Examples of Duties Application Deadline: 1/27/21 Applications will not be accepted after the deadline. To be considered for this position you must use a Merit System application or apply online at: https://www.governmentjobs.com/careers/MSS/ To view the job description, please click here: https://www.governmentjobs.com/careers/MSS/jobs/2954655/legal-clerk-i-merced HOLIDAYS & LEAVES VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE County paid health plan with maximum contributions; 100% for employee up to maximum of $420, 50% of dependent up to maximum of $100 for child/$220 for spouse biweekly. County paid dental and vision plans, 100% for employee, with 50% of dependent premiums paid by the County. County sponsored employee health clinic available for zero or reduced co-pay depending on selected health plan. DISABILITY INSURANCE State Disability Insurance - Benefit based on highest quarter during previous calendar year. Employee pays premium. LIFE INSURANCE $10,000 County-paid coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) MHNEAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and Worklife Resource services. For more informationlogonto members.mhn.com. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682 or go to Merced County Benefits Summary
Jan 16, 2021
Full Time
Examples of Duties Application Deadline: 1/27/21 Applications will not be accepted after the deadline. To be considered for this position you must use a Merit System application or apply online at: https://www.governmentjobs.com/careers/MSS/ To view the job description, please click here: https://www.governmentjobs.com/careers/MSS/jobs/2954655/legal-clerk-i-merced HOLIDAYS & LEAVES VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE County paid health plan with maximum contributions; 100% for employee up to maximum of $420, 50% of dependent up to maximum of $100 for child/$220 for spouse biweekly. County paid dental and vision plans, 100% for employee, with 50% of dependent premiums paid by the County. County sponsored employee health clinic available for zero or reduced co-pay depending on selected health plan. DISABILITY INSURANCE State Disability Insurance - Benefit based on highest quarter during previous calendar year. Employee pays premium. LIFE INSURANCE $10,000 County-paid coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) MHNEAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and Worklife Resource services. For more informationlogonto members.mhn.com. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682 or go to Merced County Benefits Summary
Description Office of the Clerk of the Board Unit (Position Codes 0063 and 0042) * Two (2) openings available. Assistant Deputy Clerk I: $6,142.93 - $7,858.93 monthly Assistant Deputy Clerk II: $6,773.87 - $8,677.07 monthly Do you thrive in fast paced, customer service-oriented environments? Are you creative, flexible, highly detail-oriented, professional, and an incredible communicator, leader, follower, team member, and customer service guru all in one? Do you live and breathe with a can-do/will-do/let-me-show-you attitude? If so, check out this opportunity. The Assistant Deputy Clerk I/II is part of the Clerk of the Board Unit and is responsible for carrying out work necessary to coordinate, provide quality assurance and control, and publish Valley Water's Board and Board Committee meeting agendas. This position oversees and performs all aspects of scheduling and logistics for Board Committee meetings; attends Board and Board Committee meetings and transcribes minutes; processes Board and Board Committee documents and prepares historical records; and performs research and other tasks in support of the Board, Board Committees, and Clerk of the Board Unit. The position calls for accuracy, meticulous attention to detail, strong communication and writing skills, and the ability to organize and prioritize tasks. Typical duties will include responding to requests and inquiries from the public, organizing, scheduling and transcribing board meetings, maintaining Committee rosters and historical files; and performing a variety of tasks relative to the assigned area of responsibility. *This position may require occasional availability to work evenings and/or weekends. Key Responsibilities include, but are not limited to: Production, posting and distribution of Board and Board Committee Agenda packets in accordance with regulatory deadlines. Scheduling and coordinating Board and Committee meeting logistics. Attending Board and Board Committee Meetings to document actions and ensure meetings are conducted in accordance with the Ralph M. Brown Act. Producing Board and Board Committee meeting Minutes from notes and audio recordings. Processing Board meeting materials after meetings, including finalizing, disseminating, and archiving documents and legal instruments. Finalizing and archiving printed and electronic materials into a records repository system with permanent retention value. Assisting the public and staff with record and research requests. Use of Microsoft Office Suite and Adobe Acrobat Pro and ability to learn specialized software in support of Boards and Committees. Communicating clearly, both verbally and in writing. Proper English usage, spelling, grammar, and punctuation. Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below. Ideal Experience: Level I Three (3) years of experience providing complex administrative support to technical or specialized teams, multiple managers/management teams, elected officials, attorneys, or executives. Three (3) years of experience preparing meeting invitations and agendas, collecting, and disseminating meeting materials, reserving meeting rooms, coordinating meeting set up, ensuring A/V support, ordering catering, preparing name tents, and overseeing arrivals at large and highly visible meetings and events. Three (3) years of experience compiling, reviewing, editing, correcting, formatting, and disseminating a variety of professional reports, correspondence, and materials, with advance-level proficiency in Microsoft Office, Word, and Excel, and Adobe Acrobat Pro. One (1) year of experience maintaining historical records and working in electronic and hardcopy filing systems One (1) year of experience attending public, business, or community meetings/events to meet and greet the public, provide assistance and information. One (1) year of experience providing resources and referrals to walk-in, email, and telephone customer complaints and requests. Ability to observe and taking dictation at formalized meetings and prepare written summaries of outcomes of live and previously recorded meetings. Excellent written communication skills, with impeccable grammar and punctuation. Ability to learn and understand customized software applications, follow written work instructions, and adhere to standardized process checklists, filing methods, and work templates. Level II Five (5) years of experience providing complex administrative support to technical or specialized teams, multiple managers/management teams, elected officials, attorneys, or executives. Five (5) years of experience preparing meeting invitations and agendas, collecting, and disseminating meeting materials, reserving meeting rooms, coordinating meeting set up, ensuring A/V support, ordering catering, preparing name tents, and overseeing arrivals at large and highly visible meetings and events. Five (5) years of experience compiling, reviewing, editing, correcting, formatting, and disseminating a variety of professional reports, correspondence, and materials, with advance-level proficiency in Microsoft Office, Word, and Excel, and Adobe Acrobat Pro. Two (2) years of experience maintaining historical records and working in electronic and hardcopy filing systems Two (2) years of experience attending public, business, or community meetings/events to meet and greet the public, provide assistance and information. Two (2) years of experience providing resources and referrals to walk-in, email, and telephone customer complaints and requests. One (1) year of experience observing and taking dictation at formalized meetings and preparing written summaries of outcomes of live and previously recorded meetings. One (1) year of experience participating visibly and audibly in the role of a public agency clerk, in elected and high-ranking appointed officer public meetings that adhere to parliamentary procedure, the Brown Act, and Open and Public meeting laws. Excellent written communication skills, with impeccable grammar and punctuation. Ability to troubleshoot, administer, and train others in the use of customized software applications, and to draft and maintain accurate written work instructions, process checklists, and templates. Ideal Skills and Abilities: Level I Provide responsible administrative support involving the use of independent judgment and personal initiative. Learn operations of Valley Water as necessary to assume assigned responsibilities. Learn to prepare a variety of reports and correspondence related to assigned area. Learn parliamentary procedures, the Ralph M. Brown Act and Rosenberg's Rules of Order, Open and Public meeting laws, the Public Records Act, Codes of Conduct, legal instruments, and District Board Governance Policies. Take and transcribe dictation at a speed necessary for successful job performance. Produce timely and accurate records of meeting proceedings. Use copiers, scanners, and common desktop applications and software. Learn customized software applications. Maintain and update databases, records, and files in compliance with standardized methods and procedures. Respond to requests and inquiries from the public in a courteous and timely manner. Understand and follow verbal and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted during work. Level II Prepare, compile, format, and edit a variety of reports, correspondence, and materials related to assigned area. Understand the operations of Valley Water, as necessary to assume assigned responsibilities. Provide decision-making and guidance to others, using independent judgment and personal initiative. Draft and maintain detailed work instructions, checklists, and templates. Obtain Notary Public certification from the State of California. Assess existing programs, systems, software and procedures and report areas for consideration of improved service delivery. Administer, troubleshoot, and train others in the use of customized software applications. Work independently within highly visible capacities, in the absence of supervision. Work during irregular work hours including evenings. Ideal Knowledge: Level I Event planning and logistics coordination. Methods and techniques of meeting minutes transcription. Principles and procedures of records management. Principles of business writing and report preparation. Processes for finalizing executed contracts, agreements, and other legal instruments. Level II All items listed in Level I knowledge requirements (listed above). Changes, trends, and current practices for agenda and records management and meeting administration. Administrative policies and practices, and regulatory and legislative statutes pertaining to public agencies. The function and purpose of special districts elected bodies, and parliamentary procedure. Ideal Training and Education: Equivalent to the completion of the twelfth grade. An associate degree, or equivalent work experience, is preferred. Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license may be required with determinations made on a case-by-case basis. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. Ability to obtain a State of California Public Notary license, and an International Institute of Municipal Clerks (IIMC) Certified Municipal Clerk (CMC) designation is preferred. To review the Classification Specification, please click here Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance test, written test and/or oral interview examination. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated for minimum qualifications. Resumes are recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff is not authorized to make copies of application materials for applicants. Closing Date/Time: 1/25/2021 11:59 PM Pacific
Jan 19, 2021
Full Time
Description Office of the Clerk of the Board Unit (Position Codes 0063 and 0042) * Two (2) openings available. Assistant Deputy Clerk I: $6,142.93 - $7,858.93 monthly Assistant Deputy Clerk II: $6,773.87 - $8,677.07 monthly Do you thrive in fast paced, customer service-oriented environments? Are you creative, flexible, highly detail-oriented, professional, and an incredible communicator, leader, follower, team member, and customer service guru all in one? Do you live and breathe with a can-do/will-do/let-me-show-you attitude? If so, check out this opportunity. The Assistant Deputy Clerk I/II is part of the Clerk of the Board Unit and is responsible for carrying out work necessary to coordinate, provide quality assurance and control, and publish Valley Water's Board and Board Committee meeting agendas. This position oversees and performs all aspects of scheduling and logistics for Board Committee meetings; attends Board and Board Committee meetings and transcribes minutes; processes Board and Board Committee documents and prepares historical records; and performs research and other tasks in support of the Board, Board Committees, and Clerk of the Board Unit. The position calls for accuracy, meticulous attention to detail, strong communication and writing skills, and the ability to organize and prioritize tasks. Typical duties will include responding to requests and inquiries from the public, organizing, scheduling and transcribing board meetings, maintaining Committee rosters and historical files; and performing a variety of tasks relative to the assigned area of responsibility. *This position may require occasional availability to work evenings and/or weekends. Key Responsibilities include, but are not limited to: Production, posting and distribution of Board and Board Committee Agenda packets in accordance with regulatory deadlines. Scheduling and coordinating Board and Committee meeting logistics. Attending Board and Board Committee Meetings to document actions and ensure meetings are conducted in accordance with the Ralph M. Brown Act. Producing Board and Board Committee meeting Minutes from notes and audio recordings. Processing Board meeting materials after meetings, including finalizing, disseminating, and archiving documents and legal instruments. Finalizing and archiving printed and electronic materials into a records repository system with permanent retention value. Assisting the public and staff with record and research requests. Use of Microsoft Office Suite and Adobe Acrobat Pro and ability to learn specialized software in support of Boards and Committees. Communicating clearly, both verbally and in writing. Proper English usage, spelling, grammar, and punctuation. Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below. Ideal Experience: Level I Three (3) years of experience providing complex administrative support to technical or specialized teams, multiple managers/management teams, elected officials, attorneys, or executives. Three (3) years of experience preparing meeting invitations and agendas, collecting, and disseminating meeting materials, reserving meeting rooms, coordinating meeting set up, ensuring A/V support, ordering catering, preparing name tents, and overseeing arrivals at large and highly visible meetings and events. Three (3) years of experience compiling, reviewing, editing, correcting, formatting, and disseminating a variety of professional reports, correspondence, and materials, with advance-level proficiency in Microsoft Office, Word, and Excel, and Adobe Acrobat Pro. One (1) year of experience maintaining historical records and working in electronic and hardcopy filing systems One (1) year of experience attending public, business, or community meetings/events to meet and greet the public, provide assistance and information. One (1) year of experience providing resources and referrals to walk-in, email, and telephone customer complaints and requests. Ability to observe and taking dictation at formalized meetings and prepare written summaries of outcomes of live and previously recorded meetings. Excellent written communication skills, with impeccable grammar and punctuation. Ability to learn and understand customized software applications, follow written work instructions, and adhere to standardized process checklists, filing methods, and work templates. Level II Five (5) years of experience providing complex administrative support to technical or specialized teams, multiple managers/management teams, elected officials, attorneys, or executives. Five (5) years of experience preparing meeting invitations and agendas, collecting, and disseminating meeting materials, reserving meeting rooms, coordinating meeting set up, ensuring A/V support, ordering catering, preparing name tents, and overseeing arrivals at large and highly visible meetings and events. Five (5) years of experience compiling, reviewing, editing, correcting, formatting, and disseminating a variety of professional reports, correspondence, and materials, with advance-level proficiency in Microsoft Office, Word, and Excel, and Adobe Acrobat Pro. Two (2) years of experience maintaining historical records and working in electronic and hardcopy filing systems Two (2) years of experience attending public, business, or community meetings/events to meet and greet the public, provide assistance and information. Two (2) years of experience providing resources and referrals to walk-in, email, and telephone customer complaints and requests. One (1) year of experience observing and taking dictation at formalized meetings and preparing written summaries of outcomes of live and previously recorded meetings. One (1) year of experience participating visibly and audibly in the role of a public agency clerk, in elected and high-ranking appointed officer public meetings that adhere to parliamentary procedure, the Brown Act, and Open and Public meeting laws. Excellent written communication skills, with impeccable grammar and punctuation. Ability to troubleshoot, administer, and train others in the use of customized software applications, and to draft and maintain accurate written work instructions, process checklists, and templates. Ideal Skills and Abilities: Level I Provide responsible administrative support involving the use of independent judgment and personal initiative. Learn operations of Valley Water as necessary to assume assigned responsibilities. Learn to prepare a variety of reports and correspondence related to assigned area. Learn parliamentary procedures, the Ralph M. Brown Act and Rosenberg's Rules of Order, Open and Public meeting laws, the Public Records Act, Codes of Conduct, legal instruments, and District Board Governance Policies. Take and transcribe dictation at a speed necessary for successful job performance. Produce timely and accurate records of meeting proceedings. Use copiers, scanners, and common desktop applications and software. Learn customized software applications. Maintain and update databases, records, and files in compliance with standardized methods and procedures. Respond to requests and inquiries from the public in a courteous and timely manner. Understand and follow verbal and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted during work. Level II Prepare, compile, format, and edit a variety of reports, correspondence, and materials related to assigned area. Understand the operations of Valley Water, as necessary to assume assigned responsibilities. Provide decision-making and guidance to others, using independent judgment and personal initiative. Draft and maintain detailed work instructions, checklists, and templates. Obtain Notary Public certification from the State of California. Assess existing programs, systems, software and procedures and report areas for consideration of improved service delivery. Administer, troubleshoot, and train others in the use of customized software applications. Work independently within highly visible capacities, in the absence of supervision. Work during irregular work hours including evenings. Ideal Knowledge: Level I Event planning and logistics coordination. Methods and techniques of meeting minutes transcription. Principles and procedures of records management. Principles of business writing and report preparation. Processes for finalizing executed contracts, agreements, and other legal instruments. Level II All items listed in Level I knowledge requirements (listed above). Changes, trends, and current practices for agenda and records management and meeting administration. Administrative policies and practices, and regulatory and legislative statutes pertaining to public agencies. The function and purpose of special districts elected bodies, and parliamentary procedure. Ideal Training and Education: Equivalent to the completion of the twelfth grade. An associate degree, or equivalent work experience, is preferred. Required License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license may be required with determinations made on a case-by-case basis. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. Ability to obtain a State of California Public Notary license, and an International Institute of Municipal Clerks (IIMC) Certified Municipal Clerk (CMC) designation is preferred. To review the Classification Specification, please click here Selection Process (1) The selection process may include one or more of the following: application review, application assessment, performance test, written test and/or oral interview examination. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated for minimum qualifications. Resumes are recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff is not authorized to make copies of application materials for applicants. Closing Date/Time: 1/25/2021 11:59 PM Pacific
Monterey County Human Resources
Salinas, California, United States
Position Description Final Filing Date: February 17, 2020 Exam #: 21/80E83/01GR SUMMARY OF POSITION The County seeks an accountable, results oriented individual who demonstrates excellent communication and team building skills to join the County of Monterey Clerk of the Board of Supervisors team. This position handles a variety of documents which may be highly sensitive and confidential and accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, bingo licenses, supports all phases of the Assessment Appeals process and composes routine correspondence related to Assessment Appeals. In addition, the Board of Supervisors Clerk is responsible for answering requests for information from the public and governmental agencies regarding Board actions, procedures and methods and clarifying action taken by Board of Supervisors to departments and the public. The Eligible List established by this recruitment may be used to fill current and future vacancies on a temporary or permanent basis. Examples of Duties Answers requests for information from the public, press and governmental agencies regarding Board actions, procedures and methods; clarifies action taken by Board of Supervisors to departments, press and the public. May take and transcribes minutes of meetings; accepts, logs and distributes applications for assessment appeals received for filing; sets hearing date and time; notifies applicants of hearings; composes and types routine correspondence regarding appeals. Reviews and processes consent agenda Board orders by coordinating with departments on omission of supportive documents, verifying information, typing up motions and distributing Board orders to affected departments. Receives, develops, sets up, organizes files, and maintains a variety of Board documents, administrative, reference, follow-up, highly sensitive and confidential files, records, information, logs contracts, and database and other filing systems in accordance with prescribed procedures [alphabetical, numerical and/or categorical order] and regulations. May maintain specialized databases on computer. Accepts and processes applications and fees for any appeals, agriculture preserves, dance permits and bingo licenses. Prepares weekly Board of Supervisors packets and distributes; types minutes and agenda, reproduces, mails and distributes. Types, updates and distributes master directory of County boards, commissions, special districts and committees; notifies Board of Supervisors' members of vacancies in their districts. Researches Government Code to determine legal publication requirements; reviews and/or prepares legal notices for publication; processes requisitions and claims for publication costs. Assists with Public Records Act requests. Examples of Experience/Education/Training MINIMUM QUALIFICATIONS Thorough Knowledge of : Proper format for business correspondence and forms. Filing systems including indexing and cross-reference methods, alpha-numeric systems, and databases. Working Knowledge of : Record keeping methods. Office practices and procedures. The administrative process unique to the County Administrative Office. Operating roles, organization, policies and procedures of the County Board of Supervisors. Some Knowledge of : Basic principles and practices of organization and public relations. Skill to : Research, gather and organize information. Select, read, understand apply and explain regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions. Locate and verify information and use source materials. Communicate effectively, both oral and written in order to independently prepare correspondence letters and memos, and to answer questions or provide information in person and on the telephone. Handle confidential material and information Develop a working knowledge of the roles, organization, policies and procedures of the Board of Supervisors and the County Administrative Office. Use tact and discretion, and exercise independent judgment and initiative in making decisions. Understand organizational and political implications of decisions, and identify and know when to refer issues beyond own scope of authority to the next level of appropriate staff. Analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation. Establish and maintain constructive and harmonious relationships with Board of Supervisor members, department heads, elected officials and the general public. Provide excellent and courteous customer service in a timely manner. EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: OPTION I Education: Three years of progressively responsible clerical experience including some lead worker responsibility, performing some secretarial tasks and relief of some administrative detail. OR OPTION II Experience: Approximately one year of experience performing duties comparable to the class of Secretary in Monterey County. REQUIRED CONDITIONS OF EMPLOYMENT Some positions in this class may be required to work evenings in order to take minutes/notes at meetings. For a complete job description, please visit: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications Additional Information BENEFITS: Monterey County offers an excellent benefits package. To view the Unit J - General Employee Benefit Summary Sheet, please visit our website. This information is not legally binding, nor does it serve as a contract. NOTES: Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. Apply On-Line! Our website: www.co.monterey.ca.us/personnel Applications may also be obtained from and submitted to: Monterey County, Human Resources Department Attn: Ginger Ramirez, Associate Personnel Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Email: RamirezGB@co.monterey.ca.us | Phone: 831-759-6723 APPLICATION AND SELECTION PROCEDURES: To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the application filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for the required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the examination process. EQUAL OPPORTUNITY: Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 759-6723. Closing Date/Time: 2/17/2021 11:59 PM Pacific
Jan 19, 2021
Full Time
Position Description Final Filing Date: February 17, 2020 Exam #: 21/80E83/01GR SUMMARY OF POSITION The County seeks an accountable, results oriented individual who demonstrates excellent communication and team building skills to join the County of Monterey Clerk of the Board of Supervisors team. This position handles a variety of documents which may be highly sensitive and confidential and accepts and processes applications and fees for any appeals, agriculture preserves, dance permits, bingo licenses, supports all phases of the Assessment Appeals process and composes routine correspondence related to Assessment Appeals. In addition, the Board of Supervisors Clerk is responsible for answering requests for information from the public and governmental agencies regarding Board actions, procedures and methods and clarifying action taken by Board of Supervisors to departments and the public. The Eligible List established by this recruitment may be used to fill current and future vacancies on a temporary or permanent basis. Examples of Duties Answers requests for information from the public, press and governmental agencies regarding Board actions, procedures and methods; clarifies action taken by Board of Supervisors to departments, press and the public. May take and transcribes minutes of meetings; accepts, logs and distributes applications for assessment appeals received for filing; sets hearing date and time; notifies applicants of hearings; composes and types routine correspondence regarding appeals. Reviews and processes consent agenda Board orders by coordinating with departments on omission of supportive documents, verifying information, typing up motions and distributing Board orders to affected departments. Receives, develops, sets up, organizes files, and maintains a variety of Board documents, administrative, reference, follow-up, highly sensitive and confidential files, records, information, logs contracts, and database and other filing systems in accordance with prescribed procedures [alphabetical, numerical and/or categorical order] and regulations. May maintain specialized databases on computer. Accepts and processes applications and fees for any appeals, agriculture preserves, dance permits and bingo licenses. Prepares weekly Board of Supervisors packets and distributes; types minutes and agenda, reproduces, mails and distributes. Types, updates and distributes master directory of County boards, commissions, special districts and committees; notifies Board of Supervisors' members of vacancies in their districts. Researches Government Code to determine legal publication requirements; reviews and/or prepares legal notices for publication; processes requisitions and claims for publication costs. Assists with Public Records Act requests. Examples of Experience/Education/Training MINIMUM QUALIFICATIONS Thorough Knowledge of : Proper format for business correspondence and forms. Filing systems including indexing and cross-reference methods, alpha-numeric systems, and databases. Working Knowledge of : Record keeping methods. Office practices and procedures. The administrative process unique to the County Administrative Office. Operating roles, organization, policies and procedures of the County Board of Supervisors. Some Knowledge of : Basic principles and practices of organization and public relations. Skill to : Research, gather and organize information. Select, read, understand apply and explain regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions. Locate and verify information and use source materials. Communicate effectively, both oral and written in order to independently prepare correspondence letters and memos, and to answer questions or provide information in person and on the telephone. Handle confidential material and information Develop a working knowledge of the roles, organization, policies and procedures of the Board of Supervisors and the County Administrative Office. Use tact and discretion, and exercise independent judgment and initiative in making decisions. Understand organizational and political implications of decisions, and identify and know when to refer issues beyond own scope of authority to the next level of appropriate staff. Analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation. Establish and maintain constructive and harmonious relationships with Board of Supervisor members, department heads, elected officials and the general public. Provide excellent and courteous customer service in a timely manner. EXAMPLES OF EXPERIENCE/EDUCATION/TRAINING The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: OPTION I Education: Three years of progressively responsible clerical experience including some lead worker responsibility, performing some secretarial tasks and relief of some administrative detail. OR OPTION II Experience: Approximately one year of experience performing duties comparable to the class of Secretary in Monterey County. REQUIRED CONDITIONS OF EMPLOYMENT Some positions in this class may be required to work evenings in order to take minutes/notes at meetings. For a complete job description, please visit: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications Additional Information BENEFITS: Monterey County offers an excellent benefits package. To view the Unit J - General Employee Benefit Summary Sheet, please visit our website. This information is not legally binding, nor does it serve as a contract. NOTES: Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. Apply On-Line! Our website: www.co.monterey.ca.us/personnel Applications may also be obtained from and submitted to: Monterey County, Human Resources Department Attn: Ginger Ramirez, Associate Personnel Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Email: RamirezGB@co.monterey.ca.us | Phone: 831-759-6723 APPLICATION AND SELECTION PROCEDURES: To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the application filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for the required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the examination process. EQUAL OPPORTUNITY: Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 759-6723. Closing Date/Time: 2/17/2021 11:59 PM Pacific
Monterey County Human Resources
Salinas, California, United States
Position Description                  Final Filing Date: Open Until Filled Exam# 20/39B23/06JD Priority Screen Date: July 10, 2020  THE POSITION:  The Monterey County Office of the County Counsel seeks two highly motivated professionals with a desire to defend and advise the County in a variety of complex legal matters. There are two opportunities available: Civil Litigation and Trial: the ideal candidate for this position will be an experienced civil litigation and trial attorney to take on assignments in civil litigation and transactional advisory work. Civil trial experience at the state and federal level is highly desirable. Tax and Public Finance : the ideal candidate for this position will be an experienced transactional attorney, with significant tax and public finance experience. The assignments for this position will include advising the Monterey County Assessor/Clerk/Recorder's Office and the Monterey County Treasurer-Tax Collector's Office. THE DEPARTMENT:   The Office of the County Counsel serves as the in-house legal counsel for the County of Monterey, the Board of Supervisors (BOS), and all County officers, departments, agencies, boards, and commissions, as well as liaison and support to the Civil Grand Jury. In addition to providing legal advice, the Office also represents the County in civil and special litigation in state and federal courts, various administrative proceedings, and coordinates the services of outside legal counsel. The County Counsel's Office consists of four divisions; General Government, Litigation, Land Use and Risk Management. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines. The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.                         All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled.  Examples of Duties Studies and interprets laws, and applies statutes, regulations, court decisions, and legal authorities in the giving of advice, written opinions and the preparation of cases, pleadings and briefs; Conducts discovery, examines and interprets evidence, and makes tentative decisions concerning advisability to prosecute, compromise, and/or dismissal of civil litigation; handles pretrial hearings and settlement conferences; prepares briefs and pleadings in both trial court and appellate matters; Prepares legal briefs, drafts reviews and approves contracts, deeds, leases, ordinances, resolutions, and similar legal documents; Attends meetings of boards and commissions as requested to give both oral and written legal counsel and advice; Confers with and advises officer and employees of the County, and County related special districts and agencies, on complex legal questions pertaining to their respective powers, duties, functions, obligations, procedures, and operations that have broad implications for the County and its related entities. To view the complete job description visit the Monterey County website: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, abilities: Thorough knowledge of : Principles of civil, constitutional and administrative law and of California and federal civil procedures, particularly as it relates to county government, and other public agency law. Principles, methods and materials of legal research. The rules of evidence, discovery practice and appellate practice. Those areas of law directly affecting public entities and their operation, and public officials and employees and their rights, duties, and responsibilities. Skill and Ability to : Draft legal instruments such as ordinances, resolutions, Board orders, Joint Powers Agreements, and contracts; Analyze, appraise and organize facts, evidence and precedents and present such materials clearly and concisely either in oral or written, legal form; Analyze and appraise a variety of legal documents and instruments and give sound legal advice or devise an appropriate plan of action based thereon; Establish and maintain confidential relationships with County department heads and members of the Board of Supervisors; Develop and maintain cooperative work relationship both within the County Counsel's Office and with those contacted within the course and scope of work. Examples of Experience/Education/Training The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: Experience: Two years experience as a Deputy County Counsel III with Monterey County; or three years of increasingly responsible experience with a public agency in the appropriate legal specialty at a level comparable to a Deputy County Counsel III in Monterey County; OR Five years of increasingly responsible experience in a county counsel's office, city attorney or other civil public law office as a second level journeyman; OR A combination thereof. REQUIRED CONDITIONS OF EMPLOYMENT As a condition of employment, the incumbent will be required to: Possess and active membership in the State Bar of California. Possess a valid California Class C driver's license. DESIRABLE QUALIFICATIONS : Admission to practice law before the Federal District Court(s) and the Federal Court of Appeals for the Ninth Circuit. Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "G" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty  Applications may be obtained from and submitted to: Monterey County Human Resources Department Attn: Jennifer Datan, Personnel Analyst 168 W. Alisal Street, 3rd Floor - Human Resources, Salinas, CA 93901 Email: datanj@co.monterey.ca.us Phone: (831) 759-6990 Fax: (831) 757-5792  The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all of the Supplemental Questions  All application materials must be received by the priority screen date of July 10, 2020, for a guaranteed review. Applications received after the priority screen date will be considered on an as needed basis until position is filled.  Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 759-6990. Closing Date/Time:
Jan 16, 2021
Full Time
Position Description                  Final Filing Date: Open Until Filled Exam# 20/39B23/06JD Priority Screen Date: July 10, 2020  THE POSITION:  The Monterey County Office of the County Counsel seeks two highly motivated professionals with a desire to defend and advise the County in a variety of complex legal matters. There are two opportunities available: Civil Litigation and Trial: the ideal candidate for this position will be an experienced civil litigation and trial attorney to take on assignments in civil litigation and transactional advisory work. Civil trial experience at the state and federal level is highly desirable. Tax and Public Finance : the ideal candidate for this position will be an experienced transactional attorney, with significant tax and public finance experience. The assignments for this position will include advising the Monterey County Assessor/Clerk/Recorder's Office and the Monterey County Treasurer-Tax Collector's Office. THE DEPARTMENT:   The Office of the County Counsel serves as the in-house legal counsel for the County of Monterey, the Board of Supervisors (BOS), and all County officers, departments, agencies, boards, and commissions, as well as liaison and support to the Civil Grand Jury. In addition to providing legal advice, the Office also represents the County in civil and special litigation in state and federal courts, various administrative proceedings, and coordinates the services of outside legal counsel. The County Counsel's Office consists of four divisions; General Government, Litigation, Land Use and Risk Management. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines. The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.                         All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled.  Examples of Duties Studies and interprets laws, and applies statutes, regulations, court decisions, and legal authorities in the giving of advice, written opinions and the preparation of cases, pleadings and briefs; Conducts discovery, examines and interprets evidence, and makes tentative decisions concerning advisability to prosecute, compromise, and/or dismissal of civil litigation; handles pretrial hearings and settlement conferences; prepares briefs and pleadings in both trial court and appellate matters; Prepares legal briefs, drafts reviews and approves contracts, deeds, leases, ordinances, resolutions, and similar legal documents; Attends meetings of boards and commissions as requested to give both oral and written legal counsel and advice; Confers with and advises officer and employees of the County, and County related special districts and agencies, on complex legal questions pertaining to their respective powers, duties, functions, obligations, procedures, and operations that have broad implications for the County and its related entities. To view the complete job description visit the Monterey County website: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, abilities: Thorough knowledge of : Principles of civil, constitutional and administrative law and of California and federal civil procedures, particularly as it relates to county government, and other public agency law. Principles, methods and materials of legal research. The rules of evidence, discovery practice and appellate practice. Those areas of law directly affecting public entities and their operation, and public officials and employees and their rights, duties, and responsibilities. Skill and Ability to : Draft legal instruments such as ordinances, resolutions, Board orders, Joint Powers Agreements, and contracts; Analyze, appraise and organize facts, evidence and precedents and present such materials clearly and concisely either in oral or written, legal form; Analyze and appraise a variety of legal documents and instruments and give sound legal advice or devise an appropriate plan of action based thereon; Establish and maintain confidential relationships with County department heads and members of the Board of Supervisors; Develop and maintain cooperative work relationship both within the County Counsel's Office and with those contacted within the course and scope of work. Examples of Experience/Education/Training The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: Experience: Two years experience as a Deputy County Counsel III with Monterey County; or three years of increasingly responsible experience with a public agency in the appropriate legal specialty at a level comparable to a Deputy County Counsel III in Monterey County; OR Five years of increasingly responsible experience in a county counsel's office, city attorney or other civil public law office as a second level journeyman; OR A combination thereof. REQUIRED CONDITIONS OF EMPLOYMENT As a condition of employment, the incumbent will be required to: Possess and active membership in the State Bar of California. Possess a valid California Class C driver's license. DESIRABLE QUALIFICATIONS : Admission to practice law before the Federal District Court(s) and the Federal Court of Appeals for the Ninth Circuit. Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "G" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty  Applications may be obtained from and submitted to: Monterey County Human Resources Department Attn: Jennifer Datan, Personnel Analyst 168 W. Alisal Street, 3rd Floor - Human Resources, Salinas, CA 93901 Email: datanj@co.monterey.ca.us Phone: (831) 759-6990 Fax: (831) 757-5792  The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all of the Supplemental Questions  All application materials must be received by the priority screen date of July 10, 2020, for a guaranteed review. Applications received after the priority screen date will be considered on an as needed basis until position is filled.  Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 759-6990. Closing Date/Time:
County of San Mateo, CA
Redwood City, CA, United States
Description The Personal Property Division of the Office of the County Clerk-Assessor-Recorder and Chief Elections Officer is seeking qualified candidates for the position of Auditor-Appraiser I/II . The Auditor-Appraiser I/II will be responsible for: Obtaining, processing, and analyzing data for the timely completion of audits and appraisals of tangible and taxable property for assessment purposes. Completing appraisals of property and performing audits of property owner reports, records, and declarations. Initially under close supervision, an individual hired at the Auditor-Appraiser I level is trained in performing routine audits and making appraisals of routine property types. An individual hired at the Auditor-Appraiser II level will be fully competent to independently perform auditing duties. The Personal Property Division consists of two Principal Auditor-Appraisers, five Senior Auditor-Appraisers, six Auditor-Appraisers, and two Assessor Recorder Technicians, who are managed by a Chief Appraiser. The Assessor sets the value of the tangible assets possessed by more than 15,000 businesses operating in San Mateo County, thereby establishing their taxable value. The Assessor also sets the value of 4,000 boats and 400 private aircraft owned here. This is an exciting and dynamic work environment with high-volume work and high-public contact. We are seeking a goal-oriented individual who can organize and plan their workload accordingly to achieve yearly audit goals. The successful candidate is self-directed yet also effective in working with a team. The ideal candidate will have experience in accounting and in auditing of business, be fully competent to independently perform auditing duties, and have two or more years of experience performing appraisal audits for tax assessment purposes. Knowledge of boats and aircraft is a plus. A Bachelor's degree in accounting is highly desired. The salary range for Auditor-Appraiser I is $71,344 - $79,762 annually. The salary range for Auditor-Appraiser II is $78,853 - $98,592 annually. Qualifications Licensure/Certification: Acquisition within one year of appointment of a permanent Property Tax Appraiser Certificate issued by the California State Board of Equalization. Education and Experience: Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying. Typical ways to qualify include: Possession of a four-year bachelor's degree in accounting from a recognized institution of higher education (accredited); or Is a licensed accountant in the State of California; or Has passed the state, or a county, or city and county, or city civil service or merit system examination regularly given for the position of accountant or auditor by the testing body; or Holds the office of Assessor. For candidates not meeting the qualifications listed above, the State Board of Equalization requires Auditor-Appraisers to possess these educational components: A four-year bachelor's degree from an accredited college or university, PLUS 18 semester units (or quarter equivalents) of accounting and/or auditing courses. Business law and economic classes may not contribute toward the 18 units; or 19 semester units (or quarter equivalents), 16 units of which must be accounting and/or auditing courses and 3 semester units of which may be either business law or economic classes. Auditor-Appraiser I - In addition to the aforementioned information, some experience in real estate or property appraisal is desirable. Auditor-Appraiser II - In addition to the aforementioned information, 2-years of experience performing audits and appraisals of tangible and taxable property for tax assessment purposes is crucial. Knowledge of: Accounting and auditing principles and practices Technical and professional knowledge of appraisal/audit procedures California Property Tax laws State Board of Equalization guidelines Laws governing the formation and operation of businesses Uniform Standards of Professional Appraisal Practice Court decisions affecting assessment procedures Methods used in the auditing of records and the valuation of property for tax assessment purposes Policies and procedures related to the department Correct English usage, including spelling, grammar and punctuation Record keeping principles and procedures Skill/Ability to: Establish and maintain effective working relationships with those contacted during work Audit financial books and records to determine ownership, segregate costs of property, and evaluate property owner declarations Read, interpret, and apply rules, policies, and procedures Appraise property Organize and plan time for completion of audit and appraisal workload Discover and resolve audit and appraisal problems Travel to a variety of geographic locations throughout the County according to regular schedules as well as on demand Work independently Select and make appropriate adjustments to comparable property Accurately determine historic, reproduction, and replacement costs Accurately identify and measure depreciation and obsolescence Measure income producing characteristics of property and appropriately capitalize the income stream into value Identify and classify various types of land, sites, buildings, structures, manufactured homes, vessels, aircraft, trade fixtures, and personal property interests in an accurate and uniform manner Produce effective presentations Maintain complete and accurate records and prepare narrative audit reports Operate standard office equipment, including departmental applications Use initiative and sound independent judgment within established guidelines Application/Examination Open and Promotional. Anyone may apply. Current County of San Mateo and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help, or temporary position prior to the final filing date will receive five (5) points added to their final passing score on this examination. The examination process will consist of an Application Screening (weight: pass/fail) based on the candidates' applications and responses to the supplemental questions. Candidates who pass the Application Screening will be invited to a Panel Interview (weight: 100%). Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualifications. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply' button above. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. ~TENTATIVE RECRUITMENT SCHEDULE~ Application Deadline: January 25, 2021 Application Screening: January 27 - February 2, 2021 Panel Interviews: February 15 and/or 16, 2021 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer. Analyst: Chet Overstreet (01122021) (Auditor-Appraiser I/II - U079/U078)
Jan 16, 2021
Full Time
Description The Personal Property Division of the Office of the County Clerk-Assessor-Recorder and Chief Elections Officer is seeking qualified candidates for the position of Auditor-Appraiser I/II . The Auditor-Appraiser I/II will be responsible for: Obtaining, processing, and analyzing data for the timely completion of audits and appraisals of tangible and taxable property for assessment purposes. Completing appraisals of property and performing audits of property owner reports, records, and declarations. Initially under close supervision, an individual hired at the Auditor-Appraiser I level is trained in performing routine audits and making appraisals of routine property types. An individual hired at the Auditor-Appraiser II level will be fully competent to independently perform auditing duties. The Personal Property Division consists of two Principal Auditor-Appraisers, five Senior Auditor-Appraisers, six Auditor-Appraisers, and two Assessor Recorder Technicians, who are managed by a Chief Appraiser. The Assessor sets the value of the tangible assets possessed by more than 15,000 businesses operating in San Mateo County, thereby establishing their taxable value. The Assessor also sets the value of 4,000 boats and 400 private aircraft owned here. This is an exciting and dynamic work environment with high-volume work and high-public contact. We are seeking a goal-oriented individual who can organize and plan their workload accordingly to achieve yearly audit goals. The successful candidate is self-directed yet also effective in working with a team. The ideal candidate will have experience in accounting and in auditing of business, be fully competent to independently perform auditing duties, and have two or more years of experience performing appraisal audits for tax assessment purposes. Knowledge of boats and aircraft is a plus. A Bachelor's degree in accounting is highly desired. The salary range for Auditor-Appraiser I is $71,344 - $79,762 annually. The salary range for Auditor-Appraiser II is $78,853 - $98,592 annually. Qualifications Licensure/Certification: Acquisition within one year of appointment of a permanent Property Tax Appraiser Certificate issued by the California State Board of Equalization. Education and Experience: Any combination of experience and training that would likely provide the required knowledge, skills, and abilities is qualifying. Typical ways to qualify include: Possession of a four-year bachelor's degree in accounting from a recognized institution of higher education (accredited); or Is a licensed accountant in the State of California; or Has passed the state, or a county, or city and county, or city civil service or merit system examination regularly given for the position of accountant or auditor by the testing body; or Holds the office of Assessor. For candidates not meeting the qualifications listed above, the State Board of Equalization requires Auditor-Appraisers to possess these educational components: A four-year bachelor's degree from an accredited college or university, PLUS 18 semester units (or quarter equivalents) of accounting and/or auditing courses. Business law and economic classes may not contribute toward the 18 units; or 19 semester units (or quarter equivalents), 16 units of which must be accounting and/or auditing courses and 3 semester units of which may be either business law or economic classes. Auditor-Appraiser I - In addition to the aforementioned information, some experience in real estate or property appraisal is desirable. Auditor-Appraiser II - In addition to the aforementioned information, 2-years of experience performing audits and appraisals of tangible and taxable property for tax assessment purposes is crucial. Knowledge of: Accounting and auditing principles and practices Technical and professional knowledge of appraisal/audit procedures California Property Tax laws State Board of Equalization guidelines Laws governing the formation and operation of businesses Uniform Standards of Professional Appraisal Practice Court decisions affecting assessment procedures Methods used in the auditing of records and the valuation of property for tax assessment purposes Policies and procedures related to the department Correct English usage, including spelling, grammar and punctuation Record keeping principles and procedures Skill/Ability to: Establish and maintain effective working relationships with those contacted during work Audit financial books and records to determine ownership, segregate costs of property, and evaluate property owner declarations Read, interpret, and apply rules, policies, and procedures Appraise property Organize and plan time for completion of audit and appraisal workload Discover and resolve audit and appraisal problems Travel to a variety of geographic locations throughout the County according to regular schedules as well as on demand Work independently Select and make appropriate adjustments to comparable property Accurately determine historic, reproduction, and replacement costs Accurately identify and measure depreciation and obsolescence Measure income producing characteristics of property and appropriately capitalize the income stream into value Identify and classify various types of land, sites, buildings, structures, manufactured homes, vessels, aircraft, trade fixtures, and personal property interests in an accurate and uniform manner Produce effective presentations Maintain complete and accurate records and prepare narrative audit reports Operate standard office equipment, including departmental applications Use initiative and sound independent judgment within established guidelines Application/Examination Open and Promotional. Anyone may apply. Current County of San Mateo and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help, or temporary position prior to the final filing date will receive five (5) points added to their final passing score on this examination. The examination process will consist of an Application Screening (weight: pass/fail) based on the candidates' applications and responses to the supplemental questions. Candidates who pass the Application Screening will be invited to a Panel Interview (weight: 100%). Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualifications. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply' button above. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. ~TENTATIVE RECRUITMENT SCHEDULE~ Application Deadline: January 25, 2021 Application Screening: January 27 - February 2, 2021 Panel Interviews: February 15 and/or 16, 2021 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer. Analyst: Chet Overstreet (01122021) (Auditor-Appraiser I/II - U079/U078)
The San Joaquin County Registrar of Voter's Office is looking to fill a vital Elections Technician Supervisor position within the department and to create an eligible list which may be used to fill future vacancies. There are three areas the Elections Technician Supervisor may be assigned (Precinct Operations, Voter Registration and Candidate Filing & Campaign Services); however the current vacancy is in the Candidate Filing & Campaign Services Section: Candidate Filing & Campaign Services : During election cycles, this assignment oversees the candidate filing process, including submissions of measures; proofreading and auditing of official ballots; layout, proofreading, production and mailing of the Sample Ballot & Voter Information Pamphlet; and certification of the election. During and between election cycles, this assignment oversees campaign finance disclosure processes, submission of letters and resolutions to the County Board of Supervisors, working with other governing boards, including landowner and reclamation districts, and other duties related to candidate and campaign services. This assignment is responsible for: • Managing relationships with vendors and monitoring contracts related to the Sample Ballot & Voter Information Pamphlet, translators, and campaign finance disclosures; • Maintaining the official list of districts, offices, incumbents and candidates electronically and as hard copy in official folders for present and historical purposes; • Updating and facilitating submission of legal documents related to candidate filing, including but not limited to, resolutions, declarations of candidacy and nomination petitions; • Facilitating submission of materials related to measures, including but not limited to, resolutions, measure text, measure questions, impartial analyses, arguments and rebuttals; • Conducting the randomized alphabet drawing and drawing of measure letters in accordance with California Elections Code; • Managing layout, proofreading, production, and timely mailing of the Sample Ballot & Voter Information Pamphlet; • Managing, proofread, and submit resolutions for appointments of candidates in lieu of election; • Preparing and finalizing material to be submitted to the Clerk of the Board of Supervisors; • Updating and monitoring the candidate and campaign services project calendar; • Posting legal notices in local newspapers and on appropriate County public notice bulletin boards; • Preparing guides for candidates, city clerks and districts prior to each election; • Organizing, preparing for and conducting candidate workshops and city clerk meetings; • Organizing and conducting retirement board elections; • Accepting and processing resolutions, initiatives, and referenda from cities, school and special districts; • Monitoring and maintaining official memoranda and election-related material from the California Secretary of State; Keeping current with and implement laws and procedures related to the California Fair Political Practices Commission and campaign finance disclosures; • Keeping current with and implementing laws and procedures affecting city, school districts, special districts, candidates and campaigns related to elections; • Supervising, training, and evaluating permanent employees in the Elections Technician classification; • Hiring, training evaluating and retaining seasonal clerical employees for candidate filing support; Preparing for and supervising Election Day and canvass activities related to ballot inventory; Preparing statistical reports and providing analysis; • Preparing memoranda, letters and reports; • Updating subject matter-related webpages, including but not limited to, daily updates of rosters of candidates and measures; • Writing or updating subject matter-procedures . Precinct Operations Supervisor : This assignment will oversee precinct supplies and logistics, election officers, polling places and Election Day field operations. This assignment is responsible for: • Supervising, training, and evaluating permanent employees in the Elections Technician classification; • Supervising staff who prepare and coordinate distribution and delivery of polling place materials; • Hiring, training, evaluating and retaining seasonal clerical employees and trainers for poll worker classes; • Determining, assigning, and coordinating election officer training schedules; • Recruiting, assigning, evaluating and retaining election officers and other election workers, which includes but is not limited to, outreach, public speaking, and supervising the election officer payroll process; • Preparing for and supervising Election Day field operations; • Evaluating, surveying and selecting polling places and vote centers in compliance with accessibility and usability requirements; • Overseeing collaboration among management, staff, and consultants to develop training curriculum as necessary; • Purchasing, creating and updating election officer training materials and precinct supplies; • Preparing and providing layout guides for election officers to follow when setting up each polling place on Election Day; • Conducting post-election activities involving roster reconciliation; • Preparing statistical reports and providing analysis; • Updating precinct operations-related webpages and procedures Voter Registration/Services : This assignment oversees all aspects of the voter registration and voter services. This assignment is responsible for: • Processing new and updated voter registration records through paper registration, California's online registration (COVR), DMV, and other sources; • Processing conditional voter registration and provisional voting; • Maintaining the voter records of confidential voters and voters in the military or living overseas; • Cancelling active voters from court records, vital statistics, the Statewide Voter Registration Database (VoteCal) and other sources; • Producing Reports of Registration as provided by California Elections Code; • Producing the Election Day voter rosters for use at polling places; • Staffing and administration of voting Vote Centers; • Staffing and administration of the phone bank and public call center • Various activities related to the post-election canvass; • Acceptance and processing state and local petitions; • Creating voter data reports and files for the public, government agencies and for internal use; • Maintaining and administering the official list of streets, precincts and districts in the voter database from records from the Assessor's Office, County Geographic Information Systems (ArcGIS), and official documents from governmental agencies; • Organizing, preparing for and conducting County voter registration workshops and Federally required trainings for local agencies; • Monitoring and maintaining official memoranda and election-related material from the California Secretary of State; • Keeping current with and implementing laws and procedures related to voter registration and petition management; • Supervising, training, and evaluating permanent employees in the Elections Technician and Elections Specialist classifications; • Hiring, training, evaluating and retaining seasonal clerical employees for voter registration and customer service; • Preparing statistical reports and providing analysis; • Preparing memoranda, letters and reports; Please be advised that Human Resources will only be accepting online applications for this recruitment. Resumes and paper applications will not be accepted in lieu of an online application. A completed application must be received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Plans, organizes, directs and supervises the work of subordinate staff; assesses workloads and establishes priorities; selects, assigns, trains and evaluates staff; makes recommendations on disciplinary matters; monitors the flow and quality of work; assures timely completion of work to meet deadlines as required by federal and state laws, codes and regulations. Oversees the processing of voter registration documents, the layout of ballots, the verification of signatures on candidate nomination petitions, the processing of absentee voter applications and ballots, the maintenance and updating of voter registration files, the development and maintenance of district and precinct maps, and/or the processing and verification of various other elections related documents; ensures compliance with all regulatory requirements . Responds to routine and complex inquires from staff, candidates, representatives of candidates, office holders, voters, election officials, and the general public regarding candidate filing requirements, financial disclosures, voting regulations, district and precinct boundaries, and other information related to the election process; responds to and resolves citizen complaints. Researches and applies election laws, regulations, codes and guidelines as they apply to the assignment; maintains knowledge of and implements new and existing departmental policies, procedures, and applicable laws, regulations and guidelines; recommends changes to departmental policies and procedures. Selects and arranges for the use of polling places; evaluates sites for accessibility in compliance with federal and state guidelines and other related laws and regulations. Oversees, coordinates and participates in the receiving, distribution, recovery, repair, and storage of election materials and equipment; maintains inventory of supplies and equipment; ensures that polling places are provided necessary elections materials and equipment; assures that staff are properly trained on the use of materials and equipment. Coordinates and participates in election outreach; develops trainings and course materials for use in outreach programs. May collect and analyze data; performs research as it relates to the assignment; prepares a variety of reports, correspondence, forms and other written communication and ensures accuracy; prepares and reviews statistical summaries of unit activity. MINIMUM QUALIFICATIONS Either PATTERN I Experience : Two years of work experience in a California Elections Office at a level equal to or higher than Elections Technician in San Joaquin County service. Or PATTERN II Experience : Four years of responsible general clerical or office technical work, two years of which must have been in an Elections Office functioning at the journey level. Substitutions : One year of business training in an approved vocational training program may substitute for one year of the above-required general clerical or office technical experience; OR b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for one year of the above-required general clerical or office technical experience; OR c) Completion of 60 semester/90 quarter units at an accredited college or university may substitute for two years of the above-required general clerical or office technical experience. AND FOR BOTH PATTERNS License : Possession of a valid California driver's license. Special Requirement : Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Provisions of federal and state registration-elections law, codes, procedures and regulations; highly advanced office practices and procedures; advanced principles and practices of prioritizing, planning and organizing work; advanced clerical methods of researching, gathering, organizing and reporting data; standard analytical principles and processes; personal computer systems and general office computer software; public relations techniques; advanced filing and record keeping systems; complex correspondence and report formats; principals and techniques of supervision and training; basic principles of staff planning and utilization. ABILITY Research, interpret, and apply basic provisions of various federal and state codes and regulations relating to the administration of elections and registration of voters; perform quasi-administrative/analytical work related to various specialized office activities; review and compare documents for completeness and accuracy; evaluate and establish priorities; gather, organize, input and maintain complex information, including program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain cooperative working relationships with others, even in difficult situations; communicate effectively with others, both orally and in writing; perform advanced arithmetical operations; supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing, driving; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accomodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 1/22/2021 11:59:00 PM
Jan 16, 2021
Full Time
The San Joaquin County Registrar of Voter's Office is looking to fill a vital Elections Technician Supervisor position within the department and to create an eligible list which may be used to fill future vacancies. There are three areas the Elections Technician Supervisor may be assigned (Precinct Operations, Voter Registration and Candidate Filing & Campaign Services); however the current vacancy is in the Candidate Filing & Campaign Services Section: Candidate Filing & Campaign Services : During election cycles, this assignment oversees the candidate filing process, including submissions of measures; proofreading and auditing of official ballots; layout, proofreading, production and mailing of the Sample Ballot & Voter Information Pamphlet; and certification of the election. During and between election cycles, this assignment oversees campaign finance disclosure processes, submission of letters and resolutions to the County Board of Supervisors, working with other governing boards, including landowner and reclamation districts, and other duties related to candidate and campaign services. This assignment is responsible for: • Managing relationships with vendors and monitoring contracts related to the Sample Ballot & Voter Information Pamphlet, translators, and campaign finance disclosures; • Maintaining the official list of districts, offices, incumbents and candidates electronically and as hard copy in official folders for present and historical purposes; • Updating and facilitating submission of legal documents related to candidate filing, including but not limited to, resolutions, declarations of candidacy and nomination petitions; • Facilitating submission of materials related to measures, including but not limited to, resolutions, measure text, measure questions, impartial analyses, arguments and rebuttals; • Conducting the randomized alphabet drawing and drawing of measure letters in accordance with California Elections Code; • Managing layout, proofreading, production, and timely mailing of the Sample Ballot & Voter Information Pamphlet; • Managing, proofread, and submit resolutions for appointments of candidates in lieu of election; • Preparing and finalizing material to be submitted to the Clerk of the Board of Supervisors; • Updating and monitoring the candidate and campaign services project calendar; • Posting legal notices in local newspapers and on appropriate County public notice bulletin boards; • Preparing guides for candidates, city clerks and districts prior to each election; • Organizing, preparing for and conducting candidate workshops and city clerk meetings; • Organizing and conducting retirement board elections; • Accepting and processing resolutions, initiatives, and referenda from cities, school and special districts; • Monitoring and maintaining official memoranda and election-related material from the California Secretary of State; Keeping current with and implement laws and procedures related to the California Fair Political Practices Commission and campaign finance disclosures; • Keeping current with and implementing laws and procedures affecting city, school districts, special districts, candidates and campaigns related to elections; • Supervising, training, and evaluating permanent employees in the Elections Technician classification; • Hiring, training evaluating and retaining seasonal clerical employees for candidate filing support; Preparing for and supervising Election Day and canvass activities related to ballot inventory; Preparing statistical reports and providing analysis; • Preparing memoranda, letters and reports; • Updating subject matter-related webpages, including but not limited to, daily updates of rosters of candidates and measures; • Writing or updating subject matter-procedures . Precinct Operations Supervisor : This assignment will oversee precinct supplies and logistics, election officers, polling places and Election Day field operations. This assignment is responsible for: • Supervising, training, and evaluating permanent employees in the Elections Technician classification; • Supervising staff who prepare and coordinate distribution and delivery of polling place materials; • Hiring, training, evaluating and retaining seasonal clerical employees and trainers for poll worker classes; • Determining, assigning, and coordinating election officer training schedules; • Recruiting, assigning, evaluating and retaining election officers and other election workers, which includes but is not limited to, outreach, public speaking, and supervising the election officer payroll process; • Preparing for and supervising Election Day field operations; • Evaluating, surveying and selecting polling places and vote centers in compliance with accessibility and usability requirements; • Overseeing collaboration among management, staff, and consultants to develop training curriculum as necessary; • Purchasing, creating and updating election officer training materials and precinct supplies; • Preparing and providing layout guides for election officers to follow when setting up each polling place on Election Day; • Conducting post-election activities involving roster reconciliation; • Preparing statistical reports and providing analysis; • Updating precinct operations-related webpages and procedures Voter Registration/Services : This assignment oversees all aspects of the voter registration and voter services. This assignment is responsible for: • Processing new and updated voter registration records through paper registration, California's online registration (COVR), DMV, and other sources; • Processing conditional voter registration and provisional voting; • Maintaining the voter records of confidential voters and voters in the military or living overseas; • Cancelling active voters from court records, vital statistics, the Statewide Voter Registration Database (VoteCal) and other sources; • Producing Reports of Registration as provided by California Elections Code; • Producing the Election Day voter rosters for use at polling places; • Staffing and administration of voting Vote Centers; • Staffing and administration of the phone bank and public call center • Various activities related to the post-election canvass; • Acceptance and processing state and local petitions; • Creating voter data reports and files for the public, government agencies and for internal use; • Maintaining and administering the official list of streets, precincts and districts in the voter database from records from the Assessor's Office, County Geographic Information Systems (ArcGIS), and official documents from governmental agencies; • Organizing, preparing for and conducting County voter registration workshops and Federally required trainings for local agencies; • Monitoring and maintaining official memoranda and election-related material from the California Secretary of State; • Keeping current with and implementing laws and procedures related to voter registration and petition management; • Supervising, training, and evaluating permanent employees in the Elections Technician and Elections Specialist classifications; • Hiring, training, evaluating and retaining seasonal clerical employees for voter registration and customer service; • Preparing statistical reports and providing analysis; • Preparing memoranda, letters and reports; Please be advised that Human Resources will only be accepting online applications for this recruitment. Resumes and paper applications will not be accepted in lieu of an online application. A completed application must be received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Plans, organizes, directs and supervises the work of subordinate staff; assesses workloads and establishes priorities; selects, assigns, trains and evaluates staff; makes recommendations on disciplinary matters; monitors the flow and quality of work; assures timely completion of work to meet deadlines as required by federal and state laws, codes and regulations. Oversees the processing of voter registration documents, the layout of ballots, the verification of signatures on candidate nomination petitions, the processing of absentee voter applications and ballots, the maintenance and updating of voter registration files, the development and maintenance of district and precinct maps, and/or the processing and verification of various other elections related documents; ensures compliance with all regulatory requirements . Responds to routine and complex inquires from staff, candidates, representatives of candidates, office holders, voters, election officials, and the general public regarding candidate filing requirements, financial disclosures, voting regulations, district and precinct boundaries, and other information related to the election process; responds to and resolves citizen complaints. Researches and applies election laws, regulations, codes and guidelines as they apply to the assignment; maintains knowledge of and implements new and existing departmental policies, procedures, and applicable laws, regulations and guidelines; recommends changes to departmental policies and procedures. Selects and arranges for the use of polling places; evaluates sites for accessibility in compliance with federal and state guidelines and other related laws and regulations. Oversees, coordinates and participates in the receiving, distribution, recovery, repair, and storage of election materials and equipment; maintains inventory of supplies and equipment; ensures that polling places are provided necessary elections materials and equipment; assures that staff are properly trained on the use of materials and equipment. Coordinates and participates in election outreach; develops trainings and course materials for use in outreach programs. May collect and analyze data; performs research as it relates to the assignment; prepares a variety of reports, correspondence, forms and other written communication and ensures accuracy; prepares and reviews statistical summaries of unit activity. MINIMUM QUALIFICATIONS Either PATTERN I Experience : Two years of work experience in a California Elections Office at a level equal to or higher than Elections Technician in San Joaquin County service. Or PATTERN II Experience : Four years of responsible general clerical or office technical work, two years of which must have been in an Elections Office functioning at the journey level. Substitutions : One year of business training in an approved vocational training program may substitute for one year of the above-required general clerical or office technical experience; OR b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for one year of the above-required general clerical or office technical experience; OR c) Completion of 60 semester/90 quarter units at an accredited college or university may substitute for two years of the above-required general clerical or office technical experience. AND FOR BOTH PATTERNS License : Possession of a valid California driver's license. Special Requirement : Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE Provisions of federal and state registration-elections law, codes, procedures and regulations; highly advanced office practices and procedures; advanced principles and practices of prioritizing, planning and organizing work; advanced clerical methods of researching, gathering, organizing and reporting data; standard analytical principles and processes; personal computer systems and general office computer software; public relations techniques; advanced filing and record keeping systems; complex correspondence and report formats; principals and techniques of supervision and training; basic principles of staff planning and utilization. ABILITY Research, interpret, and apply basic provisions of various federal and state codes and regulations relating to the administration of elections and registration of voters; perform quasi-administrative/analytical work related to various specialized office activities; review and compare documents for completeness and accuracy; evaluate and establish priorities; gather, organize, input and maintain complex information, including program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain cooperative working relationships with others, even in difficult situations; communicate effectively with others, both orally and in writing; perform advanced arithmetical operations; supervise others. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing, driving; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accomodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 1/22/2021 11:59:00 PM
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER: Y4745V TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY FIRST DAY OF FILING: December 6, 2019 at 8:00 a.m.(PST) UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE THE EXAMINATION CONTENT INFORMATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 22,000 staff, and has an annual operating budget of 5 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Assists a dentist by serving as chair assistant and office clerk. Essential Job Functions Reviews patient record if available and, using standard practices and procedural instructions as a guide, determines what instruments and materials will probably be needed and lays them out. Passes equipment to the dentist upon request. Prepares patient for dentist by seating patient, adjusting chair for convenient angle, and draping patient and in the case of children, calms and reassures the patient so work can proceed expeditiously. Schedules all patients, determining time intervals according to type of work to be done and the probability of the dentist being able to treat more than one patient at a time. Operates a conventional dental radiographic machine to make intra-oral, periapical, bite wing and occlusal images, a cephalometric radiographic machine to make various extra-oral images of the head such as lateral, anterior-posterior, and poster-anterior images, and a panographic radiographic machine to make extra-oral panographic images of the teeth and jaws, as directed by dentist. Places and positions suction tubes in patient's mouth using standard practice and following dentist's instructions. Mixes filling compounds such as composite and amalgam using standard practice or dentist preference as a guide to consistency. Maintains patient records by indicating type of work done. Takes pre-impressions for dentures of all types as directed for use by technician to duplicate original configuration using standard practice and dentist's instructions as a guide. Participates in orientation meetings for families conducted by dentist which include such subjects as available dental services, proper nutrition, proper personal dental care including plaque control instruction. Records stage of work and instruments used when dentist is interrupted in an endodontic process. Requirements MINIMUM REQUIREMENTS: OPTION I - Completion of a Dental Assistant vocational curriculum in an approved school*. OPTION II - One (1) year's experience as a dental assistant. LICENSE: A Radiation Safety License issued by the Dental Board of California -OR- A Certificate of compliance from an approved Board course in Radiation Safety. PHYSICAL CLASS II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following desirable qualification in excess of the minimum requirements. Experience as a Dental Assistant assisting the Dentist and Dental Residents in a various setting such as Emergency Room setting, Operating Room setting, Inpatient setting (bedside). Current certification issued by the American Heart Association's Basic Life Support (BLS) for Healthcare Providers (CPR & AED) Program SPECIALTY REQUIREMENTS INFORMATION: * A Dental Assistant vocational curriculum in an approved school is defined as a program acceptable by the American Dental Association's (ADA) Commission on Dental Accreditation (CODA). In order to receive credit for any certificate you must include a legible copy of the official certificate, with your application or within 15 calendar days of filing. Additional Information EXAMINATION CONTENT: This exam will consist of an evaluation of education, experience and desirable qualification based upon application information weighted 100%. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add cramirez4@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. ELIGIBILITY INFORMATION: Applications will be processed on an " as received " and those receiving a passing score will be promulgated to the eligible register accordingly. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. SPECIAL INFORMATION : Appointees may be required to work any shift including evenings, nights, weekends and holidays. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . VACANCY INFORMATION: The resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed . If your application is incomplete, it will be rejected. NOTE: If you are unable to attach the required documents, you must e-mail the documents to the exam analyst at cramirez4@dhs.lacounty.gov within fifteen (15) calendar days of filing online or your application will be rejected. Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Christina Ramirez, Exam Analyst Cramirez4@dhs.lacounty.gov Phone: (323) 914-7619 ADA COORDINATOR PHONE : (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 Closing Date/Time:
Jan 16, 2021
Full Time
EXAM NUMBER: Y4745V TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY FIRST DAY OF FILING: December 6, 2019 at 8:00 a.m.(PST) UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE THE EXAMINATION CONTENT INFORMATION. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. DHS operates as an integrated health system, operating 26 health centers and four acute care hospitals, in addition to providing health care to youth in the juvenile justice system and inmates in the LA County jails. Across the network of DHS' directly operated clinical sites and through partnerships with community-based clinics, DHS cares for about 800,000 unique patients each year, employs over 22,000 staff, and has an annual operating budget of 5 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. MISSION To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Assists a dentist by serving as chair assistant and office clerk. Essential Job Functions Reviews patient record if available and, using standard practices and procedural instructions as a guide, determines what instruments and materials will probably be needed and lays them out. Passes equipment to the dentist upon request. Prepares patient for dentist by seating patient, adjusting chair for convenient angle, and draping patient and in the case of children, calms and reassures the patient so work can proceed expeditiously. Schedules all patients, determining time intervals according to type of work to be done and the probability of the dentist being able to treat more than one patient at a time. Operates a conventional dental radiographic machine to make intra-oral, periapical, bite wing and occlusal images, a cephalometric radiographic machine to make various extra-oral images of the head such as lateral, anterior-posterior, and poster-anterior images, and a panographic radiographic machine to make extra-oral panographic images of the teeth and jaws, as directed by dentist. Places and positions suction tubes in patient's mouth using standard practice and following dentist's instructions. Mixes filling compounds such as composite and amalgam using standard practice or dentist preference as a guide to consistency. Maintains patient records by indicating type of work done. Takes pre-impressions for dentures of all types as directed for use by technician to duplicate original configuration using standard practice and dentist's instructions as a guide. Participates in orientation meetings for families conducted by dentist which include such subjects as available dental services, proper nutrition, proper personal dental care including plaque control instruction. Records stage of work and instruments used when dentist is interrupted in an endodontic process. Requirements MINIMUM REQUIREMENTS: OPTION I - Completion of a Dental Assistant vocational curriculum in an approved school*. OPTION II - One (1) year's experience as a dental assistant. LICENSE: A Radiation Safety License issued by the Dental Board of California -OR- A Certificate of compliance from an approved Board course in Radiation Safety. PHYSICAL CLASS II - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following desirable qualification in excess of the minimum requirements. Experience as a Dental Assistant assisting the Dentist and Dental Residents in a various setting such as Emergency Room setting, Operating Room setting, Inpatient setting (bedside). Current certification issued by the American Heart Association's Basic Life Support (BLS) for Healthcare Providers (CPR & AED) Program SPECIALTY REQUIREMENTS INFORMATION: * A Dental Assistant vocational curriculum in an approved school is defined as a program acceptable by the American Dental Association's (ADA) Commission on Dental Accreditation (CODA). In order to receive credit for any certificate you must include a legible copy of the official certificate, with your application or within 15 calendar days of filing. Additional Information EXAMINATION CONTENT: This exam will consist of an evaluation of education, experience and desirable qualification based upon application information weighted 100%. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add cramirez4@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. ELIGIBILITY INFORMATION: Applications will be processed on an " as received " and those receiving a passing score will be promulgated to the eligible register accordingly. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. SPECIAL INFORMATION : Appointees may be required to work any shift including evenings, nights, weekends and holidays. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . VACANCY INFORMATION: The resulting Eligible Register will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you met the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS . Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed . If your application is incomplete, it will be rejected. NOTE: If you are unable to attach the required documents, you must e-mail the documents to the exam analyst at cramirez4@dhs.lacounty.gov within fifteen (15) calendar days of filing online or your application will be rejected. Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT: Christina Ramirez, Exam Analyst Cramirez4@dhs.lacounty.gov Phone: (323) 914-7619 ADA COORDINATOR PHONE : (323) 914-7111 CALIFORNIA RELAY SERVICES PHONE : (800) 735-2922 Closing Date/Time:
Orange County, CA
Orange County, CA, United States
VETERANS SERVICE/VETERANS REMAINS OFFICER (Administrative Manager I) This position is scheduled to receive salary range increases on the following dates: Effective July 2, 2021 - 2.5% increase Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following dates: Effective July 2, 2021 - 1.2% decrease Effective July 1, 2022 - 0.5% decrease Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public for a minimum of five (5) business days, and will remain open on a continuous basis until 11:59 p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately as this recruitment may close at any time without further notice. This recruitment is being held to establish an Open Eligible List to fill current and future Administrative Manager I positions within OC Community Resouces until the next recruitment. THE COUNTY The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services and aviation. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. VETERANS SERVICE OFFICE The O.C. County Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits. We work collaboratively with nationally chartered veterans organizations, the Department of Veterans Affairs and others to assure that veterans and their dependents receive the entitlements they have earned for their military service. Click here for more information on the Veterans Service Office. THE OPPORTUNITY The County of Orange is seeking a dynamic leader to fill the position of Veterans Service Officer. The incumbent will plan, direct and organize the activities of the County's Veterans Service Office (VSO), providing advocacy and assistance to veterans and their dependents. The Veterans Service Officer will play a vital role as liaison to local military installations, veterans' service organizations and community organizations. The Veterans Services Office is a division of the OC Community Resources Agency. The postilion reports to the OC Community Services Deputy Director of Aging and Veterans Services. This position will be appointed by the Orange County Board of Supervisors pursuant to: Military and Veterans' Code 970 to administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. The position conducts analysis of issues and date to support and provide input into the VSO programs and makes policy decisions. The incumbent will develop, establish, and implement procedures, and manage a team of approximately fifteen individuals ensuring achievement of program objectives. Military and Veterans Code 942, which mandates the Board of Supervisor of each county to designate an honorably discharged veteran of the United States military or a member of a veterans' remains organization, as defined in MVC Section 951, who shall cause to be decently interred the body of any veteran or spouse or eligible dependent of a veteran as defined by the United States Department of Veterans Affairs for compensation purposes who dies in the county. Duties of the Veterans Service/Veterans Remains Officer will include, but not limited to: Plans, directs, organizes and coordinates the activities of the Veterans Service Office. Provides leadership and support to a dynamic team of Supervising Veterans Claims Representative, Veterans Claims Representative, clerical support and work study employees. Formulates and implements policies on County veterans' services. Prepares an annual budget and monitors expenditures within the approved budget. Directs staff in establishing and maintaining contact with veterans and their dependents. Analyzes and determines the impact of new/revised federal and state legislation or regulations regarding veteran assistance programs. Administers contract agreements with the California Department of Veterans Affairs. Identifies operational problems and develops solutions. Prepares and gives presentations on veterans' programs and issues. Acts as a liasison with veteran organizations and federal, state, and local agencies to promote and protect veterans interests. Participates on councils, committees, or task forces that develop special programs for veterans and dependents. Advocates for services for military and family Upon determination of positive identification of status, the County Veteran Remains Officer works with the designated mortuary, who then prepares the remains for the veteran, eligible surviving spouse or the dependent of a veteran. County Veterans Remains Office works in conjunction with the Riverside National Cemetery to prepare for final interment. Upon completion of the perpetration of the remains, the County Veterans Remains Office, Riverside National Cemetery and the designated mortuary facilitate the transport and final interment of the veteran, eligible surviving spouse or dependent of a veteran. The County Veterans Remains Office maintains detailed records which includes the burial location and per MVC 948, also provides this information to the Orange County Clerk of the Board. DESIREABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will be a natural leader with knowledge and experience planning and developing programs, implementing policies and procedures related to Veterans' rights and benefits provided by federal and state laws. They will also possess a Bachelor's degree in Business Administration, Public Administration or a closely related field from an accredited college or university and five (5) years of experience that demonstrates the ability to perform the essential functions of the job classification which must included two (2) years of management or supervision experience. County of Orange managers must possess the education and experience that demonstrate the following core competencies, consistent with the position's level in the administrative management series and assignment, in addition to the minimum qualifications. Technical Expertise Knowledge of complex principles, methods, standards, and techniques associated with the technical duties related to the VSO. Knowledge of various computer software applications used to organize and disseminate information related to VSO's budgets, and other management communications; including managing the Memorandum of Understanding between the VSO and CalVet knowledge of modern principles and methods of public and business administration including organization, fiscal management, budgetary preparation and control, and personnel management. Leadership Supervision Influences, motivates, guides, and directs others toward meeting business objectives, while encouraging openness, creativity, and innovation; coaches, mentors, challenges, and works collaboratively with direct reports to align personal development and goal achievement with business objectives and organizational vision. Click here for complete classification description for Administrative Manager I SPECIAL REQUIREMENTS Within 12 months of the date of appointment, the incumbent must attend a training course from the California Department of Veteran Affairs, successfully pass the examination, achieve and maintain accreditation from the California Department of Veterans Affairs (CalVet), and pass a Federal Background Investigation . The incumbent must also obtain and maintain Veteran Benefits Management System (VBMS) and other Veterans Affairs (VA) database access for the duration of employment. Incumbent must have served on active duty in the U.S. Armed Forces and must have been discharged or released under honorable conditions. RECRUITMENT PROCESS Human Resources Services screens all applications to identify inf the applicant qualifies for the position based on the skills required to meet the needs of the Department. After the initial screening, qualified applicants will be referred to the next step of the recruitment process. Recorded Structured Oral Interview | rSOI (Weighed 100%): Applicants will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions. Only the most competitive applicants will be placed on the eligible list. Based on the Department's needs, the recruitment procedures listed above may be modified. Applicants will be notified of any changes in the recruitment procedures. Completion of a background investigation to the satisfactory of the County may be required for some assignments. Eligible List: Once the assessment has been completed; HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for current and future vacancies. Background Investigation: Once accredited with the California Department of Veterans Affairs the incumbent will be required to pass a Federal Background investigation to be granted a Veteran Affairs sponsored Personal Identity Verification (PIV) Card and Veteran Benefits Management System (VBMS) access. This Federal Background is conducted every three (3) to five (5) years. The Federal Background is comprehensive and requires the incumbent submit all requested information to the Office of Personnel Management for a determination of suitability, which is dependent from any background the County of Orange conducts before employment. ADDITIONAL INFORMATION EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. Note: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com. FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Melanie Ramos at 714.227.5856 or at melanie.ramos@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
Jan 10, 2021
Full Time
VETERANS SERVICE/VETERANS REMAINS OFFICER (Administrative Manager I) This position is scheduled to receive salary range increases on the following dates: Effective July 2, 2021 - 2.5% increase Effective July 1, 2022 - 3.0% increase Mandatory Employee Retirement Contributions will decrease on the following dates: Effective July 2, 2021 - 1.2% decrease Effective July 1, 2022 - 0.5% decrease Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public for a minimum of five (5) business days, and will remain open on a continuous basis until 11:59 p.m. (PST) on the day the County's needs are met. Applicants are encouraged to apply immediately as this recruitment may close at any time without further notice. This recruitment is being held to establish an Open Eligible List to fill current and future Administrative Manager I positions within OC Community Resouces until the next recruitment. THE COUNTY The County of Orange is a regional service provider and planning agency whose core businesses include public safety, public health, environmental protection, regional planning, public assistance, social services and aviation. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. VETERANS SERVICE OFFICE The O.C. County Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits. We work collaboratively with nationally chartered veterans organizations, the Department of Veterans Affairs and others to assure that veterans and their dependents receive the entitlements they have earned for their military service. Click here for more information on the Veterans Service Office. THE OPPORTUNITY The County of Orange is seeking a dynamic leader to fill the position of Veterans Service Officer. The incumbent will plan, direct and organize the activities of the County's Veterans Service Office (VSO), providing advocacy and assistance to veterans and their dependents. The Veterans Service Officer will play a vital role as liaison to local military installations, veterans' service organizations and community organizations. The Veterans Services Office is a division of the OC Community Resources Agency. The postilion reports to the OC Community Services Deputy Director of Aging and Veterans Services. This position will be appointed by the Orange County Board of Supervisors pursuant to: Military and Veterans' Code 970 to administer the aid provided for in Military and Veterans Code Division 4, Chapter 5. The position conducts analysis of issues and date to support and provide input into the VSO programs and makes policy decisions. The incumbent will develop, establish, and implement procedures, and manage a team of approximately fifteen individuals ensuring achievement of program objectives. Military and Veterans Code 942, which mandates the Board of Supervisor of each county to designate an honorably discharged veteran of the United States military or a member of a veterans' remains organization, as defined in MVC Section 951, who shall cause to be decently interred the body of any veteran or spouse or eligible dependent of a veteran as defined by the United States Department of Veterans Affairs for compensation purposes who dies in the county. Duties of the Veterans Service/Veterans Remains Officer will include, but not limited to: Plans, directs, organizes and coordinates the activities of the Veterans Service Office. Provides leadership and support to a dynamic team of Supervising Veterans Claims Representative, Veterans Claims Representative, clerical support and work study employees. Formulates and implements policies on County veterans' services. Prepares an annual budget and monitors expenditures within the approved budget. Directs staff in establishing and maintaining contact with veterans and their dependents. Analyzes and determines the impact of new/revised federal and state legislation or regulations regarding veteran assistance programs. Administers contract agreements with the California Department of Veterans Affairs. Identifies operational problems and develops solutions. Prepares and gives presentations on veterans' programs and issues. Acts as a liasison with veteran organizations and federal, state, and local agencies to promote and protect veterans interests. Participates on councils, committees, or task forces that develop special programs for veterans and dependents. Advocates for services for military and family Upon determination of positive identification of status, the County Veteran Remains Officer works with the designated mortuary, who then prepares the remains for the veteran, eligible surviving spouse or the dependent of a veteran. County Veterans Remains Office works in conjunction with the Riverside National Cemetery to prepare for final interment. Upon completion of the perpetration of the remains, the County Veterans Remains Office, Riverside National Cemetery and the designated mortuary facilitate the transport and final interment of the veteran, eligible surviving spouse or dependent of a veteran. The County Veterans Remains Office maintains detailed records which includes the burial location and per MVC 948, also provides this information to the Orange County Clerk of the Board. DESIREABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will be a natural leader with knowledge and experience planning and developing programs, implementing policies and procedures related to Veterans' rights and benefits provided by federal and state laws. They will also possess a Bachelor's degree in Business Administration, Public Administration or a closely related field from an accredited college or university and five (5) years of experience that demonstrates the ability to perform the essential functions of the job classification which must included two (2) years of management or supervision experience. County of Orange managers must possess the education and experience that demonstrate the following core competencies, consistent with the position's level in the administrative management series and assignment, in addition to the minimum qualifications. Technical Expertise Knowledge of complex principles, methods, standards, and techniques associated with the technical duties related to the VSO. Knowledge of various computer software applications used to organize and disseminate information related to VSO's budgets, and other management communications; including managing the Memorandum of Understanding between the VSO and CalVet knowledge of modern principles and methods of public and business administration including organization, fiscal management, budgetary preparation and control, and personnel management. Leadership Supervision Influences, motivates, guides, and directs others toward meeting business objectives, while encouraging openness, creativity, and innovation; coaches, mentors, challenges, and works collaboratively with direct reports to align personal development and goal achievement with business objectives and organizational vision. Click here for complete classification description for Administrative Manager I SPECIAL REQUIREMENTS Within 12 months of the date of appointment, the incumbent must attend a training course from the California Department of Veteran Affairs, successfully pass the examination, achieve and maintain accreditation from the California Department of Veterans Affairs (CalVet), and pass a Federal Background Investigation . The incumbent must also obtain and maintain Veteran Benefits Management System (VBMS) and other Veterans Affairs (VA) database access for the duration of employment. Incumbent must have served on active duty in the U.S. Armed Forces and must have been discharged or released under honorable conditions. RECRUITMENT PROCESS Human Resources Services screens all applications to identify inf the applicant qualifies for the position based on the skills required to meet the needs of the Department. After the initial screening, qualified applicants will be referred to the next step of the recruitment process. Recorded Structured Oral Interview | rSOI (Weighed 100%): Applicants will be interviewed and rated by a qualification appraisal panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions. Only the most competitive applicants will be placed on the eligible list. Based on the Department's needs, the recruitment procedures listed above may be modified. Applicants will be notified of any changes in the recruitment procedures. Completion of a background investigation to the satisfactory of the County may be required for some assignments. Eligible List: Once the assessment has been completed; HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for current and future vacancies. Background Investigation: Once accredited with the California Department of Veterans Affairs the incumbent will be required to pass a Federal Background investigation to be granted a Veteran Affairs sponsored Personal Identity Verification (PIV) Card and Veteran Benefits Management System (VBMS) access. This Federal Background is conducted every three (3) to five (5) years. The Federal Background is comprehensive and requires the incumbent submit all requested information to the Office of Personnel Management for a determination of suitability, which is dependent from any background the County of Orange conducts before employment. ADDITIONAL INFORMATION EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. Note: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com. FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Melanie Ramos at 714.227.5856 or at melanie.ramos@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: Continuous
