Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Vice President of Administration and Finance with limited supervision, the Executive Assistant provides highly complex administrative office support for the Vice President for the Administration and Finance’s Office. The Executive Assistant works independently to perform highly complex administrative and analytical functions of a highly sensitive and confidential nature requiring access to a variety of sources of information, including personnel matters, grievances, management strategies, and progress reports of campus programs and projects. The incumbent serves as a key contact for communication within the division, across campus offices, with the Chancellor’s Office and external constituents. In addition to supporting the Vice President, the Executive Assistant provides administrative and analytical support to a complex and diverse division. Key Responsibilities Manages files, communications, and records of personnel matters including legal proceedings, and budgetary items Prepares grievances and disciplinary responses for the Vice President Manages and coordinates sensitive administrative tasks associated with human resource issues, legal counsel, and outside constituents Oversees division-wide personnel transactions and alerts Vice President of potential concerns Coordinates the daily operations of the Vice President’s office, including screening incoming calls and greeting visitors as well as responding to email inquiries Serves as the office’s primary contact responding to questions and analyzing and resolving problems Establishes and maintains office policies and procedures including emergency evacuation Provides direct administrative support to the Vice President, including managing the VP’s calendar, receipt and review of highly confidential and sensitive correspondence and other communications Prepare and/or edit then distribute communications on behalf of the Vice President Projects and monitors office budgets, research, and resolves account discrepancies, authorizes expenditures Reconciles office accounts, credit card statements, coordinates/processes office travel and payroll, maintains office supplies and files Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to maintain strict confidentiality and appropriately handle sensitive communications with employees and external agencies Excellent written and oral communication skills Excellent analytical, customer service, public relations, and networking skills Ability to handle multiple work priorities in a timely manner, initiating, organizing, planning, and implementing work and projects Ability to perform accurately in a detail-oriented environment Knowledge of operational and fiscal analysis and techniques Knowledge of standard office software applications, such as Word, Excel, and PowerPoint. Ability to effectively use application information systems and application in analysis, research, and reporting activities and projects Expertise in investigating and analyzing problems with a broad administrative impact and implications Ability to effectively interpret, organize and present information and ideas in written or presentation form Strong knowledge of project management techniques to create, manage and adjust as necessary various aspects of a project to ensure a successful conclusion Ability to set own priorities, perform consistently organize and plan work and projects; make decisions independently and complete duties accurately with little or no supervision In-depth knowledge and application of PeopleSoft/Oracle HR and Finance Systems, Google Apps Required Qualifications Bachelor’s Degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Three years of administrative work experience Preferred Qualifications 5-7 years of administrative work experience SJSU experience Experience supporting an executive Excellent written communication skills Project management experience Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $6,821/month - $7,141/month CSU Salary Range: $5,102/month - $12,118/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 25, 2023 through August 13, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Vice President of Administration and Finance with limited supervision, the Executive Assistant provides highly complex administrative office support for the Vice President for the Administration and Finance’s Office. The Executive Assistant works independently to perform highly complex administrative and analytical functions of a highly sensitive and confidential nature requiring access to a variety of sources of information, including personnel matters, grievances, management strategies, and progress reports of campus programs and projects. The incumbent serves as a key contact for communication within the division, across campus offices, with the Chancellor’s Office and external constituents. In addition to supporting the Vice President, the Executive Assistant provides administrative and analytical support to a complex and diverse division. Key Responsibilities Manages files, communications, and records of personnel matters including legal proceedings, and budgetary items Prepares grievances and disciplinary responses for the Vice President Manages and coordinates sensitive administrative tasks associated with human resource issues, legal counsel, and outside constituents Oversees division-wide personnel transactions and alerts Vice President of potential concerns Coordinates the daily operations of the Vice President’s office, including screening incoming calls and greeting visitors as well as responding to email inquiries Serves as the office’s primary contact responding to questions and analyzing and resolving problems Establishes and maintains office policies and procedures including emergency evacuation Provides direct administrative support to the Vice President, including managing the VP’s calendar, receipt and review of highly confidential and sensitive correspondence and other communications Prepare and/or edit then distribute communications on behalf of the Vice President Projects and monitors office budgets, research, and resolves account discrepancies, authorizes expenditures Reconciles office accounts, credit card statements, coordinates/processes office travel and payroll, maintains office supplies and files Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to maintain strict confidentiality and appropriately handle sensitive communications with employees and external agencies Excellent written and oral communication skills Excellent analytical, customer service, public relations, and networking skills Ability to handle multiple work priorities in a timely manner, initiating, organizing, planning, and implementing work and projects Ability to perform accurately in a detail-oriented environment Knowledge of operational and fiscal analysis and techniques Knowledge of standard office software applications, such as Word, Excel, and PowerPoint. Ability to effectively use application information systems and application in analysis, research, and reporting activities and projects Expertise in investigating and analyzing problems with a broad administrative impact and implications Ability to effectively interpret, organize and present information and ideas in written or presentation form Strong knowledge of project management techniques to create, manage and adjust as necessary various aspects of a project to ensure a successful conclusion Ability to set own priorities, perform consistently organize and plan work and projects; make decisions independently and complete duties accurately with little or no supervision In-depth knowledge and application of PeopleSoft/Oracle HR and Finance Systems, Google Apps Required Qualifications Bachelor’s Degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Three years of administrative work experience Preferred Qualifications 5-7 years of administrative work experience SJSU experience Experience supporting an executive Excellent written communication skills Project management experience Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $6,821/month - $7,141/month CSU Salary Range: $5,102/month - $12,118/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 25, 2023 through August 13, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Associate Vice President (AVP) for Academic Business and Strategic Operations (ABSO), the role of the Executive Assistant is to support the Provost and Senior Vice President for Academic Affairs in the Office of the Provost. The Executive Assistant to the Provost organizes and performs a variety of complex administrative, technical and project management duties in direct support of the Provost and manages the oversight of the Provost Office. The role of the Executive Assistant requires a solid and collaborative team member capable of confidentiality, initiating professional support, offering administrative assistance, and serving as project administrator for the Office of the Provost, while exhibiting strong organizational skills that are in alignment with the division’s goals. The Executive Assistant serves as the initial point of contact for most information and communications received in the Provost’s Office, and when appropriate, communicates the priorities of the Provost’s Office with senior administrators, University support staff, and other members of the University’s internal and external constituencies. As such, the incumbent is responsible for providing analysis, research, and policy support. The Executive Assistant must work collegially and collaboratively with the Office of the President, vice president’s offices, dean’s offices, and other campus departments as necessary. The Executive Assistant must be capable of working independently and with flexibility and is expected to continuously reassess the priorities of the Provost and the AVP to accommodate matters of varying degrees of attention and urgency. The incumbent is expected to work on site to provide administrative and analytical work of a highly complex division that oversees 9 colleges as well as several administrative units. Key Responsibilities Manages incoming calls and coordinates the Provost’s calendar. Manages and coordinates the logistics for meeting preparation and follow-up assignments. Provides support in ensuring the Provost’s time is utilized efficiently and effectively by monitoring activities and calendar Coordinates the management meetings and activities for Academic Affairs Leadership Team, Provost’s Leadership Team, and Council of Deans, including preparing and distributing agendas, attending all meetings, distributing and tracking action items from these meetings, and if appropriate, attending meetings to take notes for documentation purposes Manages and maintains records for Emeritus Faculty requests as well as posthumous certificates and degrees Coordinates the Academic Affairs Division Staff Appreciation Event Partners with ABSO and supports organizational changes and continuous improvements in the Office of the Provost and the Academic Affairs division Oversee absence management for the Provost’s direct reports, and is responsible for office payroll activities Assists in the development and documentation of new or revised administrative practices and procedures for the Division; communicates new/revised procedures and practices to affected units following ABSO’s protocols Coordinates and responds to Chancellor’s Office and other reporting agencies to keep Academic Affairs Division in compliance with CSU deadlines and mandates. Manages all coded memoranda from the Chancellor’s office, forwards to appropriate parties and serves as a resource of this information Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to maintain confidentiality and appropriately handle sensitive communications with university staff, faculty, students, and community leaders and public Ability to perform accurately in a detail-oriented environment, handle multiple work priorities, organizes, set deadlines, plan work and projects. Ability to supervise and direct work to others Ability to communicate effectively. Must possess excellent analytical, oral and written communication, customer service, public relations and networking skills General knowledge of software applications such as word processing, spreadsheet, and database management Working knowledge of operational and fiscal analysis and techniques. Ability to effectively use application information systems and application in analysis, research, and reporting activities and projects Ability to investigate, analyze, and anticipate problems, and make recommendations or address them proactively Demonstrated ability to effectively interpret, organize and present information and ideas in written or presentation form Extensive and in-depth knowledge of project management to create, manage and adjust as necessary, various aspects of a project to ensure successful conclusion Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Required Qualifications Bachelor’s Degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Four years of administrative work experience Preferred Qualifications Master’s Degree Minimum 5 years of experience supporting an executive Experience working in an academic environment Experience working with a diverse group of faculty, staff and students Project Management experience Demonstrated experience in a customer service role Proficiency with Microsoft Office (Word and Excel), Google Apps (Google Drive, Spreadsheets, and Docs) Compensation Classification: Confidential Administrative Support III Anticipated Hiring Range: $7,000/month - $7,667/month CSU Salary Range: $5,102/month - $12,118/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 3, 2023 through August 17, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Associate Vice President (AVP) for Academic Business and Strategic Operations (ABSO), the role of the Executive Assistant is to support the Provost and Senior Vice President for Academic Affairs in the Office of the Provost. The Executive Assistant to the Provost organizes and performs a variety of complex administrative, technical and project management duties in direct support of the Provost and manages the oversight of the Provost Office. The role of the Executive Assistant requires a solid and collaborative team member capable of confidentiality, initiating professional support, offering administrative assistance, and serving as project administrator for the Office of the Provost, while exhibiting strong organizational skills that are in alignment with the division’s goals. The Executive Assistant serves as the initial point of contact for most information and communications received in the Provost’s Office, and when appropriate, communicates the priorities of the Provost’s Office with senior administrators, University support staff, and other members of the University’s internal and external constituencies. As such, the incumbent is responsible for providing analysis, research, and policy support. The Executive Assistant must work collegially and collaboratively with the Office of the President, vice president’s offices, dean’s offices, and other campus departments as necessary. The Executive Assistant must be capable of working independently and with flexibility and is expected to continuously reassess the priorities of the Provost and the AVP to accommodate matters of varying degrees of attention and urgency. The incumbent is expected to work on site to provide administrative and analytical work of a highly complex division that oversees 9 colleges as well as several administrative units. Key Responsibilities Manages incoming calls and coordinates the Provost’s calendar. Manages and coordinates the logistics for meeting preparation and follow-up assignments. Provides support in ensuring the Provost’s time is utilized efficiently and effectively by monitoring activities and calendar Coordinates the management meetings and activities for Academic Affairs Leadership Team, Provost’s Leadership Team, and Council of Deans, including preparing and distributing agendas, attending all meetings, distributing and tracking action items from these meetings, and if appropriate, attending meetings to take notes for documentation purposes Manages and maintains records for Emeritus Faculty requests as well as posthumous certificates and degrees Coordinates the Academic Affairs Division Staff Appreciation Event Partners with ABSO and supports organizational changes and continuous improvements in the Office of the Provost and the Academic Affairs division Oversee absence management for the Provost’s direct reports, and is responsible for office payroll activities Assists in the development and documentation of new or revised administrative practices and procedures for the Division; communicates new/revised procedures and practices to affected units following ABSO’s protocols Coordinates and responds to Chancellor’s Office and other reporting agencies to keep Academic Affairs Division in compliance with CSU deadlines and mandates. Manages all coded memoranda from the Chancellor’s office, forwards to appropriate parties and serves as a resource of this information Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to maintain confidentiality and appropriately handle sensitive communications with university staff, faculty, students, and community leaders and public Ability to perform accurately in a detail-oriented environment, handle multiple work priorities, organizes, set deadlines, plan work and projects. Ability to supervise and direct work to others Ability to communicate effectively. Must possess excellent analytical, oral and written communication, customer service, public relations and networking skills General knowledge of software applications such as word processing, spreadsheet, and database management Working knowledge of operational and fiscal analysis and techniques. Ability to effectively use application information systems and application in analysis, research, and reporting activities and projects Ability to investigate, analyze, and anticipate problems, and make recommendations or address them proactively Demonstrated ability to effectively interpret, organize and present information and ideas in written or presentation form Extensive and in-depth knowledge of project management to create, manage and adjust as necessary, various aspects of a project to ensure successful conclusion Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Required Qualifications Bachelor’s Degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Four years of administrative work experience Preferred Qualifications Master’s Degree Minimum 5 years of experience supporting an executive Experience working in an academic environment Experience working with a diverse group of faculty, staff and students Project Management experience Demonstrated experience in a customer service role Proficiency with Microsoft Office (Word and Excel), Google Apps (Google Drive, Spreadsheets, and Docs) Compensation Classification: Confidential Administrative Support III Anticipated Hiring Range: $7,000/month - $7,667/month CSU Salary Range: $5,102/month - $12,118/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 3, 2023 through August 17, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: APPLY via ANOTHERSOURCE https://careers-anothersource.icims.com/jobs/101235/assistant-dean-and-director-of-community-standards-cal-maritime/job Working Title: Assistant Dean and Director of Community Standards (REPOST) Classification Title: Administrator II Department Name: Dean of Students Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: CSU Salary Range: $4,583.00 -$ 14,713.00 per month. Hiring salary is anticipated at $8,334 - $9,167 per month commensurate with education and experience. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurance; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Thursday, July 27, 2023. Position Summary: The mission of the Office of the Dean of Cadets is to serve as a resource for helping cadets resolve university-related issues and concerns and advance to a degree. We are committed to supporting the academic and personal success of cadets by fostering the development of integrity and problem-solving skills; teaching self-advocacy and personal responsibility; and providing cadets with opportunities to learn and practice the fundamental principles of good citizenship, responsible leadership, and the importance of diversity in a global society. Under the general direction of the Dean of Cadets, the Assistant Dean and Director of Community Standards (ADDCS) position is responsible for all programs, policies, and procedures relating to cadet conduct and disciplinary matters. Acting as the designated campus Student Conduct Administrator, the ADDCS ensures that the CSU Executive Orders describing disciplinary procedures are administered in a fair, impartial manner and applies these procedures to maintain the integrity and safety of the university community. This position also oversees and manages the operations, budget, and supervision of the Accessibility & Disability Services program. The ADDCS performs case intake, investigates alleged student misconduct, evaluates the sufficiency of evidence to sustain charges in accordance with the California Code of Regulations, Title 5, Article 2, section 41301, negotiates settlements to resolve disciplinary cases on behalf of the University, and interprets CSU and university policy and regulations governing the disciplinary process. The ADDCS works closely with the campus Director of Title IX/Civic Rights on implementing and applying Title IX and Discrimination, Harassment, and Retaliation (DHR) guidelines, assisting Title IX investigators, and making recommendations to the Director of Title IX/Civil Rights to ensure the continued safety of the campus. The ADCS also works closely with the Campus Police Department, the Office of the Commandant, and the Director of Residence Life to address behavioral and conduct issues through both formal and informal processes. The position consults with the CSU Office of General Council on cases and responds to legal inquiries. The position advises academic and administrative departments on a variety of cadet conduct issues and participates in faculty/staff training programs addressing cadet conduct. The nature of the work performed by the ADDCS is highly confidential and sensitive and requires collaboration with numerous individuals and offices on campus as well as interacts with the district attorney’s office, police, and sheriff’s office for legal and investigative purposes. The ADDCS serves as a key member of the Division of Cadet Leadership and Development management team, serving on a rotating on-call system, and as is responsible for strategic planning and development to accomplish Dean of Cadet and Division of CLD goals and objectives. Additionally, the ADDCS performs professional administrative work involving independent judgment, good communication skills, and the application of sound fiscal management and supervisory skills. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Adjudication of Conduct Cases Ensures the effective administration of conduct policies and procedures through the selection, training, and supervision of hearing officers, annual goal setting and outcomes assessment, maintenance of accurate and complete conduct records in compliance with the records retention policy, and effective communication of conduct policies, procedures, and services through the delivery of print and online materials. Oversees the reporting of cadet conduct complaints by individuals, departments, and organizations, investigations into cadet conduct-related matters, and, as appropriate, interviews with cadets and other witnesses to resolve cadet conduct cases. Partners with the Office of Residence Life, Campus Police Department, TIX, the Commandant’s Office, and Academic Affairs on responding to student behavioral concerns. Supervises cadets conduct administrative reviews to make certain they are effectively administered (i.e., preparation of all notifications and documentation, conduct meetings, notification to participants, and review of physical and/or documentary evidence). Ensures that cadet conduct is administered in a fair, impartial, non-adversarial, educational, restorative, and educational manner. Adjudicates individual cases via administrative reviews or refers to other conflict resolution processes, as appropriate. Serves on CSU Student Conduct Administrators group, reviewing system student rights & responsibilities codes, policies, and procedures (e.g., Student Code of Conduct and Due Process, Discrimination/Harassment/Retaliation, and TIX policy and procedures.) Partners with the Commandants office on uniform and grooming standards, watch, and formation adjudication. Ensures compliance with FERPA for all conduct records contained in the Office of Community Standards by supervising the maintenance, security, and proper disclosure of such records. Conducts an annual review of the Cadet Code of Conduct and cadet conduct processes and recommends appropriate revisions, and provides statistical reports and summaries for various departments and agencies regarding caseloads, types of conduct cases, and outcomes. Provides certification for agencies requesting cadet conduct information in accordance with FERPA. Management of cadet conduct records within the Maxient system. Establishes reporting expectations within the Maxient system for the Office of Community Standards. Trains the Office of Community Standards cadet staff and any additional stakeholders on how to use Maxient effectively. Works with the Dean of Cadets and member of the Care Team to manage the Maxient system and establish protocols for users within the Division of Cadet Leadership and Development Promotes to the University community the unique, positive role and value that community standards and cadet conduct play in the development of the whole cadet. Supervision, Operational Support, and Consultation of DSO Program Provides supervision and management oversight of the Accessibility and Disability Services program including policy, student eligibility, service delivery, staffing and employee management, and administration of the program. Management of the program's budget, including decisions related to necessary accommodations for students. Serve on CSU Systemwide Group for Students with Disabilities. Serves as a resource and consultant on the Cal Maritime code of conduct, clarifying procedures and options available to faculty, staff, and students in response to student behavior. In collaboration with the Director of Title IX/Civil Rights adjudicates and provides consultation for cadet violations of gender-based discrimination, harassment, sexual misconduct, a dating/domestic violence, and stalking policy, as well as matters of discrimination, harassment, and retaliation against members of protected classes. Facilitates an inclusive work environment that encourages knowledge of, respect for, and development of skills to engage with those of diverse cultures or backgrounds. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses requested by the Dean of Cadets. Participates and provides expertise related to cadet conduct and academic integrity in committees like the Care Team. Develops department protocols, procedures, and processes to reach department goals. Student Behavior Support and Intervention Services Serve as Co-Chair of the Care Team and a member of the Behavior Intervention Team (BIT) to assess students of concern. In collaboration with other team members, responsibilities include determining appropriate response/intervention and determining the appropriate parties to provide the response to the student of concern. Assist the Care Team and BIT with determining a threat to the safety and the welfare of the campus community. Leading and coordinating outreach efforts to support students with mental health concerns. Oversees the caseload of students supported by the Care Team. Serve as on-call administrator. Training and Education Provides educational presentations to faculty, staff, cadets, and campus departments on the Cadet Code of Conduct, conduct process, academic integrity, and other services that the Office of Community Standards provides. Develops educational presentations or workshops for student organizations related to student organization conducts policies and procedures. Participates in educational discussions with campus stakeholders related to cadet behavior and determining conduct violations. Works with campus stakeholders on informative presentations personalized for their department needs and inquiries. Manages recruitment processes and onboarding for new faculty, staff, and cadet hearing officers. Coordinates professional development opportunities for hearing officers to assist in reaching the department’s goals (e.g., semester retreats, in-service workshops, goal setting, etc.). Provides educational presentations to faculty, staff, cadets, and campus departments on the Cadet Code of Conduct, conduct process, academic integrity, and other services that the Office of Community Standards provides. Develops educational presentations or workshops for student organizations related to student organization conducts policies and procedures. Participates in educational discussions with campus stakeholders related to cadet behavior and determining conduct violations. Works with campus stakeholders on informative presentations personalized for their department needs and inquiries. Manages recruitment processes and onboarding for new faculty, staff, and cadet hearing officers. Coordinates professional development opportunities for hearing officers to assist in reaching the department’s goals (e.g., semester retreats, in-service workshops, goal setting, etc.). Required Qualifications: Experience: A minimum of five years of experience at the post-secondary level in progressively responsible administrative positions in student life/student affairs. Experience and/or training in the administration of a student code of conduct and Title IX is essential. Demonstrated experience managing fair, impartial, and systematic reviews and/or investigation processes. Education: Master’s degree in higher education, counseling, social work, or a related field Must possess and maintain a valid California driver's license. Demonstrated practical application of facilitation, advising, mediation, conflict resolution, and negotiation; ability to use tact and diplomacy to effectively handle a broad range of high-level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Current knowledge of legislation relating to the implementation of Title IX on college campuses and the Campus SaVE Act. Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate, and implement programs and services relating to the adjudication of complex disciplinary cases. Experience extracting, interpreting, and compiling qualitative and quantitative data for a variety of audiences, and effectively communicating the results of analyses. Ability to review and act upon complex individual and organizational problems and make recommendations to influence change in educational policy. Demonstrated experience in successfully managing individual students in crises. Demonstrated ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Thorough knowledge of student development and related federal and state legislation and regulations regarding student privacy. Excellent customer service experience, including the ability to represent the Office of the Dean of Cadets in a professional and conscientious manner. Demonstrated ability to maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to promote a positive working environment, a spirit of cooperation, and positive relations. Ability to build consensus between and among individuals and groups with diverse interests. Excellent communication skills; ability to effectively communicate and present ideas and concepts in written and presentation format and use consultative and facilitation skills to gain consensus in a collegial manner. Ability to write clear and concise reports and correspondence. Thorough knowledge of English grammar, spelling, and punctuation. Ability to research, interpret, communicate, and apply technical procedures, and regulations as well as federal, state, CSU, and University policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Experience gathering data and communicating trends to a variety of constituents. Experience identifying areas of improvement based on evidence. Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, and the internet, as well as online calendaring and email. Ability to maintain the information, budgets, and financial records. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Preferred Qualifications: Prior experience in a university conduct office. Demonstrated knowledge of current research and practice related to student success in the higher education environment. Experience working with an office responsible for addressing complaints and misconduct. Knowledge of higher education governance, organizational structure, instructional and research programs, and academic and research policies and procedures to encompass a global perspective within a university setting. Familiarity with the student disciplinary regulations contained in Sections 41301, et seq., Title V, California Code of Regulations. Experience implementing a restorative justice framework in conduct processes. Experience working with students with disabilities in a higher education setting. Prior use of Maxient or similar case management tools Special Conditions: Serve as on-call administrator. Physical, Mental, and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Apply via ANOTHERSOURCE link: https://careers-anothersource.icims.com/jobs/101235/assistant-dean-and-director-of-community-standards-cal-maritime/job Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: APPLY via ANOTHERSOURCE https://careers-anothersource.icims.com/jobs/101235/assistant-dean-and-director-of-community-standards-cal-maritime/job Working Title: Assistant Dean and Director of Community Standards (REPOST) Classification Title: Administrator II Department Name: Dean of Students Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: CSU Salary Range: $4,583.00 -$ 14,713.00 per month. Hiring salary is anticipated at $8,334 - $9,167 per month commensurate with education and experience. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurance; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Thursday, July 27, 2023. Position Summary: The mission of the Office of the Dean of Cadets is to serve as a resource for helping cadets resolve university-related issues and concerns and advance to a degree. We are committed to supporting the academic and personal success of cadets by fostering the development of integrity and problem-solving skills; teaching self-advocacy and personal responsibility; and providing cadets with opportunities to learn and practice the fundamental principles of good citizenship, responsible leadership, and the importance of diversity in a global society. Under the general direction of the Dean of Cadets, the Assistant Dean and Director of Community Standards (ADDCS) position is responsible for all programs, policies, and procedures relating to cadet conduct and disciplinary matters. Acting as the designated campus Student Conduct Administrator, the ADDCS ensures that the CSU Executive Orders describing disciplinary procedures are administered in a fair, impartial manner and applies these procedures to maintain the integrity and safety of the university community. This position also oversees and manages the operations, budget, and supervision of the Accessibility & Disability Services program. The ADDCS performs case intake, investigates alleged student misconduct, evaluates the sufficiency of evidence to sustain charges in accordance with the California Code of Regulations, Title 5, Article 2, section 41301, negotiates settlements to resolve disciplinary cases on behalf of the University, and interprets CSU and university policy and regulations governing the disciplinary process. The ADDCS works closely with the campus Director of Title IX/Civic Rights on implementing and applying Title IX and Discrimination, Harassment, and Retaliation (DHR) guidelines, assisting Title IX investigators, and making recommendations to the Director of Title IX/Civil Rights to ensure the continued safety of the campus. The ADCS also works closely with the Campus Police Department, the Office of the Commandant, and the Director of Residence Life to address behavioral and conduct issues through both formal and informal processes. The position consults with the CSU Office of General Council on cases and responds to legal inquiries. The position advises academic and administrative departments on a variety of cadet conduct issues and participates in faculty/staff training programs addressing cadet conduct. The nature of the work performed by the ADDCS is highly confidential and sensitive and requires collaboration with numerous individuals and offices on campus as well as interacts with the district attorney’s office, police, and sheriff’s office for legal and investigative purposes. The ADDCS serves as a key member of the Division of Cadet Leadership and Development management team, serving on a rotating on-call system, and as is responsible for strategic planning and development to accomplish Dean of Cadet and Division of CLD goals and objectives. Additionally, the ADDCS performs professional administrative work involving independent judgment, good communication skills, and the application of sound fiscal management and supervisory skills. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Adjudication of Conduct Cases Ensures the effective administration of conduct policies and procedures through the selection, training, and supervision of hearing officers, annual goal setting and outcomes assessment, maintenance of accurate and complete conduct records in compliance with the records retention policy, and effective communication of conduct policies, procedures, and services through the delivery of print and online materials. Oversees the reporting of cadet conduct complaints by individuals, departments, and organizations, investigations into cadet conduct-related matters, and, as appropriate, interviews with cadets and other witnesses to resolve cadet conduct cases. Partners with the Office of Residence Life, Campus Police Department, TIX, the Commandant’s Office, and Academic Affairs on responding to student behavioral concerns. Supervises cadets conduct administrative reviews to make certain they are effectively administered (i.e., preparation of all notifications and documentation, conduct meetings, notification to participants, and review of physical and/or documentary evidence). Ensures that cadet conduct is administered in a fair, impartial, non-adversarial, educational, restorative, and educational manner. Adjudicates individual cases via administrative reviews or refers to other conflict resolution processes, as appropriate. Serves on CSU Student Conduct Administrators group, reviewing system student rights & responsibilities codes, policies, and procedures (e.g., Student Code of Conduct and Due Process, Discrimination/Harassment/Retaliation, and TIX policy and procedures.) Partners with the Commandants office on uniform and grooming standards, watch, and formation adjudication. Ensures compliance with FERPA for all conduct records contained in the Office of Community Standards by supervising the maintenance, security, and proper disclosure of such records. Conducts an annual review of the Cadet Code of Conduct and cadet conduct processes and recommends appropriate revisions, and provides statistical reports and summaries for various departments and agencies regarding caseloads, types of conduct cases, and outcomes. Provides certification for agencies requesting cadet conduct information in accordance with FERPA. Management of cadet conduct records within the Maxient system. Establishes reporting expectations within the Maxient system for the Office of Community Standards. Trains the Office of Community Standards cadet staff and any additional stakeholders on how to use Maxient effectively. Works with the Dean of Cadets and member of the Care Team to manage the Maxient system and establish protocols for users within the Division of Cadet Leadership and Development Promotes to the University community the unique, positive role and value that community standards and cadet conduct play in the development of the whole cadet. Supervision, Operational Support, and Consultation of DSO Program Provides supervision and management oversight of the Accessibility and Disability Services program including policy, student eligibility, service delivery, staffing and employee management, and administration of the program. Management of the program's budget, including decisions related to necessary accommodations for students. Serve on CSU Systemwide Group for Students with Disabilities. Serves as a resource and consultant on the Cal Maritime code of conduct, clarifying procedures and options available to faculty, staff, and students in response to student behavior. In collaboration with the Director of Title IX/Civil Rights adjudicates and provides consultation for cadet violations of gender-based discrimination, harassment, sexual misconduct, a dating/domestic violence, and stalking policy, as well as matters of discrimination, harassment, and retaliation against members of protected classes. Facilitates an inclusive work environment that encourages knowledge of, respect for, and development of skills to engage with those of diverse cultures or backgrounds. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses requested by the Dean of Cadets. Participates and provides expertise related to cadet conduct and academic integrity in committees like the Care Team. Develops department protocols, procedures, and processes to reach department goals. Student Behavior Support and Intervention Services Serve as Co-Chair of the Care Team and a member of the Behavior Intervention Team (BIT) to assess students of concern. In collaboration with other team members, responsibilities include determining appropriate response/intervention and determining the appropriate parties to provide the response to the student of concern. Assist the Care Team and BIT with determining a threat to the safety and the welfare of the campus community. Leading and coordinating outreach efforts to support students with mental health concerns. Oversees the caseload of students supported by the Care Team. Serve as on-call administrator. Training and Education Provides educational presentations to faculty, staff, cadets, and campus departments on the Cadet Code of Conduct, conduct process, academic integrity, and other services that the Office of Community Standards provides. Develops educational presentations or workshops for student organizations related to student organization conducts policies and procedures. Participates in educational discussions with campus stakeholders related to cadet behavior and determining conduct violations. Works with campus stakeholders on informative presentations personalized for their department needs and inquiries. Manages recruitment processes and onboarding for new faculty, staff, and cadet hearing officers. Coordinates professional development opportunities for hearing officers to assist in reaching the department’s goals (e.g., semester retreats, in-service workshops, goal setting, etc.). Provides educational presentations to faculty, staff, cadets, and campus departments on the Cadet Code of Conduct, conduct process, academic integrity, and other services that the Office of Community Standards provides. Develops educational presentations or workshops for student organizations related to student organization conducts policies and procedures. Participates in educational discussions with campus stakeholders related to cadet behavior and determining conduct violations. Works with campus stakeholders on informative presentations personalized for their department needs and inquiries. Manages recruitment processes and onboarding for new faculty, staff, and cadet hearing officers. Coordinates professional development opportunities for hearing officers to assist in reaching the department’s goals (e.g., semester retreats, in-service workshops, goal setting, etc.). Required Qualifications: Experience: A minimum of five years of experience at the post-secondary level in progressively responsible administrative positions in student life/student affairs. Experience and/or training in the administration of a student code of conduct and Title IX is essential. Demonstrated experience managing fair, impartial, and systematic reviews and/or investigation processes. Education: Master’s degree in higher education, counseling, social work, or a related field Must possess and maintain a valid California driver's license. Demonstrated practical application of facilitation, advising, mediation, conflict resolution, and negotiation; ability to use tact and diplomacy to effectively handle a broad range of high-level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Current knowledge of legislation relating to the implementation of Title IX on college campuses and the Campus SaVE Act. Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate, and implement programs and services relating to the adjudication of complex disciplinary cases. Experience extracting, interpreting, and compiling qualitative and quantitative data for a variety of audiences, and effectively communicating the results of analyses. Ability to review and act upon complex individual and organizational problems and make recommendations to influence change in educational policy. Demonstrated experience in successfully managing individual students in crises. Demonstrated ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Thorough knowledge of student development and related federal and state legislation and regulations regarding student privacy. Excellent customer service experience, including the ability to represent the Office of the Dean of Cadets in a professional and conscientious manner. Demonstrated ability to maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Ability to promote a positive working environment, a spirit of cooperation, and positive relations. Ability to build consensus between and among individuals and groups with diverse interests. Excellent communication skills; ability to effectively communicate and present ideas and concepts in written and presentation format and use consultative and facilitation skills to gain consensus in a collegial manner. Ability to write clear and concise reports and correspondence. Thorough knowledge of English grammar, spelling, and punctuation. Ability to research, interpret, communicate, and apply technical procedures, and regulations as well as federal, state, CSU, and University policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Experience gathering data and communicating trends to a variety of constituents. Experience identifying areas of improvement based on evidence. Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, and the internet, as well as online calendaring and email. Ability to maintain the information, budgets, and financial records. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Preferred Qualifications: Prior experience in a university conduct office. Demonstrated knowledge of current research and practice related to student success in the higher education environment. Experience working with an office responsible for addressing complaints and misconduct. Knowledge of higher education governance, organizational structure, instructional and research programs, and academic and research policies and procedures to encompass a global perspective within a university setting. Familiarity with the student disciplinary regulations contained in Sections 41301, et seq., Title V, California Code of Regulations. Experience implementing a restorative justice framework in conduct processes. Experience working with students with disabilities in a higher education setting. Prior use of Maxient or similar case management tools Special Conditions: Serve as on-call administrator. Physical, Mental, and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Apply via ANOTHERSOURCE link: https://careers-anothersource.icims.com/jobs/101235/assistant-dean-and-director-of-community-standards-cal-maritime/job Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the general supervision of the Dean of Engineering, the Assistant to the Dean performs both specialized and general duties related to the overall administrative operations of the College of Engineering and understands and applies a wide array of University and College policies for the benefit of the Dean's Office and College as a whole. As such, the Assistant to the Dean responds to inquiries, interprets policies and gives direction on university procedures on the Dean's behalf. In addition, the Assistant to the Dean is responsible for numerous special projects that are critical to the operations and marketing of the College of Engineering. The Assistant to the Dean must have the ability to handle multiple work priorities and be accountable for their results, use independent judgment, make decisions, interpret and apply a wide range of policies and procedures, follow standard procedures and practices and determine appropriate solutions to a wide range of administrative problems related to the day-to-day operations of the College. The Assistant to the Dean also provides direct, confidential support to the Dean which requires researching, analyzing, and presenting information to the Dean and/or on the Dean's behalf; assuring that deadlines are met by the Dean's Office and Departments; and maintaining the Dean’s complex calendar. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Engineering is one (1) of the seven (7) major institutional units of San Diego State University. The primary objective of the College is to prepare students for a professional career in Engineering. The College's Fall 2023 full-time faculty numbered 75 including the Dean. The number of part time faculty varies from semester to semester. There are an additional 36 full-time staff that support College operations. The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students. For more information regarding the College of Engineering, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical vocational program, or their equivalents combined with several years of related work office experience. Key Qualifications Experience serving in an administrative support/executive assistant position to a high-level leadership role such as department head, director, dean, vice-president, etc. Experience working at an institution of higher education is preferred. Bachelor's degree from a four-year accredited university in management or related field is preferred. Proficiency with MS Office and Google Suite platforms. Familiarity with or ability to learn SDSU's Oracle, Advance CRM database, MyRF, AdobeSign, and Zoom. Experience planning events. Working knowledge of graphic design, layout, photo editing and website support. Strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles. Experience with or the ability to learn PeopleSoft and SIMS/Rand ADAstra (classroom scheduling). Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,696 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 22, 2023. To receive full consideration, apply by September 21, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Position Summary Under the general supervision of the Dean of Engineering, the Assistant to the Dean performs both specialized and general duties related to the overall administrative operations of the College of Engineering and understands and applies a wide array of University and College policies for the benefit of the Dean's Office and College as a whole. As such, the Assistant to the Dean responds to inquiries, interprets policies and gives direction on university procedures on the Dean's behalf. In addition, the Assistant to the Dean is responsible for numerous special projects that are critical to the operations and marketing of the College of Engineering. The Assistant to the Dean must have the ability to handle multiple work priorities and be accountable for their results, use independent judgment, make decisions, interpret and apply a wide range of policies and procedures, follow standard procedures and practices and determine appropriate solutions to a wide range of administrative problems related to the day-to-day operations of the College. The Assistant to the Dean also provides direct, confidential support to the Dean which requires researching, analyzing, and presenting information to the Dean and/or on the Dean's behalf; assuring that deadlines are met by the Dean's Office and Departments; and maintaining the Dean’s complex calendar. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Engineering is one (1) of the seven (7) major institutional units of San Diego State University. The primary objective of the College is to prepare students for a professional career in Engineering. The College's Fall 2023 full-time faculty numbered 75 including the Dean. The number of part time faculty varies from semester to semester. There are an additional 36 full-time staff that support College operations. The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students. For more information regarding the College of Engineering, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical vocational program, or their equivalents combined with several years of related work office experience. Key Qualifications Experience serving in an administrative support/executive assistant position to a high-level leadership role such as department head, director, dean, vice-president, etc. Experience working at an institution of higher education is preferred. Bachelor's degree from a four-year accredited university in management or related field is preferred. Proficiency with MS Office and Google Suite platforms. Familiarity with or ability to learn SDSU's Oracle, Advance CRM database, MyRF, AdobeSign, and Zoom. Experience planning events. Working knowledge of graphic design, layout, photo editing and website support. Strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles. Experience with or the ability to learn PeopleSoft and SIMS/Rand ADAstra (classroom scheduling). Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,696 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 22, 2023. To receive full consideration, apply by September 21, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job IMMEDIATE VACANCIES! Apply by 5:00 p.m., Friday, July 14, 2023, for priority consideration. Recruitment will remain open until filled. ~Anticipated 3% across the board salary increases effective February 2024/25* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16** ~ The HR Executive Assistant* (EA) offers critical administrative support to an HR Assistant Director, Division Chief, or other equivalent position. In addition, the EA will oversee routine office-wide administrative functions within an HR Division, and, at times, the entire HR Department. The EA will maintain professionalism and strict confidentiality with all materials and exercise a high level of discretion when interfacing with all aspects of the role and will represent the County in a positive light through great follow-through skills and sound judgment. The EA will serve as an HR liaison with external stakeholders, organize and coordinate executive outreach and external relations efforts on behalf of the Assistant Director, and oversee special projects. To facilitate the coordination of information exchange, the EA will work as a team member with the other HR EAs. The EA must be creative and enjoy working within a teamwork environment, as well as, be able to keep up in a high paced office environment. Duties/Responsibilities: Provide administrative support to the Assistant Director , which includes assisting with screening, scheduling, and attending meetings. Collecting and analyzing information and drafting reports based upon data analysis. Project management/support Composing and routing correspondence and maintaining files and records, both physical and electronic. Coordinate meetings, preparing agendas and meeting documents as well as presentations. Manage and support an active calendar of appointments for the Assistant Director with respect to priorities, goals, and objectives. Provide support with division budget tracking and coordinating the submission of budget-related items; manage daily budgets ensuring that prompt attention is given to reimbursement requests, purchasing requests and other division needs. Manage various HR email inboxes and respond to internal and external requests for information. Receive, route and/or process personnel documents that are received from Departments across the County. Provide general information about HR policies and procedures and direct inquiries to the appropriate departments/divisions, both internal and external to HR. Responsible for onboarding and offboarding incoming and exiting HR staff for assigned division. Assist in facilitating workstation moves, IT support requests, and related tasks. Schedule, coordinate, and track maintenance, custodial, and ITD needs. Ensure maintenance of office equipment and order when replacement equipment is needed, as well as maintaining office supplies. Maintain calendars for all HR conference rooms. Facilitate HR all-staff meetings to promote an informative and fun environment and camaraderie amongst employees. Other duties as assigned. *Official Job Title: Executive Secretary I For more detailed information, refer to the Executive Secretary I job description. *Salary Increases are contingent upon assessed values for previous fiscal year ** Step 16 will be added effective 07/15/23 CONDITIONS OF EMPLOYMENT Pre-employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Applicants must meet one of the following requirements options: OPTION 1 EXPERIENCE: Applicant must possess two and a half (2 1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties include collecting and analyzing information, drafting reports based upon data analysis, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas. - AND - TYPING: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM. -OR- OPTION 2 EXPERIENCE: Applicant must possess two (2) years of full-time equivalent administrative secretarial experience within a San Bernardino County agency providing support to a Deputy Director, Division Chief, or comparable classification operating in a work environment that requires a high level of confidentiality and discretion, where duties include collecting and analyzing information, drafting reports based upon data analysis, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas. - AND - TYPING: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM. -OR- OPTION 3 EXPERIENCE: Applicant must possess one (1) year of full-time equivalent administrative or secretarial experience within a San Bernardino County agency providing support to a Deputy Director, Division Chief, or comparable classification operating in a work environment that requires a high level of confidentiality and discretion. Duties must include two or more of the following : analyzing and interpreting complex documents; taking and transcribing complex meeting minutes from dictation or recording; coordinating the Board Agenda Item approval workflow process; committee coordination, which included preparing agendas and heavy calendaring, scheduling, and maintaining multiple executive and conference calendars; project management/support; composing and routing correspondence, maintaining files and records. - AND - TYPING: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM. IMPORTANT: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications Critical traits for this position are discretion and confidentiality. Desired candidate will present in a polished, professional, and welcoming manner within a diverse County community. The desired candidate is respectful, hands-on, flexible and adaptable, highly knowledgeable, and has a demonstrated ability to build credibility throughout the organization up, down, and across, by being a go-to thought partner coupled with an equally strong capability to implement and achieve impactful, measurable, and meaningful results. Possess excellent verbal and communication skills, and demonstrates strong relational and interpersonal skills. Maintain effective, professional, and cooperative working relationships to collaborate successfully with all HR units and other County departments. Strong working knowledge of office management, executive assistant protocols, and standard office procedures and equipment. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Selection Process There will be an online assessment of knowledge and skills in the following areas: Business Correspondence Proofreading Interpersonal Skills Details of the online assessment process will be provided emailed once the recruitment has closed. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. IMPORTANT: The ability to take pre-employment tests online is a privilege. Be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. Do not refer to a resume. Priority Review Deadline: Apply by 5:00 PM on Friday, July 14, 2023, to be included in the first testing group. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
Aug 29, 2023
Full Time
The Job IMMEDIATE VACANCIES! Apply by 5:00 p.m., Friday, July 14, 2023, for priority consideration. Recruitment will remain open until filled. ~Anticipated 3% across the board salary increases effective February 2024/25* ~ ~ Excellent benefits and bi-annual step increases of 2.5% up to Step 16** ~ The HR Executive Assistant* (EA) offers critical administrative support to an HR Assistant Director, Division Chief, or other equivalent position. In addition, the EA will oversee routine office-wide administrative functions within an HR Division, and, at times, the entire HR Department. The EA will maintain professionalism and strict confidentiality with all materials and exercise a high level of discretion when interfacing with all aspects of the role and will represent the County in a positive light through great follow-through skills and sound judgment. The EA will serve as an HR liaison with external stakeholders, organize and coordinate executive outreach and external relations efforts on behalf of the Assistant Director, and oversee special projects. To facilitate the coordination of information exchange, the EA will work as a team member with the other HR EAs. The EA must be creative and enjoy working within a teamwork environment, as well as, be able to keep up in a high paced office environment. Duties/Responsibilities: Provide administrative support to the Assistant Director , which includes assisting with screening, scheduling, and attending meetings. Collecting and analyzing information and drafting reports based upon data analysis. Project management/support Composing and routing correspondence and maintaining files and records, both physical and electronic. Coordinate meetings, preparing agendas and meeting documents as well as presentations. Manage and support an active calendar of appointments for the Assistant Director with respect to priorities, goals, and objectives. Provide support with division budget tracking and coordinating the submission of budget-related items; manage daily budgets ensuring that prompt attention is given to reimbursement requests, purchasing requests and other division needs. Manage various HR email inboxes and respond to internal and external requests for information. Receive, route and/or process personnel documents that are received from Departments across the County. Provide general information about HR policies and procedures and direct inquiries to the appropriate departments/divisions, both internal and external to HR. Responsible for onboarding and offboarding incoming and exiting HR staff for assigned division. Assist in facilitating workstation moves, IT support requests, and related tasks. Schedule, coordinate, and track maintenance, custodial, and ITD needs. Ensure maintenance of office equipment and order when replacement equipment is needed, as well as maintaining office supplies. Maintain calendars for all HR conference rooms. Facilitate HR all-staff meetings to promote an informative and fun environment and camaraderie amongst employees. Other duties as assigned. *Official Job Title: Executive Secretary I For more detailed information, refer to the Executive Secretary I job description. *Salary Increases are contingent upon assessed values for previous fiscal year ** Step 16 will be added effective 07/15/23 CONDITIONS OF EMPLOYMENT Pre-employment Process: Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Minimum Requirements Applicants must meet one of the following requirements options: OPTION 1 EXPERIENCE: Applicant must possess two and a half (2 1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties include collecting and analyzing information, drafting reports based upon data analysis, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas. - AND - TYPING: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM. -OR- OPTION 2 EXPERIENCE: Applicant must possess two (2) years of full-time equivalent administrative secretarial experience within a San Bernardino County agency providing support to a Deputy Director, Division Chief, or comparable classification operating in a work environment that requires a high level of confidentiality and discretion, where duties include collecting and analyzing information, drafting reports based upon data analysis, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas. - AND - TYPING: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM. -OR- OPTION 3 EXPERIENCE: Applicant must possess one (1) year of full-time equivalent administrative or secretarial experience within a San Bernardino County agency providing support to a Deputy Director, Division Chief, or comparable classification operating in a work environment that requires a high level of confidentiality and discretion. Duties must include two or more of the following : analyzing and interpreting complex documents; taking and transcribing complex meeting minutes from dictation or recording; coordinating the Board Agenda Item approval workflow process; committee coordination, which included preparing agendas and heavy calendaring, scheduling, and maintaining multiple executive and conference calendars; project management/support; composing and routing correspondence, maintaining files and records. - AND - TYPING: Applicant must possess a minimum corrected typing/keyboarding speed of 50 WPM. IMPORTANT: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary I classification and above providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Desired Qualifications Critical traits for this position are discretion and confidentiality. Desired candidate will present in a polished, professional, and welcoming manner within a diverse County community. The desired candidate is respectful, hands-on, flexible and adaptable, highly knowledgeable, and has a demonstrated ability to build credibility throughout the organization up, down, and across, by being a go-to thought partner coupled with an equally strong capability to implement and achieve impactful, measurable, and meaningful results. Possess excellent verbal and communication skills, and demonstrates strong relational and interpersonal skills. Maintain effective, professional, and cooperative working relationships to collaborate successfully with all HR units and other County departments. Strong working knowledge of office management, executive assistant protocols, and standard office procedures and equipment. Proficiency with Microsoft Office Suite or related software, advanced level in Outlook. Selection Process There will be an online assessment of knowledge and skills in the following areas: Business Correspondence Proofreading Interpersonal Skills Details of the online assessment process will be provided emailed once the recruitment has closed. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. IMPORTANT: The ability to take pre-employment tests online is a privilege. Be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. Do not refer to a resume. Priority Review Deadline: Apply by 5:00 PM on Friday, July 14, 2023, to be included in the first testing group. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the lead direction of the Test Accommodations Center Coordinator and the supervision of the Assistant Director of Student Disability Services, the After-hours Testing Accommodations Assistant of this position coordinates and assists in the delivery of test accommodations to students with disabilities, which are legally mandated accommodations under the ADA. Test accommodations are authorized for students whose documented disabilities require special arrangement during academic quizzes, tests and final examinations and are usually provided in SDS’s Test Accommodation Center (TAC). Examples of test accommodations include extra time on exams, use of assistive technology and software, use of student reader or scribe, separate, quiet rooms, use of a calculator, computers, or special equipment, etc. The TAC is an extension of the faculty’s academic classroom environment. As such SDS, through the Testing Accommodations Coordinator and TAC staff work closely with faculty and students to provide these legally mandated accommodations while meeting the academic requirements of the exams and maintaining the integrity of the testing environment. Test accommodations are in place to allow students with disabilities an opportunity to best demonstrate the knowledge, skills and abilities learned during their classroom experiences and to make successful progress toward their degrees. The After-hours Testing Accommodations Assistant services the front desk operations in the TAC by greeting students, faculty and visitors, explaining and carrying out TAC procedures, provides lead direction for student test proctors, keeps detailed records of TAC activities, ensures the receipt of confidential tests from professors, and assures that completed tests are returned to professors without controversy. The center deals with an increasing number of standard requests for accommodations as well as a wide range of faculty inquiries, concerns, and special circumstances. The TAC works with over 1,500 students authorized to receive test accommodations and successfully administers over 6,000 accommodated quizzes, tests and final exams each year. The After-hours Testing Accommodations Assistant will also provide after-hours general oversight, especially in emergency situations (e.g., an agitated student for which public safety needs to be notified, power outage that interrupts testing process) for other student assistants working after-hours at SDS including proctors in the Test Accommodation Center and front desk assistants. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work evenings on a regular basis and occasional weekend hours. This appointment is for a 10/12 pay-plan position. The incumbent works 10 months per year and is paid over 12 months, with January and June as the anticipated off months. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Joan and Art Barron Veterans Center; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Senior Associate Vice President for Student Affairs and Campus Diversity reports to the Vice President for Student Affairs and Campus Diversity. The Senior Associate Vice President serves as a lead executive officer in the Division. The Senior Associate Vice President is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The incumbent represents the interests of the Division on a day-to-day basis at the sub-Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Senior Associate Vice President is also responsible for the quality of the campus social, cultural and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. Student Disability Services (SDS) in the Division of Student Affairs and Campus Diversity provides a full range of accommodations and services to nearly 1,800 students with physical, psychological and learning disabilities, facilitating equal access to the educational process. This is accomplished through direct service support, review of campus accessibility, adaptive technology, assessment, test accommodation, and a variety of other services. Accommodations vary according to types of disabilities, and may include sign language interpreting; provision of alternative formats, such as electronic text or Braille; computer-assisted real-time captioning; test accommodation; advising; assistive computer technology; cart transportation service and numerous other services. Provision of these academic support services, technology and advocacy promotes the retention and graduation of students with disabilities at SDSU. The office consists of the Director, Assistant Director, an Accommodations and Evaluations Coordinator, three Counselors, a Deaf and Hard of Hearing Access Coordinator, an Accommodations Specialist, an Alternative Media and Assistive Technology Coordinator, an Operations Coordinator/Budget Officer, a Test Accommodations Coordinator, a Test Accommodation and Captioning Assistant Coordinator, a Special Services Coordinator, three office support staff and 40-50 hourly employees and student assistants. Two additional programs are affiliated with Student Disability Service. The first is funded by a federal Trio-Student Support Services grant that provides enhanced services intended to increase graduation and retention rates of at-risk undergraduates. The Trio-SSS program employs three professional staff. The second is a Workability IV program that is a cooperative contract between the state Department of Rehabilitation (DOR), SDSU Career Services and Student Disability Services the purpose of which is to deliver enhanced career services to students with disabilities who are DOR consumers. The Workability IV program employs one full-time professional staff and one part-time support staff. For more information regarding the Student Ability Success Center, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Ability to work evenings on a regular basis and occasional weekend hours. Experience working with people with disabilities; experience working in a university setting. Compensation and Benefits Starting salary upon appointment is not expected to exceed $2,782 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $2,782 - $4,094 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 31, 2023. To receive full consideration, apply by August 30, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu . Closing Date/Time: Open until filled
Sep 09, 2023
Full Time
Description: Position Summary Under the lead direction of the Test Accommodations Center Coordinator and the supervision of the Assistant Director of Student Disability Services, the After-hours Testing Accommodations Assistant of this position coordinates and assists in the delivery of test accommodations to students with disabilities, which are legally mandated accommodations under the ADA. Test accommodations are authorized for students whose documented disabilities require special arrangement during academic quizzes, tests and final examinations and are usually provided in SDS’s Test Accommodation Center (TAC). Examples of test accommodations include extra time on exams, use of assistive technology and software, use of student reader or scribe, separate, quiet rooms, use of a calculator, computers, or special equipment, etc. The TAC is an extension of the faculty’s academic classroom environment. As such SDS, through the Testing Accommodations Coordinator and TAC staff work closely with faculty and students to provide these legally mandated accommodations while meeting the academic requirements of the exams and maintaining the integrity of the testing environment. Test accommodations are in place to allow students with disabilities an opportunity to best demonstrate the knowledge, skills and abilities learned during their classroom experiences and to make successful progress toward their degrees. The After-hours Testing Accommodations Assistant services the front desk operations in the TAC by greeting students, faculty and visitors, explaining and carrying out TAC procedures, provides lead direction for student test proctors, keeps detailed records of TAC activities, ensures the receipt of confidential tests from professors, and assures that completed tests are returned to professors without controversy. The center deals with an increasing number of standard requests for accommodations as well as a wide range of faculty inquiries, concerns, and special circumstances. The TAC works with over 1,500 students authorized to receive test accommodations and successfully administers over 6,000 accommodated quizzes, tests and final exams each year. The After-hours Testing Accommodations Assistant will also provide after-hours general oversight, especially in emergency situations (e.g., an agitated student for which public safety needs to be notified, power outage that interrupts testing process) for other student assistants working after-hours at SDS including proctors in the Test Accommodation Center and front desk assistants. This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on June 30, 2024, with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Ability to work evenings on a regular basis and occasional weekend hours. This appointment is for a 10/12 pay-plan position. The incumbent works 10 months per year and is paid over 12 months, with January and June as the anticipated off months. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling and Psychological Services; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Joan and Art Barron Veterans Center; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; Cultural Centers; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures, while facilitating an integrated vision and shared responsibility for prioritizing and advancing institutional goals. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty and staff; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Senior Associate Vice President for Student Affairs and Campus Diversity reports to the Vice President for Student Affairs and Campus Diversity. The Senior Associate Vice President serves as a lead executive officer in the Division. The Senior Associate Vice President is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The incumbent represents the interests of the Division on a day-to-day basis at the sub-Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Senior Associate Vice President is also responsible for the quality of the campus social, cultural and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. Student Disability Services (SDS) in the Division of Student Affairs and Campus Diversity provides a full range of accommodations and services to nearly 1,800 students with physical, psychological and learning disabilities, facilitating equal access to the educational process. This is accomplished through direct service support, review of campus accessibility, adaptive technology, assessment, test accommodation, and a variety of other services. Accommodations vary according to types of disabilities, and may include sign language interpreting; provision of alternative formats, such as electronic text or Braille; computer-assisted real-time captioning; test accommodation; advising; assistive computer technology; cart transportation service and numerous other services. Provision of these academic support services, technology and advocacy promotes the retention and graduation of students with disabilities at SDSU. The office consists of the Director, Assistant Director, an Accommodations and Evaluations Coordinator, three Counselors, a Deaf and Hard of Hearing Access Coordinator, an Accommodations Specialist, an Alternative Media and Assistive Technology Coordinator, an Operations Coordinator/Budget Officer, a Test Accommodations Coordinator, a Test Accommodation and Captioning Assistant Coordinator, a Special Services Coordinator, three office support staff and 40-50 hourly employees and student assistants. Two additional programs are affiliated with Student Disability Service. The first is funded by a federal Trio-Student Support Services grant that provides enhanced services intended to increase graduation and retention rates of at-risk undergraduates. The Trio-SSS program employs three professional staff. The second is a Workability IV program that is a cooperative contract between the state Department of Rehabilitation (DOR), SDSU Career Services and Student Disability Services the purpose of which is to deliver enhanced career services to students with disabilities who are DOR consumers. The Workability IV program employs one full-time professional staff and one part-time support staff. For more information regarding the Student Ability Success Center, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Ability to work evenings on a regular basis and occasional weekend hours. Experience working with people with disabilities; experience working in a university setting. Compensation and Benefits Starting salary upon appointment is not expected to exceed $2,782 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $2,782 - $4,094 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on August 31, 2023. To receive full consideration, apply by August 30, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Beau Barron at bbarron3@sdsu.edu . Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Description: Program: Educational Leadership and School Counseling and Psychology Rank: Open Rank (Assistant, Associate, Full Professor) Title: Open Rank (Assistant, Associate, Full Professor) in Educational Leadership (Higher Education Emphasis) Effective Date of Appointment: August 21, 2024 (Subject to Budgetary Approval) About the University: California State University Channel Islands (CSUCI) opened in 2002 as the newest campus in the California State University system. Since that time, the University has grown and developed into one of the premier public universities, not only in the California State University system, but also in the nation. Indeed, U.S. News & World Report listed CSUCI as 29th among “Regional Universities West” in its 2023 edition of Best Colleges Rankings. In 2023, CollegeNET ranked CSUCI 71st out of over 1,400 schools in its “Social Mobility Index.” In 2020, Money Magazine rated CSUCI as the 15th “Most Transformative College” in the nation. CSUCI is a public comprehensive university that engages students in critical inquiry and is dedicated to educating leaders for a global society. The University is located in Ventura County and is home to more than 4,959 undergraduate and 168 graduate students. Approximately 48% of CSUCI’s students are Pell Grant eligible, and approximately 60% are first-generation college students. CSUCI is also proud to be designated as a Hispanic-Serving Institution (HSI), with 61% of its undergraduate students self-identifying as Latinx, 23% as White, 6% as Asian/Asian American, 4% as multiracial, and 2% as Black/African American. In 2022, CSUCI was among the first institutions to be recertified with Excelencia in Education’s "Seal of Excelencia” for its facilitation of Latinx student success. CSUCI is committed to diversifying its faculty in order to address students’ ever-changing needs in the 21st century. The University is also taking steps to confront racism and to advocate for social justice. To this end, CSUCI encourages applicants to apply who are motivated to serve and contribute to the university’s tenure-track body, which self-identifies as 54% White, 24% Latinx, 11% Asian/Asian American, and 4% Black/African America. Diversity Statement: CSUCI is committed to recruiting individuals who are dedicated to furthering inclusive excellence in our campus community. We seek to enhance our diverse University population by welcoming people from all backgrounds, and by working to sustain an environment where colleagues can not only work and learn, but also create and thrive. CSUCI Mission Statement: Placing students at the center of the educational experience, California State University Channel Islands provides undergraduate and graduate education that facilitates learning within and across disciplines through integrative approaches, emphasizes experiential and service learning, and graduates students with multicultural and international perspectives. CSUCI’s Commitment to You : CSUCI is committed to helping newly hired faculty develop a sense of belonging in a collaborative and supportive community dedicated to providing resources and opportunities for establishing and sustaining a research agenda and engaging in continuous improvement in equitable teaching and learning. About the Program: SOE currently offers two master’s degrees: an MA in Educational Leadership with emphases in P-12 and Higher Education and an MA in Education with emphases in Curriculum and Instruction and Disability Studies. Licensure for the school administrator’s credential is offered with courses closely aligned to the P-12 emphasis in the MA in Educational Leadership. A Clinical Experiences and Partnerships Office (CEPO) and the California Subject Matter Project in Physical Education and Health are also part of SOE. The new MS in School Counseling (with CA Pupil Personnel Services Credential) and an Ed.D. in Educational Leadership are scheduled to launch in Summer 2024. An Early Childhood Care and Education Center is planned to open in Fall 2026. About the Position: SOE is seeking an outstanding faculty colleague to prepare reflective scholar practitioners committed to just, equitable, and inclusive leadership in higher education. The position will support the new Doctorate in Educational Leadership for Equity and Justice (DELEJ), launching in Summer 2024. The students for this Ed.D. program will come from P12 through higher education, and will have a variety of emphasis areas, including community college leadership. The successful candidate will ideally have leadership and scholarship experience in community colleges. CSUCI faculty are committed teacher-scholars who bring research and creative discovery to problems of practice in education settings. They teach broadly in the curricula of the department, advise students, and serve on departmental, school, and university-wide committees. Faculty in SOE are engaged in multiple service events and programs on nights and weekends, including orientation programs, retreats, community events, and other programs. Other service to the school, university, and community are also required. Faculty are expected to be available beyond the traditional workday and during summers for these programs which will include both synchronous and asynchronous sessions in a variety of delivery modalities. The successful candidate is also responsible for producing scholarship commensurate with the requirements at rank, to contribute to and participate in the life and development of the school and department, advise students, serve on committees, and participate in the broader university and educational leadership, Ed.D., and other relevant regional and national communities and organizations. The primary responsibilities of the Open rank position will be to teach, advise, and chair doctoral students in the DELEJ program. Courses that this person may teach include those in the doctoral program as well as in the undergraduate and graduate programs throughout the School of Education, depending on expertise. Minimum Degree Requirements: Doctorate in education (e.g., Ph.D. or Ed.D.) with preferred specialization in higher education leadership, community colleges, and/or a related field Required Qualifications: Two years of experience in community college or 4-year university teaching or leadership Evidence of experience in working with BIPOC students and other historically marginalized individuals A record of scholarly accomplishments appropriate to the rank appointed Experience with integration of technology in instructional programs Evidence of research, teaching, or practice regarding educational leadership issues important in BIPOC communities Applicants should demonstrate the commitment to effectively work with and engage a diverse student population and evidence of how they would successfully mentor minoritized students with special focus on Latinx, Black/African American, American Indian, and Asian/Asian American/Pacific Islander students. Preferred Qualifications: Bilingual and/or multilingual proficiency Evidence of potential for or successful teaching of courses and supervising theses and/or dissertations that prepare candidates for educational leadership degrees and/or credentials Peer-reviewed scholarship related to Hispanic/Latinx students and/or faculty; diversity, equity, inclusion, and accessibility; and/or higher education leadership Community-based work, particularly with communities of color Evidence of scholarly or practical contributions that recognize and value the multiple intersecting identities of community college students and other higher education students Potential for or growing record of achieving external funding Record of leadership roles on teams and in institutions Knowledge of and experience with Institutional Review Board (IRB) policies Experience with state, regional, and national accreditation procedures Responsibilities: Teaching, engaging in scholarly agenda, and providing service to SOE, university, and relevant community partners and organizations Supporting DELEJ Director and Department Chair, as required, in continued development, implementation, and daily operations of the program curriculum, engaging in a scholarly agenda, and providing service to SOE, university, and relevant community partners and organizations Participating in relevant advisory committees Recognizing and applying the program’s most recent policies and ensuring that program documentation is up to date and consistent with approved California State University, CSUCI, and SOE policies Supporting recruitment and admissions of students Building and maintaining relationships with faculty and staff across the School and the University, as appropriate Representing the Educational Leadership & School Counseling and Psychology Department and the DELEJ Program within and outside the SOE, CSUCI, and the region, including in relevant professional organizations Collaboration with other departments and programs in SOE, CSUCI, and relevant CSU campuses across the state Supporting continuous improvement, accreditation, and program review processes with relevant state, regional, and national agencies Application Deadline: The position will be open until filled. The anticipated appointment date range is between June and August 2024, but is negotiable. Screening of applications will begin November 1, 2023. P riority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. Applicants must submit the following materials: A complete online application must be received by electronic submission to be considered. To apply, CSU Careers and provide the following required materials: Cover letter in response to the required qualifications Current Curriculum Vitae Teaching statement (500 words maximum) Scholarship statement related to higher education leadership (with community college as preference) (500 words maximum) Demonstration of commitment to diversity, equity, inclusion, and accessibility (500 words maximum) A statement describing experience working with diverse student bodies and historically underrepresented populations, such as Hispanic/Latinx, Black/African American, Asian/Asian American/Pacific Islander, and Native American students A teaching philosophy, including a discussion of how to engage with historically underrepresented populations, such as Hispanic/Latinx, Black/African American, Asian/Asian American/Pacific Islander, and Native American students Diversity is a defining feature of California's past, present, and future. Increasing the diversity of our educators to better reflect the population of California is just one aspect of the School of Education's dedication to just, equitable and inclusive education. Diversity refers to the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. Such differences include race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, socioeconomic status, geographic region, and more. All School of Education students leave with a perspective that recognizes, honors, and respects the knowledge and strengths all learners bring from their communities and identities. School of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development to enhance academic success. In this way, our students learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our schools and communities. We believe that all faculty and staff who work for the SOE must share these same commitments. Click here to learn more about CI’s commitment to diversity, equity, and inclusion: https://www.csuci.edu/academics/facultyaffairs/diversity/index.htm Finalists will be required to provide at least five references with knowledge of the candidate’s teaching, scholarship, and service. Please direct all questions about the position to: Dr. Andrea Bingham, Committee Chairperson, at andrea.bingham@csuci.edu . In later phases of the search process, applicants may be requested to provide verification of terminal degrees, licenses and certificates. Submit all required materials to the CSUCI Careers application web address below: http://jobs.csuci.edu Compensation: California State University Tenure Track (Academic Year) Salary Schedules can be found at Assistant Professor Associate Professor Professor Starting salaries at CSU Channel Islands are equity-minded and are generally at the lower half of the salary range. The University offers excellent fringe benefits. General Information: Evidence of degree(s) required at time of hire. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the Bureau of Citizenship and Immigration Services to work in the United States. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. CSUCI is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096 . Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Faculty Affairs at academicpersonnel@csuci.edu . Closing Date/Time: Open until filled
Sep 27, 2023
Full Time
Description: Program: Educational Leadership and School Counseling and Psychology Rank: Open Rank (Assistant, Associate, Full Professor) Title: Open Rank (Assistant, Associate, Full Professor) in Educational Leadership (Higher Education Emphasis) Effective Date of Appointment: August 21, 2024 (Subject to Budgetary Approval) About the University: California State University Channel Islands (CSUCI) opened in 2002 as the newest campus in the California State University system. Since that time, the University has grown and developed into one of the premier public universities, not only in the California State University system, but also in the nation. Indeed, U.S. News & World Report listed CSUCI as 29th among “Regional Universities West” in its 2023 edition of Best Colleges Rankings. In 2023, CollegeNET ranked CSUCI 71st out of over 1,400 schools in its “Social Mobility Index.” In 2020, Money Magazine rated CSUCI as the 15th “Most Transformative College” in the nation. CSUCI is a public comprehensive university that engages students in critical inquiry and is dedicated to educating leaders for a global society. The University is located in Ventura County and is home to more than 4,959 undergraduate and 168 graduate students. Approximately 48% of CSUCI’s students are Pell Grant eligible, and approximately 60% are first-generation college students. CSUCI is also proud to be designated as a Hispanic-Serving Institution (HSI), with 61% of its undergraduate students self-identifying as Latinx, 23% as White, 6% as Asian/Asian American, 4% as multiracial, and 2% as Black/African American. In 2022, CSUCI was among the first institutions to be recertified with Excelencia in Education’s "Seal of Excelencia” for its facilitation of Latinx student success. CSUCI is committed to diversifying its faculty in order to address students’ ever-changing needs in the 21st century. The University is also taking steps to confront racism and to advocate for social justice. To this end, CSUCI encourages applicants to apply who are motivated to serve and contribute to the university’s tenure-track body, which self-identifies as 54% White, 24% Latinx, 11% Asian/Asian American, and 4% Black/African America. Diversity Statement: CSUCI is committed to recruiting individuals who are dedicated to furthering inclusive excellence in our campus community. We seek to enhance our diverse University population by welcoming people from all backgrounds, and by working to sustain an environment where colleagues can not only work and learn, but also create and thrive. CSUCI Mission Statement: Placing students at the center of the educational experience, California State University Channel Islands provides undergraduate and graduate education that facilitates learning within and across disciplines through integrative approaches, emphasizes experiential and service learning, and graduates students with multicultural and international perspectives. CSUCI’s Commitment to You : CSUCI is committed to helping newly hired faculty develop a sense of belonging in a collaborative and supportive community dedicated to providing resources and opportunities for establishing and sustaining a research agenda and engaging in continuous improvement in equitable teaching and learning. About the Program: SOE currently offers two master’s degrees: an MA in Educational Leadership with emphases in P-12 and Higher Education and an MA in Education with emphases in Curriculum and Instruction and Disability Studies. Licensure for the school administrator’s credential is offered with courses closely aligned to the P-12 emphasis in the MA in Educational Leadership. A Clinical Experiences and Partnerships Office (CEPO) and the California Subject Matter Project in Physical Education and Health are also part of SOE. The new MS in School Counseling (with CA Pupil Personnel Services Credential) and an Ed.D. in Educational Leadership are scheduled to launch in Summer 2024. An Early Childhood Care and Education Center is planned to open in Fall 2026. About the Position: SOE is seeking an outstanding faculty colleague to prepare reflective scholar practitioners committed to just, equitable, and inclusive leadership in higher education. The position will support the new Doctorate in Educational Leadership for Equity and Justice (DELEJ), launching in Summer 2024. The students for this Ed.D. program will come from P12 through higher education, and will have a variety of emphasis areas, including community college leadership. The successful candidate will ideally have leadership and scholarship experience in community colleges. CSUCI faculty are committed teacher-scholars who bring research and creative discovery to problems of practice in education settings. They teach broadly in the curricula of the department, advise students, and serve on departmental, school, and university-wide committees. Faculty in SOE are engaged in multiple service events and programs on nights and weekends, including orientation programs, retreats, community events, and other programs. Other service to the school, university, and community are also required. Faculty are expected to be available beyond the traditional workday and during summers for these programs which will include both synchronous and asynchronous sessions in a variety of delivery modalities. The successful candidate is also responsible for producing scholarship commensurate with the requirements at rank, to contribute to and participate in the life and development of the school and department, advise students, serve on committees, and participate in the broader university and educational leadership, Ed.D., and other relevant regional and national communities and organizations. The primary responsibilities of the Open rank position will be to teach, advise, and chair doctoral students in the DELEJ program. Courses that this person may teach include those in the doctoral program as well as in the undergraduate and graduate programs throughout the School of Education, depending on expertise. Minimum Degree Requirements: Doctorate in education (e.g., Ph.D. or Ed.D.) with preferred specialization in higher education leadership, community colleges, and/or a related field Required Qualifications: Two years of experience in community college or 4-year university teaching or leadership Evidence of experience in working with BIPOC students and other historically marginalized individuals A record of scholarly accomplishments appropriate to the rank appointed Experience with integration of technology in instructional programs Evidence of research, teaching, or practice regarding educational leadership issues important in BIPOC communities Applicants should demonstrate the commitment to effectively work with and engage a diverse student population and evidence of how they would successfully mentor minoritized students with special focus on Latinx, Black/African American, American Indian, and Asian/Asian American/Pacific Islander students. Preferred Qualifications: Bilingual and/or multilingual proficiency Evidence of potential for or successful teaching of courses and supervising theses and/or dissertations that prepare candidates for educational leadership degrees and/or credentials Peer-reviewed scholarship related to Hispanic/Latinx students and/or faculty; diversity, equity, inclusion, and accessibility; and/or higher education leadership Community-based work, particularly with communities of color Evidence of scholarly or practical contributions that recognize and value the multiple intersecting identities of community college students and other higher education students Potential for or growing record of achieving external funding Record of leadership roles on teams and in institutions Knowledge of and experience with Institutional Review Board (IRB) policies Experience with state, regional, and national accreditation procedures Responsibilities: Teaching, engaging in scholarly agenda, and providing service to SOE, university, and relevant community partners and organizations Supporting DELEJ Director and Department Chair, as required, in continued development, implementation, and daily operations of the program curriculum, engaging in a scholarly agenda, and providing service to SOE, university, and relevant community partners and organizations Participating in relevant advisory committees Recognizing and applying the program’s most recent policies and ensuring that program documentation is up to date and consistent with approved California State University, CSUCI, and SOE policies Supporting recruitment and admissions of students Building and maintaining relationships with faculty and staff across the School and the University, as appropriate Representing the Educational Leadership & School Counseling and Psychology Department and the DELEJ Program within and outside the SOE, CSUCI, and the region, including in relevant professional organizations Collaboration with other departments and programs in SOE, CSUCI, and relevant CSU campuses across the state Supporting continuous improvement, accreditation, and program review processes with relevant state, regional, and national agencies Application Deadline: The position will be open until filled. The anticipated appointment date range is between June and August 2024, but is negotiable. Screening of applications will begin November 1, 2023. P riority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. Applicants must submit the following materials: A complete online application must be received by electronic submission to be considered. To apply, CSU Careers and provide the following required materials: Cover letter in response to the required qualifications Current Curriculum Vitae Teaching statement (500 words maximum) Scholarship statement related to higher education leadership (with community college as preference) (500 words maximum) Demonstration of commitment to diversity, equity, inclusion, and accessibility (500 words maximum) A statement describing experience working with diverse student bodies and historically underrepresented populations, such as Hispanic/Latinx, Black/African American, Asian/Asian American/Pacific Islander, and Native American students A teaching philosophy, including a discussion of how to engage with historically underrepresented populations, such as Hispanic/Latinx, Black/African American, Asian/Asian American/Pacific Islander, and Native American students Diversity is a defining feature of California's past, present, and future. Increasing the diversity of our educators to better reflect the population of California is just one aspect of the School of Education's dedication to just, equitable and inclusive education. Diversity refers to the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. Such differences include race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, socioeconomic status, geographic region, and more. All School of Education students leave with a perspective that recognizes, honors, and respects the knowledge and strengths all learners bring from their communities and identities. School of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development to enhance academic success. In this way, our students learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our schools and communities. We believe that all faculty and staff who work for the SOE must share these same commitments. Click here to learn more about CI’s commitment to diversity, equity, and inclusion: https://www.csuci.edu/academics/facultyaffairs/diversity/index.htm Finalists will be required to provide at least five references with knowledge of the candidate’s teaching, scholarship, and service. Please direct all questions about the position to: Dr. Andrea Bingham, Committee Chairperson, at andrea.bingham@csuci.edu . In later phases of the search process, applicants may be requested to provide verification of terminal degrees, licenses and certificates. Submit all required materials to the CSUCI Careers application web address below: http://jobs.csuci.edu Compensation: California State University Tenure Track (Academic Year) Salary Schedules can be found at Assistant Professor Associate Professor Professor Starting salaries at CSU Channel Islands are equity-minded and are generally at the lower half of the salary range. The University offers excellent fringe benefits. General Information: Evidence of degree(s) required at time of hire. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the Bureau of Citizenship and Immigration Services to work in the United States. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. CSUCI is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096 . Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Faculty Affairs at academicpersonnel@csuci.edu . Closing Date/Time: Open until filled
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary Full-time position under the Management Personnel Plan (MPP) available on or after December 1, 2023 in Financial Aid & Scholarships. Under the general supervision of the Director, Financial Aid & Scholarships, the Assistant Director of Systems & Operations oversees the operations, compliance and systems area in the Financial Aid and Scholarship Office. The incumbent will provide support and serve as a primary contact for auditors and coordinate required Federal, State, and Institutional reporting such as FISAP and FADB. The incumbent will also conduct all quality control requirements. The incumbent will oversee the systems area in financial aid and provide technical leadership for the financial aid unit. The Assistant Director will oversee day-to-day program and organizational unit operations. The incumbent will oversee the Financial Wellness program. The incumbent will develop, maintain, and coordinate detailed project plans for the CMS Financial Aid module. Job Duties Duties include but are not limited to: Lead the Systems area for the Financial Aid and Scholarship Office. Oversee functional and technical responsibilities involved in systems implementation, integration with other systems and upgrades and maintenance. Provide technical leadership for the financial aid unit. Oversee the development, maintenance, and coordination of detailed project plans for Common Management System (CMS) Financial Aid Module. Identify alternative strategies, methods, benefits, and costs for meeting objectives. Serve as the primary contact and representative for all financial aid systems. Serve on the operational leadership team for the financial aid unit as well as manager for advising staff in Financial Aid. Supervisory duties include overseeing day-to-day program and organizational unit operations and supervising, managing, and evaluating staff members and student assistants. Lead departmental and unit trainings, keep staff abreast of changes in federal and state regulations, and is responsible for overseeing the writing of all departmental procedures. During the Director’s absence, the Assistant Director will be the manager in charge of the Financial Aid and Scholarship Office. Supervise the day-to-day activities of all staff, manage the schedules/calendar, and address all student issues that come up. Monitor all changes to federal, state, and CSU policies and regulations. Develop policies/procedures with the FA Director to ensure department compliance. Train and update staff. Maintain compliance with federal, state, CSU, and institutional regulations. Provide project support, serve as primary contact for auditors, coordinate required federal, state, and institutional reporting such as FISAP and FADB. Serve as liaison with student financial services. Develop all policies and procedures for internal quality control. Conduct all internal quality control (review of professional judgment decisions, R2T4, and file verification). Oversees the identification of complex problems with student electronic applications and establish policies, procedures, and training for the financial aid unit. Liaison with legal counsel and risk management. Oversee distance, off-campus, and certificate program compliance, including WASC. Oversee Program Participation Agreements. Within the framework of standard policies and procedures, the Assistant Director is responsible for providing effective and efficient services and support systems, ensuring that the office is properly serving both the student and the University through cooperative work with colleges, student support services, faculty, staff and administration. Promote excellent services to the students and campus community; will practice cooperation, teamwork, creativity, and organization. Work jointly with Admissions and Outreach Services, Enrollment Services, and Student Financials to develop and refine processes to ensure an efficient and student friendly experience. Participate and represent Financial Aid in divisional or campus wide committees, CSU meetings, statewide representation and/or other meetings or representation, as appropriate. Oversee Financial Wellness program. Develop all financial literacy programming for Stan State students. Develop group presentations on financial related topics for students and alumni. Develop budgeting and financial education literacy online and in the classroom, in conjunction with Residential Life, Academic Success Center, ASI and Student Development offices. Establish and maintain relationships with outside organizations and bring experts to campus to present to students. Collaborate with program chairs and faculty to provide workshops for the First Year Experience program. Other duties as assigned. Minimum Qualifications Education : Completion of a bachelor’s degree. Experience : Minimum of five years of experience focused on financial aid and scholarship programs and the applicable federal and state laws, CSU and campus policies and procedures. Effective supervisory practices and techniques, and the management of a unit. Two of those years must be in PeopleSoft systems administration experience involving study, analysis, and/or evaluations of PeopleSoft. Experience working with relational database system, expert experience with office automation technologies. Preferred Qualifications Experience in developing quality control measures. Ability to communicate in Spanish is desirable. Knowledge, Skills, Abilities Experience and knowledge in financial aid eligibility, federal regulations, and financial aid processes. Experience with the Federal Common Originations and Disbursement (COD) system, NSLDS, and WebGrants. Competence regarding supervisory role, including staff motivation, morale issues, evaluation, communication, and correction. Ability to motivate and train staff to provide excellent customer service; communicate orally and in writing at a professional level and be effective with diverse audiences; be self motivating/monitoring and a positive role model for staff. Ability to develop and maintain excellent working relationships with people of all backgrounds, academic, and professional levels. Ability to conduct research, analysis, assessment, evaluation, and problem-solving; make judgments in areas outside of standard practice and established procedures. Ability to utilize technology solutions to process financial aid, with preference for experience with Oracle Campus Solutions. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The functions of this position are usually performed sitting and may include the need to sit or work at a computer terminal for long periods of time on projects but may involve some amount of time standing. Salary Range Anticipated salary will be $6,250 - $6,833 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER OCTOBER 9, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Sep 23, 2023
Full Time
Description: Position Summary Full-time position under the Management Personnel Plan (MPP) available on or after December 1, 2023 in Financial Aid & Scholarships. Under the general supervision of the Director, Financial Aid & Scholarships, the Assistant Director of Systems & Operations oversees the operations, compliance and systems area in the Financial Aid and Scholarship Office. The incumbent will provide support and serve as a primary contact for auditors and coordinate required Federal, State, and Institutional reporting such as FISAP and FADB. The incumbent will also conduct all quality control requirements. The incumbent will oversee the systems area in financial aid and provide technical leadership for the financial aid unit. The Assistant Director will oversee day-to-day program and organizational unit operations. The incumbent will oversee the Financial Wellness program. The incumbent will develop, maintain, and coordinate detailed project plans for the CMS Financial Aid module. Job Duties Duties include but are not limited to: Lead the Systems area for the Financial Aid and Scholarship Office. Oversee functional and technical responsibilities involved in systems implementation, integration with other systems and upgrades and maintenance. Provide technical leadership for the financial aid unit. Oversee the development, maintenance, and coordination of detailed project plans for Common Management System (CMS) Financial Aid Module. Identify alternative strategies, methods, benefits, and costs for meeting objectives. Serve as the primary contact and representative for all financial aid systems. Serve on the operational leadership team for the financial aid unit as well as manager for advising staff in Financial Aid. Supervisory duties include overseeing day-to-day program and organizational unit operations and supervising, managing, and evaluating staff members and student assistants. Lead departmental and unit trainings, keep staff abreast of changes in federal and state regulations, and is responsible for overseeing the writing of all departmental procedures. During the Director’s absence, the Assistant Director will be the manager in charge of the Financial Aid and Scholarship Office. Supervise the day-to-day activities of all staff, manage the schedules/calendar, and address all student issues that come up. Monitor all changes to federal, state, and CSU policies and regulations. Develop policies/procedures with the FA Director to ensure department compliance. Train and update staff. Maintain compliance with federal, state, CSU, and institutional regulations. Provide project support, serve as primary contact for auditors, coordinate required federal, state, and institutional reporting such as FISAP and FADB. Serve as liaison with student financial services. Develop all policies and procedures for internal quality control. Conduct all internal quality control (review of professional judgment decisions, R2T4, and file verification). Oversees the identification of complex problems with student electronic applications and establish policies, procedures, and training for the financial aid unit. Liaison with legal counsel and risk management. Oversee distance, off-campus, and certificate program compliance, including WASC. Oversee Program Participation Agreements. Within the framework of standard policies and procedures, the Assistant Director is responsible for providing effective and efficient services and support systems, ensuring that the office is properly serving both the student and the University through cooperative work with colleges, student support services, faculty, staff and administration. Promote excellent services to the students and campus community; will practice cooperation, teamwork, creativity, and organization. Work jointly with Admissions and Outreach Services, Enrollment Services, and Student Financials to develop and refine processes to ensure an efficient and student friendly experience. Participate and represent Financial Aid in divisional or campus wide committees, CSU meetings, statewide representation and/or other meetings or representation, as appropriate. Oversee Financial Wellness program. Develop all financial literacy programming for Stan State students. Develop group presentations on financial related topics for students and alumni. Develop budgeting and financial education literacy online and in the classroom, in conjunction with Residential Life, Academic Success Center, ASI and Student Development offices. Establish and maintain relationships with outside organizations and bring experts to campus to present to students. Collaborate with program chairs and faculty to provide workshops for the First Year Experience program. Other duties as assigned. Minimum Qualifications Education : Completion of a bachelor’s degree. Experience : Minimum of five years of experience focused on financial aid and scholarship programs and the applicable federal and state laws, CSU and campus policies and procedures. Effective supervisory practices and techniques, and the management of a unit. Two of those years must be in PeopleSoft systems administration experience involving study, analysis, and/or evaluations of PeopleSoft. Experience working with relational database system, expert experience with office automation technologies. Preferred Qualifications Experience in developing quality control measures. Ability to communicate in Spanish is desirable. Knowledge, Skills, Abilities Experience and knowledge in financial aid eligibility, federal regulations, and financial aid processes. Experience with the Federal Common Originations and Disbursement (COD) system, NSLDS, and WebGrants. Competence regarding supervisory role, including staff motivation, morale issues, evaluation, communication, and correction. Ability to motivate and train staff to provide excellent customer service; communicate orally and in writing at a professional level and be effective with diverse audiences; be self motivating/monitoring and a positive role model for staff. Ability to develop and maintain excellent working relationships with people of all backgrounds, academic, and professional levels. Ability to conduct research, analysis, assessment, evaluation, and problem-solving; make judgments in areas outside of standard practice and established procedures. Ability to utilize technology solutions to process financial aid, with preference for experience with Oracle Campus Solutions. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The functions of this position are usually performed sitting and may include the need to sit or work at a computer terminal for long periods of time on projects but may involve some amount of time standing. Salary Range Anticipated salary will be $6,250 - $6,833 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER OCTOBER 9, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: California State University, San Bernardino (CSUSB) is located in San Bernardino in the Inland Empire, 60 miles east of Los Angeles and operates a satellite campus in Palm Desert located in Coachella Valley. CSUSB serves approximately 20,000 students, of which 81% are first-generation college students and graduates about 5,000 students annually. As a designated Hispanic Serving Institution, CSUSB reflects the dynamic diversity of the region and has one of the most diverse student populations of any university in the Inland Empire, and the second highest Hispanic enrollment of all public universities in California. CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and one doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB’s commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply. CSUSB has received the Carnegie Community Engagement Classification, which recognizes CSUSB’s ongoing commitment to service-learning, a high-impact practice that combines classroom instruction with meaningful volunteer service and correlates strongly to student success. JOB SUMMARY The Music Department at California State University San Bernardino is seeking applicants for a full-time tenure track faculty (Open Rank) position for Director of Music Education & Bands. We are looking for an experienced band director who also has a music education degree and interest in our BM Pre-Certification program. This is a 10-month position (fall/spring semesters) with potential opportunity for teaching during the summer. TYPICAL ACTIVITIES Teach courses in music education and band as assigned Hold office hours per music department requirements Attend faculty meetings as required Serve on departmental, college, and university committees Advise music education/wind/brass majors as assigned Recruit students to the music education program and to the symphonic band Develop innovative courses in music education and band-related classes Participation in CMEA and other related organizations in music education/band Enrich the student experience with opportunities in the field Other duties as assigned Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines. REQUIRED QUALIFICATIONS EdD/PhD in Music Education from an accredited University/College is required Strong record of multiple years classroom teaching in music education and bands at the college level is required Record of ongoing creative and professional activities Record of development of innovative band and music education courses Record of academic service Record of either publication of scholarly work or performance-related endeavors Either currently tenured at an institution or has qualifications for tenure PREFERRED QUALIFICATIONS Candidate with both scholarly work and performance experience Record of ongoing research and publication within the music education discipline Seven years of classroom teaching experience at the college level Record of ongoing creative and professional activities Strong communication and interpersonal skills with the ability to collaborate Record of supporting diverse students in teaching Record of performance with symphonic band Evidence of scholarly activity, publication, and innovation is valued. Evidence of exemplary graduate-level teaching and leadership experience at program level is preferred and should be noted in application. SPECIAL CONDITIONS The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with CSUSB. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: CSUSB cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought. Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that CSUSB has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to CSUSB or individuals in the university community. For health and well-being, CSUSB is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community. ABOUT THE DEPARTMENT The Cal State San Bernardino Department of Music provides students with a rigorous musical education as a foundation for a lifelong understanding and love of music, as well as preparation for a wide variety of careers in music. We accomplish this through an emphasis on undergraduate education, small class size, and close interactions between faculty and students, all with a continual focus on artistic expression. Consistent with the university’s mission, the department is also committed to serving the campus and Inland Empire communities through on-going performance and educational initiatives. To find out more about the Department of Music please visit: https://www.csusb.edu/music For more information regarding the position, please contact: Recruitment Chair Dr. Kevin Zhang kevin.zhang@csusb.edu HOW TO APPLY Please submit Curriculum Vitae Cover Letter that includes: a. A statement of your teaching interest/philosophy b. A statement of your research experience/plans If available, evidence of teaching effectiveness such as teaching portfolios, reports on teaching observations, and/or student evaluations of teaching. Unofficial copies of all postsecondary degree transcripts (official transcripts may be required prior to appointment). Reference List - names, telephone numbers, and email addresses of three (3) referees whom we may contact to obtain letters of recommendation. Confidential letters of recommendation may be solicited from those listed as references on the application if the applicant is moved forward in the recruitment process. Non-confidential letters of recommendation can be uploaded by the applicant during the application process. Diversity Statement, which may include your interpretation of diversity, equity and inclusion, and must include specific examples of how your background and your educational and/or professional experiences have prepared you for this role at California State University, San Bernardino (maximum 1,000 words). Formal review of applications will begin October 2, 2023 and continue until the position is filled. If you are interested in this opportunity, we invite you to apply by using this CSU Recruit Hyperlink at: https://secure.dc4.pageuppeople.com/apply/873/gateway/Default.aspx?c=apply&sJobIDs=530537&SourceTypeID=803&sLanguage=en-us&lApplicationSubSourceID=11243 Salary is commensurate with experience. Assistant Professor (Range 3) - $5,405 - $11,994 Associate Professor (Range 4) - $6,190 - $13,172 Professor (Range 5) - $7,794 - $13,797 CSU Salary Schedule: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule.aspx A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) This position may be “Designated” under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: California State University, San Bernardino (CSUSB) is located in San Bernardino in the Inland Empire, 60 miles east of Los Angeles and operates a satellite campus in Palm Desert located in Coachella Valley. CSUSB serves approximately 20,000 students, of which 81% are first-generation college students and graduates about 5,000 students annually. As a designated Hispanic Serving Institution, CSUSB reflects the dynamic diversity of the region and has one of the most diverse student populations of any university in the Inland Empire, and the second highest Hispanic enrollment of all public universities in California. CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and one doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB’s commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply. CSUSB has received the Carnegie Community Engagement Classification, which recognizes CSUSB’s ongoing commitment to service-learning, a high-impact practice that combines classroom instruction with meaningful volunteer service and correlates strongly to student success. JOB SUMMARY The Music Department at California State University San Bernardino is seeking applicants for a full-time tenure track faculty (Open Rank) position for Director of Music Education & Bands. We are looking for an experienced band director who also has a music education degree and interest in our BM Pre-Certification program. This is a 10-month position (fall/spring semesters) with potential opportunity for teaching during the summer. TYPICAL ACTIVITIES Teach courses in music education and band as assigned Hold office hours per music department requirements Attend faculty meetings as required Serve on departmental, college, and university committees Advise music education/wind/brass majors as assigned Recruit students to the music education program and to the symphonic band Develop innovative courses in music education and band-related classes Participation in CMEA and other related organizations in music education/band Enrich the student experience with opportunities in the field Other duties as assigned Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines. REQUIRED QUALIFICATIONS EdD/PhD in Music Education from an accredited University/College is required Strong record of multiple years classroom teaching in music education and bands at the college level is required Record of ongoing creative and professional activities Record of development of innovative band and music education courses Record of academic service Record of either publication of scholarly work or performance-related endeavors Either currently tenured at an institution or has qualifications for tenure PREFERRED QUALIFICATIONS Candidate with both scholarly work and performance experience Record of ongoing research and publication within the music education discipline Seven years of classroom teaching experience at the college level Record of ongoing creative and professional activities Strong communication and interpersonal skills with the ability to collaborate Record of supporting diverse students in teaching Record of performance with symphonic band Evidence of scholarly activity, publication, and innovation is valued. Evidence of exemplary graduate-level teaching and leadership experience at program level is preferred and should be noted in application. SPECIAL CONDITIONS The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with CSUSB. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: CSUSB cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought. Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that CSUSB has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to CSUSB or individuals in the university community. For health and well-being, CSUSB is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community. ABOUT THE DEPARTMENT The Cal State San Bernardino Department of Music provides students with a rigorous musical education as a foundation for a lifelong understanding and love of music, as well as preparation for a wide variety of careers in music. We accomplish this through an emphasis on undergraduate education, small class size, and close interactions between faculty and students, all with a continual focus on artistic expression. Consistent with the university’s mission, the department is also committed to serving the campus and Inland Empire communities through on-going performance and educational initiatives. To find out more about the Department of Music please visit: https://www.csusb.edu/music For more information regarding the position, please contact: Recruitment Chair Dr. Kevin Zhang kevin.zhang@csusb.edu HOW TO APPLY Please submit Curriculum Vitae Cover Letter that includes: a. A statement of your teaching interest/philosophy b. A statement of your research experience/plans If available, evidence of teaching effectiveness such as teaching portfolios, reports on teaching observations, and/or student evaluations of teaching. Unofficial copies of all postsecondary degree transcripts (official transcripts may be required prior to appointment). Reference List - names, telephone numbers, and email addresses of three (3) referees whom we may contact to obtain letters of recommendation. Confidential letters of recommendation may be solicited from those listed as references on the application if the applicant is moved forward in the recruitment process. Non-confidential letters of recommendation can be uploaded by the applicant during the application process. Diversity Statement, which may include your interpretation of diversity, equity and inclusion, and must include specific examples of how your background and your educational and/or professional experiences have prepared you for this role at California State University, San Bernardino (maximum 1,000 words). Formal review of applications will begin October 2, 2023 and continue until the position is filled. If you are interested in this opportunity, we invite you to apply by using this CSU Recruit Hyperlink at: https://secure.dc4.pageuppeople.com/apply/873/gateway/Default.aspx?c=apply&sJobIDs=530537&SourceTypeID=803&sLanguage=en-us&lApplicationSubSourceID=11243 Salary is commensurate with experience. Assistant Professor (Range 3) - $5,405 - $11,994 Associate Professor (Range 4) - $6,190 - $13,172 Professor (Range 5) - $7,794 - $13,797 CSU Salary Schedule: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule.aspx A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) This position may be “Designated” under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Senior Director for Educational Skills & Academic Support, the Program Coordinator for Learning Assistant Peer Education performs duties under general supervision and takes work lead direction from the Program Director for Learning Assistant Peer Education to achieve specified outcomes. The Program Coordinator for Learning Assistant Peer Education assists with developing cohesive learning assistant services by utilizing technology and strengthening connections/relationships between Peer Connections and campus partners. Learning Assistant specific training and meetings will be developed in partnership with the Program Director for Learning Assistant Peer Education to meet the International Standards of the College, Reading, and Learning Association (CRLA) and in conjunction with the Learning Assistant Alliance. Further, the Program Coordinator for Learning Assistant Peer Education will support the Program Director for Learning Assistant Peer Education in overseeing the scheduling, administrative tasks and mentorship for the Learning Assistant Team. This position will also support outreach and general Peer Connections services. Key Responsibilities Assists with the development, planning, coordination, and assessment of the learning assistant program designed to support student transition and retention. Stays informed through higher education literature and research regarding retention and institutional policies and procedures. Collaborates with campus entities on events that promote learning assistants and academic success. Reviews and updates documentation for peer educators to be used during training and as resources through the year. Supports Program Director with recruitment, hiring, training, directing, supervision, and evaluation of undergraduate and graduate student interns. Collaborates to design and implement learning assistant training that meets International Standards of the College, Reading, and Learning Association (CRLA) and Learning Assistants Alliance recommendations including theoretical and practical applications. . Supports, guides, and develops student employees in their social, leadership, academic, and identity development; Advocate for their holistic well-being. Monitors and manages student employee work hours to ensure they are not exceeding allowable work hours in a week. Supports the coordination of the department's use of EAB (Spartan Connect) and other reporting systems for scheduling, tutoring, and reporting if needed. Receives, processes, and directs all communications (mail, email, phone calls) to appropriate persons in the unit or to other departments. Assists in the development of culturally appropriate and accessible marketing and publicity materials such as flyers, emails, newsletters, posters, presentations, brochures, videos, websites, and social media platforms. Writes, edits, and manages learning assistant content on center website and social media platforms. Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to acquire knowledge of organizational procedures and activities of the department Ability to create and facilitate student development and study skill programming Ability to develop and deliver appropriate learning support strategies Ability to work as a team collaboratively Knowledge of English grammar, business writing, punctuation, spelling Clear written and oral communication General knowledge of university methods, procedures and practices Ability to create and facilitate programs that are responsive to a diverse and multicultural environment Knowledge of the principles of individual and group behavior General knowledge of individual counseling techniques Knowledge and understanding of the various technology platforms used in the University's online learning environment Required Qualifications Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field Two years of professional experience in one of the student services program areas or in a related field. A master’s degree in a job-related field may be substituted for one year of professional experience. Preferred Qualifications Master’s degree in a related field Experience with learning assistants on a college campus Experience working with a diverse student population Compensation Classification: Student Services Professional II Anticipated Hiring Range: $4,610/month CSU Salary Range: $4,610/month - $6,010/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 29, 2023 through September 12, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Senior Director for Educational Skills & Academic Support, the Program Coordinator for Learning Assistant Peer Education performs duties under general supervision and takes work lead direction from the Program Director for Learning Assistant Peer Education to achieve specified outcomes. The Program Coordinator for Learning Assistant Peer Education assists with developing cohesive learning assistant services by utilizing technology and strengthening connections/relationships between Peer Connections and campus partners. Learning Assistant specific training and meetings will be developed in partnership with the Program Director for Learning Assistant Peer Education to meet the International Standards of the College, Reading, and Learning Association (CRLA) and in conjunction with the Learning Assistant Alliance. Further, the Program Coordinator for Learning Assistant Peer Education will support the Program Director for Learning Assistant Peer Education in overseeing the scheduling, administrative tasks and mentorship for the Learning Assistant Team. This position will also support outreach and general Peer Connections services. Key Responsibilities Assists with the development, planning, coordination, and assessment of the learning assistant program designed to support student transition and retention. Stays informed through higher education literature and research regarding retention and institutional policies and procedures. Collaborates with campus entities on events that promote learning assistants and academic success. Reviews and updates documentation for peer educators to be used during training and as resources through the year. Supports Program Director with recruitment, hiring, training, directing, supervision, and evaluation of undergraduate and graduate student interns. Collaborates to design and implement learning assistant training that meets International Standards of the College, Reading, and Learning Association (CRLA) and Learning Assistants Alliance recommendations including theoretical and practical applications. . Supports, guides, and develops student employees in their social, leadership, academic, and identity development; Advocate for their holistic well-being. Monitors and manages student employee work hours to ensure they are not exceeding allowable work hours in a week. Supports the coordination of the department's use of EAB (Spartan Connect) and other reporting systems for scheduling, tutoring, and reporting if needed. Receives, processes, and directs all communications (mail, email, phone calls) to appropriate persons in the unit or to other departments. Assists in the development of culturally appropriate and accessible marketing and publicity materials such as flyers, emails, newsletters, posters, presentations, brochures, videos, websites, and social media platforms. Writes, edits, and manages learning assistant content on center website and social media platforms. Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Ability to acquire knowledge of organizational procedures and activities of the department Ability to create and facilitate student development and study skill programming Ability to develop and deliver appropriate learning support strategies Ability to work as a team collaboratively Knowledge of English grammar, business writing, punctuation, spelling Clear written and oral communication General knowledge of university methods, procedures and practices Ability to create and facilitate programs that are responsive to a diverse and multicultural environment Knowledge of the principles of individual and group behavior General knowledge of individual counseling techniques Knowledge and understanding of the various technology platforms used in the University's online learning environment Required Qualifications Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field Two years of professional experience in one of the student services program areas or in a related field. A master’s degree in a job-related field may be substituted for one year of professional experience. Preferred Qualifications Master’s degree in a related field Experience with learning assistants on a college campus Experience working with a diverse student population Compensation Classification: Student Services Professional II Anticipated Hiring Range: $4,610/month CSU Salary Range: $4,610/month - $6,010/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 29, 2023 through September 12, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
Description: CLASSIFICATION TITLE: Administrator I UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location). CSU CLASSIFICATION SALARY RANGE: $3,750 - $11,146 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by July 7, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: Under the administrative direction of the Assistant Vice President for Student Affairs and Student Success, the Executive Director, in coordination with the student government, serves as the Administrator for Associated Students, Inc (ASI). The Executive Director is responsible for the financial, legal, and administrative management of ASI, including oversight of the ASI staff, and working cooperatively with the ASI Board of Directors. In addition, the Executive Director works directly with campus departments to ensure that all applicable University, CSU, CSUB, State and Federal rules & regulations are followed and serves as a liaison between the ASI, CSUB, and Bakersfield Communities. DUTIES & RESPONSIBILITIES: Program Development Implement a scheduled review of each program and evaluate the need for the program and/or services in cooperation with the ASI Board of Directors and the Vice President for Student Affairs Consult with the ASI Board of Directors and others to investigate new or emerging programs that will benefit and meet the strategic needs of the corporation. Coordinate staff, student, and university efforts, to realize ASI’s objectives as articulated by the ASI Board of Directors. Provide guidance and advice to the ASI Board of Directors, ASI Officers and sub-governing boards and committees. Utilize theories, practices, and principles of college student development to empower and develop CSUB students and student leaders. Assist the ASI Board of Directors in the development of organization and unit long-term strategic plans, benchmarking, and monitoring programs. Design, implement, and maintain a process whereby student needs are matched with resources to provide consistent guidance to the Corporation, given a constantly changing Board of Directors and Officers. Staff Supervision/Leadership Supervise and advise the ASI Board of Directors on matters related to the operation of ASI, including but not limited to referenda and all other matters. Provide leadership direction and supervision to assigned staff and student employees following federal, state, CSU, and campus laws, policies, procedures, and collective bargaining unit agreements. Recruit, hire, and evaluate other full-time staff working in ASI in collaboration with the ASI Board of Directors. Develop a sound and effective organizational structure with guidance from the Assistant Vice President, including appropriate human resources operations and procedures in collaboration with the ASI Board of Directors. Work effectively with university entities to support ASI operations and the University mission. Engage with campus departments in employment and procurement issues. Fiscal Administration Assist with the development of the ASI Annual Budget in conjunction with the ASI President or designee for University President for approval. Maintain ASI’s fiscal integrity through assessment and allocation of resources, development of sound budget processes, monitory and creating fiscal controls, and judiciously disbursing emergency funds. Negotiate and sign contracts with external, campus, and system wide agencies on behalf of the corporation upon approval of the Board of Directors. Ensure that all ASI programs are fiscally sound and meet the needs of the student body. Perform budget and fiscal planning for ASI sponsored activities, contractual obligations, insurance, risk management and all audits, working in conjunction with applicable campus departments and under the guidance of the Assistant Vice President. Policy Administration Advise and serve the ASI Board of Directors on matters related to training and program development. Initiate and create a training program for all new Executive Board members and vacated Board of Director positions. Initiate programs/policies for consideration by the Board of Directors. Communicate to the Board on all policy matters affecting overall management of ASI under their consideration in accordance with by-laws and university policy and procedure. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree in student affairs, higher education administration or related field and three (3) years of experience in university administration and student development. Experience should include previous lead direction or supervision over other staff. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. General knowledge of administration, organizational management, strategic planning, budgeting, financial administration, and personnel management. Demonstrated sensitivity to individual differences and a strong commitment to serving diverse student populations and community constituents. Ability to demonstrate high-level analytical and interpersonal skills in working on complex problems. Ability to write clear and concise reports and consistently complete work assignments on time. Skills in budget preparation and fiscal management. General knowledge of the principles, practices, and trends of higher education and student services. Ability to effectively engage students. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to carry out a variety of professionally complex assignments without detailed instructions. Ability to advocate for the needs of individual students and groups of students to university administrators, faculty, and staff. Ability to provide a comprehensive strategic vision for the department/program. Ability to lead a team effectively and efficiently. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Master’s degree in Student Affairs/Higher Education Administration, or related field. Progressively responsible experience in higher education auxiliary management or in non-profit organizations is preferred. Evidence of active professional involvement in NASPA, AOA, ACUI or other professional organizations is desirable. Knowledge and experience within the CSU system. Experience working with underrepresented student populations, particularly on a mid-size campus. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: CLASSIFICATION TITLE: Administrator I UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location). CSU CLASSIFICATION SALARY RANGE: $3,750 - $11,146 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by July 7, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: Under the administrative direction of the Assistant Vice President for Student Affairs and Student Success, the Executive Director, in coordination with the student government, serves as the Administrator for Associated Students, Inc (ASI). The Executive Director is responsible for the financial, legal, and administrative management of ASI, including oversight of the ASI staff, and working cooperatively with the ASI Board of Directors. In addition, the Executive Director works directly with campus departments to ensure that all applicable University, CSU, CSUB, State and Federal rules & regulations are followed and serves as a liaison between the ASI, CSUB, and Bakersfield Communities. DUTIES & RESPONSIBILITIES: Program Development Implement a scheduled review of each program and evaluate the need for the program and/or services in cooperation with the ASI Board of Directors and the Vice President for Student Affairs Consult with the ASI Board of Directors and others to investigate new or emerging programs that will benefit and meet the strategic needs of the corporation. Coordinate staff, student, and university efforts, to realize ASI’s objectives as articulated by the ASI Board of Directors. Provide guidance and advice to the ASI Board of Directors, ASI Officers and sub-governing boards and committees. Utilize theories, practices, and principles of college student development to empower and develop CSUB students and student leaders. Assist the ASI Board of Directors in the development of organization and unit long-term strategic plans, benchmarking, and monitoring programs. Design, implement, and maintain a process whereby student needs are matched with resources to provide consistent guidance to the Corporation, given a constantly changing Board of Directors and Officers. Staff Supervision/Leadership Supervise and advise the ASI Board of Directors on matters related to the operation of ASI, including but not limited to referenda and all other matters. Provide leadership direction and supervision to assigned staff and student employees following federal, state, CSU, and campus laws, policies, procedures, and collective bargaining unit agreements. Recruit, hire, and evaluate other full-time staff working in ASI in collaboration with the ASI Board of Directors. Develop a sound and effective organizational structure with guidance from the Assistant Vice President, including appropriate human resources operations and procedures in collaboration with the ASI Board of Directors. Work effectively with university entities to support ASI operations and the University mission. Engage with campus departments in employment and procurement issues. Fiscal Administration Assist with the development of the ASI Annual Budget in conjunction with the ASI President or designee for University President for approval. Maintain ASI’s fiscal integrity through assessment and allocation of resources, development of sound budget processes, monitory and creating fiscal controls, and judiciously disbursing emergency funds. Negotiate and sign contracts with external, campus, and system wide agencies on behalf of the corporation upon approval of the Board of Directors. Ensure that all ASI programs are fiscally sound and meet the needs of the student body. Perform budget and fiscal planning for ASI sponsored activities, contractual obligations, insurance, risk management and all audits, working in conjunction with applicable campus departments and under the guidance of the Assistant Vice President. Policy Administration Advise and serve the ASI Board of Directors on matters related to training and program development. Initiate and create a training program for all new Executive Board members and vacated Board of Director positions. Initiate programs/policies for consideration by the Board of Directors. Communicate to the Board on all policy matters affecting overall management of ASI under their consideration in accordance with by-laws and university policy and procedure. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree in student affairs, higher education administration or related field and three (3) years of experience in university administration and student development. Experience should include previous lead direction or supervision over other staff. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. General knowledge of administration, organizational management, strategic planning, budgeting, financial administration, and personnel management. Demonstrated sensitivity to individual differences and a strong commitment to serving diverse student populations and community constituents. Ability to demonstrate high-level analytical and interpersonal skills in working on complex problems. Ability to write clear and concise reports and consistently complete work assignments on time. Skills in budget preparation and fiscal management. General knowledge of the principles, practices, and trends of higher education and student services. Ability to effectively engage students. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to carry out a variety of professionally complex assignments without detailed instructions. Ability to advocate for the needs of individual students and groups of students to university administrators, faculty, and staff. Ability to provide a comprehensive strategic vision for the department/program. Ability to lead a team effectively and efficiently. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Master’s degree in Student Affairs/Higher Education Administration, or related field. Progressively responsible experience in higher education auxiliary management or in non-profit organizations is preferred. Evidence of active professional involvement in NASPA, AOA, ACUI or other professional organizations is desirable. Knowledge and experience within the CSU system. Experience working with underrepresented student populations, particularly on a mid-size campus. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary The Assistant Athletics Director for Development, under supervision from the Senior Associate Athletics Director for Advancement, is responsible for developing and executing the plan to increase total membership in One Spartan Nation, with a particular focus on increasing the number of new members through both giving and ticket sales, drive increased membership renewal percentages, plan and execute an annual volunteer Membership Drive, design and manage the stewardship process for all Athletics annual giving donors in One Spartan Nation, and lead the sales of premium seating (suites, club areas, and courtside seats) for the Department. The incumbent will collaborate with University Advancement colleagues in Annual Giving and the stewardship office to conceptualize, develop, deliver and track appeals. The Assistant AD for Development will also manage and grow a portfolio of prospects and donors capable of making annual gifts of $1,000 or greater. The incumbent will be responsible for the development and implementation of Athletics affinity programs to encourage the participation of alumni, students, faculty and staff, parents, and friends in supporting SJSU Athletics. The incumbent will also manage a portfolio of prospects in order to cultivate, solicit, and steward in the major gifts process. The Assistant AD for Development will serve as the lead on the premium seating sales and fulfillment for Football and Basketball. This includes identifying, cultivating, soliciting, and stewarding (through hospitality) donors to purchase suites, club seats, and courtside seats at Spartan Athletics. In addition, the incumbent will identify major gift prospects for Athletics priority projects for proper advancement in the Development process. Key Responsibilities Develop and manage all aspects of donor annual giving strategy, donor stewardship, and benefits fulfillment for all varsity athletics programs. Manage all annual giving donor acquisition, retention, and upgrade strategies. Plan, recruit and execute all aspects of the annual One Spartan Nation Membership Drive, including volunteer engagement. Assist the Sr. Associate AD for Advancement and Associate AD for Major Gifts with identification and qualification of major gift prospects. Assist the Sr. Associate AD for Advancement with the development and execution of all Athletics fundraising goals, program plans, and relevant budgets. Identify, cultivate, and steward One Spartan Nation members to purchase suites, club seats, and courtside seats at Spartan Athletics. Identify major gift prospects for Athletics priority projects for proper advancement in the Development process. Lead the Assistant Director - Ticket Sales & Donor Services regarding outbound efforts for season ticket sales and coordination for premium seating opportunities. Knowledge, Skills & Abilities Broad knowledge of the principles of fundraising and the ability to participate in all aspects of the gift cycle Knowledge of the theories, principles and practices of fundraising for higher education and superior knowledge of the best practices within the Athletics annual giving field Demonstrated ability to design, implement and evaluate a comprehensive athletics annual giving program, establishing goals and objectives that translate into operating plans Knowledge of best practices within the athletics’ annual giving field Demonstrated ability to identify, qualify, cultivate, solicit and steward prospects/donors and effectively move prospects through the development cycle Sensitivity and understanding of Title IX issues, and an innate ability to interact with individuals from diverse backgrounds Knowledge of NCAA Division 1 intercollegiate athletics Ability to learn NCAA and Mountain West Conference guidelines, policies, rules and regulations Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s degree A minimum of 2-3 years of related development experience, preferably, in an educational institution; Equivalent experience in business will be considered Preferred Qualifications Master’s degree Experience designing, implementing and/or evaluating a comprehensive athletics annual giving program, establishing goals and objectives that translate into operating plans Experience with NCAA Division 1 intercollegiate athletics Demonstrated excellent written communication skills Compensation Classification: Administrator II Anticipated Hiring Salary: $6,831/month CSU Salary Range: $4,583/month - $14,713/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 7, 2023 through September 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Job Summary The Assistant Athletics Director for Development, under supervision from the Senior Associate Athletics Director for Advancement, is responsible for developing and executing the plan to increase total membership in One Spartan Nation, with a particular focus on increasing the number of new members through both giving and ticket sales, drive increased membership renewal percentages, plan and execute an annual volunteer Membership Drive, design and manage the stewardship process for all Athletics annual giving donors in One Spartan Nation, and lead the sales of premium seating (suites, club areas, and courtside seats) for the Department. The incumbent will collaborate with University Advancement colleagues in Annual Giving and the stewardship office to conceptualize, develop, deliver and track appeals. The Assistant AD for Development will also manage and grow a portfolio of prospects and donors capable of making annual gifts of $1,000 or greater. The incumbent will be responsible for the development and implementation of Athletics affinity programs to encourage the participation of alumni, students, faculty and staff, parents, and friends in supporting SJSU Athletics. The incumbent will also manage a portfolio of prospects in order to cultivate, solicit, and steward in the major gifts process. The Assistant AD for Development will serve as the lead on the premium seating sales and fulfillment for Football and Basketball. This includes identifying, cultivating, soliciting, and stewarding (through hospitality) donors to purchase suites, club seats, and courtside seats at Spartan Athletics. In addition, the incumbent will identify major gift prospects for Athletics priority projects for proper advancement in the Development process. Key Responsibilities Develop and manage all aspects of donor annual giving strategy, donor stewardship, and benefits fulfillment for all varsity athletics programs. Manage all annual giving donor acquisition, retention, and upgrade strategies. Plan, recruit and execute all aspects of the annual One Spartan Nation Membership Drive, including volunteer engagement. Assist the Sr. Associate AD for Advancement and Associate AD for Major Gifts with identification and qualification of major gift prospects. Assist the Sr. Associate AD for Advancement with the development and execution of all Athletics fundraising goals, program plans, and relevant budgets. Identify, cultivate, and steward One Spartan Nation members to purchase suites, club seats, and courtside seats at Spartan Athletics. Identify major gift prospects for Athletics priority projects for proper advancement in the Development process. Lead the Assistant Director - Ticket Sales & Donor Services regarding outbound efforts for season ticket sales and coordination for premium seating opportunities. Knowledge, Skills & Abilities Broad knowledge of the principles of fundraising and the ability to participate in all aspects of the gift cycle Knowledge of the theories, principles and practices of fundraising for higher education and superior knowledge of the best practices within the Athletics annual giving field Demonstrated ability to design, implement and evaluate a comprehensive athletics annual giving program, establishing goals and objectives that translate into operating plans Knowledge of best practices within the athletics’ annual giving field Demonstrated ability to identify, qualify, cultivate, solicit and steward prospects/donors and effectively move prospects through the development cycle Sensitivity and understanding of Title IX issues, and an innate ability to interact with individuals from diverse backgrounds Knowledge of NCAA Division 1 intercollegiate athletics Ability to learn NCAA and Mountain West Conference guidelines, policies, rules and regulations Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s degree A minimum of 2-3 years of related development experience, preferably, in an educational institution; Equivalent experience in business will be considered Preferred Qualifications Master’s degree Experience designing, implementing and/or evaluating a comprehensive athletics annual giving program, establishing goals and objectives that translate into operating plans Experience with NCAA Division 1 intercollegiate athletics Demonstrated excellent written communication skills Compensation Classification: Administrator II Anticipated Hiring Salary: $6,831/month CSU Salary Range: $4,583/month - $14,713/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 7, 2023 through September 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Closing Date/Time: Open until filled
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-time, Management Personnel Plan (MPP III) Anticipated Salary Range: $125,000 to $145,000 Yearly (Commensurate with qualifications and experience) Recruitment Closing Date: Open Until Filled REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three References THE DEPARTMENT: IT&IP supports and promotes the mission of the university through the strategic use of information and technology resources of the faculty, staff, and students to support and enhance the teaching and learning environment. IT&IP provides technologies, strategies, leadership, and support, all of which enhance teaching, learning, and the quality of the student experience, personal productivity, and administrative effectiveness. IT Applications provides services and support for Campus Applications for specific departments and campus-wide clientele; Enterprise Systems (such as integrated modules for Financial, Human Resources, and the Student System); Administrative Support via 3rd party software (such as for Housing, ASI, Parking, Police, Facilities, Academic Program specific to a department, college, or division); and Media Vision & Web Technical Development for the university. Enterprise Applications is a department within IT Applications and has a responsibility to provide systems analysis, programming, some reporting, technical support, consultation, and testing of the enterprise-wide system for the campus. Currently, Oracle’s PeopleSoft System is used by the campus for Financials, Human Resources, and Student Administration. The unit assists in and tracks testing protocols related to patches and upgrades in PeopleSoft modules; supports the development of dashboards and database reports; works with departments, users, and subject matter experts to improve functionality and troubleshoot issues as they arise; administers user security for PeopleSoft, tracks technology projects and tasks, coordinates resources to assure the timely delivery of services and project completion. DUTIES AND RESPONSIBILITIES: Leadership and Management Under the general direction of the Executive Director, Enterprise Application and Data Warehouse, provides vision, leadership, and coordinated delivery of services related to supporting PeopleSoft Enterprise-Wide Applications and its modules. Coordinates PeopleSoft data with other application services that include portal, OnBase, administrative areas, Data Warehouse, and OBIEE/ODI Dashboards. Direct and manage the Enterprise Applications Department, a unit within IT. Oversee the ongoing support and maintenance for the enterprise-wide PeopleSoft applications to ensure data integrity and accuracy. Delegate responsibilities as needed and assign workload based on the area of expertise, department operational directives, division, and campus priorities. Refer and communicate issues to the appropriate technical/programming staff for resolution. Empower staff to make independent decisions at appropriate operational levels. Maintain the rotation of staff among the functional areas for cross-training and backup system support across all enrollment functions Guide and assist staff in formulating and tracking individual performance goals and/or work plans that enhance and support the department's mission and goals. Function as a HEERA manager and provide first-or-second-level supervision of full-time professionals, administrative assistant(s), and student workers. Train, supervise, evaluate and hire professional technical staff; recommend and refer personnel action to the Executive Director, Enterprise Application and Data Warehouse. Assess and analyze the abilities of technical staff and complete performance evaluations. Meet regularly with direct reports to assess their progress toward established goals, provide support and direction, promote accountability, and acknowledge meritorious performance. Provide professional development opportunities to promote collegiality, teamwork, and skilled and ethical performance. Approve time and attendance online reporting and leave forms. Responsible for adherence to Union contracts, University policy, and promoting a diverse work environment. Assess and analyze the abilities of technical staff to guide and assist staff in formulating individual performance goals and/or work plans that enhance and support the department's mission and goals. Review positions on an ongoing basis to maximize the utilization of staff in meeting current and projected operation needs, employ staff with skills, interests, and growth opportunities that best match position responsibilities and provide opportunities for growth and advancement. Facilitate job rotations and support cross training efforts. Serve as “Administrator-in-Charge” when designated in the absence of the the Executive Director, Enterprise Application and Data Warehouse. Meet regularly with the Executive Director, Enterprise Applications and Data Warehouse, and department leadership team to advise and receive direction related to personnel, budget, procurement, planning, and overall management of unit operations. Develop work plans and technology/service implementation plans in support of unit operations or projects. Identify opportunities for the enhanced use of information and technology. Identify problems and envision alternatives and solutions in a collaborative environment. Use sound judgment and decision-making in order to find solutions and implement appropriate and timely resolutions. Deliver presentations and facilitate large and small group meetings; conduct training on various topics related to the use of university data and software solutions. Work with other divisional technical staff as appropriate to coordinate and assist in various technical support activities; share information and seek assistance. Interact and collaborate with staff, administrators, and faculty on a regular basis. Demonstrate excellence in technical communication skills, interpersonal interactions, and written correspondence with Department, Division, University staff, and external vendors/contacts in person, by telephone, and via mail/email. Communicate with appropriate management and staff members regarding imminent information systems or data security problems and arranges for alternatives. Enterprise Application Support Serve as the PeopleSoft Administration representative for Cal Poly Pomona on the CSU System-wide User Groups such as TUG, HUG, FUG, and SAUG. Serve as a conduit for information between user groups and the campus and contributes to the development and enhancement of the system-wide CMS structure and service-oriented products and processes. Manage and provide oversight for the accomplishment of goals and objectives as related to the implementation and resource management of the PeopleSoft enterprise-wide system based upon established campus priorities. Identify, prioritize and manage day-today operations and development initiatives in support of institutional goals and service improvement. Provide consultative support and expertise in the administration of the student system database. Provides functional advice and expertise to the functional areas to ensure optimal system use and performance; research delivered applications and best practices; assist with the development of specifications for modifications, data extracts, interfaces, and compatibility with third-party software. Provide coordination and stewardship of enhancements to existing functions (i.e., use of features not currently in production) Facilitate fit/gap analysis and business process review to align appropriate business processes and system performance/functionality. Coordinate and monitor functional test process and migration for patches/fixes and ongoing baseline releases. Provide oversight and direction for the self-service portal and campus community functions of the database system. Participate in security and access administration to recommend and implement policies and procedures for campus use; assist with troubleshooting as needed. Coordinate user access for enhancements and new implementation. This includes controls for data confidentiality and security, the creation, assignment and monitoring of appropriate user profiles, permission lists and roles, development of user access request and notification process. Prepare progress reports and inform the Executive Director, Enterprise Application and Data Warehouse, of project status and deviation from goals; prepare reports for management guidance. Systems Analysis and Development Work within the division of the university to assist other offices with technology issues such as: process mapping and design, assessment of technology needs, requirements for custom reports, and other projects as requested. Collaborate on interfaces between PeopleSoft and other campus systems. Serve as the primary resource for the investigation, evaluation, design, development, operation, implementation, and maintenance of process automation. Analyze existing departmental information needs in order to define reports for trend analysis and decision-making. Lead the programming and testing of new applications to ensure project success. Facilitate scheduled/un-scheduled mods, upgrades, and maintenance packs with the change management process of IT. Work closely with functional areas and programming staff to coordinate development of electronic data exchange programs with PeopleSoft where appropriate. Assist with the implementation of new PeopleSoft modules or the modification of those that do not meet current needs. Compose and develop complex applications reports and queries from the PeopleSoft Student Information System to departments with data needs. Develop, maintain, and utilize assessment tools that measure staff performance, the effectiveness of processes, timeliness of notification to students, and general office productivity. Coordinate, schedule, and test upgrades to the PeopleSoft Student Administration. Coordinate security access to PeopleSoft, review forms, and access for faculty and staff. Coordinate the documentation of process guides for SA Security, Student Groups, Advising, and other academic-related functions. QUALIFICATIONS: Master’s Degree OR Bachelor’s Degree and a year of relevant graduate program course work can substitute for experience on a year to year basis up to 3 years 5 years of progressively responsible experience in managing systems and or technology projects, supervision of professional, technical and /or administrative staff. Familiarity with process analysis techniques and flow charting, ability to understand and interpret technical information and communicate technical information to non-technical individuals, familiarity with professional development and progressive discipline techniques, ability to understand and interpret complex policies and related documents. Strong interpersonal and written/oral communication skills and ability to work in a team environment. Ability to lead, motivate, manage, train and develop staff. Experience with project management tools and ability to track progress to ensure timely completion of projects and tasks. Experience in or extensive knowledge of enrollment services functions such as registration, admissions, financial aid, orientation, and complex student information systems. Working knowledge of PeopleSoft Financials and HCM. PREFERRED EXPERIENCE: Prior management experience within a comprehensive or large university environment, preferably a California State University campus or a University of California campus, in a technology-related environment. Demonstrated ability to work proactively and creatively in a fast paced and ever changing environment. Ability to work collaboratively in a decentralized environment with multiple and diverse priorities by basing decisions on sound judgment and discretion. Demonstrated technical knowledge and ability to coordinate systems and applications needs analysis, conduct feasibility studies, develop operating procedures, and process automation for complex manual procedures. Expertise in critical support services, complex applications support; excellent customer service. Experience coordinating technical support for complex applications Experience developing, implementing and maintaining applications and database solutions. Demonstrated ability to transition between strategic vision and operational details in order to successfully define and implement department goals in alignment with division and university goals and core values. Ability to effectively use strong communication skills to achieve continuous improvement in communications internally and externally to the department. Possess strong interpersonal skills that model the characteristics of a learning-centered organization. Experience in developing and conducting IT training to technical and non-technical users Effective communication skills and demonstrated ability to communicate with technical and nontechnical users. Demonstrated ability to offer constructive opinions and alternative solutions to a problem, and be supportive of the final decision once it has been made. Ability to define problems, research and analyze data requirements, establish facts, draw valid conclusions, and interpret an extensive variety of technical and functional processes. COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
Aug 18, 2023
Full Time
Description: Type of Appointment: Full-time, Management Personnel Plan (MPP III) Anticipated Salary Range: $125,000 to $145,000 Yearly (Commensurate with qualifications and experience) Recruitment Closing Date: Open Until Filled REQUIRED- All candidates must submit the following: Application Cover letter Resume or CV Three References THE DEPARTMENT: IT&IP supports and promotes the mission of the university through the strategic use of information and technology resources of the faculty, staff, and students to support and enhance the teaching and learning environment. IT&IP provides technologies, strategies, leadership, and support, all of which enhance teaching, learning, and the quality of the student experience, personal productivity, and administrative effectiveness. IT Applications provides services and support for Campus Applications for specific departments and campus-wide clientele; Enterprise Systems (such as integrated modules for Financial, Human Resources, and the Student System); Administrative Support via 3rd party software (such as for Housing, ASI, Parking, Police, Facilities, Academic Program specific to a department, college, or division); and Media Vision & Web Technical Development for the university. Enterprise Applications is a department within IT Applications and has a responsibility to provide systems analysis, programming, some reporting, technical support, consultation, and testing of the enterprise-wide system for the campus. Currently, Oracle’s PeopleSoft System is used by the campus for Financials, Human Resources, and Student Administration. The unit assists in and tracks testing protocols related to patches and upgrades in PeopleSoft modules; supports the development of dashboards and database reports; works with departments, users, and subject matter experts to improve functionality and troubleshoot issues as they arise; administers user security for PeopleSoft, tracks technology projects and tasks, coordinates resources to assure the timely delivery of services and project completion. DUTIES AND RESPONSIBILITIES: Leadership and Management Under the general direction of the Executive Director, Enterprise Application and Data Warehouse, provides vision, leadership, and coordinated delivery of services related to supporting PeopleSoft Enterprise-Wide Applications and its modules. Coordinates PeopleSoft data with other application services that include portal, OnBase, administrative areas, Data Warehouse, and OBIEE/ODI Dashboards. Direct and manage the Enterprise Applications Department, a unit within IT. Oversee the ongoing support and maintenance for the enterprise-wide PeopleSoft applications to ensure data integrity and accuracy. Delegate responsibilities as needed and assign workload based on the area of expertise, department operational directives, division, and campus priorities. Refer and communicate issues to the appropriate technical/programming staff for resolution. Empower staff to make independent decisions at appropriate operational levels. Maintain the rotation of staff among the functional areas for cross-training and backup system support across all enrollment functions Guide and assist staff in formulating and tracking individual performance goals and/or work plans that enhance and support the department's mission and goals. Function as a HEERA manager and provide first-or-second-level supervision of full-time professionals, administrative assistant(s), and student workers. Train, supervise, evaluate and hire professional technical staff; recommend and refer personnel action to the Executive Director, Enterprise Application and Data Warehouse. Assess and analyze the abilities of technical staff and complete performance evaluations. Meet regularly with direct reports to assess their progress toward established goals, provide support and direction, promote accountability, and acknowledge meritorious performance. Provide professional development opportunities to promote collegiality, teamwork, and skilled and ethical performance. Approve time and attendance online reporting and leave forms. Responsible for adherence to Union contracts, University policy, and promoting a diverse work environment. Assess and analyze the abilities of technical staff to guide and assist staff in formulating individual performance goals and/or work plans that enhance and support the department's mission and goals. Review positions on an ongoing basis to maximize the utilization of staff in meeting current and projected operation needs, employ staff with skills, interests, and growth opportunities that best match position responsibilities and provide opportunities for growth and advancement. Facilitate job rotations and support cross training efforts. Serve as “Administrator-in-Charge” when designated in the absence of the the Executive Director, Enterprise Application and Data Warehouse. Meet regularly with the Executive Director, Enterprise Applications and Data Warehouse, and department leadership team to advise and receive direction related to personnel, budget, procurement, planning, and overall management of unit operations. Develop work plans and technology/service implementation plans in support of unit operations or projects. Identify opportunities for the enhanced use of information and technology. Identify problems and envision alternatives and solutions in a collaborative environment. Use sound judgment and decision-making in order to find solutions and implement appropriate and timely resolutions. Deliver presentations and facilitate large and small group meetings; conduct training on various topics related to the use of university data and software solutions. Work with other divisional technical staff as appropriate to coordinate and assist in various technical support activities; share information and seek assistance. Interact and collaborate with staff, administrators, and faculty on a regular basis. Demonstrate excellence in technical communication skills, interpersonal interactions, and written correspondence with Department, Division, University staff, and external vendors/contacts in person, by telephone, and via mail/email. Communicate with appropriate management and staff members regarding imminent information systems or data security problems and arranges for alternatives. Enterprise Application Support Serve as the PeopleSoft Administration representative for Cal Poly Pomona on the CSU System-wide User Groups such as TUG, HUG, FUG, and SAUG. Serve as a conduit for information between user groups and the campus and contributes to the development and enhancement of the system-wide CMS structure and service-oriented products and processes. Manage and provide oversight for the accomplishment of goals and objectives as related to the implementation and resource management of the PeopleSoft enterprise-wide system based upon established campus priorities. Identify, prioritize and manage day-today operations and development initiatives in support of institutional goals and service improvement. Provide consultative support and expertise in the administration of the student system database. Provides functional advice and expertise to the functional areas to ensure optimal system use and performance; research delivered applications and best practices; assist with the development of specifications for modifications, data extracts, interfaces, and compatibility with third-party software. Provide coordination and stewardship of enhancements to existing functions (i.e., use of features not currently in production) Facilitate fit/gap analysis and business process review to align appropriate business processes and system performance/functionality. Coordinate and monitor functional test process and migration for patches/fixes and ongoing baseline releases. Provide oversight and direction for the self-service portal and campus community functions of the database system. Participate in security and access administration to recommend and implement policies and procedures for campus use; assist with troubleshooting as needed. Coordinate user access for enhancements and new implementation. This includes controls for data confidentiality and security, the creation, assignment and monitoring of appropriate user profiles, permission lists and roles, development of user access request and notification process. Prepare progress reports and inform the Executive Director, Enterprise Application and Data Warehouse, of project status and deviation from goals; prepare reports for management guidance. Systems Analysis and Development Work within the division of the university to assist other offices with technology issues such as: process mapping and design, assessment of technology needs, requirements for custom reports, and other projects as requested. Collaborate on interfaces between PeopleSoft and other campus systems. Serve as the primary resource for the investigation, evaluation, design, development, operation, implementation, and maintenance of process automation. Analyze existing departmental information needs in order to define reports for trend analysis and decision-making. Lead the programming and testing of new applications to ensure project success. Facilitate scheduled/un-scheduled mods, upgrades, and maintenance packs with the change management process of IT. Work closely with functional areas and programming staff to coordinate development of electronic data exchange programs with PeopleSoft where appropriate. Assist with the implementation of new PeopleSoft modules or the modification of those that do not meet current needs. Compose and develop complex applications reports and queries from the PeopleSoft Student Information System to departments with data needs. Develop, maintain, and utilize assessment tools that measure staff performance, the effectiveness of processes, timeliness of notification to students, and general office productivity. Coordinate, schedule, and test upgrades to the PeopleSoft Student Administration. Coordinate security access to PeopleSoft, review forms, and access for faculty and staff. Coordinate the documentation of process guides for SA Security, Student Groups, Advising, and other academic-related functions. QUALIFICATIONS: Master’s Degree OR Bachelor’s Degree and a year of relevant graduate program course work can substitute for experience on a year to year basis up to 3 years 5 years of progressively responsible experience in managing systems and or technology projects, supervision of professional, technical and /or administrative staff. Familiarity with process analysis techniques and flow charting, ability to understand and interpret technical information and communicate technical information to non-technical individuals, familiarity with professional development and progressive discipline techniques, ability to understand and interpret complex policies and related documents. Strong interpersonal and written/oral communication skills and ability to work in a team environment. Ability to lead, motivate, manage, train and develop staff. Experience with project management tools and ability to track progress to ensure timely completion of projects and tasks. Experience in or extensive knowledge of enrollment services functions such as registration, admissions, financial aid, orientation, and complex student information systems. Working knowledge of PeopleSoft Financials and HCM. PREFERRED EXPERIENCE: Prior management experience within a comprehensive or large university environment, preferably a California State University campus or a University of California campus, in a technology-related environment. Demonstrated ability to work proactively and creatively in a fast paced and ever changing environment. Ability to work collaboratively in a decentralized environment with multiple and diverse priorities by basing decisions on sound judgment and discretion. Demonstrated technical knowledge and ability to coordinate systems and applications needs analysis, conduct feasibility studies, develop operating procedures, and process automation for complex manual procedures. Expertise in critical support services, complex applications support; excellent customer service. Experience coordinating technical support for complex applications Experience developing, implementing and maintaining applications and database solutions. Demonstrated ability to transition between strategic vision and operational details in order to successfully define and implement department goals in alignment with division and university goals and core values. Ability to effectively use strong communication skills to achieve continuous improvement in communications internally and externally to the department. Possess strong interpersonal skills that model the characteristics of a learning-centered organization. Experience in developing and conducting IT training to technical and non-technical users Effective communication skills and demonstrated ability to communicate with technical and nontechnical users. Demonstrated ability to offer constructive opinions and alternative solutions to a problem, and be supportive of the final decision once it has been made. Ability to define problems, research and analyze data requirements, establish facts, draw valid conclusions, and interpret an extensive variety of technical and functional processes. COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . EEO Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the supervision of the Associate Director of Administration, the Administration and Housing Facilities Services Assistant is responsible for providing administrative and operational support in the areas of student housing assignments, student account billing, and procurement assistance. The Administration and Housing Facilities Services Assistant is also responsible for providing administrative and operational support to the Housing Facilities Services area. Work includes facilitating efficient operations and supporting various areas of Housing Facilities Services, including procurement needs, timekeeping, mold assessment coordination in partnership with the Business Operations Coordinator, service requests, student and parent support, and staff support. This position plays a critical role in ensuring efficient operations and supporting the needs of the Office of Housing Administration. In partnership with the Executive Director, Senior Associate Director, Associate Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience. For more information regarding the Office of Housing Administration department, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Customer service experience. Congregate living administrative support experience. Bilingual Spanish speaking is preferred. General working knowledge of applicable university infrastructure, policies, and procedures. Fluency in using standard office software packages. Demonstrated competence in effectively presenting standard information in writing. Fundamental writing and presentation skills to effectively communicate standard information. Licenses/Certifications Required Valid California Driver's License or the ability to obtain one within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,417 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,338 - $4,913 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 11, 2023. To receive full consideration, apply by October 10, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Closing Date/Time: Open until filled
Sep 28, 2023
Full Time
Description: Position Summary Under the supervision of the Associate Director of Administration, the Administration and Housing Facilities Services Assistant is responsible for providing administrative and operational support in the areas of student housing assignments, student account billing, and procurement assistance. The Administration and Housing Facilities Services Assistant is also responsible for providing administrative and operational support to the Housing Facilities Services area. Work includes facilitating efficient operations and supporting various areas of Housing Facilities Services, including procurement needs, timekeeping, mold assessment coordination in partnership with the Business Operations Coordinator, service requests, student and parent support, and staff support. This position plays a critical role in ensuring efficient operations and supporting the needs of the Office of Housing Administration. In partnership with the Executive Director, Senior Associate Director, Associate Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000. OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces. The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience. For more information regarding the Office of Housing Administration department, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Customer service experience. Congregate living administrative support experience. Bilingual Spanish speaking is preferred. General working knowledge of applicable university infrastructure, policies, and procedures. Fluency in using standard office software packages. Demonstrated competence in effectively presenting standard information in writing. Fundamental writing and presentation skills to effectively communicate standard information. Licenses/Certifications Required Valid California Driver's License or the ability to obtain one within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,417 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,338 - $4,913 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 11, 2023. To receive full consideration, apply by October 10, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Managing Director, the Assistant Director assists in the oversight of day-to-day operations and activities of the Student Success Center (SSC), in addition to serving in the role as an advisor. Working independently, under limited supervision, the Assistant Director assists the Managing Director in leading, developing, coordinating, implementing, and assessing unit activities, advising services, and programs in accordance with California State University (CSU) and San José State University (SJSU) policies to ensure academic success for all students in the SSC. The Undergraduate Advising and Success (UAS) unit is a student support, advising, academic assistance, retention, and service-oriented unit in the Division of Academic Affairs. Assisting students from admission through graduation, our mission is to be the single point of entry to provide resources and academic advising new and continuing students to develop the skills and knowledge necessary to achieve academic success and graduate in a timely manner. Key Responsibilities Provides general oversight of the day-to-day operations of the SSC to ensure excellent customer service that supports student success at all levels Implements business processes for the academic year, and relays appropriate feedback to meet demands and specified timelines Collaborate with SSC Managing Director to develop and implement center specific data collection and tracking strategies to evaluate effectiveness and quality of programs With direction from the SSC Managing Director, organize and coordinate hiring, training, supervision, and evaluation of student assistants Provide accurate, timely, and consistent academic advising to students pursuing majors and/or minors in SSC in the areas of general education, course planning, academic planning, change of major, probation, and disqualification in accordance with CSU, SJSU, and college policies using individual, group, and/or electronic means Collaborate with the SSC Managing Director, to provide coordination, implementation, and advising to special programs, including orientation, Early Support, Academic Probation, and other UAS initiatives Effectively use CRM to update student notes and records, execute advising campaigns, and draw reports Knowledge, Skills & Abilities General knowledge of principles of individual and group behavior, techniques used in advising, and college student development theory, and provide holistic advising support to students in-person and virtually Ability to determine proper techniques and actions to utilize while engaged with individuals, including de-escalation Working knowledge of software applications such as word processing, spreadsheets, database management, and the internet. Ability to use PeopleSoft and working knowledge of student success related applications such as EAB, MyGPS, and others Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related Four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling Preferred Qualifications Master’s in Higher education administration, education, Educational Counseling, Clinical Psychology, Social Work or directly related discipline Minimum of five years of experience working directly in higher education Demonstrated advising experience Demonstrated working knowledge of academic/general education requirements, admissions and registration processes, and resources available to students Experience supervising students Demonstrated ability to establish and maintain cooperative working relationships within a diverse multicultural environment Compensation Classification: Student Services Professional IV Anticipated Hiring Range: $5,732/month - $6,962/month CSU Salary Range: $5,732/month - $7,495/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 18, 2023 through October 3, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 19, 2023
Full Time
Description: Job Summary Reporting to the Managing Director, the Assistant Director assists in the oversight of day-to-day operations and activities of the Student Success Center (SSC), in addition to serving in the role as an advisor. Working independently, under limited supervision, the Assistant Director assists the Managing Director in leading, developing, coordinating, implementing, and assessing unit activities, advising services, and programs in accordance with California State University (CSU) and San José State University (SJSU) policies to ensure academic success for all students in the SSC. The Undergraduate Advising and Success (UAS) unit is a student support, advising, academic assistance, retention, and service-oriented unit in the Division of Academic Affairs. Assisting students from admission through graduation, our mission is to be the single point of entry to provide resources and academic advising new and continuing students to develop the skills and knowledge necessary to achieve academic success and graduate in a timely manner. Key Responsibilities Provides general oversight of the day-to-day operations of the SSC to ensure excellent customer service that supports student success at all levels Implements business processes for the academic year, and relays appropriate feedback to meet demands and specified timelines Collaborate with SSC Managing Director to develop and implement center specific data collection and tracking strategies to evaluate effectiveness and quality of programs With direction from the SSC Managing Director, organize and coordinate hiring, training, supervision, and evaluation of student assistants Provide accurate, timely, and consistent academic advising to students pursuing majors and/or minors in SSC in the areas of general education, course planning, academic planning, change of major, probation, and disqualification in accordance with CSU, SJSU, and college policies using individual, group, and/or electronic means Collaborate with the SSC Managing Director, to provide coordination, implementation, and advising to special programs, including orientation, Early Support, Academic Probation, and other UAS initiatives Effectively use CRM to update student notes and records, execute advising campaigns, and draw reports Knowledge, Skills & Abilities General knowledge of principles of individual and group behavior, techniques used in advising, and college student development theory, and provide holistic advising support to students in-person and virtually Ability to determine proper techniques and actions to utilize while engaged with individuals, including de-escalation Working knowledge of software applications such as word processing, spreadsheets, database management, and the internet. Ability to use PeopleSoft and working knowledge of student success related applications such as EAB, MyGPS, and others Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related Four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling Preferred Qualifications Master’s in Higher education administration, education, Educational Counseling, Clinical Psychology, Social Work or directly related discipline Minimum of five years of experience working directly in higher education Demonstrated advising experience Demonstrated working knowledge of academic/general education requirements, admissions and registration processes, and resources available to students Experience supervising students Demonstrated ability to establish and maintain cooperative working relationships within a diverse multicultural environment Compensation Classification: Student Services Professional IV Anticipated Hiring Range: $5,732/month - $6,962/month CSU Salary Range: $5,732/month - $7,495/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 18, 2023 through October 3, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Director of Resources and Operations, and receiving work direction from the Department Chair, under general supervision, the Department Coordinator independently provides various administrative and support services to the Department Chair, faculty, and students of the African American Studies Department. This position has responsibility for the day-to-day operations of the department offices and works collaboratively with the CCS Department Analyst to support the SJSU Ethnic Studies Collaborative. The Department Coordinator is responsible for reconciling the department Research Foundation accounts, operating expenses in the Operating Fund, and PACE funds as well as other accounts/funds for the department. This position is also responsible for training student assistants; processing ISA and Student Assistant appointments; planning and coordinating department events; handling faculty and student confidential information; distributing information to students, faculty and the general public; submitting and tracking facility and key requests; processing and reviewing travel and other reimbursement requests. Key Responsibilities Reconcile operating fund expense budget to Data Warehouse reports Reconcile Research and Tower Foundation accounts to Foundation reports monthly Provide balance and expenditure information to the department Chair Reconcile operating fund and foundation Pro-cards and Go-cards monthly Prepare Operating Fund and Foundation travel authorizations and expense reimbursements for faculty and students Process and review purchase requisitions, travel authorizations and reimbursements, other reimbursements, and direct payments as needed Collaborate with CCS department Analyst on budget related projects Responsible for training student assistants Responsible for processing ISA and Student Assistant appointments Assure student time is submitted by UP deadlines so that students are paid in a timely manner Assist faculty and Chair in grade changes, clearing incompletes, and other similar tasks Assist in issuing permission codes as needed for designated African American Studies courses Support faculty and students with travel processes and procedures Assist Chair with faculty recruitment, temporary faculty evaluations and RTP as needed Responsible for student outreach Independently perform the day-to-day tasks for the operation of the department offices Department event planning and coordination Knowledge, Skills & Abilities Knowledge of software applications: DocuSign, word processing, spreadsheets, G Suite (e.g., Gmail, Google drive), database management, Adobe Acrobat, and graphics design software (e.g., Illustrator, InDesign, or Photoshop) Knowledge of fund accounting practices and the ability to maintain multiple detailed spreadsheets Knowledge of PeopleSoft/CMS HR, Student Admin. FTS, CFS, Data Warehouse, SAMI, and Student Data Warehouse Thorough knowledge of SJSU financial processes - procurements, accounts payable, and accounting services Thorough knowledge of Research and Tower Foundation financial processes Ability to extract and analyze data and reports from all SJSU financial systems: FTS, CFS, CFS Data Warehouse Ability to handle multiple work priorities, and independently prioritize, organize and plan work and projects Ability to maximize productivity through the use of appropriate tools Ability to ensure completeness, accuracy, and timeliness of all operational functions Ability to perform accurately in a detail-oriented environment Ability to work in an environment with interruptions Ability to work with diverse students, staff, and faculty Ability to work with faculty to obtain appropriate documents for appointments and evaluations Ability to learn and interpret data, policies and procedures, and apply that knowledge to departmental decision making Thorough knowledge of the curriculum change procedure and catalog due dates Thorough knowledge of the hiring process for student assistants Ability to determine the optimal use of student time based on the priorities of the office work Ability to train students to assure their understanding of work assignments Ability to maintain confidentiality and appropriately handle sensitive communications with employees and the external agencies Ability to work with campus organizations and outside vendors to plan, organize, and implement events Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures Knowledge of methods, procedures and practices Strong oral and written communications skills Excellent customer service and public relations skills Ability to communicate with constituents in a professional and respectful manner Ability to be an excellent team player Thorough knowledge of University, state and federal rules and regulations Required Qualifications Completion of a high school program, technical/vocational program, or their equivalents Three years of related office work experience Preferred Qualifications Bachelor’s Degree Administrative experience working in an office with complex and diverse tasks similar to the Department of African American Studies in the College of Social Sciences Excellent written communication skills Excellent customer service and public relations skills Experience with SJSU policies and procedures specifically dealing with Procurement Services, FD&O, Admissions and Records, Tower/Research Foundation and processing of invoices/reimbursements/requisitions/and travel requests Experience with Microsoft Office Suite, PeopleSoft, CMS/FTS,CFS, G Suite (e.g., Gmail, Google Drive), graphics design software, Adobe Acrobat, DocuSign Compensation Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,465/month - $4,500/month CSU Salary Range: $3,681/month - $6,034/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 22, 2023 through September 7, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Director of Resources and Operations, and receiving work direction from the Department Chair, under general supervision, the Department Coordinator independently provides various administrative and support services to the Department Chair, faculty, and students of the African American Studies Department. This position has responsibility for the day-to-day operations of the department offices and works collaboratively with the CCS Department Analyst to support the SJSU Ethnic Studies Collaborative. The Department Coordinator is responsible for reconciling the department Research Foundation accounts, operating expenses in the Operating Fund, and PACE funds as well as other accounts/funds for the department. This position is also responsible for training student assistants; processing ISA and Student Assistant appointments; planning and coordinating department events; handling faculty and student confidential information; distributing information to students, faculty and the general public; submitting and tracking facility and key requests; processing and reviewing travel and other reimbursement requests. Key Responsibilities Reconcile operating fund expense budget to Data Warehouse reports Reconcile Research and Tower Foundation accounts to Foundation reports monthly Provide balance and expenditure information to the department Chair Reconcile operating fund and foundation Pro-cards and Go-cards monthly Prepare Operating Fund and Foundation travel authorizations and expense reimbursements for faculty and students Process and review purchase requisitions, travel authorizations and reimbursements, other reimbursements, and direct payments as needed Collaborate with CCS department Analyst on budget related projects Responsible for training student assistants Responsible for processing ISA and Student Assistant appointments Assure student time is submitted by UP deadlines so that students are paid in a timely manner Assist faculty and Chair in grade changes, clearing incompletes, and other similar tasks Assist in issuing permission codes as needed for designated African American Studies courses Support faculty and students with travel processes and procedures Assist Chair with faculty recruitment, temporary faculty evaluations and RTP as needed Responsible for student outreach Independently perform the day-to-day tasks for the operation of the department offices Department event planning and coordination Knowledge, Skills & Abilities Knowledge of software applications: DocuSign, word processing, spreadsheets, G Suite (e.g., Gmail, Google drive), database management, Adobe Acrobat, and graphics design software (e.g., Illustrator, InDesign, or Photoshop) Knowledge of fund accounting practices and the ability to maintain multiple detailed spreadsheets Knowledge of PeopleSoft/CMS HR, Student Admin. FTS, CFS, Data Warehouse, SAMI, and Student Data Warehouse Thorough knowledge of SJSU financial processes - procurements, accounts payable, and accounting services Thorough knowledge of Research and Tower Foundation financial processes Ability to extract and analyze data and reports from all SJSU financial systems: FTS, CFS, CFS Data Warehouse Ability to handle multiple work priorities, and independently prioritize, organize and plan work and projects Ability to maximize productivity through the use of appropriate tools Ability to ensure completeness, accuracy, and timeliness of all operational functions Ability to perform accurately in a detail-oriented environment Ability to work in an environment with interruptions Ability to work with diverse students, staff, and faculty Ability to work with faculty to obtain appropriate documents for appointments and evaluations Ability to learn and interpret data, policies and procedures, and apply that knowledge to departmental decision making Thorough knowledge of the curriculum change procedure and catalog due dates Thorough knowledge of the hiring process for student assistants Ability to determine the optimal use of student time based on the priorities of the office work Ability to train students to assure their understanding of work assignments Ability to maintain confidentiality and appropriately handle sensitive communications with employees and the external agencies Ability to work with campus organizations and outside vendors to plan, organize, and implement events Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures Knowledge of methods, procedures and practices Strong oral and written communications skills Excellent customer service and public relations skills Ability to communicate with constituents in a professional and respectful manner Ability to be an excellent team player Thorough knowledge of University, state and federal rules and regulations Required Qualifications Completion of a high school program, technical/vocational program, or their equivalents Three years of related office work experience Preferred Qualifications Bachelor’s Degree Administrative experience working in an office with complex and diverse tasks similar to the Department of African American Studies in the College of Social Sciences Excellent written communication skills Excellent customer service and public relations skills Experience with SJSU policies and procedures specifically dealing with Procurement Services, FD&O, Admissions and Records, Tower/Research Foundation and processing of invoices/reimbursements/requisitions/and travel requests Experience with Microsoft Office Suite, PeopleSoft, CMS/FTS,CFS, G Suite (e.g., Gmail, Google Drive), graphics design software, Adobe Acrobat, DocuSign Compensation Classification: Administrative Support Coordinator II Anticipated Hiring Range: $4,465/month - $4,500/month CSU Salary Range: $3,681/month - $6,034/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 22, 2023 through September 7, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Director - Arbitration Lead . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $15,000 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $29,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking a Senior Director - Arbitration Lead to serve as the Department lead and subject matter expert for the labor arbitration function. In addition, this position will serve as the CSU’s advocate at Public Employment Relations Board conferences and hearings, meet and confer sessions with the applicable union(s) and provide generalist labor relations support for campuses as assigned. Responsibilities Under the general direction of the Associate Vice Chancellor, Labor Relations , the Senior Director - Arbitration Lead will: Act as Department lead and subject matter expert for arbitrations in a department where non-attorneys handle arbitrations and hearings, which includes the following: -Handle systemwide grievances and any resulting arbitrations. -Train new assistant directors on all aspects of arbitration, including but not limited to: formulating theory of case; identifying witnesses; identifying documentary evidence; interviewing witnesses; prepping witnesses for testimony; preparing witness questions; preparing evidence binder; preparing opening statements; and writing post-hearing briefs. -First chair arbitrations with new assistant directors who will act as second chair. -Second chair new assistant directors who are prepared to first chair an arbitration until they’re ready to handle hearings independently. -First or second chair more complex arbitrations/arbitrations that have the potential for significant systemwide impact. -Act as a resource to all assistant directors and directors as they prepare for arbitration hearings, to include reviewing all final arbitration briefs. -Ensure that assistant directors/directors are holding pre-arb meetings and providing evidentiary documents to analysts in time frame set forth in LR Toolkit procedures. -Ensure arbitration summaries are completed and posted to the arbitration SharePoint site. -Assist in updating arbitration procedures in LR Toolkit and preparing training materials for campuses, including working on upcoming initiatives that include preparing orientation and training materials for SWLR, SWHR and campuses. -Oversee the scheduling of all arbitration hearings in the Department. -Assist individual labor relations team members with arbitration strategy, as needed. -Provide arbitration training for the labor relations team. -Assist in selecting arbitrator panels when new panels are selected, resolving any issues that arise with arbitrators, and tracking assistant director/director concerns with arbitrators for consideration when selecting new arbitrator panels. -Oversee SWLR arbitration brief bank and ensure it is updated. -Arbitrate employee grievances arising from collective bargaining agreements. This includes developing arbitration strategies, pre-hearing case summaries, developing exhibits, preparing witnesses, drafting post hearing briefs, and developing settlement agreements. -Serve as the CSU advocate at statutory meet and confer sessions and contract grievance meetings. -Represent the CSU before PERB in all phases of the unfair practice charge process. -Providing high-quality customer service and working as a contributing member of an integrated team of diverse individuals committed to resolving a variety of complex employee and labor relations issues. Leveraging individual and team member's skills and expertise to provide sound and authoritative employee and labor relations advice to internal (ex. Office of General Counsel) and external (ex. campus management) customers. -Respond to inquiries from campus administrators. -Research issues of employment and labor law and regulation, as needed. -Assist in the development of systems to monitor the effectiveness of policies, procedures, and practices. -Develop and present training programs for campus, system managers, and administrators in the areas of advocacy and labor relations. -Analyze proposed labor legislation. -Other duties, as assigned. Qualifications This position requires: -Juris Doctorate degree, but State Bar membership is not required, or Bachelor's degree in Industrial Relations, Business, Law or other related field. Please note, this is a non-attorney position. -Three to five years of experience acting as first chair when conducting court trials, arbitration hearings or other administrative hearings. -Three to five years of resolving grievances, lawsuits, or equivalent dispute resolution. -Three to five years of labor relations, employee relations or general human resources experience, preferably in a unionized environment. -Possession, or ability to obtain, and maintenance of a valid California driver’s license. -Demonstrated experience in maintaining an open and approachable manner, easily building rapport with other parties and ability to work effectively as part of a team. -Demonstrated experience in working with numerous stakeholders who hold varying interests and perspectives. -Ability to maintain focus and relationships within a high-volume work environment, which often experiences unexpected shifts in priorities. -Ability to travel, sometimes overnight, within California. -Excellent written and verbal communication skills. -Ability to research questions/issues of public employment policy and law. Preferred Qualifications -Experience in faculty/campus relations in higher education. -California public labor law litigation experience. Application Period Priority consideration will be given to candidates who apply by September 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Director - Arbitration Lead . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $15,000 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $29,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking a Senior Director - Arbitration Lead to serve as the Department lead and subject matter expert for the labor arbitration function. In addition, this position will serve as the CSU’s advocate at Public Employment Relations Board conferences and hearings, meet and confer sessions with the applicable union(s) and provide generalist labor relations support for campuses as assigned. Responsibilities Under the general direction of the Associate Vice Chancellor, Labor Relations , the Senior Director - Arbitration Lead will: Act as Department lead and subject matter expert for arbitrations in a department where non-attorneys handle arbitrations and hearings, which includes the following: -Handle systemwide grievances and any resulting arbitrations. -Train new assistant directors on all aspects of arbitration, including but not limited to: formulating theory of case; identifying witnesses; identifying documentary evidence; interviewing witnesses; prepping witnesses for testimony; preparing witness questions; preparing evidence binder; preparing opening statements; and writing post-hearing briefs. -First chair arbitrations with new assistant directors who will act as second chair. -Second chair new assistant directors who are prepared to first chair an arbitration until they’re ready to handle hearings independently. -First or second chair more complex arbitrations/arbitrations that have the potential for significant systemwide impact. -Act as a resource to all assistant directors and directors as they prepare for arbitration hearings, to include reviewing all final arbitration briefs. -Ensure that assistant directors/directors are holding pre-arb meetings and providing evidentiary documents to analysts in time frame set forth in LR Toolkit procedures. -Ensure arbitration summaries are completed and posted to the arbitration SharePoint site. -Assist in updating arbitration procedures in LR Toolkit and preparing training materials for campuses, including working on upcoming initiatives that include preparing orientation and training materials for SWLR, SWHR and campuses. -Oversee the scheduling of all arbitration hearings in the Department. -Assist individual labor relations team members with arbitration strategy, as needed. -Provide arbitration training for the labor relations team. -Assist in selecting arbitrator panels when new panels are selected, resolving any issues that arise with arbitrators, and tracking assistant director/director concerns with arbitrators for consideration when selecting new arbitrator panels. -Oversee SWLR arbitration brief bank and ensure it is updated. -Arbitrate employee grievances arising from collective bargaining agreements. This includes developing arbitration strategies, pre-hearing case summaries, developing exhibits, preparing witnesses, drafting post hearing briefs, and developing settlement agreements. -Serve as the CSU advocate at statutory meet and confer sessions and contract grievance meetings. -Represent the CSU before PERB in all phases of the unfair practice charge process. -Providing high-quality customer service and working as a contributing member of an integrated team of diverse individuals committed to resolving a variety of complex employee and labor relations issues. Leveraging individual and team member's skills and expertise to provide sound and authoritative employee and labor relations advice to internal (ex. Office of General Counsel) and external (ex. campus management) customers. -Respond to inquiries from campus administrators. -Research issues of employment and labor law and regulation, as needed. -Assist in the development of systems to monitor the effectiveness of policies, procedures, and practices. -Develop and present training programs for campus, system managers, and administrators in the areas of advocacy and labor relations. -Analyze proposed labor legislation. -Other duties, as assigned. Qualifications This position requires: -Juris Doctorate degree, but State Bar membership is not required, or Bachelor's degree in Industrial Relations, Business, Law or other related field. Please note, this is a non-attorney position. -Three to five years of experience acting as first chair when conducting court trials, arbitration hearings or other administrative hearings. -Three to five years of resolving grievances, lawsuits, or equivalent dispute resolution. -Three to five years of labor relations, employee relations or general human resources experience, preferably in a unionized environment. -Possession, or ability to obtain, and maintenance of a valid California driver’s license. -Demonstrated experience in maintaining an open and approachable manner, easily building rapport with other parties and ability to work effectively as part of a team. -Demonstrated experience in working with numerous stakeholders who hold varying interests and perspectives. -Ability to maintain focus and relationships within a high-volume work environment, which often experiences unexpected shifts in priorities. -Ability to travel, sometimes overnight, within California. -Excellent written and verbal communication skills. -Ability to research questions/issues of public employment policy and law. Preferred Qualifications -Experience in faculty/campus relations in higher education. -California public labor law litigation experience. Application Period Priority consideration will be given to candidates who apply by September 13, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Senior Associate Athletics Director for Advancement, the Assistant Director for Development will serve as the primary point of contact for all aspects of revenue generating special event and athletics hospitality coordination, donor relations and communications, donor stewardship, customer service, and game day operations. This position will work on an array of administrative duties that are variable and complex in nature and is required with exercising a high level of discretion and confidentiality, as it relates to work with donors, coaches, athletics staff, and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component. This position will oversee management of the department's donor relations strategy and process including leading the fulfillment of One Spartan Nation membership benefits. The individual must be highly organized and deliver with exceptional oral and written communication skills. Additionally, the Assistant Director is an active collaborator and team member with the donor services team and is responsible for high level coordination with the Advancement staff regarding One Spartan Nation annual giving campaigns; as well as high level coordination and teamwork with University Advancement and Athletics; and design, plan and execute high level revenue generating events and donor hospitality for an array of constituents by conducting research, executing strategies, and implementing plans. Key Responsibilities Oversee management of the department's donor relations strategy and process. Manage and implement improvements to the donor relations processes. Responsible for all communications to Athletics Development donors and season ticket holders as well as the appropriate distribution of these communications via voicemail, electronic, or USPS/FED EX/UPS. Plan, coordinate, lead and execute hospitality/event/suite management logistics. Prepare event briefing and program materials, including timely briefing of advancement/athletics staff and other key stakeholders. Prepare and monitor event budgets. Responsible for training student and part-time staff of SJSU Athletics on providing exemplary customer service while assisting in development processes on a daily basis. Lead in daily operations of the Athletics Development office including phone operations, development aspects of Paciolan, email correspondence, and customer service. Assists with preparing reports per Athletics Development staff requests. Knowledge, Skills & Abilities Ability to build meaningful relationships of trust that lead to philanthropic giving to San José State Athletics Ability to communicate with constituents in a professional and respectful manner Sensitivity and understanding of Title IX issues, and an innate ability to interact with individuals from diverse backgrounds Skillful in networking and opening doors as well as developing donor-centric cultivation and solicitation strategies Ability to engage and support volunteer leadership with their efforts in fundraising, consultation, and advocacy High level of initiative, attention to detail, and organization skills Skillful in successfully managing multiple projects on tight deadlines and under pressure in a dynamic and open environment Knowledge of the dynamics that athletes and coaches must navigate in higher education Knowledge of NCAA Division I (FBS) intercollegiate athletics Knowledge of NCAA and conference guidelines, policies, rules and regulations Proficient in Google docs and ability to learn tech platforms as needed Must possess a strong customer service ethic Knowledge of the academic enterprise and the ability to articulate academic values internally and externally Required Qualifications Bachelor’s Degree or equivalent One (1) year of experience with revenue generation License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Bachelor’s Degree Previous work experience in NCAA division I and/ or professional athletics development or revenue generation Compensation Classification: Administrator I Anticipated Hiring Salary: $5,950/month CSU Salary Range: $3,750/month - $11,146/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 7, 2023 through September 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Job Summary Reporting to the Senior Associate Athletics Director for Advancement, the Assistant Director for Development will serve as the primary point of contact for all aspects of revenue generating special event and athletics hospitality coordination, donor relations and communications, donor stewardship, customer service, and game day operations. This position will work on an array of administrative duties that are variable and complex in nature and is required with exercising a high level of discretion and confidentiality, as it relates to work with donors, coaches, athletics staff, and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component. This position will oversee management of the department's donor relations strategy and process including leading the fulfillment of One Spartan Nation membership benefits. The individual must be highly organized and deliver with exceptional oral and written communication skills. Additionally, the Assistant Director is an active collaborator and team member with the donor services team and is responsible for high level coordination with the Advancement staff regarding One Spartan Nation annual giving campaigns; as well as high level coordination and teamwork with University Advancement and Athletics; and design, plan and execute high level revenue generating events and donor hospitality for an array of constituents by conducting research, executing strategies, and implementing plans. Key Responsibilities Oversee management of the department's donor relations strategy and process. Manage and implement improvements to the donor relations processes. Responsible for all communications to Athletics Development donors and season ticket holders as well as the appropriate distribution of these communications via voicemail, electronic, or USPS/FED EX/UPS. Plan, coordinate, lead and execute hospitality/event/suite management logistics. Prepare event briefing and program materials, including timely briefing of advancement/athletics staff and other key stakeholders. Prepare and monitor event budgets. Responsible for training student and part-time staff of SJSU Athletics on providing exemplary customer service while assisting in development processes on a daily basis. Lead in daily operations of the Athletics Development office including phone operations, development aspects of Paciolan, email correspondence, and customer service. Assists with preparing reports per Athletics Development staff requests. Knowledge, Skills & Abilities Ability to build meaningful relationships of trust that lead to philanthropic giving to San José State Athletics Ability to communicate with constituents in a professional and respectful manner Sensitivity and understanding of Title IX issues, and an innate ability to interact with individuals from diverse backgrounds Skillful in networking and opening doors as well as developing donor-centric cultivation and solicitation strategies Ability to engage and support volunteer leadership with their efforts in fundraising, consultation, and advocacy High level of initiative, attention to detail, and organization skills Skillful in successfully managing multiple projects on tight deadlines and under pressure in a dynamic and open environment Knowledge of the dynamics that athletes and coaches must navigate in higher education Knowledge of NCAA Division I (FBS) intercollegiate athletics Knowledge of NCAA and conference guidelines, policies, rules and regulations Proficient in Google docs and ability to learn tech platforms as needed Must possess a strong customer service ethic Knowledge of the academic enterprise and the ability to articulate academic values internally and externally Required Qualifications Bachelor’s Degree or equivalent One (1) year of experience with revenue generation License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Bachelor’s Degree Previous work experience in NCAA division I and/ or professional athletics development or revenue generation Compensation Classification: Administrator I Anticipated Hiring Salary: $5,950/month CSU Salary Range: $3,750/month - $11,146/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: September 7, 2023 through September 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Closing Date/Time: Open until filled
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $128,000 - $134,000 Annually (Commensurate with qualifications and experience) Recruitment Closing Date: Open Until Filled Interested applicants must apply via the search firm website in order to be considered: https://careers-anothersource.icims.com/jobs/101341/executive-director-of-university-housing-services/job THE DEPARTMENT: The Executive Director of University Housing Services is a member of the Student Affairs Cabinet. The division is led by a Vice President for Student Affairs who reports directly to the President of the University. The Division of Student Affairs is one of the University's most involved and diverse divisions which provides comprehensive programs and services that promote student learning and success while fostering an inclusive and vibrant campus community. University Housing Services is responsible for delivering a comprehensive student housing experience, which includes operations in residential life, business operations, facilities management, conference services, marketing, and information systems. DUTIES AND RESPONSIBILITIES: Provide leadership and strategic direction for University Housing Services during standard operating years as well as transitional and growth periods. Provide leadership and management for an administratively complex organization of three distinct units and summer conference program - including weekly leadership team meetings and monthly all staff meetings. Functions as HEERA manager and provides first and second level supervision of 45 staff members and over 150 student assistants; assists staff in, formulating individual performance goals and/ or work plans that are aligned with the departments' mission and strategic plan; meets weekly with direct reports to assess progress towards goals, provides support and direction, promotes accountability, and acknowledges performance milestones. Responsible for policy management, budget development, resource coordination, personnel administration, customer service facilities management, as well as overseeing daily operations. Responsible for the planning, organizing, directing, budgeting and coordinating all phases of the department's programs including, but not limited to capital planning, maintenance, resident selection, occupancy, management, resident relations, resident services, and administrative services. Responsible for policy interpretation and exercises independent judgment within the framework of established policies and existing law governing housing communities (landlord tenant laws / Title V). Housing Operations / Residential Life Directs a staff of business operations, professionals, administrative assistants, clerical support, and technology professionals dedicated to efficient and student-centered provision of contracting, fee collection, program promotion, technology, room assignments, and fiscal services and responsibilities. Reviews and approves annual license agreement development. Directs staff of residential life team in programming, emergency response, residential education and curriculum, leadership development, student behavior, crisis intervention and residential student government. Ensures campus connectivity with the residents. Summer Conferences: Directs a staff of conference professional and paraprofessionals. Coordinates the use of campus facilities for services and programs from late May through early August. Works in partnership with the Cal Poly Pomona Foundation, Inc. to collect fees and provide direction to the program. Fiscal Responsibilities Develop, plan, manage and monitor a $40 million operations budget for University Housing Services with over $14 million in annual expenses. Align resource allocations with department goals/objectives and provision of services necessary to provide a high-quality residential experience for over 2,700 residents. Collaborate with lead staff in Foundation Services to provide meal plans and diming options for the residential community. In conjunction with Facilities Planning and Management and University Financial Services, prepare Proforma statements, and financial models for both new housing expansion projects as well as renovations. Establishes the annual Dormitory Revenue Fund budget. Establishes annual residence hall room rates and occupancy projections. Approves all expenditures and ensures payment to suppliers of services and goods. Responsible for expenditures of Foundation Trust Agreements (Los Olivos, Center Pointe, and Resident Student Program). Other Creates partnerships with internal and external stakeholders: Educates campus constituents in the benefits for both the student and the campus in providing housing opportunities for the students. Facilitate campus initiatives by providing leadership in committee membership and chairing responsibilities at both divisional and campus levels. Serves as a member or chair of various campus committees. Maintains and fosters strong inter and cross-divisional relationships, with particular emphasis on Student Affairs and Administrative Affairs. Ensures the provision of professional development opportunities for staff. Ensure staff models and advances the Divisional values in every aspect of the operation. Facilities Management, Capital Planning, and New Construction Directs a staff of maintenance and custodial professionals dedicated to the pursuit of maintaining clean, safe and desirable residential facilities. Establishes annual and projected major maintenance and repair priorities. Approves policies on the collection of residence hall damage fines, inventory protocol, room inspections, and disaster preparedness procedures. Leads and works closely with campus Facilities Planning in on-going efforts to increase the number of beds at the University. Provide leadership for the expansion of student housing on the campus, including the $180 million planning and design project of the replacement first year housing facilities and dining commons. QUALIFICATIONS: An earned master’s degree in education, student personnel, business/public administration, or a related field is required. An earned doctorate in a relevant discipline or current enrollment in a doctoral program is preferred. Seven (7) years’ experience in student housing, student life, privatized housing, or property management in administrative roles at the Assistant/Associate Director level or above or equivalent managerial experience. A record of demonstrated accomplishment with the following services within student housing: new housing design and development, residential life programs and services, student conduct, housing maintenance and capital planning, summer conferences and comprehensive fiscal planning, including reserve management. Excellent interpersonal and communication skills, including demonstrate ability to work effectively with people of diverse backgrounds; an engaging leadership style and record of accomplishment in consulting and collaborating with campus constituencies to develop, administer, and improve student services; evidence of strong commitment to the University's student-centered philosophy and a keen understanding of current issues confronting students and higher education. PREFERRED EXPERIENCE: Working knowledge of the financial procedures of the CSU Experience with PeopleSoft highly desirable Ability to work effectively and maintain positive relationships with diverse individuals across the campus in policy interpretations and compliance. COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
Sep 28, 2023
Full Time
Description: Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range: $128,000 - $134,000 Annually (Commensurate with qualifications and experience) Recruitment Closing Date: Open Until Filled Interested applicants must apply via the search firm website in order to be considered: https://careers-anothersource.icims.com/jobs/101341/executive-director-of-university-housing-services/job THE DEPARTMENT: The Executive Director of University Housing Services is a member of the Student Affairs Cabinet. The division is led by a Vice President for Student Affairs who reports directly to the President of the University. The Division of Student Affairs is one of the University's most involved and diverse divisions which provides comprehensive programs and services that promote student learning and success while fostering an inclusive and vibrant campus community. University Housing Services is responsible for delivering a comprehensive student housing experience, which includes operations in residential life, business operations, facilities management, conference services, marketing, and information systems. DUTIES AND RESPONSIBILITIES: Provide leadership and strategic direction for University Housing Services during standard operating years as well as transitional and growth periods. Provide leadership and management for an administratively complex organization of three distinct units and summer conference program - including weekly leadership team meetings and monthly all staff meetings. Functions as HEERA manager and provides first and second level supervision of 45 staff members and over 150 student assistants; assists staff in, formulating individual performance goals and/ or work plans that are aligned with the departments' mission and strategic plan; meets weekly with direct reports to assess progress towards goals, provides support and direction, promotes accountability, and acknowledges performance milestones. Responsible for policy management, budget development, resource coordination, personnel administration, customer service facilities management, as well as overseeing daily operations. Responsible for the planning, organizing, directing, budgeting and coordinating all phases of the department's programs including, but not limited to capital planning, maintenance, resident selection, occupancy, management, resident relations, resident services, and administrative services. Responsible for policy interpretation and exercises independent judgment within the framework of established policies and existing law governing housing communities (landlord tenant laws / Title V). Housing Operations / Residential Life Directs a staff of business operations, professionals, administrative assistants, clerical support, and technology professionals dedicated to efficient and student-centered provision of contracting, fee collection, program promotion, technology, room assignments, and fiscal services and responsibilities. Reviews and approves annual license agreement development. Directs staff of residential life team in programming, emergency response, residential education and curriculum, leadership development, student behavior, crisis intervention and residential student government. Ensures campus connectivity with the residents. Summer Conferences: Directs a staff of conference professional and paraprofessionals. Coordinates the use of campus facilities for services and programs from late May through early August. Works in partnership with the Cal Poly Pomona Foundation, Inc. to collect fees and provide direction to the program. Fiscal Responsibilities Develop, plan, manage and monitor a $40 million operations budget for University Housing Services with over $14 million in annual expenses. Align resource allocations with department goals/objectives and provision of services necessary to provide a high-quality residential experience for over 2,700 residents. Collaborate with lead staff in Foundation Services to provide meal plans and diming options for the residential community. In conjunction with Facilities Planning and Management and University Financial Services, prepare Proforma statements, and financial models for both new housing expansion projects as well as renovations. Establishes the annual Dormitory Revenue Fund budget. Establishes annual residence hall room rates and occupancy projections. Approves all expenditures and ensures payment to suppliers of services and goods. Responsible for expenditures of Foundation Trust Agreements (Los Olivos, Center Pointe, and Resident Student Program). Other Creates partnerships with internal and external stakeholders: Educates campus constituents in the benefits for both the student and the campus in providing housing opportunities for the students. Facilitate campus initiatives by providing leadership in committee membership and chairing responsibilities at both divisional and campus levels. Serves as a member or chair of various campus committees. Maintains and fosters strong inter and cross-divisional relationships, with particular emphasis on Student Affairs and Administrative Affairs. Ensures the provision of professional development opportunities for staff. Ensure staff models and advances the Divisional values in every aspect of the operation. Facilities Management, Capital Planning, and New Construction Directs a staff of maintenance and custodial professionals dedicated to the pursuit of maintaining clean, safe and desirable residential facilities. Establishes annual and projected major maintenance and repair priorities. Approves policies on the collection of residence hall damage fines, inventory protocol, room inspections, and disaster preparedness procedures. Leads and works closely with campus Facilities Planning in on-going efforts to increase the number of beds at the University. Provide leadership for the expansion of student housing on the campus, including the $180 million planning and design project of the replacement first year housing facilities and dining commons. QUALIFICATIONS: An earned master’s degree in education, student personnel, business/public administration, or a related field is required. An earned doctorate in a relevant discipline or current enrollment in a doctoral program is preferred. Seven (7) years’ experience in student housing, student life, privatized housing, or property management in administrative roles at the Assistant/Associate Director level or above or equivalent managerial experience. A record of demonstrated accomplishment with the following services within student housing: new housing design and development, residential life programs and services, student conduct, housing maintenance and capital planning, summer conferences and comprehensive fiscal planning, including reserve management. Excellent interpersonal and communication skills, including demonstrate ability to work effectively with people of diverse backgrounds; an engaging leadership style and record of accomplishment in consulting and collaborating with campus constituencies to develop, administer, and improve student services; evidence of strong commitment to the University's student-centered philosophy and a keen understanding of current issues confronting students and higher education. PREFERRED EXPERIENCE: Working knowledge of the financial procedures of the CSU Experience with PeopleSoft highly desirable Ability to work effectively and maintain positive relationships with diverse individuals across the campus in policy interpretations and compliance. COVID-19 Vaccination Individuals who access in-person on- or off-campus University programs or activities are strongly recommended to follow the COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health and to follow any campus safety measures that may be recommended or required by Cal Poly Pomona to decrease the likelihood of COVID-19 transmission or illness and allow the core mission and activities of the campus to continue. The complete text of the policy may be viewed at COVID-19 Vaccinations and Other Safety Measures . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . I-9 Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. See policy at https://www.calstate.edu/csu-system/faculty-staff/systemwide-human-resources/conflict-of-interest/ . Outside Employment Disclosure Prospective Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2016-06.pdf . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Smoking Cal Poly Pomona is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: https://www.cpp.edu/campus-safety-plan.shtml . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: NON-INSTRUCTIONAL FACULTY EMPLOYMENT OPPORTUNITY INTERCOLLEGIATE ATHLETICS Coaching Assistant -12 Month (Temporary through June 30, 2024 with the possibility of reappointment) POSITION AVAILABLE: This position will help foster a team culture that is focused and driven to succeed academically and athletically, while servicing the community. Assist in planning and implementation of practice, competitions, travel, equipment, paperwork and any other administrative duties set forth by the Head Coach. Recruit prospective student athletes in compliance with college policies and procedures. Monitor the academic progress and development of student-athletes. Conduct and supervise athletically related activities for specific training groups on a daily basis. Assist with the monitoring and posting on the team website and social media. Assist in all fundraising opportunities. Maintain knowledge and ensure compliance with NCAA, conference, and institutional rules and regulations. THE DEPARTMENT: The California State University East Bay Athletic Department (Pioneer Athletics) strives to fulfill the educational mission of the university while providing unique opportunities for personal growth and success outside of the classroom. Pioneer Athletics has aligned itself with the eight shared strategic commitments set forth by Cal State East Bay, showcasing the partnership that exists between athletics and the university community. Pioneer Athletics maintains its focus on the academic and athletic success of our student-athletes, as well as, preparing this diverse population of students for meaningful lifework and to be socially responsible contributors to society. Cal State East Bay is a member of the National Collegiate Athletic Association (NCAA) Division II, and sponsors 15 Intercollegiate athletic programs. In June 2011, the Pioneers made the transition back to NCAA Division II during the 2009-10 season after a 10-year absence. CSUEB is a member of the California Collegiate Athletic Association (CCAA), which has won 154 national championships since its inception in 1939, the most of any Division II conference. In addition, the Pioneer Swimming program is a member of the Pacific Collegiate Swim and Dive Conference (PCSC), while its Water Polo program is a member of the Western Water Polo Association (WWPA). DUTIES OF THE POSITION: Responsibilities: Coaching and program administration: Assist the head coach with day-to-day planning and supervision of practices and competitions. Work with head coach, sport supervisor and/or appropriate department staff to schedule competitions and order necessary equipment and uniforms within department budget and guidelines. Work alongside the department business manager and/or designated staff member in assisting the head coach with planning and completing all team travel arrangements including cash advances and billing for hotel, air transportation, ground transportation and meals. Attend department and assigned staff meetings. Complete any and all required department, campus, CSU, CCAA and NCAA trainings. Academic progress and compliance: As directed by a head coach, work with academic advisor, compliance office and student-athletes to ensure all student -athletes make progress towards degree completion and graduation. Complete all assigned and necessary department and NCAA requirements for compliance including, but not limited to, weekly playing and practice hours, weekly recruiting logs and team updates for squad lists. As directed by the head coach, work through compliance office for admission of student-athlete through both university and NCAA Eligibility Center requirements. Attend rules education meetings. Recruiting: As directed by the head coach, follow NCAA Division II, CCAA and department guidelines to recruit prospective student-athletes at a level to compete in the CCAA and NCAA successfully. As directed by the head coach, travel to appropriate competitions to evaluate. As directed by the head coach, plan and complete official and unofficial visits on campus for prospective student-athletes. Community, Department, Camp and Constituent Engagement: As directed by the head coach, assist in the planning and facilitation of the involvement of student-athletes in appropriate community, campus and alumni engagement initiatives. As directed by the head coach, assist in the preparation and execution of program specific camp activities for the purpose of community engagement and/or revenue production for the program. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: Complete annual training requirements. Report any alleged Clery Act Crimes that are reported to them using the online CSA Reporting Form; all alleged Clery Act Crimes should be reported in a timely manner. SALARY: Salary is dependent upon educational preparation and experience. Position appointment is subject to budgetary authorization. The CSU salary schedule information for the Coaching Assistant - 12 month Classification is available based on the following range: Range 0: $5,168.00 - $6,946.00 (based on FTE 1.0). The hiring anticipated FTE varies between 0.1 and 1.0. The anticipated hiring range is generally at or near the minimum of the appropriate range, commensurate with education and experience. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. Eligibility standards for health benefits are determined by the Public Employees Retirement System (PERS). PLEASE NOTE: Benefits eligibility and earnings may be impacted if a candidate is unable to work through the entirety of the appointment or if the percentage of employment does not qualify them for benefits. To be eligible for CalPERS health benefits while you are working, including dental and vision plan benefits, you must be appointed to a job that will last at least six months and one day, and work at least half time. DATE OF APPOINTMENT: Varies. Fall Semester begins August 21, 2023, and Spring Semester begins January 16, 2024. QUALIFICATIONS: Minimum Qualifications Under direction, performs a variety of coaching functions related to one or more sports in the Intercollegiate Athletic program. A Bachelor's degree in Kinesiology or related field is the minimum requirement for appointment at this level. Within five years from the date of hire, the individual must obtain a Master's degree in Kinesiology or related field to be considered for re-appointment at any level. Current First Aid, CPR and AED training. Competitive coaching background. Must have a strong commitment to safety and welfare of student-athletes. Ability to work on weekends, evenings, and odd hours. Must hold a valid Driver's License. Must be able to pass the NCAA recruiting test and have an understanding of NCAA rules. Preferred Skills and Knowledge Master's degree with an academic background in kinesiology/physical education, sports management or a related field. Five or more years of successful collegiate coaching experience. Collegiate recruiting experience in California. Knowledge of Division II NCAA rules and regulations. APPLICATION DEADLINE: Positions open until filled. Applications are considered on a continuous basis. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon the presentation of documents demonstrating the appointee’s identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification, and LiveScan, as appropriate)) must be completed and cleared prior to the start of employment. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. CSUEB is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, sexual orientation, or disability. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Sponsorship Cal State East Bay is not a sponsoring agency for Lecturer positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Sep 15, 2023
Part Time
Description: NON-INSTRUCTIONAL FACULTY EMPLOYMENT OPPORTUNITY INTERCOLLEGIATE ATHLETICS Coaching Assistant -12 Month (Temporary through June 30, 2024 with the possibility of reappointment) POSITION AVAILABLE: This position will help foster a team culture that is focused and driven to succeed academically and athletically, while servicing the community. Assist in planning and implementation of practice, competitions, travel, equipment, paperwork and any other administrative duties set forth by the Head Coach. Recruit prospective student athletes in compliance with college policies and procedures. Monitor the academic progress and development of student-athletes. Conduct and supervise athletically related activities for specific training groups on a daily basis. Assist with the monitoring and posting on the team website and social media. Assist in all fundraising opportunities. Maintain knowledge and ensure compliance with NCAA, conference, and institutional rules and regulations. THE DEPARTMENT: The California State University East Bay Athletic Department (Pioneer Athletics) strives to fulfill the educational mission of the university while providing unique opportunities for personal growth and success outside of the classroom. Pioneer Athletics has aligned itself with the eight shared strategic commitments set forth by Cal State East Bay, showcasing the partnership that exists between athletics and the university community. Pioneer Athletics maintains its focus on the academic and athletic success of our student-athletes, as well as, preparing this diverse population of students for meaningful lifework and to be socially responsible contributors to society. Cal State East Bay is a member of the National Collegiate Athletic Association (NCAA) Division II, and sponsors 15 Intercollegiate athletic programs. In June 2011, the Pioneers made the transition back to NCAA Division II during the 2009-10 season after a 10-year absence. CSUEB is a member of the California Collegiate Athletic Association (CCAA), which has won 154 national championships since its inception in 1939, the most of any Division II conference. In addition, the Pioneer Swimming program is a member of the Pacific Collegiate Swim and Dive Conference (PCSC), while its Water Polo program is a member of the Western Water Polo Association (WWPA). DUTIES OF THE POSITION: Responsibilities: Coaching and program administration: Assist the head coach with day-to-day planning and supervision of practices and competitions. Work with head coach, sport supervisor and/or appropriate department staff to schedule competitions and order necessary equipment and uniforms within department budget and guidelines. Work alongside the department business manager and/or designated staff member in assisting the head coach with planning and completing all team travel arrangements including cash advances and billing for hotel, air transportation, ground transportation and meals. Attend department and assigned staff meetings. Complete any and all required department, campus, CSU, CCAA and NCAA trainings. Academic progress and compliance: As directed by a head coach, work with academic advisor, compliance office and student-athletes to ensure all student -athletes make progress towards degree completion and graduation. Complete all assigned and necessary department and NCAA requirements for compliance including, but not limited to, weekly playing and practice hours, weekly recruiting logs and team updates for squad lists. As directed by the head coach, work through compliance office for admission of student-athlete through both university and NCAA Eligibility Center requirements. Attend rules education meetings. Recruiting: As directed by the head coach, follow NCAA Division II, CCAA and department guidelines to recruit prospective student-athletes at a level to compete in the CCAA and NCAA successfully. As directed by the head coach, travel to appropriate competitions to evaluate. As directed by the head coach, plan and complete official and unofficial visits on campus for prospective student-athletes. Community, Department, Camp and Constituent Engagement: As directed by the head coach, assist in the planning and facilitation of the involvement of student-athletes in appropriate community, campus and alumni engagement initiatives. As directed by the head coach, assist in the preparation and execution of program specific camp activities for the purpose of community engagement and/or revenue production for the program. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: Complete annual training requirements. Report any alleged Clery Act Crimes that are reported to them using the online CSA Reporting Form; all alleged Clery Act Crimes should be reported in a timely manner. SALARY: Salary is dependent upon educational preparation and experience. Position appointment is subject to budgetary authorization. The CSU salary schedule information for the Coaching Assistant - 12 month Classification is available based on the following range: Range 0: $5,168.00 - $6,946.00 (based on FTE 1.0). The hiring anticipated FTE varies between 0.1 and 1.0. The anticipated hiring range is generally at or near the minimum of the appropriate range, commensurate with education and experience. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. Eligibility standards for health benefits are determined by the Public Employees Retirement System (PERS). PLEASE NOTE: Benefits eligibility and earnings may be impacted if a candidate is unable to work through the entirety of the appointment or if the percentage of employment does not qualify them for benefits. To be eligible for CalPERS health benefits while you are working, including dental and vision plan benefits, you must be appointed to a job that will last at least six months and one day, and work at least half time. DATE OF APPOINTMENT: Varies. Fall Semester begins August 21, 2023, and Spring Semester begins January 16, 2024. QUALIFICATIONS: Minimum Qualifications Under direction, performs a variety of coaching functions related to one or more sports in the Intercollegiate Athletic program. A Bachelor's degree in Kinesiology or related field is the minimum requirement for appointment at this level. Within five years from the date of hire, the individual must obtain a Master's degree in Kinesiology or related field to be considered for re-appointment at any level. Current First Aid, CPR and AED training. Competitive coaching background. Must have a strong commitment to safety and welfare of student-athletes. Ability to work on weekends, evenings, and odd hours. Must hold a valid Driver's License. Must be able to pass the NCAA recruiting test and have an understanding of NCAA rules. Preferred Skills and Knowledge Master's degree with an academic background in kinesiology/physical education, sports management or a related field. Five or more years of successful collegiate coaching experience. Collegiate recruiting experience in California. Knowledge of Division II NCAA rules and regulations. APPLICATION DEADLINE: Positions open until filled. Applications are considered on a continuous basis. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon the presentation of documents demonstrating the appointee’s identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification, and LiveScan, as appropriate)) must be completed and cleared prior to the start of employment. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. CSUEB is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, sexual orientation, or disability. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Sponsorship Cal State East Bay is not a sponsoring agency for Lecturer positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
