California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: The Procurement Services Department bids and executes Public Works contracts that apply to new construction or repair of any public structure, building, road or other public improvement. These contracts contain the CSU Contract General Conditions for Minor Capital Outlay Projects and Major Capital Outlay Projects. Under general direction, the Capital Projects and Contract Specialist will work in coordination with various internal and external entities, including the Facilities Planning, Design and Construction Department and will be responsible for sourcing, negotiating and awarding contracts for Public Works projects in support of all campus operations. The incumbent will ensure and implement compliance with applicable laws, regulations, policies and procedures. Responsibilities include, but are not limited to: Program Administration Independent analysis, development, evaluation, processing, and coordination of university public works contracts. Ensuring contract activities comply with University resolutions, applicable administrative procedures and federal and state laws. Provides support and guidance in all functional areas of capital project/public works contract administration for the University. Advises directors, managers, and staff of any concerns related to procurement and administration activities. Corrects contractual problems and processes, performs contract close-outs and/or cancellations. Researches procurement and contracting methodologies and recommends beneficial best practices changes and/or implementations for policy and procedures as needed for continuous improvement. Prepares and reviews documents for public reporting requirements. Stays abreast of state laws, CSU policies, campus policies, procedures, and performance standards including, but not limited to, ICSUAM 5000 Contracts and Procurement and other related topics as needed in contract administration. Maintains a positive and collaborative working relations with other state agencies, the Chancellor's Office, other CSU campuses, and campus customer departments. Manages and achieves DVBE/SB Participation with the Department of General Services and Local Jurisdictions. Manages public works project registration with Department of Industrial Relations for each phase of the project and review payroll uploads to verify correct public works wages is been used. Maintains and secures Bid Bonds, Payment Bonds and Performance Bonds in a secure fire proof location and returns each bond accordingly to the relational time of each public works project. General Administrative Functions Represents Contracts and Purchasing in inter-departmental teams formed to develop standards, policies, and procedures. Drafting, filing and distribution of Addendums, Notice of Intent, Notice to Proceed, and Notice of Completion. Facilitates Project and Payment that includes, but is not limited to, developing scope of work, paying requests and processes for the prime contractor and the subcontractor for each project, and holding back payment to prime contractor if subcontractors submit a hold payment request. General administration responsibilities may include, but are limited to, prioritizing requests and communicating status updates, tracking documents, analysis of financial data, interpreting and applying applicable rules and policies, understanding and making decisions related to term and conditions. Reviews, processes, and awards Job Order Contracts (JOC) and maintains track of expenditure in order to not exceed overall contract award for each JOC agreement issued by the University. Buyer Functions Determination of appropriate contracting type, specification and solicitation review, execution of the procurement process, development of the final contract, administration of the contract, execution of the final Office of General Council (OGC) approved contract. Prepares construction bid packages for public works construction projects. Evaluate Bids and Proposals. Advises campus personnel and management of any concerns related to procurement and administrative activities. Administrative Specialties Administration of contracts. Supports development of University standards, policies, and procedures relative to capital project, public works construction and professional services public works. Coordinates with Facilities Planning on specification development and review with project managers and consultants. Liaise with the Office of Risk Management and University General Counsel, as needed, to finalize favorable contracting terms. Perform Price/Cost Analysis. Completes special projects as assigned by Director. Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Four (4) years of related experience. Required Qualifications Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor of Arts degree and 4 years’ experience in a role supporting public works in contract management, project management, contract compliance or a closely related activity is preferred. Purchasing experience involved in major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Prior experience in public works, preferably in a fast paced, high-volume environment. Can handle daily unforeseen challenges in a large, complex organization. Strong customer service skills and service-centric oriented. Team player with excellent interpersonal skills, strong work ethic and positive attitude. Ability to train, lead and motivate others. Preferred experience in Procurement and/or Higher Ed. Procurement Certification such as CPP, CPPO, etc. Familiarity with adherence to Public Contract Code, CSU Admin Manual and Standard Specifications for Public Works. Compensation and Benefits: Anticipated Hiring Range: $5,022 - $6,613 per month Classification Salary Range: $5,022 - $9,083 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. Staff: The application deadline is December 6, 2023. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: December 6, 2023
Nov 22, 2023
Full Time
Description: Job Summary: The Procurement Services Department bids and executes Public Works contracts that apply to new construction or repair of any public structure, building, road or other public improvement. These contracts contain the CSU Contract General Conditions for Minor Capital Outlay Projects and Major Capital Outlay Projects. Under general direction, the Capital Projects and Contract Specialist will work in coordination with various internal and external entities, including the Facilities Planning, Design and Construction Department and will be responsible for sourcing, negotiating and awarding contracts for Public Works projects in support of all campus operations. The incumbent will ensure and implement compliance with applicable laws, regulations, policies and procedures. Responsibilities include, but are not limited to: Program Administration Independent analysis, development, evaluation, processing, and coordination of university public works contracts. Ensuring contract activities comply with University resolutions, applicable administrative procedures and federal and state laws. Provides support and guidance in all functional areas of capital project/public works contract administration for the University. Advises directors, managers, and staff of any concerns related to procurement and administration activities. Corrects contractual problems and processes, performs contract close-outs and/or cancellations. Researches procurement and contracting methodologies and recommends beneficial best practices changes and/or implementations for policy and procedures as needed for continuous improvement. Prepares and reviews documents for public reporting requirements. Stays abreast of state laws, CSU policies, campus policies, procedures, and performance standards including, but not limited to, ICSUAM 5000 Contracts and Procurement and other related topics as needed in contract administration. Maintains a positive and collaborative working relations with other state agencies, the Chancellor's Office, other CSU campuses, and campus customer departments. Manages and achieves DVBE/SB Participation with the Department of General Services and Local Jurisdictions. Manages public works project registration with Department of Industrial Relations for each phase of the project and review payroll uploads to verify correct public works wages is been used. Maintains and secures Bid Bonds, Payment Bonds and Performance Bonds in a secure fire proof location and returns each bond accordingly to the relational time of each public works project. General Administrative Functions Represents Contracts and Purchasing in inter-departmental teams formed to develop standards, policies, and procedures. Drafting, filing and distribution of Addendums, Notice of Intent, Notice to Proceed, and Notice of Completion. Facilitates Project and Payment that includes, but is not limited to, developing scope of work, paying requests and processes for the prime contractor and the subcontractor for each project, and holding back payment to prime contractor if subcontractors submit a hold payment request. General administration responsibilities may include, but are limited to, prioritizing requests and communicating status updates, tracking documents, analysis of financial data, interpreting and applying applicable rules and policies, understanding and making decisions related to term and conditions. Reviews, processes, and awards Job Order Contracts (JOC) and maintains track of expenditure in order to not exceed overall contract award for each JOC agreement issued by the University. Buyer Functions Determination of appropriate contracting type, specification and solicitation review, execution of the procurement process, development of the final contract, administration of the contract, execution of the final Office of General Council (OGC) approved contract. Prepares construction bid packages for public works construction projects. Evaluate Bids and Proposals. Advises campus personnel and management of any concerns related to procurement and administrative activities. Administrative Specialties Administration of contracts. Supports development of University standards, policies, and procedures relative to capital project, public works construction and professional services public works. Coordinates with Facilities Planning on specification development and review with project managers and consultants. Liaise with the Office of Risk Management and University General Counsel, as needed, to finalize favorable contracting terms. Perform Price/Cost Analysis. Completes special projects as assigned by Director. Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Four (4) years of related experience. Required Qualifications Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor of Arts degree and 4 years’ experience in a role supporting public works in contract management, project management, contract compliance or a closely related activity is preferred. Purchasing experience involved in major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them. Prior experience in public works, preferably in a fast paced, high-volume environment. Can handle daily unforeseen challenges in a large, complex organization. Strong customer service skills and service-centric oriented. Team player with excellent interpersonal skills, strong work ethic and positive attitude. Ability to train, lead and motivate others. Preferred experience in Procurement and/or Higher Ed. Procurement Certification such as CPP, CPPO, etc. Familiarity with adherence to Public Contract Code, CSU Admin Manual and Standard Specifications for Public Works. Compensation and Benefits: Anticipated Hiring Range: $5,022 - $6,613 per month Classification Salary Range: $5,022 - $9,083 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. Staff: The application deadline is December 6, 2023. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: December 6, 2023
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Lead Technology Specialist . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,084 per month, commensurate with qualifications and experience. The salary range for this classification is $4,678 to $11,547 per month. Classification Information Technology Consultant - Career Position Information The California State University, Office of the Chancellor, is seeking a Lead Technology Specialist to be responsible for coordinating all aspects of administrative and academic technology for the CalStateTEACH program: including the public and course websites, the learning management system and work folio, supervision software, the data warehouse, data migration, accreditation websites, and evaluation portfolios. Maintains security of and manages access to confidential program and candidate data. Collaborates with Information Technology Services on issues with Amazon Web Services, Canvas, and CalStateTEACH infrastructure. Maintains candidate data dashboard, prepares reports for program and candidate evaluation. This position will work collaboratively with other Academic and Student Affairs departments at the Chancellor’s Office to accomplish key systemwide Academic and Student Affairs initiatives such as the Graduation Initiative 2025, and to ensure consistent communication/messaging with campuses and other external constituent groups. This position is located at the Chancellor’s office in downtown Long Beach. Responsibilities Under the general direction of the Systemwide Director , the Lead Technology Specialist will perform duties as outlined below: Reporting -Reports and dashboard modernization through cloud-based BI Platforms (esp. AWS and QuickSight). -Collect and secure confidential ERSA and ERSS student/applicant data; create reports for Title II, IAP and CCTC Biennial reports; and continue development of candidate data dashboard. -Reporting user audits to campus stakeholders and systemwide security leads. Training and Collaboration -Weekly in-person meetings with Systemwide Director, Instructional/Multimedia Developer, Technology Support Specialist and one representative from the Curriculum Committee. -Collaborates with Information Technology Services and Technology Support Specialist on integrating and improving educational technology programs for Canvas to the CalStateTEACH student and faculty portal. -Collaborate on sensitive projects such as systemwide projects with the Systemwide Director including assisting with Graduation Initiative 2025 and developing technology for the Educator Leadership Programs Department in support of the Department’s data management needs. -Participating in the development and delivery of training to developers and end-users. -Mentoring other team members on creating user-intuitive, well-thought-out, attractive reporting solutions using the latest tools. Technology Coordination -Coordinating and implementing solutions for quality assurance and unit testing. -Manage central online application which includes upkeep and modification of the CalState APPLY application; work with staff at lead campuses and Academic and Student Affairs Business Systems to facilitate smooth data transfer from CalState APPLY into different SIS databases. -Creating standard documentation and providing metadata for end users and IT staff. -Quality assurance/validation of applications, dashboards, and reports. -Building and maintaining organized report library/catalogs using GIT repositories. -Performing quarterly user audits, updating, and maintaining our roster of active Applications users. Other Duties -Other duties as assigned, including support to other units and departments and assisting with specific projects. Qualifications This position requires: -Bachelor's Degree in Information Technology or related field from an accredited four-year university or college and a minimum of 3-5 years' experience of related work; or equivalent combination of education and experience is required. Master's degree preferred. -Thorough knowledge of HTML and browser systems. -Internet networking troubleshooting skills (routers, firewalls, email protocol, TCP/IP). -Experience producing websites and advanced data-based-backed web applications. -Extensive programming skills with PHP, Oracle, MySQL. -Knowledge of Unix, NT and iOS operating systems. -Understanding of Linux and Microsoft server administration. -Experience developing web forms and data gathering tools. -Knowledge of Apple and Microsoft operating systems. -Able to work independently. -Experience with digital accessibility and disability inclusion. -Strong organizational and interpersonal skills. -Able to set workload priorities and take initiative for projects. -Strong oral and written communication skills. -Flexibility. -Extensive technical skills and experience with Cloud technologies such as Amazon Web Services (AWS). -Experience with web-based learning management systems and website security. -Experience with leading a team of technology specialists. -Experience in coordinating and delegating assignments. Application Period Priority consideration will be given to candidates who apply by September 15, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Lead Technology Specialist . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $7,084 per month, commensurate with qualifications and experience. The salary range for this classification is $4,678 to $11,547 per month. Classification Information Technology Consultant - Career Position Information The California State University, Office of the Chancellor, is seeking a Lead Technology Specialist to be responsible for coordinating all aspects of administrative and academic technology for the CalStateTEACH program: including the public and course websites, the learning management system and work folio, supervision software, the data warehouse, data migration, accreditation websites, and evaluation portfolios. Maintains security of and manages access to confidential program and candidate data. Collaborates with Information Technology Services on issues with Amazon Web Services, Canvas, and CalStateTEACH infrastructure. Maintains candidate data dashboard, prepares reports for program and candidate evaluation. This position will work collaboratively with other Academic and Student Affairs departments at the Chancellor’s Office to accomplish key systemwide Academic and Student Affairs initiatives such as the Graduation Initiative 2025, and to ensure consistent communication/messaging with campuses and other external constituent groups. This position is located at the Chancellor’s office in downtown Long Beach. Responsibilities Under the general direction of the Systemwide Director , the Lead Technology Specialist will perform duties as outlined below: Reporting -Reports and dashboard modernization through cloud-based BI Platforms (esp. AWS and QuickSight). -Collect and secure confidential ERSA and ERSS student/applicant data; create reports for Title II, IAP and CCTC Biennial reports; and continue development of candidate data dashboard. -Reporting user audits to campus stakeholders and systemwide security leads. Training and Collaboration -Weekly in-person meetings with Systemwide Director, Instructional/Multimedia Developer, Technology Support Specialist and one representative from the Curriculum Committee. -Collaborates with Information Technology Services and Technology Support Specialist on integrating and improving educational technology programs for Canvas to the CalStateTEACH student and faculty portal. -Collaborate on sensitive projects such as systemwide projects with the Systemwide Director including assisting with Graduation Initiative 2025 and developing technology for the Educator Leadership Programs Department in support of the Department’s data management needs. -Participating in the development and delivery of training to developers and end-users. -Mentoring other team members on creating user-intuitive, well-thought-out, attractive reporting solutions using the latest tools. Technology Coordination -Coordinating and implementing solutions for quality assurance and unit testing. -Manage central online application which includes upkeep and modification of the CalState APPLY application; work with staff at lead campuses and Academic and Student Affairs Business Systems to facilitate smooth data transfer from CalState APPLY into different SIS databases. -Creating standard documentation and providing metadata for end users and IT staff. -Quality assurance/validation of applications, dashboards, and reports. -Building and maintaining organized report library/catalogs using GIT repositories. -Performing quarterly user audits, updating, and maintaining our roster of active Applications users. Other Duties -Other duties as assigned, including support to other units and departments and assisting with specific projects. Qualifications This position requires: -Bachelor's Degree in Information Technology or related field from an accredited four-year university or college and a minimum of 3-5 years' experience of related work; or equivalent combination of education and experience is required. Master's degree preferred. -Thorough knowledge of HTML and browser systems. -Internet networking troubleshooting skills (routers, firewalls, email protocol, TCP/IP). -Experience producing websites and advanced data-based-backed web applications. -Extensive programming skills with PHP, Oracle, MySQL. -Knowledge of Unix, NT and iOS operating systems. -Understanding of Linux and Microsoft server administration. -Experience developing web forms and data gathering tools. -Knowledge of Apple and Microsoft operating systems. -Able to work independently. -Experience with digital accessibility and disability inclusion. -Strong organizational and interpersonal skills. -Able to set workload priorities and take initiative for projects. -Strong oral and written communication skills. -Flexibility. -Extensive technical skills and experience with Cloud technologies such as Amazon Web Services (AWS). -Experience with web-based learning management systems and website security. -Experience with leading a team of technology specialists. -Experience in coordinating and delegating assignments. Application Period Priority consideration will be given to candidates who apply by September 15, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
City of Seattle, WA
Seattle, Washington, United States
Position Description The Seattle Human Services Department (HSD) lives out its mission to connect people with resources and solutions during times of need so we can all live, learn, work, and take part in strong, healthy communities. As one of the largest contributors to Seattle's safety net, HSD is responsible each year for investing hundreds of millions of dollars to more than 200 community-based human service providers that support the city's most vulnerable populations. The department works closely with its community partners, the public, and other nonprofit service providers to understand and address current and emerging human service needs, and to invest in creation of a comprehensive and integrated regional human service system. The Legislative & External Affairs (LEA) team supports HSD through community engagement, communications management, media relations, and legislative and other public affairs. Reporting to the Director of Legislative & External Affairs, the Administrative Specialist 3 is an integral member of a team-often the first ‘voice’ that constituents hear. This position may support LEA products such as social media and community engagement. The Administrative Specialist 3, like all staff, is expected to hold and continue to grow commitment to racial equity and inclusion, dismantling racism and intersectional prejudices (e.g., ageism, ableism), and promoting relational culture. Job Responsibilities The LEA Administrative Specialist 3 is an essential part of keeping the teamwork going and on task, and may be entrusted with special projects that will provide professional growth opportunities in the field of legislative and external affairs. The position’s primary responsibilities will include: Special Projects This position is responsible for managing department-wide public disclosure requests (PDRs) from the public, media, and others. PDRs have legal requirements and must be handled with timeliness. Often, PDRs are related to sensitive matters such as homelessness, community safety, and other issues. Serve as a liaison between HSD and other departments, media, and the public as it relates to PDRs. Attend citywide PDR trainings. Manage PDR tracking system. Assign PDR tasks and responsibilities to appropriate subject matter experts. Collect records responsive to PDRs. Maintain discretion, confidentiality, and situational awareness when handling sensitive PDRs. This position will support the LEA Director by project managing quarterly All Staff Meetings that are designed to provide department staff with updates essential to HSD’s mission as well as department-wide staff appreciation events. This position serves as a team lead on special projects as desired and/or as requested that supports the Legislative & External Affairs portfolio. Projects could include: Developing and supporting external communication products in response to incoming questions from community members, media, Council staff, etc. Developing and supporting internal communication products. Research a variety of administrative and operational problems and issues. Coordinate consultant contracts for training, events, and projects. Administrative Track and coordinate status of all LEA team positions (permanent, temporary, and out-of-class). Participate in a variety of personnel activities for the LEA team; track the status of personnel actions through the personnel system; participate in interviewing, selecting, and onboarding new employees; and advise and assist in the development of examinations and interview procedures. Triage calls to the HSD reception phone line and coordinate responses to constituent inquiries sent to the department e-mail address, including a warm hand off to the appropriate department subject matter expert for any additional response that may be needed. Manage the LEA Team’s SharePoint site, Teams tools, shared files, etc. Provide online and other technical support to LEA staff on an as needed basis. Monitor and track project due dates and follow up with managers across the department to ensure accuracy and timeliness, as assigned. Assist the LEA Director in preparing meeting agendas and taking minutes, capturing action items for various meetings and community forums. Support scheduling for the Director of LEA and department-wide events such as HSD all-staff meetings, Lunch and Learns, etc. Prepares purchase requests; and maintains supplies and equipment inventories for the LEA Team. Track and reconcile outstanding travel, training, and supplies invoices and purchase orders, using all financial systems available. Other tasks as assigned. Qualifications Minimum Qualifications: Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.) Desired Qualifications: The most competitive candidates will be able to demonstrate experience with and knowledge of the following areas. We encourage you to apply even if you do not meet each one of the experiences listed here. Professional or lived experiences with communities served by HSD History of working with energized members of the public on public disclosure requests Demonstrable experience in engaging and connecting diverse communities to resources Demonstrable experience in deploying branding, social media, legislative, and/or community engagement from the perspective of government to community Demonstrable experience in providing high level administrative support to leaders or teams in complex and highly visible organizations. Technical skill managing Microsoft SharePoint sites and Teams tools Technical skill in design creation products including Adobe InDesign and Photoshop Technical skill in social media and website maintenance Technical skills with Microsoft Office To be successful in this job you will need: Foundational understanding of public service and desire to achieve meaningful organizational purpose. Exemplary organizational and project-management skills with demonstrated ability to respond quickly to changing priorities. Ability to understand and interpret laws, policies and procedures. Fluid ability to translate government services/lingo into content that connects real people with real resources. Additional Information Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Current résumé indicating relevant experience and education. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Your application will not be reviewed if these items are missing or incomplete. The full salary range for this opportunity is: $30.09 - $33.78 an hour. The first pull of resumes will be on October 24, 2023. The second pull will occur on Tuesday, November 21, 2023 at 4pm. Subsequent reviews will occur dependent on the results of the first pulls (bi-weekly thereafter). The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous
Oct 11, 2023
Full Time
Position Description The Seattle Human Services Department (HSD) lives out its mission to connect people with resources and solutions during times of need so we can all live, learn, work, and take part in strong, healthy communities. As one of the largest contributors to Seattle's safety net, HSD is responsible each year for investing hundreds of millions of dollars to more than 200 community-based human service providers that support the city's most vulnerable populations. The department works closely with its community partners, the public, and other nonprofit service providers to understand and address current and emerging human service needs, and to invest in creation of a comprehensive and integrated regional human service system. The Legislative & External Affairs (LEA) team supports HSD through community engagement, communications management, media relations, and legislative and other public affairs. Reporting to the Director of Legislative & External Affairs, the Administrative Specialist 3 is an integral member of a team-often the first ‘voice’ that constituents hear. This position may support LEA products such as social media and community engagement. The Administrative Specialist 3, like all staff, is expected to hold and continue to grow commitment to racial equity and inclusion, dismantling racism and intersectional prejudices (e.g., ageism, ableism), and promoting relational culture. Job Responsibilities The LEA Administrative Specialist 3 is an essential part of keeping the teamwork going and on task, and may be entrusted with special projects that will provide professional growth opportunities in the field of legislative and external affairs. The position’s primary responsibilities will include: Special Projects This position is responsible for managing department-wide public disclosure requests (PDRs) from the public, media, and others. PDRs have legal requirements and must be handled with timeliness. Often, PDRs are related to sensitive matters such as homelessness, community safety, and other issues. Serve as a liaison between HSD and other departments, media, and the public as it relates to PDRs. Attend citywide PDR trainings. Manage PDR tracking system. Assign PDR tasks and responsibilities to appropriate subject matter experts. Collect records responsive to PDRs. Maintain discretion, confidentiality, and situational awareness when handling sensitive PDRs. This position will support the LEA Director by project managing quarterly All Staff Meetings that are designed to provide department staff with updates essential to HSD’s mission as well as department-wide staff appreciation events. This position serves as a team lead on special projects as desired and/or as requested that supports the Legislative & External Affairs portfolio. Projects could include: Developing and supporting external communication products in response to incoming questions from community members, media, Council staff, etc. Developing and supporting internal communication products. Research a variety of administrative and operational problems and issues. Coordinate consultant contracts for training, events, and projects. Administrative Track and coordinate status of all LEA team positions (permanent, temporary, and out-of-class). Participate in a variety of personnel activities for the LEA team; track the status of personnel actions through the personnel system; participate in interviewing, selecting, and onboarding new employees; and advise and assist in the development of examinations and interview procedures. Triage calls to the HSD reception phone line and coordinate responses to constituent inquiries sent to the department e-mail address, including a warm hand off to the appropriate department subject matter expert for any additional response that may be needed. Manage the LEA Team’s SharePoint site, Teams tools, shared files, etc. Provide online and other technical support to LEA staff on an as needed basis. Monitor and track project due dates and follow up with managers across the department to ensure accuracy and timeliness, as assigned. Assist the LEA Director in preparing meeting agendas and taking minutes, capturing action items for various meetings and community forums. Support scheduling for the Director of LEA and department-wide events such as HSD all-staff meetings, Lunch and Learns, etc. Prepares purchase requests; and maintains supplies and equipment inventories for the LEA Team. Track and reconcile outstanding travel, training, and supplies invoices and purchase orders, using all financial systems available. Other tasks as assigned. Qualifications Minimum Qualifications: Requires three years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class.) Desired Qualifications: The most competitive candidates will be able to demonstrate experience with and knowledge of the following areas. We encourage you to apply even if you do not meet each one of the experiences listed here. Professional or lived experiences with communities served by HSD History of working with energized members of the public on public disclosure requests Demonstrable experience in engaging and connecting diverse communities to resources Demonstrable experience in deploying branding, social media, legislative, and/or community engagement from the perspective of government to community Demonstrable experience in providing high level administrative support to leaders or teams in complex and highly visible organizations. Technical skill managing Microsoft SharePoint sites and Teams tools Technical skill in design creation products including Adobe InDesign and Photoshop Technical skill in social media and website maintenance Technical skills with Microsoft Office To be successful in this job you will need: Foundational understanding of public service and desire to achieve meaningful organizational purpose. Exemplary organizational and project-management skills with demonstrated ability to respond quickly to changing priorities. Ability to understand and interpret laws, policies and procedures. Fluid ability to translate government services/lingo into content that connects real people with real resources. Additional Information Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Current résumé indicating relevant experience and education. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Your application will not be reviewed if these items are missing or incomplete. The full salary range for this opportunity is: $30.09 - $33.78 an hour. The first pull of resumes will be on October 24, 2023. The second pull will occur on Tuesday, November 21, 2023 at 4pm. Subsequent reviews will occur dependent on the results of the first pulls (bi-weekly thereafter). The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Strategic Communications and Public Affairs (StratComm) is seeking an exceptional individual to join our team as the Senior Media Relations Officer. Under the supervision of the Senior Director of Media Relations and in teamwork with other members of StratComm, the Senior Media Relations Officer provides assistance in carrying out the initiatives and activities of the department. As a priority, candidates should have experience: Identifying and facilitating earned media pitching opportunities in the greater San Diego region, as well as national markets. Monitoring media for trends and tracking media coverage through analytics. Covering a diverse range of higher education topics, not limited to research, student experiences and campus initiatives, to include demonstrated experience reporting, researching, writing and editing. Facilitating multi-media projects through the utilization of photography and videography. The position supports communication needs for StratComm and other SDSU divisions, departments and programs. This position, in reporting to the Senior Director of Media Relations, will perform a variety of tasks which include the following: Media Management Serve as the first point of contact for reporters searching for faculty/staff experts and other basic information on the campus; manage daily media inquiries. Cultivate, enhance and maintain relationships with key reporter contacts locally and nationally; build knowledge of targeted media outlets and media markets; identify opportunities for external, proactive media pitching, presentations and other public affairs activities that promote awareness and elevate the university’s subject-matter experts. Maintain the university’s Expert Directory website and regularly review for updates and necessary changes. Prepare daily media summaries and assessment of local, national and international media coverage, and prepare coverage reports. Communications Plan Development As StratComm is the semi-centralized communications hub for university marketing, communications and community affairs, develop short- and long-term communications plans on a diverse range of university projects and initiatives through collaborative work with different departments and/or divisions; also, provide consultation through coaching and media preparation. Under the direction of the Associate Vice President and Chief Communications Officer and the Senior Director of Media Relations, serve a key role in crisis communications and emergency management. Storytelling and Collaboration Research, interview, write and edit articles and produce multimedia content for SDSU NewsCenter, the SDSU Magazine, newsletters, fact sheets and develop messaging and scripts. As a representative of StratComm, attend meetings and events, and also serve as a member of university committees, as assigned. As needed, periodically perform work and attend events outside standard business hours. Competitive candidates have at least five years of experience, including experience within higher education or covering higher education; demonstrate flexibility, integrity and also a collaborative and compassion-driven leadership and partnership style; and are committed to diversity and inclusion. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The position is approved for partial telecommuting with onsite work at the San Diego Campus on Monday and Wednesday. Please note that the incumbent may be called to campus on telecommuting days to support campus activities as needed. Department Summary StratComm serves as the official voice of San Diego State University and shares the President’s vision, values and priorities while articulating a unified message about the university’s unique story. Core service areas include crisis and issues management, marketing, news and media relations, social media, web and interactive communications, executive communications and visual communications, and government and community relations. We work together and with our partners across the institution and auxiliaries to promote the transformational diversity and impact of SDSU programs and achievements. StratComm develops and oversees content for SDSU’s main web pages and also for SDSU NewsCenter, flagship social media channels, video productions, photography and the SDSU Magazine. The department also manages presidential communication; projects related to issues management and crisis communications; internal communication to faculty, students and staff; and external communications to the greater campus community, media representatives and the general public. Another important arm of StratComm is government and community relations, an area responsible for building and maintaining relationships with constituent groups. The area also has responsibility for advising SDSU faculty and administrators on projects, initiatives and strategies designed to support collaborative engagement and dialogue with agencies and community members. StratComm is also responsible for protecting and managing the SDSU brand through web and brand style guidelines along with graphic design services. StratComm leads the planning, coordination, and implementation of integrated marketing and communication strategies that support the mission of SDSU. Education and Experience Knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification. Key Qualifications Bachelor’s degree and five years of related experience Experience in a higher education environment working in marketing, communications or public affairs Established media contacts, including national and international media Familiarity with the news media and the shifting media environment in the San Diego region, statewide and nationally Familiarity with SDSU, its strategic plan, priorities and major initiatives and its multiple locations Experience producing basic multimedia assets for use in internal and external promotions; to include targeted media pitching. Experience writing for the web, social media and magazine features Experience with a web-based content management systems and Photoshop Basic Web posting and editing skills Demonstrated understanding of AP style Team-oriented, highly professional, and appreciation for diverse perspectives and experiences Compensation and Benefits Starting salary upon appointment is not expected to exceed $6,834 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,391 - $7,945 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. Principles of Community For more information, click here . Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 27, 2023. To receive full consideration, apply by September 26, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. CSU welcomes candidates of all physical abilities to apply for positions. We provide reasonable accommodations to all applicants and invite applicants with questions, concerns, or needs during any part of the application or hiring process to contact Casie Martinez at 619/594-7901 or by email at cmartinez12@sdsu.edu. Inquiries will be treated as confidential to the extent permitted by law. Closing Date/Time: Open until filled
Aug 25, 2023
Full Time
Description: Position Summary Strategic Communications and Public Affairs (StratComm) is seeking an exceptional individual to join our team as the Senior Media Relations Officer. Under the supervision of the Senior Director of Media Relations and in teamwork with other members of StratComm, the Senior Media Relations Officer provides assistance in carrying out the initiatives and activities of the department. As a priority, candidates should have experience: Identifying and facilitating earned media pitching opportunities in the greater San Diego region, as well as national markets. Monitoring media for trends and tracking media coverage through analytics. Covering a diverse range of higher education topics, not limited to research, student experiences and campus initiatives, to include demonstrated experience reporting, researching, writing and editing. Facilitating multi-media projects through the utilization of photography and videography. The position supports communication needs for StratComm and other SDSU divisions, departments and programs. This position, in reporting to the Senior Director of Media Relations, will perform a variety of tasks which include the following: Media Management Serve as the first point of contact for reporters searching for faculty/staff experts and other basic information on the campus; manage daily media inquiries. Cultivate, enhance and maintain relationships with key reporter contacts locally and nationally; build knowledge of targeted media outlets and media markets; identify opportunities for external, proactive media pitching, presentations and other public affairs activities that promote awareness and elevate the university’s subject-matter experts. Maintain the university’s Expert Directory website and regularly review for updates and necessary changes. Prepare daily media summaries and assessment of local, national and international media coverage, and prepare coverage reports. Communications Plan Development As StratComm is the semi-centralized communications hub for university marketing, communications and community affairs, develop short- and long-term communications plans on a diverse range of university projects and initiatives through collaborative work with different departments and/or divisions; also, provide consultation through coaching and media preparation. Under the direction of the Associate Vice President and Chief Communications Officer and the Senior Director of Media Relations, serve a key role in crisis communications and emergency management. Storytelling and Collaboration Research, interview, write and edit articles and produce multimedia content for SDSU NewsCenter, the SDSU Magazine, newsletters, fact sheets and develop messaging and scripts. As a representative of StratComm, attend meetings and events, and also serve as a member of university committees, as assigned. As needed, periodically perform work and attend events outside standard business hours. Competitive candidates have at least five years of experience, including experience within higher education or covering higher education; demonstrate flexibility, integrity and also a collaborative and compassion-driven leadership and partnership style; and are committed to diversity and inclusion. This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The position is approved for partial telecommuting with onsite work at the San Diego Campus on Monday and Wednesday. Please note that the incumbent may be called to campus on telecommuting days to support campus activities as needed. Department Summary StratComm serves as the official voice of San Diego State University and shares the President’s vision, values and priorities while articulating a unified message about the university’s unique story. Core service areas include crisis and issues management, marketing, news and media relations, social media, web and interactive communications, executive communications and visual communications, and government and community relations. We work together and with our partners across the institution and auxiliaries to promote the transformational diversity and impact of SDSU programs and achievements. StratComm develops and oversees content for SDSU’s main web pages and also for SDSU NewsCenter, flagship social media channels, video productions, photography and the SDSU Magazine. The department also manages presidential communication; projects related to issues management and crisis communications; internal communication to faculty, students and staff; and external communications to the greater campus community, media representatives and the general public. Another important arm of StratComm is government and community relations, an area responsible for building and maintaining relationships with constituent groups. The area also has responsibility for advising SDSU faculty and administrators on projects, initiatives and strategies designed to support collaborative engagement and dialogue with agencies and community members. StratComm is also responsible for protecting and managing the SDSU brand through web and brand style guidelines along with graphic design services. StratComm leads the planning, coordination, and implementation of integrated marketing and communication strategies that support the mission of SDSU. Education and Experience Knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification. Key Qualifications Bachelor’s degree and five years of related experience Experience in a higher education environment working in marketing, communications or public affairs Established media contacts, including national and international media Familiarity with the news media and the shifting media environment in the San Diego region, statewide and nationally Familiarity with SDSU, its strategic plan, priorities and major initiatives and its multiple locations Experience producing basic multimedia assets for use in internal and external promotions; to include targeted media pitching. Experience writing for the web, social media and magazine features Experience with a web-based content management systems and Photoshop Basic Web posting and editing skills Demonstrated understanding of AP style Team-oriented, highly professional, and appreciation for diverse perspectives and experiences Compensation and Benefits Starting salary upon appointment is not expected to exceed $6,834 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,391 - $7,945 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. Principles of Community For more information, click here . Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 27, 2023. To receive full consideration, apply by September 26, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. CSU welcomes candidates of all physical abilities to apply for positions. We provide reasonable accommodations to all applicants and invite applicants with questions, concerns, or needs during any part of the application or hiring process to contact Casie Martinez at 619/594-7901 or by email at cmartinez12@sdsu.edu. Inquiries will be treated as confidential to the extent permitted by law. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Functional Business Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Registrar’s Office Appointment Type Temporary. The position will end on or before August 31, 2024. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time(1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,858.00 Per Month ($70,296.00 Annually) Salary is commensurate with experience. Position Summary Reporting to and receiving direction from the Associate Registrar, the Functional Business Analyst works with the Academic Advisement and Smart Planner modules, analyzing requirements, and producing complex functional configuration for curriculum requirements, including testing and making annual updates. This position serves a subject matter expert (SME) who understands the business processes and functional needs of the Academic Advisement/Smart Planner module users, both within the Registrar’s Office and across campus. Responsibilities include configuration of PeopleSoft/Campus Solutions Academic Advisement, Smart Planner, and Degree Progress Report (DPR), coordinating testing and support, including liaising with Academic Planning, responding to departmental feedback, assisting with organization and maintenance of DPR and SP programs, and escalating technical issues. This position supports critical programs that students and advisors, as well as registrar staff, use in degree and graduation planning Position Information CODING AND TESTING ACADEMIC ADVISEMENT AND SMART PLANNER MODULES Perform administrative table set-up, including complex functional configuration, organization, and maintenance for General Education, major, and minor degree requirements, within the Academic Advisement and Smart Planner Modules to reflect new curriculum requirements as well as changes to existing requirements. Document and catalog changes and new builds. Analyze annual curriculum changes, and corresponding changes that need to be made to rules in Academic Advisement and/or Smart Planner, to ensure the two tools work properly together and accurately reflect current curriculum; encode needed changes into the rules once properly vetted. Serve as an internal consultant to functional users in matters pertaining to the PeopleSoft Academic Advisement and Smart Planner Modules. Assist in identifying and analyzing module-related problems, and devising solutions. Work closely with functional users, as well as external consultants as needed. Maintain currency of knowledge in PeopleSoft Academic Advisement/Smart Planner Module, as needed by attending online or in-person training sessions, participating in Smart Planner systemwide calls GENERAL PROGRAM SUPPORT OF FUNCTIONAL PROCESSES IN REGISTRAR’S OFFICE Act as a resource to functional users within the Registrar’s Office, as well as to users across campus (including in Advising and Academic Planning). Prepare batch degree audits for students who applied to graduate at the end of each degree awarding cycle (for archival purposes). Perform daily batch updates in support of student record maintenance as needed for accurate degree planner and degree audit requirements (including student groups to control GE types). Develop and recommend procedure changes designed to increase end-user accuracy, efficiency, and effectiveness of systems to functional users and managers. Periodically provide business process mapping in collaboration with functional users and other department resources; develop documentation of these analyses on an ongoing basis. DATA REPORTING, ANALYSIS, COMMUNICATIONS Respond to customer requests for ad-hoc and standard reporting. Collaborate with all users as needed to ensure data integrity, quality and consistency within the assigned module, and across modules and careers. Provide in-person assistance in the One Stop, by phone/email, and at campus-wide events and activities (such as campus recruitment, retention, and outreach events and programs). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups Preferred Qualifications Advanced degree preferably in computer science, mathematics, or a related technical field. Four years of experience with configuring, supporting or developing PeopleSoft and Advisement applications, or Smart Planner. Experience working with PeopleSoft reporting tools such as PSQuery. SQL experience in an Oracle Server environment preferred. Knowledge of IT systems in general and experience troubleshooting basic client and network issues as they relate to PeopleSoft access for proper escalation to other support teams. Experience using PeopleTools 8.x to understand PeopleSoft screen behavior and data models. Experience in project management, either as a project manager or functional lead Environmental/Physical/Special The incumbent works independently on ongoing graduation-related processes, contacting necessary analysts or support personal as needed. This position interfaces with students, faculty, staff, and advisors, either in person or via phone, email or written correspondence. The incumbent must be able to work with little direct supervision, and be able to coordinate projects with staff in the Registrar’s Office as well as the advising community and academic departments. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events during work hours. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 25, 2023
Full Time
Description: Working Title Functional Business Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Registrar’s Office Appointment Type Temporary. The position will end on or before August 31, 2024. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time(1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,858.00 Per Month ($70,296.00 Annually) Salary is commensurate with experience. Position Summary Reporting to and receiving direction from the Associate Registrar, the Functional Business Analyst works with the Academic Advisement and Smart Planner modules, analyzing requirements, and producing complex functional configuration for curriculum requirements, including testing and making annual updates. This position serves a subject matter expert (SME) who understands the business processes and functional needs of the Academic Advisement/Smart Planner module users, both within the Registrar’s Office and across campus. Responsibilities include configuration of PeopleSoft/Campus Solutions Academic Advisement, Smart Planner, and Degree Progress Report (DPR), coordinating testing and support, including liaising with Academic Planning, responding to departmental feedback, assisting with organization and maintenance of DPR and SP programs, and escalating technical issues. This position supports critical programs that students and advisors, as well as registrar staff, use in degree and graduation planning Position Information CODING AND TESTING ACADEMIC ADVISEMENT AND SMART PLANNER MODULES Perform administrative table set-up, including complex functional configuration, organization, and maintenance for General Education, major, and minor degree requirements, within the Academic Advisement and Smart Planner Modules to reflect new curriculum requirements as well as changes to existing requirements. Document and catalog changes and new builds. Analyze annual curriculum changes, and corresponding changes that need to be made to rules in Academic Advisement and/or Smart Planner, to ensure the two tools work properly together and accurately reflect current curriculum; encode needed changes into the rules once properly vetted. Serve as an internal consultant to functional users in matters pertaining to the PeopleSoft Academic Advisement and Smart Planner Modules. Assist in identifying and analyzing module-related problems, and devising solutions. Work closely with functional users, as well as external consultants as needed. Maintain currency of knowledge in PeopleSoft Academic Advisement/Smart Planner Module, as needed by attending online or in-person training sessions, participating in Smart Planner systemwide calls GENERAL PROGRAM SUPPORT OF FUNCTIONAL PROCESSES IN REGISTRAR’S OFFICE Act as a resource to functional users within the Registrar’s Office, as well as to users across campus (including in Advising and Academic Planning). Prepare batch degree audits for students who applied to graduate at the end of each degree awarding cycle (for archival purposes). Perform daily batch updates in support of student record maintenance as needed for accurate degree planner and degree audit requirements (including student groups to control GE types). Develop and recommend procedure changes designed to increase end-user accuracy, efficiency, and effectiveness of systems to functional users and managers. Periodically provide business process mapping in collaboration with functional users and other department resources; develop documentation of these analyses on an ongoing basis. DATA REPORTING, ANALYSIS, COMMUNICATIONS Respond to customer requests for ad-hoc and standard reporting. Collaborate with all users as needed to ensure data integrity, quality and consistency within the assigned module, and across modules and careers. Provide in-person assistance in the One Stop, by phone/email, and at campus-wide events and activities (such as campus recruitment, retention, and outreach events and programs). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups Preferred Qualifications Advanced degree preferably in computer science, mathematics, or a related technical field. Four years of experience with configuring, supporting or developing PeopleSoft and Advisement applications, or Smart Planner. Experience working with PeopleSoft reporting tools such as PSQuery. SQL experience in an Oracle Server environment preferred. Knowledge of IT systems in general and experience troubleshooting basic client and network issues as they relate to PeopleSoft access for proper escalation to other support teams. Experience using PeopleTools 8.x to understand PeopleSoft screen behavior and data models. Experience in project management, either as a project manager or functional lead Environmental/Physical/Special The incumbent works independently on ongoing graduation-related processes, contacting necessary analysts or support personal as needed. This position interfaces with students, faculty, staff, and advisors, either in person or via phone, email or written correspondence. The incumbent must be able to work with little direct supervision, and be able to coordinate projects with staff in the Registrar’s Office as well as the advising community and academic departments. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events during work hours. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Job No: 531930; 09/27/2023 Prospect Research and Data Analyst Administrative Analyst/Specialist Exempt I University Advancement Salary Range : $4,170 - $7,545/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; some evenings and weekends; exempt classification. Essential Functions : Reporting to the Associate Director of Prospect Management, Research and Analytics (ADPMRA), the incumbent will spend time identifying, researching, and qualifying individuals as major gift prospects consistent with the priorities of the University. To accomplish these tasks and ensure the fundraising staff has an on-going supply of prospects to meet the University’s fundraising goals, the incumbent will conduct comprehensive research and analysis using free and paid prospect research tools such as LexisNexis, ResearchPoint, Target Analytics, and LiveAlumni, as well as the constituent relationship management database, Raiser’s Edge. The incumbent will use their analysis of data to create comprehensive prospective donor research profiles, event bios, due-diligence screenings, and other requested reports. The incumbent will also be responsible for the bi-annual graduate candidate and alumni transfer imports, working closely with the department of Administrative Technology alongside the ADPMRA. The incumbent will follow any Cal State LA University Advancement policies and procedures, and those outlines by the Association of Professional Researchers for Advancement (APRA). Other responsibilities include: conduct in-depth financial and biographical research on individuals using various sources, as well as in-house files, documents, including media, print, news and trending reports; use the results of Target Analytics modeling and wealth screenings; assist with the validation of wealth screening assets and other indicators in ResearchPoint and use the integration features of ResearchPoint to keep Raiser’s Edge up to date; identify and qualify individuals as prospective major gift donors consistent with the priorities of the University and ensure fundraising staff has an on-going supply of prospects and information to meet the University-wide fundraising goals; compose confidential, in-depth profiles on individuals and prepare bios for events and special meetings; work with the Director of Advancement Services and gift processing staff to research and confirm uncertain bio-demographic information, analyze and remove duplicate records, and other appropriate high-level access functions in the Raiser’s Edge database; use data mining and data analytics of the Raiser’s Edge database and free and paid resources to identify donor prospects; update and upload constituent information and create new individual and organizational constituent records in the Raiser’s Edge database; proactively audit data and work to ensure correct entry of data changes and updates; assist the ADPMRA with preparing materials for monthly prospect management meetings; assist with database cleanup tasks and projects using higher level functions of the Raiser’s Edge database to create and update records, such as adding alumni education records, adding bio-demographic information found in LexisNexis, deceasing individuals, and merging records as needed; review news sources as well as information pertinent to current prospects, donors, and alumni; run the bi-annual graduate candidate and alumni transfer imports into Raiser’s Edge using ImportOmatic; be able to serve as the back-up person to the Associate Director of Prospect Management, Research and Analytics; and perform other related duties as assigned. Telecommuting may be available, up to two days a week, should the campus determine that telecommuting is operationally feasible; however, the incumbent will be required to be in person for events, division meetings, and any other days the division deems fit to come into the office outside of normal remote workdays. Hybrid schedule up for renewal annually. Required Qualifications & Experience : A bachelor's degree from an accredited college or university and/or equivalent training and two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Incumbent must possess: prior experience using paid prospect research tools (i.e. ResearchPoint, LexisNexis, LiveAlumni, and/or other resources); thorough knowledge of English grammar, punctuation, and spelling, along with the ability to effectively write and present reports and other documents in a professional manner; proficiency in online research from multiple data sources with the ability to interpret, analyze, and summarize complex biographical and financial data for a fundraising operation; demonstrated technical proficiency with Microsoft Office Suite software; prior experience working with constituent relationship management databases; ability to take initiative and manage multiple projects using excellent organizational and time management skills to meet deadlines; ability to handle confidential and sensitive information at all times; and ability to work collaboratively as part of a team in a diverse environment. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Prior experience researching individuals in a higher education fundraising organization; experience working with Raiser’s Edge and using Query and ImportOmatic in the Raiser’s Edge database; thorough knowledge of ResearchPoint wealth screening results and Target Analytics modeling scores; and advanced knowledge of Microsoft Excel formulas and PivotTables is preferred. Closing Date : Review of applications will begin on 10/11/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. We are partnering with Another Source for this search. To ensure full consideration, please apply here: https://careers-anothersource.icims.com/jobs/101289/prospect-research-analyst-cal-state-la/job The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Job No: 531930; 09/27/2023 Prospect Research and Data Analyst Administrative Analyst/Specialist Exempt I University Advancement Salary Range : $4,170 - $7,545/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; some evenings and weekends; exempt classification. Essential Functions : Reporting to the Associate Director of Prospect Management, Research and Analytics (ADPMRA), the incumbent will spend time identifying, researching, and qualifying individuals as major gift prospects consistent with the priorities of the University. To accomplish these tasks and ensure the fundraising staff has an on-going supply of prospects to meet the University’s fundraising goals, the incumbent will conduct comprehensive research and analysis using free and paid prospect research tools such as LexisNexis, ResearchPoint, Target Analytics, and LiveAlumni, as well as the constituent relationship management database, Raiser’s Edge. The incumbent will use their analysis of data to create comprehensive prospective donor research profiles, event bios, due-diligence screenings, and other requested reports. The incumbent will also be responsible for the bi-annual graduate candidate and alumni transfer imports, working closely with the department of Administrative Technology alongside the ADPMRA. The incumbent will follow any Cal State LA University Advancement policies and procedures, and those outlines by the Association of Professional Researchers for Advancement (APRA). Other responsibilities include: conduct in-depth financial and biographical research on individuals using various sources, as well as in-house files, documents, including media, print, news and trending reports; use the results of Target Analytics modeling and wealth screenings; assist with the validation of wealth screening assets and other indicators in ResearchPoint and use the integration features of ResearchPoint to keep Raiser’s Edge up to date; identify and qualify individuals as prospective major gift donors consistent with the priorities of the University and ensure fundraising staff has an on-going supply of prospects and information to meet the University-wide fundraising goals; compose confidential, in-depth profiles on individuals and prepare bios for events and special meetings; work with the Director of Advancement Services and gift processing staff to research and confirm uncertain bio-demographic information, analyze and remove duplicate records, and other appropriate high-level access functions in the Raiser’s Edge database; use data mining and data analytics of the Raiser’s Edge database and free and paid resources to identify donor prospects; update and upload constituent information and create new individual and organizational constituent records in the Raiser’s Edge database; proactively audit data and work to ensure correct entry of data changes and updates; assist the ADPMRA with preparing materials for monthly prospect management meetings; assist with database cleanup tasks and projects using higher level functions of the Raiser’s Edge database to create and update records, such as adding alumni education records, adding bio-demographic information found in LexisNexis, deceasing individuals, and merging records as needed; review news sources as well as information pertinent to current prospects, donors, and alumni; run the bi-annual graduate candidate and alumni transfer imports into Raiser’s Edge using ImportOmatic; be able to serve as the back-up person to the Associate Director of Prospect Management, Research and Analytics; and perform other related duties as assigned. Telecommuting may be available, up to two days a week, should the campus determine that telecommuting is operationally feasible; however, the incumbent will be required to be in person for events, division meetings, and any other days the division deems fit to come into the office outside of normal remote workdays. Hybrid schedule up for renewal annually. Required Qualifications & Experience : A bachelor's degree from an accredited college or university and/or equivalent training and two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Incumbent must possess: prior experience using paid prospect research tools (i.e. ResearchPoint, LexisNexis, LiveAlumni, and/or other resources); thorough knowledge of English grammar, punctuation, and spelling, along with the ability to effectively write and present reports and other documents in a professional manner; proficiency in online research from multiple data sources with the ability to interpret, analyze, and summarize complex biographical and financial data for a fundraising operation; demonstrated technical proficiency with Microsoft Office Suite software; prior experience working with constituent relationship management databases; ability to take initiative and manage multiple projects using excellent organizational and time management skills to meet deadlines; ability to handle confidential and sensitive information at all times; and ability to work collaboratively as part of a team in a diverse environment. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Prior experience researching individuals in a higher education fundraising organization; experience working with Raiser’s Edge and using Query and ImportOmatic in the Raiser’s Edge database; thorough knowledge of ResearchPoint wealth screening results and Target Analytics modeling scores; and advanced knowledge of Microsoft Excel formulas and PivotTables is preferred. Closing Date : Review of applications will begin on 10/11/2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. We are partnering with Another Source for this search. To ensure full consideration, please apply here: https://careers-anothersource.icims.com/jobs/101289/prospect-research-analyst-cal-state-la/job The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Senior Designer | Job Captain Facilities Management | Planning, Design & Construction Job #526160 First Review Date: Thursday, May 4, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #526160) Administrative Analyst/Specialist II E, Designer, Facilities management | Planning, Design & Construction, Salary Range: $5,022 - $9,083 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a permanent, full-time, benefited, exempt, 12-month pay plan position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under general supervision of the Director of Planning, Design & Construction, the Campus Architect and in collaboration with colleagues across the campus, the incumbent is responsible for planning, designing, developing construction documents, and coordinating the successful implementation of assigned projects; provision of services required to deliver the University's planning, design, and construction functions; and coordinating efforts involved with ensuring University and facility information is accurate and up to date. The incumbent creates project designs and plans for all phases of projects and coordinates building design consultants, trades, and agencies related to design while monitoring drawings. Key Responsibilities: 75% Provides Services Required to Successfully Implement Minor Capital Projects including Repair, Maintenance and Alteration Projects Work with department architectural and engineering professionals to develop and coordinate construction documents using AutoCAD to fully describe floor plans, site plans, sections, elevations, schedules, and details for diverse types of projects including new and renovation projects through all phases of design. Research materials and systems for use in the development of specifications. Produces and/or coordinates the efforts of consultants in the production of programming documents, design documents and existing building condition reports for projects as assigned. Develops and presents design and construction schedules in association with assigned projects. Coordinates schedules and communication with campus clients and Construction Administrator to ensure projects are delivered on schedule and within budget. Prepares cost estimates or coordinates the efforts of cost estimating consultants for assigned projects at the schematic, developmental and permitting stage to ensure projected budgets remain within limitations as determined for the project. Develops and presents value engineering options should project exceed limitation. Produces and/or coordinates the efforts of design consultants in production of schematic drawings for assigned projects in order to effectively communicate design elements to Facilities Management staff and project stakeholders. Supports and/or coordinates efforts to facilitate design meetings including but not limited to taking meeting minutes, preparing presentation materials, coordinating meeting schedules and presenting information or leading meetings as assigned. In coordination with the Director of Planning, Design & Construction, Campus Architect, and Facilities Management Staff, implements and coordinates design review for assigned projects including coordination with campus consultants where requested. Also leads efforts to consistently implement assigned project start up and close out procedures so as to ensure all work is completed properly. Working with Facilities Management Staff and the Campus Community, coordinates discussions regarding assigned project scope of work and facilitates the design process for complex Facilities Management maintenance and repair-related work orders. Review submittals for compliance with contract documents. Track and coordinate project submittals with consultants and staff reviews during project construction administration for in-house projects. Review and respond to RFI's from contractors and in-house trades. As assigned, develops space solutions to increase space efficiency and satisfy user needs by leveraging CSU/Campus Design Standards, California Building Code and innovative approaches to re-arrangement and/or renovation. Assists with development of RFP/RFQ documents and coordinates the procurement effort associated with professional design and engineering services and contracts in support of campus projects. In coordination with the Director of Planning, Design & Construction and Campus Architect, develops the necessary documents in the application of regulatory approvals and other authorities having jurisdiction. Coordinate design and provide the project management team support including taking field measurements, survey of existing conditions, research as built drawings, and create base drawings. Provide special project support to Campus Administration as requested. 10% Coordinates Efforts to Ensure University Facility Information Remains Up-to-Date & Accurate & Provides Services Required to Implement the University's Planning & Design Functions Within an approved organizational structure, maintains the University campus mapping system, utility infrastructure mapping, building floor plans, site plans, master plan and other related data including coordination with University space/facilities database information. Supports updates of campus space information including building floor plans, various campus maps and occupancy data. Updates data as required based on modifications implemented and reported. Prepares documents for posting or submission as requested. Supports analytic efforts to complete the annual submission of the University Space & Facilities Database information and Custodial & Farm Square Footage Report to the Chancellor's Office. Supports development and maintenance of University design guidelines and product standards. This includes the development and recommendation of said guidelines and standards. Maintains University facilities information within both a hard copy and electronic environment to include plans, drawings, specifications, warranties, surveys, reports and other information judged pertinent to the University's management of its facilities and property. Supports Facilities Management in the specification and ordering of approved campus standard furnishings and equipment. 10% Provides General Analytical Support Necessary for the Functions Noted Above & General Assignments Maintain records and retrieves data related to work performed using manual and/or computerized record-keeping systems. Attends mandated University trainings (safety and other), meetings and other events during normal work hours and as requested. Utilizes University electronic time management/absence reporting system as directed by supervisor. Handles sensitive information and maintains confidentiality with Office staff, University departments, and external agencies. May perform duties associated with emergency response functions in the event of an emergency (i.e., earthquake, fire, flood, etc.,) 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of physical planning as pertaining to a University campus including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the California State University. Proficient in Autodesk software products including AutoCAD and Revit to produce construction documents and details and to perform planning and design documents. Knowledge of project management as pertaining to construction projects including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the University and California State University system. Project management skills including those required to plan, coordinate and implement complex projects with a diverse group of clientèle. Knowledge of and ability to effectively apply the California Building Code with regard to project planning, design, review and implementation. Ability to independently research, interpret, develop, communicate and implement regulations, codes, policies, procedures, guidelines and precedents regarding facilities information and project management. Ability to research and analyze data from a variety of sources and generate reports including skill in identifying, investigating and analyzing problems that impact project success or facilities information. To include recommendations toward solutions for such. Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Ability to collaboratively work with representatives within the campus and public/private entities and handle potentially sensitive situations appropriately. To include demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation. Exercise attention to detail, including content and format. Ability to make independent decisions and exercise sound judgment. Ability to establish and maintain effective working relationships within and outside the Department and Unit as well as serve as a liaison to the campus and community. General working knowledge of applicable University infrastructure, policies and procedures. Fluent in the use of standard office equipment (copiers, scanners, fax machines, radios, multi-faceted phone and voicemail systems, etc.,), technology and standard computer applications such as Microsoft Office Suite (Word, Excel, Powerpoint, Explorer, etc.,). Ability to learn the use of GIS software (i.e., ESRI ArcGIS, etc.,) to perform planning and design functions. Ability to recognize and accommodate changing priorities; meet short and long term deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working pro-actively to avoid crisis and backlog. Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Well developed written and oral communication skills including a thorough foundation in English grammar, spelling and punctuation to effectively communicate standard information. Ability to initiate and maintain cooperative relationships with people from diverse backgrounds including University personnel and the public. Skill, ability, or life experience to contribute as a team player in a respectful and professional environment. Skill to produce rough sketches using a variety of media to illustrate field conditions to others. Ability to instruct, train, and serve as a resource to others. Minimum Qualifications: The minimum qualifications required to perform all essential functions for this position include: Knowledge and skills in drafting, planning, and design with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree - OR - through a combination of education and work experience with provides the knowledge, skills, and abilities required for this position - primarily the ability to provide program leadership of a strategic nature through planning activities, and the analysis, development, and evaluation of complex programs. Preferred Qualifications: Bachelor's degree in architecture, planning, design, business and/or equivalent training and administrative work experience involving planning, designing, drafting and coordinating projects. Two years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Thorough knowledge of the California Building Code. General knowledge of physical planning as pertaining to a University campus. Thorough knowledge of project management practices as related to managing the design effort and construction administration effort associated with projects. Equivalent to ten years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is for first review is 11:55 p.m. on Thursday, May 4, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: April 7, 2023 Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Senior Designer | Job Captain Facilities Management | Planning, Design & Construction Job #526160 First Review Date: Thursday, May 4, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #526160) Administrative Analyst/Specialist II E, Designer, Facilities management | Planning, Design & Construction, Salary Range: $5,022 - $9,083 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a permanent, full-time, benefited, exempt, 12-month pay plan position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under general supervision of the Director of Planning, Design & Construction, the Campus Architect and in collaboration with colleagues across the campus, the incumbent is responsible for planning, designing, developing construction documents, and coordinating the successful implementation of assigned projects; provision of services required to deliver the University's planning, design, and construction functions; and coordinating efforts involved with ensuring University and facility information is accurate and up to date. The incumbent creates project designs and plans for all phases of projects and coordinates building design consultants, trades, and agencies related to design while monitoring drawings. Key Responsibilities: 75% Provides Services Required to Successfully Implement Minor Capital Projects including Repair, Maintenance and Alteration Projects Work with department architectural and engineering professionals to develop and coordinate construction documents using AutoCAD to fully describe floor plans, site plans, sections, elevations, schedules, and details for diverse types of projects including new and renovation projects through all phases of design. Research materials and systems for use in the development of specifications. Produces and/or coordinates the efforts of consultants in the production of programming documents, design documents and existing building condition reports for projects as assigned. Develops and presents design and construction schedules in association with assigned projects. Coordinates schedules and communication with campus clients and Construction Administrator to ensure projects are delivered on schedule and within budget. Prepares cost estimates or coordinates the efforts of cost estimating consultants for assigned projects at the schematic, developmental and permitting stage to ensure projected budgets remain within limitations as determined for the project. Develops and presents value engineering options should project exceed limitation. Produces and/or coordinates the efforts of design consultants in production of schematic drawings for assigned projects in order to effectively communicate design elements to Facilities Management staff and project stakeholders. Supports and/or coordinates efforts to facilitate design meetings including but not limited to taking meeting minutes, preparing presentation materials, coordinating meeting schedules and presenting information or leading meetings as assigned. In coordination with the Director of Planning, Design & Construction, Campus Architect, and Facilities Management Staff, implements and coordinates design review for assigned projects including coordination with campus consultants where requested. Also leads efforts to consistently implement assigned project start up and close out procedures so as to ensure all work is completed properly. Working with Facilities Management Staff and the Campus Community, coordinates discussions regarding assigned project scope of work and facilitates the design process for complex Facilities Management maintenance and repair-related work orders. Review submittals for compliance with contract documents. Track and coordinate project submittals with consultants and staff reviews during project construction administration for in-house projects. Review and respond to RFI's from contractors and in-house trades. As assigned, develops space solutions to increase space efficiency and satisfy user needs by leveraging CSU/Campus Design Standards, California Building Code and innovative approaches to re-arrangement and/or renovation. Assists with development of RFP/RFQ documents and coordinates the procurement effort associated with professional design and engineering services and contracts in support of campus projects. In coordination with the Director of Planning, Design & Construction and Campus Architect, develops the necessary documents in the application of regulatory approvals and other authorities having jurisdiction. Coordinate design and provide the project management team support including taking field measurements, survey of existing conditions, research as built drawings, and create base drawings. Provide special project support to Campus Administration as requested. 10% Coordinates Efforts to Ensure University Facility Information Remains Up-to-Date & Accurate & Provides Services Required to Implement the University's Planning & Design Functions Within an approved organizational structure, maintains the University campus mapping system, utility infrastructure mapping, building floor plans, site plans, master plan and other related data including coordination with University space/facilities database information. Supports updates of campus space information including building floor plans, various campus maps and occupancy data. Updates data as required based on modifications implemented and reported. Prepares documents for posting or submission as requested. Supports analytic efforts to complete the annual submission of the University Space & Facilities Database information and Custodial & Farm Square Footage Report to the Chancellor's Office. Supports development and maintenance of University design guidelines and product standards. This includes the development and recommendation of said guidelines and standards. Maintains University facilities information within both a hard copy and electronic environment to include plans, drawings, specifications, warranties, surveys, reports and other information judged pertinent to the University's management of its facilities and property. Supports Facilities Management in the specification and ordering of approved campus standard furnishings and equipment. 10% Provides General Analytical Support Necessary for the Functions Noted Above & General Assignments Maintain records and retrieves data related to work performed using manual and/or computerized record-keeping systems. Attends mandated University trainings (safety and other), meetings and other events during normal work hours and as requested. Utilizes University electronic time management/absence reporting system as directed by supervisor. Handles sensitive information and maintains confidentiality with Office staff, University departments, and external agencies. May perform duties associated with emergency response functions in the event of an emergency (i.e., earthquake, fire, flood, etc.,) 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of physical planning as pertaining to a University campus including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the California State University. Proficient in Autodesk software products including AutoCAD and Revit to produce construction documents and details and to perform planning and design documents. Knowledge of project management as pertaining to construction projects including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the University and California State University system. Project management skills including those required to plan, coordinate and implement complex projects with a diverse group of clientèle. Knowledge of and ability to effectively apply the California Building Code with regard to project planning, design, review and implementation. Ability to independently research, interpret, develop, communicate and implement regulations, codes, policies, procedures, guidelines and precedents regarding facilities information and project management. Ability to research and analyze data from a variety of sources and generate reports including skill in identifying, investigating and analyzing problems that impact project success or facilities information. To include recommendations toward solutions for such. Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Ability to collaboratively work with representatives within the campus and public/private entities and handle potentially sensitive situations appropriately. To include demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation. Exercise attention to detail, including content and format. Ability to make independent decisions and exercise sound judgment. Ability to establish and maintain effective working relationships within and outside the Department and Unit as well as serve as a liaison to the campus and community. General working knowledge of applicable University infrastructure, policies and procedures. Fluent in the use of standard office equipment (copiers, scanners, fax machines, radios, multi-faceted phone and voicemail systems, etc.,), technology and standard computer applications such as Microsoft Office Suite (Word, Excel, Powerpoint, Explorer, etc.,). Ability to learn the use of GIS software (i.e., ESRI ArcGIS, etc.,) to perform planning and design functions. Ability to recognize and accommodate changing priorities; meet short and long term deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working pro-actively to avoid crisis and backlog. Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Well developed written and oral communication skills including a thorough foundation in English grammar, spelling and punctuation to effectively communicate standard information. Ability to initiate and maintain cooperative relationships with people from diverse backgrounds including University personnel and the public. Skill, ability, or life experience to contribute as a team player in a respectful and professional environment. Skill to produce rough sketches using a variety of media to illustrate field conditions to others. Ability to instruct, train, and serve as a resource to others. Minimum Qualifications: The minimum qualifications required to perform all essential functions for this position include: Knowledge and skills in drafting, planning, and design with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree - OR - through a combination of education and work experience with provides the knowledge, skills, and abilities required for this position - primarily the ability to provide program leadership of a strategic nature through planning activities, and the analysis, development, and evaluation of complex programs. Preferred Qualifications: Bachelor's degree in architecture, planning, design, business and/or equivalent training and administrative work experience involving planning, designing, drafting and coordinating projects. Two years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Thorough knowledge of the California Building Code. General knowledge of physical planning as pertaining to a University campus. Thorough knowledge of project management practices as related to managing the design effort and construction administration effort associated with projects. Equivalent to ten years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is for first review is 11:55 p.m. on Thursday, May 4, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: April 7, 2023 Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Resource Analyst College of Natural Resources and Sciences, Dean’s Office Internal Only Job # 533878 Close Date: Tuesday, December 12, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #533878) Administrative Analyst Specialist IIE, Resource Analyst, $6,322-$7,268. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the College of Natural Resources and Sciences, Dean’s Office. Please note that this is an internal recruitment open only to active, stateside, staff Humboldt State University Employees. Position Summary: The CNRS Resource Analyst Coordinates all budget and resource activities, providing support and leadership, for the Dean, faculty and staff of the College of Natural Resources and Sciences. Key Responsibilities: 50% Coordination of College budget and resources Provide program leadership to develop, maintain and modify budget allocation processes in accordance with the activities, assets, and resources, and in alignment with the strategic goals of the university, the division, and CNRS. Propose, implement, and maintain new and innovative budget procedures and guidelines. Management of college budget, including faculty and staff salaries and benefits, cost center budget allocations, and university and system budget distributions. Prepare initial budget allocations for college cost centers and advise and make recommendations to the Dean regarding any criteria affecting those allocations. Analyze budget allocations from the Office of Academic Affairs for accuracy and potential impact on college and to advise the Dean of any discrepancies or omissions. Consult with individual department chairs and faculty to advise and recommend different options associated with buyout and to advise the Budget Office/HSU Sponsored Programs Foundation on what basis to bill the grants. Prepare budget forecasting reports, including “what if” scenarios, make recommendations and projections. Conduct research and advises the Dean on processes, including analysis, reporting, budget modeling, personnel analysis and professional development, and systems for coordinating shared resources across the college. Make oral and written presentations regarding programmatic, student, facilities, grants, other fiscal, and administrative matters. Provide timely and accurate data on a variety of subjects to the college, academic affairs, University, and Chancellor’s Office as requested. Lead other projects or initiatives related to university strategic objectives to advise on behalf of the College. Provide lead support, guidance, and training to the CNRS Fiscal Analyst. Other budget and resource projects and initiatives as needed 35% Coordination of College Personnel Services Assess, formulate, and evaluate the impact of recommended or implemented personnel policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and as required, independent determination of methods to meet programmatic or administrative goals. Use of appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues. 10% Coordination of College Strategic Resources Engage in the stewardship of college strategic assets and resources which may require analysis, advising, strategic development and planning, recommendations, lead work, and implementation; Results are used for the development and implementation of new methods and strategic, long-term planning to meet programmatic and administrative goals. Analyze and develop connections between assets and resources with college strategic goals and initiatives. Serve as technical advisor to executives and management for strategic objectives and methods. 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Advanced knowledge of operational and fiscal or budget analysis and techniques. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Working knowledge of or the ability to quickly learn computer applications. Advanced knowledge and skill using Microsoft Excel for the analysis of large datasets for recommendations. Ability to translate analyses into actionable plans and outcomes. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal and personnel management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from the university, public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Demonstrated ability to use new or unique software applications including business intelligence and resource management tools for data entry, analysis, and reporting. Minimum Qualifications: Entry to this classification requires general knowledge and skills in budget and resource management with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications: Bachelor’s degree Experience in Higher Education Four years of progressively responsible budget/financial professional experience, preferably in a university or governmental setting including duties such as preparation, justification, analysis, control and administration of a budget or a budgetary process. Skill in software solutions such as PeopleSoft and Oracle Business Intelligence (OBI). Background in resources associated with science or similar programs. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, December 12, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: 11/28/2023 Closing Date/Time: December 12, 2023
Dec 06, 2023
Full Time
Description: Resource Analyst College of Natural Resources and Sciences, Dean’s Office Internal Only Job # 533878 Close Date: Tuesday, December 12, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #533878) Administrative Analyst Specialist IIE, Resource Analyst, $6,322-$7,268. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the College of Natural Resources and Sciences, Dean’s Office. Please note that this is an internal recruitment open only to active, stateside, staff Humboldt State University Employees. Position Summary: The CNRS Resource Analyst Coordinates all budget and resource activities, providing support and leadership, for the Dean, faculty and staff of the College of Natural Resources and Sciences. Key Responsibilities: 50% Coordination of College budget and resources Provide program leadership to develop, maintain and modify budget allocation processes in accordance with the activities, assets, and resources, and in alignment with the strategic goals of the university, the division, and CNRS. Propose, implement, and maintain new and innovative budget procedures and guidelines. Management of college budget, including faculty and staff salaries and benefits, cost center budget allocations, and university and system budget distributions. Prepare initial budget allocations for college cost centers and advise and make recommendations to the Dean regarding any criteria affecting those allocations. Analyze budget allocations from the Office of Academic Affairs for accuracy and potential impact on college and to advise the Dean of any discrepancies or omissions. Consult with individual department chairs and faculty to advise and recommend different options associated with buyout and to advise the Budget Office/HSU Sponsored Programs Foundation on what basis to bill the grants. Prepare budget forecasting reports, including “what if” scenarios, make recommendations and projections. Conduct research and advises the Dean on processes, including analysis, reporting, budget modeling, personnel analysis and professional development, and systems for coordinating shared resources across the college. Make oral and written presentations regarding programmatic, student, facilities, grants, other fiscal, and administrative matters. Provide timely and accurate data on a variety of subjects to the college, academic affairs, University, and Chancellor’s Office as requested. Lead other projects or initiatives related to university strategic objectives to advise on behalf of the College. Provide lead support, guidance, and training to the CNRS Fiscal Analyst. Other budget and resource projects and initiatives as needed 35% Coordination of College Personnel Services Assess, formulate, and evaluate the impact of recommended or implemented personnel policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and as required, independent determination of methods to meet programmatic or administrative goals. Use of appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues. 10% Coordination of College Strategic Resources Engage in the stewardship of college strategic assets and resources which may require analysis, advising, strategic development and planning, recommendations, lead work, and implementation; Results are used for the development and implementation of new methods and strategic, long-term planning to meet programmatic and administrative goals. Analyze and develop connections between assets and resources with college strategic goals and initiatives. Serve as technical advisor to executives and management for strategic objectives and methods. 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Advanced knowledge of operational and fiscal or budget analysis and techniques. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Working knowledge of or the ability to quickly learn computer applications. Advanced knowledge and skill using Microsoft Excel for the analysis of large datasets for recommendations. Ability to translate analyses into actionable plans and outcomes. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal and personnel management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from the university, public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Demonstrated ability to use new or unique software applications including business intelligence and resource management tools for data entry, analysis, and reporting. Minimum Qualifications: Entry to this classification requires general knowledge and skills in budget and resource management with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications: Bachelor’s degree Experience in Higher Education Four years of progressively responsible budget/financial professional experience, preferably in a university or governmental setting including duties such as preparation, justification, analysis, control and administration of a budget or a budgetary process. Skill in software solutions such as PeopleSoft and Oracle Business Intelligence (OBI). Background in resources associated with science or similar programs. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, December 12, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: 11/28/2023 Closing Date/Time: December 12, 2023
CITY OF MINNEAPOLIS
Minneapolis, Minnesota, United States
Position Description Supervise environmental health inspection activities for Lead and Healthy Homes by planning, directing and supervising teams in inspection and enforcement activities to protect public health from risks, and grant management. Job Duties and Responsibilities Supervise health inspectors and perform customary supervisory duties including work assignments, scheduling staff, monitoring performance and providing accountability. Ensure that staff has the necessary training and equipment to carry out assignments safely and effectively. Flexible in work schedule is required in emergencies, etc. Supervise the daily operations of the State's Mandated Lead Program, including supervision of inspections, risk assessments, relocation activities and clearance testing. Manage Federal and State grants aimed at lead hazard reduction and healthy home environments, including contract management, request for proposal responsibilities, quarterly reports and staff activities. Respond to emergency situations and other public health disasters, including terrorist threats and/or actions needed to ensure public health and safety. Flexibility in work schedule is required in emergencies. Review and assign complaints, maintain accurate records and documentation of possible legal inquiries and mandated reporting and advise staff in technical and procedural work. Respond to constituent complaints by overseeing investigations, site visits, recommendations and communication of results with affected parties. Work with elected officials in resolving neighborhood environmental health issues. Conduct administrative conferences and hearings for property owners as needed to determine enforcement action to be taken. Maintain documentation relating to inspected properties and provide written reports. Assist in the development of divisional policies consistent with code requirements and equivalencies. Work with other city departments and governmental agencies to assure coordinated efforts on environmental health programs, policies and procedures throughout the city. Assist in the development of unit work rules, procedures, policies, budget initiatives, performance measures and evaluate program effectiveness. Determine priorities of unit and participate in department strategic planning and monitor progress. Develop educational materials on various environmental health topics for the public. Represent the division in public meetings before the media and in public relation efforts. Develop customer service initiatives and programs. Participate in Public Health Emergency Preparedness planning, training, and response as needed and assigned by the department. Contract management, preparation of scopes of work for professional services and bid contracts, purchasing, Perform related duties as assigned/necessary. Required Qualifications MINIMUM QUALIFICATIONS : Bachelor Degree in Public Health or related health/science background MINIMUM EXPERIENCE : Demonstrated experience as a field supervisor, team leader or project leader LICENSES/CERTIFICATIONS : Valid Driver's License to operate City vehicles Licensed Lead Risk Assessor Knowledge, Skills and Abilities Certified as an Environmental Health Specialist within 6 months of hire. EPA RRP Certificate with 6 months of hire. Must pass the Lead Supervisor Training within 6 months of hire. Demonstrated experience as a field supervisor, team leader or project leader. Extensive knowledge of and the ability to interpret and explain applicable codes, ordinances and regulations relevant to the specific work area. Knowledge of HUD Guidelines, Lead Safe Housing Rules, grant management, and HUD grant requirements, Title X, Federal and State statues and rules. Sufficient knowledge of all facets of public health codes and regulations to supervise inspection and enforcement pertaining to elevated blood lead investigations and lead hazard control. Knowledge of City housing, zoning, fire and building ordinances and the principles and practices that apply to their enforcement. Good computer, writing and oral communication skills. Ability to provide and analyze technical information to assist in difficult decisions. Must be innovative, organized and possess strong negotiation and decision making skills. Ability to interact and work effectively with diverse communities, staff and elected officials. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New 12 weeks of paid Parental Leave. City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs--such as qualified parking and van pool expenses--with pre-tax dollars . Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , technology discounts and more. Closing Date/Time: 12/11/2023 11:59 PM Central
Nov 28, 2023
Full Time
Position Description Supervise environmental health inspection activities for Lead and Healthy Homes by planning, directing and supervising teams in inspection and enforcement activities to protect public health from risks, and grant management. Job Duties and Responsibilities Supervise health inspectors and perform customary supervisory duties including work assignments, scheduling staff, monitoring performance and providing accountability. Ensure that staff has the necessary training and equipment to carry out assignments safely and effectively. Flexible in work schedule is required in emergencies, etc. Supervise the daily operations of the State's Mandated Lead Program, including supervision of inspections, risk assessments, relocation activities and clearance testing. Manage Federal and State grants aimed at lead hazard reduction and healthy home environments, including contract management, request for proposal responsibilities, quarterly reports and staff activities. Respond to emergency situations and other public health disasters, including terrorist threats and/or actions needed to ensure public health and safety. Flexibility in work schedule is required in emergencies. Review and assign complaints, maintain accurate records and documentation of possible legal inquiries and mandated reporting and advise staff in technical and procedural work. Respond to constituent complaints by overseeing investigations, site visits, recommendations and communication of results with affected parties. Work with elected officials in resolving neighborhood environmental health issues. Conduct administrative conferences and hearings for property owners as needed to determine enforcement action to be taken. Maintain documentation relating to inspected properties and provide written reports. Assist in the development of divisional policies consistent with code requirements and equivalencies. Work with other city departments and governmental agencies to assure coordinated efforts on environmental health programs, policies and procedures throughout the city. Assist in the development of unit work rules, procedures, policies, budget initiatives, performance measures and evaluate program effectiveness. Determine priorities of unit and participate in department strategic planning and monitor progress. Develop educational materials on various environmental health topics for the public. Represent the division in public meetings before the media and in public relation efforts. Develop customer service initiatives and programs. Participate in Public Health Emergency Preparedness planning, training, and response as needed and assigned by the department. Contract management, preparation of scopes of work for professional services and bid contracts, purchasing, Perform related duties as assigned/necessary. Required Qualifications MINIMUM QUALIFICATIONS : Bachelor Degree in Public Health or related health/science background MINIMUM EXPERIENCE : Demonstrated experience as a field supervisor, team leader or project leader LICENSES/CERTIFICATIONS : Valid Driver's License to operate City vehicles Licensed Lead Risk Assessor Knowledge, Skills and Abilities Certified as an Environmental Health Specialist within 6 months of hire. EPA RRP Certificate with 6 months of hire. Must pass the Lead Supervisor Training within 6 months of hire. Demonstrated experience as a field supervisor, team leader or project leader. Extensive knowledge of and the ability to interpret and explain applicable codes, ordinances and regulations relevant to the specific work area. Knowledge of HUD Guidelines, Lead Safe Housing Rules, grant management, and HUD grant requirements, Title X, Federal and State statues and rules. Sufficient knowledge of all facets of public health codes and regulations to supervise inspection and enforcement pertaining to elevated blood lead investigations and lead hazard control. Knowledge of City housing, zoning, fire and building ordinances and the principles and practices that apply to their enforcement. Good computer, writing and oral communication skills. Ability to provide and analyze technical information to assist in difficult decisions. Must be innovative, organized and possess strong negotiation and decision making skills. Ability to interact and work effectively with diverse communities, staff and elected officials. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New 12 weeks of paid Parental Leave. City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs--such as qualified parking and van pool expenses--with pre-tax dollars . Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , technology discounts and more. Closing Date/Time: 12/11/2023 11:59 PM Central
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Job Classification: Administrative Analyst/Specialist - Exempt II Classification Salary Range: $5,022 - $9,083 per month Anticipated Hiring Range: Up to $85,000 annually Work Hours: Monday - Friday, 8 am - 5 pm, unless otherwise notified Recruitment Close Date: Open until filled THE DEPARTMENT: The mission of the Division of Administrative Affairs is to provide high quality fiscal, human and facility services in support of the university through partnerships and innovative solutions. DUTIES AND RESPONSIBILITIES: Continuous Improvement Training Provides training, consultation, and project timeline reporting. Identifies teams that are off track and renders support (teambuilding, communication, etc.) Consults with teams on the use of LEAN tools Meets regularly with all teams on campus and creates heat map of the various projects and status When multiple areas are impacted, ensures that all parties understand and are in support of proposed improvements Creates and assists with communication plans Lead diagnosis of workflow impediments and other wastes throughout the business, and provide experienced counsel on appropriate Lean Six Sigma tools to eliminate them Lead/facilitate root cause analysis in problem-solving using Lead the development of various Lean Six Sigma tools and Kaizen methodologies to be utilized within the division Deliver quarterly training on the use of various Lean tools and continuous improvement methodologies Work with functional areas to develop and collect quantifiable measures to track, monitor and assess the success or failure of the implementation of process improvements Analysis Provides impact analysis to include financial, operational, and cultural impacts as a result of continuous improvement efforts. Tracks and reports both business improvements and deployment of LEAN through the collection of aggregate data and the development of standard reports and dashboards. Program Support Under the direction of the Director of Organizational Development, builds the infrastructure to operate a fully functional LEAN service operation; socialize, promote, increase acceptance and adoption of Lean, Six Sigma, and other continuous improvement processes. Recruit and facilitate participation in continuous improvement projects through the application of LEAN tools. Assist in the identification and definition of potential projects and play an active role in the prioritization of projects Works with teams to secure the appropriate sponsorships for all improvement projects Works with various functions across the University to gather data to ensure the accurate review of the current state QUALIFICATIONS: Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. PLUS four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: 3 years experience leading Kaizen initiatives Supervision of employees Master’s Degree or higher Green/Black Belt Certified Project Management Certified Program or project start up Higher Education or Government Experience Kaizen Presentation Skills Project Management Ability to demonstrate successful outcome and completion of projects through metrics, and financials. Ability to successfully improve processes and streamline work using lean principles and quantifying and qualifying results COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
Aug 25, 2023
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Job Classification: Administrative Analyst/Specialist - Exempt II Classification Salary Range: $5,022 - $9,083 per month Anticipated Hiring Range: Up to $85,000 annually Work Hours: Monday - Friday, 8 am - 5 pm, unless otherwise notified Recruitment Close Date: Open until filled THE DEPARTMENT: The mission of the Division of Administrative Affairs is to provide high quality fiscal, human and facility services in support of the university through partnerships and innovative solutions. DUTIES AND RESPONSIBILITIES: Continuous Improvement Training Provides training, consultation, and project timeline reporting. Identifies teams that are off track and renders support (teambuilding, communication, etc.) Consults with teams on the use of LEAN tools Meets regularly with all teams on campus and creates heat map of the various projects and status When multiple areas are impacted, ensures that all parties understand and are in support of proposed improvements Creates and assists with communication plans Lead diagnosis of workflow impediments and other wastes throughout the business, and provide experienced counsel on appropriate Lean Six Sigma tools to eliminate them Lead/facilitate root cause analysis in problem-solving using Lead the development of various Lean Six Sigma tools and Kaizen methodologies to be utilized within the division Deliver quarterly training on the use of various Lean tools and continuous improvement methodologies Work with functional areas to develop and collect quantifiable measures to track, monitor and assess the success or failure of the implementation of process improvements Analysis Provides impact analysis to include financial, operational, and cultural impacts as a result of continuous improvement efforts. Tracks and reports both business improvements and deployment of LEAN through the collection of aggregate data and the development of standard reports and dashboards. Program Support Under the direction of the Director of Organizational Development, builds the infrastructure to operate a fully functional LEAN service operation; socialize, promote, increase acceptance and adoption of Lean, Six Sigma, and other continuous improvement processes. Recruit and facilitate participation in continuous improvement projects through the application of LEAN tools. Assist in the identification and definition of potential projects and play an active role in the prioritization of projects Works with teams to secure the appropriate sponsorships for all improvement projects Works with various functions across the University to gather data to ensure the accurate review of the current state QUALIFICATIONS: Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. PLUS four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: 3 years experience leading Kaizen initiatives Supervision of employees Master’s Degree or higher Green/Black Belt Certified Project Management Certified Program or project start up Higher Education or Government Experience Kaizen Presentation Skills Project Management Ability to demonstrate successful outcome and completion of projects through metrics, and financials. Ability to successfully improve processes and streamline work using lean principles and quantifying and qualifying results COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Amount: $3,518 - $4,500 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. The division manages and operates the Cal Poly Pomona Philanthropic Foundation which serves as the official entity to receive and manage all contributions to the University. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager. DUTIES AND RESPONSIBILITIES Gift Processing Enter complex gifts with significant attention to detail; manage a high volume of routine tasks; interpret and apply policies and procedures independently; use judgment and discretion when precedents don't exist. Enter gift data and receipt gifts in an accurate and timely fashion. Analyze gifts to determine and code the appropriate campaign, funds and appeals. Record gifts (cash, gift-in-kind, stock transfer, pledges, planned gifts) into the database; update biographic and demographic information, and enter all relevant information to accurately transmit gift information to the foundation. Act as backup to the Gift Processing Data Entry Assistant for retrieving and entering all gifts, membership payments and event payments made online; may require use of personal automobile. Ensure the accuracy and timeliness of donor tax receipt letters authorized by the University Advancement Vice President. Regularly communicate with the foundation and other campus staff to clarify any issues or questions about the acceptance of gift form, reports and deposits related to gift entry. Safeguard the confidentiality of departmental, office administration and donor information by exercising good judgement in communicating information to faculty, students, staff, in the handling of internal requests and through compliance with foundation, campus and CSU policies regarding handling of money. Follow up on unknown gift designations with the appropriate department or staff and communicate with the Gift Processing Specialist on adjustments to gifts as needed, especially those held in Suspense. Handle a broad range of operational and procedural office and administrative problems which may at times require research, analysis, and evaluation of information to be solved. Ingenuity in developing solutions is required to complete these functions. Make bank deposits using desktop check scanner. Log out the deposited checks from Cash Handling log and maintain accurate digital records of deposits. Maintain proper storage and secure disposal of deposited checks. Assist the Gift Processing Specialist in creating and editing on-line gift entry forms. Build and maintain basic skills in using tools for on-line gift entry form creation and editing. Provide operations support to the department by greeting guests, receiving deliveries, and processing mail as needed. Reconciliation and Reporting Performs the first pass of the monthly reconciliation process. Researches and analyzes anomalies; appropriately escalates findings to the Gift Processing Specialist and respective campus accounting partners. Collaborates with others to resolve all discrepancies. Produces a draft of the reconciliation report and, with review and approval from the Gift Processing Specialist, routes to the Executive Director of Advancement Services for signature approval. Runs and distributes routine, monthly, quarterly, annual business gift reports to inform frontline fundraisers and management in strategic decision-making. Reviews and investigates results to ensure accuracy prior to distribution. Notifies the Gift Processing Specialist of reporting issues and collaborates to resolve them. Assists in answering questions about the reports. Matching Gift Processing Use and maintain the matching gift portal and related tools . Review/confirm all matching gifts . Create matching gift pledges in the donor/alumni database . Ensure timely follow up on matching gift opportunities . Approve/deny all matching gifts by verifying receipt of donor gift and compliance with program rules as requested by the company/foundation. Ensure proper designation of donor/corporate gift . Communicate with individual donors and companies/foundations concerning eligibility of gifts. Acknowledge all matching gifts Identify and communicate with potential matching gift donors to stimulate new and increased matching gifts. Maintain matching gift company records in the donor/alumni database Keep informed about corporate mergers, take-overs and dissolutions to appropriately update the donor/alumni database. Maintenance of Records Enter data to contribute to a database that is accurate, complete, and reliable to support the mission of University Advancement. Create new constituent records as needed; minimize the creation of and accurately delete duplicate records. Research and regularly maintain constituent and gift records in the donor/alumni database by running maintenance queries and updating records, including data imports, proactively and as requested. Complete various data update projects including large scale, complex projects requiring extensive research and broad understanding of the database, recordkeeping, and reporting as assigned by the Gift Processing Specialist or HEERA Manager. Policy and Procedures Documentation Independently and collaboratively evaluate, create and improve policies and procedures within Advancement Services and across departments within University Advancement; examples include deceasing records, merging records, matching gift handling, soft credit gift handling, etc. Write training materials and train others in use of donor/alumni database, and act as a resource for database users who have questions or problems regarding gift records, constituent records, or policies and procedures. Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Effectively handle interpersonal interactions at all levels and handle highly sensitive information. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Three years of philanthropic gift-processing experience Knowledge of and demonstrated experience in applying IRS rules and CASE Reporting Standards pertaining to gift accounting. Experience using Raiser's Edge database system or a similar relational donor/alumni database. Ability to gather, compile and analyze data to make decisions regarding gift entry and assigning tax credits. Excellent interpersonal communications skills to be able to effectively communicate with campus partners regarding gift processing and database-related questions. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,518 and maximum $6,791 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Closing Date/Time: December 14, 2023
Nov 22, 2023
Full Time
Description: Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Amount: $3,518 - $4,500 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. The division manages and operates the Cal Poly Pomona Philanthropic Foundation which serves as the official entity to receive and manage all contributions to the University. Under the telework policy it is understood that your physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager. DUTIES AND RESPONSIBILITIES Gift Processing Enter complex gifts with significant attention to detail; manage a high volume of routine tasks; interpret and apply policies and procedures independently; use judgment and discretion when precedents don't exist. Enter gift data and receipt gifts in an accurate and timely fashion. Analyze gifts to determine and code the appropriate campaign, funds and appeals. Record gifts (cash, gift-in-kind, stock transfer, pledges, planned gifts) into the database; update biographic and demographic information, and enter all relevant information to accurately transmit gift information to the foundation. Act as backup to the Gift Processing Data Entry Assistant for retrieving and entering all gifts, membership payments and event payments made online; may require use of personal automobile. Ensure the accuracy and timeliness of donor tax receipt letters authorized by the University Advancement Vice President. Regularly communicate with the foundation and other campus staff to clarify any issues or questions about the acceptance of gift form, reports and deposits related to gift entry. Safeguard the confidentiality of departmental, office administration and donor information by exercising good judgement in communicating information to faculty, students, staff, in the handling of internal requests and through compliance with foundation, campus and CSU policies regarding handling of money. Follow up on unknown gift designations with the appropriate department or staff and communicate with the Gift Processing Specialist on adjustments to gifts as needed, especially those held in Suspense. Handle a broad range of operational and procedural office and administrative problems which may at times require research, analysis, and evaluation of information to be solved. Ingenuity in developing solutions is required to complete these functions. Make bank deposits using desktop check scanner. Log out the deposited checks from Cash Handling log and maintain accurate digital records of deposits. Maintain proper storage and secure disposal of deposited checks. Assist the Gift Processing Specialist in creating and editing on-line gift entry forms. Build and maintain basic skills in using tools for on-line gift entry form creation and editing. Provide operations support to the department by greeting guests, receiving deliveries, and processing mail as needed. Reconciliation and Reporting Performs the first pass of the monthly reconciliation process. Researches and analyzes anomalies; appropriately escalates findings to the Gift Processing Specialist and respective campus accounting partners. Collaborates with others to resolve all discrepancies. Produces a draft of the reconciliation report and, with review and approval from the Gift Processing Specialist, routes to the Executive Director of Advancement Services for signature approval. Runs and distributes routine, monthly, quarterly, annual business gift reports to inform frontline fundraisers and management in strategic decision-making. Reviews and investigates results to ensure accuracy prior to distribution. Notifies the Gift Processing Specialist of reporting issues and collaborates to resolve them. Assists in answering questions about the reports. Matching Gift Processing Use and maintain the matching gift portal and related tools . Review/confirm all matching gifts . Create matching gift pledges in the donor/alumni database . Ensure timely follow up on matching gift opportunities . Approve/deny all matching gifts by verifying receipt of donor gift and compliance with program rules as requested by the company/foundation. Ensure proper designation of donor/corporate gift . Communicate with individual donors and companies/foundations concerning eligibility of gifts. Acknowledge all matching gifts Identify and communicate with potential matching gift donors to stimulate new and increased matching gifts. Maintain matching gift company records in the donor/alumni database Keep informed about corporate mergers, take-overs and dissolutions to appropriately update the donor/alumni database. Maintenance of Records Enter data to contribute to a database that is accurate, complete, and reliable to support the mission of University Advancement. Create new constituent records as needed; minimize the creation of and accurately delete duplicate records. Research and regularly maintain constituent and gift records in the donor/alumni database by running maintenance queries and updating records, including data imports, proactively and as requested. Complete various data update projects including large scale, complex projects requiring extensive research and broad understanding of the database, recordkeeping, and reporting as assigned by the Gift Processing Specialist or HEERA Manager. Policy and Procedures Documentation Independently and collaboratively evaluate, create and improve policies and procedures within Advancement Services and across departments within University Advancement; examples include deceasing records, merging records, matching gift handling, soft credit gift handling, etc. Write training materials and train others in use of donor/alumni database, and act as a resource for database users who have questions or problems regarding gift records, constituent records, or policies and procedures. Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Effectively handle interpersonal interactions at all levels and handle highly sensitive information. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Three years of philanthropic gift-processing experience Knowledge of and demonstrated experience in applying IRS rules and CASE Reporting Standards pertaining to gift accounting. Experience using Raiser's Edge database system or a similar relational donor/alumni database. Ability to gather, compile and analyze data to make decisions regarding gift entry and assigning tax credits. Excellent interpersonal communications skills to be able to effectively communicate with campus partners regarding gift processing and database-related questions. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is: minimum $3,518 and maximum $6,791 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Closing Date/Time: December 14, 2023
