. Receives and accounts for election materials and supplies delivered to vote centers, headquarters, and other RR/CC facilities and coordinates the operational set-up and removal of such materials and equipment. Serves as lead of a vote center or mobile pop-up center, which may include, open and close vote centers; process voters; answer election related inquiries; reconcile end-of-day reports; and drop off voted ballots to assigned locations. Assists in developing training courses related to election processes by determining course content, preparing training outline, and determining the need for and kind of training visual aids; schedule, secure training rooms and conducts election related training classes. Participates in the production of election related training or employee orientation videos by operating camera, lighting, sound or editing equipment, or by script writing. Transports supplies and election materials between warehouses, truck-yard, vote centers, and other operations. Procures locations that can serve as vote centers and assesses locations to ensure all ADA guidelines are met. Configures, installs, and tests personal computers and printers; troubleshoots related software and hardware problems. Proofreads, reviews, and edits election material for proper use of grammar and content in English or other languages; translates election material from the English language to another language, as needed. Recruits and place multilingual election workers. Performs a variety of clerical duties related to elections process. Requirements Minimum Requirement: S ix months clerical, computer technical support* or prior election** experience. License : A valid California Class C Driver License*** or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations: This job will require light (Class II****), moderate (Class III*****), or arduous (Class IV******) physical effort. COVID-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Special Requirement Information: *For this examination, computer technical support is defined as experience in configuring, installing, and testing personal computers and computer peripheral devices. **For this examination, prior election experience is defined as experience working on assignments for the preparation and execution of local, state, and municipal elections. ***Successful applicants for positions that require driving must meet departmental driving criteria and get clearance before final appointment. The department will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. ****Class II requires light physical effort, which may include occasional light lifting to a 10-pound limit; some bending, stooping or squatting; and considerable walking may be involved. *****Class III requires that incumbents stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional listing of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. ******Class IV involves frequent heavy listing over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. it includes those positions which occasionally demand extraordinary physical activity such as those in Safety Positions. Additional Information Our Assessment Process : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Selective Certification: Selective certification lists may be prepared for the following language specialties: Armenian, Bengali, Burmese, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Khmer, Korean, Mongolian, Russian, Spanish, Tagalog, Telugu, Thai or Vietnamese. Candidates who wish to have their name placed on a language selective certification list must indicate their foreign language on the application and supplemental questionnaire and pass a qualifying language proficiency test on their ability to speak, read, and write English and the specialty language. The Department may also prepare selective certification lists by service areas. Veteran Credit : If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to hrrecruitment@rrcc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The list of eligible candidates will be used for TEMPORARY EMPLOYMENT only. Eligibility Information: Applicants will be processed on an as-received basis and promulgated to the list of eligible candidates accordingly. Qualified applicants will be placed on the list of eligible candidates for a period of twelve (12) months from the date of promulgation. Qualified applicants will be placed on a list of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. SPECIAL INFORMATION Available Shift and Vacancy Information: Appointees may require working any shift, including evening, weekends, and holidays at the Department of Registrar-Recorder/County Clerk in Norwalk, CA or any of its facilities. Application and Filling Information: Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. When creating a new account, logging in (nonverified users) or changing email address, jobseekers will be required to verify their email address before proceeding with using the application. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Application must be filed online only. Application submitted by U.S. Mail, fax, or in person will not be accepted. Application must be received before 5 PM on the last filing date. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Computer and Internet Access at Public Libraries For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative for Hiring Ordinance (FCIHO): The county of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but no limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, and convictions or court records which are exempted by a valid court order do not have be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 735-2922 Alternate Teletype Phone: (800) 897-0097 Department Contact for Testing Accommodations/Exam Questions: Christina Chavez (562)462-3399 CChavez@rrcc.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER E9313H FILING DATES JULY 20, 2015 UNTIL THE NEEDS OF THE DEPARTMENT ARE MET AND IS SUBJECT TO CLOSE WITHOUT PRIOR NOTICE. TYPE OF RECRUITMENT OPEN CONTINUOUS JOB OPPORTUNITY (TEMPORARY) REBULLETIN INFORMATION THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE THE SUPPLEMENTAL QUESTIONNAIRE. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE (12) MONTHS NEED NOT REAPPLY DEFINITION Performs one or more of a variety of assignments essential to the conduct of elections and related functions of the Department of Registrar-Recorder/County Clerk. Positions allocable to this intermediate level class work under the supervision of an Election Assistant III or other higher level supervisor driving a truck to transport election materials. Some assignments may require frequent heavy lifting over 25 lbs. combined with bending and stooping. Essential Job Functions Drives a truck up to 24 feet in length with standard or automatic transmission, box truck, or passenger van, on an assigned route to deliver and pick-up election materials and supplies in a safe and secured manner. Loads and unloads election materials and supplies. Records pickup and delivery schedules and items delivered. Records vehicle records of usage, mileage. Reads maps and follows written or verbal geographic directions. Oversees a helper as needed. Requirements SELECTION REQUIREMENT Six months of full time experience* driving a truck in pick-up or delivery service. *Paid or volunteer experience will be accepted. Work performed part-time in the specified capacities will be prorated on a month-for-month basis. A valid California Class "C" Driver License is required at the time of hiring*** ** LICENSE INFORMATION: Successful applicants for positions that require driving must obtain and present a copy of his/her driving record from the California State Department of Motor Vehicles before final appointment. Applicants should not present a copy of their driving history until asked to do so by the hiring department. The County will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. If the applicant does not have a driving record from the State of California, the applicant may be required to provide his/her driving record from any other state/jurisdiction. PHYSICAL CLASS : Physical Class 4 - Arduous: Involves frequent heavy lifting over 25 pounds , often combined with bending, twisting, or working on irregular surfaces; and occasionally requires extraordinary physical activity. Additional Information EXAMINATION CONTENT: This is a noncompetitive examination. This examination is intended to merely qualify applicants. Applicants will be placed on an eligible register without indication of relative standing in the examination. ELIGIBILITY INFORMATION: Applicants will be processed on an as received basis and promulgated to the eligible register accordingly. The names of candidates will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the examination. The appointing power may appoint any one of the names on the appropriate register, except that a person without veteran's credit may not be appointed if there are three or more names on the list of persons entitled to veteran's credit. NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS. Special Information FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. VACANCY INFORMATION The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill temporary vacancies in the Registrar-Recorder/County Clerk. Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION Applicants are required to complete and submit an online via govermentjobs.com website. APPLICATIONS AND RESUMES SUBMITTED BY U.S. MAIL, E-MAIL, THIRD PARTY WEBSITES (IE: Indeed.com, etc.), FAX, OR IN-PERSON WILL NOT BE ACCEPTED. This examination will remain open until the need of the services are met and is subject to closure without prior notice. INSTRUCTIONS FOR FILING ONLINE Go to http://governmentjobs.com/careers/lacounty and search for "Election Assistant II, NC - Truck Driver," click on the name of the bulletin you are applying for, and click on the green "Apply" button.. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Please fill out your application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, and total number of hours worked (full or part-time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL We strongly advise applicants to add hrrecruitment@rrcc.lacounty.gov to your e-mail address book/contacts and safe list to ensure receipt of notifications and to check your junk/spam e-mail folder regularly. Should any of your contact information change, including mailing address, please notify our office. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (562) 462-3399 Teletype Phone: (800) 735-2922 Department Contact Name: Christina Chavez Department Contact Phone: (562) 462-3399 Department Contact Email: hrrecruitment@rrcc.lacounty.gov Agency County of Los Angeles Address ****************** Los Angeles, California, 90010 Website http://hr.lacounty.gov Closing Date/Time:
Oct 21, 2022
Temporary
EXAM NUMBER E9313H FILING DATES JULY 20, 2015 UNTIL THE NEEDS OF THE DEPARTMENT ARE MET AND IS SUBJECT TO CLOSE WITHOUT PRIOR NOTICE. TYPE OF RECRUITMENT OPEN CONTINUOUS JOB OPPORTUNITY (TEMPORARY) REBULLETIN INFORMATION THIS ANNOUNCEMENT IS BEING REPOSTED TO UPDATE THE SUPPLEMENTAL QUESTIONNAIRE. PERSONS WHO HAVE ALREADY APPLIED WITHIN THE LAST TWELVE (12) MONTHS NEED NOT REAPPLY DEFINITION Performs one or more of a variety of assignments essential to the conduct of elections and related functions of the Department of Registrar-Recorder/County Clerk. Positions allocable to this intermediate level class work under the supervision of an Election Assistant III or other higher level supervisor driving a truck to transport election materials. Some assignments may require frequent heavy lifting over 25 lbs. combined with bending and stooping. Essential Job Functions Drives a truck up to 24 feet in length with standard or automatic transmission, box truck, or passenger van, on an assigned route to deliver and pick-up election materials and supplies in a safe and secured manner. Loads and unloads election materials and supplies. Records pickup and delivery schedules and items delivered. Records vehicle records of usage, mileage. Reads maps and follows written or verbal geographic directions. Oversees a helper as needed. Requirements SELECTION REQUIREMENT Six months of full time experience* driving a truck in pick-up or delivery service. *Paid or volunteer experience will be accepted. Work performed part-time in the specified capacities will be prorated on a month-for-month basis. A valid California Class "C" Driver License is required at the time of hiring*** ** LICENSE INFORMATION: Successful applicants for positions that require driving must obtain and present a copy of his/her driving record from the California State Department of Motor Vehicles before final appointment. Applicants should not present a copy of their driving history until asked to do so by the hiring department. The County will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. If the applicant does not have a driving record from the State of California, the applicant may be required to provide his/her driving record from any other state/jurisdiction. PHYSICAL CLASS : Physical Class 4 - Arduous: Involves frequent heavy lifting over 25 pounds , often combined with bending, twisting, or working on irregular surfaces; and occasionally requires extraordinary physical activity. Additional Information EXAMINATION CONTENT: This is a noncompetitive examination. This examination is intended to merely qualify applicants. Applicants will be placed on an eligible register without indication of relative standing in the examination. ELIGIBILITY INFORMATION: Applicants will be processed on an as received basis and promulgated to the eligible register accordingly. The names of candidates will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the examination. The appointing power may appoint any one of the names on the appropriate register, except that a person without veteran's credit may not be appointed if there are three or more names on the list of persons entitled to veteran's credit. NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS. Special Information FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. VACANCY INFORMATION The positions are for TEMPORARY EMPLOYEMENT ONLY. The eligible register for this examination will be used to fill temporary vacancies in the Registrar-Recorder/County Clerk. Appointees may be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION Applicants are required to complete and submit an online via govermentjobs.com website. APPLICATIONS AND RESUMES SUBMITTED BY U.S. MAIL, E-MAIL, THIRD PARTY WEBSITES (IE: Indeed.com, etc.), FAX, OR IN-PERSON WILL NOT BE ACCEPTED. This examination will remain open until the need of the services are met and is subject to closure without prior notice. INSTRUCTIONS FOR FILING ONLINE Go to http://governmentjobs.com/careers/lacounty and search for "Election Assistant II, NC - Truck Driver," click on the name of the bulletin you are applying for, and click on the green "Apply" button.. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Please fill out your application and supplemental questionnaire completely and correctly to receive full credit for any related education, training, and job experience. For each job held, give the name and address of your employer, your actual job title, beginning and ending dates, description of work performed, and total number of hours worked (full or part-time). Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for this job. Your application will be rejected if it is incomplete. We may reject your application at any time during the selection process. CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL We strongly advise applicants to add hrrecruitment@rrcc.lacounty.gov to your e-mail address book/contacts and safe list to ensure receipt of notifications and to check your junk/spam e-mail folder regularly. Should any of your contact information change, including mailing address, please notify our office. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (562) 462-3399 Teletype Phone: (800) 735-2922 Department Contact Name: Christina Chavez Department Contact Phone: (562) 462-3399 Department Contact Email: hrrecruitment@rrcc.lacounty.gov Agency County of Los Angeles Address ****************** Los Angeles, California, 90010 Website http://hr.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Type of Recruitment: This TEMPORARY job opportunity is open to the public. Exam Number: E9312J We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Make a positive change and join us! We are accepting applications from December 10, 2021 at 8:00 a.m. (PT) - until the needs of the department are met and is subject to closure without prior notice. Essential Job Functions The Position: Positions allocable to this entry level class receive supervision from higher level election assistants and perform a variety of routine work such as receiving, inspecting, recording and storing voted ballot cards, providing voter information and registration materials, and explaining polling place operations and election processes to the public. D uties include, but are not limited to: Participates in a variety of election related duties, such as, receives, opens, and processes vote-by-mail envelops; prepares ballots for tally; reviews voter registrations for accuracy and completeness; performs data entry; conducts signature verification activities; inspects election material for damages and takes appropriate action; assists in monitoring and responding to election inquiries via email and over the telephone. Participates in voter outreach activities by distributing Voter Registration forms and voter information materials that address different topics on voter registration, the election process, new election legislation, as well as what types of programs the Department offers. Explains vote center operations and election processes in response to questions from the public and public officials. Performs a variety of clerical duties related to elections processes such as mailing election materials, checking, listing, and packing sample ballots. Assists with proofreading, reviewing, and editing election material for proper use of grammar and content; translates, proofreads, and interprets election material from the English language to another language, as needed. Assist with the preparation and de-processing of election materials and supplies, which may require loading and unloading. Requirements Minimum Requirement: No training or experience is required. License : A valid California Class C Driver License* or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations: This job will require light (Class II**), moderate (Class III***), or arduous (Class IV****) physical effort. Special Requirement Information: *Successful applicants for positions that require driving must meet departmental driving criteria and get clearance before final appointment. The department will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. **Class II requires light physical effort, which may include occasional light lifting to a 10-pound limit; some bending, stooping or squatting; and considerable walking may be involved. ***Class III requires that incumbents stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional listing of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. ****Class IV involves frequent heavy listing over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. it includes those positions which occasionally demand extraordinary physical activity such as those in Safety Positions. Additional Information Our Assessment Process : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Selective Certification: Selective certification lists may be prepared for the following language specialties: Armenian, Bengali, Burmese, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Khmer, Korean, Mongolian, Russian, Spanish, Tagalog, Telugu, Thai or Vietnamese. Candidates who wish to have their name placed on a language selective certification list must indicate their foreign language on the application and supplemental questionnaire and pass a qualifying language proficiency test on their ability to speak, read, and write English and the specialty language. The Department may also prepare selective certification lists by service areas. Veteran Credit: If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to hrrecruitment@rrcc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The list of eligible candidates will be used for TEMPORARY EMPLOYMENT only. Eligibility Information: Applicants will be processed on an as-received basis and promulgated to the list of eligible candidates accordingly. Qualified applicants will be placed on the list of eligible candidates for a period of twelve (12) months from the date of promulgation. Qualified applicants will be placed on a list of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. SPECIAL INFORMATION Available Shift and Vacancy Information: Appointees may require working any shift, including evening, weekends, and holidays at the Department of Registrar-Recorder/County Clerk in Norwalk, CA or any of its facilities. Application and Filling Information: Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. When creating a new account, logging in (nonverified users) or changing email address, jobseekers will be required to verify their email address before proceeding with using the application. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Application must be filed online only. Application submitted by U.S. Mail, fax, or in person will not be accepted. Application must be received before 5 PM on the last filing date. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Computer & Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . Fair Chance Initiative for Hiring Ordinance (FCIHO): The county of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but no limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, and convictions or court records which are exempted by a valid court order do not have be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 735-2922 Alternate Teletype Phone: (800) 897-0097 Department Contact for Testing Accommodations/Exam Questions: Christina Chavez (562)462-3399 CChavez@rrcc.lacounty.gov Closing Date/Time:
Feb 13, 2023
Temporary
Type of Recruitment: This TEMPORARY job opportunity is open to the public. Exam Number: E9312J We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Make a positive change and join us! We are accepting applications from December 10, 2021 at 8:00 a.m. (PT) - until the needs of the department are met and is subject to closure without prior notice. Essential Job Functions The Position: Positions allocable to this entry level class receive supervision from higher level election assistants and perform a variety of routine work such as receiving, inspecting, recording and storing voted ballot cards, providing voter information and registration materials, and explaining polling place operations and election processes to the public. D uties include, but are not limited to: Participates in a variety of election related duties, such as, receives, opens, and processes vote-by-mail envelops; prepares ballots for tally; reviews voter registrations for accuracy and completeness; performs data entry; conducts signature verification activities; inspects election material for damages and takes appropriate action; assists in monitoring and responding to election inquiries via email and over the telephone. Participates in voter outreach activities by distributing Voter Registration forms and voter information materials that address different topics on voter registration, the election process, new election legislation, as well as what types of programs the Department offers. Explains vote center operations and election processes in response to questions from the public and public officials. Performs a variety of clerical duties related to elections processes such as mailing election materials, checking, listing, and packing sample ballots. Assists with proofreading, reviewing, and editing election material for proper use of grammar and content; translates, proofreads, and interprets election material from the English language to another language, as needed. Assist with the preparation and de-processing of election materials and supplies, which may require loading and unloading. Requirements Minimum Requirement: No training or experience is required. License : A valid California Class C Driver License* or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations: This job will require light (Class II**), moderate (Class III***), or arduous (Class IV****) physical effort. Special Requirement Information: *Successful applicants for positions that require driving must meet departmental driving criteria and get clearance before final appointment. The department will make an individualized assessment of whether an applicant's driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. **Class II requires light physical effort, which may include occasional light lifting to a 10-pound limit; some bending, stooping or squatting; and considerable walking may be involved. ***Class III requires that incumbents stand or walk most of the time with bending, stooping, squatting, twisting, reaching, working on irregular surfaces, occasional listing of objects weighing over 25 pounds, and frequent lifting of 10-25 pounds. ****Class IV involves frequent heavy listing over 25 pounds, often combined with bending, twisting, or working above ground on irregular surfaces. it includes those positions which occasionally demand extraordinary physical activity such as those in Safety Positions. Additional Information Our Assessment Process : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Selective Certification: Selective certification lists may be prepared for the following language specialties: Armenian, Bengali, Burmese, Chinese, Farsi, Gujarati, Hindi, Indonesian, Japanese, Khmer, Korean, Mongolian, Russian, Spanish, Tagalog, Telugu, Thai or Vietnamese. Candidates who wish to have their name placed on a language selective certification list must indicate their foreign language on the application and supplemental questionnaire and pass a qualifying language proficiency test on their ability to speak, read, and write English and the specialty language. The Department may also prepare selective certification lists by service areas. Veteran Credit: If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to hrrecruitment@rrcc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The list of eligible candidates will be used for TEMPORARY EMPLOYMENT only. Eligibility Information: Applicants will be processed on an as-received basis and promulgated to the list of eligible candidates accordingly. Qualified applicants will be placed on the list of eligible candidates for a period of twelve (12) months from the date of promulgation. Qualified applicants will be placed on a list of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every twelve (12) months; doing so, will result in the rejection of your application. SPECIAL INFORMATION Available Shift and Vacancy Information: Appointees may require working any shift, including evening, weekends, and holidays at the Department of Registrar-Recorder/County Clerk in Norwalk, CA or any of its facilities. Application and Filling Information: Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. When creating a new account, logging in (nonverified users) or changing email address, jobseekers will be required to verify their email address before proceeding with using the application. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Application must be filed online only. Application submitted by U.S. Mail, fax, or in person will not be accepted. Application must be received before 5 PM on the last filing date. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Computer & Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at https://lacountylibrary.org/library-locator . Fair Chance Initiative for Hiring Ordinance (FCIHO): The county of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but no limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, and convictions or court records which are exempted by a valid court order do not have be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 735-2922 Alternate Teletype Phone: (800) 897-0097 Department Contact for Testing Accommodations/Exam Questions: Christina Chavez (562)462-3399 CChavez@rrcc.lacounty.gov Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER E9315C FILING DATES FEBRUARY 19, 2016 UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY REBULLETIN INFORMATION This is a rebulletin to reopen the exam #E9315C, and update the NOTICE OF RESULT for this examination. Persons who have already applied within the last twelve (12) months need not reapply, but may submit additional information by the last day of filing. The information must include the correct examination title and number. DEFINITION: Has immediate responsibility for the receipt, inspection or storage function of voted ballot cards at a tally center, supervises and monitors check-in centers or supervises the resolution of precinct operational problems. CLASSIFICATION STANDARDS: Positions allocable to this supervisory level class have responsibility, through subordinate supervisors, for one of several election processes including: the receipt, inspection, storage and recording of voted ballot cards; the monitoring of check-in center operations; or the resolution of precinct operational problems. Incumbents in these positions must possess knowledge of departmental policies and procedures and election processes and operations. Essential Job Functions Supervises the work of subordinate supervisors in the receipt, inspection, storage and recording of voted ballot cards at a tally center. Assigns Election Assistant II's to resolve precinct operational problems. Receives, evaluates and resolves precinct operational problems. Directs 30-40 Election Assistant II's supervising the processing of voted ballot cards ensuring proper procedures are applied. Resolves difficult problems referred by Election Assistant II's. Prepares records, reports and correspondence concerning activities of the department. Plans, directs, trains and supervises voter outreach activities. Provides trainings to precinct officers. Operates election votes collection centers. Requirements SELECTION REQUIREMENT Option I: One (1) year ' full-time*, staff** experience or Option II: One (1) year ' full-time*, prior election experience. LICENSE A valid California Class C Driver License*** or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. ***Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver License to perform job-related essential functions. Candidates offered these positions will be required to show proof of a driver license before appointment. Candidates must show proof of a driver license before appointment and will be required to obtain a copy of his/her driving record from the California State Department of Motor Vehicles before being appointed. A copy of the driving record must be presented at the time of appointment. License must not be suspended, restricted, or revoked. AN APPLICANT WHOSE DRIVING RECORD SHOWS CERTAIN SERIOUS TRAFFIC CONVICTIONS OR PATTERNS OF TRAFFIC VIOLATIONS (E.G., THREE (3) OR MORE MOVING VIOLATIONS WITHIN THE PAST TWO (2) YEARS, FAILURE TO APPEAR, AT-FAULT ACCIDENTS, AND DRIVING UNDER THE INFLUENCE) WILL NOT BE APPOINTED. PHYSICAL CLASS 2 - Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. COVID-19 VACCINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. SPECIAL REQUIREMENT INFORMATION *Experience is evaluated on the basis of a verifiable 40-hour workweek. Work performed part-time will be prorated on a month-for-month basis. **Staff experience is defined as 'Work in an advisory capacity to line managers to provide program and administrative support'. Additional Information EXAMINATION CONTENT This is a noncompetitive examination. This examination is intended to merely qualify applicants. Applicants will be placed on an eligible register without indication of relative standing in the examination. Notice of Result for this examination will be sent electronically to candidates upon promulgation of the eligible register. ELIGIBILITY INFORMATION Applicants will be processed on an as received basis and promulgated to the eligible register accordingly. The names of candidates will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the examination. The appointing power may appoint any one of the names on the appropriate register, except that a person without veteran's credit may not be appointed if there are three or more names on the list of persons entitled to veteran's credit. NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS. SPECIAL INFORMATION Appointees will be required to work any shift, including evenings, weekends, and holidays. FINGERPRINTING AND SECURITY CLEARANCE Before a final appointment is made to this position, candidates are subject to security clearance which includes fingerprinting. An individual may be withheld from appointment, if he/she has a conviction record incompatible with the essential duties of the position for which he/she has applied. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on employment applications, resumes and during the examination process is subject to verification. Disqualifying factors may include but are not limited to: felony convictions, certain job-related misdemeanor convictions, certain serious traffic convictions or patterns of traffic violations (e.g., 3 or more moving violations within the past 2 years, failure to appear, at-fault accidents, and driving under the influence), illegal use of certain controlled substances and/or poor employment history. VACANCY INFORMATION The resulting eligible register for this examination will be used to fill vacancies in the Registrar-Recorder/County Clerk. The eligible register will be used for temporary employment only. SELECTIVE CERTIFICATION In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training under the following functional areas: Bilingual Proficiency Candidates whose applications indicate bilingual proficiency in one of the following languages besides English: Cambodian, Khmer, Chinese, Hindi, Japanese, Korean, Spanish, Tagalog, Thai, Vietnamese, or other languages as required. AVAILABLE SHIFT Appointees will be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION Applications must be filed online only. We must receive your application and additional documents, if any, by 5:00 pm, PST, by the last day of filing. All required documents must be submitted within fifteen (15) calendar days from application submission. Any missing required documents not submitted by the deadline will result in your application being rejected as incomplete. Note: If you are unable to attach required documents, you may email them to hrrecruitment @rrcc.lacounty.gov . Please ensure to reference your full name, the examination title and number on the subject of your email. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (562) 462-2844 Teletype Phone: (800) 735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: hrrecruitment@rrcc.lacounty.gov Closing Date/Time:
Oct 21, 2022
Temporary
EXAM NUMBER E9315C FILING DATES FEBRUARY 19, 2016 UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. TYPE OF RECRUITMENT OPEN COMPETITIVE JOB OPPORTUNITY REBULLETIN INFORMATION This is a rebulletin to reopen the exam #E9315C, and update the NOTICE OF RESULT for this examination. Persons who have already applied within the last twelve (12) months need not reapply, but may submit additional information by the last day of filing. The information must include the correct examination title and number. DEFINITION: Has immediate responsibility for the receipt, inspection or storage function of voted ballot cards at a tally center, supervises and monitors check-in centers or supervises the resolution of precinct operational problems. CLASSIFICATION STANDARDS: Positions allocable to this supervisory level class have responsibility, through subordinate supervisors, for one of several election processes including: the receipt, inspection, storage and recording of voted ballot cards; the monitoring of check-in center operations; or the resolution of precinct operational problems. Incumbents in these positions must possess knowledge of departmental policies and procedures and election processes and operations. Essential Job Functions Supervises the work of subordinate supervisors in the receipt, inspection, storage and recording of voted ballot cards at a tally center. Assigns Election Assistant II's to resolve precinct operational problems. Receives, evaluates and resolves precinct operational problems. Directs 30-40 Election Assistant II's supervising the processing of voted ballot cards ensuring proper procedures are applied. Resolves difficult problems referred by Election Assistant II's. Prepares records, reports and correspondence concerning activities of the department. Plans, directs, trains and supervises voter outreach activities. Provides trainings to precinct officers. Operates election votes collection centers. Requirements SELECTION REQUIREMENT Option I: One (1) year ' full-time*, staff** experience or Option II: One (1) year ' full-time*, prior election experience. LICENSE A valid California Class C Driver License*** or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. ***Some positions in this classification, depending upon assignment, require possession of a valid California Class C Driver License to perform job-related essential functions. Candidates offered these positions will be required to show proof of a driver license before appointment. Candidates must show proof of a driver license before appointment and will be required to obtain a copy of his/her driving record from the California State Department of Motor Vehicles before being appointed. A copy of the driving record must be presented at the time of appointment. License must not be suspended, restricted, or revoked. AN APPLICANT WHOSE DRIVING RECORD SHOWS CERTAIN SERIOUS TRAFFIC CONVICTIONS OR PATTERNS OF TRAFFIC VIOLATIONS (E.G., THREE (3) OR MORE MOVING VIOLATIONS WITHIN THE PAST TWO (2) YEARS, FAILURE TO APPEAR, AT-FAULT ACCIDENTS, AND DRIVING UNDER THE INFLUENCE) WILL NOT BE APPOINTED. PHYSICAL CLASS 2 - Light. Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. COVID-19 VACCINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. SPECIAL REQUIREMENT INFORMATION *Experience is evaluated on the basis of a verifiable 40-hour workweek. Work performed part-time will be prorated on a month-for-month basis. **Staff experience is defined as 'Work in an advisory capacity to line managers to provide program and administrative support'. Additional Information EXAMINATION CONTENT This is a noncompetitive examination. This examination is intended to merely qualify applicants. Applicants will be placed on an eligible register without indication of relative standing in the examination. Notice of Result for this examination will be sent electronically to candidates upon promulgation of the eligible register. ELIGIBILITY INFORMATION Applicants will be processed on an as received basis and promulgated to the eligible register accordingly. The names of candidates will be placed on the eligible register for a period of twelve (12) months from the date of promulgation. Applicants will be placed on an eligible register without indication of relative standing in the examination. The appointing power may appoint any one of the names on the appropriate register, except that a person without veteran's credit may not be appointed if there are three or more names on the list of persons entitled to veteran's credit. NO PERSON MAY COMPETE FOR THIS EXAMINATION MORE THAN ONCE EVERY 12 MONTHS. SPECIAL INFORMATION Appointees will be required to work any shift, including evenings, weekends, and holidays. FINGERPRINTING AND SECURITY CLEARANCE Before a final appointment is made to this position, candidates are subject to security clearance which includes fingerprinting. An individual may be withheld from appointment, if he/she has a conviction record incompatible with the essential duties of the position for which he/she has applied. Any false statement or omission of material fact may cause forfeiture of employment rights. Information presented on employment applications, resumes and during the examination process is subject to verification. Disqualifying factors may include but are not limited to: felony convictions, certain job-related misdemeanor convictions, certain serious traffic convictions or patterns of traffic violations (e.g., 3 or more moving violations within the past 2 years, failure to appear, at-fault accidents, and driving under the influence), illegal use of certain controlled substances and/or poor employment history. VACANCY INFORMATION The resulting eligible register for this examination will be used to fill vacancies in the Registrar-Recorder/County Clerk. The eligible register will be used for temporary employment only. SELECTIVE CERTIFICATION In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training under the following functional areas: Bilingual Proficiency Candidates whose applications indicate bilingual proficiency in one of the following languages besides English: Cambodian, Khmer, Chinese, Hindi, Japanese, Korean, Spanish, Tagalog, Thai, Vietnamese, or other languages as required. AVAILABLE SHIFT Appointees will be required to work any shift, including evenings, weekends, and holidays. APPLICATION AND FILING INFORMATION Applications must be filed online only. We must receive your application and additional documents, if any, by 5:00 pm, PST, by the last day of filing. All required documents must be submitted within fifteen (15) calendar days from application submission. Any missing required documents not submitted by the deadline will result in your application being rejected as incomplete. Note: If you are unable to attach required documents, you may email them to hrrecruitment @rrcc.lacounty.gov . Please ensure to reference your full name, the examination title and number on the subject of your email. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, description of work performed, and salary earned. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (562) 462-2844 Teletype Phone: (800) 735-2922 Department Contact Name: Rosetta Thai Department Contact Phone: (562) 462-2844 Department Contact Email: hrrecruitment@rrcc.lacounty.gov Closing Date/Time:
County of Mendocino, CA
Ukiah, California, United States
The Position The current vacancies are in Ukiah, Willits and Fort Bragg with Agriculture, Clerk-Recorder, Social Services and UC Cooperative Extension/Farm Advisor. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Immediate Extra-Help Openings - if you are interested in temporary, extra-help work, please check ‘Extra-Help’ as one of the options under Question #7, Agency-Wide Questions, on the application. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include but are not limited to the following: Serves as department receptionist; answers telephone utilizing a multi-line system; takes messages, screens calls and greets visitors and the general public; provides information, receives citizen complaints and directs calls and messages to appropriate person; provides customer services and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, collecting and receipting money. Answers various inquiries; receives applications; explains policies and procedures; arranges appointments; processes routine matters independently. Coordinates and schedules appointments, meetings, or reservations at the request of staff; maintains appointment tracking database. Disseminates a variety of information to various agencies, divisions, or departments via telephone, e-mail, fax or mail. Creates and maintains complex files; compiles and completes data for administrative and public reports, bulletins, questions on material assembled; performs clerical and fiscal operations unique to department. Formats, types letters, memos, charts, labels, reports, or other correspondence, contracts, legal documents, or other documents containing complex terminology on a word processor or typewriter, in accordance with standard policies; Takes in, accounts for and issues receipts for money. Makes daily or weekly bank deposits. Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email. Photocopies reports, charts, memos and other various documents for staff. Prepares claims and purchase orders and processes vouchers for payment by entering pertinent information into the computer and distributing and/or filing supporting documents. Prepares payroll time sheets and receives checks. Enters and receives a variety of complex information via computer; verifies entries and generates reports. Prepares routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports. Attends and assists with various meetings and functions as required; takes minutes and notes utilizing shorthand, speed writing, and/or dictation equipment, or other methods. Relieves staff members/officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; and updating publications for final approval. Reports administration and/or operational problems to supervisor. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; performs reference and statistical work on computers. Interacts with a variety of individuals, both internally and within the community to provide information and assist in resolving administrative issues. Performs specialized research and statistical work on assigned subjects for staff and management. Performs functions unique to the assigned department, such as: Administers oaths and perform marriage ceremonies; swears-in appointees, audits campaign statements, coordinates special events, elections, etc. by securing locations coordinating delivery of supplies and scheduling staff, issues permits and licenses or answering related questions. Obtains criminal history information and processes criminal reports. May deal with sensitive and confidential information matters at the discretion of senior level staff and/or the department director. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent; and, two (2) years of experience performing general office duties that included typing, filing, and answering telephones; or an equivalent combination of related training, education, and experience performing clerical and office tasks. Licenses and Certifications: None Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation and vocabulary. Computer applications and hardware related to the performance of the essential functions of the job. Standard business arithmetic, including percentages and decimals. Applicable state, federal and local ordinances, laws, rules and regulations. Terminology and processes associated with the work. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Internal department policies and procedures. External governmental bodies and agencies related to areas of assignment. Computer applications and hardware related to the performance of the essential functions of the job. Time and project management. Skill in: Typing from rough draft or printed text at a rate sufficient to perform the functions of the job. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicate clearly and effectively, both orally and in writing with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc. Mental and Physical Ability to: Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, etc. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete or non-concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck, objects weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 6/21/2023 11:59 PM Pacific
Jun 07, 2023
Full Time
The Position The current vacancies are in Ukiah, Willits and Fort Bragg with Agriculture, Clerk-Recorder, Social Services and UC Cooperative Extension/Farm Advisor. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general supervision, performs work of routine difficulty in support of office/department staff, including: heavy data entry; setting up files and maintaining same; processing mail; issuing permits; composing and sending letters to customers/clients; distributing and/or processing forms, applications, etc., and assisting visitors in completion of same; and photocopying. May perform or serve as backup for the receptionist functions. The Staff Assistant series provides an excellent career path for those interested in pursuing a career with the County of Mendocino. Immediate Extra-Help Openings - if you are interested in temporary, extra-help work, please check ‘Extra-Help’ as one of the options under Question #7, Agency-Wide Questions, on the application. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Duties may include but are not limited to the following: Serves as department receptionist; answers telephone utilizing a multi-line system; takes messages, screens calls and greets visitors and the general public; provides information, receives citizen complaints and directs calls and messages to appropriate person; provides customer services and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information, providing applications, collecting and receipting money. Answers various inquiries; receives applications; explains policies and procedures; arranges appointments; processes routine matters independently. Coordinates and schedules appointments, meetings, or reservations at the request of staff; maintains appointment tracking database. Disseminates a variety of information to various agencies, divisions, or departments via telephone, e-mail, fax or mail. Creates and maintains complex files; compiles and completes data for administrative and public reports, bulletins, questions on material assembled; performs clerical and fiscal operations unique to department. Formats, types letters, memos, charts, labels, reports, or other correspondence, contracts, legal documents, or other documents containing complex terminology on a word processor or typewriter, in accordance with standard policies; Takes in, accounts for and issues receipts for money. Makes daily or weekly bank deposits. Retrieves, opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail; receives and distributes faxes and email. Photocopies reports, charts, memos and other various documents for staff. Prepares claims and purchase orders and processes vouchers for payment by entering pertinent information into the computer and distributing and/or filing supporting documents. Prepares payroll time sheets and receives checks. Enters and receives a variety of complex information via computer; verifies entries and generates reports. Prepares routine and non-routine reports as requested; receives, sorts, and summarizes material for the preparation of reports; prepares work reports. Attends and assists with various meetings and functions as required; takes minutes and notes utilizing shorthand, speed writing, and/or dictation equipment, or other methods. Relieves staff members/officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; and updating publications for final approval. Reports administration and/or operational problems to supervisor. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; performs reference and statistical work on computers. Interacts with a variety of individuals, both internally and within the community to provide information and assist in resolving administrative issues. Performs specialized research and statistical work on assigned subjects for staff and management. Performs functions unique to the assigned department, such as: Administers oaths and perform marriage ceremonies; swears-in appointees, audits campaign statements, coordinates special events, elections, etc. by securing locations coordinating delivery of supplies and scheduling staff, issues permits and licenses or answering related questions. Obtains criminal history information and processes criminal reports. May deal with sensitive and confidential information matters at the discretion of senior level staff and/or the department director. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent; and, two (2) years of experience performing general office duties that included typing, filing, and answering telephones; or an equivalent combination of related training, education, and experience performing clerical and office tasks. Licenses and Certifications: None Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation and vocabulary. Computer applications and hardware related to the performance of the essential functions of the job. Standard business arithmetic, including percentages and decimals. Applicable state, federal and local ordinances, laws, rules and regulations. Terminology and processes associated with the work. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as basic knowledge of computer and other general office equipment. Internal department policies and procedures. External governmental bodies and agencies related to areas of assignment. Computer applications and hardware related to the performance of the essential functions of the job. Time and project management. Skill in: Typing from rough draft or printed text at a rate sufficient to perform the functions of the job. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicate clearly and effectively, both orally and in writing with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, etc. Mental and Physical Ability to: Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, etc. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete or non-concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck, objects weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 6/21/2023 11:59 PM Pacific
Director of Performance Management and Policy Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. This list will be used to fill current and future Director of Performance Management and Policy positions. This eligible list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange . DEADLINE TO APPLY This recruitment is scheduled to close at 11:59 PM (PST) on Monday, June 26, 2023. Qualified applicants are encouraged to apply immediately. COUNTY OF ORANGE The County of Orange is California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 18,000. Working for the County offers a variety of opportunities for career development and growth, and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives. THE OPPORTUNITY The Director of Performance Management and Policy reports to the Deputy County Executive Officer, and provides management and public policy expertise to support the CEO's office in the achievement of Countywide goals and objectives and ensures that Board and CEO policy and projects are efficiently, effectively, and consistently implemented. The primary job duties of the Director of Performance Management and Policy are as follows: Provide guidance and support to County agencies/departments on operational and policy issues, policies, and procedures impacting agency/department performance. Ensure that agencies/departments provide appropriate and timely responses to Board directives, Internal Audits, Performance Audits, Grand Jury reports, and other performance-based requests. Manage the Performance Audit program on behalf of the CEO's office. Conduct research and analysis as necessary to identify options and recommendations on how best to implement Board directives and policies and/or County initiatives to meet the County's mission. Coordinate tasks and work collaboratively to ensure logistical resources are in place for agencies/departments to accomplish their mission; Lead cross-departmental initiatives to ensure standardization across departments; Monitor status of projects and follow-up to ensure completion; Meet with agency/department heads and their staff to define issues, develop solutions, and work out implementation details; Review all department Agenda Staff Reports to ensure consistency with County policies, priorities, and goals; Work seamlessly as part of the CEO team to achieve county-wide objectives; Demonstrate political savvy and teamwork skills in working with staff at all levels; Represent the County on committees and at various County or regional functions; and Keep the CEO/Deputy CEO informed on a timely basis DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The Director, Performance Management and Policy will be an experienced, organized, decisive, and innovative leader with the highest degree of integrity; leadership and professionalism; strong interpersonal skills; business analytical insight; excellent judgment; and the ability to implement ideas, concepts, and directives in an impactful yet cost-effective manner. The Director, Performance Management and Policy s hould demonstrate emotional intelligence, excellent analytical ability, effective communication, being solution focused/results oriented, and able to effectively build teams to accomplish Countywide goals. Ideal candidates will be highly experienced and talented private or public sector professionals possessing at least four or more years' experience managing high-visibility intra-departmental projects from start to finish; developing and implementing policies; collaborating and communicating with organizational and/or community stakeholders; and analyzing and researching strategic issues to formulate proposals and solutions. This position will support the County's infrastructural departments such as OC Public Works and OC Waste and Recycling, as well as, County-facing departments such as Clerk-Recorder and Internal Audit; the position supports a total of 13 County departments and agencies. The candidate must possess a Bachelor's degree in Business, Public Administration, or related field, along with four (4) years of management experience at the Assistant Deputy Director level or similar, and at least two (2) years of supervisory experience managing a team of five (5) or more. A Master's degree is preferred, but not required. The successful candidates must possess: Excellent problem-solving skills that encompasses strategic and critical thinking skills, resourcefulness, and initiative. Proven experience demonstrating the ability to carry a project from ideation to implementation, and ultimately performance management. Strong data collection and analysis skills, as well as, the ability to communicate data trends in a succinct and effective manner such as an infographic or talking points. Strong project management skills that include identifying milestones and deadlines, tracking status and budget, and effectively communicating progress to Board of Supervisors, CEO, Deputy CEO, CFO, Department Heads, and other executives. Experience working with executives, elected officials, and other stakeholders to achieve goals; Experience or working knowledge of County government administrative functions (i.e., budget/finance office, procurement, human resources, etc.) would be helpful; An ability to effectively bring together County and external stakeholders to accomplish County priorities; Effective reasoning skills to ascertain deficiencies, develop workable alternatives, and write reports articulating ideas and recommendations; The ability to consistently follow-through on tasks in a timely manner; An ethical and moral foundation to perform tasks in a manner that complies with local, state and federal regulations; The ability to communicate expertly orally and in writing; Local, state, federal, and foundations grant knowledge and writing skills are a strong plus; Basic understanding of financial, performance audit, and or internal audit principles; and Must have a "start-up" mentality and experience. MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications for the Assistant Chief Deputy Operating Officer classification as well as the physical & mental requirements and the environmental conditions. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials for minimum and desirable qualifications . After screening, candidates who meet the minimum and desirable qualifications will be referred to the next step in the recruitment process. All candidates will be notified via email of their status in the process. Structured Oral Interview | (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile a t www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Joanne Li at Joanne.Li@ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 6/26/2023 11:59 PM Pacific
May 27, 2023
Full Time
Director of Performance Management and Policy Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. This list will be used to fill current and future Director of Performance Management and Policy positions. This eligible list may also be used to fill positions in similar and/or lower classifications throughout the County of Orange . DEADLINE TO APPLY This recruitment is scheduled to close at 11:59 PM (PST) on Monday, June 26, 2023. Qualified applicants are encouraged to apply immediately. COUNTY OF ORANGE The County of Orange is California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 18,000. Working for the County offers a variety of opportunities for career development and growth, and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives. THE OPPORTUNITY The Director of Performance Management and Policy reports to the Deputy County Executive Officer, and provides management and public policy expertise to support the CEO's office in the achievement of Countywide goals and objectives and ensures that Board and CEO policy and projects are efficiently, effectively, and consistently implemented. The primary job duties of the Director of Performance Management and Policy are as follows: Provide guidance and support to County agencies/departments on operational and policy issues, policies, and procedures impacting agency/department performance. Ensure that agencies/departments provide appropriate and timely responses to Board directives, Internal Audits, Performance Audits, Grand Jury reports, and other performance-based requests. Manage the Performance Audit program on behalf of the CEO's office. Conduct research and analysis as necessary to identify options and recommendations on how best to implement Board directives and policies and/or County initiatives to meet the County's mission. Coordinate tasks and work collaboratively to ensure logistical resources are in place for agencies/departments to accomplish their mission; Lead cross-departmental initiatives to ensure standardization across departments; Monitor status of projects and follow-up to ensure completion; Meet with agency/department heads and their staff to define issues, develop solutions, and work out implementation details; Review all department Agenda Staff Reports to ensure consistency with County policies, priorities, and goals; Work seamlessly as part of the CEO team to achieve county-wide objectives; Demonstrate political savvy and teamwork skills in working with staff at all levels; Represent the County on committees and at various County or regional functions; and Keep the CEO/Deputy CEO informed on a timely basis DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The Director, Performance Management and Policy will be an experienced, organized, decisive, and innovative leader with the highest degree of integrity; leadership and professionalism; strong interpersonal skills; business analytical insight; excellent judgment; and the ability to implement ideas, concepts, and directives in an impactful yet cost-effective manner. The Director, Performance Management and Policy s hould demonstrate emotional intelligence, excellent analytical ability, effective communication, being solution focused/results oriented, and able to effectively build teams to accomplish Countywide goals. Ideal candidates will be highly experienced and talented private or public sector professionals possessing at least four or more years' experience managing high-visibility intra-departmental projects from start to finish; developing and implementing policies; collaborating and communicating with organizational and/or community stakeholders; and analyzing and researching strategic issues to formulate proposals and solutions. This position will support the County's infrastructural departments such as OC Public Works and OC Waste and Recycling, as well as, County-facing departments such as Clerk-Recorder and Internal Audit; the position supports a total of 13 County departments and agencies. The candidate must possess a Bachelor's degree in Business, Public Administration, or related field, along with four (4) years of management experience at the Assistant Deputy Director level or similar, and at least two (2) years of supervisory experience managing a team of five (5) or more. A Master's degree is preferred, but not required. The successful candidates must possess: Excellent problem-solving skills that encompasses strategic and critical thinking skills, resourcefulness, and initiative. Proven experience demonstrating the ability to carry a project from ideation to implementation, and ultimately performance management. Strong data collection and analysis skills, as well as, the ability to communicate data trends in a succinct and effective manner such as an infographic or talking points. Strong project management skills that include identifying milestones and deadlines, tracking status and budget, and effectively communicating progress to Board of Supervisors, CEO, Deputy CEO, CFO, Department Heads, and other executives. Experience working with executives, elected officials, and other stakeholders to achieve goals; Experience or working knowledge of County government administrative functions (i.e., budget/finance office, procurement, human resources, etc.) would be helpful; An ability to effectively bring together County and external stakeholders to accomplish County priorities; Effective reasoning skills to ascertain deficiencies, develop workable alternatives, and write reports articulating ideas and recommendations; The ability to consistently follow-through on tasks in a timely manner; An ethical and moral foundation to perform tasks in a manner that complies with local, state and federal regulations; The ability to communicate expertly orally and in writing; Local, state, federal, and foundations grant knowledge and writing skills are a strong plus; Basic understanding of financial, performance audit, and or internal audit principles; and Must have a "start-up" mentality and experience. MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications for the Assistant Chief Deputy Operating Officer classification as well as the physical & mental requirements and the environmental conditions. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials for minimum and desirable qualifications . After screening, candidates who meet the minimum and desirable qualifications will be referred to the next step in the recruitment process. All candidates will be notified via email of their status in the process. Structured Oral Interview | (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related recommendations. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile a t www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Joanne Li at Joanne.Li@ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 6/26/2023 11:59 PM Pacific
