City of San Jose
United States, California, San Jose
This key role in the Debt & Treasury Management Division of the Finance Department supports the Community Energy Department (CED) by providing counterparty credit analysis and ongoing monitoring of counterparties. The CED fulfills San Jose Clean Energy’s (SJCE) supply obligations of providing energy and related services to SJCE customers reliably, cost-effectively and within acceptable levels of risk. Its implementation includes contracting with counterparties for the purchase or sale of power products of various terms. Effective wholesale counterparty management and credit analysis is essential to mitigate the counterparty risks associated with transactions in the energy wholesale markets. The analyst will reference NRSRO ratings and/or determine an implied rating according to an internally developed methodology and model to quantify a credit limit assessment. Duties include: Perform an initial credit analysis for each new counterparty; source relevant financial data from public filings (or from supplied financials for private enterprises); review agreements and terms; implement analysis to recommend a credit limit Perform credit monitoring of counterparties by implementing quarterly updates of their financials and reporting material changes; set up and maintain alerts for counterparties Review revisions and updates to the City Charter, Energy Risk Management Policy and Energy Risk Management Regulations Review, maintain, and update internal procedures and guidelines Participate in planning, review, and policy meetings as needed Support the Finance Director’s and Risk Manager’s participation in the Risk Oversight Committee (“ROC”) overseeing CED Maintain excellent business relationships with CED staff and service their queries The role will also provide backup for the day-to-day functions of the Investment Program that manages the City Treasury’s $2.5+ billion short-duration fixed income portfolio. These include: Execute investment transactions; process and monitor trade settlements Prepare credit analyses on potential investments and monitor the quality of approved credits Assist in the maintenance and suggest improvements to the Treasury cash flow model Prepare daily portfolio reports Maintain excellent business relationships with brokers, custodian/trustees, vendors, state and county agencies and internal departments The analyst must have strong analytical skills and be proficient in MS Excel and its advanced functions/macros. Experience with Bloomberg (and its Excel API) and any rating agency portal (eg. S&P Capital IQ) is a plus. Salary: The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay, which is included in the range below. The Financial Analyst salary range is $ 107,940.92 - $131,515.02/ annually Important Information: Per the City’s COVID-19 Mandatory Vaccination Policy , Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all new hires to provide proof of vaccination as a condition of employment absent an approved medical or religious exemption. “Fully vaccinated” means the employee has received two doses of Pfizer, Moderna or Novavax or a single dose of Johnson & Johnson. Please be aware that as a result of the COVID-19 pandemic, the City of San José has moved to a hybrid work environment. The selected candidate will be required to be onsite at least three (3) days per week. In the initial period of employment, onsite expectations will be higher as the selected candidate becomes more familiar with the Department and City. The selected candidate will also be assigned a laptop by the City with all software and software access required to perform the assigned duties remotely. The selected candidate will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy 1.7.3 to be able to fully perform their responsibilities remotely.
May 17, 2023
Full Time
This key role in the Debt & Treasury Management Division of the Finance Department supports the Community Energy Department (CED) by providing counterparty credit analysis and ongoing monitoring of counterparties. The CED fulfills San Jose Clean Energy’s (SJCE) supply obligations of providing energy and related services to SJCE customers reliably, cost-effectively and within acceptable levels of risk. Its implementation includes contracting with counterparties for the purchase or sale of power products of various terms. Effective wholesale counterparty management and credit analysis is essential to mitigate the counterparty risks associated with transactions in the energy wholesale markets. The analyst will reference NRSRO ratings and/or determine an implied rating according to an internally developed methodology and model to quantify a credit limit assessment. Duties include: Perform an initial credit analysis for each new counterparty; source relevant financial data from public filings (or from supplied financials for private enterprises); review agreements and terms; implement analysis to recommend a credit limit Perform credit monitoring of counterparties by implementing quarterly updates of their financials and reporting material changes; set up and maintain alerts for counterparties Review revisions and updates to the City Charter, Energy Risk Management Policy and Energy Risk Management Regulations Review, maintain, and update internal procedures and guidelines Participate in planning, review, and policy meetings as needed Support the Finance Director’s and Risk Manager’s participation in the Risk Oversight Committee (“ROC”) overseeing CED Maintain excellent business relationships with CED staff and service their queries The role will also provide backup for the day-to-day functions of the Investment Program that manages the City Treasury’s $2.5+ billion short-duration fixed income portfolio. These include: Execute investment transactions; process and monitor trade settlements Prepare credit analyses on potential investments and monitor the quality of approved credits Assist in the maintenance and suggest improvements to the Treasury cash flow model Prepare daily portfolio reports Maintain excellent business relationships with brokers, custodian/trustees, vendors, state and county agencies and internal departments The analyst must have strong analytical skills and be proficient in MS Excel and its advanced functions/macros. Experience with Bloomberg (and its Excel API) and any rating agency portal (eg. S&P Capital IQ) is a plus. Salary: The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay, which is included in the range below. The Financial Analyst salary range is $ 107,940.92 - $131,515.02/ annually Important Information: Per the City’s COVID-19 Mandatory Vaccination Policy , Per the City’s COVID-19 Mandatory Vaccination Policy, the City requires all new hires to provide proof of vaccination as a condition of employment absent an approved medical or religious exemption. “Fully vaccinated” means the employee has received two doses of Pfizer, Moderna or Novavax or a single dose of Johnson & Johnson. Please be aware that as a result of the COVID-19 pandemic, the City of San José has moved to a hybrid work environment. The selected candidate will be required to be onsite at least three (3) days per week. In the initial period of employment, onsite expectations will be higher as the selected candidate becomes more familiar with the Department and City. The selected candidate will also be assigned a laptop by the City with all software and software access required to perform the assigned duties remotely. The selected candidate will be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy 1.7.3 to be able to fully perform their responsibilities remotely.
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Licenses or Certifications: None. Notes to Applicants The FINANCIAL ANALYST II position provides leadership, work assignments, evaluation, training and guidance to staff throughout the Library system for cash receipt processing. Budgeting and fiscal management support is provided by this position for all Library revenues, as well as Special Revenue Fund activities. Additional responsibilities include ProCard Liaison tasks. Candidates selected for interview will be required to complete a skills assessment. NOTES TO APPLICANTS : A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine salary in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application. Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed. All new employees are required to attend City of Austin and Austin Public Library training as scheduled, and should arrange their outside schedules to accommodate such training. The Austin Public Library ( APL ) reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Pay Range $28.71 - $35.88 per hour Hours Monday-Friday; 8:00 a.m. to 5:00 p.m. Limited teleworking and alternative work schedules may be available. The schedule may change based on business needs. Job Close Date 06/04/2023 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Central Library, 710 W. Cesar Chavez St. Preferred Qualifications Preferred Experience: Demonstrated experience with cash handling and bank statement reconciliations. Demonstrated experience analyzing and interpreting financial records for Cash Receipts and Accounts Receivable. Demonstrated experience developing and monitoring budgets for revenues and expenditures. Demonstrated experience with credit card administration. Demonstrated experience monitoring and reviewing financial activity to ensure compliance with policies, procedures, and generally accepted accounting principles. Demonstrated experience in municipal or governmental accounting. Demonstrated experience developing and analyzing financial reports for senior management. Experience with the City's Financial systems including AIMS , eCOMBS, eCAPRI, and/or MicroStrategy. Demonstrated advanced knowledge of Microsoft Excel. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares financial analysis, periodic and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Monitors and analyzes expenses and activities and identifies and solves potential or existing problems. Prepares work for processing by gathering and sorting documents and related information; verifying correct funding. Monitors and provides assistance with components of the annual operating budget, forecast, estimates, business plan, performance measures and satisfaction surveys. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Prepares and submits grant reporting. Prepares/approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with city policy, applicable laws and regulations, and sound business practices. Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies and other City offices. Maintains computer spreadsheets and databases to support project data analysis and financial reporting. Monitors and analyzes revenue by researching, compiling, reviewing accounts and summarizing current and historical data. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Financial Analyst II position requires: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications for this position. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Describe in detail your experience with cash handling and bank reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Please describe your experience in developing, monitoring, and managing department level revenue budgets. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe your experience with credit card reconciliation and an electronic card payment management system. Please include in your answer the number of years and/or months of experience, the specific position(s) listed on your application in which you performed these duties, the role in which you served, and provide details of specific example(s) that you worked on. (Open Ended Question) * Please describe your experience, proficiency, and the number of years you have worked with the following City of Austin financial software systems: AIMS, eCOMBs, eCAPRIS, and MicroStrategy. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Excel? No experience with Microsoft Excel Limited or no MS Excel experience, but proficiency with another spreadsheet application such as Lotus 1-2-3 or Apple Numbers Basic: create/edit simple spreadsheets, sort data, enter formulas Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations * Although the basic work schedule for this position is days, there will be times when you will be required to work evenings and weekends to accommodate the business needs of the organization. Can you work a varied schedule as needed? Yes No * I verify that my application is complete and current. I have included all job duties, responsibilities, and employment dates. I understand that my application is a reflection of my entire work history, starting salary is based on overall relevant experience from my application, and resumes are not accepted. I agree that if my application is not current, complete, or factual it will not be considered. Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 16, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Licenses or Certifications: None. Notes to Applicants The FINANCIAL ANALYST II position provides leadership, work assignments, evaluation, training and guidance to staff throughout the Library system for cash receipt processing. Budgeting and fiscal management support is provided by this position for all Library revenues, as well as Special Revenue Fund activities. Additional responsibilities include ProCard Liaison tasks. Candidates selected for interview will be required to complete a skills assessment. NOTES TO APPLICANTS : A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine salary in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application. Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed. All new employees are required to attend City of Austin and Austin Public Library training as scheduled, and should arrange their outside schedules to accommodate such training. The Austin Public Library ( APL ) reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Pay Range $28.71 - $35.88 per hour Hours Monday-Friday; 8:00 a.m. to 5:00 p.m. Limited teleworking and alternative work schedules may be available. The schedule may change based on business needs. Job Close Date 06/04/2023 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Central Library, 710 W. Cesar Chavez St. Preferred Qualifications Preferred Experience: Demonstrated experience with cash handling and bank statement reconciliations. Demonstrated experience analyzing and interpreting financial records for Cash Receipts and Accounts Receivable. Demonstrated experience developing and monitoring budgets for revenues and expenditures. Demonstrated experience with credit card administration. Demonstrated experience monitoring and reviewing financial activity to ensure compliance with policies, procedures, and generally accepted accounting principles. Demonstrated experience in municipal or governmental accounting. Demonstrated experience developing and analyzing financial reports for senior management. Experience with the City's Financial systems including AIMS , eCOMBS, eCAPRI, and/or MicroStrategy. Demonstrated advanced knowledge of Microsoft Excel. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares financial analysis, periodic and ad-hoc reports by researching, compiling, monitoring, and summarizing current and historical financial information and data, reporting on variances and trends, and compiling financial information from various financial systems. Monitors and analyzes expenses and activities and identifies and solves potential or existing problems. Prepares work for processing by gathering and sorting documents and related information; verifying correct funding. Monitors and provides assistance with components of the annual operating budget, forecast, estimates, business plan, performance measures and satisfaction surveys. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Prepares and submits grant reporting. Prepares/approves accounting and financial transactions by verifying documentation and accurately completing transactions. Reviews documentation and funding information for accuracy and ensures that transactions are processed in accordance with city policy, applicable laws and regulations, and sound business practices. Assists departments and other customers by providing procedural and financial information and guidance with financial systems. Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, regulatory agencies and other City offices. Maintains computer spreadsheets and databases to support project data analysis and financial reporting. Monitors and analyzes revenue by researching, compiling, reviewing accounts and summarizing current and historical data. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies. Knowledge of accounting practices and concepts. Knowledge of internal control systems. Knowledge of preferred business practices. Knowledge of manual and automated financial systems. Knowledge of financial and budget reporting. Skill in maintaining complex spreadsheet and database models and utilizing word processing and presentation software. Skill in effective oral and written communications. Skill in analyzing and interpreting financial records. Skill in gathering, analyzing and presenting data to provide accurate information for management's use. Ability to resolve problems or situations that requires the exercising of good judgment. Ability to prepare accurate and financial reports. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The Financial Analyst II position requires: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus two (2) years' experience in a related field. A Master's degree in Finance, Accounting, Economics, Business or Public Administration or other relevant field may be substituted for experience. Do you meet the minimum qualifications of this position? Yes No * Please describe how you meet the minimum qualifications for this position. (Open Ended Question) * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired. I acknowledge and understand this position requires a Criminal Background Investigation (CBI). * Describe in detail your experience with cash handling and bank reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties. (Open Ended Question) * Please describe your experience in developing, monitoring, and managing department level revenue budgets. Please include in your answer the specific position(s) listed on your application in which you performed these duties, the role in which you served and provide details of specific example(s) that you worked on. (Open Ended Question) * Describe your experience with credit card reconciliation and an electronic card payment management system. Please include in your answer the number of years and/or months of experience, the specific position(s) listed on your application in which you performed these duties, the role in which you served, and provide details of specific example(s) that you worked on. (Open Ended Question) * Please describe your experience, proficiency, and the number of years you have worked with the following City of Austin financial software systems: AIMS, eCOMBs, eCAPRIS, and MicroStrategy. (Open Ended Question) * Which of the following best describes your proficiency with Microsoft Excel? No experience with Microsoft Excel Limited or no MS Excel experience, but proficiency with another spreadsheet application such as Lotus 1-2-3 or Apple Numbers Basic: create/edit simple spreadsheets, sort data, enter formulas Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations * Although the basic work schedule for this position is days, there will be times when you will be required to work evenings and weekends to accommodate the business needs of the organization. Can you work a varied schedule as needed? Yes No * I verify that my application is complete and current. I have included all job duties, responsibilities, and employment dates. I understand that my application is a reflection of my entire work history, starting salary is based on overall relevant experience from my application, and resumes are not accepted. I agree that if my application is not current, complete, or factual it will not be considered. Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Texas Tech University Health Sciences Center
Lubbock, TX, United States
Position Description Performs central accounting and financial analysis functions according to established procedures. Major/Essential Functions This position serves as a Financial Analyst I in Accounting Services within the Finance Division of TTUHSC. This position will employ an individual with strong organizational skills; good time management skills; the ability to meet specific deadlines and excellent problem-solving and decision-making skills. The ideal candidate will have a basic skillset in accounting with a background aligned with the TTUHSC Values Based culture: One Team, Kindhearted, Integrity, Visionary & Beyond Service that supports the mission and vision of TTUHSC. Duties will include performing routine accounting tasks and financial analysis functions to support institutional business processes and administrative monitoring of the overall financial health of the institution. Functions of this position include: Prepare routine financial reconciliations and work accurately with numerical detail Prepare, enter and/or review routine financial transactions such as general ledger review and journal entry preparation Perform routine analysis of financial data for adherence to governing regulations, policies, and procedures Analyze financial data for possible errors, and if necessary, initiating and performing corrective action Prepare routine financial reports to include financial/balance sheet reconciliations Produce and maintain complete, well-organized documentation Understand and utilize finance systems and data to provide accounting and analytical support Participate in training and professional development related to accounting, finance, and leadership Utilize proactive, clear and professional communication to provide changes and relevant information to supervisor and colleagues Assist other departments with financial related matters Build cross functional partnerships with internal customers across the organization Other duties and projects as assigned Required Qualifications Bachelor's degree and 1 year of experience OR combination of education and experience to equal 5 years. Preferred Qualifications Bachelor’s degree in Accounting or related area Ability to perform basic organization and summarization of financial data Ability to understand and work within financial/accounting systems Proficient user of Microsoft Office applications with an emphasis on Excel Ability to produce accurate and reliable financial data and reports Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .
May 21, 2023
Position Description Performs central accounting and financial analysis functions according to established procedures. Major/Essential Functions This position serves as a Financial Analyst I in Accounting Services within the Finance Division of TTUHSC. This position will employ an individual with strong organizational skills; good time management skills; the ability to meet specific deadlines and excellent problem-solving and decision-making skills. The ideal candidate will have a basic skillset in accounting with a background aligned with the TTUHSC Values Based culture: One Team, Kindhearted, Integrity, Visionary & Beyond Service that supports the mission and vision of TTUHSC. Duties will include performing routine accounting tasks and financial analysis functions to support institutional business processes and administrative monitoring of the overall financial health of the institution. Functions of this position include: Prepare routine financial reconciliations and work accurately with numerical detail Prepare, enter and/or review routine financial transactions such as general ledger review and journal entry preparation Perform routine analysis of financial data for adherence to governing regulations, policies, and procedures Analyze financial data for possible errors, and if necessary, initiating and performing corrective action Prepare routine financial reports to include financial/balance sheet reconciliations Produce and maintain complete, well-organized documentation Understand and utilize finance systems and data to provide accounting and analytical support Participate in training and professional development related to accounting, finance, and leadership Utilize proactive, clear and professional communication to provide changes and relevant information to supervisor and colleagues Assist other departments with financial related matters Build cross functional partnerships with internal customers across the organization Other duties and projects as assigned Required Qualifications Bachelor's degree and 1 year of experience OR combination of education and experience to equal 5 years. Preferred Qualifications Bachelor’s degree in Accounting or related area Ability to perform basic organization and summarization of financial data Ability to understand and work within financial/accounting systems Proficient user of Microsoft Office applications with an emphasis on Excel Ability to produce accurate and reliable financial data and reports Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Mateo, CA, United States
The San Mateo County Transit District serves nearly 100,000 customers each weekday on its SamTrans buses, Redi-Wheel paratransit vehicles, Caltrain commuter rail cars and shuttles, as well as a robust capital program. The Transit District, which is in the heart of the San Francisco Bay Area, also is the managing agency for the San Mateo County Transportation Authority. Staff enjoys a dynamic organization that fosters personal development and professional advancement of its staff. The Transit District’s core values include integrity, customer focus, respect, quality, teamwork, leadership and accountability. Excellent benefits are provided. DIVISION Financial Planning & Analysis EMPLOYMENT TYPE Exempt APPLICATION DEADLINE Sunday, May 28, 2023 JOB SUMMARY The Senior Financial Analyst reports to the Manager, Financial Planning & Analysis and will collaborate with finance and business leaders to perform high-impact analysis, deliver recommendations on critical decisions, and manage long-term financial projections. The role will design, analyze, and implement management reports to turn analysis into action. This position is also responsible for creating financial and decision making models, as well as undertaking ad hoc assignments and projects as required. MINIMUM QUALIFICATIONS Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in Business Administration, Economics Finance, Accounting or closely related field. Three (3) years of full-time experience relevant experience in performing financial analysis, financial forecasting/budgeting/planning, and operation/business analysis. PREFERRED QUALIFICATIONS: Experience and knowledge in Business Intelligence Systems (e.g. Tableau, Power BI, TM1, Hyperion, etc.) Experience/knowledge in public transportation field is desired. Working knowledge in Accounting/ERP systems (e.g. PeopleSoft). Proficient in advanced Microsoft Excel, PowerPoint, including advanced functions such as graphics, pivot tables, etc. Excellent verbal and written communication skills. Detail-oriented/highly organized with deep experience in deriving insights from data analysis with concise story lines and presenting to management and influence decision making. Strong financial acumen and understanding key business drivers. End-to-end quantitative thinking. Strong leadership, interpersonal, and presentation skills. ESSENTIAL FUNCTIONS AND DUTIES Perform complex financial analysis, using statistical and accounting techniques to evaluate options and alternatives using cost-benefit and quantitative analysis. Develop and/or assist in the creation or improvement of various forecasting models. Perform scenario analysis given various financial and operational inputs. Prepare variance reporting to gain insight on performance to budget. Research historical data and benchmarking to prepare reports. Develop revenue and ridership forecasts and economic analyses. Assist in developing models to analyze trends and make recommendations to managers for strategy and change action. Prepare executive-level strategic monthly financial reporting to various public transit programs with executive summary, highlights, and insights on financial and operating outlook and performance. EXAMPLES OF DUTIES: Lead financial forecasting, long-term financial projections, and month end close, to enable effective decision support and strategic financial reporting for executives. Manage FP&A processes invading forecasting revenue, expenditures, and headcount planning in partnership with cross-functional teams; collaborate with Accounting and other Finance Teams to manage expense and revenue. Consult with staff at all organization levels, representatives from organizations and groups, and the general public to give and/or secure necessary information. Provide analysis and support on special projects and ad hoc assignments as required. Compile financial forecasting models for operating and capital programs. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. How To Apply To apply, please visit the www.samtrans.com/jobs . Complete an online employment application by 11:59 pm on Sunday, May 28, 2023 with first cut-off of February 26, 2023 . A resume will not be accepted in lieu of the application. Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department at (650) 508-6308 or email written request to recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. SELECTION PROCESS MAY INCLUDE: The selection process may consist of an evaluation of the applicant’s qualifications, panel interview, and/or internal Department interviews. Upon completion of the selection process, an offer of employment may be conditionally based upon the successful completion of employment and education verification and criminal background check. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. PAY RANGE $1,913.67 - $2,870.51 weekly ($99,511 - $149,267 estimated annual) CURRENT EMPLOYMENT BENEFITS For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays : Seven paid holidays, plus up to four floating holidays per year Paid Time Off : Up to 26 days (PTO) per year Cafeteria Plans : Medical, dental, vision care, group life insurance and more Transportation : Free Bus Transportation for employees and qualified dependents Work Location : Select positions are eligible to work remote up to 50% of the time Pension : Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation
May 06, 2023
Full Time
The San Mateo County Transit District serves nearly 100,000 customers each weekday on its SamTrans buses, Redi-Wheel paratransit vehicles, Caltrain commuter rail cars and shuttles, as well as a robust capital program. The Transit District, which is in the heart of the San Francisco Bay Area, also is the managing agency for the San Mateo County Transportation Authority. Staff enjoys a dynamic organization that fosters personal development and professional advancement of its staff. The Transit District’s core values include integrity, customer focus, respect, quality, teamwork, leadership and accountability. Excellent benefits are provided. DIVISION Financial Planning & Analysis EMPLOYMENT TYPE Exempt APPLICATION DEADLINE Sunday, May 28, 2023 JOB SUMMARY The Senior Financial Analyst reports to the Manager, Financial Planning & Analysis and will collaborate with finance and business leaders to perform high-impact analysis, deliver recommendations on critical decisions, and manage long-term financial projections. The role will design, analyze, and implement management reports to turn analysis into action. This position is also responsible for creating financial and decision making models, as well as undertaking ad hoc assignments and projects as required. MINIMUM QUALIFICATIONS Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor’s degree in Business Administration, Economics Finance, Accounting or closely related field. Three (3) years of full-time experience relevant experience in performing financial analysis, financial forecasting/budgeting/planning, and operation/business analysis. PREFERRED QUALIFICATIONS: Experience and knowledge in Business Intelligence Systems (e.g. Tableau, Power BI, TM1, Hyperion, etc.) Experience/knowledge in public transportation field is desired. Working knowledge in Accounting/ERP systems (e.g. PeopleSoft). Proficient in advanced Microsoft Excel, PowerPoint, including advanced functions such as graphics, pivot tables, etc. Excellent verbal and written communication skills. Detail-oriented/highly organized with deep experience in deriving insights from data analysis with concise story lines and presenting to management and influence decision making. Strong financial acumen and understanding key business drivers. End-to-end quantitative thinking. Strong leadership, interpersonal, and presentation skills. ESSENTIAL FUNCTIONS AND DUTIES Perform complex financial analysis, using statistical and accounting techniques to evaluate options and alternatives using cost-benefit and quantitative analysis. Develop and/or assist in the creation or improvement of various forecasting models. Perform scenario analysis given various financial and operational inputs. Prepare variance reporting to gain insight on performance to budget. Research historical data and benchmarking to prepare reports. Develop revenue and ridership forecasts and economic analyses. Assist in developing models to analyze trends and make recommendations to managers for strategy and change action. Prepare executive-level strategic monthly financial reporting to various public transit programs with executive summary, highlights, and insights on financial and operating outlook and performance. EXAMPLES OF DUTIES: Lead financial forecasting, long-term financial projections, and month end close, to enable effective decision support and strategic financial reporting for executives. Manage FP&A processes invading forecasting revenue, expenditures, and headcount planning in partnership with cross-functional teams; collaborate with Accounting and other Finance Teams to manage expense and revenue. Consult with staff at all organization levels, representatives from organizations and groups, and the general public to give and/or secure necessary information. Provide analysis and support on special projects and ad hoc assignments as required. Compile financial forecasting models for operating and capital programs. Perform all job duties and responsibilities in a safe manner to protect one’s self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. How To Apply To apply, please visit the www.samtrans.com/jobs . Complete an online employment application by 11:59 pm on Sunday, May 28, 2023 with first cut-off of February 26, 2023 . A resume will not be accepted in lieu of the application. Incomplete applications will not be considered. The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for an accommodation, please contact the Human Resources Department at (650) 508-6308 or email written request to recruitment@samtrans.com . SamTrans celebrates diversity and is committed to creating an inclusive and welcoming workplace environment. We are an Affirmative Action/Equal Opportunity Employer. Minorities, Women, Persons with Disabilities and Veterans are encouraged to apply. SELECTION PROCESS MAY INCLUDE: The selection process may consist of an evaluation of the applicant’s qualifications, panel interview, and/or internal Department interviews. Upon completion of the selection process, an offer of employment may be conditionally based upon the successful completion of employment and education verification and criminal background check. Meeting the minimum qualifications does not guarantee an invitation to continue in the process. PAY RANGE $1,913.67 - $2,870.51 weekly ($99,511 - $149,267 estimated annual) CURRENT EMPLOYMENT BENEFITS For additional information on SamTrans benefits, please visit, https://www.samtrans.com/jobs Holidays : Seven paid holidays, plus up to four floating holidays per year Paid Time Off : Up to 26 days (PTO) per year Cafeteria Plans : Medical, dental, vision care, group life insurance and more Transportation : Free Bus Transportation for employees and qualified dependents Work Location : Select positions are eligible to work remote up to 50% of the time Pension : Social Security and California Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation
Kitsap County
Port Orchard, Washington, United States
OVERVIEW Under the assigned supervisor, this is a highly responsible technical and supervisory position in the areas of payroll administration, accounting and budget suppport for the Department of Public Works. An employee in this position is responsible for supervising and overseeing payroll preparation, personnel activities, assisting in budget preparation, and performs other financial, analytical and administrative functions. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and Four years of progressively responsible professional experience in fiscal management, budget and payroll administration; including one year of lead worker or supervisory experience. Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting utilizing standard office equipment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have opportunity to: Oversee the development, implementation, and monitoring of all Public Works fund budgets including operation, capital, debt service and revenue funds. Determine the proper coding for budget and cost distribution using multiple codes for expenditures, inter-fund and interdepartmental costing. Compile and analyze the operational status, fund balance and budgetary requests for each Public Works division and its programs. Plans, organize, and manage the budget process for the department including assisting in the development of the departmental budget guidelines, procedures, instructions, forms and files used by the division. Prepare and provide information to the department Director and division managers on all budgetary and financial management documents for submission to the Board of County Commissioners. Compile, analyze and maintain all of Public Works fund budgetary proposals and supporting documentation to present a comprehensive budget request to the Board of County Commissioners. Provide guidance to other Finance Analysts on fund and program sources including operation, revenue and capital. Supervise the payroll processing and maintenance of related personnel records. Oversee and ensure the operation of payroll activities, supervise and evaluate staff on work priorities, assigning and recommendations regarding hiring, disciplining, transferring and termination. Plan, organize, coordinate, schedule payroll activities from timecard entry to ensure that work is performed efficiently and according to appropriate guidelines and regulations Supervise employee and responsible for training, prioritizing, assigning, reviewing and monitoring the work flow of staff ensuring quality of work and services. Provide guidance in processing all aspects of payroll for Public Works. Interpret and communicate County Codes and labor contracts and apply concepts to payroll preparation. Research and analyze a variety of payroll related laws and collective bargaining agreements for impact on the payroll process. Act as liaison to the Auditor's Office for all payroll related issues. Provide input into the recruitment, hiring and placement of regular, temporary and seasonal help within the department. Interview and provide input into the recruitment, hiring and placement of regular, temporary and seasonal help with in the department. Oversee portions of the departments work order system, preparing, maintaining and verifying related financial activity, records and reports. Prepare special reports requiring extensive research, interpretation, analysis, or auditing of financial or statistical data OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Closing Date/Time:
May 25, 2023
Full Time
OVERVIEW Under the assigned supervisor, this is a highly responsible technical and supervisory position in the areas of payroll administration, accounting and budget suppport for the Department of Public Works. An employee in this position is responsible for supervising and overseeing payroll preparation, personnel activities, assisting in budget preparation, and performs other financial, analytical and administrative functions. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: Bachelor's Degree in accounting, business administration, public administration, finance, economics or directly related field and Four years of progressively responsible professional experience in fiscal management, budget and payroll administration; including one year of lead worker or supervisory experience. Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) The duties in this position are performed in an office setting utilizing standard office equipment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have opportunity to: Oversee the development, implementation, and monitoring of all Public Works fund budgets including operation, capital, debt service and revenue funds. Determine the proper coding for budget and cost distribution using multiple codes for expenditures, inter-fund and interdepartmental costing. Compile and analyze the operational status, fund balance and budgetary requests for each Public Works division and its programs. Plans, organize, and manage the budget process for the department including assisting in the development of the departmental budget guidelines, procedures, instructions, forms and files used by the division. Prepare and provide information to the department Director and division managers on all budgetary and financial management documents for submission to the Board of County Commissioners. Compile, analyze and maintain all of Public Works fund budgetary proposals and supporting documentation to present a comprehensive budget request to the Board of County Commissioners. Provide guidance to other Finance Analysts on fund and program sources including operation, revenue and capital. Supervise the payroll processing and maintenance of related personnel records. Oversee and ensure the operation of payroll activities, supervise and evaluate staff on work priorities, assigning and recommendations regarding hiring, disciplining, transferring and termination. Plan, organize, coordinate, schedule payroll activities from timecard entry to ensure that work is performed efficiently and according to appropriate guidelines and regulations Supervise employee and responsible for training, prioritizing, assigning, reviewing and monitoring the work flow of staff ensuring quality of work and services. Provide guidance in processing all aspects of payroll for Public Works. Interpret and communicate County Codes and labor contracts and apply concepts to payroll preparation. Research and analyze a variety of payroll related laws and collective bargaining agreements for impact on the payroll process. Act as liaison to the Auditor's Office for all payroll related issues. Provide input into the recruitment, hiring and placement of regular, temporary and seasonal help within the department. Interview and provide input into the recruitment, hiring and placement of regular, temporary and seasonal help with in the department. Oversee portions of the departments work order system, preparing, maintaining and verifying related financial activity, records and reports. Prepare special reports requiring extensive research, interpretation, analysis, or auditing of financial or statistical data OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general Public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are typically Monday - Friday, 8 a.m. - 4:30 p.m. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. Closing Date/Time:
Under direction, performs professional tasks in support of the City's financial management operations; prepares a diverse range of financial reports; reviews and evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; reconciles complex financial transactions, and performs related work as required.
Jan 05, 2023
Full Time
Under direction, performs professional tasks in support of the City's financial management operations; prepares a diverse range of financial reports; reviews and evaluates departmental budget development and administration requests to ensure compliance with City budgetary policies, procedures, and established guidelines; reconciles complex financial transactions, and performs related work as required.
Summary The minimum starting salary $55,000.00 WHY WORK FOR WACO: Meaningful and challenging work Make a difference and improve communities Competitive Salary and Benefits Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance Mandatory TMRS Retirement Plan with a 2:1 City Match Education Assistance Program Paid Parental Leave Employee Assistance Longevity Pay And More! Chance to do work you are passionate aboutJob SecurityDesire to give back THE CITY OF WACO SEEKS: Are you innovative, energetic, and curious? Do you believe in working collaboratively with a winning attitude to advance the mission of libraries? Then the Waco-McLennan County Library wants you to join its team. We are searching for someone who is passionate about providing excellent library services to the community and excited about new challenges. The ideal candidate will be flexible, friendly, self-motivated, and ready to contribute to the library's success. MINIMUM QUALIFICATIONS: Required: Bachelor's Degree in Finance, Accounting, Business Administration, or related field OR an equivalent combination of education and experience Must possess a valid Driver's License. Preferred: Public Library experience POSITION DISCRIPTION: Performs a wide range of administrative, technical, and fiscal functions of the library including project management. Collaborates and supports library management team with purchasing, payroll, budgets, reports, and accounting. Monitors accounting documents for accuracy, collects and evaluates financial, technical, and administrative information and compiles data for reports. Closing Date/Time:
Apr 21, 2023
Full Time
Summary The minimum starting salary $55,000.00 WHY WORK FOR WACO: Meaningful and challenging work Make a difference and improve communities Competitive Salary and Benefits Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance Mandatory TMRS Retirement Plan with a 2:1 City Match Education Assistance Program Paid Parental Leave Employee Assistance Longevity Pay And More! Chance to do work you are passionate aboutJob SecurityDesire to give back THE CITY OF WACO SEEKS: Are you innovative, energetic, and curious? Do you believe in working collaboratively with a winning attitude to advance the mission of libraries? Then the Waco-McLennan County Library wants you to join its team. We are searching for someone who is passionate about providing excellent library services to the community and excited about new challenges. The ideal candidate will be flexible, friendly, self-motivated, and ready to contribute to the library's success. MINIMUM QUALIFICATIONS: Required: Bachelor's Degree in Finance, Accounting, Business Administration, or related field OR an equivalent combination of education and experience Must possess a valid Driver's License. Preferred: Public Library experience POSITION DISCRIPTION: Performs a wide range of administrative, technical, and fiscal functions of the library including project management. Collaborates and supports library management team with purchasing, payroll, budgets, reports, and accounting. Monitors accounting documents for accuracy, collects and evaluates financial, technical, and administrative information and compiles data for reports. Closing Date/Time:
KING COUNTY DEPARTMENT OF WATER & LAND RESOURCES
Seattle, Washington, United States
Summary Why This Opportunity May Be Perfect for You: Exciting opportunity alert! We're seeking a savvy professional to join us in managing a Capital portfolio of programs and projects with multiple funding sources, including grants with restrictive uses and match requirements. Get ready to make a real difference in the environment by planning and implementing innovative projects that enhance the condition of county-owned stormwater facilities and natural habitats. As part of our team, you'll work closely with Capital program managers and staff in our Surface Water Services and Rural and Regional Services Section, playing a pivotal role in creating a cleaner and healthier future for our community. Don't miss out on this chance to be a part of something truly groundbreaking! This position will lead the development, preparation and justification of Capital portfolio during the county’s biennial budget; work closely with project managers, financial and accounting staff; maintain project files and documentation in support of routine audits by grantors; serve as an administrator for the capital project management system; provide routine updates to the county’s central budget office, and adhere to established reporting processes, standards and procedures; prepare complex financial reports and forecasts; communicate financial information to a variety of audiences, and provide policy recommendations. This position may lead or coordinate with other staff who support capital programs, including grant billings. We are looking for a self-starter with strong financial skills, expertise in data analytics using enterprise-wide financial and business intelligence systems, a keen attention to detail, and the ability to work in a fast-paced environment with shifting priorities. Who Are We? The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science sections maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production. Who is Eligible: This position is open to all King County employees and the general public. Commitment to Equity and Social Justice As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation’s history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. We have a deep commitment to equity and social justice and advancing the practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts. To learn more, please visit http://www.kingcounty.gov/equity . Telecommuting Requirement The work associated with this position will be performed predominantly by teleworking, complemented with onsite work and meetings as informed by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. Job Duties Lead budget development, implementation, and monitoring for several Capital portfolios. Perform analysis, including financial modeling and forecasting, and develop recommendations to inform decision making. Develop dashboards and performance metrics for scope, schedule, and budget Develop and maintain sound working relationships across the agency with an emphasis on superior customer service. Develop financial cost models and forecasts for the Division’s Line of Business, long-range, and strategic planning efforts. Coordinate with the Office of Performance, Strategy and Budget and Division leadership to prepare capital budget revisions, supplemental budget requests, fiscal notes on proposed legislation, and financial plans. Review and approve audit responses and billing documents for grants and contracts; support Capital programs and projects through internal and external reviews. Represent the Division on Department or County-wide process improvements in the areas of project management, contracts, interlocal agreements, financial systems, and performance management. Conduct performance reviews and/or compliance audits of capital programs, including equity analysis to ensure capital investments meet new equity guidelines and standards. Serve as the subject matter expert and administrator for capital project management system (PRISM); train project managers and new staff to independently access their project information. Other duties as assigned. Experience, Qualifications, Knowledge, Skills Minimum Qualifications: Bachelor's degree in Business Administration, Finance/Accounting, Construction management, Regional Planning, or related field; or an equivalent combination of education and experience which would provide the knowledge, skills and abilities to perform the duties as described. At least five years of increasingly responsible work developing budgets, financial plans, forecasts, and data analysis. Experience with large-scale capital projects; including project control principles and collaboration with project/program managers, project control staff, procurement, and finance. Experience working with and presenting to senior leadership at Department and Division level. Knowledge of generally accepted financial, accounting, budgeting principles and techniques, including auditing and internal controls. Proficient in use of advanced data analytics, preferably using business intelligence applications, such as Microsoft Power BI. Proficient in use of MS Office suite, i.e., Outlook, Word, Excel, Power Point, Share Point, and One Drive. Demonstrated ability to communicate effectively, verbally and in writing, and to lead and facilitate meetings with varied audiences. Ability to take initiative within the scope of the position, to develop and implement plans, and prepare recommendations for action. Ability to plan, organize, prioritize, and complete work in a high-pressure environment with moving deadlines and changing priorities. Ability to maneuver through complex political situations in an effective and sensitive manner. Desired Qualifications: Advanced degree in related field and/or certification in Project Management, LEAN Six Sigma (Green Belt) or a related field. Experience working with local, state, and federal funding processes, including grants and inter-local agreements. Experience developing relational databases and skilled in writing queries to extract and convert information from various data formats. Knowledge of Equity and Social Justice concepts and principles. Supplemental Information Working Conditions: Work Location: Predominantly teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104. Work Schedule: This full-time position is exempt from the provisions of the Fair Labor Standards Act, and it is not overtime eligible. This position is based on a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday. Attendance at evening meetings and weekend events will be required from time to time. Union Membership: This position is represented by Teamsters Local 117 . Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County Application Resume Cover Letter conveying what makes you an ideal candidate for this position. Responses to supplemental questions (no more than one page per question). For more information regarding this recruitment, please contact: Jamie Jensen-Young Human Resource Analyst 206-263-8779 jjensenyoung@kingcounty.gov WHY WORK FOR KING COUNTY? King County was named "Best-in-State Employer" in the Forbes magazine 2019, ranking 16 on the list of best employers in Washington State - visit Awards given to King County to see more! King County's Investing in YOU initiative is building a workplace where ALL employees can thrive so we can become the nation's Best Run Government. Enjoy a balanced life with benefits that support you! INTERESTED? CHECK US OUT! http://kingcounty.gov/audience/employees/careers/why-work-here.aspx Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions related to this recruitment process, please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year (plus 2 personal holidays) Generous vacation and paid sick leave Paid parental leave, family and medical leaves, and volunteer leave Flexible Spending Account Wellness programs Onsite gyms and activity centers Employee giving program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 5/28/2023 11:59 PM Pacific
May 10, 2023
Full Time
Summary Why This Opportunity May Be Perfect for You: Exciting opportunity alert! We're seeking a savvy professional to join us in managing a Capital portfolio of programs and projects with multiple funding sources, including grants with restrictive uses and match requirements. Get ready to make a real difference in the environment by planning and implementing innovative projects that enhance the condition of county-owned stormwater facilities and natural habitats. As part of our team, you'll work closely with Capital program managers and staff in our Surface Water Services and Rural and Regional Services Section, playing a pivotal role in creating a cleaner and healthier future for our community. Don't miss out on this chance to be a part of something truly groundbreaking! This position will lead the development, preparation and justification of Capital portfolio during the county’s biennial budget; work closely with project managers, financial and accounting staff; maintain project files and documentation in support of routine audits by grantors; serve as an administrator for the capital project management system; provide routine updates to the county’s central budget office, and adhere to established reporting processes, standards and procedures; prepare complex financial reports and forecasts; communicate financial information to a variety of audiences, and provide policy recommendations. This position may lead or coordinate with other staff who support capital programs, including grant billings. We are looking for a self-starter with strong financial skills, expertise in data analytics using enterprise-wide financial and business intelligence systems, a keen attention to detail, and the ability to work in a fast-paced environment with shifting priorities. Who Are We? The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science sections maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production. Who is Eligible: This position is open to all King County employees and the general public. Commitment to Equity and Social Justice As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation’s history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures. We have a deep commitment to equity and social justice and advancing the practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts. To learn more, please visit http://www.kingcounty.gov/equity . Telecommuting Requirement The work associated with this position will be performed predominantly by teleworking, complemented with onsite work and meetings as informed by business needs. Employees will have access to shared workspaces at various King County facilities. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. Job Duties Lead budget development, implementation, and monitoring for several Capital portfolios. Perform analysis, including financial modeling and forecasting, and develop recommendations to inform decision making. Develop dashboards and performance metrics for scope, schedule, and budget Develop and maintain sound working relationships across the agency with an emphasis on superior customer service. Develop financial cost models and forecasts for the Division’s Line of Business, long-range, and strategic planning efforts. Coordinate with the Office of Performance, Strategy and Budget and Division leadership to prepare capital budget revisions, supplemental budget requests, fiscal notes on proposed legislation, and financial plans. Review and approve audit responses and billing documents for grants and contracts; support Capital programs and projects through internal and external reviews. Represent the Division on Department or County-wide process improvements in the areas of project management, contracts, interlocal agreements, financial systems, and performance management. Conduct performance reviews and/or compliance audits of capital programs, including equity analysis to ensure capital investments meet new equity guidelines and standards. Serve as the subject matter expert and administrator for capital project management system (PRISM); train project managers and new staff to independently access their project information. Other duties as assigned. Experience, Qualifications, Knowledge, Skills Minimum Qualifications: Bachelor's degree in Business Administration, Finance/Accounting, Construction management, Regional Planning, or related field; or an equivalent combination of education and experience which would provide the knowledge, skills and abilities to perform the duties as described. At least five years of increasingly responsible work developing budgets, financial plans, forecasts, and data analysis. Experience with large-scale capital projects; including project control principles and collaboration with project/program managers, project control staff, procurement, and finance. Experience working with and presenting to senior leadership at Department and Division level. Knowledge of generally accepted financial, accounting, budgeting principles and techniques, including auditing and internal controls. Proficient in use of advanced data analytics, preferably using business intelligence applications, such as Microsoft Power BI. Proficient in use of MS Office suite, i.e., Outlook, Word, Excel, Power Point, Share Point, and One Drive. Demonstrated ability to communicate effectively, verbally and in writing, and to lead and facilitate meetings with varied audiences. Ability to take initiative within the scope of the position, to develop and implement plans, and prepare recommendations for action. Ability to plan, organize, prioritize, and complete work in a high-pressure environment with moving deadlines and changing priorities. Ability to maneuver through complex political situations in an effective and sensitive manner. Desired Qualifications: Advanced degree in related field and/or certification in Project Management, LEAN Six Sigma (Green Belt) or a related field. Experience working with local, state, and federal funding processes, including grants and inter-local agreements. Experience developing relational databases and skilled in writing queries to extract and convert information from various data formats. Knowledge of Equity and Social Justice concepts and principles. Supplemental Information Working Conditions: Work Location: Predominantly teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104. Work Schedule: This full-time position is exempt from the provisions of the Fair Labor Standards Act, and it is not overtime eligible. This position is based on a 40-hour work week. The typical work schedule is 8:00 a.m. - 5:00 p.m. Monday- Friday. Attendance at evening meetings and weekend events will be required from time to time. Union Membership: This position is represented by Teamsters Local 117 . Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. King County Application Resume Cover Letter conveying what makes you an ideal candidate for this position. Responses to supplemental questions (no more than one page per question). For more information regarding this recruitment, please contact: Jamie Jensen-Young Human Resource Analyst 206-263-8779 jjensenyoung@kingcounty.gov WHY WORK FOR KING COUNTY? King County was named "Best-in-State Employer" in the Forbes magazine 2019, ranking 16 on the list of best employers in Washington State - visit Awards given to King County to see more! King County's Investing in YOU initiative is building a workplace where ALL employees can thrive so we can become the nation's Best Run Government. Enjoy a balanced life with benefits that support you! INTERESTED? CHECK US OUT! http://kingcounty.gov/audience/employees/careers/why-work-here.aspx Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions related to this recruitment process, please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year (plus 2 personal holidays) Generous vacation and paid sick leave Paid parental leave, family and medical leaves, and volunteer leave Flexible Spending Account Wellness programs Onsite gyms and activity centers Employee giving program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 5/28/2023 11:59 PM Pacific
City of Sacramento, CA
Sacramento, California, United States
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. JOB DESCRIPTIONThe Department of Public Works is seeking an Administrative Analyst for the Recycling and Solid Waste (RSW) Division. This position is primarily responsible for assisting in managing the division’s operating and capital budgets; budget preparation and monitoring expenditures; projecting quarterly and year-end expenditures and revenues; analyzing costs, projecting trends in expenditures and revenues; and participating in year-end closing process and rate-modeling. This position will work closely with the division management and professional staff, as well as other city departments, providing support for routine financial operations, complex operating and capital project budget issues, and business process development and enhancement. THE IDEAL CANDIDATEUnder general direction, the Administrative Analyst performs professional accounting work including recording and reporting of financial transactions, budgetary control for assigned funds and City departments, and reviewing accounts payable, payroll, and other fiscal records. The ideal candidate will have prior experience in budget management, public finance, and policy, will have a positive outlook, be able to work in a fast paced environment and be adept at managing multiple priorities in a continuously evolving environment, be a strategic thinker and planner, will possess strong written and oral communication skills; strong organizational skills and exceptional interpersonal skills with the ability to effectively interact with employees, upper management, and customers. Honesty, integrity, diplomacy, patience, a strong work ethic and a sense of humor are a must. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: 5/31/2023 11:59 PM Pacific
May 11, 2023
Full Time
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required. JOB DESCRIPTIONThe Department of Public Works is seeking an Administrative Analyst for the Recycling and Solid Waste (RSW) Division. This position is primarily responsible for assisting in managing the division’s operating and capital budgets; budget preparation and monitoring expenditures; projecting quarterly and year-end expenditures and revenues; analyzing costs, projecting trends in expenditures and revenues; and participating in year-end closing process and rate-modeling. This position will work closely with the division management and professional staff, as well as other city departments, providing support for routine financial operations, complex operating and capital project budget issues, and business process development and enhancement. THE IDEAL CANDIDATEUnder general direction, the Administrative Analyst performs professional accounting work including recording and reporting of financial transactions, budgetary control for assigned funds and City departments, and reviewing accounts payable, payroll, and other fiscal records. The ideal candidate will have prior experience in budget management, public finance, and policy, will have a positive outlook, be able to work in a fast paced environment and be adept at managing multiple priorities in a continuously evolving environment, be a strategic thinker and planner, will possess strong written and oral communication skills; strong organizational skills and exceptional interpersonal skills with the ability to effectively interact with employees, upper management, and customers. Honesty, integrity, diplomacy, patience, a strong work ethic and a sense of humor are a must. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application, delivered in person, or sent to the Employment Office by email/fax or mailed by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: 5/31/2023 11:59 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position About the position: This position is part of the Finance, Performance & Analysis (FP&A) organization and is principally responsible for the bureau's financial plan development and management. The nature of the analyses and work products required are a balance of standardized processes and non-standardized where it is warranted. Points of contact include PP&R executives, managers, supervisors, contacts at other bureaus and other government entities, and fellow analysts within FP&A. This analyst may also be assigned responsibilities for one-time or ongoing initiatives, and liaison responsibilities with other organizations within the bureau, other bureaus, or external entities. The incumbent in this position has latitude to use discretion in the development of required tools, techniques, and analyses to achieve objectives associated with assigned responsibilities. FP&A is responsible for five sets of finance-related services: financial planning; budget development; budget monitoring; budget management; and, performance measurement and analysis. The context is within Portland Parks & Recreation's (PP&R's) complex financial structure that includes multiple, distinct, and varied programs that are operated across multiple types of funds. FP&A provides these sets of services to bureau leadership and managers, and it conducts business regularly with contacts at other bureaus and Council offices, auditors, regulators, representatives of other government entities, volunteers, and members of the public. It has primary responsibility for PP&R's compliance with all Binding and Non-binding City Policies for Finance and local budget law. There are nine analyst positions and one manager position within FP&A. As the Financial Planning Analyst, you will: Prepare the five-year and long-term financial plan and the related narratives. Prepare cost-of-service study. Provide cost recovery analysis. Prepare the fee study. Provide cost allocation models. Act as the bureau's General Fund overhead model representative. Prepare intra-year revenue forecasting and monitoring Provide maintenance of the bureau's rate model. Although not required, you may have: one or more of these desirable skills/degrees/ experience. Associates Degree in relevant field. Three (3) years of professional and responsible experience performing analytical or related work. As a person, you are: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Use strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions , and problem solve . Value Equity: Use Diversity, Equity, and Inclusion concepts to guide and inform your work. Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient both orally and in writing. Problem Solver: You can identify problems early and you value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions. Results Driven: This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner. Analytical : You thrive on providing data driven information and communicating that information in a manner that all stakeholders can understand and use to inform their decisions. About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details. To Qualify Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training and/or experience, meets each of the following minimum qualifications: Knowledgeable in applying the principals, and practices of government budget development, monitoring, and management. Experience with and knowledgeable in financial projection, modeling, and indirect rate model development and maintenance. Experience collecting, analyzing, and interpreting information, metrics, and financial and statistical data. Experience communicating technical data effectively, both orally and in writing; presenting conclusions and recommendations clearly, persuasively and logically to varied audiences. Ability to establish and maintain effective working relationships with diverse internal and external stakeholders. Ability to effectively collaborate with others in achieving tasks; and to demonstrate tact, diplomacy, and patience, and gain cooperation through discussion and collaboration. Applicant must also: Ability to visit various Parks sites throughout the City via driving or mass transit. A valid driver's license and an acceptable driving record is needed for driving City vehicles. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 6/12/2023 Applications Reviewed: 6/8/23- 6/24/2023 Eligible List / Notices Generated: week of 7/1/2023 1st Round of Interviews: Mid July 2023 2nd Round of Interviews (if needed): Late July 2023 Job Offer: Late July/August 2023 *Timeline is approximate and subject to change. Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month . Contact Information Anna Morgan, Senior Recruiter Bureau of Human Resources Anna.Morgan@portlandoregon.gov An Equal Opportunity / Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below: Monday, June 5, 2023 12:00 PM Pacific Time (US and Canada) Join Zoom Meeting; https://us06web.zoom.us/j/83517737183 ; Meeting ID: 835 1773 7183 Closing Date/Time: 6/12/2023 11:59 PM Pacific
May 23, 2023
Full Time
The Position About the position: This position is part of the Finance, Performance & Analysis (FP&A) organization and is principally responsible for the bureau's financial plan development and management. The nature of the analyses and work products required are a balance of standardized processes and non-standardized where it is warranted. Points of contact include PP&R executives, managers, supervisors, contacts at other bureaus and other government entities, and fellow analysts within FP&A. This analyst may also be assigned responsibilities for one-time or ongoing initiatives, and liaison responsibilities with other organizations within the bureau, other bureaus, or external entities. The incumbent in this position has latitude to use discretion in the development of required tools, techniques, and analyses to achieve objectives associated with assigned responsibilities. FP&A is responsible for five sets of finance-related services: financial planning; budget development; budget monitoring; budget management; and, performance measurement and analysis. The context is within Portland Parks & Recreation's (PP&R's) complex financial structure that includes multiple, distinct, and varied programs that are operated across multiple types of funds. FP&A provides these sets of services to bureau leadership and managers, and it conducts business regularly with contacts at other bureaus and Council offices, auditors, regulators, representatives of other government entities, volunteers, and members of the public. It has primary responsibility for PP&R's compliance with all Binding and Non-binding City Policies for Finance and local budget law. There are nine analyst positions and one manager position within FP&A. As the Financial Planning Analyst, you will: Prepare the five-year and long-term financial plan and the related narratives. Prepare cost-of-service study. Provide cost recovery analysis. Prepare the fee study. Provide cost allocation models. Act as the bureau's General Fund overhead model representative. Prepare intra-year revenue forecasting and monitoring Provide maintenance of the bureau's rate model. Although not required, you may have: one or more of these desirable skills/degrees/ experience. Associates Degree in relevant field. Three (3) years of professional and responsible experience performing analytical or related work. As a person, you are: Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done. Solutions Oriented: Use strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions , and problem solve . Value Equity: Use Diversity, Equity, and Inclusion concepts to guide and inform your work. Excellent Communicator: You are a strong communicator to both technical and non-technical individuals, and proficient both orally and in writing. Problem Solver: You can identify problems early and you value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions. Results Driven: This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner. Analytical : You thrive on providing data driven information and communicating that information in a manner that all stakeholders can understand and use to inform their decisions. About the Bureau: Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details. To Qualify Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training and/or experience, meets each of the following minimum qualifications: Knowledgeable in applying the principals, and practices of government budget development, monitoring, and management. Experience with and knowledgeable in financial projection, modeling, and indirect rate model development and maintenance. Experience collecting, analyzing, and interpreting information, metrics, and financial and statistical data. Experience communicating technical data effectively, both orally and in writing; presenting conclusions and recommendations clearly, persuasively and logically to varied audiences. Ability to establish and maintain effective working relationships with diverse internal and external stakeholders. Ability to effectively collaborate with others in achieving tasks; and to demonstrate tact, diplomacy, and patience, and gain cooperation through discussion and collaboration. Applicant must also: Ability to visit various Parks sites throughout the City via driving or mass transit. A valid driver's license and an acceptable driving record is needed for driving City vehicles. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their resume and answers to supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 6/12/2023 Applications Reviewed: 6/8/23- 6/24/2023 Eligible List / Notices Generated: week of 7/1/2023 1st Round of Interviews: Mid July 2023 2nd Round of Interviews (if needed): Late July 2023 Job Offer: Late July/August 2023 *Timeline is approximate and subject to change. Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month . Contact Information Anna Morgan, Senior Recruiter Bureau of Human Resources Anna.Morgan@portlandoregon.gov An Equal Opportunity / Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below: Monday, June 5, 2023 12:00 PM Pacific Time (US and Canada) Join Zoom Meeting; https://us06web.zoom.us/j/83517737183 ; Meeting ID: 835 1773 7183 Closing Date/Time: 6/12/2023 11:59 PM Pacific
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under the general supervision of the Director of Finance and Operations (DFO), the Financial and Operations Analyst plays a key role in financial control, process analysis and monitoring of operations for effective resources management in the Michael D. Eisner College of Education (MDECOE). The incumbent supports the daily administrative and technical operations of the College by acting as a lead to departmental coordinators. • Assists the DFO in preparation of the College budget estimates, recommends strategies in achieving financial and operational efficiency while ensuring compliance to university policies. • Utilizes independent judgement in the execution of administrative and analytical duties, anticipates needs and takes initiative to suggest new and efficient solutions to emerging issues. • Represents the College as a University Financial Analyst (UFA) provides input and data for Departmental budget meetings and is responsible for communicating timelines, deadlines and improvements related to Academic Resources. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3kEBDLC Qualifications • Equivalent to graduation from an accredited four-year college or university in a job-related field. • Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. • Additional experience in job-related field may be substituted for up to two years of the required education, on a year for year basis. Knowledge, Skills, & Abilities • Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budgets, financial principles, university policies and best practices. Knowledge of Office 365 Suite; SOLAR: Questica and LCS, preferred. • Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. • Ability to compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification / grade: 1038 / AA/S / 2 • The anticipated HIRING RANGE: $4170 - $6034 per month, dependent upon qualifications and experience. The salary range for this classification is: $4170 - $7545 per month. • HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. • REG: This is a Regular position with a one-year probationary period. • The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information • Applications received through March 16, 2023, will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers • The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Mar 04, 2023
Full Time
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under the general supervision of the Director of Finance and Operations (DFO), the Financial and Operations Analyst plays a key role in financial control, process analysis and monitoring of operations for effective resources management in the Michael D. Eisner College of Education (MDECOE). The incumbent supports the daily administrative and technical operations of the College by acting as a lead to departmental coordinators. • Assists the DFO in preparation of the College budget estimates, recommends strategies in achieving financial and operational efficiency while ensuring compliance to university policies. • Utilizes independent judgement in the execution of administrative and analytical duties, anticipates needs and takes initiative to suggest new and efficient solutions to emerging issues. • Represents the College as a University Financial Analyst (UFA) provides input and data for Departmental budget meetings and is responsible for communicating timelines, deadlines and improvements related to Academic Resources. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3kEBDLC Qualifications • Equivalent to graduation from an accredited four-year college or university in a job-related field. • Equivalent to three (3) years of full-time, progressively responsible technical, analytical, or administrative experience. • Additional experience in job-related field may be substituted for up to two years of the required education, on a year for year basis. Knowledge, Skills, & Abilities • Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of operational analysis and techniques. Thorough knowledge of budgets, financial principles, university policies and best practices. Knowledge of Office 365 Suite; SOLAR: Questica and LCS, preferred. • Ability and specialized skills to expertly investigate and analyze problems with a broad administrative impact and implications. Ability to: oversee and/or train others and provide lead work direction; interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. • Ability to compile, write and present reports related to program or administrative specialty; and communicate clearly and effectively both orally and in writing. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification / grade: 1038 / AA/S / 2 • The anticipated HIRING RANGE: $4170 - $6034 per month, dependent upon qualifications and experience. The salary range for this classification is: $4170 - $7545 per month. • HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. • REG: This is a Regular position with a one-year probationary period. • The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information • Applications received through March 16, 2023, will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers • The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Procurement & AP Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,834.00 - $5,167.00 Per Month ($58,000.00 - $62,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Financial Analyst and Director of Financial Services, the Procurement and AP Administrative Specialist is responsible for administration of HDCS agreements. The position acts as a primary liaison between HDCS and University vendors. An incumbent in the position prepares requisitions, facilitates and tracks purchase orders (POs) and maintains accurate financial records. The position acts as a division’s main AP contact, processes invoices for payment, and maintains records of issued vendor payments. Other duties as assigned. Position Information Procurement Transactions Review contracts and related documents, analyze vendors’ proposals and rates, and recommend follow up actions; Assist in a new vendor setup process, obtain certificates of insurance and other information, inform vendors regarding University’s policies and procedures; Process new requisitions for approval, enter requisitions into PeopleSoft purchasing module for PO creation; Match POs with invoices, identify problem areas and errors, resolve discrepancies before processing documents and invoices for PO issuance and payments; Monitor HDCS contracts and coordinating POs; monitor POs balances, assist with identifying when a PO needs to be closed or increased; Manage vendor relationships and relationships with the University’s Procurement, AP and Trust Funds Accounting departments. Accounts Payable Duties Process invoices for payment, prepare memos and related documentation to accompany invoices; Maintain vendors’ accounts records and identify outstanding invoices, prepare AP aging reports; Respond to requests for information regarding payment status, account balances, etc.; Assist with the external AP audit-related requests for documentation. Administrative Duties Follow Procurement department in procedural updates, and attend various trainings offered by procurement; Retrieve information from OnBase, the University AP database; Trains the division community on procurement and AP processes; Assist with students move in and move out processes; Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree in Accounting or Business Administration. Four (4) years of experience in administrative support with accounts payable and procurement functions. Ability to project a professional image of the Housing, Dining and Conference Services. Experience using MS Office software and ERPs; working knowledge of PeopleSoft. Strong organizational and prioritization skills; excellent analytical skills. Ability to meet strict deadlines and work under pressure, detail-oriented. Effective oral, written and non-verbal communication skills Environmental/Physical/Special This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
May 02, 2023
Full Time
Description: Working Title Procurement & AP Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,834.00 - $5,167.00 Per Month ($58,000.00 - $62,000.00 Annually) Salary is commensurate with experience. Position Summary Under general direction of Financial Analyst and Director of Financial Services, the Procurement and AP Administrative Specialist is responsible for administration of HDCS agreements. The position acts as a primary liaison between HDCS and University vendors. An incumbent in the position prepares requisitions, facilitates and tracks purchase orders (POs) and maintains accurate financial records. The position acts as a division’s main AP contact, processes invoices for payment, and maintains records of issued vendor payments. Other duties as assigned. Position Information Procurement Transactions Review contracts and related documents, analyze vendors’ proposals and rates, and recommend follow up actions; Assist in a new vendor setup process, obtain certificates of insurance and other information, inform vendors regarding University’s policies and procedures; Process new requisitions for approval, enter requisitions into PeopleSoft purchasing module for PO creation; Match POs with invoices, identify problem areas and errors, resolve discrepancies before processing documents and invoices for PO issuance and payments; Monitor HDCS contracts and coordinating POs; monitor POs balances, assist with identifying when a PO needs to be closed or increased; Manage vendor relationships and relationships with the University’s Procurement, AP and Trust Funds Accounting departments. Accounts Payable Duties Process invoices for payment, prepare memos and related documentation to accompany invoices; Maintain vendors’ accounts records and identify outstanding invoices, prepare AP aging reports; Respond to requests for information regarding payment status, account balances, etc.; Assist with the external AP audit-related requests for documentation. Administrative Duties Follow Procurement department in procedural updates, and attend various trainings offered by procurement; Retrieve information from OnBase, the University AP database; Trains the division community on procurement and AP processes; Assist with students move in and move out processes; Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree in Accounting or Business Administration. Four (4) years of experience in administrative support with accounts payable and procurement functions. Ability to project a professional image of the Housing, Dining and Conference Services. Experience using MS Office software and ERPs; working knowledge of PeopleSoft. Strong organizational and prioritization skills; excellent analytical skills. Ability to meet strict deadlines and work under pressure, detail-oriented. Effective oral, written and non-verbal communication skills Environmental/Physical/Special This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
THIS POSTING MAY CLOSE AT ANY TIME AND WILL REMAIN OPEN UNTIL FILLED. This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Administrative Leave Health Insurance Dental Insurance Vision Insurance Retirement Formula Local MISC 2% @62 for New PERS Members Social Security Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Unreimbursed Medical Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Automatic Deposit Bi-Weekly Pay Periods Tuition Reimbursement 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: Continuous
May 25, 2023
Full Time
THIS POSTING MAY CLOSE AT ANY TIME AND WILL REMAIN OPEN UNTIL FILLED. This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Administrative Leave Health Insurance Dental Insurance Vision Insurance Retirement Formula Local MISC 2% @62 for New PERS Members Social Security Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Unreimbursed Medical Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Automatic Deposit Bi-Weekly Pay Periods Tuition Reimbursement 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of State Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a State Financial Reporting Analyst to lead the systemwide state financial reporting effort. The incumbent will perform advanced professional accounting work to resolve a wide variety of complex accounting problems, serves as the prime contact for the reporting application used to meet systemwide financial reporting requirements, provides guidance to the Chancellor’s Office and campuses and supports the overall goals and mission of the department. Responsibilities Under the general direction of the Director, Legal Reporting & Tax , the State Financial Reporting Analyst will: -Lead systemwide state financial reporting effort including, evaluating, and recommending strategies, policies, standards, and procedures for financial reporting. -Analyze and update reporting application tables and associated documentation, including CSU systemwide chart of accounts and tables. -Gather, prepare, and review a variety of financial data for filing with the State of California and respond to questions about the submitted data. -Enhance customer service by developing, implementing, and documenting process efficiencies and improvements. -Build a collaborative working environment with campuses and Chancellor’s Office departments. -Provide training, guidance and support to campuses and other stakeholders by documenting processes, developing instructional videos, addressing questions, and resolving issues that relate to financial reporting to include the reporting application. -Collaborate with IT personnel to design, develop and implement reporting application changes. -Review campus financial data for accuracy and compliance with rules. -Lead the investigation and resolution of financial data issues, errors, and discrepancies. -By leveraging the capabilities of various software products, designs solutions that assist in gathering, compilation, analysis, and use of large amounts of financial data. -Actively participate in or lead workgroups to address policies, standards, and procedures for financial reporting. -Develop and implement a communication plan for systemwide state reporting by researching and maintaining the assigned intranet websites and financial reporting calendar. -Back-up the Director to include attendance at meetings, workgroups, performing analysis and research and responding to questions. -Collect, prepare, and respond to questions about data supporting the Federal Facilities and Administrative Cost Proposal. Qualifications This position requires: -Bachelor's degree in accounting or equivalent combination of education and related experience. -Minimum 4 years of experience in accounting and financial statement preparation or financial statement preparation and financial analysis, preferably in a higher education environment. -Experience with accounting, automated accounting systems, and advanced knowledge of Excel, including macros. -Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. -Demonstrated ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Ability to independently work with a high degree of accuracy under tight timelines. -Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge. Preferred Qualifications -Strong working knowledge of the design and development of complex automated financial systems and principles of relational databases. -Experience with PeopleSoft, Hyperion, and/or Tableau. Application Period Priority consideration will be given to candidates who apply by April 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Mar 25, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of State Financial Reporting Analyst. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,667 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a State Financial Reporting Analyst to lead the systemwide state financial reporting effort. The incumbent will perform advanced professional accounting work to resolve a wide variety of complex accounting problems, serves as the prime contact for the reporting application used to meet systemwide financial reporting requirements, provides guidance to the Chancellor’s Office and campuses and supports the overall goals and mission of the department. Responsibilities Under the general direction of the Director, Legal Reporting & Tax , the State Financial Reporting Analyst will: -Lead systemwide state financial reporting effort including, evaluating, and recommending strategies, policies, standards, and procedures for financial reporting. -Analyze and update reporting application tables and associated documentation, including CSU systemwide chart of accounts and tables. -Gather, prepare, and review a variety of financial data for filing with the State of California and respond to questions about the submitted data. -Enhance customer service by developing, implementing, and documenting process efficiencies and improvements. -Build a collaborative working environment with campuses and Chancellor’s Office departments. -Provide training, guidance and support to campuses and other stakeholders by documenting processes, developing instructional videos, addressing questions, and resolving issues that relate to financial reporting to include the reporting application. -Collaborate with IT personnel to design, develop and implement reporting application changes. -Review campus financial data for accuracy and compliance with rules. -Lead the investigation and resolution of financial data issues, errors, and discrepancies. -By leveraging the capabilities of various software products, designs solutions that assist in gathering, compilation, analysis, and use of large amounts of financial data. -Actively participate in or lead workgroups to address policies, standards, and procedures for financial reporting. -Develop and implement a communication plan for systemwide state reporting by researching and maintaining the assigned intranet websites and financial reporting calendar. -Back-up the Director to include attendance at meetings, workgroups, performing analysis and research and responding to questions. -Collect, prepare, and respond to questions about data supporting the Federal Facilities and Administrative Cost Proposal. Qualifications This position requires: -Bachelor's degree in accounting or equivalent combination of education and related experience. -Minimum 4 years of experience in accounting and financial statement preparation or financial statement preparation and financial analysis, preferably in a higher education environment. -Experience with accounting, automated accounting systems, and advanced knowledge of Excel, including macros. -Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. -Demonstrated ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Ability to independently work with a high degree of accuracy under tight timelines. -Possesses superb verbal, written, and interpersonal skills and have outstanding consultative and presentation skills; be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge. Preferred Qualifications -Strong working knowledge of the design and development of complex automated financial systems and principles of relational databases. -Experience with PeopleSoft, Hyperion, and/or Tableau. Application Period Priority consideration will be given to candidates who apply by April 28, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Administrative Analyst Classification Title: Administrative Analyst/Specialist Non-Exempt Posting Details Priority Application Date (Posting will remain open until filled): Sunday, March 26th @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Director of Financial Aid & Central Scholarships the Administrative Analyst is responsible for maintaining confidential information, providing administrative support and analysis to management and staff, and maintaining a welcoming and supportive environment for students, staff and others interacting with our offices. The Financial Aid & Scholarships office provides services to nearly 31,000 students and awards close to $300M in federal, state, institutional, and private funding each year. The Administrative Analyst responsibilities include; but are not limited to, supporting the Federal Work Study coordinator; supporting the Director with monthly tracking and reconciliation of department budget(s), procurement processing and tracking, scheduling meetings including room set-up and reservations, and travel and expense reporting. The incumbent will also assist and/or support staff with various items including travel, updating policy and procedure documentation for operations staff, procuring office supplies and other necessities. The Analyst may be called upon to support the day to day operations by answering student phone calls, placing outbound calls to students and other similar tasks during the peak processing times. The ideal candidate will have excellent interpersonal skills, maintain strict confidentiality related to personnel matters, possess strong organizational skills and show demonstrated ability to track and follow up on a wide range of task in a busy office environment. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,518 per month - $4,583 per month CSU Classification Salary Range : $3,518 per month - $6,791 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8am - 5pm. Work hours may vary depending on department need. Department Information Our mission is to help students and their families search for, apply, receive and maintain eligibility for various types of financial aid. Financial aid education is offered through individual counseling, campus marketing activities and group presentations. Staff also undertakes research and resolution of individual student issues. The office strives to provide timely and accurate financial aid processing that is in full compliance with all federal, state and university regulations. For more information on Financial Aid, please visit: https://www.csus.edu/apply/financial-aid-scholarships/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and /or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications General Knowledge, Skills and Abilities: Experience providing clerical and/or administrative support in an office environment General Knowledge, Skills and Abilities: Demonstrated knowledge of budget review, budget allocation and budget reconciliation Demonstrated ability to maintain confidentiality on matters related to personnel and budget administration Demonstrated ability to communicate effectively verbally and in writing with a diverse population of staff, faculty, and students. Ability to provide lead work direction to student assistants and maintain student timesheets Demonstrated knowledge of Microsoft Office suite; particularly Excel. Comfortable with technology and the use of a variety of systems with the willingness and ability to learn and become proficient in Sacramento States systems such as: Common Financial System (CFS), Common Management System (CMS), OnBase, EAB, Financial Data Warehouse, Concur Travel, Adobe Sign Ability to learn and interpret university policies and procedures and the ability to implement them independently, using proper judgment and discretion Demonstrated ability to troubleshoot office administration problems and respond to inquiries and requests related to assigned work area. Demonstrated ability to perform business math, analyze budgetary data, and make accurate budget projections in a timely manner. Ability to operate multi-line office phone with voicemail, call transfer and conferencing capabilities. Ability to operate multi-functional copier, printer, scanner, fax machine. Experience assisting with a variety of administrative duties such as; scheduling meetings, event scheduling and coordination, staff coverage schedule, room scheduling, equipment and supply needs, and travel coordination. Conditions of Employment Ability to pass a background check. Preferred Qualifications Bachelor’s degree or equivalent from a four-year college or university in a related field. One or more years of experience working with personnel and / or financial administration in a large complex organization Two or more years of administrative work experience or professional training Documents Needed to Apply Resume and Cover Letter Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Mar 14, 2023
Full Time
Description: Working Title: Administrative Analyst Classification Title: Administrative Analyst/Specialist Non-Exempt Posting Details Priority Application Date (Posting will remain open until filled): Sunday, March 26th @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general supervision of the Director of Financial Aid & Central Scholarships the Administrative Analyst is responsible for maintaining confidential information, providing administrative support and analysis to management and staff, and maintaining a welcoming and supportive environment for students, staff and others interacting with our offices. The Financial Aid & Scholarships office provides services to nearly 31,000 students and awards close to $300M in federal, state, institutional, and private funding each year. The Administrative Analyst responsibilities include; but are not limited to, supporting the Federal Work Study coordinator; supporting the Director with monthly tracking and reconciliation of department budget(s), procurement processing and tracking, scheduling meetings including room set-up and reservations, and travel and expense reporting. The incumbent will also assist and/or support staff with various items including travel, updating policy and procedure documentation for operations staff, procuring office supplies and other necessities. The Analyst may be called upon to support the day to day operations by answering student phone calls, placing outbound calls to students and other similar tasks during the peak processing times. The ideal candidate will have excellent interpersonal skills, maintain strict confidentiality related to personnel matters, possess strong organizational skills and show demonstrated ability to track and follow up on a wide range of task in a busy office environment. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,518 per month - $4,583 per month CSU Classification Salary Range : $3,518 per month - $6,791 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8am - 5pm. Work hours may vary depending on department need. Department Information Our mission is to help students and their families search for, apply, receive and maintain eligibility for various types of financial aid. Financial aid education is offered through individual counseling, campus marketing activities and group presentations. Staff also undertakes research and resolution of individual student issues. The office strives to provide timely and accurate financial aid processing that is in full compliance with all federal, state and university regulations. For more information on Financial Aid, please visit: https://www.csus.edu/apply/financial-aid-scholarships/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and /or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications General Knowledge, Skills and Abilities: Experience providing clerical and/or administrative support in an office environment General Knowledge, Skills and Abilities: Demonstrated knowledge of budget review, budget allocation and budget reconciliation Demonstrated ability to maintain confidentiality on matters related to personnel and budget administration Demonstrated ability to communicate effectively verbally and in writing with a diverse population of staff, faculty, and students. Ability to provide lead work direction to student assistants and maintain student timesheets Demonstrated knowledge of Microsoft Office suite; particularly Excel. Comfortable with technology and the use of a variety of systems with the willingness and ability to learn and become proficient in Sacramento States systems such as: Common Financial System (CFS), Common Management System (CMS), OnBase, EAB, Financial Data Warehouse, Concur Travel, Adobe Sign Ability to learn and interpret university policies and procedures and the ability to implement them independently, using proper judgment and discretion Demonstrated ability to troubleshoot office administration problems and respond to inquiries and requests related to assigned work area. Demonstrated ability to perform business math, analyze budgetary data, and make accurate budget projections in a timely manner. Ability to operate multi-line office phone with voicemail, call transfer and conferencing capabilities. Ability to operate multi-functional copier, printer, scanner, fax machine. Experience assisting with a variety of administrative duties such as; scheduling meetings, event scheduling and coordination, staff coverage schedule, room scheduling, equipment and supply needs, and travel coordination. Conditions of Employment Ability to pass a background check. Preferred Qualifications Bachelor’s degree or equivalent from a four-year college or university in a related field. One or more years of experience working with personnel and / or financial administration in a large complex organization Two or more years of administrative work experience or professional training Documents Needed to Apply Resume and Cover Letter Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: Job Summary Reporting to the Department Resource Analyst, the Administrative Analyst - Special Sessions works independently, under limited supervision, to provide varied and complex administrative and technical duties in support of the School Director and School students, faculty, and staff. The Administrative Analyst - Special Sessions performs high-level Administrative, HR, Budget, and analytical work of moderate complexity. This incumbent works independently to compile, track, and analyze financial and HR information. This incumbent prepares financial reports for year-end budget projections in support of the Special Session Programs for the School of Social Work. Key Responsibilities Coordinates and processes hiring paperwork, including processing appointments and reappointment papers for each faculty member and ensure the correctness of salary with consultation with the School Director, Department Resource Analyst and appropriate personnel at the College and University level Maintain confidential personnel working files, absence reports, and other employee records for the Department Performs all activities pertaining to payroll, including collection of payroll vouchers, payroll records, and payroll warrant distribution for faculty, staff, and student assistants. Oversees and maintains financial account tracking for the Special Session Programs budget in the context of the School’s overall financial status, and provides consultation Department Resource Analyst and School Director Oversees, coordinates, communicates, and performs, as necessary, all administrative office operational duties including senior level administrative work for the School’s Special Session Programs, and serves as a resource for school and the public on university policy and procedures Ensures completeness, accuracy, and timeliness of all operational functions Proactively audit college academic schedule by providing Director and/or Department Resource Analyst with updates of enrollment and department schedule standings (ex. Course section quantity, course size etc.) Oversees and coordinate all areas of student enrollment, this includes the control and issue of course codes, adding students to classes, preparing the special sessions schedule of classes while adhering to strict university scheduling guidelines to alleviate any scheduling conflicts Manages and updates School website and social media accounts, including postings and announcements Knowledge, Skills & Abilities Very strong experience with budgets, budget worksheets, and financial reports. Working knowledge of budget policies and procedures Ability to perform business math, calculate ratios, track financial data, and make budget projections Experience with processing payments for faculty and student assistants, including non-teaching appointments Experience in making purchases, processing travel reimbursements, and any other financial transactions related to special session budgets Ability to work closely with the Director, including advice and recommendations regarding special session budgets Experience with hiring faculty and/or student assistants for special session programs. Investigate, analyze and solve problems Make constructive recommendations for modifications or improvements of methods, procedures, techniques, equipment, and programs Ability to handle multiple work priorities, organize and plan projects Ability to work independently and plan day-to-day activities Thorough knowledge of professional general business office methods, procedures and practices, English grammar, business writing, punctuation, and spelling Ability to interpret and apply a wide variety of rules and procedures, regulations and policies Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to work with the general public, faculty, staff and students in a competent, diplomatic and open communication style Strong oral communication skills Must possess excellent customer service and public relations skills Ability to perform accurately in a detail-oriented environment Ability to troubleshoot and solve most office and customer-related problems Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Two (2) years related work and business office experience which involves the monitoring and coordination administrative work through a system of internal procedures and controls Office coordination experience Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $4,922/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 2, 2022 through December 18, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Dec 06, 2022
Full Time
Description: Job Summary Reporting to the Department Resource Analyst, the Administrative Analyst - Special Sessions works independently, under limited supervision, to provide varied and complex administrative and technical duties in support of the School Director and School students, faculty, and staff. The Administrative Analyst - Special Sessions performs high-level Administrative, HR, Budget, and analytical work of moderate complexity. This incumbent works independently to compile, track, and analyze financial and HR information. This incumbent prepares financial reports for year-end budget projections in support of the Special Session Programs for the School of Social Work. Key Responsibilities Coordinates and processes hiring paperwork, including processing appointments and reappointment papers for each faculty member and ensure the correctness of salary with consultation with the School Director, Department Resource Analyst and appropriate personnel at the College and University level Maintain confidential personnel working files, absence reports, and other employee records for the Department Performs all activities pertaining to payroll, including collection of payroll vouchers, payroll records, and payroll warrant distribution for faculty, staff, and student assistants. Oversees and maintains financial account tracking for the Special Session Programs budget in the context of the School’s overall financial status, and provides consultation Department Resource Analyst and School Director Oversees, coordinates, communicates, and performs, as necessary, all administrative office operational duties including senior level administrative work for the School’s Special Session Programs, and serves as a resource for school and the public on university policy and procedures Ensures completeness, accuracy, and timeliness of all operational functions Proactively audit college academic schedule by providing Director and/or Department Resource Analyst with updates of enrollment and department schedule standings (ex. Course section quantity, course size etc.) Oversees and coordinate all areas of student enrollment, this includes the control and issue of course codes, adding students to classes, preparing the special sessions schedule of classes while adhering to strict university scheduling guidelines to alleviate any scheduling conflicts Manages and updates School website and social media accounts, including postings and announcements Knowledge, Skills & Abilities Very strong experience with budgets, budget worksheets, and financial reports. Working knowledge of budget policies and procedures Ability to perform business math, calculate ratios, track financial data, and make budget projections Experience with processing payments for faculty and student assistants, including non-teaching appointments Experience in making purchases, processing travel reimbursements, and any other financial transactions related to special session budgets Ability to work closely with the Director, including advice and recommendations regarding special session budgets Experience with hiring faculty and/or student assistants for special session programs. Investigate, analyze and solve problems Make constructive recommendations for modifications or improvements of methods, procedures, techniques, equipment, and programs Ability to handle multiple work priorities, organize and plan projects Ability to work independently and plan day-to-day activities Thorough knowledge of professional general business office methods, procedures and practices, English grammar, business writing, punctuation, and spelling Ability to interpret and apply a wide variety of rules and procedures, regulations and policies Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Ability to work with the general public, faculty, staff and students in a competent, diplomatic and open communication style Strong oral communication skills Must possess excellent customer service and public relations skills Ability to perform accurately in a detail-oriented environment Ability to troubleshoot and solve most office and customer-related problems Required Qualifications A bachelor's degree and/or equivalent training Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Two (2) years related work and business office experience which involves the monitoring and coordination administrative work through a system of internal procedures and controls Office coordination experience Compensation Classification: Administrative Analyst/Specialist - Non Exempt Anticipated Hiring Range: $4,922/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 2, 2022 through December 18, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Functional Administrative Analyst/Specialist-Exempt II Classification Administrative Analyst/Specialist-Exempt II AutoReqId 527906 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $5,022 - $9,083 per month (Hiring range depending on qualifications, not anticipated to exceed $5,022 - $6,984 per month) Appointment Type Ongoing Time Base Exempt Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to assist students in making successful progress toward their degree objectives by providing information, direction, and high quality service in a total team environment. We are seeking an exceptional individual to join our team as the Functional Administrative Analyst/Specialist-Exempt II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Financial Aid for Systems, assists with ensuring the efficient and timely delivery of financial aid funds to students. Ensures compliance with reporting requirements and with technical directives provided by the U.S. Department of Education, California Student Aid Commission, Chancellor's Office, and the campus Information Technology Department. The incumbent must: (1) lead design sessions and aid in the implementation of automated enhancements; (2) provide maintenance of the automated system; (3) be responsible for training and documentation of the automated system, (4) build and be responsible for annual systems calendar with all financial aid programs and required processes, as well as communicate all calendar items in a timely manner, and (5) lead the work of aid year rollover for the financial aid system, (6) attend meetings representing financial aid, communicate back on findings and opportunities, and make recommendations for improvement, (7) support the day-to-day technical inquiries and troubleshooting from financial aid office staff and provide timely responses to staff as necessary (8) lead the annual review and successful completion of Financial Aid Database (FADB), (9) other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of PeopleSoft software is desirable. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 1, 2023
May 19, 2023
Full Time
Description: Job Title Functional Administrative Analyst/Specialist-Exempt II Classification Administrative Analyst/Specialist-Exempt II AutoReqId 527906 Department Financial Aid Sub-Division Student Transitions Salary Range Classification Range $5,022 - $9,083 per month (Hiring range depending on qualifications, not anticipated to exceed $5,022 - $6,984 per month) Appointment Type Ongoing Time Base Exempt Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Financial Aid is available to assist students in making successful progress toward their degree objectives by providing information, direction, and high quality service in a total team environment. We are seeking an exceptional individual to join our team as the Functional Administrative Analyst/Specialist-Exempt II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Associate Director of Financial Aid for Systems, assists with ensuring the efficient and timely delivery of financial aid funds to students. Ensures compliance with reporting requirements and with technical directives provided by the U.S. Department of Education, California Student Aid Commission, Chancellor's Office, and the campus Information Technology Department. The incumbent must: (1) lead design sessions and aid in the implementation of automated enhancements; (2) provide maintenance of the automated system; (3) be responsible for training and documentation of the automated system, (4) build and be responsible for annual systems calendar with all financial aid programs and required processes, as well as communicate all calendar items in a timely manner, and (5) lead the work of aid year rollover for the financial aid system, (6) attend meetings representing financial aid, communicate back on findings and opportunities, and make recommendations for improvement, (7) support the day-to-day technical inquiries and troubleshooting from financial aid office staff and provide timely responses to staff as necessary (8) lead the annual review and successful completion of Financial Aid Database (FADB), (9) other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of PeopleSoft software is desirable. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 1, 2023
