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Description: Senior Designer | Job Captain Facilities Management | Planning, Design & Construction Job #526160 First Review Date: Thursday, May 4, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #526160) Administrative Analyst/Specialist II E, Designer, Facilities management | Planning, Design & Construction, Salary Range: $5,022 - $9,083 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a permanent, full-time, benefited, exempt, 12-month pay plan position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under general supervision of the Director of Planning, Design & Construction, the Campus Architect and in collaboration with colleagues across the campus, the incumbent is responsible for planning, designing, developing construction documents, and coordinating the successful implementation of assigned projects; provision of services required to deliver the University's planning, design, and construction functions; and coordinating efforts involved with ensuring University and facility information is accurate and up to date. The incumbent creates project designs and plans for all phases of projects and coordinates building design consultants, trades, and agencies related to design while monitoring drawings. Key Responsibilities: 75% Provides Services Required to Successfully Implement Minor Capital Projects including Repair, Maintenance and Alteration Projects Work with department architectural and engineering professionals to develop and coordinate construction documents using AutoCAD to fully describe floor plans, site plans, sections, elevations, schedules, and details for diverse types of projects including new and renovation projects through all phases of design. Research materials and systems for use in the development of specifications. Produces and/or coordinates the efforts of consultants in the production of programming documents, design documents and existing building condition reports for projects as assigned. Develops and presents design and construction schedules in association with assigned projects. Coordinates schedules and communication with campus clients and Construction Administrator to ensure projects are delivered on schedule and within budget. Prepares cost estimates or coordinates the efforts of cost estimating consultants for assigned projects at the schematic, developmental and permitting stage to ensure projected budgets remain within limitations as determined for the project. Develops and presents value engineering options should project exceed limitation. Produces and/or coordinates the efforts of design consultants in production of schematic drawings for assigned projects in order to effectively communicate design elements to Facilities Management staff and project stakeholders. Supports and/or coordinates efforts to facilitate design meetings including but not limited to taking meeting minutes, preparing presentation materials, coordinating meeting schedules and presenting information or leading meetings as assigned. In coordination with the Director of Planning, Design & Construction, Campus Architect, and Facilities Management Staff, implements and coordinates design review for assigned projects including coordination with campus consultants where requested. Also leads efforts to consistently implement assigned project start up and close out procedures so as to ensure all work is completed properly. Working with Facilities Management Staff and the Campus Community, coordinates discussions regarding assigned project scope of work and facilitates the design process for complex Facilities Management maintenance and repair-related work orders. Review submittals for compliance with contract documents. Track and coordinate project submittals with consultants and staff reviews during project construction administration for in-house projects. Review and respond to RFI's from contractors and in-house trades. As assigned, develops space solutions to increase space efficiency and satisfy user needs by leveraging CSU/Campus Design Standards, California Building Code and innovative approaches to re-arrangement and/or renovation. Assists with development of RFP/RFQ documents and coordinates the procurement effort associated with professional design and engineering services and contracts in support of campus projects. In coordination with the Director of Planning, Design & Construction and Campus Architect, develops the necessary documents in the application of regulatory approvals and other authorities having jurisdiction. Coordinate design and provide the project management team support including taking field measurements, survey of existing conditions, research as built drawings, and create base drawings. Provide special project support to Campus Administration as requested. 10% Coordinates Efforts to Ensure University Facility Information Remains Up-to-Date & Accurate & Provides Services Required to Implement the University's Planning & Design Functions Within an approved organizational structure, maintains the University campus mapping system, utility infrastructure mapping, building floor plans, site plans, master plan and other related data including coordination with University space/facilities database information. Supports updates of campus space information including building floor plans, various campus maps and occupancy data. Updates data as required based on modifications implemented and reported. Prepares documents for posting or submission as requested. Supports analytic efforts to complete the annual submission of the University Space & Facilities Database information and Custodial & Farm Square Footage Report to the Chancellor's Office. Supports development and maintenance of University design guidelines and product standards. This includes the development and recommendation of said guidelines and standards. Maintains University facilities information within both a hard copy and electronic environment to include plans, drawings, specifications, warranties, surveys, reports and other information judged pertinent to the University's management of its facilities and property. Supports Facilities Management in the specification and ordering of approved campus standard furnishings and equipment. 10% Provides General Analytical Support Necessary for the Functions Noted Above & General Assignments Maintain records and retrieves data related to work performed using manual and/or computerized record-keeping systems. Attends mandated University trainings (safety and other), meetings and other events during normal work hours and as requested. Utilizes University electronic time management/absence reporting system as directed by supervisor. Handles sensitive information and maintains confidentiality with Office staff, University departments, and external agencies. May perform duties associated with emergency response functions in the event of an emergency (i.e., earthquake, fire, flood, etc.,) 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of physical planning as pertaining to a University campus including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the California State University. Proficient in Autodesk software products including AutoCAD and Revit to produce construction documents and details and to perform planning and design documents. Knowledge of project management as pertaining to construction projects including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the University and California State University system. Project management skills including those required to plan, coordinate and implement complex projects with a diverse group of clientèle. Knowledge of and ability to effectively apply the California Building Code with regard to project planning, design, review and implementation. Ability to independently research, interpret, develop, communicate and implement regulations, codes, policies, procedures, guidelines and precedents regarding facilities information and project management. Ability to research and analyze data from a variety of sources and generate reports including skill in identifying, investigating and analyzing problems that impact project success or facilities information. To include recommendations toward solutions for such. Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Ability to collaboratively work with representatives within the campus and public/private entities and handle potentially sensitive situations appropriately. To include demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation. Exercise attention to detail, including content and format. Ability to make independent decisions and exercise sound judgment. Ability to establish and maintain effective working relationships within and outside the Department and Unit as well as serve as a liaison to the campus and community. General working knowledge of applicable University infrastructure, policies and procedures. Fluent in the use of standard office equipment (copiers, scanners, fax machines, radios, multi-faceted phone and voicemail systems, etc.,), technology and standard computer applications such as Microsoft Office Suite (Word, Excel, Powerpoint, Explorer, etc.,). Ability to learn the use of GIS software (i.e., ESRI ArcGIS, etc.,) to perform planning and design functions. Ability to recognize and accommodate changing priorities; meet short and long term deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working pro-actively to avoid crisis and backlog. Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Well developed written and oral communication skills including a thorough foundation in English grammar, spelling and punctuation to effectively communicate standard information. Ability to initiate and maintain cooperative relationships with people from diverse backgrounds including University personnel and the public. Skill, ability, or life experience to contribute as a team player in a respectful and professional environment. Skill to produce rough sketches using a variety of media to illustrate field conditions to others. Ability to instruct, train, and serve as a resource to others. Minimum Qualifications: The minimum qualifications required to perform all essential functions for this position include: Knowledge and skills in drafting, planning, and design with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree - OR - through a combination of education and work experience with provides the knowledge, skills, and abilities required for this position - primarily the ability to provide program leadership of a strategic nature through planning activities, and the analysis, development, and evaluation of complex programs. Preferred Qualifications: Bachelor's degree in architecture, planning, design, business and/or equivalent training and administrative work experience involving planning, designing, drafting and coordinating projects. Two years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Thorough knowledge of the California Building Code. General knowledge of physical planning as pertaining to a University campus. Thorough knowledge of project management practices as related to managing the design effort and construction administration effort associated with projects. Equivalent to ten years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is for first review is 11:55 p.m. on Thursday, May 4, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: April 7, 2023 Closing Date/Time: Open until filled