33 jobs found

Description: Job Title Position Management Analyst Classification Administrative Analyst/Specialist Exempt - II AutoReqId 526377 Department Payroll Services Sub-Division Human Resources Services Salary Range Classification Range $5,022 - $9,083 per month (Hiring range depending on qualifications, not anticipated to exceed $5,022 - $6,600 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Human Resources, Diversity and Inclusion is committed to the mission of meeting the needs of a multi-cultural, diverse campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality and diverse faculty and staff. We are seeking an exceptional individual to join our Payroll Services team within Human Resource Services as the Position Management Analyst (Administrative Analyst/Specialist Exempt - II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Position Management Analyst serves as the subject matter expert (SME) for PeopleSoft (PS) Human Capital Management (HCM) Position Management (PM) module. Provides direction and expertise to division administrators, departments, and colleges throughout the campus community. The Position Management Analyst serves as program leader in the development, implementation, and rollout of policies and procedures related to position management administration and recommends solutions in order to achieve program goals. Serves as the point person for identifying discrepancies between Payroll, Finance/Budget, and the division HR/Budget representatives in relation to position management data. Provides day-to-day administrative and operational support using considerable judgement and discretion. Serves as the campus point-of-contact for departmental reorganizations. Independently maintains CSU unit setup table and department table. Creates, assigns, updates and modifies position data according to the CSU and campus guidelines for all state funded and paid campus positions which include: management, staff, faculty, graduate assistants, teaching associates, and student assistants. Delivers functional support, develops training materials and provides training for the campus community. Creates, generates, and maintains position management reports and queries. Regularly conducts audits and comparison review of position management data to ensure integrity. Participates and conducts testing of new technology fixes and updates related to position management and other PS modules as required. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Experience working with Oracle PeopleSoft HCM 8.0 and above including creating queries via the query tool. Experience with Amazon Quick Sight Reporting tool. Experience presenting, training, and/or public speaking. Experience working in a high-volume employment setting. Work experience in a Human Resources department with exposure to key programs such as payroll, employment, labor & employee relations, and diversity and equity. Experience in higher education. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 8, 2023

Description: Position Summary Under the supervision of the Associate Controller/Controller, the Tax Analyst performs a full range of professional tax activities. Nonresident alien (NRA) tax compliance Assist in department coordination to ensure campus compliance with tax residency and withholding status for new hires, current employees, scholarship recipients, and independent contractors. Maintain an ongoing compliance review process involving Payroll, Accounts Payable (AP), and the Office of Financial Aid and Scholarship (OFAS). Make routine deposits for federal taxes withheld for NRAs. Perform tax treaty monitoring and withholding status monitoring monthly for on-campus employment, which includes timely submittal of a list of affected employees to SCO. Analyze proposed payments through AP to determine appropriate withholding/reporting requirements. Review and analyze Foreign National Information Form holds on scholarships. Generate and process appropriate paperwork in coordination with OFAS. Conduct interviews with recipients as needed. Assist individuals applying for individual taxpayer identification number (ITIN) in coordination with the International Student Center. Perform annual calendar year-end closing process, which includes timely submittal of W-2 adjustments to the State Controller’s Office (SCO). Prepare year-end IRS Forms 1042 and 1042-S for distribution to the recipients and the IRS. Generate new calendar year IRS Forms 8233 and W-9. Perform residency analysis for FICA purposes annually. Perform work authorization updates in tax software, as needed. Perform updates in the current NRA software system, which include set up and removal of user IDs and passwords as needed. Process license renewal as needed. Review and dispose of NRA records annually per the CSU Records/Information Retention and Disposition Schedules. Provide periodic training and updates to Payroll, AP and OFAS. Unrelated Business Income Tax (UBIT) Conduct research and analysis of possible UBIT activities on campus, ensuring that all campus wide UBIT activities are accounted for and monitored. Prepare annual UBIT worksheets for submission to the Chancellor’s Office, which are included in the systemwide Form 990-T tax return. Participate and review UBIT related campus contract agreements and convey relevant information to campus administrators as part of the review process to assess taxable impact. Document and formally memorialize when the agreements are formally executed for tax reporting purposes. State nonresident/Sales and use tax reporting Prepare quarterly tax statements (Form 592) for submission to the Franchise Tax Board and make deposits for state nonresident withholding for the appropriate period. Prepare a year-end tax statement (Form 592-B) for distribution to the recipients. Assist AP with questions regarding state nonresident payments and withholding. Prepare monthly and quarterly sales and use tax returns for submission to the CA Dept. of Tax and Fee Administration and make deposits for sales and use tax for the appropriate period. Other duties Maintain a level of tax knowledge to detect relevant issues, to assist in recommending specific campus policy and procedures to ensure University compliance. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs This position is approved for partial telecommuting with onsite work in San Diego. Department Summary The Division of Business and Financial Affairs is responsible for ensuring a safe, productive campus environment while providing the highest quality service in support of academic excellence through thoughtful stewardship of financial, technological, infrastructure and human resources at San Diego State University. Financial Operations is responsible for the financial and budgetary controls and procedures of the University and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President, Financial Operations, has responsibility for the departments of Audit and Continuous Improvement, Budget and Finance, Procure to Pay, and the University Controller’s Office, which includes Accounting Services, Student Account Services, and the SDSUcard Office. Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Bachelor’s or higher degree in accounting or a closely related field is preferred. CPA, public accounting and/or advanced degree is preferred. Experience in NRA tax reporting is strongly preferred. Demonstrable tax knowledge as appropriate to the position. Two years of responsible experience, including tax research, compliance and/or reporting is preferred. From both broad and detailed perspectives, ability to rapidly understand business operations, objectives, constraints, process and procedures and assess relevance and interaction with tax requirements, including proposed implementation processes/procedures. Effective written and oral communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $7,917 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $6,322 - $12,285 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 9, 2023. To receive full consideration, apply by May 8, 2023. The position will remain open until filled. CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu . Closing Date/Time: Open until filled

Description: Working Title Administrative Analyst Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a Probationary position Time Base Full-time (1.0) Work Schedule Monday-Friday from 8:00am -5:00pm Some occasional night or weekend may be needed, on an adjusted work schedule. Anticipated Hiring Range $5,850 - $6,122 Per Month ($70,200 - $73,464 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support Serving as the Procurement liaison for the Division: maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues Assist with Deceased Student Protocol and Notification Assist with coordinating, drafting, and sending memos for DSL operations Supervise one or more student assistant(s) and provide on-going training and coaching Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members Assist with property inventory for the division and office Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL) Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies Reviews human resource protocols, paperwork, and procedures for continuity within the division Oversight and development of a fiscal management system for the DSL & DOS areas Keeps updated checks and balances on all associated DSL & DOS accounts Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures Performs research and recommends solutions to any budgetary problems and human resources issues that might arise, and ensures effectiveness of those solutions Reconciles and tracks office credit card purchases and expense reports Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents Oversees the collection and deposits of revenue Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues Assist with Deceased Student Protocol and Notification Assist with coordinating, drafting, and sending memos for DSL operations Supervise one or more student assistant(s) and provide on-going training and coaching Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members Assist with property inventory for the division and office Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL) Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies Reviews human resource protocols, paperwork, and procedures for continuity within the division Oversight and development of a fiscal management system for the DSL & DOS areas Keeps updated checks and balances on all associated DSL & DOS accounts Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures Performs research and recommends solutions to any budgetary problems and human resources issues that might arise, and ensures effectiveness of those solutions Reconciles and tracks office credit card purchases and expense reports Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents Oversees the collection and deposits of revenue. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAEM Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested Update and maintain divisional and office-specific associated websites Manage divisional and office-specific marketing materials and social media profiles and digital brand Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment Provides support to students and departments regarding organization management and event planning policies and procedures Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment Conducts research on benchmarking and best practices and drafts relevant reports At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications Bachelor’s degree highly preferred 3-5 years of experience in a higher education or academic setting Senior and/or executive level administrative support experience Experience providing excellent customer service in higher education Bilingual skills highly desirable Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved Ability to make independent decisions and exercise sound judgment Ability to anticipate problems and address them proactively Ability to compile, write, and present reports related to program or administrative specialty Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit Working knowledge of operational and fiscal analysis and techniques Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Ability to work with representatives from within and outside the university and handle potentially sensitive situations Ability to train others on new skills and procedures and provide lead work direction Ability to keep calm under pressure in a variety of situations and circumstances Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Core Competencies Bias toward collaboration and teamwork Effective oral, written, and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Ability to train others on new skills and procedures and provide lead work direction Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Competency in Diversity and Inclusion Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources, and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Job Title Architectural Specialist Classification Administrative Analyst/Specialist - Exempt III AutoReqId 524096 Department Planning Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $6,322 - $12,285 per month (Hiring range depending on qualifications, not anticipated to exceed $6,800 - $9,350 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening, and weekend hours. About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Facilities Management is committed to planning, developing, and maintaining a safe, sustainable, and high quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We are seeking an exceptional individual to join our Planning team as the Architectural Specialist (Administrative Analyst/Specialist - Exempt III). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the supervision of the Director of Planning, Design and Construction, or their designee, in the Capital Programs and Facilities Management Department, the Architectural Specialist is responsible for project coordination of major and minor capital projects during planning, concept, programming and design phases, and provides construction oversight as required. Participates in the development of the annual five-year capital outlay program and improvement plan by preparing analysis documents that outline short and long term capital planning projects that align with the University’s academic strategic plan, and physical master plan. The Architectural Specialist works with resources of the office of Planning, Design and Construction and other work groups within the Capital Programs and Facilities Management Department. Coordinates campus activities related to the design of capital projects. Coordinates individual capital projects to see that the University's needs and the project's scope, budget, and schedule are met. Supports and implements design guidelines, standards, and procedures. Performs work in accordance with SUAM and CSU guidelines. The ideal candidate for the Architectural Specialist position offers excellent customer service and is always courteous to student, faculty, and staff customers. The person best suited for this role is one who is defined by their dedication to the quality of their work, dependability, and reliability. This is a key position that cares for campus building construction, renovation, improvements, code compliance, maintenance, and repairs to campus facilities to support the University's mission, vision, and values in higher education. Interacts with a diverse group of individuals, works well in a team environment, and understands the balance of sharing duties and taking ownership, and will take the initiative to complete tasks as needed. Takes pride in every aspect of their work to create and maintain an excellent learning environment at California State University, Fullerton, and thrives in a university environment where staff are empowered for personal growth and supported in professional growth. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four college or university and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs PLUS six years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Oversees the day-to day operations of the area and is accountable for short and long-term goals and objectives. Serves as a key technical advisor to executives and management. Independently manages and implements complex projects and business solutions within the organization and uses substantial judgment in the analysis, interpretation, integration and application of complex data. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop new strategic approaches and solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Proven ability to work in a team environment and promote Diversity, Equity, and Inclusion in department operations, programs and services. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to communicate effectively with people at all levels inside and outside the organization. Ability to train others on new skills and procedures and provide lead work direction. Excellent analytical, communication, interpersonal and customer service skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree in Planning, Architecture, Construction Management, or a related field from an accredited college/university, or an equivalent combination of education and experience, and a minimum of five years of progressively responsible experience in the area related to project planning, building design, and construction. Experience in the planning & design of capital projects, both large and small, in a public higher education environment. Experience with a variety of project delivery models. Working knowledge of electrical, mechanical, structural, and other systems in institutional buildings. Experience with principles of sustainability. Master's degree in Architecture, Engineering, Business or a related field. Certification as a LEED AP. Certification as a Certified Access Specialist through the CASp Program. License/Certifications Valid California Driver's License. License to practice Architecture in the State of California or ability to possess within 12 months. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator May work on construction sites, walking and observing in varying weather conditions and on uneven surfaces. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu Hiring Preference On-Campus CSUEU Employees Closing Date/Time: June 8, 2023

Description: Working Title Residential Life Operations Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday-Friday 9AM to 12 Noon and 1PM to 6PM; may work weekends and non-traditional hours, and is required to participate in after hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. Anticipated Hiring Range $5,417.00 to $5,750.00 Per Month ($65,004.00 to $69,000.00 Annually) Salary is commensurate with experience. Position Summary Under direct supervision of the Associate Director of Residential Education and Leadership, the Residential Life Operations Specialist is a full-time, live-on, leadership level position that is responsible for the overall design, implementation, and daily administration of the department’s Community Desk program which serves roughly 4,600 on campus students. This position provides strategic planning and leadership for the Community Desk program. The Residential Life Operations Specialist provides oversight for five full-time professional employees (Community Desk Residential Coordinator) in performing their job duties in management of the front desks located in on-campus housing facilities. This includes student assistant hiring and training processes as well as proposing and tracking desk budgets. Additionally, the Residential Life Operations Specialist serves as a liaison to the Student Housing Office and Office of Emergency Operations to develop collaborative process alongside the Associate Director. They are a key player in representing Residential Life’s interest in the housing occupancy software, room change process, student move in and move out, and other housing related matters. They will assist the Director team in developing emergency response processes and trainings for the department. As a member of the Residential Life Leadership Council, the person in this position will play a role in leading departmental initiatives in their respected content area. This includes program development, training, coaching others, assessment, and information sharing for their specialty content area. Position Information Community Desk Program Leadership Community Desk Residential Coordinator Leadership Guide and lead the Community Desk Residential Coordinators. Hold weekly or biweekly one to one meetings with each Community Desk Residential Coordinator. Provide oversight and facilitate the recruitment, hiring, onboarding, training, and evaluation processes for all student assistants who work at the residence hall front desks. Plan and execute Community Desk Residential Coordinators training and development Meet weekly with the Community Desk professional team to engage in strategic planning and responding to current issues impacting the Community Desk program. This includes, but not limited to: Determining operating hours, package and mail processing turnaround, Desk Assistant training, and hiring of student assistants. Community Desk Operations Oversight Provide strategic direction for the Community Desk program to enhance services and refine procedures and protocols. Provide oversight for processing all mail for the Residence Halls and administrative offices of University Housing including serving as the main point of contact for University Mail Services, USPS, and other package delivery entities. Assists in the development of the annual Community Desk program budget. Lead Community Desk Coordinators in managing departmental desk operations, customer service delivery, day-to-day operational, check in and check out processes across communities and information management processes. Audit compliance and management of key and card access protocols, procedures, and systems. In coordination with the Community Desk Residential Coordinators, oversee the development of Lead Desk Assistant & Desk Assistant Training. Manage departmental communication involving the Community Desk Program. Student Assistant Payroll Troubleshoot and work to resolve issues and concerns related to student assistant payroll. Oversee student assistant training related to payroll responsibilities. Lead the Community Desk Coordinators in preparing and processing payroll. Maintain department documentation related to student assistant payroll for up to 150 student assistants. Works closely with department administrative team to manage hiring of student assistants Community Access Control Ensure proper key/card control and regular audits. Develop community access protocols. Make recommendation to enhance residential community access oversight. Residential Student Services Operations & Student Housing Collaboration Collaborate with Student Housing Office to managing residential community occupancy and customer service practices. Represent Residential Life’s interests in utilizing Star Rez housing management software. Works with campus partners in the planning for the residential communities move-in, move-out, and transitional periods Identify operational issues and/or areas of improvement and implements solutions to improve processes and/or operational efficiency. Ensure and provide training to assigned staff to improve residence life operations; research and identify development opportunities for assigned staff. Develop, revise, and implement operational policies and procedures as necessary to ensure high quality service and effectiveness. Chair the department Operations committee. Emergency Preparedness Oversight In partnership with the Associate Director, develop and present emergency preparedness training for department professional staff. Develop student leader emergency preparedness training. Manage fire alarm compliance and execute mandatory fire drills in the residential community. Partner with the Office of Emergency Services to create educational materials for residential students. Serve as Residential Life’s representative on campus committees involving emergency preparation and risk management. Residential Life Leadership Council Serve on the department's central leadership team, work collaboratively with other team members to set and carry out the mission and purpose of Residential Life. Participate in the decision-making process regarding departmental operations. Engage in leadership level planning, discussion, and decision making. Direct, guide, and coach other Residential Life team members in specialty content area. Other Duties as Assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program, field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Due to the responsibilities and nature of this position, preferred qualifications that will lead to success in this role include: Master’s Degree in Higher Education Administration, Student Affairs, or related field; At least 2 years of post-master’s degree experience in Residential Life, Housing, or related student services position Demonstrated knowledge of the Student Affairs profession, student development theories, and “best practice” in student administration Ability to balance the developmental and educational needs of students with the obligation of the institution to protect the safety and welfare of the campus community. Demonstrated ability to research, understand, interpret, and apply technical procedures or regulations as well as federal, state, CSU, SFSU and Residential Life policies and procedures. Ability to provide day to day direction, motivation, collaboration, feedback, and support to fellow team members regarding a variety of joint functions. Required License/Certification Mental Health Certification: Incumbents should be certified or obtain certification within their first year in mental health support and services through: Mental Health First Aid Organization Another reputable organization approved by the department California Driver’s License: If incumbent is expected and approved to travel for business, a valid California driver’s license may be expected to be maintained. Environmental/Physical/Special This position is required to live on campus and participate in the after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. The incumbent works a 40-hour work week with varied shifts and times, including some evenings, weekends, and non-traditional hours. The incumbent is provided a meal plan with a minimum of 5 and maximum of 10 meals per week in City Eats Dining Center. The incumbent is expected to interact and engage in conversation with residents as part of the meal plan. As a member of the department’s leadership council, the incumbent understands that others in the department see them as a leader with larger responsibilities. Thus, engagement in the strategic planning for the department, coaching of team members, and broad communication about their content area and how it impacts the department required. For example: being attentive in meetings, fostering a sense of team, being open to constructive feedback, being able to communicate vision and department protocol, being a good steward of the department and the university. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Working Title Grant Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs Appointment Type This is a one year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday, 8am-5pm. Per campus guidelines, staff currently work 3 days/week on campus and 2 days remotely. Anticipated Hiring Range $4,844.00 - $5,000.00 Per Month ($58,128.00 - $60,000.00 Annually) Salary is commensurate with experience. Position Summary Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Position Information Post Award Transactions - Review award materials and develop familiarity with project scope and project budget. Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature. Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary. Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project. Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections. PI Orientation and Support - In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, subaward, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes. Develop and Document Internal Procedures Train New Staff - Provide orientation and training for new Grant Support Coordinators. Pre Award Transactions - Coordinate pre-award tasks between PI and Grant Administrator. Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients. Other duties as assigned. At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University. (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Bachelor’s degree; experience in a similar position may be substituted for education depending on length and applicability of experience. Effective verbal, written and interpersonal communication skills Experience in an administrative support position Demonstrated organizational skills Customer service experience Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre- and post-award functions; Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Physical Therapy in the College of Health & Social Sciences Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Work from home 2 days a week; On campus 3 days a week. (subject to change based on operational needs) Anticipated Hiring Range $4,930 to $5,477 per month ($59,160 to $65,724 annually) Salary is commensurate with experience. Position Summary Independently oversees the operation of the Physical Therapy department office and all of its related functions, operations, staff, budgeting, purchasing (including requisi0ons), and equipment. Provides support to Physical Therapy faculty and students with professional and timely administrative, clerical, and analytical tasks as needed. Hires, trains and supervises student assistant/s, their workload, and schedules. Responsible for interfacing with faculty and staff at the UCSF Department of Physical Therapy and Rehabilitation Sciences, as well as the SFSU Clinical Laboratory Sciences program to ensure proper completion of tasks and smooth implementation of department activities. Coordinates department's operations and policies, insuring compliance of the college & university academic and administrative regulations and policies and procedures, handles faculty requests, responsible for course scheduling, assists with maintaining organization systems including department budgets, student databases, filing systems, work/project logs, student enrollment, etc. Plans or assists in planning and implementing special events for the department. Contributes to the department/ college/ university broader goals and serves as department representa0ve on projects/ tasks within and outside of the department. Works with university, CHSS, CEL, ORSP, and UCSF Dept. of Physical Therapy and Rehabilitation Science. The Physical Therapy program is a graduate program, offered jointly with UCSF. There are approximately 150 majors, with 5 full 0me faculty, over 30 part-0me lecturers or volunteer faculty appointments, and 1 student assistant. The AOC will be working with counterparts at UCSF. The program is a year-round program, often with semester start/ end dates that are different from the rest of the university, which may result in a slightly different workflow 0meline. The department is also associated with the Clinical Lab Sciences program, and may be called on to coordinate administrative activities with staff in that program. CLS is a post-baccalaureate program with up to 30 to 45 majors. Associated with the CLS program are 7 full or part-0me lecturers, technical lab staff, and a part-time AOC. Position Information Office Management. Examples include, but are not limited to: Responsible for the structure, organization and daily operation of the Physical Therapy (PT) office. Provide support to department chair, RTP chair and/or other committee chairs as needed, some matters of which will be confidential in nature. Responsible for preparing and processing documents related to faculty, lecturer and student personnel including hiring/ ETRAC transac0ons, retention and/or promotion for both PT and CLS throughout the year, including volunteer or person of interest (POI) appointments in Physical Therapy (PT). Responsible for completing, organizing, maintaining and/or backing up department records and databases, includingdepartment correspondence, staffing records, curricular materials, accreditation documents, pertinent reports, recruiting materials, etc. May be asked to present in usable reports (ie word docs, spreadsheets, graphs, etc.) Oversee training and supervision of student assistant in departmental procedures/ assigned work/ schedules, as well as approve timekeeper review for work hours submitted/claimed. Maintain computer applications to op0mize departmental administrative efficiency. Maintain and update the PT website, and liaise with UCSF counterparts for up to date website information. Leads the work direction of faculty with technical or administrative needs including equipment, classroom support or other needs including office furniture, keys, projectors, copier, printer, computers, etc. Provide logistic support to faculty/volunteers, and/or new hires including parking permits, UIN#, email address, keys, library access, etc. Budget and purchasing . Examples include, but are not limited to: Leads the work direction of management of PT budgets and accounts, and in prepara0on of budget reports. Leads the work direction of fund transfer process for DPT monies from UCSF to SFSU. Responsible for purchasing/ requisi0on of supplies, repairs, and services in support of department. Collect/ process petty cash reimbursements for purchases, monitor and reconcile university P-card transactions monthly, and reconcile UCorp p-card report as card holder. Review and track Authorization to Travel (RAT) through Concurs system, ensure that traveler’s claimed expenses are accurate, meet campus travel procedure/ policies and accompanied by appropriate documentation, and notify traveler if information not correct. Monitor professional development funds for faculty, and research start-up funds for new faculty. Scheduling and curriculum. Examples include, but are not limited to: Work closely with the department chair and college staff in preparing and implementing class schedules for each semester/ term, preparing and reviewing reports as needed. Responsible for following up on scheduling changes as needed. Work with faculty on room assignments, classes, times and days. Assist in the preparation of catalogue number updates and course proposal changes. Responsible for preparing or assis0ng with faculty workload spreadsheet, FTES planning sheet, and Assigned Time report. Student support. Examples include, but are not limited to: Direct current and prospective students regarding DPT program and UCSF/SFSU policies, procedures and basic requirements. Provide administrative support for advising program for the PT program which encompasses both SFSU and UCSF campuses along with interactions with student organizations, local community colleges, colleges/universities. Coordinates admission of students at SFSU, including coordination of transcripts between SFSU and UCSF. Provide information or assistance as needed to respond to requests from students Communication with the Registrar’s Office for initial registration for classes; communication with the Graduate Division Office, etc. Minimum Qualifications Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications College degree preferred (baccalaureate level); Web experience, comfortable using iLearn, CANVAS or other learning management systems, Facebook, experienced event planner with record of initiative, follow through, and success, minimum of 3 years of training and supervising others, willingness to work non-standard hours as needed, excellent phone skills, excellent people skills, initiative/self-directed to identify a need and move to implement solution; excellent memory; ability to project future requirements within department and good planning skills. Knowledge of travel policies and requisitions, purchasing, faculty workload reporting; Peoplesoft experience; experience with digital camera, fax, scanner, printers, both Mac and PC computers. Experience as office manager or administrative assistant in a complex setting with similar tasks; demonstrated skill in Microsoft Word, Excel and other MS office programs; and standard office equipment. Ability to navigate and use online systems such as: SIMS (student database), ETRAC (faculty appointments), OSB (online schedule building), e-mail, and FMS (purchasing), and/or willingness to learn. Exceptional organizational skills and practices. Ability to update department website, as needed, and/or willingness to learn. Follows policies and practices. Effective communicator across a variety of avenues. Proven ability to provide exceptional customer service skills based upon clear understanding how to serve the public and provide information as needed; flexibility and ability to manage multiple tasks simultaneously; ability to cope with constant interruptions while maintaining a professional attitude and customer service orientation. Ability to work independently and utilize sound judgment in carrying out duties. Ability to work with department chair, and faculty/staff at both SFSU and UCSF in a spirit of cooperation and collaboration; ability to respond to uncertainty/setbacks/ conflicts with positive attitude and action. Environmental/Physical/Special This position may require traveling across campus to engage with other departments, and traveling off campus for particular events and meetings. Ability to work at a computer for extended periods of time. On rare occasions, may need to lift up to 25 pounds to receive supplies, move office equipment, boxes, materials, etc. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled

Description: Position Summary The Donor Relations team is responsible for building a comprehensive collaborative, university-wide donor relations program for the purpose of influencing donor behavior and satisfaction. To help accomplish this purpose, the Donor Relations Specialist, reporting to the Senior Director of Donor Relations within the Division of University Relations and Development (URAD), will participate in the creation and implementation of programs and projects that 1) express appreciation, 2) recognize a donor’s generosity, 3) help donors understand the impact of their giving, and 4) influence donor behavior and satisfaction through consistent, relevant communication and stewardship activities. All activities of the donor relations program are measured by established metrics including donor retention. Primary responsibilities of this position require the incumbent to regularly use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the donor relations program. Responsibilities encompass a variety of administrative, technical and analytical duties including the day-to-day administration of 1) the gift acknowledgment process - coordinating data management with an outside vendor to ensure accurate and timely acknowledgments and development of acknowledgment collateral, 2) assisting with established donor recognition programs (Tower Society recognizing lifetime giving and SDSU Loyal recognizing consistent giving), and 3) assisting with scholarships and impact reports. Duties also include assisting with writing and editing stewardship materials, assisting with various donor relations events, and analyzing and determining data required for projects and pulling reports (using Ellucian CRM) and confirming data accuracy. The incumbent works with colleagues within the division and throughout the campus to properly coordinate and execute the responsibilities of this position. This position also provides departmental administrative and budget support. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary University Relations and Development (URAD) shares the university’s vision and mission underscored in the 2020 five-year strategic plan. The plan identifies five strategic priorities including: Becoming a Premier Public Research University: A New Kind of Hispanic Serving Institution (HSI); Resilience. Designed to Thrive; We Are SDSU; Equity and Inclusion in Everything We Do; and Students at Our Core. Units of URAD work together to create enduring relationships with alumni, parents, donors, students, and the community, to generate private support for SDSU students, faculty and a diverse number of programs. URAD handles a range of services encompassing stewardship, events, gift administration, communications and more. Within URAD, the departments of Development, SDSU Alumni, Planned Giving, Special Events, Donor Relations, Marketing and Communications, Financial Management, Data Management, Prospect Research and Management and Operations are making a difference in the lives of SDSU’s 35,000 students. For more information regarding the department of Donor Relations, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Bachelor’s degree in a related field or any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved. Two years professional marketing, communications, development, or donor relations experience. Experience with Ellucian CRM development software. Advanced proficiency with Excel preferred, including knowledge of formulas, pivot tables, and V-Lookup. Proficiency in Photoshop, Adobe Spark, and/or other graphic design software. Able to effectively use email software such as I-Modules. Able to use video platforms such as Gratavid or ThankView. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,765 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,170 - $7,545 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 27, 2023. To receive full consideration, apply by April 26, 2023. The position will remain open until filled. CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Olma Javonillo at ojavonillo@sdsu.edu Closing Date/Time: Open until filled

Description: Job Summary Reporting to the Director of Resource Management, the Senior Division Budget Analyst works independently under general direction to achieve the effective allocation, management, and reporting of a complex budget with multiple funding sources for the Division of Student Affairs including but not limited to CSU Operating Funds, Student Success Excellence Technology Funds (SSETF), Professional & Continuing Education Funds (PACE), Self-Support Departments, Auxiliaries, Trust Accounts and Foundation Accounts. This position helps administer the budget for the Division of Student Affairs which exceeds $127M and leads the effort to prepare mid-year and annual budget submissions including the position listing. This position processes fiscal transactions and reconciles expenditures in the Office of the VP for Student Affairs, which totals approximately $4M. The incumbent works independently to perform a wide range of highly responsible and complex analytical functions in the areas of fiscal planning and implementation and makes recommendations for improved efficiency and effectiveness. The position supports the Vice President, Associate Vice Presidents and Director of Resource Management with fiscal analysis and reports. The incumbent provides training to and advises department budget analysts. The incumbent also reviews and validates annual business plans for self-support operations submitted by Student Affairs departments prior to approval by the VP for Student Affairs. This position performs several highly complex administrative functions involving information of a highly sensitive and confidential manner. Key Responsibilities Monitors, reviews and analyzes expenditures and budget utilization using the Data Warehouse and other sources for the Division of Student Affairs budget. The Division includes approximately 30 departments and totals $26M in CSU Operating Funds, $3M in SSETF, $1.5M in PACE, $65K in self-support funds and $1M in Foundation funds Provides quarterly and mid-year analysis of expenditures to VP, Director of Resource Management and senior leadership team Prepares cost/benefits analysis, ad hoc reports, and allocation proposals, assisting department budget analysts as needed Advises VP/AVPs regarding policy/procedures re: fiscal management as well as highlighting expenditure trends and possible concerns for senior management Evaluates and analyzes annual business plans for Student Wellness Center, Orientation and University Housing Services to provide recommendations to senior leadership Applies technical knowledge and subject matter expertise to make recommendations for effectiveness and efficiency to lead to improved business processes Researches, analyzes, and evaluates Student Affairs-related initiatives from a fiscal perspective Coordinates procurement card and travel card transactions and reconciliation Reconciles expenditures and transactions in the Office of the VP for Student Affairs Prepares monthly procurement card reconciliation reports Researches and analyzes development and implementation of policies/procedures, establishes new accounts, and responds to requests from stakeholders Coordinates fiscal matters pertaining to employee compensation and processing HR expense transfers Monitors and manages employee salary, student assistant and work study allocation under management guidance for the Division of Student Affairs Knowledge, Skills & Abilities Extensive and in-depth knowledge of fiscal principles, methods, procedures and practices including fiscal management, financial reporting and analysis, financial forecasting, cost/benefit analysis, accounting and budgeting Extensive and in depth knowledge in project management including research and analytical methodologies Demonstrated strong verbal and written communication skills Demonstrated ability to interpret and integrate complex data and information to formulate appropriate courses of action Ability to understand and analyze complex problems from a future oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations Ability to recommend initiatives and changes for process improvement Ability to quickly learn standards, policies and procedures; working knowledge of software applications, word processing, spreadsheet and database management Demonstrated problem solving skills Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Bachelor’s Degree in a related field 5 years of progressively responsible fiscal administration experience Demonstrated experiencing processing fiscal transactions and reconciling expenses Demonstrated financial analytical skills Demonstrated ability to forecast expenditures Compensation Classification: Administrative Analyst/Specialist - Exempt III Anticipated Hiring Range: $7,813/month - $8,309/month CSU Salary Range: $6,322/month - $12,285/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: February 1, 2023 through February 19, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled

Description: Working Title: Personnel and Budget Analyst, History Department Classification Title: Administrative Analyst / Specialist NE Posting Details Priority Application Deadline: Monday, June 5th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Budget and Personnel Analyst serves as the primary fiscal and personnel resource for the History Department. The incumbent functions independently and with considerable discretion, under the general direction of the History Department Chair, in managing all aspects of the department’s budget and personnel matters. Primary duties include: Management, administration, and oversight of the department budget which includes multiple stateside, auxiliary and scholarship funds; and, management, administration and oversight of all personnel contracts for faculty, staff, students, and special contracts. The incumbent coordinates and serves as lead to department administrative staff, and collaborates with the college dean’s office and other offices to effect fiscal, personnel, and contractual accountability. In conjunction with the Department Chair, the incumbent oversees the administration of the department’s Appointment, Retention, Tenure and Promotion (ARTP). Working with the Department Chair and the College Dean’s Office, the incumbent builds, maintains and analyzes the department’s course schedule and faculty workload. The incumbent facilitates lecturer hiring, tracks entitlements, and generates contracts. The AA/S also coordinates all department travel and oversees and maintains confidential data. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4,000 per month - $4,400 per month CSU Classification Salary Range : $3,518 per month - $6,791 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 8:00AM - 5:00PM - Monday - Friday Department Information The History Department is a thriving academic department in the College of Arts & Letters, with over 20 faculty, serving undergraduate and graduate majors and over 4000 general education students each semester. The History Department is also home to the first Endowed Chair, and administers several state Public History contracts. Our faculty and students are actively engaged in the life of the campus and in the community. We are proud of the diversity of our students and faculty and in our ability to create a welcoming environment for our community partners, visiting scholars, and colleagues. https://www.csus.edu/college/arts-letters/history/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement administrative policies, procedures, practices, or programs. Required Qualifications 1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. 2. Demonstrated history of and commitment to building and maintaining a respectful and professional work environment. 3. Experience providing day-to-day administration of programs and performing a variety administrative and technical analytical work related to operations and procedures. 4. Experience in office coordination, scheduling, and operations. 5. Demonstrated ability to take initiative and independently plan, organize, coordinate and perform in a variety of situations with diverse priorities. 6. Demonstrated problem solving abilities; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 7. Demonstrated ability with applying sound accounting, budgeting, and planning practices. 8. Experience developing, administering, monitoring, reconciling, and auditing a complex budget consisting of multiple sources of revenue and expenses. 9. Experience developing, administering, monitoring, reconciling, and auditing complex personnel transactions, functions and practices (i.e. special consultants, honoraria, contracts). 10. Experience performing research, collecting data, analyzing and applying the data. 11. Demonstrated ability to communicate effectively, present ideas and concepts in a written, oral, or presentation format including preparing executive reports, budget summaries and operational reports. 12. Demonstrated ability to research, develop and evaluate policies and processes, including the collection, evaluation, and interpretation of data to make appropriate recommendations. 13. Experience maintaining sensitive and confidential information, and demonstrated ability to use discretion regarding confidential matters. 14. Demonstrated ability to work independently as well as in a team environment. 15. Demonstrated ability to organize, plan, delegate and provide lead work direction to others as needed. Preferred Qualifications 16. Extensive knowledge of University and Department infrastructures, policies and procedures and administering budgets in a university setting 17. Demonstrated experience with preparation and maintenance of complex course schedules and detailed workload reports. 18. Proficient with Sacramento State’s systems such as Common Management System (CMS), Common Financial System (CFS), and Cognos systems, Concur, OnBase, Adobe. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled

Description: Job Summary Under the general supervision of the Department Chair, serves as the administrative, fiscal and personnel coordinator for the Theatre Arts Department. Works independently to provide technical and operational support to its faculty, staff, and students including the maintenance of online academic courses, scheduling and registration records. Analyzes and reconciles budgets and expenditures for all performance and technical areas within the department, including all producing entities and California Repertory Company. Responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. Provides assistance with the department website and social media. Key Responsibilities Provide fiscal oversight to the Theatre Arts Department by analyzing, processing and recording financial transactions, monitoring and reconciling accounts of operating budgets funded through General Fund (including year round operations) IRA, CERF, Foundation (Cal Rep Company), SEF Funds, Lottery Funds and any grant Funds. Create budget projections and cost solutions for department lecturer budget. Provide academic programs support by establishing and maintaining CMS related course files, course/classroom scheduling, student enrollment restrictions, and other related data maintained on the CMS student Information System. Research and analyze department schedules along with enrollment projections to provide insight to class scheduling needs. Coordinates personnel processes including preparation of personnel documents, Payroll/Time reporting forms and spreadsheets and assisting in contracts, appointments and search activities for academic and non-academic employees. Communicate and handle incoming and outgoing communications on behalf of the Chair of the Department, including proofreading and document production. Responsible for providing administrative support by knowing and adhering to policies and procedures and applying them to the activities of the Theatre Arts Department Directly supervises Box Office Manager, federal work study students, and office staff. Coordinates office services and efficiency. Organizes and maintains office records. Provides assistance with department website and social media. Knowledge Skills and Abilities Able to multi task and function in a busy open office area with constant interruptions. Able to maintain a high level of accuracy in preparing and entering information. Excellent interpersonal skills and team building skills. Analytical, decision making, and problem solving skills. Keeps a high attention to detail and able to accurately assign priorities in a deadline driven atmosphere. Expert knowledge of People Soft (or equivalent), an online scheduling and storage programs (such as google calendar/dropbox), and internet based communication technology (skype, etc.) Very effective organizational skills including stress and time management. PC computer skills utilizing Word, intermediate to advanced Excel, email and campus CMS system (both financial and student systems.) Excellent communication skills (written and verbal) for interaction with the campus and surrounding communities Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree in a related field and two years of related experience required. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Theatre Arts Classification Administrative Analyst/Specialist - Nonexempt Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range: $3,518 - $5,000 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: $3,518 - $6,791 per month. Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year. Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for 3 years with no permanent status granted. Temporary assignments may expire prior to the ending date. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date/Time: May 31, 2023

DESCRIPTION The City of Long Beach, Department of Health and Human Services is recruiting for one (1) full- time, unclassified at-will Community Program Specialist III in the Physician Services Bureau, Administrative Division. Reporting to Community Program Specialist V, this position will perform a wide variety of grant billing and invoicing work for the operations of the bureau. This position would assist with clinical services financial operations and projects that support contracts and programs within the Physician Services Bureau. The CPS III will develop, compile, and conduct analysis of current financial chart of accounts and recommend actions that align goals and other departmental needs. Overall, the position would work with management and lead staff to support auditing efforts, MOU development and contract year end closing. This position will be located at the Main Health Center, 2525 Grand Ave., Long Beach, CA 90815. After completing training (6 months), this position will be eligible for a hybrid work schedule in accordance with the City of Long Beach Hybrid Work Program Policy. EXAMPLES OF DUTIES • Oversight of fiscal requirements, prepares grant budgets, client data, and other grant program documents; • Develop, compile and analyze program data and make recommendations to improve fiscal performance; • Perform research and analysis for grant-funded programs; • Foster and maintain relationships and serve as liaison with stakeholders and various vendors; • Monitor program expenditures, identifying opportunities with program budget for cost savings or reimbursement revenue maximization; • Prepare and monitor the performance of budgets in a variety of funds and grants; • Prepare and review monthly/quarterly invoices/billings for various grants and validate expenditures for all grant programs (cost reimbursement, base, pay-for-performance and fee-for service); • Complete invoices/billing including all supporting documents; • Ensure invoices/billing are submitted in a timely manner; • Complete financial monthly reconciliation and perform revenue allocations; • Prepare contractor release (at the end of the contract term in alignment with State/Fed requirement); • Identify the billing and/or performance period covered by the invoice; • Itemize costs for the billing period; • Verify monthly labor reports and expenditures to ensure charges are captured in the correct program(s); • Monitor grant fund expenditures to maximize the utilization of the funding for achieving the goals and objectives; • Track and maintain monthly/quarterly billing, payments, contracts, and audits; • Review balance of accounts and reconcile year end expenditures; • Expense transfer between grants and non-grants to ensure accurate recording of allowable expenditures; • Provide ongoing monitoring of account balances, expiration dates and budget changes; • Serve as back-up for incentive custodian for multiple clinics and vendors; • Create incentive and recording logs for each vendor and serve as point of contact for audits; • Assist with Requests for Proposals (RFPs) and contracting for vendors, subcontractors, and other agencies as needed (grants and non-grants); • Prepare policies and procedures; • Assist in preparation of state, county and private contract compliance audits; • Assist with pharmaceutical/medical purchasing and serve as back-up for Procurement Specialist; • Assist with special projects for the operation of the bureau; and • Other duties as assigned. REQUIREMENTS TO FILE Bachelor's Degree in Public Health, Business Administration, Accounting, Public Administration or a related field (proof required*) . [Experience offering specific and substantial preparation for the duties of the position beyond the minimum requirement may be substituted for the required education on a year-for-year basis] Two (2) years full-time professional experience working in finance, grants administration, and/or procurement. A Master's Degree in Public Health, Public Administration, Business Administration, or closely related field from an accredited college or university may be substituted for up to one (1) year of the required professional experience. (proof required for substitution if applied*). Valid motor vehicle operator license. (Required to obtain a California motor vehicle operator license within 6 months if out of state. DMV K4 driver license information report printout required during onboarding for California residents.) *Required documents, such as transcripts or degree, must be uploaded to the online application at the time of filing. Any proofs submitted must contain either the applicant's name or other identifying characteristic on the form. Candidates who possess degrees from colleges or universities from outside the United States must attach proof of educational equivalence at the time of filing. DESIRABLE QUALIFICATIONS: Master's Degree in Public Health, Accounting, Public or Business Administration, or closely related field. Copy of degree or transcripts denoting degree conferral required if qualifying for the position with an academic degree or academic credits . Minimum of two (2) years full-time professional experience in budget development and financial management (including experience monitoring program performance, analyzing data, and managing budgets) Experience in developing and managing interdepartmental MOUs Proficiency in Excel Ability and willingness to work overtime, weekends, and evenings, as needed. SUCCESSFUL CANDIDATE WILL DEMONSTRATE: Ability to work independently and as part of a team, be flexible, and manage multiple assignments in a dynamic and fast-paced environment. Ability to work effectively with a wide variety of people and populations by consistently exercising tact, good judgement, and a proactive, problem-solving focused style. Excellent interpersonal, written, and verbal communication skills. Ability to de-escalate and resolve conflicts independently and effectively. Proficiency in the use of computers, including email, internet, and office productivity software (e.g. Microsoft Word, Excel, Outlook, and Powerpoint) SELECTION PROCEDURE This recruitment will close at 4:30 p.m. (Pacific Time) on Friday, June 02, 2023 . To be considered, please apply online under "Current Openings" with your cover letter , resume , and proof of education (if qualifying with an academic degree or academic credits ) as attachments at: www.longbeach.gov/jobs Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY: The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. "The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act "Closing Date/Time: 6/2/2023 4:30 PM Pacific

Description: Position Summary The College of Education Analyst/Specialist provides high-level administrative and analytical support to the Office of Student Success and College of Education student processes. This position is responsible for creating and maintaining administrative systems to support admissions and advising processes. The COE Analyst/Specialist will assist the Director of Accreditation, Assessment and Program Review, the Senior Associate Dean, and other campus partners with student data analysis and campus reporting. Additionally, the COE Analyst/Specialist will assist post-application students in the application and admissions process for multiple COE programs. Serving also as the OSS Office Lead, this position is responsible for scheduling staff and student assistants to ensure front desk coverage; Monitoring OSS operating budget and revenue funds; Purchasing, travel scheduling and expenses, ordering supplies, student payroll, reimbursements, and all other expense activities as needed; Student hiring and supervision; Events coordinating; Creating and posting social media content for OSS on a timely and ongoing schedule to ensure prompt and accurate dissemination of information to COE students. Serves as office safety coordinator. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., duties include some evening or weekend work but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The College of Education (COE) prepares skilled personnel for positions in teaching, administration, counseling, and other roles in Pre-K-12 schools, community colleges/ postsecondary education, public agencies, and the entrepreneurial sector. We serve urban, suburban, and rural communities richly diverse in culture, language, and ability/disability through partnerships designed to improve life outcomes of children, youth, adults, and their families. The College has one school, the School of Teacher Education, and six departments-Administration, Rehabilitation, and Postsecondary Education; Child and Family Development; Counseling and School Psychology; Dual Language & English Learner Education; Educational Leadership; and Special Education. There are 80 tenured/tenure-track faculty, more than 250 lecturers, and 33 full-time staff. We serve over 2,300 full-time equivalent undergraduate, post-baccalaureate, master’s, and doctoral students on the state side. College programs are accredited by national accrediting organizations in teacher education, school psychology, marriage and family therapy, and rehabilitation counseling. All programs providing credentials for school professionals are accredited by the California Commission on Teacher Credentialing. The Office of Student Success (OSS) serves as the College’s “one-stop shop” for marketing, communications, recruitment, undergraduate advising, financial aid, and credential admissions, advising and evaluation. For more information regarding the College of Education click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Master’s degree in a related field is preferred. Experience working with higher education programs and systems is preferred. Experience creating queries and aggregating data is preferred. Strong Excel and database skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,834 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,518 - $6,791 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on June 9, 2023. To receive full consideration, apply by June 8, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Closing Date/Time: Open until filled

Description: Job Overview The Resource, Contracts, & Operations Analyst is assigned primary responsibility for budget and contracts research, analysis, coordination, and administration in the Office of Undergraduate Studies (OUGS). This position also provides general operations oversight. This position reports directly to the Dean of OUGS and serves as the lead for the OUGS Administrative Coordinator. This position works closely with cross-campus contacts in the Budget Office, Faculty Affairs, and Academic Affairs Planning and Resources. In the budget role, the Operations Analyst is responsible for financial planning and implementation of fiscal and operational policies. This includes monthly budget reconciliation for (7) departments within OUGS, and all aspects of budget planning and advocacy. In the contracts role, the analyst handles the coordination, analysis, assessment, generation, and processing of personnel/payroll documents, appointments, contracts, entitlement and reconciliation for all Unit 3 lecturer faculty and Unit 11 student employees, in compliance with university policies and procedures. This position works with the OUGS Administrative Coordinator to ensure operational oversight. This position works closely with Faculty Affairs, Human Resources and Payroll, as well as the Assistant Dean, OUGS Administrative Coordinator, the Director of First-Year and University Programs (FYUP), and the Senior Director of Learning & Tutoring Services (LTS) to accomplish these duties. Independent decision-making authority is assigned over the range of these operations, with occasional oversight from the Dean and partnership with Directors. The Resource, Contracts, & Operations Analyst is a policy expert for personnel, hospitality, contracts, and purchasing. This position is assigned ultimate responsibility for advising the Dean on OUGS’ overall strategic planning and implementation of resource and budget management. Position Summary Resource, Contracts & Operations Analyst (Administrative Analyst/Specialist Exempt I) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . To view the full job description and position requirements, please click on the following link: Resource, Contracts & Operations Analyst Anticipated Hiring Salary Range: $5,014 - $5,858 per month CSU Classification Salary Range: $4,170 - $7,545 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on February 22, 2023. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Closing Date/Time: Open until filled

Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,170.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick leave, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position (Revised) This position works closely with Education department Chairs to support the departments’ programs and students has three main functions including program support, student support, and coordination of support processes and resources within the CEAS Educational Hub. It is the lead key staff contact and expert inside this complex organizational unit who also maintains diverse contacts across the university and outside agencies and entities. This position needs excellent communication and collaboration skills to engage all levels of University personnel. Responsibilities Administrative Lead: Trains and leads several Administrative Support Coordinators in the daily operation of the office to optimize processes for three academic departments and credential admissions services which includes but is not limited to coordinating activities with other divisions and departments for training purposes, training and providing recommendations for clerical, technical, or administrative staff; reaching out to new employees or their managers to schedule training and responsible for the interpretation/application of the Dean’s directive. Serve as the staff support to interdepartmental committees and makes oral presentations, upon request. Develop and implement proper training programs for staff and Faculty to ensure compliance to University operational and spending policies and procedures. Provide support in the design, implementation, and installation of new and modified workflow, software, and web-based programs, systems, procedures, methods of operation, and forms in compliance with University and CTC policies. Assist in the development of strategic objectives and operational methods including reviewing and analyzing workflow patterns of administrative staff support services and assess for growth in enrollment, work volume, and work complexity; and assess for organizational changes for efficiency; proffer advice to the Associate Dean on the formulation of policy and procedures, and organizational changes; survey, research and perform statistical analysis to address administrative, fiscal, personnel, and/or operational problems; establish procedures to control multiple funds and expenditures; develops/implements procedures to minimize deviations from financial plans. Workload/Schedules/Course Management: Populate faculty workload for three academic departments into the Master Workload sheet, ensuring accurate entries as assigned by the Chairs and in alignment with the Schedule. Review, as necessary, admissions and MOU work for three departments for credential applications with program coordinators and admission staff responsible for generating the MOUs to ensure MOUs are up to date and appropriate for the type of candidate being placed. Process special consultant payments and honorarium requests. Ensures that all workload, schedules, and course management policies and processes align with the University policy and College policy. Monitor the course schedule as entered into a shared Google database. Fiscal, IT and Procurement: Leads and provides training/oversight to staff regarding purchases, travel/training, A2E2 funds expenditures, procurement and scholarship administration. Fiscal analysis and oversight of the day to day budget of three academic department which includes overseeing the maintenance, storage, and destruction of records; assisting in budget preparation and review/analysis of expenditures and requisitions for purchases and researching information; compiles and analyzes data in regards to purchasing equipment and ICT compliance. Maintains oversight of state-side trust fund budget tracking spreadsheets for three academic departments. Tracks and reconciles expenses and allocations to the correct funds. Investigates and resolves discrepancies. Works closely with department staff to verify purchases are following Department, College and University protocols. Works directly with the Budget Coordinator to ensure all expenses are reconciled, received, allocated and confirmed. Distributes scholarships via pioneer scholarships portal. Works directly with University advancement to ensure scholarships are distributed in a timely manner. Updates scholarships on department website. Works closely with the College Budget Analyst to review and reconcile claims and purchases. Work with vendors, university accounting and purchasing staff to resolve matters of concern and discrepancies. Reconciles P-Card monthly in accordance with university and department policies. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Strong research, math and computer skills. Work independently and make sound decisions and recommendations regarding accounting and budget activities. Excellent problem-solving and critical thinking abilities. Exceptional verbal and written communication skills. Ability to analyze and process data. Good understanding of financial principles and budgeting. Strong leadership abilities as this position will lead other employees, coordinate and review work assignments of employees performing the same general work as the lead on a day-to-day basis. Ability to train and provide instructions on work procedures. Strong interpersonal, professional, and customer service skills. Self-initiating. Strong accounting, bookkeeping and mathematical skills. Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with emphasis on professionalism and customer service. Ability to handle multiple deadlines and work under pressure in a professional manner. Highly organized and detail-oriented both in a physical and virtual environment. Strong time-management skills. Ability to prioritize and manage workload effectively and efficiently Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). Ability to handle confidential information with discretion and sensitivity Adept in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers. Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher Adept in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. Ability to interpret and follow instruction and policy guidelines - understand and apply applicable rules, regulations, policies and procedures. Ability to perform mathematical calculations with speed and accuracy. Willingness to guide others and provide ongoing support as they make important decisions. Familiarity with college and university programs and resources as well as Human Resources/Payroll practices. Preferred Skills and Knowledge Knowledge of university-budget policies and procedures. Advanced skills in Excel and bookkeeping as well as Word and Google platforms. Experience with integrated financial systems, such as PeopleSoft, General Ledger, Accounts Payable and Asset management and queries. Experiences with or exposure to general ledger account reconciliations. Working knowledge of CSU policies and procedures, governmental accounting principles and practices. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, SAEB . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,031 per month, commensurate with qualifications and experience. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, SAEB to provide strategic recommendations and insights to maximize department resources and supports administrative operations of the department. These areas include Student Affairs, Equity, Basic Needs, Advising and Career Services, Community Engagement, and Veterans Affairs. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensuring accurate expenditure of funds and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resource policies and procedures for the department. The incumbent performs routine and complex office duties in a fast-paced environment including calendaring and meeting scheduling support, preparing, processing, and compiling of data and reports, answering phone and email inquiries, ordering supplies, scheduling on-site, and planning off-site meetings, making travel arrangements, tracking expenses, processing reimbursements, travel claims, payments and Interagency Financial Transactions (IFT). Responsibilities Under the general direction of the Associate Vice Chancellor, Student Affairs, Equity and Belonging , the Financial and Operations Specialist, SAEB will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources related. -Advise Associate VC and other department administration on financial strategy and planning. -Provide general and complex administrative support to the Associate VC including but not limited to calendaring and meeting scheduling support, preparing and compiling reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, processing reimbursements and travel claims. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Review and analyze financial reports and reconcile financial transactions for department accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Chancellor’s Office, Department of Finance, Legislators, Grantors). -Ensure the departments are complaint with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Assist staff with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for department including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Prepare purchase orders and encumbrances, memberships, subscription; coordinates the ordering of office supplies, software, and equipment, tracking orders to delivery, confirming costs upon receipt of goods. -Work collaboratively with ASA Director of Operations on space management for department and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Maintain and monitor department calendar for associate and assistant vice chancellor. -Complete other projects or duties as assigned by the Associate Vice Chancellor. -Support and coordinate general and complex administrative activities. -Provide general assistance to department staff as needed for the effective and efficient operations. Qualifications This position requires: -A Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Budget experience, and/or advanced knowledge in Peoplesoft systems -Excellent administrative management skills required. -Excellent organizational skills in a multi-tasking environment. -Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative manner. -Strong collaborative and communication abilities. Preferred Qualifications - Expertise with state and CSUCO fiscal policies, practices, and procedures. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. -Strong written and verbal communication skills. -Well-organized, excellent attention to detail. -Strong interpersonal and team-building skills. -Ability to present information clearly and effectively. -Ability to maintain professional discretion and confidentiality. -Work independently, but willing to take directions and ask questions. -Ability to meet deadlines. -Ability to address sensitive issues and push them through to resolution. -Strong analysis and problem-solving skills. -Good judgement, reliability, and flexibility. -Independent evaluation and determination of workload priorities. -Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and current software applications. Application Period Priority consideration will be given to candidates who apply by December 6, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy In addition, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Description: Job Summary The Administrative and Project Specialist is responsible for coordinating the Associate Vice President’s (AVP) office operations, administration, calendaring of programs/special events, fiscal reconciliation, and assessment and reporting, and completion of assigned projects. The Administrative & Project Specialist will process and reconcile fiscal transactions of numerous budgets and oversee the currency and administration of student in collaboration with the AVP for Campus Life. This position supports the portfolio of units under the AVP for Campus Life, large scale events, Spartan Speaker Series, major programming committees, project budgets, assessment of events, and technology support of the SJSU Sammy App. The position further assists with a broad range of programs that support student engagement in academic, social, spirit, social justice and cultural events under the AVP for Campus Life. In addition, the position will coordinate office functions for the current location within the Student Union as well as greet guests seeking assistance from the AVP’s or items related to campus engagement and events. Key Responsibilities Responsible for planning and evaluating periodic and on-going projects. Plans, develops and implements large scale and high-profile meetings, conferences, workshops and events - from inception to fruition and assessment. Responsible for researching, creating, developing, and distributing printed and electronic information that showcases trends and best practices. Responsible for management of budgets and grant funds. Processes transactions and oversees accounts payable/receivable for multiple budgets and grant funds. Recommend fiscal plans, ensuring alignment with AVP Office goals and compliance with regulations. Coordinates efforts with campus and external agencies and the Student Affairs Division’s Centralized Fiscal Operations unit: Monitors and reconciles budget, troubleshooting discrepancies. Interfaces with all levels of staff and agencies on fiscal initiatives and with Division/University professionals in processing/maintaining budgets and supporting them in their analysis and fiscal strategic planning. Develops budget projections and forecasts based on thorough research and interpretation of guidelines. Compiles monthly, mid-year and year-end reports and develops projected budget based on AVP fiscal/strategic plan. Recommending policy changes as necessary. Arranges meetings, conferences and workshops, many large-scale events. Represents and serves as a representative of the AVP at committee meetings, webinars and video conferences, when requested. Conceptualize and design presentations for campus meetings and presentations. Develops and establishes areas’ office procedures, record-keeping and policies. Provides policy interpretation. Knowledge, Skills & Abilities Knowledge of the university infrastructure, policies, and procedures Thorough mastery of English grammar, business writing, punctuation and spelling. Strong oral and written communication skills. Excellent customer service and public relations skills. Ability to compose and appropriately format correspondence and reports. Advanced knowledge of software applications: word processing, spreadsheet, database management, graphic design. Knowledge of or ability to quickly learn a variety of SJSU specific applications: Common Finance System (CFS), Financial Transaction Services (FTS) and MySJSU. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to perform business math and analyze budgetary data. Ability to handle multiple work priorities, organize and plan work and projects. Ability to manage large-scale events and programs. Ability to lead various committees through complex development of events. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to research, develop, analyze, implement, and evaluate policies and procedures. Required Qualifications A bachelor's degree and/or equivalent training Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Three years of administrative work experience Excellent written communication skills Experience with PeopleSoft, Microsoft Office, calendaring, databases, and spreadsheets Experience planning large events or projects Experience working with various campus partners that work with Campus Life units Experience in a high student functions unit Experience tracking multiple budgets and accounts Customer service experience in a Higher Education environment Compensation Classification: Administrative Analyst/Specialist - Exempt I Anticipated Hiring Range: $5,014/month - $5,350/month CSU Salary Range: $4,170/month - $7,545/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: February 6, 2023 through February 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Closing Date/Time: Open until filled