Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Administrative Support Coordinator II Office of Diversity, Equity, and Inclusion Job # 530942 Close Date: Thursday September 28, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530942) Administrative Support Coordinator II, Salary Range: $3,681 to $6,034 monthly, Hiring Range: $3,681 to $3,865 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month permanent position with a one-year probationary period in the Office of Diversity, Equity, and Inclusion (ODEI). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The ASC's primary role is coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, and Inclusion Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The Office of Diversity, Equity, and Inclusion is the university’s leading administrative program in building bridges of caring, engaging critical social consciousness, and elevating all community members’ sense of belonging, success, and well-being in service to dismantling structurally oppressive policies and practices, and support the development of equitable policies and practices. Through compassionate listening and intentional cross-campus and community collaboration, we strive to transform relationships to shape the Humboldt of the future. ODEI’s Associate Vice President (AVP) and Campus Diversity Officer reports to the Provost and Vice President for Academic Affairs and is responsible for all institutional diversity, equity, and inclusion operations. The AVP is a member of the President’s Cabinet and the Provost’s Leadership Team and works campus-wide with divisions, colleges and academic deans, and other academic and non-academic units to advance inclusive excellence. The AVP and the ODEI Leadership Team strategically collaborate to critically examine, address, and facilitate the DEI needs of the campus and community. The ASC is a member of the ODEI Leadership Team. The incumbent brings their authentic self to work, models aptitude for leadership, and seeks continuous professional development. The incumbent works closely with, and in support of, all ODEI team members, and has an instrumental leadership role in all ODEI initiatives. Under the supervision of the AVP and lead direction from the ODEI Confidential Administrative Support coordinator, the incumbent is a public-facing liaison between the ODEI and the on and off-campus communities. Primary to the role of ASC is: coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, Inclusion, and Accessibility Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The incumbent works closely with other campus departments and individuals to conduct regular office business to coordinate, attend, and note-keep at events, workshops, and meetings as needed and defined by the ODEI Leadership Team. Key Responsibilities: Administrative Support Functions Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a complex, higher level administrative office. Administrative work often involves evaluation and recommendations related to operational and procedural matters. Work is often performed independently under general direction related to organizational goals. Complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Liaison between ODEI and the campus community, monitors and replies to email, reception of phone calls, and in-person office visits. Collaborates with on and off-campus organizations, reserves space for events, orders catering, prepares materials, monitors office supply inventory, purchases equipment and supplies, communicates with and processes payments for special consultants, their travel and accommodation, and coordinates marketing for events. Keeps meeting notes and tracks team members’ action items. Maintains and develops ODEI website as needed. Department telecommunication and facilities management coordinator. Leads in the regular ODEI newsletter coordination, production, and publication. Participates in general office upkeep. Finance-Related Duties Monitors and routinely reconciles the program's budget including state accounts, trust funds, institutional and private grants, and DEIA Program Grants. Processes budget records and reconciles multiple funding accounts, providing the AVP with periodic, meaningful budget reports. Creates requisitions for purchase orders, monitors expenses in institutional platforms, processes budget transfers, initiates transfers and reconciles budgets as needed at the fiscal year-end. Tracks personnel and operating expenses using institutional platforms and spreadsheets, and gathers and processes information for special reports. Creates meaningful spreadsheets to track grant processes and monitors budget transactions. Processes reimbursements, travel requests, and travel expense reconciliation. Interacts with other areas of the University, including, but not limited to Procurement, Financial Services, Accounts Payable, ITS, and Facilities Management. Grant Programs Coordination Administers the Diversity, Equity, Inclusion, and Accessibility Grant Program, including grant cycle management from application design to assessment. Develops and manages application processes and Request for Proposals, promotes grant availability, acts as person of contact for grant-related questions. Transfers funds, makes payments, tracks finances, reconciles accounts, monitors and documents evaluation processes, and updates all grant materials in preparation for the next cycle. ODEI Student Fellows Lead Assists in the recruitment, hiring, onboarding, coordination of assignments, coordination, and evaluation of ODEI Student Fellows, as needed. Coordinates the production of onboarding materials, schedules and leads ODEI Student Fellow meetings, coordinates work and office scheduling, manages Summer Bridge placements, tracks timesheets, and provides payroll support to the ODEI Student Fellows, as needed. Participates in project design, implementation, and assessment of all ODEI Student Fellow activities. Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include Cal Poly Humboldt is a diverse Hispanic-Serving Institution (HSI) and a Minority-Serving Institution (MSI). Humboldt is a multicultural community that is committed to improving the human condition and the environment by dismantling systems of oppression so that we all have what we need to thrive. We come from a multitude of backgrounds and experiences which shape our identities, perspectives, and life journeys. Individually and collectively, we recognize that to create an affirming and intellectually vibrant community that supports everyone’s safety, success and well-being, we must understand and value our individual differences, common ground, positionality in, and history of, the systems in which we navigate. Accountability for results, belonging, compassionate collaboration, confidentiality, cultural humility, integrity, ongoing learning, respect, service, and social justice are the Principles of Community for Inclusive Excellence that animate this commitment. These principles of community anchor our unifying institutional vision of inclusive excellence and promote responsiveness within an ethics of care. We recognize that each of us has an obligation to the Humboldt community which is now ours to call home, and to contribute to its sustainability. We strive to build and maintain a culture and climate based on these principles of community when engaging with one another, working together to foster healing whenever necessary, and acting on behalf of Humboldt. The ODEI Administrative Support Coordinator’s values align with principles of diversity, equity, and inclusion. The knowledge, skills, and abilities associated with this position include: Demonstrated ability to interact with culturally diverse populations; to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Awareness of diversity, equity, and inclusion matters in higher education. Ability to make independent decisions and exercise sound judgment. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions in other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Demonstrated ability to establish and maintain effective working relationships in a team-oriented environment. Willingness to continuously update one’s skills, knowledge, and abilities, and engage in professional development opportunities to better serve ODEI. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience Preferred Qualifications: Equivalent to four years of full-time general office experience in a team environment; or two-years of full-time general office experience in a team environment, plus a 4-year college or university degree preferred. Working knowledge of budget policies and procedures. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Diversity Statement: Limited to one page, please include your experience related to matters of diversity, equity, and inclusion within a personal and/or institutional context. Applicants are encouraged to highlight any contributions they have made toward fostering greater inclusivity within their community. Resume or Curriculum Vitae, including contact information for at least three professional references, including their full name, relationship to the applicant, organization, phone number, and email address. Application Deadline: The deadline to submit application materials is 11:55 p.m. on September 28, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: August 30, 2023 Closing Date/Time: September 28, 2023
Sep 14, 2023
Full Time
Description: Administrative Support Coordinator II Office of Diversity, Equity, and Inclusion Job # 530942 Close Date: Thursday September 28, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530942) Administrative Support Coordinator II, Salary Range: $3,681 to $6,034 monthly, Hiring Range: $3,681 to $3,865 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month permanent position with a one-year probationary period in the Office of Diversity, Equity, and Inclusion (ODEI). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The ASC's primary role is coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, and Inclusion Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The Office of Diversity, Equity, and Inclusion is the university’s leading administrative program in building bridges of caring, engaging critical social consciousness, and elevating all community members’ sense of belonging, success, and well-being in service to dismantling structurally oppressive policies and practices, and support the development of equitable policies and practices. Through compassionate listening and intentional cross-campus and community collaboration, we strive to transform relationships to shape the Humboldt of the future. ODEI’s Associate Vice President (AVP) and Campus Diversity Officer reports to the Provost and Vice President for Academic Affairs and is responsible for all institutional diversity, equity, and inclusion operations. The AVP is a member of the President’s Cabinet and the Provost’s Leadership Team and works campus-wide with divisions, colleges and academic deans, and other academic and non-academic units to advance inclusive excellence. The AVP and the ODEI Leadership Team strategically collaborate to critically examine, address, and facilitate the DEI needs of the campus and community. The ASC is a member of the ODEI Leadership Team. The incumbent brings their authentic self to work, models aptitude for leadership, and seeks continuous professional development. The incumbent works closely with, and in support of, all ODEI team members, and has an instrumental leadership role in all ODEI initiatives. Under the supervision of the AVP and lead direction from the ODEI Confidential Administrative Support coordinator, the incumbent is a public-facing liaison between the ODEI and the on and off-campus communities. Primary to the role of ASC is: coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, Inclusion, and Accessibility Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The incumbent works closely with other campus departments and individuals to conduct regular office business to coordinate, attend, and note-keep at events, workshops, and meetings as needed and defined by the ODEI Leadership Team. Key Responsibilities: Administrative Support Functions Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a complex, higher level administrative office. Administrative work often involves evaluation and recommendations related to operational and procedural matters. Work is often performed independently under general direction related to organizational goals. Complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Liaison between ODEI and the campus community, monitors and replies to email, reception of phone calls, and in-person office visits. Collaborates with on and off-campus organizations, reserves space for events, orders catering, prepares materials, monitors office supply inventory, purchases equipment and supplies, communicates with and processes payments for special consultants, their travel and accommodation, and coordinates marketing for events. Keeps meeting notes and tracks team members’ action items. Maintains and develops ODEI website as needed. Department telecommunication and facilities management coordinator. Leads in the regular ODEI newsletter coordination, production, and publication. Participates in general office upkeep. Finance-Related Duties Monitors and routinely reconciles the program's budget including state accounts, trust funds, institutional and private grants, and DEIA Program Grants. Processes budget records and reconciles multiple funding accounts, providing the AVP with periodic, meaningful budget reports. Creates requisitions for purchase orders, monitors expenses in institutional platforms, processes budget transfers, initiates transfers and reconciles budgets as needed at the fiscal year-end. Tracks personnel and operating expenses using institutional platforms and spreadsheets, and gathers and processes information for special reports. Creates meaningful spreadsheets to track grant processes and monitors budget transactions. Processes reimbursements, travel requests, and travel expense reconciliation. Interacts with other areas of the University, including, but not limited to Procurement, Financial Services, Accounts Payable, ITS, and Facilities Management. Grant Programs Coordination Administers the Diversity, Equity, Inclusion, and Accessibility Grant Program, including grant cycle management from application design to assessment. Develops and manages application processes and Request for Proposals, promotes grant availability, acts as person of contact for grant-related questions. Transfers funds, makes payments, tracks finances, reconciles accounts, monitors and documents evaluation processes, and updates all grant materials in preparation for the next cycle. ODEI Student Fellows Lead Assists in the recruitment, hiring, onboarding, coordination of assignments, coordination, and evaluation of ODEI Student Fellows, as needed. Coordinates the production of onboarding materials, schedules and leads ODEI Student Fellow meetings, coordinates work and office scheduling, manages Summer Bridge placements, tracks timesheets, and provides payroll support to the ODEI Student Fellows, as needed. Participates in project design, implementation, and assessment of all ODEI Student Fellow activities. Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include Cal Poly Humboldt is a diverse Hispanic-Serving Institution (HSI) and a Minority-Serving Institution (MSI). Humboldt is a multicultural community that is committed to improving the human condition and the environment by dismantling systems of oppression so that we all have what we need to thrive. We come from a multitude of backgrounds and experiences which shape our identities, perspectives, and life journeys. Individually and collectively, we recognize that to create an affirming and intellectually vibrant community that supports everyone’s safety, success and well-being, we must understand and value our individual differences, common ground, positionality in, and history of, the systems in which we navigate. Accountability for results, belonging, compassionate collaboration, confidentiality, cultural humility, integrity, ongoing learning, respect, service, and social justice are the Principles of Community for Inclusive Excellence that animate this commitment. These principles of community anchor our unifying institutional vision of inclusive excellence and promote responsiveness within an ethics of care. We recognize that each of us has an obligation to the Humboldt community which is now ours to call home, and to contribute to its sustainability. We strive to build and maintain a culture and climate based on these principles of community when engaging with one another, working together to foster healing whenever necessary, and acting on behalf of Humboldt. The ODEI Administrative Support Coordinator’s values align with principles of diversity, equity, and inclusion. The knowledge, skills, and abilities associated with this position include: Demonstrated ability to interact with culturally diverse populations; to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Awareness of diversity, equity, and inclusion matters in higher education. Ability to make independent decisions and exercise sound judgment. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions in other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Demonstrated ability to establish and maintain effective working relationships in a team-oriented environment. Willingness to continuously update one’s skills, knowledge, and abilities, and engage in professional development opportunities to better serve ODEI. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience Preferred Qualifications: Equivalent to four years of full-time general office experience in a team environment; or two-years of full-time general office experience in a team environment, plus a 4-year college or university degree preferred. Working knowledge of budget policies and procedures. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Diversity Statement: Limited to one page, please include your experience related to matters of diversity, equity, and inclusion within a personal and/or institutional context. Applicants are encouraged to highlight any contributions they have made toward fostering greater inclusivity within their community. Resume or Curriculum Vitae, including contact information for at least three professional references, including their full name, relationship to the applicant, organization, phone number, and email address. Application Deadline: The deadline to submit application materials is 11:55 p.m. on September 28, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: August 30, 2023 Closing Date/Time: September 28, 2023
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: Working Title: Director, Career Services (Reposted) Classification Title: Administrator II Department Name: Career Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is anticipated at $7,917 per month commensurate with education and experience. CSU Salary Range: $4,583 -$14,713 per month Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, July 28, 2023 and the review period may end at any time thereafter. Position Summary: Under the general direction of the Vice President for Cadet Leadership and Development (VPCLD), the Director of Career Services is responsible for administrative and fiscal oversight of the Cal Maritime Career Center. This oversight includes planning, directing, and evaluating a comprehensive program that delivers a wide range of career planning and placement services to students, graduates, and alumni. The Director will make management decisions, which can be comprehensive, difficult, and complex and will be required to formulate operational policies at the campus-wide level, subject to the VPCLD approval in matters related to broad policy considerations, campus-wide coordination, and long-range planning. The Director builds effective relationships with departments, faculty, deans, industry partners, local and regional corporations, non-profit and government organizations, and community partners to identify employment and internship opportunities. The Director also serves as a contributing member of the Cadet Leadership Development Division, participating in the Division's strategic planning activities. The Director of Career Services exercises full responsibility for the successful operation of the Career Center that supports the lifecycle of the cadet’s career development. The Director plans, organizes, directs, and evaluates programs within the Center and formulates and implements policies. The Director oversees On-Campus Recruiting, Career Counseling, Career Development workshops, Online Career Services, Employer Relations, and On-Campus Job Fairs. In addition, the Career Center under the leadership of the Director provides significant assistance to the academic programs, including support for internships, adherence to academic internship policy (as mandated by Executive Order 1064), and advising about internship-to-career pathways. The Director and the Career Services team work closely with academic affairs, the licensing department, and the commercial cruise coordinator. The Director assumes ultimate responsibility for the delivery of career and employment services to California State University Maritime Academy students (graduate and undergraduate), and the overall implementation of related legal mandates, California State University policy, and campus policy. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : MANAGEMENT Planning : Develops annual goals and objectives, plans utilization of staff and material resources, and forecasts service levels; analyzes data regarding the use and quality of services delivered; assesses cost/benefit rationale, devises and implements appropriate strategies for optimal operational efficiency. Provides oversight for all workshops and ensures programming goals are being met to department and campus objectives. Provides oversight of Career Center presentations and events including the Career Fairs. Maintains, develops, and creates new relationships with industry leaders, governmental agencies, and non-profit organizations (NGOs) for on-going support of students in all academic programs. Ensures assessment of workshops and activities are being conducted and coordinates with the Academic Deans to develop improvement strategies. Leadership : Hires, trains, supervises, and evaluates staff; ensures on-going staff development; promotes a high level of motivation and excellent work performance; seeks out and recommends innovations to improve operations and services; schedules employee work hours, approves and monitors attendance; oversees student assistants. Organization : Makes employee work assignments, ensures sufficient and proper office coverage; ensures that delivery service systems are professional, friendly, and quality-driven; ensures that access to the Center's employment services is not hampered by reasons protected by Cal Maritime and CSU (California State University) non-discrimination policy. Technology : Maintains familiarity with and working knowledge of computer network systems (i.e., web, software, hardware, internet, and intranet services) and career services technology; oversees the transition of Career Center services to an electronic format. Fiscal : Prepares, recommends, and monitors Center’s budgets; seeks ways to offset expenditures; manages fees for service efforts, Campus and External Relations Campus Relations : Serves as a spokesperson, relative to career planning ideals and the services of the Center, to campus administrators, academic officers, faculty, staff, student groups and to the community at large through public speaking, trade show contacts and direct in-person contact, and calls both on and off campus. Works closely with directors of other student programs to collaborate with the management of services. Interfaces on Admissions Days, Family weekends, Move-in/Move-Out Days, Commencement, Career Fairs, and Orientation. Industry Relations : Serves as one of the Cal Maritime liaisons to industry - builds new and maintains existing relationships with a variety of industries that support all academic programs Travels to employers to make site visits Heavy communication via email and phone External Relations : Ensures maximum utilization of Career Services by constituent groups; manages the advertisement and publicity of services; attends off-site meetings, trade shows, and industry related symposiums of various disciplines relating to Cal Maritime's core degree programs to recruit companies to participate in hiring, on-campus recruiting, co-ops, internships, commercial cruise positions, new graduate and alumnae placement. Maintains up-to-date information on careers, occupations, current employment opportunities and trends, and entry-mid-and senior level occupational requirements. Tracks and prepares reports on Career Services activities, accomplishments or problems on a regular basis. Oversee the operation and maintenance of the Career Center database. Assists with orientation, preview days, homecoming, Edwards Leadership Development events, graduation, athletics, commencement, and other events. Assists Cadet Leadership and Development in a variety of ways to ensure educational, social, and developmental objectives are completed by the division. Program Coordinator In coordination with academic affairs, responsible for coordinating all aspects of the internship program; responsibilities do not include academic assessments. Meets with Academic Deans and department chairs to discuss Career Services programs and receive direction Builds relations with external industries, government agencies and NGOs to find and develop possible student internship and employment positions. Calls and meets with industry/agency leaders to secure placement opportunities. Serves as direct contact for industry/agency participants involving summer programs as listed above. Meets with students (graduate and undergraduate) to outline policies and procedures. Follows up to ensure procedures are followed. Ensures that Career Services staff processes all cadet documentation required to ensure placement within individual company and agency standards. Provides necessary data as required and requested by the Registrar, Academic Program Leaders, USCG Licensing Office, Academic Deans and Department Chairs and Risk Management Works with the Academic Internship Committee according to policy roles and responsibilities. Ensures confidentiality of all cadet personal and medical information. Provides leadership to coordinators to ensure all requirements set by employers are met.Makes industry related site visits (i.e., placement, discipline, employer request)Follows up with employers for the status of students conducting internships. Maintains active communication with industry regarding career services events. Serves as Career Counselor to students in all academic programs Meets with students to develop career strategies. Helps students (graduate and undergraduate) and alums with resumes, cover letters, notes, job applications and other career related forms, tactics, strategies, and goals. Other Duties as Assigned Serves on campus, CSU system-wide, and on external committees as requested; maintains state-of-the-art competency levels by attending conferences, seminars, review of pertinent literature or being actively involved in professionally related associations. Serves on Cadet Leadership and Development Leadership Team (CLDLT) and assists Vice President of Cadet Leadership and Development with other duties as assigned. Required Qualifications: A Bachelor’s degree is required. A Master’s degree in Career Development, Student Personnel Services, Higher Education Leadership, or a closely related field. California Driver’s license or ability to obtain. Preferred Qualifications: Thorough knowledge of the industry and career opportunities related to all Cal Maritime graduate and undergraduate programs. Knowledge of career development theories relevant to a specialized training program such as that at California State University Maritime Academy and demonstrated sensitivity and understanding of the needs of its student body. Experience with a small, mission focused university Experience recruiting or working with employers representing all academic programs, both graduate and undergraduate programs. Familiarity with collective bargaining and administering corrective actions as appropriate in a collective bargaining environment. General knowledge of PeopleSoft. Knowledge of the CSU and maritime industry Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, DMV records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title: Director, Career Services (Reposted) Classification Title: Administrator II Department Name: Career Services Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is anticipated at $7,917 per month commensurate with education and experience. CSU Salary Range: $4,583 -$14,713 per month Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, July 28, 2023 and the review period may end at any time thereafter. Position Summary: Under the general direction of the Vice President for Cadet Leadership and Development (VPCLD), the Director of Career Services is responsible for administrative and fiscal oversight of the Cal Maritime Career Center. This oversight includes planning, directing, and evaluating a comprehensive program that delivers a wide range of career planning and placement services to students, graduates, and alumni. The Director will make management decisions, which can be comprehensive, difficult, and complex and will be required to formulate operational policies at the campus-wide level, subject to the VPCLD approval in matters related to broad policy considerations, campus-wide coordination, and long-range planning. The Director builds effective relationships with departments, faculty, deans, industry partners, local and regional corporations, non-profit and government organizations, and community partners to identify employment and internship opportunities. The Director also serves as a contributing member of the Cadet Leadership Development Division, participating in the Division's strategic planning activities. The Director of Career Services exercises full responsibility for the successful operation of the Career Center that supports the lifecycle of the cadet’s career development. The Director plans, organizes, directs, and evaluates programs within the Center and formulates and implements policies. The Director oversees On-Campus Recruiting, Career Counseling, Career Development workshops, Online Career Services, Employer Relations, and On-Campus Job Fairs. In addition, the Career Center under the leadership of the Director provides significant assistance to the academic programs, including support for internships, adherence to academic internship policy (as mandated by Executive Order 1064), and advising about internship-to-career pathways. The Director and the Career Services team work closely with academic affairs, the licensing department, and the commercial cruise coordinator. The Director assumes ultimate responsibility for the delivery of career and employment services to California State University Maritime Academy students (graduate and undergraduate), and the overall implementation of related legal mandates, California State University policy, and campus policy. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : MANAGEMENT Planning : Develops annual goals and objectives, plans utilization of staff and material resources, and forecasts service levels; analyzes data regarding the use and quality of services delivered; assesses cost/benefit rationale, devises and implements appropriate strategies for optimal operational efficiency. Provides oversight for all workshops and ensures programming goals are being met to department and campus objectives. Provides oversight of Career Center presentations and events including the Career Fairs. Maintains, develops, and creates new relationships with industry leaders, governmental agencies, and non-profit organizations (NGOs) for on-going support of students in all academic programs. Ensures assessment of workshops and activities are being conducted and coordinates with the Academic Deans to develop improvement strategies. Leadership : Hires, trains, supervises, and evaluates staff; ensures on-going staff development; promotes a high level of motivation and excellent work performance; seeks out and recommends innovations to improve operations and services; schedules employee work hours, approves and monitors attendance; oversees student assistants. Organization : Makes employee work assignments, ensures sufficient and proper office coverage; ensures that delivery service systems are professional, friendly, and quality-driven; ensures that access to the Center's employment services is not hampered by reasons protected by Cal Maritime and CSU (California State University) non-discrimination policy. Technology : Maintains familiarity with and working knowledge of computer network systems (i.e., web, software, hardware, internet, and intranet services) and career services technology; oversees the transition of Career Center services to an electronic format. Fiscal : Prepares, recommends, and monitors Center’s budgets; seeks ways to offset expenditures; manages fees for service efforts, Campus and External Relations Campus Relations : Serves as a spokesperson, relative to career planning ideals and the services of the Center, to campus administrators, academic officers, faculty, staff, student groups and to the community at large through public speaking, trade show contacts and direct in-person contact, and calls both on and off campus. Works closely with directors of other student programs to collaborate with the management of services. Interfaces on Admissions Days, Family weekends, Move-in/Move-Out Days, Commencement, Career Fairs, and Orientation. Industry Relations : Serves as one of the Cal Maritime liaisons to industry - builds new and maintains existing relationships with a variety of industries that support all academic programs Travels to employers to make site visits Heavy communication via email and phone External Relations : Ensures maximum utilization of Career Services by constituent groups; manages the advertisement and publicity of services; attends off-site meetings, trade shows, and industry related symposiums of various disciplines relating to Cal Maritime's core degree programs to recruit companies to participate in hiring, on-campus recruiting, co-ops, internships, commercial cruise positions, new graduate and alumnae placement. Maintains up-to-date information on careers, occupations, current employment opportunities and trends, and entry-mid-and senior level occupational requirements. Tracks and prepares reports on Career Services activities, accomplishments or problems on a regular basis. Oversee the operation and maintenance of the Career Center database. Assists with orientation, preview days, homecoming, Edwards Leadership Development events, graduation, athletics, commencement, and other events. Assists Cadet Leadership and Development in a variety of ways to ensure educational, social, and developmental objectives are completed by the division. Program Coordinator In coordination with academic affairs, responsible for coordinating all aspects of the internship program; responsibilities do not include academic assessments. Meets with Academic Deans and department chairs to discuss Career Services programs and receive direction Builds relations with external industries, government agencies and NGOs to find and develop possible student internship and employment positions. Calls and meets with industry/agency leaders to secure placement opportunities. Serves as direct contact for industry/agency participants involving summer programs as listed above. Meets with students (graduate and undergraduate) to outline policies and procedures. Follows up to ensure procedures are followed. Ensures that Career Services staff processes all cadet documentation required to ensure placement within individual company and agency standards. Provides necessary data as required and requested by the Registrar, Academic Program Leaders, USCG Licensing Office, Academic Deans and Department Chairs and Risk Management Works with the Academic Internship Committee according to policy roles and responsibilities. Ensures confidentiality of all cadet personal and medical information. Provides leadership to coordinators to ensure all requirements set by employers are met.Makes industry related site visits (i.e., placement, discipline, employer request)Follows up with employers for the status of students conducting internships. Maintains active communication with industry regarding career services events. Serves as Career Counselor to students in all academic programs Meets with students to develop career strategies. Helps students (graduate and undergraduate) and alums with resumes, cover letters, notes, job applications and other career related forms, tactics, strategies, and goals. Other Duties as Assigned Serves on campus, CSU system-wide, and on external committees as requested; maintains state-of-the-art competency levels by attending conferences, seminars, review of pertinent literature or being actively involved in professionally related associations. Serves on Cadet Leadership and Development Leadership Team (CLDLT) and assists Vice President of Cadet Leadership and Development with other duties as assigned. Required Qualifications: A Bachelor’s degree is required. A Master’s degree in Career Development, Student Personnel Services, Higher Education Leadership, or a closely related field. California Driver’s license or ability to obtain. Preferred Qualifications: Thorough knowledge of the industry and career opportunities related to all Cal Maritime graduate and undergraduate programs. Knowledge of career development theories relevant to a specialized training program such as that at California State University Maritime Academy and demonstrated sensitivity and understanding of the needs of its student body. Experience with a small, mission focused university Experience recruiting or working with employers representing all academic programs, both graduate and undergraduate programs. Familiarity with collective bargaining and administering corrective actions as appropriate in a collective bargaining environment. General knowledge of PeopleSoft. Knowledge of the CSU and maritime industry Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, credit check, DMV records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Program Support Specialist College of Extended Education & Global Engagement Job #531198 First Review Date: October 15, 2023 Open until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531198) Administrative Support Coordinator II, Program Support Specialist, Salary Range: $3,681-$6,034. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Extended Education & Global Engagement. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement system (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Position Summary: Under the lead of the Program Coordinator, this position will provide broad support to staff responsible for the planning, development, and delivery of programs for the College of Extended Education and Global Engagement (CEEGE). The program Support Specialist will assist CEEGE program coordinators, student support coordinators, and faculty in coordinating courses and field trips, generating class rosters, ensuring courses are evaluated, and in support of course communications with students. Key Responsibilities: Tracking Programs and Courses: Monitor course rosters; notify faculty of enrollments; produce preliminary and final rosters for faculty as needed; obtain final rosters from faculty to verify attendance. Ensure that all courses are evaluated; monitor participation, develop strategies to encourage students to complete evaluations; compile and distribute results to coordinators, instructors, and administrators as appropriate. Develop processes to track certificates of completion; verify completion of certificate requirements; prepare certificates for signature; record certificates in student files; send certificates to students. Work closely with the coordinators to monitor and support proposed course/program offerings, prepare proposals for review and routing, and correspond with instructors as needed to obtain course details and additional documentation needed. Assist with the preparation of reports and/or summarized data for the coordinators as requested (such as number of courses, number of students enrolled, number of certificates awarded, etc.). Monitor professional subscriptions, memberships, and licenses for CEEGE courses/programs. Processing & Tracking Hiring Documents: Prepare faculty and student hire contracts passed on information developed by the coordinators, the Budget Analyst and approved by the Dean; track that contracts are executed and returned in a timely manner; assist with notifying new faculty to complete hiring documents. Coordinate with Academic Personnel Services/Human Resources to generate summer session contracts; print and obtain signatures; distribute copies to faculty and APS/HR. Initiate faculty pay requests, matching with course rosters and agreements and ensure that they are reviewed as needed before being processed. Monitor and follow up on outstanding documents (agreements, rosters, pay requests and hiring documents) as needed to maintain timelines of payments. Support Course/Program and Field Trips: Logistics: identify and arrange with facilities for meetings and for off-campus classes. Coordinate with Risk Management to secure contracts for facilities and obtain certificates of insurance, as needed. Coordinate field trips: gather details from faculty and notify appropriate CEEGE staff so field trip releases can be generated; monitor and/or obtain release of liability forms from students; prepare and confirm vehicle requests and arrange for drivers as needed; coordinate site logistics to ensure access as needed. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use a broad range of technology, systems and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broad range of interpersonal contacts, including thos e at a higher level and those sensitive in nature; ability to coordinate complex logistics; ability to work under multiple deadlines. The incumbent must have strong communication skills and a commitment to customer service, be proactive and self-motivated to support the diverse needs of faculty, students, and staff related to initiatives within the college and an ability to communicate effectively with a diverse population. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: College degree; two years in progressively responsible administrative or clerical position; experience in an academic office or educational setting with a diverse student and staff population; working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review date for submitted application materials is on October 15, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cl Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: September 22, 2023 Closing Date/Time: Open until filled
Sep 23, 2023
Full Time
Description: Program Support Specialist College of Extended Education & Global Engagement Job #531198 First Review Date: October 15, 2023 Open until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531198) Administrative Support Coordinator II, Program Support Specialist, Salary Range: $3,681-$6,034. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the College of Extended Education & Global Engagement. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement system (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Position Summary: Under the lead of the Program Coordinator, this position will provide broad support to staff responsible for the planning, development, and delivery of programs for the College of Extended Education and Global Engagement (CEEGE). The program Support Specialist will assist CEEGE program coordinators, student support coordinators, and faculty in coordinating courses and field trips, generating class rosters, ensuring courses are evaluated, and in support of course communications with students. Key Responsibilities: Tracking Programs and Courses: Monitor course rosters; notify faculty of enrollments; produce preliminary and final rosters for faculty as needed; obtain final rosters from faculty to verify attendance. Ensure that all courses are evaluated; monitor participation, develop strategies to encourage students to complete evaluations; compile and distribute results to coordinators, instructors, and administrators as appropriate. Develop processes to track certificates of completion; verify completion of certificate requirements; prepare certificates for signature; record certificates in student files; send certificates to students. Work closely with the coordinators to monitor and support proposed course/program offerings, prepare proposals for review and routing, and correspond with instructors as needed to obtain course details and additional documentation needed. Assist with the preparation of reports and/or summarized data for the coordinators as requested (such as number of courses, number of students enrolled, number of certificates awarded, etc.). Monitor professional subscriptions, memberships, and licenses for CEEGE courses/programs. Processing & Tracking Hiring Documents: Prepare faculty and student hire contracts passed on information developed by the coordinators, the Budget Analyst and approved by the Dean; track that contracts are executed and returned in a timely manner; assist with notifying new faculty to complete hiring documents. Coordinate with Academic Personnel Services/Human Resources to generate summer session contracts; print and obtain signatures; distribute copies to faculty and APS/HR. Initiate faculty pay requests, matching with course rosters and agreements and ensure that they are reviewed as needed before being processed. Monitor and follow up on outstanding documents (agreements, rosters, pay requests and hiring documents) as needed to maintain timelines of payments. Support Course/Program and Field Trips: Logistics: identify and arrange with facilities for meetings and for off-campus classes. Coordinate with Risk Management to secure contracts for facilities and obtain certificates of insurance, as needed. Coordinate field trips: gather details from faculty and notify appropriate CEEGE staff so field trip releases can be generated; monitor and/or obtain release of liability forms from students; prepare and confirm vehicle requests and arrange for drivers as needed; coordinate site logistics to ensure access as needed. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments; thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of English grammar, punctuation and spelling; thorough knowledge of office systems and ability to use a broad range of technology, systems and packages; ability to independently handle multiple work unit priorities and projects; ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist; working knowledge of budget policies and procedures; ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; ability to draft and compose correspondence and standard reports; ability to handle effectively a broad range of interpersonal contacts, including thos e at a higher level and those sensitive in nature; ability to coordinate complex logistics; ability to work under multiple deadlines. The incumbent must have strong communication skills and a commitment to customer service, be proactive and self-motivated to support the diverse needs of faculty, students, and staff related to initiatives within the college and an ability to communicate effectively with a diverse population. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and to be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: College degree; two years in progressively responsible administrative or clerical position; experience in an academic office or educational setting with a diverse student and staff population; working knowledge of PeopleSoft, Slate, social media platforms, 25Live, Google Suite, Adobe Sign and other software used by Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The first review date for submitted application materials is on October 15, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cl Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: September 22, 2023 Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: Reporting directly to the Vice President for Student Affairs, the Confidential Aid to the Vice President oversees operations of the Office of the VP for Student Affairs and provides lead coordination for all VPSA Office Staff, as well as working collaboratively with division leadership to establish & enhance division-wide initiatives on behalf of the VP for Student Affairs. Major duties and responsibilities Student Affairs Office Operations: Under the general direction of the Vice President for Student Affairs, the incumbent will provide direct and indirect administrative assistance to the Vice President. The incumbent will ensure the overall operational efficiency of the office and oversight of the Vice President’s calendar. The incumbent will have indirect supervision of VPSA Office staff, including interviewing, hiring, training, leading, monitoring, and providing input to evaluations of all student employees. The Confidential Aide will have oversight of the Student Ambassador program, mentoring and providing daily supervision of student ambassadors in support of division and campuswide initiatives, campaigns, and available resources. The incumbent will provide indirect supervision/lead duties to the Office Coordinator, Marketing & Communications Specialist, and Graphic Designer, meet with them regularly to provide lead direction, including leading regular Strategic Marketing meetings with the Vice President, and offering support as needed. The incumbent will help students, staff, faculty, and administrators with any problems that involve student affairs. The incumbent will handle all confidential matters related to the office and division. The incumbent must keep abreast of certain policies and procedures relevant to Student Affairs and to the university. Upon the discretion of the Vice President, the incumbent will be involved in discussions and communications regarding personnel transactions, including but not limited to leaves of absences, salary increases, promotions, reclassifications, stipends, in-range progressions, that may affect collective bargaining unit positions and negotiations. Serve as liaison between division departments and VPSA Office, while establishing and maintaining a positive working relationship with all members of the division. Division Initiatives: In collaboration with the Vice President and division leadership team the incumbent will establish and/or enhance division-wide initiatives and be responsible for ensuring that these initiatives are successfully developed, implemented, and assessed, serving both the San Bernardino and Palm Desert campuses. Participate in conversations with the Vice President, division senior leaders, and campus constituents regarding represented employees that may affect collective bargaining unit positions and negotiations, including but not limited to organizational changes, personnel transactions, such as demotions, terminations, potential position elimination, and disciplinary action. The incumbent will work independently on projects with minimal supervision and meet with the Vice President on a regular basis to cover progress of divisional projects, reports, and other aspects of the office and/or division and assist with the development and dissemination of written reports and correspondence. The incumbent will collect and track performance evaluations each year of all staff and MPPs, collect and collate data for reports for the Vice President and perform other related duties as assigned. The incumbent will serve on university and divisional committees, take minutes when appropriate and work with the Vice President and division leadership to establish an annual calendar for division programming, reporting, and professional development. Division Communication Management: Maintain regular communication with division leadership and attend appropriate division and university meetings. The incumbent may be asked to attend meetings in place of the Vice President when they are otherwise unable to attend and should be trusted to represent and/or communicate on behalf of the Vice President. The incumbent will be involved in communications that may affect collective bargaining unit positions and negotiations. This includes attending and taking notes at sensitive and confidential meetings or participating in conversations and having access to information that may affect collective bargaining unit positions and negotiations. Minimum Qualifications: Required Education and Experience Bachelor’s degree in education, Social/Behavioral Science, Public Policy/Administration, or related field 3 years of demonstrated experience providing progressively responsible support in a higher education environment. Demonstrated experience supervising, training, and managing student staff in the development and delivery of student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision making purposes. Required Qualifications Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting. Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures. General knowledge of various federal, state, and/or regional reporting requirements and standards. This level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Strong written and oral communication skills. Excellent organization and time management skills Ability to supervise and manage delivery of student support services efficiently; effectively synthesize information from various sources to be used in management decisions. Ability to understand administrative problems and solutions involved in operating student success and support initiatives. Demonstrated ability to understand and utilize student success research and literature for first generation, low-income, and underrepresented populations. Knowledge of and familiarity with the sociological issues facing underrepresented, first generation and low-income persons in the university and in their communities. Demonstrated ability to understand the demands and requirements of senior-level management in higher education. Demonstrated expertise in project planning, development, and implementation. Ability to analyze complex problems and to devise innovative solutions; ability to work independently and in a collaborative fashion. Effective management and leadership skills Demonstrated leadership in academic and student support services. Familiarity with higher education organizations and with Student Affairs and Academic Affairs. Preferred Qualifications Master’s Degree in College Student Development, Higher Education, College Counseling, Student Affairs, or related field. Extensive knowledge of the CSU, CSUSB and the Inland Empire and experience in successfully servicing the needs of student populations and demonstrated commitment to championing the division’s mission and vision and use of evidence-based practices to inform continuous quality improvement. Group and individual counseling techniques, ability to assess and implement holistic student success programs and services and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources. Compensation and Benefits: Anticipated Hiring Range: $4,464 - $6,500 per month Classification Salary Range: $4,464 - $10,180 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is open until filled. We will begin reviewing applications for this position on July 4, 2023. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Job Summary: Reporting directly to the Vice President for Student Affairs, the Confidential Aid to the Vice President oversees operations of the Office of the VP for Student Affairs and provides lead coordination for all VPSA Office Staff, as well as working collaboratively with division leadership to establish & enhance division-wide initiatives on behalf of the VP for Student Affairs. Major duties and responsibilities Student Affairs Office Operations: Under the general direction of the Vice President for Student Affairs, the incumbent will provide direct and indirect administrative assistance to the Vice President. The incumbent will ensure the overall operational efficiency of the office and oversight of the Vice President’s calendar. The incumbent will have indirect supervision of VPSA Office staff, including interviewing, hiring, training, leading, monitoring, and providing input to evaluations of all student employees. The Confidential Aide will have oversight of the Student Ambassador program, mentoring and providing daily supervision of student ambassadors in support of division and campuswide initiatives, campaigns, and available resources. The incumbent will provide indirect supervision/lead duties to the Office Coordinator, Marketing & Communications Specialist, and Graphic Designer, meet with them regularly to provide lead direction, including leading regular Strategic Marketing meetings with the Vice President, and offering support as needed. The incumbent will help students, staff, faculty, and administrators with any problems that involve student affairs. The incumbent will handle all confidential matters related to the office and division. The incumbent must keep abreast of certain policies and procedures relevant to Student Affairs and to the university. Upon the discretion of the Vice President, the incumbent will be involved in discussions and communications regarding personnel transactions, including but not limited to leaves of absences, salary increases, promotions, reclassifications, stipends, in-range progressions, that may affect collective bargaining unit positions and negotiations. Serve as liaison between division departments and VPSA Office, while establishing and maintaining a positive working relationship with all members of the division. Division Initiatives: In collaboration with the Vice President and division leadership team the incumbent will establish and/or enhance division-wide initiatives and be responsible for ensuring that these initiatives are successfully developed, implemented, and assessed, serving both the San Bernardino and Palm Desert campuses. Participate in conversations with the Vice President, division senior leaders, and campus constituents regarding represented employees that may affect collective bargaining unit positions and negotiations, including but not limited to organizational changes, personnel transactions, such as demotions, terminations, potential position elimination, and disciplinary action. The incumbent will work independently on projects with minimal supervision and meet with the Vice President on a regular basis to cover progress of divisional projects, reports, and other aspects of the office and/or division and assist with the development and dissemination of written reports and correspondence. The incumbent will collect and track performance evaluations each year of all staff and MPPs, collect and collate data for reports for the Vice President and perform other related duties as assigned. The incumbent will serve on university and divisional committees, take minutes when appropriate and work with the Vice President and division leadership to establish an annual calendar for division programming, reporting, and professional development. Division Communication Management: Maintain regular communication with division leadership and attend appropriate division and university meetings. The incumbent may be asked to attend meetings in place of the Vice President when they are otherwise unable to attend and should be trusted to represent and/or communicate on behalf of the Vice President. The incumbent will be involved in communications that may affect collective bargaining unit positions and negotiations. This includes attending and taking notes at sensitive and confidential meetings or participating in conversations and having access to information that may affect collective bargaining unit positions and negotiations. Minimum Qualifications: Required Education and Experience Bachelor’s degree in education, Social/Behavioral Science, Public Policy/Administration, or related field 3 years of demonstrated experience providing progressively responsible support in a higher education environment. Demonstrated experience supervising, training, and managing student staff in the development and delivery of student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision making purposes. Required Qualifications Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting. Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures. General knowledge of various federal, state, and/or regional reporting requirements and standards. This level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Strong written and oral communication skills. Excellent organization and time management skills Ability to supervise and manage delivery of student support services efficiently; effectively synthesize information from various sources to be used in management decisions. Ability to understand administrative problems and solutions involved in operating student success and support initiatives. Demonstrated ability to understand and utilize student success research and literature for first generation, low-income, and underrepresented populations. Knowledge of and familiarity with the sociological issues facing underrepresented, first generation and low-income persons in the university and in their communities. Demonstrated ability to understand the demands and requirements of senior-level management in higher education. Demonstrated expertise in project planning, development, and implementation. Ability to analyze complex problems and to devise innovative solutions; ability to work independently and in a collaborative fashion. Effective management and leadership skills Demonstrated leadership in academic and student support services. Familiarity with higher education organizations and with Student Affairs and Academic Affairs. Preferred Qualifications Master’s Degree in College Student Development, Higher Education, College Counseling, Student Affairs, or related field. Extensive knowledge of the CSU, CSUSB and the Inland Empire and experience in successfully servicing the needs of student populations and demonstrated commitment to championing the division’s mission and vision and use of evidence-based practices to inform continuous quality improvement. Group and individual counseling techniques, ability to assess and implement holistic student success programs and services and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources. Compensation and Benefits: Anticipated Hiring Range: $4,464 - $6,500 per month Classification Salary Range: $4,464 - $10,180 per month The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is open until filled. We will begin reviewing applications for this position on July 4, 2023. Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . COVID-19 Vaccination CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the Office of Employee and Labor Relations by phone at (909) 537-5138 or by email at employee.relations@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: First Year Pathway Coordinator Retention through Academic Mentoring Program Job # 530006 Close Date: Tuesday, October 17, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530006) Student Services Professional II, RAMP First Year Pathway Coordinator, Salary Range: $4,610 - $6,556 monthly. Anticipated Hiring Range: $4,610 - $4,841 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month permanent position with a one-year probationary period in the Retention through Academic Mentoring Program (RAMP). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the general guidance of the Senior Lead Coordinator for RAMP, and under the direction of the Associate Vice President for Academic Affairs, this position is responsible for the day-to-day management, oversight, mentor support, and coordination of an academic mentorship program which serves approximately 1000+ first-time, first-year students (First Year Pathway, Retention through Academic Mentoring Program [RAMP]). In addition, the position is responsible for managing multiple clerical aspects of supporting the mentors (hiring paperwork, in-house and university monthly time sheets, required CSU trainings, monitoring office supplies, etc.) as well as assisting in organizing large-scale events related to the program, and assisting the Senior Lead Coordinator in tracking needs for the program. Key Responsibilities: Academic Mentoring Program Manage day-to-day operations of an academic mentorship program for approximately 1000 first year, first-generation students Create and manage resources for mentors through RAMP Canvas site Contribute to the construction of Spring and Fall Mentor Education Curricula and associated tasks Monitor emerging needs of RAMP staff and how they inform future and/or immediate programmatic decisions. Contribute to on-going program development as relates to emerging partnerships with other units across campus Organize large-scale events Assess & track activities related to in-house program evaluation Contribute to assessment of the program to ensure meeting programmatic objectives Lead Work Direction Support 40-50 academic mentors during the academic year Weekly meetings with RAMP Lead mentors Monthly meetings with each mentor Serve as main resource for answering immediate questions, areas of concern, areas of celebration as presented by RAMP Lead Mentors and RAMP Mentors Support and serve as primary point person to an additional 90 spring mentors participating in mentor education (Feb-April), including the coordination of all required hiring paperwork in partnership with Human Resources Coordinate and monitor communication (email, text) with all mentors and those participating in spring mentor education. Create weekly agendas for Leadership Meetings (Sr. Lead Coord., FY Coordinator, Lead Mentors) and "Pod" meetings (subset meetings of RAMP staff) Conduct bi-annual evaluations of each Lead Mentor with the Sr. Lead Coordinator Contribute to weekly agendas for all RAMP staff meeting Contribute to the design and implementation of mechanisms for recruiting applicants for RAMP positions in fall semester Organize the entire selection and interview process each spring semester. Design on-line feedback mechanisms to gather evaluations of RAMP from freshmen and mentors Hold regular meetings with the Sr. Lead Coord. to discuss mentorship and academic initiatives. Monitor Lead Mentor special projects Cross-Campus Partnerships Collaborate with the Centers for Academic Excellence, Educational Opportunity Program, Academic Career and Advising Center, Learning Center Create communication plan for collaborating with campus partners for recruitment, mentor education and collaboration Serve as liaison to Residence Life Serve as liaison to EOP staff and the Summer Bridge Coordinators Serve as liaison to PBLC staff and the immersion program Represent the department by serving on university committees as opportunities present themselves Maintaining relationships with staff and faculty partners that participate in student facing projects Administrative Confirm required paperwork and training is in place regarding Required Reporter and CSU requirements Coordinate process for mentors acquiring access to PeopleSoft Manage and monitor weekly and monthly processing of mentor time sheets Contribute to the development and revisions of paper and online published program materials Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements as they relate to the program; obtain factual and interpretive information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data to stakeholders in support of and participants in the program; advise student staff individually and in groups on procedural matters where required, as well as guide the student personnel in effective problem-solving as it relates to serving middle year students; recognize multicultural, multisexed and multi-aged value systems and work accordingly; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; effective interpersonal and intercultural communication skills; the ability to foster and maintain cooperative working relationships with diverse student, staff, faculty and community members; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. In addition, a general knowledge of the personal, social, and academic challenges encountered by college students; working knowledge of current issues and trends in higher education; an understanding of student development, cultural identity development models, leadership development theories, and social justice action continuum; a familiarity with the principles of community development; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas Services Office. Demonstrated experience working with staff and students from diverse backgrounds. Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Minimum Qualifications: Possession of the knowledge and abilities associated with this position is typically demonstrated through the Experience requirements below. Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field; additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Preferred Qualifications: Demonstrated commitment to social justice and equity in higher education. Experience in program development, and implementation, as well as in oversight of office functions and expenditures. Ability to connect with students from their own lived experiences in a self-reflective and critical manner. Experience overcoming barriers similar to those confronting Humboldt’s student population of low-income, first-generation college students. Demonstrated experience and effectiveness working with first-generation students and/or students identifying as Black, Indigenous People of Color in a higher education setting. Experience working with RAMP or other student services programs in the higher education settings. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 17, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: First Year Pathway Coordinator Retention through Academic Mentoring Program Job # 530006 Close Date: Tuesday, October 17, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530006) Student Services Professional II, RAMP First Year Pathway Coordinator, Salary Range: $4,610 - $6,556 monthly. Anticipated Hiring Range: $4,610 - $4,841 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month permanent position with a one-year probationary period in the Retention through Academic Mentoring Program (RAMP). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the general guidance of the Senior Lead Coordinator for RAMP, and under the direction of the Associate Vice President for Academic Affairs, this position is responsible for the day-to-day management, oversight, mentor support, and coordination of an academic mentorship program which serves approximately 1000+ first-time, first-year students (First Year Pathway, Retention through Academic Mentoring Program [RAMP]). In addition, the position is responsible for managing multiple clerical aspects of supporting the mentors (hiring paperwork, in-house and university monthly time sheets, required CSU trainings, monitoring office supplies, etc.) as well as assisting in organizing large-scale events related to the program, and assisting the Senior Lead Coordinator in tracking needs for the program. Key Responsibilities: Academic Mentoring Program Manage day-to-day operations of an academic mentorship program for approximately 1000 first year, first-generation students Create and manage resources for mentors through RAMP Canvas site Contribute to the construction of Spring and Fall Mentor Education Curricula and associated tasks Monitor emerging needs of RAMP staff and how they inform future and/or immediate programmatic decisions. Contribute to on-going program development as relates to emerging partnerships with other units across campus Organize large-scale events Assess & track activities related to in-house program evaluation Contribute to assessment of the program to ensure meeting programmatic objectives Lead Work Direction Support 40-50 academic mentors during the academic year Weekly meetings with RAMP Lead mentors Monthly meetings with each mentor Serve as main resource for answering immediate questions, areas of concern, areas of celebration as presented by RAMP Lead Mentors and RAMP Mentors Support and serve as primary point person to an additional 90 spring mentors participating in mentor education (Feb-April), including the coordination of all required hiring paperwork in partnership with Human Resources Coordinate and monitor communication (email, text) with all mentors and those participating in spring mentor education. Create weekly agendas for Leadership Meetings (Sr. Lead Coord., FY Coordinator, Lead Mentors) and "Pod" meetings (subset meetings of RAMP staff) Conduct bi-annual evaluations of each Lead Mentor with the Sr. Lead Coordinator Contribute to weekly agendas for all RAMP staff meeting Contribute to the design and implementation of mechanisms for recruiting applicants for RAMP positions in fall semester Organize the entire selection and interview process each spring semester. Design on-line feedback mechanisms to gather evaluations of RAMP from freshmen and mentors Hold regular meetings with the Sr. Lead Coord. to discuss mentorship and academic initiatives. Monitor Lead Mentor special projects Cross-Campus Partnerships Collaborate with the Centers for Academic Excellence, Educational Opportunity Program, Academic Career and Advising Center, Learning Center Create communication plan for collaborating with campus partners for recruitment, mentor education and collaboration Serve as liaison to Residence Life Serve as liaison to EOP staff and the Summer Bridge Coordinators Serve as liaison to PBLC staff and the immersion program Represent the department by serving on university committees as opportunities present themselves Maintaining relationships with staff and faculty partners that participate in student facing projects Administrative Confirm required paperwork and training is in place regarding Required Reporter and CSU requirements Coordinate process for mentors acquiring access to PeopleSoft Manage and monitor weekly and monthly processing of mentor time sheets Contribute to the development and revisions of paper and online published program materials Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements as they relate to the program; obtain factual and interpretive information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data to stakeholders in support of and participants in the program; advise student staff individually and in groups on procedural matters where required, as well as guide the student personnel in effective problem-solving as it relates to serving middle year students; recognize multicultural, multisexed and multi-aged value systems and work accordingly; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; effective interpersonal and intercultural communication skills; the ability to foster and maintain cooperative working relationships with diverse student, staff, faculty and community members; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. In addition, a general knowledge of the personal, social, and academic challenges encountered by college students; working knowledge of current issues and trends in higher education; an understanding of student development, cultural identity development models, leadership development theories, and social justice action continuum; a familiarity with the principles of community development; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas Services Office. Demonstrated experience working with staff and students from diverse backgrounds. Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Minimum Qualifications: Possession of the knowledge and abilities associated with this position is typically demonstrated through the Experience requirements below. Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field; additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Preferred Qualifications: Demonstrated commitment to social justice and equity in higher education. Experience in program development, and implementation, as well as in oversight of office functions and expenditures. Ability to connect with students from their own lived experiences in a self-reflective and critical manner. Experience overcoming barriers similar to those confronting Humboldt’s student population of low-income, first-generation college students. Demonstrated experience and effectiveness working with first-generation students and/or students identifying as Black, Indigenous People of Color in a higher education setting. Experience working with RAMP or other student services programs in the higher education settings. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 17, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled
