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Description: Job Summary Reporting to the Director of Special Events, the Event Planner serves as a key member of the Special Events team and is responsible for development, implementation and analysis of events that work toward strategic outcomes for the President’s Office and University Advancement. Working independently under general supervision, this position plans, organizes and implements a variety of events to support the President’s Office, University Advancement as well as the greater university community. Key Responsibilities Plan and coordinate event logistics Prepare event briefing and program materials Design and coordinate all event-related correspondence, reports and presentation materials Manage and staff events Create and maintain RSVP database templates (and associated reports) for use by events staff, as well as for use by other members of the development office Manage and coordinate relationships with internal and external event vendors Build and monitor event budgets Secure accurate quotes and estimates from vendors; determine if the proposal meets organizational requirements for the event Support the creation, planning, and execution of the commencement ceremonies Support customer service operations for commencement-related inquiries Provide social media support to promote commencement-related activities and inquiries Knowledge, Skills & Abilities Ability to work independently, while developing implementing and evaluating programs to assure they meet University Advancement and Alumni Engagement objectives Ability to provide leadership on campus-wide events and programs that serve the needs of the Presidents’ Office and/or build Spartan Pride Thorough Knowledge of office systems and ability to use broader range of technology, systems, and packages Ability to draft and compose correspondence and standard reports Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, set schedules, complete projects accordingly Strong oral and written communication skills Excellent customer service and public relations skills Knowledge of budget policies and procedures Ability to perform standard business math, such as calculate ratios and percentages, track financial data and make projections Ability to work as part of a team, handle multiple work unit priorities and projects, and perform accurately in a detail-oriented environment Ability to apply comprehensive knowledge of best event planning practices to make recommendations to internal and external clients on the best course of action to reach desired outcomes Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Experience working independently and as part of a team Experience establishing priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines Problem solving skills, talking initiative, judgment, and decision-making skills Experience accomplishing goals working through formal and informal channels, with diplomacy and tactfulness Excellent customer service skills Experience with Microsoft Office suite Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,037/month - $6,420/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 31, 2023 through February 19, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled