City of Sacramento, CA
Sacramento, California, United States
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut - off dates are 5/31/24, 6/30/24, 7/31/2024, 8/31/24 With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The City of Sacramento is looking for a Deputy Chief Building Official who is a forward-thinking leader and innovator with strong interpersonal and managerial skills that can demonstrate a high level of proficiency in carrying out strategic initiatives. The ideal candidate will have experience in the preparation and presentation of reports to the City Council and handling highly visible and politically sensitive issues of public interest. They will have experience with employees, outside agencies, and the public in resolving complex building and policy issues. The ideal candidate for this role will be an adept team player with the ability to plan, coordinate, and oversee the public counter and field inspections operations. They will have experience with improving operations and permitting processes, initiating new ideas, and fostering staff cooperation. They will have a background in providing excellent customer service, building partnerships, and fostering an innovative workplace. Under general direction, the Deputy Chief Building Official serves to assist the Chief Building Official in planning, directing, coordinating and supervising the activities and personnel of the Building Division; coordinates, oversees and participates in plan checking operations; develops and provides comprehensive training programs for divisional personnel; and represents the Chief Building Official in their absence. DISTINGUISHING CHARACTERISTICS This is a single-position management classification. The Deputy Chief Building Official performs work that is highly complex and often requires assisting the Chief Building Official with solving complex problems that may affect the ability of the Building Division to achieve its critical goals and objectives. The incumbent has extensive contact with public officials, employees, and the general public. The Deputy Chief Building Official is distinguished from the Chief Building Official in that the latter maintains a higher level and degree of responsibility and directs a division of the Community Development Department. SUPERVISION RECEIVED AND EXERCISED Direction is provided by the Chief Building Official or higher-level personnel. Responsibilities include direct and indirect supervision of professional, technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Typical duties may include, but are not limited to, the following: Assist with the development and implementation of goals, objectives, policies and priorities of the division; supervise, train, and evaluate assigned professional, technical and clerical personnel; develop and provide comprehensive training programs for divisional personnel; provide training to new personnel in terms of City policies, procedures, rules and regulations; provide ongoing training to personnel as directed; ensure uniform application of the appropriate codes, rules and regulations. Supervise, coordinate and participate in plan check functions and counter operations of the Building Division, including establishing, improving and coordinating the plan checking and Building Inspection procedures of the City; providing standardization of enforcement codes. Review and make recommendations on applicable codes, rules, and regulations; interpret building codes and work with builders, property owners and craftworkers in making changes necessary to conform with codes; answer or respond to telephone, written or counter inquiries regarding Building Division policies, procedures and operations as necessary; respond to public complaints. Know and supervise the operation and maintenance of the computerized building permit processing system. Assist in preparing and administering the division budget. Prepare reports and memos regarding division operations as requested. Compile materials and assist in the preparation of reports, manuals, and publications. Check details of building plans for compliance with residential and commercial zoning codes and laws; check more complex plans for construction, alteration, or repair of residential, commercial, and industrial buildings to assure compliance with applicable codes; analyze, interpret and check complex plans, specifications and calculations; resolve disputes between Plans Examiners, or Inspection personnel and developers, contractors, architects, engineers, and the general public; assist with overseeing the inspection and certification of resale residences; review and approve all major projects prior to permit issuance; issue Certificate of Occupancy for completed structures. Appear before public agencies, business and civic groups, and other organizations in the presentation and discussion of building and safety-related problems, proposals, projects, and policies; serve as personnel and provide recommendations to various City and citizen advisory boards and committees as assigned; represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Serve as Chief Building Official as required. Other related duties may also be performed. QUALIFICATIONS Knowledge of: Construction requirements, practices, and intent of regulations for the development and construction of complex engineered buildings and structures ranging from homes to high-rise office and residential structures, atrium hotels, hazardous occupancies, manufacturing plants, historic structures, and large public assembly structures. Structural engineering of building structures. Methods, practices, materials, principles, techniques, and processes used in building construction, electrical, plumbing, and mechanical installations. Stages of construction when defects and violations of building regulations, electrical, plumbing and mechanical codes are most readily observed and corrected. Site development, zoning compliance structural, plumbing, mechanical, electrical, smoke control, fire suppression, and security systems. Principles and practices of modern public administration including planning, organizing, staffing, supervising, training, and performance evaluations. Public relations techniques and practices. Applicable Federal, State, and local laws and ordinances including, but not limited to, the California Environmental Quality Act (CEQA), California Title 24 Building Standards, State Housing Law, Labor Code, Business and Professional Code regulations for engineers, architects, and state contractor regulations. Principles and practices of building inspection, including current literature and recent developments in the field. Statistical concepts and methods; project management. Skill in: Principles and practices of effective budgeting Public speaking. Use of modern office equipment including computers, computer applications and software. Negotiation. Conflict resolution. Ability to: Organize, direct, and coordinate the activities of the Building Division. Mediate and resolve complex technical issues in a timely manner. Accurately assess organizational issues and opportunities. Plan, coordinate, and direct the work of lower-level personnel. Ensure safe buildings and a positive development environment for the City. Establish and maintain effective working relationships with employees, department heads, property owners, contractors, civic groups, personnel from other jurisdictions, public officials, and the general public. Communicate clearly and concisely, verbally and in writing. Prepare and present clear and concise reports. Present complicated building and policy issues to the City Council and the public. Understand diverse needs of building requests. Exercise sound professional judgment in recognizing and handling politically sensitive issues of public interest. Develop and administer long-range plans consistent with established goals, objectives, and available resources. EXPERIENCE AND EDUCATION Experience : Two years of experience performing supervisory and/or management duties in a public jurisdiction related to plan review or inspection of buildings. Education : A Bachelor’s degree from an accredited four-year college or university. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF ED U C AT I O N Should ed u c at i o n be us ed to qualify for this position, then proof of ed u c at i o n such as, but not limit ed to, university/college transcripts and degrees should be sub mitt ed with your application and will be requir ed at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtain ed outside the Unit ed States must have ed u c at i o n records evaluat ed by a cr ed entials evaluation service. Evaluation of ed u c at i o n records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License : Possession of a valid California Class C Driver License within 30 days of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Certifications : Certification from a recognized state, national or international association within one year of appointment. Certification shall be closely related the primary job functions such as: Possession of an International Code Council (ICC) certification as a Plans Examiner. Possession of an ICC certification as a Building Inspector. Possession of a council of an ICC certification as a Building Official. Continuing Education : A minimum of 45 hours of continuing education for every three year period, with at least eight hours regarding disability access requirements. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut - off date ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan /fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required education, licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
Jul 14, 2024
Full Time
THE POSITION THIS POSTING WILL BE OPEN UNTIL FILLED Application cut - off dates are 5/31/24, 6/30/24, 7/31/2024, 8/31/24 With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. IDEAL CANDIDATE STATEMENT The City of Sacramento is looking for a Deputy Chief Building Official who is a forward-thinking leader and innovator with strong interpersonal and managerial skills that can demonstrate a high level of proficiency in carrying out strategic initiatives. The ideal candidate will have experience in the preparation and presentation of reports to the City Council and handling highly visible and politically sensitive issues of public interest. They will have experience with employees, outside agencies, and the public in resolving complex building and policy issues. The ideal candidate for this role will be an adept team player with the ability to plan, coordinate, and oversee the public counter and field inspections operations. They will have experience with improving operations and permitting processes, initiating new ideas, and fostering staff cooperation. They will have a background in providing excellent customer service, building partnerships, and fostering an innovative workplace. Under general direction, the Deputy Chief Building Official serves to assist the Chief Building Official in planning, directing, coordinating and supervising the activities and personnel of the Building Division; coordinates, oversees and participates in plan checking operations; develops and provides comprehensive training programs for divisional personnel; and represents the Chief Building Official in their absence. DISTINGUISHING CHARACTERISTICS This is a single-position management classification. The Deputy Chief Building Official performs work that is highly complex and often requires assisting the Chief Building Official with solving complex problems that may affect the ability of the Building Division to achieve its critical goals and objectives. The incumbent has extensive contact with public officials, employees, and the general public. The Deputy Chief Building Official is distinguished from the Chief Building Official in that the latter maintains a higher level and degree of responsibility and directs a division of the Community Development Department. SUPERVISION RECEIVED AND EXERCISED Direction is provided by the Chief Building Official or higher-level personnel. Responsibilities include direct and indirect supervision of professional, technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Typical duties may include, but are not limited to, the following: Assist with the development and implementation of goals, objectives, policies and priorities of the division; supervise, train, and evaluate assigned professional, technical and clerical personnel; develop and provide comprehensive training programs for divisional personnel; provide training to new personnel in terms of City policies, procedures, rules and regulations; provide ongoing training to personnel as directed; ensure uniform application of the appropriate codes, rules and regulations. Supervise, coordinate and participate in plan check functions and counter operations of the Building Division, including establishing, improving and coordinating the plan checking and Building Inspection procedures of the City; providing standardization of enforcement codes. Review and make recommendations on applicable codes, rules, and regulations; interpret building codes and work with builders, property owners and craftworkers in making changes necessary to conform with codes; answer or respond to telephone, written or counter inquiries regarding Building Division policies, procedures and operations as necessary; respond to public complaints. Know and supervise the operation and maintenance of the computerized building permit processing system. Assist in preparing and administering the division budget. Prepare reports and memos regarding division operations as requested. Compile materials and assist in the preparation of reports, manuals, and publications. Check details of building plans for compliance with residential and commercial zoning codes and laws; check more complex plans for construction, alteration, or repair of residential, commercial, and industrial buildings to assure compliance with applicable codes; analyze, interpret and check complex plans, specifications and calculations; resolve disputes between Plans Examiners, or Inspection personnel and developers, contractors, architects, engineers, and the general public; assist with overseeing the inspection and certification of resale residences; review and approve all major projects prior to permit issuance; issue Certificate of Occupancy for completed structures. Appear before public agencies, business and civic groups, and other organizations in the presentation and discussion of building and safety-related problems, proposals, projects, and policies; serve as personnel and provide recommendations to various City and citizen advisory boards and committees as assigned; represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Serve as Chief Building Official as required. Other related duties may also be performed. QUALIFICATIONS Knowledge of: Construction requirements, practices, and intent of regulations for the development and construction of complex engineered buildings and structures ranging from homes to high-rise office and residential structures, atrium hotels, hazardous occupancies, manufacturing plants, historic structures, and large public assembly structures. Structural engineering of building structures. Methods, practices, materials, principles, techniques, and processes used in building construction, electrical, plumbing, and mechanical installations. Stages of construction when defects and violations of building regulations, electrical, plumbing and mechanical codes are most readily observed and corrected. Site development, zoning compliance structural, plumbing, mechanical, electrical, smoke control, fire suppression, and security systems. Principles and practices of modern public administration including planning, organizing, staffing, supervising, training, and performance evaluations. Public relations techniques and practices. Applicable Federal, State, and local laws and ordinances including, but not limited to, the California Environmental Quality Act (CEQA), California Title 24 Building Standards, State Housing Law, Labor Code, Business and Professional Code regulations for engineers, architects, and state contractor regulations. Principles and practices of building inspection, including current literature and recent developments in the field. Statistical concepts and methods; project management. Skill in: Principles and practices of effective budgeting Public speaking. Use of modern office equipment including computers, computer applications and software. Negotiation. Conflict resolution. Ability to: Organize, direct, and coordinate the activities of the Building Division. Mediate and resolve complex technical issues in a timely manner. Accurately assess organizational issues and opportunities. Plan, coordinate, and direct the work of lower-level personnel. Ensure safe buildings and a positive development environment for the City. Establish and maintain effective working relationships with employees, department heads, property owners, contractors, civic groups, personnel from other jurisdictions, public officials, and the general public. Communicate clearly and concisely, verbally and in writing. Prepare and present clear and concise reports. Present complicated building and policy issues to the City Council and the public. Understand diverse needs of building requests. Exercise sound professional judgment in recognizing and handling politically sensitive issues of public interest. Develop and administer long-range plans consistent with established goals, objectives, and available resources. EXPERIENCE AND EDUCATION Experience : Two years of experience performing supervisory and/or management duties in a public jurisdiction related to plan review or inspection of buildings. Education : A Bachelor’s degree from an accredited four-year college or university. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF ED U C AT I O N Should ed u c at i o n be us ed to qualify for this position, then proof of ed u c at i o n such as, but not limit ed to, university/college transcripts and degrees should be sub mitt ed with your application and will be requir ed at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtain ed outside the Unit ed States must have ed u c at i o n records evaluat ed by a cr ed entials evaluation service. Evaluation of ed u c at i o n records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License : Possession of a valid California Class C Driver License within 30 days of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Certifications : Certification from a recognized state, national or international association within one year of appointment. Certification shall be closely related the primary job functions such as: Possession of an International Code Council (ICC) certification as a Plans Examiner. Possession of an ICC certification as a Building Inspector. Possession of a council of an ICC certification as a Building Official. Continuing Education : A minimum of 45 hours of continuing education for every three year period, with at least eight hours regarding disability access requirements. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently , including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut - off date ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan /fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required education, licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: Continuous
CITY OF ESCONDIDO, CA
City of Escondido, California, United States
Summary This position is open until filled. A first review of applications will take place during the week of March 10, 2024. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. If you want to join a hard-working team that shares a commitment to keep the City of Escondido safe, clean and efficiently run, consider a career with the City of Escondido. We have an opening for the position of Deputy Building Official in our Development Services Department/Building Division. For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's website. Under general direction, supervises, assigns, reviews, and participates in the work of staff responsible for reviewing building plans for compliance with applicable codes and regulations and the issuance of building permits; ensures work quality and adherence to established policies and procedures; performs the more technical and complex tasks relative to assigned area of responsibility; and serves as acting Building Official in the absence of the Building Official. Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Plans, prioritizes, assigns, supervises, reviews, and participates in the work of staff responsible for plan checking residential, commercial, and industrial building plans and drawings for conformance with applicable state and local codes and regulations. Assumes responsibility for the Building Division's public counter activities, permit tracking program, and issuance of building permits; maintains quality control for the automated permit tracking system. Establishes schedules and methods for providing plan checking and permit issuance services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of goals and objectives as well as policies and procedures; interprets, reviews, and evaluates plan review and permit issuance policies and procedures in response to changes in building codes and local ordinances; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Participates in the preparation and administration of the assigned program budget; submits budget recommendations; monitors expenditures. Oversees and participates in the maintenance of records concerning assigned operations and programs; prepares reports on operations and activities. Performs the more technical and complex tasks of the work unit including plan reviews on the more complex and sensitive projects; determines project valuation and related building and development fees; processes and issues building, plumbing, electrical, and mechanical permits; assists plans examiner with rechecking of plans to allow for faster turn around of projects. As necessary, provides assistance to building inspectors in the performance of structural and non-structural field inspections on special projects. Responds to questions from and provides assistance to the public, developers, contractors, owners, and design professionals regarding building regulations, permit requirements, and application of state and local codes; provides problem solving direction to customers to allow code compliance; prepares guidelines, handouts, forms, and procedures for public use. Establishes and maintains cooperative relationships with other City departments and outside agencies in order to coordinate project compliance necessary for conditions of approval. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of plan checking; incorporates new developments as appropriate into programs. Serves as acting Building Official in the absence of the Building Official. Performs related duties as required. QUALIFICATIONS Knowledge of: Operational characteristics, services, and activities of a comprehensive plan checking, permit issuance, and building inspection program. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Principles of civil engineering, structural design, engineering mathematics, and soil engineering. Methods, materials, and progressive steps used in the construction of buildings and related structures. Pertinent building related codes, ordinances, and regulations enforced by the City including the California Building and Residential Codes, plumbing, electrical, and mechanical codes, zoning ordinances, general land use codes, and related City codes and state mandated regulations, such as the Energy and Green Building Codes. Principles and techniques used in building inspection work including those used to examine the quality of work and materials and to detect deviations from plans, regulations, and standard construction practices. Accepted building construction safety standards and methods. Permit processing procedures. Building plan review principles and practices. Modern office procedures, methods, and equipment including computers. Principles and procedures of record keeping and reporting. Ability to: Oversee and participate in the management of a comprehensive building inspection, permit issuance, and plans examination program. Oversee, direct, and coordinate the work of lower level staff and consultants. Select, supervise, train, and evaluate staff. Participate in the development and administration of division goals, objectives, and procedures. Research, analyze, and evaluate new service delivery methods and techniques. Prepare and administer large program budgets. Oversee the maintenance of complete and accurate records. Prepare clear and concise technical, administrative, and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Understand, interpret, explain, and enforce pertinent federal, state, and local policies, laws, and regulations including provisions of applicable building, safety, and zoning codes and ordinance requirements to contractors, developers, and the general public. Analyze, interpret, and accurately check complex building plans, specifications, and calculations. Enforce necessary regulations with firmness and tact. Prepare informational material for customers. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Gain cooperation through discussion and persuasion. Demonstrate an awareness and appreciation of the cultural diversity of the community. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Minimum Requirements Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in building inspection, structural engineering, civil engineering, or a related field. Experience: Five years (full-time equivalent) of responsible experience in the review of building construction plans including one year of lead supervisory or project management responsibility. License or Certificate: Possession of an appropriate, valid California driver's license. Possession of certification as a Plans Examiner issued by the International Code Council (ICC). Supplemental Information NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace. All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A pre-employment medical examination will be conducted following a conditional offer of employment for all positions. Safety sensitive positions will include a pre-employment drug screen. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing. SELECTION PROCEDURE Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list. All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®. The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment. Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt. VETERANS' PREFERENCE Eligible individuals are those who meet the following criteria: Served in the U.S. armed forces Received an honorable discharge Did not retire from military service Seeking employment with the City of Escondido for the first time. Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination. ABOUT OUR CITY The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise. EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request. The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms. For a more detailed overview of this benefits package, please visit the Management Benefit Summary. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Summary This position is open until filled. A first review of applications will take place during the week of March 10, 2024. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. If you want to join a hard-working team that shares a commitment to keep the City of Escondido safe, clean and efficiently run, consider a career with the City of Escondido. We have an opening for the position of Deputy Building Official in our Development Services Department/Building Division. For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's website. Under general direction, supervises, assigns, reviews, and participates in the work of staff responsible for reviewing building plans for compliance with applicable codes and regulations and the issuance of building permits; ensures work quality and adherence to established policies and procedures; performs the more technical and complex tasks relative to assigned area of responsibility; and serves as acting Building Official in the absence of the Building Official. Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Plans, prioritizes, assigns, supervises, reviews, and participates in the work of staff responsible for plan checking residential, commercial, and industrial building plans and drawings for conformance with applicable state and local codes and regulations. Assumes responsibility for the Building Division's public counter activities, permit tracking program, and issuance of building permits; maintains quality control for the automated permit tracking system. Establishes schedules and methods for providing plan checking and permit issuance services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of goals and objectives as well as policies and procedures; interprets, reviews, and evaluates plan review and permit issuance policies and procedures in response to changes in building codes and local ordinances; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Participates in the preparation and administration of the assigned program budget; submits budget recommendations; monitors expenditures. Oversees and participates in the maintenance of records concerning assigned operations and programs; prepares reports on operations and activities. Performs the more technical and complex tasks of the work unit including plan reviews on the more complex and sensitive projects; determines project valuation and related building and development fees; processes and issues building, plumbing, electrical, and mechanical permits; assists plans examiner with rechecking of plans to allow for faster turn around of projects. As necessary, provides assistance to building inspectors in the performance of structural and non-structural field inspections on special projects. Responds to questions from and provides assistance to the public, developers, contractors, owners, and design professionals regarding building regulations, permit requirements, and application of state and local codes; provides problem solving direction to customers to allow code compliance; prepares guidelines, handouts, forms, and procedures for public use. Establishes and maintains cooperative relationships with other City departments and outside agencies in order to coordinate project compliance necessary for conditions of approval. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of plan checking; incorporates new developments as appropriate into programs. Serves as acting Building Official in the absence of the Building Official. Performs related duties as required. QUALIFICATIONS Knowledge of: Operational characteristics, services, and activities of a comprehensive plan checking, permit issuance, and building inspection program. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Principles of civil engineering, structural design, engineering mathematics, and soil engineering. Methods, materials, and progressive steps used in the construction of buildings and related structures. Pertinent building related codes, ordinances, and regulations enforced by the City including the California Building and Residential Codes, plumbing, electrical, and mechanical codes, zoning ordinances, general land use codes, and related City codes and state mandated regulations, such as the Energy and Green Building Codes. Principles and techniques used in building inspection work including those used to examine the quality of work and materials and to detect deviations from plans, regulations, and standard construction practices. Accepted building construction safety standards and methods. Permit processing procedures. Building plan review principles and practices. Modern office procedures, methods, and equipment including computers. Principles and procedures of record keeping and reporting. Ability to: Oversee and participate in the management of a comprehensive building inspection, permit issuance, and plans examination program. Oversee, direct, and coordinate the work of lower level staff and consultants. Select, supervise, train, and evaluate staff. Participate in the development and administration of division goals, objectives, and procedures. Research, analyze, and evaluate new service delivery methods and techniques. Prepare and administer large program budgets. Oversee the maintenance of complete and accurate records. Prepare clear and concise technical, administrative, and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Understand, interpret, explain, and enforce pertinent federal, state, and local policies, laws, and regulations including provisions of applicable building, safety, and zoning codes and ordinance requirements to contractors, developers, and the general public. Analyze, interpret, and accurately check complex building plans, specifications, and calculations. Enforce necessary regulations with firmness and tact. Prepare informational material for customers. Effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Gain cooperation through discussion and persuasion. Demonstrate an awareness and appreciation of the cultural diversity of the community. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Minimum Requirements Education/Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in building inspection, structural engineering, civil engineering, or a related field. Experience: Five years (full-time equivalent) of responsible experience in the review of building construction plans including one year of lead supervisory or project management responsibility. License or Certificate: Possession of an appropriate, valid California driver's license. Possession of certification as a Plans Examiner issued by the International Code Council (ICC). Supplemental Information NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace. All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A pre-employment medical examination will be conducted following a conditional offer of employment for all positions. Safety sensitive positions will include a pre-employment drug screen. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing. SELECTION PROCEDURE Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list. All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®. The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment. Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt. VETERANS' PREFERENCE Eligible individuals are those who meet the following criteria: Served in the U.S. armed forces Received an honorable discharge Did not retire from military service Seeking employment with the City of Escondido for the first time. Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination. ABOUT OUR CITY The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise. EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request. The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms. For a more detailed overview of this benefits package, please visit the Management Benefit Summary. Closing Date/Time: Continuous
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Placer County Community Development Resource Agency is accepting applications for Building Services Manager to fill one permanent/full-time vacancy in Tahoe. The eligible list established as a result of this recruitment may be used to fill additional vacancies as they arise, subject to position-specific requirements. *Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Management benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To assist the Deputy Director of the Building Services Division in planning, organizing, directing, managing, and administering various program areas of responsibility within the Building Services Division; to plan, direct, and supervise the work of assigned division staff; to participate in the development and implementation of the division’s goals and objectives; to serve as acting Deputy Director of Building Services in the absence of the Deputy Director; to provide highly complex staff assistance to the Deputy Director and to perform a variety of duties relative to assigned areas of responsibility. DISTINGUISHING CHARACTERISTICS This classification functions at the manager level and as such recognizes a position that exercises full line and functional management responsibility for employees within a division; incumbents also assume substantive and significant responsibility for operations and services within the assigned areas of responsibility of the Building Services Division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Deputy Director of CDRA (Tahoe). Exercises direct supervision over supervisory, professional, technical, and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Direct, manage, monitor, and evaluate assigned Building Services Division programs and operations in both the Tahoe and Auburn/South Placer areas, including building design, construction, and inspection; plans examination; permit application, review and approval; code compliance and enforcement; cannabis regulation; and the overall provision of quality customer service to County clients. Serve as acting Deputy Director of the Building Services Division and represent the division in the absence of the Deputy Director. Assist in the development and implementation of division’s work plan, goals, objectives, policies and procedures; assign work activities projects, and programs; monitor timelines and work flow; review and evaluate work products, methods, and procedures. Serve as technical advisor to internal County staff, management, and external organizations in the interpretation and application of applicable codes, laws, and regulations; monitor the application of policies and procedures to ensure proper interpretation, enforcement, and compliance with all applicable codes, laws and regulations. Perform or assist in the more complex applications and projects; provide technical assistance to agency personnel, other staff and the public; develop materials explaining permit regulations and procedures; provide pre-construction design consultation, and fee estimates for a variety of proposed projects; interpret and apply laws, codes and regulations to approve or reject plans; notify involved parties regarding plan status; review and analyze permit requests for compliance and applicable laws, codes and regulations. Serve as County liaison with other regulatory agencies such as the Tahoe Regional Planning Agency, Special Districts and Fire Departments to ensure compliance with all applicable regulatory requirements in the permitting process. Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary. Manage, direct, evaluate, monitor, and supervise the work of assigned staff; act as a resource to staff; advise staff on the more complex issues; provide direction, guidance, and leadership to staff. Investigate, respond to and resolve customer service complaints; interview customers and assist all parties to reach an acceptable solution; take corrective action as necessary. Assist in developing and overseeing the implementation of the customer service policies and procedures related to building services; ensure update and improvement of processes and programs; coordinate the consistency and improvement of the delivery of services provided in order to improve and streamline processes. Coordinate activities with other County departments, outside agencies, other divisions, and the community as applicable to ensure the efficient and effective administration of Countywide Building, Code Compliance, and Cannabis regulation enforcement services. Participate in the development and administration of the division budget; forecast funding needs, staffing, equipment, materials and supplies; assist in budget implementation; monitor approved expenditures. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the assigned areas of responsibility. Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service. Maintain awareness of, and participate in, the external professional environment and resources to ensure the highest level of professional standards are applied to service delivery. Attend meetings on land development permits, information technology, contract and permit issues. Administer citations; conduct, coordinate and attend administrative hearings pertaining to code compliance, enforcement, and cannabis regulations. Testify and make presentations in court; respond to subpoenas. Represent the division to the public, stakeholders, and to other agencies in a professional, positive and productive manner; participate in outside community and professional groups and committees Serve as a positive and motivational team leader as well as a positive and effective member of a peer group. Act quickly and calmly in a variety of situations; Perform related duties as required. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience: Five years of increasingly responsible experience in building code inspection and enforcement, planning, engineering and surveying, or code compliance, including one year of supervisory responsibility. Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in construction technology, civil engineering, architecture, planning or a related field. Occupational experience and related certificates of achievement may be accepted as evidence of required training. Additional training in management is highly desirable. Note: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: Possession of a valid Certificate of Registration as an Inspector issued by the International Code Council Possession of California Building Official license is desirable. May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Operations, services and activities of a comprehensive building inspection and plans examination program. Elements of planning and zoning as related to ordinances governing building, land use and zoning. Principles and practices of building design, construction and inspection. Principles and practices of building plans examination. Pertinent local, state, and federal laws, guidelines, and regulations. Permit process and procedures specific to all regions in the County. Principles and practices of policy and procedure development and implementation. Automated systems used in land use. Applicable codes, ordinances, laws, and regulations pertaining to real property, building, housing, and public health and safety. Principles and practices of process improvement and streamlining of processes. Principles and practices of business correspondence and report writing. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and practices of organizational analysis and management. Principles of budget preparation and monitoring. Principles and practices of safety management. Principles and practices of supervision, training, and personnel management. Standard and accepted usage of the English language including spelling, punctuation, and grammar. Modern office procedures, methods and computer equipment and related spreadsheet and word processing applications. Ability to: Develop, revise and administer policies and procedures for the operations and services of a comprehensive building inspection, permitting operations code enforcement/compliance, and plans examination program. On a continuous basis, know and understand all aspects of assigned job; intermittently analyze work papers, reports and special projects; explain and interpret policies, procedures, and programs; know laws, regulations and codes; observe performance and evaluate staff; problem solve divisional issues. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Review documents related to Agency operations; observe; identify and problem solve office operations and procedures; understand, interpret and explain Agency policies and procedures; explain operations and problem solve office issues for the public and with personnel. Interpret and apply pertinent local, state and federal laws, guidelines, and regulations. Prepare and administer a budget. Supervise, train and evaluate personnel. Perform field inspections on complex projects when necessary. Communicate clearly and concisely, both orally and in writing. Function as a productive and positive team member and effective team leader. On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means, lift light weights. Prepare reports, correspondence and technical documentation. Work with various cultural and ethnic groups in a tactful and effective manner. Gain cooperation through discussion and persuasion. Establish and maintain effective working relationships with those contacted in the performance of required duties. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Kristen Cannon, Administrative Technician, at kcannon@placer.ca.gov or (530) 886-4661. Closing Date/Time: Open Until Filled
Jul 14, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Placer County Community Development Resource Agency is accepting applications for Building Services Manager to fill one permanent/full-time vacancy in Tahoe. The eligible list established as a result of this recruitment may be used to fill additional vacancies as they arise, subject to position-specific requirements. *Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Management benefits . For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To assist the Deputy Director of the Building Services Division in planning, organizing, directing, managing, and administering various program areas of responsibility within the Building Services Division; to plan, direct, and supervise the work of assigned division staff; to participate in the development and implementation of the division’s goals and objectives; to serve as acting Deputy Director of Building Services in the absence of the Deputy Director; to provide highly complex staff assistance to the Deputy Director and to perform a variety of duties relative to assigned areas of responsibility. DISTINGUISHING CHARACTERISTICS This classification functions at the manager level and as such recognizes a position that exercises full line and functional management responsibility for employees within a division; incumbents also assume substantive and significant responsibility for operations and services within the assigned areas of responsibility of the Building Services Division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Deputy Director of CDRA (Tahoe). Exercises direct supervision over supervisory, professional, technical, and clerical personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Direct, manage, monitor, and evaluate assigned Building Services Division programs and operations in both the Tahoe and Auburn/South Placer areas, including building design, construction, and inspection; plans examination; permit application, review and approval; code compliance and enforcement; cannabis regulation; and the overall provision of quality customer service to County clients. Serve as acting Deputy Director of the Building Services Division and represent the division in the absence of the Deputy Director. Assist in the development and implementation of division’s work plan, goals, objectives, policies and procedures; assign work activities projects, and programs; monitor timelines and work flow; review and evaluate work products, methods, and procedures. Serve as technical advisor to internal County staff, management, and external organizations in the interpretation and application of applicable codes, laws, and regulations; monitor the application of policies and procedures to ensure proper interpretation, enforcement, and compliance with all applicable codes, laws and regulations. Perform or assist in the more complex applications and projects; provide technical assistance to agency personnel, other staff and the public; develop materials explaining permit regulations and procedures; provide pre-construction design consultation, and fee estimates for a variety of proposed projects; interpret and apply laws, codes and regulations to approve or reject plans; notify involved parties regarding plan status; review and analyze permit requests for compliance and applicable laws, codes and regulations. Serve as County liaison with other regulatory agencies such as the Tahoe Regional Planning Agency, Special Districts and Fire Departments to ensure compliance with all applicable regulatory requirements in the permitting process. Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary. Manage, direct, evaluate, monitor, and supervise the work of assigned staff; act as a resource to staff; advise staff on the more complex issues; provide direction, guidance, and leadership to staff. Investigate, respond to and resolve customer service complaints; interview customers and assist all parties to reach an acceptable solution; take corrective action as necessary. Assist in developing and overseeing the implementation of the customer service policies and procedures related to building services; ensure update and improvement of processes and programs; coordinate the consistency and improvement of the delivery of services provided in order to improve and streamline processes. Coordinate activities with other County departments, outside agencies, other divisions, and the community as applicable to ensure the efficient and effective administration of Countywide Building, Code Compliance, and Cannabis regulation enforcement services. Participate in the development and administration of the division budget; forecast funding needs, staffing, equipment, materials and supplies; assist in budget implementation; monitor approved expenditures. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed; maintain discipline and high standards necessary for the efficient and professional operation of the assigned areas of responsibility. Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service. Maintain awareness of, and participate in, the external professional environment and resources to ensure the highest level of professional standards are applied to service delivery. Attend meetings on land development permits, information technology, contract and permit issues. Administer citations; conduct, coordinate and attend administrative hearings pertaining to code compliance, enforcement, and cannabis regulations. Testify and make presentations in court; respond to subpoenas. Represent the division to the public, stakeholders, and to other agencies in a professional, positive and productive manner; participate in outside community and professional groups and committees Serve as a positive and motivational team leader as well as a positive and effective member of a peer group. Act quickly and calmly in a variety of situations; Perform related duties as required. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience: Five years of increasingly responsible experience in building code inspection and enforcement, planning, engineering and surveying, or code compliance, including one year of supervisory responsibility. Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in construction technology, civil engineering, architecture, planning or a related field. Occupational experience and related certificates of achievement may be accepted as evidence of required training. Additional training in management is highly desirable. Note: Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Human Resources Department. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. Required License or Certificate: Possession of a valid Certificate of Registration as an Inspector issued by the International Code Council Possession of California Building Official license is desirable. May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Operations, services and activities of a comprehensive building inspection and plans examination program. Elements of planning and zoning as related to ordinances governing building, land use and zoning. Principles and practices of building design, construction and inspection. Principles and practices of building plans examination. Pertinent local, state, and federal laws, guidelines, and regulations. Permit process and procedures specific to all regions in the County. Principles and practices of policy and procedure development and implementation. Automated systems used in land use. Applicable codes, ordinances, laws, and regulations pertaining to real property, building, housing, and public health and safety. Principles and practices of process improvement and streamlining of processes. Principles and practices of business correspondence and report writing. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and practices of organizational analysis and management. Principles of budget preparation and monitoring. Principles and practices of safety management. Principles and practices of supervision, training, and personnel management. Standard and accepted usage of the English language including spelling, punctuation, and grammar. Modern office procedures, methods and computer equipment and related spreadsheet and word processing applications. Ability to: Develop, revise and administer policies and procedures for the operations and services of a comprehensive building inspection, permitting operations code enforcement/compliance, and plans examination program. On a continuous basis, know and understand all aspects of assigned job; intermittently analyze work papers, reports and special projects; explain and interpret policies, procedures, and programs; know laws, regulations and codes; observe performance and evaluate staff; problem solve divisional issues. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Review documents related to Agency operations; observe; identify and problem solve office operations and procedures; understand, interpret and explain Agency policies and procedures; explain operations and problem solve office issues for the public and with personnel. Interpret and apply pertinent local, state and federal laws, guidelines, and regulations. Prepare and administer a budget. Supervise, train and evaluate personnel. Perform field inspections on complex projects when necessary. Communicate clearly and concisely, both orally and in writing. Function as a productive and positive team member and effective team leader. On a continuous basis, sit at desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means, lift light weights. Prepare reports, correspondence and technical documentation. Work with various cultural and ethnic groups in a tactful and effective manner. Gain cooperation through discussion and persuasion. Establish and maintain effective working relationships with those contacted in the performance of required duties. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Kristen Cannon, Administrative Technician, at kcannon@placer.ca.gov or (530) 886-4661. Closing Date/Time: Open Until Filled
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posted until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Responsible for the overall administration and management of the City's Drinking Water Facilities, including program implementation, fundraising/grant writing, and business operations. Areas of responsibility include planning and evaluation, policy and program development, personnel and fiscal management, and public relations. This is the highest level of strategic and/or operations management reporting to a top department executive or a department deputy. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or Council approval. This level would be expected to manage either a varied array of professionals and manager or a group of professionals in a City-wide administrative or operations function. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or as part of a team of managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides direct management responsibility for the day-to-day operations of the following functional areas; Forecasting, Budgeting (Operations and Capital), Water System Operations. Monthly Budget-to-Actual Reporting, General Accounting Operations, Fixed Asset Accounting, Accounts Payable, and Cash Collections. Manages the invoicing for the Office of Water Treatment and Reclamation which includes invoicing for formal contracts, goods and services, and utilities and inter-jurisdictional expenses. Approves payroll for the distribution groups. Develops policy and write rules, regulations, and ordinances for environmental protection and land development in the City of Atlanta; interfaces with the Mayor's office, City Council, and other departments for policy and technical issues; Resolves technical issues and make final determination regarding the application of Federal, State, and local requirements for land development. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Oversees and manages the operation of Watershed Information Systems. Ensures both, the short-term and long-term financial health and viability of the Department; provides assurance related to the delivery of financial-related information to internal management, City Council, Bond Rating Agencies, and the department's bondholders; provides financial leadership and oversight of the department's annual financial audit. Ensures the City follows all state, federal, local & regional policies, laws and regulations pertaining to water treatment. Develops and maintains the City's Conservation Plan. Provides positive leadership, working harmoniously with others in the Department and other organizations, and ensuring that the day-to-day activities. Manages the water system operations including producing the budget, managing the staff, and overseeing technical and engineering processes. Ensures the Office of Water Treatment and Reclamation has all the necessary resources required to successfully complete job assignments in financial, human and administrative related areas which enables the City to fulfill its mission to deliver potable water and to manage waste water services for its customers 365 days a year. Directs and prepares the annual budget submission and detailed financial plan; duties include budget formulation and execution, approving all budget adjustments and budget transfers Department-wide, developing the plan assumptions, and ensuring that the annual budget is in sync with the strategic financial plan. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Provides leadership and direction to group managers and oversee project goals. Develops project strategies, implementation plan, project scope and milestones. Decision Making This position is generally required to provide input regarding decisions that impact any area within the watershed's divisions and offices. Such issues may be related to policy/procedure, strategy, budget, and/or technical. May commit department to action. Establishes organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of technical terminology; extensive knowledge of construction projects, administrative activities or field operations; knowledge of engineering, water and sewage, procurement, hydraulics, and geotechnical processes and terminology; knowledge of legal requirements of water conservation laws & ordinances; thorough knowledge of the principles and practices of water resource management and watershed science; knowledge of grant writing and grant management. Strong Computer and Software (Microsoft) Skills; very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and in writing. Ability to be decisive; ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to effectively negotiate resolution of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft office suite and project management programs. Minimum Qualifications - Education and Experience Bachelor’s degree with a major in Business Management, Biology, Chemistry, Engineering or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). 10 years of experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master's degree in Business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). Minimum of 10 years of work experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experice as a manager, supervisor, team leader, etc. Licensures and Certifications Class I Water Treatment certification Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Jul 14, 2024
Full Time
Posted until filled Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. Responsible for the overall administration and management of the City's Drinking Water Facilities, including program implementation, fundraising/grant writing, and business operations. Areas of responsibility include planning and evaluation, policy and program development, personnel and fiscal management, and public relations. This is the highest level of strategic and/or operations management reporting to a top department executive or a department deputy. Position manages a primary function of the department and recommends high level policy and procedure subject to department, mayoral, and/or Council approval. This level would be expected to manage either a varied array of professionals and manager or a group of professionals in a City-wide administrative or operations function. This is NOT a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received May work independently or as part of a team of managers that meet to discuss issues related to budgets, staff, policy, and operations. Direction received is very general and focuses on strategic objectives and is typically collaborative in nature. This is a policy-making level of management and would be considered "upper middle" management. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Provides direct management responsibility for the day-to-day operations of the following functional areas; Forecasting, Budgeting (Operations and Capital), Water System Operations. Monthly Budget-to-Actual Reporting, General Accounting Operations, Fixed Asset Accounting, Accounts Payable, and Cash Collections. Manages the invoicing for the Office of Water Treatment and Reclamation which includes invoicing for formal contracts, goods and services, and utilities and inter-jurisdictional expenses. Approves payroll for the distribution groups. Develops policy and write rules, regulations, and ordinances for environmental protection and land development in the City of Atlanta; interfaces with the Mayor's office, City Council, and other departments for policy and technical issues; Resolves technical issues and make final determination regarding the application of Federal, State, and local requirements for land development. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Oversees and manages the operation of Watershed Information Systems. Ensures both, the short-term and long-term financial health and viability of the Department; provides assurance related to the delivery of financial-related information to internal management, City Council, Bond Rating Agencies, and the department's bondholders; provides financial leadership and oversight of the department's annual financial audit. Ensures the City follows all state, federal, local & regional policies, laws and regulations pertaining to water treatment. Develops and maintains the City's Conservation Plan. Provides positive leadership, working harmoniously with others in the Department and other organizations, and ensuring that the day-to-day activities. Manages the water system operations including producing the budget, managing the staff, and overseeing technical and engineering processes. Ensures the Office of Water Treatment and Reclamation has all the necessary resources required to successfully complete job assignments in financial, human and administrative related areas which enables the City to fulfill its mission to deliver potable water and to manage waste water services for its customers 365 days a year. Directs and prepares the annual budget submission and detailed financial plan; duties include budget formulation and execution, approving all budget adjustments and budget transfers Department-wide, developing the plan assumptions, and ensuring that the annual budget is in sync with the strategic financial plan. Manages the operation of Watershed Information Systems which provides IT and GIS support for the Department of Watershed Management. Areas of responsibility includes providing application, desktop, network and geographic information system (GIS) support. Provides leadership and direction to group managers and oversee project goals. Develops project strategies, implementation plan, project scope and milestones. Decision Making This position is generally required to provide input regarding decisions that impact any area within the watershed's divisions and offices. Such issues may be related to policy/procedure, strategy, budget, and/or technical. May commit department to action. Establishes organization strategy and policy within required legislative or executive limitations. Leadership Provided Provides guidance to a varied group of Managers and Supervisors or may directly supervise a staff of professionals and team leaders engaged in an organization-wide or policy-advisory activity. Guidance should typically be general in nature and focus on objectives, end results, and policies. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Extensive knowledge of technical terminology; extensive knowledge of construction projects, administrative activities or field operations; knowledge of engineering, water and sewage, procurement, hydraulics, and geotechnical processes and terminology; knowledge of legal requirements of water conservation laws & ordinances; thorough knowledge of the principles and practices of water resource management and watershed science; knowledge of grant writing and grant management. Strong Computer and Software (Microsoft) Skills; very strong administrative and managerial skills; inter-personal and team working skills; skilled in communicating verbally and in writing. Ability to be decisive; ability to develop relationships and partnerships; ability to write clear and concise technical documents; ability to read, understand, and prepare legal documents; ability to effectively negotiate resolution of conflicts among citizens, neighbors, elected official, and staff, as well as efficiently manage a government office open to the public; ability to interact effectively with various personality styles and with upper departmental management or elected officials; ability to read and interpret construction drawings; ability to interpret laws, regulations and guidelines; ability to utilize Microsoft office suite and project management programs. Minimum Qualifications - Education and Experience Bachelor’s degree with a major in Business Management, Biology, Chemistry, Engineering or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). 10 years of experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experience as a manager, supervisor, team leader, etc. Preferred Education & Experience Master's degree in Business, Management or Public Administration. (Equivalent professional experience may be considered for substitution for the master’s degree on an exception basis). Minimum of 10 years of work experience in environmental engineering, municipal government sector, or water / wastewater plant operations with at least 5 years of experice as a manager, supervisor, team leader, etc. Licensures and Certifications Class I Water Treatment certification Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Director of Planning, Design and Construction Classification Title: Administrator II Posting Details Priority Application Date (Posting will remain open until filled): Monday, May 27, 2024 at 11:55pm PST Position Summary Under general direction of the Associate Vice President of Facilities Management, the Director of Planning, Design and Construction (Director) serves as a member of the FM leadership team, sharing responsibilities for the day-to-day operations within the FM department. The Director provides strategic direction, coordination and leadership for all phases of the capital planning and project delivery process as well as leads, facilitates and coordinates the design and construction of multiple major and minor capital projects and other campus improvement projects, ensuring that project goals are met within the prescribed time frame and funding allowances. The Director is responsible for direct supervision of Project Management personnel and oversight of campus projects. The incumbent advises leadership on the progress and projections of capital construction and works closely with leadership within Administration and Business Affairs to develop facility management goals and objectives supporting the University’s educational mission. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $9,167.00 per month - $11,925.00 per month commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $4,812.00 per month - $15,449.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (At-will) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00a.m. - 5:00p.m. Department Information Our responsibilities include master planning, capital planning, design & capital project management for the University. The Director of PDCS also functions as the Deputy Building Official assigned to the campus by the Chancellor's office in enforcing CSU permitting procedures, reviews and approvals. Please visit our website for additional information: https://www.csus.edu/administration-business-affairs/facilities-management/ Required Qualifications 1.Bachelor's degree, preferably in environmental planning, architecture, environmental studies, engineering, regional and/or urban planning or related program and/or equivalent work experience. 2. Demonstrate a record of progressively responsible leadership positions in the area of planning, project development, new construction, design oversight, and/or construction management, preferably in a large institutional environment. 3. Demonstrate strong organizational and analytical skills to evaluate problems and develop appropriate solutions. 4. Demonstrate personal computer proficiency with working knowledge of software programs such as Word, Excel and Outlook. 5. Cooperative and effective interpersonal skills along with strong verbal and written communication skills. 6. Possession of a valid California driver's license and maintenance of a good driving record. 7. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully pass a background check. Preferred Qualifications 8. LEED certification or training and experience in designing and building sustainable buildings. 9. Knowledge of CSU and State policies and procedures related to the duties of the position. 10. Knowledge and proficiency in AutoCAD. 11. Knowledge and experience in building codes, specifications and safety regulations. Ability to review and understand construction drawings, plans and blueprints to ensure compliance with standards. Required Licenses/Certifications Valid California driver's license and maintenance of a good driving record. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity and Inclusion Statement Prompt One of Sacramento State’s imperatives is a commitment to diversity and ensuring that our campus is a welcoming place for all of our students, faculty, staff, and community members. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but that it is an antiracist and inclusive campus , devoted to the celebration of the many facets of our identities and the richness of a community with diverse life experiences and perspectives. Please provide a written diversity statement (500 words or less) outlining your commitment to fostering a diverse and inclusive environment in the role of Director for Design, Planning, and Construction at Sacramento State. Address how you will promote diversity, equity, and inclusion within your team, collaborate with diverse stakeholders, and contribute to creating an inclusive campus environment. Highlight any relevant experiences, initiatives, or strategies you have implemented in previous leadership roles to advance diversity and inclusion in design, planning, and construction projects Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Sacramento State has engaged the services of Another Source, a recruiting firm, for this recruitment. Applicants may be contacted by a representative from Another Source after an application is submitted. Advertised: May 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Director of Planning, Design and Construction Classification Title: Administrator II Posting Details Priority Application Date (Posting will remain open until filled): Monday, May 27, 2024 at 11:55pm PST Position Summary Under general direction of the Associate Vice President of Facilities Management, the Director of Planning, Design and Construction (Director) serves as a member of the FM leadership team, sharing responsibilities for the day-to-day operations within the FM department. The Director provides strategic direction, coordination and leadership for all phases of the capital planning and project delivery process as well as leads, facilitates and coordinates the design and construction of multiple major and minor capital projects and other campus improvement projects, ensuring that project goals are met within the prescribed time frame and funding allowances. The Director is responsible for direct supervision of Project Management personnel and oversight of campus projects. The incumbent advises leadership on the progress and projections of capital construction and works closely with leadership within Administration and Business Affairs to develop facility management goals and objectives supporting the University’s educational mission. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $9,167.00 per month - $11,925.00 per month commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $4,812.00 per month - $15,449.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (At-will) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00a.m. - 5:00p.m. Department Information Our responsibilities include master planning, capital planning, design & capital project management for the University. The Director of PDCS also functions as the Deputy Building Official assigned to the campus by the Chancellor's office in enforcing CSU permitting procedures, reviews and approvals. Please visit our website for additional information: https://www.csus.edu/administration-business-affairs/facilities-management/ Required Qualifications 1.Bachelor's degree, preferably in environmental planning, architecture, environmental studies, engineering, regional and/or urban planning or related program and/or equivalent work experience. 2. Demonstrate a record of progressively responsible leadership positions in the area of planning, project development, new construction, design oversight, and/or construction management, preferably in a large institutional environment. 3. Demonstrate strong organizational and analytical skills to evaluate problems and develop appropriate solutions. 4. Demonstrate personal computer proficiency with working knowledge of software programs such as Word, Excel and Outlook. 5. Cooperative and effective interpersonal skills along with strong verbal and written communication skills. 6. Possession of a valid California driver's license and maintenance of a good driving record. 7. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully pass a background check. Preferred Qualifications 8. LEED certification or training and experience in designing and building sustainable buildings. 9. Knowledge of CSU and State policies and procedures related to the duties of the position. 10. Knowledge and proficiency in AutoCAD. 11. Knowledge and experience in building codes, specifications and safety regulations. Ability to review and understand construction drawings, plans and blueprints to ensure compliance with standards. Required Licenses/Certifications Valid California driver's license and maintenance of a good driving record. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity and Inclusion Statement Prompt One of Sacramento State’s imperatives is a commitment to diversity and ensuring that our campus is a welcoming place for all of our students, faculty, staff, and community members. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but that it is an antiracist and inclusive campus , devoted to the celebration of the many facets of our identities and the richness of a community with diverse life experiences and perspectives. Please provide a written diversity statement (500 words or less) outlining your commitment to fostering a diverse and inclusive environment in the role of Director for Design, Planning, and Construction at Sacramento State. Address how you will promote diversity, equity, and inclusion within your team, collaborate with diverse stakeholders, and contribute to creating an inclusive campus environment. Highlight any relevant experiences, initiatives, or strategies you have implemented in previous leadership roles to advance diversity and inclusion in design, planning, and construction projects Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Sacramento State has engaged the services of Another Source, a recruiting firm, for this recruitment. Applicants may be contacted by a representative from Another Source after an application is submitted. Advertised: May 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $145,000 - $160,000 Annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package Recruitment Closing Date: Open Until Filled First Application Review Date: June 18, 2024 THE DEPARTMENT: Facilities Planning and Management (FP&M) leads the campus efforts in planning, development, and maintenance of the campus ‘natural and built environments in support of the university’s mission. The department seeks to preserve and enhance CPP’s history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, transportation systems, infrastructure, landscaping and other physical improvements. FP&M includes the EH&S function as well. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs, functional and legal requirements. FPM is comprised of approximately 130 facilities professionals that also provides Facilities Operations and maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians. DUTIES AND RESPONSIBILITIES: Manages all aspects of assigned projects through the full course of the project life cycle including planning, design, construction, and closeout phases. Independently leads and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed. This includes those associated with real estate development, capital improvements, major maintenance and repair, capital renewal, deferred maintenance, and infrastructure improvements. Administers and interprets CSU’s design and construction policies, procedures, and guidelines for all campus projects to ensure compliance with approved project program, budget and scheduling goals. Responsible for quality and cost control of projects. Oversees all project development milestone activities to ensure that: adequate plan and constructability reviews are performed, required agency plan checks for code compliance, and appropriate peer reviews are conducted for all public works or capital improvement projects, including the selection, contract preparation, hiring and contract administration, payment, and evaluation of retained professional consultants. Submits reports, as requested, concerning all facets of a project including budget, schedule, cash flow, outstanding issues, quality control, RFIs, submittal logs, inspection logs, contingency balance and other pertinent issues. The incumbent may serve as point of contact for any system or campus audits of capital projects. The incumbent directs, oversees and when necessary completes tasks personally with the Design and Construction team to ensure the design documents, bid documents and procedures, reviews and construction meet the requirements of the campus, CSU and laws. Oversees the team’s administration of design contracts, bid documents and administration, construction administration and closeout and all the associated tasks. Chairs monthly construction impact meetings during the construction period to facilitate communication of construction progress and impacts affecting the campus community. Coordinates bid package reviews including constructability and/or value engineering reviews, preparation of bid documents, advertising, award of construction contracts, and issuance of the Notice to Proceed. Arranges onsite inspection approval of contractor payments analyzes and negotiates change orders, filing of “Notice of Completion”, dispute resolution, etc. Reviews and approves construction contract change orders and progress payment requests and documents the progress of the construction work. Conducts claims management and final project close out. Resolves all project related contractual issues collaboratively with the Chancellor’s Office of General Counsel and Capital Planning, Design and Construction (CPDC). Collaborate openly with FP&M’s Transportation and Capital Planning unit to review and receive the results of Planning efforts through feasibility, early programming and securing funding phases. The incumbent will then lead the Design and Construction of the improvements funded. The incumbent will be responsible for contributing design and construction perspective in the preparation and submittals and receipts of requests for Capital Improvements for both campus-funded and systemwide funded projects. The incumbent will serve as the Campus Deputy Building Official maintaining and updating the building permitting and inspection program to best in CSU class status. Incumbent is responsible for all construction work to be reviewed, permitted, inspected and finalized in compliance with all applicable codes and standards, through the required agency plan checks, appropriate peer reviews and receive all necessary approvals. The specific detailed authorities, duties and processes for CSU as the Authority Having Jurisdiction are outlined in the Guidelines, Requirements and Best Practices for CSU Construction Document, Plan Review and Permit Authorizations document published by CSU’s Chief Building Official. The incumbent will provide general oversight of the Document Resource Center (DRC) which is the repository for record drawings. The Document Resource Center also holds the records for system-wide reports and studies related to long-range facilities programming. Directs, oversees and coordinates Project Managers, Project Coordinators, Inspector(s) of Record and contracted staff, as required for each capital project in design and construction. Applies a "team leader/coach” approach, with a service-oriented win-win attitude, strong technical skills and communication skills, both written and oral. Promotes and projects a positive attitude, a quality customer service philosophy in the department, and leads by example. Conducts performance evaluations, counsels’ staff on job functions and attendance, and deals with personnel issues. Communicates effectively to ensure that all staff are kept current and aware of new materials, methods, equipment, safety, and regulations in their particular field. Updates and reviews job descriptions and leads the hiring process for teammates when funding is available. Actively works to achieve CPP’s Strategic Plan Initiative 5 to advance organizational development and employee excellence and become a workplace of choice and developing teammates. QUALIFICATIONS: Valid California Driver’s License and insurance Graduation from an accredited four-year college/university with an undergraduate degree in engineering, architecture, or construction management, or a closely related field, or any combination of education and experience that totals at least 10 years. One or more of the following licenses or credentials A current State of California Architect license A current State of California Professional Engineer license An International Code Council (ICC) certification as a B2 Commercial Building Inspector or B3 Building Plans examiner Alternatively, the ability to secure the qualifications within 12 months of appointment. Seven (7) years of progressively responsible professional and administrative experience involving public works design and construction. Experience in the administration of Building Code. The successful candidate must have superior verbal and written communication skills. The individual should demonstrate the ability to act independently with high integrity, exercise good judgment, provide constituencies and management with clear feedback, and make independent decisions as appropriate. The incumbent must possess strong interpersonal skills; the ability to establish and maintain a productive working relationship to communicate effectively with diverse constituencies within the university, the Chancellor’s Office and with contractors and consultants. The ability to read, interpret and formulate capital project budget estimates and make formal presentations to campus constituents. The incumbent must continue to be current of all state and federal laws and codes relating to physical barrier removal (e.g., compliant signage, curb cuts, and accessible doors/entrances and construction). PREFERRED EXPERIENCE: Certified Access Specialist (CASp) designation to facilitate an inclusive Cal Poly through its physical facilities and comply with the law. An advanced degree in related field. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Type of Appointment : Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $145,000 - $160,000 Annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package Recruitment Closing Date: Open Until Filled First Application Review Date: June 18, 2024 THE DEPARTMENT: Facilities Planning and Management (FP&M) leads the campus efforts in planning, development, and maintenance of the campus ‘natural and built environments in support of the university’s mission. The department seeks to preserve and enhance CPP’s history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, and construction of buildings, transportation systems, infrastructure, landscaping and other physical improvements. FP&M includes the EH&S function as well. As an advocate on behalf of the university and its auxiliaries, FPM strives to provide facilities that meet scope, budget, operational needs, functional and legal requirements. FPM is comprised of approximately 130 facilities professionals that also provides Facilities Operations and maintenance services including custodial services, landscaping, recycling, building and mechanical trades, energy and utility management, fleet and auto services. The workforce is culturally diverse and multilingual. Its composition includes full time staff throughout FPM who are also earning their degrees and many whom have graduated from Cal Poly Pomona. The staff includes architects and engineers, accountants, planners, project managers, administrative staff, carpenters, plumbers, locksmiths, painters, electricians, landscape architects, computer technicians, custodians and other building and mechanical trade technicians. DUTIES AND RESPONSIBILITIES: Manages all aspects of assigned projects through the full course of the project life cycle including planning, design, construction, and closeout phases. Independently leads and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed. This includes those associated with real estate development, capital improvements, major maintenance and repair, capital renewal, deferred maintenance, and infrastructure improvements. Administers and interprets CSU’s design and construction policies, procedures, and guidelines for all campus projects to ensure compliance with approved project program, budget and scheduling goals. Responsible for quality and cost control of projects. Oversees all project development milestone activities to ensure that: adequate plan and constructability reviews are performed, required agency plan checks for code compliance, and appropriate peer reviews are conducted for all public works or capital improvement projects, including the selection, contract preparation, hiring and contract administration, payment, and evaluation of retained professional consultants. Submits reports, as requested, concerning all facets of a project including budget, schedule, cash flow, outstanding issues, quality control, RFIs, submittal logs, inspection logs, contingency balance and other pertinent issues. The incumbent may serve as point of contact for any system or campus audits of capital projects. The incumbent directs, oversees and when necessary completes tasks personally with the Design and Construction team to ensure the design documents, bid documents and procedures, reviews and construction meet the requirements of the campus, CSU and laws. Oversees the team’s administration of design contracts, bid documents and administration, construction administration and closeout and all the associated tasks. Chairs monthly construction impact meetings during the construction period to facilitate communication of construction progress and impacts affecting the campus community. Coordinates bid package reviews including constructability and/or value engineering reviews, preparation of bid documents, advertising, award of construction contracts, and issuance of the Notice to Proceed. Arranges onsite inspection approval of contractor payments analyzes and negotiates change orders, filing of “Notice of Completion”, dispute resolution, etc. Reviews and approves construction contract change orders and progress payment requests and documents the progress of the construction work. Conducts claims management and final project close out. Resolves all project related contractual issues collaboratively with the Chancellor’s Office of General Counsel and Capital Planning, Design and Construction (CPDC). Collaborate openly with FP&M’s Transportation and Capital Planning unit to review and receive the results of Planning efforts through feasibility, early programming and securing funding phases. The incumbent will then lead the Design and Construction of the improvements funded. The incumbent will be responsible for contributing design and construction perspective in the preparation and submittals and receipts of requests for Capital Improvements for both campus-funded and systemwide funded projects. The incumbent will serve as the Campus Deputy Building Official maintaining and updating the building permitting and inspection program to best in CSU class status. Incumbent is responsible for all construction work to be reviewed, permitted, inspected and finalized in compliance with all applicable codes and standards, through the required agency plan checks, appropriate peer reviews and receive all necessary approvals. The specific detailed authorities, duties and processes for CSU as the Authority Having Jurisdiction are outlined in the Guidelines, Requirements and Best Practices for CSU Construction Document, Plan Review and Permit Authorizations document published by CSU’s Chief Building Official. The incumbent will provide general oversight of the Document Resource Center (DRC) which is the repository for record drawings. The Document Resource Center also holds the records for system-wide reports and studies related to long-range facilities programming. Directs, oversees and coordinates Project Managers, Project Coordinators, Inspector(s) of Record and contracted staff, as required for each capital project in design and construction. Applies a "team leader/coach” approach, with a service-oriented win-win attitude, strong technical skills and communication skills, both written and oral. Promotes and projects a positive attitude, a quality customer service philosophy in the department, and leads by example. Conducts performance evaluations, counsels’ staff on job functions and attendance, and deals with personnel issues. Communicates effectively to ensure that all staff are kept current and aware of new materials, methods, equipment, safety, and regulations in their particular field. Updates and reviews job descriptions and leads the hiring process for teammates when funding is available. Actively works to achieve CPP’s Strategic Plan Initiative 5 to advance organizational development and employee excellence and become a workplace of choice and developing teammates. QUALIFICATIONS: Valid California Driver’s License and insurance Graduation from an accredited four-year college/university with an undergraduate degree in engineering, architecture, or construction management, or a closely related field, or any combination of education and experience that totals at least 10 years. One or more of the following licenses or credentials A current State of California Architect license A current State of California Professional Engineer license An International Code Council (ICC) certification as a B2 Commercial Building Inspector or B3 Building Plans examiner Alternatively, the ability to secure the qualifications within 12 months of appointment. Seven (7) years of progressively responsible professional and administrative experience involving public works design and construction. Experience in the administration of Building Code. The successful candidate must have superior verbal and written communication skills. The individual should demonstrate the ability to act independently with high integrity, exercise good judgment, provide constituencies and management with clear feedback, and make independent decisions as appropriate. The incumbent must possess strong interpersonal skills; the ability to establish and maintain a productive working relationship to communicate effectively with diverse constituencies within the university, the Chancellor’s Office and with contractors and consultants. The ability to read, interpret and formulate capital project budget estimates and make formal presentations to campus constituents. The incumbent must continue to be current of all state and federal laws and codes relating to physical barrier removal (e.g., compliant signage, curb cuts, and accessible doors/entrances and construction). PREFERRED EXPERIENCE: Certified Access Specialist (CASp) designation to facilitate an inclusive Cal Poly through its physical facilities and comply with the law. An advanced degree in related field. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jun 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Project Coordinator Classification Title: Senior Planner/Estimator/Scheduler Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, April 24, 2024 at 11:55 PM PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Director of Planning, Design & Construction, the Project Coordinator estimates, plans and schedules Facilities Management maintenance and construction programs, including capital outlay projects. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $7,000.00 per month - $8,250.00 per month; commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $4,638.00 per month - $8,391.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours: 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 a.m. - 6:00 p.m. May be eligible for partial telework schedule upon management approval, following a training period. Department Information Our responsibilities include master planning, capital planning, design & capital project management for the University. The Director of PDCS also functions as the Deputy Building Official assigned to the campus by the Chancellor's office in enforcing CSU permitting procedures, reviews and approvals. Please visit our website for additional information: https://www.csus.edu/administration-business-affairs/facilities-management/ Minimum Qualifications Knowledge and Abilities: A general knowledge of building materials, costing procedures and the sequential methods of modern construction practices so that various crafts are brought onto the project at the proper time to assure continuous progress to bring the job to completion in a timely manner. Knowledge of the time required for performing various segments of construction and maintenance work is necessary in order to properly schedule work. A general knowledge of the building codes and trades is also required to enable the incumbent to write complete and concise specifications to accompany plans for contract jobs. A general knowledge of State contract procedures is desired. A general knowledge of the requirements for the proper maintenance of mechanical equipment. A general knowledge of budgeting procedures including an understanding of price changes due to inflation and other economic factors. A general knowledge of computerized preventive maintenance systems and ability to access such information through use of a terminal is desirable. The ability to read, interpret, and prepare plans and specifications for all phases of construction and building maintenance. The ability to read, understand and utilize technical information, parts lists and operating manuals is required in order to program and schedule a predetermined preventive maintenance system and to keep the various mechanical and stationary equipment properly maintained and in continuous working condition. The ability to work effectively with all levels of University personnel as well as off-campus professional agencies. and Experience: Three years’ experience in a staff or supervisory capacity in plant operations administration or the construction industry, including experience in design, plan analysis and estimating for multiple trade projects. and Education: Equivalent to graduation from a four-year college in engineering, architecture, business management, plant management, industrial technology or public administration. Up to four years of applicable experience may be substituted for the degree requirement on a year-for-year basis. Required Qualifications 1. Progressively responsible planning, estimating, and scheduling experience preferably in the public sector design and/or construction work. 2. Demonstrated knowledge of building materials, costing procedures, and the sequential methods of modern construction practices so that various trades are effectively coordinated into the project to ensure continuous progress towards timely job completion. 3. Knowledge of the time required for performing various segments of construction and repair work is necessary in order to properly schedule work. 4. Demonstrated knowledge of the building codes (including accessibility compliance) and trades is also required to enable the incumbent to write complete and concise specifications to accompany plans for contract jobs. 5. A general knowledge of State contracting procedures is also desired. 6. Demonstrated knowledge of the requirements for the proper installation and maintenance of building equipment and infrastructure systems. 7. General knowledge of budgeting procedures including an understanding of price changes due to inflation and other economic factors. 8. Demonstrated ability to prepare detailed, accurate cost estimates including the verification of estimates by others. 9. Ability to read and interpret plans and specifications for all phases of construction and building maintenance. 10. Ability to draw, print, and updated in AutoCAD is preferred. 11. Demonstrate ability to effectively communicate orally, in writing, and electronically. 12. Demonstrate proficiency with Microsoft Office, Windows XP, and project scheduling/estimating software. 13. Ability to work effectively with all levels of University personnel as well as off-campus professional agencies. 14. Possession of a valid California Driver’s License and the ability to obtain an Asbestos Building Inspector Certificate (EPA approved). (CSUS will provide training for this certificate if the applicant does not already posses one.) 15. Demonstrated ability to perform in a service environment. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass background check Preferred Qualifications 17. A Bachelor’s Degree and a minimum of one year of related experience, or five years of an equivalent combination of education and related experience. 18. Strong computer skills and familiarity with a variety of standard office software (Microsoft Word, Excel, Access, Outlook) 19. Experience in construction and renovation projects. 20. Knowledge of AutoCAD or other drafting software. 21. Experience with construction management software. 22. Experience in an institutional environment. Required Licenses/Certifications Valid California Driver’s License and safe driving record. The ability to obtain an Asbestos Building Inspector Certificate (EPA approved). (CSUS will provide training for this certificate if the applicant does not already posses one.) Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Project Coordinator Classification Title: Senior Planner/Estimator/Scheduler Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, April 24, 2024 at 11:55 PM PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Director of Planning, Design & Construction, the Project Coordinator estimates, plans and schedules Facilities Management maintenance and construction programs, including capital outlay projects. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $7,000.00 per month - $8,250.00 per month; commensurate with candidate's education, experience, skills, and training CSU Classification Salary Range : $4,638.00 per month - $8,391.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours: 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 a.m. - 6:00 p.m. May be eligible for partial telework schedule upon management approval, following a training period. Department Information Our responsibilities include master planning, capital planning, design & capital project management for the University. The Director of PDCS also functions as the Deputy Building Official assigned to the campus by the Chancellor's office in enforcing CSU permitting procedures, reviews and approvals. Please visit our website for additional information: https://www.csus.edu/administration-business-affairs/facilities-management/ Minimum Qualifications Knowledge and Abilities: A general knowledge of building materials, costing procedures and the sequential methods of modern construction practices so that various crafts are brought onto the project at the proper time to assure continuous progress to bring the job to completion in a timely manner. Knowledge of the time required for performing various segments of construction and maintenance work is necessary in order to properly schedule work. A general knowledge of the building codes and trades is also required to enable the incumbent to write complete and concise specifications to accompany plans for contract jobs. A general knowledge of State contract procedures is desired. A general knowledge of the requirements for the proper maintenance of mechanical equipment. A general knowledge of budgeting procedures including an understanding of price changes due to inflation and other economic factors. A general knowledge of computerized preventive maintenance systems and ability to access such information through use of a terminal is desirable. The ability to read, interpret, and prepare plans and specifications for all phases of construction and building maintenance. The ability to read, understand and utilize technical information, parts lists and operating manuals is required in order to program and schedule a predetermined preventive maintenance system and to keep the various mechanical and stationary equipment properly maintained and in continuous working condition. The ability to work effectively with all levels of University personnel as well as off-campus professional agencies. and Experience: Three years’ experience in a staff or supervisory capacity in plant operations administration or the construction industry, including experience in design, plan analysis and estimating for multiple trade projects. and Education: Equivalent to graduation from a four-year college in engineering, architecture, business management, plant management, industrial technology or public administration. Up to four years of applicable experience may be substituted for the degree requirement on a year-for-year basis. Required Qualifications 1. Progressively responsible planning, estimating, and scheduling experience preferably in the public sector design and/or construction work. 2. Demonstrated knowledge of building materials, costing procedures, and the sequential methods of modern construction practices so that various trades are effectively coordinated into the project to ensure continuous progress towards timely job completion. 3. Knowledge of the time required for performing various segments of construction and repair work is necessary in order to properly schedule work. 4. Demonstrated knowledge of the building codes (including accessibility compliance) and trades is also required to enable the incumbent to write complete and concise specifications to accompany plans for contract jobs. 5. A general knowledge of State contracting procedures is also desired. 6. Demonstrated knowledge of the requirements for the proper installation and maintenance of building equipment and infrastructure systems. 7. General knowledge of budgeting procedures including an understanding of price changes due to inflation and other economic factors. 8. Demonstrated ability to prepare detailed, accurate cost estimates including the verification of estimates by others. 9. Ability to read and interpret plans and specifications for all phases of construction and building maintenance. 10. Ability to draw, print, and updated in AutoCAD is preferred. 11. Demonstrate ability to effectively communicate orally, in writing, and electronically. 12. Demonstrate proficiency with Microsoft Office, Windows XP, and project scheduling/estimating software. 13. Ability to work effectively with all levels of University personnel as well as off-campus professional agencies. 14. Possession of a valid California Driver’s License and the ability to obtain an Asbestos Building Inspector Certificate (EPA approved). (CSUS will provide training for this certificate if the applicant does not already posses one.) 15. Demonstrated ability to perform in a service environment. 16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass background check Preferred Qualifications 17. A Bachelor’s Degree and a minimum of one year of related experience, or five years of an equivalent combination of education and related experience. 18. Strong computer skills and familiarity with a variety of standard office software (Microsoft Word, Excel, Access, Outlook) 19. Experience in construction and renovation projects. 20. Knowledge of AutoCAD or other drafting software. 21. Experience with construction management software. 22. Experience in an institutional environment. Required Licenses/Certifications Valid California Driver’s License and safe driving record. The ability to obtain an Asbestos Building Inspector Certificate (EPA approved). (CSUS will provide training for this certificate if the applicant does not already posses one.) Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY FILING DATE: Friday, July 5, 2024 at 8:30 a.m. , Pacific Time (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: PH1070H-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Chief Public Health, Administration vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Chief Public Health, Administration. CLASSIFICATION STANDARDS: The three positions allocable to this class will have responsibility for one of three administrative programs: 1) direction and coordination of department-wide strategic planning activities, including healthcare needs and protections of County residents, development of community-oriented planning in service planning areas, and bridging program activities to departmental goals and objectives; 2) direction of evaluation activities conducted to determine the effectiveness of programs and services conducted by the Department of Health Services and by providers through contractual and MOU agreements, including accessibility of medical and preventive health services, health status changes of County residents, and geographical comparisons of service utilization; or 3) coordination and direction of department-wide policy analysis and development, including assurance of consistency with the mission and goals of the department and Public Health Programs, and consultation with local, state and federal officials regarding healthcare trends and policy. These positions will evaluate the quality and effectiveness of all programs, specifically including all personal health services, related to their functional areas. The Chief, Public Health, Administration within the Office of the Health Officer serves as the Chief Advisor to the County Health Officer (Chief Advisor). The Chief Advisor is responsible for providing direct and high-level strategic, organizational, and operational assessments and advice to the County Health Officer (Health Officer), and as needed, to the Health Officer’s direct reports, other members of the Executive Office, and the Department of Public Health’s (DPH) Leadership Team. Further, the Chief Advisor supports activities directly related to the Health Officer’s legal authorities outlined in local and state laws and regulations, including issuance and implementation of local Health Officer Orders, declarations of local health emergencies, and other efforts aimed at controlling the spread of communicable disease or associated with environmental health and sanitation services and incidents. The Chief Advisor is also charged with additional duties as assigned by the County Health Officer. The Chief, Public Health, Administration reports to the County Health Officer within the Los Angeles County Department of Public Health’s Executive Office. Essential Job Functions Strategy & Advisement Conduct research, anticipate needs, and provide high quality insight and advice to inform strategic decision-making by the Health Officer on a range of matters including strategic, organizational, programmatic, operational and other emerging critical issues and as needed, to the: Health Officer’s direct report Other senior members of the Executive Office Provide consultative services to the Director and Chief of Staff on administrative matters and special projects, including liaising with labor, academic, and other County partners, recruiting and onboarding key staff, and ensuring coordinated responses to inquiries and requests from external partners, as requested by the Director. Build and sustain knowledge of Health Officer authorities to protect the public’s health and the key issues and programs that fall within the Health Officer’s portfolio, and provide support, advice, and early engagement with planning, policy development, service delivery, and evolving issues. Keep up to date and ensure awareness of relevant issues and developments which may impact DPH, alerting and advising the Health Officer on how to respond and what and when to escalate issues to the Director and Leadership Team. Gather information and maintain internal and external awareness regarding county and department-wide priorities and other key initiatives to ensure the Health Officer is up to date and engaged appropriately. Research, analyze, and coordinate information, generate recommendations, and develop presentation and reports to brief the Health Officer and other partners. Provide strategic guidance and coordination for launching and evaluating frameworks, policies, trainings, programs, services, metrics, reports, and grants specifically aimed at promoting equity and eliminating gaps in health outcomes. Direct Services & Project Management Undertake projects as required, on behalf of the Health Officer. Operationalize solutions to urgent or ongoing issues within the Office of the County Health Officer. Provide direct support services for: Compliance-related activities and other preventive measures taken by the Health Officer. Compliance-related strategies led by enforcement sections of the department. Disease control activities related to mitigation of transmission and outbreaks. Key processes and functions of the overall Executive Office, including convening DPH leaders, employees, and partners and developing departmentwide priorities that address community needs and complement Chief Executive Office and Board of Supervisors initiatives. Support activities that maintain and improve the functioning of the overall Executive Office, including serving as back-up for key Executive Office leaders, with particular emphasis on the operations of the Office of the Health Officer and the Office of the Director. Maintain confidentiality and assist with other sensitive assignments and projects as directed by the Health Officer or as needed, by the DPH Director. Relationship Management, Communications, & Engagement Positively communicate, lead, encourage, and model commitment to DPH’s strategic direction, vision, values, and principles of equity. Build and maintain effective working relationship with DPH divisions and multi-sector partners to build effective networks, enhance understanding and cooperation to achieve desired results, and proactively identify and manage emerging issues. Manage complex working relationships with partners at all levels, in a discreet and confidential manner. Maintain effective working relationships to bolster community engagement and coordinate equity efforts. Ensure a highly collaborative approach in dealings across the department and provide ‘tough advice’ where required. Contribute to building the strong reputation of the Executive Office across DPH. Support efforts and convenings of federal, state, and local jurisdictions (e.g., U.S. Surgeon General, Centers for Disease Control and Prevention, city health departments, state department of public health) and other stakeholders (e.g., business sector partners, faith based groups) to inform development and coordinated implementation of public health initiatives and legally enforceable mandates aimed at protecting and promoting the public’s health and eliminating disparities in health outcomes; resulting outcomes includes shared plans and mandates such as Health Officer Orders (HOOs), local ordinances, and emergency declarations. Develop materials (e.g., talking points, presentations) for use by the Health Officer, ensuring adherence to preferred voice, style, and design. Review, edit, and draft content that supports other DPH leaders (e.g., Director, Chief Deputy Director) during speaking engagements, executive-level meetings, and community events. Write or edit progress reports and other communications for entities including the Chief Executive Office, Board Offices, and other external entities. Inform community communications and engagement strategies for the DPH workforce and external partners. Support development of communications-related plans and activities that have department-wide impact (e.g., grant writing, vendor solicitations, programmatic consultation). Communicate implementation of local policies to Public Health and County staff, the public, and community and media partners, in both English and Spanish. Quality Improvement Support quality improvement activities, including but not limited to Results Based Accountability (RBA), to foster collective responsibility for and improvement of DPH’s performance. Ensure consistency and alignment between groups and promote solution seeking where there are legitimate differences. Develop and report on performance measures to monitor overtime. Write reports and make presentations to share resulting data with internal and external partners at various levels within the organization. Develop and implement strategies to improve resulting data. Special Projects and Ad Hoc Matters Convene, provide technical assistance, and lead or support special projects for key departmental leaders, including efforts related to strategic planning? coordination of services? multi-sector collaboration? community engagement? public health infrastructure and funding? public health advocacy? employee engagement? and other administrative functions (e.g., hiring, staff onboarding, annual performance evaluations for departmental executives, grant writing, policy review). Perform other duties as assigned within the scope of a Chief, Public Health, Administration. Requirements MINIMUM REQUIREMENTS: OPTION I - Planning A Master's degree* from an accredited college or university in Business, Public Health, Public Health Administration, Sociology, Economics, Psychology, Urban Planning or a closely related field - AND - Five (5) years of experience directing/conducting strategic planning activities for a large health department** or other health care organization. OPTION II - Evaluation A Master's degree* from an accredited college or university in Business, Public Health, Public Health Administration, Sociology, Economics, Psychology or a closely related field - AND - Five (5) years of experience in directing large scale***, comprehensive****, formative*****, process, cost and impact evaluations of health services and/or public health interventions, or five (5) years of experience conducting public health or health care services evaluations in a large**, diverse public health or health care organization. OPTION III - Policy Analysis and Development A Master's degree* from an accredited college or university in Business, Public Health, Public Health Administration, Public Policy or a related field - AND - Five (5) years of experience in a large health department** or health care organization developing and implementing policy activities for a diverse population. ** A large health department or health care organization, would be one serving a population of at least 500,000 persons. ***Large scale is defined as impacting a large population or region. ****Comprehensive is defined as broad in scope. *****Formative is defined as an evaluation gathering and analyzing feedback during the development or implementation of a health service and/or public health program. LICENSE: A valid California Class C Driver License OR the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stopping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *In order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the Official Diploma, Official Transcripts, or Official Letter from the accredited institution, which shows the date the degree was awarded, with Registrar's signature and school seal, to the application at the time of filing, or e-mail to hrexams@ph.lacounty.gov within seven (7) calendar days from application submission or your application may be rejected. Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES) or The Association of International Credential Evaluators, Inc. (AICE). S ee Employment Information under Accreditation Information. Official Transcripts is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's registrar office. A printout of the courses from the school's website is NOT considered official transcripts and will not be accepted and may result in your application being incomplete and rejected. Desirable Qualifications Extensive senior leadership experience in the public sector or in large service/community organizations, including analyzing and interpreting public policy and legislation. Demonstrated understanding of the strategic issues facing DPH and the County. Proven record of delivering quality work, including under tight time constraints. Ability to self-manage, use initiative, and have a proven record of effectively working both independently and in a team environment. Proven ability to work collaboratively and responsively in both government and non-government settings. Sound knowledge of the DPH and Los Angeles County’s direction, policy priorities, planning and budgeting processes. Expertise in leading senior management teams in a complex and demanding environment. Ability to identify risks and problems and work through solutions. Proven leadership and decision-making skills. Ability to work directly with senior managers, including on issues that require high levels of discretion. Ability to think at high strategic level and manage through conflict. Excellent communication skills - both written and oral - and ability to listen to instruction and follow-through correctly, including the ability to pass the intent of the instruction onto others in a context appropriate manner. Successfully negotiate and influence; facilitate positive outcomes from complex situations Ability to generate confidence when dealing with the Health Officer, senior managers, staff, clients, and other partners. Additional Information EXAMINATION CONTENT: Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. _______________________________________________________________ Application and Filing Information HOW TO APPLY: Applications must be filed ONLINE ONLY . Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org . FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. DO NOT SHARE USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Exam Number: PH1070H-EA California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 For detailed information, please click here
Jul 03, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY FILING DATE: Friday, July 5, 2024 at 8:30 a.m. , Pacific Time (PT) This examination will remain open until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: PH1070H-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Chief Public Health, Administration vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Chief Public Health, Administration. CLASSIFICATION STANDARDS: The three positions allocable to this class will have responsibility for one of three administrative programs: 1) direction and coordination of department-wide strategic planning activities, including healthcare needs and protections of County residents, development of community-oriented planning in service planning areas, and bridging program activities to departmental goals and objectives; 2) direction of evaluation activities conducted to determine the effectiveness of programs and services conducted by the Department of Health Services and by providers through contractual and MOU agreements, including accessibility of medical and preventive health services, health status changes of County residents, and geographical comparisons of service utilization; or 3) coordination and direction of department-wide policy analysis and development, including assurance of consistency with the mission and goals of the department and Public Health Programs, and consultation with local, state and federal officials regarding healthcare trends and policy. These positions will evaluate the quality and effectiveness of all programs, specifically including all personal health services, related to their functional areas. The Chief, Public Health, Administration within the Office of the Health Officer serves as the Chief Advisor to the County Health Officer (Chief Advisor). The Chief Advisor is responsible for providing direct and high-level strategic, organizational, and operational assessments and advice to the County Health Officer (Health Officer), and as needed, to the Health Officer’s direct reports, other members of the Executive Office, and the Department of Public Health’s (DPH) Leadership Team. Further, the Chief Advisor supports activities directly related to the Health Officer’s legal authorities outlined in local and state laws and regulations, including issuance and implementation of local Health Officer Orders, declarations of local health emergencies, and other efforts aimed at controlling the spread of communicable disease or associated with environmental health and sanitation services and incidents. The Chief Advisor is also charged with additional duties as assigned by the County Health Officer. The Chief, Public Health, Administration reports to the County Health Officer within the Los Angeles County Department of Public Health’s Executive Office. Essential Job Functions Strategy & Advisement Conduct research, anticipate needs, and provide high quality insight and advice to inform strategic decision-making by the Health Officer on a range of matters including strategic, organizational, programmatic, operational and other emerging critical issues and as needed, to the: Health Officer’s direct report Other senior members of the Executive Office Provide consultative services to the Director and Chief of Staff on administrative matters and special projects, including liaising with labor, academic, and other County partners, recruiting and onboarding key staff, and ensuring coordinated responses to inquiries and requests from external partners, as requested by the Director. Build and sustain knowledge of Health Officer authorities to protect the public’s health and the key issues and programs that fall within the Health Officer’s portfolio, and provide support, advice, and early engagement with planning, policy development, service delivery, and evolving issues. Keep up to date and ensure awareness of relevant issues and developments which may impact DPH, alerting and advising the Health Officer on how to respond and what and when to escalate issues to the Director and Leadership Team. Gather information and maintain internal and external awareness regarding county and department-wide priorities and other key initiatives to ensure the Health Officer is up to date and engaged appropriately. Research, analyze, and coordinate information, generate recommendations, and develop presentation and reports to brief the Health Officer and other partners. Provide strategic guidance and coordination for launching and evaluating frameworks, policies, trainings, programs, services, metrics, reports, and grants specifically aimed at promoting equity and eliminating gaps in health outcomes. Direct Services & Project Management Undertake projects as required, on behalf of the Health Officer. Operationalize solutions to urgent or ongoing issues within the Office of the County Health Officer. Provide direct support services for: Compliance-related activities and other preventive measures taken by the Health Officer. Compliance-related strategies led by enforcement sections of the department. Disease control activities related to mitigation of transmission and outbreaks. Key processes and functions of the overall Executive Office, including convening DPH leaders, employees, and partners and developing departmentwide priorities that address community needs and complement Chief Executive Office and Board of Supervisors initiatives. Support activities that maintain and improve the functioning of the overall Executive Office, including serving as back-up for key Executive Office leaders, with particular emphasis on the operations of the Office of the Health Officer and the Office of the Director. Maintain confidentiality and assist with other sensitive assignments and projects as directed by the Health Officer or as needed, by the DPH Director. Relationship Management, Communications, & Engagement Positively communicate, lead, encourage, and model commitment to DPH’s strategic direction, vision, values, and principles of equity. Build and maintain effective working relationship with DPH divisions and multi-sector partners to build effective networks, enhance understanding and cooperation to achieve desired results, and proactively identify and manage emerging issues. Manage complex working relationships with partners at all levels, in a discreet and confidential manner. Maintain effective working relationships to bolster community engagement and coordinate equity efforts. Ensure a highly collaborative approach in dealings across the department and provide ‘tough advice’ where required. Contribute to building the strong reputation of the Executive Office across DPH. Support efforts and convenings of federal, state, and local jurisdictions (e.g., U.S. Surgeon General, Centers for Disease Control and Prevention, city health departments, state department of public health) and other stakeholders (e.g., business sector partners, faith based groups) to inform development and coordinated implementation of public health initiatives and legally enforceable mandates aimed at protecting and promoting the public’s health and eliminating disparities in health outcomes; resulting outcomes includes shared plans and mandates such as Health Officer Orders (HOOs), local ordinances, and emergency declarations. Develop materials (e.g., talking points, presentations) for use by the Health Officer, ensuring adherence to preferred voice, style, and design. Review, edit, and draft content that supports other DPH leaders (e.g., Director, Chief Deputy Director) during speaking engagements, executive-level meetings, and community events. Write or edit progress reports and other communications for entities including the Chief Executive Office, Board Offices, and other external entities. Inform community communications and engagement strategies for the DPH workforce and external partners. Support development of communications-related plans and activities that have department-wide impact (e.g., grant writing, vendor solicitations, programmatic consultation). Communicate implementation of local policies to Public Health and County staff, the public, and community and media partners, in both English and Spanish. Quality Improvement Support quality improvement activities, including but not limited to Results Based Accountability (RBA), to foster collective responsibility for and improvement of DPH’s performance. Ensure consistency and alignment between groups and promote solution seeking where there are legitimate differences. Develop and report on performance measures to monitor overtime. Write reports and make presentations to share resulting data with internal and external partners at various levels within the organization. Develop and implement strategies to improve resulting data. Special Projects and Ad Hoc Matters Convene, provide technical assistance, and lead or support special projects for key departmental leaders, including efforts related to strategic planning? coordination of services? multi-sector collaboration? community engagement? public health infrastructure and funding? public health advocacy? employee engagement? and other administrative functions (e.g., hiring, staff onboarding, annual performance evaluations for departmental executives, grant writing, policy review). Perform other duties as assigned within the scope of a Chief, Public Health, Administration. Requirements MINIMUM REQUIREMENTS: OPTION I - Planning A Master's degree* from an accredited college or university in Business, Public Health, Public Health Administration, Sociology, Economics, Psychology, Urban Planning or a closely related field - AND - Five (5) years of experience directing/conducting strategic planning activities for a large health department** or other health care organization. OPTION II - Evaluation A Master's degree* from an accredited college or university in Business, Public Health, Public Health Administration, Sociology, Economics, Psychology or a closely related field - AND - Five (5) years of experience in directing large scale***, comprehensive****, formative*****, process, cost and impact evaluations of health services and/or public health interventions, or five (5) years of experience conducting public health or health care services evaluations in a large**, diverse public health or health care organization. OPTION III - Policy Analysis and Development A Master's degree* from an accredited college or university in Business, Public Health, Public Health Administration, Public Policy or a related field - AND - Five (5) years of experience in a large health department** or health care organization developing and implementing policy activities for a diverse population. ** A large health department or health care organization, would be one serving a population of at least 500,000 persons. ***Large scale is defined as impacting a large population or region. ****Comprehensive is defined as broad in scope. *****Formative is defined as an evaluation gathering and analyzing feedback during the development or implementation of a health service and/or public health program. LICENSE: A valid California Class C Driver License OR the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stopping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *In order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the Official Diploma, Official Transcripts, or Official Letter from the accredited institution, which shows the date the degree was awarded, with Registrar's signature and school seal, to the application at the time of filing, or e-mail to hrexams@ph.lacounty.gov within seven (7) calendar days from application submission or your application may be rejected. Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES) or The Association of International Credential Evaluators, Inc. (AICE). S ee Employment Information under Accreditation Information. Official Transcripts is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's registrar office. A printout of the courses from the school's website is NOT considered official transcripts and will not be accepted and may result in your application being incomplete and rejected. Desirable Qualifications Extensive senior leadership experience in the public sector or in large service/community organizations, including analyzing and interpreting public policy and legislation. Demonstrated understanding of the strategic issues facing DPH and the County. Proven record of delivering quality work, including under tight time constraints. Ability to self-manage, use initiative, and have a proven record of effectively working both independently and in a team environment. Proven ability to work collaboratively and responsively in both government and non-government settings. Sound knowledge of the DPH and Los Angeles County’s direction, policy priorities, planning and budgeting processes. Expertise in leading senior management teams in a complex and demanding environment. Ability to identify risks and problems and work through solutions. Proven leadership and decision-making skills. Ability to work directly with senior managers, including on issues that require high levels of discretion. Ability to think at high strategic level and manage through conflict. Excellent communication skills - both written and oral - and ability to listen to instruction and follow-through correctly, including the ability to pass the intent of the instruction onto others in a context appropriate manner. Successfully negotiate and influence; facilitate positive outcomes from complex situations Ability to generate confidence when dealing with the Health Officer, senior managers, staff, clients, and other partners. Additional Information EXAMINATION CONTENT: Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. _______________________________________________________________ Application and Filing Information HOW TO APPLY: Applications must be filed ONLINE ONLY . Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice. Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add hrexams@ph.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org . FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. DO NOT SHARE USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Exam Number: PH1070H-EA California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 For detailed information, please click here
Description THIS POSTING MAY CLOSE AT ANYTIME AND WILL REMAIN OPEN UNTIL FILLED. The posted salary reflects the 7% increase effective October 1, 2023. An additional 6% salary increase will occur in October 2024. Increased County contributions to medical will be in effect starting January 1, 2024. Under general direction, to serve as a confidential secretary for a County department head or other County division administrator; to perform a wide variety of clerical, administrative, staffing, and office management duties; to perform and provide information gathering, information preparation, and public relations assignments; may supervise lower level clerical or other support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Executive Secretary classification serves as lead secretary in any County department/agency and may be assigned full or functional supervisory duties of lower-level support staff. Incumbents are expected to have a high degree of knowledge of programs, services, and objectives sufficient to plan, evaluate, coordinate, and perform the most difficult or sensitive secretarial duties for the department head or division administrator. Executive Secretary is a confidential position and reports to a department head or division administrator. Example of Duties Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law. •Performs as the personal, confidential secretary to the department head or division administrator; •Performs a variety of office management, administrative support, and fiscal support assignments; •Refers matters not requiring the department head/division administrator personal attention to other appropriate staff members and may follow through to ensure timely reply; •Performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; •Prepares correspondence and informational materials for the department; •Creates and maintains office calendar; •Maintains calendars and schedules appointments for the department head/ division administrator; •Confirms or reschedules appointments as needed; •Schedules and coordinates meetings and conferences, books conference rooms, arranges for employee travel; •Maintains and tracks a variety of fiscal and budget control journals, documents, and reports; •Maintains and submits payroll documents and records; •Processes and submit claims and follows purchasing procedures; •Sorts and processes mail; •Prepares purchasing documents and facilitates purchasing procedures; •Assists with the development and control of the department budget; •Gathers, organizes, and summarizes a variety of data and information; •Performs special projects and prepares reports; •Operates computers, maintaining and updating files and databases; •Coordinates department meetings, training, and presentations; •Assists with the development of policies and policy and program revisions related to department policies and procedures; •Works with Human Resources with department-level personnel services; •If assigned supervisory duties, assists in the interview and hiring process, trains and evaluates subordinate; •Assigns work and oversees work flow processes; •Monitors and evaluates work performance and recommends disciplinary action; •Other related duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS Any combination of education, training and experience that would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge, skills and abilities would be. Education: Equivalent to completion of the twelfth grade. Completion of advanced schooling in secretarial coursework, business, or information technology is preferred. Experience : Two (2) years of previous administrative, office, and general support work experience comparable to that of a Secretary I with San Benito County; OR Four (4) years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position. Desirable: Experience with supervising and evaluating staff. Special Requirements: 1) Possession of, or ability to obtain, an appropriate valid California Driver's License; 2) Qualify for security clearance through a background investigation and fingerprint check. 3) Ability to travel in-county and out-of-county to attend trainings and continuing education activities; and Knowledge Of/Ability To Knowledge of: Principles and practices of modern office management techniques; current policies, procedures, laws, regulation, and standards utilized by department/county; general organization and functions of county government and assigned department; public and community relations; proper techniques and professionalism in dealing with members of the public over the telephone, through correspondence, or in person establishment and maintenance of files and information retrieval systems; use of modern office management methods and procedures; basic mathematical computations; account and statistical record keeping; principles and practices in report writing, proofreading and in operating office equipment; the use of business computer equipment and software used in the assigned department; filling and record keeping; general principles and practices of effective supervision and of managing the administrative, secretarial and clerical functions of the assigned office; purchasing methods and procedures; proper English usage, spelling, grammar, and punctuation; safe work procedures. Ability to: Effectively represent a County Department with dealing with other County staff, the public, community organizations, and other government agencies; deal effectively with a wide variety of personalities and situations with tact, diplomacy, maturity, poise, and firmness; exercise sound judgment when acting upon own initiative; interpret and apply county policies, ordinances, rules, and regulations; maintain and safeguard confidential and highly sensitive information, records, and documents; understand and correctly follow oral and written instructions; effectively communicate both orally and in writing; create and maintain effective working relationships with those contacted during the course of work; produce acceptable work product under pressure of deadline; work with considerable independence and initiative while exercising good judgment in recognizing scope of authority; compose correspondence on own initiative; motivate self without pressure of a deadline; gather, organize, analyze, and present a variety of data and information; prepare clear, concise, and accurate records and reports; exhibit attention to detail and Establish and maintain cooperative working relationships accuracy; prepare public relations and informational material; take and transcribe notes of dictation and meetings; use a personal computer and software for word processing and administrative support work; interpret and explain procedures to others; prioritize work assignments; provide lead direction, work coordination, or supervision for other support staff, as assigned; follow safe work practices and operate a motor vehicle. Physical Requirements/Work Environment: Work is performed primarily in an office environment including sitting at a desk working with computer equipment for prolonged periods, and travel for work purposes of training; hear and communicate orally in person, on the phone and in meetings; hand/eye coordination for use of computer/office equipment and performing ergonomics assessments; visual ability to distinguish colors; regularly working with files and general office equipment; safely operate a motor vehicle. Light to moderate lifting and carrying of files; occasionally stand and walk for extended periods. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR CONFIDENTIAL/CONFIDENTIAL MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired C/CM employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required).Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 4 floating) for most employees. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 04 Select the one box that best describes how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Two years or more of full-time paid secretarial or administrative assistant experience in a local, state or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Four years or more of full-time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department; b) Perform a variety of office management, administrative support, and fiscal support assignments; and c) screening and routing calls, correspondence and/or in-person visitors. None of the above 05 Describe in detail how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Also include in your response the following areas: • Your progressive clerical, secretarial and/or administrative experience. Identify the computer software and your level of proficiency using it to execute your duties • Specific duties performed while multi-tasking and shifting priorities in order to meet critical deadlines while working directly with internal and external customers. Include the tracking method(s) you use to plan, schedule, and/or prioritize your assignments • Your experience conducting research for projects and to solve problems • Provide an example which demonstrates your ability to resolve conflict with an irate/hostile internal or external customer Indicate your employer(s), position title(s), dates of employment, and your role in working independently and in making independent judgements. If you have no relevant experience, please type "None." 06 Select all the boxes that indicate three or more years of paid experience maintaining calendars and coordinating meetings, conferences, and/or speaking engagements for your supervisor, manager, executive, elected official, etc. None Coordinate and match calendars Schedule and/or reschedule appointments/conference rooms Assess time requirements in order to establish priorities Room set-up Make travel/hotel arrangements Department/Organization calendars Program calendars (i.e., food service, epidemiology, public health education, human services, department program, etc.) Assemble/distribute meeting documents 07 Describe in detail your calendar management experience to include your responsibility coordinating and executing the technical and logistical aspects of arranging appointments, meetings, speaking engagements and conferences for the supervisor, manager, executive, elected official, etc. In your response, also indicate the frequency in which this job duty was performed, the computer software used and how it was used to execute your duties, if you attend the meeting, your role in the meetings, whose calendar you are responsible for and attendees. If you have no experience in this area, please type "None." 08 Select all the boxes that best identify the individuals that you have had a continuous interpersonal working relationship with for three or more years while performing your secretarial/clerical duties. None The Public Staff from other departments, organizations or agencies Vendors Supervisor Manager Deputy Director Director Agency Administrator Executive Officer and/or Owner of Company Business Leaders or Elected Official Board or Commission 09 Select all of the boxes for which you have experience working directly with internal and external customers on a regular and recurring basis. If you have no relative experience, select none. None Communicating standard rules, regulations, processes, policies, procedures, and/or actions on a regular and recurring basis Working directly with internal and external customers who are upset with you because of your actions/decisions Communicating rules, regulations, processes, policies, procedures, and/or actions which would require complex investigation De-escalating hostile/upset members of the public in a face-to-face setting and/or over the phone 10 Select all the boxes for which you have lead worker and/or supervisory experience. If you have no relevant experience, select none. None Training and cross train clerical staff Team building Mentoring Evaluating staff productivity and achievements Progressive discipline and investigating disciplinary issues Assign workload and monitor productivity to ensure work is done timely Conflict resolution or resolving complaints Involved in the interview and hiring process Provide direction and/or guidance to clerical staff in explaining and clarifying rules, documents, codes, and regulations Required Question Closing Date/Time: Continuous
Jul 17, 2024
Full Time
Description THIS POSTING MAY CLOSE AT ANYTIME AND WILL REMAIN OPEN UNTIL FILLED. The posted salary reflects the 7% increase effective October 1, 2023. An additional 6% salary increase will occur in October 2024. Increased County contributions to medical will be in effect starting January 1, 2024. Under general direction, to serve as a confidential secretary for a County department head or other County division administrator; to perform a wide variety of clerical, administrative, staffing, and office management duties; to perform and provide information gathering, information preparation, and public relations assignments; may supervise lower level clerical or other support staff; and performs related work as required. DISTINGUISHING CHARACTERISTICS The Executive Secretary classification serves as lead secretary in any County department/agency and may be assigned full or functional supervisory duties of lower-level support staff. Incumbents are expected to have a high degree of knowledge of programs, services, and objectives sufficient to plan, evaluate, coordinate, and perform the most difficult or sensitive secretarial duties for the department head or division administrator. Executive Secretary is a confidential position and reports to a department head or division administrator. Example of Duties Duties include but are not limited to those described below. Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law. •Performs as the personal, confidential secretary to the department head or division administrator; •Performs a variety of office management, administrative support, and fiscal support assignments; •Refers matters not requiring the department head/division administrator personal attention to other appropriate staff members and may follow through to ensure timely reply; •Performs public information and relations assignments, including receiving office visitors and telephone calls, providing comprehensive information about policies, functions, and procedures; •Prepares correspondence and informational materials for the department; •Creates and maintains office calendar; •Maintains calendars and schedules appointments for the department head/ division administrator; •Confirms or reschedules appointments as needed; •Schedules and coordinates meetings and conferences, books conference rooms, arranges for employee travel; •Maintains and tracks a variety of fiscal and budget control journals, documents, and reports; •Maintains and submits payroll documents and records; •Processes and submit claims and follows purchasing procedures; •Sorts and processes mail; •Prepares purchasing documents and facilitates purchasing procedures; •Assists with the development and control of the department budget; •Gathers, organizes, and summarizes a variety of data and information; •Performs special projects and prepares reports; •Operates computers, maintaining and updating files and databases; •Coordinates department meetings, training, and presentations; •Assists with the development of policies and policy and program revisions related to department policies and procedures; •Works with Human Resources with department-level personnel services; •If assigned supervisory duties, assists in the interview and hiring process, trains and evaluates subordinate; •Assigns work and oversees work flow processes; •Monitors and evaluates work performance and recommends disciplinary action; •Other related duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS Any combination of education, training and experience that would likely provide the required knowledge, skills and abilities may be considered qualifying. A typical way to obtain the required knowledge, skills and abilities would be. Education: Equivalent to completion of the twelfth grade. Completion of advanced schooling in secretarial coursework, business, or information technology is preferred. Experience : Two (2) years of previous administrative, office, and general support work experience comparable to that of a Secretary I with San Benito County; OR Four (4) years of responsible work experience performing a variety of administrative and office support work, including substantial experience in a public contact position. Desirable: Experience with supervising and evaluating staff. Special Requirements: 1) Possession of, or ability to obtain, an appropriate valid California Driver's License; 2) Qualify for security clearance through a background investigation and fingerprint check. 3) Ability to travel in-county and out-of-county to attend trainings and continuing education activities; and Knowledge Of/Ability To Knowledge of: Principles and practices of modern office management techniques; current policies, procedures, laws, regulation, and standards utilized by department/county; general organization and functions of county government and assigned department; public and community relations; proper techniques and professionalism in dealing with members of the public over the telephone, through correspondence, or in person establishment and maintenance of files and information retrieval systems; use of modern office management methods and procedures; basic mathematical computations; account and statistical record keeping; principles and practices in report writing, proofreading and in operating office equipment; the use of business computer equipment and software used in the assigned department; filling and record keeping; general principles and practices of effective supervision and of managing the administrative, secretarial and clerical functions of the assigned office; purchasing methods and procedures; proper English usage, spelling, grammar, and punctuation; safe work procedures. Ability to: Effectively represent a County Department with dealing with other County staff, the public, community organizations, and other government agencies; deal effectively with a wide variety of personalities and situations with tact, diplomacy, maturity, poise, and firmness; exercise sound judgment when acting upon own initiative; interpret and apply county policies, ordinances, rules, and regulations; maintain and safeguard confidential and highly sensitive information, records, and documents; understand and correctly follow oral and written instructions; effectively communicate both orally and in writing; create and maintain effective working relationships with those contacted during the course of work; produce acceptable work product under pressure of deadline; work with considerable independence and initiative while exercising good judgment in recognizing scope of authority; compose correspondence on own initiative; motivate self without pressure of a deadline; gather, organize, analyze, and present a variety of data and information; prepare clear, concise, and accurate records and reports; exhibit attention to detail and Establish and maintain cooperative working relationships accuracy; prepare public relations and informational material; take and transcribe notes of dictation and meetings; use a personal computer and software for word processing and administrative support work; interpret and explain procedures to others; prioritize work assignments; provide lead direction, work coordination, or supervision for other support staff, as assigned; follow safe work practices and operate a motor vehicle. Physical Requirements/Work Environment: Work is performed primarily in an office environment including sitting at a desk working with computer equipment for prolonged periods, and travel for work purposes of training; hear and communicate orally in person, on the phone and in meetings; hand/eye coordination for use of computer/office equipment and performing ergonomics assessments; visual ability to distinguish colors; regularly working with files and general office equipment; safely operate a motor vehicle. Light to moderate lifting and carrying of files; occasionally stand and walk for extended periods. Selection Process: All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or an oral examination (100%) which may include a written practical component to determine placement on the eligible list. Disaster Service Workers: All San Benito County employees are designated “Disaster Service Workers” through state and local laws (CA Government Code Sec. 3100-3109 and Emergency Services Chapter 6 via adoption of local Ordinance No. 361 § 1, 2-25-75). As Disaster Service Workers, all County employees are expected to remain at work, or to report for work as soon as practicable, following significant emergency or disaster. SAN BENITO COUNTY BENEFITS FOR CONFIDENTIAL/CONFIDENTIAL MANAGEMENT EMPLOYEES (This is meant to be an overview of benefits only. For full benefit terms and conditions, please see MOU) Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are paid bi-weekly. Insurance Deductions: The insurance and benefits deductions will take place bi-monthly, normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Newly hired C/CM employees may be eligible for higher vacation accrual rate for previous public sector experience (verification required).Maximum accruals may apply depending on the bargaining unit. 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 4 floating) for most employees. Sick Leave: 15 days per year. Maximum accruals apply. Medical Plan: Comprehensive CalPERS medical plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are eligible to participate. Increase County contributions to medical effective January 2024. a. Employee Only: $750.00, which would include the PEMHCA Minimum b. Employee Plus One: $1,250.00, which would include the PEMHCA Minimum c. Family: $1,515.00, which would include the PEMHCA Minimum The County's contribution above shall be prorated for positions that are less than .90 FTE rounding to the nearest one-quarter time. HRA: Employee Only Medical Plan: $1,500 maximum Employee Plus One Medical Plan: $3,000 maximum. Employee Plus Family Medical Plan: $4,000 maximum. Employees who are eligible to receive a "cash in lieu of' enrollment in the County's medical plan shall receive a taxable payment of $150 monthly (pro-rated into biweekly installments of $69.23). Dental Plan: County contributes $30 to Delta Dental plan for full-time employees and their families. Vision Plan: The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to full-time employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents. Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Voluntary life insurance plans available. Disability Insurance: Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership to the Santa Clara Federal Credit Union is available to San Benito County employees. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Three 457 plans are available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. Supplemental Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. Flexible Spending Accounts: Health and Dependent Care available, pre-tax deductions. 01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 02 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 03 Please indicate your highest level of education. Did not complete high school or equivalent High School, GED, or equivalent Some College Associate's Degree Bachelor's Degree Master's Degree or higher 04 Select the one box that best describes how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Two years or more of full-time paid secretarial or administrative assistant experience in a local, state or other government agency. In order to be qualified, experience must have been in direct support of a manager or higher level position. Four years or more of full-time paid clerical or higher level experience which included primary responsibilities for the following: a) calendar management for a supervisor, program, or department; b) Perform a variety of office management, administrative support, and fiscal support assignments; and c) screening and routing calls, correspondence and/or in-person visitors. None of the above 05 Describe in detail how you meet or exceed the minimum qualifications for the Executive Secretary position with the County of San Benito. Also include in your response the following areas: • Your progressive clerical, secretarial and/or administrative experience. Identify the computer software and your level of proficiency using it to execute your duties • Specific duties performed while multi-tasking and shifting priorities in order to meet critical deadlines while working directly with internal and external customers. Include the tracking method(s) you use to plan, schedule, and/or prioritize your assignments • Your experience conducting research for projects and to solve problems • Provide an example which demonstrates your ability to resolve conflict with an irate/hostile internal or external customer Indicate your employer(s), position title(s), dates of employment, and your role in working independently and in making independent judgements. If you have no relevant experience, please type "None." 06 Select all the boxes that indicate three or more years of paid experience maintaining calendars and coordinating meetings, conferences, and/or speaking engagements for your supervisor, manager, executive, elected official, etc. None Coordinate and match calendars Schedule and/or reschedule appointments/conference rooms Assess time requirements in order to establish priorities Room set-up Make travel/hotel arrangements Department/Organization calendars Program calendars (i.e., food service, epidemiology, public health education, human services, department program, etc.) Assemble/distribute meeting documents 07 Describe in detail your calendar management experience to include your responsibility coordinating and executing the technical and logistical aspects of arranging appointments, meetings, speaking engagements and conferences for the supervisor, manager, executive, elected official, etc. In your response, also indicate the frequency in which this job duty was performed, the computer software used and how it was used to execute your duties, if you attend the meeting, your role in the meetings, whose calendar you are responsible for and attendees. If you have no experience in this area, please type "None." 08 Select all the boxes that best identify the individuals that you have had a continuous interpersonal working relationship with for three or more years while performing your secretarial/clerical duties. None The Public Staff from other departments, organizations or agencies Vendors Supervisor Manager Deputy Director Director Agency Administrator Executive Officer and/or Owner of Company Business Leaders or Elected Official Board or Commission 09 Select all of the boxes for which you have experience working directly with internal and external customers on a regular and recurring basis. If you have no relative experience, select none. None Communicating standard rules, regulations, processes, policies, procedures, and/or actions on a regular and recurring basis Working directly with internal and external customers who are upset with you because of your actions/decisions Communicating rules, regulations, processes, policies, procedures, and/or actions which would require complex investigation De-escalating hostile/upset members of the public in a face-to-face setting and/or over the phone 10 Select all the boxes for which you have lead worker and/or supervisory experience. If you have no relevant experience, select none. None Training and cross train clerical staff Team building Mentoring Evaluating staff productivity and achievements Progressive discipline and investigating disciplinary issues Assign workload and monitor productivity to ensure work is done timely Conflict resolution or resolving complaints Involved in the interview and hiring process Provide direction and/or guidance to clerical staff in explaining and clarifying rules, documents, codes, and regulations Required Question Closing Date/Time: Continuous
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager, City Clerk, and Police Oversight Director. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: https://www.longbeach.gov/ LONG BEACH PUBLIC LIBRARY The Long Beach Public Library (LBPL) system is made up of 12 libraries, including two signature flagship libraries that were built within the past 15 years. LBPL operates with a fiscal year 2024 budget of approximately $20 million and 200 dedicated staff, and is one of 15 departments administered by the City Manager. Since 1986, LBPL has provided free and equal access to information, education, and community, enabling access to hundreds of thousands of titles and an impressive selection of digital content, books, movies, music, audio books, and more. It supports lifelong learning and academic and career success and works to close the digital divide, support childhood literacy, provide various health services, and create transformative community experiences. The LBPL system has received accolades attesting to its innovation and continued success, particularly at the Billie Jean King Main Library, Michelle Obama Neighborhood Library, and Mark Twain Neighborhood Library. In 2017, the system received the National Medal for Museum and Library Service - the highest honor for institutions that make significant and exceptional contributions to their communities. The City of Long Beach and LBPL are committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of the community at various levels of the organization is a continuous goal embraced by City departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into its work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. THE BUREAU/MAIN LIBRARY The Main Library Services Bureau oversees the operations of the Billie Jean King Main Library, as well as the administration of system-wide library programs and services, including Collection Services, Diversity, Equity, and Inclusion/Multilingual Collections, Teens & Emerging Adults, Youth Services, Community Engagement & Outreach, and Access Services. The Billie Jean King Main Library, located in the heart of Long Beach, is an award-winning institution renowned for its innovative services and commitment to community engagement. Named after the tennis legend and advocate for equality, the library embodies the values of inclusivity and access for all. The library is also a center for cultural and educational activities, reflecting the diverse and dynamic community it serves. With its beautiful and modern facilities and forward-thinking programs, the Billie Jean King Main Library continues to push the boundaries of what a public library can offer, ensuring it remains a vital resource for residents of Long Beach. Learn more about the Main Library’s innovative work on their website: https://www.longbeach.gov/library/locations/main-library/ THE JOB The Main Library Services Manager will report to the Director of Library Services, and lead seven direct reports and a total staff of 90. They will manage an approximately $5.6 million budget, oversee and administer grant funding streams, and play a key role in strategic planning efforts as a member of the Department’s leadership team. This role requires effective delegation to promote optimal workflow and employee growth, the ability to balance programmatic and operational needs, and a focus on strong personnel management and culture-building. The Main Library Services Manager will foster a collaborative and supportive environment, providing direct support, addressing concerns, and proactively tackling challenges. They will also work closely with social workers, safety officers, and the Police and Health Departments to ensure that the library is a safe, educational, and joyful space for patrons and staff members, promoting professional development and occupational health to prevent burnout and overextension, enhancing staff morale and helping to build a high-trust organization. THE IDEAL CANDIDATE The ideal candidate for this role will be a strong library administrator with prior experience in a medium or large public library system. They will be a proactive and creative problem-solver, who can communicate effectively across all levels of the organization and motivate their team through change. The ideal Manager will come to this role with the drive to implement long-range strategies for improving services, as well as a strong passion for serving the community through their work. They will balance outstanding cultural competency and emotional intelligence with strong operational knowledge, including strategic planning, fiscal management, and labor relations. This Manager will be a collaborative relationship builder with a hands-on approach, transparent communication style, and the ability to lead and support staff effectively. Effective leadership and a dedication to culture-building are key to success in this role. EXAMPLES OF DUTIES The City of Long Beach is seeking a Main Library Services Manager to oversee system-wide Library programs as well as the operations and administration of the award-winning Billie Jean King Main Library. This Manager will bring fresh and innovative ideas, lead change, improve efficiency, maintain a positive work culture, and serve as a pillar of support for a staff of 90. They will guide passionate library employees in delivering engaging programs and services, provide effective fiscal administration and strategic planning for the Main Services Bureau, and work collaboratively across the Department and the City to ensure alignment with organizational goals. The ideal candidate will have a background managing library programs serving large, diverse populations, and will champion the library’s values of inclusivity, access, and information for all. This Manager will demonstrate exceptional cultural competency, experience in collaborating cross-departmentally, and the ability to build partnerships with community organizations. As a strong communicator operating with high transparency, this Manager will build trust and consistency by acting as a hands-on and collaborative relationship builder. Shape the future of this award-winning public library system - apply today! Specialized services at the Billie Jean King Main Library include: The award-winning Center for Adaptive Technology! The curated Long Beach History Collection and genealogy archive! The Makerspace Studio - offering workshops in 3D printing, audiovisual technology, arts & crafts! The Family Learning Center - providing homework help, job resources, and lifelong learning opportunities! EXCITING PROJECTS & INITIATIVES Library Social Work Program: Thoughtfully brand and launch the library social work program, aligning services with departmental and city goals and streamlining processes. Cultural & Community Engagement: Building and maintaining partnerships with arts organizations, community nonprofits, and cultural centers. Strategic & Long-range Planning: Guiding the budget, development, and delivery of engaging library programs and services. Recruitment Brochure: CLICK HERE REQUIREMENTS TO FILE MINIMUM REQUIREMENTS EDUCATION: Master of Library Science degree from an ALA-accredited college or university. EXPERIENCE: A minimum of five years of professional supervisory experience at the level of a Principal or Senior Librarian. Prior experience in the planning and budgeting of public library programs, as well as personnel management. HIGHLY DESIRED Previous experience working in a medium or large public library system serving diverse populations, including people experiencing homelessness. Knowledge of public administration, intradepartmental coordination, and labor relations within a City or County setting. Experience working with DEI programs or initiatives and cultural/ethnic enrichment programs and partnerships. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by WBCP For first consideration, apply by August 6 th at: https://wbcpinc.com/job-board Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an E qual Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. QUESTIONS? Please contact your recruiter, Lauren Gerson, with any inquiries: lauren@wbcpinc.com 866-929-WBCP (9227) toll free The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/6/2024 11:59 PM Pacific
Jul 10, 2024
Full Time
DESCRIPTION THE COMMUNITY The City of Long Beach is located south of Los Angeles and adjacent to Orange County, making it an idyllic location with oceanside activities, diverse culture, and a unique economy. Long Beach is home to approximately 470,000 residents living across the area’s 51 square miles, including 169 parks with 26 community centers and many public spaces. This community is one of the most diverse in the United States, making it an excellent place to learn about and immerse yourself in various cultures. When you live in Long Beach, you get to enjoy the Southern California climate all year long, making surfing, hiking, golfing, and other outdoor activities popular in this area. Biking is a favorite pastime among residents, as this area is bike friendly. Walking around town is also easy, considering the City was rated the 10th “Most Walkable City” of over 100 cities globally. Long Beach features six miles of beaches and many parks and public spaces, as well as the Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual IndyCar Acura Grand Prix of Long Beach. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager, City Clerk, and Police Oversight Director. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: https://www.longbeach.gov/ LONG BEACH PUBLIC LIBRARY The Long Beach Public Library (LBPL) system is made up of 12 libraries, including two signature flagship libraries that were built within the past 15 years. LBPL operates with a fiscal year 2024 budget of approximately $20 million and 200 dedicated staff, and is one of 15 departments administered by the City Manager. Since 1986, LBPL has provided free and equal access to information, education, and community, enabling access to hundreds of thousands of titles and an impressive selection of digital content, books, movies, music, audio books, and more. It supports lifelong learning and academic and career success and works to close the digital divide, support childhood literacy, provide various health services, and create transformative community experiences. The LBPL system has received accolades attesting to its innovation and continued success, particularly at the Billie Jean King Main Library, Michelle Obama Neighborhood Library, and Mark Twain Neighborhood Library. In 2017, the system received the National Medal for Museum and Library Service - the highest honor for institutions that make significant and exceptional contributions to their communities. The City of Long Beach and LBPL are committed to creating a workplace where every employee is valued for who they are, and for the unique skills they bring to their role. Having a workforce that reflects the diversity of the community at various levels of the organization is a continuous goal embraced by City departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into its work by supporting staff and community partners. The City is committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. THE BUREAU/MAIN LIBRARY The Main Library Services Bureau oversees the operations of the Billie Jean King Main Library, as well as the administration of system-wide library programs and services, including Collection Services, Diversity, Equity, and Inclusion/Multilingual Collections, Teens & Emerging Adults, Youth Services, Community Engagement & Outreach, and Access Services. The Billie Jean King Main Library, located in the heart of Long Beach, is an award-winning institution renowned for its innovative services and commitment to community engagement. Named after the tennis legend and advocate for equality, the library embodies the values of inclusivity and access for all. The library is also a center for cultural and educational activities, reflecting the diverse and dynamic community it serves. With its beautiful and modern facilities and forward-thinking programs, the Billie Jean King Main Library continues to push the boundaries of what a public library can offer, ensuring it remains a vital resource for residents of Long Beach. Learn more about the Main Library’s innovative work on their website: https://www.longbeach.gov/library/locations/main-library/ THE JOB The Main Library Services Manager will report to the Director of Library Services, and lead seven direct reports and a total staff of 90. They will manage an approximately $5.6 million budget, oversee and administer grant funding streams, and play a key role in strategic planning efforts as a member of the Department’s leadership team. This role requires effective delegation to promote optimal workflow and employee growth, the ability to balance programmatic and operational needs, and a focus on strong personnel management and culture-building. The Main Library Services Manager will foster a collaborative and supportive environment, providing direct support, addressing concerns, and proactively tackling challenges. They will also work closely with social workers, safety officers, and the Police and Health Departments to ensure that the library is a safe, educational, and joyful space for patrons and staff members, promoting professional development and occupational health to prevent burnout and overextension, enhancing staff morale and helping to build a high-trust organization. THE IDEAL CANDIDATE The ideal candidate for this role will be a strong library administrator with prior experience in a medium or large public library system. They will be a proactive and creative problem-solver, who can communicate effectively across all levels of the organization and motivate their team through change. The ideal Manager will come to this role with the drive to implement long-range strategies for improving services, as well as a strong passion for serving the community through their work. They will balance outstanding cultural competency and emotional intelligence with strong operational knowledge, including strategic planning, fiscal management, and labor relations. This Manager will be a collaborative relationship builder with a hands-on approach, transparent communication style, and the ability to lead and support staff effectively. Effective leadership and a dedication to culture-building are key to success in this role. EXAMPLES OF DUTIES The City of Long Beach is seeking a Main Library Services Manager to oversee system-wide Library programs as well as the operations and administration of the award-winning Billie Jean King Main Library. This Manager will bring fresh and innovative ideas, lead change, improve efficiency, maintain a positive work culture, and serve as a pillar of support for a staff of 90. They will guide passionate library employees in delivering engaging programs and services, provide effective fiscal administration and strategic planning for the Main Services Bureau, and work collaboratively across the Department and the City to ensure alignment with organizational goals. The ideal candidate will have a background managing library programs serving large, diverse populations, and will champion the library’s values of inclusivity, access, and information for all. This Manager will demonstrate exceptional cultural competency, experience in collaborating cross-departmentally, and the ability to build partnerships with community organizations. As a strong communicator operating with high transparency, this Manager will build trust and consistency by acting as a hands-on and collaborative relationship builder. Shape the future of this award-winning public library system - apply today! Specialized services at the Billie Jean King Main Library include: The award-winning Center for Adaptive Technology! The curated Long Beach History Collection and genealogy archive! The Makerspace Studio - offering workshops in 3D printing, audiovisual technology, arts & crafts! The Family Learning Center - providing homework help, job resources, and lifelong learning opportunities! EXCITING PROJECTS & INITIATIVES Library Social Work Program: Thoughtfully brand and launch the library social work program, aligning services with departmental and city goals and streamlining processes. Cultural & Community Engagement: Building and maintaining partnerships with arts organizations, community nonprofits, and cultural centers. Strategic & Long-range Planning: Guiding the budget, development, and delivery of engaging library programs and services. Recruitment Brochure: CLICK HERE REQUIREMENTS TO FILE MINIMUM REQUIREMENTS EDUCATION: Master of Library Science degree from an ALA-accredited college or university. EXPERIENCE: A minimum of five years of professional supervisory experience at the level of a Principal or Senior Librarian. Prior experience in the planning and budgeting of public library programs, as well as personnel management. HIGHLY DESIRED Previous experience working in a medium or large public library system serving diverse populations, including people experiencing homelessness. Knowledge of public administration, intradepartmental coordination, and labor relations within a City or County setting. Experience working with DEI programs or initiatives and cultural/ethnic enrichment programs and partnerships. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by WBCP For first consideration, apply by August 6 th at: https://wbcpinc.com/job-board Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an E qual Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. QUESTIONS? Please contact your recruiter, Lauren Gerson, with any inquiries: lauren@wbcpinc.com 866-929-WBCP (9227) toll free The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 8/6/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 24 departments throughout the city. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to strategically support the City and its departments in attracting, developing, and retaining a highly skilled an diverse workforce. Our vision is to make Long Beach an employer of choice through a commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce. THE POSITION The Human Resources Officer is an at-will management position that reports to the Deputy Director of Human Resources. This position will oversee the administration of the Equal Employment Opportunity Program Plan. The Human Resources Officer uses a high degree of independent judgment and discretionary decision-making with respect to policy interpretation, planning, and various functional areas of human resources. The position requires sound supervisory principles and techniques in building and maintaining an effective team and ensuring operational goals and objectives are met. The position will be responsible for planning, developing, and managing the City’s EEO Program Plan to ensure the City's compliance with Federal, State, and City laws, regulations, and policies, as well as providing guidance and assistance to departments on matters pertaining to discrimination in employment and provision of services, workplace harassment, sexual harassment, and ADA compliance. The incumbent will be responsible for the tracking, investigation, and adjudication of discrimination complaints and concerns, conducting discrimination complaint investigations, and overseeing staff and/or contractors conduct discrimination complaint investigations. The Human Resources Officer will act as a liaison between the City and external regulatory agencies. The Human Resources Officer will develop and facilitate training programs on EEO topics and provide educational resources for employees at all levels to enhance understanding and compliance with EEO policies. EXAMPLES OF DUTIES The ideal candidate has strong leadership and analytical abilities and is capable of strategic, balanced decision-making, and will implement policies, procedures, and processes through teamwork and collaboration. The ideal candidate will demonstrate the following knowledge, skills, and abilities: Knowledge of principles, practices, and techniques of public personnel/HR administration, Equal Employment Opportunity (EEO) issues and principles, including ADA interactive process, merit system, employee relations, and labor relations. Working knowledge of federal and state employment and labor laws, Civil Service Rules, human resources policies, and procedures, and the ability to interpret complex guidelines, MOUs, codes, regulations, etc. Ability to develop, implement, and monitor citywide programs for assuring and promoting compliance with various federal and state employment and labor laws. Ability to establish and maintain effective working relationships with others, including various levels of professional, managerial, administrative, and technical personnel. Comfortable working in situations that may be sensitive, confrontational, and/or adversarial. Ability to effectively communicate orally and in writing to various groups and individuals. Ability to provide training.Excellent public speaking skills. Handling confidential information with discretion and integrity. Exercises independent decision-making, solid judgment, flexibility, creativity, and resourcefulness. Action and results-oriented, innovative, strategic, accepts accountability, energetic, and customer service oriented. Methods for conducting effective workplace investigations. Analytical skills to assess and understand all complaints thoroughly. Develop and maintain effective working relationships with union representatives and labor associations. Monitor workforce date and analyze trends to recommend improvements. Knowledge of communication, and dissemination techniques and methods. This includes alternative ways to inform via written, oral, and visual media. Ability to supervise a team, establish priorities and manage competing deadlines for self and others. REQUIREMENTS TO FILE EDUCATION Graduation from an accredited university or college with a Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or a directly related field. EXPERIENCE At least three (3) years of increasingly responsible professional experience in human resources. With at least one (1) of those years in a supervisory or lead capacity. DESIRABLE QUALIFICATIONS Experience in conducting discrimination complaint investigations and EEO program administration. Association of Workplace Investigators (AWI-CH) Certification, Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), SHRM Senior Certified Professional (SHRM-SCP), or International Public Management Association for Human Resources (IPMA-HR). SELECTION PROCEDURE This recruitment is scheduled to close at 11:59 p.m. on Wednesday, July 31, 2024 . T o be considered, applicants must submit a cover letter, resume, and proof of degree (qualifying with a degree), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. If you have any questions please call (562) 570-7915. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the Californi a Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
Jul 02, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . THE DEPARTMENT The Human Resources Department provides the full range of human resources support services to 24 departments throughout the city. HR’s services include labor relations, employee relations, benefits, organizational development, talent acquisition, salary, and classification administration, HRIS administration, oversight of personnel investigations, EEO compliance, occupational health services, risk management, and safety compliance. We believe that the City’s greatest assets are its employees and take great pride in managing the systems that support a highly productive, innovative, caring, and customer-oriented workforce. Our mission is to strategically support the City and its departments in attracting, developing, and retaining a highly skilled an diverse workforce. Our vision is to make Long Beach an employer of choice through a commitment to service and excellence. We are determined to continue pushing boundaries and making an impact in our community and workforce. THE POSITION The Human Resources Officer is an at-will management position that reports to the Deputy Director of Human Resources. This position will oversee the administration of the Equal Employment Opportunity Program Plan. The Human Resources Officer uses a high degree of independent judgment and discretionary decision-making with respect to policy interpretation, planning, and various functional areas of human resources. The position requires sound supervisory principles and techniques in building and maintaining an effective team and ensuring operational goals and objectives are met. The position will be responsible for planning, developing, and managing the City’s EEO Program Plan to ensure the City's compliance with Federal, State, and City laws, regulations, and policies, as well as providing guidance and assistance to departments on matters pertaining to discrimination in employment and provision of services, workplace harassment, sexual harassment, and ADA compliance. The incumbent will be responsible for the tracking, investigation, and adjudication of discrimination complaints and concerns, conducting discrimination complaint investigations, and overseeing staff and/or contractors conduct discrimination complaint investigations. The Human Resources Officer will act as a liaison between the City and external regulatory agencies. The Human Resources Officer will develop and facilitate training programs on EEO topics and provide educational resources for employees at all levels to enhance understanding and compliance with EEO policies. EXAMPLES OF DUTIES The ideal candidate has strong leadership and analytical abilities and is capable of strategic, balanced decision-making, and will implement policies, procedures, and processes through teamwork and collaboration. The ideal candidate will demonstrate the following knowledge, skills, and abilities: Knowledge of principles, practices, and techniques of public personnel/HR administration, Equal Employment Opportunity (EEO) issues and principles, including ADA interactive process, merit system, employee relations, and labor relations. Working knowledge of federal and state employment and labor laws, Civil Service Rules, human resources policies, and procedures, and the ability to interpret complex guidelines, MOUs, codes, regulations, etc. Ability to develop, implement, and monitor citywide programs for assuring and promoting compliance with various federal and state employment and labor laws. Ability to establish and maintain effective working relationships with others, including various levels of professional, managerial, administrative, and technical personnel. Comfortable working in situations that may be sensitive, confrontational, and/or adversarial. Ability to effectively communicate orally and in writing to various groups and individuals. Ability to provide training.Excellent public speaking skills. Handling confidential information with discretion and integrity. Exercises independent decision-making, solid judgment, flexibility, creativity, and resourcefulness. Action and results-oriented, innovative, strategic, accepts accountability, energetic, and customer service oriented. Methods for conducting effective workplace investigations. Analytical skills to assess and understand all complaints thoroughly. Develop and maintain effective working relationships with union representatives and labor associations. Monitor workforce date and analyze trends to recommend improvements. Knowledge of communication, and dissemination techniques and methods. This includes alternative ways to inform via written, oral, and visual media. Ability to supervise a team, establish priorities and manage competing deadlines for self and others. REQUIREMENTS TO FILE EDUCATION Graduation from an accredited university or college with a Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or a directly related field. EXPERIENCE At least three (3) years of increasingly responsible professional experience in human resources. With at least one (1) of those years in a supervisory or lead capacity. DESIRABLE QUALIFICATIONS Experience in conducting discrimination complaint investigations and EEO program administration. Association of Workplace Investigators (AWI-CH) Certification, Professional in Human Resources (PHR), SHRM Certified Professional (SHRM-CP), SHRM Senior Certified Professional (SHRM-SCP), or International Public Management Association for Human Resources (IPMA-HR). SELECTION PROCEDURE This recruitment is scheduled to close at 11:59 p.m. on Wednesday, July 31, 2024 . T o be considered, applicants must submit a cover letter, resume, and proof of degree (qualifying with a degree), in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. If you have any questions please call (562) 570-7915. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the Californi a Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990 . If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 7/31/2024 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information DEPARTMENT OF ANIMAL CARE AND CONTROL E XAM NUMBER: O3004I TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY FILING TYPE: OPEN CONTINUOUS Filing begins on June 15, 2022 at 8:00 am PT and will remain open until the needs of the service are met and is subject to closure without prior notice. DEFINITION: Has immediate responsibility for the operations of an animal care center including field animal care and control services in an assigned geographical area, or provides management and administrative coordination services for a comprehensive Countywide animal care and control program that has significant impact to the Department. CLASSIFICATION STANDARDS: Positions allocable to this class receive administrative direction from a Deputy Director and are responsible for the operations of an animal care center in an assigned geographical area or for providing management services and administrative coordination for a comprehensive Countywide animal care and control program that has significant impact to the Department such as Revenue Services; Major Case Unit animal cruelty investigations; Critical Case Unit dangerous and vicious dog investigations; animal behavior and enrichment; or community outreach and education. Positions in this class have responsibility for animal shelter operations or a comprehensive Countywide program on a 24-hour, seven days-a-week basis and provide administrative and technical supervision to staff engaged in field patrol services, enforcement of animal license and vaccination services, animal care operations, animal behavior assessment and management, community outreach, humane education, customer service, animal cruelty investigations, dangerous/vicious dog investigations, and care center office work. These positions also perform budgetary, operational, and personnel management functions in order to effectively utilize the financial, material, and human resources allocated to assigned animal care center or a comprehensive Countywide program. Positions in this class must work effectively with members of the public, animal welfare groups, volunteers, community groups, board offices and city officials, and exercise knowledge specific to their assignment, such as State laws and County ordinances; courtroom and hearing practices; Departmental procedures pertinent to the impoundment, treatment and care of domestic and wild animals, and placement of stray or abandoned animals; animal behavior and enrichment theories and training strategies; and humane education practices. Essential Job Functions Plans, organizes, and directs the operations and services of an animal care center and all field animal care and control services in an assigned geographical area, or a comprehensive Countywide animal care and control program. Supervises the enforcement of the County's Animal Control Ordinance and related State and local laws pertaining to animal licenses, vaccinations, and humane treatment of animals; supervises the collection of delinquent animal license fees and penalties. Develops animal behavior enrichment and training programs to help rehabilitate behaviorally challenged animals, in order to make them more adoptable. Establishes protocols and evaluation methods to prevent aggressive and vicious animals from being made available for adoption. Trains staff and volunteers regarding animal behavior using positive reinforcement and industry accepted animal training methodologies. Supervises all personnel assigned to the animal care center or a comprehensive Countywide program by evaluating performance, handling grievances at the first level, resolving disciplinary problems or recommending their resolution to higher levels. Establishes patrol areas or programs within the jurisdiction by analyzing such variables as workload statistics, population concentrations, available staff and traffic patterns. Assigns staff to shifts and patrol areas in order to maximize coverage on a seven-day, 24-hour basis; continually revises schedules on the basis of such factors as absences, citizen complaints, health hazards, needs of the animal population, community response and other emergencies. Maintains liaison and meets and confers with officials of contract cities, public law enforcement and wildlife agencies such as the State Department of Fish and Wildlife and other counties and cities, and community groups for the purpose of resolving problems concerning citizen complaints, level of service, response time and interpretation of code sections; assists local agencies in impounding and sheltering animals used as evidence in legal proceedings; disseminates educational information regarding the delivery of animal care and control services. Collaborates with non-profit organizations to serve the needs of animals and community members. Identifies training needs for personnel, and supervises the conduct of training sessions for all personnel on such subjects as animal behavior, animal care, law enforcement, customer service, loading livestock, and animal capture. Reviews reports for such things as completeness, quality and uniformity of service and standards, and for indications of training needs and workload trends. Prepares and submits budget requests for an assigned geographical area or comprehensive Countywide program; insures operations are maintained within established budget by reviewing and approving requests for overtime, equipment replacement, supplies, building and equipment repairs; and directs the allocation of resources to accomplish budget objectives. Researches, prepares and submits grants for program support and development. Reviews the results of inspections within subordinates' assigned area to ensure that all shifts are in conformance with laws governing feeding, sanitation, security and quarantine of animals. Requirements MINIMUM REQUIREMENTS: OPTION 1 Three years of experience providing technical supervision in the operation of an animal care center or a comprehensive Countywide program including responsibility for investigation of violations of animal care and control regulations and court prosecution. OPTION 2 Bachelor's degree in Ethology, Biology, Zoology, Psychology, Veterinary Technology or a closely related field and a minimum of five years of animal training or enrichment experience. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light : Light physical effort which may include occasional light lifting to a 10 pounds limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: In order to meet the MINIMUM REQUIREMENTS/OPTION 2, you must upload a legible copy of your official transcripts or degree at the time of filing OR within 15 calendar days of filing. Note: If you are unable to attach the required documents, you may fax them to (562) 422-3187 within 15 calendar days of filing. Please include exam number and exam title. Out-of-class work experience in the service of the County of Los Angeles will not be accepted for this examination. Additional Information EXAMINATION CONTENT This examination will consist of a multiple choice and/or simulation assessment, weighted 100%, assessing: Verbal Ability Management Judgement Willingness to Learn Demonstrating Empathy Maintaining Good Working Relationships Sharing Knowledge and Guidance Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Working to High Quality Standards Adapting to Change Controlling Emotions Achievement Responsibility Management Potential MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 . APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination. This examination contains components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . NOTE: Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add sperez@animalcare.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , no-reply@proctoru.com , and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Test scores cannot be given over the telephone. SPECIAL INFORMATION: Appointees may be required to work any shift including evenings, nights, weekends and holidays. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies in the Department of Animal Care and Control Care Centers throughout Los Angeles County. ELIGIBILITY INFORMATION: The names of successful candidates will be placed on the Eligible Register for a period of twelve (12) months following the date of eligibility. No Person may compete in this examination more than once every twelve (12) months. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and minimum requirements serving as your description of duties WILL NOT BE sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be disqualified. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. Resumes may be added to your application but cannot be substituted for the Experience portions of the County application nor for the completion and submission of the supplemental questions. If your application is incomplete, it will be rejected. Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. COUNTY OF LOS ANGELES EMPLOYMENT INFORMATION: The Employment Information document can be viewed by copying and pasting the URL http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) into a web browser search bar or click on the following link: County of Los Angeles Employment Information (Download PDF reader) COVID-19 VACCINATION: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Department Contact Phone: (562) 534-1402 Department Contact Email: SPerez@animalcare.lacounty.gov ADA Coordinator Phone: (562) 256-7101 California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 899-4099 Alternate TTY Phone : (800) 897-0077 For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information DEPARTMENT OF ANIMAL CARE AND CONTROL E XAM NUMBER: O3004I TYPE OF RECRUITMENT: OPEN COMPETITIVE JOB OPPORTUNITY FILING TYPE: OPEN CONTINUOUS Filing begins on June 15, 2022 at 8:00 am PT and will remain open until the needs of the service are met and is subject to closure without prior notice. DEFINITION: Has immediate responsibility for the operations of an animal care center including field animal care and control services in an assigned geographical area, or provides management and administrative coordination services for a comprehensive Countywide animal care and control program that has significant impact to the Department. CLASSIFICATION STANDARDS: Positions allocable to this class receive administrative direction from a Deputy Director and are responsible for the operations of an animal care center in an assigned geographical area or for providing management services and administrative coordination for a comprehensive Countywide animal care and control program that has significant impact to the Department such as Revenue Services; Major Case Unit animal cruelty investigations; Critical Case Unit dangerous and vicious dog investigations; animal behavior and enrichment; or community outreach and education. Positions in this class have responsibility for animal shelter operations or a comprehensive Countywide program on a 24-hour, seven days-a-week basis and provide administrative and technical supervision to staff engaged in field patrol services, enforcement of animal license and vaccination services, animal care operations, animal behavior assessment and management, community outreach, humane education, customer service, animal cruelty investigations, dangerous/vicious dog investigations, and care center office work. These positions also perform budgetary, operational, and personnel management functions in order to effectively utilize the financial, material, and human resources allocated to assigned animal care center or a comprehensive Countywide program. Positions in this class must work effectively with members of the public, animal welfare groups, volunteers, community groups, board offices and city officials, and exercise knowledge specific to their assignment, such as State laws and County ordinances; courtroom and hearing practices; Departmental procedures pertinent to the impoundment, treatment and care of domestic and wild animals, and placement of stray or abandoned animals; animal behavior and enrichment theories and training strategies; and humane education practices. Essential Job Functions Plans, organizes, and directs the operations and services of an animal care center and all field animal care and control services in an assigned geographical area, or a comprehensive Countywide animal care and control program. Supervises the enforcement of the County's Animal Control Ordinance and related State and local laws pertaining to animal licenses, vaccinations, and humane treatment of animals; supervises the collection of delinquent animal license fees and penalties. Develops animal behavior enrichment and training programs to help rehabilitate behaviorally challenged animals, in order to make them more adoptable. Establishes protocols and evaluation methods to prevent aggressive and vicious animals from being made available for adoption. Trains staff and volunteers regarding animal behavior using positive reinforcement and industry accepted animal training methodologies. Supervises all personnel assigned to the animal care center or a comprehensive Countywide program by evaluating performance, handling grievances at the first level, resolving disciplinary problems or recommending their resolution to higher levels. Establishes patrol areas or programs within the jurisdiction by analyzing such variables as workload statistics, population concentrations, available staff and traffic patterns. Assigns staff to shifts and patrol areas in order to maximize coverage on a seven-day, 24-hour basis; continually revises schedules on the basis of such factors as absences, citizen complaints, health hazards, needs of the animal population, community response and other emergencies. Maintains liaison and meets and confers with officials of contract cities, public law enforcement and wildlife agencies such as the State Department of Fish and Wildlife and other counties and cities, and community groups for the purpose of resolving problems concerning citizen complaints, level of service, response time and interpretation of code sections; assists local agencies in impounding and sheltering animals used as evidence in legal proceedings; disseminates educational information regarding the delivery of animal care and control services. Collaborates with non-profit organizations to serve the needs of animals and community members. Identifies training needs for personnel, and supervises the conduct of training sessions for all personnel on such subjects as animal behavior, animal care, law enforcement, customer service, loading livestock, and animal capture. Reviews reports for such things as completeness, quality and uniformity of service and standards, and for indications of training needs and workload trends. Prepares and submits budget requests for an assigned geographical area or comprehensive Countywide program; insures operations are maintained within established budget by reviewing and approving requests for overtime, equipment replacement, supplies, building and equipment repairs; and directs the allocation of resources to accomplish budget objectives. Researches, prepares and submits grants for program support and development. Reviews the results of inspections within subordinates' assigned area to ensure that all shifts are in conformance with laws governing feeding, sanitation, security and quarantine of animals. Requirements MINIMUM REQUIREMENTS: OPTION 1 Three years of experience providing technical supervision in the operation of an animal care center or a comprehensive Countywide program including responsibility for investigation of violations of animal care and control regulations and court prosecution. OPTION 2 Bachelor's degree in Ethology, Biology, Zoology, Psychology, Veterinary Technology or a closely related field and a minimum of five years of animal training or enrichment experience. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light : Light physical effort which may include occasional light lifting to a 10 pounds limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: In order to meet the MINIMUM REQUIREMENTS/OPTION 2, you must upload a legible copy of your official transcripts or degree at the time of filing OR within 15 calendar days of filing. Note: If you are unable to attach the required documents, you may fax them to (562) 422-3187 within 15 calendar days of filing. Please include exam number and exam title. Out-of-class work experience in the service of the County of Los Angeles will not be accepted for this examination. Additional Information EXAMINATION CONTENT This examination will consist of a multiple choice and/or simulation assessment, weighted 100%, assessing: Verbal Ability Management Judgement Willingness to Learn Demonstrating Empathy Maintaining Good Working Relationships Sharing Knowledge and Guidance Analyzing Information Learning Quickly Generating New Ideas Using Time Efficiently Working to High Quality Standards Adapting to Change Controlling Emotions Achievement Responsibility Management Potential MULTIPLE CHOICE AND/OR SIMULATION ASSESSMENTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19 . APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. TRANSFER OF TEST COMPONENTS: Applicants who have taken identical components recently for other exams may have their scores automatically transferred to this examination. This examination contains components that may be used in the future for new examinations and your test scores may be transferred. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. Additional practice tests are available at http://www.shldirect.com/practice_tests.html . NOTE: Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add sperez@animalcare.lacounty.gov , info@governmentjobs.com , talentcentral@shl.com , no-reply@proctoru.com , and donot-reply@amcatmail.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. Test scores cannot be given over the telephone. SPECIAL INFORMATION: Appointees may be required to work any shift including evenings, nights, weekends and holidays. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies in the Department of Animal Care and Control Care Centers throughout Los Angeles County. ELIGIBILITY INFORMATION: The names of successful candidates will be placed on the Eligible Register for a period of twelve (12) months following the date of eligibility. No Person may compete in this examination more than once every twelve (12) months. APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" tab for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and minimum requirements serving as your description of duties WILL NOT BE sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be disqualified. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. Resumes may be added to your application but cannot be substituted for the Experience portions of the County application nor for the completion and submission of the supplemental questions. If your application is incomplete, it will be rejected. Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. COUNTY OF LOS ANGELES EMPLOYMENT INFORMATION: The Employment Information document can be viewed by copying and pasting the URL http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf (Download PDF reader) into a web browser search bar or click on the following link: County of Los Angeles Employment Information (Download PDF reader) COVID-19 VACCINATION: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Department Contact Phone: (562) 534-1402 Department Contact Email: SPerez@animalcare.lacounty.gov ADA Coordinator Phone: (562) 256-7101 California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 899-4099 Alternate TTY Phone : (800) 897-0077 For detailed information, please click here