City of Portland, Oregon
Portland, Oregon, United States
The Position About the position The Land Stewardship division of Portland Parks & Recreation (PP&R) provides all facets of maintenance and management of developed parks, natural areas, community gardens, and trails . Collectively, o ur work enables park visitors to play and connect to greenspaces through programs and facilities that promote physical, mental, and social activity. We work to foster and maintain inclusive public spaces and relationships with community to ensure residents feel safe and welcome. PP&R seeks to fill a newly created Land Stewardship Administrative Manager position to coordinate and facilitate the completion of strategic and ongoing division projects in collaboration with a team of administrative professionals and division leadership. They will supervise and hire a team responsible for constituent communications; outreach and external partnerships; division budget process; division timekeeping and purchasing; and coordination of division-wide operational projects. This is a highly collaborative position and the person in this role will be expected to work with stakeholders throughout the division to accomplish work that supports the collective. PP&R is working to build an anti-racist workplace and we are looking for candidates ready to engage in that hard and transformative work. We encourage applications from people with diverse racial, ethnic, sexual orientation, gender identity , disabilities, and socio-economic backgrounds. We encourage applications from people with diverse racial, ethnic, sexual orientation, gender identity , disabilities, and socio-economic backgrounds. Studies have shown that women, Black, Indigenous, and people of color, and people with disabilities are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role. This position is eligible for Language Pay Differential for qualifying employees. The Land Stewardship Operations Supervisor will be responsible for: Project Management - 40% • Collaborate with division leadership to identify, prioritize, and complete strategic projects to support division, bureau, and community goals. • Develop project and change management plans, assign work to team members and colleagues, track progress, and bring projects to completion. • Utilize knowledge of City policies, processes, practices, and culture to find the best way to accomplish tasks and achieve goals. • Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes. • Examples of projects this position will manage include facilitating the adoption of new City/bureau software; operationalizing racial equity best practices in division hiring and onboarding; creation and implementation of maintenance standards or other management documents related to land care; developing standard operating procedures for the division to support bureau policies. Staff supervision - 25% • Lead a team consisting of three to four Coordinator IIs, one Analyst II, and one Office Support Specialist III • Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland • Develop and actively manage work plans in collaboration with staff, set clear expectations, and follow up to ensure they have the resources they need to meet deadlines • Utilize knowledge of City policies, labor contracts, and processes to guide and advise team Internal Communication and Coordination - 25% • Serve as central point of contact for inquiries and requests for division from Commissioner, Director, and other high-level staff. • Determine when to engage decision makers and when to make decisions as appropriate. • Coordinate division responses or delegate to appropriate staff. • Represent division at various bureau and City meetings. As a person, you are: A Strategic thinker: Has a vision, can see how pieces fit together, engages with staff to discuss, align, and implement vision. Organized: Sets and sticks to timelines; utilizes tools that set themselves and others up for success Collaborative: Values partnership and develops and supports relationships to get things done. Utilizes communication skills to communicate clearly and adaptively. Empathetic: Centers emotional intelligence in interpersonal work relationships Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. Values Racial, Gender, and Disability Justice: Use City Core Values to guide and inform your work. An Equitable Leader: Experience leading and mentoring people and creating and maintaining an inclusive, respectful, and culturally responsive workplace. Service driven: Make decisions based on organizational needs in combination with program mission and vision; Dedicated to the quality of the services you provide. About Portland Parks & Recreation The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . For more information, please attend the optional information session listed at the end of this announce ment. To Qualify Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications: Ability to supervise a multicultural workforce, develop work plans, conduct performance evaluations, and promote an equitable, healthy, and anti-racist workplace environment; Experience applying racial equity best practices to diverse and complex agency services; Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines; Experience analyzing complex or technical issues and problems, evaluating alternatives, and recommending policies, strategies, and effective courses of action within agency rules, policies, and procedures; Experience ? establishing and maintaining effective working relationships with managers and staff, representatives of governmental agencies, the public, and others encountered in the course of work . An ideal candidate will have the following: Education/Training : Bachelor's degree from an accredited college or university in business administration, public administration, or field related to land stewardship or parks management; Experience: Four (4) years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field, including two (2) years in a supervisory or lead role. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their responses to the supplemental questions and resume, are weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline: Job Posting Closes: Monday 6/12/23 Applications Reviewed: Friday 6/9/23 - Monday 6/26/23 Eligible List Created: week of 6/26/23 Selection Phase Begins: Tentatively week of 7/3/23 Job Offer: Tentatively mid - late July 2023 **Timeline is approximate and subject to change without notice** Application Instructions Applicants must submit responses to the supplemental questions and a professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted . Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month. Questions? Anna Morgan, Senior Recruiter Bureau of Human Resources Anna.Morgan@portlandoregon.gov An Equal Opportunity/Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below: Tuesday June 6, 2023 12:30 PM Pacific Time (US and Canada) Join Zoom Meeting https://us06web.zoom.us/j/88161533359 Meeting ID: 881 6153 3359 Closing Date/Time: 6/12/2023 11:59 PM Pacific
May 23, 2023
Full Time
The Position About the position The Land Stewardship division of Portland Parks & Recreation (PP&R) provides all facets of maintenance and management of developed parks, natural areas, community gardens, and trails . Collectively, o ur work enables park visitors to play and connect to greenspaces through programs and facilities that promote physical, mental, and social activity. We work to foster and maintain inclusive public spaces and relationships with community to ensure residents feel safe and welcome. PP&R seeks to fill a newly created Land Stewardship Administrative Manager position to coordinate and facilitate the completion of strategic and ongoing division projects in collaboration with a team of administrative professionals and division leadership. They will supervise and hire a team responsible for constituent communications; outreach and external partnerships; division budget process; division timekeeping and purchasing; and coordination of division-wide operational projects. This is a highly collaborative position and the person in this role will be expected to work with stakeholders throughout the division to accomplish work that supports the collective. PP&R is working to build an anti-racist workplace and we are looking for candidates ready to engage in that hard and transformative work. We encourage applications from people with diverse racial, ethnic, sexual orientation, gender identity , disabilities, and socio-economic backgrounds. We encourage applications from people with diverse racial, ethnic, sexual orientation, gender identity , disabilities, and socio-economic backgrounds. Studies have shown that women, Black, Indigenous, and people of color, and people with disabilities are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job. If you are interested in applying, we encourage you to think broadly about your background and qualifications for the role. This position is eligible for Language Pay Differential for qualifying employees. The Land Stewardship Operations Supervisor will be responsible for: Project Management - 40% • Collaborate with division leadership to identify, prioritize, and complete strategic projects to support division, bureau, and community goals. • Develop project and change management plans, assign work to team members and colleagues, track progress, and bring projects to completion. • Utilize knowledge of City policies, processes, practices, and culture to find the best way to accomplish tasks and achieve goals. • Embed racial equity best practices into work, prioritize equity, and call out inequitable outcomes and processes. • Examples of projects this position will manage include facilitating the adoption of new City/bureau software; operationalizing racial equity best practices in division hiring and onboarding; creation and implementation of maintenance standards or other management documents related to land care; developing standard operating procedures for the division to support bureau policies. Staff supervision - 25% • Lead a team consisting of three to four Coordinator IIs, one Analyst II, and one Office Support Specialist III • Recruit, hire, train, and mentor employees reflective of the diverse communities in Portland • Develop and actively manage work plans in collaboration with staff, set clear expectations, and follow up to ensure they have the resources they need to meet deadlines • Utilize knowledge of City policies, labor contracts, and processes to guide and advise team Internal Communication and Coordination - 25% • Serve as central point of contact for inquiries and requests for division from Commissioner, Director, and other high-level staff. • Determine when to engage decision makers and when to make decisions as appropriate. • Coordinate division responses or delegate to appropriate staff. • Represent division at various bureau and City meetings. As a person, you are: A Strategic thinker: Has a vision, can see how pieces fit together, engages with staff to discuss, align, and implement vision. Organized: Sets and sticks to timelines; utilizes tools that set themselves and others up for success Collaborative: Values partnership and develops and supports relationships to get things done. Utilizes communication skills to communicate clearly and adaptively. Empathetic: Centers emotional intelligence in interpersonal work relationships Solutions Oriented: Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions. Values Racial, Gender, and Disability Justice: Use City Core Values to guide and inform your work. An Equitable Leader: Experience leading and mentoring people and creating and maintaining an inclusive, respectful, and culturally responsive workplace. Service driven: Make decisions based on organizational needs in combination with program mission and vision; Dedicated to the quality of the services you provide. About Portland Parks & Recreation The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability, and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . Work Location Many positions within the City are designated as hybrid and currently the City requires you to work in-person one day per week. Beginning in May 2023, most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . For more information, please attend the optional information session listed at the end of this announce ment. To Qualify Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications: Ability to supervise a multicultural workforce, develop work plans, conduct performance evaluations, and promote an equitable, healthy, and anti-racist workplace environment; Experience applying racial equity best practices to diverse and complex agency services; Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines; Experience analyzing complex or technical issues and problems, evaluating alternatives, and recommending policies, strategies, and effective courses of action within agency rules, policies, and procedures; Experience ? establishing and maintaining effective working relationships with managers and staff, representatives of governmental agencies, the public, and others encountered in the course of work . An ideal candidate will have the following: Education/Training : Bachelor's degree from an accredited college or university in business administration, public administration, or field related to land stewardship or parks management; Experience: Four (4) years of progressively responsible experience involving analysis, planning, organizing, and/or evaluating programs in a public agency or customer service related field, including two (2) years in a supervisory or lead role. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their responses to the supplemental questions and resume, are weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline: Job Posting Closes: Monday 6/12/23 Applications Reviewed: Friday 6/9/23 - Monday 6/26/23 Eligible List Created: week of 6/26/23 Selection Phase Begins: Tentatively week of 7/3/23 Job Offer: Tentatively mid - late July 2023 **Timeline is approximate and subject to change without notice** Application Instructions Applicants must submit responses to the supplemental questions and a professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted . Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month. Questions? Anna Morgan, Senior Recruiter Bureau of Human Resources Anna.Morgan@portlandoregon.gov An Equal Opportunity/Affirmative Action Employer OPTIONAL INFORMATION SESSION To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below: Tuesday June 6, 2023 12:30 PM Pacific Time (US and Canada) Join Zoom Meeting https://us06web.zoom.us/j/88161533359 Meeting ID: 881 6153 3359 Closing Date/Time: 6/12/2023 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER W1082Q When to Submit Your Application: The application filing period will begin on February 10, 2023 at 7:00 a.m. (PT). This examination will remain open until the needs of the department are met and is subject to closure at any time without prior notice. SPECIAL SALARY INFORMATION: MAPP - This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations. Type of Recruitment: Open Competitive Job Opportunity No out-of-class experience will be accepted. Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector benefits packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (4/40 workweeks - where appropriate, Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Who We Are The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $873 million and 2,183 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice. Provides regular updates for the department, the Board and the County on the status of the Countywide sustainability programs. The Opportunity The Internal Services Department (ISD) Energy and Environmental Services coordinates energy efficiency, conservation, and sustainability programs to maximize the efficient use of natural resources within County operations and throughout the Southern California Region. Essential Job Functions What You Will Do: Plans, organizes, schedules, and directs the work of Division staff, identifying educational training, and other development opportunities. Coordinates ISD Environmental Initiatives Division's work with the Office of the Chief Sustainability Officer and other Countywide offices. Manages the administrative and budgetary needs and activities of the Division. Directs the development, implementation, and management strategies, plans, projects and objectives for the Environmental Initiatives Division. Develops procedures and methodologies to evaluate and assess Energy, Environmental and Sustainability Program activities, and implements them. Directs the development, implementation and management of the County Greenhouse Gas (GHG) reporting program including establishing baseline reports, developing reduction goals, developing programs to achieve goals, implementing the program and reporting on progress. Manages program operations to ensure compliance with policies, standards, laws, and environmental or governmental regulations. Develops project proposals, grant applications, or other documents to pursue funding for environmental initiatives. Assigns Division resources to represent the County of the regulatory proceedings, legislative hearings and other government venues where climate change programs and activities are being discussed that impact County operations and constituents. Provides personal representation as necessary. Provides recommendations to the County legislative agenda. Provides direction and priorities for the development and management of a program to track state and federal emissions markets. Develops and manages a program to quantify Countywide emissions offsets/credits (reductions) and manages the County's participation in emissions credit markets. Directs the County's participation and responsibilities in non-profit organizations, regional sustainability collaboratives, and partnerships with other public agencies with the goal of acquiring support for Countywide sustainability programs and collaborating with others to leverage all available resources on Countywide regional efforts. Provides direction on all technical support activities including engineering studies, environmental impact assessments, financial analyses, life cycle cost and benefit studies. Manages the development of all technical reports to other departments, the Board and the public. Provides regular updates for the department, the Board and the County on the status of the Countywide sustainability programs. Participates in meetings with regional, state, and federal legislators and regulators, public agency executives and peers, community groups, local commissions and agencies, and members of the public, as necessary to promote, describe, implement and administer the County's Climate Change Program. Conducts sustainability or environmental related risk assessment. Requirements Requirements to Qualify: You must POSSESS and CLEARLY EXPRESS detailed years' of experience performing relevant duties, related to the requirement below within your online job application under the "Experience" area and Supplemental Questionnaire. Three years' experience managing an organization responsible for the development and/or implementation of energy, environmental or other sustainability programs* on (1) behalf of constituents of a large public agency,** (2) a large corporate or public agency organization,*** or (3) a company providing these programs on behalf of constituents of a large public agency, a large corporate or public agency organization, including directing the budget, personnel, fiscal, and other administrative functions. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *Programs may consist of the following: a) a building energy efficiency program; b) a greenhouse gas quantification and mitigation program; c) green building certification program; d) water efficiency or conservation program; e) waste management or reduction program; f) sustainable land-use program; g) renewable energy program; h) clean transportation program or i) other general sustainability program. **Large public agency is defined as having a minimum population of 75,000 constituents. ***Large corporate or public agency organization is defined as having a minimum 1,000 employees. DESIRABLE QUALIFICATIONS: Experience with federal and/or state grants or contracts from either the grant making or grant receiving side. Experience developing and writing grant proposals, as it relates to energy, environmental, or other sustainability programs. Additional credit will be given to applicants who possess the desirable qualifications as listed on the supplemental questionnaire. Additional Information Our Assessment Process If you meet the requirements, we will invite you to the examination which will consist of two parts: Part I - An evaluation of experience based on application information and supplemental questionnaire weighted at 30%. Part II - An oral interview covering professional expertise (energy, environmental, and general sustainability), communication skills, administrative/management skills, planning/organizing skills, leadership skills, problem analysis/decision making, customer service/interpersonal skills, and the general ability to perform the duties of the position weighted at 70%. You must achieve a passing score of 70% or higher on each weighted part in the assessment in order to be added onto on list of eligible candidates. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add KIrby@isd.lacounty.gov, info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add KIrby@isd.lacounty.gov, info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether choose to unsubscribe, you can always check for notification by logging into govermentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. COVID-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Have questions about anything listed above? Contact us: Exam Number: W1082Q Department Contact Name: Kari Irby Department Contact Phone: (323) 881-4689 Department Contact Email: KIrby@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] Closing Date/Time:
Feb 10, 2023
Full Time
EXAM NUMBER W1082Q When to Submit Your Application: The application filing period will begin on February 10, 2023 at 7:00 a.m. (PT). This examination will remain open until the needs of the department are met and is subject to closure at any time without prior notice. SPECIAL SALARY INFORMATION: MAPP - This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations. Type of Recruitment: Open Competitive Job Opportunity No out-of-class experience will be accepted. Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector benefits packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (4/40 workweeks - where appropriate, Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Who We Are The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $873 million and 2,183 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice. Provides regular updates for the department, the Board and the County on the status of the Countywide sustainability programs. The Opportunity The Internal Services Department (ISD) Energy and Environmental Services coordinates energy efficiency, conservation, and sustainability programs to maximize the efficient use of natural resources within County operations and throughout the Southern California Region. Essential Job Functions What You Will Do: Plans, organizes, schedules, and directs the work of Division staff, identifying educational training, and other development opportunities. Coordinates ISD Environmental Initiatives Division's work with the Office of the Chief Sustainability Officer and other Countywide offices. Manages the administrative and budgetary needs and activities of the Division. Directs the development, implementation, and management strategies, plans, projects and objectives for the Environmental Initiatives Division. Develops procedures and methodologies to evaluate and assess Energy, Environmental and Sustainability Program activities, and implements them. Directs the development, implementation and management of the County Greenhouse Gas (GHG) reporting program including establishing baseline reports, developing reduction goals, developing programs to achieve goals, implementing the program and reporting on progress. Manages program operations to ensure compliance with policies, standards, laws, and environmental or governmental regulations. Develops project proposals, grant applications, or other documents to pursue funding for environmental initiatives. Assigns Division resources to represent the County of the regulatory proceedings, legislative hearings and other government venues where climate change programs and activities are being discussed that impact County operations and constituents. Provides personal representation as necessary. Provides recommendations to the County legislative agenda. Provides direction and priorities for the development and management of a program to track state and federal emissions markets. Develops and manages a program to quantify Countywide emissions offsets/credits (reductions) and manages the County's participation in emissions credit markets. Directs the County's participation and responsibilities in non-profit organizations, regional sustainability collaboratives, and partnerships with other public agencies with the goal of acquiring support for Countywide sustainability programs and collaborating with others to leverage all available resources on Countywide regional efforts. Provides direction on all technical support activities including engineering studies, environmental impact assessments, financial analyses, life cycle cost and benefit studies. Manages the development of all technical reports to other departments, the Board and the public. Provides regular updates for the department, the Board and the County on the status of the Countywide sustainability programs. Participates in meetings with regional, state, and federal legislators and regulators, public agency executives and peers, community groups, local commissions and agencies, and members of the public, as necessary to promote, describe, implement and administer the County's Climate Change Program. Conducts sustainability or environmental related risk assessment. Requirements Requirements to Qualify: You must POSSESS and CLEARLY EXPRESS detailed years' of experience performing relevant duties, related to the requirement below within your online job application under the "Experience" area and Supplemental Questionnaire. Three years' experience managing an organization responsible for the development and/or implementation of energy, environmental or other sustainability programs* on (1) behalf of constituents of a large public agency,** (2) a large corporate or public agency organization,*** or (3) a company providing these programs on behalf of constituents of a large public agency, a large corporate or public agency organization, including directing the budget, personnel, fiscal, and other administrative functions. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. SPECIAL REQUIREMENT INFORMATION: *Programs may consist of the following: a) a building energy efficiency program; b) a greenhouse gas quantification and mitigation program; c) green building certification program; d) water efficiency or conservation program; e) waste management or reduction program; f) sustainable land-use program; g) renewable energy program; h) clean transportation program or i) other general sustainability program. **Large public agency is defined as having a minimum population of 75,000 constituents. ***Large corporate or public agency organization is defined as having a minimum 1,000 employees. DESIRABLE QUALIFICATIONS: Experience with federal and/or state grants or contracts from either the grant making or grant receiving side. Experience developing and writing grant proposals, as it relates to energy, environmental, or other sustainability programs. Additional credit will be given to applicants who possess the desirable qualifications as listed on the supplemental questionnaire. Additional Information Our Assessment Process If you meet the requirements, we will invite you to the examination which will consist of two parts: Part I - An evaluation of experience based on application information and supplemental questionnaire weighted at 30%. Part II - An oral interview covering professional expertise (energy, environmental, and general sustainability), communication skills, administrative/management skills, planning/organizing skills, leadership skills, problem analysis/decision making, customer service/interpersonal skills, and the general ability to perform the duties of the position weighted at 70%. You must achieve a passing score of 70% or higher on each weighted part in the assessment in order to be added onto on list of eligible candidates. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add KIrby@isd.lacounty.gov, info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add KIrby@isd.lacounty.gov, info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether choose to unsubscribe, you can always check for notification by logging into govermentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. COVID-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Have questions about anything listed above? Contact us: Exam Number: W1082Q Department Contact Name: Kari Irby Department Contact Phone: (323) 881-4689 Department Contact Email: KIrby@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] Closing Date/Time:
Sonoma County, CA
Santa Rosa, California, United States
Position Information The Department of Health Services (DHS) is seeking a forward-thinking leader to oversee their Fiscal Accounting Section. Starting salary up to $ 56.44 /hour ($ 117,797 /year), plus a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment The Health Services Accounting Manager is responsible for managing, directing, and planning the accounting functions for DHS, including grant compliance and invoicing. The Accounting Manager will supervise up to 11 Accountants and oversee the day-to-day activities in the Fiscal Unit. This position works closely with Public Health, Behavioral Health, and Homelessness Services Division management to monitor expenses and revenues to ensure that the divisions meet budgets and adequate funding is available to perform services in the community. Other responsibilities of the position include: Assuring the quality and accuracy of accounting and financial support services and documents provided to internal managers, the County of Sonoma, state and federal regulatory agencies, and other appropriate organizations Assisting in the coordination of the department's quarterly reports and technical adjustments Assisting the Chief Financial Officer in fiscal activities during and related to closing the fiscal year Acting as an accounting liaison with the Information Systems and Purchasing teams Facilitating staff meetings and training staff on various accounting issues Performing complex fiscal activities, including those for capital projects In addition to being a self-starter who can work well under deadlines, the ideal candidate will possess: Proven fiscal management experience in a complex organization, preferably in governmental finance and accounting Strong leadership and supervisory skills, with the ability to promote effective communication and a positive, collaborative work environment Comprehension of fiscal workflows and an understanding of fund accounting Experience in contract and grant management Familiarity with state and federal laws related to Health Services funding A high degree of knowledge of Microsoft Office software Good analytical and critical thinking skills and the ability to present information to high level management staff Experience developing creative solutions to administrative and management challenges A commitment to organizational efficiencies and the ability to effectively implement ongoing quality improvement initiatives A degree in accounting or finance is desired, but not required The Department of Health Services DHS is one of the County's largest and most complex departments, consisting of the Administration, Behavioral Health, and Public Health Divisions. The department has a recommended budget for Fiscal Year 2023-2024 of $369.4 million and 639.33 Full Time Equivalent staff. DHS is driven by its mission to promote, protect, and ensure access to services that support the health, recovery, and well-being of all in Sonoma County. These ideas form the basis for how the department operates and delivers services: Excellence - DHS strives to create a culture of learning, innovation, and data-driven practices to guide internal operations, improve performance, and build staff expertise Collaboration - DHS engages and works collaboratively with partners, communities, and staff to maximize its impact across the County Equity - DHS works to reduce disparities and ensure fairness, compassion, and social justice For more information regarding DHS's services please visit the Department of Health Services . About Sonoma County The County of Sonoma offers a rare and compelling array of scenic, recreational, and geographic characteristics that include over 200 award winning wineries, majestic redwoods, inspiring coastline and beaches, and the vibrant Russian River. Encompassing over one million acres of land and water, rich with agriculture, parks, campsites, lakes, and open spaces, the County is home to over 500,000 residents and offers a wide variety of art and music festivals, farmers' markets, and concert venues. Local schools continually rank high on California's Academic Performance Index, and the Santa Rosa Junior College and Sonoma State University offer higher education opportunities. Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better the County's communities. Please visit www.sonomacountyconnections.org for more information about Sonoma County as a place to live, work, and build your career legacy. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Health Services Accounting Manager position . The Civil Service title for this job classification is Departmental Accounting Manager. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of the list. Qualified County employees who wish to be considered for future vacancies should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications The knowledge and abilities listed above may be acquired through various types of training, education, and/or experience. A typical way to acquire the required knowledge and abilities would be: Education: Any combination of training and education which would provide the opportunity to acquire the knowledge and abilities listed: possession of a college degree in accounting, finance or business administration, with at least 21 semester units or 28 quarter units of Accounting, including advanced, governmental, cost accounting and auditing or possession of a Certified Public Accountant Certificate would provide such opportunity. Experience: Normally, four years of increasingly responsible professional level experience in governmental accounting, with at least one year at a supervisory level, would provide such opportunity. Knowledge, Skills, and Abilities Thorough Knowledge of: principles, theories, practices and procedures used in governmental accounting, auditing, cost and budget systems; the laws, ordinances and regulations influencing department fiscal operations; modern management theories and practices; electronic data processing equipment and use of accounting methods and procedures associated with the use of such equipment. Ability to: interpret complex laws, mandates and regulations and apply them to a variety of accounting and audit systems; plan, organize, direct and manage the work of a large accounting division, developing appropriate staffing, organization and processes as required; analyze complex and detailed data in order to make appropriate financial forecasts and recommendations; evaluate, develop and install complex accounting systems and procedures; establish and maintain cooperative work relationships with department management, staff, other county staff and external governmental and private agencies; prepare comprehensive, clear and concise accounting, statistical, cost and administrative reports; learn and understand how assigned program areas interrelate with other divisions within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%).Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Tech: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
May 26, 2023
Full Time
Position Information The Department of Health Services (DHS) is seeking a forward-thinking leader to oversee their Fiscal Accounting Section. Starting salary up to $ 56.44 /hour ($ 117,797 /year), plus a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment The Health Services Accounting Manager is responsible for managing, directing, and planning the accounting functions for DHS, including grant compliance and invoicing. The Accounting Manager will supervise up to 11 Accountants and oversee the day-to-day activities in the Fiscal Unit. This position works closely with Public Health, Behavioral Health, and Homelessness Services Division management to monitor expenses and revenues to ensure that the divisions meet budgets and adequate funding is available to perform services in the community. Other responsibilities of the position include: Assuring the quality and accuracy of accounting and financial support services and documents provided to internal managers, the County of Sonoma, state and federal regulatory agencies, and other appropriate organizations Assisting in the coordination of the department's quarterly reports and technical adjustments Assisting the Chief Financial Officer in fiscal activities during and related to closing the fiscal year Acting as an accounting liaison with the Information Systems and Purchasing teams Facilitating staff meetings and training staff on various accounting issues Performing complex fiscal activities, including those for capital projects In addition to being a self-starter who can work well under deadlines, the ideal candidate will possess: Proven fiscal management experience in a complex organization, preferably in governmental finance and accounting Strong leadership and supervisory skills, with the ability to promote effective communication and a positive, collaborative work environment Comprehension of fiscal workflows and an understanding of fund accounting Experience in contract and grant management Familiarity with state and federal laws related to Health Services funding A high degree of knowledge of Microsoft Office software Good analytical and critical thinking skills and the ability to present information to high level management staff Experience developing creative solutions to administrative and management challenges A commitment to organizational efficiencies and the ability to effectively implement ongoing quality improvement initiatives A degree in accounting or finance is desired, but not required The Department of Health Services DHS is one of the County's largest and most complex departments, consisting of the Administration, Behavioral Health, and Public Health Divisions. The department has a recommended budget for Fiscal Year 2023-2024 of $369.4 million and 639.33 Full Time Equivalent staff. DHS is driven by its mission to promote, protect, and ensure access to services that support the health, recovery, and well-being of all in Sonoma County. These ideas form the basis for how the department operates and delivers services: Excellence - DHS strives to create a culture of learning, innovation, and data-driven practices to guide internal operations, improve performance, and build staff expertise Collaboration - DHS engages and works collaboratively with partners, communities, and staff to maximize its impact across the County Equity - DHS works to reduce disparities and ensure fairness, compassion, and social justice For more information regarding DHS's services please visit the Department of Health Services . About Sonoma County The County of Sonoma offers a rare and compelling array of scenic, recreational, and geographic characteristics that include over 200 award winning wineries, majestic redwoods, inspiring coastline and beaches, and the vibrant Russian River. Encompassing over one million acres of land and water, rich with agriculture, parks, campsites, lakes, and open spaces, the County is home to over 500,000 residents and offers a wide variety of art and music festivals, farmers' markets, and concert venues. Local schools continually rank high on California's Academic Performance Index, and the Santa Rosa Junior College and Sonoma State University offer higher education opportunities. Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better the County's communities. Please visit www.sonomacountyconnections.org for more information about Sonoma County as a place to live, work, and build your career legacy. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Health Services Accounting Manager position . The Civil Service title for this job classification is Departmental Accounting Manager. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of the list. Qualified County employees who wish to be considered for future vacancies should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications The knowledge and abilities listed above may be acquired through various types of training, education, and/or experience. A typical way to acquire the required knowledge and abilities would be: Education: Any combination of training and education which would provide the opportunity to acquire the knowledge and abilities listed: possession of a college degree in accounting, finance or business administration, with at least 21 semester units or 28 quarter units of Accounting, including advanced, governmental, cost accounting and auditing or possession of a Certified Public Accountant Certificate would provide such opportunity. Experience: Normally, four years of increasingly responsible professional level experience in governmental accounting, with at least one year at a supervisory level, would provide such opportunity. Knowledge, Skills, and Abilities Thorough Knowledge of: principles, theories, practices and procedures used in governmental accounting, auditing, cost and budget systems; the laws, ordinances and regulations influencing department fiscal operations; modern management theories and practices; electronic data processing equipment and use of accounting methods and procedures associated with the use of such equipment. Ability to: interpret complex laws, mandates and regulations and apply them to a variety of accounting and audit systems; plan, organize, direct and manage the work of a large accounting division, developing appropriate staffing, organization and processes as required; analyze complex and detailed data in order to make appropriate financial forecasts and recommendations; evaluate, develop and install complex accounting systems and procedures; establish and maintain cooperative work relationships with department management, staff, other county staff and external governmental and private agencies; prepare comprehensive, clear and concise accounting, statistical, cost and administrative reports; learn and understand how assigned program areas interrelate with other divisions within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%).Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Tech: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information Expand your administrative career with the Sonoma County Airport! Starting salary up to $51.49/hour ($107,465/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Airport Division operates the Charles M. Schulz - Sonoma County Airport (STS), the only local commercial service airport that offers air service directly into the North Bay region. Supporting up to 21 flights per day, STS has facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical service, search and rescue, firefighting aircraft, and pilot training. Working with the Airport Manager and Assistant Airport Manager to oversee STS operations, the Airport Administration Manager is responsible for: Working cooperatively with the Federal Aviation Administration (FAA) , Airport Traffic Control Towers (ATCT), the Transportation Security Administration (TSA), consultants, contractors, airport tenants, and airline management to maximize the Fly STS experience and services Creating and improving policies and procedures designed to increase the efficiency and effectiveness of airport administration Developing and managing multiple professional contracts and ensuring compliance with federal grant programs Selecting, training, and evaluating five administrative staff, an administrative aide, marketing coordinator, and three clerical staff Developing individualized training programs to meet administrative operational needs. As the ideal candidate for the Airport Administration Manager position, you bring: Years of experience in compliance, construction, data, project, and/or safety management Extensive knowledge of the Americans with Disabilities Act (ADA), Airport Disadvantaged Business Enterprise (ADBE) Program, and FAA Title VI compliance , monitoring, and reporting standards Your high level of interest in the Aviation field and comprehensive knowledge of commercial air service and general aviation industries The ability to shift gears quickly, motivate and lead others, remain calm under stressful situations, and support and practice open and effective communication with all stakeholders Analytical skills, a positive attitude , empathy, and dependability Special Airport Requirements While the position’s hours are normally Monday through Friday from 8 am to 5 pm PST and work is performed in an office environment, depending upon operational needs, the Airport Management positions must be willing to work during emergencies, evenings, weekends, holidays, inclement weather, and other critical events. Employment at the airport is contingent upon undergoing additional FAA background, and/or criminal history checks as determined by county, state, and federal regulations. Additionally, incumbents must obtain certification as an Airport Security Coordinator and complete Emergency First Aide including cardiopulmonary resuscitation (CPR) and Automatic External Defibrillator (AED) training within twelve months of hire. This recruitment is being conducted to fill the Airport Administration Manager position in SoCoPi, formerly the Transportation and Public Works Department. The Civil Service title of this position is Administrative Services Officer I. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Experience: Experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, two years of progressively responsible experience in a professional, human resources, administrative or fiscal staff position would provide such an opportunity. Experience supervising professional, administrative or technical staff is desirable. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management. Working knowledge of: operations and functions of county government; group dynamics as it relates to public organizations; research methodology, report writing and basic statistics, and their application; rate analysis; public debt analysis and legal requirements; grant proposal preparation; alternative funding sources; effective human resources and supervisory techniques; written and oral communications, including language mechanics, syntax and English composition; and modern office methods and procedures; the use of electronic information equipment and specific systems as used within the department. Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with county management personnel, employees, and the public in carrying out sound management policies; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; use principles of inductive and deductive reasoning to validate conclusions and recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/12/2023 11:59 PM Pacific
May 23, 2023
Full Time
Position Information Expand your administrative career with the Sonoma County Airport! Starting salary up to $51.49/hour ($107,465/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Airport Division operates the Charles M. Schulz - Sonoma County Airport (STS), the only local commercial service airport that offers air service directly into the North Bay region. Supporting up to 21 flights per day, STS has facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical service, search and rescue, firefighting aircraft, and pilot training. Working with the Airport Manager and Assistant Airport Manager to oversee STS operations, the Airport Administration Manager is responsible for: Working cooperatively with the Federal Aviation Administration (FAA) , Airport Traffic Control Towers (ATCT), the Transportation Security Administration (TSA), consultants, contractors, airport tenants, and airline management to maximize the Fly STS experience and services Creating and improving policies and procedures designed to increase the efficiency and effectiveness of airport administration Developing and managing multiple professional contracts and ensuring compliance with federal grant programs Selecting, training, and evaluating five administrative staff, an administrative aide, marketing coordinator, and three clerical staff Developing individualized training programs to meet administrative operational needs. As the ideal candidate for the Airport Administration Manager position, you bring: Years of experience in compliance, construction, data, project, and/or safety management Extensive knowledge of the Americans with Disabilities Act (ADA), Airport Disadvantaged Business Enterprise (ADBE) Program, and FAA Title VI compliance , monitoring, and reporting standards Your high level of interest in the Aviation field and comprehensive knowledge of commercial air service and general aviation industries The ability to shift gears quickly, motivate and lead others, remain calm under stressful situations, and support and practice open and effective communication with all stakeholders Analytical skills, a positive attitude , empathy, and dependability Special Airport Requirements While the position’s hours are normally Monday through Friday from 8 am to 5 pm PST and work is performed in an office environment, depending upon operational needs, the Airport Management positions must be willing to work during emergencies, evenings, weekends, holidays, inclement weather, and other critical events. Employment at the airport is contingent upon undergoing additional FAA background, and/or criminal history checks as determined by county, state, and federal regulations. Additionally, incumbents must obtain certification as an Airport Security Coordinator and complete Emergency First Aide including cardiopulmonary resuscitation (CPR) and Automatic External Defibrillator (AED) training within twelve months of hire. This recruitment is being conducted to fill the Airport Administration Manager position in SoCoPi, formerly the Transportation and Public Works Department. The Civil Service title of this position is Administrative Services Officer I. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Academic coursework which would provide the opportunity to acquire the knowledge and abilities listed. Normally, coursework in public administration, business administration, management, accounting, statistics, human resources or closely related courses would provide such an opportunity. Experience: Experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, two years of progressively responsible experience in a professional, human resources, administrative or fiscal staff position would provide such an opportunity. Experience supervising professional, administrative or technical staff is desirable. License: Possession of a valid driver's license at the appropriate level including necessary special endorsements, as required by the State of California to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: principles and practices relating to modern budget, programs and systems management. Working knowledge of: operations and functions of county government; group dynamics as it relates to public organizations; research methodology, report writing and basic statistics, and their application; rate analysis; public debt analysis and legal requirements; grant proposal preparation; alternative funding sources; effective human resources and supervisory techniques; written and oral communications, including language mechanics, syntax and English composition; and modern office methods and procedures; the use of electronic information equipment and specific systems as used within the department. Ability to: plan and organize research and statistical work relating to the various aspects of administration, budget and general management matters; understand, interpret and apply rules, regulations, ordinances, and federal, state and local legislation; effectively communicate orally and in writing, and present conclusions before advisory and policy bodies; effectively supervise the work of professional, technical and office support staff; establish and maintain effective working relationships with county management personnel, employees, and the public in carrying out sound management policies; perform data collection, interpretation and evaluation pertaining to administrative, fiscal and management matters; use principles of inductive and deductive reasoning to validate conclusions and recommendations; analyze administrative problems, budgets, and a variety of programs, systems and procedures; use electronic information equipment and specific systems as used within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/12/2023 11:59 PM Pacific
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . This classification is scheduled to receive general wage increases of 4% in July 2023 and 4% in July 2024. This recruitment will remain open until filled with an initial application screening deadline of Friday May 26, 2023, at 5:00pm for immediate consideration. Applications received after this date will be screened on a weekly basis until the position is filled. POSITION INFORMATION The Department ofFacilities Management , Building Maintenance Division is seeking a Project Manager. This position may be filled at the I or II level and will be responsible for implementation of contracts and project orders and ensuring jobs are completed to the required specifications. This position will also work closely with County contractors in support of various projects in the Building Maintenance division.The ideal candidate will have strong project management skills and the ability to successfully assist in the management multiple large scale and complex building system renewal projects. Each level in this job series has different minimum qualifications. To participate in the recruitment at Level I, Level II or both levels, you must complete and submit separate applications for each recruitment. The eligible list established from this recruitment may be used to fill Temporary/Extra-Help* positions and permanent vacancies in various departments as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Temporary/Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To develop and manage capital improvement, construction, or real estate services projects from inception to completion; to perform space assessment and financial and administrative studies related to capital improvement, construction, or real estate services projects and/or capital park, trail, and open space development projects; negotiate and administer consultant and lease agreements, and assist in real estate acquisition and disposition; and to provide support services to departments on facility-related issues. DISTINGUISHING CHARACTERISTICS This is the full journey-level class within the Project Manager series. This class is distinguished from Project Manager I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Senior Project Manager in that the latter performs the most difficult and complex project management assignments and exercises direct supervision over lower-level professional, technical, and clerical staff. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from management or higher-level professional staff, and may receive technical and functional supervision from senior, supervisory, or management staff. May exercise technical and functional supervision over technical and clerical staff. EXAMPLES OF ESSENTIAL DUTIES EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: • Confer with department staff regarding budget requests for facility maintenance and improvements, space needs, and leases or prospective lease space; when assigned to support parks and open space, confer with department staff regarding budget requests for capital park, trail, and open space development projects. • Gather and analyze data and information affecting departmental space and facility needs; and conduct studies concerning suitability of existing and proposed buildings, including administrative and fiscal analysis. • Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates, and project schedules for capital projects. • Plan, coordinate, and monitor facility improvement and maintenance projects; develop scope of work; confer with departments and consultants; prepare plans, documents, budget reports, and authorization-related recommendations. • Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries. • Assist in the administration of project contracts. • Manage project budgets, conduct field inspections, and assist in the regulatory permitting process. • Assist in the planning, monitoring, and determination of the acquisition, development, and market potential of real property; assist in disposing real property. • Assist in property management related issues such as response to tenant requests; and in the negotiation and administration of property leases and consultant agreements. • Plan, coordinate, and implement various facility safety, energy management, building systems, and hazardous materials projects. • Review building maintenance system plans and accept on behalf of the County, inspect building maintenance systems during construction and accept building maintenance systems on behalf of the County after installation. • Perform diagnostics, prepare reports, correspondence, agreements, graphs, and tables; make presentations at public meetings as required. • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. • Provide ongoing field support for building systems. • Perform related duties as assigned. WORKING CONDITIONS Work is performed in both an indoor office environment and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two (2) years of responsible property, real estate, or facility-related project management experience performing duties similar to a Project Manager I with Placer County. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management, architecture, civil engineering, project management, communications, land use and urban development, finance, real estate, or a related field. Required License or Certificate: Possession of, or ability to obtain, a valid driver's license. Proof of adequate vehicle insurance and medical clearance may also be required. When assigned to asbestos management program: possession of an Environmental Protection Agency Asbestos Inspector/ Manager/Planner Certification is required. When assigned to manage fire life safety systems: Possession of an electronic fire life systems certificate issued by the National Institute for Certification in Engineering Technologies. Possession of a fire alarm servicing certificate issued by the National Fire Protection Association. Possession of life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the Department. Possession of professional certificates as related to area of assignment, as determined by the department. Possession of a project management certificate is desirable. Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of project and contract administration, including project budget management and basic accounting. Principles and practices of building design, construction, facility operations, real property management, and real estate services including leasing and marketing. Principles and practices of administrative and fiscal analysis, including assessment of work-related space needs. Learn policies and procedures of the assigned department and its respective divisions. Statistical methods and analysis, and the use of statistics in reports. Mathematics, algebra, geometry, and trigonometry. Computer software, including word processing, spreadsheet, data base, and graphics applications. Pertinent federal, state, county policies, and local statutes, ordinances, and regulations, including building codes, life safety codes, real estate law and contract law, as needed for area of assignment. Business correspondence and report preparation. Modern office procedures, methods, and computer equipment. Policies and procedures of the assigned department and its respective divisions. County government and services as they relate to facility needs and administrative requirements. Principles and practices of real property management and land use, including property acquisition and real property development. Principles and practices of life safety system design review and inspection. Principles and practices of contract law and negotiations. County procurement policies and procedures. Ability to: On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement, and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times. On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, reach, push, pull, bend, squat, crouch, climb, stoop, kneel, or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation, use telephone, write or use a keyboard to communicate through written means; see with sufficient acuity to read characters and decipher colors on a computer screen, in the field, and on the work site; see, hear, and speak with sufficient acuity to examine, assess, and communicate safety conditions in the field; and regularly lift moderate weight. Understand and interpret complex rules and procedures. Conduct administrative, fiscal, and space studies. Plan, coordinate, and monitor facility and/or park improvement projects. Negotiate and administer leases and contract agreements. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments and deal fairly and courteously with the public. Analyze situations quickly and objectively and determine proper course of action. Use a computer, calculator, basic drafting tools, telephone, facsimile machine, and photocopy machine. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Independently conduct administrative, fiscal, and space studies. Independently plan, coordinate, and monitor facility improvement projects including capital park, trail, and open space development projects for assigned departments. Independently prepare, negotiate, and administer leases and contract agreements. Evaluate and compare prospective lease space including cost, location, and amenities. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jennifer Tucker, Administrative Technician, at jmtucker@placer.ca.gov or (530) 886-4667. Closing Date/Time: Open Until Filled
May 05, 2023
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . This classification is scheduled to receive general wage increases of 4% in July 2023 and 4% in July 2024. This recruitment will remain open until filled with an initial application screening deadline of Friday May 26, 2023, at 5:00pm for immediate consideration. Applications received after this date will be screened on a weekly basis until the position is filled. POSITION INFORMATION The Department ofFacilities Management , Building Maintenance Division is seeking a Project Manager. This position may be filled at the I or II level and will be responsible for implementation of contracts and project orders and ensuring jobs are completed to the required specifications. This position will also work closely with County contractors in support of various projects in the Building Maintenance division.The ideal candidate will have strong project management skills and the ability to successfully assist in the management multiple large scale and complex building system renewal projects. Each level in this job series has different minimum qualifications. To participate in the recruitment at Level I, Level II or both levels, you must complete and submit separate applications for each recruitment. The eligible list established from this recruitment may be used to fill Temporary/Extra-Help* positions and permanent vacancies in various departments as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Temporary/Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To develop and manage capital improvement, construction, or real estate services projects from inception to completion; to perform space assessment and financial and administrative studies related to capital improvement, construction, or real estate services projects and/or capital park, trail, and open space development projects; negotiate and administer consultant and lease agreements, and assist in real estate acquisition and disposition; and to provide support services to departments on facility-related issues. DISTINGUISHING CHARACTERISTICS This is the full journey-level class within the Project Manager series. This class is distinguished from Project Manager I by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level. This class is distinguished from the Senior Project Manager in that the latter performs the most difficult and complex project management assignments and exercises direct supervision over lower-level professional, technical, and clerical staff. SUPERVISION RECEIVED AND EXERCISED Receives direct supervision from management or higher-level professional staff, and may receive technical and functional supervision from senior, supervisory, or management staff. May exercise technical and functional supervision over technical and clerical staff. EXAMPLES OF ESSENTIAL DUTIES EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: • Confer with department staff regarding budget requests for facility maintenance and improvements, space needs, and leases or prospective lease space; when assigned to support parks and open space, confer with department staff regarding budget requests for capital park, trail, and open space development projects. • Gather and analyze data and information affecting departmental space and facility needs; and conduct studies concerning suitability of existing and proposed buildings, including administrative and fiscal analysis. • Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates, and project schedules for capital projects. • Plan, coordinate, and monitor facility improvement and maintenance projects; develop scope of work; confer with departments and consultants; prepare plans, documents, budget reports, and authorization-related recommendations. • Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries. • Assist in the administration of project contracts. • Manage project budgets, conduct field inspections, and assist in the regulatory permitting process. • Assist in the planning, monitoring, and determination of the acquisition, development, and market potential of real property; assist in disposing real property. • Assist in property management related issues such as response to tenant requests; and in the negotiation and administration of property leases and consultant agreements. • Plan, coordinate, and implement various facility safety, energy management, building systems, and hazardous materials projects. • Review building maintenance system plans and accept on behalf of the County, inspect building maintenance systems during construction and accept building maintenance systems on behalf of the County after installation. • Perform diagnostics, prepare reports, correspondence, agreements, graphs, and tables; make presentations at public meetings as required. • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. • Provide ongoing field support for building systems. • Perform related duties as assigned. WORKING CONDITIONS Work is performed in both an indoor office environment and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two (2) years of responsible property, real estate, or facility-related project management experience performing duties similar to a Project Manager I with Placer County. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management, architecture, civil engineering, project management, communications, land use and urban development, finance, real estate, or a related field. Required License or Certificate: Possession of, or ability to obtain, a valid driver's license. Proof of adequate vehicle insurance and medical clearance may also be required. When assigned to asbestos management program: possession of an Environmental Protection Agency Asbestos Inspector/ Manager/Planner Certification is required. When assigned to manage fire life safety systems: Possession of an electronic fire life systems certificate issued by the National Institute for Certification in Engineering Technologies. Possession of a fire alarm servicing certificate issued by the National Fire Protection Association. Possession of life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the Department. Possession of professional certificates as related to area of assignment, as determined by the department. Possession of a project management certificate is desirable. Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of project and contract administration, including project budget management and basic accounting. Principles and practices of building design, construction, facility operations, real property management, and real estate services including leasing and marketing. Principles and practices of administrative and fiscal analysis, including assessment of work-related space needs. Learn policies and procedures of the assigned department and its respective divisions. Statistical methods and analysis, and the use of statistics in reports. Mathematics, algebra, geometry, and trigonometry. Computer software, including word processing, spreadsheet, data base, and graphics applications. Pertinent federal, state, county policies, and local statutes, ordinances, and regulations, including building codes, life safety codes, real estate law and contract law, as needed for area of assignment. Business correspondence and report preparation. Modern office procedures, methods, and computer equipment. Policies and procedures of the assigned department and its respective divisions. County government and services as they relate to facility needs and administrative requirements. Principles and practices of real property management and land use, including property acquisition and real property development. Principles and practices of life safety system design review and inspection. Principles and practices of contract law and negotiations. County procurement policies and procedures. Ability to: On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement, and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times. On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, reach, push, pull, bend, squat, crouch, climb, stoop, kneel, or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation, use telephone, write or use a keyboard to communicate through written means; see with sufficient acuity to read characters and decipher colors on a computer screen, in the field, and on the work site; see, hear, and speak with sufficient acuity to examine, assess, and communicate safety conditions in the field; and regularly lift moderate weight. Understand and interpret complex rules and procedures. Conduct administrative, fiscal, and space studies. Plan, coordinate, and monitor facility and/or park improvement projects. Negotiate and administer leases and contract agreements. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments and deal fairly and courteously with the public. Analyze situations quickly and objectively and determine proper course of action. Use a computer, calculator, basic drafting tools, telephone, facsimile machine, and photocopy machine. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Independently conduct administrative, fiscal, and space studies. Independently plan, coordinate, and monitor facility improvement projects including capital park, trail, and open space development projects for assigned departments. Independently prepare, negotiate, and administer leases and contract agreements. Evaluate and compare prospective lease space including cost, location, and amenities. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jennifer Tucker, Administrative Technician, at jmtucker@placer.ca.gov or (530) 886-4667. Closing Date/Time: Open Until Filled
CALPIA - CA Prison Industry Authority
Folsom, California, United States
Job Description and Duties Under the administrative direction of the General Manager, the Chief Assistant General Manager (Chief, AGM) is responsible for the overall policy development and management of CALPIA. The position and its responsibilities have direct impact on the formulation of departmental policies, executive decisions, program effectiveness, and the quality of services provided to all employees. This position is subject to reasonable suspicion drug testing pursuant to 2 CCR § 599.960. You will find additional information about the job in the Duty Statement . Working Conditions This position is located at the California Prison Industry Authority - Central Office, Folsom, CA Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below. Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-373835 Position #(s): 063-760-7500-001 Working Title: Chief Assistant General Manager Classification: C. E. A. $12,329.00 - $13,998.00 C # of Positions: 1 Work Location: Sacramento County Job Type: Career Executive Assignment - Non Tenured, Full Time Work Shift: 8:00am - 5:00pm Work Week: Monday - Friday Department Information The California Prison Industry Authority (CALPIA) is a self-supporting state agency that provides productive work opportunities and job skills to incarcerated individuals to reduce recidivism and increase public and prison safety. Join our CALPIA Jobs mailing list! California Prison Industry Authority Recruitment Video California Prison Industry Authority Recruitment Video (Spanish) In the event of a medical state of emergency CALPIA will follow Public Health Orders issued by the California Department of Public Health (CDPH) and issue departmental directives which may include guidance from California Department of Corrections and Rehabilitation and California Correctional Healthcare Services. Department Website: https://www.calpia.ca.gov/ Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. In addition to the Standard State Application (STD 678), all interested applicants must submit a Statement of Qualifications (SOQ). The SOQ is comprised of six factors which address how each candidate's education, training, experience, and skills qualify them for the position. The SOQ serves as documentation of each candidate's ability to present information in a clear and concise manner. The SOQ must be no longer than three (3) typed single sided pages, in 10 pt. Arial font, and no less than 1inch margins. This will be the only tool used for determining your final score and rank on the eligibility list for the position. The SOQ must include relevant examples of experience and be numbered in the order the following factors are presented: Factor 1: Ability to work with, establish, and maintain effective working relationships with executive branch staff, Board members, all levels of staff, control agencies, California Department of Corrections & Rehabilitation, California Correctional Health Care Services, and various other state agencies and private entities. Factor 2: Knowledge of implementing policy, initiatives, and launching complex programs. Include examples of how you improved quality and fiscal outcomes, monitored and held entities accountable, and how you evaluated the effectiveness of such programs. Specifically describe your experience using data in these efforts. Factor 3: Experience in effectively communicating complex information to a Board, Executive team, or similar body regularly, including development of written materials in advance for presentations. Factor 4: Demonstrate decision-making abilities, include your experience analyzing and solving complex problems and issues involving varied levels of ambiguity and risk. Factor 5: Executive level experience successfully incorporating an organizations's core values and/or guiding principles into service delivery models . Provide examples of your experience in successfully establishing organization values and/or guiding principles as standards of behavior when making decisions and service delivery. Factor 6: Knowledge of the principles and practices of an organization, administrative functions, fiscal, human resource management, the state procurement process, and the Department's equal employment opportunity program. Resumes do not take the place of the Statement of Qualifications. Application packages submitted without a Statement of Qualifications conforming to the instructions listed above will not be considered. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/8/2023 Who May Apply Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California. How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Prison Industry Authority Attn: Human Resources 560 E Natoma Street Folsom , CA 95630 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Prison Industry Authority Human Resources 560 E Natoma Street Folsom , CA 95630 Drop off location is non-operational on weekends and holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Special Requirements Section of this job posting for the Statement of Qualifications instructions and details. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement. Note: Eligibility to take a CEA examination does not require current permanent status in the civil service. General Qualifications State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others. Knowledge and Abilities Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities: Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program. Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives. These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization): CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies. CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Demonstrated managerial experience providing direction and leadership on various program policies and procedures. Demonstrated experience with directly managing and providing oversight of a diverse operation, which shall include manufacturing and/or service programs. Demonstrated experience developing and implementing methods and techniques to organize and direct the work of programs and staff, with successful results. Demonstrated experience developing strategies to improve and/or maintain performance of programs. Demonstrated managerial/supervisory experience with administrative functions such as personnel, fiscal, and procurement. Examination Information If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores. A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill this position. Applications will be retained for twelve months. Hiring interviews for the Job may be conducted with the most qualified candidates. The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified. Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement. Benefits Benefit information can be found on the CalHR website and the CalPERS website. LOCATION OF POSITION(S) Prison Industry Authority 560 East Natoma Street Folsom, CA 95630 Minimum Qualifications CEA examinations are open to all applicants who possess the knowledge, skills and abilities, and any other requirements as described in the examination bulletin. Eligibility to the a CEA examination does not require current permanent status in civil service. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/8/2023
May 25, 2023
Full Time
Job Description and Duties Under the administrative direction of the General Manager, the Chief Assistant General Manager (Chief, AGM) is responsible for the overall policy development and management of CALPIA. The position and its responsibilities have direct impact on the formulation of departmental policies, executive decisions, program effectiveness, and the quality of services provided to all employees. This position is subject to reasonable suspicion drug testing pursuant to 2 CCR § 599.960. You will find additional information about the job in the Duty Statement . Working Conditions This position is located at the California Prison Industry Authority - Central Office, Folsom, CA Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below. Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-373835 Position #(s): 063-760-7500-001 Working Title: Chief Assistant General Manager Classification: C. E. A. $12,329.00 - $13,998.00 C # of Positions: 1 Work Location: Sacramento County Job Type: Career Executive Assignment - Non Tenured, Full Time Work Shift: 8:00am - 5:00pm Work Week: Monday - Friday Department Information The California Prison Industry Authority (CALPIA) is a self-supporting state agency that provides productive work opportunities and job skills to incarcerated individuals to reduce recidivism and increase public and prison safety. Join our CALPIA Jobs mailing list! California Prison Industry Authority Recruitment Video California Prison Industry Authority Recruitment Video (Spanish) In the event of a medical state of emergency CALPIA will follow Public Health Orders issued by the California Department of Public Health (CDPH) and issue departmental directives which may include guidance from California Department of Corrections and Rehabilitation and California Correctional Healthcare Services. Department Website: https://www.calpia.ca.gov/ Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired. In addition to the Standard State Application (STD 678), all interested applicants must submit a Statement of Qualifications (SOQ). The SOQ is comprised of six factors which address how each candidate's education, training, experience, and skills qualify them for the position. The SOQ serves as documentation of each candidate's ability to present information in a clear and concise manner. The SOQ must be no longer than three (3) typed single sided pages, in 10 pt. Arial font, and no less than 1inch margins. This will be the only tool used for determining your final score and rank on the eligibility list for the position. The SOQ must include relevant examples of experience and be numbered in the order the following factors are presented: Factor 1: Ability to work with, establish, and maintain effective working relationships with executive branch staff, Board members, all levels of staff, control agencies, California Department of Corrections & Rehabilitation, California Correctional Health Care Services, and various other state agencies and private entities. Factor 2: Knowledge of implementing policy, initiatives, and launching complex programs. Include examples of how you improved quality and fiscal outcomes, monitored and held entities accountable, and how you evaluated the effectiveness of such programs. Specifically describe your experience using data in these efforts. Factor 3: Experience in effectively communicating complex information to a Board, Executive team, or similar body regularly, including development of written materials in advance for presentations. Factor 4: Demonstrate decision-making abilities, include your experience analyzing and solving complex problems and issues involving varied levels of ambiguity and risk. Factor 5: Executive level experience successfully incorporating an organizations's core values and/or guiding principles into service delivery models . Provide examples of your experience in successfully establishing organization values and/or guiding principles as standards of behavior when making decisions and service delivery. Factor 6: Knowledge of the principles and practices of an organization, administrative functions, fiscal, human resource management, the state procurement process, and the Department's equal employment opportunity program. Resumes do not take the place of the Statement of Qualifications. Application packages submitted without a Statement of Qualifications conforming to the instructions listed above will not be considered. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/8/2023 Who May Apply Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California. How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Prison Industry Authority Attn: Human Resources 560 E Natoma Street Folsom , CA 95630 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Prison Industry Authority Human Resources 560 E Natoma Street Folsom , CA 95630 Drop off location is non-operational on weekends and holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Special Requirements Section of this job posting for the Statement of Qualifications instructions and details. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Examination Qualification Requirements All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement. Note: Eligibility to take a CEA examination does not require current permanent status in the civil service. General Qualifications State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others. Knowledge and Abilities Applicants must demonstrate the ability to perform high administrative and policy - influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities: Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program. Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives. These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization): CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies. CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies. CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Demonstrated managerial experience providing direction and leadership on various program policies and procedures. Demonstrated experience with directly managing and providing oversight of a diverse operation, which shall include manufacturing and/or service programs. Demonstrated experience developing and implementing methods and techniques to organize and direct the work of programs and staff, with successful results. Demonstrated experience developing strategies to improve and/or maintain performance of programs. Demonstrated managerial/supervisory experience with administrative functions such as personnel, fiscal, and procurement. Examination Information If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores. A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill this position. Applications will be retained for twelve months. Hiring interviews for the Job may be conducted with the most qualified candidates. The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified. Special Testing Arrangements If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement. Benefits Benefit information can be found on the CalHR website and the CalPERS website. LOCATION OF POSITION(S) Prison Industry Authority 560 East Natoma Street Folsom, CA 95630 Minimum Qualifications CEA examinations are open to all applicants who possess the knowledge, skills and abilities, and any other requirements as described in the examination bulletin. Eligibility to the a CEA examination does not require current permanent status in civil service. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/8/2023
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . This classification is scheduled to receive general wage increases of 4% in July 2023 and 4% in July 2024. POSITION INFORMATION This recruitment will remain open until filled with an initial application screening deadline of Monday, May 15, 2023, at 5:00pm for immediate consideration. Applications received after this date will be screened on a weekly basis until the position is filled. The Department ofFacilities Management , Building Maintenance Division is seeking a Senior Project Manager. This position will be responsible for developing and managing capital improvement projects by utilizing VFA Software and providing support services to departments on facility-related issues. The ideal candidate will have strong project management skills and the ability to successfully manage multiple large scale and complex building system renewal projects. The eligible list established from this recruitment may be used to fill Temporary/Extra-Help* positions and permanent vacancies in various departments as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Temporary/Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To develop and manage difficult and complex capital improvements, construction, or real estate services projects from inception to completion; to perform difficult and complex space assessment, financial, and administrative studies; to manage large and complex facility improvement projects and/or capital park, trail, and open space development projects; to negotiate and administer consultant and lease agreements, and participate in real estate acquisition and disposition; to manage complex special property related projects; and to provide support services to departments on facility-related issues. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Project Manager series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing assigned duties, and by the nature of the public contact made.Employees perform the most difficult and responsible types of duties assigned to classes within this series including managing large capital improvement projects, conducting difficult facilities-related studies, negotiating and administering complex leases or sensitive agreements. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receivesdirectsupervision from professional and/or management staff. May exercise direct supervision over lower level professional, technical, and clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Train and lead subordinate staff. Confer with departmentstaff regarding budget requests for facility maintenance and improvements, space needs, and leases; prepare and/or direct facility master plan projects; when assigned to parks andopen space, confer with department staff regarding budgetrequests for capital park, trail and open space development projects. Gather and analyze data and information affecting departmental space, facility, and capital improvements and/orpark, trail, and open space development or improvementprojects. Gather and analyze data and information affecting departmental space and facility needs; conduct studies concerning suitability of existing and proposed buildings or prospective lease space, including administrative and fiscal analysis. Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates, and project schedules for capital projects. Plan, coordinate, and monitor facility improvement and maintenance projects; develop scope of work, manage the environmental review and permitting process when assigned to capital park, trail, and open space development projects, confer with stakeholders and consultants; prepare plans, documents, budget reports, and authorization-related recommendations. Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries; administer construction contracts, including managing project budgets and conducting field inspections. Determine the development and market potential of real property; plan, monitor, and determine the acquisition, development, and market potential of real property; participate in disposing and acquiring real property. Participate inreal estatemanagement related issues such as response to tenant requests; negotiate and administer property leases and consultant agreements; manage complex special property related projects. Conduct administrative and fiscal studies and analyses; prepare facility andreal estatemanagement policies and procedures; assist in budget preparation. Plan, coordinate,and implementvarious facility safety, energy management, building systems, and hazardous materials projects. Perform diagnostics, prepare reports, correspondence, agreements, graphs and tables; make presentations at public meetings as required. Review building maintenance system plans and accept on behalf of the county, inspect building maintenance systems during construction, and accept building maintenance system on behalf of the county after installation. Evaluate technical laws, requirements, and codes and prepare implementation strategies as required. Recommend the appointment of staff, provide or coordinate staff training, provide standards and operating guidelines, provide timely input on performance evaluations, recommend discipline; implement discipline procedures as directed. Build and maintain positive working relationships with co-workers, other county employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is performed in both an indoor office environment and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying.A typical way to obtain the required knowledge and abilities would be: Experience: Two (2) years of responsible property, real estateor facility-related project management experience performing duties similar to a Project Manager II with Placer County. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management, architecture, civil engineering, project management, communications, land use and urban development, finance, real estate,or a related field. Required License or Certificate: Possession of, or ability to obtainvalid driver's license. Proof of adequate vehicle insurance and medical clearance may also be required. When assigned to asbestos management program Possession of Environmental Protection Agency Asbestos Inspector/Manager/Planner Certification is required. When assigned to manage fire life safety systems: Possession of an electronic fire life systems certificate issued by the National Institute for Certification in Engineering Technologies. Possession of a fire alarm servicing certificate issued by the National Fire Protection Association. Possession of life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the department. Possession of professional certifications as related to area of assignment, as determined by the Department. Possession of a project management certificate is desirable. Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Policies and procedures of the assigned department and its respective divisions. County government and services as they relate to facility needs and administrative requirements. Principles and practices of project and contract administration, including project budget management, basic accounting, contract law, and negotiations. Principles and practices of building design, construction, and facility operations. Principles and practices of administrative and financial analysis, including assessment of work-related space needs. Statistical methods and analysis, and the use of statistics in reports. Mathematics, algebra, geometry, and trigonometry. Computer software, including word processing, spreadsheet, data base, and graphics applications. Pertinent federal, state, county policies, and local statutes, ordinances, and regulations, including building codes , real estate law, contract law and procurement policies. Business correspondence and report preparation. Modern office procedures, methods, and computer equipment. Principles and practices of real property management and land use, including marketing, leasing, property acquisition, real property development, and real estate finance. County budget processes. Ability to: On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement, and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times. On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, reach, push, pull,bend, squat, crouch,climb, stoop,kneel or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; see with sufficient acuity to read characters and decipher colors on a computer screen, in the field, and on the work site; see, hear, and speak with sufficient acuity to examine, assess, and communicate safety condition in the field; and regularly lift moderate weight. Train, assign, and review the work of subordinate staff. Understand and interpret complex rules and procedures. Independently conduct difficult and/or complex administrative, fiscal, and space studies. Independently plan, coordinate, and monitor difficult and/or complexcapital improvement and real estate projects and/or capital park, trail, and open space development for assigned departments. Independently prepare, negotiate and administer complex and/or sensitive leases, contract agreements and land acquisitions. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments and establish appropriate priorities; deal fairly and courteously with the public. Analyze situations quickly and objectively and determine proper course of action. Evaluate and compare prospective lease spaceregarding cost, location, and amenities. Assist in preparation of department budgets. Use a computer, calculator, basic drafting tools, telephone, facsimile machine, and photocopy machine. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jennifer Tucker, Administrative Technician, at jmtucker@placer.ca.gov or (530) 886-4667. Closing Date/Time: Open Until Filled
Apr 22, 2023
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . This classification is scheduled to receive general wage increases of 4% in July 2023 and 4% in July 2024. POSITION INFORMATION This recruitment will remain open until filled with an initial application screening deadline of Monday, May 15, 2023, at 5:00pm for immediate consideration. Applications received after this date will be screened on a weekly basis until the position is filled. The Department ofFacilities Management , Building Maintenance Division is seeking a Senior Project Manager. This position will be responsible for developing and managing capital improvement projects by utilizing VFA Software and providing support services to departments on facility-related issues. The ideal candidate will have strong project management skills and the ability to successfully manage multiple large scale and complex building system renewal projects. The eligible list established from this recruitment may be used to fill Temporary/Extra-Help* positions and permanent vacancies in various departments as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Temporary/Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee’s salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To develop and manage difficult and complex capital improvements, construction, or real estate services projects from inception to completion; to perform difficult and complex space assessment, financial, and administrative studies; to manage large and complex facility improvement projects and/or capital park, trail, and open space development projects; to negotiate and administer consultant and lease agreements, and participate in real estate acquisition and disposition; to manage complex special property related projects; and to provide support services to departments on facility-related issues. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the Project Manager series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing assigned duties, and by the nature of the public contact made.Employees perform the most difficult and responsible types of duties assigned to classes within this series including managing large capital improvement projects, conducting difficult facilities-related studies, negotiating and administering complex leases or sensitive agreements. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receivesdirectsupervision from professional and/or management staff. May exercise direct supervision over lower level professional, technical, and clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Train and lead subordinate staff. Confer with departmentstaff regarding budget requests for facility maintenance and improvements, space needs, and leases; prepare and/or direct facility master plan projects; when assigned to parks andopen space, confer with department staff regarding budgetrequests for capital park, trail and open space development projects. Gather and analyze data and information affecting departmental space, facility, and capital improvements and/orpark, trail, and open space development or improvementprojects. Gather and analyze data and information affecting departmental space and facility needs; conduct studies concerning suitability of existing and proposed buildings or prospective lease space, including administrative and fiscal analysis. Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates, and project schedules for capital projects. Plan, coordinate, and monitor facility improvement and maintenance projects; develop scope of work, manage the environmental review and permitting process when assigned to capital park, trail, and open space development projects, confer with stakeholders and consultants; prepare plans, documents, budget reports, and authorization-related recommendations. Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries; administer construction contracts, including managing project budgets and conducting field inspections. Determine the development and market potential of real property; plan, monitor, and determine the acquisition, development, and market potential of real property; participate in disposing and acquiring real property. Participate inreal estatemanagement related issues such as response to tenant requests; negotiate and administer property leases and consultant agreements; manage complex special property related projects. Conduct administrative and fiscal studies and analyses; prepare facility andreal estatemanagement policies and procedures; assist in budget preparation. Plan, coordinate,and implementvarious facility safety, energy management, building systems, and hazardous materials projects. Perform diagnostics, prepare reports, correspondence, agreements, graphs and tables; make presentations at public meetings as required. Review building maintenance system plans and accept on behalf of the county, inspect building maintenance systems during construction, and accept building maintenance system on behalf of the county after installation. Evaluate technical laws, requirements, and codes and prepare implementation strategies as required. Recommend the appointment of staff, provide or coordinate staff training, provide standards and operating guidelines, provide timely input on performance evaluations, recommend discipline; implement discipline procedures as directed. Build and maintain positive working relationships with co-workers, other county employees and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is performed in both an indoor office environment and in the field requiring travel to various locations throughout the County in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying.A typical way to obtain the required knowledge and abilities would be: Experience: Two (2) years of responsible property, real estateor facility-related project management experience performing duties similar to a Project Manager II with Placer County. Training: Equivalent to a bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management, architecture, civil engineering, project management, communications, land use and urban development, finance, real estate,or a related field. Required License or Certificate: Possession of, or ability to obtainvalid driver's license. Proof of adequate vehicle insurance and medical clearance may also be required. When assigned to asbestos management program Possession of Environmental Protection Agency Asbestos Inspector/Manager/Planner Certification is required. When assigned to manage fire life safety systems: Possession of an electronic fire life systems certificate issued by the National Institute for Certification in Engineering Technologies. Possession of a fire alarm servicing certificate issued by the National Fire Protection Association. Possession of life safety system factory certificates or other professional certifications as related to area of assignment, as determined by the department. Possession of professional certifications as related to area of assignment, as determined by the Department. Possession of a project management certificate is desirable. Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by theHuman ResourcesDepartment. Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Policies and procedures of the assigned department and its respective divisions. County government and services as they relate to facility needs and administrative requirements. Principles and practices of project and contract administration, including project budget management, basic accounting, contract law, and negotiations. Principles and practices of building design, construction, and facility operations. Principles and practices of administrative and financial analysis, including assessment of work-related space needs. Statistical methods and analysis, and the use of statistics in reports. Mathematics, algebra, geometry, and trigonometry. Computer software, including word processing, spreadsheet, data base, and graphics applications. Pertinent federal, state, county policies, and local statutes, ordinances, and regulations, including building codes , real estate law, contract law and procurement policies. Business correspondence and report preparation. Modern office procedures, methods, and computer equipment. Principles and practices of real property management and land use, including marketing, leasing, property acquisition, real property development, and real estate finance. County budget processes. Ability to: On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement, and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times. On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, reach, push, pull,bend, squat, crouch,climb, stoop,kneel or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; see with sufficient acuity to read characters and decipher colors on a computer screen, in the field, and on the work site; see, hear, and speak with sufficient acuity to examine, assess, and communicate safety condition in the field; and regularly lift moderate weight. Train, assign, and review the work of subordinate staff. Understand and interpret complex rules and procedures. Independently conduct difficult and/or complex administrative, fiscal, and space studies. Independently plan, coordinate, and monitor difficult and/or complexcapital improvement and real estate projects and/or capital park, trail, and open space development for assigned departments. Independently prepare, negotiate and administer complex and/or sensitive leases, contract agreements and land acquisitions. Work with various cultural and ethnic groups in a tactful and effective manner. Obtain information through interview; handle multiple assignments and establish appropriate priorities; deal fairly and courteously with the public. Analyze situations quickly and objectively and determine proper course of action. Evaluate and compare prospective lease spaceregarding cost, location, and amenities. Assist in preparation of department budgets. Use a computer, calculator, basic drafting tools, telephone, facsimile machine, and photocopy machine. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to thesupplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula.Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Jennifer Tucker, Administrative Technician, at jmtucker@placer.ca.gov or (530) 886-4667. Closing Date/Time: Open Until Filled
Sonoma County, CA
Santa Rosa, California, United States
Position Information Join the County of Sonoma's Department of Emergency Management as the Water Hazards Program Manager. Starting salary up to $49.70/hour ($103,729/year), a cash allowance of $600/month, and a competitive total compensation package!* As the Department of Emergency Management's first Water Hazards Program Manager, you will have the opportunity to work with a dedicated team to spearhead the new water hazard mitigation program and assess existing flooding and drought preparedness and response programs, plans, resources, and infrastructure to identify gaps and possible solutions and resources. Additionally, this position will: Serve on advisory committees and working groups Assess the need and possibility for flood control zones in the Sonoma County Operational Area as well as evaluate the administrative and fiscal impacts Research and present emerging issues related to catastrophic flood and prolonged drought risks, weather trends, climate-related risks, infrastructure impact, and compounding hazards to stakeholder groups from community and governmental sectors Lead the coordination and development of Sonoma County Operational Area Flood and Drought Response Plans Research and identify potential grant funding opportunities to fund ongoing flood and drought mitigation efforts The ideal candidate will bring strong critical thinking and problem-solving skills and a passion for water resiliency and mitigation planning. Additionally, they will possess: Significant coursework and/or experience in climate science, community planning, public policy, environmental sciences, public administration, or closely related field Report and plans writing experience focused on climate resilience strategies and mitigation Experience working with public and private sector stakeholders/partner agencies to coordinate and develop long-term strategic planning Exceptional project/program management, presenting, and communication skills Familiarity with federal grant monitoring and reporting requirements Flexibility to address competing and changing priorities in addition to emergencies and local disasters when they occur What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment The Department of Emergency Management is currently recruiting to fill a Water Hazards Program Manager - Time-Limited. This position is funded through June 30, 2025. This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of this position is Department Program Manager. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities stated herein. Normally, significant college coursework in business or public administration, finance, economics or a closely related area would provide this opportunity. For some assignments, college coursework in social work, psychology, sociology or a closed related field may be desirable. Experience: Any combination of training and experience which would provide an opportunity to acquire the knowledge and abilities stated herein. Normally, three years of experience supervising or coordinating a program including some responsibility for program coordination, planning, analysis and administration, including at least one year leading or supervising staff would provide such opportunity. Specific experience related to the assigned position may be required for designated positions and will be stated as such in recruitment materials. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment, to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: the principles and practices of program management including planning and program analysis; data collection, research methodology and application of basic statistics; report writing; legislation, laws, current issues and trends, and techniques and principles for the assigned program area. Working knowledge of: the principles and practices of personnel management, employee supervision, and training; budget development and fiscal management; grant and contract administration. Ability to: plan, organize, coordinate and manage a specific program or group of related programs; select, train, and supervise staff; develop, evaluate, and analyze operational policies and procedures; analyze problems and complaints and identify solutions; prepare, interpret and evaluate a variety of narrative and statistical data and reports; communicate orally and in writing on a variety of issues; understand, interpret and apply procedures, laws, rules and regulations as they apply to assigned area; ensure proper compliance with federal, state and local guidelines, policies, goals, rules and regulations; develop and maintain harmonious relationships with employees, public officials, community groups, other agencies and the general public. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: AK HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/15/2023 11:59 PM Pacific
May 26, 2023
Full Time
Position Information Join the County of Sonoma's Department of Emergency Management as the Water Hazards Program Manager. Starting salary up to $49.70/hour ($103,729/year), a cash allowance of $600/month, and a competitive total compensation package!* As the Department of Emergency Management's first Water Hazards Program Manager, you will have the opportunity to work with a dedicated team to spearhead the new water hazard mitigation program and assess existing flooding and drought preparedness and response programs, plans, resources, and infrastructure to identify gaps and possible solutions and resources. Additionally, this position will: Serve on advisory committees and working groups Assess the need and possibility for flood control zones in the Sonoma County Operational Area as well as evaluate the administrative and fiscal impacts Research and present emerging issues related to catastrophic flood and prolonged drought risks, weather trends, climate-related risks, infrastructure impact, and compounding hazards to stakeholder groups from community and governmental sectors Lead the coordination and development of Sonoma County Operational Area Flood and Drought Response Plans Research and identify potential grant funding opportunities to fund ongoing flood and drought mitigation efforts The ideal candidate will bring strong critical thinking and problem-solving skills and a passion for water resiliency and mitigation planning. Additionally, they will possess: Significant coursework and/or experience in climate science, community planning, public policy, environmental sciences, public administration, or closely related field Report and plans writing experience focused on climate resilience strategies and mitigation Experience working with public and private sector stakeholders/partner agencies to coordinate and develop long-term strategic planning Exceptional project/program management, presenting, and communication skills Familiarity with federal grant monitoring and reporting requirements Flexibility to address competing and changing priorities in addition to emergencies and local disasters when they occur What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment The Department of Emergency Management is currently recruiting to fill a Water Hazards Program Manager - Time-Limited. This position is funded through June 30, 2025. This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of this position is Department Program Manager. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities stated herein. Normally, significant college coursework in business or public administration, finance, economics or a closely related area would provide this opportunity. For some assignments, college coursework in social work, psychology, sociology or a closed related field may be desirable. Experience: Any combination of training and experience which would provide an opportunity to acquire the knowledge and abilities stated herein. Normally, three years of experience supervising or coordinating a program including some responsibility for program coordination, planning, analysis and administration, including at least one year leading or supervising staff would provide such opportunity. Specific experience related to the assigned position may be required for designated positions and will be stated as such in recruitment materials. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment, to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: the principles and practices of program management including planning and program analysis; data collection, research methodology and application of basic statistics; report writing; legislation, laws, current issues and trends, and techniques and principles for the assigned program area. Working knowledge of: the principles and practices of personnel management, employee supervision, and training; budget development and fiscal management; grant and contract administration. Ability to: plan, organize, coordinate and manage a specific program or group of related programs; select, train, and supervise staff; develop, evaluate, and analyze operational policies and procedures; analyze problems and complaints and identify solutions; prepare, interpret and evaluate a variety of narrative and statistical data and reports; communicate orally and in writing on a variety of issues; understand, interpret and apply procedures, laws, rules and regulations as they apply to assigned area; ensure proper compliance with federal, state and local guidelines, policies, goals, rules and regulations; develop and maintain harmonious relationships with employees, public officials, community groups, other agencies and the general public. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: AK HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/15/2023 11:59 PM Pacific
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Under the general direction of the Chief Assistant Attorney General (CAAG) in the Division of Medi-Cal Fraud and Elder Abuse (DMFEA), the Staff Services Manager II (SSM II) performs at the full supervisory level and is responsible for planning, organizing, directing, and administering the work of professional staff with a diverse set of tasks and functions. The SSM II independently manages approximately seven administrative teams comprised of analytical, and clerical staff. The administrative teams, through the SSM II and staff assigned, ensure division compliance with Federal, State, Department, and/or Division administrative policies and procedures, maintain the fiscal integrity of the DMFEA, and provide administrative support and expertise to the DMFEA programs. The SSM II is responsible for initiating and implementing administrative policies and procedures as necessary, providing guidance and training to DMFEA management and staff on Budget Change Proposals (BCP), and will oversee the DMFEA’s federal grant, asset forfeiture accounts, and legislative activities. The SSM II has full responsibility for making daily judgments and decisions that relate to the division’s administrative teams. The SSM II is a subject matter generalist possessing strong analytical skills, managerial abilities, and personal qualifications who will act as a full manager of technical personnel working with administrative policies and procedures. The SSM II is required to maintain multi-disciplinary skills, including knowledge of personnel, contracts/procurement, budgeting, accounting, grants, and legislation policies and procedures within the Federal, Department of Justice (DOJ), and statewide systems. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V Working Conditions Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER II (SUPERVISORY) Additional Documents Job Application Package Checklist Position Details Job Code #: JC-373543 Position #(s): 423-651-4801-901 Working Title: Administrative Branch Manager Classification: STAFF SERVICES MANAGER II (SUPERVISORY) $7,204.00 - $8,950.00 # of Positions: 1 Work Location: Sacramento County Job Type: Permanent, Full Time Facility: DMFEA Personnel Work Shift: Day Work Week: Monday - Friday Department Information This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Administrative Branch, Sacramento Regional Office. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. Individuals who are new to State service must have list eligibility in order to gain employment with the Department of Justice. To access the Staff Services Manager II Examination bulletin and obtain list eligibility, please click HERE . Scroll down to "Taking the Examination" to access the exam. Additional exams and information can be found at: https://oag.ca.gov/careers/exams . For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov . If you have questions regarding this job announcement, eligibility, etc. please contact Shelby.Richardson@doj.ca.gov Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-373543) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Clearly indicate the basis of your eligibility in the "Explanations" section located on the first page of your State Application. LEAP eligibility should not be disclosed. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/7/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Shelby Richardson (JC-373543) 2329 Gateway Oaks Drive Sacramento , CA 95833 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Shelby Richardson (JC-373543) 2329 Gateway Oaks Drive Sacramento , CA 95833 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Applicants who do not submit an SOQ will not be considered for the position. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of: (a) the organization, structure, and internal functions of California state government, including the administrative and organizational practices and procedures of the California Department of Justice; (b) the methods of administrative problem-solving and task/project management; (c) the principles, tools used, and best practices in such areas of administration as budgeting/federal fiscal monitoring, personnel management, contracts/procurement, labor relations, facility-related coordination, case-management and network systems, organizational policy-setting and implementation of uniform procedures governing administrative functions; (d) supervision/management techniques. Demonstrated ability to direct, supervise, train, and hold accountable administrative staff and the work in their respective sub-specialties; organize, coordinate/integrate the activities of diverse administrative functions for common purposes and goals; conduct all working relationships and handle all forms of communication with the utmost professionalism, good judgment, and maturity; serve as a role model in advancing a detail-oriented approach and customer-service philosophy for an internal structure of over 200 employees statewide, all operating within a larger legal department; offer thoughtful, analytical solutions and welcome productive/constructive feedback. Skills: verbal skills (both written and oral presentation); technical (e.g., Microsoft Word (including tables), Excel, Outlook, ProLaw, PowerPoint); analytical; supervisorial; diplomacy. Benefits Benefits Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Shelby Richardson (916) 559-6163 Shelby.Richardson@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Application Filing Information Please note, if using the United States Postal service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure the timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Statement of Qualifications Please provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited for an onsite interview. The SOQ must be typed, no more than two pages in length, with 1-inch margins, and no less than 12-point Arial font. When completing the SOQ, please number each question, include all relevant experience, and explain your answers thoroughly. Applicants who fail to submit an SOQ as per instructions will be disqualified and not considered. Describe your experience of managing the administration of a large department, agency, or company comprised of various categories of professional staff. Describe your experience interacting with executive-level personnel on a matter(s) of high importance. Describe your experience and provide an example of your ability to work in a rapidly changing environment, balance multiple priorities, and meet deadlines. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/7/2023
May 23, 2023
Full Time
Job Description and Duties Under the general direction of the Chief Assistant Attorney General (CAAG) in the Division of Medi-Cal Fraud and Elder Abuse (DMFEA), the Staff Services Manager II (SSM II) performs at the full supervisory level and is responsible for planning, organizing, directing, and administering the work of professional staff with a diverse set of tasks and functions. The SSM II independently manages approximately seven administrative teams comprised of analytical, and clerical staff. The administrative teams, through the SSM II and staff assigned, ensure division compliance with Federal, State, Department, and/or Division administrative policies and procedures, maintain the fiscal integrity of the DMFEA, and provide administrative support and expertise to the DMFEA programs. The SSM II is responsible for initiating and implementing administrative policies and procedures as necessary, providing guidance and training to DMFEA management and staff on Budget Change Proposals (BCP), and will oversee the DMFEA’s federal grant, asset forfeiture accounts, and legislative activities. The SSM II has full responsibility for making daily judgments and decisions that relate to the division’s administrative teams. The SSM II is a subject matter generalist possessing strong analytical skills, managerial abilities, and personal qualifications who will act as a full manager of technical personnel working with administrative policies and procedures. The SSM II is required to maintain multi-disciplinary skills, including knowledge of personnel, contracts/procurement, budgeting, accounting, grants, and legislation policies and procedures within the Federal, Department of Justice (DOJ), and statewide systems. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V Working Conditions Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER II (SUPERVISORY) Additional Documents Job Application Package Checklist Position Details Job Code #: JC-373543 Position #(s): 423-651-4801-901 Working Title: Administrative Branch Manager Classification: STAFF SERVICES MANAGER II (SUPERVISORY) $7,204.00 - $8,950.00 # of Positions: 1 Work Location: Sacramento County Job Type: Permanent, Full Time Facility: DMFEA Personnel Work Shift: Day Work Week: Monday - Friday Department Information This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Administrative Branch, Sacramento Regional Office. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. Individuals who are new to State service must have list eligibility in order to gain employment with the Department of Justice. To access the Staff Services Manager II Examination bulletin and obtain list eligibility, please click HERE . Scroll down to "Taking the Examination" to access the exam. Additional exams and information can be found at: https://oag.ca.gov/careers/exams . For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov . If you have questions regarding this job announcement, eligibility, etc. please contact Shelby.Richardson@doj.ca.gov Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-373543) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Clearly indicate the basis of your eligibility in the "Explanations" section located on the first page of your State Application. LEAP eligibility should not be disclosed. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/7/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Shelby Richardson (JC-373543) 2329 Gateway Oaks Drive Sacramento , CA 95833 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Shelby Richardson (JC-373543) 2329 Gateway Oaks Drive Sacramento , CA 95833 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Applicants who do not submit an SOQ will not be considered for the position. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge of: (a) the organization, structure, and internal functions of California state government, including the administrative and organizational practices and procedures of the California Department of Justice; (b) the methods of administrative problem-solving and task/project management; (c) the principles, tools used, and best practices in such areas of administration as budgeting/federal fiscal monitoring, personnel management, contracts/procurement, labor relations, facility-related coordination, case-management and network systems, organizational policy-setting and implementation of uniform procedures governing administrative functions; (d) supervision/management techniques. Demonstrated ability to direct, supervise, train, and hold accountable administrative staff and the work in their respective sub-specialties; organize, coordinate/integrate the activities of diverse administrative functions for common purposes and goals; conduct all working relationships and handle all forms of communication with the utmost professionalism, good judgment, and maturity; serve as a role model in advancing a detail-oriented approach and customer-service philosophy for an internal structure of over 200 employees statewide, all operating within a larger legal department; offer thoughtful, analytical solutions and welcome productive/constructive feedback. Skills: verbal skills (both written and oral presentation); technical (e.g., Microsoft Word (including tables), Excel, Outlook, ProLaw, PowerPoint); analytical; supervisorial; diplomacy. Benefits Benefits Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Shelby Richardson (916) 559-6163 Shelby.Richardson@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Application Filing Information Please note, if using the United States Postal service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure the timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Statement of Qualifications Please provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Your SOQ will be considered the first interview for this position. If your qualifications are competitive, you will be invited for an onsite interview. The SOQ must be typed, no more than two pages in length, with 1-inch margins, and no less than 12-point Arial font. When completing the SOQ, please number each question, include all relevant experience, and explain your answers thoroughly. Applicants who fail to submit an SOQ as per instructions will be disqualified and not considered. Describe your experience of managing the administration of a large department, agency, or company comprised of various categories of professional staff. Describe your experience interacting with executive-level personnel on a matter(s) of high importance. Describe your experience and provide an example of your ability to work in a rapidly changing environment, balance multiple priorities, and meet deadlines. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 6/7/2023
Water Employee Services Agency (WESA)
Lake Elsinore, CA, US
The Position: WESA is seeking an Engineering Manager who will direct, plan, manage, and oversee the staff and operations of the Engineering Department, including oversight of the District's capital design, real estate, and development services programs. The Engineering Manager will need to effectively use resources to improve organizational productivity and customer service, and will provide complex and responsible support to the department director in areas of expertise. Immediate Impacts: • Within the first 3 months, demonstrate familiarity with, and the ability to apply District policies, processes and procedures. • Within the first 3 months, develop an understanding of District CIP projects. •Within the first 6 months, demonstrate ability to assume lead on assigned District projects. The Ideal Candidate: • Is confident, creative, and comfortable operating in an innovative and dynamic environment. • Is an effective communicator, with the ability to interact professionally with a wide range of audiences. • Is efficient and organized, with the ability to work under pressure and maintain a pleasant, professional demeanor. •Will be proactive and solution-oriented in addressing challenges and opportunities. • Someone who is positive, approachable, and dedicated to excellence while challenging and empowering staff. • Will act with integrity and in accordance with the accepted ethical standards and values of the District. • Will be knowledgeable of public contracting code and regulations. • Should be well versed in construction management. • Has seven years of increasingly responsible and diversified engineering experience including water and wastewater planning, water and sewer utility engineering design and construction, and project management experience including 4 years of supervisory or management experience. • PE license is highly desirable and can be substituted with relevant experience. • Possesses an appropriate valid California driver’s license. Compensation: The salary range for the position of Engineering Manager is up to $206,190 per year with an excellent benefits package. Placement within the salary range will be based on the candidate’s qualifications and experience. WESA offers a comprehensive benefit plan, some of which includes: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $19,500 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. •Salaried/Exempt employees will receive an allotment of paid administrative leave each fiscal year. Executives are provided with sixty (60) hours of paid administrative leave per fiscal year. Managers, Superintendents, exempt Supervisors and exempt Engineering staff are provided with forty four (44) hours of administrative leave per fiscal year. • Additional benefits available include:9/80 work schedule, Flexible/hybrid work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this exciting opportunity, submit your cover letter and resume to Jaime Huffman in the Human Resources Department. This position is open until filled. First review of submittals will begin after Friday, April 21, 2023 , so please submit your resume promptly for consideration. Following the filing date, resumes will be screened according to the qualifications outlined on the previous page. The most qualified candidates will be invited to personal interviews. For questions and inquiries, please contact: Jaime Huffman (951) 674-3146, ext. 8231; jhuffman@wesawater.com Closing Date/Time: 0002-11-30
Apr 16, 2023
The Position: WESA is seeking an Engineering Manager who will direct, plan, manage, and oversee the staff and operations of the Engineering Department, including oversight of the District's capital design, real estate, and development services programs. The Engineering Manager will need to effectively use resources to improve organizational productivity and customer service, and will provide complex and responsible support to the department director in areas of expertise. Immediate Impacts: • Within the first 3 months, demonstrate familiarity with, and the ability to apply District policies, processes and procedures. • Within the first 3 months, develop an understanding of District CIP projects. •Within the first 6 months, demonstrate ability to assume lead on assigned District projects. The Ideal Candidate: • Is confident, creative, and comfortable operating in an innovative and dynamic environment. • Is an effective communicator, with the ability to interact professionally with a wide range of audiences. • Is efficient and organized, with the ability to work under pressure and maintain a pleasant, professional demeanor. •Will be proactive and solution-oriented in addressing challenges and opportunities. • Someone who is positive, approachable, and dedicated to excellence while challenging and empowering staff. • Will act with integrity and in accordance with the accepted ethical standards and values of the District. • Will be knowledgeable of public contracting code and regulations. • Should be well versed in construction management. • Has seven years of increasingly responsible and diversified engineering experience including water and wastewater planning, water and sewer utility engineering design and construction, and project management experience including 4 years of supervisory or management experience. • PE license is highly desirable and can be substituted with relevant experience. • Possesses an appropriate valid California driver’s license. Compensation: The salary range for the position of Engineering Manager is up to $206,190 per year with an excellent benefits package. Placement within the salary range will be based on the candidate’s qualifications and experience. WESA offers a comprehensive benefit plan, some of which includes: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $19,500 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. •Salaried/Exempt employees will receive an allotment of paid administrative leave each fiscal year. Executives are provided with sixty (60) hours of paid administrative leave per fiscal year. Managers, Superintendents, exempt Supervisors and exempt Engineering staff are provided with forty four (44) hours of administrative leave per fiscal year. • Additional benefits available include:9/80 work schedule, Flexible/hybrid work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this exciting opportunity, submit your cover letter and resume to Jaime Huffman in the Human Resources Department. This position is open until filled. First review of submittals will begin after Friday, April 21, 2023 , so please submit your resume promptly for consideration. Following the filing date, resumes will be screened according to the qualifications outlined on the previous page. The most qualified candidates will be invited to personal interviews. For questions and inquiries, please contact: Jaime Huffman (951) 674-3146, ext. 8231; jhuffman@wesawater.com Closing Date/Time: 0002-11-30
Sonoma County, CA
Santa Rosa, California, United States
Position Information Expand your career in aviation administration with the Sonoma County Airport! Starting salary up to $55.86/hour ($116,586/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Airport Division operates the Charles M. Schulz - Sonoma County Airport (STS), the only local commercial service airport that offers air service directly into the North Bay region. Supporting up to 21 flights per day, STS has facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical service, search and rescue, firefighting aircraft, and pilot training. Working with the Airport Manager to oversee STS operations, the Assistant Airport Manager supervises staff and supports the planning, organization, and direction of staff activities associated with the development, maintenance, and management of STS. The position is also responsible for the day-to-day administration of human resource management, operational policy and procedure development and implementation, and airport safety, compliance, and emergency management. Additionally, the Assistant Airport Manager may act as the Airport Manager in his absence. While the position’s hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment, depending upon operational needs, the Assistant Airport Manager must be willing to work during emergencies, evenings, weekends, holidays, inclement weather, and other critical events. Our ideal candidate for this integral position is a self-driven, team player, with the ability to practice open communication with all stakeholders. They can shift gears quickly, remain calm under stressful situations, and possess: Extensive knowledge of federal, state, and local laws, codes, regulations, ordinances, policies, and procedures governing the aviation industry and commercial air service Experience acting as liaison and representative with the Federal Aviation Administration (FAA), Transportation Security Administration (TSA), State of California, other County Departments, Mutual Aid Responders, airline management, and airport tenants Experience coordinating with FAA regarding Part 139 safety and certification compliance and annual inspections; and TSA regarding Part 1542 security compliance, inspections, and badging program requirements Personnel supervision experience, with the ability to connect with staff, provide leadership, and effectively support staff coordination and development A thorough understanding of the operational needs, including creating and implementing standard operating procedures; conducting safety audits and ensuring compliance; preparing and implementing preventative maintenance plans; and overseeing and managing compliance and security programs, equipment, assets, and certification manuals Experience managing construction projects including development, analysis, and oversight of contracts, Requests for Proposals (RFP), and Requests for Quotation (RFQ) Although not required, the following training and certification are also beneficial: Association of Airport Executives (AAAE) Airport Certified Employee (ACE), AAAE Certified Member (CM), Airport Council International (ACI) Airport Operations Diploma, ACI Airport Security Diploma, and/or FEMA Incident Command System (ICS): 100, 200, 300, and 700. Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . This recruitment is being conducted to fill the Assistant Airport Manager position in SoCoPi, formerly the Transportation and Public Works Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training, education, and experience that would provide the opportunity to acquire the knowledge and abilities listed. Normally, graduation from an accredited college or university with a degree in business administration, public administration, or a closely related field and four years of increasingly responsible experience in airport operations, including at least one year in a management or supervisory capacity. Additional Qualifications: Incumbents must complete airport security coordination training and obtain certification as an Airport Security Coordinator within three months of hire. Incumbents in this classification must successfully complete the following trainings within twelve months of hire: Aircraft Rescue and Firefighting (ARFF), Live Fire, and Emergency First Aide including cardiopulmonary resuscitation (CPR) and Automatic External Defibrillator (AED). Within twelve months of hire, incumbents must obtain a FAA Part 107 drone license. Incumbents are required to maintain these certifications and licensure while in the position. Possession of a Pilot’s License or certification as an American Association of Airport Executives (AAAE) Airport Certified Employee (ACE) in Airfield Operations or as an AAAE Certified Member (CM) is highly desirable. Special Airport Requirement: Incumbents are required to undergo additional FAA Background, and/or Criminal History Checks as determined by County, State, and Federal Regulations. License: Possession of a valid driver’s license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: principles and techniques of airport management and administration; principles of techniques of effective supervision and training; principles and techniques of fiscal management and budgetary control; methods, policies, and procedures related to efficient airport operation; principles of Airport Wildlife Hazard Management; federal, state, regional, and local regulations pertaining to airport ground operations; aircraft servicing, safety precautions, fire control, first aid, and rescue techniques. Ability to: Plan, organize, direct, and evaluate the work of others; effectively manage the day-to-day operation of an airport; analyze situations using good judgment and take effective action; react quickly, calmly, and effectively in emergency or stressful situations; develop and provide effective training; analyze airport operating procedures and policies; develop and implement revisions; communicate effectively orally and in writing; understand and follow oral and written instructions; use UAVs and other related technology; establish and maintain cooperative working relationships with others; work evenings, weekends, and holidays as required. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/26/2023 12:00 AM Pacific
Jun 02, 2023
Full Time
Position Information Expand your career in aviation administration with the Sonoma County Airport! Starting salary up to $55.86/hour ($116,586/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment Join Our Team The Sonoma County Public Infrastructure (SoCoPi) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. Their Airport Division operates the Charles M. Schulz - Sonoma County Airport (STS), the only local commercial service airport that offers air service directly into the North Bay region. Supporting up to 21 flights per day, STS has facilities for airline passenger services, cargo, private and corporate flights, recreational aircraft, law enforcement, emergency medical service, search and rescue, firefighting aircraft, and pilot training. Working with the Airport Manager to oversee STS operations, the Assistant Airport Manager supervises staff and supports the planning, organization, and direction of staff activities associated with the development, maintenance, and management of STS. The position is also responsible for the day-to-day administration of human resource management, operational policy and procedure development and implementation, and airport safety, compliance, and emergency management. Additionally, the Assistant Airport Manager may act as the Airport Manager in his absence. While the position’s hours are normally Monday through Friday from 8 am to 5 pm PST in an office environment, depending upon operational needs, the Assistant Airport Manager must be willing to work during emergencies, evenings, weekends, holidays, inclement weather, and other critical events. Our ideal candidate for this integral position is a self-driven, team player, with the ability to practice open communication with all stakeholders. They can shift gears quickly, remain calm under stressful situations, and possess: Extensive knowledge of federal, state, and local laws, codes, regulations, ordinances, policies, and procedures governing the aviation industry and commercial air service Experience acting as liaison and representative with the Federal Aviation Administration (FAA), Transportation Security Administration (TSA), State of California, other County Departments, Mutual Aid Responders, airline management, and airport tenants Experience coordinating with FAA regarding Part 139 safety and certification compliance and annual inspections; and TSA regarding Part 1542 security compliance, inspections, and badging program requirements Personnel supervision experience, with the ability to connect with staff, provide leadership, and effectively support staff coordination and development A thorough understanding of the operational needs, including creating and implementing standard operating procedures; conducting safety audits and ensuring compliance; preparing and implementing preventative maintenance plans; and overseeing and managing compliance and security programs, equipment, assets, and certification manuals Experience managing construction projects including development, analysis, and oversight of contracts, Requests for Proposals (RFP), and Requests for Quotation (RFQ) Although not required, the following training and certification are also beneficial: Association of Airport Executives (AAAE) Airport Certified Employee (ACE), AAAE Certified Member (CM), Airport Council International (ACI) Airport Operations Diploma, ACI Airport Security Diploma, and/or FEMA Incident Command System (ICS): 100, 200, 300, and 700. Bring Your Commitment to Public Service to the County of Sonoma The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org . This recruitment is being conducted to fill the Assistant Airport Manager position in SoCoPi, formerly the Transportation and Public Works Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of training, education, and experience that would provide the opportunity to acquire the knowledge and abilities listed. Normally, graduation from an accredited college or university with a degree in business administration, public administration, or a closely related field and four years of increasingly responsible experience in airport operations, including at least one year in a management or supervisory capacity. Additional Qualifications: Incumbents must complete airport security coordination training and obtain certification as an Airport Security Coordinator within three months of hire. Incumbents in this classification must successfully complete the following trainings within twelve months of hire: Aircraft Rescue and Firefighting (ARFF), Live Fire, and Emergency First Aide including cardiopulmonary resuscitation (CPR) and Automatic External Defibrillator (AED). Within twelve months of hire, incumbents must obtain a FAA Part 107 drone license. Incumbents are required to maintain these certifications and licensure while in the position. Possession of a Pilot’s License or certification as an American Association of Airport Executives (AAAE) Airport Certified Employee (ACE) in Airfield Operations or as an AAAE Certified Member (CM) is highly desirable. Special Airport Requirement: Incumbents are required to undergo additional FAA Background, and/or Criminal History Checks as determined by County, State, and Federal Regulations. License: Possession of a valid driver’s license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: principles and techniques of airport management and administration; principles of techniques of effective supervision and training; principles and techniques of fiscal management and budgetary control; methods, policies, and procedures related to efficient airport operation; principles of Airport Wildlife Hazard Management; federal, state, regional, and local regulations pertaining to airport ground operations; aircraft servicing, safety precautions, fire control, first aid, and rescue techniques. Ability to: Plan, organize, direct, and evaluate the work of others; effectively manage the day-to-day operation of an airport; analyze situations using good judgment and take effective action; react quickly, calmly, and effectively in emergency or stressful situations; develop and provide effective training; analyze airport operating procedures and policies; develop and implement revisions; communicate effectively orally and in writing; understand and follow oral and written instructions; use UAVs and other related technology; establish and maintain cooperative working relationships with others; work evenings, weekends, and holidays as required. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: CG HR Technician: EV IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 6/26/2023 12:00 AM Pacific
Introduction The Hospital San Joaquin General Hospital (SJGH) , originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. About The Position The Assistant Manager of Patient Financial Service a ssists with planning, organizing, coordinating, staffing and directing a wide range of patient billing, collections and other Business Office activities at San Joaquin General Hospital. This key role will have significant responsibility for contributing to the overall success of the revenue cycle for SJGH by assuring that billing, collections and other Business Office activities are performed in an efficient, effective and appropriate manner. The ideal candidate will have extensive supervisory experience in patient accounting in a health care setting. They will also have direct hospital Business Office experience supervising and follow-up for Medicare, Medi-Cal and contract insurance. The ideal candidate will have excellent verbal and written communication, strong working knowledge of medical information systems and current Medicare, Medi-Cal, and insurance billing and collection practices. Compensation and Benefits In addition to the yearly base salary of $85,540.35 - $103,974.83, the County offers an excellent benefit plan which includes a county contribution to health insurance, dental and vision insurance plans. Other benefits offered by the County include: 1937 Retirement Act plan with reciprocity with CALPERS. 125 Flex Spending Benefits Plan. 12 day sick leave annually with unlimited accumulation. 10 days of vacation leave (accruals increase with milestone years of service). 10 holidays per year. Recruitment Thisrecruitment is beingconducted to fill on vacancy as an Assistant Manager of Patient Financial Services at San Joaquin General Hospital's and tocreate areferral poolto fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The following incentives and bonuses may be available for eligible full time new hires. Incentives and bonuses are subject to approval by Human Resources. Vacation Accrual Rate :San Joaquin County vacation accrual rate consistent with the candidate's total years ofpublic service. Sick Leave :Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours(up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cashout provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) Background: Potential new hires into this classification are required to successfully pass a background as a condition of employment. Final appointment cannot be made unless the eligible has passed all pre-employment processes. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. .telerik-reTable-1 { border-width: 0px; border-style: none; border-collapse: collapse; font-family: Tahoma; } .telerik-reTable-1 tr.telerik-reTableHeaderRow-1 { margin: 10px; padding: 10px; color: #3f5566; text-align: left; font-size: 10pt; font-style: normal; font-family: Tahoma; text-transform: capitalize; font-weight: bold; border-spacing: 10px; line-height: 14pt; vertical-align: top; } .telerik-reTable-1 td.telerik-reTableHeaderFirstCol-1 { padding: 0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 td.telerik-reTableHeaderLastCol-1 { padding: 0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 td.telerik-reTableHeaderOddCol-1 { padding:0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 td.telerik-reTableHeaderEvenCol-1 { padding:0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 tr.telerik-reTableOddRow-1 { color: #666666; font-size: 10pt; vertical-align: top; } .telerik-reTable-1 tr.telerik-reTableEvenRow-1 { color: #666666; background-color: #E7EBF7; font-size: 10pt; vertical-align: top; } .telerik-reTable-1 td.telerik-reTableFirstCol-1 { padding: 0in 5.4pt 0in 5.4pt; } .telerik-reTable-1 td.telerik-reTableLastCol-1 {padding:0in 5.4pt 0in 5.4pt;} .telerik-reTable-1 td.telerik-reTableOddCol-1 { padding: 0in 5.4pt 0in 5.4pt; } .telerik-reTable-1 td.telerik-reTableEvenCol-1 { padding:0in 5.4pt 0in 5.4pt; } .telerik-reTable-1 tr.telerik-reTableFooterRow-1 { color: #3f5566; font-weight: 500; font-size: 10pt; font-family: Tahoma; line-height: 11pt; } .telerik-reTable-1 td.telerik-reTableFooterFirstCol-1 { padding: 0in 5.4pt 0in 5.4pt; border-top: solid gray 1.0pt; text-align: left; } .telerik-reTable-1 td.telerik-reTableFooterLastCol-1 { padding:0in 5.4pt 0in 5.4pt; border-top:solid gray 1.0pt; text-align:left; } .telerik-reTable-1 td.telerik-reTableFooterOddCol-1 { padding: 0in 5.4pt 0in 5.4pt; text-align: left; border-top: solid gray 1.0pt; } .telerik-reTable-1 td.telerik-reTableFooterEvenCol-1 { padding: 0in 5.4pt 0in 5.4pt; text-align: left; border-top: solid gray 1.0pt; } TYPICAL DUTIES Assists with the planning, organization, coordination, staffing and directing of the clerical, technical and administrative work of the Business Office; provides appropriate guidance and technical expertise to staff performing various patient billing, credit/collections, and related services; develops workload and productivity standards; assures that Business Office activities are performed in a manner that meets organizational needs while maintaining positive customer service and patient satisfaction. Assists to ensure adequate and appropriate Business Office staffing; assists with hiring, and assigns, trains and evaluates subordinate personnel; takes appropriate action on disciplinary matters; verifies and assures staff proficiency; ensures that staff development needs are met and directs training and education activities as required; manages personnel and policy-related issues. Assists in the development and implementation of goals, policies, strategies, and procedures for the effective and efficient management of activities in the Business Office; initiates and implements action plans when changes are needed; coordinates and cooperates with other Health Care Services managers/staff, insurance providers, outside agencies, and others as needed to maximize revenues, cash flow, and billing compliance while minimizing accounts receivable days, bad debts, and write offs. Develops and implements quality control and quality improvement programs for the Business Office and other assigned areas; monitors work in progress as well as completed work to verify accuracy and efficiency; reviews, analyzes and interprets various complex reports and documents to evaluate and improve activities in assigned areas and ensure compliance with federal, state and other regulations. Assures appropriate utilization of information technology and related tools to support assigned operations; participates in the planning, development and testing of new and/or upgraded computerized revenue cycle systems. Resolves patient account discrepancies and negotiates settlements within limits of authority; assures that necessary communication of patient information is done appropriately and confidentially. Represents the Health Care Services agency to individuals and groups as assigned; attends meetings and conferences and participates on committees as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four-year college or university with a major in business or public administration, accounting, economics, finance, mathematics, health science, or a closely related field. Experience : Two years of patient accounting supervisory experience in a health care setting within the last five (5) years, including at least one year of direct hospital Business Office experience supervising and follow-up for at least two of the following payers; Medicare, Medi-Cal and contract insurance. Substitution #1 :Additional qualifying supervisory experience within the last seven (7) years may substitute for the education on a year-for-year basis to a maximum of three (3) years. KNOWLEDGE Principles and practices of management, supervision and administration; principles and practices of quality control, general hospital business practices and procedures; and terminology related to health care services billing/collections; state and federal regulations related to the health care billing and reimbursement process; current Medicare, Medicaid and insurance billing/collections practices; current standards and requirements for medical bill coding; medical managed care practices; accreditation standards for hospital business office activities; revenue cycle computer information and reporting systems; data analysis and report writing techniques. ABILITY Supervise the revenue cycle activities of a hospital business office; staff in the performance of supervisory, paraprofessional, technical, and hospital billing, collections and related work; interpret complex health care billing regulations and ensure compliance with such regulations; develop and administer budgets and perform related general management activities; establish and maintain effective working relationships with third party payers, physicians, health care managers, patients, and others; work cooperatively with others; influence positive process changes; utilize complex information technology to maximize the efficiency and quality of revenue cycle activities; analyze and interpret complex data and draw logical conclusions to develop and address revenue cycle operational processes; communicate effectively, both orally and in writing. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device; frequent sitting, standing, and walking for long periods; occasional driving, climbing stairs, pushing, pulling, bending, and squatting; Lifting -Ability to occasionally lift up to 15 pounds; Vision -Constant reading and close-up work and good overall vision; frequent eye/hand coordination; occasional color/depth perception and peripheral vision; Dexterity -Frequent holding, grasping and writing; occasional reaching and repetitive motion; Hearing/Talking -Constant hearing normal speech, talking in person and on the telephone; occasional hearing faint sounds; Emotional/Psychological -Constant public contact, decision making and concentration; frequent working alone and exposure to trauma, grief and death; Special Requirements -May occasionally work weekends/nights; Environmental -Occasional exposure to noise, emergency situations. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : Depending on date of hire into the unit, employees earn either 10 or 14 holidays peryear. Administrative Leave : Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit. Selection Plan Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr Scan QR Code By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Open Until Filled
May 16, 2023
Full Time
Introduction The Hospital San Joaquin General Hospital (SJGH) , originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. About The Position The Assistant Manager of Patient Financial Service a ssists with planning, organizing, coordinating, staffing and directing a wide range of patient billing, collections and other Business Office activities at San Joaquin General Hospital. This key role will have significant responsibility for contributing to the overall success of the revenue cycle for SJGH by assuring that billing, collections and other Business Office activities are performed in an efficient, effective and appropriate manner. The ideal candidate will have extensive supervisory experience in patient accounting in a health care setting. They will also have direct hospital Business Office experience supervising and follow-up for Medicare, Medi-Cal and contract insurance. The ideal candidate will have excellent verbal and written communication, strong working knowledge of medical information systems and current Medicare, Medi-Cal, and insurance billing and collection practices. Compensation and Benefits In addition to the yearly base salary of $85,540.35 - $103,974.83, the County offers an excellent benefit plan which includes a county contribution to health insurance, dental and vision insurance plans. Other benefits offered by the County include: 1937 Retirement Act plan with reciprocity with CALPERS. 125 Flex Spending Benefits Plan. 12 day sick leave annually with unlimited accumulation. 10 days of vacation leave (accruals increase with milestone years of service). 10 holidays per year. Recruitment Thisrecruitment is beingconducted to fill on vacancy as an Assistant Manager of Patient Financial Services at San Joaquin General Hospital's and tocreate areferral poolto fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The following incentives and bonuses may be available for eligible full time new hires. Incentives and bonuses are subject to approval by Human Resources. Vacation Accrual Rate :San Joaquin County vacation accrual rate consistent with the candidate's total years ofpublic service. Sick Leave :Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours(up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cashout provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) Background: Potential new hires into this classification are required to successfully pass a background as a condition of employment. Final appointment cannot be made unless the eligible has passed all pre-employment processes. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. .telerik-reTable-1 { border-width: 0px; border-style: none; border-collapse: collapse; font-family: Tahoma; } .telerik-reTable-1 tr.telerik-reTableHeaderRow-1 { margin: 10px; padding: 10px; color: #3f5566; text-align: left; font-size: 10pt; font-style: normal; font-family: Tahoma; text-transform: capitalize; font-weight: bold; border-spacing: 10px; line-height: 14pt; vertical-align: top; } .telerik-reTable-1 td.telerik-reTableHeaderFirstCol-1 { padding: 0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 td.telerik-reTableHeaderLastCol-1 { padding: 0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 td.telerik-reTableHeaderOddCol-1 { padding:0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 td.telerik-reTableHeaderEvenCol-1 { padding:0in 5.4pt 0in 5.4pt; color: #3f5566; line-height: 14pt; } .telerik-reTable-1 tr.telerik-reTableOddRow-1 { color: #666666; font-size: 10pt; vertical-align: top; } .telerik-reTable-1 tr.telerik-reTableEvenRow-1 { color: #666666; background-color: #E7EBF7; font-size: 10pt; vertical-align: top; } .telerik-reTable-1 td.telerik-reTableFirstCol-1 { padding: 0in 5.4pt 0in 5.4pt; } .telerik-reTable-1 td.telerik-reTableLastCol-1 {padding:0in 5.4pt 0in 5.4pt;} .telerik-reTable-1 td.telerik-reTableOddCol-1 { padding: 0in 5.4pt 0in 5.4pt; } .telerik-reTable-1 td.telerik-reTableEvenCol-1 { padding:0in 5.4pt 0in 5.4pt; } .telerik-reTable-1 tr.telerik-reTableFooterRow-1 { color: #3f5566; font-weight: 500; font-size: 10pt; font-family: Tahoma; line-height: 11pt; } .telerik-reTable-1 td.telerik-reTableFooterFirstCol-1 { padding: 0in 5.4pt 0in 5.4pt; border-top: solid gray 1.0pt; text-align: left; } .telerik-reTable-1 td.telerik-reTableFooterLastCol-1 { padding:0in 5.4pt 0in 5.4pt; border-top:solid gray 1.0pt; text-align:left; } .telerik-reTable-1 td.telerik-reTableFooterOddCol-1 { padding: 0in 5.4pt 0in 5.4pt; text-align: left; border-top: solid gray 1.0pt; } .telerik-reTable-1 td.telerik-reTableFooterEvenCol-1 { padding: 0in 5.4pt 0in 5.4pt; text-align: left; border-top: solid gray 1.0pt; } TYPICAL DUTIES Assists with the planning, organization, coordination, staffing and directing of the clerical, technical and administrative work of the Business Office; provides appropriate guidance and technical expertise to staff performing various patient billing, credit/collections, and related services; develops workload and productivity standards; assures that Business Office activities are performed in a manner that meets organizational needs while maintaining positive customer service and patient satisfaction. Assists to ensure adequate and appropriate Business Office staffing; assists with hiring, and assigns, trains and evaluates subordinate personnel; takes appropriate action on disciplinary matters; verifies and assures staff proficiency; ensures that staff development needs are met and directs training and education activities as required; manages personnel and policy-related issues. Assists in the development and implementation of goals, policies, strategies, and procedures for the effective and efficient management of activities in the Business Office; initiates and implements action plans when changes are needed; coordinates and cooperates with other Health Care Services managers/staff, insurance providers, outside agencies, and others as needed to maximize revenues, cash flow, and billing compliance while minimizing accounts receivable days, bad debts, and write offs. Develops and implements quality control and quality improvement programs for the Business Office and other assigned areas; monitors work in progress as well as completed work to verify accuracy and efficiency; reviews, analyzes and interprets various complex reports and documents to evaluate and improve activities in assigned areas and ensure compliance with federal, state and other regulations. Assures appropriate utilization of information technology and related tools to support assigned operations; participates in the planning, development and testing of new and/or upgraded computerized revenue cycle systems. Resolves patient account discrepancies and negotiates settlements within limits of authority; assures that necessary communication of patient information is done appropriately and confidentially. Represents the Health Care Services agency to individuals and groups as assigned; attends meetings and conferences and participates on committees as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four-year college or university with a major in business or public administration, accounting, economics, finance, mathematics, health science, or a closely related field. Experience : Two years of patient accounting supervisory experience in a health care setting within the last five (5) years, including at least one year of direct hospital Business Office experience supervising and follow-up for at least two of the following payers; Medicare, Medi-Cal and contract insurance. Substitution #1 :Additional qualifying supervisory experience within the last seven (7) years may substitute for the education on a year-for-year basis to a maximum of three (3) years. KNOWLEDGE Principles and practices of management, supervision and administration; principles and practices of quality control, general hospital business practices and procedures; and terminology related to health care services billing/collections; state and federal regulations related to the health care billing and reimbursement process; current Medicare, Medicaid and insurance billing/collections practices; current standards and requirements for medical bill coding; medical managed care practices; accreditation standards for hospital business office activities; revenue cycle computer information and reporting systems; data analysis and report writing techniques. ABILITY Supervise the revenue cycle activities of a hospital business office; staff in the performance of supervisory, paraprofessional, technical, and hospital billing, collections and related work; interpret complex health care billing regulations and ensure compliance with such regulations; develop and administer budgets and perform related general management activities; establish and maintain effective working relationships with third party payers, physicians, health care managers, patients, and others; work cooperatively with others; influence positive process changes; utilize complex information technology to maximize the efficiency and quality of revenue cycle activities; analyze and interpret complex data and draw logical conclusions to develop and address revenue cycle operational processes; communicate effectively, both orally and in writing. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device; frequent sitting, standing, and walking for long periods; occasional driving, climbing stairs, pushing, pulling, bending, and squatting; Lifting -Ability to occasionally lift up to 15 pounds; Vision -Constant reading and close-up work and good overall vision; frequent eye/hand coordination; occasional color/depth perception and peripheral vision; Dexterity -Frequent holding, grasping and writing; occasional reaching and repetitive motion; Hearing/Talking -Constant hearing normal speech, talking in person and on the telephone; occasional hearing faint sounds; Emotional/Psychological -Constant public contact, decision making and concentration; frequent working alone and exposure to trauma, grief and death; Special Requirements -May occasionally work weekends/nights; Environmental -Occasional exposure to noise, emergency situations. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : Depending on date of hire into the unit, employees earn either 10 or 14 holidays peryear. Administrative Leave : Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit. Selection Plan Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr Scan QR Code By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Open Until Filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Administrative Analyst Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a Probationary position Time Base Full-time (1.0) Work Schedule Monday-Friday from 8:00am -5:00pm Some occasional night or weekend may be needed, on an adjusted work schedule. Anticipated Hiring Range $5,850 - $6,122 Per Month ($70,200 - $73,464 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support Serving as the Procurement liaison for the Division: maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues Assist with Deceased Student Protocol and Notification Assist with coordinating, drafting, and sending memos for DSL operations Supervise one or more student assistant(s) and provide on-going training and coaching Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members Assist with property inventory for the division and office Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL) Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies Reviews human resource protocols, paperwork, and procedures for continuity within the division Oversight and development of a fiscal management system for the DSL & DOS areas Keeps updated checks and balances on all associated DSL & DOS accounts Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures Performs research and recommends solutions to any budgetary problems and human resources issues that might arise, and ensures effectiveness of those solutions Reconciles and tracks office credit card purchases and expense reports Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents Oversees the collection and deposits of revenue Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues Assist with Deceased Student Protocol and Notification Assist with coordinating, drafting, and sending memos for DSL operations Supervise one or more student assistant(s) and provide on-going training and coaching Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members Assist with property inventory for the division and office Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL) Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies Reviews human resource protocols, paperwork, and procedures for continuity within the division Oversight and development of a fiscal management system for the DSL & DOS areas Keeps updated checks and balances on all associated DSL & DOS accounts Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures Performs research and recommends solutions to any budgetary problems and human resources issues that might arise, and ensures effectiveness of those solutions Reconciles and tracks office credit card purchases and expense reports Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents Oversees the collection and deposits of revenue. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAEM Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested Update and maintain divisional and office-specific associated websites Manage divisional and office-specific marketing materials and social media profiles and digital brand Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment Provides support to students and departments regarding organization management and event planning policies and procedures Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment Conducts research on benchmarking and best practices and drafts relevant reports At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications Bachelor’s degree highly preferred 3-5 years of experience in a higher education or academic setting Senior and/or executive level administrative support experience Experience providing excellent customer service in higher education Bilingual skills highly desirable Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved Ability to make independent decisions and exercise sound judgment Ability to anticipate problems and address them proactively Ability to compile, write, and present reports related to program or administrative specialty Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit Working knowledge of operational and fiscal analysis and techniques Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Ability to work with representatives from within and outside the university and handle potentially sensitive situations Ability to train others on new skills and procedures and provide lead work direction Ability to keep calm under pressure in a variety of situations and circumstances Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Core Competencies Bias toward collaboration and teamwork Effective oral, written, and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Ability to train others on new skills and procedures and provide lead work direction Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Competency in Diversity and Inclusion Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources, and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
May 20, 2023
Full Time
Description: Working Title Administrative Analyst Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a Probationary position Time Base Full-time (1.0) Work Schedule Monday-Friday from 8:00am -5:00pm Some occasional night or weekend may be needed, on an adjusted work schedule. Anticipated Hiring Range $5,850 - $6,122 Per Month ($70,200 - $73,464 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support Serving as the Procurement liaison for the Division: maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues Assist with Deceased Student Protocol and Notification Assist with coordinating, drafting, and sending memos for DSL operations Supervise one or more student assistant(s) and provide on-going training and coaching Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members Assist with property inventory for the division and office Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL) Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies Reviews human resource protocols, paperwork, and procedures for continuity within the division Oversight and development of a fiscal management system for the DSL & DOS areas Keeps updated checks and balances on all associated DSL & DOS accounts Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures Performs research and recommends solutions to any budgetary problems and human resources issues that might arise, and ensures effectiveness of those solutions Reconciles and tracks office credit card purchases and expense reports Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents Oversees the collection and deposits of revenue Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues Assist with Deceased Student Protocol and Notification Assist with coordinating, drafting, and sending memos for DSL operations Supervise one or more student assistant(s) and provide on-going training and coaching Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members Assist with property inventory for the division and office Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL) Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies Reviews human resource protocols, paperwork, and procedures for continuity within the division Oversight and development of a fiscal management system for the DSL & DOS areas Keeps updated checks and balances on all associated DSL & DOS accounts Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures Performs research and recommends solutions to any budgetary problems and human resources issues that might arise, and ensures effectiveness of those solutions Reconciles and tracks office credit card purchases and expense reports Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents Oversees the collection and deposits of revenue. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAEM Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested Update and maintain divisional and office-specific associated websites Manage divisional and office-specific marketing materials and social media profiles and digital brand Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment Provides support to students and departments regarding organization management and event planning policies and procedures Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment Conducts research on benchmarking and best practices and drafts relevant reports At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications Bachelor’s degree highly preferred 3-5 years of experience in a higher education or academic setting Senior and/or executive level administrative support experience Experience providing excellent customer service in higher education Bilingual skills highly desirable Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved Ability to make independent decisions and exercise sound judgment Ability to anticipate problems and address them proactively Ability to compile, write, and present reports related to program or administrative specialty Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit Working knowledge of operational and fiscal analysis and techniques Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Ability to work with representatives from within and outside the university and handle potentially sensitive situations Ability to train others on new skills and procedures and provide lead work direction Ability to keep calm under pressure in a variety of situations and circumstances Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Core Competencies Bias toward collaboration and teamwork Effective oral, written, and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Ability to train others on new skills and procedures and provide lead work direction Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Competency in Diversity and Inclusion Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources, and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Sonoma County, CA
Santa Rosa, California, United States
Position Information Grow your career and make a difference in your community. Bring your behavioral health experience to the County of Sonoma. Starting salary up to $62.17/hour ($129,756/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,000/1700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment About the Position As a critical member of the Behavioral Health Division in the Department of Health Services (DHS), the Client Care Manager (CCM) provides clinical and administrative oversight of the Sonoma County Behavioral Health Division Crisis Stabilization Unit (CSU), a 24-hour facility that provides evaluation, stabilization, medication, and referral for Sonoma County residents in mental health crisis. The CCM co-manages the unit with a second CCM with support from the Acute & Forensics Section Manager, an assigned Patient Care Analyst from the Quality Assessment and Performance Improvement section, the Supervising Nurse, and a Behavioral Health Clinical Specialist. The CCM position directly supervises up to 50 full-time, part-time, extra-help, and contracted staff; ensures the program meets federal and state mandates; and is responsible for creating efficient, safe, effective, and fiscally sound processes. The Client Care Manager collaborates closely with law enforcement, local emergency rooms, the jail, and community-based providers. This position requires 24 hour on-call availability for one week at a time approximately every five weeks. This is shared with the other CCM and three Section Managers. The CCM is responsible for: Ensuring staff are trained, the training is tracked, safety incidents are investigated, and corrective action is taken Overseeing the provision of trauma-informed clinical care of adults and youth in crisis Ensuring CSU beds are filled and clients have safe and timely discharges to the correct level of care Coordinating with community partners (law enforcement, jail mental health, and mobile crisis teams in particular) to reduce barriers to crisis care, create smooth workflows, and to reduce taxpayer burden by ensuring Medi-Cal beneficiaries are served at the right level of crisis care Authorizing hospitalizations when appropriate; and working on finding alternatives whenever possible Coordinating closely with the managers of the Access Team, Hospital Liaison Team, Transitional Recovery Team, and other outpatient teams to create smooth transitions for clients and keep them connected to services Coordinating with HR around personnel actions when needed Providing strengths-based supervision and administrative support for CSU staff Coordinating closely with security company and temp staffing agencies to ensure appropriate staffing and ongoing training with guards, nursing assistants, and temporary clinical and medical staff The ideal candidate will possess: Managerial experience in a Behavioral Health setting, including program planning, budgeting, resource management, and leading change processes Experience working in a mental health crisis setting and managing assaultive behavior Knowledge and understanding of operating a safety program The ability to teach and model, behavioral de-escalation techniques, motivational interviewing, and trauma-informed, and recovery-oriented care Knowledge of the provision of Medi-Cal services in a community mental health setting The ability to facilitate team meetings Strong supervisory and communication skills The ability to collaborate effectively with community partners Experience making timely clinical decisions from a trauma-informed and recovery-oriented perspective The ability to understand and synthesize data toward quality improvement The ability to implement evidence-based practices Facility with Word, Outlook, and scheduling software; the ability to use Excel is desirable About the Crisis Stabilization Unit (CSU) The CSU's dedicated team of licensed mental health clinicians, psychiatric nurses, and psychiatrists provide crisis intervention, medication assessment, stabilization, and information and referral services 24-hours a day, 7 days a week for adults, children, and families experiencing a mental health crisis. The CSU provides up to 23-hours of supportive care, including medications for individuals in an acute mental health crisis. For those needing a higher level of care, voluntary crisis residential services or inpatient hospitalization are arranged. Please visit the Behavioral Health Division's website for more information on its programs and services. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Client Care Manager position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education & Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities listed above, while meeting the legal minimum requirements established by the State of California for managing a Mental Health Program. Normally, this would include one of the following: A psychiatrist who directs a service shall have a license as a physician and surgeon in this state and show evidence of having completed the required course of graduate psychiatric education as required and shall have two years of postdoctoral work experience in a mental health setting. (OR) A psychologist who directs a service shall have obtained a California license as a psychologist and shall have two years of postdoctoral work experience in a mental health setting. (OR) A clinical social worker who directs a service shall have a California license as a clinical social worker and shall have two years of postmaster’s work experience in a mental health setting. (OR) A marriage and family therapist who directs a service shall have obtained a California license as a marriage and family therapist and shall have two years of postmaster’s work experience in a mental health setting. (OR) A nurse shall be licensed to practice as a registered nurse by the Board of Nursing Education and Nurse Registration in this State and possess a master’s degree in psychiatric or public health nursing, and two years of nursing work experience in a mental health setting. Additional post baccalaureate nursing experience in a mental health setting may be substituted on a year-for-year basis for the educational requirement. (AND) For any of the above types of licensure, at least one additional year of work experience in a supervisory or administrative capacity in a mental health program is required. License: Possession of a valid State of California license to practice as a: Psychiatrist, Psychologist, Licensed Clinical Social Worker, Licensed Marriage and Family Therapist, or Registered Nurse. Possession of a valid driver’s license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: modern methods, theories, techniques, tasks, and procedures used in 24-hour mental health program; particularly public sector programs; the functions, activities and inter-relationship of County programs and the workings of County government; current developments in the related service professions and methods of informing all levels of staff of these developments; all aspects of medical terminology, program routines, procedures, equipment and facilities; Federal, State, and local rules, regulations, policies, and procedures regulating clinical programs; continuing education needs of service personnel; leadership, management, and supervisory techniques used in 24-hour programs; safety and emergency procedures. Working knowledge of: the use, administration, and effects of medicines and narcotics; Knowledge of: budgeting and cost containment procedures. Ability to: direct the work of a large staff, to prepare assignment schedules, and review reports; develop and implement staffing patterns and to supervise large-scale application of both routine and complex client care situations; perform advanced clinical and administrative tasks of a 24-hour mental health program; communicate ideas effectively to individuals and groups; analyze situations accurately and adopt effective course of action; establish and maintain effective working relationships with staff, physicians, other personnel, community agencies, and educational institutions; supervise staff, program supervisors and managers; maintain appropriate records. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough asses sment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. IMPORTANT INFORMATION - Positions that are assigned to one or more facilities with a COVID-19 and/or influenza vaccine mandate pursuant to the California Department of Public Health must meet all vaccination requirements. Documented proof of vaccination(s) will be required. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Apr 01, 2023
Full Time
Position Information Grow your career and make a difference in your community. Bring your behavioral health experience to the County of Sonoma. Starting salary up to $62.17/hour ($129,756/year), a cash allowance of $600/month, and a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: A hybrid telework schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County paid 100% premium contribution for the majority of employee-only and employee + family health plan options An annual Staff Development/Wellness Benefit allowance of up to $1,000/1700 and ongoing education/training opportunities County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits Retirement fully integrated with Social Security May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment About the Position As a critical member of the Behavioral Health Division in the Department of Health Services (DHS), the Client Care Manager (CCM) provides clinical and administrative oversight of the Sonoma County Behavioral Health Division Crisis Stabilization Unit (CSU), a 24-hour facility that provides evaluation, stabilization, medication, and referral for Sonoma County residents in mental health crisis. The CCM co-manages the unit with a second CCM with support from the Acute & Forensics Section Manager, an assigned Patient Care Analyst from the Quality Assessment and Performance Improvement section, the Supervising Nurse, and a Behavioral Health Clinical Specialist. The CCM position directly supervises up to 50 full-time, part-time, extra-help, and contracted staff; ensures the program meets federal and state mandates; and is responsible for creating efficient, safe, effective, and fiscally sound processes. The Client Care Manager collaborates closely with law enforcement, local emergency rooms, the jail, and community-based providers. This position requires 24 hour on-call availability for one week at a time approximately every five weeks. This is shared with the other CCM and three Section Managers. The CCM is responsible for: Ensuring staff are trained, the training is tracked, safety incidents are investigated, and corrective action is taken Overseeing the provision of trauma-informed clinical care of adults and youth in crisis Ensuring CSU beds are filled and clients have safe and timely discharges to the correct level of care Coordinating with community partners (law enforcement, jail mental health, and mobile crisis teams in particular) to reduce barriers to crisis care, create smooth workflows, and to reduce taxpayer burden by ensuring Medi-Cal beneficiaries are served at the right level of crisis care Authorizing hospitalizations when appropriate; and working on finding alternatives whenever possible Coordinating closely with the managers of the Access Team, Hospital Liaison Team, Transitional Recovery Team, and other outpatient teams to create smooth transitions for clients and keep them connected to services Coordinating with HR around personnel actions when needed Providing strengths-based supervision and administrative support for CSU staff Coordinating closely with security company and temp staffing agencies to ensure appropriate staffing and ongoing training with guards, nursing assistants, and temporary clinical and medical staff The ideal candidate will possess: Managerial experience in a Behavioral Health setting, including program planning, budgeting, resource management, and leading change processes Experience working in a mental health crisis setting and managing assaultive behavior Knowledge and understanding of operating a safety program The ability to teach and model, behavioral de-escalation techniques, motivational interviewing, and trauma-informed, and recovery-oriented care Knowledge of the provision of Medi-Cal services in a community mental health setting The ability to facilitate team meetings Strong supervisory and communication skills The ability to collaborate effectively with community partners Experience making timely clinical decisions from a trauma-informed and recovery-oriented perspective The ability to understand and synthesize data toward quality improvement The ability to implement evidence-based practices Facility with Word, Outlook, and scheduling software; the ability to use Excel is desirable About the Crisis Stabilization Unit (CSU) The CSU's dedicated team of licensed mental health clinicians, psychiatric nurses, and psychiatrists provide crisis intervention, medication assessment, stabilization, and information and referral services 24-hours a day, 7 days a week for adults, children, and families experiencing a mental health crisis. The CSU provides up to 23-hours of supportive care, including medications for individuals in an acute mental health crisis. For those needing a higher level of care, voluntary crisis residential services or inpatient hospitalization are arranged. Please visit the Behavioral Health Division's website for more information on its programs and services. *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Client Care Manager position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education & Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities listed above, while meeting the legal minimum requirements established by the State of California for managing a Mental Health Program. Normally, this would include one of the following: A psychiatrist who directs a service shall have a license as a physician and surgeon in this state and show evidence of having completed the required course of graduate psychiatric education as required and shall have two years of postdoctoral work experience in a mental health setting. (OR) A psychologist who directs a service shall have obtained a California license as a psychologist and shall have two years of postdoctoral work experience in a mental health setting. (OR) A clinical social worker who directs a service shall have a California license as a clinical social worker and shall have two years of postmaster’s work experience in a mental health setting. (OR) A marriage and family therapist who directs a service shall have obtained a California license as a marriage and family therapist and shall have two years of postmaster’s work experience in a mental health setting. (OR) A nurse shall be licensed to practice as a registered nurse by the Board of Nursing Education and Nurse Registration in this State and possess a master’s degree in psychiatric or public health nursing, and two years of nursing work experience in a mental health setting. Additional post baccalaureate nursing experience in a mental health setting may be substituted on a year-for-year basis for the educational requirement. (AND) For any of the above types of licensure, at least one additional year of work experience in a supervisory or administrative capacity in a mental health program is required. License: Possession of a valid State of California license to practice as a: Psychiatrist, Psychologist, Licensed Clinical Social Worker, Licensed Marriage and Family Therapist, or Registered Nurse. Possession of a valid driver’s license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Considerable knowledge of: modern methods, theories, techniques, tasks, and procedures used in 24-hour mental health program; particularly public sector programs; the functions, activities and inter-relationship of County programs and the workings of County government; current developments in the related service professions and methods of informing all levels of staff of these developments; all aspects of medical terminology, program routines, procedures, equipment and facilities; Federal, State, and local rules, regulations, policies, and procedures regulating clinical programs; continuing education needs of service personnel; leadership, management, and supervisory techniques used in 24-hour programs; safety and emergency procedures. Working knowledge of: the use, administration, and effects of medicines and narcotics; Knowledge of: budgeting and cost containment procedures. Ability to: direct the work of a large staff, to prepare assignment schedules, and review reports; develop and implement staffing patterns and to supervise large-scale application of both routine and complex client care situations; perform advanced clinical and administrative tasks of a 24-hour mental health program; communicate ideas effectively to individuals and groups; analyze situations accurately and adopt effective course of action; establish and maintain effective working relationships with staff, physicians, other personnel, community agencies, and educational institutions; supervise staff, program supervisors and managers; maintain appropriate records. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough asses sment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. IMPORTANT INFORMATION - Positions that are assigned to one or more facilities with a COVID-19 and/or influenza vaccine mandate pursuant to the California Department of Public Health must meet all vaccination requirements. Documented proof of vaccination(s) will be required. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: DP HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Cash Allowance : In addition to monthly salary, a cash allowance of approximately $600 per month. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331 .Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900 . *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
City of Portland, Oregon
Portland, Oregon, United States
The Position Program Managers (Maintenance Supervisor II) are an essential part of the Maintenance Operation's divisions. These positions provide equitable leadership while planning, organizing, and managing the division's dynamic workload and supporting the Bureau's strategic goals. A Maintenance Supervisor II position manages all routine maintenance routes, seasonal maintenance, and elimination of hazards as reported by the Public. An emphasis on Equity analysis is required to ensure program funds are applied equitably throughout City neighborhoods. What you'll get to do: Provide leadership focused on creating a workplace culture that is supportive of the City of Portland's Core Values of anti-racism, communication, collaboration, equity, transparency, and fiscal responsibility. Plan, organize, manage, and optimize the work of staff engaged in the development, implementation, and administration of maintenance and repair programs. Develop divisional performance measures, using data to monitor outcomes and report on productivity goals. Apply continuous improvement principles to grow the Division and ensure the quality, effectiveness, durability and proper timing of maintenance and repairs. Evaluate project proposals to estimate labor, material, and equipment requirements. Establish standards and best practices and use them in monitoring program performance against program goals and objectives to ensure consistent quality and progressive results. Develop annual work plans, determine, and prioritize work, assign appropriate resources, and manage the budget of this and other related programs as deemed necessary by the Division Manager. Be creative , innovative, and collaborate with team members and partners to achieve the best outcomes for the City. Oversee procurement of equipment, parts, and supplies to support operational objectives. Collaborate with internal and external stakeholders in a dynamic, team-based environment. Sustain a culture of safety, organizational excellence, stewardship, and professionalism. Apply continuous improvement principles in standard daily work and long-range planning. Maintenance Supervisor IIs within the Portland Bureau of Transportation are considered essential employees and are members of the bureau's 24-hour emergency response team. Who you are: Experienced Supervisor : An experienced leader with a commitment to your position as well as your team/employees. Being an ethical, fair, and supportive leader is important to you along with embracing the City of Portland's Core Values of anti-racism, communication, collaboration, equity, transparency, and fiscal responsibility. Mentor : You have experience mentoring and coaching. You clearly assign responsibility for tasks and decisions, set clear objectives and measures, monitor process, progress, and results, and designs feedback loops into work. Excellent Communicator : You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing. Innovative : You have an aptitude for continuous improvement and can excel in change management. You've demonstrated the ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making. Problem Solver : You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions. Project Manager : You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director's and bureau initiatives. These projects may vary greatly in scope but are centered on public improvements. Authentic : Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers and employees with respect and are accountable. Results Driven : This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner. Dedicated : Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed. Organized : Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment. Uses time effectively and efficiently, concentrates efforts on the more important priorities. Community Focused: dedicated to meeting the expectations and requirements of the community; gets first-hand information and uses it for improvements in services; acts with the community in mind; establishes and maintains effective relationships with community members and gains their trust and respect. Relationship Builder : An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively. An Ideal Candidate will have at least 5 years of experience directing/planning the work of staff and experience in business or public administration, or maintenance operations. About the Division: The Operations Section maintains and clears streets, greenspaces, and structures by methods that include mowing, brush cutting, herbicide spraying, street sweeping, bike lane sweeping, street flushing, graffiti abatement, deicing, and plowing. Other duties for this Section include managing the Leaf Day program, cleaning before/during/after major events such as the Rose Festival and responding to emergency calls around the city to clear the right-of-way of various debris. This role is mission-critical and essential to accomplish the increased dynamic workload successfully and efficiently. About the Bureau: The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov . The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . To Qualify Applicants must meet each of the following minimum qualifications. Describe in their cover letter and résumé how their education, training and/or experience, meets each of the following minimum qualifications: Experience providing leadership and supervisory techniques including working with diverse staff to create a high performance and service-oriented work environment, coaching for performance improvement and staff development. Ability to communicate effectively, clearly, and persuasively both verbally and in writing such as presenting information in a public setting, preparing correspondence, reports, studies, and other written materials. Experience creating and implementing seasonal program maintenance plans, developing performance metrics and indicators for maintenance plans and ensuring timelines are managed and delivered within budget scope. Experience with budget management and reporting. Experience with using analytic platforms to track data, manage work plans and generate automated reports for technical and non-technical end users. Applicant must also possess: A valid state driver's license and an acceptable driving record at the time of hire. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their cover letter and résumé, are weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. **PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline Job Posting closes: Monday June 5, 2023 Applications Reviewed: Week of June 5, 2023 Eligible List / Notices Generated: Week of June 12, 2023 Selection Process Begins: Early July Job Offer: Late July *Timeline is approximate and subject to change Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in the cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted . Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has free How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Contact Information: TroyLynn Craft Senior Recruiter troylynn.craft@portlandoregon.gov An Equal Opportunity/Affirmative Action Employer Closing Date/Time: 6/5/2023 11:59 PM Pacific
May 23, 2023
Full Time
The Position Program Managers (Maintenance Supervisor II) are an essential part of the Maintenance Operation's divisions. These positions provide equitable leadership while planning, organizing, and managing the division's dynamic workload and supporting the Bureau's strategic goals. A Maintenance Supervisor II position manages all routine maintenance routes, seasonal maintenance, and elimination of hazards as reported by the Public. An emphasis on Equity analysis is required to ensure program funds are applied equitably throughout City neighborhoods. What you'll get to do: Provide leadership focused on creating a workplace culture that is supportive of the City of Portland's Core Values of anti-racism, communication, collaboration, equity, transparency, and fiscal responsibility. Plan, organize, manage, and optimize the work of staff engaged in the development, implementation, and administration of maintenance and repair programs. Develop divisional performance measures, using data to monitor outcomes and report on productivity goals. Apply continuous improvement principles to grow the Division and ensure the quality, effectiveness, durability and proper timing of maintenance and repairs. Evaluate project proposals to estimate labor, material, and equipment requirements. Establish standards and best practices and use them in monitoring program performance against program goals and objectives to ensure consistent quality and progressive results. Develop annual work plans, determine, and prioritize work, assign appropriate resources, and manage the budget of this and other related programs as deemed necessary by the Division Manager. Be creative , innovative, and collaborate with team members and partners to achieve the best outcomes for the City. Oversee procurement of equipment, parts, and supplies to support operational objectives. Collaborate with internal and external stakeholders in a dynamic, team-based environment. Sustain a culture of safety, organizational excellence, stewardship, and professionalism. Apply continuous improvement principles in standard daily work and long-range planning. Maintenance Supervisor IIs within the Portland Bureau of Transportation are considered essential employees and are members of the bureau's 24-hour emergency response team. Who you are: Experienced Supervisor : An experienced leader with a commitment to your position as well as your team/employees. Being an ethical, fair, and supportive leader is important to you along with embracing the City of Portland's Core Values of anti-racism, communication, collaboration, equity, transparency, and fiscal responsibility. Mentor : You have experience mentoring and coaching. You clearly assign responsibility for tasks and decisions, set clear objectives and measures, monitor process, progress, and results, and designs feedback loops into work. Excellent Communicator : You are a strong communicator to both technical and non-technical individuals, and proficient verbally and in writing. Innovative : You have an aptitude for continuous improvement and can excel in change management. You've demonstrated the ability to remain flexible, agile, and calm in a high paced environment that relies on quick and stable decision making. Problem Solver : You can identify problems early and value collaboration. You utilize active listening and effective communication and facilitation skills in working with others to find resolutions. Project Manager : You have knowledge of project management principles and can support, lead, and review various operational projects that support the Group Director's and bureau initiatives. These projects may vary greatly in scope but are centered on public improvements. Authentic : Effective in a professional, diverse, multi-cultural environment. You treat customers, co-workers and employees with respect and are accountable. Results Driven : This position is high paced, dynamic and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate and professional manner. Dedicated : Have a passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed. Organized : Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment. Uses time effectively and efficiently, concentrates efforts on the more important priorities. Community Focused: dedicated to meeting the expectations and requirements of the community; gets first-hand information and uses it for improvements in services; acts with the community in mind; establishes and maintains effective relationships with community members and gains their trust and respect. Relationship Builder : An outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively. An Ideal Candidate will have at least 5 years of experience directing/planning the work of staff and experience in business or public administration, or maintenance operations. About the Division: The Operations Section maintains and clears streets, greenspaces, and structures by methods that include mowing, brush cutting, herbicide spraying, street sweeping, bike lane sweeping, street flushing, graffiti abatement, deicing, and plowing. Other duties for this Section include managing the Leaf Day program, cleaning before/during/after major events such as the Rose Festival and responding to emergency calls around the city to clear the right-of-way of various debris. This role is mission-critical and essential to accomplish the increased dynamic workload successfully and efficiently. About the Bureau: The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov . The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . To Qualify Applicants must meet each of the following minimum qualifications. Describe in their cover letter and résumé how their education, training and/or experience, meets each of the following minimum qualifications: Experience providing leadership and supervisory techniques including working with diverse staff to create a high performance and service-oriented work environment, coaching for performance improvement and staff development. Ability to communicate effectively, clearly, and persuasively both verbally and in writing such as presenting information in a public setting, preparing correspondence, reports, studies, and other written materials. Experience creating and implementing seasonal program maintenance plans, developing performance metrics and indicators for maintenance plans and ensuring timelines are managed and delivered within budget scope. Experience with budget management and reporting. Experience with using analytic platforms to track data, manage work plans and generate automated reports for technical and non-technical end users. Applicant must also possess: A valid state driver's license and an acceptable driving record at the time of hire. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their cover letter and résumé, are weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. **PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline Job Posting closes: Monday June 5, 2023 Applications Reviewed: Week of June 5, 2023 Eligible List / Notices Generated: Week of June 12, 2023 Selection Process Begins: Early July Job Offer: Late July *Timeline is approximate and subject to change Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in the cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted . Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland has free How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Contact Information: TroyLynn Craft Senior Recruiter troylynn.craft@portlandoregon.gov An Equal Opportunity/Affirmative Action Employer Closing Date/Time: 6/5/2023 11:59 PM Pacific
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Project Specialist-Case Manager (SC-SHWC) Job Category: NBU Job Opening Date: May 11, 2023 Job Closing Date: June 30, 2023 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Under the supervision of the department Director or Dean, and the day-to-day direction of the Program Coordinator, the Case Manager will assess, define, and promote early identification of students in need of basic needs resources. The Case Manager will assess, plan, implement, monitor, and evaluate the actions required to address barriers preventing academic, behavioral, attendance, and social-emotional success. The Case Manager will not serve in a clinical capacity (i.e., provide psychotherapy to students), but will perform case management duties, facilitate referral access and service utilization, and address any questions or concerns originating from student. The Case Manager will assist students who need resources to appropriate on- and off-campus programs. DISTINGUISHING CHARACTERISTICS The Basic Needs division at Saddleback College serves student populations that experience unique challenges accessing nuanced support. These students require specialized support navigating federal, state, county, and local eligibility criteria to access resources that are oftentimes beyond the capacity of traditional community college programs and personnel. Help-seeking behaviors amongst these student populations can be limited due to the sensitivity of their identities. The ever-changing nature of law and policy can lend itself to unclear eligibility criteria which can negatively impact these students. Thus, access to these resources and services, or lack thereof, often shape the experiences of students and impact their academic trajectory, motivation, sense of self-efficacy and hope. The Case Manager will be familiar with special student populations such as foster youth, undocumented/Dreamer, LGBTQ+, formally incarcerated, parenting student, Latinx, first generation Black or African American student populations to contribute to the overall aim of supporting the holistic well-being of students to foster their success. Common student referrals to the Case Manager may include, but are not limited to: • Students experiencing food/housing/clothing/hygiene insecurities. • Students experiencing other personal and/or emotional challenges. • Students experiencing a major life change (traumatic or otherwise) that may be affecting their academic achievement. • Any referral submitted by faculty/staff for a student requiring non-mental health services. REPRESENTATIVE DUTIES • Coordinate and provide case-management services that are safe, timely, effective, efficient, equitable, and client-centered to individual students. • Conduct non-clinical assessment and plan that includes, but is not limited to, facilitate steps, remove barriers, determine eligibility, and navigate through complicated organizational processes. • Learn about and establish connections with off-campus and on-campus resources and agencies that provide services to targeted student populations. Maintain and update a centralized repository of on-campus and off-campus resources and services. • Manage and evaluate crises by helping the student make informed decisions and act as their advocate regarding their status, housing, academic, health, well-being, and treatment options. • Facilitate multiple care-aspect (case coordination, information sharing, follow-up, monitoring). • Take the extra mile and interact with the student to keep track of their progress and to ensure satisfaction. • Maintain accurate and timely case records (forms, referrals, and follow-up). • Record and maintain data collection and assessment related to the development of case management plans, outcomes, and statistical reports. • Design and implement interventions that will help students meet academic and personal goals. • Participate in relevant community outreach and on-campus committees. • Provide in-service training to staff on related topics. • Help students achieve wellness, service utilization, and increase autonomy. • Adhere to professional standards as outlined by protocols, rules, and regulations. QUALIFICATIONS • Excellent knowledge of case management principles. • Effective communication skills. • Excellent time management skills, problem solving, and ability to multi-task. • Familiarity with professional and technical emerging knowledge. Knowledge of: • Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. • Goals and objectives of the assigned project or program area. • Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. • Information and research resources available related to areas of assignment. • Work organization and office management principles and practices. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Interpersonal skills using tact, patience, and courtesy. • Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. • English usage, grammar, spelling, punctuation, and vocabulary. • Oral and written communication skills. • South Orange County Community College District • District organization, operations, policies, and objectives. • Pertinent federal, state, and local laws, codes, and regulations. • Microsoft 365. Ability to: • Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. • Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. • Coordinate and participate in the management of assigned project, program, or program area functions and services. • Plan, organize, and administer assigned program activities. • Establish and maintain community relationships. • Understand the nature of partnerships and identify mutual interests. • Assess community needs to develop appropriate service partnerships for assigned programs. • Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. • Develop recommendations for problematic areas and implement and monitor changes. • Participate in the development and administration of policies and procedures. • Participate in the preparation and administration of assigned budgets. • Coordinate projects with multiple tasks and re-prioritize as needed. • Perform a full range of complex and responsible program support as well as difficult administrative duties involving the use of independent judgment and personal initiative. • Oversee and participate in the management of the administrative functions and operations of the assigned office. • Establish, review, and revise office work priorities. • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Use sound judgment in recognizing scope of authority. • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. • Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. • Provide specialized information and assistance to students, staff, and the general public. • Research, compile, assemble, analyze, and interpret data from diverse sources. • Prepare a variety of clear and concise administrative and financial reports. • Independently compose and prepare correspondence and memoranda. • Maintain complex and varied files and records. • Select, train, evaluate and provide work direction to assigned staff and student workers. • Plan, organize, coordinate, prioritize, perform, and delegate work. • Plan and organize work to meet schedules and changing deadlines. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Adapt to changing technologies and learn functionality of new equipment and systems. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Minimum: • The candidate will possess a minimum of a Bachelor's Degree from an accredited college or university, in an associated program, which may include health care, social work, psychology, sociology or a related field. • At least two (2) years of experience working in human services, social work, or a related field. • Preferred Qualification: Bachelor's in Social Work (BSW), Bilingual (Spanish language preferred) License or Certificate: • A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $27.50/hr Up to 25 hours per week. Schedule TBD On-site only REQUIRED APPLICATION MATERIALS Resume, cover letter, unofficial transcripts, and letter of recommendation This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th. California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
May 12, 2023
Part Time
Title: Project Specialist-Case Manager (SC-SHWC) Job Category: NBU Job Opening Date: May 11, 2023 Job Closing Date: June 30, 2023 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: Under the supervision of the department Director or Dean, and the day-to-day direction of the Program Coordinator, the Case Manager will assess, define, and promote early identification of students in need of basic needs resources. The Case Manager will assess, plan, implement, monitor, and evaluate the actions required to address barriers preventing academic, behavioral, attendance, and social-emotional success. The Case Manager will not serve in a clinical capacity (i.e., provide psychotherapy to students), but will perform case management duties, facilitate referral access and service utilization, and address any questions or concerns originating from student. The Case Manager will assist students who need resources to appropriate on- and off-campus programs. DISTINGUISHING CHARACTERISTICS The Basic Needs division at Saddleback College serves student populations that experience unique challenges accessing nuanced support. These students require specialized support navigating federal, state, county, and local eligibility criteria to access resources that are oftentimes beyond the capacity of traditional community college programs and personnel. Help-seeking behaviors amongst these student populations can be limited due to the sensitivity of their identities. The ever-changing nature of law and policy can lend itself to unclear eligibility criteria which can negatively impact these students. Thus, access to these resources and services, or lack thereof, often shape the experiences of students and impact their academic trajectory, motivation, sense of self-efficacy and hope. The Case Manager will be familiar with special student populations such as foster youth, undocumented/Dreamer, LGBTQ+, formally incarcerated, parenting student, Latinx, first generation Black or African American student populations to contribute to the overall aim of supporting the holistic well-being of students to foster their success. Common student referrals to the Case Manager may include, but are not limited to: • Students experiencing food/housing/clothing/hygiene insecurities. • Students experiencing other personal and/or emotional challenges. • Students experiencing a major life change (traumatic or otherwise) that may be affecting their academic achievement. • Any referral submitted by faculty/staff for a student requiring non-mental health services. REPRESENTATIVE DUTIES • Coordinate and provide case-management services that are safe, timely, effective, efficient, equitable, and client-centered to individual students. • Conduct non-clinical assessment and plan that includes, but is not limited to, facilitate steps, remove barriers, determine eligibility, and navigate through complicated organizational processes. • Learn about and establish connections with off-campus and on-campus resources and agencies that provide services to targeted student populations. Maintain and update a centralized repository of on-campus and off-campus resources and services. • Manage and evaluate crises by helping the student make informed decisions and act as their advocate regarding their status, housing, academic, health, well-being, and treatment options. • Facilitate multiple care-aspect (case coordination, information sharing, follow-up, monitoring). • Take the extra mile and interact with the student to keep track of their progress and to ensure satisfaction. • Maintain accurate and timely case records (forms, referrals, and follow-up). • Record and maintain data collection and assessment related to the development of case management plans, outcomes, and statistical reports. • Design and implement interventions that will help students meet academic and personal goals. • Participate in relevant community outreach and on-campus committees. • Provide in-service training to staff on related topics. • Help students achieve wellness, service utilization, and increase autonomy. • Adhere to professional standards as outlined by protocols, rules, and regulations. QUALIFICATIONS • Excellent knowledge of case management principles. • Effective communication skills. • Excellent time management skills, problem solving, and ability to multi-task. • Familiarity with professional and technical emerging knowledge. Knowledge of: • Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. • Goals and objectives of the assigned project or program area. • Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. • Information and research resources available related to areas of assignment. • Work organization and office management principles and practices. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. • Interpersonal skills using tact, patience, and courtesy. • Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. • English usage, grammar, spelling, punctuation, and vocabulary. • Oral and written communication skills. • South Orange County Community College District • District organization, operations, policies, and objectives. • Pertinent federal, state, and local laws, codes, and regulations. • Microsoft 365. Ability to: • Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. • Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. • Coordinate and participate in the management of assigned project, program, or program area functions and services. • Plan, organize, and administer assigned program activities. • Establish and maintain community relationships. • Understand the nature of partnerships and identify mutual interests. • Assess community needs to develop appropriate service partnerships for assigned programs. • Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. • Develop recommendations for problematic areas and implement and monitor changes. • Participate in the development and administration of policies and procedures. • Participate in the preparation and administration of assigned budgets. • Coordinate projects with multiple tasks and re-prioritize as needed. • Perform a full range of complex and responsible program support as well as difficult administrative duties involving the use of independent judgment and personal initiative. • Oversee and participate in the management of the administrative functions and operations of the assigned office. • Establish, review, and revise office work priorities. • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. • Use sound judgment in recognizing scope of authority. • Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. • Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. • Provide specialized information and assistance to students, staff, and the general public. • Research, compile, assemble, analyze, and interpret data from diverse sources. • Prepare a variety of clear and concise administrative and financial reports. • Independently compose and prepare correspondence and memoranda. • Maintain complex and varied files and records. • Select, train, evaluate and provide work direction to assigned staff and student workers. • Plan, organize, coordinate, prioritize, perform, and delegate work. • Plan and organize work to meet schedules and changing deadlines. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Adapt to changing technologies and learn functionality of new equipment and systems. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Minimum: • The candidate will possess a minimum of a Bachelor's Degree from an accredited college or university, in an associated program, which may include health care, social work, psychology, sociology or a related field. • At least two (2) years of experience working in human services, social work, or a related field. • Preferred Qualification: Bachelor's in Social Work (BSW), Bilingual (Spanish language preferred) License or Certificate: • A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. Additional Information: $27.50/hr Up to 25 hours per week. Schedule TBD On-site only REQUIRED APPLICATION MATERIALS Resume, cover letter, unofficial transcripts, and letter of recommendation This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/22 through 02/14/22 will be paid on March 10th. California Sick leave: NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Safety, System Operations, Environmental, Substation, Transmission & Distribution, and Generation (Operations & Maintenance). Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to management and staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Substation This position will administer programs for work management, maintenance monitoring and asset management focused in the Substation Division. This position will also be responsible for the performance, review, and implementation of improvements to these programs. The incumbent will work to ensure that the Substation Division is compliant with EH&S standards and SVP work procedures. This position will work with the Substation Division Manager, Substation Division staff, and Engineering to develop, maintain, and improve substation equipment standards. The position will also assist in the development of budgets, service contracts and training programs. Transmission and Distribution This position will administer programs for work management, maintenance monitoring and asset management focused in the Transmission and Distribution Division. This position will also be responsible for the performance, review, and implementation of improvements to these programs. This may include prioritizing and coordinating work crews to meet the needs of the Department. The incumbent will work to ensure that the Transmission and Distribution Division is compliant with EH&S standards and SVP work procedures. This position will work with the Transmission and Distribution Division Manager, Transmission and Distribution Division Staff, and Engineering to develop, maintain, and improve equipment and work procedures/standards. The position will also assist in the development of budgets, service contracts and training programs. Generation (Operations & Maintenance) This position directly oversees the daily operations and maintenance activities required of the in-city power plants including the DVR Combined Cycle, Gianera Peaker, and Cogeneration plant. The incumbent supervises a staff of up to 16 technicians on fixed and rotating shifts responsible for operating and maintaining the facilities. The Operations & Maintenance Manager works closely with other Division personnel including Plant Engineer, Compliance Manager, and administrative staff and reports directly to the Division Manager. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years experience leading, supervising, managing, and coordinating customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson. ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on Monday April 3, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 6.50% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $9,114.00 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $1827.48/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective the first of the month after date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash An employee hired on or after 1/1/2023 is eligible for a cash-in-lieu benefit of $250/month if they sign an annual attestation and provide proof of Alternative Required Coverage for themselves and their Tax Family, if applicable. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee Coverage is effective on the first day of the month following three full calendar months of employment Vision Insurance: Choice of two VSP plans City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee Coverage is effective the first of the month after date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) If account balance is less than $2,000 upon separation, then account funds can be used immediately Life Insurance: City pays for $50,000 of Basic Life Insurance coverage. Employer premium is $9.55/month Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 0.9% of gross pay; max deduction of $1,378.48 (includes Paid Family Leave) 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 - 9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours) Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Other Unit 9 employees can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060 Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 30, 2023
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Safety, System Operations, Environmental, Substation, Transmission & Distribution, and Generation (Operations & Maintenance). Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to management and staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Substation This position will administer programs for work management, maintenance monitoring and asset management focused in the Substation Division. This position will also be responsible for the performance, review, and implementation of improvements to these programs. The incumbent will work to ensure that the Substation Division is compliant with EH&S standards and SVP work procedures. This position will work with the Substation Division Manager, Substation Division staff, and Engineering to develop, maintain, and improve substation equipment standards. The position will also assist in the development of budgets, service contracts and training programs. Transmission and Distribution This position will administer programs for work management, maintenance monitoring and asset management focused in the Transmission and Distribution Division. This position will also be responsible for the performance, review, and implementation of improvements to these programs. This may include prioritizing and coordinating work crews to meet the needs of the Department. The incumbent will work to ensure that the Transmission and Distribution Division is compliant with EH&S standards and SVP work procedures. This position will work with the Transmission and Distribution Division Manager, Transmission and Distribution Division Staff, and Engineering to develop, maintain, and improve equipment and work procedures/standards. The position will also assist in the development of budgets, service contracts and training programs. Generation (Operations & Maintenance) This position directly oversees the daily operations and maintenance activities required of the in-city power plants including the DVR Combined Cycle, Gianera Peaker, and Cogeneration plant. The incumbent supervises a staff of up to 16 technicians on fixed and rotating shifts responsible for operating and maintaining the facilities. The Operations & Maintenance Manager works closely with other Division personnel including Plant Engineer, Compliance Manager, and administrative staff and reports directly to the Division Manager. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years experience leading, supervising, managing, and coordinating customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson. ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on Monday April 3, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 6.50% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $9,114.00 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $1827.48/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective the first of the month after date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash An employee hired on or after 1/1/2023 is eligible for a cash-in-lieu benefit of $250/month if they sign an annual attestation and provide proof of Alternative Required Coverage for themselves and their Tax Family, if applicable. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee Coverage is effective on the first day of the month following three full calendar months of employment Vision Insurance: Choice of two VSP plans City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee Coverage is effective the first of the month after date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) If account balance is less than $2,000 upon separation, then account funds can be used immediately Life Insurance: City pays for $50,000 of Basic Life Insurance coverage. Employer premium is $9.55/month Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 0.9% of gross pay; max deduction of $1,378.48 (includes Paid Family Leave) 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 - 9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours) Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Other Unit 9 employees can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060 Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Description: Bulletin #519676; 11/10/2022 FISCAL ANALYST Administrative Analyst Specialist Health and Human Services - Dean’s Office Salary Range: $3518 - $6791/Monthly Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire, may be extended, may become permanent; non-exempt classification; non-exempt classification. Essential Functions: Reporting directly to the Resource Manager, the Fiscal Analyst will manage the College fiscal activities including budget preparation and facilitation of the College's annual budget. Working closely with senior management staff the incumbent will ensure proper management of the budget. The Fiscal Analyst will perform a number of complex and technical functions, including budget development, budget execution, fiscal analysis and revenue/expenditure projections. Incumbent will also serve as the primary resource person for all academic personnel, temporary faculty hiring and Academic Planning Data Base (APDB). Under the direction of the Resource Manager, incumbent will: devise financial management policies/procedures; administer budgets and resolve accounting problems/issues as they arise with University Auxiliary Services (UAS), Foundation, PaGE, Controller’s Office, Procurement, Office of Research, Scholarship and Creative Activities (ORSCA); process part-time hiring and generate appointment letters; assist with APDB reconciliation and absence management; assist with staff/student hiring; assist with maintaining files and records related to faculty workloads/release time/assign time; answer questions and provide information on fiscal policies and procedures; coordinate and perform clerical functions; and train staff as needed. Incumbent will: resolve College/Department discrepancies; process and distribute various financial forms such as travel requests, expense claims, requisitions, Direct Pay Requests, Expenditure, Payroll & Budget Transfer Forms; perform various UAS-related responsibilities including grant billing; run financial queries and reports; track expenditures, track University/Cal State LA foundation accounts; review and oversee the processing of reimbursement requests; maintain responsibility for accounts payable/receivable; create and maintain appropriate filing systems; and assist in the development of internal fiscal and operational policies for the College. Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of PeopleSoft HR and Financial Management systems and knowledge of methods, procedures and practices. Proficient with English grammar, business writing, punctuation, and spelling. Working knowledge of budget policies and procedures with the ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections. Must have strong analytical problem-solving and writing skills with experience using word processing, spreadsheets, and databases. management, lay-out and editing programs with the ability to draft and compose correspondence and standard reports and learn new programs. Must have the ability to: perform accurately in a detail-oriented environment; quickly learn and apply a variety of state, federal, CSU and Cal State LA policies and procedures; review financial documents for accuracy, completeness, validity and adherence to standards, maintain files and records; identify, trace and correct errors, interpret and apply written rules and regulations; be fully functional in all technical aspects of work assignments; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; and handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor’s degree in Business, Finance or related field. Experience in an academic setting. Experience with Cal State LA university policies and procedures and financial tracking/reporting. Working knowledge of PeopleSoft. Basic math and accounting skills. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date: Review of applications will begin on November 24, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Nov 11, 2022
Full Time
Description: Bulletin #519676; 11/10/2022 FISCAL ANALYST Administrative Analyst Specialist Health and Human Services - Dean’s Office Salary Range: $3518 - $6791/Monthly Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; Temporary appointment expires on or before one-year from date of hire, may be extended, may become permanent; non-exempt classification; non-exempt classification. Essential Functions: Reporting directly to the Resource Manager, the Fiscal Analyst will manage the College fiscal activities including budget preparation and facilitation of the College's annual budget. Working closely with senior management staff the incumbent will ensure proper management of the budget. The Fiscal Analyst will perform a number of complex and technical functions, including budget development, budget execution, fiscal analysis and revenue/expenditure projections. Incumbent will also serve as the primary resource person for all academic personnel, temporary faculty hiring and Academic Planning Data Base (APDB). Under the direction of the Resource Manager, incumbent will: devise financial management policies/procedures; administer budgets and resolve accounting problems/issues as they arise with University Auxiliary Services (UAS), Foundation, PaGE, Controller’s Office, Procurement, Office of Research, Scholarship and Creative Activities (ORSCA); process part-time hiring and generate appointment letters; assist with APDB reconciliation and absence management; assist with staff/student hiring; assist with maintaining files and records related to faculty workloads/release time/assign time; answer questions and provide information on fiscal policies and procedures; coordinate and perform clerical functions; and train staff as needed. Incumbent will: resolve College/Department discrepancies; process and distribute various financial forms such as travel requests, expense claims, requisitions, Direct Pay Requests, Expenditure, Payroll & Budget Transfer Forms; perform various UAS-related responsibilities including grant billing; run financial queries and reports; track expenditures, track University/Cal State LA foundation accounts; review and oversee the processing of reimbursement requests; maintain responsibility for accounts payable/receivable; create and maintain appropriate filing systems; and assist in the development of internal fiscal and operational policies for the College. Required Qualifications & Experience: Bachelor's degree and/or equivalent training and two years of full-time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of PeopleSoft HR and Financial Management systems and knowledge of methods, procedures and practices. Proficient with English grammar, business writing, punctuation, and spelling. Working knowledge of budget policies and procedures with the ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections. Must have strong analytical problem-solving and writing skills with experience using word processing, spreadsheets, and databases. management, lay-out and editing programs with the ability to draft and compose correspondence and standard reports and learn new programs. Must have the ability to: perform accurately in a detail-oriented environment; quickly learn and apply a variety of state, federal, CSU and Cal State LA policies and procedures; review financial documents for accuracy, completeness, validity and adherence to standards, maintain files and records; identify, trace and correct errors, interpret and apply written rules and regulations; be fully functional in all technical aspects of work assignments; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; and handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. Desired Qualifications: Bachelor’s degree in Business, Finance or related field. Experience in an academic setting. Experience with Cal State LA university policies and procedures and financial tracking/reporting. Working knowledge of PeopleSoft. Basic math and accounting skills. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date: Review of applications will begin on November 24, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
SANTA CLARA COUNTY, CA
San Jose, California, United States
Description Under direction of the Director, Ambulatory Care and in partnership with the Physician Site Director, manages designated ambulatory care sites or facilities. The Primary Care Administration is looking for experienced, goal-driven Health Center Managers (HCM) with in-depth knowledge of managing a multi-service clinical practice in a Primary Care setting. The Health Center Manager will be responsible for maintaining the operations of the medical, nursing, and ancillary practice including but not limited to working with interdisciplinary to innovate and implement initiatives that align with organizational and community standards, but also be actively involved in the regulatory, accreditation, or licensing activities. The clinics need a practice manager who is highly skilled at streamlining processes, increasing team productivity and has strong business acumen or sense of fiscal responsibility. We also need a professional who is committed to customer service, excellent patient care, and keeping employees motivated. These clinics are eager to hire an HCM who has a solid reputation for project development and program management and one who successfully thrives in a team-based, medical home setting. Find your fit with the County of Santa Clara! Learn more about Santa Clara Health System at: scvmc.org , och.sccgov.org , slrh.sccgov.org Learn more about the County of Santa Clara as your next employer here: sccjobs.org Facebook I facebook.com/SCVMC LinkedIn | linkedin.com/scvmc COVID-19 Risk Tier - Higher Risk. Typical Tasks Analyzes utilization of staff and distribution of workloads with respect to organization and fiscal management; Identifies situations requiring corrective action and organizes, analyzes and presents appropriate documentation; Plans, organizes, directs and coordinates the administrative activities of all healthcare delivery in the assigned ambulatory location; Develops staffing patterns that provide for quality patient care; Collaborates with the Director, Ambulatory Care, to influence institutional goal setting by identifying and communicating problems, pressures and trends; Consults with the Director, Ambulatory Care, in the formulation of administrative policies, and assumes responsibility for the implementation of the same; Develops annual Quality Plan in collaboration with Physician Site Director and monitors quality indicators; Participates in long range planning and establishes goals and objectives to facilitate the delivery of quality patient care; Evaluates and modifies facility planning and space utilization to enhance productivity and quality of care; Prepares budget requests for area of responsibility in collaboration with the Physician Site Director; Monitors schedules and assures that systems and resources support work variables, volume and work flow; Monitors the revenue and expenditures of clinic(s) against the annual budget under supervision of the Director, Ambulatory Care; Participates in the process of identification, supervision, and implementation of departmental goals; Uses systematic methods to resolve patient care and nursing problems; initiates planned change, evaluates outcomes, and implements corrective action through conscious, deliberate and collaborative efforts; Participates in resolving unusual or complex interdepartmental problems as they relate to the delivery of quality care; Serves as mediator for personnel concerns which cannot be resolved at a lower level in the organization; Facilitates communication between departmental staff; Meets regularly with Physician Site Director to share information and problem solve; Supervises, coordinates, and evaluates the work of subordinates in their assigned area of responsibility; Participates in selection of candidates for available positions through initial interviews based upon the specific technical and psychosocial competencies required on an individual nursing unit; Determines skill level and compatibility with health care team through personal interview and other means; Participates in development and teaching of leadership and management skills; Promotes compliance with Federal, State and local regulatory standards, and Joint Commission standards; Collaborates with the Director, Ambulatory Care, to identify need for corrective action of an employee and initiates action when necessary; Periodically reviews organization structure, policies and procedures to enhance administrative effectiveness and support goal attainment of the clinical programs; Directs and implements utilization of ambulatory care evaluation tools; Participates in the evaluation of the delivery of support services necessary to facilitate quality care; Reviews incident reports to identify and correct common problems; Responds to and resolves questions, inquiries and complaints and makes recommendations for policy changes where appropriate; Prepares annual statement of goals and objectives in collaboration with subordinates and Physician Site Director; Attends committee meetings and makes reports as required; Annually evaluates own personal performance and job satisfaction based on attainment of goals; Performs related duties as assigned. Employment Standards Possession of the knowledge and abilities essential to the successful performance of the duties assigned to the position. Experience Note: The knowledge and abilities required to perform this function would normally be acquired through either of the following: Bachelor's degree in health care or business administration and four (4) years of recent experience managing a complex multi-specialty clinic or medical group. A Master's degree in health care administration or a related field is desirable. - OR - Possession of a valid license as a Registered Nurse issued by the California Board of Registered Nursing, a Bachelor's of Science in Nursing, two years clinical experience in an ambulatory setting, and two years of progressively responsible nursing management experience. A Master's Degree in either Nursing, health care administration or a related field is desirable. Knowledge of: Principles of modern ambulatory health care administration; Current ambulatory healthcare issues and trends that impact health care delivery; Principles of personnel management and supervision, including training, evaluating and budgetary preparation and control; Legal responsibilities, delegation, supervision and communication principles; Federal, State and County laws, codes, rules and regulations, as well as Joint Commission standards as they apply in an integrated healthcare delivery system; Administrative problems involved in the operation of a complex modern ambulatory delivery system; Health information systems in a complex medical environment; Principles of management analysis and organizational design necessary to formulate and implement administrative policies; Work related computer applications, such as word processing, spreadsheets, database, or specialized department programs. Ability to: Plan, organize and direct an ambulatory multi-specialty clinical department; Develop and implement new methods and procedures; Prepare financial and operation studies and analysis; Interpret and apply provisions of Federal, State and local laws and regulations as they apply to ambulatory healthcare delivery functions and activities; Act as a liaison to, advise and/or resolve differences with public and private agencies, other departments, the general public, and departmental employees; Apply knowledge of health care goals and objectives and the organization business plan to bridge patient care services and outcomes; Communicate effectively orally and in writing; Use work related computer applications, such as word processing, spreadsheets, database or specialized department programs; Prepare clear and concise correspondence and reports; Establish and maintain effective working relationships with those contacted in the course of work. Benefit and Retirement information may vary from bargaining unit to bargaining unit.Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts. Click hereto access all Memoranda of Understanding and most recent Summary of Changes. Closing Date/Time: 6/16/2023 11:59 PM Pacific
May 18, 2023
Full Time
Description Under direction of the Director, Ambulatory Care and in partnership with the Physician Site Director, manages designated ambulatory care sites or facilities. The Primary Care Administration is looking for experienced, goal-driven Health Center Managers (HCM) with in-depth knowledge of managing a multi-service clinical practice in a Primary Care setting. The Health Center Manager will be responsible for maintaining the operations of the medical, nursing, and ancillary practice including but not limited to working with interdisciplinary to innovate and implement initiatives that align with organizational and community standards, but also be actively involved in the regulatory, accreditation, or licensing activities. The clinics need a practice manager who is highly skilled at streamlining processes, increasing team productivity and has strong business acumen or sense of fiscal responsibility. We also need a professional who is committed to customer service, excellent patient care, and keeping employees motivated. These clinics are eager to hire an HCM who has a solid reputation for project development and program management and one who successfully thrives in a team-based, medical home setting. Find your fit with the County of Santa Clara! Learn more about Santa Clara Health System at: scvmc.org , och.sccgov.org , slrh.sccgov.org Learn more about the County of Santa Clara as your next employer here: sccjobs.org Facebook I facebook.com/SCVMC LinkedIn | linkedin.com/scvmc COVID-19 Risk Tier - Higher Risk. Typical Tasks Analyzes utilization of staff and distribution of workloads with respect to organization and fiscal management; Identifies situations requiring corrective action and organizes, analyzes and presents appropriate documentation; Plans, organizes, directs and coordinates the administrative activities of all healthcare delivery in the assigned ambulatory location; Develops staffing patterns that provide for quality patient care; Collaborates with the Director, Ambulatory Care, to influence institutional goal setting by identifying and communicating problems, pressures and trends; Consults with the Director, Ambulatory Care, in the formulation of administrative policies, and assumes responsibility for the implementation of the same; Develops annual Quality Plan in collaboration with Physician Site Director and monitors quality indicators; Participates in long range planning and establishes goals and objectives to facilitate the delivery of quality patient care; Evaluates and modifies facility planning and space utilization to enhance productivity and quality of care; Prepares budget requests for area of responsibility in collaboration with the Physician Site Director; Monitors schedules and assures that systems and resources support work variables, volume and work flow; Monitors the revenue and expenditures of clinic(s) against the annual budget under supervision of the Director, Ambulatory Care; Participates in the process of identification, supervision, and implementation of departmental goals; Uses systematic methods to resolve patient care and nursing problems; initiates planned change, evaluates outcomes, and implements corrective action through conscious, deliberate and collaborative efforts; Participates in resolving unusual or complex interdepartmental problems as they relate to the delivery of quality care; Serves as mediator for personnel concerns which cannot be resolved at a lower level in the organization; Facilitates communication between departmental staff; Meets regularly with Physician Site Director to share information and problem solve; Supervises, coordinates, and evaluates the work of subordinates in their assigned area of responsibility; Participates in selection of candidates for available positions through initial interviews based upon the specific technical and psychosocial competencies required on an individual nursing unit; Determines skill level and compatibility with health care team through personal interview and other means; Participates in development and teaching of leadership and management skills; Promotes compliance with Federal, State and local regulatory standards, and Joint Commission standards; Collaborates with the Director, Ambulatory Care, to identify need for corrective action of an employee and initiates action when necessary; Periodically reviews organization structure, policies and procedures to enhance administrative effectiveness and support goal attainment of the clinical programs; Directs and implements utilization of ambulatory care evaluation tools; Participates in the evaluation of the delivery of support services necessary to facilitate quality care; Reviews incident reports to identify and correct common problems; Responds to and resolves questions, inquiries and complaints and makes recommendations for policy changes where appropriate; Prepares annual statement of goals and objectives in collaboration with subordinates and Physician Site Director; Attends committee meetings and makes reports as required; Annually evaluates own personal performance and job satisfaction based on attainment of goals; Performs related duties as assigned. Employment Standards Possession of the knowledge and abilities essential to the successful performance of the duties assigned to the position. Experience Note: The knowledge and abilities required to perform this function would normally be acquired through either of the following: Bachelor's degree in health care or business administration and four (4) years of recent experience managing a complex multi-specialty clinic or medical group. A Master's degree in health care administration or a related field is desirable. - OR - Possession of a valid license as a Registered Nurse issued by the California Board of Registered Nursing, a Bachelor's of Science in Nursing, two years clinical experience in an ambulatory setting, and two years of progressively responsible nursing management experience. A Master's Degree in either Nursing, health care administration or a related field is desirable. Knowledge of: Principles of modern ambulatory health care administration; Current ambulatory healthcare issues and trends that impact health care delivery; Principles of personnel management and supervision, including training, evaluating and budgetary preparation and control; Legal responsibilities, delegation, supervision and communication principles; Federal, State and County laws, codes, rules and regulations, as well as Joint Commission standards as they apply in an integrated healthcare delivery system; Administrative problems involved in the operation of a complex modern ambulatory delivery system; Health information systems in a complex medical environment; Principles of management analysis and organizational design necessary to formulate and implement administrative policies; Work related computer applications, such as word processing, spreadsheets, database, or specialized department programs. Ability to: Plan, organize and direct an ambulatory multi-specialty clinical department; Develop and implement new methods and procedures; Prepare financial and operation studies and analysis; Interpret and apply provisions of Federal, State and local laws and regulations as they apply to ambulatory healthcare delivery functions and activities; Act as a liaison to, advise and/or resolve differences with public and private agencies, other departments, the general public, and departmental employees; Apply knowledge of health care goals and objectives and the organization business plan to bridge patient care services and outcomes; Communicate effectively orally and in writing; Use work related computer applications, such as word processing, spreadsheets, database or specialized department programs; Prepare clear and concise correspondence and reports; Establish and maintain effective working relationships with those contacted in the course of work. Benefit and Retirement information may vary from bargaining unit to bargaining unit.Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts. Click hereto access all Memoranda of Understanding and most recent Summary of Changes. Closing Date/Time: 6/16/2023 11:59 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position The below are Limited Term positions. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland's Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City's highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning. A Facilities Capital Project Manager II works under the supervision of a Facilities Capital Projects Supervisor and is responsible for the initiation, implementation, completion, and control of multi-phase facility capital projects. Up to five limited duration FTEs will be hired out of this recruitment. Depending on background and experience, successful candidates will support one of the two workgroups below, both of which oversee small, medium, and large capital projects. Candidates with experience in both areas may be assigned projects from either team to keep workloads balanced. What different teams do: Moves, Additions, and Construction Team - this team consists primarily of capital project managers with an architectural or interior design background, and leads bureau space planning, moves, tenant improvement, new construction, interior refresh, and furniture management projects. Capital Asset Management Team - this team consists primarily of capital project managers with an engineering, asset maintenance, or construction management background, and leads asset condition and risk assessment, capital asset replacement, and technical projects. General responsibilities of all Capital Project Managers include developing project plans; defining project scopes and requirements; coordinating staff and contractor resources; coordinating with inter-agency partners such as technology and security partners to support project deliverables; managing budgets and project timelines; overseeing project changes and interventions to achieve project goals; monitoring and reporting on project progress and issues; communicating with customers and stakeholders; and evaluating and reporting on results. Depending on the assignment, the incumbent may perform a combination of some or all of the following general duties, and perform related duties as assigned: Assist in the management of capital construction projects - primarily buildings, structures, and facilities - in accordance with professional standards and practices. Develop project scopes of work that align with the goals of project stakeholders and adhere to all federal, state, and local laws, codes, and regulations. Prepare and review design and construction cost estimates; inspect project work to ensure specifications are met; monitor project schedules and budgets; meet and communicate with stakeholders. Assist in the procurement of construction and design contractors; develop bid solicitations; participate in pre-construction conferences. Oversee contracts with contractors and consultants; conduct regular site visits; process progress payments; accept deliverables; monitor compliance. Ability to manage budgets anywhere from $10,000-$2 million dollars effectively as a fiscal steward of City funds. Assist in project planning, ability to prioritize projects based on asset condition, fire life safety and use. Provide professional and technical advice to City Bureaus/Offices including project solutions and alternative methods. Collaborate and coordinate with Capital Project Managers, engineers, architects, Operations and Maintenance staff including technicians to assist with capital projects of a broader scope and complexity. Qualified candidates commonly have a Bachelor's degree or professional certification in engineering, architecture, project management, construction management, or a related field, and Eight (8) years of progressively responsible experience in engineering, architecture, interior design, asset management, project management, construction, construction management, or related experience. Preferred Qualifications Include: Demonstrated experience using general office, design, and construction management software is preferred, CMMS, Microsoft Office including Excel and Projects, SmartSheets, AutoCAD, Revit, BIM, and Bluebeam. An ability to review and provide feedback on construction documents is essential, along with an understanding of building codes, particularly those relevant to workspaces (ADA, egress, fire life safety, etc.). An ability to work fluidly with technology and security partners on telecom, desktop support, audiovisual, low voltage, and access control/security systems. Knowledge of sustainable design and construction practices. This classification is represented by PROTEC17 To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here. Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . or more information on the City of Portland's benefits please click here . Work Location This position will primarily be in person (office/field location) with occasional remote options. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . To Qualify Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications: Experience ensuring that facility capital construction projects adhere to laws, ordinances, codes, and regulations related to building construction and occupancy. Experience applying the principles, processes, and practices of facility capital construction project and contract management to projects, from cost estimating and project budgeting, all the way through to the maintenance of project records consistent with applicable standards. Experience exercising sound independent judgement and initiative within established guidelines. Experience managing multiple concurrent projects that are relevant to this position. Demonstrated experience communicating effectively, both verbally and in writing. This includes working with customers and stakeholders in a way that demonstrates interpersonal tact, diplomacy, and patience, and an ability to communicate written information (e.g., emails, reports, etc.) in a timely and succinct way. Applicant must also: A valid state driver's license with an acceptable driving record at time of hire. An ability to pass a Portland Police Level II background check. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in your cover letter and resume weighted 100%. Do not attach materials not re q uested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 6/5/2023 Eligible List / Notices Generated: week of: 6/5/2023 1st Round of Interviews: week of 6/12 and/or 6/19 2nd Round of Interviews (if needed): late June Job Offer: early July *Timeline is approximate and subject to change. Application Instructions Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your cover letter should include details describing your education, training and/or experience, and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in the cover letter. Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month. Contact Information: Bureau of Human Resources Karen Ehn, Senior Recruiter karen.ehn@portlandoregon.gov An Equal Opportunity/Affirmative Action Employer Closing Date/Time: 6/5/2023 11:59 PM Pacific
May 16, 2023
The Position The below are Limited Term positions. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland's Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City's highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning. A Facilities Capital Project Manager II works under the supervision of a Facilities Capital Projects Supervisor and is responsible for the initiation, implementation, completion, and control of multi-phase facility capital projects. Up to five limited duration FTEs will be hired out of this recruitment. Depending on background and experience, successful candidates will support one of the two workgroups below, both of which oversee small, medium, and large capital projects. Candidates with experience in both areas may be assigned projects from either team to keep workloads balanced. What different teams do: Moves, Additions, and Construction Team - this team consists primarily of capital project managers with an architectural or interior design background, and leads bureau space planning, moves, tenant improvement, new construction, interior refresh, and furniture management projects. Capital Asset Management Team - this team consists primarily of capital project managers with an engineering, asset maintenance, or construction management background, and leads asset condition and risk assessment, capital asset replacement, and technical projects. General responsibilities of all Capital Project Managers include developing project plans; defining project scopes and requirements; coordinating staff and contractor resources; coordinating with inter-agency partners such as technology and security partners to support project deliverables; managing budgets and project timelines; overseeing project changes and interventions to achieve project goals; monitoring and reporting on project progress and issues; communicating with customers and stakeholders; and evaluating and reporting on results. Depending on the assignment, the incumbent may perform a combination of some or all of the following general duties, and perform related duties as assigned: Assist in the management of capital construction projects - primarily buildings, structures, and facilities - in accordance with professional standards and practices. Develop project scopes of work that align with the goals of project stakeholders and adhere to all federal, state, and local laws, codes, and regulations. Prepare and review design and construction cost estimates; inspect project work to ensure specifications are met; monitor project schedules and budgets; meet and communicate with stakeholders. Assist in the procurement of construction and design contractors; develop bid solicitations; participate in pre-construction conferences. Oversee contracts with contractors and consultants; conduct regular site visits; process progress payments; accept deliverables; monitor compliance. Ability to manage budgets anywhere from $10,000-$2 million dollars effectively as a fiscal steward of City funds. Assist in project planning, ability to prioritize projects based on asset condition, fire life safety and use. Provide professional and technical advice to City Bureaus/Offices including project solutions and alternative methods. Collaborate and coordinate with Capital Project Managers, engineers, architects, Operations and Maintenance staff including technicians to assist with capital projects of a broader scope and complexity. Qualified candidates commonly have a Bachelor's degree or professional certification in engineering, architecture, project management, construction management, or a related field, and Eight (8) years of progressively responsible experience in engineering, architecture, interior design, asset management, project management, construction, construction management, or related experience. Preferred Qualifications Include: Demonstrated experience using general office, design, and construction management software is preferred, CMMS, Microsoft Office including Excel and Projects, SmartSheets, AutoCAD, Revit, BIM, and Bluebeam. An ability to review and provide feedback on construction documents is essential, along with an understanding of building codes, particularly those relevant to workspaces (ADA, egress, fire life safety, etc.). An ability to work fluidly with technology and security partners on telecom, desktop support, audiovisual, low voltage, and access control/security systems. Knowledge of sustainable design and construction practices. This classification is represented by PROTEC17 To view this labor agreement, please go to https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements and click on the appropriate link. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here. Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here . or more information on the City of Portland's benefits please click here . Work Location This position will primarily be in person (office/field location) with occasional remote options. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. Employees have until May 4, 2023, to be in compliance with the new rule. For more information, click here . To Qualify Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience, meets each of the following minimum qualifications: Experience ensuring that facility capital construction projects adhere to laws, ordinances, codes, and regulations related to building construction and occupancy. Experience applying the principles, processes, and practices of facility capital construction project and contract management to projects, from cost estimating and project budgeting, all the way through to the maintenance of project records consistent with applicable standards. Experience exercising sound independent judgement and initiative within established guidelines. Experience managing multiple concurrent projects that are relevant to this position. Demonstrated experience communicating effectively, both verbally and in writing. This includes working with customers and stakeholders in a way that demonstrates interpersonal tact, diplomacy, and patience, and an ability to communicate written information (e.g., emails, reports, etc.) in a timely and succinct way. Applicant must also: A valid state driver's license with an acceptable driving record at time of hire. An ability to pass a Portland Police Level II background check. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in your cover letter and resume weighted 100%. Do not attach materials not re q uested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. ** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Activity Schedule: Job Posting closes: 6/5/2023 Eligible List / Notices Generated: week of: 6/5/2023 1st Round of Interviews: week of 6/12 and/or 6/19 2nd Round of Interviews (if needed): late June Job Offer: early July *Timeline is approximate and subject to change. Application Instructions Applicants must submit a cover letter and professional resume online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your cover letter should include details describing your education, training and/or experience, and where it was obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in the cover letter. Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Did you know? Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month. Contact Information: Bureau of Human Resources Karen Ehn, Senior Recruiter karen.ehn@portlandoregon.gov An Equal Opportunity/Affirmative Action Employer Closing Date/Time: 6/5/2023 11:59 PM Pacific
