COUNTY OF LAKE, CA
Lake County, California, United States
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications ADMINISTRATIVE ANALYST I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Graduation from a four year college or university with a major in Public Administration, Accounting, Business Administration, Political Science, Communications, Education, English or a closely related field. Master’s in Public Administration preferred. Education leading to a CPA may be substituted for a Bachelor's degree in Accounting. Completion of an intern program in local government, OR work experience in city or county government. Additional directly related education and/or experience may be substituted. ADMINISTRATIVE ANALYST II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field. AND Two (2) years of full-time professional-level experience in administrative operations, budgetary, or similar analysis at a level equivalent to the County's class of Administrative Analyst I. Additional directly related experience and/or education may be substituted. Full Job Description ADMINISTRATIVE ANALYST I DEFINITION Under direct supervision, performs a variety of analytical assignments and special administrative responsibilities supporting functions, operations, and services of the Administrative Office and/or an assigned division; may provide professional-level support for other County departments in one or more internal support areas, including budget, procurement, personnel, development of proposal request and contracts; researches and compiles data; analyzes programmatic practices and procedures; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry-level classification in the Administrative Analyst series. Incumbents perform a variety of internal professional-level support functions and technical division/department-wide duties. Incumbents may specialize in one area or may have a broader responsibility for multiple internal service functions. Confidential incumbents may have access to information affecting employer-employee relations and are not eligible to participate in a union bargaining unit. Positions in the Administrative Analyst series are flexibly staffed. Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory or management staff, depending on areas of work assignments. May serve as a lead to administrative support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs a variety of entry professional-level administrative and analytical assignments related to the staffing, budgeting, and implementation of County services and programs. Participates in budget development, review, and monitoring for assigned County departments/divisions and programs. Reviews proposed state and federal legislation, developing analyses of legislative impacts on County services, functions, and programs. Maintains accounting records for multiple County budget units administered by the County Administrative Office. Provides support and performs a variety of roles in County marketing, public information dissemination, economic development efforts, and other special projects, as assigned. Compiles material and assists in the preparation of budgets, reports, manuals, publications, and presentations. Assists with preparing and implementing long-range plans and goals for the County, including infrastructure improvements. Determines analytical techniques and information gathering processes and obtains required information and data for analysis. Provides support for other County departments for special projects/assignments, including purchasing and development of proposal requests and bid packages. Responds to citizen requests/complaints, referring them to other County management staff, as warranted. Represents the Board of Supervisors and County programs and services with staff, the public, community organizations, and other government agencies. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Functions, organization, programs, and services of California local government agencies. Research and information gathering techniques. Principles, practices, and methods of administrative, budgetary, and organizational analysis. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility. Project development, management, and coordination. Research and evaluation methods. Financial accounting procedures and methods. Principles of lead direction, work coordination, and training. Principles and techniques for working with groups and fostering effective team interaction. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Ability to: Learn the functions, organization, programs, and services of Lake County government. Perform a variety of analytical work related to planning, organizing, managing, coordinating, and supervising the functions and services of the County to achieve efficient operations and program goals. Learn to provide support for and assist with planning, organizing, and coordinating various administrative functions such as personnel, budget, marketing, redevelopment, and economic development. Assist with the preparation and administration of the County budget and overseeing fiscal controls. Gather, organize, analyze, and present a variety of data and information. Prepare clear, concise, and accurate records and reports. Perform administrative work involving the use of independent judgment and personal initiative in assigned area. Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner. Evaluate, formulate, and develop recommendations on improvements to County operations, programs, and services. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Provide advice and consultation to County management on the development of ordinances, regulations, programs, and policies. Effectively represent the County’s policies, programs, and services with the public, community organizations, County staff, and other government agencies. Regularly work well under pressure, meet multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Graduation from a four year college or university with a major in Public Administration, Accounting, Business Administration, Political Science, Communications, Education, English or a closely related field. Master’s in Public Administration preferred. Education leading to a CPA may be substituted for a Bachelor's degree in Accounting. Completion of an intern program in local government, OR work experience in city or county government. Additional directly related education and/or experience may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). This position may require local and statewide travel, as necessary. Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. ADMINISTRATIVE ANALYST II DEFINITION Under direction, performs a variety of analytical assignments and special administrative responsibilities supports functions, operations, and services of the County Adm inistrative Office and/or an assigned division; may provide professional-level support for other County departments in one or more internal support areas, including budget, procurement, personnel, development of proposal request and contracts; researches and compiles data; analyzes programmatic practices and procedures; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey-level classification in the Administrative Analyst series. Incumbents perform a variety of analytical, fiscal management, and professional-level administrative assignments. Incumbents may specialize in one area or may have a broader responsibility for multiple internal service functions. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory or management staff, depending on areas of work assignments. May serve as a lead to technical and administrative support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs the full range of professional-level administrative, programmatic, and analytical assignments related to the staffing, budgeting, and implementation of County services and programs. Performs budget development, contract administration, review, and monitoring for assigned County departments/divisions and programs. Assists in developing goals, objectives, policies, procedures, and work standards for assigned department or division. Analyzes proposed state and federal legislation, developing analyses of legislative impacts on County services, functions, and programs. Provides support and performs a variety of roles in County marketing, public information dissemination, economic development efforts, and other special projects, as assigned. Provides support for other County departments for special projects/assignments. Determines analytical techniques and information gathering processes and obtains required information and data for analysis. Develops a variety of proposal requests, bid packages, contracts, reports, presentations, and special assignments. Makes presentations, as directed, to a variety of groups, including the Board of Supervisors. Serves as a liaison with County departments, citizens groups, and community organizations. Participates in the production of financial reports and budgets for Countywide and department use. Represents the Board of Supervisors and County programs and services with staff, the public, community organizations, and other government agencies. Provides training and technical support to assigned departments regarding operational policies and procedures. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Functions, organization, programs, and services of Lake County government. Principles, practices, and methods of administrative, budgetary, and organizational analysis. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and practices of contract administration and evaluation. Principles and practices of public agency budget development and administration. Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to the area of assignment. Research, evaluation, and information gathering techniques and methods. Project development, management, and coordination. Financial accounting procedures and methods. Principles of lead direction, work coordination, and training. Principles and techniques for working with groups and fostering effective team interaction. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Customer service principles and techniques. Ability to: Perform a variety of analytical work related to planning, organizing, managing, coordinating, and supervising the functions and services of the County to achieve efficient operations and program goals. Assist with the preparation and administration of the County budget and overseeing fiscal controls. Plan and conduct effective management, administrative, and operational studies. Provide support for and assist with planning, organizing, and coordinating various administrative functions such as personnel, budget, marketing, redevelopment, and economic development. Gather, organize, analyze, and present a variety of data and information. Prepare clear, concise, and accurate records and reports. Perform administrative work involving the use of independent judgment and personal initiative in assigned area. Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner. Evaluate, formulate, and develop recommendations on improvements to County operations, programs, and services. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Provide advice and consultation to County management on the development of ordinances, regulations, programs, and policies. Effectively represent the County’s policies, programs, and services with the public, community organizations, County staff, and other government agencies. Regularly work well under pressure, meet multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field. AND Two (2) years of full-time professional-level experience in administrative operations, budgetary, or similar analysis at a level equivalent to the County's class of Administrative Analyst I. Additional directly related experience and/or education may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. Confidential incumbents may have access to information affecting employer-employee relations and are not eligible to participate in a union bargaining unit. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). This position may require local and statewide travel, as necessary. Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,000 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 6/1/2023 5:00 PM Pacific
May 24, 2023
Full Time
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications ADMINISTRATIVE ANALYST I Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Graduation from a four year college or university with a major in Public Administration, Accounting, Business Administration, Political Science, Communications, Education, English or a closely related field. Master’s in Public Administration preferred. Education leading to a CPA may be substituted for a Bachelor's degree in Accounting. Completion of an intern program in local government, OR work experience in city or county government. Additional directly related education and/or experience may be substituted. ADMINISTRATIVE ANALYST II Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field. AND Two (2) years of full-time professional-level experience in administrative operations, budgetary, or similar analysis at a level equivalent to the County's class of Administrative Analyst I. Additional directly related experience and/or education may be substituted. Full Job Description ADMINISTRATIVE ANALYST I DEFINITION Under direct supervision, performs a variety of analytical assignments and special administrative responsibilities supporting functions, operations, and services of the Administrative Office and/or an assigned division; may provide professional-level support for other County departments in one or more internal support areas, including budget, procurement, personnel, development of proposal request and contracts; researches and compiles data; analyzes programmatic practices and procedures; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the entry-level classification in the Administrative Analyst series. Incumbents perform a variety of internal professional-level support functions and technical division/department-wide duties. Incumbents may specialize in one area or may have a broader responsibility for multiple internal service functions. Confidential incumbents may have access to information affecting employer-employee relations and are not eligible to participate in a union bargaining unit. Positions in the Administrative Analyst series are flexibly staffed. Incumbents may advance to the higher classifications after gaining the knowledge, skill, experience, licenses, and certifications which meet the qualifications for and demonstrating the ability to perform the work of the higher-level class. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory or management staff, depending on areas of work assignments. May serve as a lead to administrative support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs a variety of entry professional-level administrative and analytical assignments related to the staffing, budgeting, and implementation of County services and programs. Participates in budget development, review, and monitoring for assigned County departments/divisions and programs. Reviews proposed state and federal legislation, developing analyses of legislative impacts on County services, functions, and programs. Maintains accounting records for multiple County budget units administered by the County Administrative Office. Provides support and performs a variety of roles in County marketing, public information dissemination, economic development efforts, and other special projects, as assigned. Compiles material and assists in the preparation of budgets, reports, manuals, publications, and presentations. Assists with preparing and implementing long-range plans and goals for the County, including infrastructure improvements. Determines analytical techniques and information gathering processes and obtains required information and data for analysis. Provides support for other County departments for special projects/assignments, including purchasing and development of proposal requests and bid packages. Responds to citizen requests/complaints, referring them to other County management staff, as warranted. Represents the Board of Supervisors and County programs and services with staff, the public, community organizations, and other government agencies. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Functions, organization, programs, and services of California local government agencies. Research and information gathering techniques. Principles, practices, and methods of administrative, budgetary, and organizational analysis. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility. Project development, management, and coordination. Research and evaluation methods. Financial accounting procedures and methods. Principles of lead direction, work coordination, and training. Principles and techniques for working with groups and fostering effective team interaction. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Ability to: Learn the functions, organization, programs, and services of Lake County government. Perform a variety of analytical work related to planning, organizing, managing, coordinating, and supervising the functions and services of the County to achieve efficient operations and program goals. Learn to provide support for and assist with planning, organizing, and coordinating various administrative functions such as personnel, budget, marketing, redevelopment, and economic development. Assist with the preparation and administration of the County budget and overseeing fiscal controls. Gather, organize, analyze, and present a variety of data and information. Prepare clear, concise, and accurate records and reports. Perform administrative work involving the use of independent judgment and personal initiative in assigned area. Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner. Evaluate, formulate, and develop recommendations on improvements to County operations, programs, and services. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Provide advice and consultation to County management on the development of ordinances, regulations, programs, and policies. Effectively represent the County’s policies, programs, and services with the public, community organizations, County staff, and other government agencies. Regularly work well under pressure, meet multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Graduation from a four year college or university with a major in Public Administration, Accounting, Business Administration, Political Science, Communications, Education, English or a closely related field. Master’s in Public Administration preferred. Education leading to a CPA may be substituted for a Bachelor's degree in Accounting. Completion of an intern program in local government, OR work experience in city or county government. Additional directly related education and/or experience may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). This position may require local and statewide travel, as necessary. Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. ADMINISTRATIVE ANALYST II DEFINITION Under direction, performs a variety of analytical assignments and special administrative responsibilities supports functions, operations, and services of the County Adm inistrative Office and/or an assigned division; may provide professional-level support for other County departments in one or more internal support areas, including budget, procurement, personnel, development of proposal request and contracts; researches and compiles data; analyzes programmatic practices and procedures; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey-level classification in the Administrative Analyst series. Incumbents perform a variety of analytical, fiscal management, and professional-level administrative assignments. Incumbents may specialize in one area or may have a broader responsibility for multiple internal service functions. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from assigned supervisory or management staff, depending on areas of work assignments. May serve as a lead to technical and administrative support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs the full range of professional-level administrative, programmatic, and analytical assignments related to the staffing, budgeting, and implementation of County services and programs. Performs budget development, contract administration, review, and monitoring for assigned County departments/divisions and programs. Assists in developing goals, objectives, policies, procedures, and work standards for assigned department or division. Analyzes proposed state and federal legislation, developing analyses of legislative impacts on County services, functions, and programs. Provides support and performs a variety of roles in County marketing, public information dissemination, economic development efforts, and other special projects, as assigned. Provides support for other County departments for special projects/assignments. Determines analytical techniques and information gathering processes and obtains required information and data for analysis. Develops a variety of proposal requests, bid packages, contracts, reports, presentations, and special assignments. Makes presentations, as directed, to a variety of groups, including the Board of Supervisors. Serves as a liaison with County departments, citizens groups, and community organizations. Participates in the production of financial reports and budgets for Countywide and department use. Represents the Board of Supervisors and County programs and services with staff, the public, community organizations, and other government agencies. Provides training and technical support to assigned departments regarding operational policies and procedures. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Functions, organization, programs, and services of Lake County government. Principles, practices, and methods of administrative, budgetary, and organizational analysis. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Principles and practices of contract administration and evaluation. Principles and practices of public agency budget development and administration. Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to the area of assignment. Research, evaluation, and information gathering techniques and methods. Project development, management, and coordination. Financial accounting procedures and methods. Principles of lead direction, work coordination, and training. Principles and techniques for working with groups and fostering effective team interaction. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Customer service principles and techniques. Ability to: Perform a variety of analytical work related to planning, organizing, managing, coordinating, and supervising the functions and services of the County to achieve efficient operations and program goals. Assist with the preparation and administration of the County budget and overseeing fiscal controls. Plan and conduct effective management, administrative, and operational studies. Provide support for and assist with planning, organizing, and coordinating various administrative functions such as personnel, budget, marketing, redevelopment, and economic development. Gather, organize, analyze, and present a variety of data and information. Prepare clear, concise, and accurate records and reports. Perform administrative work involving the use of independent judgment and personal initiative in assigned area. Analyze, interpret, draw conclusions, summarize, and present administrative and technical information and data in an effective manner. Evaluate, formulate, and develop recommendations on improvements to County operations, programs, and services. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Provide advice and consultation to County management on the development of ordinances, regulations, programs, and policies. Effectively represent the County’s policies, programs, and services with the public, community organizations, County staff, and other government agencies. Regularly work well under pressure, meet multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field. AND Two (2) years of full-time professional-level experience in administrative operations, budgetary, or similar analysis at a level equivalent to the County's class of Administrative Analyst I. Additional directly related experience and/or education may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. Confidential incumbents may have access to information affecting employer-employee relations and are not eligible to participate in a union bargaining unit. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). This position may require local and statewide travel, as necessary. Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,000 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 6/1/2023 5:00 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Licenses or Certifications: None. Notes to Applicants The FINANCIAL ANALYST II position provides leadership, work assignments, evaluation, training and guidance to staff throughout the Library system for cash receipt processing. Budgeting and fiscal management support is provided by this position for all Library revenues, as well as Special Revenue Fund activities. Additional responsibilities include ProCard Liaison tasks. Candidates selected for interview will be required to complete a skills assessment. NOTES TO APPLICANTS : A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine salary in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application. Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed. All new employees are required to attend City of Austin and Austin Public Library training as scheduled, and should arrange their outside schedules to accommodate such training. The Austin Public Library ( APL ) reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Pay Range $28.71 - $35.88 per hour Hours Monday-Friday; 8:00 a.m. to 5:00 p.m. Limited teleworking and alternative work schedules may be available. The schedule may change based on business needs. Job Close Date 06/04/2023 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Central Library, 710 W. Cesar Chavez St. Preferred Qualifications Preferred Experience: Demonstrated experience with cash handling and bank statement reconciliations. Demonstrated experience analyzing and interpreting financial records for Cash Receipts and Accounts Receivable. Demonstrated experience developing and monitoring budgets for revenues and expenditures. Demonstrated experience with credit card administration. Demonstrated experience monitoring and reviewing financial activity to ensure compliance with policies, procedures, and generally accepted accounting principles. Demonstrated experience in municipal or governmental accounting. Demonstrated experience developing and analyzing financial reports for senior management. Experience with the City's Financial systems including AIMS , eCOMBS, eCAPRI, and/or MicroStrategy. Demonstrated advanced knowledge of Microsoft Excel. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares financial analysis, periodic and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Monitors and analyzes expenses and activities and identifies and solves potential or existing problems. Prepares work for processing by gathering and sorting documents and related information; verifying correct funding. Monitors and provides assistance with components of the annual operating budget, forecast, estimates, business plan, performance measures and satisfaction surveys. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Prepares and submits grant reporting. Prepares/approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with city policy, applicable laws and regulations, and sound business practices. Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies and other City offices. Maintains computer spreadsheets and databases to support project data analysis and financial reporting. Monitors and analyzes revenue by researching, compiling, reviewing accounts and summarizing current and historical data. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Financial Analyst II position requires: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications for this position. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Describe in detail your experience with cash handling and bank reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Please describe your experience in developing, monitoring, and managing department level revenue budgets. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe your experience with credit card reconciliation and an electronic card payment management system. Please include in your answer the number of years and/or months of experience, the specific position(s) listed on your application in which you performed these duties, the role in which you served, and provide details of specific example(s) that you worked on. (Open Ended Question) * Please describe your experience, proficiency, and the number of years you have worked with the following City of Austin financial software systems: AIMS, eCOMBs, eCAPRIS, and MicroStrategy. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Excel? No experience with Microsoft Excel Limited or no MS Excel experience, but proficiency with another spreadsheet application such as Lotus 1-2-3 or Apple Numbers Basic: create/edit simple spreadsheets, sort data, enter formulas Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations * Although the basic work schedule for this position is days, there will be times when you will be required to work evenings and weekends to accommodate the business needs of the organization. Can you work a varied schedule as needed? Yes No * I verify that my application is complete and current. I have included all job duties, responsibilities, and employment dates. I understand that my application is a reflection of my entire work history, starting salary is based on overall relevant experience from my application, and resumes are not accepted. I agree that if my application is not current, complete, or factual it will not be considered. Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 16, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Licenses or Certifications: None. Notes to Applicants The FINANCIAL ANALYST II position provides leadership, work assignments, evaluation, training and guidance to staff throughout the Library system for cash receipt processing. Budgeting and fiscal management support is provided by this position for all Library revenues, as well as Special Revenue Fund activities. Additional responsibilities include ProCard Liaison tasks. Candidates selected for interview will be required to complete a skills assessment. NOTES TO APPLICANTS : A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine salary in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application. Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed. All new employees are required to attend City of Austin and Austin Public Library training as scheduled, and should arrange their outside schedules to accommodate such training. The Austin Public Library ( APL ) reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Pay Range $28.71 - $35.88 per hour Hours Monday-Friday; 8:00 a.m. to 5:00 p.m. Limited teleworking and alternative work schedules may be available. The schedule may change based on business needs. Job Close Date 06/04/2023 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Central Library, 710 W. Cesar Chavez St. Preferred Qualifications Preferred Experience: Demonstrated experience with cash handling and bank statement reconciliations. Demonstrated experience analyzing and interpreting financial records for Cash Receipts and Accounts Receivable. Demonstrated experience developing and monitoring budgets for revenues and expenditures. Demonstrated experience with credit card administration. Demonstrated experience monitoring and reviewing financial activity to ensure compliance with policies, procedures, and generally accepted accounting principles. Demonstrated experience in municipal or governmental accounting. Demonstrated experience developing and analyzing financial reports for senior management. Experience with the City's Financial systems including AIMS , eCOMBS, eCAPRI, and/or MicroStrategy. Demonstrated advanced knowledge of Microsoft Excel. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares financial analysis, periodic and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Monitors and analyzes expenses and activities and identifies and solves potential or existing problems. Prepares work for processing by gathering and sorting documents and related information; verifying correct funding. Monitors and provides assistance with components of the annual operating budget, forecast, estimates, business plan, performance measures and satisfaction surveys. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Prepares and submits grant reporting. Prepares/approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with city policy, applicable laws and regulations, and sound business practices. Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies and other City offices. Maintains computer spreadsheets and databases to support project data analysis and financial reporting. Monitors and analyzes revenue by researching, compiling, reviewing accounts and summarizing current and historical data. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Financial Analyst II position requires: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications for this position. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Describe in detail your experience with cash handling and bank reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Please describe your experience in developing, monitoring, and managing department level revenue budgets. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe your experience with credit card reconciliation and an electronic card payment management system. Please include in your answer the number of years and/or months of experience, the specific position(s) listed on your application in which you performed these duties, the role in which you served, and provide details of specific example(s) that you worked on. (Open Ended Question) * Please describe your experience, proficiency, and the number of years you have worked with the following City of Austin financial software systems: AIMS, eCOMBs, eCAPRIS, and MicroStrategy. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Excel? No experience with Microsoft Excel Limited or no MS Excel experience, but proficiency with another spreadsheet application such as Lotus 1-2-3 or Apple Numbers Basic: create/edit simple spreadsheets, sort data, enter formulas Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations * Although the basic work schedule for this position is days, there will be times when you will be required to work evenings and weekends to accommodate the business needs of the organization. Can you work a varied schedule as needed? Yes No * I verify that my application is complete and current. I have included all job duties, responsibilities, and employment dates. I understand that my application is a reflection of my entire work history, starting salary is based on overall relevant experience from my application, and resumes are not accepted. I agree that if my application is not current, complete, or factual it will not be considered. Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
KING COUNTY DEPARTMENT OF WATER & LAND RESOURCES
Seattle, Washington, United States
Summary Why This Opportunity May Be Perfect for You: Exciting opportunity alert! We're seeking a savvy professional to join us in managing a Capital portfolio of programs and projects with multiple funding sources, including grants with restrictive uses and match requirements. Get ready to make a real difference in the environment by planning and implementing innovative projects that enhance the condition of county-owned stormwater facilities and natural habitats. As part of our team, you'll work closely with Capital program managers and staff in our Surface Water Services and Rural and Regional Services Section, playing a pivotal role in creating a cleaner and healthier future for our community. Don't miss out on this chance to be a part of something truly groundbreaking! This position will lead the development, preparation and justification of Capital portfolio during the county’s biennial budget; work closely with project managers, financial and accounting staff; maintain project files and documentation in support of routine audits by grantors; serve as an administrator for the capital project management system; provide routine updates to the county’s central budget office, and adhere to established reporting processes, standards and procedures; prepare complex financial reports and forecasts; communicate financial information to a variety of audiences, and provide policy recommendations. This position may lead or coordinate with other staff who support capital programs, including grant billings. We are looking for a self-starter with strong financial skills, expertise in data analytics using enterprise-wide financial and business intelligence systems, a keen attention to detail, and the ability to work in a fast-paced environment with shifting priorities. Who Are We? The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science sections maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production. Who is Eligible: This position is open to all King County employees and the general public. Commitment to Equity and Social Justice As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation’s history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. We have a deep commitment to equity and social justice and advancing the practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts. To learn more, please visit http://www.kingcounty.gov/equity . Telecommuting Requirement The work associated with this position will be performed predominantly by teleworking, complemented with onsite work and meetings as informed by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. Job Duties Lead budget development, implementation, and monitoring for several Capital portfolios. Perform analysis, including financial modeling and forecasting, and develop recommendations to inform decision making. Develop dashboards and performance metrics for scope, schedule, and budget Develop and maintain sound working relationships across the agency with an emphasis on superior customer service. Develop financial cost models and forecasts for the Division’s Line of Business, long-range, and strategic planning efforts. Coordinate with the Office of Performance, Strategy and Budget and Division leadership to prepare capital budget revisions, supplemental budget requests, fiscal notes on proposed legislation, and financial plans. Review and approve audit responses and billing documents for grants and contracts; support Capital programs and projects through internal and external reviews. Represent the Division on Department or County-wide process improvements in the areas of project management, contracts, interlocal agreements, financial systems, and performance management. Conduct performance reviews and/or compliance audits of capital programs, including equity analysis to ensure capital investments meet new equity guidelines and standards. Serve as the subject matter expert and administrator for capital project management system (PRISM); train project managers and new staff to independently access their project information. Other duties as assigned. Experience, Qualifications, Knowledge, Skills Minimum Qualifications: Bachelor's degree in Business Administration, Finance/Accounting, Construction management, Regional Planning, or related field; or an equivalent combination of education and experience which would provide the knowledge, skills and abilities to perform the duties as described. At least five years of increasingly responsible work developing budgets, financial plans, forecasts, and data analysis. Experience with large-scale capital projects; including project control principles and collaboration with project/program managers, project control staff, procurement, and finance. Experience working with and presenting to senior leadership at Department and Division level. Knowledge of generally accepted financial, accounting, budgeting principles and techniques, including auditing and internal controls. Proficient in use of advanced data analytics, preferably using business intelligence applications, such as Microsoft Power BI. Proficient in use of MS Office suite, i.e., Outlook, Word, Excel, Power Point, Share Point, and One Drive. Demonstrated ability to communicate effectively, verbally and in writing, and to lead and facilitate meetings with varied audiences. Ability to take initiative within the scope of the position, to develop and implement plans, and prepare recommendations for action. Ability to plan, organize, prioritize, and complete work in a high-pressure environment with moving deadlines and changing priorities. Ability to maneuver through complex political situations in an effective and sensitive manner. Desired Qualifications: Advanced degree in related field and/or certification in Project Management, LEAN Six Sigma (Green Belt) or a related field. Experience working with local, state, and federal funding processes, including grants and inter-local agreements. Experience developing relational databases and skilled in writing queries to extract and convert information from various data formats. Knowledge of Equity and Social Justice concepts and principles. Supplemental Information Working Conditions: Work Location: Predominantly teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104. Work Schedule: This full-time position is exempt from the provisions of the Fair Labor Standards Act, and it is not overtime eligible. This position is based on a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday. Attendance at evening meetings and weekend events will be required from time to time. Union Membership: This position is represented by Teamsters Local 117 . Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County Application Resume Cover Letter conveying what makes you an ideal candidate for this position. Responses to supplemental questions (no more than one page per question). For more information regarding this recruitment, please contact: Jamie Jensen-Young Human Resource Analyst 206-263-8779 jjensenyoung@kingcounty.gov WHY WORK FOR KING COUNTY? King County was named "Best-in-State Employer" in the Forbes magazine 2019, ranking 16 on the list of best employers in Washington State - visit Awards given to King County to see more! King County's Investing in YOU initiative is building a workplace where ALL employees can thrive so we can become the nation's Best Run Government. Enjoy a balanced life with benefits that support you! INTERESTED? CHECK US OUT! http://kingcounty.gov/audience/employees/careers/why-work-here.aspx Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions related to this recruitment process, please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year (plus 2 personal holidays) Generous vacation and paid sick leave Paid parental leave, family and medical leaves, and volunteer leave Flexible Spending Account Wellness programs Onsite gyms and activity centers Employee giving program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 5/28/2023 11:59 PM Pacific
May 10, 2023
Full Time
Summary Why This Opportunity May Be Perfect for You: Exciting opportunity alert! We're seeking a savvy professional to join us in managing a Capital portfolio of programs and projects with multiple funding sources, including grants with restrictive uses and match requirements. Get ready to make a real difference in the environment by planning and implementing innovative projects that enhance the condition of county-owned stormwater facilities and natural habitats. As part of our team, you'll work closely with Capital program managers and staff in our Surface Water Services and Rural and Regional Services Section, playing a pivotal role in creating a cleaner and healthier future for our community. Don't miss out on this chance to be a part of something truly groundbreaking! This position will lead the development, preparation and justification of Capital portfolio during the county’s biennial budget; work closely with project managers, financial and accounting staff; maintain project files and documentation in support of routine audits by grantors; serve as an administrator for the capital project management system; provide routine updates to the county’s central budget office, and adhere to established reporting processes, standards and procedures; prepare complex financial reports and forecasts; communicate financial information to a variety of audiences, and provide policy recommendations. This position may lead or coordinate with other staff who support capital programs, including grant billings. We are looking for a self-starter with strong financial skills, expertise in data analytics using enterprise-wide financial and business intelligence systems, a keen attention to detail, and the ability to work in a fast-paced environment with shifting priorities. Who Are We? The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science sections maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production. Who is Eligible: This position is open to all King County employees and the general public. Commitment to Equity and Social Justice As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation’s history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. We have a deep commitment to equity and social justice and advancing the practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts. To learn more, please visit http://www.kingcounty.gov/equity . Telecommuting Requirement The work associated with this position will be performed predominantly by teleworking, complemented with onsite work and meetings as informed by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. Job Duties Lead budget development, implementation, and monitoring for several Capital portfolios. Perform analysis, including financial modeling and forecasting, and develop recommendations to inform decision making. Develop dashboards and performance metrics for scope, schedule, and budget Develop and maintain sound working relationships across the agency with an emphasis on superior customer service. Develop financial cost models and forecasts for the Division’s Line of Business, long-range, and strategic planning efforts. Coordinate with the Office of Performance, Strategy and Budget and Division leadership to prepare capital budget revisions, supplemental budget requests, fiscal notes on proposed legislation, and financial plans. Review and approve audit responses and billing documents for grants and contracts; support Capital programs and projects through internal and external reviews. Represent the Division on Department or County-wide process improvements in the areas of project management, contracts, interlocal agreements, financial systems, and performance management. Conduct performance reviews and/or compliance audits of capital programs, including equity analysis to ensure capital investments meet new equity guidelines and standards. Serve as the subject matter expert and administrator for capital project management system (PRISM); train project managers and new staff to independently access their project information. Other duties as assigned. Experience, Qualifications, Knowledge, Skills Minimum Qualifications: Bachelor's degree in Business Administration, Finance/Accounting, Construction management, Regional Planning, or related field; or an equivalent combination of education and experience which would provide the knowledge, skills and abilities to perform the duties as described. At least five years of increasingly responsible work developing budgets, financial plans, forecasts, and data analysis. Experience with large-scale capital projects; including project control principles and collaboration with project/program managers, project control staff, procurement, and finance. Experience working with and presenting to senior leadership at Department and Division level. Knowledge of generally accepted financial, accounting, budgeting principles and techniques, including auditing and internal controls. Proficient in use of advanced data analytics, preferably using business intelligence applications, such as Microsoft Power BI. Proficient in use of MS Office suite, i.e., Outlook, Word, Excel, Power Point, Share Point, and One Drive. Demonstrated ability to communicate effectively, verbally and in writing, and to lead and facilitate meetings with varied audiences. Ability to take initiative within the scope of the position, to develop and implement plans, and prepare recommendations for action. Ability to plan, organize, prioritize, and complete work in a high-pressure environment with moving deadlines and changing priorities. Ability to maneuver through complex political situations in an effective and sensitive manner. Desired Qualifications: Advanced degree in related field and/or certification in Project Management, LEAN Six Sigma (Green Belt) or a related field. Experience working with local, state, and federal funding processes, including grants and inter-local agreements. Experience developing relational databases and skilled in writing queries to extract and convert information from various data formats. Knowledge of Equity and Social Justice concepts and principles. Supplemental Information Working Conditions: Work Location: Predominantly teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104. Work Schedule: This full-time position is exempt from the provisions of the Fair Labor Standards Act, and it is not overtime eligible. This position is based on a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday. Attendance at evening meetings and weekend events will be required from time to time. Union Membership: This position is represented by Teamsters Local 117 . Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County Application Resume Cover Letter conveying what makes you an ideal candidate for this position. Responses to supplemental questions (no more than one page per question). For more information regarding this recruitment, please contact: Jamie Jensen-Young Human Resource Analyst 206-263-8779 jjensenyoung@kingcounty.gov WHY WORK FOR KING COUNTY? King County was named "Best-in-State Employer" in the Forbes magazine 2019, ranking 16 on the list of best employers in Washington State - visit Awards given to King County to see more! King County's Investing in YOU initiative is building a workplace where ALL employees can thrive so we can become the nation's Best Run Government. Enjoy a balanced life with benefits that support you! INTERESTED? CHECK US OUT! http://kingcounty.gov/audience/employees/careers/why-work-here.aspx Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions related to this recruitment process, please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year (plus 2 personal holidays) Generous vacation and paid sick leave Paid parental leave, family and medical leaves, and volunteer leave Flexible Spending Account Wellness programs Onsite gyms and activity centers Employee giving program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 5/28/2023 11:59 PM Pacific
Monterey County Human Resources
Salinas, California, United States
Position Description Open Until Filled Priority Screening Date: Friday, April 29, 2022 Exam: 22/20B25/03ND All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled. THE POSITION: The Auditor-Controller's Office seeks applicants able to direct, oversee, organize, and perform highly complex professional accounting and financial functions of the County's fiscal operations in the Property Tax Section of the Disbursements Division; research, interpret, communicate, and implement legal requirements and policies to ensure compliance; and supervise professional and/or technical staff. This classification may serve as a divisional leader in the absence of the Chief Deputy Auditor-Controller, as a County subject-matter-expert, and perform other related work as required. THE DEPARTMENT: The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide. Examples of Duties Examples of duties : Oversees the preparation of financial schedules, analysis, documentation, and a variety of complex accounting, auditing, and financial reports that may include property tax calculations, sales and use tax, audit work papers, property tax, and/or other technical reports. Performs a variety of other complex accounting and/or auditing and financial analysis, operations, issue resolutions, and monitoring to include allocation of property tax administrative costs to cities and other agencies. Supervises professional and/or technical accounting staff to include assigning, directing, training, and reviewing subordinates' work for accuracy, completeness, and compliance with established requirements; manages work performance; and recommends transfers, reassignment, and discipline. Plans, develops, coordinates, and implements fiscal management policies, goals, objectives, procedures, standards, and programs with the management team. Reviews, analyzes, researches, interprets, and communicates legislation to ensure compliance with laws, rules, and regulations that fiscally impact the County, departmental programs, and/or the community at large. Establishes and maintains positive working relationships with departmental management and staff, other County departments, external agencies, community-based companies, vendors, and State and Federal program representatives. Examples of Experience/Education/Training THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of: Principles and methods of public finance administration, particularly in the areas of accounting operations, budgeting preparation and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, general accounting, business, and personnel accounting, internal/external financial and operations auditing, property tax apportionment and accounting Property Tax Administration and operations Accounting and payroll principles, practices, standards, and methods Professional report writing techniques Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action. Working knowledge of: Research and assessment techniques Quantitative analysis and business statistical methods and techniques Related computer technology systems, hardware, and applicable software application and operations Governmental accounting and budgetary principles, and operational practices. Skill and Ability to: Plan, organize, direct, and coordinate fiscal and accounting activities to support County operations Develop or revise accounting systems, processes, and activities to meet changing needs Develop, implement, and administer automated data gathering, processing, and reporting systems Present technical and financial information and reports Communicate effectively both orally and in writing Represents the County in the specialized subject or area Select, supervise, assign work, train, and evaluate the performance of professional and technical staff Properly interpret, determine, and apply appropriate laws, regulations, policies, and collective bargaining agreements to county operations Make accurate, complex computations Meet schedules and timelines Operate standard office equipment including a computer and associated software Provide excellent and courteous customer service and establish and maintain effective working relationships. The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Education Equivalent to a bachelor's degree in Accounting, Public or Business Administration, Economics, Finance or a closely related field with course work in Accounting, Finance, and Business Administration. Experience Five (5) years of experience performing professional-level accounting/auditing duties with a CPA firm, public or private agency or two (2) years of experience at a level equivalent to an Auditor-Controller Analyst I in Monterey County. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Successfully complete a background check to include fingerprinting and a credit check. BENEFITS : Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website: https://www.co.monterey.ca.us/home/showdocument?id=62270 This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. COVID-19 : On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion . NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply On-line at http://agency.governmentjobs.com/montereycounty Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting : Monterey County Auditor-Controller's Office Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive selection process includes the submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions All application materials must be received by the priority screening date of Friday, April 29, 2022 , for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Nairi Davis at (831) 755-5092 or email davisn@co.monterey.ca.us Closing Date/Time:
Apr 29, 2023
Full Time
Position Description Open Until Filled Priority Screening Date: Friday, April 29, 2022 Exam: 22/20B25/03ND All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled. THE POSITION: The Auditor-Controller's Office seeks applicants able to direct, oversee, organize, and perform highly complex professional accounting and financial functions of the County's fiscal operations in the Property Tax Section of the Disbursements Division; research, interpret, communicate, and implement legal requirements and policies to ensure compliance; and supervise professional and/or technical staff. This classification may serve as a divisional leader in the absence of the Chief Deputy Auditor-Controller, as a County subject-matter-expert, and perform other related work as required. THE DEPARTMENT: The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide. Examples of Duties Examples of duties : Oversees the preparation of financial schedules, analysis, documentation, and a variety of complex accounting, auditing, and financial reports that may include property tax calculations, sales and use tax, audit work papers, property tax, and/or other technical reports. Performs a variety of other complex accounting and/or auditing and financial analysis, operations, issue resolutions, and monitoring to include allocation of property tax administrative costs to cities and other agencies. Supervises professional and/or technical accounting staff to include assigning, directing, training, and reviewing subordinates' work for accuracy, completeness, and compliance with established requirements; manages work performance; and recommends transfers, reassignment, and discipline. Plans, develops, coordinates, and implements fiscal management policies, goals, objectives, procedures, standards, and programs with the management team. Reviews, analyzes, researches, interprets, and communicates legislation to ensure compliance with laws, rules, and regulations that fiscally impact the County, departmental programs, and/or the community at large. Establishes and maintains positive working relationships with departmental management and staff, other County departments, external agencies, community-based companies, vendors, and State and Federal program representatives. Examples of Experience/Education/Training THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of: Principles and methods of public finance administration, particularly in the areas of accounting operations, budgeting preparation and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, general accounting, business, and personnel accounting, internal/external financial and operations auditing, property tax apportionment and accounting Property Tax Administration and operations Accounting and payroll principles, practices, standards, and methods Professional report writing techniques Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action. Working knowledge of: Research and assessment techniques Quantitative analysis and business statistical methods and techniques Related computer technology systems, hardware, and applicable software application and operations Governmental accounting and budgetary principles, and operational practices. Skill and Ability to: Plan, organize, direct, and coordinate fiscal and accounting activities to support County operations Develop or revise accounting systems, processes, and activities to meet changing needs Develop, implement, and administer automated data gathering, processing, and reporting systems Present technical and financial information and reports Communicate effectively both orally and in writing Represents the County in the specialized subject or area Select, supervise, assign work, train, and evaluate the performance of professional and technical staff Properly interpret, determine, and apply appropriate laws, regulations, policies, and collective bargaining agreements to county operations Make accurate, complex computations Meet schedules and timelines Operate standard office equipment including a computer and associated software Provide excellent and courteous customer service and establish and maintain effective working relationships. The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Education Equivalent to a bachelor's degree in Accounting, Public or Business Administration, Economics, Finance or a closely related field with course work in Accounting, Finance, and Business Administration. Experience Five (5) years of experience performing professional-level accounting/auditing duties with a CPA firm, public or private agency or two (2) years of experience at a level equivalent to an Auditor-Controller Analyst I in Monterey County. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Successfully complete a background check to include fingerprinting and a credit check. BENEFITS : Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website: https://www.co.monterey.ca.us/home/showdocument?id=62270 This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. COVID-19 : On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion . NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply On-line at http://agency.governmentjobs.com/montereycounty Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting : Monterey County Auditor-Controller's Office Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive selection process includes the submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions All application materials must be received by the priority screening date of Friday, April 29, 2022 , for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Nairi Davis at (831) 755-5092 or email davisn@co.monterey.ca.us Closing Date/Time:
State of Nevada
Carson City, Nevada, United States
MANAGEMENT ANALYST 2 - Requisition ID: 19504 Recruitment Type: Open Competitive Posting Close Date: 5/29/2023 Geographical Location: Carson, Minden, Gardnerville, Genoa Department:DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - PUBLIC AND BEHAVIORAL HEALTH Business Unit: HR-BEHAVIORAL HEALTH PREV & TR Work Type:PERMANENT *Pay Grade: GRADE 35 Salary Range: $51,803.28 - $76,921.92 Full-Time/Part-Time: Full Time Recruiter: JENNIFER M KAUBLE Phone: 775 684-0128 Email: JenniferKauble@admin.nv.gov Position Description Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Division of Public and Behavioral Health, Behavioral Health Services Planning, is recruiting for a Management Analyst 2 located in Carson City. The incumbent will be responsible for budget analysis and complex financial analysis for the program; to include statistical and informational analysis and monitoring and projecting annual revenue versus the approved budget. The incumbent will participate in the preparation, monitoring, and maintenance of the biennial budget and will make projections for future costs; will monitor and review complex contracts, subrecipients, and work orders. The incumbent will review, monitor, and/or research legislative bills to ascertain impact and inform management of possible implications; and will assist the section Manager with complex budgets, ensure internal controls are in compliance for grant deliverables, and coordinate the implementation of required procedures with fiscal and program staff to comply with new fiscal policies and Federal requirements. The incumbent will be the primary fiscal lead for the following grants: Community Mental Health Services Block Grant (MHBG), MHBG Supplemental COVID and ARPA Grants, Bipartisan Safer Communities Act Plan, Early Diversion, Clinical High-Risk Psychosis (CHR-P), Projects for Assistance in Transition from Homelessness (PATH), and Assertive Community Treatment (ACT).This is a full-time position, and the incumbent will report directly to the Deputy Bureau Chief. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and two years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Management Analyst I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno Closing Date/Time: 5/29/2023
May 16, 2023
Full Time
MANAGEMENT ANALYST 2 - Requisition ID: 19504 Recruitment Type: Open Competitive Posting Close Date: 5/29/2023 Geographical Location: Carson, Minden, Gardnerville, Genoa Department:DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - PUBLIC AND BEHAVIORAL HEALTH Business Unit: HR-BEHAVIORAL HEALTH PREV & TR Work Type:PERMANENT *Pay Grade: GRADE 35 Salary Range: $51,803.28 - $76,921.92 Full-Time/Part-Time: Full Time Recruiter: JENNIFER M KAUBLE Phone: 775 684-0128 Email: JenniferKauble@admin.nv.gov Position Description Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Division of Public and Behavioral Health, Behavioral Health Services Planning, is recruiting for a Management Analyst 2 located in Carson City. The incumbent will be responsible for budget analysis and complex financial analysis for the program; to include statistical and informational analysis and monitoring and projecting annual revenue versus the approved budget. The incumbent will participate in the preparation, monitoring, and maintenance of the biennial budget and will make projections for future costs; will monitor and review complex contracts, subrecipients, and work orders. The incumbent will review, monitor, and/or research legislative bills to ascertain impact and inform management of possible implications; and will assist the section Manager with complex budgets, ensure internal controls are in compliance for grant deliverables, and coordinate the implementation of required procedures with fiscal and program staff to comply with new fiscal policies and Federal requirements. The incumbent will be the primary fiscal lead for the following grants: Community Mental Health Services Block Grant (MHBG), MHBG Supplemental COVID and ARPA Grants, Bipartisan Safer Communities Act Plan, Early Diversion, Clinical High-Risk Psychosis (CHR-P), Projects for Assistance in Transition from Homelessness (PATH), and Assertive Community Treatment (ACT).This is a full-time position, and the incumbent will report directly to the Deputy Bureau Chief. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, finance, social sciences, mathematics or related field and two years of professional experience in the research, development, evaluation or revision of programs, organizations, methods or procedures; OR graduation from high school or equivalent education and four years of professional experience as described above; OR one year of experience as a Management Analyst I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and as a condition of continuing employment. A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno Closing Date/Time: 5/29/2023
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position (Revised) This position works closely with Education department Chairs to support the departments’ programs and students has three main functions including program support, student support, and coordination of support processes and resources within the CEAS Educational Hub. It is the lead key staff contact and expert inside this complex organizational unit who also maintains diverse contacts across the university and outside agencies and entities. This position needs excellent communication and collaboration skills to engage all levels of University personnel. Responsibilities Administrative Lead: Trains and leads several Administrative Support Coordinators in the daily operation of the office to optimize processes for three academic departments and credential admissions services which includes but is not limited to coordinating activities with other divisions and departments for training purposes, training and providing recommendations for clerical, technical, or administrative staff; reaching out to new employees or their managers to schedule training and responsible for the interpretation/application of the Dean’s directive. Serve as the staff support to interdepartmental committees and makes oral presentations, upon request. Develop and implement proper training programs for staff and Faculty to ensure compliance to University operational and spending policies and procedures. Provide support in the design, implementation, and installation of new and modified workflow, software, and web-based programs, systems, procedures, methods of operation, and forms in compliance with University and CTC policies. Assist in the development of strategic objectives and operational methods including reviewing and analyzing workflow patterns of administrative staff support services and assess for growth in enrollment, work volume, and work complexity; and assess for organizational changes for efficiency; proffer advice to the Associate Dean on the formulation of policy and procedures, and organizational changes; survey, research and perform statistical analysis to address administrative, fiscal, personnel, and/or operational problems; establish procedures to control multiple funds and expenditures; develops/implements procedures to minimize deviations from financial plans. Workload/Schedules/Course Management: Populate faculty workload for three academic departments into the Master Workload sheet, ensuring accurate entries as assigned by the Chairs and in alignment with the Schedule. Review, as necessary, admissions and MOU work for three departments for credential applications with program coordinators and admission staff responsible for generating the MOUs to ensure MOUs are up to date and appropriate for the type of candidate being placed. Process special consultant payments and honorarium requests. Ensures that all workload, schedules, and course management policies and processes align with the University policy and College policy. Monitor the course schedule as entered into a shared Google database. Fiscal, IT and Procurement: Leads and provides training/oversight to staff regarding purchases, travel/training, A2E2 funds expenditures, procurement and scholarship administration. Fiscal analysis and oversight of the day to day budget of three academic department which includes overseeing the maintenance, storage, and destruction of records; assisting in budget preparation and review/analysis of expenditures and requisitions for purchases and researching information; compiles and analyzes data in regards to purchasing equipment and ICT compliance. Maintains oversight of state-side trust fund budget tracking spreadsheets for three academic departments. Tracks and reconciles expenses and allocations to the correct funds. Investigates and resolves discrepancies. Works closely with department staff to verify purchases are following Department, College and University protocols. Works directly with the Budget Coordinator to ensure all expenses are reconciled, received, allocated and confirmed. Distributes scholarships via pioneer scholarships portal. Works directly with University advancement to ensure scholarships are distributed in a timely manner. Updates scholarships on department website. Works closely with the College Budget Analyst to review and reconcile claims and purchases. Work with vendors, university accounting and purchasing staff to resolve matters of concern and discrepancies. Reconciles P-Card monthly in accordance with university and department policies. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Strong research, math and computer skills. Work independently and make sound decisions and recommendations regarding accounting and budget activities. Excellent problem-solving and critical thinking abilities. Exceptional verbal and written communication skills. Ability to analyze and process data. Good understanding of financial principles and budgeting. Strong leadership abilities as this position will lead other employees, coordinate and review work assignments of employees performing the same general work as the lead on a day-to-day basis. Ability to train and provide instructions on work procedures. Strong interpersonal, professional, and customer service skills. Self-initiating. Strong accounting, bookkeeping and mathematical skills. Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with emphasis on professionalism and customer service. Ability to handle multiple deadlines and work under pressure in a professional manner. Highly organized and detail-oriented both in a physical and virtual environment. Strong time-management skills. Ability to prioritize and manage workload effectively and efficiently Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). Ability to handle confidential information with discretion and sensitivity Adept in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers. Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher Adept in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. Ability to interpret and follow instruction and policy guidelines - understand and apply applicable rules, regulations, policies and procedures. Ability to perform mathematical calculations with speed and accuracy. Willingness to guide others and provide ongoing support as they make important decisions. Familiarity with college and university programs and resources as well as Human Resources/Payroll practices. Preferred Skills and Knowledge Knowledge of university-budget policies and procedures. Advanced skills in Excel and bookkeeping as well as Word and Google platforms. Experience with integrated financial systems, such as PeopleSoft, General Ledger, Accounts Payable and Asset management and queries. Experiences with or exposure to general ledger account reconciliations. Working knowledge of CSU policies and procedures, governmental accounting principles and practices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Oct 21, 2022
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position (Revised) This position works closely with Education department Chairs to support the departments’ programs and students has three main functions including program support, student support, and coordination of support processes and resources within the CEAS Educational Hub. It is the lead key staff contact and expert inside this complex organizational unit who also maintains diverse contacts across the university and outside agencies and entities. This position needs excellent communication and collaboration skills to engage all levels of University personnel. Responsibilities Administrative Lead: Trains and leads several Administrative Support Coordinators in the daily operation of the office to optimize processes for three academic departments and credential admissions services which includes but is not limited to coordinating activities with other divisions and departments for training purposes, training and providing recommendations for clerical, technical, or administrative staff; reaching out to new employees or their managers to schedule training and responsible for the interpretation/application of the Dean’s directive. Serve as the staff support to interdepartmental committees and makes oral presentations, upon request. Develop and implement proper training programs for staff and Faculty to ensure compliance to University operational and spending policies and procedures. Provide support in the design, implementation, and installation of new and modified workflow, software, and web-based programs, systems, procedures, methods of operation, and forms in compliance with University and CTC policies. Assist in the development of strategic objectives and operational methods including reviewing and analyzing workflow patterns of administrative staff support services and assess for growth in enrollment, work volume, and work complexity; and assess for organizational changes for efficiency; proffer advice to the Associate Dean on the formulation of policy and procedures, and organizational changes; survey, research and perform statistical analysis to address administrative, fiscal, personnel, and/or operational problems; establish procedures to control multiple funds and expenditures; develops/implements procedures to minimize deviations from financial plans. Workload/Schedules/Course Management: Populate faculty workload for three academic departments into the Master Workload sheet, ensuring accurate entries as assigned by the Chairs and in alignment with the Schedule. Review, as necessary, admissions and MOU work for three departments for credential applications with program coordinators and admission staff responsible for generating the MOUs to ensure MOUs are up to date and appropriate for the type of candidate being placed. Process special consultant payments and honorarium requests. Ensures that all workload, schedules, and course management policies and processes align with the University policy and College policy. Monitor the course schedule as entered into a shared Google database. Fiscal, IT and Procurement: Leads and provides training/oversight to staff regarding purchases, travel/training, A2E2 funds expenditures, procurement and scholarship administration. Fiscal analysis and oversight of the day to day budget of three academic department which includes overseeing the maintenance, storage, and destruction of records; assisting in budget preparation and review/analysis of expenditures and requisitions for purchases and researching information; compiles and analyzes data in regards to purchasing equipment and ICT compliance. Maintains oversight of state-side trust fund budget tracking spreadsheets for three academic departments. Tracks and reconciles expenses and allocations to the correct funds. Investigates and resolves discrepancies. Works closely with department staff to verify purchases are following Department, College and University protocols. Works directly with the Budget Coordinator to ensure all expenses are reconciled, received, allocated and confirmed. Distributes scholarships via pioneer scholarships portal. Works directly with University advancement to ensure scholarships are distributed in a timely manner. Updates scholarships on department website. Works closely with the College Budget Analyst to review and reconcile claims and purchases. Work with vendors, university accounting and purchasing staff to resolve matters of concern and discrepancies. Reconciles P-Card monthly in accordance with university and department policies. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Strong research, math and computer skills. Work independently and make sound decisions and recommendations regarding accounting and budget activities. Excellent problem-solving and critical thinking abilities. Exceptional verbal and written communication skills. Ability to analyze and process data. Good understanding of financial principles and budgeting. Strong leadership abilities as this position will lead other employees, coordinate and review work assignments of employees performing the same general work as the lead on a day-to-day basis. Ability to train and provide instructions on work procedures. Strong interpersonal, professional, and customer service skills. Self-initiating. Strong accounting, bookkeeping and mathematical skills. Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with emphasis on professionalism and customer service. Ability to handle multiple deadlines and work under pressure in a professional manner. Highly organized and detail-oriented both in a physical and virtual environment. Strong time-management skills. Ability to prioritize and manage workload effectively and efficiently Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). Ability to handle confidential information with discretion and sensitivity Adept in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers. Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher Adept in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. Ability to interpret and follow instruction and policy guidelines - understand and apply applicable rules, regulations, policies and procedures. Ability to perform mathematical calculations with speed and accuracy. Willingness to guide others and provide ongoing support as they make important decisions. Familiarity with college and university programs and resources as well as Human Resources/Payroll practices. Preferred Skills and Knowledge Knowledge of university-budget policies and procedures. Advanced skills in Excel and bookkeeping as well as Word and Google platforms. Experience with integrated financial systems, such as PeopleSoft, General Ledger, Accounts Payable and Asset management and queries. Experiences with or exposure to general ledger account reconciliations. Working knowledge of CSU policies and procedures, governmental accounting principles and practices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Solano County, CA
Fairfield, California, United States
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved Providing law enforcement services in the unincorporated area of the county Protecting the community from public health threats such as communicable diseases Coordinating countywide responses to domestic violence and terrorism or other emergencies Managing the criminal justice process after arrest (jail, prosecution, probation) Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION As the Senior Staff Analyst, you will perform the most complex analytical professional level staff work in support of departmental operations, programs, and/or services. You will be responsible for providing analytical support to department management relative to diverse programs and complex fiscal matters, and for recommending and implementing solutions to sensitive interdepartmental and intergovernmental matters. The current openings are in the Health & Social Services and Probation Departments. For this position the ideal candidate will have strong budgeting and accounting knowledge and be able to apply their skills in the development and analysis of fiscal documents in support of their assigned department’s needs. This position requires budgeting experience, preferably in public sector, with an understanding of revenue and expenditure forecasting. Using analytical skills, the incumbent will be required to develop budgets and projections for local, state, and federal revenues and expenditures and other required fiscal documentation. The incumbent will need good writing skills to develop budget narratives, board items, and other fiscal documentation required for grants and contracts that are issued to the county, state, or federal government. The duties assigned to this position require that the incumbent be a self-starter and independent worker that can manage multiple and changing priorities. The incumbent will have the ability to apply their background and knowledge when reviewing work of subordinate staff to provide feedback to develop and support their growth and development. This position will typically supervisor professional and technical staff. For this position the ideal candidate will have strong budgeting and accounting knowledge and be able to apply their skills in the development and analysis of fiscal documents in support of their assigned department’s needs. This position requires Budgeting experience, preferably in public sector, with an understanding of revenue and expenditure forecasting. Using analytical skills, the incumbent will be required to develop budgets and projections for local, state, and federal revenues and expenditures and other required fiscal documentation. The incumbent will need good writing skills to develop budget narratives, board items, and other fiscal documentation required for grants and contracts that are issued to the county, state, or federal government. The duties assigned to this position require that the incumbent be a self-starter and independent worker that can manage multiple and changing priorities. The incumbent will have the ability to apply their background and knowledge when reviewing work of subordinate staff to provide feedback to develop and support their growth and development. This position will typically supervisor professional and technical staff. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS Education: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND Experience: Two (2) years of responsible professional work experience equivalent to the functions performed by a Staff Analyst within the particular field of expertise required. To view the full job description, which includes the typical duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16021 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage is $1,671.27 per month for 2022. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes 12 full day fixed and 2 half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holidays per year. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. T o review complete benefits information, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16483 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Sick Leave for every full hour worked. To view the benefits for this extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21216 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 04/17/2023 - Deadline to submit application and required documents for next application review Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Staff Analyst Senior) and the recruitment number (22-105010-03) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS A Bachelor’s Degree is required for this position . All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date or prior to appointment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Staff Analyst Senior) and the recruitment number (21-105010-03) in your email or fax. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1. I confirm that I meet the minimum qualifications, which is reflected on my submitted application, as outlined in the job announcement and classification specification (job description) for Staff Analyst (Senior) which includes the following education and experience requirements: Education: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND Experience: Two (2) years of responsible professional work experience equivalent to the functions performed by a Staff Analyst within the particular field of expertise required. 2. Do you have experience in developing and monitoring the budget for federal, state and local government agencies? 3. If you answered “yes” to question 2, what is the size of the budget? 4. Do you have experience working with internal/external auditors on financial audit such as the Comprehensive Annual Financial Report (CAFR) or the Single Audit ? 5. Do you have experience in fiscal monitoring of subrecipients of Federal grants 6. Do you have experience in the preparation of cost reports/expenditure claims for Federal/State reimbursement? 7. If you answered “yes” to question 6, what is the size of the cost report/expenditure claim? 8. Do you have experience in supervising clerical, technical and/or professional staff? SPECIAL REQUIREMENTS OTHER REQUIREMENTS Applicants are required to possess a valid California Driver's License, Class C. All licenses must be kept current while employed in this class. SUPPLEMENTAL INFORMATION Background Checks: The County may conduct a background check and a reference check on candidates prior to appointment to a position within the class. The background check may include the State of California Department of Justice, the Federal Bureau of Investigation (FBI), the Child Abuse Central Index (CACI), and criminal checks in any City/County where the applicant has lived, worked or gone to school. Independent Travel: Incumbents are required to travel independently, for example, to perform work at other work sites, to attend meetings with other County employees, to meet with contractors, to attend meetings with community organizations, etc. Hours to Work: Incumbents may be required to work weekends, holidays, irregular hours, on-call, and after normal business hours. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Take a video tour of Solano County: OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2019): 447,643 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
Apr 25, 2023
Full Time
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved Providing law enforcement services in the unincorporated area of the county Protecting the community from public health threats such as communicable diseases Coordinating countywide responses to domestic violence and terrorism or other emergencies Managing the criminal justice process after arrest (jail, prosecution, probation) Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION As the Senior Staff Analyst, you will perform the most complex analytical professional level staff work in support of departmental operations, programs, and/or services. You will be responsible for providing analytical support to department management relative to diverse programs and complex fiscal matters, and for recommending and implementing solutions to sensitive interdepartmental and intergovernmental matters. The current openings are in the Health & Social Services and Probation Departments. For this position the ideal candidate will have strong budgeting and accounting knowledge and be able to apply their skills in the development and analysis of fiscal documents in support of their assigned department’s needs. This position requires budgeting experience, preferably in public sector, with an understanding of revenue and expenditure forecasting. Using analytical skills, the incumbent will be required to develop budgets and projections for local, state, and federal revenues and expenditures and other required fiscal documentation. The incumbent will need good writing skills to develop budget narratives, board items, and other fiscal documentation required for grants and contracts that are issued to the county, state, or federal government. The duties assigned to this position require that the incumbent be a self-starter and independent worker that can manage multiple and changing priorities. The incumbent will have the ability to apply their background and knowledge when reviewing work of subordinate staff to provide feedback to develop and support their growth and development. This position will typically supervisor professional and technical staff. For this position the ideal candidate will have strong budgeting and accounting knowledge and be able to apply their skills in the development and analysis of fiscal documents in support of their assigned department’s needs. This position requires Budgeting experience, preferably in public sector, with an understanding of revenue and expenditure forecasting. Using analytical skills, the incumbent will be required to develop budgets and projections for local, state, and federal revenues and expenditures and other required fiscal documentation. The incumbent will need good writing skills to develop budget narratives, board items, and other fiscal documentation required for grants and contracts that are issued to the county, state, or federal government. The duties assigned to this position require that the incumbent be a self-starter and independent worker that can manage multiple and changing priorities. The incumbent will have the ability to apply their background and knowledge when reviewing work of subordinate staff to provide feedback to develop and support their growth and development. This position will typically supervisor professional and technical staff. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS Education: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND Experience: Two (2) years of responsible professional work experience equivalent to the functions performed by a Staff Analyst within the particular field of expertise required. To view the full job description, which includes the typical duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16021 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage is $1,671.27 per month for 2022. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes 12 full day fixed and 2 half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holidays per year. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. T o review complete benefits information, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16483 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Sick Leave for every full hour worked. To view the benefits for this extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=21216 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 04/17/2023 - Deadline to submit application and required documents for next application review Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the final filing date. Be sure to include the recruitment title (Staff Analyst Senior) and the recruitment number (22-105010-03) in your email or fax. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS A Bachelor’s Degree is required for this position . All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date or prior to appointment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Staff Analyst Senior) and the recruitment number (21-105010-03) in your email or fax. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1. I confirm that I meet the minimum qualifications, which is reflected on my submitted application, as outlined in the job announcement and classification specification (job description) for Staff Analyst (Senior) which includes the following education and experience requirements: Education: Bachelor’s degree or higher from an accredited college or university preferably in Business Administration, Public Administration, Accounting, Finance, or a related field or, if in a related field, have completed nine (9) semester, or thirteen and one half (13.5) quarter units in the field of accounting. AND Experience: Two (2) years of responsible professional work experience equivalent to the functions performed by a Staff Analyst within the particular field of expertise required. 2. Do you have experience in developing and monitoring the budget for federal, state and local government agencies? 3. If you answered “yes” to question 2, what is the size of the budget? 4. Do you have experience working with internal/external auditors on financial audit such as the Comprehensive Annual Financial Report (CAFR) or the Single Audit ? 5. Do you have experience in fiscal monitoring of subrecipients of Federal grants 6. Do you have experience in the preparation of cost reports/expenditure claims for Federal/State reimbursement? 7. If you answered “yes” to question 6, what is the size of the cost report/expenditure claim? 8. Do you have experience in supervising clerical, technical and/or professional staff? SPECIAL REQUIREMENTS OTHER REQUIREMENTS Applicants are required to possess a valid California Driver's License, Class C. All licenses must be kept current while employed in this class. SUPPLEMENTAL INFORMATION Background Checks: The County may conduct a background check and a reference check on candidates prior to appointment to a position within the class. The background check may include the State of California Department of Justice, the Federal Bureau of Investigation (FBI), the Child Abuse Central Index (CACI), and criminal checks in any City/County where the applicant has lived, worked or gone to school. Independent Travel: Incumbents are required to travel independently, for example, to perform work at other work sites, to attend meetings with other County employees, to meet with contractors, to attend meetings with community organizations, etc. Hours to Work: Incumbents may be required to work weekends, holidays, irregular hours, on-call, and after normal business hours. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Take a video tour of Solano County: OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2019): 447,643 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions Connected by Amazing Employees If you previously applied for the Management Analyst vacancy, you need not reapply. The City of Murrieta is accepting applications for the position of Management Analyst to fill one (1) current vacancy in our Public Works/Engineering Department . The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. POSITION - Management Analyst - Engineering The Department of Public Works/Engineering is seeking a candidate who is self-motivated, capable of performing project management tasks, and can multitask. The selected individual will be assigned projects specific to the Engineering division, including fleet management, street maintenance projects, street light administration, and various other CIP and Engineering related projects. This is an excellent opportunity to contribute to a dynamic City team. DEFINITION Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and/or functions within the assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to clerical support staff on a project basis. CLASS CHARACTERISTICS This journey-level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department Participates in the development of department goals and objectives; participates in the development of the department budget Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities Confers with other management staff regarding the provision of administrative and support services Maintains accurate records and files; develops storage of records and retention schedules Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs Develops and utilizes spreadsheets, databases, and other computer applications required to carry out assigned studies, projects, and reports Observes and complies with all City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field Four (4) years of professional administrative, analytic, or budgetary experience, preferably within a government agency Or Four (4) years of experience equivalent to an Assistant Management Analyst with the City of Murrieta LICENSES AND CERTIFICATIONS Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of municipal management and government Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility Research and reporting methods, techniques, and procedures, including sources of information related to a broad range of municipal programs, services, and administration Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility Complex arithmetic and statistical techniques Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs Public agency budget development and administration; sound financial management policies and procedures Principles and practices of contract administration Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly Record-keeping principles and procedures Principles of providing functional direction and training City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities Plan and conduct effective management, administrative, and operational studies Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports Plan, organize, and carry out assignments from management staff with minimal supervision Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Interpret and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to the work performed Maintain accurate files and records Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action Research, analyze, and evaluate new service delivery methods, procedures, and techniques Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards Plan, organize, and coordinate the work of assigned staff Effectively provide staff leadership and work direction Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals Independently organize work, set priorities, meet critical deadlines, and follow up on assignments Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MANAGEMENT & CONFIDENTIAL The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Formula: 2.7% at 55 Member Contribution: 8.0% of compensation Final Compensation: Highest twelve (12) consecutive month period Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 7.0% of compensation, Effective 7/1/23, member contribution will be 8.0%) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,611.16 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts. $3,400 per year for Department Heads toward 401aplan. $3,000 per year for Managers towards the 457 plan. $2,000 per year for Confidentialtowards the 457 plan. ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 112.5 hours of holiday leave. ADMIN LEAVE ACCRUAL : Department Heads and Management staff. Department Heads - 120 hrs per year. Management - 80 hrs per year. AUTO ALLOWANCE : $300 per month DepartmentHeads only(Exception Fire & Police Chief) FLEX SCHEDULE : Administrative staff works a 9/80 schedule BILINGUAL PAY INCENTIVE : 2.5% of base pay for eligible members of the association who are fluent in the Spanish language. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Yes, I understand and agree No, I do not agree 02 What is the highest level of education you have completed? Less than a High School diploma or equivalent. High School Diploma or Equivalent (GED) Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree 03 If you indicated you have a degree in the previous question, please specify your major below. Please attach proof of education. 04 If you are substituting years of experience for education, please specify below how many years of experience you possess and in what field of study? 05 Do you have four (4) years of experience equivalent to a Assistant Management Analyst with the City of Murrieta? Yes No 06 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 07 How many years of professional analyst experience do you possess? No experience. Less than three years. More than three, but less than four years. More than four, but less than six years. More than six, but less than eight years. More than eight, but less than ten years. More than ten years. 08 How many years of municipal government experience do you possess? No experience. Less than one year. More than one, but less than two years. More than two, but less than three years. More than three, but less than four years. More than four, but less than five years. More than five, but less than eight years. More than eight, but less than ten years. More than ten years. 09 Which types of government agencies have you worked for? (Check all that apply) City Government County Government State Government Federal Government Tribal Government Special District Public Education None of the above 10 In reference to the previous question, at which government agency(s) did you receive this experience? Please include the name of the agency and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 11 Please select your level of proficiency with Microsoft Excel or comparable software. No experience Basic: Creating spreadsheets/worksheets; data entry; using and creating simple formulas; etc. Intermediate: Using complex formulas; creating charts and graphs; using macros; freezing/unfreezing panes; filtering/sorting, hiding/un-hiding data; etc. Advanced: Creating macros; creating complex spreadsheets; importing/extracting data from multiple sources and worksheets; pivot tables, V-lookup, etc. 12 Describe your experience using Microsoft Excel or comparable software. In your response, provide a few examples that demonstrate your level of proficiency including the type of spreadsheets created, how and if you created the spreadsheets, the purpose of the spreadsheets, and your level of responsibility inputting, retrieving, and maintaining data. Also, include any specialized training you have received related to Excel or comparable software. If you do not have any applicable experience, please indicate N/A. 13 Please indicate the years of experience you possess in budget development, administration and analysis and financial analysis. No experience. Less than 4 years 4 years/Less than 6 years 6 years/Less than 8 years 8 years or more 14 Please describe your experience preparing and submitting City Council Agenda reports, and various other commission, committee, and staff reports, resolutions, ordinances. If you do not have any applicable experience, please enter N/A. 15 Please select which groups you have experience with public speaking/presentations. (Check all that apply) No Experience City Council Citizen Groups Boards and Commissions Professional Groups Other 16 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 17 Which of the following areas do you have experience with as they relate to this position? (Check all that apply) Budgets Capital project planning Coding and tracking invoices Contract administration Contract procurement Preparing staff reports for governing bodies RFPs and bid process management Special district financing/accounting Website updates (content, events, etc.) None of the above 18 If you made a selection in the previous question, please describe your experience. If you did not make a selection, please enter N/A. Required Question Closing Date/Time: Continuous
Jan 13, 2023
Full Time
Description and Essential Functions Connected by Amazing Employees If you previously applied for the Management Analyst vacancy, you need not reapply. The City of Murrieta is accepting applications for the position of Management Analyst to fill one (1) current vacancy in our Public Works/Engineering Department . The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. POSITION - Management Analyst - Engineering The Department of Public Works/Engineering is seeking a candidate who is self-motivated, capable of performing project management tasks, and can multitask. The selected individual will be assigned projects specific to the Engineering division, including fleet management, street maintenance projects, street light administration, and various other CIP and Engineering related projects. This is an excellent opportunity to contribute to a dynamic City team. DEFINITION Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and/or functions within the assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to clerical support staff on a project basis. CLASS CHARACTERISTICS This journey-level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department Participates in the development of department goals and objectives; participates in the development of the department budget Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities Confers with other management staff regarding the provision of administrative and support services Maintains accurate records and files; develops storage of records and retention schedules Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs Develops and utilizes spreadsheets, databases, and other computer applications required to carry out assigned studies, projects, and reports Observes and complies with all City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field Four (4) years of professional administrative, analytic, or budgetary experience, preferably within a government agency Or Four (4) years of experience equivalent to an Assistant Management Analyst with the City of Murrieta LICENSES AND CERTIFICATIONS Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of municipal management and government Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility Research and reporting methods, techniques, and procedures, including sources of information related to a broad range of municipal programs, services, and administration Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility Complex arithmetic and statistical techniques Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs Public agency budget development and administration; sound financial management policies and procedures Principles and practices of contract administration Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly Record-keeping principles and procedures Principles of providing functional direction and training City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities Plan and conduct effective management, administrative, and operational studies Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports Plan, organize, and carry out assignments from management staff with minimal supervision Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Interpret and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to the work performed Maintain accurate files and records Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action Research, analyze, and evaluate new service delivery methods, procedures, and techniques Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards Plan, organize, and coordinate the work of assigned staff Effectively provide staff leadership and work direction Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals Independently organize work, set priorities, meet critical deadlines, and follow up on assignments Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MANAGEMENT & CONFIDENTIAL The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Formula: 2.7% at 55 Member Contribution: 8.0% of compensation Final Compensation: Highest twelve (12) consecutive month period Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 7.0% of compensation, Effective 7/1/23, member contribution will be 8.0%) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,611.16 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts. $3,400 per year for Department Heads toward 401aplan. $3,000 per year for Managers towards the 457 plan. $2,000 per year for Confidentialtowards the 457 plan. ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 112.5 hours of holiday leave. ADMIN LEAVE ACCRUAL : Department Heads and Management staff. Department Heads - 120 hrs per year. Management - 80 hrs per year. AUTO ALLOWANCE : $300 per month DepartmentHeads only(Exception Fire & Police Chief) FLEX SCHEDULE : Administrative staff works a 9/80 schedule BILINGUAL PAY INCENTIVE : 2.5% of base pay for eligible members of the association who are fluent in the Spanish language. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Yes, I understand and agree No, I do not agree 02 What is the highest level of education you have completed? Less than a High School diploma or equivalent. High School Diploma or Equivalent (GED) Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree 03 If you indicated you have a degree in the previous question, please specify your major below. Please attach proof of education. 04 If you are substituting years of experience for education, please specify below how many years of experience you possess and in what field of study? 05 Do you have four (4) years of experience equivalent to a Assistant Management Analyst with the City of Murrieta? Yes No 06 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 07 How many years of professional analyst experience do you possess? No experience. Less than three years. More than three, but less than four years. More than four, but less than six years. More than six, but less than eight years. More than eight, but less than ten years. More than ten years. 08 How many years of municipal government experience do you possess? No experience. Less than one year. More than one, but less than two years. More than two, but less than three years. More than three, but less than four years. More than four, but less than five years. More than five, but less than eight years. More than eight, but less than ten years. More than ten years. 09 Which types of government agencies have you worked for? (Check all that apply) City Government County Government State Government Federal Government Tribal Government Special District Public Education None of the above 10 In reference to the previous question, at which government agency(s) did you receive this experience? Please include the name of the agency and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 11 Please select your level of proficiency with Microsoft Excel or comparable software. No experience Basic: Creating spreadsheets/worksheets; data entry; using and creating simple formulas; etc. Intermediate: Using complex formulas; creating charts and graphs; using macros; freezing/unfreezing panes; filtering/sorting, hiding/un-hiding data; etc. Advanced: Creating macros; creating complex spreadsheets; importing/extracting data from multiple sources and worksheets; pivot tables, V-lookup, etc. 12 Describe your experience using Microsoft Excel or comparable software. In your response, provide a few examples that demonstrate your level of proficiency including the type of spreadsheets created, how and if you created the spreadsheets, the purpose of the spreadsheets, and your level of responsibility inputting, retrieving, and maintaining data. Also, include any specialized training you have received related to Excel or comparable software. If you do not have any applicable experience, please indicate N/A. 13 Please indicate the years of experience you possess in budget development, administration and analysis and financial analysis. No experience. Less than 4 years 4 years/Less than 6 years 6 years/Less than 8 years 8 years or more 14 Please describe your experience preparing and submitting City Council Agenda reports, and various other commission, committee, and staff reports, resolutions, ordinances. If you do not have any applicable experience, please enter N/A. 15 Please select which groups you have experience with public speaking/presentations. (Check all that apply) No Experience City Council Citizen Groups Boards and Commissions Professional Groups Other 16 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 17 Which of the following areas do you have experience with as they relate to this position? (Check all that apply) Budgets Capital project planning Coding and tracking invoices Contract administration Contract procurement Preparing staff reports for governing bodies RFPs and bid process management Special district financing/accounting Website updates (content, events, etc.) None of the above 18 If you made a selection in the previous question, please describe your experience. If you did not make a selection, please enter N/A. Required Question Closing Date/Time: Continuous
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Budget Analyst Classification Budget Analyst AutoReqId 528119 Department Information Technology - Administration Sub-Division Information Technology - Information Technology Salary Range Classification Range $4,100 - $7,912 per month (Hiring range depending on qualifications, not anticipated to exceed $4,100 - $5,300 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2024 with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Information Technology (IT) strives to be a strategic, innovative and best-in-class IT organization that provides a leading-edge technology environment for students, faculty and staff to advance the University’s mission, vision and goals. We are seeking an exceptional individual to join our Administration team as the Budget Analyst. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Chief of Operations, the Budget Analyst works with the Senior Budget Analyst and assists with budget analysis work required to administer the Information Technology budgetary program. Assists with financial management support, including budget preparation, accounting services, cash posting orders (CPOs), procurement, contract administration, and financial reporting. Assists with day-to-day operations with respect to all financial business operations including serving as the backup lead for the IT budget team. Assists with the development and implementation of the annual budget. Assists with the development of fiscal procedures, policies, and strategies to control expenses and ensure zero waste in the department's use of funds. Works with the Senior Budget Analyst on financial reporting and creating custom reports. Evaluates and analyzes income and expense budget variances and assesses the impact of internal chargebacks, cash posting orders, and other forms of fund transfers. Assists the Chief of Operations with the development of sound processes and procedures required to ensure all financial transactions are appropriate, authorized, accurate, and have the necessary audit trail. Assists the Chief of Operations with the design, development, and implementation of processes related to financial reporting and reconciliation utilizing CFS and OBIEE data warehouse reports. Assists with year-end financial activities. Assists with Centralized IT budget and IT Purchasing. Responsible for financial-related communication with multiple parties who impact the Enterprise and Centralized IT budget. Independently processes travel for the division of IT employees, students, and others. Coordinates travel reimbursement and verifies funds are appropriately used; properly authorized; for a documented business purpose; substantiated by applicable receipts, correctly processed for payment, and compliant with all applicable regulations. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree from an accredited four-year college or university in accounting, public or business administration, finance or a closely related field. Two years of progressively responsible analytical experience, including one year of performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Through knowledge of principles and practices of governmental budgeting and accounting. Working knowledge of the principles and practices of public finance. Knowledge or the ability to quickly learn the financial structure and financial procedures of the CSU. General knowledge of the purpose, functions, and fiscal organization of CSU Fullerton. General knowledge of the laws relating to financial administration of the state government. Working knowledge of the principles of organization and management. Working knowledge of research techniques and statistical principles and procedures. Familiarity with generally accepted accounting principles (GAAP), and strong computer skills. Ability to communicate clearly and concisely, both orally and in writing to effectively convey complex business policies and procedures to the campus community. Strong customer service skills and orientation are required. Ability to establish and maintain cooperative working relationships internally and externally. Ability to work independently and in a team work-environment and be flexible in handling changing circumstances and priorities. Strong analytical and technical skills related to review and analysis of financial data and ability to make independent recommendations. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 1, 2023
May 19, 2023
Full Time
Description: Job Title Budget Analyst Classification Budget Analyst AutoReqId 528119 Department Information Technology - Administration Sub-Division Information Technology - Information Technology Salary Range Classification Range $4,100 - $7,912 per month (Hiring range depending on qualifications, not anticipated to exceed $4,100 - $5,300 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2024 with a possibility of renewal on an annual basis if funds and/or program needs exist. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Information Technology (IT) strives to be a strategic, innovative and best-in-class IT organization that provides a leading-edge technology environment for students, faculty and staff to advance the University’s mission, vision and goals. We are seeking an exceptional individual to join our Administration team as the Budget Analyst. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Chief of Operations, the Budget Analyst works with the Senior Budget Analyst and assists with budget analysis work required to administer the Information Technology budgetary program. Assists with financial management support, including budget preparation, accounting services, cash posting orders (CPOs), procurement, contract administration, and financial reporting. Assists with day-to-day operations with respect to all financial business operations including serving as the backup lead for the IT budget team. Assists with the development and implementation of the annual budget. Assists with the development of fiscal procedures, policies, and strategies to control expenses and ensure zero waste in the department's use of funds. Works with the Senior Budget Analyst on financial reporting and creating custom reports. Evaluates and analyzes income and expense budget variances and assesses the impact of internal chargebacks, cash posting orders, and other forms of fund transfers. Assists the Chief of Operations with the development of sound processes and procedures required to ensure all financial transactions are appropriate, authorized, accurate, and have the necessary audit trail. Assists the Chief of Operations with the design, development, and implementation of processes related to financial reporting and reconciliation utilizing CFS and OBIEE data warehouse reports. Assists with year-end financial activities. Assists with Centralized IT budget and IT Purchasing. Responsible for financial-related communication with multiple parties who impact the Enterprise and Centralized IT budget. Independently processes travel for the division of IT employees, students, and others. Coordinates travel reimbursement and verifies funds are appropriately used; properly authorized; for a documented business purpose; substantiated by applicable receipts, correctly processed for payment, and compliant with all applicable regulations. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree from an accredited four-year college or university in accounting, public or business administration, finance or a closely related field. Two years of progressively responsible analytical experience, including one year of performing work involving the preparation, justification, and analysis, or the control and administration of a budget or budgetary program. Through knowledge of principles and practices of governmental budgeting and accounting. Working knowledge of the principles and practices of public finance. Knowledge or the ability to quickly learn the financial structure and financial procedures of the CSU. General knowledge of the purpose, functions, and fiscal organization of CSU Fullerton. General knowledge of the laws relating to financial administration of the state government. Working knowledge of the principles of organization and management. Working knowledge of research techniques and statistical principles and procedures. Familiarity with generally accepted accounting principles (GAAP), and strong computer skills. Ability to communicate clearly and concisely, both orally and in writing to effectively convey complex business policies and procedures to the campus community. Strong customer service skills and orientation are required. Ability to establish and maintain cooperative working relationships internally and externally. Ability to work independently and in a team work-environment and be flexible in handling changing circumstances and priorities. Strong analytical and technical skills related to review and analysis of financial data and ability to make independent recommendations. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 1, 2023
CITY OF EL SEGUNDO, CA
El Segundo, California, United States
Description This is an Open-Promotional recruitment open to both permanent employees of the City of El Segundo and all interested candidates. Internal candidates should apply by submitting an online application, a compelling cover letter and a detailed resume which must be received by 5:00 p.m. on Tuesday, April 18, 2023. Applicants providing any additional supplemental material with their application must provide their materials at the time of application filing. External candidates should apply by submitting a compelling cover letter and a detailed resume electronically to apply@bobhallandassociates.com . CLICK HERE TO VIEW THE RECRUITMENT BROCHURE AND BENEFITS First Review Date: Friday, April 28, 2023 Please contact Bob Hall at (714) 309-9104 should you have any questions regarding this position or the recruitment process or visit www.bobhallandassociates.com Essential Job Functions DEFINITION: Performs responsible, professional and administrative and analytical duties in support of one or more Human Resources program areas, including classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and training and employee development. The Human Resources Analyst provides responsible staff assistance to the Human Resources Director and/or Human Resources Manager to accomplish department goals and objectives as outlined in the City Strategic Plan. Technologies utilized by the department include Eden, NeoGov Insight, Laserfiche, KnowBe4 and CivicClerk. Immediate activities requiring action include support of labor negotiations, implementation of NeoGov Onboard and Perform modules, completion of the Administrative Series classification study, and and an FLSA study. An RFP to replace current Enterprise Resource Planning (ERP) is expected to be launched this year and the Human Resources Analyst will play a key role in the preparation for the implementation of the human resources modules. DISTINGUISHING CHARACTERISTICS: This position is distinguished from the Human Resources Technician by the specialized skill level and analytical duties performed. The Human Resources Analyst is the entry level classification in the Analyst series and is distinguished from the Senior Human Resources Analyst by the level of complexity of assigned duties, and degree of independence and decision making. ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. The Human Resources Analyst is competent in performing the below duties and provides responsible and analytical support. Incumbents may not perform all the listed functions and/or may be required to perform additional or different functions from those below, to address business needs or changing business practices: Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs professional administrative and analytical work in support of one or more Human Resources program areas; Provides assistance during the labor negotiations process; conduct surveys and provide statistical reports of pay and benefits; evaluate changes to bargaining unit memorandum of understanding and recommend applicable changes to personnel rules and regulations; implements negotiated benefits in Human Resources Information Systems ( HRIS); Researches, compiles, and analyzes data from various sources including Human Resources Information Systems and Enterprise Resources Planning (ERP); prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations; Analyzes Human Resources and Payroll requirements, determines feasibility of proposed labor negotiations items and software solutions, and makes recommendations regarding policy and procedural changes; Develops, designs, builds, tests, implements, maintains, and enhances HRIS tables, codes, and data flows for process improvement; Defines, maintains, and modifies database tables to store user-defined data; performs data analysis and creates audit queries and reports to ensure data integrity; Researches, analyzes, and maintains the City’s classification plans; conducts and/or assists in the conduct of position classification studies; compiles, analyzes, and summarizes pay and benefit information; respond to survey inquires; Provides administrative and technical support; assists in the preparation and administration of the department budget; Prepares a variety of correspondence and documents including City Council staff reports, citywide communications, administrative polices and procedures; Researches and reviews changes to Federal, State and Local labor employment law and applicable local codes and ordinances; draft new policies or incorporate revisions to existing policies and procedures; Responds to inquiries regarding salary, benefits, Personnel Rules and Regulations, City policies, Memoranda of Understanding and applicable workplace laws; confers with and advises staff in the resolution of personnel related problems and responds to program delivery questions, ensuring necessary follow-up occurs; Plans, coordinates, develops and designs recruitment and selection activities including assessment and selection instruments, test administration, job brochures and advertisements; responds to employment and recruitment inquiries from applicants and the public; screens job applications; prepares correspondence to applicants; monitors pre- and post-employment processes; Coordinates citywide training and wellness programs, track attendance and evaluate program effectiveness; As needed, processes personnel action forms (PAF’s); Assists with the coordination of employee benefit programs including deferred compensation, CalPERS and Social Security pensions, and leaves of absence; Troubleshoot issues and resolves problems; Responds to complaints and request for information from the public and City employees; Stays abreast of changes in laws and trends affecting public sector human resources programs and activities; Regularly and predictably attends work, and; Performs related duties as assigned. KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs; Research methods and practices; Principles, practices and techniques of public personnel administration; Pertinent Federal, State and local laws, regulations, ordinances, and policies; Principles, practices, techniques and methods of human resources management and program administration; Basic budgeting procedures and financial record keeping; Principles and procedures of statistical and administrative record keeping; Human Resources Informational Systems (HRIS), applicant tracking systems, word processing, database, spreadsheet and presentation software; Principles and practices of workload organization and priority setting; Business and report writing, and; General office procedures. Skill in: Performing professional Human Resources functions, including but not limited to classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and leave management, training and employee development; HRIS and applicant tracking report design and development; query design and optimization; Analyzing, evaluating, and recommending improvements to department operations, programs and services; Performing statistical analysis; Understanding and applying regulations, procedures and guidelines; Conducting research and preparing clear, concise and comprehensive reports; Using public relations techniques in responding to inquiries and complaints; Maintaining confidentiality of sensitive information; Making sound, independent decisions within established policy and procedural guidelines; Communicating clearly and concisely, both orally and in writing; Appearing for work on time; Following directions from a supervisor; Understanding and following posted work rules and procedures; Accepting constructive criticism; Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly, and Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work, and functioning effectively in a confidential work environment. Qualifications QUALIFICATIONS: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible professional level administrative experience, preferably in a human resources capacity. Public sector experience is highly desirable. Education: A Bachelor’s Degree from an accredited college or university with major coursework in Human Resources Management, Industrial Relations, Public Administration, Business Administration or a closely related field is required. License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200. Medical - Monthly medical contribution of $1,650 ($735for medical and $915for flex dollars). Flex dollars may be used toward a medical premium, deferred compensation plan, or flexible spending/dependent care allocations. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Retiree Medical: Executive Management, Mid Management, and Confidential employees service retiring concurrently from the City of El Segundo after a minimum of five full-time years of service and CalPERS on or after June 21, 2022, shall be eligible for a retiree medical benefit equal to the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly contribution (PEMHCA contribution + healthcare reimbursement account) exceed the amount provided to active employees in the Management Confidential Series. For 2022, this total monthly contribution is $1,650 per month. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision : MetLife Dental and VSP vision benefits are provided with a City contribution up to $135 per month. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: $80/mo for Managers who opt to use their own personal device. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22 Closing Date/Time: Continuous
Apr 05, 2023
Full Time
Description This is an Open-Promotional recruitment open to both permanent employees of the City of El Segundo and all interested candidates. Internal candidates should apply by submitting an online application, a compelling cover letter and a detailed resume which must be received by 5:00 p.m. on Tuesday, April 18, 2023. Applicants providing any additional supplemental material with their application must provide their materials at the time of application filing. External candidates should apply by submitting a compelling cover letter and a detailed resume electronically to apply@bobhallandassociates.com . CLICK HERE TO VIEW THE RECRUITMENT BROCHURE AND BENEFITS First Review Date: Friday, April 28, 2023 Please contact Bob Hall at (714) 309-9104 should you have any questions regarding this position or the recruitment process or visit www.bobhallandassociates.com Essential Job Functions DEFINITION: Performs responsible, professional and administrative and analytical duties in support of one or more Human Resources program areas, including classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and training and employee development. The Human Resources Analyst provides responsible staff assistance to the Human Resources Director and/or Human Resources Manager to accomplish department goals and objectives as outlined in the City Strategic Plan. Technologies utilized by the department include Eden, NeoGov Insight, Laserfiche, KnowBe4 and CivicClerk. Immediate activities requiring action include support of labor negotiations, implementation of NeoGov Onboard and Perform modules, completion of the Administrative Series classification study, and and an FLSA study. An RFP to replace current Enterprise Resource Planning (ERP) is expected to be launched this year and the Human Resources Analyst will play a key role in the preparation for the implementation of the human resources modules. DISTINGUISHING CHARACTERISTICS: This position is distinguished from the Human Resources Technician by the specialized skill level and analytical duties performed. The Human Resources Analyst is the entry level classification in the Analyst series and is distinguished from the Senior Human Resources Analyst by the level of complexity of assigned duties, and degree of independence and decision making. ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. The Human Resources Analyst is competent in performing the below duties and provides responsible and analytical support. Incumbents may not perform all the listed functions and/or may be required to perform additional or different functions from those below, to address business needs or changing business practices: Characteristic Duties and Responsibilities: Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities: Performs professional administrative and analytical work in support of one or more Human Resources program areas; Provides assistance during the labor negotiations process; conduct surveys and provide statistical reports of pay and benefits; evaluate changes to bargaining unit memorandum of understanding and recommend applicable changes to personnel rules and regulations; implements negotiated benefits in Human Resources Information Systems ( HRIS); Researches, compiles, and analyzes data from various sources including Human Resources Information Systems and Enterprise Resources Planning (ERP); prepares comprehensive technical reports and summaries; interprets data, identifies alternatives, and makes sound recommendations; Analyzes Human Resources and Payroll requirements, determines feasibility of proposed labor negotiations items and software solutions, and makes recommendations regarding policy and procedural changes; Develops, designs, builds, tests, implements, maintains, and enhances HRIS tables, codes, and data flows for process improvement; Defines, maintains, and modifies database tables to store user-defined data; performs data analysis and creates audit queries and reports to ensure data integrity; Researches, analyzes, and maintains the City’s classification plans; conducts and/or assists in the conduct of position classification studies; compiles, analyzes, and summarizes pay and benefit information; respond to survey inquires; Provides administrative and technical support; assists in the preparation and administration of the department budget; Prepares a variety of correspondence and documents including City Council staff reports, citywide communications, administrative polices and procedures; Researches and reviews changes to Federal, State and Local labor employment law and applicable local codes and ordinances; draft new policies or incorporate revisions to existing policies and procedures; Responds to inquiries regarding salary, benefits, Personnel Rules and Regulations, City policies, Memoranda of Understanding and applicable workplace laws; confers with and advises staff in the resolution of personnel related problems and responds to program delivery questions, ensuring necessary follow-up occurs; Plans, coordinates, develops and designs recruitment and selection activities including assessment and selection instruments, test administration, job brochures and advertisements; responds to employment and recruitment inquiries from applicants and the public; screens job applications; prepares correspondence to applicants; monitors pre- and post-employment processes; Coordinates citywide training and wellness programs, track attendance and evaluate program effectiveness; As needed, processes personnel action forms (PAF’s); Assists with the coordination of employee benefit programs including deferred compensation, CalPERS and Social Security pensions, and leaves of absence; Troubleshoot issues and resolves problems; Responds to complaints and request for information from the public and City employees; Stays abreast of changes in laws and trends affecting public sector human resources programs and activities; Regularly and predictably attends work, and; Performs related duties as assigned. KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS: To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required. Knowledge of: Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs; Research methods and practices; Principles, practices and techniques of public personnel administration; Pertinent Federal, State and local laws, regulations, ordinances, and policies; Principles, practices, techniques and methods of human resources management and program administration; Basic budgeting procedures and financial record keeping; Principles and procedures of statistical and administrative record keeping; Human Resources Informational Systems (HRIS), applicant tracking systems, word processing, database, spreadsheet and presentation software; Principles and practices of workload organization and priority setting; Business and report writing, and; General office procedures. Skill in: Performing professional Human Resources functions, including but not limited to classification and compensation, labor and employee relations, recruitment and selection, benefits administration, and leave management, training and employee development; HRIS and applicant tracking report design and development; query design and optimization; Analyzing, evaluating, and recommending improvements to department operations, programs and services; Performing statistical analysis; Understanding and applying regulations, procedures and guidelines; Conducting research and preparing clear, concise and comprehensive reports; Using public relations techniques in responding to inquiries and complaints; Maintaining confidentiality of sensitive information; Making sound, independent decisions within established policy and procedural guidelines; Communicating clearly and concisely, both orally and in writing; Appearing for work on time; Following directions from a supervisor; Understanding and following posted work rules and procedures; Accepting constructive criticism; Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly, and Establishing, maintaining, and fostering positive and effective working relationships with those contacted in the course of work, and functioning effectively in a confidential work environment. Qualifications QUALIFICATIONS: A combination of experience and training that would likely provide the required knowledge, skills and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three (3) years of increasingly responsible professional level administrative experience, preferably in a human resources capacity. Public sector experience is highly desirable. Education: A Bachelor’s Degree from an accredited college or university with major coursework in Human Resources Management, Industrial Relations, Public Administration, Business Administration or a closely related field is required. License/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required. Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging. MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C) Benefit Summary PERS Retirement : Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%). Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost . Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2023Social Security income cap is $160,200. Medical - Monthly medical contribution of $1,650 ($735for medical and $915for flex dollars). Flex dollars may be used toward a medical premium, deferred compensation plan, or flexible spending/dependent care allocations. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction. Retiree Medical: Executive Management, Mid Management, and Confidential employees service retiring concurrently from the City of El Segundo after a minimum of five full-time years of service and CalPERS on or after June 21, 2022, shall be eligible for a retiree medical benefit equal to the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly contribution (PEMHCA contribution + healthcare reimbursement account) exceed the amount provided to active employees in the Management Confidential Series. For 2022, this total monthly contribution is $1,650 per month. Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan. Dental & Vision : MetLife Dental and VSP vision benefits are provided with a City contribution up to $135 per month. Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars. Employee Assistance Program : Employees are eligible for the basic level of service. Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates. Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period. Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours. Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service. Sick Leave :8 hours per month. Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager. Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident. Tuition Reimbursement :Up to $2,000/year for work-related college courses. Cell Phone Stipend: $80/mo for Managers who opt to use their own personal device. Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's. Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs. Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee). 1/14; 12/15; 8/19; 8/22 Closing Date/Time: Continuous
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Personnel and Budget Analyst, History Department Classification Title: Administrative Analyst / Specialist NE Posting Details Priority Application Deadline: Monday, June 5th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Budget and Personnel Analyst serves as the primary fiscal and personnel resource for the History Department. The incumbent functions independently and with considerable discretion, under the general direction of the History Department Chair, in managing all aspects of the department’s budget and personnel matters. Primary duties include: Management, administration, and oversight of the department budget which includes multiple stateside, auxiliary and scholarship funds; and, management, administration and oversight of all personnel contracts for faculty, staff, students, and special contracts. The incumbent coordinates and serves as lead to department administrative staff, and collaborates with the college dean’s office and other offices to effect fiscal, personnel, and contractual accountability. In conjunction with the Department Chair, the incumbent oversees the administration of the department’s Appointment, Retention, Tenure and Promotion (ARTP). Working with the Department Chair and the College Dean’s Office, the incumbent builds, maintains and analyzes the department’s course schedule and faculty workload. The incumbent facilitates lecturer hiring, tracks entitlements, and generates contracts. The AA/S also coordinates all department travel and oversees and maintains confidential data. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4,000 per month - $4,400 per month CSU Classification Salary Range : $3,518 per month - $6,791 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8:00AM - 5:00PM - Monday - Friday Department Information The History Department is a thriving academic department in the College of Arts & Letters, with over 20 faculty, serving undergraduate and graduate majors and over 4000 general education students each semester. The History Department is also home to the first Endowed Chair, and administers several state Public History contracts. Our faculty and students are actively engaged in the life of the campus and in the community. We are proud of the diversity of our students and faculty and in our ability to create a welcoming environment for our community partners, visiting scholars, and colleagues. https://www.csus.edu/college/arts-letters/history/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement administrative policies, procedures, practices, or programs. Required Qualifications 1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. 2. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. 3. Experience providing day-to-day administration of programs and performing a variety administrative and technical analytical work related to operations and procedures. 4. Experience in office coordination, scheduling, and operations. 5. Demonstrated ability to take initiative and independently plan, organize, coordinate and perform in a variety of situations with diverse priorities. 6. Demonstrated problem solving abilities; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 7. Demonstrated ability with applying sound accounting, budgeting, and planning practices. 8. Experience developing, administering, monitoring, reconciling, and auditing a complex budget consisting of multiple sources of revenue and expenses. 9. Experience developing, administering, monitoring, reconciling, and auditing complex personnel transactions, functions and practices (i.e. special consultants, honoraria, contracts). 10. Experience performing research, collecting data, analyzing and applying the data. 11. Demonstrated ability to communicate effectively, present ideas and concepts in a written, oral, or presentation format including preparing executive reports, budget summaries and operational reports. 12. Demonstrated ability to research, develop and evaluate policies and processes, including the collection, evaluation, and interpretation of data to make appropriate recommendations. 13. Experience maintaining sensitive and confidential information, and demonstrated ability to use discretion regarding confidential matters. 14. Demonstrated ability to work independently as well as in a team environment. 15. Demonstrated ability to organize, plan, delegate and provide lead work direction to others as needed. Preferred Qualifications 16. Extensive knowledge of University and Department infrastructures, policies and procedures and administering budgets in a university setting 17. Demonstrated experience with preparation and maintenance of complex course schedules and detailed workload reports. 18. Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Concur, OnBase, Adobe. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
May 24, 2023
Full Time
Description: Working Title: Personnel and Budget Analyst, History Department Classification Title: Administrative Analyst / Specialist NE Posting Details Priority Application Deadline: Monday, June 5th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Budget and Personnel Analyst serves as the primary fiscal and personnel resource for the History Department. The incumbent functions independently and with considerable discretion, under the general direction of the History Department Chair, in managing all aspects of the department’s budget and personnel matters. Primary duties include: Management, administration, and oversight of the department budget which includes multiple stateside, auxiliary and scholarship funds; and, management, administration and oversight of all personnel contracts for faculty, staff, students, and special contracts. The incumbent coordinates and serves as lead to department administrative staff, and collaborates with the college dean’s office and other offices to effect fiscal, personnel, and contractual accountability. In conjunction with the Department Chair, the incumbent oversees the administration of the department’s Appointment, Retention, Tenure and Promotion (ARTP). Working with the Department Chair and the College Dean’s Office, the incumbent builds, maintains and analyzes the department’s course schedule and faculty workload. The incumbent facilitates lecturer hiring, tracks entitlements, and generates contracts. The AA/S also coordinates all department travel and oversees and maintains confidential data. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4,000 per month - $4,400 per month CSU Classification Salary Range : $3,518 per month - $6,791 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8:00AM - 5:00PM - Monday - Friday Department Information The History Department is a thriving academic department in the College of Arts & Letters, with over 20 faculty, serving undergraduate and graduate majors and over 4000 general education students each semester. The History Department is also home to the first Endowed Chair, and administers several state Public History contracts. Our faculty and students are actively engaged in the life of the campus and in the community. We are proud of the diversity of our students and faculty and in our ability to create a welcoming environment for our community partners, visiting scholars, and colleagues. https://www.csus.edu/college/arts-letters/history/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement administrative policies, procedures, practices, or programs. Required Qualifications 1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. 2. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. 3. Experience providing day-to-day administration of programs and performing a variety administrative and technical analytical work related to operations and procedures. 4. Experience in office coordination, scheduling, and operations. 5. Demonstrated ability to take initiative and independently plan, organize, coordinate and perform in a variety of situations with diverse priorities. 6. Demonstrated problem solving abilities; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 7. Demonstrated ability with applying sound accounting, budgeting, and planning practices. 8. Experience developing, administering, monitoring, reconciling, and auditing a complex budget consisting of multiple sources of revenue and expenses. 9. Experience developing, administering, monitoring, reconciling, and auditing complex personnel transactions, functions and practices (i.e. special consultants, honoraria, contracts). 10. Experience performing research, collecting data, analyzing and applying the data. 11. Demonstrated ability to communicate effectively, present ideas and concepts in a written, oral, or presentation format including preparing executive reports, budget summaries and operational reports. 12. Demonstrated ability to research, develop and evaluate policies and processes, including the collection, evaluation, and interpretation of data to make appropriate recommendations. 13. Experience maintaining sensitive and confidential information, and demonstrated ability to use discretion regarding confidential matters. 14. Demonstrated ability to work independently as well as in a team environment. 15. Demonstrated ability to organize, plan, delegate and provide lead work direction to others as needed. Preferred Qualifications 16. Extensive knowledge of University and Department infrastructures, policies and procedures and administering budgets in a university setting 17. Demonstrated experience with preparation and maintenance of complex course schedules and detailed workload reports. 18. Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Concur, OnBase, Adobe. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Sacramento County, CA
Sacramento, California, United States
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 5/22/23 and 6/5/23(final) Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. In a staff capacity in line departments, an Administrative Services Officer I performs a wide variety of administrative support service duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects. Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific department, division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas in order to provide administrative support. Additionally, incumbents may provide work direction or supervision to clerical staff, clerical supervisors, or technical staff. Examples of Knowledge and Abilities Knowledge of Public administration, organization and management Budget preparation and control Accounting; statistical methods Personnel Supervision Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures Legislative processes of the County, state and federal governments Practical application of computers and peripheral equipment Inventory control and space management Contract negotiation, preparation and monitoring Basic word processing techniques English grammar, punctuation, spelling and usage Ability to Perform budget analysis, preparation and monitoring Research, analyze and make recommendations on administrative, management and procedural practices Write logical, comprehensive, concise reports and correspondence Prepare effective presentations of conclusions and recommendations Establish and maintain effective and cooperative working relationships Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations Use computer related peripheral equipment Prioritize work efficiently Prepare and analyze financial and statistical data Supervise and provide work direction to clerical and technical personnel Develop and train others in following procedures and instructions for administrative activities Effectively represent the department to other departments and agencies, and before public bodies Employment Qualifications Minimum Qualifications Either: 1. One year of full time experience in a supervisory level class in Sacramento County service whose duties included personnel selection, counseling, and discipline; budgeting; and policy/procedure development, enforcement, and interpretation. Or: 2. A Bachelor's degree or higher from an accredited college or university in a field directly related to the administrative, management or fiscal duties of this class. Or: 3. One year of full time experience in Sacramento County service in any of the following classes: Accountant Auditor Auditor-Appraiser Executive Secretary/Secretary to an elected official Legal Executive Secretary Legal Research Assistant Personnel Technician (formerly Personnel Assistant) Public Information Officer (formerly Communication and Media Officer I and Public Information Specialist) Workers Compensation Assistant Or: 4. Two years of full time experience in Sacramento County service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Account Clerk(formerly Account Clerk III), Senior Court Process Clerk, Senior Election Assistant, Senior Office Assistant, Senior Office Specialist, or Senior Student Intern. Or: 5 . One year paid, full-time employment at a level equivalent to Administrative Services Officer I in Sacramento County or Staff Services Analyst with the State of California or other governmental jurisdiction whose main responsibilities include budget development, policy/procedure development, enforcement, and interpretation, and/or management of personnel. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform the full range of administrative support services at the journey level with only minimal orientation to the special job assignment in a County department. Typically, such experience includes: work experience that involved training in and performance of duties as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training, in the fields of public administration, business administration, economics, accounting, management, or personnel or a field directly related to the duties of this class. Governmental experience in administrative support services is preferable, although experience in private enterprise may provide the necessary background. Within County service, experience as an Administrative Services Trainee, Clerical Supervisor or Student Intern, or comparable class usually provides the necessary background but experience in any County class may provide the necessary background if it included the experience described in the minimum qualifications above. NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS : The "Objectives" note following the Minimum Qualifications is not part of the Minimum Qualifications; it is included only to assist employees and applicants. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution. All experience means paid experience unless otherwise stated. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/5/2023 5:00 PM Pacific
May 09, 2023
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 5/22/23 and 6/5/23(final) Effective June 18, 2023, a 4% COLA (Cost of Living Adjustment) will be added to the salary for this class. In a staff capacity in line departments, an Administrative Services Officer I performs a wide variety of administrative support service duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects. Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific department, division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas in order to provide administrative support. Additionally, incumbents may provide work direction or supervision to clerical staff, clerical supervisors, or technical staff. Examples of Knowledge and Abilities Knowledge of Public administration, organization and management Budget preparation and control Accounting; statistical methods Personnel Supervision Methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures Legislative processes of the County, state and federal governments Practical application of computers and peripheral equipment Inventory control and space management Contract negotiation, preparation and monitoring Basic word processing techniques English grammar, punctuation, spelling and usage Ability to Perform budget analysis, preparation and monitoring Research, analyze and make recommendations on administrative, management and procedural practices Write logical, comprehensive, concise reports and correspondence Prepare effective presentations of conclusions and recommendations Establish and maintain effective and cooperative working relationships Acquire subject matter expertise in the functions and activities of the department or other work unit to which assigned, including applicable laws, rules, regulations, procedures and technical operations Use computer related peripheral equipment Prioritize work efficiently Prepare and analyze financial and statistical data Supervise and provide work direction to clerical and technical personnel Develop and train others in following procedures and instructions for administrative activities Effectively represent the department to other departments and agencies, and before public bodies Employment Qualifications Minimum Qualifications Either: 1. One year of full time experience in a supervisory level class in Sacramento County service whose duties included personnel selection, counseling, and discipline; budgeting; and policy/procedure development, enforcement, and interpretation. Or: 2. A Bachelor's degree or higher from an accredited college or university in a field directly related to the administrative, management or fiscal duties of this class. Or: 3. One year of full time experience in Sacramento County service in any of the following classes: Accountant Auditor Auditor-Appraiser Executive Secretary/Secretary to an elected official Legal Executive Secretary Legal Research Assistant Personnel Technician (formerly Personnel Assistant) Public Information Officer (formerly Communication and Media Officer I and Public Information Specialist) Workers Compensation Assistant Or: 4. Two years of full time experience in Sacramento County service performing lead, budgetary, administrative, or personnel work at a level equivalent to Senior Account Clerk(formerly Account Clerk III), Senior Court Process Clerk, Senior Election Assistant, Senior Office Assistant, Senior Office Specialist, or Senior Student Intern. Or: 5 . One year paid, full-time employment at a level equivalent to Administrative Services Officer I in Sacramento County or Staff Services Analyst with the State of California or other governmental jurisdiction whose main responsibilities include budget development, policy/procedure development, enforcement, and interpretation, and/or management of personnel. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. NOTE: THE OBJECTIVE OF THIS MINIMUM QUALIFICATION is experience that would enable an appointee to perform the full range of administrative support services at the journey level with only minimal orientation to the special job assignment in a County department. Typically, such experience includes: work experience that involved training in and performance of duties as described above; and supplemented by education in the form of a bachelor's or higher degree, or college coursework, or college level training, or in-service training, in the fields of public administration, business administration, economics, accounting, management, or personnel or a field directly related to the duties of this class. Governmental experience in administrative support services is preferable, although experience in private enterprise may provide the necessary background. Within County service, experience as an Administrative Services Trainee, Clerical Supervisor or Student Intern, or comparable class usually provides the necessary background but experience in any County class may provide the necessary background if it included the experience described in the minimum qualifications above. NOTES APPLICABLE TO MINIMUM QUALIFICATIONS FOR THIS CLASS : The "Objectives" note following the Minimum Qualifications is not part of the Minimum Qualifications; it is included only to assist employees and applicants. Where experience in "Sacramento County service" is used, it means experience in a Sacramento County Department or Office or Sacramento County Municipal or Superior Court, which is listed in the annual salary resolution. All experience means paid experience unless otherwise stated. All experience requirements are stated in terms of full-time experience; part-time experience is acceptable and is converted to full-time on the basis of: 173.6 hours = 21.7 days = 1 work month. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 6/5/2023 5:00 PM Pacific
Monterey County Human Resources
Salinas, California, United States
Position Description Exam: #20/14P32/05ND Final Filing Date: Open Until Filled Priority Screening Date: Friday, June 12, 2020 All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis. DESCRIPTION: The Monterey County Auditor-Controller's Office seeks a results-oriented individual who will support management and the business needs of the County through the Enterprise Resource Planning (ERP) System, which includes Human Resources/Payroll, Financial, and Budget Preparation components. The ERP Business Analyst has a high degree of interaction with management, County staff, vendors, and consultants. The incumbent must represent the Auditor-Controller's Office with tact, diplomacy, and professionalism. DEPARTMENT : The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties PARAMOUNT DUTIES: Creates, documents and maintains County business processes; sets and maintains application level security; develops and administers security definitions and profiles. Coordinates with information technology and end users to determine patches/updated logic and application upgrades implementation; tracks functional upgrades in new releases of ERP software; educates end users on new functionality and implements new functionality upon request, Develops training curriculum and conducts training sessions. Consults and coordinates with information technology and/or system vendors to resolve application/system and equipment problems. Responds to end user requests for assistance. Translates County business requirements into business solutions utilizing ERP system functionality; acts as liaison between executive and management staff, end users, and information technology staff to design and configure business solutions to ensure business requirements have been met. Creates and maintains table driven business rules and other ERP application configuration settings. Develops and manages project plans to implement business solutions; monitors and communicates progress of project. Creates custom program designs to be coded and tested by information technology; develops and coordinates acceptance criteria with end users. Develops, with end users, test plans and procedures for implementation of added functionality, custom programs, and software upgrades and system patches; coordinates with information technology to test patches/updated logic and overall application upgrades. Creates end user reports utilizing the vendor's report writer and query tools; automates business process by using application workflow technology. Visit the Monterey County website to view the complete Job Description: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE IDEAL CANDIDATE : Will have a proven track record demonstrating the following knowledge, skills and abilities: Thorough knowledge of: ERP System modules in finance, and/or accounting, and/or budgeting, and/or human resources, and/or payroll, and/or property tax. Business Process Reengineering (BPR). ERP business solution implementation. Problem diagnosis and troubleshooting techniques. Working knowledge of: Relational database theory and design. Security methods for managing ERP system access. Principles and practices of training. Principles and methods of automated records system management. Web-based business processes; such as, recruitment, procurement, employee self-serve, etc. Skill and Ability to: Develop, communicate and execute detailed project plans. Define and document business requirements. Configure ERP application or create custom software designs. Create reports utilizing ERP application reporting tools. Establish and maintain effective working relationships and maintain high levels of customer service. Communicate effectively both orally and in writing; follow oral and written instructions. Read, understand, interpret and apply ERP system manuals. Work independently under limited supervision, exercise initiative within established procedural guidelines, and organize and prioritize work to meet established deadlines. Log and track new releases of software, associated functional upgrades and software patches. Coordinate implementation of new software releases, functional upgrades and software patches with information technology and end users. Write clear and concise instructions and training plans. Microsoft Office software including Access, Power Point, Excel and Word. Examples of Experience/Education/Training The knowledge, skills, and abilities listed above may be acquired through various types of experience, education or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Completion of all coursework leading to a Bachelor's degree in Computer Science, Business Administration, Public Administration, Finance, Accounting, or a related field AND Three years of experience in business systems analysis, design or management OR A graduate level degree in Computer Science, Business Administration, Public Administration, Finance, or a related field AND One year of experience in business system analysis, design, or management Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background investigation to include fingerprinting and a credit check and may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. If you believe you possess a disability that would require test accommodation, please call Nairi Davis at (831) 755-5092. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty Applications may be obtained from and submitted to: Monterey County Auditor-Controller Department Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions Priority Screening Date: Friday, June 12, 2020 All application materials must be received by the priority screen date for a guaranteed review. Applications received after this priority screen date will be considered on an as needed basis until the position is filled. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5092. Closing Date/Time:
Mar 09, 2023
Full Time
Position Description Exam: #20/14P32/05ND Final Filing Date: Open Until Filled Priority Screening Date: Friday, June 12, 2020 All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis. DESCRIPTION: The Monterey County Auditor-Controller's Office seeks a results-oriented individual who will support management and the business needs of the County through the Enterprise Resource Planning (ERP) System, which includes Human Resources/Payroll, Financial, and Budget Preparation components. The ERP Business Analyst has a high degree of interaction with management, County staff, vendors, and consultants. The incumbent must represent the Auditor-Controller's Office with tact, diplomacy, and professionalism. DEPARTMENT : The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties PARAMOUNT DUTIES: Creates, documents and maintains County business processes; sets and maintains application level security; develops and administers security definitions and profiles. Coordinates with information technology and end users to determine patches/updated logic and application upgrades implementation; tracks functional upgrades in new releases of ERP software; educates end users on new functionality and implements new functionality upon request, Develops training curriculum and conducts training sessions. Consults and coordinates with information technology and/or system vendors to resolve application/system and equipment problems. Responds to end user requests for assistance. Translates County business requirements into business solutions utilizing ERP system functionality; acts as liaison between executive and management staff, end users, and information technology staff to design and configure business solutions to ensure business requirements have been met. Creates and maintains table driven business rules and other ERP application configuration settings. Develops and manages project plans to implement business solutions; monitors and communicates progress of project. Creates custom program designs to be coded and tested by information technology; develops and coordinates acceptance criteria with end users. Develops, with end users, test plans and procedures for implementation of added functionality, custom programs, and software upgrades and system patches; coordinates with information technology to test patches/updated logic and overall application upgrades. Creates end user reports utilizing the vendor's report writer and query tools; automates business process by using application workflow technology. Visit the Monterey County website to view the complete Job Description: https://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE IDEAL CANDIDATE : Will have a proven track record demonstrating the following knowledge, skills and abilities: Thorough knowledge of: ERP System modules in finance, and/or accounting, and/or budgeting, and/or human resources, and/or payroll, and/or property tax. Business Process Reengineering (BPR). ERP business solution implementation. Problem diagnosis and troubleshooting techniques. Working knowledge of: Relational database theory and design. Security methods for managing ERP system access. Principles and practices of training. Principles and methods of automated records system management. Web-based business processes; such as, recruitment, procurement, employee self-serve, etc. Skill and Ability to: Develop, communicate and execute detailed project plans. Define and document business requirements. Configure ERP application or create custom software designs. Create reports utilizing ERP application reporting tools. Establish and maintain effective working relationships and maintain high levels of customer service. Communicate effectively both orally and in writing; follow oral and written instructions. Read, understand, interpret and apply ERP system manuals. Work independently under limited supervision, exercise initiative within established procedural guidelines, and organize and prioritize work to meet established deadlines. Log and track new releases of software, associated functional upgrades and software patches. Coordinate implementation of new software releases, functional upgrades and software patches with information technology and end users. Write clear and concise instructions and training plans. Microsoft Office software including Access, Power Point, Excel and Word. Examples of Experience/Education/Training The knowledge, skills, and abilities listed above may be acquired through various types of experience, education or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Completion of all coursework leading to a Bachelor's degree in Computer Science, Business Administration, Public Administration, Finance, Accounting, or a related field AND Three years of experience in business systems analysis, design or management OR A graduate level degree in Computer Science, Business Administration, Public Administration, Finance, or a related field AND One year of experience in business system analysis, design, or management Additional Information BENEFITS Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees will be required to submit to a background investigation to include fingerprinting and a credit check and may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. If you believe you possess a disability that would require test accommodation, please call Nairi Davis at (831) 755-5092. APPLICATION & SELECTION PROCEDURES Apply On-line! Our Website: http://agency.governmentjobs.com/montereycounty Applications may be obtained from and submitted to: Monterey County Auditor-Controller Department Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions Priority Screening Date: Friday, June 12, 2020 All application materials must be received by the priority screen date for a guaranteed review. Applications received after this priority screen date will be considered on an as needed basis until the position is filled. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5092. Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Grant Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday, 8am-5pm. Per campus guidelines, staff currently work 3 days/week on campus and 2 days remotely. Anticipated Hiring Range $4,844.00 - $5,000.00 Per Month ($58,128.00 - $60,000.00 Annually) Salary is commensurate with experience. Position Summary Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Position Information Post Award Transactions - Review award materials and develop familiarity with project scope and project budget. Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature. Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary. Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project. Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections. PI Orientation and Support - In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, subaward, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes. Develop and Document Internal Procedures Train New Staff - Provide orientation and training for new Grant Support Coordinators. Pre Award Transactions - Coordinate pre-award tasks between PI and Grant Administrator. Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients. Other duties as assigned. At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University. (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Bachelor’s degree; experience in a similar position may be substituted for education depending on length and applicability of experience. Effective verbal, written and interpersonal communication skills Experience in an administrative support position Demonstrated organizational skills Customer service experience Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre- and post-award functions; Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Nov 23, 2022
Full Time
Description: Working Title Grant Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday, 8am-5pm. Per campus guidelines, staff currently work 3 days/week on campus and 2 days remotely. Anticipated Hiring Range $4,844.00 - $5,000.00 Per Month ($58,128.00 - $60,000.00 Annually) Salary is commensurate with experience. Position Summary Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Position Information Post Award Transactions - Review award materials and develop familiarity with project scope and project budget. Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature. Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary. Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project. Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections. PI Orientation and Support - In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, subaward, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes. Develop and Document Internal Procedures Train New Staff - Provide orientation and training for new Grant Support Coordinators. Pre Award Transactions - Coordinate pre-award tasks between PI and Grant Administrator. Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients. Other duties as assigned. At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University. (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Bachelor’s degree; experience in a similar position may be substituted for education depending on length and applicability of experience. Effective verbal, written and interpersonal communication skills Experience in an administrative support position Demonstrated organizational skills Customer service experience Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre- and post-award functions; Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Department of Education HSI-STEM & Articulation Program Grant Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $6,232 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Department of Education HSI-STEM & Articulation Program Grant Manager to direct, manage, and coordinate all aspects of the United States Department of Education (USDE) Title III project subawards. This includes the oversight, management, and reporting of STEM-NET USDE program sub awards budgets; support and build awareness of the USDE campus awards; and work collaboratively with USDE awardee PIs, faculty, staff, and students to expand grant efforts and initiatives. Disseminate and highlight the work of faculty and students participating in the seven USDE campus projects. Develop grant proposals to complement and build on the USDE project subawards. This position is long-term temporary with benefits. Responsibilities Under the general direction of the Executive Director of STEM-NET , the Department of Education HSI-STEM & Articulation Program Grant Manager will: -Manage, direct, and coordinate all aspects of the United States Department of Education (USDE) Title III project subawards. Duties may include, but are not limited to: -Serve as key liaison with USDE campus program PIs. Develop, direct, and execute new grant-funded projects. Manage grant budget and related reporting. -Oversee, lead, and develop the conceptualization of the centralized USDE hub (Think Tank). -Develop a systemwide dissemination plan that uses data and research from the USDE-funded campuses. -Develop and manage communications between the USDE project campuses and STEM-NET. Build awareness through communication efforts. -Manage, organize, and help facilitate USDE workgroup meetings. -Identify, pursue, and secure new grant funding in support of the USDE campus efforts. -Serve as the key point of contact for all new grants. -Administer and lead grant funded partner activities. -Collect, analyze, and present data from USDE campus outcomes. -Liaise with campus USDE campus personnel and programs. -Direct and lead grant-funded projects and programs that involve multiple campuses and a range of activities. -Oversee all interim and final reporting requirements for work supported by external funding. -Collaborate with the financial analyst, Sponsored Programs Administration, and Systemwide Advancement to monitor budgets and approve grant spending. -Support campuses in the preparation and submittal of grant application renewals. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 5 years progressive experience with higher education programs pertinent to the position responsibilities. -A master’s degree or higher in a Social Science, STEM, or related field is highly preferred. -Demonstrated experience in project management with the ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Keen awareness and working knowledge of federal, state, and institutional postsecondary policy environments. -Strong research skills with emphasis on higher education, advocacy, and educational equity. -Have the ability to present complex findings and recommendations in a clear, concise manner, both in writing and verbally, with detail in written projects. -Excellent writing and verbal skills. -Strong oral/presentation skills and the ability to provide responses that align with the CSU mission and goals. -Intellectual agility, ability to make independent judgements, and work with minimal supervision at times. -Must have the ability to work independently, as part of a team, and be able to take initiative in the performance of a variety of tasks. -Have the ability to present complex findings and recommendations in a clear, concise manner, both in writing and verbally, with detail in written projects. -Utilizes sound fiscal accounting practices to monitor budget development for grant and contract proposals, tracks departmental budget and flags overruns. -Spreadsheet - the incumbent must be proficient in the use and interpretation of spreadsheet budget documents, including understanding complex formulae and multi-year aspects of budgeting. Preferred Qualifications -Experience in website development (e.g., use of Squarespace) is preferred. -Ability to coordinate complex projects with minimal direction. -Have knowledge of program, policy, and strategy in higher education. -Cultural competence, awareness, and understanding of social/economic institutional challenges that might affect student progress and success. -Ability to cultivate a sense of belonging and community within the immediate team. Application Period Priority consideration will be given to candidates who apply by May 17, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Apr 22, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Department of Education HSI-STEM & Articulation Program Grant Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $6,232 per month, commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Department of Education HSI-STEM & Articulation Program Grant Manager to direct, manage, and coordinate all aspects of the United States Department of Education (USDE) Title III project subawards. This includes the oversight, management, and reporting of STEM-NET USDE program sub awards budgets; support and build awareness of the USDE campus awards; and work collaboratively with USDE awardee PIs, faculty, staff, and students to expand grant efforts and initiatives. Disseminate and highlight the work of faculty and students participating in the seven USDE campus projects. Develop grant proposals to complement and build on the USDE project subawards. This position is long-term temporary with benefits. Responsibilities Under the general direction of the Executive Director of STEM-NET , the Department of Education HSI-STEM & Articulation Program Grant Manager will: -Manage, direct, and coordinate all aspects of the United States Department of Education (USDE) Title III project subawards. Duties may include, but are not limited to: -Serve as key liaison with USDE campus program PIs. Develop, direct, and execute new grant-funded projects. Manage grant budget and related reporting. -Oversee, lead, and develop the conceptualization of the centralized USDE hub (Think Tank). -Develop a systemwide dissemination plan that uses data and research from the USDE-funded campuses. -Develop and manage communications between the USDE project campuses and STEM-NET. Build awareness through communication efforts. -Manage, organize, and help facilitate USDE workgroup meetings. -Identify, pursue, and secure new grant funding in support of the USDE campus efforts. -Serve as the key point of contact for all new grants. -Administer and lead grant funded partner activities. -Collect, analyze, and present data from USDE campus outcomes. -Liaise with campus USDE campus personnel and programs. -Direct and lead grant-funded projects and programs that involve multiple campuses and a range of activities. -Oversee all interim and final reporting requirements for work supported by external funding. -Collaborate with the financial analyst, Sponsored Programs Administration, and Systemwide Advancement to monitor budgets and approve grant spending. -Support campuses in the preparation and submittal of grant application renewals. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 5 years progressive experience with higher education programs pertinent to the position responsibilities. -A master’s degree or higher in a Social Science, STEM, or related field is highly preferred. -Demonstrated experience in project management with the ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Keen awareness and working knowledge of federal, state, and institutional postsecondary policy environments. -Strong research skills with emphasis on higher education, advocacy, and educational equity. -Have the ability to present complex findings and recommendations in a clear, concise manner, both in writing and verbally, with detail in written projects. -Excellent writing and verbal skills. -Strong oral/presentation skills and the ability to provide responses that align with the CSU mission and goals. -Intellectual agility, ability to make independent judgements, and work with minimal supervision at times. -Must have the ability to work independently, as part of a team, and be able to take initiative in the performance of a variety of tasks. -Have the ability to present complex findings and recommendations in a clear, concise manner, both in writing and verbally, with detail in written projects. -Utilizes sound fiscal accounting practices to monitor budget development for grant and contract proposals, tracks departmental budget and flags overruns. -Spreadsheet - the incumbent must be proficient in the use and interpretation of spreadsheet budget documents, including understanding complex formulae and multi-year aspects of budgeting. Preferred Qualifications -Experience in website development (e.g., use of Squarespace) is preferred. -Ability to coordinate complex projects with minimal direction. -Have knowledge of program, policy, and strategy in higher education. -Cultural competence, awareness, and understanding of social/economic institutional challenges that might affect student progress and success. -Ability to cultivate a sense of belonging and community within the immediate team. Application Period Priority consideration will be given to candidates who apply by May 17, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00 per month to $5,474.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Pre-Award Specialist is responsible for Pre-Award Services within the Office of Research and Sponsored Programs (ORSP). This position will communicate and interact with a diverse population of students, employees, and community constituents, and serve as a primary contact for pre-award inquiries. Responsibilities Proposal Development, Preparation and Submission: Coordinate with the Senior Pre-Award Specialist regarding faculty and staff development and submission of responses to public and private grant opportunities in a wide range of fields/disciplines. Interpret sponsor guidelines during pre-submittal consultations with Cal State East Bay investigators and ensure that all paperwork, approvals, and pre-award requirements are submitted in a timely manner for governmental funding opportunities. Provide financial review and guidance to investigators in the development of their budgets, statement of work, and other required proposal documents. In concert with the Grants Strategy Officer, ensure that Principal Investigators submit grant proposals with all required paperwork, approvals, and pre-submittal consultations in a timely manner for private funding opportunities. Ensure all submitted documents are stored, distributed, and available upon request. Participate in meetings and phone calls with other researchers and/or research partners involved with the development of grant funded initiatives. Contribute information, data or other information needed for collaborative work across institutions. Provide Principal Investigators with descriptions of approaches to research for individual programs, based on specific grant goals and desired methodologies of faculty and project partners. Enter and/or report out proposal information using a shared database; ensure data captured is accurate for reporting purposes. Award Coordination: Review incoming external funding awards and agreements for accuracy and determine whether they adhere to University policies. Interpret contractual language and be in concert with appropriate staff from ORSP, Academic Affairs, Procurement, Risk Management, and/or CSU Legal Counsel, negotiate terms and conditions as needed with the sponsor for items such as (but not limited to): intellectual property, indemnification, and other clauses. Ensure that specific compliance-related requirements are completed and/or documented, such as those related to: insurance, conflict of interest, cost share, sub recipient monitoring, and required training - prior to transitioning these to post- award services. Coordinate adjustments in budgets, scope of work, and review financial and other required documents for pre-award spending requests, grant acceptance, amendments, no cost extensions, etc. communicate with sponsors, project teams, and institutional officials to facilitate these processes. Facilitate the resolution of issues with University Accounting and Finance and other units prior to the setup of an award. Facilitate training and new award orientation with PIs. Enter and/or report out award information using a shared database; ensure data captured is accurate for reporting purposes. Program Improvement: Collaborate with the Director of Grant Administration and Associate Vice President in the development of new and modified pre-award processes. Assess and evaluate the impact of pre-award processes and policies from a strategic and operational perspective. Evaluate, benchmark, and continuously improve the success of grant submissions to federal and state agencies. Exercise good judgement in the development of new and modified policies and procedures that overlap with other grant administration areas including the tracking of compliance issues from the proposal stage to grant implementation. Analyze and strategically evaluate department workflow and current practice to streamline functionality for improved efficiency in day to day operations. Provide ongoing analysis of current process compared to Cal State University “best practices” using statistical and research methods and data reports. Interpret and evaluate results to develop sound conclusions to support new or revised policies. Development and ongoing maintenance of a strategic plan for research: Collect and make accessible via the ORSP's website, reports and publications arising as a result of University investments in research. Document, promote and develop presentation materials and strategies for the ongoing stewardship of relationships with internal campus constituencies and external entities (i.e., key funding agencies and organizations that match the research strengths at Cal State East Bay; communicates departmental updates through quarterly newsletter). In concert with the Director, assist in the review and update of departmental policies, guidance, and other internal procedures. Reviews policies and recommend modification to ensure compliance with University policy, state law, and federal regulations (i.e., 2 CFR 200). Benchmark and continuously improving the success rate of grant submittals. Other Duties to be assigned include, but are not limited to: Serve on University/SPA committees as requested/approved. Represent Cal State East Bay and participate in external events, task forces, system-wide planning/coordination and special projects as directed. Conduct PI trainings to teach and train faculty and staff about the uses of data warehouse, info ready, and pivot systems. Required Qualifications Thorough knowledge of and ability to apply grant administration processes, practices, and explicit requirements with proposal submissions (including those for governmental entities, private and corporate funders, and other non-profit agencies). Excellent verbal, written communications and analytical skills. Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office suite, Excel, and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to work in a fast-paced environment and to anticipate, plan and organize work projects including handling multiple grant proposal deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, forms and web page content. Ability to represent the University and partnership well in internal and external interactions, including the planning and organization of work of teams collaborating on grant proposals. Must be detail-oriented and have the ability to interpret complex policies and procedures, and ability to proof written materials that will be submitted to external sponsors and distributed among campus constituencies. Maintain a consistent and reliable work schedule in order to ensure the timely review of transactions and to ensure that application deadlines are met. Ability to solve problems without direct guidance or direction. Working knowledge of standard budgeting and accounting, specifically for use in grant Must be able to lift 10 lbs. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Foundational knowledge of grant administration principles, practices and methods. Demonstrated programmatic leadership. Experience in higher education. Experience with grant submittals to state and federal agencies and foundations, preferably at a college/university. At least 2 years of experience in the applicable administrative and/or program field, including experience with budgets, online. platforms, and accounting and financial systems. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Apr 06, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00 per month to $5,474.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Pre-Award Specialist is responsible for Pre-Award Services within the Office of Research and Sponsored Programs (ORSP). This position will communicate and interact with a diverse population of students, employees, and community constituents, and serve as a primary contact for pre-award inquiries. Responsibilities Proposal Development, Preparation and Submission: Coordinate with the Senior Pre-Award Specialist regarding faculty and staff development and submission of responses to public and private grant opportunities in a wide range of fields/disciplines. Interpret sponsor guidelines during pre-submittal consultations with Cal State East Bay investigators and ensure that all paperwork, approvals, and pre-award requirements are submitted in a timely manner for governmental funding opportunities. Provide financial review and guidance to investigators in the development of their budgets, statement of work, and other required proposal documents. In concert with the Grants Strategy Officer, ensure that Principal Investigators submit grant proposals with all required paperwork, approvals, and pre-submittal consultations in a timely manner for private funding opportunities. Ensure all submitted documents are stored, distributed, and available upon request. Participate in meetings and phone calls with other researchers and/or research partners involved with the development of grant funded initiatives. Contribute information, data or other information needed for collaborative work across institutions. Provide Principal Investigators with descriptions of approaches to research for individual programs, based on specific grant goals and desired methodologies of faculty and project partners. Enter and/or report out proposal information using a shared database; ensure data captured is accurate for reporting purposes. Award Coordination: Review incoming external funding awards and agreements for accuracy and determine whether they adhere to University policies. Interpret contractual language and be in concert with appropriate staff from ORSP, Academic Affairs, Procurement, Risk Management, and/or CSU Legal Counsel, negotiate terms and conditions as needed with the sponsor for items such as (but not limited to): intellectual property, indemnification, and other clauses. Ensure that specific compliance-related requirements are completed and/or documented, such as those related to: insurance, conflict of interest, cost share, sub recipient monitoring, and required training - prior to transitioning these to post- award services. Coordinate adjustments in budgets, scope of work, and review financial and other required documents for pre-award spending requests, grant acceptance, amendments, no cost extensions, etc. communicate with sponsors, project teams, and institutional officials to facilitate these processes. Facilitate the resolution of issues with University Accounting and Finance and other units prior to the setup of an award. Facilitate training and new award orientation with PIs. Enter and/or report out award information using a shared database; ensure data captured is accurate for reporting purposes. Program Improvement: Collaborate with the Director of Grant Administration and Associate Vice President in the development of new and modified pre-award processes. Assess and evaluate the impact of pre-award processes and policies from a strategic and operational perspective. Evaluate, benchmark, and continuously improve the success of grant submissions to federal and state agencies. Exercise good judgement in the development of new and modified policies and procedures that overlap with other grant administration areas including the tracking of compliance issues from the proposal stage to grant implementation. Analyze and strategically evaluate department workflow and current practice to streamline functionality for improved efficiency in day to day operations. Provide ongoing analysis of current process compared to Cal State University “best practices” using statistical and research methods and data reports. Interpret and evaluate results to develop sound conclusions to support new or revised policies. Development and ongoing maintenance of a strategic plan for research: Collect and make accessible via the ORSP's website, reports and publications arising as a result of University investments in research. Document, promote and develop presentation materials and strategies for the ongoing stewardship of relationships with internal campus constituencies and external entities (i.e., key funding agencies and organizations that match the research strengths at Cal State East Bay; communicates departmental updates through quarterly newsletter). In concert with the Director, assist in the review and update of departmental policies, guidance, and other internal procedures. Reviews policies and recommend modification to ensure compliance with University policy, state law, and federal regulations (i.e., 2 CFR 200). Benchmark and continuously improving the success rate of grant submittals. Other Duties to be assigned include, but are not limited to: Serve on University/SPA committees as requested/approved. Represent Cal State East Bay and participate in external events, task forces, system-wide planning/coordination and special projects as directed. Conduct PI trainings to teach and train faculty and staff about the uses of data warehouse, info ready, and pivot systems. Required Qualifications Thorough knowledge of and ability to apply grant administration processes, practices, and explicit requirements with proposal submissions (including those for governmental entities, private and corporate funders, and other non-profit agencies). Excellent verbal, written communications and analytical skills. Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office suite, Excel, and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to work in a fast-paced environment and to anticipate, plan and organize work projects including handling multiple grant proposal deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, forms and web page content. Ability to represent the University and partnership well in internal and external interactions, including the planning and organization of work of teams collaborating on grant proposals. Must be detail-oriented and have the ability to interpret complex policies and procedures, and ability to proof written materials that will be submitted to external sponsors and distributed among campus constituencies. Maintain a consistent and reliable work schedule in order to ensure the timely review of transactions and to ensure that application deadlines are met. Ability to solve problems without direct guidance or direction. Working knowledge of standard budgeting and accounting, specifically for use in grant Must be able to lift 10 lbs. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Foundational knowledge of grant administration principles, practices and methods. Demonstrated programmatic leadership. Experience in higher education. Experience with grant submittals to state and federal agencies and foundations, preferably at a college/university. At least 2 years of experience in the applicable administrative and/or program field, including experience with budgets, online. platforms, and accounting and financial systems. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,417.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through August 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Program Director, the Federal TRIO Grant Program Coordinator is responsible for implementing and monitoring all mandated services under the Project IMPACT program, as well as providing direct service support in the above mentioned areas. The Federal TRIO Grant Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Federal TRIO Grant Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act . Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Aug 30, 2022
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,417.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist - Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through August 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Program Director, the Federal TRIO Grant Program Coordinator is responsible for implementing and monitoring all mandated services under the Project IMPACT program, as well as providing direct service support in the above mentioned areas. The Federal TRIO Grant Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Federal TRIO Grant Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act . Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION MISSION STATEMENT The mission of the Alameda County Probation Department is to protect the public safety by providing supervision, services, support and opportunities to our clients on behalf of the people of Alameda County through quality supervision, leadership, services and effective partnerships. THE AGENCY The Alameda County Probation Department is an essential element of the County's system of public protection and human services. The Department's role is to reduce the impact of crime in the community by providing accurate, comprehensive and timely information and recommendations to the Courts, providing community-based sanctions and treatment for offenders, and working cooperatively with law enforcement agencies and community organizations with similar objectives. The Department provides a wide range of mandated and discretionary investigative, advisory, and supervisory services to adult and juvenile probationers pursuant to State law and the County Charter. THE POSITION Under general direction, incumbents are responsible for either managing, implementing, coordinating, and evaluating the work of a major functional program comprised of multiple units within the Department, or as a special advisor to the Chief Probation Officer. Provides program planning, management, technical assistance, review and evaluation functions of system and programs, in support of direct client services where these services are provided by County/Department staff, community-based organizations (CBO's), or independent contractors; coordinating, researching and evaluating outcome measurements of specialized grant funded programs; act as Department liaison with independent contractors or CBO service providers to ensure compliance with grant funded program regulations and grant or contract terms and conditions; and performing related work as may be required. As a special advisor to the Chief Probation Officer, incumbents have responsibility for specialized programmatic service planning. For more information about the job classification, visit: Division Director (#6126) . MINIMUM QUALIFICATIONS Education: Possession of a Bachelor's degree from an accredited college or university. (Four (4) additional years of related experience may be substituted for the degree requirement.) AND EITHER I Experience: The equivalent of two (2) years of full-time experience in the Alameda County Probation Department at the level of Unit Supervisor or in an equivalent or higher-level Probation classification in the Alameda County classified service. OR II Experience: The equivalent of three (3) years of full-time experience in a Probation or Parole setting which includes supervision and the implementation of broad and complex programs comparable to that of Unit Supervisor with Alameda County Probation Department. License: Possession of a valid California Motor Vehicle operator's license. Special Requirements: Applicants must be at least 21 years of age at the time of appointment. Possession of an automobile may be required. Good driving record according to DMV negligent operator guidelines and qualification for automotive insurance. State law requires that persons appointed to positions in this classification must meet all minimum requirements for Peace Officer status (Section 1031 Government Code). Applicants are not required to be a US citizen, but must be legally authorized to work in the United States under federal law (Per SB 960). Any felony conviction is disqualifying. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: Principles of public administration and personnel management. Principles and practices of governmental budgeting. Principles of employee supervision and training. Organization and functions of the various departments of the County of Alameda. Provisions of legislation pertinent to probation services, public relations, and community resources. Principles and techniques of organizational and management analysis. Principles and practices of program evaluation. Automated system capabilities and applications. Ability to: Make decisions. Analyze and problem solve. Plan and organize. Exercise management control. Communicate orally and in writing. Demonstrate interpersonal sensitivity. Effectively utilize self-defense techniques. Effectively utilize a firearm. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process, A review of Supplemental Questionnaires to determine the best qualified applicants; only the most suitably best qualified applicants will be invited tothe next step in the process, and An oral interview, which will be weighed as 100% of the candidate's final examination score. The oral interview may contain situational exercises. *CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION* WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE SELECTIONPLAN: Deadline for Filing: 5:00 PM Monday, June 19, 2023 Review of Minimum Qualifications: Friday, July 7, 2023 Screening for Best Qualified: Week of July 24, 2023 Oral Examination: Week of August 21, 2023 *The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes.To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date offiling. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com , @acgov.org , Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Tracy Gonzalez, Human Resources Analyst Human Resource Services, County of Alameda 510-272-5085; Email: Tracy.Gonzalez@acgov.org www.acgov.org/hrs Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 6/19/2023 5:00:00 PM
May 26, 2023
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION . The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Supplemental Questionnaire : A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION MISSION STATEMENT The mission of the Alameda County Probation Department is to protect the public safety by providing supervision, services, support and opportunities to our clients on behalf of the people of Alameda County through quality supervision, leadership, services and effective partnerships. THE AGENCY The Alameda County Probation Department is an essential element of the County's system of public protection and human services. The Department's role is to reduce the impact of crime in the community by providing accurate, comprehensive and timely information and recommendations to the Courts, providing community-based sanctions and treatment for offenders, and working cooperatively with law enforcement agencies and community organizations with similar objectives. The Department provides a wide range of mandated and discretionary investigative, advisory, and supervisory services to adult and juvenile probationers pursuant to State law and the County Charter. THE POSITION Under general direction, incumbents are responsible for either managing, implementing, coordinating, and evaluating the work of a major functional program comprised of multiple units within the Department, or as a special advisor to the Chief Probation Officer. Provides program planning, management, technical assistance, review and evaluation functions of system and programs, in support of direct client services where these services are provided by County/Department staff, community-based organizations (CBO's), or independent contractors; coordinating, researching and evaluating outcome measurements of specialized grant funded programs; act as Department liaison with independent contractors or CBO service providers to ensure compliance with grant funded program regulations and grant or contract terms and conditions; and performing related work as may be required. As a special advisor to the Chief Probation Officer, incumbents have responsibility for specialized programmatic service planning. For more information about the job classification, visit: Division Director (#6126) . MINIMUM QUALIFICATIONS Education: Possession of a Bachelor's degree from an accredited college or university. (Four (4) additional years of related experience may be substituted for the degree requirement.) AND EITHER I Experience: The equivalent of two (2) years of full-time experience in the Alameda County Probation Department at the level of Unit Supervisor or in an equivalent or higher-level Probation classification in the Alameda County classified service. OR II Experience: The equivalent of three (3) years of full-time experience in a Probation or Parole setting which includes supervision and the implementation of broad and complex programs comparable to that of Unit Supervisor with Alameda County Probation Department. License: Possession of a valid California Motor Vehicle operator's license. Special Requirements: Applicants must be at least 21 years of age at the time of appointment. Possession of an automobile may be required. Good driving record according to DMV negligent operator guidelines and qualification for automotive insurance. State law requires that persons appointed to positions in this classification must meet all minimum requirements for Peace Officer status (Section 1031 Government Code). Applicants are not required to be a US citizen, but must be legally authorized to work in the United States under federal law (Per SB 960). Any felony conviction is disqualifying. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: Principles of public administration and personnel management. Principles and practices of governmental budgeting. Principles of employee supervision and training. Organization and functions of the various departments of the County of Alameda. Provisions of legislation pertinent to probation services, public relations, and community resources. Principles and techniques of organizational and management analysis. Principles and practices of program evaluation. Automated system capabilities and applications. Ability to: Make decisions. Analyze and problem solve. Plan and organize. Exercise management control. Communicate orally and in writing. Demonstrate interpersonal sensitivity. Effectively utilize self-defense techniques. Effectively utilize a firearm. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS: A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process, A review of Supplemental Questionnaires to determine the best qualified applicants; only the most suitably best qualified applicants will be invited tothe next step in the process, and An oral interview, which will be weighed as 100% of the candidate's final examination score. The oral interview may contain situational exercises. *CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION* WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . Selection Plan Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE SELECTIONPLAN: Deadline for Filing: 5:00 PM Monday, June 19, 2023 Review of Minimum Qualifications: Friday, July 7, 2023 Screening for Best Qualified: Week of July 24, 2023 Oral Examination: Week of August 21, 2023 *The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes.To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date offiling. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website: www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 11 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com , @acgov.org , Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email box Noreply@jobaps.com and Noreplyalamedacountyhr@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied. Tracy Gonzalez, Human Resources Analyst Human Resource Services, County of Alameda 510-272-5085; Email: Tracy.Gonzalez@acgov.org www.acgov.org/hrs Disaster Service Worker All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. Equal Employment Opportunity Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 6/19/2023 5:00:00 PM
Sonoma County, CA
Santa Rosa, California, United States
Position Information Join the Sonoma County Water Agency (Sonoma Water) as a Water and Wastewater Coordinator/Chief Plant Operator! The Water and Wastewater Operations team at Sonoma Water is seeking an enthusiastic, collaborative, and reliable Water and Wastewater Coordinator/Chief Plant Operator with substantial experience in the water and wastewater utility industry. Highly qualified candidates for this position will be innovative, lifelong learners with a passion for personal and professional growth. Under the supervision, of the Water/Wastewater Operations Manager, this position plans and schedules work priorities and directs, supervises, and evaluates the work of employees working in water and wastewater treatment plants, water production facilities, water transmission facilities, and related systems; these employees also perform laboratory testing, maintenance, and repairs on these facilities. Requirement: To be considered qualified for this position, possession of a California Water Treatment Plant Operator Grade T5 certificate and Wastewater Plant Operator Grade I certificate or California Water Treatment Plant Operator Grade T2 certificate and Wastewater Plant Operator Grade IV certificate is required at the time of application submission. The Water/Wastewater Coordinator/Chief Plant Operator is also responsible for: Co-managing staff that is dual certified in water and wastewater operations Preparing reports to Regional Water Quality Control Boards, the Environmental Protection Agency, the Division of Drinking Water, and other agencies Evaluating and contributing to master plans and operational priorities with engineering staff Ensuring permit and biological opinion compliance Preparing and monitoring operational budgets Investigating complaints and inquiries from the public The ideal candidate will have: Significant operational knowledge of Water and Wastewater systems Experience with Supervisory Control and Data Acquisition (SCADA) systems Supervisory experience, including the ability to schedule and coordinate staff work Collaborative skills, dependability, and enthusiasm Strong mentoring and teaching skills What We Offer Working at Sonoma Water offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . About Sonoma Water Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood control channels and provides sanitation services. Employing approximately 250 employees, Sonoma Water consists of the following divisions Engineering and Resource Planning, Environmental Resources, Community and Government Affairs, Water and Wastewater Operations, Maintenance, and Administrative Services. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water conservation and fishery restoration programs. Employees of Sonoma Water are employees of the Sonoma County Water Agency, a special district and are not subject to the provisions of the Civil Service Ordinance and Rules of the County of Sonoma. The formal title for this position is Water Agency Coordinator. This recruitment is being conducted to fill a Water and Wastewater Coordinator/Chief Plant Operator position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Any combination of education and experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, five years of recent experience in construction, maintenance, and inspection projects, and/or in flood control and/or in water and wastewater treatment and disposal; and/or in engineering and/or in public works project experience; and/or in water and wastewater laboratory procedures, and/or in installing, maintaining, repairing, calibrating and replacing electrical equipment and machinery, including one year of experience in a supervisory capacity or two years of experience in a lead capacity, would provide such opportunity. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Water/Wastewater Operations: Incumbent must possess a California Water Treatment Plant Operator Grade T5 certificate and Wastewater Plant Operator Grade I certificate or California Water Treatment Plant Operator Grade T2 certificate and Wastewater Plant Operator Grade IV certificate is required. A California Water Treatment Plant Operator Grade T5 certificate and Wastewater Plant Operator Grade IV certificate must be obtained within six years. A California Water Distribution Operator certificate Grade D3 is highly desirable. Education Maintenance Mechanic Services/Maintenance Worker Services/Water/Wastewater Operations: Academic course work, which directly relates to the knowledge and abilities listed. Course work in planning, engineering, physical or biological sciences or a four-year college degree is highly desired. Knowledge, Skills, and Abilities Considerable knowledge of: occupational hazards and modern safety practice in the operation of water and wastewater facilities and in the maintenance of flood control channels; preventive maintenance requirements; effective utilization and standards for vehicles, light and heavy equipment, machines and power and hand tools; effective methods of supervision and of training personnel; organizational and occupational safety practices and procedures especially those connected with work on high voltage, electrical, mechanical equipment, equipment operating under high pressure and chlorination equipment. Thorough knowledge of: methods, materials, tools and equipment used in Water Agency projects; principles and techniques of effective supervision and training. In addition to the knowledge listed above, incumbents must possess additional knowledge, identified below, depending on job assignment. Water/Wastewater Operations: Thorough knowledge of: methods, materials, tools and equipment used in water and wastewater treatment and disposal operational activities; laboratory testing procedures. Working Knowledge of: generally accepted methods of management and administration; budgeting and financial considerations pertaining to operations and maintenance, and working within established budgets; budgeting and financial considerations pertaining to maintenance and construction projects; and requisition procedures. Ability to: plan, schedule, and coordinate the work of a large group of entry-level, semi-skilled, skilled and supervisory and lead personnel; analyze situations and adopt effective course of action; develop, conduct and/or coordinate training, employee evaluations, and industrial safety programs; deal tactfully, effectively and harmoniously with employees, co-workers, other County departments, other public agencies, and the public; use electric meters and a variety of mechanical tools; interpret field engineering drawings and sketches; perform basic mathematical and geometric calculations; communicate effectively, both orally and in writing; maintain records and write reports; keep abreast of current developments in the fields of water distribution centers/wastewater systems/laboratory science/telemetry and programmed logic controls/flood control; prepare requisitions of supplies and materials; prepare clear and concise written reports; and speak, read and write English at a level appropriate to job success; learn and understand considerations needed for stream maintenance and re-vegetation projects in urban and natural settings compatible with the desired function of flood control; and learn and understand Federal, State and local laws, regulations, current programs and court decisions pertaining to environmental protection. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: KK HR Technician: BH IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/19/2023 11:59 PM Pacific
May 25, 2023
Full Time
Position Information Join the Sonoma County Water Agency (Sonoma Water) as a Water and Wastewater Coordinator/Chief Plant Operator! The Water and Wastewater Operations team at Sonoma Water is seeking an enthusiastic, collaborative, and reliable Water and Wastewater Coordinator/Chief Plant Operator with substantial experience in the water and wastewater utility industry. Highly qualified candidates for this position will be innovative, lifelong learners with a passion for personal and professional growth. Under the supervision, of the Water/Wastewater Operations Manager, this position plans and schedules work priorities and directs, supervises, and evaluates the work of employees working in water and wastewater treatment plants, water production facilities, water transmission facilities, and related systems; these employees also perform laboratory testing, maintenance, and repairs on these facilities. Requirement: To be considered qualified for this position, possession of a California Water Treatment Plant Operator Grade T5 certificate and Wastewater Plant Operator Grade I certificate or California Water Treatment Plant Operator Grade T2 certificate and Wastewater Plant Operator Grade IV certificate is required at the time of application submission. The Water/Wastewater Coordinator/Chief Plant Operator is also responsible for: Co-managing staff that is dual certified in water and wastewater operations Preparing reports to Regional Water Quality Control Boards, the Environmental Protection Agency, the Division of Drinking Water, and other agencies Evaluating and contributing to master plans and operational priorities with engineering staff Ensuring permit and biological opinion compliance Preparing and monitoring operational budgets Investigating complaints and inquiries from the public The ideal candidate will have: Significant operational knowledge of Water and Wastewater systems Experience with Supervisory Control and Data Acquisition (SCADA) systems Supervisory experience, including the ability to schedule and coordinate staff work Collaborative skills, dependability, and enthusiasm Strong mentoring and teaching skills What We Offer Working at Sonoma Water offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including: Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . About Sonoma Water Sonoma Water is a special district formed by the California State Legislature in 1949 and is responsible for providing a safe and reliable water supply to its customers in Sonoma and Marin counties. Sonoma Water also maintains 75 miles of flood control channels and provides sanitation services. Employing approximately 250 employees, Sonoma Water consists of the following divisions Engineering and Resource Planning, Environmental Resources, Community and Government Affairs, Water and Wastewater Operations, Maintenance, and Administrative Services. Sonoma Water supports the concept of environmental sustainability, focusing on renewable power sources, and strives to be a leader in its water conservation and fishery restoration programs. Employees of Sonoma Water are employees of the Sonoma County Water Agency, a special district and are not subject to the provisions of the Civil Service Ordinance and Rules of the County of Sonoma. The formal title for this position is Water Agency Coordinator. This recruitment is being conducted to fill a Water and Wastewater Coordinator/Chief Plant Operator position. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Any combination of education and experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, five years of recent experience in construction, maintenance, and inspection projects, and/or in flood control and/or in water and wastewater treatment and disposal; and/or in engineering and/or in public works project experience; and/or in water and wastewater laboratory procedures, and/or in installing, maintaining, repairing, calibrating and replacing electrical equipment and machinery, including one year of experience in a supervisory capacity or two years of experience in a lead capacity, would provide such opportunity. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Water/Wastewater Operations: Incumbent must possess a California Water Treatment Plant Operator Grade T5 certificate and Wastewater Plant Operator Grade I certificate or California Water Treatment Plant Operator Grade T2 certificate and Wastewater Plant Operator Grade IV certificate is required. A California Water Treatment Plant Operator Grade T5 certificate and Wastewater Plant Operator Grade IV certificate must be obtained within six years. A California Water Distribution Operator certificate Grade D3 is highly desirable. Education Maintenance Mechanic Services/Maintenance Worker Services/Water/Wastewater Operations: Academic course work, which directly relates to the knowledge and abilities listed. Course work in planning, engineering, physical or biological sciences or a four-year college degree is highly desired. Knowledge, Skills, and Abilities Considerable knowledge of: occupational hazards and modern safety practice in the operation of water and wastewater facilities and in the maintenance of flood control channels; preventive maintenance requirements; effective utilization and standards for vehicles, light and heavy equipment, machines and power and hand tools; effective methods of supervision and of training personnel; organizational and occupational safety practices and procedures especially those connected with work on high voltage, electrical, mechanical equipment, equipment operating under high pressure and chlorination equipment. Thorough knowledge of: methods, materials, tools and equipment used in Water Agency projects; principles and techniques of effective supervision and training. In addition to the knowledge listed above, incumbents must possess additional knowledge, identified below, depending on job assignment. Water/Wastewater Operations: Thorough knowledge of: methods, materials, tools and equipment used in water and wastewater treatment and disposal operational activities; laboratory testing procedures. Working Knowledge of: generally accepted methods of management and administration; budgeting and financial considerations pertaining to operations and maintenance, and working within established budgets; budgeting and financial considerations pertaining to maintenance and construction projects; and requisition procedures. Ability to: plan, schedule, and coordinate the work of a large group of entry-level, semi-skilled, skilled and supervisory and lead personnel; analyze situations and adopt effective course of action; develop, conduct and/or coordinate training, employee evaluations, and industrial safety programs; deal tactfully, effectively and harmoniously with employees, co-workers, other County departments, other public agencies, and the public; use electric meters and a variety of mechanical tools; interpret field engineering drawings and sketches; perform basic mathematical and geometric calculations; communicate effectively, both orally and in writing; maintain records and write reports; keep abreast of current developments in the fields of water distribution centers/wastewater systems/laboratory science/telemetry and programmed logic controls/flood control; prepare requisitions of supplies and materials; prepare clear and concise written reports; and speak, read and write English at a level appropriate to job success; learn and understand considerations needed for stream maintenance and re-vegetation projects in urban and natural settings compatible with the desired function of flood control; and learn and understand Federal, State and local laws, regulations, current programs and court decisions pertaining to environmental protection. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: KK HR Technician: BH IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/19/2023 11:59 PM Pacific
