County of Yolo Woodland, CA, United States
Apr 03, 2021
Description The County of Yolo is recruiting to fill two regular, full-time positions in the class of Management Analyst at the County Administrator's Office. The County Administrator's Office implements the policies and strategic plan of the county organization, as set by the Board of Supervisors, and provides executive management for the county departments and agencies. The role of the Management Analyst is to serve as a support function to assist the office in the evaluation and execution of the variety of projects that emerge on a frequent basis. Supportive functions can include research and analysis, report writing, meeting preparation and facilitation, presentations, and more. It is imperative that an individual in the analyst role have the time management and organizational skills to handle multiple projects at one time. Similarly, priorities within the office are ever changing as circumstances alter and new issues emerge. An analyst must have the flexibility to navigate change and prioritize work load accordingly. While the environment can be fast-paced, the position offers an exciting opportunity to work on assignments in a variety of fields. As the executive management for the organization, the office oversees a range of public services from natural resources to criminal justice to health and human services. The work of the Management Analyst will not be static in one topic area, but differ by assignment. Thus requiring a willingness to continuously learn and providing the opportunity to acquire knowledge regarding all aspects of county government. These positions can be filled at the Associate Management Analyst, Management Analyst, or Senior Management Analyst level. The candidates selected will be at the appropriate level, depending on their background and experience, and at the discretion of the appointing authority. The salary range for each classification level is as follows: Associate Management Analyst: $61,979 - $75,334 Annually Management Analyst: $70,946 - $86,222 Annually Senior Management Analyst: $86,604 - $105,274 Annually Interested applicants should submit an online County of Yolo Employment Application, responses to supplemental questions, a detailed resume, and verification of education by the closing date. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below. DEFINITION Associate Management Analyst/Management Analyst Incumbents perform a variety of complex administrative studies and analysis relating to operating procedures and practices, organization, budgetary requests or operational issues of assigned county departments; and/or of centralized county operations to recommend an appropriate course of action; and perform other related duties as assigned. Senior Management Analyst Under general direction, incumbents plan, organize and conduct difficult and complex research, analytical, financial, organizational and other tasks related to the operations of county departments, including budgetary and organizational analysis; serve as an administrative program specialist; may serve as staff to committees, Board and Commissions, and perform other related duties as assigned. DISTINGUISHING CHARACTERISTICS This classification specification describes one of the four classifications contained in the Management Analyst Series. The Series includes Associate Management Analyst, Management Analyst, Senior Management Analyst and Principal Management Analyst. Associate Management Analyst This is the entry level in the series. Depending upon assignments, some positions may be permanently allocated to this level. Incumbents receive general supervision while performing tasks of moderate difficulty. All findings and recommendations are subject to final review and approval. This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in this classification may be allocated only to the County Administrator's Office. Management Analyst This is the journey level class of the series. Positions in this class conduct complex administrative studies or analysis which involves advanced planning, scheduling and research. Incumbents act with considerable independence and are expected to have developed skills and knowledge in such areas as methods, techniques and source materials. This classification is designated as confidential and incumbents may become involved in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in this classification may be allocated only to the County Administrator's Office. Senior Management Analyst This is the advanced journey level of the Management Analyst Series. Positions allocated at this level are distinguished by the degree of independence with which assignments are performed and by the degree of responsibility required for developing, organizing and finalizing assignments and projects. Incumbents may assist county management staff in the administration of one or more county departments. This classification is designated as confidential and incumbents may become involve in activities associated with, or perform duties relating to, the collective bargaining process. Incumbents in this classification perform management analytical activities associated with a County centralized management function and as such positions in these classifications may be allocated only to the County Administrator's Office. Essential Functions Associate Management Analyst/Management Analyst Reviews and analyzes budgetary data to make appropriate recommendations; Conducts systems and procedures, studies and makes recommendations for development or revising such; Plans and conducts special studies and projects; Gathers, evaluates and tabulates data; Formulates recommendations and prepares reports on the basis of evaluated data; Evaluates priority of assignments and projects to ensure follow up and completion through workload planning and scheduling; Studies organizational systems and structure, departmental standards, expense control, operating equipment and lay out of physical facilities; Prepares administrative bulletins, procedures and memoranda; Prepares and answers correspondence, questionnaires and other data gathering devices; Responds to inquiries on policy and procedures from departments, other governmental agencies and the public; Researches laws and other regulatory requirements governing governmental operations; Confers with representatives of other agencies and departments; Other Duties: May monitor expenditures and fund transfers; May assist in the preparation of capital improvement programs; May prepare and present staff work for boards, commissions and committees; Performs other related duties as assigned. Senior Management Analyst Performs detailed analytical studies of policies, procedures, organization operations, services, finances and related matters; Advises and assists department head and management staff in fiscal, organizational and procedural matters; Participates in the preparation, review and administration of departmental budgets; Researches and analyzes laws, policies and other regulatory requirements and changes; Develops policy statements for management approval; Assists in the preparation of capital improvement program; Prepares in-depth and complex reports and analyses; Prepares and answers correspondence and questionnaires; Confers with other agencies and departments; Serves as a liaison between departments; Reviews legal documents and contracts; and Serves as an administrative program specialist. Other Duties: May serve as a project lead staff person with other Management Analysts or other staff. May organize, coordinate and direct special programs or projects; and May make oral presentations to Boards of Commissions. Employment Standards Any combination of experience and education which provides the required knowledge and skill, is acceptable. A typical way of gaining the knowledge and skills is outlined below: Associate Management Analyst Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible analytical experience may be substituted for the required education on a year-for-year basis). Management Analyst Education: Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Economics, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible administrative experience may be substituted for the required education on a year-for-year basis.) AND Experience : One (1) year of progressively responsible management, analytical, financial, or budget or personnel experience requiring analysis and interpretation of data. Master's degree in Public or Business Administration or closely related area may substitute for experience at this level. Senior Management Analyst Education: Equivalent to graduation from an accredited college or university with major course work in Public or Business Administration, Government, Finance, Accounting, Economics, Administration of Justice, Planning, Public Policy, Education or a closely related field. (Responsible analytical experience may be substituted for the required education on a year-for-year basis); AND Experience: Two (2) years of progressively responsible management, fiscal, personnel or governmental administrative, and analytical experience. (A Master's Degree in public or business administration, or closely related area may substitute for one (1) year of experience.) License : Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation. REQUIRED KNOWLEDGE AND ABILITY Associate Management Analyst/Management Analyst Knowledge of : principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods, report writing, and personnel administration; Modern office software programs including but not limited to Microsoft Word, Microsoft Excel, and Access; Dynamics of staff-line relationships; Quality improvement processes, performance measurement techniques for public sector social and municipal services and programs. Ability to : apply principles, practices, methods and techniques of public administration, management analysis and statistics to the gathering, organizing and analysis of data; Present data in reports, memos, charts, graphs, and other appropriate forms; Express ones self clearly and concisely, both orally and in writing; Prepare comprehensive reports; Establish and maintain effective working relationships with others; Interpret related laws rules and regulations; Remain knowledgeable of developments in the field of public administration. Senior Management Analyst Knowledge of: all aspects of government administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research techniques, report writing, capital improvement programming, and personnel management; county government's organization, services and financing; modern office software programs including but not limited to Microsoft Word, Microsoft Excel, and Access; quality improvement processes, performance measurement techniques for public sector social and municipal services programs. Ability to: apply principles, practices, methods and techniques of public administration, management analysis and statistics to the gathering, organizing and analysis of data in order to prepare effective solutions and proposals to issues; understand, interpret and apply pertinent laws, regulations and procedures; express oneself clearly and concisely, both orally and in writing; analyze and interpret factual data; analyze a variety of administrative issues and make sound policy and procedural recommendations; prepares complex reports in a complete and accurate manner; serves in a lead capacity to analyst staff; establish and maintain effective working relationships with staff, the public, agency representatives, Department Heads and representative of Boards and Commissions. Application & Selection Process Application Process It is highly recommended that you print this job bulletin for future reference. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application and resume, applicants are required to submit a completed supplemental questionnaire, and verification of education for this position. Incomplete applications will be disqualified. Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways: As an attachment to the online application By e-mail to email@example.com By fax to (530) 666-8049 By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. All required documents must be received by the Human Resources Office by the closing date. Postmarks will not be accepted. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail. Selection Procedure The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps, and all listed dates, may change with or without notice. Screen for Minimum Qualifications: Week of 04/19/2021 Screen for Best Qualified: Week of04/26/2021 Department Selection Interviews: TBD Reference Checks: TBD Tentative Job Offer/Livescan/Drug & Alcohol Screen: TBD Estimated Start Date: May/June 2021 Verification of Education Acceptable forms of educational documentation are transcripts, and/or a copy of your diploma/degree. Official or unofficial transcripts are acceptable and must list the student name, institution name, field of study and date the degree was awarded. Copies of diplomas should indicate your name, the name of the school, a specific field of study and date of graduation. For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation. Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned. All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site ( http://www.iau-aiu.net/content/institutions ). Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following: 1. A written statement from a U.S accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required. 2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade. Note : Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only. EDUCATIONAL RECORDS EVALUATION SERVICE 601 University Ave., Suite 127 Sacramento, CA 95825 (916) 921-0790 www.eres.com FOREIGN EDUCATION DOCUMENT SERVICE P.O. Box 151739 San Diego, CA 92175 (619) 265-5810 www.documentservice.org CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC. P.O. Box 18358 Anaheim, CA 92817 (714) 237-9272 www.iescaree.com GLOBAL SERVICES ASSOCIATES, INC. 409 North Pacific Coast Highway, # 393 Redondo Beach, CA 90277 (310) 828-5709 www.globaleval.org INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE P.O. Box 3665 Culver City, CA 90231-3665 (310) 258-9451 www.ierf.org Screening for Best Qualified The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified. Contact Information For questions about the position or about employment with the County, please contact Human Resources by e-mail at firstname.lastname@example.org or by phone at (530) 666-8055. Equal Employment Opportunity : It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.