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The Position: Reporting to the General Manager, the Director of Human Resources is responsible for the planning, direction, management and oversight of all human resources and safety-related programs, functions, and operations, to include employee relations, labor relations, health and wellness programs, classification and compensation programs, professional development and training programs, risk management, safety, worker’s compensation, property and liability insurance, and compliance programs. The Director of Human Resources provides counsel and advice to the Board of Directors, executive and management, and staff at all levels on personnel-related issues, and assumes responsibility for maintaining a safe, healthy, positive, and productive workplace. Immediate Impact: The successful candidate will be given the following objectives upon hire: • Within first 90 days, become familiar with and ensure timely implementation of recommendations identified and approved in the recently completed classification/ compensation/organizational studies. • Within first 6 months, become familiar with and ensure timely implementation of recommendations identified in the recently completed safety program audit. • Within first 6 months, ensure timely implementation of learning and development software application, including design, build, test, go-live, and development and facilitation of training for end users. • Within first 9 months, participate in and ensure completion of WESA re-branding project. • Within first year, identify and implement recommendations to improve existing leadership development program. • Within first year, identify and implement recommendations to enhance employee benefits and programs to maintain status of “Employer of Choice.” The Ideal Candidate: • Is confident, creative, and comfortable operating in and contributing to an innovative and dynamic environment. • Is calm and approachable, building trust and inspiring confidence. • Is an effective communicator, who displays tact and professionalism, presenting information clearly and concisely across a wide range of audiences; expert at interacting with different personality types. • Exemplifies integrity; is open, honest, ethical and acts in accordance with District values. • Is proactive and solution-oriented in addressing challenges and opportunities; is responsive to organizational needs; is analytical. • Listens with intent; uses sound judgment in decision-making. • Is strategic and forward-thinking, with the ability to understand technical issues and offer sound, objective solutions. • Has a positive attitude and an engaging personality; is an effective collaborator; excels in developing interpersonal relationships; achieves consensus; guides policy decisions. • Possesses education equivalent to a bachelor’s degree from an accredited college or university, with major coursework in human resources management, business or public administration, industrial relations, or a related field. • Has at least eight years of increasingly responsible experience in human resources, labor and employee relations, or a related field, including five years of management and administrative experience. • Possesses a valid California class C driver’s license. Compensation: The salary range for the position of Director of Human Resources is up to $186,742 per year with an excellent benefits package. Placement within the salary range will be based on the candidate’s qualifications and experience. WESA offers a comprehensive benefit plan, some of which includes: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $22,500 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating knowledge, effectiveness and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive and desire for learning, innovation, forward thinking, and the overall desire to do your job well. • Integrity -Being sincere and demonstrating high oral standards in principles, intentions, and actions; having an honest and open approach to all aspects of conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Conducting yourself in a manner that promotes respect and teamwork through communication and appreciation for all, understanding that each person is unique and understanding how to work with these differences to provide better service, work products, and enhance organizational culture. • Stewardship-Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while The Application Process: If you are interested in this exciting opportunity, submit your cover letter and resume to Jaime Huffman in the Human Resources Department. This position is open until filled. First review of submittals will begin after Friday, July 7, 2023, so please submit your resume promptly for consideration. Following the filing date, resumes will be screened according to the qualifications outlined. The most qualified candidates will be invited to personal interviews. For questions and inquiries, please contact: Jaime Huffman (951) 674-3146, ext. 8231; jhuffman@wesawater.com Closing Date/Time: 0002-11-30

The Job Please apply directly at: https://www.ralphandersen.com/jobs/hr-director-san-bernardino-co/ ( https://bit.ly/SBCHRD_RAA ) San Bernardino County is recruiting nationally for a dynamic, innovative, and highly experienced human resources professional to manage the day-to-day activities of the Human Resources Department . The new Director will be comfortable and thrive in a large, full-service organization with more than 26,000 employees. The Director will be responsible for a budget of $40 million and a team of about 287 full time employees. Reporting directly to the Chief Executive Officer (CEO), or his designee, the Director of Human Resources will be an experienced leader prepared to engage quickly, thoughtfully, and effectively to assess the fluctuating business environment and the necessary strategies to support ongoing direction from the Board of Supervisors and CEO. This is a rewarding opportunity for an experienced and self-directed human resource professional who exemplifies the highest standards and implements best practices. Education: Bachelor's degree in public, business, or human resources administration, industrial relations, psychology, or a related field. A graduate degree is preferred. Experience: Five years of professional human resources experience, plus at least three years of senior management experience in a unionized environment for a large full-service public agency (county, city, or state agency). Certifications: Although not required, certifications that demonstrate a high degree of expertise and proficiency, including SPHR certification, are preferred. Salary for the Director of Human Resources is up to $274,310 (DOQ) effective July 15, 2023, with anticipated 3% annual salary increases in February 2024 and 2025. Further details are available through Ralph Andersen & Associates. This recruitment is open until filled; however, all interested candidates should apply by Monday, August 14, 2023 by emailing a compelling cover letter, comprehensive resume, and 6 professional references to apply@ralphandersen.com . If you have any questions or wish to discuss the opportunity further, please contact: Robert Burg at (916) 630-4900. Closing Date/Time: Continuous

CLASS SUMMARY The City of Spokane invites applicants to apply for the position of Deputy Director of Human Resources DEPARTMENT PURPOSE Administer strategic and operational programs and services to employees. Provide support to departments in order to positively impact the quality of services provided by the City workforce. POSITION PURPOSE Support the Human Resources Director in the planning and organizing of a variety of complex administrative, professional, and technical functions. Performs a variety of work related to labor relations and the development of human resources management programs. Acts as chief negotiator in non-uniform collective bargaining activities; administers and interprets collective bargaining agreements; participates in and/or advises on grievance or disciplinary matters. SUPERVISION EXERCISED Reports to the Human Resources Director with supervision characterized by general administrative support and guidance rather than direct control over methods to achieve objectives and meet goals. Work is performed with considerable independence within the framework established by the Human Resources Director. Provides supervision to direct and indirect reports in professional, administrative, and technical positions EXAMPLES OF JOB FUNCTIONS The following Responsibilities and Requirements are functions that the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation. KEY RESPONSIBILITIES Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for assigned program areas. Represents the City in administering agreements reached with employee organizations. Prepares Memorandums of Understanding and Supplemental Agreements. Facilitates Labor Management meetings, research issues brought forward and prepares City responses. Provides labor relations consultations to employees, supervisors, directors, and union leadership. Works with employees and union leadership to interpret and implement various City labor contract provisions. Oversees and provides management of grievances through resolution. Represents City administration and serves as the chief negotiator for non-uniform labor relations to include contract negotiations, grievance hearings, mediation and assisting with arbitration. Develops positions, proposals, and strategies in collective bargaining activities. In collaboration with Human Resource staff, Budget staff, and/or other City leadership, reviews and analyzes counter proposals and contractual agreements for their impact on the City. Drafts contracts by incorporating agreed-to proposals into collective bargaining agreements. Provides Mayor and senior City staff with updates and analysis of collective bargaining agreement negotiations. Analyzes and interprets language in collective bargaining agreements for compliance with federal, state, and local laws, City policies, and management practices; recommends modifications and changes as appropriate. Confers with employee organizations, and departmental management personnel to clarify the labor relations policies of the City and to provide information regarding the rights and obligations of the parties concerned and the recourse available to them. Collaborates with department heads, managers, and Human Resources staff to develop and implement policies, procedures, rules, and regulations governing the labor relations program of the City; consults with the Human Resources Director to ensure the City's labor relations program conforms to the policies governing employee-management relations. Presents cases to a neutral hearing officer and testifies before the Public Employment Relations Commission in unfair labor practice or unit clarification hearings or before arbitrators in arbitration proceedings. Develops and maintains cooperative working relationships with union representatives, City leadership and departmental managers. Counsels employees and managers on a variety of human resources issues, including employee relations, labor contract questions, benefits, and sound workplace practices. Uses available administrative, personnel, and staff development resources to aid in the accomplishment of effective labor - management relationships. Consults with the City Attorney's Office on serious, complex legal issues. Performs other related work as required. REQUIREMENTS Knowledge of: RCW 41.56 and the rules and regulations of the Public Relations Commission. Federal, state, and local legislation pertaining to labor relations and personnel matters. Principles, practices and techniques of public sector labor relations, collective bargaining, dispute resolution and strategic planning. Human resources management principles, concepts, regulations, and practices. Trends and practices of human resources administration. Organizational structure, compensation, and benefits. Recruitment, selection and training. Business and management principles involved in strategic planning, resource allocation, HR modeling, leadership techniques and coordination of people and resources. Principles of supervision, training, and performance feedback. Ability to: Foster and maintain effective professional relationships with City officials and staff, colleagues, employees, and bargaining unit representation. Interpret, explain, and apply collective bargaining contract language administrative rules, processes, procedures, and federal, state, and local laws, rulings, and policies. Conduct fact-finding interviews and conduct internal investigations. Obtain relevant factual information, evaluate its significance, and recommend appropriate courses of action on identified issues. Analyze and understand complex problems; identify and implement solutions; prepare reports and recommendations. Exercise professional leadership in promoting good employee/management relations. Support and assist management personnel in developing effective labor relations skills and techniques. Present matters clearly and persuasively before public bodies, arbitrators, and management and employee groups. Communicate effectively, both orally and in writing. Effectively coordinate, preform, and complete multiple duties and assignments in a timely manner; ensure deadlines are met. Demonstrate discretion, integrity, and fairness. Use a personal computer and software necessary to effectively perform the duties of the position. Effectively lead and manage staff by developing and directing people as they work. Manage multiple projects, meet deadlines and work well under pressure. Adapt to other duties as assigned and prioritize, organize and plan work as needed to meet objectives. Skill in: Research, interpretation and application of municipal codes, ordinances, statutes, and other applicable rules and regulations. WORKING CONDITIONS Work is conducted primarily in an office setting. It may involve frequent attendance at meetings to include some irregular hours and potentially out-of-town travel. Incumbents in this classification are expected to communicate verbally, in person and by telephone. A computer terminal is used and may require the use of repetitive arm-hand movements. MINIMUM QUALIFICATIONS Any combination of education and experience which would provide the required knowledge, skills, and abilities, is qualifying. Generally, this would include: Education : Requires baccalaureate degree from an accredited college or university Experience : 5 years of progressively responsible, fully skilled experience, and; 2 years of supervisory or lead experience Licenses and Certifications : Possession of a valid driver's license BEHAVIORAL STANDARDS As an exempt employee of the City of Spokane, the Deputy Director of Human Resources is subject to the City's Code of Ethics set forth in Chapter 1.04A of the Spokane Municipal Code. As such, "it is the policy of the City of Spokane to uphold, promote, and demand the highest standards of ethics from all of its employees who shall maintain the utmost standards of responsibility, trustworthiness, integrity, truthfulness, honesty and fairness in carrying out their public duties, avoid any improprieties in their roles as a public servant including the appearance of impropriety, and never use their City position, authority or resources for personal gain." EEO STATEMENT We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, genetic information, veteran/military status, or disability status. We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions. Closing Date/Time: 2023-10-01

The Human Resources Department offers strategic support in Citywide Human Resources Systems Management and Records Management, Departmental Administration, Customer Service, Personnel Management, Financial Management, and Emergency Response and Recovery. The team is in the midst of an aggressive City-wide strategic support initiative to address recruitment and retention challenges that the City and other municipal agencies are experiencing. As part of this plan, the Deputy Director of Human Resources position has been created to provide the executive leadership capacity necessary to drive cross departmental improvements to address the City’s vacancy rate through strategic direction, operational oversight, and execute on multiple ongoing projects to modernize the City’s hiring system. The Deputy Director will have up to five direct reports, but will oversee 37 FTEs in the Learning & Development Division, Employment Division, and the NeoGov transition team. The City seeks a creative and bold HR professional with a proven track record in innovative recruiting, training and development techniques.

Summary/Class Characteristics . Director of Human Resources To learn more about this opportunity and to apply, please visit: Director of Human Resources - Petaluma, CA - WBCP, Inc. Jobs (applicantpool.com) The City of Petaluma seeks a creative, enterprising, and visionary Director of Human Resources (HR Director), with proven strategic leadership skills and the ability to position the City as the employer of choice in Northern California and beyond. We invite you to be a part of an exciting time of community rebuilding, leading innovative changes and establishing essential core people-centered functions. The HR Director will oversee organizational development, strategic planning, employee development, policy and procedures, classification and compensation, benefits administration, wellness, recruitment and selection, workplace safety and risk, labor and employee relations, and worker's compensation. The HR Director will lead the Department of Human Resources and oversee a budget of $8.4 million and seven staff, including a Risk Manager, recruitment, risk, and benefits professionals and administrative support staff, and consultants who lead negotiations for the City's 10 bargaining units. The successful candidate will have a vision for a values-driven organizational culture, an enthusiasm for public service, and an ability to lead and motivate others. They will be committed to fostering a culture of excellence, professionalism, and fun. Overall, they will play a vital role in making Petaluma a city that works for everyone! Apply and join our team today. See the full recruitment brochure here: https://indd.adobe.com/view/37702882-e697-466c-9474-95d15a795e36 The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/ Closing Date/Time: Continuous

The City of Huntington Beach is seeking an exceptional leader with demonstrated passion for engaging staff, helping others succeed, and shaping the culture of the organization. This human resource professional will report to the Assistant City Manager and join a cohesive Executive Leadership Team that is aligned to serve the public interest through good governance, dedicated to Huntington Beach's quality of life, and committed to City Council policy. The candidate selected will be an inclusive Director who is committed to mentoring and developing the professional capacity of both the Human Resources Department and all City employees. To that end, the Director needs to have a solutions-oriented mindset and collaborative demeanor to work with other departments and understand their needs. With a team orientation, the HR Director will earn and maintain credibility by consistently putting the needs of the team first. The professional selected will work cooperatively and collaboratively with colleagues and readily contribute their expertise and experience for the common good. An energetic and positive personality will be well received by both departmental staff and other City employees. The HR Director should be a hands-on leader, willing to work alongside his or her staff and build a strong team. The candidate selected will ensure that members of the Human Resources team understand their role in the City's broader mission and take an enterprise-wide view. The Director plays a key role in aligning employees and service areas with the mission, promoting a culture of learning and high performance, and encouraging continuous improvement to deliver service excellence. The individual selected will be an effective and credible written and verbal communicator with well-developed political acumen. The new Director will exhibit transparency, compassion, and emotional intelligence. An approachable professional, the candidate selected will display outstanding interpersonal skills and be proactive about maintaining open and active lines of communication with internal as well as external stakeholders. This position is responsible for promoting communication, connection, and trust between the HR team and all City employees. Actively supporting the City's values, vision, and mission statement to be active caretakers of Huntington Beach's unique people-centric culture will be key. Further, the ability to engender trust between HR and the workforce, and a history of establishing and maintaining productive and positive relationships with labor groups is critical to this Director's success. Exposure to or knowledge of labor-management negotiation strategies and techniques and applicable laws is preferred. The ideal candidate will also be well-versed in risk management that includes property, casualty and liability insurance, employee benefits, workers' compensation and loss control. In addition to being well-networked, they will also be actively engaged in the profession. A dedication to implementing efficient and effective innovations for recruitment and retention is paramount, as are efforts to organize and track useful data that will help focus future efforts. The Community The City of Huntington Beach is located in northwestern Orange County 35 miles southeast of Los Angeles and 90 miles northwest of San Diego. The City encompasses 28 square miles of land and 26 square miles of water, making it the 24th largest city in California. With a population of about 202,265 residents, Huntington Beach is the fourth largest populous city in Orange County. Known as "Surf City USA," Huntington Beach features nearly 8.5 miles of spacious beaches and hosts an annual visitor population of over 11 million people, especially during the summer, and features numerous large-scale special events, surf competitions and festivals. Even with its swell of visitors, Huntington Beach has been listed for decades as among the FBI's safest cities in the nation. In 2022, WalletHub ranked the City of Huntington Beach #1 in the nation for quality of services to residents. Huntington Beach consistently ranks near the top of WalletHub's annual rankings of the happiest cities in the country. Huntington Beach has one of the largest recreational piers in the world and has the longest concrete pier in California. The City is home to a thriving beach community and is consistently named as one of the top ten beaches in California. Running parallel to Pacific Coast Highway and just steps from the ocean is a ten-mile strand perfect for biking, inline skating, jogging, or a leisurely stroll. Huntington Beach boasts a wide variety of municipal amenities. It has a world-class Central Library with four branch libraries. The City's Park system includes 79 public parks (including a dog park), riding stables, and the largest city-owned and operated regional park in Orange County - the 356-acre Huntington Central Park. Residents enjoy five recreation centers (including a senior center), three miles of equestrian trails, two golf courses, 72 tennis courts, a marina, and a protected wildlife preserve. Huntington Beach draws some of the largest crowds in the world for its popular events, including the U.S. Open of Surfing, AVP Pro Beach Volleyball, the Surf City Marathon, and the Pacific Air Show. It's also home to the International Surfing Museum, the Surfing Walk of Fame, the Surfing Hall of Fame, the Bolsa Chica Ecological Reserve, and the Huntington Beach Art Center. Examples of Essential Duties Responsible for directing, planning, organizing, and managing the personnel functions and programs of the City including: Employee relations, labor negotiations, recruitment and selection, classification and compensation, training, employee benefits, risk management, City's self insured programs in liability and workers compensation, as well as loss prevention program. Review the full job class specification here. The Human Resources Department provides exceptional internal and external customer service in support of the OneHB Mission and the City's Core Values. Human Resources supports the other 11 City departments in all aspects of talent management and development, including recruitment, selection, training, and professional development. Working with the City Manager's Office, Human Resources builds and maintains strong labor relations with the City's nine bargaining groups. Human Resources also oversees the City's Risk Management operations - developing, administering, and coordinating the citywide liability insurance risk management programs. The Department currently has 13 FTE and 3 part-time team members organized across four business units: Administration, Labor Relations, Risk Management, and Department Liaisons. Core services provided by the Department include: • Recruit, select, and onboard employees • Manage labor contract negotiations • Employee Relations • Plan and implement citywide training programs • Oversee the classification and compensation plan • Administer the City's health and retirement programs, employee assistance program, and other employee benefits • Coordinate leaves, disability, and return-to-work programs • Support workplace safety and reduce injuries by managing the City's workers' compensation program • Oversee liability claims administration Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes five years of professional-level human resources management experience and a Bachelor's degree from an accredited college or university in human resources, business or public administration or a related field. Public sector experience in a large municipal agency and a Master's degree is highly desirable. Application & Selection Process This recruitment is open until the position is filled. To be considered for this opportunity, upload a cover letter, resume, and list of professional references using the " Apply" feature. Application packets will be screened and the best qualified candidates will be invited to participate in an oral board interview , which may be conducted virtually or in-person. Following the initial interview, the top candidates will be invited for a "selection" interview. Supplemental Information

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $90,000 per year to $100,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position In support of the department, the Associate Athletic Director of Internal Operations serves as a member of the Athletic Department's administrative team and independently coordinates the overall development and implementation of the department's central business operations. This position oversees daily internal operations within the department including but not limited to: long range capital and strategic planning, accounts payable, budget management, procurement, travel oversight, reporting both internally and externally, payroll, and human resources. This role also serves as a member of the Associate Vice President's and Athletic Director’s leadership team and participates in the development and execution of department programs, policies, and procedures. Under the direction of the Associate Vice President and Director of Athletics, this role functions as a primary point of contact for both internal and external stakeholders and has signature authority on all department accounts. The incumbent is responsible for advising and making recommendations to the Associate Vice President and Director of Athletics regarding account organization and fund usage. The Associate Athletic Director of Internal Operations facilitates human resources activities and manages personnel related matters. Additionally this position is responsible for assisting with onboarding and separation processes as well as administrative planning and analysis, project management, and space utilization. This role also has sport oversight responsibilities and will be involved in the hiring and development of department coaches. Responsibilities Athletics Finance and Oversight: Act as the department’s primary contact with University Accounting, coaches, and staff to ensure accuracy and reconciliation of account activities. Review department budgets and expenses regularly; conduct in-depth analysis as needed for review by Associate Vice President and to inform strategic decision making. Develop and oversee execution of policies and procedures relating to all aspects of procurement including but not limited to: creating requisitions, purchase orders, procurement cards, travel and rental contracts, and employee reimbursements claims. Manage all necessary department dues and fees. Serve as oversight for contractual obligations, including but not limited to: travel, hotel, services, subscriptions, and software. Oversight of full department budget, including working with the University director at mid year and preparing budget call request materials. Ensure coaches and staff members are current with CSU and Cal State East Bay financial policies, procedures, and maintaining compliance. Develop and oversee execution of policies and procedures related to purchase orders, invoices, reconciliations. Work with budget office to produce required reports including EADA and FRS. Resource Management: Representing the Associate Vice President, serve as the main liaison to the to the assigned University Human Resources Department Managers. Oversee onboarding and paperwork for all new staff members, including full time, casual workers, and FWS in conjunction with Human Resources. Assist the Athletic Director in the allocation and management of physical, monetary, and personnel resources. In collaboration with the Athletics' leadership team, create department policies and procedures. Oversight and direct supervision of interns and student-worker staff. Responsible for the execution of payroll oversight for casual, student, and temporary workers. Sport and Coach Supervision: Serve as sport supervisor for multiple teams. Responsible for working with head coaches in program management, planning, and budget oversight. Attends necessary competitions for designated sports. Provides ongoing oversight to head coaches and completes necessary end of year evaluations. Department Administration: Serves on Athletics' leadership team. Exercises broadly delegated authority for administrative functions and is expected to exercise significant judgment in the development and implementation of department administrative policies, procedures, and protocols. Participates in department strategic planning. Working with the AADFO, manages space needs and planning for the department. Serves as the Athletic Department representative on relevant institutional committees and initiatives. Acts as designated administrator internally as necessary. Serves on NCAA, CCAA, and university committees as assigned. Executes department Advancement initiatives. Minimum Qualifications A Bachelor’s degree. Minimum of three (3) years of progressively responsible collegiate athletics administration experience including budget development, expense management and human resources/personnel management AND at least three (3) years supervisory and/or management experience. Strong written and verbal communication skills. Ability to work with diverse populations. Strong organizational skills. Ability to learn and implement CSU business and finance practices. Ability to manage multiple projects simultaneously. Ability to contribute to a professional organization. Technology literate in standard office programs and basic project management (job specific) software. Preferred Skills and Knowledge A Master’s degree. At least three (3) years in assistant or associate athletic director role. Experience with budget and human resource software systems. Five (5) years of collegiate athletics administration experience. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Assistant Athletic Director of Internal Operations will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: November 15, 2023

Description: Salary and Benefits Salary Range: $4,610.00 per month to $6,556.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,610.00 per month to $6,120.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Financial Aid Counselor & Compliance Support Coordinator provides excellent service and guidance to prospective, new and current students and their families throughout the financial aid application process, determining eligibility within the parameters of institutional, state and federal requirements. This position will help review students' aid eligibility, make updates to students' awards, and counsel students and their families regarding financial aid related matters. Additionally, this position will work on verification, appeals, and coordinate administration of program compliance including but not limited to: Credential/Certificate/Non-Degree program review and awarding, Compliance Reviews as it pertains to over awards, aggregate limits, and other administration of checks and balances. The Financial Aid Counselor & Compliance Support Coordinator exercises independent judgment in the management of the financial aid process's operational details. This position requires maintaining knowledge of other departments' policies (Registrar, Student Accounts, Human Resources, Athletics, etc.) and understanding the impact of them on students' financial aid eligibility. This role oversees the administration of both the federal and private loans for CPS. This includes the certification of all Parent PLUS and private education loans, resolving issues between the University’s system and the Department of Education. Furthermore, this position participates in state, regional and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the federal and state aid programs. Responsibilities Compliance Support Coordinator: Coordinate administration of aid for special programs including, but not limited to: PHAP, Teaching Credential, and other non-degree programs. Conduct review and resolve backend control system reports that include, but are not limited to: over awards, aggregate issues, dual enrollments, C flags, and Pell Pop, and other discrepancies that cannot be resolved through batch/system processing. Ensure timely administration and coordination of Private and Plus Loans. Support timely administration and coordination of Special Circumstance Appeals as well as verifications. Support timely administration and coordination of aid for remote learning programs such as study abroad and institutional partnerships through cross-registration. Ensure checks and balances as it pertains to verifications, appeals, and Return to Title IV reviews. Financial Aid Counselor: Provide advising throughout the financial aid process to prospective, new and current students and their families. Must have a thorough knowledge of available types of financial aid, scholarships and general student eligibility criteria. Exercise good judgment in the management administration and operational details of the financial aid process including but not limited to: Verification: Review incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA - this requires knowledge of not only federal financial aid regulations but also IRS tax laws and how they relate to federal financial aid. Complete assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions. Exercise great attention to detail when completing assignments as errors in judgment or calculations could result in unintended consequences for the student and/or the institution such as under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility. Professional Judgment- Review and make decisions on Satisfactory Academic Progress Appeals and special circumstances appeals. Update the student ISIR data with approved changes. Has the authority to recalculate and make changes to financial aid awards when students' eligibility changes. Review subsequent ISIRs received after initial ISIR to determine if we need to request additional information and reprocess. Review C Flags on ISIRs. Review applications (FAFSA and CADAA) and awards for students' federal, state, and institutional aid. Maintain knowledge of other departments' policies (Registrar, Student Accounts, Housing, Athletics, Study Abroad, etc.) and understand the impact of them on a students' financial eligibility. Utilize conflict resolution skills to help students and parents to understand challenges and identify solutions. Maintain students' confidentiality in accordance with FERPA regulations. Perform need assessments and examine verification documents to ensure compliance with Federal and State awarding regulations. Maintain knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs. As assigned by the Director/Associate Director, conduct Financial Aid presentations and various workshops on and off campus. Respond to emails and phone calls from students and collaborate with the enrollment information center regarding students. Assist in awarding and coordinating athletic aid, graduate/parent plus, and institutional aid programs. Assist in awarding and coordinating Alternative Loans through Scholarnet. Assist with Return to Title IV calculations. Participate in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs. Other duties as assigned by the Director and Associate Director of Financial Aid. Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Obtain factual and interpretive information through interviews. Reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Advise students individually and in groups on routine matters where required. Recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field. Experience should give evidence of competence and indicate the potential for further growth. A Master’s degree in a job-related field may be substituted for one year of professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications A Bachelor’s Degree. One year of Student Services Professional Experience. Ability to quickly grasp Federal, State, and Institutional Regulations. Understand FERPA and maintain confidentiality. Excellent oral and written communication skills. Ability to conduct financial aid workshops/presentations as needed. Maintain a professional demeanor and empathize with students. Ability to work independently in scheduling opportunities and continuing training. Attend workshops sponsored by the Department of Education and State affiliates. Proficient in MS Excel, MS Word, MS PowerPoint. Preferred Skills and Knowledge Experience with PeopleSoft Student Information System. Experience with CampusLogic. Proficiency in another modern language. Experience in Financial Aid Administration. Customer service experience with the ability to provide advice and guidance on difficult issues/regulations. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive order 1083 revised July 21, 2017 as a condition of employment. Closing Date/Time: December 15, 2023

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $95,000 per year to $105,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Promise Neighborhoods Initiative is a U.S. Department of Education initiative first launched in April 2010 focused on breaking the cycle of intergenerational poverty by significantly improving the educational and developmental outcomes and overall life prospects of children and youth in our most distressed communities. Led by Cal State East Bay, Hayward Promise Neighborhoods (HPN) is a partnership of local educational institutions, government agencies and nonprofits collaborating to fully support residents within the Jackson Triangle, South Hayward and Downtown Hayward to provide comprehensive, high-quality educational and social support to ensure the long-term health, safety and economic well-being of the entire community. Under the supervision of the Executive Director, the Cradle-to-Career (C2C) Program and Evaluation Director will support with DHPN (Downtown Hayward Promise Neighborhoods) program staff and Implementation Team leaders to implement the Results Based Accountability (RBA) and Results Counts Leadership frameworks, facilitate data driven decision making of the network collaboration and individual partners by leveraging data agreements, case management systems (Salesforce), and the Clear Impact Score Card. Additionally, this role will supervise the Student Success Specialists to monitor student outcomes and case management; monitor how institutions are coordinating services in the transitional periods of the cradle-to-career continuum, work with the City of Hayward and DHPN to establish the Family Resource Center and mobile services to ensure they are scaling their reach and integrating resources in the DHPN; and facilitate the enhancement and expansion of curriculum articulation including dual enrollment with Chabot College. Responsibilities Lead and Supervise HPN’s Cradle-to-Career (C2C) Program Strategy and Staff: Facilitate staff development opportunities around asset-based practices that support the whole child and whole family across cradle-to-career transition points. Establish strong and trusting relationships with partnering schools to align priorities, resources, and strategies for all students and families, helping schools braid resources and services with the goal of sustaining evidence-based practices. Lead the co-design process and implementation of HPN’s student success programs, including Pioneers with Promise, with students, school staff, and HPN program leaders to increase the number of students on track to graduate from high school and pursue a postsecondary or career program. Implement knowledge of asset-based coaching and leadership development strategies that support HPN program staff leaders’ ability to achieve personal and community transformation. Communicate with principals or designees at partner school sites where HPN programs and resources exist to ensure alignment with school priorities. Plan and co-lead weekly staff meetings as a member of HPN’s administrative team. Supervise and evaluate HPN’s student success staff by following Cal State East Bay’s Human Resources policies, procedures, and timelines. Supervision involves, at minimum, regular meetings at Cal State East Bay's and partner school sites to monitor student caseload, documentation, and coaching. Convene and Facilitate HPN’s Cradle-to-Career Educational Reform Network (C2CERN): Plan and facilitate monthly C2CERN meetings, in partnership with Hayward Unified School District’s HPN coordinator and HPN’s Executive Director, that engage school and community partners to improve student outcomes by moving individuals and systems through human-centered design principles. Design and facilitate effective meetings using strategies such as “Plan-Do-Study-Act” (PDSA) to test action steps, document efforts, and collectively reflect on outcomes. Apply collective impact principles to the leadership of the C2CERN network. Implement knowledge of effective linkage and transition strategies that move children and families along the cradle-to-career pipeline. Identify and engage existing initiatives and programs that complement and enhance HPN’s efforts, including Full Service Community Schools (FSCS). Facilitate the enhancement and expansion of curriculum articulation from TK-16 by engaging educational institutions and other initiatives. Prepare reports, gather documentation, and communicate C2CERN meeting updates as needed. Coordinate HPN’s Data, Evaluation, and Alignment Strategy: Coordinate HPN’s Results Based Accountability (RBA) evaluation strategy to align partners and solutions around the questions: How much did we do? How well did we do it? Is anyone better off? Facilitate evidence-based decision-making processes across HPN program leads, networks, and partners. Design, communicate, and implement HPN’s data-sharing efforts across partners, including individualized data collection, data-sharing agreements, and consenting documentation. Implement data management procedures designed with HPN’s research and evaluation consultants to inform program development and grant reporting requirements. Oversee the planning and implementation of Salesforce, Clear Impact Scorecard, and other data systems that optimize data management and security. Participate in all HPN’s Implementation Team (IT) monthly meetings with partner leaders and provide facilitating support as needed. Establish and implement data security policies and address risk areas as needed. Prepare data to support various communication formats, including but not limited to tables, slides, documents, and other material as requested for various projects, including grants, reports, and presentations. Prepare and present data, research, and evaluation on HPN outcomes at convenings with supporters, funders, elected officials, and technical assistance partners with the U.S. Department of Education, in coordination with HPN Executive Director and Principal Investigator. Minimum Qualifications A Bachelor’s degree. A minimum of three years of experience working in TK-12, career, and/or postsecondary institutions. A minimum of three years of experience supervising/managing professional staff. Required Qualifications Demonstrated experience with grant-funded educational programs or initiatives. Excellent communication skills, including written, and verbal communication. Demonstrated ability to communicate with an ethnically and culturally diverse campus and local community. Demonstrated ability to coordinate and prioritize multiple administrative tasks for a variety of users, set schedules, and organize, plan, and complete work and projects. Demonstrated ability to monitor the performance of other employees, and to work cooperatively to improve individual and/or collective performance. Demonstrated ability to gather, interpret, or report data to a variety of stakeholders. Proficiency with Microsoft Office Suite and/or Google Suite. Preferred Skills and Knowledge A Master’s degree or concurrent enrollment in Master’s Program in Education/Education Leadership, School Counseling, Public Health, Public Policy, or related field. Knowledge of evidence-based or promising practices that support children and families on the path for postsecondary and/or career advancement. Knowledge of child development theories that consider a child’s environment and assets. Demonstrated ability to work effectively with personnel from a variety of public agencies. Knowledge of case management and data analytics systems such as Salesforce and Tableau. Knowledge of evaluation or research strategies that monitor program efficacy. Recognize when information is appropriate for public distribution and when it needs to be kept confidential. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Cradle to Career Program & Evaluation Director will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: November 5, 2023

Description: Working Title Operations Analyst/Receptionist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $3,852.00 - $4,280.00 Per Month ($46,224.00 - $51,360.00 Annually) Salary is commensurate with experience. Position Summary The Human Resources Receptionist is the front-line customer service agent who plays a vital role in the execution of the Human Resources’ mission; to be a valued, strategic, and operational partner to our campus constituents. Reporting directly to the Associate Director of Operations and Compliance. This position is responsible for providing excellent, reliable customer service, partnering with designated subject matter experts within HR, and supporting the daily operations of the department. This position requires a customer-centric approach, excellent communication skill, and sound judgement when working with various levels of faculty, staff, students, and the public. Position Information Front Office Serve as the first point of contact in Human Resources for inquiries from students, staff, faculty and the public via in-person, phone, email, and HR ServiceNow. Greets and welcomes the campus community and guests professionally and ensures front desk coverage by staying visible and available in work area at all times during operational hours (Mon-Friday 8am-5pm). Provide information to general public and SF State employees regarding HR programs, policies and procedures. Logs, tracks and coordinates Verification of Employment with payroll. Respond to all inquiries, track and coordinate inquires to the appropriate unit. Report trends of customer service needs and assist in the development of strategies aimed at better serving clients. Record and document HRA processes. Maintain a clean, well-organized, and welcoming atmosphere for customers in the front reception area. Operations Maintains equipment and supply inventory. Maintains associated records related to department office furniture, desk phones (related landlines) and office supplies. Ensures reasonable maintenance, organization and cleanliness of the Human Resources department. Uses sound judgment in the utilization of the Kanban system of office supply replenishment. Submits electronic facilities requests and seeks appropriate assistance in resolving matters pertaining to the physical plant such as broken light fixtures, windows, doors and damaged flooring. Ergonomic Facilitation - directs supervisors to appropriate resources upon request, processes purchasing requests, approved by supervisors, emanating from ergonomic assessments. Maintains and updates internal reports, Supply Expense Report (ISER)/ Internal Travel Expense Report (ITER). Maintain, update and distribute the Department Organization Chart and the Telephone/E-mail Directory electronically. Maintains department records of payments. Administrative support Ensure the security of the main entrance, nearby file room, and HR conference rooms. Process incoming mail and faxes. Partner with the Associate Director of Operations and Compliance and HR staff to ensure effective communications regarding departmental operations and events. Maintain and update internal reports by proficiently using software such as Excel, People Soft and Outlook. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Prior experience in Human Resources. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $120,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Director of Social Justice Education/Deputy Diversity Officer will provide much-needed capacity to develop and deliver a portfolio of research-informed diversity, inclusion and equity-based professional development initiatives for faculty, staff, and students on our campus. This position will also provide the continual training needed to maintain Cal State East Bay’s organizational capacity to integrate DEI (Diversity, Equity, & Inclusion) based thinking and practices into our everyday work. Additionally, this position serves as a Deputy Diversity Officer, providing support and assistance in consultations and in leadership roles as assigned by the University Diversity Officer. This role has broad responsibility for planning, organizing and prioritizing work and will work with the University Diversity Officer on longer term goals and policy issues. Responsibilities I. Develop and implement research informed and tailored professional development training initiatives on diversity, inclusion, and equity to build organizational capacity for inclusive excellence and a climate for diversity, equity, and inclusion for students, staff, faculty, and administrators: Assess training and development needs on DEI through consultation with employee groups and managers in various campus units and divisions. Write tailored professional development curriculum responsive to needs assessment. Implement training curriculum for: DEI training for staff that supports their work with students, colleagues, and community members. DEI training for faculty that supports their teaching, mentoring, and research, scholarship, and creative activities. DEI training on microaggressions. Develop and implement diversity, inclusion and intergroup understanding programming for students. Do outreach to engage and develop campus and local partnerships to sustain and support the above initiatives. II. Under the supervision and direction of the University Diversity Officer (UDO), provide consultation services and serve in specific DEI-related leadership assignments III. Supervise student employees including graduate students who may assist in conducting research, assessment, facilitation and training, administrative support, and in some cases, language interpretation for workshops. IV. Under the supervision of the UDO, consult and coordinate with Title IX, DHR, and Human Resources in instances where DEI training or consultation requests indicate potentially needed documentation, exploration, and intervention according to collective bargaining agreements, policies, regulations, or laws. V. Work under the supervision of the University Diversity Officer on other duties as assigned with various diversity and inclusion initiatives. VI. Other Duties as assigned. Minimum Qualifications Education: A Master’s degree in social psychology, sociology, communication studies, higher education leadership, human resources or other related fields. Experience: Must have (2) two years of experience in diversity, equity, and inclusion professional development and training on pedagogy for faculty in higher education. Must have (2) two years of experience in diversity, equity, and inclusion professional development and training for staff in higher education. At least some experience with diversity, equity, and inclusion professional development and training that is specific to STEM faculty and health sciences faculty. Must have command of knowledge, literacy, and articulateness about diversity, equity, and inclusion issues that are found at a large diverse public university like Cal State East Bay. Must be able to discuss the theoretical frameworks that underpin diversity, equity, and inclusion training and professional development and be able to write professional development curricula tailored to these frameworks for specific units and programs. Must be able to demonstrate understanding of the breadth and depth of diversity including and beyond race/ethnicity specific to the intersectional identities salient to our region. Must have some general understanding of the laws, policies and processes of Title IX, Discrimination, Harassment, and Retaliation, and Collective-Bargaining grievance and disciplinary actions that take precedence over DEI work. Three (3) years of progressively responsible management experience, including supervision of professional staff. Required Qualifications Working knowledge of intergroup dialogue or dialogic practices or restorative justice using theoretical and applied frameworks for implementing and innovating curriculum for intergroup dialogue-based programming and other dialogue contexts. Knowledge, skills, and potential to launch and mature a campus-based dialogue facilitation or restorative justice-informed initiative for students, faculty, staff, and local community based in research informed work. Ability to apply consultative skills to determine professional development needs on diversity, inclusion, and equity for different employee groups and student organizations and campus communities at large. Ability to write training and professional development curriculum that is current and reflective of current and relevant research and practices in the area of anti-bias training, inclusive classroom pedagogy, inclusive leadership, social justice education, and systemic equity. Ability to implement, facilitate, oversee a comprehensive diversity, inclusion, and equity based professional development portfolio that reflects Cal State East Bay's goals of inclusive excellence in support of closing the achievement gap of Underrepresented Minority (URM) Student Success and improving faculty and staff diversity and equity. Ability to apply consultative skills and develop curriculum as stated above in the context of intervention initiatives at the request of organizational leaders (heads of academic departments, deans, Vice Presidents, etc.) Ability to communicate effectively and respectfully with a wide range of campus community stakeholders from administrators to staff, faculty, and students across disciplines and responsibilities. Ability to work in coordination with other staff within the Diversity Office and other offices to plan logistics, participant recruitment, and materials at a high volume given the size of the campus and limited human, budgetary resources, policy constraints, collective bargaining agreements, and external issues. Ability to grow a comprehensive portfolio of professional development modules on diversity, inclusion, and equity that is sustainable through train-the-trainers initiatives and partnerships across campus. Ability to work under pressure and situations of conflict involving diversity, discrimination, and equity at a large public institution that is very diverse in terms of race/ethnicity, class, gender, sexual orientation, sexual expression, religion, age, immigrant status, veteran and military status, disability and mental health status. Ability to maintain confidentiality and appropriately handle sensitive communications with employees, students, applicants and external agencies. Preferred Skills and Knowledge Education: Ph.D./Ed.D. in social psychology, sociology, communication studies, higher education leadership, human resources or other related field. Experience: At least some experience in working with faculty on diversity and inclusion professional development and training that supports their research, scholarship and creative activities. At least some experience working with and understanding of diversity and dynamics of exclusion specific to different employee groups at a large institution. At least some experience in developing dialogue facilitation or restorative justice facilitation at a higher ed institution for students, staff, or faculty. Experience working on or facilitating disability justice issues within a framework of DEI work. Physical Requirements The physical demands of this position are of a general typical office work requiring time spent sitting or standing at computer/laptop station, light lifting of training materials (copies and handouts), and some standing for presentations, and walking across campus to various offices and meeting rooms. The noise level is typical of most offices with a moderate level of noise. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director of Social Justice Education/Deputy Diversity Officer will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: January 14, 2024

The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. Please click on the below link to learn more about the position and to review the full recruitment brochure: Director of Water Resources Recruitment Brochure How to Apply If you are interested in pursuing this unique and exceptional career opportunity, please submit your resume and cover letter via email to DPS-Recruitment.gov . The next cut-off is at 5:00 pm on Friday, August 25, 2023. To be considered for this exciting opportunity, please apply by August 11, 2023 . This recruitment will remain open until the position is filled. Following the filing deadline, submittals will be screened according to the qualifications outlined above. The most qualified candidates will be invited to participate in the interview and selection process. If you have questions and for additional information about this position or the recruitment process, please contact the Recruitment and Talent Acquisition team via email at DPS-Recruitment@saccounty.gov The County of Sacramento is An Equal Opportunity Employer EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous

Description: Working Title Accounts Receivables & Payroll Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources - Payroll Services Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $4,995.00 Per Month ($59,940.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director, Payroll, the Accounts Receivables (A/R) Analyst will be hands on, assume the day-to-day responsibilities of identifying A/R's, and work with employees to ensure re-payments are processed timely and properly applied to open receivables. This will require coordination with the Payroll, Benefits units and campus Accounting Department. The A/R Analyst will glean data from multiple data sources to compile reports to notify employees and track, reconcile, and communicate (written and verbal) A/R status and respond to A/R inquiries from employees. Ongoing emphasis will include reviewing the existing processes, and help to develop process improvements to enhance A/R process efficiency and timeliness. Employee will independently initiate process changes in pay status for appointments, end of probationary periods, promotions, demotions, reclassifications, retirements and separations for all categories or combination of categories of CSU employees including faculty, staff, graduate assistants, student assistants, special consultants, individual course and summer session instructors. Support PIP process and oversees Alternate Work Schedule Position Information Program Administration • Retrieve and compile data to identify employees in A/R status and establish A/R with Campus Accounts Receivables and/or Payroll • Track the status of unpaid and paid A/R's and maintain records of employee A/R status • Establish efficient and accurate mechanism(s) to track the status of unpaid and paid A/R's • Make arrangements with employee(s) for re-payment plan, as applicable • Coordinate with campus Accounts Receivable department to advance aged receivables to collections status. • Investigate and resolve customer queries Communication • Send communications to employees of amount(s) owed, reason for A/Rand options to pay A/R • Compose and send dunning notifications, as appropriate • Provide regular status reports for VP/CFO, HR AVP and Associate Director, Payroll • Investigate and resolve customer queries • Provide service to the campus community regarding payroll related questions Analyze and process payroll transactions using the appropriate systems. This includes, but is not limited to: • Pay (intermittent, regular full and part time, overtime, special consultant, shift differential, call back, individual lesson, annual year, 10-month, 10/12, semester, summer session, extended vacation and MSAs) • Leave status and accruals (vacation, holiday, sick, jury duty, bereavement, military, and compensatory time) • Changes in pay status (appointments, end of probationary periods, promotions, demotions, reclassifications, retirements and separations) • Support the PIP process and over sees the Alternative Work Schedule Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor's degree in Accounting, Finance or related field(s) Two years working experience in Accounts Payable/Receivables, including collection or other related experience. Experience with running and downloading data from different data sources to compile reports and databases. Accounts Payable/Receivables and/or Payroll experience in public higher education / federal/ state sectors. Experience in diplomatic communications with employees regarding monies owed. Advanced skills in MS Word, Excel and Mail Merge functionality. Reliable and dependable with a willingness to learn High level of accuracy and attention to detail Trustworthy and capable of maintaining confidentiality Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreement. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $90,000.00 per year to $96,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Associate Vice President of Research and Sponsored Programs and in consultation with the Director of Pre-Award, the Director of Post-Award is responsible for post-award grant administration functions ensuring that Cal State East Bay is following and in compliance with all Federal, State, CSU and campus policies and procedures for the conduct of research and administration of sponsored projects, as well as funder guidelines. The Director of Post-Award oversees post award staff, including a senior post-award specialist, grant administration and compliance specialist, and student assistants assigned to or who support post-award functions. Unit functions include but are not limited to: award acceptance and ongoing day-to-day management, sub-award and sub-recipient management, monitoring grant budgets, expenditures, purchase and hiring, procurement, and fiscal reporting. The Director establishes, implements, reviews, analyzes, and continuously prepares, updates, and improves written policies, procedures, and training for functions and compliance requirements for sponsored programs award management. This work is done in conjunction with the University's Administration and Finance staff. The Director communicates information, recommendations, and approvals to Principal Investigators (PIs) and their project staff; provides technical and analytical recommendations as they relate to and enhance office operations; updates, maintains, compiles, and prepares written policies, procedures, and reports; and provides sponsored programs post-award compliance and management assistance to PIs, staff, and administrators. The Director collaborates with division and departmental staff across campus. Responsibilities Pre-Award to Post-Award Transition and Compliance: In collaboration with the Director of Pre-Award and assigned staff, the Director of Post-Award oversees new award acceptance functions, Pl orientation confirmation, documentation and compliance reviews, and other award transition key tasks, including but not limited to the following: Review of awards and documentation of: Major budget provisions and restrictions Deadlines for progress and financial reports Compliance issues needing to be addressed Expected grant hiring Procurement of goods and services Planned or unscheduled budget revisions Contacts and requirements for fiscal administration Ensure all agreements are in writing and forms prepared to establish the grant-funded project in the financial system Post-Award: Assist PIs, staff, and administrators with adhering to the complexities of post-award administrative requirements. Duties include, but are not limited to the following: Reviewing current and development of new ORSP internal office processes and procedures for supporting PIs and grant-funded staff, e.g. Development and oversight of tracking mechanisms for award terms and conditions Timely submission and monitoring of invoice payments Subrecipient monitoring Grant hiring processes Facilitation of data collection and reporting Budget management and revision processes and documentation P-card management Fiscal reporting and reconciliations Time and effort reporting Timely award and account closeouts Tracking PI and other required staff trainings, certifications, and their timely renewals Mandated reporting Equipment tracking Required grant pre-approvals Record retention Training: Enhance the University’s grant administration capacity over time by developing and delivering trainings (workshops, in-person, and virtual/online) and serving as a mentor/resource for PIs and grant-funded staff (including those within ORSP). Other Duties: Meet with the AVP ORSP weekly to review current and potential grant activities. Assist the AVP with detailed analysis and tracking of grant activities, key performance indicators (KPIs), cash flow concerns, and earned revenue (indirect costs) to support ORSP operations. Proactively ensure that ORSP award files contain required documentation for compliance. Liaison with the Academic Resources & Planning Director, Compliance and Standards and the AVP Risk Management or designees in audit, fiscal and program reviews and oversee ORSP document collection and response. Ensure tracking of compliance violations identified by PIs, ORSP staff, or others to prevent future instances. Minimum Qualifications At least three (3) years of experience in a progressively responsible post-award grant administration functions in compliance with all sponsored guidelines at a university or other similar non-profit organization. Experience in award acceptance and ongoing management, sub-award and sub-recipient management, monitoring grant budgets, expenditures, purchase and hiring, procurement, effort reporting, fiscal reporting, and award closeouts. At least three (3) years of experience supervising/managing professional staff. Required Qualifications Thorough knowledge and understanding of post-award requirements, government operations, and principles applicable to contracts and grants, as well as CSU and/or CSU auxiliary requirements and processes. Excellent verbal, written communications, and analytical skills. Comfortable with the extensive use of a variety of technologies including, but not limited to: Microsoft Office suite, Excel, and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to anticipate, plan and organize the work of teams collaborating on grant proposals and to foresee any issues. Ability to prioritize tasks, work independently, maintain confidentiality and take initiative to improve upon current operations, including written procedures, processes, forms, and web page presence. Ability to represent the University and partnership well in internal and external interactions. Must be detail-oriented and can proofread written materials that will be distributed among campus constituencies. Ability to work in a fast-paced environment and handle multiple deadlines and tasks with diplomacy. Ability to solve problems without direct guidance or direction. Ability to supervise individuals. Accuracy in the development of complex multi-year budgets. Knowledge/ability to apply federal regulations, e.g. 2-CFR-200, CSU Executive Orders, CSU Auxiliary policies/procedures and other relevant regulations. Preferred Skills and Knowledge A Bachelor's Degree or higher (Business or Public Administration preferred; Master’s Degree preferred). Certified Research Administrator (CRA) preferred. Physical Requirements Must be able to sit for extended periods of time. Must be able to lift 10 lbs. Visual acuity associated with concentrated computer use. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, Post-Award will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: November 5, 2023

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,680.00 per month to $4,507.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Support Coordinator I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The purpose of Student Health and Counseling Services (SHCS) is to provide basic medical, mental health and health education services to CSUEB students, and to assist students in achieving and maintaining an optimal state of overall health, so they may achieve their academic and career goals. Under the general supervision of the Director of Student Health Services and the lead work direction of the Administrative Analyst, the Office Manager position performs a variety of complex medical administrative and general administrative support duties. These include assisting with the following duties: Administrative support with documentation related to Student Health and Counseling Services for accreditation, including but not limited to the accurate and timely maintenance of SHCS staff credentials, privileges and peer review processes. Administrative support for the Director and Administrative Analyst of Student Health Services. Maintain and schedule meetings for Medical and Counseling Directors. Coordinate, prioritize and monitor assignments and projects through completion with accountability for end results. Address a wide range of problems which require interpreting policies and procedures. Contact, coordinate and work with individuals at all levels within the department, which may include providing training in standard office procedures. Interpret and apply policies and procedures independently, and use judgment and discretion. Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Problem-solve and anticipate the impact of office administration problems and solutions on other areas. Analyze operational and procedural problems, and develop, recommend, and evaluate proposed solutions. Responsibilities Provides medical administrative support services for Student Health Services: Process and perform credentialing and privileges checks of all SHCS licensed health care providers for legal, risk management and accreditation purposes. Verify employees' continuing education records, such as licensures, and update the credential files of SHCS professionals and prospective professionals accordingly. Maintain credentials and privileges files on all SHCS licensed health care providers. Draft correspondences to licensed providers, health care employers, professional schools, and malpractice insurance companies regarding credentialing process. Maintain the medical staff's completed confidential peer review documents. Maintain an accurate inventory log of the Department’s office assigned keys as required by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC). Provide on-going and up-to-date maintenance of the PowerDMS for SHCS accreditation by the Accreditation Association for Ambulatory Health Care, Inc. (AAAHC). PowerDMS is the software platforms which stores SHCS policies and procedures. Maintain confidential files on complaints and medical incidents reports. Assist in scheduling, correspondence and evaluation of medical students assigned to the Student Health Services. Coordinate/assist with medical staff travel arrangements, as needed. Draft or transcribe correspondences for SHCS staff. Provide administrative support and take minutes for various SHCS committees. Handle confidential files and information regularly. Exercise considerable judgment in responding to numerous inquiries and in providing general health information. Perform Administrative Support Functions for Student Health Services: Manage incoming and outgoing correspondences, including SHCS general emails, faxes, mail and packages for the medical department. Monitor Health Services' staff attendance, update logs, and route time off requests for approval Provide administrative support for other Health Services departments, functions, programs and staff, as needed. Maintain the Health Center’s assigned parking permits and request parking permits for consultants and visitors. Assist in managing the schedule for the SHCS conference rooms. Assist in areas of personnel, payroll, and budget/ procurement. Maintain or create spreadsheets, gather and analyze data to completion for the Administrative Analyst such as, but not limited to assigned contractual services, purchase orders, and other operational expenses. Serve as back-up to pick up check requests and pay warrants at the Cashier's Office. Copy and route medical newsletters and journals to medical staff. Participate in University Safety meetings as representative for the SHCS Emergency Preparedness and Safety Committee. Serve as Volunteer Leader Team coordinator representative for SHCS, and report minutes back to the EPSC committee. Assist in the preparation of agendas and take minutes for SHCS General Staff Meetings (GSM), Administrative Team Meeting (ADMIN), IT (Information Technology), Quality Improvement (QI), Emergency, Preparedness and Safety (EPSC). Ensure timely sharing of minutes by email to the SHCS staff. Provide administrative support for the Student Health Advisory Committee (SHAC) and for other SHCS committees/ meetings as assigned. Serve on Search Committees, as assigned. Submit work order tickets and schedule jobs for maintenance and repairs for the medical department. Maintain and order office supplies, as necessary. In the absence of the Counseling Administrative Analyst, provide administrative support assistance for the Director of Counseling, Student Health & Counseling Services: Schedule student workshops and trainings related to emotional wellness. Maintain Counseling calendar on Google calendar and BaySync. Coordinate travel logistics and expenditures for the Director. Record counseling staff's attendance. Coordinate with clinical record staff to secure counselor schedules in Point and Click. Collect student feedback surveys on counseling services. Create marketing materials and flyers for distribution. Order supplies as needed for the Director. Perform other duties as assigned by the appropriate administrator or supervisor. Minimum Qualifications Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. May require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Ability to use and quickly learn new office support technology systems and software packages. Ability to understand and operate in a variety of organizational structures. Ability to spend prolonged periods of time at a computer terminal and be able to participate in computer training. Fully functional in all technical aspects of work assignments. Thorough and detailed knowledge of applicable infrastructures, policies and procedures. Thorough knowledge of office systems and ability to use a broad range of technology, systems and packages. Apply independently, a wide variety of policies and procedures where specific guidelines may not exist. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature. Understanding of the legal implications of providing confidential services and of protecting confidentiality of personal health information. Proficiency in Word processing skills, Microsoft Office, including Excel and Word, Google applications, electronic mail software and basic graphics skills required. Ability to communicate and work effectively with diverse student, faculty, staff and community populations. Ability to independently handle multiple work unit priorities and projects. Ability to establish priorities and work under time constraints in a multi-tasking environment. Ability to complete tasks accurately, professionally and within the specified time frames. Preferred Skills and Knowledge A Bachelor's Degree in Health Care Administration. Knowledge of staff credentialing, privileges and the peer review processes. Attention to detail and good communication skills. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: October 16, 2023

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,022.00 per month to $6,055.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is temporary through June 30, 2024, with the possibility of reappointment. Under the supervision of the Director of Planning, Design and Construction (PDC), the Budget Analyst is responsible for monitoring Cal State East Bay's Facilities Development & Operations (FD&O) budgets and expenditures including over $300 million capital outlay projects funded by state, non-state and departmental sources and approximately $10 million operating budget for operations and maintenance. The incumbent provides financial oversight and recommendations to the Director of Planning, Design, and Construction and the Director of Business Operations regarding FD&O capital and operational budgets and expenditures. The incumbent coordinates the budgets to include monitoring, tracking, verification of funding sources, account numbers, validating expenses with project managers and service managers and facilitation of various budget logistics. The Budget Analyst provides complete monthly, quarterly and yearly reports for budget review and customized reports as requested. Responsibilities Manage and Analyze Financial Data: Receive and process PCFs (Project Charter Form), MSRs (Material / Service Request), and AOs (allocation orders). Assign appropriate project codes, prepare Chartfield Request Form, initiate and prepare all project related Requisitions. Collect all required Scope of Work (SOW), Vendor Data Records (VDR), Certificate of Insurance (COI) from each assigned PM (Project Managers). Regularly review and analyze AOs, Budget Transfer Journals and Ledgers for all active projects. Review budgets, expenditures and fund transfer requests as necessary. Anticipate encumbrances and reversion expiration of project funding sources and make necessary adjustments and recommendations to ensure depletion of projects funds. Work with general accounting during the fiscal year-end close process to ensure that actual expenditures and encumbered amounts are reflected appropriately. Work closely with project managers; prepare monthly financial tracking reports for all Peoplesoft coded capital outlay projects; specifically all NRMR (Non-Recurring Maintenance / Repair), CIMP (Capital Improvement Project) projects, and DMP (Deferred Maintenance Projects). Regularly review and analyze Open PO Reports and request fund transfers as necessary. Anticipate pending invoices and change requests keeping project funding budget availability on target. Recommend necessary budget augmentation requests to ensure there is adequate project funding. Work with the Procurement Office to ensure REQs, CR (Change Requests), CRO (Change Request Orders), CCO (Contract Change Orders) and Contracts Adjustments are properly prepared, approved and processed with appropriate supporting documents. Monitor open purchase orders closely and regularly. Upon review and approval by the Project Managers, submit change requests to disencumber all PO's with balances that will not be spent in the current fiscal year. Do so in a timely manner so that funds may be spent elsewhere. Provide direction and support to Project Managers to assist them in understanding financial reports and data, in controlling and managing their project costs and budgets, and in fulfilling budgetary requirements. Work cooperatively with project managers, accounting staff, procurement personnel, and other university staff, as well as Chancellor's Office staff, to provide information and to create reports for state agencies (example: Department of Finance) re g arding all capital projects as needed. Monitor Financial Performance: Provide budget coordination support to Business Operations; review and recommend changes to chartfield strings and budget / expense procedures necessary to ensure accurate budget / expense tracking for all RMRs (Recurring Maintenance/Repair), Annual Contracts / Services, POs (Purchase Orders) for operations departments and other Trusts & Reimbursed Programs. Provide monthly review of Operations and Maintenance expenditures to ensure expenses are properly reported and charged to the correct account numbers and tracked. Provide recommendations for fund transfers as needed with the budget. Submit appropriate forms to request changes to the Accounting Office or the Procurement Office as necessary. Provide quality assurance on requisitions and purchase orders to eliminate after the fact transactions. In the absence of assigned Operations staff, assist with creating REQs (Requisitions), reviewing POS (Purchase Orders), and processing CR's (Change Requests) for the Procurement Office. Monitor and Analyze Utility/Energy Budget and Expenditures: Monitor budget and expenses all year. Make recommendations as needed. Notify the lead utility/energy department manager of major trend changes in expenditures. Be familiar with various University utility and energy programs and all relevant policies and procedures. Initiate and prepare all required paperwork in managing the University’s Debt Service obligation related to energy/utility accounts. Administrative Support: Provide administrative support as needed to cover absences in Business Operations. Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of operational and fiscal analysis and techniques. Demonstrated sound analytical skills and the ability to work independently. Strong verbal and written communication skills. Ability to interact and collaborate effectively and professionally within a diverse group of executives, managers, and subject matter experts. Ability to provide financial analytical support as needed to support decisions. Ability to perform advanced arithmetic functions. Ability to collect, evaluate, and interpret fiscal data from PeopleSoft and develop sound conclusions and recommendations. Ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide work direction. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to track status of assigned tasks and report the status of assignments to supervisor. Ability to access and produce project related financial reports from PeopleSoft. Ability to use standard office equipment. Preferred Skills and Knowledge Knowledge and understanding of applicable budgeting policies and procedures regarding capital outlay projects, funding sources, and expenditure tracking. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the developing of department budgets. Special Conditions Some duties may require working after normal business, including weekends to meet the project schedule requirements. Some off-site travels to attend meetings, conferences and training programs. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'Mandated Reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: November 20, 2023

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,323.00 per month to $7,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Lead Interpreter About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time position ending on June 30, 2024, with possibility of reappointment. Accessibility Services provides eligible students with disabilities academic support services, counseling, education/community resources and the strategies necessary for an accessible education experience, as prescribed by section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act. Under general direction, the Lead Interpreter provides lead work direction and coordination to individuals providing interpreting and real time captioning services for Deaf and hard of hearing consumers. The primary purpose of this position is to provide lead work direction to individuals who provide services and to coordinate the provision of interpreting and real time captioning services for students, faculty, staff and guests of the campus who are Deaf, hard of hearing, or deaf-blind. The secondary purpose of this position is to provide sign language interpreting/transliterating services for the campus community related to both classroom coursework and University events. Responsibilities Coordinate interpreting/transliterating, real-time captioning, and other related support services for deaf and hard of hearing students, faculty, staff and campus visitors: Taking into consideration students' needs and preferences, and the employees’ skills, proactively schedule service providers prior to the beginning of each term or assignment. Arrange for substitute service providers, as needed, in a timely manner. Prioritize the utilization of hourly and/or staff service providers first to limit the use of agency service providers. Ensure new employees are oriented and trained in University policies and procedures, including time reporting. Plan, facilitate and participate in in-service training activities for all service providers. Assess staffing needs and assist in the recruitment and selection of service providers as necessary. Ensure that service providers’ timesheets and Absence Reports are reviewed, verified and approved within three days after the last day of each pay period. Serve as a resource to employees on technical, confidential, and sensitive matters. Ensure that relevant, accurate and current data on service provision is gathered, maintained, and submitted for monthly reports, and as requested by supervisor/Director. In collaboration with the Director, analyze data to create budget projections. Review the budget regularly and keep the Director apprised of needed revisions. Update Interpreting & Captioning Guidelines, as needed. Ensure vendor invoices are reviewed, verified and submitted for payment within five business days of receipt. Track invoices on shared Invoice Tracking spreadsheet - if balance of funds falls below projected need, notify Director immediately. Maintain an updated program manual. Maintain contact with local, regional, and national interpreting/captioning agencies, as well as professional organizations of each to enhance recruiting efforts and to keep abreast of industry standards. Maintain and update an electronic document in the shared drive with service providers’ current certification, contact information, and other relevant information. Provide professional interpreting/transliterating services for deaf and hard of hearing students, faculty, staff and campus visitors: Interpret/transliterate classroom instruction and related assignments beyond the classroom (i.e., meetings, review sessions, field experiences, office hours). Interpret/transliterate for university events (i.e., Fall Convocation, Honors Convocation, Commencement Ceremonies, special programs and events). Review relevant course materials, as needed, to adequately prepare for interpreting assignments. Team with and provide feedback to non-certified mentees, as needed. Other duties as assigned to contribute to team effort to meet operational needs. Minimum Qualifications Knowledge and Abilities: The Lead Interpreter must possess knowledge of standard supervisory and training techniques. Demonstrate a thorough understanding of student and classroom needs in a university setting. Possess a thorough knowledge of nationally recognized certification requirements, such as those recognized by RID and NAD. Possess a thorough understanding of appropriate interpreter protocols and the RID Code of Professional Conduct. Familiarity with Assistive Listening Devices. The Lead Interpreter must be able to facilitate and provide technical skills training. Demonstrate organizational skills related to scheduling. Assess student needs and interpreter skills to make effective matches between students and interpreters. Demonstrate fluency of ASL and English vocabulary and ability to voice and match the appropriate register to the situation. Provide lead work direction to others. Education and Experience: The Lead typically requires a broader acquaintance with academic higher education through attendance at or graduation from a four-year college or university in order to effectively understand student needs in various university settings and ensure effective delivery of interpreting services. Incumbents must have sufficient experience to demonstrate skills and abilities necessary to provide lead work direction, including effectively evaluating capabilities of interpreters. Typically, three to four years of relevant experience are required. Certification Requirements: Lead Interpreters must possess and maintain skills certification in both interpreting and transliteration from RID or possess and maintain NIC Advanced (National Interpreter Certification) certification issued by the National Registry of Interpreters for the Deaf (RID) or comparable certification. Required Qualifications Ability to both interpret and transliterate difficult and complex terms, concepts, ideas, and emotions in highly interactive situations such as discussions, workshops, seminars and platform settings. Possess organizational skills related to scheduling services and maintaining electronic and paper filing systems. Ability to assess students’ needs and service providers’ skills to effectively match consumers and service providers. Ability to facilitate and provide technical skills training to others. Demonstrated understanding of the special communication needs of Deaf or hard-of-hearing consumers. Strong organizational and time management skills, and the ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provision. Skills to develop and maintain cooperative working relationships within a diverse, multicultural environment. Ability to work evenings and weekends when needed. Preferred Skills and Knowledge Familiarity of Assistive Listening Devices. Working knowledge of real-time captioning services. Working knowledge of service provision coordination. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: December 25, 2023

Description: Salary and Benefits Salary Range: $4,066.00 per month to $4,269.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,066.00 per month to $5,752.50 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional IB About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under general supervision, the Financial Aid Counselor/Scholarship Specialist will be responsible for all student services functions associated with the Pioneer Scholarship Program. This position administers systemwide, endowed and private funding programs, ensuring the timely rollover of the Scholarship Universe portal ensuring that all scholarship applications are updated live, concurrent with the annual FAFSA/CADAA applications. In partnership with the Financial Literacy Coordinator, this position will conduct webinar/workshop events to encourage students to submit scholarship applications and train departments on how to utilize ScholarshipUniverse as well as provide guidance on best practices related to timely scholarship reporting. Additionally, the Financial Aid/Scholarship Specialist will be responsible for counseling students at workshop events, in person, through zoom and via the phone center regarding scholarship opportunities, eligibility requirements and the impact on scholarship adjustments to federal, state, and other institutional/private aid. Responsibilities Scholarship Specialist: Counsels students in workshop events, phone center, via appointment requests through zoom or in-person regarding scholarship eligibility, scholarship opportunities, and impact of other federal/state aid packages resulting from adjustments due to additional scholarship Establishes Yearly scholarship reporting deadline according to federal payment periods to ensure compliance and minimal impact on student aid Provide access and training to department members to help with the review, selection process, and awarding of scholarship funds Ensures that scholarships are awarded according to set criteria or donor intent Modify/Update scholarship applications as needed and conduct yearly rollover to ensure that portal goes live concurrent with the FAFSA/CADAA application Organizes and coordinate campus departments' yearly scholarship review Extracts reports and analyze discrepancies to assist in monthly and yearly reconciliation process Ensures timely awarding and authorization of campus scholarships (from Scholarship Universe) ensuring that students receive their funds prior to the billing deadline Works with Student Financial Services to process external scholarship checks Conducts Need Analysis to award students within their Cost of Attendance and ''Need' as defined by the Department of Education Points Person for the budget department to resolve discrepancies in budget balances Works with the Advancement Division to ensure funding availability prior to disbursement authorizations Assists Associate Director of Operations to properly link yearly FAFSA/CADAA application data to Scholarship Universe Provides student information on as needed basis while adhering to federal privacy laws including FERPA Certify Gilman Scholarships for Study Abroad Program Financial Aid Counselor: Provides advising throughout the financial aid process to prospective, new and current students and their families Exercises good judgment in the management administration of operational details of the financial aid process including but not limited to: Federal and State Verification, reviewing incoming financial aid applications and any supporting documentation needed to determine the accuracy of the financial and household information reported on the FAFSA/CADAA Completes assigned duties with a high degree of accuracy to ensure compliance while experiencing multiple interruptions Exercises great attention to detail when completing assignments as error in judgment or calculations could result in unintended consequences for the student and/or the institution such as: under or over funding of a student, loss of student eligibility, audit findings, fines, damage to school’s reputation or loss of institutional eligibility Reviews and makes decisions on Satisfactory Academic Progress Appeals Updates the student ISIR data with approved changes; has the authority to recalculate and make changes to financial aid awards when student’s eligibility changes R eviews subsequent ISIRs received after initial ISIR to determine if we need to request additional information and re-process. Reviews C Flags on ISIRs Reviews applications (FAFSA and CADAA) and awards students federal, state, and institutional aid Maintains knowledge of policies of other departments (registrar, student accounts, housing, athletics, study abroad, etc.) and understands the impact of them on a student’s financial eligibility Utilizes conflict resolution skills to help students and parents understand challenges and identify solutions Maintains student confidentiality in accordance with FERPA and Federal Privacy regulations Performs need assessment and examine verification documents to ensure compliance with Federal and State awarding regulations Maintains knowledge base and understanding of all regulations and policies to the administration of Federal, State, and Institutional aid programs Assists in conducting Financial Aid presentations and various workshops on and off campus Responds to student emails, works in the enrollment information center, and answers student phone calls Assists with Professional Judgement Appeals Participates in state, regional, and national professional development activities to ensure a complete understanding of federal and state regulations and remain current on changes to the Federal and State aid programs Other duties as assigned by the Associate Director or Director. Minimum Qualifications Experience: Equivalent of one year of experience in professional Student Services work at the entry trainee level Equivalent amounts of graduate level job-related education may be substituted for the required experience Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and the basic principles, practices and major trends in the Student Services field to which assigned Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation Interpret and apply program rules and regulations; gather and analyze data Reason logically, draw valid conclusions and make appropriate recommendations Present clear and concise information orally and in written reports Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies Required Qualifications One year of Student Services Professional Experience or equivalent Ability to quickly grasp Federal, State, and Institutional Regulations Understand FERPA and maintain confidentiality Excellent oral and written communication skills Ability to conduct financial aid workshops/presentations as needed Maintain a professional demeanor and empathize with students Ability to work independently in scheduling opportunities continuing training Attends workshops sponsored by the Department of Education and State affiliates Proficient in MS Excel, MS Word, MS PowerPoint Preferred Skills and Knowledge A Bachelor’s Degree Two years in Scholarship Administration Experience with PeopleSoft Student Information System Experience with CampusLogic Proficiency in another modern language Experience in Financial Aid Administration Customer Service Experience with the ability to provide advice and guidance on difficult issues/regulations Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: January 14, 2024

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,610.00 per month to $4,000.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Support Coordinator I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is split between the Art and Communication Departments. Duties in the Art department include but are not limited to: tracking, managing, and reconciling various budgets; purchasing supplies and reconciling the P-card; initiating and tracking purchase orders; and the weekly submission of departmental deposit forms. Duties in the Communication Department include but are not limited to: the management of various budgets; generating budget projections and issuing reports; and oversight of the business/financial operations of the Pioneer Newspaper. The successful candidate will be required to develop knowledge of University policies and procedures such as Human Resources policies, accounting procedures and policies, and degree requirements. Responsibilities Bookkeeping Duties for Art Department Financial Forecasting, Analysis, Reporting, and Bookkeeping Work Activities/ART Department: Forecast department budgets of non-payroll expenditures, using online and paper-based sources, and maintain budgets at level 4 (account level). Use online Common Financial System (CFS), financial reporting and Labor Cost Distribution (LCD) dashboards to audit, track, analyze, troubleshoot, and reconcile departmental budgets and expenditures in the general fund, student fee funds, scholarship and donor funds, and other trust funds. Maintain and audit records of all budgets used for the Multimedia Graduate Program; reports are given to the Program Director on a monthly basis. Staying within budget, project, analyze and recommend allowable number of student assistant hires. Utilize LCD function of PeopleSoft to monitor expenses and initiate transfers to correct any erroneous charges between (2) fund classifications, but not limited to: state funds (EB001) and Academic Access, Enhancement and Excellence (A2E2). Regularly create, maintain, and distribute reports detailing various fund positions including: budget, expenditures, encumbrances, and projections. Balance and reconcile procurement card statements. Assist the Department Chair with the financial and programmatic areas of the annual student fee-based Academic Access, Enhancement and Excellence (A2E2) packages including the Instructional and Research Equipment Enhancement (IREE), Enhanced Course Learning (ECL) and Enhanced Instructionally Related Activities (EIRA). Maintain and audit records of budget for the Game Jam event funded by EIRA. Initiate requisitions/purchase orders as needed; track the progress of these orders through the Accounting system until the item is delivered to the department; check open purchase orders on a monthly basis and close completed purchase orders. Acquire, maintain, and integrate knowledge of financial policies and procedures from various online resources and/or paper-based resources including, but not limited to: executive orders, coded memoranda, and administrative/financial manuals. This is in addition to customary practices and through consultation with appropriate campus units. Liaise with the Office of the Associate Dean and the College Budget Office on matters of financial reporting and bookkeeping. On a weekly basis, prepare, submit and record Departmental Deposit forms for funds collected by the department ASC for Clay Cards, Computer Lab Print Cards and materials used in the Sculpture area. Bookkeeping Duties in Communications Department Oversight of the financial business operations of The Pioneer (newspaper & advertising agency), & Speech Lab Work Activities Financial Forecasting, Analysis, Reporting, and Bookkeeping: Forecast department budgets of non-payroll expenditures, using online and paper-based sources, and maintain budgets at level 4 (account level). Audit, track, analyze, forecast, troubleshoot, and reconcile budgets and expenditures in the general fund, student fee funds, scholarship and donor funds, and other trust funds, using online Common Financial System (CFS) including financial reporting and Labor Cost Distribution (LCD) dashboards. Project, analyze and recommend an allowable number of student assistant hires to stay within budget. Utilize LCD function of PeopleSoft to monitor expenses and initiate transfers to correct erroneous charges between (3) fund classifications, but not limited to: state funds (EB001), Academic Access, Enhancement and Excellence (A2E2), and advertising revenue/carryover funds (PM001). Regularly create, maintain and distribute reports detailing various fund positions including: budget, expenditures, encumbrances, and projections. Balance and reconcile procurement card statements. Assist the Department Chair with the financial and programmatic areas of annual student fee-based Academic Access, Enhancement and Excellence (A2E2) packages including: instructional and Research Equipment Enhancement (IREE), Enhanced Course Learning (ECL), Enhanced Instructionally Related Activities (EIRA) for journalism courses, and the speech laboratory. Initiate requisitions/purchase orders as needed; track the progress of these orders through the Accounting system until the item is delivered to the department; check open purchase orders on a monthly basis and close completed purchase orders. On a weekly basis, prepare, submit and record Departmental Deposit forms on behalf of the Pioneer Advertising Agency for funds received by the department ASC or directly for advertising space purchases in the newspaper. On behalf of the Pioneer Advertising Agency, obtain, secure and shred credit card information needed as payments for advertising space purchases in the newspaper. Acquire, maintain, and integrate knowledge of financial policies and procedures from various online resources and/or paper-based resources including, but not limited to: executive orders, coded memoranda, and administrative/financial manuals. This is in addition to customary practices and through consultation with appropriate campus units. Liaise with the Office of the Associate Dean and the College Budget Office on matters of financial reporting and bookkeeping. Other Duties Other duties as assigned within the area of financial reporting and bookkeeping Temporary coverage in financial reporting, bookkeeping and other administrative duties for other College departments during peak academic periods and in the absence of the department administrator. Assist at campus events such as commencement. Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. A fully functional knowledge of and skill in standard office procedures and practices. An ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. Ability to use and quickly learn new office support technology systems and software packages. Required Qualifications Excellent communication skills, both written and verbal. Effective interpersonal skills, including the ability to represent a professional degree program to members of the public. Knowledge and experience with MS Office software, especially Word and Excel. Experience with general office machines such as PC, fax, copier, printer, calculator, etc. Preferred Skills and Knowledge 3 - 4 years of office experience. Office experience at a college is preferred. Completion of two years of college. Knowledge of confidentiality laws and University procedures relevant to these laws; faculty and staff MOU’s (memorandum of understanding). Understanding of office systems. Knowledge of University regulations such as administrative manual, catalog and schedule calendars, payroll and accounting. Ability to be flexible and prioritize multiple simultaneous assignments with good problem-solving skills and critical thinking ability. Knowledge of student, financial, human resource database programs. Ability to learn PeopleSoft programs. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: December 30, 2023

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through August 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act . Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: November 26, 2023