City of Portland, Oregon
Portland, Oregon, United States
The Position Are you a person that enjoys conducting analysis, evaluating costs and benefits, preparing recommendations, and helping to solve problems? The City Budget Office (CBO) is looking to hire a Financial and Policy Analyst (Financial Analyst I) to join our team. We are seeking a highly motivated and curious analytic thinker who is eager to apply their skills to conduct research and analysis on various financial, operational, and policy issues related to the City of Portland's budget. This position will collaborate closely with budget analysts and performance staff, Council, and bureau leadership throughout the city. What you'll get to do: Conduct independent, objective, and comprehensive reviews of bureau budget requests, present findings, and make recommendations on the City's budget to bureau leadership and elected officials Influence policy decisions by translating large amounts of qualitative and quantitative data, operational, and financial information into concise written materials and oral presentations that succinctly summarizes budget and policy choices for City Budget Office leadership, City leadership, elected officials, and other involved stakeholders. Support complex Citywide processes, and projects related to financial issues, performance management, programmatic and operational decisions, budget development, and strategic program planning. Assist bureaus with budget development, including serving as a resource to City bureaus in your assigned portfolio Provide support to City Budget Office leadership and Council Office staff in supplemental and annual budget processes, including the Mayor's Proposed Budget. This includes providing recommendations and discussing key budget, policy and program considerations; researching issues, answering questions, following up on policy initiatives, acting as liaison to the bureaus; and assisting the Mayor in the development of final budget decisions. Contribute to performance management and process improvements efforts, including analyzing, tracking, and communicating complex performance measurement data and outcomes. The City Budget Office relies upon the unique experiences and knowledge of our staff to help evolve and improve our processes and deliverables, and encourages candidates with the knowledge, ability and experience working with a broad range of individuals and diverse communities to apply. The City Budget Office is committed to empowering fiscally responsible, equitable, and anti-racist practices and decisions and encourages candidates with diverse abilities and backgrounds to apply to help us achieve these goals. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . To Qualify Applicants must provide details in their supplemental question responses and resume that demonstrate how their education, training and/or experience, meets each of the following minimum qualifications: Ability to perform thorough analysis of complex financial, budgetary, policy, operational, and/or organizational problems; evaluate alternatives; and reach sound, logical, evidence-based conclusions and recommendations. Experience preparing clear, concise, and comprehensive reports, correspondence, and other documents involving technical, budgetary, and financial data in a manner appropriate to the audience. Ability to establish and maintain effective working relationships with Bureau/Office managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work. Knowledge & understanding of issues of racial and disability equity and the ability to assess potential equity impacts of policies or programs. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline: Job Posting Closes: 6/19/2023 Applications Reviewed: week of 6/19/2023 Eligible List Created: week of 6/26/2023 First Round Interview: TBD Job Offer: TBD **Timeline is approximate and subject to change without notice** Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.Your resume should support the details described in your responses to the supplemental questions.If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this p osit ion must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted . Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos . The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: https://www.portland.gov/bhr/event s . Questions? Terrol Johnson Senior Recruiter/Veteran Outreach Specialist Bureau of Human Resources Terrol.Johnson @portlandore gon.gov An Equal Opportunity/Affirmative Action Employer Closing Date/Time: 6/19/2023 11:59 PM Pacific
Jun 06, 2023
Full Time
The Position Are you a person that enjoys conducting analysis, evaluating costs and benefits, preparing recommendations, and helping to solve problems? The City Budget Office (CBO) is looking to hire a Financial and Policy Analyst (Financial Analyst I) to join our team. We are seeking a highly motivated and curious analytic thinker who is eager to apply their skills to conduct research and analysis on various financial, operational, and policy issues related to the City of Portland's budget. This position will collaborate closely with budget analysts and performance staff, Council, and bureau leadership throughout the city. What you'll get to do: Conduct independent, objective, and comprehensive reviews of bureau budget requests, present findings, and make recommendations on the City's budget to bureau leadership and elected officials Influence policy decisions by translating large amounts of qualitative and quantitative data, operational, and financial information into concise written materials and oral presentations that succinctly summarizes budget and policy choices for City Budget Office leadership, City leadership, elected officials, and other involved stakeholders. Support complex Citywide processes, and projects related to financial issues, performance management, programmatic and operational decisions, budget development, and strategic program planning. Assist bureaus with budget development, including serving as a resource to City bureaus in your assigned portfolio Provide support to City Budget Office leadership and Council Office staff in supplemental and annual budget processes, including the Mayor's Proposed Budget. This includes providing recommendations and discussing key budget, policy and program considerations; researching issues, answering questions, following up on policy initiatives, acting as liaison to the bureaus; and assisting the Mayor in the development of final budget decisions. Contribute to performance management and process improvements efforts, including analyzing, tracking, and communicating complex performance measurement data and outcomes. The City Budget Office relies upon the unique experiences and knowledge of our staff to help evolve and improve our processes and deliverables, and encourages candidates with the knowledge, ability and experience working with a broad range of individuals and diverse communities to apply. The City Budget Office is committed to empowering fiscally responsible, equitable, and anti-racist practices and decisions and encourages candidates with diverse abilities and backgrounds to apply to help us achieve these goals. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . To Qualify Applicants must provide details in their supplemental question responses and resume that demonstrate how their education, training and/or experience, meets each of the following minimum qualifications: Ability to perform thorough analysis of complex financial, budgetary, policy, operational, and/or organizational problems; evaluate alternatives; and reach sound, logical, evidence-based conclusions and recommendations. Experience preparing clear, concise, and comprehensive reports, correspondence, and other documents involving technical, budgetary, and financial data in a manner appropriate to the audience. Ability to establish and maintain effective working relationships with Bureau/Office managers and staff, representatives of other governmental agencies, the public, and others encountered in the course of work. Knowledge & understanding of issues of racial and disability equity and the ability to assess potential equity impacts of policies or programs. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline: Job Posting Closes: 6/19/2023 Applications Reviewed: week of 6/19/2023 Eligible List Created: week of 6/26/2023 First Round Interview: TBD Job Offer: TBD **Timeline is approximate and subject to change without notice** Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.Your resume should support the details described in your responses to the supplemental questions.If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this p osit ion must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted . Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos . The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: https://www.portland.gov/bhr/event s . Questions? Terrol Johnson Senior Recruiter/Veteran Outreach Specialist Bureau of Human Resources Terrol.Johnson @portlandore gon.gov An Equal Opportunity/Affirmative Action Employer Closing Date/Time: 6/19/2023 11:59 PM Pacific
City of San Jose
United States, California, San Jose
This key role in the Debt & Treasury Management Division of the Finance Department supports the Community Energy Department (CED) by providing counterparty credit analysis and ongoing monitoring of counterparties. The CED fulfills San Jose Clean Energy’s (SJCE) supply obligations of providing energy and related services to SJCE customers reliably, cost-effectively and within acceptable levels of risk. Its implementation includes contracting with counterparties for the purchase or sale of power products of various terms. Effective wholesale counterparty management and credit analysis is essential to mitigate the counterparty risks associated with transactions in the energy wholesale markets. The analyst will reference NRSRO ratings and/or determine an implied rating according to an internally developed methodology and model to quantify a credit limit assessment. Duties include: Perform an initial credit analysis for each new counterparty; source relevant financial data from public filings (or from supplied financials for private enterprises); review agreements and terms; implement analysis to recommend a credit limit Perform credit monitoring of counterparties by implementing quarterly updates of their financials and reporting material changes; set up and maintain alerts for counterparties Review revisions and updates to the City Charter, Energy Risk Management Policy and Energy Risk Management Regulations Review, maintain, and update internal procedures and guidelines Participate in planning, review, and policy meetings as needed Support the Finance Director’s and Risk Manager’s participation in the Risk Oversight Committee (“ROC”) overseeing CED Maintain excellent business relationships with CED staff and service their queries The role will also provide backup for the day-to-day functions of the Investment Program that manages the City Treasury’s $2.5+ billion short-duration fixed income portfolio. These include: Execute investment transactions; process and monitor trade settlements Prepare credit analyses on potential investments and monitor the quality of approved credits Assist in the maintenance and suggest improvements to the Treasury cash flow model Prepare daily portfolio reports Maintain excellent business relationships with brokers, custodian/trustees, vendors, state and county agencies and internal departments The analyst must have strong analytical skills and be proficient in MS Excel and its advanced functions/macros. Experience with Bloomberg (and its Excel API) and any rating agency portal (eg. S&P Capital IQ) is a plus. Salary: The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay, which is included in the range below. The Financial Analyst salary range is $ 107,940.92 - $131,515.02/ annually Important Information: Per the City’s COVID-19 Mandatory Vaccination Policy , Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all new hires to provide proof of vaccination as a condition of employment absent an approved medical or religious exemption. “Fully vaccinated” means the employee has received two doses of Pfizer, Moderna or Novavax or a single dose of Johnson & Johnson. Please be aware that as a result of the COVID-19 pandemic, the City of San José has moved to a hybrid work environment. The selected candidate will be required to be onsite at least three (3) days per week. In the initial period of employment, onsite expectations will be higher as the selected candidate becomes more familiar with the Department and City. The selected candidate will also be assigned a laptop by the City with all software and software access required to perform the assigned duties remotely. The selected candidate will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy 1.7.3 to be able to fully perform their responsibilities remotely.
May 17, 2023
Full Time
This key role in the Debt & Treasury Management Division of the Finance Department supports the Community Energy Department (CED) by providing counterparty credit analysis and ongoing monitoring of counterparties. The CED fulfills San Jose Clean Energy’s (SJCE) supply obligations of providing energy and related services to SJCE customers reliably, cost-effectively and within acceptable levels of risk. Its implementation includes contracting with counterparties for the purchase or sale of power products of various terms. Effective wholesale counterparty management and credit analysis is essential to mitigate the counterparty risks associated with transactions in the energy wholesale markets. The analyst will reference NRSRO ratings and/or determine an implied rating according to an internally developed methodology and model to quantify a credit limit assessment. Duties include: Perform an initial credit analysis for each new counterparty; source relevant financial data from public filings (or from supplied financials for private enterprises); review agreements and terms; implement analysis to recommend a credit limit Perform credit monitoring of counterparties by implementing quarterly updates of their financials and reporting material changes; set up and maintain alerts for counterparties Review revisions and updates to the City Charter, Energy Risk Management Policy and Energy Risk Management Regulations Review, maintain, and update internal procedures and guidelines Participate in planning, review, and policy meetings as needed Support the Finance Director’s and Risk Manager’s participation in the Risk Oversight Committee (“ROC”) overseeing CED Maintain excellent business relationships with CED staff and service their queries The role will also provide backup for the day-to-day functions of the Investment Program that manages the City Treasury’s $2.5+ billion short-duration fixed income portfolio. These include: Execute investment transactions; process and monitor trade settlements Prepare credit analyses on potential investments and monitor the quality of approved credits Assist in the maintenance and suggest improvements to the Treasury cash flow model Prepare daily portfolio reports Maintain excellent business relationships with brokers, custodian/trustees, vendors, state and county agencies and internal departments The analyst must have strong analytical skills and be proficient in MS Excel and its advanced functions/macros. Experience with Bloomberg (and its Excel API) and any rating agency portal (eg. S&P Capital IQ) is a plus. Salary: The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay, which is included in the range below. The Financial Analyst salary range is $ 107,940.92 - $131,515.02/ annually Important Information: Per the City’s COVID-19 Mandatory Vaccination Policy , Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all new hires to provide proof of vaccination as a condition of employment absent an approved medical or religious exemption. “Fully vaccinated” means the employee has received two doses of Pfizer, Moderna or Novavax or a single dose of Johnson & Johnson. Please be aware that as a result of the COVID-19 pandemic, the City of San José has moved to a hybrid work environment. The selected candidate will be required to be onsite at least three (3) days per week. In the initial period of employment, onsite expectations will be higher as the selected candidate becomes more familiar with the Department and City. The selected candidate will also be assigned a laptop by the City with all software and software access required to perform the assigned duties remotely. The selected candidate will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy 1.7.3 to be able to fully perform their responsibilities remotely.
Texas Tech University Health Sciences Center
Lubbock, TX, United States
Position Description Performs central accounting and financial analysis functions according to established procedures. Major/Essential Functions This position serves as a Financial Analyst I in Accounting Services within the Finance Division of TTUHSC. This position will employ an individual with strong organizational skills; good time management skills; the ability to meet specific deadlines and excellent problem-solving and decision-making skills. The ideal candidate will have a basic skillset in accounting with a background aligned with the TTUHSC Values Based culture: One Team, Kindhearted, Integrity, Visionary & Beyond Service that supports the mission and vision of TTUHSC. Duties will include performing routine accounting tasks and financial analysis functions to support institutional business processes and administrative monitoring of the overall financial health of the institution. Functions of this position include: Prepare routine financial reconciliations and work accurately with numerical detail Prepare, enter and/or review routine financial transactions such as general ledger review and journal entry preparation Perform routine analysis of financial data for adherence to governing regulations, policies, and procedures Analyze financial data for possible errors, and if necessary, initiating and performing corrective action Prepare routine financial reports to include financial/balance sheet reconciliations Produce and maintain complete, well-organized documentation Understand and utilize finance systems and data to provide accounting and analytical support Participate in training and professional development related to accounting, finance, and leadership Utilize proactive, clear and professional communication to provide changes and relevant information to supervisor and colleagues Assist other departments with financial related matters Build cross functional partnerships with internal customers across the organization Other duties and projects as assigned Required Qualifications Bachelor's degree and 1 year of experience OR combination of education and experience to equal 5 years. Preferred Qualifications Bachelor’s degree in Accounting Ability to perform basic organization and summarization of financial data Ability to understand and work within financial/accounting systems Proficient user of Microsoft Office applications with an emphasis on Excel Ability to produce accurate and reliable financial data and reports Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .
Jun 06, 2023
Position Description Performs central accounting and financial analysis functions according to established procedures. Major/Essential Functions This position serves as a Financial Analyst I in Accounting Services within the Finance Division of TTUHSC. This position will employ an individual with strong organizational skills; good time management skills; the ability to meet specific deadlines and excellent problem-solving and decision-making skills. The ideal candidate will have a basic skillset in accounting with a background aligned with the TTUHSC Values Based culture: One Team, Kindhearted, Integrity, Visionary & Beyond Service that supports the mission and vision of TTUHSC. Duties will include performing routine accounting tasks and financial analysis functions to support institutional business processes and administrative monitoring of the overall financial health of the institution. Functions of this position include: Prepare routine financial reconciliations and work accurately with numerical detail Prepare, enter and/or review routine financial transactions such as general ledger review and journal entry preparation Perform routine analysis of financial data for adherence to governing regulations, policies, and procedures Analyze financial data for possible errors, and if necessary, initiating and performing corrective action Prepare routine financial reports to include financial/balance sheet reconciliations Produce and maintain complete, well-organized documentation Understand and utilize finance systems and data to provide accounting and analytical support Participate in training and professional development related to accounting, finance, and leadership Utilize proactive, clear and professional communication to provide changes and relevant information to supervisor and colleagues Assist other departments with financial related matters Build cross functional partnerships with internal customers across the organization Other duties and projects as assigned Required Qualifications Bachelor's degree and 1 year of experience OR combination of education and experience to equal 5 years. Preferred Qualifications Bachelor’s degree in Accounting Ability to perform basic organization and summarization of financial data Ability to understand and work within financial/accounting systems Proficient user of Microsoft Office applications with an emphasis on Excel Ability to produce accurate and reliable financial data and reports Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .
Texas Tech University Health Sciences Center
Lubbock, TX, United States
Position Description Performs central accounting and financial analysis functions according to established procedures. Major/Essential Functions This position serves as a Financial Analyst II in Accounting Services within the Finance Division of TTUHSC. This position will employ an individual with strong organizational skills; good time management skills; the ability to meet specific deadlines and excellent problem-solving and decision-making skills. The ideal candidate will have a basic skillset in accounting with a background aligned with the TTUHSC Values Based culture: One Team, Kindhearted, Integrity, Visionary & Beyond Service that supports the mission and vision of TTUHSC. Duties will include performing routine accounting tasks and financial analysis functions to support institutional business processes and administrative monitoring of the overall financial health of the institution. Functions of this position include: Prepare routine financial reconciliations and work accurately with numerical detail Prepare, enter and/or review routine financial transactions such as general ledger review and journal entry preparation Perform routine analysis of financial data for adherence to governing regulations, policies, and procedures Analyze financial data for possible errors, and if necessary, initiating and performing corrective action Prepare routine financial reports to include financial/balance sheet reconciliations Produce and maintain complete, well-organized documentation Understand and utilize finance systems and data to provide accounting and analytical support Participate in training and professional development related to accounting, finance, and leadership Utilize proactive, clear and professional communication to provide changes and relevant information to supervisor and colleagues Assist other departments with financial related matters Document and update business processes and procedures Build cross functional partnerships with internal customers across the organization Recommend, develop and implement process improvements Assist with various accounting and finance system implementations Other duties and projects as assigned Required Qualifications Bachelor's degree and 2 years of experience OR combination of education and experience to equal 6 years. Preferred Qualifications Bachelor’s and/or Master’s degree in Accounting Ability to perform basic organization and summarization of financial data Ability to understand and work within financial/accounting systems Proficient user of Microsoft Office applications with an emphasis on Excel Experience using Cognos Analytics or other similar data querying/reporting tools Knowledge of Banner finance system Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .
Jun 07, 2023
Position Description Performs central accounting and financial analysis functions according to established procedures. Major/Essential Functions This position serves as a Financial Analyst II in Accounting Services within the Finance Division of TTUHSC. This position will employ an individual with strong organizational skills; good time management skills; the ability to meet specific deadlines and excellent problem-solving and decision-making skills. The ideal candidate will have a basic skillset in accounting with a background aligned with the TTUHSC Values Based culture: One Team, Kindhearted, Integrity, Visionary & Beyond Service that supports the mission and vision of TTUHSC. Duties will include performing routine accounting tasks and financial analysis functions to support institutional business processes and administrative monitoring of the overall financial health of the institution. Functions of this position include: Prepare routine financial reconciliations and work accurately with numerical detail Prepare, enter and/or review routine financial transactions such as general ledger review and journal entry preparation Perform routine analysis of financial data for adherence to governing regulations, policies, and procedures Analyze financial data for possible errors, and if necessary, initiating and performing corrective action Prepare routine financial reports to include financial/balance sheet reconciliations Produce and maintain complete, well-organized documentation Understand and utilize finance systems and data to provide accounting and analytical support Participate in training and professional development related to accounting, finance, and leadership Utilize proactive, clear and professional communication to provide changes and relevant information to supervisor and colleagues Assist other departments with financial related matters Document and update business processes and procedures Build cross functional partnerships with internal customers across the organization Recommend, develop and implement process improvements Assist with various accounting and finance system implementations Other duties and projects as assigned Required Qualifications Bachelor's degree and 2 years of experience OR combination of education and experience to equal 6 years. Preferred Qualifications Bachelor’s and/or Master’s degree in Accounting Ability to perform basic organization and summarization of financial data Ability to understand and work within financial/accounting systems Proficient user of Microsoft Office applications with an emphasis on Excel Experience using Cognos Analytics or other similar data querying/reporting tools Knowledge of Banner finance system Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .
City of Portland, Oregon
Portland, Oregon, United States
The Position About the position: This position is part of the Finance, Performance & Analysis (FP&A) organization and is principally responsible for the bureau's financial plan development and management. The nature of the analyses and work products required are a balance of standardized processes and non-standardized where it is warranted. Points of contact include PP&R executives, managers, supervisors, contacts at other bureaus and other government entities, and fellow analysts within FP&A. This analyst may also be assigned responsibilities for one-time or ongoing initiatives, and liaison responsibilities with other organizations within the bureau, other bureaus, or external entities. The incumbent in this position has latitude to use discretion in the development of required tools, techniques, and analyses to achieve objectives associated with assigned responsibilities. FP&A is responsible for five sets of finance-related services: financial planning; budget development; budget monitoring; budget management; and, performance measurement and analysis. The context is within Portland Parks & Recreation's (PP&R's) complex financial structure that includes multiple, distinct, and varied programs that are operated across multiple types of funds. FP&A provides these sets of services to bureau leadership and managers, and it conducts business regularly with contacts at other bureaus and Council offices, auditors, regulators, representatives of other government entities, volunteers, and members of the public. It has primary responsibility for PP&R's compliance with all Binding and Non-binding City Policies for Finance and local budget law. There are nine analyst positions and one manager position within FP&A. As the Financial Planning Analyst, you will: Prepare the five-year and long-term financial plan and the related narratives. Prepare cost-of-service study. Provide cost recovery analysis. Prepare the fee study. Provide cost allocation models. Act as the bureau's General Fund overhead model representative. Prepare intra-year revenue forecasting and monitoring Provide maintenance of the bureau's rate model. Although not required, you may have: one or more of these desirable skills/degrees/ experience. Associates Degree in relevant field. Three (3) years of professional and responsible experience performing analytical or related work. As a person, you are: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Use strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions , and problem solve . Value Equity: Use Diversity, Equity, and Inclusion concepts to guide and inform your work. Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient both orally and in writing. Problem Solver: You can identify problems early and you value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions. Results Driven: This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner. Analytical : You thrive on providing data driven information and communicating that information in a manner that all stakeholders can understand and use to inform their decisions. About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details. To Qualify Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training and/or experience, meets each of the following minimum qualifications: Knowledgeable in applying the principals, and practices of government budget development, monitoring, and management. Experience with and knowledgeable in financial projection, modeling, and indirect rate model development and maintenance. Experience collecting, analyzing, and interpreting information, metrics, and financial and statistical data. Experience communicating technical data effectively, both orally and in writing; presenting conclusions and recommendations clearly, persuasively and logically to varied audiences. Ability to establish and maintain effective working relationships with diverse internal and external stakeholders. Ability to effectively collaborate with others in achieving tasks; and to demonstrate tact, diplomacy, and patience, and gain cooperation through discussion and collaboration. Applicant must also: Ability to visit various Parks sites throughout the City via driving or mass transit. A valid driver's license and an acceptable driving record is needed for driving City vehicles. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 6/12/2023 Applications Reviewed: 6/8/23- 6/24/2023 Eligible List / Notices Generated: week of 7/1/2023 1st Round of Interviews: Mid July 2023 2nd Round of Interviews (if needed): Late July 2023 Job Offer: Late July/August 2023 *Timeline is approximate and subject to change. Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month . Contact Information Anna Morgan, Senior Recruiter Bureau of Human Resources Anna.Morgan@portlandoregon.gov An Equal Opportunity / Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below: Monday, June 5, 2023 12:00 PM Pacific Time (US and Canada) Join Zoom Meeting; https://us06web.zoom.us/j/83517737183 ; Meeting ID: 835 1773 7183 Closing Date/Time: 6/12/2023 11:59 PM Pacific
May 23, 2023
Full Time
The Position About the position: This position is part of the Finance, Performance & Analysis (FP&A) organization and is principally responsible for the bureau's financial plan development and management. The nature of the analyses and work products required are a balance of standardized processes and non-standardized where it is warranted. Points of contact include PP&R executives, managers, supervisors, contacts at other bureaus and other government entities, and fellow analysts within FP&A. This analyst may also be assigned responsibilities for one-time or ongoing initiatives, and liaison responsibilities with other organizations within the bureau, other bureaus, or external entities. The incumbent in this position has latitude to use discretion in the development of required tools, techniques, and analyses to achieve objectives associated with assigned responsibilities. FP&A is responsible for five sets of finance-related services: financial planning; budget development; budget monitoring; budget management; and, performance measurement and analysis. The context is within Portland Parks & Recreation's (PP&R's) complex financial structure that includes multiple, distinct, and varied programs that are operated across multiple types of funds. FP&A provides these sets of services to bureau leadership and managers, and it conducts business regularly with contacts at other bureaus and Council offices, auditors, regulators, representatives of other government entities, volunteers, and members of the public. It has primary responsibility for PP&R's compliance with all Binding and Non-binding City Policies for Finance and local budget law. There are nine analyst positions and one manager position within FP&A. As the Financial Planning Analyst, you will: Prepare the five-year and long-term financial plan and the related narratives. Prepare cost-of-service study. Provide cost recovery analysis. Prepare the fee study. Provide cost allocation models. Act as the bureau's General Fund overhead model representative. Prepare intra-year revenue forecasting and monitoring Provide maintenance of the bureau's rate model. Although not required, you may have: one or more of these desirable skills/degrees/ experience. Associates Degree in relevant field. Three (3) years of professional and responsible experience performing analytical or related work. As a person, you are: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Use strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions , and problem solve . Value Equity: Use Diversity, Equity, and Inclusion concepts to guide and inform your work. Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient both orally and in writing. Problem Solver: You can identify problems early and you value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions. Results Driven: This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner. Analytical : You thrive on providing data driven information and communicating that information in a manner that all stakeholders can understand and use to inform their decisions. About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details. To Qualify Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training and/or experience, meets each of the following minimum qualifications: Knowledgeable in applying the principals, and practices of government budget development, monitoring, and management. Experience with and knowledgeable in financial projection, modeling, and indirect rate model development and maintenance. Experience collecting, analyzing, and interpreting information, metrics, and financial and statistical data. Experience communicating technical data effectively, both orally and in writing; presenting conclusions and recommendations clearly, persuasively and logically to varied audiences. Ability to establish and maintain effective working relationships with diverse internal and external stakeholders. Ability to effectively collaborate with others in achieving tasks; and to demonstrate tact, diplomacy, and patience, and gain cooperation through discussion and collaboration. Applicant must also: Ability to visit various Parks sites throughout the City via driving or mass transit. A valid driver's license and an acceptable driving record is needed for driving City vehicles. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 6/12/2023 Applications Reviewed: 6/8/23- 6/24/2023 Eligible List / Notices Generated: week of 7/1/2023 1st Round of Interviews: Mid July 2023 2nd Round of Interviews (if needed): Late July 2023 Job Offer: Late July/August 2023 *Timeline is approximate and subject to change. Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month . Contact Information Anna Morgan, Senior Recruiter Bureau of Human Resources Anna.Morgan@portlandoregon.gov An Equal Opportunity / Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below: Monday, June 5, 2023 12:00 PM Pacific Time (US and Canada) Join Zoom Meeting; https://us06web.zoom.us/j/83517737183 ; Meeting ID: 835 1773 7183 Closing Date/Time: 6/12/2023 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAMINATION NUMBER: PH0672B FILING PERIOD: Thursday, June 8, 2023 from 12:30 p.m. to 2:29 p.m. Pacific Time (PT) Applications submitted after 2:30 p.m. (PT) on June 8, 2023 will not be accepted. TYPE OF RECRUITMENT: Open Competitive Job Opportunity No Out-of-Class Experience will be accepted THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE DEFINITION: Prepares reimbursement claims for health and/or mentalhealth care provided under Federal, State and Special medical aid programs or prepares yearly budget requests, annual financial plans and evaluates operational performance against expenditures standards. CLASSIFICATION STANDARDS: Positions allocable to this class conduct special studies, assignments or projects in expenditure management which involve the analysis of changes in laws, regulations or policies governing fiscal programs, the modification of accounting systems to incorporate changes and the production of program and financial reports. Essential Job Functions Analyzes reimbursement requirements for Federal, State, and/or Special Programs to determine if claims for reimbursement conform to applicable rules and regulations and result in maximum revenue collection. Prepares Medicare and Medi-Cal cost reports and State mandated disclosure reports. Analyzes costs and develops rates for contractual agreements with County and Non-county providers. Analyzes preliminary budget requests, conducts comparison studies of units and sub units previous financial performance and cost effectiveness, completes cost analysis, revenue forecast and reports findings and recommendations to financial management. Develops and/or monitors annual financial plans/unit budget allocations for the expenditure of funds within each unit, monitors performance against the plans/allocations, analyzes and prepares summaries of financial activities to keep units and executive management informed of financial condition. Develops, monitors and adjusts billing rates to reflect cost changes and maximize cost recovery. Analyzes utilization of billing rates and/or contract allocations for appropriate application , informs management of problems and recommends corrective action. Analyzes program performance data and conducts studies of accounts, records and the integrity of electronic data which are basic to program and financial reporting. Identifies operational problems, develops solutions and recommends modifications in the automated accounting system to improve the responsiveness of the system to the needs of expenditure management. Participates in cost, revenue, and accounting systems and procedural studies, reports findings and recommendations, implements those approved by Health Services or Mental Health, departmental administration and by the Auditor-Controller when needed. Writes policy and procedure manuals pertinent to accounting control, fiscal record keeping and audit trails. Reviews, analyzes and drafts replies to audit findings of governmental agencies. Requirements MINIMUM REQUIREMENTS: Completion of accounting courses in an accredited college* equivalent to 21 semester units or 32 quarter units including at least two courses in advanced accounting subjects such as governmental accounting, computerized accounting or auditing -AND- One year of professional accounting** or responsible staff*** experience in health care financial operations****. Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information: *In order to receive credit for any type of college or university course work you must attach a legible copy of the Official Transcript(s) from the accredited institution(s), with Registrar's signature and school seal, to the application. Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). S ee Employment Information under Accreditation Information. Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's registrar office. A printout of the transcript from the school's website is NOT considered official and will not be accepted and may result in your application being incomplete and rejected. All documents must be attached to your application at the time of filing, or e-mailed to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission or your application may be rejected. ** Professional accounting experience is defined as performing a variety of difficult and complex non-supervisory accounting assignments for the purpose of professional development. In the service of Los Angeles County, professional accounting is at the level of Accountant II and Account III. Accountant II is defined as performing a full range of professional accounting and auditing work in the preparation, analysis, review, maintenance, reconciliation and control of financial records and fiscal revenue and expenditures forecasting. Accountant III is defined as performing responsible and highly complex professional accounting and auditing work in the preparation, analysis, review, maintenance, reconciliation and control of financial records and fiscal revenue and expenditures forecasting. *** Responsible staff experience is staff experience at the journey-level requiring working knowledge of rules, regulations, and other guidelines relating to program are assigned. In the service of Los Angeles County, responsible staff experience is at the level of Administrative Assistant II. Administrative Assistant II is defined as analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel. **** Health care financial operations can include financial activities in the health care industry such as Medi-Cal service billing, payment, finance, accounting, cost, revenue, expenditure, budget, contracts, electronic health care claiming process, explanation of benefit adjudication functions, or similar financial activities performing or experiences earned in the health care industry or facilities. Desirable Qualification: Credit will be given for additional professional accounting or responsible staff experience in health care financial operations beyond the Minimum Requirements. Additional Information Examination Content: Once we have determined that you meet the requirements described above, our examination process will consist of an evaluation of experience based on application information, desirable qualifications, and supplemental questionnaire at the time of filing weighted 100%. Applicants must meet the requirements described above at the time of filing and achieve a passing score of 70% or higher on the examination in order to be added to the Eligible Register. Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. Eligibility Information : The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. Vacancy Information : The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. Available Shift : Any shift, including evenings, nights, weekends and holidays. Application and Filing Information A pplications must be submitted ONLINE ONLY. We must receive your application starting from June 8, 2023 at 12:30 p.m. (PT) to 2:29 p.m. (PT). Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 2:29 p.m. (PT) deadline on June 8, 2023, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on the County of Los Angeles Job Opportunities Website at www.governmentjobs.com/careers/lacounty you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website. NOTE : If you are unable to attach the required documents with your application online, you must email them to hrexams@ph.lacounty.gov within fifteen (15) calendar days from the date of the application submission. In the "Subject" of the e-mail please type the Exam Number and Exam Title. Failure to provide complete, accurate information will impact the assessment of your qualifications and the acceptance of your application into the examination process. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS . Fill out the application and supplemental questionnaire completely and correctly to receive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree major. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week, and description of work and duties performed. If your application and/or supplemental questionnaire is/are incomplete, the application will be REJECTED . ____________________________________ IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be dispositioned as incomplete and will be REJECTED . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org/library-locator/ . NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Closing Date/Time: 6/8/2023 2:30 PM Pacific
Jun 04, 2023
Full Time
EXAMINATION NUMBER: PH0672B FILING PERIOD: Thursday, June 8, 2023 from 12:30 p.m. to 2:29 p.m. Pacific Time (PT) Applications submitted after 2:30 p.m. (PT) on June 8, 2023 will not be accepted. TYPE OF RECRUITMENT: Open Competitive Job Opportunity No Out-of-Class Experience will be accepted THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE DEFINITION: Prepares reimbursement claims for health and/or mentalhealth care provided under Federal, State and Special medical aid programs or prepares yearly budget requests, annual financial plans and evaluates operational performance against expenditures standards. CLASSIFICATION STANDARDS: Positions allocable to this class conduct special studies, assignments or projects in expenditure management which involve the analysis of changes in laws, regulations or policies governing fiscal programs, the modification of accounting systems to incorporate changes and the production of program and financial reports. Essential Job Functions Analyzes reimbursement requirements for Federal, State, and/or Special Programs to determine if claims for reimbursement conform to applicable rules and regulations and result in maximum revenue collection. Prepares Medicare and Medi-Cal cost reports and State mandated disclosure reports. Analyzes costs and develops rates for contractual agreements with County and Non-county providers. Analyzes preliminary budget requests, conducts comparison studies of units and sub units previous financial performance and cost effectiveness, completes cost analysis, revenue forecast and reports findings and recommendations to financial management. Develops and/or monitors annual financial plans/unit budget allocations for the expenditure of funds within each unit, monitors performance against the plans/allocations, analyzes and prepares summaries of financial activities to keep units and executive management informed of financial condition. Develops, monitors and adjusts billing rates to reflect cost changes and maximize cost recovery. Analyzes utilization of billing rates and/or contract allocations for appropriate application , informs management of problems and recommends corrective action. Analyzes program performance data and conducts studies of accounts, records and the integrity of electronic data which are basic to program and financial reporting. Identifies operational problems, develops solutions and recommends modifications in the automated accounting system to improve the responsiveness of the system to the needs of expenditure management. Participates in cost, revenue, and accounting systems and procedural studies, reports findings and recommendations, implements those approved by Health Services or Mental Health, departmental administration and by the Auditor-Controller when needed. Writes policy and procedure manuals pertinent to accounting control, fiscal record keeping and audit trails. Reviews, analyzes and drafts replies to audit findings of governmental agencies. Requirements MINIMUM REQUIREMENTS: Completion of accounting courses in an accredited college* equivalent to 21 semester units or 32 quarter units including at least two courses in advanced accounting subjects such as governmental accounting, computerized accounting or auditing -AND- One year of professional accounting** or responsible staff*** experience in health care financial operations****. Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information: *In order to receive credit for any type of college or university course work you must attach a legible copy of the Official Transcript(s) from the accredited institution(s), with Registrar's signature and school seal, to the application. Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). S ee Employment Information under Accreditation Information. Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's registrar office. A printout of the transcript from the school's website is NOT considered official and will not be accepted and may result in your application being incomplete and rejected. All documents must be attached to your application at the time of filing, or e-mailed to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission or your application may be rejected. ** Professional accounting experience is defined as performing a variety of difficult and complex non-supervisory accounting assignments for the purpose of professional development. In the service of Los Angeles County, professional accounting is at the level of Accountant II and Account III. Accountant II is defined as performing a full range of professional accounting and auditing work in the preparation, analysis, review, maintenance, reconciliation and control of financial records and fiscal revenue and expenditures forecasting. Accountant III is defined as performing responsible and highly complex professional accounting and auditing work in the preparation, analysis, review, maintenance, reconciliation and control of financial records and fiscal revenue and expenditures forecasting. *** Responsible staff experience is staff experience at the journey-level requiring working knowledge of rules, regulations, and other guidelines relating to program are assigned. In the service of Los Angeles County, responsible staff experience is at the level of Administrative Assistant II. Administrative Assistant II is defined as analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel. **** Health care financial operations can include financial activities in the health care industry such as Medi-Cal service billing, payment, finance, accounting, cost, revenue, expenditure, budget, contracts, electronic health care claiming process, explanation of benefit adjudication functions, or similar financial activities performing or experiences earned in the health care industry or facilities. Desirable Qualification: Credit will be given for additional professional accounting or responsible staff experience in health care financial operations beyond the Minimum Requirements. Additional Information Examination Content: Once we have determined that you meet the requirements described above, our examination process will consist of an evaluation of experience based on application information, desirable qualifications, and supplemental questionnaire at the time of filing weighted 100%. Applicants must meet the requirements described above at the time of filing and achieve a passing score of 70% or higher on the examination in order to be added to the Eligible Register. Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. Eligibility Information : The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. Vacancy Information : The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. Available Shift : Any shift, including evenings, nights, weekends and holidays. Application and Filing Information A pplications must be submitted ONLINE ONLY. We must receive your application starting from June 8, 2023 at 12:30 p.m. (PT) to 2:29 p.m. (PT). Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Plan to submit your online application well in advance of the 2:29 p.m. (PT) deadline on June 8, 2023, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on the County of Los Angeles Job Opportunities Website at www.governmentjobs.com/careers/lacounty you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website. NOTE : If you are unable to attach the required documents with your application online, you must email them to hrexams@ph.lacounty.gov within fifteen (15) calendar days from the date of the application submission. In the "Subject" of the e-mail please type the Exam Number and Exam Title. Failure to provide complete, accurate information will impact the assessment of your qualifications and the acceptance of your application into the examination process. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS . Fill out the application and supplemental questionnaire completely and correctly to receive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree major. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week, and description of work and duties performed. If your application and/or supplemental questionnaire is/are incomplete, the application will be REJECTED . ____________________________________ IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be dispositioned as incomplete and will be REJECTED . FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org/library-locator/ . NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Closing Date/Time: 6/8/2023 2:30 PM Pacific
Kitsap County
Port Orchard, Washington, United States
OVERVIEW Under the assigned supervisor, this is a highly responsible technical and supervisory position in the areas of payroll administration, accounting and budget suppport for the Department of Public Works. An employee in this position is responsible for supervising and overseeing payroll preparation, personnel activities, assisting in budget preparation, and performs other financial, analytical and administrative functions. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and Four years of progressively responsible professional experience in fiscal management, budget and payroll administration; including one year of lead worker or supervisory experience. Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting utilizing standard office equipment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have opportunity to: Oversee the development, implementation, and monitoring of all Public Works fund budgets including operation, capital, debt service and revenue funds. Determine the proper coding for budget and cost distribution using multiple codes for expenditures, inter-fund and interdepartmental costing. Compile and analyze the operational status, fund balance and budgetary requests for each Public Works division and its programs. Plans, organize, and manage the budget process for the department including assisting in the development of the departmental budget guidelines, procedures, instructions, forms and files used by the division. Prepare and provide information to the department Director and division managers on all budgetary and financial management documents for submission to the Board of County Commissioners. Compile, analyze and maintain all of Public Works fund budgetary proposals and supporting documentation to present a comprehensive budget request to the Board of County Commissioners. Provide guidance to other Finance Analysts on fund and program sources including operation, revenue and capital. Supervise the payroll processing and maintenance of related personnel records. Oversee and ensure the operation of payroll activities, supervise and evaluate staff on work priorities, assigning and recommendations regarding hiring, disciplining, transferring and termination. Plan, organize, coordinate, schedule payroll activities from timecard entry to ensure that work is performed efficiently and according to appropriate guidelines and regulations Supervise employee and responsible for training, prioritizing, assigning, reviewing and monitoring the work flow of staff ensuring quality of work and services. Provide guidance in processing all aspects of payroll for Public Works. Interpret and communicate County Codes and labor contracts and apply concepts to payroll preparation. Research and analyze a variety of payroll related laws and collective bargaining agreements for impact on the payroll process. Act as liaison to the Auditor's Office for all payroll related issues. Provide input into the recruitment, hiring and placement of regular, temporary and seasonal help within the department. Interview and provide input into the recruitment, hiring and placement of regular, temporary and seasonal help with in the department. Oversee portions of the departments work order system, preparing, maintaining and verifying related financial activity, records and reports. Prepare special reports requiring extensive research, interpretation, analysis, or auditing of financial or statistical data OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Closing Date/Time:
May 25, 2023
Full Time
OVERVIEW Under the assigned supervisor, this is a highly responsible technical and supervisory position in the areas of payroll administration, accounting and budget suppport for the Department of Public Works. An employee in this position is responsible for supervising and overseeing payroll preparation, personnel activities, assisting in budget preparation, and performs other financial, analytical and administrative functions. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and Four years of progressively responsible professional experience in fiscal management, budget and payroll administration; including one year of lead worker or supervisory experience. Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting utilizing standard office equipment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have opportunity to: Oversee the development, implementation, and monitoring of all Public Works fund budgets including operation, capital, debt service and revenue funds. Determine the proper coding for budget and cost distribution using multiple codes for expenditures, inter-fund and interdepartmental costing. Compile and analyze the operational status, fund balance and budgetary requests for each Public Works division and its programs. Plans, organize, and manage the budget process for the department including assisting in the development of the departmental budget guidelines, procedures, instructions, forms and files used by the division. Prepare and provide information to the department Director and division managers on all budgetary and financial management documents for submission to the Board of County Commissioners. Compile, analyze and maintain all of Public Works fund budgetary proposals and supporting documentation to present a comprehensive budget request to the Board of County Commissioners. Provide guidance to other Finance Analysts on fund and program sources including operation, revenue and capital. Supervise the payroll processing and maintenance of related personnel records. Oversee and ensure the operation of payroll activities, supervise and evaluate staff on work priorities, assigning and recommendations regarding hiring, disciplining, transferring and termination. Plan, organize, coordinate, schedule payroll activities from timecard entry to ensure that work is performed efficiently and according to appropriate guidelines and regulations Supervise employee and responsible for training, prioritizing, assigning, reviewing and monitoring the work flow of staff ensuring quality of work and services. Provide guidance in processing all aspects of payroll for Public Works. Interpret and communicate County Codes and labor contracts and apply concepts to payroll preparation. Research and analyze a variety of payroll related laws and collective bargaining agreements for impact on the payroll process. Act as liaison to the Auditor's Office for all payroll related issues. Provide input into the recruitment, hiring and placement of regular, temporary and seasonal help within the department. Interview and provide input into the recruitment, hiring and placement of regular, temporary and seasonal help with in the department. Oversee portions of the departments work order system, preparing, maintaining and verifying related financial activity, records and reports. Prepare special reports requiring extensive research, interpretation, analysis, or auditing of financial or statistical data OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics, plus four (4) years of experience in a related field. Graduation with a Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field from an accredited college or university may be substituted for two (2) years of experience. A five (5) year accounting (MAcy) degree or CPA designation may be substituted for one (1) year of experience. Licenses and Certifications Required: None. Notes to Applicants Department Mission: At the Transportation Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure. The Transportation Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work; exploring ideas, embracing kindness, and encouraging trust. The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. This includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE to review. Position Description: This position will support the City of Austin Transportation Public Works Department in the Financial Services Division. The person in this role will coordinate and develop budget process deliverables, as well as provide financial information to management by planning, developing, interpreting, monitoring, processing and reporting financial and budget information for use by management. Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience. Travel: The Public Works Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Additional Information: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $31.65 - $39.56 Hours Monday through Friday, 8:00 AM to 5:00 PM Hours may vary depending on work demands and business needs. Job Close Date 06/13/2023 Type of Posting External Department Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience utilizing business intelligence systems to query data for analysis and reporting. Experience using Excel for complex analysis and reporting. Experience utilizing AIMS , or a similar automated financial system. Experience making recommendations to solve complex financial problems. Experience with forecasting, budgeting, variance analysis, and revenue projections. Experience communicating (both written and verbally) with all levels of staff, including executives. Experience with complex revenue fee structures and indirect cost rate development. The ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists with development of the operating or CIP budget for the department. Performs budget analysis by implementing the organization's budget process system, providing guidance and recommendations to management in the development and completion of their budgets; finalizing the organizations budget; and monitoring the budget by preparing or reviewing current year estimates and budget variance reports, reporting on budget variances; reviewing budget forecasts; and reviewing current and historical budget information and data. Prepares financial analysis, periodic, and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Performs debt administration by monitoring debt service schedules. Provides financial support and monitors CIP projects. Processes and tracks task orders and other project requirements in eCAPRIS and other financial systems. Assists with the development of department's Business Plan and forecast. Prepares fund summaries to keep management abreast of the financial conditions of the department. Develops and maintains computer spreadsheets models and databases to support project data analysis and financial reporting. Reviews and approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with City policy, applicable laws and regulations, and sound business practices. Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies, and other City offices. Monitors State and Federal regulatory processes and provides guidance to the department regarding the financial impact of new and/or proposed legislation, regulations, and standards. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in designing and maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing, and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and complex financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics, plus four (4) years of experience in a related field. Graduation with a Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field from an accredited college or university may be substituted for two (2) years of experience. A five (5) year accounting (MAcy) degree or CPA designation may be substituted for one (1) year of experience. Do you meet these minimum requirements? Yes. No. * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe your experience using Micro Strategy (or similar Business Intelligence tool) to create ad hoc reports and maintaining complex spreadsheet and database models. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe in detail, your experience using Excel for complex analysis and reporting. Please include in your answer the number of years and/or months of experience, specific position(s) listed on your application in which you performed these duties, the role in which you served. (Open Ended Question) * Describe in detail, your experience utilizing AIMS or a similar automated financial system. (Open Ended Question) * Describe in detail, your experience making recommendations to solve complex financial problems. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Describe your experience with forecasting, budgeting, variance analysis, and revenue projections. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe in detail, your experience communicating (verbally and written) with all levels of staff, including executives. (Open Ended Question) * Describe your experience with complex revenue fee structures and indirect cost rate development. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Jun 04, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics, plus four (4) years of experience in a related field. Graduation with a Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field from an accredited college or university may be substituted for two (2) years of experience. A five (5) year accounting (MAcy) degree or CPA designation may be substituted for one (1) year of experience. Licenses and Certifications Required: None. Notes to Applicants Department Mission: At the Transportation Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure. The Transportation Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work; exploring ideas, embracing kindness, and encouraging trust. The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. This includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE to review. Position Description: This position will support the City of Austin Transportation Public Works Department in the Financial Services Division. The person in this role will coordinate and develop budget process deliverables, as well as provide financial information to management by planning, developing, interpreting, monitoring, processing and reporting financial and budget information for use by management. Application Details: A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience. Travel: The Public Works Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Additional Information: This position may require a skills assessment. This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. 90 Day Provision for Additional Vacancy: If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department. Pay Range $31.65 - $39.56 Hours Monday through Friday, 8:00 AM to 5:00 PM Hours may vary depending on work demands and business needs. Job Close Date 06/13/2023 Type of Posting External Department Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Road Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience utilizing business intelligence systems to query data for analysis and reporting. Experience using Excel for complex analysis and reporting. Experience utilizing AIMS , or a similar automated financial system. Experience making recommendations to solve complex financial problems. Experience with forecasting, budgeting, variance analysis, and revenue projections. Experience communicating (both written and verbally) with all levels of staff, including executives. Experience with complex revenue fee structures and indirect cost rate development. The ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assists with development of the operating or CIP budget for the department. Performs budget analysis by implementing the organization's budget process system, providing guidance and recommendations to management in the development and completion of their budgets; finalizing the organizations budget; and monitoring the budget by preparing or reviewing current year estimates and budget variance reports, reporting on budget variances; reviewing budget forecasts; and reviewing current and historical budget information and data. Prepares financial analysis, periodic, and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Performs debt administration by monitoring debt service schedules. Provides financial support and monitors CIP projects. Processes and tracks task orders and other project requirements in eCAPRIS and other financial systems. Assists with the development of department's Business Plan and forecast. Prepares fund summaries to keep management abreast of the financial conditions of the department. Develops and maintains computer spreadsheets models and databases to support project data analysis and financial reporting. Reviews and approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with City policy, applicable laws and regulations, and sound business practices. Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies, and other City offices. Monitors State and Federal regulatory processes and provides guidance to the department regarding the financial impact of new and/or proposed legislation, regulations, and standards. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in designing and maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing, and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and complex financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics, plus four (4) years of experience in a related field. Graduation with a Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field from an accredited college or university may be substituted for two (2) years of experience. A five (5) year accounting (MAcy) degree or CPA designation may be substituted for one (1) year of experience. Do you meet these minimum requirements? Yes. No. * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe your experience using Micro Strategy (or similar Business Intelligence tool) to create ad hoc reports and maintaining complex spreadsheet and database models. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe in detail, your experience using Excel for complex analysis and reporting. Please include in your answer the number of years and/or months of experience, specific position(s) listed on your application in which you performed these duties, the role in which you served. (Open Ended Question) * Describe in detail, your experience utilizing AIMS or a similar automated financial system. (Open Ended Question) * Describe in detail, your experience making recommendations to solve complex financial problems. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Describe your experience with forecasting, budgeting, variance analysis, and revenue projections. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe in detail, your experience communicating (verbally and written) with all levels of staff, including executives. (Open Ended Question) * Describe your experience with complex revenue fee structures and indirect cost rate development. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Under direction, performs professional tasks in support of the City's financial management operations; prepares a diverse range of financial reports; reviews and evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; reconciles complex financial transactions, and performs related work as required.
Jan 05, 2023
Full Time
Under direction, performs professional tasks in support of the City's financial management operations; prepares a diverse range of financial reports; reviews and evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; reconciles complex financial transactions, and performs related work as required.
Summary The minimum starting salary $55,000.00 WHY WORK FOR WACO: Meaningful and challenging work Make a difference and improve communities Competitive Salary and Benefits Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance Mandatory TMRS Retirement Plan with a 2:1 City Match Education Assistance Program Paid Parental Leave Employee Assistance Longevity Pay And More! Chance to do work you are passionate aboutJob SecurityDesire to give back THE CITY OF WACO SEEKS: Are you innovative, energetic, and curious? Do you believe in working collaboratively with a winning attitude to advance the mission of libraries? Then the Waco-McLennan County Library wants you to join its team. We are searching for someone who is passionate about providing excellent library services to the community and excited about new challenges. The ideal candidate will be flexible, friendly, self-motivated, and ready to contribute to the library's success. MINIMUM QUALIFICATIONS: Required: Bachelor's Degree in Finance, Accounting, Business Administration, or related field OR an equivalent combination of education and experience Must possess a valid Driver's License. Preferred: Public Library experience POSITION DISCRIPTION: Performs a wide range of administrative, technical, and fiscal functions of the library including project management. Collaborates and supports library management team with purchasing, payroll, budgets, reports, and accounting. Monitors accounting documents for accuracy, collects and evaluates financial, technical, and administrative information and compiles data for reports. Closing Date/Time:
Apr 21, 2023
Full Time
Summary The minimum starting salary $55,000.00 WHY WORK FOR WACO: Meaningful and challenging work Make a difference and improve communities Competitive Salary and Benefits Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance Mandatory TMRS Retirement Plan with a 2:1 City Match Education Assistance Program Paid Parental Leave Employee Assistance Longevity Pay And More! Chance to do work you are passionate aboutJob SecurityDesire to give back THE CITY OF WACO SEEKS: Are you innovative, energetic, and curious? Do you believe in working collaboratively with a winning attitude to advance the mission of libraries? Then the Waco-McLennan County Library wants you to join its team. We are searching for someone who is passionate about providing excellent library services to the community and excited about new challenges. The ideal candidate will be flexible, friendly, self-motivated, and ready to contribute to the library's success. MINIMUM QUALIFICATIONS: Required: Bachelor's Degree in Finance, Accounting, Business Administration, or related field OR an equivalent combination of education and experience Must possess a valid Driver's License. Preferred: Public Library experience POSITION DISCRIPTION: Performs a wide range of administrative, technical, and fiscal functions of the library including project management. Collaborates and supports library management team with purchasing, payroll, budgets, reports, and accounting. Monitors accounting documents for accuracy, collects and evaluates financial, technical, and administrative information and compiles data for reports. Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under the general supervision of the Director of Finance and Operations (DFO), the Financial and Operations Analyst plays a key role in financial control, process analysis and monitoring of operations for effective resources management in the Michael D. Eisner College of Education (MDECOE). The incumbent supports the daily administrative and technical operations of the College by acting as a lead to departmental coordinators. • Assists the DFO in preparation of the College budget estimates, recommends strategies in achieving financial and operational efficiency while ensuring compliance to university policies. • Utilizes independent judgement in the execution of administrative and analytical duties, anticipates needs and takes initiative to suggest new and efficient solutions to emerging issues. • Represents the College as a University Financial Analyst (UFA) provides input and data for Departmental budget meetings and is responsible for communicating timelines, deadlines and improvements related to Academic Resources. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3kEBDLC Qualifications • Equivalent to graduation from an accredited four-year college or university in a job-related field. • Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. • Additional experience in job-related field may be substituted for up to two years of the required education, on a year for year basis. Knowledge, Skills, & Abilities • Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budgets, financial principles, university policies and best practices. Knowledge of Office 365 Suite; SOLAR: Questica and LCS, preferred. • Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. • Ability to compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification / grade: 1038 / AA/S / 2 • The anticipated HIRING RANGE: $4170 - $6034 per month, dependent upon qualifications and experience. The salary range for this classification is: $4170 - $7545 per month. • HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. • REG: This is a Regular position with a one-year probationary period. • The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information • Applications received through March 16, 2023, will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers • The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Mar 04, 2023
Full Time
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under the general supervision of the Director of Finance and Operations (DFO), the Financial and Operations Analyst plays a key role in financial control, process analysis and monitoring of operations for effective resources management in the Michael D. Eisner College of Education (MDECOE). The incumbent supports the daily administrative and technical operations of the College by acting as a lead to departmental coordinators. • Assists the DFO in preparation of the College budget estimates, recommends strategies in achieving financial and operational efficiency while ensuring compliance to university policies. • Utilizes independent judgement in the execution of administrative and analytical duties, anticipates needs and takes initiative to suggest new and efficient solutions to emerging issues. • Represents the College as a University Financial Analyst (UFA) provides input and data for Departmental budget meetings and is responsible for communicating timelines, deadlines and improvements related to Academic Resources. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3kEBDLC Qualifications • Equivalent to graduation from an accredited four-year college or university in a job-related field. • Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. • Additional experience in job-related field may be substituted for up to two years of the required education, on a year for year basis. Knowledge, Skills, & Abilities • Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budgets, financial principles, university policies and best practices. Knowledge of Office 365 Suite; SOLAR: Questica and LCS, preferred. • Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. • Ability to compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification / grade: 1038 / AA/S / 2 • The anticipated HIRING RANGE: $4170 - $6034 per month, dependent upon qualifications and experience. The salary range for this classification is: $4170 - $7545 per month. • HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. • REG: This is a Regular position with a one-year probationary period. • The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information • Applications received through March 16, 2023, will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers • The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Procurement & AP Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,834.00 - $5,167.00 Per Month ($58,000.00 - $62,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Financial Analyst and Director of Financial Services, the Procurement and AP Administrative Specialist is responsible for administration of HDCS agreements. The position acts as a primary liaison between HDCS and University vendors. An incumbent in the position prepares requisitions, facilitates and tracks purchase orders (POs) and maintains accurate financial records. The position acts as a division’s main AP contact, processes invoices for payment, and maintains records of issued vendor payments. Other duties as assigned. Position Information Procurement Transactions Review contracts and related documents, analyze vendors’ proposals and rates, and recommend follow up actions; Assist in a new vendor setup process, obtain certificates of insurance and other information, inform vendors regarding University’s policies and procedures; Process new requisitions for approval, enter requisitions into PeopleSoft purchasing module for PO creation; Match POs with invoices, identify problem areas and errors, resolve discrepancies before processing documents and invoices for PO issuance and payments; Monitor HDCS contracts and coordinating POs; monitor POs balances, assist with identifying when a PO needs to be closed or increased; Manage vendor relationships and relationships with the University’s Procurement, AP and Trust Funds Accounting departments. Accounts Payable Duties Process invoices for payment, prepare memos and related documentation to accompany invoices; Maintain vendors’ accounts records and identify outstanding invoices, prepare AP aging reports; Respond to requests for information regarding payment status, account balances, etc.; Assist with the external AP audit-related requests for documentation. Administrative Duties Follow Procurement department in procedural updates, and attend various trainings offered by procurement; Retrieve information from OnBase, the University AP database; Trains the division community on procurement and AP processes; Assist with students move in and move out processes; Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree in Accounting or Business Administration. Four (4) years of experience in administrative support with accounts payable and procurement functions. Ability to project a professional image of the Housing, Dining and Conference Services. Experience using MS Office software and ERPs; working knowledge of PeopleSoft. Strong organizational and prioritization skills; excellent analytical skills. Ability to meet strict deadlines and work under pressure, detail-oriented. Effective oral, written and non-verbal communication skills Environmental/Physical/Special This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
May 02, 2023
Full Time
Description: Working Title Procurement & AP Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,834.00 - $5,167.00 Per Month ($58,000.00 - $62,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Financial Analyst and Director of Financial Services, the Procurement and AP Administrative Specialist is responsible for administration of HDCS agreements. The position acts as a primary liaison between HDCS and University vendors. An incumbent in the position prepares requisitions, facilitates and tracks purchase orders (POs) and maintains accurate financial records. The position acts as a division’s main AP contact, processes invoices for payment, and maintains records of issued vendor payments. Other duties as assigned. Position Information Procurement Transactions Review contracts and related documents, analyze vendors’ proposals and rates, and recommend follow up actions; Assist in a new vendor setup process, obtain certificates of insurance and other information, inform vendors regarding University’s policies and procedures; Process new requisitions for approval, enter requisitions into PeopleSoft purchasing module for PO creation; Match POs with invoices, identify problem areas and errors, resolve discrepancies before processing documents and invoices for PO issuance and payments; Monitor HDCS contracts and coordinating POs; monitor POs balances, assist with identifying when a PO needs to be closed or increased; Manage vendor relationships and relationships with the University’s Procurement, AP and Trust Funds Accounting departments. Accounts Payable Duties Process invoices for payment, prepare memos and related documentation to accompany invoices; Maintain vendors’ accounts records and identify outstanding invoices, prepare AP aging reports; Respond to requests for information regarding payment status, account balances, etc.; Assist with the external AP audit-related requests for documentation. Administrative Duties Follow Procurement department in procedural updates, and attend various trainings offered by procurement; Retrieve information from OnBase, the University AP database; Trains the division community on procurement and AP processes; Assist with students move in and move out processes; Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree in Accounting or Business Administration. Four (4) years of experience in administrative support with accounts payable and procurement functions. Ability to project a professional image of the Housing, Dining and Conference Services. Experience using MS Office software and ERPs; working knowledge of PeopleSoft. Strong organizational and prioritization skills; excellent analytical skills. Ability to meet strict deadlines and work under pressure, detail-oriented. Effective oral, written and non-verbal communication skills Environmental/Physical/Special This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
THIS POSTING MAY CLOSE AT ANY TIME AND WILL REMAIN OPEN UNTIL FILLED. This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Administrative Leave Health Insurance Dental Insurance Vision Insurance Retirement Formula Local MISC 2% @62 for New PERS Members Social Security Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Unreimbursed Medical Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Automatic Deposit Bi-Weekly Pay Periods Tuition Reimbursement 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: Continuous
Jun 04, 2023
Full Time
THIS POSTING MAY CLOSE AT ANY TIME AND WILL REMAIN OPEN UNTIL FILLED. This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Administrative Leave Health Insurance Dental Insurance Vision Insurance Retirement Formula Local MISC 2% @62 for New PERS Members Social Security Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Unreimbursed Medical Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Automatic Deposit Bi-Weekly Pay Periods Tuition Reimbursement 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of State Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a State Financial Reporting Analyst to lead the systemwide state financial reporting effort. The incumbent will perform advanced professional accounting work to resolve a wide variety of complex accounting problems, serves as the prime contact for the reporting application used to meet systemwide financial reporting requirements, provides guidance to the Chancellor’s Office and campuses and supports the overall goals and mission of the department. Responsibilities Under the general direction of the Director, Legal Reporting & Tax , the State Financial Reporting Analyst will: -Lead systemwide state financial reporting effort including, evaluating, and recommending strategies, policies, standards, and procedures for financial reporting. -Analyze and update reporting application tables and associated documentation, including CSU systemwide chart of accounts and tables. -Gather, prepare, and review a variety of financial data for filing with the State of California and respond to questions about the submitted data. -Enhance customer service by developing, implementing, and documenting process efficiencies and improvements. -Build a collaborative working environment with campuses and Chancellor’s Office departments. -Provide training, guidance and support to campuses and other stakeholders by documenting processes, developing instructional videos, addressing questions, and resolving issues that relate to financial reporting to include the reporting application. -Collaborate with IT personnel to design, develop and implement reporting application changes. -Review campus financial data for accuracy and compliance with rules. -Lead the investigation and resolution of financial data issues, errors, and discrepancies. -By leveraging the capabilities of various software products, designs solutions that assist in gathering, compilation, analysis, and use of large amounts of financial data. -Actively participate in or lead workgroups to address policies, standards, and procedures for financial reporting. -Develop and implement a communication plan for systemwide state reporting by researching and maintaining the assigned intranet websites and financial reporting calendar. -Back-up the Director to include attendance at meetings, workgroups, performing analysis and research and responding to questions. -Collect, prepare, and respond to questions about data supporting the Federal Facilities and Administrative Cost Proposal. Qualifications This position requires: -Bachelor's degree in accounting or equivalent combination of education and related experience. -Minimum 4 years of experience in accounting and financial statement preparation or financial statement preparation and financial analysis, preferably in a higher education environment. -Experience with accounting, automated accounting systems, and advanced knowledge of Excel, including macros. -Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. -Demonstrated ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Ability to independently work with a high degree of accuracy under tight timelines. -Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge. Preferred Qualifications -Strong working knowledge of the design and development of complex automated financial systems and principles of relational databases. -Experience with PeopleSoft, Hyperion, and/or Tableau. Application Period Priority consideration will be given to candidates who apply by April 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Mar 25, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of State Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a State Financial Reporting Analyst to lead the systemwide state financial reporting effort. The incumbent will perform advanced professional accounting work to resolve a wide variety of complex accounting problems, serves as the prime contact for the reporting application used to meet systemwide financial reporting requirements, provides guidance to the Chancellor’s Office and campuses and supports the overall goals and mission of the department. Responsibilities Under the general direction of the Director, Legal Reporting & Tax , the State Financial Reporting Analyst will: -Lead systemwide state financial reporting effort including, evaluating, and recommending strategies, policies, standards, and procedures for financial reporting. -Analyze and update reporting application tables and associated documentation, including CSU systemwide chart of accounts and tables. -Gather, prepare, and review a variety of financial data for filing with the State of California and respond to questions about the submitted data. -Enhance customer service by developing, implementing, and documenting process efficiencies and improvements. -Build a collaborative working environment with campuses and Chancellor’s Office departments. -Provide training, guidance and support to campuses and other stakeholders by documenting processes, developing instructional videos, addressing questions, and resolving issues that relate to financial reporting to include the reporting application. -Collaborate with IT personnel to design, develop and implement reporting application changes. -Review campus financial data for accuracy and compliance with rules. -Lead the investigation and resolution of financial data issues, errors, and discrepancies. -By leveraging the capabilities of various software products, designs solutions that assist in gathering, compilation, analysis, and use of large amounts of financial data. -Actively participate in or lead workgroups to address policies, standards, and procedures for financial reporting. -Develop and implement a communication plan for systemwide state reporting by researching and maintaining the assigned intranet websites and financial reporting calendar. -Back-up the Director to include attendance at meetings, workgroups, performing analysis and research and responding to questions. -Collect, prepare, and respond to questions about data supporting the Federal Facilities and Administrative Cost Proposal. Qualifications This position requires: -Bachelor's degree in accounting or equivalent combination of education and related experience. -Minimum 4 years of experience in accounting and financial statement preparation or financial statement preparation and financial analysis, preferably in a higher education environment. -Experience with accounting, automated accounting systems, and advanced knowledge of Excel, including macros. -Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. -Demonstrated ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Ability to independently work with a high degree of accuracy under tight timelines. -Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge. Preferred Qualifications -Strong working knowledge of the design and development of complex automated financial systems and principles of relational databases. -Experience with PeopleSoft, Hyperion, and/or Tableau. Application Period Priority consideration will be given to candidates who apply by April 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Functional Administrative Analyst/Specialist-Exempt II Classification Administrative Analyst/Specialist-Exempt II AutoReqId 527906 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $5,022 - $9,083 per month (Hiring range depending on qualifications, not anticipated to exceed $5,022 - $6,984 per month) Appointment Type Ongoing Time Base Exempt Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to assist students in making successful progress toward their degree objectives by providing information, direction, and high quality service in a total team environment. We are seeking an exceptional individual to join our team as the Functional Administrative Analyst/Specialist-Exempt II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Financial Aid for Systems, assists with ensuring the efficient and timely delivery of financial aid funds to students. Ensures compliance with reporting requirements and with technical directives provided by the U.S. Department of Education, California Student Aid Commission, Chancellor's Office, and the campus Information Technology Department. The incumbent must: (1) lead design sessions and aid in the implementation of automated enhancements; (2) provide maintenance of the automated system; (3) be responsible for training and documentation of the automated system, (4) build and be responsible for annual systems calendar with all financial aid programs and required processes, as well as communicate all calendar items in a timely manner, and (5) lead the work of aid year rollover for the financial aid system, (6) attend meetings representing financial aid, communicate back on findings and opportunities, and make recommendations for improvement, (7) support the day-to-day technical inquiries and troubleshooting from financial aid office staff and provide timely responses to staff as necessary (8) lead the annual review and successful completion of Financial Aid Database (FADB), (9) other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of PeopleSoft software is desirable. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 15, 2023
May 19, 2023
Full Time
Description: Job Title Functional Administrative Analyst/Specialist-Exempt II Classification Administrative Analyst/Specialist-Exempt II AutoReqId 527906 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $5,022 - $9,083 per month (Hiring range depending on qualifications, not anticipated to exceed $5,022 - $6,984 per month) Appointment Type Ongoing Time Base Exempt Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to assist students in making successful progress toward their degree objectives by providing information, direction, and high quality service in a total team environment. We are seeking an exceptional individual to join our team as the Functional Administrative Analyst/Specialist-Exempt II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Financial Aid for Systems, assists with ensuring the efficient and timely delivery of financial aid funds to students. Ensures compliance with reporting requirements and with technical directives provided by the U.S. Department of Education, California Student Aid Commission, Chancellor's Office, and the campus Information Technology Department. The incumbent must: (1) lead design sessions and aid in the implementation of automated enhancements; (2) provide maintenance of the automated system; (3) be responsible for training and documentation of the automated system, (4) build and be responsible for annual systems calendar with all financial aid programs and required processes, as well as communicate all calendar items in a timely manner, and (5) lead the work of aid year rollover for the financial aid system, (6) attend meetings representing financial aid, communicate back on findings and opportunities, and make recommendations for improvement, (7) support the day-to-day technical inquiries and troubleshooting from financial aid office staff and provide timely responses to staff as necessary (8) lead the annual review and successful completion of Financial Aid Database (FADB), (9) other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of PeopleSoft software is desirable. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 15, 2023
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions Connected by Amazing Employees If you previously applied for the Management Analyst vacancy, you need not reapply. The City of Murrieta is accepting applications for the position of Management Analyst to fill one (1) current vacancy in our Public Works/Engineering Department . The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. POSITION - Management Analyst - Engineering The Department of Public Works/Engineering is seeking a candidate who is self-motivated, capable of performing project management tasks, and can multitask. The selected individual will be assigned projects specific to the Engineering division, including fleet management, street maintenance projects, street light administration, and various other CIP and Engineering related projects. This is an excellent opportunity to contribute to a dynamic City team. DEFINITION Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and/or functions within the assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to clerical support staff on a project basis. CLASS CHARACTERISTICS This journey-level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department Participates in the development of department goals and objectives; participates in the development of the department budget Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities Confers with other management staff regarding the provision of administrative and support services Maintains accurate records and files; develops storage of records and retention schedules Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs Develops and utilizes spreadsheets, databases, and other computer applications required to carry out assigned studies, projects, and reports Observes and complies with all City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field Four (4) years of professional administrative, analytic, or budgetary experience, preferably within a government agency Or Four (4) years of experience equivalent to an Assistant Management Analyst with the City of Murrieta LICENSES AND CERTIFICATIONS Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of municipal management and government Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility Research and reporting methods, techniques, and procedures, including sources of information related to a broad range of municipal programs, services, and administration Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility Complex arithmetic and statistical techniques Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs Public agency budget development and administration; sound financial management policies and procedures Principles and practices of contract administration Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly Record-keeping principles and procedures Principles of providing functional direction and training City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities Plan and conduct effective management, administrative, and operational studies Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports Plan, organize, and carry out assignments from management staff with minimal supervision Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Interpret and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to the work performed Maintain accurate files and records Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action Research, analyze, and evaluate new service delivery methods, procedures, and techniques Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards Plan, organize, and coordinate the work of assigned staff Effectively provide staff leadership and work direction Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals Independently organize work, set priorities, meet critical deadlines, and follow up on assignments Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MANAGEMENT & CONFIDENTIAL The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Formula: 2.7% at 55 Member Contribution: 8.0% of compensation Final Compensation: Highest twelve (12) consecutive month period Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 7.0% of compensation, Effective 7/1/23, member contribution will be 8.0%) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,611.16 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts. $3,400 per year for Department Heads toward 401aplan. $3,000 per year for Managers towards the 457 plan. $2,000 per year for Confidentialtowards the 457 plan. ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 112.5 hours of holiday leave. ADMIN LEAVE ACCRUAL : Department Heads and Management staff. Department Heads - 120 hrs per year. Management - 80 hrs per year. AUTO ALLOWANCE : $300 per month DepartmentHeads only(Exception Fire & Police Chief) FLEX SCHEDULE : Administrative staff works a 9/80 schedule BILINGUAL PAY INCENTIVE : 2.5% of base pay for eligible members of the association who are fluent in the Spanish language. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Yes, I understand and agree No, I do not agree 02 What is the highest level of education you have completed? Less than a High School diploma or equivalent. High School Diploma or Equivalent (GED) Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree 03 If you indicated you have a degree in the previous question, please specify your major below. Please attach proof of education. 04 If you are substituting years of experience for education, please specify below how many years of experience you possess and in what field of study? 05 Do you have four (4) years of experience equivalent to a Assistant Management Analyst with the City of Murrieta? Yes No 06 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 07 How many years of professional analyst experience do you possess? No experience. Less than three years. More than three, but less than four years. More than four, but less than six years. More than six, but less than eight years. More than eight, but less than ten years. More than ten years. 08 How many years of municipal government experience do you possess? No experience. Less than one year. More than one, but less than two years. More than two, but less than three years. More than three, but less than four years. More than four, but less than five years. More than five, but less than eight years. More than eight, but less than ten years. More than ten years. 09 Which types of government agencies have you worked for? (Check all that apply) City Government County Government State Government Federal Government Tribal Government Special District Public Education None of the above 10 In reference to the previous question, at which government agency(s) did you receive this experience? Please include the name of the agency and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 11 Please select your level of proficiency with Microsoft Excel or comparable software. No experience Basic: Creating spreadsheets/worksheets; data entry; using and creating simple formulas; etc. Intermediate: Using complex formulas; creating charts and graphs; using macros; freezing/unfreezing panes; filtering/sorting, hiding/un-hiding data; etc. Advanced: Creating macros; creating complex spreadsheets; importing/extracting data from multiple sources and worksheets; pivot tables, V-lookup, etc. 12 Describe your experience using Microsoft Excel or comparable software. In your response, provide a few examples that demonstrate your level of proficiency including the type of spreadsheets created, how and if you created the spreadsheets, the purpose of the spreadsheets, and your level of responsibility inputting, retrieving, and maintaining data. Also, include any specialized training you have received related to Excel or comparable software. If you do not have any applicable experience, please indicate N/A. 13 Please indicate the years of experience you possess in budget development, administration and analysis and financial analysis. No experience. Less than 4 years 4 years/Less than 6 years 6 years/Less than 8 years 8 years or more 14 Please describe your experience preparing and submitting City Council Agenda reports, and various other commission, committee, and staff reports, resolutions, ordinances. If you do not have any applicable experience, please enter N/A. 15 Please select which groups you have experience with public speaking/presentations. (Check all that apply) No Experience City Council Citizen Groups Boards and Commissions Professional Groups Other 16 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 17 Which of the following areas do you have experience with as they relate to this position? (Check all that apply) Budgets Capital project planning Coding and tracking invoices Contract administration Contract procurement Preparing staff reports for governing bodies RFPs and bid process management Special district financing/accounting Website updates (content, events, etc.) None of the above 18 If you made a selection in the previous question, please describe your experience. If you did not make a selection, please enter N/A. Required Question Closing Date/Time: Continuous
Jan 13, 2023
Full Time
Description and Essential Functions Connected by Amazing Employees If you previously applied for the Management Analyst vacancy, you need not reapply. The City of Murrieta is accepting applications for the position of Management Analyst to fill one (1) current vacancy in our Public Works/Engineering Department . The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year. POSITION - Management Analyst - Engineering The Department of Public Works/Engineering is seeking a candidate who is self-motivated, capable of performing project management tasks, and can multitask. The selected individual will be assigned projects specific to the Engineering division, including fleet management, street maintenance projects, street light administration, and various other CIP and Engineering related projects. This is an excellent opportunity to contribute to a dynamic City team. DEFINITION Under direction, provides responsible analytical duties and complex staff support to a City department; coordinates, oversees, and participates in assigned administrative service areas, programs, and/or functions within the assigned department; participates in policy development and strategic planning; develops, summarizes, and maintains administrative and fiscal records; coordinates assigned activities with other divisions, outside agencies, and the general public; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned supervisory or management personnel. May provide functional or technical direction to clerical support staff on a project basis. CLASS CHARACTERISTICS This journey-level professional classification develops and implements policies and procedures for a variety of projects and programs within an assigned department including budget administration, contract administration, management analysis, and program evaluation. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. ESSENTIAL FUNCTIONS Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department Participates in the development of department goals and objectives; participates in the development of the department budget Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions Assists in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities Confers with other management staff regarding the provision of administrative and support services Maintains accurate records and files; develops storage of records and retention schedules Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs Develops and utilizes spreadsheets, databases, and other computer applications required to carry out assigned studies, projects, and reports Observes and complies with all City and mandated safety rules, regulations, and protocols Performs other duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in business administration, public administration, or a related field Four (4) years of professional administrative, analytic, or budgetary experience, preferably within a government agency Or Four (4) years of experience equivalent to an Assistant Management Analyst with the City of Murrieta LICENSES AND CERTIFICATIONS Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county may be required at the time of hire Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of municipal management and government Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility Research and reporting methods, techniques, and procedures, including sources of information related to a broad range of municipal programs, services, and administration Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to the assigned area of responsibility Complex arithmetic and statistical techniques Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs Public agency budget development and administration; sound financial management policies and procedures Principles and practices of contract administration Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly Record-keeping principles and procedures Principles of providing functional direction and training City and mandated safety rules, regulations, and protocols Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed ABILITY TO Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities Plan and conduct effective management, administrative, and operational studies Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Conduct complex research projects on a wide variety of topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports Plan, organize, and carry out assignments from management staff with minimal supervision Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Interpret and apply all pertinent laws, codes, regulations, policies, procedures, and standards relevant to the work performed Maintain accurate files and records Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action Research, analyze, and evaluate new service delivery methods, procedures, and techniques Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards Plan, organize, and coordinate the work of assigned staff Effectively provide staff leadership and work direction Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals Independently organize work, set priorities, meet critical deadlines, and follow up on assignments Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification, although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interviews, performance tests, and writing exercises to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening. EQUAL EMPLOYMENT OPPORTUNITY The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws. THE COMMUNITY Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest. THE CITY OF MURRIETA ORGANIZATIONAL VALUES Integrity We are ethical, honest, and fair in all we do. Public Service We deliver responsive and caring service to our community, customers, colleagues, and region. Professionalism We exemplify professionalism through our knowledge, accountability, initiative, and dedication. Teamwork We thrive in a positive work environment noted for collaboration, support, diversity, and balance . Leadership We demonstrate leadership, guide stewardship of resources, and cultivate a vision for the future . MANAGEMENT & CONFIDENTIAL The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding . RETIREMENT : The City participates inthe California Public Employees' Retirement System (CalPERS). Tier 1 (Classic Members hired prior to 12/30/2012) Formula: 2.7% at 55 Member Contribution: 8.0% of compensation Final Compensation: Highest twelve (12) consecutive month period Tier 2 (Classic Members hired on or after 12/30/2012) Formula: 2.0% at 60 Member Contribution: 7.0% of compensation Final Compensation: Highest thirty-six (36) consecutive month period Tier 3 (New Members) Formula: 2.0% at 62 Member Contribution: 50% of normal cost (currently 7.0% of compensation, Effective 7/1/23, member contribution will be 8.0%) Final Compensation: Highest thirty-six (36) consecutive month period MEDICAL INSURANCE : The City contributes up to $1,611.16 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: The City pays 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions. The City contributes a matching amount to the employee's account on a dollar-for-dollar basis, not to exceed the following amounts. $3,400 per year for Department Heads toward 401aplan. $3,000 per year for Managers towards the 457 plan. $2,000 per year for Confidentialtowards the 457 plan. ANNUAL LEAVE AND HOLIDAYS : 192 hours of annual leave and 112.5 hours of holiday leave. ADMIN LEAVE ACCRUAL : Department Heads and Management staff. Department Heads - 120 hrs per year. Management - 80 hrs per year. AUTO ALLOWANCE : $300 per month DepartmentHeads only(Exception Fire & Police Chief) FLEX SCHEDULE : Administrative staff works a 9/80 schedule BILINGUAL PAY INCENTIVE : 2.5% of base pay for eligible members of the association who are fluent in the Spanish language. Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta. 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Yes, I understand and agree No, I do not agree 02 What is the highest level of education you have completed? Less than a High School diploma or equivalent. High School Diploma or Equivalent (GED) Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree 03 If you indicated you have a degree in the previous question, please specify your major below. Please attach proof of education. 04 If you are substituting years of experience for education, please specify below how many years of experience you possess and in what field of study? 05 Do you have four (4) years of experience equivalent to a Assistant Management Analyst with the City of Murrieta? Yes No 06 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 07 How many years of professional analyst experience do you possess? No experience. Less than three years. More than three, but less than four years. More than four, but less than six years. More than six, but less than eight years. More than eight, but less than ten years. More than ten years. 08 How many years of municipal government experience do you possess? No experience. Less than one year. More than one, but less than two years. More than two, but less than three years. More than three, but less than four years. More than four, but less than five years. More than five, but less than eight years. More than eight, but less than ten years. More than ten years. 09 Which types of government agencies have you worked for? (Check all that apply) City Government County Government State Government Federal Government Tribal Government Special District Public Education None of the above 10 In reference to the previous question, at which government agency(s) did you receive this experience? Please include the name of the agency and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 11 Please select your level of proficiency with Microsoft Excel or comparable software. No experience Basic: Creating spreadsheets/worksheets; data entry; using and creating simple formulas; etc. Intermediate: Using complex formulas; creating charts and graphs; using macros; freezing/unfreezing panes; filtering/sorting, hiding/un-hiding data; etc. Advanced: Creating macros; creating complex spreadsheets; importing/extracting data from multiple sources and worksheets; pivot tables, V-lookup, etc. 12 Describe your experience using Microsoft Excel or comparable software. In your response, provide a few examples that demonstrate your level of proficiency including the type of spreadsheets created, how and if you created the spreadsheets, the purpose of the spreadsheets, and your level of responsibility inputting, retrieving, and maintaining data. Also, include any specialized training you have received related to Excel or comparable software. If you do not have any applicable experience, please indicate N/A. 13 Please indicate the years of experience you possess in budget development, administration and analysis and financial analysis. No experience. Less than 4 years 4 years/Less than 6 years 6 years/Less than 8 years 8 years or more 14 Please describe your experience preparing and submitting City Council Agenda reports, and various other commission, committee, and staff reports, resolutions, ordinances. If you do not have any applicable experience, please enter N/A. 15 Please select which groups you have experience with public speaking/presentations. (Check all that apply) No Experience City Council Citizen Groups Boards and Commissions Professional Groups Other 16 In reference to the previous question, at which employer(s) did you receive this experience? Please include the name of the employer and the dates of employment. If you selected "No experience" in the previous question, please indicate N/A. 17 Which of the following areas do you have experience with as they relate to this position? (Check all that apply) Budgets Capital project planning Coding and tracking invoices Contract administration Contract procurement Preparing staff reports for governing bodies RFPs and bid process management Special district financing/accounting Website updates (content, events, etc.) None of the above 18 If you made a selection in the previous question, please describe your experience. If you did not make a selection, please enter N/A. Required Question Closing Date/Time: Continuous
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary The Enrollment Analyst functions independently under the general supervision of the Associate Vice President (AVP). The Enrollment Analyst is responsible for supporting and enrollment initiatives including, facilitating communication amongst internal and external departments and divisions; management of student cases; coordinating enrollment planning and associated committees and general operational support for the AVP. In addition, this position will analyze student data to facilitate decision-making, policy development, program review, communication initiatives and planning activities with the division and University. The Enrollment Analyst is responsible for identifying, collecting and analyzing data to facilitate decision-making, policy development, program review, and planning activities with the University. Other responsibilities for the Enrollment Analyst in support of the Associate Vice President for Enrollment includes, management of student cases; communication amongst internal and external departments and divisions; coordinating enrollment planning and associated committees and general administrative support. Key Responsibilities Participates in Enrollment Management interdivisional committees responsible for facilitating admitted students’ progression through the intent to enroll, orientation, testing and enrollment process Analyzes student data to identify and provide lists of student cohorts to facilitate the administration of a strategic communication plan Facilitates various processes and cycles within enrollment areas (i.e., admissions cycle, financial aid cycle, graduation processes, etc.) Leads, trains, and communicates methods and procedures for statistical analysis and reporting Interprets enrollment related data and market/population data to create planning documents and projections Prepares information to assist with the analysis of recruitment, retention, and yield strategies in collaboration with other units in Enrollments Management (Financial Aid & Scholarship, Office of the Registrar, Undergraduate Admissions & Evaluations, Student Outreach and Recruitment, and the Enrollment Management Technical Implementation & Communications Utilizes campus resources, the web, the Chancellors Office, historical files, policy files, etc. research and compile information for special projects and problems as assigned by AVP Prepares and distributes reports related to each phase of the enrollment funnel Provides enrollment projections and predictive analytics based on data collected in Enrollment Management processes Manage and resolve student support cases escalated to the AVP Monitor student/parent inquiries for the AVP via email, walk-in, phone calls and referrals for student cases Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Excellent working knowledge of enrollment management strategies, processes and methods (i.e., Recruitment, admissions, records and registration, financial aid, etc.) Thorough understanding of the enrollment funnel, enrollment terminology (i.e., FTEs, retention rate, continuation rate, yield, etc.) Good understanding of the various processes and cycles within enrollment areas (i.e., admissions cycle, financial aid cycle, graduation processes, etc.) Adhere to the Family Education Right to Privacy Act (FERPA) and Information Security policies of the university and division. This position is required to access confidential students’ information (e.g. enrollment data and student support cases). Additionally, the position is involved in enrollment planning and reporting activities which may be deemed confidential by the AVP or VP. Ability to analyze student data to identify student cohorts as they progress through a process Advanced skill set with Microsoft Office tools (Word, Excel, PowerPoint) Advanced knowledge of PeopleSoft Student Administration from a business user perspective Advanced knowledge of Customer Relationship Management (CRM) functionality Demonstrated experience creating, organizing, tracking, and reporting recruitment, admission and enrollment related data Must be able to interact with a variety of internal partners across campus and within Enrollment Services, communicating effectively and professionally Ability to carry out very complex assignments without detailed instruction Must plan and execute multiple work priorities, organize and plan work and projects without detailed guidance Ability to maintain confidentiality and appropriately handle sensitive communications with staff and external agencies. Ability to communicate clearly in writing; effectively compile and present ideas/concepts in written or presentation formats. Knowledge of FERPA policies and how they affect data distribution Ability to understand complex processes in Enrollment Services to identify opportunities for data collection to inform process improvement Required Qualifications A bachelor's degree and/or equivalent training Four (4) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Master’s degree in higher education, business, economics, or a related field Demonstrate knowledge of: Common Management System (CMS), Congos (Institutional Data Warehouse), Adobe Professional (creation of PDF files, presentations, portfolios), College Board (SAT scores, ACT scores, Demographics), XAP, Hobsons (marketing and communication software), National Student Clearinghouse (student tracking data and validation), and Optix (data transmittal and viewing software) Expert-level proficiency with Microsoft Word, Excel, PowerPoint, Visio, and Outlook. Experience with program planning and assessment at department, division, and university levels Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,125/month - $6,582/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 30, 2023 through June 13, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
May 31, 2023
Full Time
Description: Job Summary The Enrollment Analyst functions independently under the general supervision of the Associate Vice President (AVP). The Enrollment Analyst is responsible for supporting and enrollment initiatives including, facilitating communication amongst internal and external departments and divisions; management of student cases; coordinating enrollment planning and associated committees and general operational support for the AVP. In addition, this position will analyze student data to facilitate decision-making, policy development, program review, communication initiatives and planning activities with the division and University. The Enrollment Analyst is responsible for identifying, collecting and analyzing data to facilitate decision-making, policy development, program review, and planning activities with the University. Other responsibilities for the Enrollment Analyst in support of the Associate Vice President for Enrollment includes, management of student cases; communication amongst internal and external departments and divisions; coordinating enrollment planning and associated committees and general administrative support. Key Responsibilities Participates in Enrollment Management interdivisional committees responsible for facilitating admitted students’ progression through the intent to enroll, orientation, testing and enrollment process Analyzes student data to identify and provide lists of student cohorts to facilitate the administration of a strategic communication plan Facilitates various processes and cycles within enrollment areas (i.e., admissions cycle, financial aid cycle, graduation processes, etc.) Leads, trains, and communicates methods and procedures for statistical analysis and reporting Interprets enrollment related data and market/population data to create planning documents and projections Prepares information to assist with the analysis of recruitment, retention, and yield strategies in collaboration with other units in Enrollments Management (Financial Aid & Scholarship, Office of the Registrar, Undergraduate Admissions & Evaluations, Student Outreach and Recruitment, and the Enrollment Management Technical Implementation & Communications Utilizes campus resources, the web, the Chancellors Office, historical files, policy files, etc. research and compile information for special projects and problems as assigned by AVP Prepares and distributes reports related to each phase of the enrollment funnel Provides enrollment projections and predictive analytics based on data collected in Enrollment Management processes Manage and resolve student support cases escalated to the AVP Monitor student/parent inquiries for the AVP via email, walk-in, phone calls and referrals for student cases Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Excellent working knowledge of enrollment management strategies, processes and methods (i.e., Recruitment, admissions, records and registration, financial aid, etc.) Thorough understanding of the enrollment funnel, enrollment terminology (i.e., FTEs, retention rate, continuation rate, yield, etc.) Good understanding of the various processes and cycles within enrollment areas (i.e., admissions cycle, financial aid cycle, graduation processes, etc.) Adhere to the Family Education Right to Privacy Act (FERPA) and Information Security policies of the university and division. This position is required to access confidential students’ information (e.g. enrollment data and student support cases). Additionally, the position is involved in enrollment planning and reporting activities which may be deemed confidential by the AVP or VP. Ability to analyze student data to identify student cohorts as they progress through a process Advanced skill set with Microsoft Office tools (Word, Excel, PowerPoint) Advanced knowledge of PeopleSoft Student Administration from a business user perspective Advanced knowledge of Customer Relationship Management (CRM) functionality Demonstrated experience creating, organizing, tracking, and reporting recruitment, admission and enrollment related data Must be able to interact with a variety of internal partners across campus and within Enrollment Services, communicating effectively and professionally Ability to carry out very complex assignments without detailed instruction Must plan and execute multiple work priorities, organize and plan work and projects without detailed guidance Ability to maintain confidentiality and appropriately handle sensitive communications with staff and external agencies. Ability to communicate clearly in writing; effectively compile and present ideas/concepts in written or presentation formats. Knowledge of FERPA policies and how they affect data distribution Ability to understand complex processes in Enrollment Services to identify opportunities for data collection to inform process improvement Required Qualifications A bachelor's degree and/or equivalent training Four (4) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Master’s degree in higher education, business, economics, or a related field Demonstrate knowledge of: Common Management System (CMS), Congos (Institutional Data Warehouse), Adobe Professional (creation of PDF files, presentations, portfolios), College Board (SAT scores, ACT scores, Demographics), XAP, Hobsons (marketing and communication software), National Student Clearinghouse (student tracking data and validation), and Optix (data transmittal and viewing software) Expert-level proficiency with Microsoft Word, Excel, PowerPoint, Visio, and Outlook. Experience with program planning and assessment at department, division, and university levels Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,125/month - $6,582/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 30, 2023 through June 13, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
City of Sacramento, CA
Sacramento, California, United States
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. THIS POSTING WILL BE OPEN UNTIL FILLED With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. The Position: Under the direction of the City Treasurer, the Debt Management division is responsible for the issuance and management of multiple debt financings for the benefit of the City of Sacramento. The division collaborates with various internal and external parties to utilize the most cost-effective approach to meet the City’s financing needs. The division is also responsible for numerous post-issuance requirements related to the management of the City’s outstanding debt pursuant to federal and state requirements and bond covenants. Ideal Candidate: The ideal candidate in the Debt Management Division of the City Treasurer’s Office should have strong attention to detail and comprehensive knowledge of Office 365. The ideal candidate must have experience working with municipal finance, or special districts management; experience working on negotiated bond issuances and managing debt service; performing financial reconciliation and financial analysis. The ideal candidate should possess effective organizational and interpersonal skills including written and verbal communication skills. Under general supervision, the Senior Debt Analyst performs professional level work related to debt issuances and debt management. The Senior Debt Analyst performs management of complex programs and projects, associated with debt-related responsibilities within the Debt Management Division of the Office of the Treasurer; collaborates with legal counsel, consultants, banks and underwriters on debt-related issues; and helps ensure City compliance with applicable , state and federal laws, ordinances, codes, and policies. DISTINGUISHING CHARACTERISTICS This advanced journey-level classification may be populated with multiple incumbents. An incumbent works with a moderate level of independent authority, supporting programs/functions that have a citywide financial impact. This classification is distinguished from the next lower classification of Debt Analyst by the degree of independence assigned to incumbents, and the possible assignment of supervisory responsibilities. Senior Debt Analyst is distinguished from the Treasury Manager in that the latter manages the debt management and financing program and may act in the absence of the City Treasurer. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided higher-level management. An incumbent may provide lead direction and/or supervision of subordinate staff, but lack of such assignment is not critical to defining the class. ESSENTIAL DUTIES AND RESPONSIBILITIES Depending on assignment, duties may include, but are not limited to, the following: Prepares and manages all phases of debt financing including bond sizing, debt structuring, official statement preparation, development and review for legal compliance. Performs strategic financial analysis to identify and recommend specific financing and risk management strategies; conducts market research to determine pricing. Provides technical advice and guidance to high level managers on debt and capital financing issues; assists in the development of multi-series or multi-prong issuance of debt. Performs a variety of tasks associated with the management of the City's debt portfolio including post-issuance and compliance. Assists in the development and implementation of debt management policies, practices and procedures; attends meetings, conferences, and workshops; may participate on committees and task forces as required; may make presentations to various groups and individuals. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of modern public administration. Principles and practices of municipal debt issuance and management. Financing instruments, derivative products and credit enhancements. Federal and state regulations related to municipal finance and bond issuance. Principles and practices of financial analysis and record keeping, including computerized reporting; fundamental principles and methods of cash flow analysis and projection. Current literature, laws, regulations, and developments, as well as various agencies that impact municipal Treasury activities. Research methods and report writing techniques. Bond issuance and management strategies in a government, municipal, or local agency. Fundamental principles and techniques of project management. Skill in: Use of modern information technology instruments, including computers, software applications and peripherals, as they relate to areas of assignment. Ability to: Participate in bond-related activities within a public city treasury; meet critical deadlines and complete assignments and tasks in an accurate and timely manner. Read and understand laws and regulations impacting municipal finance activities, particularly those related to bond issuance and management. Establish and maintain effective working relationships with public officials, public/private agencies, the general public, and others on a variety of issues. Calculate present, future and discounted cash flows. Prepare and present narrative, financial, and statistical reports, correspondence, and other documents. EXPERIENCE AND EDUCATION Experience: Five years of professional and analytical, debt-related work preferably in a government, municipal, or local agency that included some responsibility for managing financial transactions and/or issuance of bonds. -AND- Education: Graduation from an accredited college or university with a bachelor's degree. Substitution: A Master's degree in a related field may substitute for one year of the required experience. OR Additional qualifying experience may substitute for the required education on a year for year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then p roof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration. Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: Continuous
Apr 30, 2023
Full Time
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. THIS POSTING WILL BE OPEN UNTIL FILLED With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. The Position: Under the direction of the City Treasurer, the Debt Management division is responsible for the issuance and management of multiple debt financings for the benefit of the City of Sacramento. The division collaborates with various internal and external parties to utilize the most cost-effective approach to meet the City’s financing needs. The division is also responsible for numerous post-issuance requirements related to the management of the City’s outstanding debt pursuant to federal and state requirements and bond covenants. Ideal Candidate: The ideal candidate in the Debt Management Division of the City Treasurer’s Office should have strong attention to detail and comprehensive knowledge of Office 365. The ideal candidate must have experience working with municipal finance, or special districts management; experience working on negotiated bond issuances and managing debt service; performing financial reconciliation and financial analysis. The ideal candidate should possess effective organizational and interpersonal skills including written and verbal communication skills. Under general supervision, the Senior Debt Analyst performs professional level work related to debt issuances and debt management. The Senior Debt Analyst performs management of complex programs and projects, associated with debt-related responsibilities within the Debt Management Division of the Office of the Treasurer; collaborates with legal counsel, consultants, banks and underwriters on debt-related issues; and helps ensure City compliance with applicable , state and federal laws, ordinances, codes, and policies. DISTINGUISHING CHARACTERISTICS This advanced journey-level classification may be populated with multiple incumbents. An incumbent works with a moderate level of independent authority, supporting programs/functions that have a citywide financial impact. This classification is distinguished from the next lower classification of Debt Analyst by the degree of independence assigned to incumbents, and the possible assignment of supervisory responsibilities. Senior Debt Analyst is distinguished from the Treasury Manager in that the latter manages the debt management and financing program and may act in the absence of the City Treasurer. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided higher-level management. An incumbent may provide lead direction and/or supervision of subordinate staff, but lack of such assignment is not critical to defining the class. ESSENTIAL DUTIES AND RESPONSIBILITIES Depending on assignment, duties may include, but are not limited to, the following: Prepares and manages all phases of debt financing including bond sizing, debt structuring, official statement preparation, development and review for legal compliance. Performs strategic financial analysis to identify and recommend specific financing and risk management strategies; conducts market research to determine pricing. Provides technical advice and guidance to high level managers on debt and capital financing issues; assists in the development of multi-series or multi-prong issuance of debt. Performs a variety of tasks associated with the management of the City's debt portfolio including post-issuance and compliance. Assists in the development and implementation of debt management policies, practices and procedures; attends meetings, conferences, and workshops; may participate on committees and task forces as required; may make presentations to various groups and individuals. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of modern public administration. Principles and practices of municipal debt issuance and management. Financing instruments, derivative products and credit enhancements. Federal and state regulations related to municipal finance and bond issuance. Principles and practices of financial analysis and record keeping, including computerized reporting; fundamental principles and methods of cash flow analysis and projection. Current literature, laws, regulations, and developments, as well as various agencies that impact municipal Treasury activities. Research methods and report writing techniques. Bond issuance and management strategies in a government, municipal, or local agency. Fundamental principles and techniques of project management. Skill in: Use of modern information technology instruments, including computers, software applications and peripherals, as they relate to areas of assignment. Ability to: Participate in bond-related activities within a public city treasury; meet critical deadlines and complete assignments and tasks in an accurate and timely manner. Read and understand laws and regulations impacting municipal finance activities, particularly those related to bond issuance and management. Establish and maintain effective working relationships with public officials, public/private agencies, the general public, and others on a variety of issues. Calculate present, future and discounted cash flows. Prepare and present narrative, financial, and statistical reports, correspondence, and other documents. EXPERIENCE AND EDUCATION Experience: Five years of professional and analytical, debt-related work preferably in a government, municipal, or local agency that included some responsibility for managing financial transactions and/or issuance of bonds. -AND- Education: Graduation from an accredited college or university with a bachelor's degree. Substitution: A Master's degree in a related field may substitute for one year of the required experience. OR Additional qualifying experience may substitute for the required education on a year for year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then p roof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application for further consideration. Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under the general direction of the Director, Shared Services, the Project & Change Management Analyst (PCMA) will support the Shared Services project implementation to maintain, update and report on a detailed project plan utilizing the Microsoft Project application. The PCMA will report via Microsoft Project, PowerPoint, Excel, and Word. The PCMA will also assist with Shared Services change management activities including creation of PowerPoint presentations, communication waterfalls and stakeholder engagement communications and meetings. This is a full-time (1.0 time-base), benefits-eligible, temporary position expected to end 9 months from date of hire. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The department of Financial Operations is responsible for the financial and budgetary controls and procedures of the university and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for the departments of Budget & Finance, Audit and Continuous Improvement, Shared Services, Contract & Procurement Management, and the University Controller’s Office, which includes Financial Reporting, Accounting Services, Accounts Payable, and Student Account Services. The Department of Shared Services is responsible to deliver efficient, effective, and customer-friendly financial and administrative services to support the university’s teaching and research mission. Responsibilities include the development and delivery of a Shared Services organization including planning and goal setting, developing priorities and standards, overseeing the portfolio of process improvement projects and their implementation, building and developing the Shared Services team, and ensuring outstanding customer service. The Shares Services department consists of a Director and a temporary Project and Change Management Analyst. For more information regarding Financial Operations and Shared Services click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Bachelor’s degree from an accredited university with major work in accounting, finance, business, management or public administration which may include education and/or related work experience. A minimum of four (4) years proven project and one (1) year change management experience. A minimum of two (2) plus years of experience contributing to or leading process improvement initiatives. Experience working with a Change Management methodology such as Prosci/ADKAR Experience with Project Management documentation and updates via Project Management software (preferably Microsoft Project) Compensation and Benefits Starting salary upon appointment is not expected to exceed $6,667 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,022 - $9,083 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 13, 2023. To receive full consideration, apply by June 12, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes a mpuentes2@sdsu.edu . Closing Date/Time: Open until filled
May 31, 2023
Full Time
Description: Position Summary Under the general direction of the Director, Shared Services, the Project & Change Management Analyst (PCMA) will support the Shared Services project implementation to maintain, update and report on a detailed project plan utilizing the Microsoft Project application. The PCMA will report via Microsoft Project, PowerPoint, Excel, and Word. The PCMA will also assist with Shared Services change management activities including creation of PowerPoint presentations, communication waterfalls and stakeholder engagement communications and meetings. This is a full-time (1.0 time-base), benefits-eligible, temporary position expected to end 9 months from date of hire. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The department of Financial Operations is responsible for the financial and budgetary controls and procedures of the university and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for the departments of Budget & Finance, Audit and Continuous Improvement, Shared Services, Contract & Procurement Management, and the University Controller’s Office, which includes Financial Reporting, Accounting Services, Accounts Payable, and Student Account Services. The Department of Shared Services is responsible to deliver efficient, effective, and customer-friendly financial and administrative services to support the university’s teaching and research mission. Responsibilities include the development and delivery of a Shared Services organization including planning and goal setting, developing priorities and standards, overseeing the portfolio of process improvement projects and their implementation, building and developing the Shared Services team, and ensuring outstanding customer service. The Shares Services department consists of a Director and a temporary Project and Change Management Analyst. For more information regarding Financial Operations and Shared Services click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Bachelor’s degree from an accredited university with major work in accounting, finance, business, management or public administration which may include education and/or related work experience. A minimum of four (4) years proven project and one (1) year change management experience. A minimum of two (2) plus years of experience contributing to or leading process improvement initiatives. Experience working with a Change Management methodology such as Prosci/ADKAR Experience with Project Management documentation and updates via Project Management software (preferably Microsoft Project) Compensation and Benefits Starting salary upon appointment is not expected to exceed $6,667 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $5,022 - $9,083 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 13, 2023. To receive full consideration, apply by June 12, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes a mpuentes2@sdsu.edu . Closing Date/Time: Open until filled
