10 jobs found

Description: Academic Personnel Specialist Academic Personnel Services Job #530144 Close Date: Sunday, October 8, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job # 530144) Confidential Administrative Support II, Academic Personnel Specialist, anticipated hiring range $4,464 - $4,600 (Salary Range: Level II $4,464 - $10,180/month). Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a two-year probationary period in Department of Academic Personnel Services. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under general supervision of the Associate Vice President for Faculty Affairs and the Academic Personnel Services Manager, the Academic Personnel Specialist provides support for the implementation and enforcement of the Unit 3 Collective Bargaining Agreement for Faculty Employees, with emphasis on independently providing oversight and management of faculty evaluation processes and procedures. This position also provides support for temporary faculty evaluation and appointment processes, faculty recruitment, and Unit 11 Academic Student Employee processes as needed. The APS Specialist serves as the primary resource for faculty members, personnel committees, college deans, department chairs, and administrators with regard to probationary and tenured faculty evaluation processes such as Retention, Tenure & Promotion, and Post-Tenure Review. They also serve as a lead for the maintenance of faculty personnel action files. Key Responsibilities: Duties will include providing technical support to faculty who are creating periodic evaluation files for review, ensuring that questions about file building and composition are answered in a timely and accurate manner, and referring questions to the AVP for Faculty Affairs as appropriate. The APS Specialist will create and maintain the spreadsheets used to track probationary faculty evaluations, post-tenure review, and promotion of tenured faculty, as well as personnel committee spreadsheets and listservs. This position will provide training to department personnel committees regarding their responsibilities at various points in the evaluation process and create and provide reports regarding RTP files to campus entities such as the University Faculty Personnel Committee. In collaboration with the University Senate Office Coordinator, the APS Specialist will ensure that current RTP Criteria & Standards are posted to the APS website. This position will provide lead oversight and maintenance of the paf@humboldt.edu email, and all faculty personnel action files (PAFs). Knowledge, Skills, and Abilities Associated with this Position Include: Strong analytical skills with the ability to interpret policies and procedures and communicate to various levels within an integrated and complex structure. High level of proficiency in the use of a full range of common Google Workplace apps, as well as MS Office Suite programs (e.g. Outlook, Excel, Access, PowerPoint, etc.). Ability to produce communications and information with a high degree of accuracy. Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive materials. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to exercise exemplary professional judgment; work independently with little or no supervision; prioritize work; organize and facilitate multiple projects simultaneously; and anticipate problems and use initiative to correct or improve situations. Ability to analyze, evaluate, develop, and implement improvement of administrative policies, procedures, and practices at the department, division, and university level. Ability to develop and conduct training/workshops on a variety of topics for varying audiences. Ability to establish and maintain positive working relationships with others within and outside the department, and willingness to support the needs of others and to work as a member of a team. Ability to effectively use all communication methods, formats and expertise, as well as persuasion and negotiation skills, to build consensus to achieve short - and long-term goals and objectives with diverse contacts within and outside the University and CSU system. Ability to operate computers and printers, standard office equipment including copy machines, multi-line telephone, and fax machine. Professional experience working with a diverse population. Minimum Qualifications: To enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management; and the ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Some positions may require a basic knowledge of research techniques and statistical methods. This foundation would normally be obtained through a bachelor’s degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Preferred Qualifications: Equivalent to five years of progressively responsible general administrative support experience. Knowledge of web page applications, database software, and other software relevant to this position. Experience with faculty, academic student employee, or staff recruitments and evaluation procedures. Knowledge of and experience using the Oracle Business Intelligence (OBI) data warehouse and PeopleSoft Human Capital Management systems. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, October 8, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1176 Publication Date: September 6, 2023 Closing Date/Time: October 8, 2023

Description: Admissions Events Specialist Enrollment Management - Admissions Job #530448 First Review: Wednesday, September 27, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530448) Student Services Professional IA, IB or II, Admissions Events Specialist, Salary Range for SSP IA and IB: $3,764 - $4,604; Salary Range for SSP II: $4,610 - $6,556 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefitted, non-exempt for SSP IA and IB, exempt for SSP II, 12-month permanent position with a one-year probationary period in Admissions Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Admissions Events Specialist role works with the Visit Experience Coordinator to develop and execute a portfolio of campus-based recruitment and awareness programs. The Admissions Event Specialist supports the entire portfolio of outreach and recruitment events with primary responsibility for the development and execution of early outreach programs such as American Indian College Motivation Day, I’ve Been Admitted to College, and Youth of Color Empowerment Day. This position gathers increasing responsibility with time and experience. SSP IA level begins by learning the events management processes and duties. SSP IB has a working knowledge of events management and manages events with the oversight of the coordinator. The SSP II level has a full understanding of events management. Key Responsibilities: Early outreach campus visit program development and management as a strategic component of the new student enrollment plan for Humboldt - concept development and refresh. Event Planning and Communication Handle the logistics and coordination of Early Outreach and Recruitment events at the direction of the Director of Admissions and in collaboration with the Visit Experience Coordinator. Through data and event surveys continually improve event results through adjustments and modifications in future events. Collaborate with Early Outreach Coordinator to build stronger bonds with off campus partners such as, but not limited to, County Offices of Education, School Districts, City/Community Organizations, etc. Work closely with Marketing and Communications to produce and monitor materials, signage, and other related efforts for programs and events. Ensure communications go out campus-wide to ensure the campus is aware and knowledgeable about the events sponsored by admissions. Develop operational plan for communications activities based on assigned budgets. Create and Update Special Events web pages, events forms, and other related digital materials associated with events. Book accommodations and make travel arrangements for events speakers or other guests. Coordinate with on-campus and off-campus dining when needed to ensure quality experience for all guests. Oversee all "Day of Events" Logistics Event Committee Facilitation Coordinate and support the management of committee meetings related to early outreach events such as, but not limited to, American Indian College Motivation Day, I've Been Admitted to College, Super Sunday's, and Youth of Color Empowerment Day. Ensure all notes and documentation are stored in a central place that allows access for all partners working on the event. Communicate regularly with the assigned Admissions Staff and other department partners connected to early outreach and recruitment events to ensure meetings are held on schedule and all required deadlines to launch events on schedule. Collaborate with departments to recruit student, staff, and faculty volunteers for events. Provide registration and other related information to committees to keep everyone informed of progress. Coordinate any follow-up communications required for event or committee meetings. Event Evaluation and Assessment Work with Institutional Research, Analytics, and Reporting to assess, or obtain guidance on assessing, events and other communication efforts. Coordinate pre-event and post event evaluations processes for all events assigned to the Admissions Events Specialist. Prepare event summaries and reports that are provided to the Associate Director and Director. Provide recommendation to Admissions leadership for ways to improve events or activities. Supporting On-campus Admissions Visit Experience and Front Desk Maintain a constant state of readiness regarding Humboldt admissions and campus events to conduct presentations, meet with guests regarding admissions related content when Admissions Counselors are unavailable. Support Admissions Ambassador team as a secondary support role for the Visit Experience Coordinator. Conduct campus tours when students or staff are unable to cover in support of Visit Experience Coordinator. Provide event support to the Visit Experience Coordinator for large-scale Admissions events such as Fall and Spring Preview. Support the Visit Experience Coordinator when availability allows. Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: SSP IA: Knowledge and Abilities: Working knowledge of the basic principles of individual and group behavior; Research and observation techniques for the purpose of recording, classifying, and interpreting factual information; And the techniques and methods of interviewing. Ability to gather and analyze data; Reason logically, draw valid conclusions and make appropriate recommendations; Participate in and contribute to group meetings, conferences and interviews; Clearly express ideas and recommendations orally; Write clear and concise reports; And establish and maintain cooperative working relationships with students, staff and faculty. SSP IB: Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; Principles of individual and group behavior; The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; And the basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; Interpret and apply program rules and regulations; Gather and analyze data; Reason logically, draw valid conclusions and make appropriate recommendations; Present clear and concise information orally and in written reports; And establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. SSP II: Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; Obtain factual and interpretative information through interviews; Reason logically; Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; Advise students individually and in groups on routine matters where required; Recognize multicultural, multisexed and multi-aged value systems and work accordingly; Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; And, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements. Minimum Qualifications: SSP IA: Experience: None required. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP IB: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP II: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Experience working with experiential student marketing, field trips, student event management. A bachelor's degree or the equivalent to a bachelor's degree in a job-related field. One or two years of applicable professional experience in a student services program role or in a customer service-related field with an emphasis on early introductions, experiential marketing, and/or event management. A Master's degree may be substituted for one year of professional experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Wednesday, September 27, 2023. Open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3079 or 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled

Description: Enrollment Services Specia list (Internal Only) Office of the Registrar Job #530609 Close Date: Sunday, October 8, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530609) Student Services Professional IA, IB or II, Enrollment Services Specialist, Salary Range IA - Non-Exempt: $3,764 - $4,604 monthly IB - Non-Exempt: $4,066 - $5,752 monthly. SSP II - Exempt: $4,610 - $6,556 monthly. This is a full-time, benefited, 12-month pay plan permanent position with a one-year probationary period in the Office of the Registrar. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Please note that this is an internal recruitment open only to active, stateside, staff Cal Poly Humboldt University Employees. Position Summary: Under general supervision, the incumbent works on site to provide comprehensive services to students, staff, faculty, and members of the public, seeking information and services related to enrolling at Cal Poly Humboldt. Assist students with determining the status of enrollment, evaluation for graduation, transfer credit and/or admission. This is accomplished through main responsibilities including, but not limited to providing information to facilitate class registration, assisting students with navigating myHumboldt/Student Center, answering questions about student records, transcripts, privacy rights (FERPA), subpoenas, maintaining/updating student academic records, and more. Provide lead direction to a dynamic team of student assistants. Support the fast paced, front-line information desks in the lobby of the Office of the Registrar. Often serves as first contact for students or the public, handling a wide range of inquiries. The position gathers increasing responsibility with time and/or experience. SSP IA level begins by learning the records and registration processes and duties. SSP IB has a working knowledge base for records and registration, and begins to learn the admissions and graduation processes, and/or a specialty assignment. The SSP II level has a full understanding of all the areas. Key Responsibilities: Enrollment Student Services - 40% Communicate effectively and promptly with students over the phone, in person and via email regarding their eligibility status; and counsel students on their overall degree progress; Support current and prospective students with significant front-line services at the information desks in the Office of the Registrar. Using established guidelines, provides timely, general information to students to ensure that they can successfully navigate university policies and procedures to meet their enrollment goals in the areas of records, registration, admission evaluations, graduation evaluations. Engage in active listening to fully understand issue(s) and find resolutions or referrals and support the student assistant team as well. Serve as a formal referral specialist to find solutions to student needs, resolving issues instantly where possible, otherwise making appropriate referrals to departments as necessary. When appropriate, work with students using strong communication skills to explain university policies, identify needs, and provide support and assistance to students facing a variety of internal and external questions and challenges; including determining eligibility for various campus services and to assist students to choose appropriate courses of action. Student Records - 25% Explain policies and procedures to students, staff or faculty related to a student’s record on all topics related to records and graduation: enrollment (times, priority, holds, policy, withdrawal, and navigating through myHumboldt), transfer credit, grade forgiveness, general education, major requirements, GPA calculations and requirements, transcripts, etc. Update and maintain student records in Campus Solutions (PeopleSoft). In addition, Registrar’s Office staff may work with officers of the court for subpoenas as well as law enforcement officers for access to student records. A thorough understanding of and ability to correctly implement FERPA, is essential to performing this job correctly. It is critical that the incumbent is versed on the University’s policies and procedures for releasing records and possesses the critical decision-making skills for this task. Student Assistant Work Direction & Coordination - 15% Provide lead direction, train and support student assistants. Oversee and provide backup to support staff and student assistants to maintain operations and services. Provide quality assurance for student team, ensuring all emails are answered (including to the general office email accounts), as well as phone calls answered or returned (including to the general office phone line), while sorting and distributing for referrals where needed Develop and maintain training materials for cross-training with campus partners. Specialty Area - 15% Responsible for coordinating special program or evaluating specialty programs as assigned, depending on expertise and operational needs (i.e. NCAA eligibility, concurrent enrollment, backup evaluations, etc.) Implement and facilitate workshops and other retention activities, while maintaining cooperative working relationships with faculty, various support services professionals and students at the university. Travel to and participate in special programs across campus and other regional events, including recruitment (college fairs), registration labs, tabling at local events, etc. Other duties as assigned - 5% Knowledge, Skills, and Abilities Associated with this Position Include: Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Must be able to balance providing good customer service with following university, state and federal rules with respect to confidential information. Must abide by FERPA and maintain the confidentiality of records and sensitive information. Ability to prioritize duties and schedule own workload in order to work productively in a climate characterized by heavy traffic, shifting priorities, and the need to balance multiple tasks and frequent interruptions ability to balance competing priorities in a multi-task oriented environment. Demonstrated sensitivity to cross-cultural perspectives and experiences. SSP IA: Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; clearly express ideas and recommendations orally; write clear and concise correspondence; and establish and maintain cooperative working relationships with students, staff and faculty In addition, an SSP IB: Working knowledge of the methods and problems of organization and program management; research and interviewing techniques; principles of individual and group behavior; the ability to rapidly acquire such knowledge of the organization, procedures and activities related to enrollment at the university. Ability to rapidly acquire a working knowledge of the specific objectives of the Office of the Registrar and its relationship to the total campus operation; interpret and apply program rules and regulations; gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; present clear and concise information orally and in written reports; and establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. In addition, an SSP II: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; Recognize diverse perspectives, multicultural, multisexed and multi-aged value systems and work accordingly; Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Minimum Qualifications: SSP lA: Experience: None required. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP IB: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of one year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. SSP II: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications: Experience in higher education setting; Accurately assess a prospective student’s enrollment needs and expectations Demonstrated ability to effectively manage time, multi-task and manage multiple priorities and make deadlines Knowledge of California State University (CSU) and Humboldt policies and procedures, Humboldt/CSU university catalog policies and requirements, etc. Experience working with degree audit systems. Experience with the following platforms: PeopleSoft Campus Solutions, uAchieve (DARS), and TES (College Source), Slate (CRM). Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, October 8, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: SSP IA and IB - 3079, SSP II - 3082 Publication Date: September 22, 2023 Closing Date/Time: October 8, 2023

Description: Office Coordinator / Budget Analyst Children’s Center Job #530963 Close Date: Tuesday, October 10, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530963) Administrative Analyst/Specialist I - Non Exempt, Office Coordinator / Budget Analyst, Salary Range: $3,518 - $6,791 monthly. Hiring Range: $3,518 - $3,694 monthly. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Children’s Center. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Children's Center Office Coordinator/Budget Analyst is responsible for the full range of office coordinator, fiscal management and coordination of the administrative support functions for the CPH Children’s Center. The position provides lead work direction for 1-2 student employees working in the Office. The position functions independently with only general oversight provided by the Director. Key Responsibilities: Administrative Support (25%) Full range of secretarial, coordination and administrative support functions for the Children’s Center Independently respond to correspondence and submit monthly tracking reports for the Department of Education Provide program information for students, campus employees and the public including interpreting complex funding agency policies and regulations Receive and screen mail, phone calls and visitors; route inquires; set up appointments Provide clerical assistance and general training on office procedures for Children’s Center Director, Assistant Director and 11 teachers Maintain Children’s Center calendar, scheduling activities, time-off, etc. Operate office following all university policies and procedures Maintain Children’s Center web site Train, provide lead work direction, and evaluate students and volunteers working in the office Plan, organize, and coordinate office work to ensure that work is completed in a timely fashion Budget Coordination (20%) Coordinate complex budget having numerous funding sources and expenditures In consultation with the Director develop and manage the program budget with 6 different funding sources Keep precise records of all program income and expenditures Monitor and reconcile expenditures in the Oracle Business Intelligence and PeopleSoft fiscal management systems of the University Maintain fiscal records required by funding agencies using required software programs Generate monthly budget reports for Director and University officers Compile monthly budget projections and data for grant reports and applications Bill monthly for tuition (approximately 50 families). Maintain accurate billing records of charges and payments; invoice unpaid bills through University Accounting Order office supplies and equipment as needed and children’s program supplies and equipment as requested Provide records, answer questions for annual independent audit Coordination of attendance and family registration (15%) Assist the Director with registration and scheduling of families. Oversee recordkeeping following program and grant-funding criteria, policies and procedures Assist in the processing of registration applications and scheduling of child care hours for approximately 90 children during the academic year and 60 during the summer Maintain detailed attendance reporting using database system Maintain program waiting list following funding agency regulations Provide program information and application forms for prospective clients Maintain confidential client registration files ensuring that all information is collected for each child as required by different funding and licensing agencies Record Keeping (15%) Maintain program waiting list following funding agency regulations Provide program information and application forms for prospective clients Maintain confidential client registration files ensuring that all information is collected for each child as required by different funding and licensing agencies in staff employment records and prepare monthly payroll Prepare appointment and separation documents for all university staff Collect and maintain employee records for 11 university staff and approximately 80 student employees to include all data and records required by the university, licensing and funding agencies Process monthly staff and student payroll Analyze records of the student’s work hours to determine salary increases Maintain payroll records including vacations, sick leave, etc. for Center staff Maintain Early Head Start administrative data collection, recordkeeping and reporting Process the registration of Early Head Start applicants and scheduling of child care Maintain confidential client files for all Early Head Start families ensuring that all information is collected for each child Maintain program waiting list for prospective Early Head Start families Input all required information into ChildPlus.net, the required Head Start Management Software program Generate all required Early Head Start ChildPlus reports such as Attendance Report, Services Report, Assessments Report In consultation with the Director develop and manage the Early Head Start budget Generate and submit Early Head Start Spending Report Communication (10%) Facilitate ongoing communication and positive interpersonal relations with staff, clients, other University offices and the public Respond to a broad range of questions, concerns and requests of staff, clients, University offices, public and parents with sensitivity and acceptance Provide information, help in finding answers, and make referrals as necessary Respond to problems developing accurate solutions Maintain strict confidentiality regarding families and staff at all times Assists with coordinating Children’s Center Food Program (10%) Serve as Children’s Center Food Safety Coordinator, keeping current on regulations and own certification Schedule, train, supervise and evaluate 10-12 student Food Service workers Plan, organize and assign work to insure that all meals are prepared and served appropriately and that the kitchen is maintained following Health Department standards Prepare, submit and monitor the annual Federal Food Program renewal application and monthly reports Other Duties as Assigned (5%) Knowledge, Skills, and Abilities Associated with this Position Include: Ability to draft and compose correspondence and standard reports. Maintain confidentiality and exercise discretion, diplomacy and good judgment; Work with accuracy and speed, independently as well as collaboratively, in a team-oriented environment. Ability to communicate effectively with a diverse population. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Demonstrated sensitivity to cross-cultural perspectives and experiences. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Minimum Qualifications: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. California driver license. Preferred Qualifications: Experience managing an office. Bachelor’s degree BA in Business Administration or related field Experience working in higher education Bilingual (Spanish and English) speaking and writing. Experience managing budgets. Current Food Safety Certification. Experience with Early Head Start regulatory and grant requirements. Thorough knowledge of English grammar, punctuation and spelling and ability to communicate effectively both orally and in writing One year experience of general clerical and bookkeeping experience which has provided the applicant with the knowledge and abilities listed above. Experience with word processing, spreadsheets, database, web-page design and desktop publishing Working knowledge of budget policies and procedures, ability to apply independently a wide variety of policies and procedures, detailed knowledge and understanding of university infrastructure, policies and procedures. Knowledge of and experience with the following software programs: Google calendaring and apps, Adobe Acrobat and Sign, InDesign, Peoplesoft, Drupal, OBI, CFS, other web software, and Microsoft Office Suite. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 10, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: September 18, 2023 Closing Date/Time: October 10, 2023

Description: Senior Designer | Job Captain Facilities Management | Planning, Design & Construction Job #526160 First Review Date: Thursday, May 4, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #526160) Administrative Analyst/Specialist II E, Designer, Facilities management | Planning, Design & Construction, Salary Range: $5,022 - $9,083 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a permanent, full-time, benefited, exempt, 12-month pay plan position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under general supervision of the Director of Planning, Design & Construction, the Campus Architect and in collaboration with colleagues across the campus, the incumbent is responsible for planning, designing, developing construction documents, and coordinating the successful implementation of assigned projects; provision of services required to deliver the University's planning, design, and construction functions; and coordinating efforts involved with ensuring University and facility information is accurate and up to date. The incumbent creates project designs and plans for all phases of projects and coordinates building design consultants, trades, and agencies related to design while monitoring drawings. Key Responsibilities: 75% Provides Services Required to Successfully Implement Minor Capital Projects including Repair, Maintenance and Alteration Projects Work with department architectural and engineering professionals to develop and coordinate construction documents using AutoCAD to fully describe floor plans, site plans, sections, elevations, schedules, and details for diverse types of projects including new and renovation projects through all phases of design. Research materials and systems for use in the development of specifications. Produces and/or coordinates the efforts of consultants in the production of programming documents, design documents and existing building condition reports for projects as assigned. Develops and presents design and construction schedules in association with assigned projects. Coordinates schedules and communication with campus clients and Construction Administrator to ensure projects are delivered on schedule and within budget. Prepares cost estimates or coordinates the efforts of cost estimating consultants for assigned projects at the schematic, developmental and permitting stage to ensure projected budgets remain within limitations as determined for the project. Develops and presents value engineering options should project exceed limitation. Produces and/or coordinates the efforts of design consultants in production of schematic drawings for assigned projects in order to effectively communicate design elements to Facilities Management staff and project stakeholders. Supports and/or coordinates efforts to facilitate design meetings including but not limited to taking meeting minutes, preparing presentation materials, coordinating meeting schedules and presenting information or leading meetings as assigned. In coordination with the Director of Planning, Design & Construction, Campus Architect, and Facilities Management Staff, implements and coordinates design review for assigned projects including coordination with campus consultants where requested. Also leads efforts to consistently implement assigned project start up and close out procedures so as to ensure all work is completed properly. Working with Facilities Management Staff and the Campus Community, coordinates discussions regarding assigned project scope of work and facilitates the design process for complex Facilities Management maintenance and repair-related work orders. Review submittals for compliance with contract documents. Track and coordinate project submittals with consultants and staff reviews during project construction administration for in-house projects. Review and respond to RFI's from contractors and in-house trades. As assigned, develops space solutions to increase space efficiency and satisfy user needs by leveraging CSU/Campus Design Standards, California Building Code and innovative approaches to re-arrangement and/or renovation. Assists with development of RFP/RFQ documents and coordinates the procurement effort associated with professional design and engineering services and contracts in support of campus projects. In coordination with the Director of Planning, Design & Construction and Campus Architect, develops the necessary documents in the application of regulatory approvals and other authorities having jurisdiction. Coordinate design and provide the project management team support including taking field measurements, survey of existing conditions, research as built drawings, and create base drawings. Provide special project support to Campus Administration as requested. 10% Coordinates Efforts to Ensure University Facility Information Remains Up-to-Date & Accurate & Provides Services Required to Implement the University's Planning & Design Functions Within an approved organizational structure, maintains the University campus mapping system, utility infrastructure mapping, building floor plans, site plans, master plan and other related data including coordination with University space/facilities database information. Supports updates of campus space information including building floor plans, various campus maps and occupancy data. Updates data as required based on modifications implemented and reported. Prepares documents for posting or submission as requested. Supports analytic efforts to complete the annual submission of the University Space & Facilities Database information and Custodial & Farm Square Footage Report to the Chancellor's Office. Supports development and maintenance of University design guidelines and product standards. This includes the development and recommendation of said guidelines and standards. Maintains University facilities information within both a hard copy and electronic environment to include plans, drawings, specifications, warranties, surveys, reports and other information judged pertinent to the University's management of its facilities and property. Supports Facilities Management in the specification and ordering of approved campus standard furnishings and equipment. 10% Provides General Analytical Support Necessary for the Functions Noted Above & General Assignments Maintain records and retrieves data related to work performed using manual and/or computerized record-keeping systems. Attends mandated University trainings (safety and other), meetings and other events during normal work hours and as requested. Utilizes University electronic time management/absence reporting system as directed by supervisor. Handles sensitive information and maintains confidentiality with Office staff, University departments, and external agencies. May perform duties associated with emergency response functions in the event of an emergency (i.e., earthquake, fire, flood, etc.,) 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of physical planning as pertaining to a University campus including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the California State University. Proficient in Autodesk software products including AutoCAD and Revit to produce construction documents and details and to perform planning and design documents. Knowledge of project management as pertaining to construction projects including the ability to learn and effectively apply those standards, guidelines, processes, procedures and terminology specific to the University and California State University system. Project management skills including those required to plan, coordinate and implement complex projects with a diverse group of clientèle. Knowledge of and ability to effectively apply the California Building Code with regard to project planning, design, review and implementation. Ability to independently research, interpret, develop, communicate and implement regulations, codes, policies, procedures, guidelines and precedents regarding facilities information and project management. Ability to research and analyze data from a variety of sources and generate reports including skill in identifying, investigating and analyzing problems that impact project success or facilities information. To include recommendations toward solutions for such. Ability to take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Ability to collaboratively work with representatives within the campus and public/private entities and handle potentially sensitive situations appropriately. To include demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively interpret, organize and present information, ideas and concepts in written or presentation format and use consultative, collaborative and facilitation skills to obtain decisions required to move forward toward implementation. Exercise attention to detail, including content and format. Ability to make independent decisions and exercise sound judgment. Ability to establish and maintain effective working relationships within and outside the Department and Unit as well as serve as a liaison to the campus and community. General working knowledge of applicable University infrastructure, policies and procedures. Fluent in the use of standard office equipment (copiers, scanners, fax machines, radios, multi-faceted phone and voicemail systems, etc.,), technology and standard computer applications such as Microsoft Office Suite (Word, Excel, Powerpoint, Explorer, etc.,). Ability to learn the use of GIS software (i.e., ESRI ArcGIS, etc.,) to perform planning and design functions. Ability to recognize and accommodate changing priorities; meet short and long term deadlines/goals; and complete routine tasks despite intermittent interruptions. This includes managing multiple tasks and working pro-actively to avoid crisis and backlog. Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Well developed written and oral communication skills including a thorough foundation in English grammar, spelling and punctuation to effectively communicate standard information. Ability to initiate and maintain cooperative relationships with people from diverse backgrounds including University personnel and the public. Skill, ability, or life experience to contribute as a team player in a respectful and professional environment. Skill to produce rough sketches using a variety of media to illustrate field conditions to others. Ability to instruct, train, and serve as a resource to others. Minimum Qualifications: The minimum qualifications required to perform all essential functions for this position include: Knowledge and skills in drafting, planning, and design with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree - OR - through a combination of education and work experience with provides the knowledge, skills, and abilities required for this position - primarily the ability to provide program leadership of a strategic nature through planning activities, and the analysis, development, and evaluation of complex programs. Preferred Qualifications: Bachelor's degree in architecture, planning, design, business and/or equivalent training and administrative work experience involving planning, designing, drafting and coordinating projects. Two years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Thorough knowledge of the California Building Code. General knowledge of physical planning as pertaining to a University campus. Thorough knowledge of project management practices as related to managing the design effort and construction administration effort associated with projects. Equivalent to ten years of progressively responsible work experience involving planning, designing, drafting and coordinating projects. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is for first review is 11:55 p.m. on Thursday, May 4, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: April 7, 2023 Closing Date/Time: Open until filled

Description: Human Resources Office Coordinator Human Resources Job # 528859 Close Date: Monday, September 11, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #528859) Confidential Office Support II or III, Human Resources Office Coordinator, Anticipated Hiring Range: $3,547 - $4,200 monthly (Salary Range: Level II $3,547 - 6,081 monthly; Level III $3,902- 6,987 month). This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a two-year probationary period in Human Resources. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Human Resources Office Coordinator provides general office, secretarial and administrative office support for administrators in the human resources department. Key Responsibilities: Provide confidential administrative and project support to human resources management Handle sensitive information with strict confidentiality Support confidential meetings, record decisions, and monitor follow-though on assigned actions Prepare, process and compile data and reports Lead time sensitive initiatives Order and ensure timely posting of annual employment posters across campus and HEERA coordination Oversee general HR office operations, ensuring that office operations run smoothly and efficiently Sort and distribute mail Order office supplies and equipment Schedule of regular servicing and maintenance Provide backup HR team member support including phones, lobby or as requested Onboard and train new HR team members in general office and emergency operations Schedule or arrange meetings or events Provide meeting and scheduling support as assigned Book venues and coordinate logistics for attendees Establish and maintain the HR team‘s overall business rhythm Setup and host timely HR All Team meetings. Well in advance of the meeting, work with administrators to Plan the agenda Update the HR Lookahead Calendar and Compliance Calendar Update Now/Next/Monitor HR project list Select HR team development topics Support HR budget activities managed by Administrators Reconcile travel and other department expenses Review and reconcile monthly financial statements Ensures UPD provides timely monthly Livescan charges Knowledge, Skills, and Abilities Associated with this Position Include: Position Skill Level II: This level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. Position Skill Level III : Incumbents at this level work almost completely independently on the most complex problems and work assignments. They possess an advanced and comprehensive knowledge pertinent to the classification and are able to apply this extensive expertise as a generalist or specialist. Experts are proactive and understand problems from a broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects, using advanced communication and listening skills. Employees assigned to position skill levels II and III of the Confidential Support Series may be assigned work coordination responsibilities that include: evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. Confidential Minimum Qualifications: To enter this classification at position skill level I, an employee must have fundamental written and oral communication skills, including a basic foundation of English grammar, spelling and punctuation; an ability to understand basic office procedures; an ability to operate standard office equipment; and an ability to perform basic arithmetic. Position also may require basic typing and keyboard skills. These entry qualifications normally would be obtained through completion of a high school program or its equivalent and a year or more of general office experience. Preferred Qualifications: Excellent interpersonal skills Excellent problem-solving skills Able juggle multiple priorities Good planning and prioritization skills Calm ability to hand last-minute requests and deadlines Able to coordinate schedules and calendars Able to ensure meetings begin and run seamlessly Excellent organizational skills and attention to detail Familiarity with human resources policies and procedure Proficient with Google and/or Microsoft Office (email, calendar, documents, spreadsheets, presentations) Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Monday, September 11, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1170 Publication Date: July 19, 2023 Closing Date/Time: Open until filled