6 jobs found

COMPLIANCE/AUDIT INVESTIGATOR 2 - Requisition ID: 19121 Recruitment Type: Open Competitive Posting Close Date: 6/15/2023 Geographical Location: Las Vegas, Boulder City, Indian Springs, Jean, Henderson Department:DEPARTMENT OF BUSINESS AND INDUSTRY Division: B&I - INDUSTRIAL RELATIONS DIV Business Unit: HR-INDUSTRIAL RELATIONS Work Type:PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,669.04 - $70,428.24 Full-Time/Part-Time: Full Time Recruiter: ADRIAN L FOSTER Phone: 702 486-2911 Email: adrian@admin.nv.gov Position Description This is a Compliance Audit Investigator 2 position in the Las Vegas office of the Division of Industrial Relations, Workers' Compensation Section. The incumbent will be a Compliance Audit Investigator 2 in the Employer Compliance Unit. This position requires the incumbent to conduct employer investigations for compliance of mandatory workers' compensation coverage provisions; conduct payroll audits to determine the amount of premiums owed during a period of lapsed workers' compensation coverage; calculate and assess administrative fines and premium penalties pursuant to NRS and NAC 616A through D and 617, and in accordance with Division fining procedures; conduct site visits; interview employers and witnesses; draft detailed investigation reports; issue Stop Work Orders when appropriate; testify during administrative and/or criminal hearings when necessary; provide employer outreach or training, which requires public speaking. Travel includes overnight travel to rural areas as part of the up to 50% travel requirement. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0// Minimum Qualifications Bachelor's degree from an accredited college or university business or public administration, business management, accounting, or related field and two years of professional experience in an investigative, auditing or professional program-related position which required the application of state and federal laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and four years of experience, two of which were in a professional investigative, auditing or professional program-related position which required the application of state and/or federal laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR an equivalent combination of education and experience; OR two years of experience as a Compliance/Audit Investigator I in Nevada State service. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position is required to travel up to 50% of the time This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas Closing Date/Time: 6/15/2023

COMPLIANCE/AUDIT INVESTIGATOR 2 - Requisition ID: 19626 Recruitment Type: Open Competitive Posting Close Date: 6/13/2023 Geographical Location: Las Vegas, Boulder City, Indian Springs, Jean, Henderson Department:DEPARTMENT OF BUSINESS AND INDUSTRY Division: B&I - INDUSTRIAL RELATIONS DIV Business Unit: HR-INDUSTRIAL RELATIONS Work Type:PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,669.04 - $70,428.24 Full-Time/Part-Time: Full Time Recruiter: ADRIAN L FOSTER Phone: 702 486-2911 Email: adrian@admin.nv.gov Position Description Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. This position is in the Las Vegas office of the Division of Industrial Relations, Workers' Compensation Section. The incumbent will be a Compliance Audit Investigator II in the Employer Compliance Unit. This position requires the incumbent to conduct employer investigations for compliance of mandatory workers' compensation coverage provisions; conduct payroll audits to determine the amount of premiums owed during a period of lapsed workers' compensation coverage; calculate and assess administrative fines and premium penalties pursuant to NRS and NAC 616A through D and 617, and in accordance with Division fining procedures; conduct site visits; interview employers and witnesses; draft detailed investigation reports; issue Stop Work Orders when appropriate; testify during administrative and/or criminal hearings when necessary; provide employer outreach or training, which requires public speaking. Travel includes overnight travel to rural areas as part of the up to 50% travel requirement. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0// Minimum Qualifications Bachelor's degree from an accredited college or university business or public administration, business management, accounting, or related field and two years of professional experience in an investigative, auditing or professional program-related position which required the application of state and federal laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and four years of experience, two of which were in a professional investigative, auditing or professional program-related position which required the application of state and/or federal laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR an equivalent combination of education and experience; OR two years of experience as a Compliance/Audit Investigator I in Nevada State service. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements This position requires a valid driver's license at the time of appointment and as a condition for continuing employment. Working nights, weekends, and holidays required. This position has a 50% travel requirement. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas Closing Date/Time: 6/13/2023

COMPLIANCE/AUDIT INVESTIGATOR 2 - Requisition ID: 13168 Recruitment Type: Open Competitive Posting Close Date: N/A Geographical Location: Las Vegas, Boulder City, Indian Springs, Jean, Henderson Department:DEPARTMENT OF BUSINESS AND INDUSTRY Division: B&I - REAL ESTATE DIVISION Business Unit: HR-COMMON INTESEST COMMUNITIES Work Type:PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,669.04 - $70,428.24 Full-Time/Part-Time: Full Time Recruiter: ADRIAN L FOSTER Phone: 702 486-2911 Email: adrian@admin.nv.gov Position Description Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. A Compliance/Audit Investigator II is required to conduct investigations of submitted complaints regarding alleged violations of law. The investigator has the ability to learn and apply NRS and NAC 116, 116A and 116B to allegations investigated; conduct interviews and correspond in writing, by phone and in person with complainants, respondents, witnesses, attorneys, constituents, etc. to either answer questions provisions of applicable law or to obtain facts pertaining to a case; gather, review and audit evidence such as business and financial records, service contracts, professional reports, bank statements, billing documents, sales transactions, client account records, correspondences, election materials, meeting minutes, and historical data to develop trends and patterns; follow internal protocol when preparing case files and investigative/audit reports that encompass clear and concise results of an investigation; retain chronological documentation of investigative steps taken and all contacts made with sources in case of future litigation; reach conclusions and make recommendations based on evidence obtained regarding non-compliance with the law; submit reports containing facts and supporting documentation of misconduct in order to justify any fines and penalties imposed or hearings conducted before the Commission for potential prosecution; appear before a governing body or in a court of law to provide testimony as required; manager caseload in a manner that reflects effective time management skills; assist in special projects in the Division upon request; attend relevant classes or training seminars based on need; and communicate effectively with superiors, co-workers and constituents while working in a fast-paced team environment. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0// Minimum Qualifications Bachelor's degree from an accredited college or university business or public administration, business management, accounting, or related field and two years of professional experience in an investigative, auditing or professional program-related position which required the application of state and federal laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and four years of experience, two of which were in a professional investigative, auditing or professional program-related position which required the application of state and/or federal laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR an equivalent combination of education and experience; OR two years of experience as a Compliance/Audit Investigator I in Nevada State service. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant at the cost of the applicant. A valid drivers license is required at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas

COMPLIANCE/ENFORCEMENT INVESTIGATOR 2 - Requisition ID: 19280 Recruitment Type: Open Competitive Posting Close Date: N/A Geographical Location: Reno, Sparks Department:DEPARTMENT OF BUSINESS AND INDUSTRY Division: B&I - TRANSPORTATION AUTHORITY Business Unit: HR-NV TRANSPORTATION AUTHORITY Work Type:PERMANENT *Pay Grade: GRADE 39 Salary Range: $62,848.80 - $94,085.28 Full-Time/Part-Time: Full Time Recruiter: ADRIAN L FOSTER Phone: 702 486-2911 Email: adrian@admin.nv.gov Position Description This is a Compliance Enforcement Investigator 2 position with the Departmentof Business and Industry's, Nevada Transportation Authority, located in Reno, Nevada. The incumbent, through audit and investigations, will assist the Authority in providing effective and efficient operations regarding compliance with and enforcement of federal and state laws and regulations related to transportation network companies, otherpassenger transportation, the moving and storage of household goods, and towing. The incumbentwill conduct investigations on formal complaints and draft administrative reports regarding alleged violations of law based on investigation or audit. The incumbentmust possess basic knowledge of relative State laws and regulations and hold the ability to acquire the knowledge, skills and abilities required for this occupation. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-13_0// Minimum Qualifications Graduation from a Category II peace officer academy approved by the Nevada Commission on Peace Officers' Standards and Training; a Bachelor's degree from an accredited college or university in criminal justice, police science, psychology, business administration or closely related field; and one year of professional investigative, law enforcement, or program related experience where standard investigative and enforcement techniques were utilized to make program compliance determinations, enforcement of state and federal laws, preparation of detailed reports for the purpose of justifying administrative sanctions, penalties or criminal prosecution. Work experience may be obtained in a law enforcement, investigative, regulatory or comparable setting; OR graduation from a Category II peace officer academy approved by the Nevada Commission on Peace Officers' Standards and Training; graduation from high school or equivalent education; and three years of experience as outlined above; OR one year of experience as a Compliance/Enforcement Investigator I in Nevada State service. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Informational Notes Incumbents in the Compliance/Enforcement Investigator II, III, Supervisory Compliance/Enforcement Investigator and Chief Investigator, Compliance/Enforcement classes must maintain Nevada POST Category II certification as a condition of continuing employment. Incumbents carry firearms in the performance of their duties and must maintain a quarterly qualifying score of 70 or better with a firearm. Incumbents may be required to operate an authorized emergency vehicle. Special Requirements Pursuant to NRS 284.4066, positions in this series have been identified as affecting public safety. Persons offered employment in these positions must submit to a pre-employment screening for controlled substances. Applicants must submit to a background, medical, polygraph, and psychological evaluation prior to employment. Applicants must submit to a background, medical, polygraph and psychological evaluation prior to employment. Applicants may be required to pay for background fingerprinting and DMV history fees. A valid driver's license is required at the time of appointment and as a condition of continued employment. College transcripts must be submitted with the employment application. This position may be required to work Nights/Weekends/Holidays; Standby/Call Back and/or Flexible/Rotating Shifts. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Reno Nearest Secondary Market: Tahoe

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Conditions of Employment All San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov . Department Inspector General Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2023 current employee cost $160.96 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate Pay Band N10 Minimum - $139,192 - Mid - $175,034 - Maximum - $ 210,876 *Salary to commensurate with experience Posted Date May 15, 2023 Closing Date Open Until Filled First Review - May 31, 2023 Reports To Inspector General Days Off Variable Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Office of the Inspector General (OIG) is a function in the San Francisco Bay Area Rapid Transit District (BART), mandated through Public Utilities Code Section 28840-28845. Its primary function is to examine BART’s operating practices to identify fraud, waste, and opportunities for efficiencies in its programs and operations by conducting audits and investigations relating to BART’s programs and operations. The Deputy Inspector General will report directly to the appointed Inspector General and serve as the second-in-charge of the Office of the Inspector General. The OIG expects a 170% budget increase of $1.7M starting in fiscal year 2024. The Deputy Inspector General will have significant input toward using the funding to hire additional personnel, create a performance audit unit and investigations unit, develop and maintain a private network and website, and expand the use of consultants. Under direction from the Inspector General, provides highly responsible and complex administrative support to the Inspector General. Plans, directs, manages, and oversees activities and operations within the OIG, including audits and fraud, waste, and abuse investigations; coordinates activities with other departments, outside agencies, and the Inspector General; and has significant responsibility for managing and overseeing subordinate audit and investigative supervisors. The ideal candidate will have extensive demonstrated experience conducting and supervising performance audits in a public sector environment, as well as experience conducting fraud investigations, either as stand-alone investigations or through an audit process. The ideal candidate will also demonstrate innovation by identifying new strategies for the OIG and using modern tools, such as animated videos, to communicate OIG results. Candidates must have strong analytical and critical thinking skills, including the ability to think strategically, oral and written communication skills, and experience presenting the results of audits and investigations to management and a governing body or board. Essential Job Functions Assists the Inspector General in coordinating and directing operations of the OIG, including establishing, modifying, and implementing policies and procedures for conducting performance audits or fraud, waste, or abuse investigations. Conducts or supervises complex performance audits in compliance with Government Auditing Standards and complex investigations in compliance with Quality Standards for Investigations. Plans, directs, and coordinates the work of subordinate professional staff engaged in conducting performance audits and investigations. Reviews completed performance audit and investigative reports for content and compliance with applicable professional standards and office policies and procedures. Evaluates the soundness of proposed recommendations to ensure they flow logically from the findings; are practical and feasible; and are directed at eliminating the identified cause(s) of inefficient, ineffective, or noncompliant practices or reducing the negative effect of those practices to acceptable levels. Develops performance objectives and conducts performance evaluations of subordinate supervisory personnel. Develops and provides District-wide training on internal controls and fraud prevention. Minimum Qualifications Education: Bachelor’s degree in business administration, public policy, public administration, accounting, finance, law, or a closely related field from an accredited college or university. Experience: Six (6) years of full-time equivalent, verifiable professional performance auditing, policy analysis, program evaluation, criminal or administrative investigation, or similar experience, which must have included at least three (3) years of supervisory-level experience or higher. Experience in a public sector environment is highly desirable. Other Requirements: Possession of a valid certificate as a Certified Internal Auditor (CIA), Certified Fraud Examiner (CFE), or Certified Inspector General (CIG), Certified Inspector General Auditor, or Certified Inspector General Investigator is desirable but not required. Knowledge of: Government Auditing Standards published by the Comptroller General of the United States, Principles and Standards for Offices of Inspector General published by the Association of Inspectors General, or Quality Standards for Investigations published by the Council of the Inspectors General on Integrity and Efficiency. Standards for Internal Control in the Federal Government published by the Comptroller General of the United States or Internal Control - Integrated Framework published by the Committee of Sponsoring Organizations of the Treadway Commission. Operational characteristics, services, and activities of a public sector performance auditing or inspector general function. Advanced principles and practices of public sector performance auditing and evaluation of complex programs and operations. Advanced research, data collection and analysis, statistical, program evaluation, and qualitative and quantitative analytical techniques and their application. Principles and practices of general, fund, and government accounting. Advanced principles, tools, and techniques of project planning and management. Organizational administration and management theories. “Plain Language” report writing guidelines. Principles of supervision, training, and performance evaluation. Skill/Ability in: Overseeing and participating in managing a comprehensive audit or investigation program, including developing and administering department goals, objectives, policies, and procedures. Selecting, supervising, training, leading, directing, motivating, and evaluating staff. Effectively planning and designing audit and/or investigation plans, including detailed methodologies, for complex audit projects and investigation activities. Analyzing and assessing programs, policies, and activities of an organization, including applicable laws, regulations, and best practices, and developing recommendations for improvements and new service delivery methods and techniques. Reviewing completed audit and investigation work products for quality assurance control and compliance with applicable audit or investigation standards. Preparing clear and concise audit, investigation, and administrative reports. Clear oral communication, including public speaking. Working under strict deadlines and being able to shift gears as needed to respond to emerging priorities. Anticipating future needs and making decisions in a changing environment. Interviewing potential witnesses and subjects of investigations. Handling sensitive and confidential information appropriately. Establishing and maintaining professional, effective, and independent, yet collaborative working relationships with those contacted in the course of work. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Description: Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: June 11, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB Powered by an inspiring Founding Vision Statement , California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI). The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Closing Date/Time: Open until filled