Minimum Qualifications Inventory Control Specialist II Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position If required for the position, legally mandated training must be completed within 1 year of employment. Inventory Control Specialist III Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity. Education may substitute for experience up to the maximum of (2) years. Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants There is currently 1 vacancy for this posting; however, when the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool; or, advertise for the new position. A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any and all relevant work experience that you would like for us to consider. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. This information will also be used to determine salary in the event that you are selected for this position. When completing the Supplemental Questions, please note that your answers to the supplemental questions must be supported by information contained in your application. Driving Requirement: This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. This position may require a skills assessment. Please note that position’s location and/or schedule is subject to change based upon business needs. Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days. This posting does not have the option to submit a cover letter or resume. To view the City of Austin Recruitment Video, please click here! To view Fleet Mobility Services Recruiting Information, please click here! Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. Pay Range ICS II: $21.78 - $24.50 ICS III : $23.76 - $27.56 Hours Monday - Friday 7:00 a.m. - 4:00 p.m. Hours and location may vary dependent upon work demands and customer support needs. Job Close Date 07/30/2024 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6301 Harold Court Preferred Qualifications Preferred Experience: Demonstrated experience in a lead capacity (to include staff training and, organization and maintaining a warehouse and able to speak to min/max levels of a warehouse); Demonstrated experience working in an automotive shop/warehouse environment with a large diverse fleet; Experience with parts research (using make/model, body and equipment); Asset management and/ or software experience (M5 preferred); Experience working with components of a commercial vehicle (cab, chassis, body, commercial brakes system (air brakes). Duties, Functions and Responsibilities This position is posted at multiple levels. For Duties, Functions and Responsibilities, please select the appropriate job description below. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Inventory Control Specialist II Inventory Control Specialist III Knowledge, Skills and Abilities This position is posted at multiple levels. For Knowledge, Skills and Abilities, please select the appropriate job description below. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Inventory Control Specialist II Inventory Control Specialist III Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Inventory Control Specialist II is graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses or Certifications: Valid Texas Class C Driver’s License, if required for the position Yes No * Which best describes your experience with inventory, material, and stock management operations? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.) None Basic: contributing member of an inventory, material, or stock management team; performs basic transaction functions; picks material as requested Intermediate: works with inventory, material, or stock management teams to review inventory count and reconcile a computerized maintenance management system (CMMS); resolves complex receiving discrepancies within a CMMS, purchasing, and the vendor Advanced: sets and manages inventory audit schedules; sets and controls budget impacts; develops and maintains inventory, material and stock management policies and procedures * Please describe your experience performing in a lead capacity, and indicate in which positions listed on your application you were responsible for performing lead functions. (Open Ended Question) * Describe your experience managing parts and inventory staff in an automotive parts room/warehouse environment for a large diverse fleet. (Open Ended Question) * Briefly describe your asset management software experience producing, tracking and completing automotive parts requisition orders within a municipality/government environment. If you do not have this experience, answer with N/A. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.) (Open Ended Question) * Please describe your experience working with components of a commercial vehicle (cab, chassis, body, commercial brake system (air brakes)). Please note an affirmative answer must be supported by information in your City of Austin employment application. (Open Ended Question) * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
Jul 10, 2024
Full Time
Minimum Qualifications Inventory Control Specialist II Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position If required for the position, legally mandated training must be completed within 1 year of employment. Inventory Control Specialist III Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent plus four (4) years of experience in a warehouse/inventory control atmosphere or material handling, one (1) year of which includes experience in a lead capacity. Education may substitute for experience up to the maximum of (2) years. Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants There is currently 1 vacancy for this posting; however, when the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another top candidate from the same candidate pool; or, advertise for the new position. A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any and all relevant work experience that you would like for us to consider. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. This information will also be used to determine salary in the event that you are selected for this position. When completing the Supplemental Questions, please note that your answers to the supplemental questions must be supported by information contained in your application. Driving Requirement: This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. This position may require a skills assessment. Please note that position’s location and/or schedule is subject to change based upon business needs. Applicants are encouraged to apply as soon as possible. The department reserves the right to close the posting after 7 calendar days. This posting does not have the option to submit a cover letter or resume. To view the City of Austin Recruitment Video, please click here! To view Fleet Mobility Services Recruiting Information, please click here! Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. Pay Range ICS II: $21.78 - $24.50 ICS III : $23.76 - $27.56 Hours Monday - Friday 7:00 a.m. - 4:00 p.m. Hours and location may vary dependent upon work demands and customer support needs. Job Close Date 07/30/2024 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6301 Harold Court Preferred Qualifications Preferred Experience: Demonstrated experience in a lead capacity (to include staff training and, organization and maintaining a warehouse and able to speak to min/max levels of a warehouse); Demonstrated experience working in an automotive shop/warehouse environment with a large diverse fleet; Experience with parts research (using make/model, body and equipment); Asset management and/ or software experience (M5 preferred); Experience working with components of a commercial vehicle (cab, chassis, body, commercial brakes system (air brakes). Duties, Functions and Responsibilities This position is posted at multiple levels. For Duties, Functions and Responsibilities, please select the appropriate job description below. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Inventory Control Specialist II Inventory Control Specialist III Knowledge, Skills and Abilities This position is posted at multiple levels. For Knowledge, Skills and Abilities, please select the appropriate job description below. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Inventory Control Specialist II Inventory Control Specialist III Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Inventory Control Specialist II is graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses or Certifications: Valid Texas Class C Driver’s License, if required for the position Yes No * Which best describes your experience with inventory, material, and stock management operations? (Please note that an affirmative answer must be supported by information in your City of Austin employment application.) None Basic: contributing member of an inventory, material, or stock management team; performs basic transaction functions; picks material as requested Intermediate: works with inventory, material, or stock management teams to review inventory count and reconcile a computerized maintenance management system (CMMS); resolves complex receiving discrepancies within a CMMS, purchasing, and the vendor Advanced: sets and manages inventory audit schedules; sets and controls budget impacts; develops and maintains inventory, material and stock management policies and procedures * Please describe your experience performing in a lead capacity, and indicate in which positions listed on your application you were responsible for performing lead functions. (Open Ended Question) * Describe your experience managing parts and inventory staff in an automotive parts room/warehouse environment for a large diverse fleet. (Open Ended Question) * Briefly describe your asset management software experience producing, tracking and completing automotive parts requisition orders within a municipality/government environment. If you do not have this experience, answer with N/A. (Please note that an affirmative answer must be supported by information in your City of Austin employment application.) (Open Ended Question) * Please describe your experience working with components of a commercial vehicle (cab, chassis, body, commercial brake system (air brakes)). Please note an affirmative answer must be supported by information in your City of Austin employment application. (Open Ended Question) * This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver license or, if selected for this position, do you the ability to acquire a valid Texas Class C Driver license by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Optional Documents
Minimum Qualifications Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses or Certifications: Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants The ICS II will assist the ICS III lead in overseeing the staff at their assigned substation. The ICS II will provide customer service to all officers. Assist in maintaining daily, weekly and monthly inventories physical counts & by electronic means. Maintain supply levels and re-ordering them as needed. Assist the ICS III lead in working the Vehicle Coordinator in regards to Fleet Inventory. Communicate with the Service Centers, Wireless Fuel, & ARC as necessary. This position is the second level above the ICS I’s. Assist the ICS III lead in their absence. Reports to the Supervisor I, and the Central Supply and Service Manager. Without this position there is no senior point of contact or senior person responsible for the substation & ICS I’s. PCO personnel are considered are essential, so it is critical senior leadership is available at each substation. City of Austin Application: A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. A resume and cover letter must be submitted to be considered for this position but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match your online application. CBI : Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information. Secondary Employment: All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. APD must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment. Benefits: Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information. To learn more about working with the City of Austin, click here to watch a short video! Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EEO /AA statement: The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Pay Range $21.78 - $24.50 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 08/07/2024 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 812 Springdale Rd, Austin, Texas Preferred Qualifications * Experience with Microsoft Office. Create documents spreadsheets,and the ability to send and receive email. * Experience with Inventory Control software. * Ability to perform shift work & work holidays and weekends. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift. Responsibilities - Supervision and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fundamental inventory control procedures and systems. Knowledge of office and administrative practices related to purchasing. Skill in oral and written communication. Skill in record keeping and performing detailed work. Skill in data analysis and problem solving. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Ability to use various types of equipment, including a pallet lift and/or fork lift Ability to perform detailed work in an accurate and organized manner. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from High School or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a valid Texas Class C Driver's License. Do you have a valid Texas Class C Driver's License or if selected for this position, do you have the ability to acquire a valid Texas Class C Driver's License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have experience with the following tasks in Microsoft Office: creating documents, spreadsheets, and the ability to send and receive email? Yes No * Please explain your experience with Inventory Control Software. (Open Ended Question) * Are you able to perform shift work & work holidays and weekends? Yes No Optional & Required Documents Required Documents Resume Optional Documents
Jul 25, 2024
Full Time
Minimum Qualifications Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses or Certifications: Valid Texas Class C Driver’s License, if required for the position. If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants The ICS II will assist the ICS III lead in overseeing the staff at their assigned substation. The ICS II will provide customer service to all officers. Assist in maintaining daily, weekly and monthly inventories physical counts & by electronic means. Maintain supply levels and re-ordering them as needed. Assist the ICS III lead in working the Vehicle Coordinator in regards to Fleet Inventory. Communicate with the Service Centers, Wireless Fuel, & ARC as necessary. This position is the second level above the ICS I’s. Assist the ICS III lead in their absence. Reports to the Supervisor I, and the Central Supply and Service Manager. Without this position there is no senior point of contact or senior person responsible for the substation & ICS I’s. PCO personnel are considered are essential, so it is critical senior leadership is available at each substation. City of Austin Application: A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. A resume and cover letter must be submitted to be considered for this position but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match your online application. CBI : Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information. Secondary Employment: All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department. APD must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment. Benefits: Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information. To learn more about working with the City of Austin, click here to watch a short video! Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. EEO /AA statement: The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Pay Range $21.78 - $24.50 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Job Close Date 08/07/2024 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 812 Springdale Rd, Austin, Texas Preferred Qualifications * Experience with Microsoft Office. Create documents spreadsheets,and the ability to send and receive email. * Experience with Inventory Control software. * Ability to perform shift work & work holidays and weekends. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift. Responsibilities - Supervision and/or Leadership Exercised: None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fundamental inventory control procedures and systems. Knowledge of office and administrative practices related to purchasing. Skill in oral and written communication. Skill in record keeping and performing detailed work. Skill in data analysis and problem solving. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Ability to use various types of equipment, including a pallet lift and/or fork lift Ability to perform detailed work in an accurate and organized manner. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from High School or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a valid Texas Class C Driver's License. Do you have a valid Texas Class C Driver's License or if selected for this position, do you have the ability to acquire a valid Texas Class C Driver's License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have experience with the following tasks in Microsoft Office: creating documents, spreadsheets, and the ability to send and receive email? Yes No * Please explain your experience with Inventory Control Software. (Open Ended Question) * Are you able to perform shift work & work holidays and weekends? Yes No Optional & Required Documents Required Documents Resume Optional Documents
CHARLESTON COUNTY, SC
North Charleston, SC, United States
Description ** APPLICANTS MUST BE ABLE TO WORK NIGHTS, WEEKENDS, HOLIDAYS, AND DURING HAZARDS EVENTS. ** This position will perform responsible technical and clerical work for the Logistics Division of the Emergency Medical Services Department and is primarily responsible for maintaining the control and accurate accountability of supply inventory, equipment, and vehicles. Works varied 8-hour or 12-hour shifts; which include day, night and weekend rotations. Work is performed under the supervision and direction of an assigned supervisor or command officer. HIRING HOURLY RANGE: $18.40 - $19.24 OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY Duties and Responsibilities Accepts, stores, documents, and retrieve/inspects supplies and equipment using a barcode tracking system. Receives bio-hazardous materials for lawful disposal and or decontamination; delivers supplies and vehicles to and from various locations, as well as emergency incident scenes. Creates and maintains manual and computerized logs and files. The principal duties are performed in a warehouse, office, possible hazardous weather or emergency conditions. Minimum Qualifications Position requires a high school diploma or (GED) and 2 - 3 years of experience in related field; or any equivalent combination of experience and training which provides the knowledge, skills for and abilities necessary to perform the work; and must possess a valid State Driver's License indicating a clean driving record prior to start date. Ability to obtain a Class E Drivers License within 6 months. Medical/Physical examination, including drug testing. Additional training in HAZMAT handling/storage and specialty vehicle/equipment operations may be required. Knowledge, Skills and Abilities Required Skills and Essential Demands: Substantial knowledge of current inventory procedures and practices; Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; Effective communications with others, both orally and in writing, using technical and nontechnical language; Personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to have access to all work areas listed above.Closing Date/Time:
Jul 14, 2024
Full Time
Description ** APPLICANTS MUST BE ABLE TO WORK NIGHTS, WEEKENDS, HOLIDAYS, AND DURING HAZARDS EVENTS. ** This position will perform responsible technical and clerical work for the Logistics Division of the Emergency Medical Services Department and is primarily responsible for maintaining the control and accurate accountability of supply inventory, equipment, and vehicles. Works varied 8-hour or 12-hour shifts; which include day, night and weekend rotations. Work is performed under the supervision and direction of an assigned supervisor or command officer. HIRING HOURLY RANGE: $18.40 - $19.24 OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY Duties and Responsibilities Accepts, stores, documents, and retrieve/inspects supplies and equipment using a barcode tracking system. Receives bio-hazardous materials for lawful disposal and or decontamination; delivers supplies and vehicles to and from various locations, as well as emergency incident scenes. Creates and maintains manual and computerized logs and files. The principal duties are performed in a warehouse, office, possible hazardous weather or emergency conditions. Minimum Qualifications Position requires a high school diploma or (GED) and 2 - 3 years of experience in related field; or any equivalent combination of experience and training which provides the knowledge, skills for and abilities necessary to perform the work; and must possess a valid State Driver's License indicating a clean driving record prior to start date. Ability to obtain a Class E Drivers License within 6 months. Medical/Physical examination, including drug testing. Additional training in HAZMAT handling/storage and specialty vehicle/equipment operations may be required. Knowledge, Skills and Abilities Required Skills and Essential Demands: Substantial knowledge of current inventory procedures and practices; Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; Effective communications with others, both orally and in writing, using technical and nontechnical language; Personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to have access to all work areas listed above.Closing Date/Time:
SUMMARY PURPOSE OF POSITION The Inventory Control Operator will support the day-to-day operation of the material warehouses and storage. TO APPLY: This is a continuous recruitment, with the first review of applications beginning April 19, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Inventory Control Operator series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. This position has no formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Perform the functions of material processing following the established inventory control procedures. Maintain an orderly and continuous throughput of goods in and out of the area. Promote safety and practices safe work habits while complying with all company policies and procedures. Provide timely movement of materials throughout the operation to support each department’s needs. Perform stock keeping functions for incoming and outgoing goods including receipt verification, stocking of goods, packaging, inventory cycle counting and annual physical inventory, goods location maintenance and picking up orders. Perform functions in the materials management system during physical inventory and cycle counts or as otherwise may be required to support the operation of the department. Adhere to guidelines, SCRRA’s standard operating procedures and all Board of Director’s approved Policies and Procedures for inventory control. Perform inventory replenishment orders for new and repairable material. Analyze inventory usage and stocking levels to minimize stock out and disruption in supply of material. Maintain all paper and electronic files as assigned. Load and unload goods from vehicles and provide assistance in securing shipments to vehicles, trailers, etc. Operate equipment including pallet jacks, forklifts, bridge cranes, and truck borne lifting equipment. Ensure all tools and equipment are in safe and proper operating condition before using them. Provide assistance to contractors and vendors. Researches and identifies parts for customers. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience High school diploma, GED or its equivalent. A minimum of four (4) years of work experience in a warehouse, inventory control or purchasing. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Experience within a purchasing or procurement role. Knowledge, Skills, and Abilities Knowledge of : Navigation of and data entry into windows based financial, asset management programs and handheld data collection devices Purchasing processes and procedures Inventory control procedures Material resource planning and warehouse management systems Safety and security procedures Skilled in : Attention to detail Verbal and written communication Organization and time management Problem solving Customer service Troubleshooting Ability to : Adapt to changes in work processes in a fast paced environment with minimal supervision Learn new responsibilities quickly Relocate from one base facility to a different base facility based on SCRRA business needs Analyze, interpret and react to data and report information Conduct research Work a variety of shifts, including overnight, weekends and holidays PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Inventory Control Operator will support the day-to-day operation of the material warehouses and storage. TO APPLY: This is a continuous recruitment, with the first review of applications beginning April 19, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Inventory Control Operator series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from departmental management/supervisory level roles. This position has no formal supervisory responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Perform the functions of material processing following the established inventory control procedures. Maintain an orderly and continuous throughput of goods in and out of the area. Promote safety and practices safe work habits while complying with all company policies and procedures. Provide timely movement of materials throughout the operation to support each department’s needs. Perform stock keeping functions for incoming and outgoing goods including receipt verification, stocking of goods, packaging, inventory cycle counting and annual physical inventory, goods location maintenance and picking up orders. Perform functions in the materials management system during physical inventory and cycle counts or as otherwise may be required to support the operation of the department. Adhere to guidelines, SCRRA’s standard operating procedures and all Board of Director’s approved Policies and Procedures for inventory control. Perform inventory replenishment orders for new and repairable material. Analyze inventory usage and stocking levels to minimize stock out and disruption in supply of material. Maintain all paper and electronic files as assigned. Load and unload goods from vehicles and provide assistance in securing shipments to vehicles, trailers, etc. Operate equipment including pallet jacks, forklifts, bridge cranes, and truck borne lifting equipment. Ensure all tools and equipment are in safe and proper operating condition before using them. Provide assistance to contractors and vendors. Researches and identifies parts for customers. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience High school diploma, GED or its equivalent. A minimum of four (4) years of work experience in a warehouse, inventory control or purchasing. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years. Preferred Qualifications Experience within a purchasing or procurement role. Knowledge, Skills, and Abilities Knowledge of : Navigation of and data entry into windows based financial, asset management programs and handheld data collection devices Purchasing processes and procedures Inventory control procedures Material resource planning and warehouse management systems Safety and security procedures Skilled in : Attention to detail Verbal and written communication Organization and time management Problem solving Customer service Troubleshooting Ability to : Adapt to changes in work processes in a fast paced environment with minimal supervision Learn new responsibilities quickly Relocate from one base facility to a different base facility based on SCRRA business needs Analyze, interpret and react to data and report information Conduct research Work a variety of shifts, including overnight, weekends and holidays PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations. Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery. Transport equipment or boxes up to 25lbs. Exchange ideas by means of communication. Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks. Hear and perceive the nature of sounds when working on or near railroad tracks. Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations. Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 7.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job The Office of Homeless Services is recruiting for a Housing Program Specialist II* . The Housing Program Specialist II serves as a liaison with the local U.S. Department of Housing and Urban Development (HUD) field office and among the Southern California Continuum of Care (CoC) Alliance members. They are a noted subject matter expert of the countywide collaborative application and serves as the primary contact for all CoC related activities in the County. Duties will include maintaining the CoC Congressional mandated housing inventory chart, and Point-In-Time information. The Point-in-Time Count (PITC) is an annual count of sheltered and unsheltered homeless persons. In addition, the Office of Homeless Services has assumed the direct responsibility for administering the Homeless Management Information System (HMIS) for the County that provides regular data to HUD and Congress for continued facilitation of homeless related services programs such as the CoC Homeless Assistance grants, Emergency Solutions Grant (ESG), Community Development Block Grant (CDBG), CoC Homeless Emergency Aid Program (HEAP), and HUD Veteran Affairs Supportive Housing (VASH). Click HERE to learn more about Continuum of Care (CoC) Grants Click HERE to learn more about the Office of Homeless Services Click HERE to learn more about the Point-In-Time Count (PITC) Duties include: Plans and conducts studies of administrative and operational activities, which includes direct homeless service engagement; acting as a liaison between homeless persons, program staff, Homeless Services leadership, local agencies, and other County departments to gather data, analyze and evaluate existing operations, procedures, and systems, and recommend organizational or procedural changes to improve homeless service delivery and programs. Plans training and maintains exchange of various informational systems (i.e., HMIS, HUD data exchange, etc.); develops reports and recommendations for the Homeless Services Officer for appropriate action based on an analysis of gathered data. Develops program navigation resources and provides guidance to homeless services program participants about emergency shelters, transitional housing, permanent supportive housing, and permanent housing. Assists in preparing housing and homeless related grant applications and all subsequent follow-up; recommends and monitors procedures for CoC grant implementation and countywide coordination with a variety of funding streams (i.e., Emergency Solutions Grants, Emergency Food and Shelter Program, Coordinated Entry System). Develops and recommends various policies and procedures as identified through review of local, state and federal regulation changes; develops written procedures to implement adopted policy or to clarify and describe standard practices; designs and improves forms to expedite procedures and coordinate the publication and dissemination of forms to the Continuum of Care. Develops CoC wide training plans; coordinates the provision of services for all CoC funded agency needs, including grant preparation, trainings on CoC rules, and mandated changes that affect all CoC funded agencies. Reviews and analyzes financial data on an on-going basis through the HUD Line of Credit Control Services to assure conformance with CoC established performance and expenditure guidelines; prepares background information for grants, policy items and board items; and provides programmatic information to various organizations (such as HUD, the VA, state Housing and Community Development, municipalities, etc.) upon request. Serves as primary staff assistant to the Homeless Services Officer and as liaison between the department and Human Resources. Serves as a team leader for a small staff of Program Specialists I engaged in program development activities. *Official Job Title: Program Specialist II For more detailed information, refer to the Program Specialist II job description. EXCELLENT BENEFITS CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, including credit check, physical examination, fingerprinting, and drug test prior to appointment. Travel: Travel throughout the County and State may be required. Employees will be required to make provision for County transportation; travel throughout the State will be at the provision of the employer. A valid California Class C driver license and proof of automobile liability insurance must be provided and maintained for the individual providing the transportation. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements Education: An associate's degree or equivalent completed college coursework (defined as completion of 60 semester or 90 quarter units from an institution accredited by the U.S. Department of Education) , in behavioral/social science, business/public/health care administration, liberal arts, education, or a closely related field. A list of completed college coursework or legible copies of transcripts MUST be submitted with the application if the applicant does not possess an associate's degree or higher in one of the qualifying fields listed above. Completion of the San Bernardino County Management Leadership Academy (MLA) program will be accepted toward the required coursework on the basis of four (4) quarter units of credit per MLA track completed. Equivalency Report Requirement: Degrees or coursework completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. Education Substitution: Two (2) years of additional qualifying experience may substitute for the required education on the basis of one (1) year of experience for one (1) year of education (e.g., twelve (12) months of additional experience substitutes for thirty (30) semester units). -AND- Experience: Two (2) years of full-time equivalent experience in a housing, human services/social services, behavioral/mental/public health program, or community based organization performing responsible case management duties, which included one (1) or more of the following areas: (1) conducting housing assessments and program navigation for emergency shelter placement, transitional housing, permanent supportive housing, and/or permanent housing; (2) landlord engagement to increase housing inventory; (3) direct service engagement with high housing barrier clients, including stabilization of housing; (4) community engagement to increase awareness of available housing programs; or (5) housing program monitoring and evaluation. Note: Eligibility Worker II and III experience is not considered qualifying. Desired Qualifications The ideal candidate will have a background in housing and homeless services and extensive experience working collaboratively with the public, community based organizations, and elected officials to implement and improve programs. They will have experience demonstrating strong analytical and communication skills, project planning and development, program/procedural impact analysis, experience creating and implementing case management and navigation plans, and the ability to work with all levels of stakeholders. Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience in the work experience section of your application. Resumes will not be reviewed. Application Procedure : Complete and submit the online employment application and supplemental questionnaire by 5:00 PM, Friday, August 9th, 2024 . Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide o r contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/9/2024 5:00 PM Pacific
Jul 24, 2024
Full Time
The Job The Office of Homeless Services is recruiting for a Housing Program Specialist II* . The Housing Program Specialist II serves as a liaison with the local U.S. Department of Housing and Urban Development (HUD) field office and among the Southern California Continuum of Care (CoC) Alliance members. They are a noted subject matter expert of the countywide collaborative application and serves as the primary contact for all CoC related activities in the County. Duties will include maintaining the CoC Congressional mandated housing inventory chart, and Point-In-Time information. The Point-in-Time Count (PITC) is an annual count of sheltered and unsheltered homeless persons. In addition, the Office of Homeless Services has assumed the direct responsibility for administering the Homeless Management Information System (HMIS) for the County that provides regular data to HUD and Congress for continued facilitation of homeless related services programs such as the CoC Homeless Assistance grants, Emergency Solutions Grant (ESG), Community Development Block Grant (CDBG), CoC Homeless Emergency Aid Program (HEAP), and HUD Veteran Affairs Supportive Housing (VASH). Click HERE to learn more about Continuum of Care (CoC) Grants Click HERE to learn more about the Office of Homeless Services Click HERE to learn more about the Point-In-Time Count (PITC) Duties include: Plans and conducts studies of administrative and operational activities, which includes direct homeless service engagement; acting as a liaison between homeless persons, program staff, Homeless Services leadership, local agencies, and other County departments to gather data, analyze and evaluate existing operations, procedures, and systems, and recommend organizational or procedural changes to improve homeless service delivery and programs. Plans training and maintains exchange of various informational systems (i.e., HMIS, HUD data exchange, etc.); develops reports and recommendations for the Homeless Services Officer for appropriate action based on an analysis of gathered data. Develops program navigation resources and provides guidance to homeless services program participants about emergency shelters, transitional housing, permanent supportive housing, and permanent housing. Assists in preparing housing and homeless related grant applications and all subsequent follow-up; recommends and monitors procedures for CoC grant implementation and countywide coordination with a variety of funding streams (i.e., Emergency Solutions Grants, Emergency Food and Shelter Program, Coordinated Entry System). Develops and recommends various policies and procedures as identified through review of local, state and federal regulation changes; develops written procedures to implement adopted policy or to clarify and describe standard practices; designs and improves forms to expedite procedures and coordinate the publication and dissemination of forms to the Continuum of Care. Develops CoC wide training plans; coordinates the provision of services for all CoC funded agency needs, including grant preparation, trainings on CoC rules, and mandated changes that affect all CoC funded agencies. Reviews and analyzes financial data on an on-going basis through the HUD Line of Credit Control Services to assure conformance with CoC established performance and expenditure guidelines; prepares background information for grants, policy items and board items; and provides programmatic information to various organizations (such as HUD, the VA, state Housing and Community Development, municipalities, etc.) upon request. Serves as primary staff assistant to the Homeless Services Officer and as liaison between the department and Human Resources. Serves as a team leader for a small staff of Program Specialists I engaged in program development activities. *Official Job Title: Program Specialist II For more detailed information, refer to the Program Specialist II job description. EXCELLENT BENEFITS CONDITIONS OF EMPLOYMENT Pre-Employment Process: Applicants must pass a background investigation, including credit check, physical examination, fingerprinting, and drug test prior to appointment. Travel: Travel throughout the County and State may be required. Employees will be required to make provision for County transportation; travel throughout the State will be at the provision of the employer. A valid California Class C driver license and proof of automobile liability insurance must be provided and maintained for the individual providing the transportation. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements Education: An associate's degree or equivalent completed college coursework (defined as completion of 60 semester or 90 quarter units from an institution accredited by the U.S. Department of Education) , in behavioral/social science, business/public/health care administration, liberal arts, education, or a closely related field. A list of completed college coursework or legible copies of transcripts MUST be submitted with the application if the applicant does not possess an associate's degree or higher in one of the qualifying fields listed above. Completion of the San Bernardino County Management Leadership Academy (MLA) program will be accepted toward the required coursework on the basis of four (4) quarter units of credit per MLA track completed. Equivalency Report Requirement: Degrees or coursework completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. Education Substitution: Two (2) years of additional qualifying experience may substitute for the required education on the basis of one (1) year of experience for one (1) year of education (e.g., twelve (12) months of additional experience substitutes for thirty (30) semester units). -AND- Experience: Two (2) years of full-time equivalent experience in a housing, human services/social services, behavioral/mental/public health program, or community based organization performing responsible case management duties, which included one (1) or more of the following areas: (1) conducting housing assessments and program navigation for emergency shelter placement, transitional housing, permanent supportive housing, and/or permanent housing; (2) landlord engagement to increase housing inventory; (3) direct service engagement with high housing barrier clients, including stabilization of housing; (4) community engagement to increase awareness of available housing programs; or (5) housing program monitoring and evaluation. Note: Eligibility Worker II and III experience is not considered qualifying. Desired Qualifications The ideal candidate will have a background in housing and homeless services and extensive experience working collaboratively with the public, community based organizations, and elected officials to implement and improve programs. They will have experience demonstrating strong analytical and communication skills, project planning and development, program/procedural impact analysis, experience creating and implementing case management and navigation plans, and the ability to work with all levels of stakeholders. Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience in the work experience section of your application. Resumes will not be reviewed. Application Procedure : Complete and submit the online employment application and supplemental questionnaire by 5:00 PM, Friday, August 9th, 2024 . Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide o r contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: 8/9/2024 5:00 PM Pacific
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Admissions and Records Specialist II (Two (2) or More Positions) Job Category: CSEA Job Opening Date: July 10, 2024 Job Closing Date: July 30, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Admissions and Records/Enrollment Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: Monday - Thursday 9:00 am - 6:00 pm and Friday 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting salary $4,760 to $5,258 per month Required Documents: Required: Resume. Optional: Cover letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 120 Application materials must be received by 11:59pm July 29, 2024 Required Documents: Resume. Optional Documents: Cover Letter. Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from assigned supervisory or management staff, performs the full range of routine technical and clerical duties in support of the Admissions and Records functions including in the areas of student registration and admissions and records input, retrieval, and maintenance; modifies and corrects student records; processes transcripts; performs a variety of data processing operations including to audit and review data entry; and responds to questions and requests for information from students, staff, and the general public received by phone, e-mail, or in-person. DISTINGUISHING CHARACTERISTICS This is the journey level class within the Admissions and Records Specialist series. Employees within this class are distinguished from the Admissions and Records Specialist I by the performance of the full range of duties as assigned including modifying and correcting student records, processing transcripts, and performing a variety of data processing operations including auditing and reviewing data entry. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Admissions and Records Specialist III class in that the latter is assigned a full range of computer operation tasks including responsibility for the automated generation of accurate grade reports, collection sheets, the scanning system, and the web application system in addition to the full range of duties assigned to Admissions and Records Specialist II incumbents. This class is distinguished from the Senior Admissions and Records Specialist in that the latter evaluate transcripts and residency applications, or serve as regular lead during registration. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform transactions that involve correcting student academic records as necessary; recalculate grade points and semester units; enter academic notations on student records; post credit by examining classes and grades. Receive and process transcript requests; review transcripts for accuracy and research information including student holds, identification numbers, and related items; correct student academic records as directed; prepare and generate transcripts including inputting information and printing transcripts; cashier transcript requests; track number of transcripts processed; post transcripts processed to student's records. Process verification requests of enrollment, status, and academic history; create and prepare forms and letters verifying student status and academic history; track number of verifications processed; post verifications processed to student's records; cashier verification requests. Research and respond to student and instructor's inquiries regarding grade problems; research into registration issues. Prepare, duplicate, and distribute correspondence to instructors regarding grade submittal and collection; review all grade documents for completion and accuracy; prepare correspondence and return problem documents to instructors; notify appropriate staff of missing grades. Distribute, prepare, maintain, and verify records of weekly, daily, and positive attendance rosters; input grades and positive attendance hours in the computer system. Receive and process web applications; download web application online; review information and identify any discrepancies; send registration appointment via email to student; follow-up with student for any incomplete information; respond to inquiries made through the web pages. Receive and log incoming data for processing; verify information for accuracy and completeness; identify errors and make necessary correction or refer to appropriate party; prepare materials for data entry; enter data; receive computer-produced output and verify for accuracy and completeness; initiate correction to output as necessary; prepare, log, and distribute output reports and data; maintain files, source documents, and related data; assist in coding documents. Organize, monitor for accuracy, correct, and complete the K-12 and Emeritus enrollment process; review K-12 permit forms for accuracy, verify that appropriate and valid signatures have been provided, and assess for unit limitation compliance; retrieve and review periodic reports to assure that program participants remain in compliance. Assign and input all "priority registration" codes for athletes, D.S.P.S, and E.O.P.S. eligible participants. Process Supportive Services office requests for D.S.P.S and E.O.P.S. students involving Admissions and Records functions. Post all "unit overload" approvals forwarded to Admissions and Records by the Counseling Office. Prepare flyers for students with information pertaining to Cal Grant grade point average verification acceptance and processing; answer inquiries pertaining to Cal Grants; compile student's academic records for evaluation; submit student's grade point averages on-line to the California Student Aid Commission within established deadlines. Provide support and coverage to other Admissions and Records Office functions and programs including counter, phones, grades, and verifications. Respond to telephone, email, and personal inquiries regarding registration, application, residency, high school permits, telephone and Internet registration and applications, transcripts, and course schedules; disperse forms and answer general information questions; refer complex questions to higher-level admissions and records staff. Receive application forms; review for accuracy; input into computer terminal; assign identification number; schedule appointments. Accept transcripts, verification forms, reclass of residency forms, and related forms; receive special petition forms including general petitions, illegal repeat forms, readmission after dismissal forms, applications for certificates or Associate degree, and other forms; process special request for registration; accept and process student data changes. Assist students in filling out transcript request forms, add/drop cards, petitions, grade requests, and other Admissions and Records forms; input information into computer terminal. Collect fees; input/post charges, cash/check/bankcard transactions/payments, and other information to student accounts; issue receipts; close out and balance registers; prepare monies for bank deposit by reconciling funds and closing accounting pages. Process on-line registration, drops, and adds; respond to inquiries made through the web pages. Monitor enrollment of courses; notify students of filled, canceled, or changed classes. Process, scan, and input student documents into the document imaging management system; prioritize the scanning of documents; separate documents by type and prepare documents for scanning; scan, index, and post documents and information including applications, residency documentation, incoming transcripts, high school permits, evaluations, petitions, test scores, and other documents; review scanned materials for accuracy and clarity; file or dispose of documents when posted; troubleshoot basic system problems as necessary. Retrieve, open, sort, and distribute mail for the department; respond to inquires related to assigned area including inquiries regarding the arrival of incoming official transcripts. Order, stock, and maintain office supplies including needed forms; file and stock transcript paper, special envelops, stamps, toner, cartridges; class schedules, applications, data change forms, add and drop forms, and related forms; maintain counter inventory sheets. May assist in the hiring and training of part-time clerks and new specialists; prepare procedural manual; update procedural manual with changes made to programs and new office requirements. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of record keeping. Business letter writing and basic report preparation. Methods and standards used in processing College paperwork. Principles and practices used to establish and maintain files and information retrieval systems. Principles and techniques used in public relations including methods and techniques of proper counter, receptionist, and telephone etiquette. Basic mathematical concepts. Basic accounting procedures. Work organization principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a variety of specialized office support and clerical duties and activities of a general and specialized nature in support of the Admissions and Records functions. Respond to requests and inquiries from students, staff, or the general public; effectively present information in person or on the telephone to students, staff, or the public. Balance accounting ledgers and prepare monies for deposit. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Compile and organize data and information. Maintain filing and record-keeping systems. Exercise good judgment in maintaining information, records, and reports. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by specialized clerical or office related training or course work. Experience: Two years of increasingly responsible experience in admissions and records. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important : You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Jul 11, 2024
Full Time
Title: Admissions and Records Specialist II (Two (2) or More Positions) Job Category: CSEA Job Opening Date: July 10, 2024 Job Closing Date: July 30, 2024 Location: Saddleback College Work Location: Mission Viejo, CA Department: Admissions and Records/Enrollment Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: Monday - Thursday 9:00 am - 6:00 pm and Friday 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Starting salary $4,760 to $5,258 per month Required Documents: Required: Resume. Optional: Cover letter Job Description: C.S.E.A. Classified Bargaining Unit Salary Range 120 Application materials must be received by 11:59pm July 29, 2024 Required Documents: Resume. Optional Documents: Cover Letter. Applications missing the required documents will not be considered. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under general supervision from assigned supervisory or management staff, performs the full range of routine technical and clerical duties in support of the Admissions and Records functions including in the areas of student registration and admissions and records input, retrieval, and maintenance; modifies and corrects student records; processes transcripts; performs a variety of data processing operations including to audit and review data entry; and responds to questions and requests for information from students, staff, and the general public received by phone, e-mail, or in-person. DISTINGUISHING CHARACTERISTICS This is the journey level class within the Admissions and Records Specialist series. Employees within this class are distinguished from the Admissions and Records Specialist I by the performance of the full range of duties as assigned including modifying and correcting student records, processing transcripts, and performing a variety of data processing operations including auditing and reviewing data entry. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Admissions and Records Specialist III class in that the latter is assigned a full range of computer operation tasks including responsibility for the automated generation of accurate grade reports, collection sheets, the scanning system, and the web application system in addition to the full range of duties assigned to Admissions and Records Specialist II incumbents. This class is distinguished from the Senior Admissions and Records Specialist in that the latter evaluate transcripts and residency applications, or serve as regular lead during registration. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Perform transactions that involve correcting student academic records as necessary; recalculate grade points and semester units; enter academic notations on student records; post credit by examining classes and grades. Receive and process transcript requests; review transcripts for accuracy and research information including student holds, identification numbers, and related items; correct student academic records as directed; prepare and generate transcripts including inputting information and printing transcripts; cashier transcript requests; track number of transcripts processed; post transcripts processed to student's records. Process verification requests of enrollment, status, and academic history; create and prepare forms and letters verifying student status and academic history; track number of verifications processed; post verifications processed to student's records; cashier verification requests. Research and respond to student and instructor's inquiries regarding grade problems; research into registration issues. Prepare, duplicate, and distribute correspondence to instructors regarding grade submittal and collection; review all grade documents for completion and accuracy; prepare correspondence and return problem documents to instructors; notify appropriate staff of missing grades. Distribute, prepare, maintain, and verify records of weekly, daily, and positive attendance rosters; input grades and positive attendance hours in the computer system. Receive and process web applications; download web application online; review information and identify any discrepancies; send registration appointment via email to student; follow-up with student for any incomplete information; respond to inquiries made through the web pages. Receive and log incoming data for processing; verify information for accuracy and completeness; identify errors and make necessary correction or refer to appropriate party; prepare materials for data entry; enter data; receive computer-produced output and verify for accuracy and completeness; initiate correction to output as necessary; prepare, log, and distribute output reports and data; maintain files, source documents, and related data; assist in coding documents. Organize, monitor for accuracy, correct, and complete the K-12 and Emeritus enrollment process; review K-12 permit forms for accuracy, verify that appropriate and valid signatures have been provided, and assess for unit limitation compliance; retrieve and review periodic reports to assure that program participants remain in compliance. Assign and input all "priority registration" codes for athletes, D.S.P.S, and E.O.P.S. eligible participants. Process Supportive Services office requests for D.S.P.S and E.O.P.S. students involving Admissions and Records functions. Post all "unit overload" approvals forwarded to Admissions and Records by the Counseling Office. Prepare flyers for students with information pertaining to Cal Grant grade point average verification acceptance and processing; answer inquiries pertaining to Cal Grants; compile student's academic records for evaluation; submit student's grade point averages on-line to the California Student Aid Commission within established deadlines. Provide support and coverage to other Admissions and Records Office functions and programs including counter, phones, grades, and verifications. Respond to telephone, email, and personal inquiries regarding registration, application, residency, high school permits, telephone and Internet registration and applications, transcripts, and course schedules; disperse forms and answer general information questions; refer complex questions to higher-level admissions and records staff. Receive application forms; review for accuracy; input into computer terminal; assign identification number; schedule appointments. Accept transcripts, verification forms, reclass of residency forms, and related forms; receive special petition forms including general petitions, illegal repeat forms, readmission after dismissal forms, applications for certificates or Associate degree, and other forms; process special request for registration; accept and process student data changes. Assist students in filling out transcript request forms, add/drop cards, petitions, grade requests, and other Admissions and Records forms; input information into computer terminal. Collect fees; input/post charges, cash/check/bankcard transactions/payments, and other information to student accounts; issue receipts; close out and balance registers; prepare monies for bank deposit by reconciling funds and closing accounting pages. Process on-line registration, drops, and adds; respond to inquiries made through the web pages. Monitor enrollment of courses; notify students of filled, canceled, or changed classes. Process, scan, and input student documents into the document imaging management system; prioritize the scanning of documents; separate documents by type and prepare documents for scanning; scan, index, and post documents and information including applications, residency documentation, incoming transcripts, high school permits, evaluations, petitions, test scores, and other documents; review scanned materials for accuracy and clarity; file or dispose of documents when posted; troubleshoot basic system problems as necessary. Retrieve, open, sort, and distribute mail for the department; respond to inquires related to assigned area including inquiries regarding the arrival of incoming official transcripts. Order, stock, and maintain office supplies including needed forms; file and stock transcript paper, special envelops, stamps, toner, cartridges; class schedules, applications, data change forms, add and drop forms, and related forms; maintain counter inventory sheets. May assist in the hiring and training of part-time clerks and new specialists; prepare procedural manual; update procedural manual with changes made to programs and new office requirements. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles, practices, and procedures of record keeping. Business letter writing and basic report preparation. Methods and standards used in processing College paperwork. Principles and practices used to establish and maintain files and information retrieval systems. Principles and techniques used in public relations including methods and techniques of proper counter, receptionist, and telephone etiquette. Basic mathematical concepts. Basic accounting procedures. Work organization principles and practices. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned program area as necessary to assume assigned responsibilities. Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a variety of specialized office support and clerical duties and activities of a general and specialized nature in support of the Admissions and Records functions. Respond to requests and inquiries from students, staff, or the general public; effectively present information in person or on the telephone to students, staff, or the public. Balance accounting ledgers and prepare monies for deposit. Use sound judgment in recognizing scope of authority. Type or enter data at a speed necessary for successful job performance. Compile and organize data and information. Maintain filing and record-keeping systems. Exercise good judgment in maintaining information, records, and reports. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade supplemented by specialized clerical or office related training or course work. Experience: Two years of increasingly responsible experience in admissions and records. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important : You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
CALAVERAS COUNTY, CA
San Andreas, California, United States
Position Description Network Specialist I: $28.73 - $34.94 Network Specialist II: $32.19 - $39.14 Under supervision, provides technical expertise, support, management, and administration of networks, servers, databases, PCs and applications in a Microsoft/Cisco network environment. Provides support for users and addresses questions and issues encountered with systems and computer related equipment. Performs related work as required. DISTINGUISHING CHARACTERISTICS: Network Specialist I This is the entry level position for the Network Specialist series. The position requires a foundation in technical computer skills and systems. The position requires strong oral and written communication skills; ability to establish and maintain effective interpersonal relationships at all organizational levels; ability to quickly adapt, learn and apply new skills; ability to provide IT related customer and computer support. The Network Specialist I will demonstrate an aptitude and work ethic that is well suited for a multi-tasking, fast paced environment. Network Specialist II This is a journey level technical position requiring knowledge of, and prior job experience with Microsoft and/or CISCO enterprise production environments. The Network Specialist II will provide support and administration of networks, servers, and databases, along with related equipment and software. The Network Specialist II provides technical support of business applications. The position requires a high degree of technical IT skill in addition to the skills and abilities of the Network Specialist I as listed above. Network Specialist III This is an advanced journey position requiring a high level of knowledge and experience of Microsoft and/or CISCO production environments. The Network Specialist III candidate will have demonstrated abilities to work with limited supervision and will have completed projects of varying size and complexity working as the project lead. The Network Specialist III may have earned industry recognized certifications with Microsoft and/or CISCO. The Network Specialist may have demonstrated experience and skills in Business Process scripting. The Network Specialist III requires a very high degree of technical computer acumen in addition to the skills and abilities of the Network Specialist I/II as listed above. Example of Duties Network Specialist I Provide technical assistance to County departments and staff. Research software, hardware and process solutions. Provide quotes and handles purchasing for end user computer equipment. Maintain an inventory of software and hardware. Monitor ticketing system from receipt of request through ticket life cycle. Provide computer support and performs hands-on fixes for computers and systems. Add new users to servers and software applications. Perform server backups. Install and configure software Provide security support for systems and networks. Assist with technology projects performed by Network Specialists II and III. Network Specialist II In addition to duties of Network Specialist I above: Perform database administration. Perform support functions for Network and Server equipment. Develop internal reporting and management tools for use within IT. Perform basic SQL functions. Monitor networks. Administer core tools for anti-virus and anti-malware. Provide support for and build copper and fiber infrastructure. Provide support and administration of Microsoft Exchange. Provide support and administration of Active Directory. Provide support and administration of County telephone system. Maintain County Web site. Determine application requirements. Provide technical application support. Assist with technology projects performed by Network Specialists III. Network Specialist III In addition to duties of Network Specialist I/II: Perform database administration Provide server support and trouble shooting. Perform router programming. Maintain firewalls. Configure and install backup equipment and software. Manage Microsoft Exchange. Manage Active Directory. Manage County Telecommunications. Administer SQL databases and do custom SQL programming. Maintain network diagram and documentation. Maintain server schematics and associated devices. Manage enterprise storage architecture and associated devices. Develop and support County custom computer programs Minimum Qualifications Knowledge of: Computer hardware repair, installation and maintenance. Help Desk ticketing systems; E-mail systems and spam filters; Peripheral intrusion detection systems, Microsoft Active Directory and Exchange Servers; Virtual Server designs; Cisco Call Managers and IP phone technology; Structured Cabling concepts; IT infrastructure Best Practices; Network monitoring software; Enterprise network concepts and equipment Ability to: Work under general supervision; manage time to meet assigned needs; work effectively with other members of team and other departments; multi-task; review and analyze technology needs; communicate effectively. Skill to: Complete tasks and assignments with deadlines; acquire and maintain a good working knowledge of personal computers; servers; PC operating systems; off-line storage mediums; printers; and, network hardware. Education, Training, and Experience : Network Specialist I High School diploma. One (1) year of experience supporting computer users or supporting IT infrastructure in a networked environment is required Network Specialist II Graduation from an accredited two-year college with an AA or AS Degree in Information Technology or a closely related field and at least one (1) year of full time, paid experience performing duties equivalent to a Network Specialist I is required. Up to two (2) years of full time, paid experience supporting computer users in a networked environment may substitute for the educational training, on a year for year basis. Microsoft certifications (MCSA or MCSE) for Windows Server 2012 or Server Infrastructure may be fully substituted for education requirement. CISCO certifications (CCNA or CCNP) for Routing and Switching or Security or Voice may be fully substituted for education requirement. Network Specialist III Graduation from an accredited two-year college with an AA or AS Degree in Information Technology or a closely related field and at least two (2) years of full time, paid experience performing duties equivalent to a Network Specialist II is required. Up to two (2) years of full time, paid experience performing similar relevant duties may substitute for the educational training, on a year for year basis. Microsoft certifications (MCSA or MCSE) for Windows Server 2012 or Server Infrastructure may be fully substituted for education requirement. CISCO certifications (CCNA or CCNP) for Routing and Switching or Security or Voice may be fully substituted for education requirement. Professional Certifications : Certifications from Microsoft and/or CISCO that attest to technical skills are highly desirable. Special Requirements Valid California driver's license is required. Bargaining Unit 7 - Service Employees International Union Local 1021 For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Boot Allowance: $150 per year and is distributed once a year, in the first full pay period in the month of December. Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech. Uniform Allowance: $600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check. Qualifying classifications : Custodian series, facility maintenance worker series, facilities maintenance engineer. Extra-Hire: Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Life Insurance: $50,000.00 County paid Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Bi-Lingual pay :$75 per month for specific approved job classifications. Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending: Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance ?LEGALSHIELD CALPERS RETIREMENT INFORMATION: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS. Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
Position Description Network Specialist I: $28.73 - $34.94 Network Specialist II: $32.19 - $39.14 Under supervision, provides technical expertise, support, management, and administration of networks, servers, databases, PCs and applications in a Microsoft/Cisco network environment. Provides support for users and addresses questions and issues encountered with systems and computer related equipment. Performs related work as required. DISTINGUISHING CHARACTERISTICS: Network Specialist I This is the entry level position for the Network Specialist series. The position requires a foundation in technical computer skills and systems. The position requires strong oral and written communication skills; ability to establish and maintain effective interpersonal relationships at all organizational levels; ability to quickly adapt, learn and apply new skills; ability to provide IT related customer and computer support. The Network Specialist I will demonstrate an aptitude and work ethic that is well suited for a multi-tasking, fast paced environment. Network Specialist II This is a journey level technical position requiring knowledge of, and prior job experience with Microsoft and/or CISCO enterprise production environments. The Network Specialist II will provide support and administration of networks, servers, and databases, along with related equipment and software. The Network Specialist II provides technical support of business applications. The position requires a high degree of technical IT skill in addition to the skills and abilities of the Network Specialist I as listed above. Network Specialist III This is an advanced journey position requiring a high level of knowledge and experience of Microsoft and/or CISCO production environments. The Network Specialist III candidate will have demonstrated abilities to work with limited supervision and will have completed projects of varying size and complexity working as the project lead. The Network Specialist III may have earned industry recognized certifications with Microsoft and/or CISCO. The Network Specialist may have demonstrated experience and skills in Business Process scripting. The Network Specialist III requires a very high degree of technical computer acumen in addition to the skills and abilities of the Network Specialist I/II as listed above. Example of Duties Network Specialist I Provide technical assistance to County departments and staff. Research software, hardware and process solutions. Provide quotes and handles purchasing for end user computer equipment. Maintain an inventory of software and hardware. Monitor ticketing system from receipt of request through ticket life cycle. Provide computer support and performs hands-on fixes for computers and systems. Add new users to servers and software applications. Perform server backups. Install and configure software Provide security support for systems and networks. Assist with technology projects performed by Network Specialists II and III. Network Specialist II In addition to duties of Network Specialist I above: Perform database administration. Perform support functions for Network and Server equipment. Develop internal reporting and management tools for use within IT. Perform basic SQL functions. Monitor networks. Administer core tools for anti-virus and anti-malware. Provide support for and build copper and fiber infrastructure. Provide support and administration of Microsoft Exchange. Provide support and administration of Active Directory. Provide support and administration of County telephone system. Maintain County Web site. Determine application requirements. Provide technical application support. Assist with technology projects performed by Network Specialists III. Network Specialist III In addition to duties of Network Specialist I/II: Perform database administration Provide server support and trouble shooting. Perform router programming. Maintain firewalls. Configure and install backup equipment and software. Manage Microsoft Exchange. Manage Active Directory. Manage County Telecommunications. Administer SQL databases and do custom SQL programming. Maintain network diagram and documentation. Maintain server schematics and associated devices. Manage enterprise storage architecture and associated devices. Develop and support County custom computer programs Minimum Qualifications Knowledge of: Computer hardware repair, installation and maintenance. Help Desk ticketing systems; E-mail systems and spam filters; Peripheral intrusion detection systems, Microsoft Active Directory and Exchange Servers; Virtual Server designs; Cisco Call Managers and IP phone technology; Structured Cabling concepts; IT infrastructure Best Practices; Network monitoring software; Enterprise network concepts and equipment Ability to: Work under general supervision; manage time to meet assigned needs; work effectively with other members of team and other departments; multi-task; review and analyze technology needs; communicate effectively. Skill to: Complete tasks and assignments with deadlines; acquire and maintain a good working knowledge of personal computers; servers; PC operating systems; off-line storage mediums; printers; and, network hardware. Education, Training, and Experience : Network Specialist I High School diploma. One (1) year of experience supporting computer users or supporting IT infrastructure in a networked environment is required Network Specialist II Graduation from an accredited two-year college with an AA or AS Degree in Information Technology or a closely related field and at least one (1) year of full time, paid experience performing duties equivalent to a Network Specialist I is required. Up to two (2) years of full time, paid experience supporting computer users in a networked environment may substitute for the educational training, on a year for year basis. Microsoft certifications (MCSA or MCSE) for Windows Server 2012 or Server Infrastructure may be fully substituted for education requirement. CISCO certifications (CCNA or CCNP) for Routing and Switching or Security or Voice may be fully substituted for education requirement. Network Specialist III Graduation from an accredited two-year college with an AA or AS Degree in Information Technology or a closely related field and at least two (2) years of full time, paid experience performing duties equivalent to a Network Specialist II is required. Up to two (2) years of full time, paid experience performing similar relevant duties may substitute for the educational training, on a year for year basis. Microsoft certifications (MCSA or MCSE) for Windows Server 2012 or Server Infrastructure may be fully substituted for education requirement. CISCO certifications (CCNA or CCNP) for Routing and Switching or Security or Voice may be fully substituted for education requirement. Professional Certifications : Certifications from Microsoft and/or CISCO that attest to technical skills are highly desirable. Special Requirements Valid California driver's license is required. Bargaining Unit 7 - Service Employees International Union Local 1021 For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Boot Allowance: $150 per year and is distributed once a year, in the first full pay period in the month of December. Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech. Uniform Allowance: $600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check. Qualifying classifications : Custodian series, facility maintenance worker series, facilities maintenance engineer. Extra-Hire: Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Life Insurance: $50,000.00 County paid Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Bi-Lingual pay :$75 per month for specific approved job classifications. Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending: Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance ?LEGALSHIELD CALPERS RETIREMENT INFORMATION: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS. Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month. Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers! This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 7/31/24, 8/28/24 (final) Must Currently Hold Permanent Employment Status with Sacramento County. Under general supervision, the Sheriff's Records Officer II performs a variety of supervisory, budgetary, and/or technical law enforcement support duties within the Sheriff's Department. Examples of Knowledge and Abilities Knowledge of Principles and practices of supervision, training, and personnel management Principles and practices of leadership, motivation, team building and conflict resolution Basic principles and procedures of budget preparation and control General accounting, financial and statistical recordkeeping Basic arithmetic, including percentages, fractions, and decimals Methods and techniques for conducting analytical studies Correct English usage including grammar, punctuation, and spelling Organizational structure of the Sheriff's Department Terminology used in law enforcement and the criminal justice system Inventory control and space management Ability to Supervise, prioritize, and balance the work of staff to assure timely accomplishment of assigned workload Train and evaluate staff Coordinate and schedule work, assignments, and activities Perform budget analysis, preparation, and monitoring Read, understand, interpret and apply departmental policies, rules, law enforcement codes, and ordinances Communicate effectively, both orally and in writing Establish and maintain effective working relationships Maintain courteous and cooperative behavior in adverse situations Work under stress and time constraints Employment Qualifications Minimum Qualifications One year of full-time experience in the class of Sheriff's Records Officer I and/or the former class of Community Services Specialist III in Sacramento County service, Or One year of full-time experience as an Administrative Services Officer I in Sacramento County service. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications License Requirement: Possession of a valid California driver license, Class C or higher, is required prior to appointment to this class. Failure to maintain a valid license may constitute cause for personnel action. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis. Physical Requirements: Stand, walk, and/or sit for long periods of time. Working Conditions: Work various shifts to provide 24-7 coverage, including nights, weekends and holidays. Work in a detention facility and be in direct contact with inmates. Potential exposure to hazardous materials including bodily fluids. Work in hot or cold conditions for extended periods of time. Wear and maintain a designated Sheriff's Department uniform. Criminal History and Background Check: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors' Resolution No. 82-602, Personnel Policies and Procedures B-5, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Probationary Period The probationary period for this classification is six (6) months . Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 8/28/2024 5:00 PM Pacific
Jul 11, 2024
The Position Come join one of Forbes Magazine's Best Employers! This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 7/31/24, 8/28/24 (final) Must Currently Hold Permanent Employment Status with Sacramento County. Under general supervision, the Sheriff's Records Officer II performs a variety of supervisory, budgetary, and/or technical law enforcement support duties within the Sheriff's Department. Examples of Knowledge and Abilities Knowledge of Principles and practices of supervision, training, and personnel management Principles and practices of leadership, motivation, team building and conflict resolution Basic principles and procedures of budget preparation and control General accounting, financial and statistical recordkeeping Basic arithmetic, including percentages, fractions, and decimals Methods and techniques for conducting analytical studies Correct English usage including grammar, punctuation, and spelling Organizational structure of the Sheriff's Department Terminology used in law enforcement and the criminal justice system Inventory control and space management Ability to Supervise, prioritize, and balance the work of staff to assure timely accomplishment of assigned workload Train and evaluate staff Coordinate and schedule work, assignments, and activities Perform budget analysis, preparation, and monitoring Read, understand, interpret and apply departmental policies, rules, law enforcement codes, and ordinances Communicate effectively, both orally and in writing Establish and maintain effective working relationships Maintain courteous and cooperative behavior in adverse situations Work under stress and time constraints Employment Qualifications Minimum Qualifications One year of full-time experience in the class of Sheriff's Records Officer I and/or the former class of Community Services Specialist III in Sacramento County service, Or One year of full-time experience as an Administrative Services Officer I in Sacramento County service. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications License Requirement: Possession of a valid California driver license, Class C or higher, is required prior to appointment to this class. Failure to maintain a valid license may constitute cause for personnel action. Individuals who do not meet this requirement due to a physical disability will be reviewed on a case-by-case basis. Physical Requirements: Stand, walk, and/or sit for long periods of time. Working Conditions: Work various shifts to provide 24-7 coverage, including nights, weekends and holidays. Work in a detention facility and be in direct contact with inmates. Potential exposure to hazardous materials including bodily fluids. Work in hot or cold conditions for extended periods of time. Wear and maintain a designated Sheriff's Department uniform. Criminal History and Background Check: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors' Resolution No. 82-602, Personnel Policies and Procedures B-5, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Probationary Period The probationary period for this classification is six (6) months . Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 8/28/2024 5:00 PM Pacific
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 538304; 04/16/2024 Reprographics Specialist Reprographics Specialist II Printing Center Salary Range : $3,505 - $5,293/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,757) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Reprographics Lead, the employee will be responsible for operating all reprographic production equipment situated within the Printing Center including wide format and graphics installation, as well as manufacturing signage. The individual will meticulously document essential information in the customer service chargeback system, known as the PressWise System. Moreover, the employee will assume the role of a Customer Service Representative for the reprographics department. In addition to print-related responsibilities, the incumbent may also undertake supplementary administrative functions, including assisting clients with production orders, managing customer service operations such as estimating, scheduling, and job tracking, overseeing inventory and supply coordination, arranging the shipment and delivery of completed products, ensuring adherence to safety standards and quality control, and handling customer billing for services rendered. The individual in this role is expected to demonstrate experience in pre-press operations, encompassing color management, proofing devices, and various electronic publishing tools. Furthermore, this position involves contributing recommendations for projects, brainstorming innovative processes, and evaluating and testing new software applications pertinent to departmental objectives. Operating on both PC and MAC platforms, the incumbent will be responsible for coordinating electronic formatting and editorial revisions for printable materials like campus newsletters, brochures, and posters. Additional duties as assigned are also part of the responsibilities associated with this role. Required Qualifications & Experience : Equivalent to two years of progressively responsible office experience, perform limited duties of an administrative nature. Two years graphic/page layout and copyediting experience, for offset and digital printing. Must be able to plan, organize and prioritize work, proficient in using standard office equipment, Microsoft Office Suite (Microsoft Word, Excel, and Outlook), PressWise System and be able to operate various computer programs in electronic pre-press, such as experience in operating most high-volume production copiers; and operate bindery equipment. Must have a background installing and reproducing vinyl graphics and signage on multiple surfaces, sizes, using a variety of types of material. Must have a background in graphics installation, you will cut, prepare and apply vinyl graphics daily. Must possess exceptional written and oral communication skills; must have high competency in dealing with all aspects of customer service; ability to learn, interpret independently and apply a variety of complex policies and procedures, identify deviations from applicable policies and communicate information, ideas, and instructions effectively, apply independent judgment, discretion and initiative to address problems and develop practical, thorough and, at times creative solutions; work well under pressure, handle a heavy workload, and have a cooperative attitude in working with the faculty and staff. Must also possess extensive print and graphic industry knowledge and insight required to work independently on typesetting edits, formatting page layouts and pre-press specifications for Reprographics printed related materials by utilizing a variety of software products including Microsoft Word, Excel, PowerPoint, Adobe InDesign, Illustrator, Photoshop, Impose, and PrintShop Mail. Detail oriented with excellent written and oral communication skills; Expert proficiency with Adobe Acrobat and Portable Document Format (PDF). The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Printing process work experience. Closing Date : Review of applications will begin on 4/30/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 538304; 04/16/2024 Reprographics Specialist Reprographics Specialist II Printing Center Salary Range : $3,505 - $5,293/Monthly (Budgeted Hiring Salary Range: $3,505 - $3,757) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Reporting to the Reprographics Lead, the employee will be responsible for operating all reprographic production equipment situated within the Printing Center including wide format and graphics installation, as well as manufacturing signage. The individual will meticulously document essential information in the customer service chargeback system, known as the PressWise System. Moreover, the employee will assume the role of a Customer Service Representative for the reprographics department. In addition to print-related responsibilities, the incumbent may also undertake supplementary administrative functions, including assisting clients with production orders, managing customer service operations such as estimating, scheduling, and job tracking, overseeing inventory and supply coordination, arranging the shipment and delivery of completed products, ensuring adherence to safety standards and quality control, and handling customer billing for services rendered. The individual in this role is expected to demonstrate experience in pre-press operations, encompassing color management, proofing devices, and various electronic publishing tools. Furthermore, this position involves contributing recommendations for projects, brainstorming innovative processes, and evaluating and testing new software applications pertinent to departmental objectives. Operating on both PC and MAC platforms, the incumbent will be responsible for coordinating electronic formatting and editorial revisions for printable materials like campus newsletters, brochures, and posters. Additional duties as assigned are also part of the responsibilities associated with this role. Required Qualifications & Experience : Equivalent to two years of progressively responsible office experience, perform limited duties of an administrative nature. Two years graphic/page layout and copyediting experience, for offset and digital printing. Must be able to plan, organize and prioritize work, proficient in using standard office equipment, Microsoft Office Suite (Microsoft Word, Excel, and Outlook), PressWise System and be able to operate various computer programs in electronic pre-press, such as experience in operating most high-volume production copiers; and operate bindery equipment. Must have a background installing and reproducing vinyl graphics and signage on multiple surfaces, sizes, using a variety of types of material. Must have a background in graphics installation, you will cut, prepare and apply vinyl graphics daily. Must possess exceptional written and oral communication skills; must have high competency in dealing with all aspects of customer service; ability to learn, interpret independently and apply a variety of complex policies and procedures, identify deviations from applicable policies and communicate information, ideas, and instructions effectively, apply independent judgment, discretion and initiative to address problems and develop practical, thorough and, at times creative solutions; work well under pressure, handle a heavy workload, and have a cooperative attitude in working with the faculty and staff. Must also possess extensive print and graphic industry knowledge and insight required to work independently on typesetting edits, formatting page layouts and pre-press specifications for Reprographics printed related materials by utilizing a variety of software products including Microsoft Word, Excel, PowerPoint, Adobe InDesign, Illustrator, Photoshop, Impose, and PrintShop Mail. Detail oriented with excellent written and oral communication skills; Expert proficiency with Adobe Acrobat and Portable Document Format (PDF). The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Printing process work experience. Closing Date : Review of applications will begin on 4/30/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of LIvermore
Livermore, California, United States
Description Click here for the job announcement! This recruitment will be open continuously with a first review date of July 5th, 2024 at 5:00 pm PST. Qualified applicants are encouraged to apply early. This recruitment is subject to close at any time. The Water Resources Division provides a dynamic and supportive work environment providing critical services to the community. Come join the team at the Water Reclamation Plant - 101 West Jack London Boulevard in Livermore! There are three (3) Water Resources Instrument Control Technician vacancies to be filled. DEFINITION Under general supervision, the Water Resources Instrument Control Technician installs, operates, maintains, calibrates, and repairs computer hardware, process instrumentation, data logging, and telemetry; de-bugs, modifies, and customizes software; modifies, maintains, and repairs all components of a programmable logic controller (PLC) based supervisory control and data acquisition (SCADA) systems/distributed control systems; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This classification is distinguished by the specialized, technical assignments in support of SCADA systems, PLC's, distributed control systems, computer networking systems, software and instrumentation, telemetry, lab analytical equipment, safety systems, and other related systems. Incumbents will be expected to work independently in modifying, maintaining, and operating the above referenced systems. SUPERVISION RECEIVED General supervision is provided by a Public Works Supervisor and the WR Coordinator - Electrical & Instrumentation Control. SUPERVISION EXERCISED None. Examples of Important and Essential Functions Technical Functions Installs, calibrates, programs, maintains, and repairs instruments, PLC based system/distributed control system components, meters, analyzers, recorders, control and feed systems, computers, monitors, printers, transducers, microprocessors, and data transmission systems; repairs electronics, electrical, pneumatic, mechanical, and hydraulic systems; maintains and repairs laboratory and safety equipment including gas detection, alarm systems, pH and DO meters; analyzes software problems; modifies computer programs to optimize plant operations and operator convenience; analyzes problems and repairs equipment to component level; analyzes problems and repairs 480 volt alternating current (AC) motor control centers; installs and configures security systems including access control and video system; performs service and maintenance work on a variety of electrical installations, systems, pumps, meters, and other equipment in City facilities; operates diagnostic instruments such as a voltmeter, megger, ammeter, ohmmeter, transistor checker, loop meter, and other electrical test equipment installs and repairs; replaces outlets, lighting fixtures, switches, ballasts, conduit runs and distribution panels; assists in planning and scheduling preventative maintenance programs; develops and implements emergency situation plans; performs all tasks in a safe manner observing all safety practices in performance of assigned duties; trains others in the operation of new or modified computer/instrumentation systems; and upgrades existing systems as needed. Administrative Functions Assists system users in solving data and systems problems and suggests alternative methods of operation; maintains accurate records and updates shop drawings, schematics, and wiring diagrams as changes are made; maintains an inventory of parts, materials, supplies, and equipment used in everyday tasks; ensures that work orders are completed in a timely manner; provides information for budget preparation; may provide direction to temporary employees; and evaluates systems performance and recommends actions to be taken. Job Related and Essential Qualifications Demonstrated Knowledge of : Methods, practices, materials, and tools of computer/instrumentation trade; the theory, terminology, operations, equipment, and principles of electronics including practices, techniques, and tools used in the installation and maintenance and repair of electrical or electronic systems; electrical, pneumatic, instrumentation, computer, PLC, SCADA systems, and distributed control systems as they apply to wastewater treatment plant systems; applicable programming languages; computer operating systems; Electrical Safety Orders of the Division of Industrial Safety, California Code, and the National Electric Code; effective communication techniques; and federal, state, county, and local regulations and safety practices. Demonstrated Skills to : Install, program, maintain, modify, and repair computer hardware, software, PLC, and SCADA/distributed control system components; install, calibrate, maintain, and repair process instrumentation, telemetry, communication systems, and other related equipment; maintain, calibrate, and repair laboratory and safety equipment, gas detecting and alarm systems; diagnose and repair motor control systems; interpret, use, and update technical manuals, blueprints, and schematics; keep accurate, up-to-date records and prepare reports; work independently with minimal supervision; maintain parts and equipment inventory; communicate clearly and concisely, both verbally and in writing; relate effectively to those contacted in the course of work; practice safe work methods when using hand tools, test equipment, and other related equipment; understand and work from oral and written instructions as well as procedural manuals; exercise initiative and creativity in performing assigned duties; and exemplify an enthusiastic, resourceful, cooperative, and effective customer service attitude with the public, co-workers, and others contacted in the course of the work. Ability to : Effectively apply the knowledge and skills necessary for this position; and learn the systems, procedures, practices, and operations of the treatment facility and have a proactive approach to continually improve all assigned areas of responsibility. Additional Information Experience, Education, and Training Guidelines Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Three years of progressively responsible experience in a wastewater treatment facility or related industrial facility, including experience maintaining and operating computer and other electronic systems. Education : Vocational/technical school certificate or an Associate degree with course work in computer science, electronics, or process control/instrumentation is desirable. Training : Any recent training such as academic courses and certification programs, which are relevant to this job classification. Certification : Possession of a California Water Environment Association (CWEA) Plant Maintenance Technologist I certification is required prior to the completion of the probationary period. Possession of a CWEA Electrical/Instrumentation Technologist Grade II certification is required within 3 years of employment. License : Possession of a valid California driver's license and a satisfactory driving record as determined by the City. Requires possession of a valid California Class A license with the appropriate endorsements prior to the completion of the probationary period. Department of Transportation (D.O.T.) Requirement : Incumbents in this job classification may be called upon, at any time, to perform safety sensitive functions, and therefore, may be subject to the Federal Highway Administration D.O.T. regulations and the City's policy concerning drug and alcohol testing as a continuing condition of employment with the City of Livermore. Other Requirements : Must be willing and able to work scheduled and emergency overtime and be available on call as required; work under adverse conditions, such as in confined and awkward spaces, in the presence of noxious odors, toxic chemicals, biological agents, and sewage; work in potentially hazardous areas; work outdoors in all weather conditions; wear and use appropriate safety clothing and equipment, including self-contained breathing devices; and travel to and attend meetings, seminars, training schools, conferences, and workshops during work and non-work hours. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and fine details with no color deficiencies; drive a motor vehicle; converse on the telephone and in person and be clearly understood; detect noises in electronic equipment; operate a computer keyboard and other electronic equipment necessary for this position; manipulate small parts and components; strength to safely lift and maneuver equipment and tools weighing up to 50 pounds; and bend, stretch, reach, stoop, and climb flights of stairs for prolonged periods of time and/or numerous times each day. CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: Continuous
Jul 20, 2024
Full Time
Description Click here for the job announcement! This recruitment will be open continuously with a first review date of July 5th, 2024 at 5:00 pm PST. Qualified applicants are encouraged to apply early. This recruitment is subject to close at any time. The Water Resources Division provides a dynamic and supportive work environment providing critical services to the community. Come join the team at the Water Reclamation Plant - 101 West Jack London Boulevard in Livermore! There are three (3) Water Resources Instrument Control Technician vacancies to be filled. DEFINITION Under general supervision, the Water Resources Instrument Control Technician installs, operates, maintains, calibrates, and repairs computer hardware, process instrumentation, data logging, and telemetry; de-bugs, modifies, and customizes software; modifies, maintains, and repairs all components of a programmable logic controller (PLC) based supervisory control and data acquisition (SCADA) systems/distributed control systems; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This classification is distinguished by the specialized, technical assignments in support of SCADA systems, PLC's, distributed control systems, computer networking systems, software and instrumentation, telemetry, lab analytical equipment, safety systems, and other related systems. Incumbents will be expected to work independently in modifying, maintaining, and operating the above referenced systems. SUPERVISION RECEIVED General supervision is provided by a Public Works Supervisor and the WR Coordinator - Electrical & Instrumentation Control. SUPERVISION EXERCISED None. Examples of Important and Essential Functions Technical Functions Installs, calibrates, programs, maintains, and repairs instruments, PLC based system/distributed control system components, meters, analyzers, recorders, control and feed systems, computers, monitors, printers, transducers, microprocessors, and data transmission systems; repairs electronics, electrical, pneumatic, mechanical, and hydraulic systems; maintains and repairs laboratory and safety equipment including gas detection, alarm systems, pH and DO meters; analyzes software problems; modifies computer programs to optimize plant operations and operator convenience; analyzes problems and repairs equipment to component level; analyzes problems and repairs 480 volt alternating current (AC) motor control centers; installs and configures security systems including access control and video system; performs service and maintenance work on a variety of electrical installations, systems, pumps, meters, and other equipment in City facilities; operates diagnostic instruments such as a voltmeter, megger, ammeter, ohmmeter, transistor checker, loop meter, and other electrical test equipment installs and repairs; replaces outlets, lighting fixtures, switches, ballasts, conduit runs and distribution panels; assists in planning and scheduling preventative maintenance programs; develops and implements emergency situation plans; performs all tasks in a safe manner observing all safety practices in performance of assigned duties; trains others in the operation of new or modified computer/instrumentation systems; and upgrades existing systems as needed. Administrative Functions Assists system users in solving data and systems problems and suggests alternative methods of operation; maintains accurate records and updates shop drawings, schematics, and wiring diagrams as changes are made; maintains an inventory of parts, materials, supplies, and equipment used in everyday tasks; ensures that work orders are completed in a timely manner; provides information for budget preparation; may provide direction to temporary employees; and evaluates systems performance and recommends actions to be taken. Job Related and Essential Qualifications Demonstrated Knowledge of : Methods, practices, materials, and tools of computer/instrumentation trade; the theory, terminology, operations, equipment, and principles of electronics including practices, techniques, and tools used in the installation and maintenance and repair of electrical or electronic systems; electrical, pneumatic, instrumentation, computer, PLC, SCADA systems, and distributed control systems as they apply to wastewater treatment plant systems; applicable programming languages; computer operating systems; Electrical Safety Orders of the Division of Industrial Safety, California Code, and the National Electric Code; effective communication techniques; and federal, state, county, and local regulations and safety practices. Demonstrated Skills to : Install, program, maintain, modify, and repair computer hardware, software, PLC, and SCADA/distributed control system components; install, calibrate, maintain, and repair process instrumentation, telemetry, communication systems, and other related equipment; maintain, calibrate, and repair laboratory and safety equipment, gas detecting and alarm systems; diagnose and repair motor control systems; interpret, use, and update technical manuals, blueprints, and schematics; keep accurate, up-to-date records and prepare reports; work independently with minimal supervision; maintain parts and equipment inventory; communicate clearly and concisely, both verbally and in writing; relate effectively to those contacted in the course of work; practice safe work methods when using hand tools, test equipment, and other related equipment; understand and work from oral and written instructions as well as procedural manuals; exercise initiative and creativity in performing assigned duties; and exemplify an enthusiastic, resourceful, cooperative, and effective customer service attitude with the public, co-workers, and others contacted in the course of the work. Ability to : Effectively apply the knowledge and skills necessary for this position; and learn the systems, procedures, practices, and operations of the treatment facility and have a proactive approach to continually improve all assigned areas of responsibility. Additional Information Experience, Education, and Training Guidelines Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Three years of progressively responsible experience in a wastewater treatment facility or related industrial facility, including experience maintaining and operating computer and other electronic systems. Education : Vocational/technical school certificate or an Associate degree with course work in computer science, electronics, or process control/instrumentation is desirable. Training : Any recent training such as academic courses and certification programs, which are relevant to this job classification. Certification : Possession of a California Water Environment Association (CWEA) Plant Maintenance Technologist I certification is required prior to the completion of the probationary period. Possession of a CWEA Electrical/Instrumentation Technologist Grade II certification is required within 3 years of employment. License : Possession of a valid California driver's license and a satisfactory driving record as determined by the City. Requires possession of a valid California Class A license with the appropriate endorsements prior to the completion of the probationary period. Department of Transportation (D.O.T.) Requirement : Incumbents in this job classification may be called upon, at any time, to perform safety sensitive functions, and therefore, may be subject to the Federal Highway Administration D.O.T. regulations and the City's policy concerning drug and alcohol testing as a continuing condition of employment with the City of Livermore. Other Requirements : Must be willing and able to work scheduled and emergency overtime and be available on call as required; work under adverse conditions, such as in confined and awkward spaces, in the presence of noxious odors, toxic chemicals, biological agents, and sewage; work in potentially hazardous areas; work outdoors in all weather conditions; wear and use appropriate safety clothing and equipment, including self-contained breathing devices; and travel to and attend meetings, seminars, training schools, conferences, and workshops during work and non-work hours. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and fine details with no color deficiencies; drive a motor vehicle; converse on the telephone and in person and be clearly understood; detect noises in electronic equipment; operate a computer keyboard and other electronic equipment necessary for this position; manipulate small parts and components; strength to safely lift and maneuver equipment and tools weighing up to 50 pounds; and bend, stretch, reach, stoop, and climb flights of stairs for prolonged periods of time and/or numerous times each day. CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: Continuous
City of Tulare, CA
Tulare, California, United States
Position Description DEFINITION Under general supervision, performs a variety of work in support of the city’s cross-connection inspection and backflow prevention control program; leads, implements, and administers the cross-connection control program in accordance with Title 17 & Title 22 of the California Code of Regulations, and the City’s ordinances and standards to ensure a safe drinking water supply; facilitates the City’s hydrant meter rental program; and preforms related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Water & Wastewater Collections Utility Manager. May exercise technical and functional direction and training over assigned staff. CLASS CHARACTERISTICS This is a single position class that is responsible for providing day-to-day maintenance of the City’s cross-connection control program. Responsibilities include surveying, monitoring, and inspecting City, industrial, commercial, institutional, and other consumer facilities to detect violations of State Health Codes and local ordinances pertaining to back siphonage and cross-connection in the water system. This class is distinguished from the Water Treatment Supervisor in that the latter is the full supervisory-level class in the series responsible for organizing, assigning, supervising, and reviewing the work of assigned staff involved in water treatment operations. This class is further distinguished from the Water & Wastewater Collections Utility Manager in that the latter has management responsibility for all water utility operations and maintenance functions and activities of the City. Examples of Essential Functions Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Receives, investigates, reviews, trouble-shoots and responds to complaints on backflow prevention devices and other relevant issues related to the operation and maintenance of the City’s water distribution system; resolves complaints in a timely and efficient manner. Surveys, monitors, and inspects City, industrial, commercial, institutional, and other consumer facilities to detect violations of State Health Codes and local ordinances pertaining to back siphonage and cross-connection in the water system. Conducts cross-connection surveys and inspections of water user premises to identify where cross-connections are likely to occur and determine degree of hazard; ensure conformance with federal, state, and local cross-connection regulations. Installs, tests, inspects, maintains, repairs, and certifies backflow prevention devices within the City’s distribution system; ensures backflow devices are properly installed to protect against backflow, back-siphonage, and back pressure; ensures compliance with all regulations. Operates and maintains chlorination equipment including leak detection, changing tanks, and adjusting feed rate in accordance with water test results. Collects water samples; tests water for chlorine content; transports samples to the City lab. Installs, inspects, repairs, maintains, calibrates, tests, and troubleshoots a wide variety of pneumatic and electronic recording, indicating, measuring, controlling, and test instruments including pressure regulators and gauges and chemical feeding equipment. Ensures that unprotected connections between the City’s water system and sources of unsafe drinking water are not installed; evaluates cross-connection hazards and recommends corrective action, including proper backflow prevention devices to be installed. Locates, inspects, and tests existing backflow prevention assemblies and related water meters in the field. Repairs and installs backflow prevention assemblies and related water meters. Tests new backflow assembly installations; maintains inventory of backflow prevention and cross-connection parts and fittings; assists in maintaining a parts inventory and orders parts as necessary. Maintains accurate service records of tests and repairs of backflow prevention assemblies and water meters and makes periodic and special reports on work performs. Updates cross-connections ordinance and standards as needed to ensure governmental compliance related to backflow devices. Maintains and repairs hydrant meters and City backflow assemblies; installs and relocates hydrant meters; tests backflow assemblies for hydrant meter program. Obtains monthly hydrant meter readings, and inputs readings into handheld device for monthly consumption billings. Installs and inspects hydrant meters for contractors and developers of new development projects. Maintain a variety of computerized records on backflow prevention device locations, testing, repairs, and installation. Conducts initial testing of backflow prevention devices when installed; maintains schedules for testing and/or replacement of obsolete or inefficient backflow prevention devices. Responds to inquiries from contractors, architects, engineers, and the general public concerning city ordinances and standards regarding the cross-connection and backflow prevention control program; provides information within the area of assignment. Prepares and maintains a variety of reports, correspondence, records, and files related to area of assignment; enters data into computer system. Calibrates equipment and instruments on a routine schedule and after repairs; makes unscheduled or emergency repairs as required. Operates and maintains a variety of vehicles, hand and power tools, and equipment. Reads and interprets maps, blueprints, sketches, and diagrams in the performance of the work. Responds to operations, maintenance, and repair emergency situations as required. Observes safe work methods and makes appropriate use of related safety equipment as required. Performs related duties as assigned. Qualifications / Requirements QUALIFICATIONS Knowledge of: Applicable Federal, State and local laws, ordinances, regulations, and guidelines relevant to recycled water and cross-connection control regulations. Operations, services, and activities of a cross-connection control program. Principles, practices, and techniques of cross-connections. Principles of hydraulics as it relates to water distribution, backflow prevention and cross-connection control, metering, and fire hydrant operations. Materials, methods, techniques, and terminology used in the implementation and enforcement of cross-connection control of potable and recycled water systems. Principles, procedures, methods, equipment, materials, and tools used in the electrical and mechanical repair of minor and major equipment systems, including pumps, motors, generators, and pressure regulatory devices. Principles, practices, and methods related to the maintenance and repair of various data acquisition and control instrumentation. The operation and minor maintenance of a variety of hand and power tools, vehicles, and power equipment. Principles of water metering; types and sizes of meters utilized in various installations. Basic traffic control procedures and traffic sign regulations. Use, testing, and operation of backflow prevention devices. Safety equipment and practices related to the work. Basic mathematical principles. Safe driving rules and practices. Basic computer software related to work. English usage, spelling, vocabulary, grammar, and punctuation. Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone. Ability to: Lead, implement, and administer a cross-connection program in accordance with Title 17 & Title 22 of the California Code of Regulations, and the City’s ordinances and standards. Interpret, apply, and explain City ordinances and standards related to cross-connection, backflow, hydrant, commercial meters, and billing activities. Enforce local and state cross-connection control and recycled water regulations and rules through investigation and identification of non-compliance and seek resolutions. Inspect, diagnose problems, and troubleshoot a variety of water systems and wastewater pre-treatment devices. Conduct flow rate and pressure tests and report findings. Maintain accurate logs, records and basic written records of work performed. Troubleshoot maintenance problems and determine materials and supplies required for repair. Read and interpret gauges and other recording devices and interpret the information as it relates to repair and maintenance activities. Perform a variety of semiskilled and skilled tasks in the construction, maintenance, renovation, and repair of water distribution and treatment systems. Safely and effectively use and operate hand tools, mechanical equipment, power tools, and equipment required for the work. Read and interpret plans, manuals, diagrams, blueprints, and technical regulations. Perform routine equipment maintenance. Use English effectively to communicate in person, over the telephone, and in writing. Operate modern office equipment including computer equipment and software programs. Operate a motor vehicle safely. Organize own work, set priorities, and meet critical time deadlines. Understand and follow oral and written instructions. Establish and maintain effective working relationships with those contacted in the course of the work Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade and three (3) years responsible experience in water distribution system operations and maintenance with a public water system agency. Licenses and Certifications: Possession of, or ability to obtain, a valid Class C California driver's license. Possession of a Grade II Water Distribution Operator Certificate issued by the State of California Water Resources Control Board (SWRCB), Division of Drinking Water Possession of a valid Backflow Prevention Assembly Tester Certificate, issued by the American Water Works Association or the American Backflow Prevention Association. Possession of a Cross-Connection Control Program Specialist Certificate issued by the American Water Works Association or the American Backflow Prevention Association. Additional Information PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces, around machines, and to climb and descend ladders, and to operate varied hand and power tools and construction equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 75 pounds and heavier weights with the use of proper equipment. Environmental Elements Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical, and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation. Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -$20,000 coverage. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 8/4/2024 11:59 PM Pacific
Jul 20, 2024
Full Time
Position Description DEFINITION Under general supervision, performs a variety of work in support of the city’s cross-connection inspection and backflow prevention control program; leads, implements, and administers the cross-connection control program in accordance with Title 17 & Title 22 of the California Code of Regulations, and the City’s ordinances and standards to ensure a safe drinking water supply; facilitates the City’s hydrant meter rental program; and preforms related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Water & Wastewater Collections Utility Manager. May exercise technical and functional direction and training over assigned staff. CLASS CHARACTERISTICS This is a single position class that is responsible for providing day-to-day maintenance of the City’s cross-connection control program. Responsibilities include surveying, monitoring, and inspecting City, industrial, commercial, institutional, and other consumer facilities to detect violations of State Health Codes and local ordinances pertaining to back siphonage and cross-connection in the water system. This class is distinguished from the Water Treatment Supervisor in that the latter is the full supervisory-level class in the series responsible for organizing, assigning, supervising, and reviewing the work of assigned staff involved in water treatment operations. This class is further distinguished from the Water & Wastewater Collections Utility Manager in that the latter has management responsibility for all water utility operations and maintenance functions and activities of the City. Examples of Essential Functions Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Receives, investigates, reviews, trouble-shoots and responds to complaints on backflow prevention devices and other relevant issues related to the operation and maintenance of the City’s water distribution system; resolves complaints in a timely and efficient manner. Surveys, monitors, and inspects City, industrial, commercial, institutional, and other consumer facilities to detect violations of State Health Codes and local ordinances pertaining to back siphonage and cross-connection in the water system. Conducts cross-connection surveys and inspections of water user premises to identify where cross-connections are likely to occur and determine degree of hazard; ensure conformance with federal, state, and local cross-connection regulations. Installs, tests, inspects, maintains, repairs, and certifies backflow prevention devices within the City’s distribution system; ensures backflow devices are properly installed to protect against backflow, back-siphonage, and back pressure; ensures compliance with all regulations. Operates and maintains chlorination equipment including leak detection, changing tanks, and adjusting feed rate in accordance with water test results. Collects water samples; tests water for chlorine content; transports samples to the City lab. Installs, inspects, repairs, maintains, calibrates, tests, and troubleshoots a wide variety of pneumatic and electronic recording, indicating, measuring, controlling, and test instruments including pressure regulators and gauges and chemical feeding equipment. Ensures that unprotected connections between the City’s water system and sources of unsafe drinking water are not installed; evaluates cross-connection hazards and recommends corrective action, including proper backflow prevention devices to be installed. Locates, inspects, and tests existing backflow prevention assemblies and related water meters in the field. Repairs and installs backflow prevention assemblies and related water meters. Tests new backflow assembly installations; maintains inventory of backflow prevention and cross-connection parts and fittings; assists in maintaining a parts inventory and orders parts as necessary. Maintains accurate service records of tests and repairs of backflow prevention assemblies and water meters and makes periodic and special reports on work performs. Updates cross-connections ordinance and standards as needed to ensure governmental compliance related to backflow devices. Maintains and repairs hydrant meters and City backflow assemblies; installs and relocates hydrant meters; tests backflow assemblies for hydrant meter program. Obtains monthly hydrant meter readings, and inputs readings into handheld device for monthly consumption billings. Installs and inspects hydrant meters for contractors and developers of new development projects. Maintain a variety of computerized records on backflow prevention device locations, testing, repairs, and installation. Conducts initial testing of backflow prevention devices when installed; maintains schedules for testing and/or replacement of obsolete or inefficient backflow prevention devices. Responds to inquiries from contractors, architects, engineers, and the general public concerning city ordinances and standards regarding the cross-connection and backflow prevention control program; provides information within the area of assignment. Prepares and maintains a variety of reports, correspondence, records, and files related to area of assignment; enters data into computer system. Calibrates equipment and instruments on a routine schedule and after repairs; makes unscheduled or emergency repairs as required. Operates and maintains a variety of vehicles, hand and power tools, and equipment. Reads and interprets maps, blueprints, sketches, and diagrams in the performance of the work. Responds to operations, maintenance, and repair emergency situations as required. Observes safe work methods and makes appropriate use of related safety equipment as required. Performs related duties as assigned. Qualifications / Requirements QUALIFICATIONS Knowledge of: Applicable Federal, State and local laws, ordinances, regulations, and guidelines relevant to recycled water and cross-connection control regulations. Operations, services, and activities of a cross-connection control program. Principles, practices, and techniques of cross-connections. Principles of hydraulics as it relates to water distribution, backflow prevention and cross-connection control, metering, and fire hydrant operations. Materials, methods, techniques, and terminology used in the implementation and enforcement of cross-connection control of potable and recycled water systems. Principles, procedures, methods, equipment, materials, and tools used in the electrical and mechanical repair of minor and major equipment systems, including pumps, motors, generators, and pressure regulatory devices. Principles, practices, and methods related to the maintenance and repair of various data acquisition and control instrumentation. The operation and minor maintenance of a variety of hand and power tools, vehicles, and power equipment. Principles of water metering; types and sizes of meters utilized in various installations. Basic traffic control procedures and traffic sign regulations. Use, testing, and operation of backflow prevention devices. Safety equipment and practices related to the work. Basic mathematical principles. Safe driving rules and practices. Basic computer software related to work. English usage, spelling, vocabulary, grammar, and punctuation. Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone. Ability to: Lead, implement, and administer a cross-connection program in accordance with Title 17 & Title 22 of the California Code of Regulations, and the City’s ordinances and standards. Interpret, apply, and explain City ordinances and standards related to cross-connection, backflow, hydrant, commercial meters, and billing activities. Enforce local and state cross-connection control and recycled water regulations and rules through investigation and identification of non-compliance and seek resolutions. Inspect, diagnose problems, and troubleshoot a variety of water systems and wastewater pre-treatment devices. Conduct flow rate and pressure tests and report findings. Maintain accurate logs, records and basic written records of work performed. Troubleshoot maintenance problems and determine materials and supplies required for repair. Read and interpret gauges and other recording devices and interpret the information as it relates to repair and maintenance activities. Perform a variety of semiskilled and skilled tasks in the construction, maintenance, renovation, and repair of water distribution and treatment systems. Safely and effectively use and operate hand tools, mechanical equipment, power tools, and equipment required for the work. Read and interpret plans, manuals, diagrams, blueprints, and technical regulations. Perform routine equipment maintenance. Use English effectively to communicate in person, over the telephone, and in writing. Operate modern office equipment including computer equipment and software programs. Operate a motor vehicle safely. Organize own work, set priorities, and meet critical time deadlines. Understand and follow oral and written instructions. Establish and maintain effective working relationships with those contacted in the course of the work Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade and three (3) years responsible experience in water distribution system operations and maintenance with a public water system agency. Licenses and Certifications: Possession of, or ability to obtain, a valid Class C California driver's license. Possession of a Grade II Water Distribution Operator Certificate issued by the State of California Water Resources Control Board (SWRCB), Division of Drinking Water Possession of a valid Backflow Prevention Assembly Tester Certificate, issued by the American Water Works Association or the American Backflow Prevention Association. Possession of a Cross-Connection Control Program Specialist Certificate issued by the American Water Works Association or the American Backflow Prevention Association. Additional Information PHYSICAL DEMANDS Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work, to work in confined spaces, around machines, and to climb and descend ladders, and to operate varied hand and power tools and construction equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 75 pounds and heavier weights with the use of proper equipment. Environmental Elements Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical, and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation. Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -$20,000 coverage. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 8/4/2024 11:59 PM Pacific
Announcement Number: 128501171 NEVADA LEGISLATIVE COUNSEL BUREAU ADMINISTRATIVE DIVISION AUDIOVISUAL AND PUBLIC HEARINGS SUPERVISOR II Las Vegas, Nevada Salary up to $114,693 (employee/employer paid retirement plan) The Audiovisual and Public Hearings (AVPH) Unit of Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Audiovisual and Public Hearings Supervisor II within the Administrative Division. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The AVPH Unit broadcasts and records the proceedings of the Nevada Legislature via an internal television network and provides access to the legislative process for the public through internet streaming and remote participation, and performs various other services to support the LCB. This is an unclassified full-time position located in Las Vegas, Nevada. Position Description: Under the general supervision of the Audiovisual and Public Hearings Manager, the Audiovisual and Public Hearings Supervisor II will work closely with staff and is integral to maintaining high standards of broadcast quality and operational efficiency, ensuring the seamless operation of legislative broadcasts and recordings and supporting the legislative process through reliable technical support. Responsibilities of the Audiovisual and Public Hearings Supervisor II may include, without limitation: • Supervising staff of the AVPH Unit, including a team of technicians and supervisors, while providing guidance, mentorship and performance management; • Administering equipment repair service program by reviewing complaints or reports of problems and scheduling action, repairing equipment by determining malfunctions, testing, identifying operator error or adjustments needed, preparing reports on services, materials and supplies and maintaining files of completed repairs and service; • Maintaining equipment according to manufacturer's maintenance schedule, overhauling, cleaning and lubricating equipment and installing improved components and software; • Providing technical support to staff and users and assisting users with software applications, connectivity and system problems; • Ordering and processing new equipment by reviewing needs, analyzing manufacturer's specifications, recommending purchases, inspecting items for defects, testing and operating new equipment and engraving identification numbers; • Ordering and installing new audio and video equipment systems by determining specifications necessary to meet needs, designing systems, recommending purchases, determining conduits available for installation, ordering parts and equipment, installing cables and connectors, installing new or updated software, building and securing mounts, brackets and supports, installing security devices and placing, securing, connecting, testing and soldering equipment; • Maintaining tools and parts inventory, including determining need for tools and replacement parts, ordering replacement parts and tools and handling and storing chemicals properly; • Creating, maintaining and troubleshooting connections between a wide variety of electronic media equipment such as overhead projectors, Smartboards, cameras, speaker systems/sound equipment, microphones, video conferencing units and peripheral equipment including networked and stand-alone computers; • Training personnel on proper equipment use, cleaning and maintenance; • Providing thorough in-person and remote training for temporary employees during biennial legislative sessions; • Fostering a positive and inclusive work environment, promoting teamwork, professional development and a culture of innovation and creativity; • Handling escalated issues or emergencies in a timely and professional manner, in consultation with the Audiovisual and Public Hearings Manager; • Managing personnel issues as they arise and providing positive and constructive feedback to staff, in consultation with the Audiovisual and Public Hearings Manager; • Working closely with the Office Manager and the Audiovisual and Public Hearings Manager to coordinate personnel and technical needs for meetings; • Staffing meetings with AVPH employees; and • Performing other duties as assigned. Minimum Qualifications: The Audiovisual and Public Hearings Supervisor II will be selected based on special preference to the candidate's training, experience and aptitude in the field of broadcasting and production. A qualified candidate must have: (1) a high school diploma/GED or an equivalent combination of education and experience; (2) at least 3 years of experience in audiovisual technology or broadcast and production services; and (3) at least 1 year of experience in leadership or managerial experience. A bachelor's or associate's degree is strongly preferred. Certified Technology Specialist certification or a technical degree is preferred. The ideal candidate will have: • A proven track record of successfully supervising teams and delivering high-quality results; • Excellent leadership and supervisory skills, with the ability to motivate and inspire a team; • Experience working with vendors in supporting hardware and software platforms and products; • Exceptional communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels; • Strong organizational and problem-solving abilities with a keen attention to detail; • The ability to thrive in a fast-paced, deadline-driven environment and handle changing priorities; • Advanced computer skills with experience in configuring/troubleshooting hardware, including audio-DSP, A/V control, video and audio devices and USB-based software applications; and • Experience with some or all of the following: Crestron, Extron, Q-SYS, Shure, ROSS Video Systems, Polycom, Sliq, DANTE and EMS. Salary: The annual salary for this position is based upon a Grade 39, which has a salary range of $76,608 to $114.693 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a fast-paced, demanding office environment and requires total customer satisfaction. Significant overtime is required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature, which may include on-call, after hours, weekend and holiday work. Occasional travel may be required between Carson City and Las Vegas, Nevada. Such travel may be outside normal business hours. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter, and current resume via email to LCBHR- jobs@lcb.state.nv.us or by mail to: Legislative Counsel Bureau Attn: Human Resources 401 S. Carson Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 7/2/2024) Closing Date/Time: Until recruitment needs are satisfied
Jul 04, 2024
Full Time
Announcement Number: 128501171 NEVADA LEGISLATIVE COUNSEL BUREAU ADMINISTRATIVE DIVISION AUDIOVISUAL AND PUBLIC HEARINGS SUPERVISOR II Las Vegas, Nevada Salary up to $114,693 (employee/employer paid retirement plan) The Audiovisual and Public Hearings (AVPH) Unit of Legislative Counsel Bureau (LCB) is seeking a diverse pool of qualified applicants for the position of Audiovisual and Public Hearings Supervisor II within the Administrative Division. The LCB is a nonpartisan, legislative service agency that provides professional, technical and administrative support to the Nevada Legislature, which convenes biennially in odd-numbered years for 120-day sessions and for rare special sessions during the interim periods. The AVPH Unit broadcasts and records the proceedings of the Nevada Legislature via an internal television network and provides access to the legislative process for the public through internet streaming and remote participation, and performs various other services to support the LCB. This is an unclassified full-time position located in Las Vegas, Nevada. Position Description: Under the general supervision of the Audiovisual and Public Hearings Manager, the Audiovisual and Public Hearings Supervisor II will work closely with staff and is integral to maintaining high standards of broadcast quality and operational efficiency, ensuring the seamless operation of legislative broadcasts and recordings and supporting the legislative process through reliable technical support. Responsibilities of the Audiovisual and Public Hearings Supervisor II may include, without limitation: • Supervising staff of the AVPH Unit, including a team of technicians and supervisors, while providing guidance, mentorship and performance management; • Administering equipment repair service program by reviewing complaints or reports of problems and scheduling action, repairing equipment by determining malfunctions, testing, identifying operator error or adjustments needed, preparing reports on services, materials and supplies and maintaining files of completed repairs and service; • Maintaining equipment according to manufacturer's maintenance schedule, overhauling, cleaning and lubricating equipment and installing improved components and software; • Providing technical support to staff and users and assisting users with software applications, connectivity and system problems; • Ordering and processing new equipment by reviewing needs, analyzing manufacturer's specifications, recommending purchases, inspecting items for defects, testing and operating new equipment and engraving identification numbers; • Ordering and installing new audio and video equipment systems by determining specifications necessary to meet needs, designing systems, recommending purchases, determining conduits available for installation, ordering parts and equipment, installing cables and connectors, installing new or updated software, building and securing mounts, brackets and supports, installing security devices and placing, securing, connecting, testing and soldering equipment; • Maintaining tools and parts inventory, including determining need for tools and replacement parts, ordering replacement parts and tools and handling and storing chemicals properly; • Creating, maintaining and troubleshooting connections between a wide variety of electronic media equipment such as overhead projectors, Smartboards, cameras, speaker systems/sound equipment, microphones, video conferencing units and peripheral equipment including networked and stand-alone computers; • Training personnel on proper equipment use, cleaning and maintenance; • Providing thorough in-person and remote training for temporary employees during biennial legislative sessions; • Fostering a positive and inclusive work environment, promoting teamwork, professional development and a culture of innovation and creativity; • Handling escalated issues or emergencies in a timely and professional manner, in consultation with the Audiovisual and Public Hearings Manager; • Managing personnel issues as they arise and providing positive and constructive feedback to staff, in consultation with the Audiovisual and Public Hearings Manager; • Working closely with the Office Manager and the Audiovisual and Public Hearings Manager to coordinate personnel and technical needs for meetings; • Staffing meetings with AVPH employees; and • Performing other duties as assigned. Minimum Qualifications: The Audiovisual and Public Hearings Supervisor II will be selected based on special preference to the candidate's training, experience and aptitude in the field of broadcasting and production. A qualified candidate must have: (1) a high school diploma/GED or an equivalent combination of education and experience; (2) at least 3 years of experience in audiovisual technology or broadcast and production services; and (3) at least 1 year of experience in leadership or managerial experience. A bachelor's or associate's degree is strongly preferred. Certified Technology Specialist certification or a technical degree is preferred. The ideal candidate will have: • A proven track record of successfully supervising teams and delivering high-quality results; • Excellent leadership and supervisory skills, with the ability to motivate and inspire a team; • Experience working with vendors in supporting hardware and software platforms and products; • Exceptional communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels; • Strong organizational and problem-solving abilities with a keen attention to detail; • The ability to thrive in a fast-paced, deadline-driven environment and handle changing priorities; • Advanced computer skills with experience in configuring/troubleshooting hardware, including audio-DSP, A/V control, video and audio devices and USB-based software applications; and • Experience with some or all of the following: Crestron, Extron, Q-SYS, Shure, ROSS Video Systems, Polycom, Sliq, DANTE and EMS. Salary: The annual salary for this position is based upon a Grade 39, which has a salary range of $76,608 to $114.693 under the employee/employer-paid retirement option. An employer-paid contribution plan is also available with a reduced salary in lieu of an employee contribution. Actual starting salary will be based on experience. Benefits: The benefits include the accrual of paid annual leave and sick leave, health insurance and membership in the state's retirement plan. For additional information on the retirement options and benefits, please visit the Public Employees' Retirement System of Nevada. For a description of the current health, dental and vision benefits, please visit the Nevada Public Employees' Benefits Program. Other optional benefits are also available, including a deferred compensation program. WORKING CONDITIONS: The work is performed in a fast-paced, demanding office environment and requires total customer satisfaction. Significant overtime is required during legislative sessions and certain other periods as necessary to meet the demands of the Legislature, which may include on-call, after hours, weekend and holiday work. Occasional travel may be required between Carson City and Las Vegas, Nevada. Such travel may be outside normal business hours. APPLICATION PROCESS: All applicants who meet the minimum qualifications may apply by submitting a LCB Employment Application, cover letter, and current resume via email to LCBHR- jobs@lcb.state.nv.us or by mail to: Legislative Counsel Bureau Attn: Human Resources 401 S. Carson Street Carson City, Nevada 89701-4747 Applications will be accepted on a rolling basis and the application period will remain open until the position is filled. Applicants are therefore strongly encouraged to submit their applications as soon as possible. Hiring may occur at any time during the recruitment process. The successful candidate must undergo a background check. The Legislative Counsel Bureau is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion or belief, national origin or ancestry, age, sex, sexual orientation, gender identity or expression, disability, pregnancy, domestic partnership, political affiliation, genetic information, or compensation history, or any other characteristic protected by applicable law. The Legislative Counsel Bureau will not tolerate discrimination or harassment based on any of these characteristics, nor will it tolerate unlawful retaliation. Applicants may contact LCBHR@lcb.state.nv.us to request reasonable accommodations to participate in the hiring process and will not be disqualified from consideration based upon such requests. (Revised 7/2/2024) Closing Date/Time: Until recruitment needs are satisfied
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Space Management Analyst Classification Title: Administrative Analyst/Specialist II Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, July 15, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position reports to and receives general direction from the Director of Space Management (SM). This position provides guidance, analysis, and strategic planning related to space requests and scheduling all types of activities and events in University State owned facilities and implements effective solutions. It is responsible for high profile and/or complex campus and community special event planning and management, which includes organizing and leading meetings, acting as a liaison for customer with relevant campus service departments, scheduling facilities and generating event documentation, processing billing, attending events as needed, and coordinating event site logistics. This position is responsible for maintaining University space related data which involves conducting physical space audits/inspections, updating relevant databases, analyzing space data, and providing reports and recommendations to the SM Director and higher administration for efficient space utilization and space planning. Additionally, this position oversees classroom furniture inventory, maintenance, and placement and assists SM Director with department budgetary transactions and oversight. This position provides lead work direction and trains students and support staff and performs a variety of specialized functions requiring independent analysis and sound judgement; problem-solving; operations and systems analysis; policy analysis, research and recommendation; collaboration, coordination, and consultation with internal and external customers; and innovative solutions that have high visibility and broad impact to the campus. Job duties also require a thorough and extensive knowledge of relevant policies, procedures, laws, and regulations; University facilities; and appropriate technical and computer skills. A commitment to continuous quality improvement and providing the highest level of customer service possible is also a prerequisite for this position. FLSA : Exempt (not eligible for overtime compensation) Anticipated Hiring Range : $5,834 per month - $6,338 per month, commensurate with candidate’s educations, experience, skills and training. CSU Classification Salary Range : $5,273 per month - $9,537 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday-Friday 8:00 AM - 5:00 PM, other occasional hours as needed. May be eligible for a partial telework schedule upon management approval following a training period. Department Information Space Management is a unit of Facilities Management within the Division of Administration & Business Affairs. Space Management is delegated the authority and responsibility to govern space use and schedule academic and State-owned, controlled and operated campus space on behalf of Sacramento State. Space Management coordinates the use of university-controlled facilities for classes, final examinations, and events and implements and communicates space use charges and terms and conditions. https://www.csus.edu/administration-business-affairs/space-management/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications EXPERIENCE 1. Experience learning, interpreting, applying and explaining a variety of complex policies and procedures to internal and external customers. 2. Experience in organizing and leading meetings/projects and presenting data and findings to a variety of customers. 3. Experience providing training and supervision and/or lead work direction. 4. Extensive customer service experience with staff, faculty, administration, students and/or the public. 5. Experience with event scheduling, planning, and management and coordination of event services. 6. Experience in performing basic budgeting and monitoring expenses. ABILITIES 7. Ability to lead others, promote teamwork, build cooperative and harmonious working relationships, generate positive outcomes, and achieve program goals and objectives. 8. Ability to work effectively, both independently as well as collaboratively, with strict attention to detail and a high degree of accuracy. 9. Ability to take initiative and independently plan, organize, multi-task and prioritize job duties in a fast-paced environment; meet deadlines; be resourceful. 10. Ability to provide functional technical support in relevant room use, scheduling, reporting, software interface, documentation, processes, and requirements. (e.g., Astra Schedule, CMS SA, Crystal Reports) 11. Ability to independently investigate, analyze, comprehend, troubleshoot, and provide appropriate and creative solutions to space related problems and course of action that have broad administrative impact. 12. Ability to work outside of normal business hours during peak periods and/or as needed. KNOWLDEGE AND SKILLS 13. High-level skills in computer and report processing, file manipulation, data entry, and database management. 14. Proficiency in computer software applications such as Microsoft Office suite (Outlook, Word, Excel, Access, Teams, etc.), Adobe Acrobat, Screen Capture Software (SnagIt), Text and Webpage Editors, Internet Browsers, Graphics software, Video/Web Conferencing tools, and Windows operating system. 15. Excellent writing skills to produce clear, well organized, concise, publishable reports, procedures, training documents, emails, correspondence, and policy documentation. 16. Effective verbal and listening skills with the talent to make presentations. 17. Problem-solving skills, with demonstrated sound judgement evaluating, interpreting, and applying policies and procedures and relevant laws and regulations. 18. Excellent interpersonal skills with a commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituencies including staff, faculty, administration, students and the public at large. CONDITIONS OF EMPLOYMENT Ability to pass background check. Preferred Qualifications 19. Bachelor’s degree from an accredited institution 20. Proficient skills using Astra Schedule, CMS (Common Management System) HR and SA, CFS Finance, Cognos, Concur Travel, Crystal Reports, Aim, ServiceNow, CSU Buy, Cascade Web Content Management, Sac State Ready, Print Shop Pro, and other internal campus systems. 21. Experience working in an institution of higher education and with academic class scheduling. 22. Working knowledge of Sacramento State institution, its culture, mission, strategic plan, physical environment, facilities and floor plans, and relevant scheduling policies and procedures. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online applications may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 02, 2024
Working Title: Space Management Analyst Classification Title: Administrative Analyst/Specialist II Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, July 15, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position reports to and receives general direction from the Director of Space Management (SM). This position provides guidance, analysis, and strategic planning related to space requests and scheduling all types of activities and events in University State owned facilities and implements effective solutions. It is responsible for high profile and/or complex campus and community special event planning and management, which includes organizing and leading meetings, acting as a liaison for customer with relevant campus service departments, scheduling facilities and generating event documentation, processing billing, attending events as needed, and coordinating event site logistics. This position is responsible for maintaining University space related data which involves conducting physical space audits/inspections, updating relevant databases, analyzing space data, and providing reports and recommendations to the SM Director and higher administration for efficient space utilization and space planning. Additionally, this position oversees classroom furniture inventory, maintenance, and placement and assists SM Director with department budgetary transactions and oversight. This position provides lead work direction and trains students and support staff and performs a variety of specialized functions requiring independent analysis and sound judgement; problem-solving; operations and systems analysis; policy analysis, research and recommendation; collaboration, coordination, and consultation with internal and external customers; and innovative solutions that have high visibility and broad impact to the campus. Job duties also require a thorough and extensive knowledge of relevant policies, procedures, laws, and regulations; University facilities; and appropriate technical and computer skills. A commitment to continuous quality improvement and providing the highest level of customer service possible is also a prerequisite for this position. FLSA : Exempt (not eligible for overtime compensation) Anticipated Hiring Range : $5,834 per month - $6,338 per month, commensurate with candidate’s educations, experience, skills and training. CSU Classification Salary Range : $5,273 per month - $9,537 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday-Friday 8:00 AM - 5:00 PM, other occasional hours as needed. May be eligible for a partial telework schedule upon management approval following a training period. Department Information Space Management is a unit of Facilities Management within the Division of Administration & Business Affairs. Space Management is delegated the authority and responsibility to govern space use and schedule academic and State-owned, controlled and operated campus space on behalf of Sacramento State. Space Management coordinates the use of university-controlled facilities for classes, final examinations, and events and implements and communicates space use charges and terms and conditions. https://www.csus.edu/administration-business-affairs/space-management/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications EXPERIENCE 1. Experience learning, interpreting, applying and explaining a variety of complex policies and procedures to internal and external customers. 2. Experience in organizing and leading meetings/projects and presenting data and findings to a variety of customers. 3. Experience providing training and supervision and/or lead work direction. 4. Extensive customer service experience with staff, faculty, administration, students and/or the public. 5. Experience with event scheduling, planning, and management and coordination of event services. 6. Experience in performing basic budgeting and monitoring expenses. ABILITIES 7. Ability to lead others, promote teamwork, build cooperative and harmonious working relationships, generate positive outcomes, and achieve program goals and objectives. 8. Ability to work effectively, both independently as well as collaboratively, with strict attention to detail and a high degree of accuracy. 9. Ability to take initiative and independently plan, organize, multi-task and prioritize job duties in a fast-paced environment; meet deadlines; be resourceful. 10. Ability to provide functional technical support in relevant room use, scheduling, reporting, software interface, documentation, processes, and requirements. (e.g., Astra Schedule, CMS SA, Crystal Reports) 11. Ability to independently investigate, analyze, comprehend, troubleshoot, and provide appropriate and creative solutions to space related problems and course of action that have broad administrative impact. 12. Ability to work outside of normal business hours during peak periods and/or as needed. KNOWLDEGE AND SKILLS 13. High-level skills in computer and report processing, file manipulation, data entry, and database management. 14. Proficiency in computer software applications such as Microsoft Office suite (Outlook, Word, Excel, Access, Teams, etc.), Adobe Acrobat, Screen Capture Software (SnagIt), Text and Webpage Editors, Internet Browsers, Graphics software, Video/Web Conferencing tools, and Windows operating system. 15. Excellent writing skills to produce clear, well organized, concise, publishable reports, procedures, training documents, emails, correspondence, and policy documentation. 16. Effective verbal and listening skills with the talent to make presentations. 17. Problem-solving skills, with demonstrated sound judgement evaluating, interpreting, and applying policies and procedures and relevant laws and regulations. 18. Excellent interpersonal skills with a commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituencies including staff, faculty, administration, students and the public at large. CONDITIONS OF EMPLOYMENT Ability to pass background check. Preferred Qualifications 19. Bachelor’s degree from an accredited institution 20. Proficient skills using Astra Schedule, CMS (Common Management System) HR and SA, CFS Finance, Cognos, Concur Travel, Crystal Reports, Aim, ServiceNow, CSU Buy, Cascade Web Content Management, Sac State Ready, Print Shop Pro, and other internal campus systems. 21. Experience working in an institution of higher education and with academic class scheduling. 22. Working knowledge of Sacramento State institution, its culture, mission, strategic plan, physical environment, facilities and floor plans, and relevant scheduling policies and procedures. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online applications may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu . Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER: Y5079A FILING START DATE: 3/29/22 AT 8:00 AM - UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four acute hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 employees, and has an annual budget of over $6.9 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. For additional information regarding DHS, please visit www.dhs.lacounty.gov . MISSION To advance the health of our patients and our communities by providing extraordinary care DEFINITION: Directs the operation of a small central service unit performing supply, processing, sterilization, and distribution of patient care supplies and equipment. Essential Job Functions Formulates, develops and modifies procedures and policies and prepares written instructions, forms and manuals to improve and ensure quantity and quality of production. Plans, assigns and supervises central service workers engaged in packaging, sterilizing, decontaminating, ordering, receiving and distributing medical and patient care equipment and supplies. Screens and selects new employees and directs their orientation and training and evaluates or reviews all personnel evaluation and takes appropriate action. Keeps abreast of and plans for fluctuating demand for supplies and equipment and adjusts ordering and processing accordingly. Makes suggestions for substitution of items in short supply. Prepares and makes recommendations for the purchase of new or replacement equipment and prepares annual budget request for support of central service operation. Conducts periodic inventory and tracking of supplies and equipment. Conducts research on the kind, type, and scope of medical supplies and equipment by contacting vendors, reviewing catalogues, ordering samples and determining tests for new items to determine feasibility and desirability of purchase. Inspects facility supply stations to assure compliance with established quotas, safety and housekeeping practices. Maintains and establishes quality control by sampling processed items. Assists physicians in developing new sets by ordering and testing new instrument and equipment. Requirements SELECTION REQUIREMENTS: OPTION I: One year's experience as a Central Service Supervisor II in the service of Los Angeles County. -OR- OPTION II: Two years' experience as a first line supervisor in a central service organization. DESIRABLE QUALIFICATIONS: Credit will be given to applicants who possess the following desirable qualifications: Additional experience as a Central Service Supervisor II in the service of Los Angeles County or as a first line supervisor in a central service organization beyond the Selection Requirements. Certified Healthcare Leader (CHL) certification* -OR- Certified Instrument Specialist ( CIS) certification* issued by the Healthcare Sterile Processing Association. CERTIFICATE AND LICENSE INFORMATION: *The CHL and CIS will be verified by using the information on the Healthcare Sterile Processing Association at https://myhspa.org/certification/iahcsmm-certifications.html . Please ensure the Certificates and Licenses Section is completed. Provide the title(s) of your certificate(s), the number(s), date(s) of issue, date(s) of expiration and the name(s) of the issuing agency for each certificate. In order to receive credit for any certification for CHL or CIS, applicants must attach a legible photocopy of the certificate to their application at the time of filing or provide to the Exam Analyst within 15 calendar days from the application filing date. If you are unable to attach documents to your application, you must email the documents to the Exam Analyst, Luz Pascual at lpascual@dhs.lacounty.gov within fifteen (15) calendar days of filing online. Please include your full name as it appears on your application, the exam number, and the exam title. Required license(s) and/or certification(s) must be active and unrestricted, or your application will not be accepted. Additionally, in order to receive credit for license(s) and/or certification(s) in relation to any desirable qualifications, the license(s) and/or certification(s) must be active and unrestricted. No withhold or out-of-class experience will be accepted for this examination. Applicants must meet the Selection Requirements at the time of filing. PHYSICAL CLASS: 2 - LIGHT Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : An evaluation of training and experience based upon application information, desirable qualifications, and supplemental questionnaire responses weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added to the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION : The resulting eligible register for this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Applications electronically received after 5:00 p.m., PT on the last day of filing will not be accepted. You may be required to verify your email address when logging in to the GovernmentJobs portal of the County's employment website. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com.careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. Do not group your experience. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employees have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information. For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . ADA COORDINATOR PHONE (323) 914-6365 CALIFORNIA RELAY SERVICES PHONE 800-735-2922 DEPARTMENT CONTACT Luz Pascual, Exam Analyst E-mail: Lpascual@dhs.lacounty.gov HR ESC Phone Number: (213) 288-7000 For detailed information, please click here
Jul 14, 2024
Full Time
Position/Program Information OPEN COMPETITIVE JOB OPPORTUNITY EXAM NUMBER: Y5079A FILING START DATE: 3/29/22 AT 8:00 AM - UNTIL THE NEEDS OF THE SERVICE ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE. ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four acute hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 employees, and has an annual budget of over $6.9 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing. For additional information regarding DHS, please visit www.dhs.lacounty.gov . MISSION To advance the health of our patients and our communities by providing extraordinary care DEFINITION: Directs the operation of a small central service unit performing supply, processing, sterilization, and distribution of patient care supplies and equipment. Essential Job Functions Formulates, develops and modifies procedures and policies and prepares written instructions, forms and manuals to improve and ensure quantity and quality of production. Plans, assigns and supervises central service workers engaged in packaging, sterilizing, decontaminating, ordering, receiving and distributing medical and patient care equipment and supplies. Screens and selects new employees and directs their orientation and training and evaluates or reviews all personnel evaluation and takes appropriate action. Keeps abreast of and plans for fluctuating demand for supplies and equipment and adjusts ordering and processing accordingly. Makes suggestions for substitution of items in short supply. Prepares and makes recommendations for the purchase of new or replacement equipment and prepares annual budget request for support of central service operation. Conducts periodic inventory and tracking of supplies and equipment. Conducts research on the kind, type, and scope of medical supplies and equipment by contacting vendors, reviewing catalogues, ordering samples and determining tests for new items to determine feasibility and desirability of purchase. Inspects facility supply stations to assure compliance with established quotas, safety and housekeeping practices. Maintains and establishes quality control by sampling processed items. Assists physicians in developing new sets by ordering and testing new instrument and equipment. Requirements SELECTION REQUIREMENTS: OPTION I: One year's experience as a Central Service Supervisor II in the service of Los Angeles County. -OR- OPTION II: Two years' experience as a first line supervisor in a central service organization. DESIRABLE QUALIFICATIONS: Credit will be given to applicants who possess the following desirable qualifications: Additional experience as a Central Service Supervisor II in the service of Los Angeles County or as a first line supervisor in a central service organization beyond the Selection Requirements. Certified Healthcare Leader (CHL) certification* -OR- Certified Instrument Specialist ( CIS) certification* issued by the Healthcare Sterile Processing Association. CERTIFICATE AND LICENSE INFORMATION: *The CHL and CIS will be verified by using the information on the Healthcare Sterile Processing Association at https://myhspa.org/certification/iahcsmm-certifications.html . Please ensure the Certificates and Licenses Section is completed. Provide the title(s) of your certificate(s), the number(s), date(s) of issue, date(s) of expiration and the name(s) of the issuing agency for each certificate. In order to receive credit for any certification for CHL or CIS, applicants must attach a legible photocopy of the certificate to their application at the time of filing or provide to the Exam Analyst within 15 calendar days from the application filing date. If you are unable to attach documents to your application, you must email the documents to the Exam Analyst, Luz Pascual at lpascual@dhs.lacounty.gov within fifteen (15) calendar days of filing online. Please include your full name as it appears on your application, the exam number, and the exam title. Required license(s) and/or certification(s) must be active and unrestricted, or your application will not be accepted. Additionally, in order to receive credit for license(s) and/or certification(s) in relation to any desirable qualifications, the license(s) and/or certification(s) must be active and unrestricted. No withhold or out-of-class experience will be accepted for this examination. Applicants must meet the Selection Requirements at the time of filing. PHYSICAL CLASS: 2 - LIGHT Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Additional Information EXAMINATION CONTENT : An evaluation of training and experience based upon application information, desirable qualifications, and supplemental questionnaire responses weighted 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added to the eligible register. ELIGIBILITY INFORMATION : Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade on the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. VACANCY INFORMATION : The resulting eligible register for this examination will be used to fill vacancies throughout the Department of Health Services as they occur. APPLICATION AND FILING INFORMATION : APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Applications electronically received after 5:00 p.m., PT on the last day of filing will not be accepted. You may be required to verify your email address when logging in to the GovernmentJobs portal of the County's employment website. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com.careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment . Utilizing VERBIAGE from Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the REQUIREMENTS. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. Do not group your experience. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employees have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information. For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed . ADA COORDINATOR PHONE (323) 914-6365 CALIFORNIA RELAY SERVICES PHONE 800-735-2922 DEPARTMENT CONTACT Luz Pascual, Exam Analyst E-mail: Lpascual@dhs.lacounty.gov HR ESC Phone Number: (213) 288-7000 For detailed information, please click here
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Budget and Office Support Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,401 per month, commensurate with qualifications and experience. The salary range for this classification is $ 5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Budget and Office Support Analyst to be responsible for the External Relations and Communications (ERC) Division budget; tracking and monitoring systemwide strategic initiatives, goals and projects; tracking survey results using predetermined metrics and key performance indicators; and supporting various projects, initiatives and meetings for the ERC Division. This position receives specific direction on all budget and financial matters, including preparing, coordinating, monitoring, and analyzing budget details; works closely with the CO Systemwide Budget Office to review and explain department funding requests and future funding needs; monitors and tracks current spending to ensure the division is within its set budget; and in collaboration with the ERC senior leadership team, monitors each department's respective budget to identify weaknesses and make recommendations based on budget analysis and reports created in Data Warehouse. Additionally, this position provides guidance, support, and training to ERC senior leadership, Confidential Administrative Support, and Administrative Assistants regarding budget-related issues and concerns. This position assists the Director of Operations with systemwide and interdepartmental projects; collaborates closely to plan, prepare, and anticipate logistical needs for meetings and events, including the Board of Trustees Meetings and Vice Presidents for Advancement Council; creates and administers surveys; and prepares complex reports. The Budget and Office Support Analyst also provides backup to the Director of Operations and Executive Assistant in their absence. The incumbent maintains an awareness of the division’s priorities and has a solid understanding of the functions of the office in relations to departments in the division and other units within the CO, campuses, members of the business, industry and government communities and other external interest groups. Responsibilities Under the general direction of the Director of Operations, External Relations and Communications , the Budget and Office Support Analyst will perform duties as outlined below: Division Budget Provides support to the Director of Operations on the division budget and fiscal matters and informs the Director of Operations of any budget implications for the division. Ensures that all expenditures are justified, approved, reviewed and accounted for in accordance with policy; works closely with the CO Budget Office and ERC senior leadership on the annual division budget process and closely monitors the budget on a regular basis. Duties include but are not limited to: -Processing and reviewing departmental contracts and yearly subscriptions. -Assisting in the preparation of the quarterly lobbying disclosure reports for the ERC division, Chancellor and the Board of Trustees. -Processing and reviewing all Laserfiche transactions for the VC Office. -Preparing monthly budget reports and projections of current and anticipated needs. -Providing monthly recommendations about financial planning and budget analysis to the Director of Operations to ensure that budget decisions support the overall goals of the VC Office and the Division of ERC. -Working closely with the CO budget department as the main point of contact for assisting with the budget portion of the recruitment process; advising and answering questions on position funding, recruitment requisition forms, position management, confirming appropriate budget coding and approvals; and identifying salary funding for newly created positions. -Working closely with the ERC senior leadership and CO Budget Office on the annual division budget process to include analyzing, evaluating, monitoring, and tracking funds, assisting with budget implementation, participating in budget forecasting, providing timely budget reports, and interpreting and applying budget policies/guidelines. -Researching budget issues, such as purchase order (PO) encumbrances, systemwide allocations, and expenses for Interagency Financial Transactions (IFT) requests; recommend cost containment measures; process delegation of expenditure authority requests, etc. -Provides guidance and training on budget-related issues to the division senior leadership and their Administrative Assistants. VC Office Support -Assisting the Director of Operations with office moves and division space needs and allocation. -Serving as the Inventory Coordinator for the VC Office’s equipment; responsible for reviewing the department’s inventory listings for accuracy, home use forms, etc. and reporting any discrepancies to the Property Department. -Creating and administering division surveys and preparing complex reports; serves as the primary contact for the Employee and Customer Satisfaction Surveys for ERC. -Maintaining and updating the division website, CSYou (intranet) and division SharePoint site, including the staff directory and division org charts. -Working with Director of Operations on systemwide and interdepartmental projects, providing technical and high-level administrative support. -Researching, creating and setting up new systems, tools, and reports in tracking metrics for performance measures and for the purpose of increasing efficiencies and focuses on continuous and quality improvement. Meeting and Event Support Collaborating closely with the Director of Operations to assist with planning, preparing, and anticipating logistical needs for meetings and events, including but not limited to: -Board of Trustees Meetings, including meeting minutes, escorting high-profile donors, printing materials and providing onsite support to the Director of Operations and Vice Chancellor. -Vice Presidents for Advancement Council, including working with host campuses on logistical needs for meetings, including hotels, parking, room rentals, catering and AV needs. General Office Support -Provides general administrative support to include assisting with front office duties and serving as backup to the Director of Operations and Executive Assistant during their absence. This may include answering phones, greeting and directing visitors, scheduling meetings, making travel arrangements and processing expense claims, photocopying, filing documents, and ordering office supplies. -Participates and assists in organizing and coordinating additional projects and special events and meetings, as requested, in supporting division goals and objectives. -Responds to a variety of campus and department staff inquiries. Qualifications This position requires: -A Bachelor's degree in a related area and a minimum of five years of progressively responsible experience in a complex organization OR equivalent combination of education and experience that demonstrates that the applicant has acquired the knowledge and abilities listed is required. -Experience in working with complex budgets and spreadsheets. -Proficiency with Microsoft Excel, Word, Outlook and PowerPoint. -Possess strong analytical and organizational skills with impeccable attention to detail. -Demonstrated experience working with complex budgets, including analyzing, evaluating, monitoring, and tracking funds, assisting with budget implementation, participating in budget forecasting, providing timely budget reports, and interpreting and applying budget policies/guidelines. -Demonstrated ability to complete multiple projects/tasks simultaneously with competing deadlines, set and manage timelines and priorities; excellent project management skills. -Ability to work with all levels of management and staff; demonstrated ability to interface with officials from other educational institutions, governmental agencies, high-profile donors and members of the business community. -Demonstrated ability to take initiative and use sound judgment in completing tasks; ability to be customer focused, move forward in a change-oriented environment, and possess a team-oriented approach. -Possesses effective interpersonal, written, and verbal communication skills, thorough knowledge of modem office practices and procedures. -Ability to collaborate with others and work as part of a team in support of the strategic vision and goals of the division, the Chancellor’s Office and the CSU. -Excellent proofreading skills and ability to develop and use techniques to ensure the consistency and accuracy of information. -Demonstrated ability to plan, schedule and coordinate office activities, complex calendars and meeting and conference schedules. -Demonstrated ability to prepare complex reports, letters, and appropriate correspondence. -Operate automated equipment and the ability to use technology proactively for innovation and process improvement. Preferred Qualifications -Experience supporting a senior executive is preferred. -Experience in higher education is preferred. -Experience working with Peoplesoft and Data Warehouse. Application Period Priority consideration will be given to candidates who apply by July 12, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 29, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Budget and Office Support Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $6,401 per month, commensurate with qualifications and experience. The salary range for this classification is $ 5,273 to $9,537 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Budget and Office Support Analyst to be responsible for the External Relations and Communications (ERC) Division budget; tracking and monitoring systemwide strategic initiatives, goals and projects; tracking survey results using predetermined metrics and key performance indicators; and supporting various projects, initiatives and meetings for the ERC Division. This position receives specific direction on all budget and financial matters, including preparing, coordinating, monitoring, and analyzing budget details; works closely with the CO Systemwide Budget Office to review and explain department funding requests and future funding needs; monitors and tracks current spending to ensure the division is within its set budget; and in collaboration with the ERC senior leadership team, monitors each department's respective budget to identify weaknesses and make recommendations based on budget analysis and reports created in Data Warehouse. Additionally, this position provides guidance, support, and training to ERC senior leadership, Confidential Administrative Support, and Administrative Assistants regarding budget-related issues and concerns. This position assists the Director of Operations with systemwide and interdepartmental projects; collaborates closely to plan, prepare, and anticipate logistical needs for meetings and events, including the Board of Trustees Meetings and Vice Presidents for Advancement Council; creates and administers surveys; and prepares complex reports. The Budget and Office Support Analyst also provides backup to the Director of Operations and Executive Assistant in their absence. The incumbent maintains an awareness of the division’s priorities and has a solid understanding of the functions of the office in relations to departments in the division and other units within the CO, campuses, members of the business, industry and government communities and other external interest groups. Responsibilities Under the general direction of the Director of Operations, External Relations and Communications , the Budget and Office Support Analyst will perform duties as outlined below: Division Budget Provides support to the Director of Operations on the division budget and fiscal matters and informs the Director of Operations of any budget implications for the division. Ensures that all expenditures are justified, approved, reviewed and accounted for in accordance with policy; works closely with the CO Budget Office and ERC senior leadership on the annual division budget process and closely monitors the budget on a regular basis. Duties include but are not limited to: -Processing and reviewing departmental contracts and yearly subscriptions. -Assisting in the preparation of the quarterly lobbying disclosure reports for the ERC division, Chancellor and the Board of Trustees. -Processing and reviewing all Laserfiche transactions for the VC Office. -Preparing monthly budget reports and projections of current and anticipated needs. -Providing monthly recommendations about financial planning and budget analysis to the Director of Operations to ensure that budget decisions support the overall goals of the VC Office and the Division of ERC. -Working closely with the CO budget department as the main point of contact for assisting with the budget portion of the recruitment process; advising and answering questions on position funding, recruitment requisition forms, position management, confirming appropriate budget coding and approvals; and identifying salary funding for newly created positions. -Working closely with the ERC senior leadership and CO Budget Office on the annual division budget process to include analyzing, evaluating, monitoring, and tracking funds, assisting with budget implementation, participating in budget forecasting, providing timely budget reports, and interpreting and applying budget policies/guidelines. -Researching budget issues, such as purchase order (PO) encumbrances, systemwide allocations, and expenses for Interagency Financial Transactions (IFT) requests; recommend cost containment measures; process delegation of expenditure authority requests, etc. -Provides guidance and training on budget-related issues to the division senior leadership and their Administrative Assistants. VC Office Support -Assisting the Director of Operations with office moves and division space needs and allocation. -Serving as the Inventory Coordinator for the VC Office’s equipment; responsible for reviewing the department’s inventory listings for accuracy, home use forms, etc. and reporting any discrepancies to the Property Department. -Creating and administering division surveys and preparing complex reports; serves as the primary contact for the Employee and Customer Satisfaction Surveys for ERC. -Maintaining and updating the division website, CSYou (intranet) and division SharePoint site, including the staff directory and division org charts. -Working with Director of Operations on systemwide and interdepartmental projects, providing technical and high-level administrative support. -Researching, creating and setting up new systems, tools, and reports in tracking metrics for performance measures and for the purpose of increasing efficiencies and focuses on continuous and quality improvement. Meeting and Event Support Collaborating closely with the Director of Operations to assist with planning, preparing, and anticipating logistical needs for meetings and events, including but not limited to: -Board of Trustees Meetings, including meeting minutes, escorting high-profile donors, printing materials and providing onsite support to the Director of Operations and Vice Chancellor. -Vice Presidents for Advancement Council, including working with host campuses on logistical needs for meetings, including hotels, parking, room rentals, catering and AV needs. General Office Support -Provides general administrative support to include assisting with front office duties and serving as backup to the Director of Operations and Executive Assistant during their absence. This may include answering phones, greeting and directing visitors, scheduling meetings, making travel arrangements and processing expense claims, photocopying, filing documents, and ordering office supplies. -Participates and assists in organizing and coordinating additional projects and special events and meetings, as requested, in supporting division goals and objectives. -Responds to a variety of campus and department staff inquiries. Qualifications This position requires: -A Bachelor's degree in a related area and a minimum of five years of progressively responsible experience in a complex organization OR equivalent combination of education and experience that demonstrates that the applicant has acquired the knowledge and abilities listed is required. -Experience in working with complex budgets and spreadsheets. -Proficiency with Microsoft Excel, Word, Outlook and PowerPoint. -Possess strong analytical and organizational skills with impeccable attention to detail. -Demonstrated experience working with complex budgets, including analyzing, evaluating, monitoring, and tracking funds, assisting with budget implementation, participating in budget forecasting, providing timely budget reports, and interpreting and applying budget policies/guidelines. -Demonstrated ability to complete multiple projects/tasks simultaneously with competing deadlines, set and manage timelines and priorities; excellent project management skills. -Ability to work with all levels of management and staff; demonstrated ability to interface with officials from other educational institutions, governmental agencies, high-profile donors and members of the business community. -Demonstrated ability to take initiative and use sound judgment in completing tasks; ability to be customer focused, move forward in a change-oriented environment, and possess a team-oriented approach. -Possesses effective interpersonal, written, and verbal communication skills, thorough knowledge of modem office practices and procedures. -Ability to collaborate with others and work as part of a team in support of the strategic vision and goals of the division, the Chancellor’s Office and the CSU. -Excellent proofreading skills and ability to develop and use techniques to ensure the consistency and accuracy of information. -Demonstrated ability to plan, schedule and coordinate office activities, complex calendars and meeting and conference schedules. -Demonstrated ability to prepare complex reports, letters, and appropriate correspondence. -Operate automated equipment and the ability to use technology proactively for innovation and process improvement. Preferred Qualifications -Experience supporting a senior executive is preferred. -Experience in higher education is preferred. -Experience working with Peoplesoft and Data Warehouse. Application Period Priority consideration will be given to candidates who apply by July 12, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: LSS III - Cataloging/Metadata Classification Title: Library Services Specialist III Posting Details Priority Application Date: Monday, May 27, 2024 @ 11:55pm PST (Posting will remain open until filled) Please Note: As of May 8, 2024 this position has been reposted and is under active recruitment. Apply today! Prior applicants need not re-apply. Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position reports directly to the Head of the Collection Management Services Department and works in close consultation with the LSS IV Metadata Management Coordinator. The department is responsible for cataloging newly acquired library materials, and for maintaining bibliographic and inventory records in Alma for display in the Library's discovery system, OneSearch. Materials may be monographic or serial and be presented in all formats, for example, printed books and continuing resources (serials and integrated resources), videos, DVDs, e-books, and other nonprint materials. Materials may be acquired in languages other than English. This position has chief responsibility for complex cataloging of special collections materials, curriculum collection materials, juvenile materials and other materials requiring adaptive cataloging. Adaptive cataloging may include deriving new bibliographic records, enhancing existing records, reviewing authorized name headings, and assigning subject headings and call numbers. This position is also responsible for reporting collection statistics. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,964 - $4,500 per month CSU Classification Salary Range : $3,964 - $7,308 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. https://library.csus.edu/ Minimum Qualifications In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills: Full proficiency in all technical aspects of work assignments including a thorough knowledge of functional area policies and procedures and applicable work methods. General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records. Ability to interpret library unit’s policies and procedures and apply them accurately in performing work functions, as well as the ability to evaluate procedures and recommend changes. Working knowledge of institution’s and library’s policies and practices associated with the ethical use of and access to library and on-line resources. Basic knowledge of national standards and guidelines pertaining to libraries, including working knowledge of institution’s standards pertaining to copyright and intellectual property protection and the ability to source and apply such policies and standards to avoid potential violations. Full proficiency in the use of automated library system(s) and subsystem(s) pertaining to functional area. Ability to fully utilize standard and non-standard features of various on-line resources and standard desktop software packages, such as word processing and spreadsheets, to perform technical work or assist patrons. Demonstrated problem solving and research skills to address standard and non-standard work problems. General knowledge of library accounting and budget procedures, including the ability to perform arithmetic operations to track and monitor vendor accounts and budgets. Demonstrated ability to compile and present information in an organized manner. Effective communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources. Ability to effectively provide lead work direction and training to student workers and an understanding of employment and payroll procedures related to student workers Education/Experience These qualifications for entry normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Required Qualifications Thorough knowledge of: Cataloging, following AACR2/RDA; MARC21 Format for Bibliographic Data and Authority Data; Library of Congress, Dewey and Superintendent of Documents classification schemes; Library of Congress name and subject headings (LCNA, LCSH); OCLC Connexion and other bibliographic databases. Experience with Ex Libris’ Alma and Primo systems as well as bibliographic and cataloging tools such as RDA Toolkit , Classification Web, and MarcEdit. Ability to investigate and solve complex bibliographic problems, work independently, and to exercise good judgment. Experience using and interpreting bibliographic catalog records. Attention to detail, high accuracy, and strong organizational and problem-solving skills. Ability to work as an effective team member in a cooperative environment. Ability to use standard office software such as Microsoft Office, Word, Outlook, Excel. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: Ability to pass a background check Preferred Qualifications Bibliographic and/or reading knowledge of foreign languages. Experience with or understanding of applying authority control principles. Library Technician certificate (2 year program). Baccalaureate college degree. Experience working in a technical services unit of an academic library. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: May 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: LSS III - Cataloging/Metadata Classification Title: Library Services Specialist III Posting Details Priority Application Date: Monday, May 27, 2024 @ 11:55pm PST (Posting will remain open until filled) Please Note: As of May 8, 2024 this position has been reposted and is under active recruitment. Apply today! Prior applicants need not re-apply. Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position reports directly to the Head of the Collection Management Services Department and works in close consultation with the LSS IV Metadata Management Coordinator. The department is responsible for cataloging newly acquired library materials, and for maintaining bibliographic and inventory records in Alma for display in the Library's discovery system, OneSearch. Materials may be monographic or serial and be presented in all formats, for example, printed books and continuing resources (serials and integrated resources), videos, DVDs, e-books, and other nonprint materials. Materials may be acquired in languages other than English. This position has chief responsibility for complex cataloging of special collections materials, curriculum collection materials, juvenile materials and other materials requiring adaptive cataloging. Adaptive cataloging may include deriving new bibliographic records, enhancing existing records, reviewing authorized name headings, and assigning subject headings and call numbers. This position is also responsible for reporting collection statistics. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,964 - $4,500 per month CSU Classification Salary Range : $3,964 - $7,308 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of 23 libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds and historically underrepresented in university libraries to join our growing organization of 25 library faculty, 33 staff and approximately 60 student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. The University Library is committed to ensuring that our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution; having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement. https://library.csus.edu/ Minimum Qualifications In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills: Full proficiency in all technical aspects of work assignments including a thorough knowledge of functional area policies and procedures and applicable work methods. General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records. Ability to interpret library unit’s policies and procedures and apply them accurately in performing work functions, as well as the ability to evaluate procedures and recommend changes. Working knowledge of institution’s and library’s policies and practices associated with the ethical use of and access to library and on-line resources. Basic knowledge of national standards and guidelines pertaining to libraries, including working knowledge of institution’s standards pertaining to copyright and intellectual property protection and the ability to source and apply such policies and standards to avoid potential violations. Full proficiency in the use of automated library system(s) and subsystem(s) pertaining to functional area. Ability to fully utilize standard and non-standard features of various on-line resources and standard desktop software packages, such as word processing and spreadsheets, to perform technical work or assist patrons. Demonstrated problem solving and research skills to address standard and non-standard work problems. General knowledge of library accounting and budget procedures, including the ability to perform arithmetic operations to track and monitor vendor accounts and budgets. Demonstrated ability to compile and present information in an organized manner. Effective communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources. Ability to effectively provide lead work direction and training to student workers and an understanding of employment and payroll procedures related to student workers Education/Experience These qualifications for entry normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education. Required Qualifications Thorough knowledge of: Cataloging, following AACR2/RDA; MARC21 Format for Bibliographic Data and Authority Data; Library of Congress, Dewey and Superintendent of Documents classification schemes; Library of Congress name and subject headings (LCNA, LCSH); OCLC Connexion and other bibliographic databases. Experience with Ex Libris’ Alma and Primo systems as well as bibliographic and cataloging tools such as RDA Toolkit , Classification Web, and MarcEdit. Ability to investigate and solve complex bibliographic problems, work independently, and to exercise good judgment. Experience using and interpreting bibliographic catalog records. Attention to detail, high accuracy, and strong organizational and problem-solving skills. Ability to work as an effective team member in a cooperative environment. Ability to use standard office software such as Microsoft Office, Word, Outlook, Excel. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: Ability to pass a background check Preferred Qualifications Bibliographic and/or reading knowledge of foreign languages. Experience with or understanding of applying authority control principles. Library Technician certificate (2 year program). Baccalaureate college degree. Experience working in a technical services unit of an academic library. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Per CSU-wide policy (HR2021-04), all faculty who will begin initial employment (or return from a 12-month break in service) on or after January 1, 2022 are required to perform their work from within the State of California. Faculty hired prior to January 1, 2022 must be available to perform work in the State of California if their assignment is in-person. Eligibility Verification Candidate will be required to provide official transcripts of their highest degree earned and must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: May 08 2024 Pacific Daylight Time Applications close: Closing Date/Time: