Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Description: Division of Academic Affairs Administrative Analyst/Specialist - Exempt I *** Temporary 1 year appointment that may be renewed annually through September 30, 2027 *** This is a grant-supported position subject to annual renewal of grant funds. No permanent appointment will be reached from this position. RESPONSIBILITIES & DUTIES: Responsible for day-to-day project administration with some discretion for advising and coordinating with individuals at all levels within the organization on fiscal and administrative operations. Ensures compliance with applicable campus and federal regulations or requirements governing the program. Independently contributes to the completion of broader and more complex project goals and objectives. Provides lead work direction and delegates assignments to student assistants and occasionally to professional staff and serves as a liaison between the Project Director and Project staff and other departments proactively anticipating and addressing complex problems and issues. Assignments require independent performance and accountability for own work results, often managing sensitive information and situations. Engages in ongoing professional development with the goal of enhancing existing procedures and systems for operations and fiscal management. Coordinates the implementation of multiple project deliverables to ensure timely development and implementation of programmatic activities. Serves as expert on operational procedures; analyzes operational processes and recommends efficient methods for ongoing continuous improvement to meet operational goals. Regularly participates and contributes to planning and development of SOAR at CI activities. Meets with Project staff to review programmatic goals and implementation timelines to assess impact on Project expenditures. Evaluates the operational impact of proposed revisions to implementation plans to develop budget recommendations for achieving project goals. Plans and develops operational procedures and convenes team meetings with Project staff to ensure understanding and compliance with sponsor and campus regulations. Systematically and strategically develops institutional capacity for efficient project management and effective fiscal administration of the Title V grant. Serves as the budget lead and prime contact for fiscal administration. Prepares Project-related subaward agreements and oversees compliance, also serves as a liaison on contracts with outside and internal consultants. Participates in campus fiscal trainings and may also use expertise to lead department-level trainings on HSI post-award management and compliance. Meets regularly with staff from other projects to share operations, project management, compliance, and fiscal administration expertise. Coordinates budgetary operations to ensure proper grant/contract administration and compliance with CSU and sponsor policies using appreciable judgment and discretion to determine allowable and unallowable expenses, authorizes expenditures in accordance with approved budget, and maintains delegated signature authority for management of day-to-day operations. Meets regularly with staff from other projects and post-award office to review monthly expenditure reconciliations. Prepares and provides financial reports and budget updates to Project Director, provides budgetary analysis and projections. Develops and maintains systems for department level documentation for audit purposes. Develops and implements systems for Project data collection and for performance reporting. Responsible for preparing operational and budgetary reports and assists with summative reporting. Serves on all relevant university and community committees as assigned. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree required and a minimum of three years combined administrative experience working in a higher education setting with a working knowledge of grant project coordination, basic project budget management, and evaluation experience (data collection and analysis). Must have excellent organizational skills and the ability to independently handle multiple tasks while meeting tight deadlines. Knowledge of generally accepted accounting principles, financial reporting, record keeping, pre- and postaward grants and contract analysis. Excellent skills in budgeting and using spreadsheets; online research techniques and mathematics; analytical ability, sound judgment and reasoning, and policy interpretation. Excellent verbal and written communication skills (including formal presentations). Ability to work independently, cooperatively, and efficiently. Ability to cultivate a thorough knowledge of CSU policies and procedures, as well as pertinent laws regulating Title III/V federal grants including EDGAR, OMB Uniform Guidance, and OMB circular A-21. Ability to apply expertise to resolve complex issues and interpret and evaluate results to develop sound conclusions and recommend new or revised procedures. Ability to understand problems from a broad, interactive perspective and to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Ability to develop and maintain cooperative working relationships campuswide with students, staff, faculty, administrators and with multiple educational partners. Demonstrated consultative skills in working with internal and external constituent groups and experience working both independently and as a team member. Ability to start and see a project through to completion within timelines and deadlines; and prioritize and implement a variety of complex tasks with accuracy. Expertise in operations, systems, and budget analysis. Experience with project evaluation data collection and reporting. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, PowerPoint, and Publisher), and experience with or capacity to use financial systems such as PeopleSoft Finance. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Salary: $4,170 per month Closing Date/Time: Open until filled
Description: Division of Academic Affairs Administrative Analyst/Specialist - Exempt I *** Temporary 1 year appointment that may be renewed annually through September 30, 2027 *** This is a grant-supported position subject to annual renewal of grant funds. No permanent appointment will be reached from this position. RESPONSIBILITIES & DUTIES: Responsible for day-to-day project administration with some discretion for advising and coordinating with individuals at all levels within the organization on fiscal and administrative operations. Ensures compliance with applicable campus and federal regulations or requirements governing the program. Independently contributes to the completion of broader and more complex project goals and objectives. Provides lead work direction and delegates assignments to student assistants and occasionally to professional staff and serves as a liaison between the Project Director and Project staff and other departments proactively anticipating and addressing complex problems and issues. Assignments require independent performance and accountability for own work results, often managing sensitive information and situations. Engages in ongoing professional development with the goal of enhancing existing procedures and systems for operations and fiscal management. Coordinates the implementation of multiple project deliverables to ensure timely development and implementation of programmatic activities. Serves as expert on operational procedures; analyzes operational processes and recommends efficient methods for ongoing continuous improvement to meet operational goals. Regularly participates and contributes to planning and development of SOAR at CI activities. Meets with Project staff to review programmatic goals and implementation timelines to assess impact on Project expenditures. Evaluates the operational impact of proposed revisions to implementation plans to develop budget recommendations for achieving project goals. Plans and develops operational procedures and convenes team meetings with Project staff to ensure understanding and compliance with sponsor and campus regulations. Systematically and strategically develops institutional capacity for efficient project management and effective fiscal administration of the Title V grant. Serves as the budget lead and prime contact for fiscal administration. Prepares Project-related subaward agreements and oversees compliance, also serves as a liaison on contracts with outside and internal consultants. Participates in campus fiscal trainings and may also use expertise to lead department-level trainings on HSI post-award management and compliance. Meets regularly with staff from other projects to share operations, project management, compliance, and fiscal administration expertise. Coordinates budgetary operations to ensure proper grant/contract administration and compliance with CSU and sponsor policies using appreciable judgment and discretion to determine allowable and unallowable expenses, authorizes expenditures in accordance with approved budget, and maintains delegated signature authority for management of day-to-day operations. Meets regularly with staff from other projects and post-award office to review monthly expenditure reconciliations. Prepares and provides financial reports and budget updates to Project Director, provides budgetary analysis and projections. Develops and maintains systems for department level documentation for audit purposes. Develops and implements systems for Project data collection and for performance reporting. Responsible for preparing operational and budgetary reports and assists with summative reporting. Serves on all relevant university and community committees as assigned. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree required and a minimum of three years combined administrative experience working in a higher education setting with a working knowledge of grant project coordination, basic project budget management, and evaluation experience (data collection and analysis). Must have excellent organizational skills and the ability to independently handle multiple tasks while meeting tight deadlines. Knowledge of generally accepted accounting principles, financial reporting, record keeping, pre- and postaward grants and contract analysis. Excellent skills in budgeting and using spreadsheets; online research techniques and mathematics; analytical ability, sound judgment and reasoning, and policy interpretation. Excellent verbal and written communication skills (including formal presentations). Ability to work independently, cooperatively, and efficiently. Ability to cultivate a thorough knowledge of CSU policies and procedures, as well as pertinent laws regulating Title III/V federal grants including EDGAR, OMB Uniform Guidance, and OMB circular A-21. Ability to apply expertise to resolve complex issues and interpret and evaluate results to develop sound conclusions and recommend new or revised procedures. Ability to understand problems from a broad, interactive perspective and to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Ability to develop and maintain cooperative working relationships campuswide with students, staff, faculty, administrators and with multiple educational partners. Demonstrated consultative skills in working with internal and external constituent groups and experience working both independently and as a team member. Ability to start and see a project through to completion within timelines and deadlines; and prioritize and implement a variety of complex tasks with accuracy. Expertise in operations, systems, and budget analysis. Experience with project evaluation data collection and reporting. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, PowerPoint, and Publisher), and experience with or capacity to use financial systems such as PeopleSoft Finance. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Salary: $4,170 per month Closing Date/Time: Open until filled
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Mateo, CA, United States
The San Mateo County Transit District serves nearly 100,000 customers each weekday on its SamTrans buses, Redi-Wheel paratransit vehicles, Caltrain commuter rail cars and shuttles, as well as a robust capital program. The Transit District, which is in the heart of the San Francisco Bay Area, also is the managing agency for the San Mateo County Transportation Authority. Staff enjoys a dynamic organization that fosters personal development and professional advancement of its staff. The Transit District’s core values include integrity, customer focus, respect, quality, teamwork, leadership and accountability. Excellent benefits are provided. TITLE: Budget Analyst III EMPLOYMENT TYPE: Exempt (Full-Time) DIVISION: Finance (Budgets) APPLICATION DEADLINE: Sunday, October 29, 2023 (1 st cutoff October 15, 2023) PAY RANGE: $1,913.67 - $2,870.51 weekly ($99,511 - $149,267 estimated annual) WORK LOCATION: San Carlos, CA JOB SUMMARY: The Budget Analyst III is a senior level Budget Analyst position that will report to the Manager, Budgets and is responsible for analyzing and preparing the operating and capital budgets for: the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), San Mateo County Express Lanes Joint Powers Authority (ELJPA), and the San Mateo County Transportation Authority (TA). EXAMPLES OF ESSENTIAL FUNCTIONS: Receive, review, and monitor cost center manager budget requests for SamTrans, Caltrain, ELJPA, TA operating and capital programs. Prepare the budget report in the monthly financial statement and staff reports for Board approval. Review and verify budget authority for both operating and capital projects for up to four agencies, including monthly and quarterly staff reports. Review and analyze year-over-year budget changes, historical and future trends, and project budget assumptions. Liaison with internal staff and external stakeholders to provide and/or retrieve budget information. Assist with development and analysis of the annual operating and capital budget; development of baseline budgets and processing new budget requests for approval by executive team. Collaborate with internal stakeholder to ensure grant funding is allocated to the appropriate projects. Preparation of the Indirect Cost Allocation (ICAP) calculation in accordance with Office of Management and Budget (OMB) Circular A-87 and ASMB C-10. Preparation and filing of Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) application with FTA and Caltrans. EXAMPLES OF DUTIES: Analyze and process the activation of funds for capital projects. Monitor the implementation of the funding plan for capital projects. Provide operating and capital analysis for current budget year activities. Process budget transfer requests. Identify, prioritize, and propose solutions to budget issues. Perform budget monitoring activities including revenue and expense forecasting, and budget to actual cost comparison for monthly, quarterly and annual financial reports. Assist with the ICAP calculation by providing supporting workbook and documentation. Prepare the monthly financial statement presented to the Board of Directors. Prepare the annual budget book based on the Government Finance Officer Associations’ (GFOA) standards and best practices. Prepare funding application to Metropolitan Transportation Commission (MTC) for State Transit Assistance and Transportation Development Act funds. Conduct training for Cost Center Managers for budget process as needed. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. SUPERVISION : Works under the general supervision of the Manager, Budgets who establishes goals and objectives and evaluates performance. MINIMUM QUALIFICATIONS : Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: A Bachelor’s Degree in accounting, finance, or related field. Three (3) years full-time increasingly responsible experience in budgeting, forecasting, financial analysis, or related field. PREFERRED QUALIFICATIONS: Experience with grant budgeting . Public Sector experience, ideally transportation related. Experience with enterprise financial management system (e.g. PeopleSoft) . Experience with Government Finance Officer Association (GFOA) reporting . Effective written and oral communication skills in one-to-one and one-to-many settings. Effective research and analytical skills. Proficiency in Microsoft Office Suite programs, specifically Excel and PowerPoint. SELECTION PROCESS MAY INCLUDE: The process will include a panel interview, technical skills tests and assessments, as well as supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. CURRENT EMPLOYMENT BENEFITS AT SAMTRANS: For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year. Paid Time Off: Up to 26 days per year. Cafeteria Plans: Medical, dental, vision care, group life insurance and more. Transportation: Free Bus Transportation for employees and qualified dependents. Work Location: Select positions are eligible to work remote up to 50% of the time. Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation. New Members - 2% @ 62 benefit formula, 3 year average of highest compensation. HOW TO APPLY: To apply, please visit the https://www.samtrans.com/jobs . Complete an online employment application by 11:59 p.m. on Sunday, October 29, 2023 (1 st cutoff October 15, 2023) . A resume will not be accepted in lieu of the application. Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department at (650) 508-6308 or email written request to recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.
The San Mateo County Transit District serves nearly 100,000 customers each weekday on its SamTrans buses, Redi-Wheel paratransit vehicles, Caltrain commuter rail cars and shuttles, as well as a robust capital program. The Transit District, which is in the heart of the San Francisco Bay Area, also is the managing agency for the San Mateo County Transportation Authority. Staff enjoys a dynamic organization that fosters personal development and professional advancement of its staff. The Transit District’s core values include integrity, customer focus, respect, quality, teamwork, leadership and accountability. Excellent benefits are provided. TITLE: Budget Analyst III EMPLOYMENT TYPE: Exempt (Full-Time) DIVISION: Finance (Budgets) APPLICATION DEADLINE: Sunday, October 29, 2023 (1 st cutoff October 15, 2023) PAY RANGE: $1,913.67 - $2,870.51 weekly ($99,511 - $149,267 estimated annual) WORK LOCATION: San Carlos, CA JOB SUMMARY: The Budget Analyst III is a senior level Budget Analyst position that will report to the Manager, Budgets and is responsible for analyzing and preparing the operating and capital budgets for: the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), San Mateo County Express Lanes Joint Powers Authority (ELJPA), and the San Mateo County Transportation Authority (TA). EXAMPLES OF ESSENTIAL FUNCTIONS: Receive, review, and monitor cost center manager budget requests for SamTrans, Caltrain, ELJPA, TA operating and capital programs. Prepare the budget report in the monthly financial statement and staff reports for Board approval. Review and verify budget authority for both operating and capital projects for up to four agencies, including monthly and quarterly staff reports. Review and analyze year-over-year budget changes, historical and future trends, and project budget assumptions. Liaison with internal staff and external stakeholders to provide and/or retrieve budget information. Assist with development and analysis of the annual operating and capital budget; development of baseline budgets and processing new budget requests for approval by executive team. Collaborate with internal stakeholder to ensure grant funding is allocated to the appropriate projects. Preparation of the Indirect Cost Allocation (ICAP) calculation in accordance with Office of Management and Budget (OMB) Circular A-87 and ASMB C-10. Preparation and filing of Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) application with FTA and Caltrans. EXAMPLES OF DUTIES: Analyze and process the activation of funds for capital projects. Monitor the implementation of the funding plan for capital projects. Provide operating and capital analysis for current budget year activities. Process budget transfer requests. Identify, prioritize, and propose solutions to budget issues. Perform budget monitoring activities including revenue and expense forecasting, and budget to actual cost comparison for monthly, quarterly and annual financial reports. Assist with the ICAP calculation by providing supporting workbook and documentation. Prepare the monthly financial statement presented to the Board of Directors. Prepare the annual budget book based on the Government Finance Officer Associations’ (GFOA) standards and best practices. Prepare funding application to Metropolitan Transportation Commission (MTC) for State Transit Assistance and Transportation Development Act funds. Conduct training for Cost Center Managers for budget process as needed. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. SUPERVISION : Works under the general supervision of the Manager, Budgets who establishes goals and objectives and evaluates performance. MINIMUM QUALIFICATIONS : Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: A Bachelor’s Degree in accounting, finance, or related field. Three (3) years full-time increasingly responsible experience in budgeting, forecasting, financial analysis, or related field. PREFERRED QUALIFICATIONS: Experience with grant budgeting . Public Sector experience, ideally transportation related. Experience with enterprise financial management system (e.g. PeopleSoft) . Experience with Government Finance Officer Association (GFOA) reporting . Effective written and oral communication skills in one-to-one and one-to-many settings. Effective research and analytical skills. Proficiency in Microsoft Office Suite programs, specifically Excel and PowerPoint. SELECTION PROCESS MAY INCLUDE: The process will include a panel interview, technical skills tests and assessments, as well as supplemental questions. Only those candidates who are the most qualified will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. CURRENT EMPLOYMENT BENEFITS AT SAMTRANS: For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays: Seven (7) paid holidays, plus up to four (4) floating holidays per year. Paid Time Off: Up to 26 days per year. Cafeteria Plans: Medical, dental, vision care, group life insurance and more. Transportation: Free Bus Transportation for employees and qualified dependents. Work Location: Select positions are eligible to work remote up to 50% of the time. Pension: Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation. New Members - 2% @ 62 benefit formula, 3 year average of highest compensation. HOW TO APPLY: To apply, please visit the https://www.samtrans.com/jobs . Complete an online employment application by 11:59 p.m. on Sunday, October 29, 2023 (1 st cutoff October 15, 2023) . A resume will not be accepted in lieu of the application. Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department at (650) 508-6308 or email written request to recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply.
