City of Concord, CA
Concord, California, United States
Job Characteristics *** OPEN & PROMOTIONAL JOB OPPORTUNITY*** PRINCIPAL HOUSING PROGRAM ANALYST (Spanish Bilingual Preferred) The City of Concord is currently seeking to fill a Principal Housing Program Analyst position in the Housing Division of the Community Development Department. What you will be doing: The Principal Housing Program Analyst will be responsible for implementing the City’s Residential Tenant Protection Program Ordinance, including management of the Rent Stabilization, Rent Registry, and Just Cause for Eviction regulations by responding to public inquiries regarding the Ordinance and petitions; providing the public with Ordinance information and resources; providing referrals to contracted housing counseling agencies; and participating in outreach and education regarding the Ordinance. This includes creating and disseminating of materials, conducting public workshops and trainings, providing support for Hearing Officer requests, tracking and analyzing data, developing recommendations on modifying tenant protection housing policies and regulations, and preparing or editing of reports. In addition, the Principal Housing Program Analyst will be supervising administrative staff. We are looking for someone who: Has proven experience in interpreting and applying local, state, and federal housing legislation, policies, procedures, and regulations. Is analytical and has experience using Excel spreadsheets and other database software to track and analyze multiple sources of data to create concise and meaningful reports. Knowledge of and experience with 3Di’s rent registry software platform is highly desirable. Has the ability to work in a high-volume environment while managing multiple projects. Can effectively engage and build relationships with local nonprofits and community service agencies and thrives on achieving successful partnerships. Has supervisory and housing program implementation experience. Has knowledge of budget accounting and performance measurement techniques, including revenue tracking and collections management. Possesses exceptional oral and written communication skills, including active listening skills, clear articulation, confidence in making public presentations, and the ability to adapt communication style when engaging with the public, community stakeholders, developers, and elected officials. Is customer service oriented, conducts themselves with a high degree of professionalism, and can be entrusted with a significant amount of autonomy. Embraces, promotes and is guided by the City's Mission, Vision and Values What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation Generous tuition reimbursement program 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources Option for alternative work schedules, based on prior approval *Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org. The Community: Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City’s central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City’s early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where “Families Come First,” one is never far from a park or an open green space for active play or just relaxing. Todos Santos Plaza, the heart of downtown Concord, features a year-round Farmer’s Market, several seasonal and community celebrations, as well as serving as a wonderful outdoor space for all to enjoy. SELECTION PROCESS 1. Submit a complete City of Concord application and complete the responses to the required supplemental questionnaire online at www.cityofconcord.org . 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you. 3. Candidates that pass the panel interview will be placed on the hiring list, based on rank, for further consideration to fill the current vacancy, and other vacancies that may occur over the next 12 months. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to May assist department head, division manager and/or program manager in determining priorities, methods, standards, and sequences of work necessary to achieve department/division objectives.Conducts research, gathers and analyzes data, writes reports, and makes recommendations on specific departmental subjects.Assembles a variety of information and statistical data for inclusion in reports.Develops, assembles and prepares charts, diagrams, photographs, and visual displays.Analyzes and develops procedures related to departmental matters such as work simplification, methods improvement, computer application, data management and retrieval.Acts as staff to assigned committees by preparing meeting agendas, reports, monitoring programs, and presenting proposals and recommendations.Serves in a liaison capacity on administrative matters between assigned department and other City departments, committees, contract service providers, outside partners, other agencies and citizen groups.Attends departmental/division staff meetings and provides staff assistance by conducting research and writing reports in preparation for meetings.Provides information to staff and the public related to assigned departmental activities; prepares press releases and makes presentations at public meetings.May coordinate grant administration efforts in the support of departmental and division programs to obtain other departmental and City funding. Maintain program documentation files and database.Maintains master calendar of required reports and master data base of all contacts including expiration dates and fund balances.As assigned, coordinates departmental and/or program monitoring of required mitigation measures and conditions of approval for new developments, including City projects, compliance reporting and required reporting to regulatory agencies.As assigned, provides support for the development and coordination of housing programs.May assist in the preparation and administration of the budget and assist department head/division manager with the year-end report.May provide supervision and training to employees in the work unit.Answers correspondence and prepares financial and statistical information as assigned.Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.Performs other duties as required. Qualifications Knowledge and Abilities Working knowledge of public administration and administrative procedures of the Federal Housing and Community Development Act; of federal, state and local regulations pertaining to housing development, tax exempt bond financing, and market and subsidizing housing; of construction techniques, practices and procedures; of effective techniques for soliciting community interests. Ability to collect, analyze information and make recommendations; to interpret and apply applicable rules, regulations and procedures; to make effective public presentations; to prepare written budget input; to effectively communicate clearly and concisely, orally and in writing; work effectively within a team environment and establish and maintain cooperative working relationships; perceive responsibilities within the context of citywide goals and objectives and to approach assignments with a customer orientation. The ability to speak and write fluently in Spanish is preferred. Knowledge and Abilities Working knowledge of the principles and methods of public and business administration, including organization and fiscal management, contract monitoring, and research methodology. Ability to effectively collect and analyze information, and to draw valid conclusions; to understand, interpret and apply applicable rules, regulations and procedures; to summarize facts and recommendations accurately, to prepare clear and concise written reports, to make effective public presentations; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those contacted in the course of work. Education: Possession of a Bachelor's Degree in Public Administration or related curriculum. Experience: Two years of related professional level experience. Experience in assigned program area is preferred. Other A California Driver's License and a satisfactory driving record are conditions of initial and continued employment. The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees. For a complete overview, click here . Below is a brief listing of what the City offers: Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability*and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. Closing Date/Time: 8/14/2024 11:59 PM Pacific
Job Characteristics *** OPEN & PROMOTIONAL JOB OPPORTUNITY*** PRINCIPAL HOUSING PROGRAM ANALYST (Spanish Bilingual Preferred) The City of Concord is currently seeking to fill a Principal Housing Program Analyst position in the Housing Division of the Community Development Department. What you will be doing: The Principal Housing Program Analyst will be responsible for implementing the City’s Residential Tenant Protection Program Ordinance, including management of the Rent Stabilization, Rent Registry, and Just Cause for Eviction regulations by responding to public inquiries regarding the Ordinance and petitions; providing the public with Ordinance information and resources; providing referrals to contracted housing counseling agencies; and participating in outreach and education regarding the Ordinance. This includes creating and disseminating of materials, conducting public workshops and trainings, providing support for Hearing Officer requests, tracking and analyzing data, developing recommendations on modifying tenant protection housing policies and regulations, and preparing or editing of reports. In addition, the Principal Housing Program Analyst will be supervising administrative staff. We are looking for someone who: Has proven experience in interpreting and applying local, state, and federal housing legislation, policies, procedures, and regulations. Is analytical and has experience using Excel spreadsheets and other database software to track and analyze multiple sources of data to create concise and meaningful reports. Knowledge of and experience with 3Di’s rent registry software platform is highly desirable. Has the ability to work in a high-volume environment while managing multiple projects. Can effectively engage and build relationships with local nonprofits and community service agencies and thrives on achieving successful partnerships. Has supervisory and housing program implementation experience. Has knowledge of budget accounting and performance measurement techniques, including revenue tracking and collections management. Possesses exceptional oral and written communication skills, including active listening skills, clear articulation, confidence in making public presentations, and the ability to adapt communication style when engaging with the public, community stakeholders, developers, and elected officials. Is customer service oriented, conducts themselves with a high degree of professionalism, and can be entrusted with a significant amount of autonomy. Embraces, promotes and is guided by the City's Mission, Vision and Values What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: Participation in CalPERS pension, tiered based on date of hire A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage City-paid dental insurance; employee-paid vision insurance Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation Generous tuition reimbursement program 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance A wellness program that offers yoga and fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources Option for alternative work schedules, based on prior approval *Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org. The Community: Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City’s central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City’s early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where “Families Come First,” one is never far from a park or an open green space for active play or just relaxing. Todos Santos Plaza, the heart of downtown Concord, features a year-round Farmer’s Market, several seasonal and community celebrations, as well as serving as a wonderful outdoor space for all to enjoy. SELECTION PROCESS 1. Submit a complete City of Concord application and complete the responses to the required supplemental questionnaire online at www.cityofconcord.org . 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you. 3. Candidates that pass the panel interview will be placed on the hiring list, based on rank, for further consideration to fill the current vacancy, and other vacancies that may occur over the next 12 months. Conviction History: If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Examples of duties include, but are not limited to May assist department head, division manager and/or program manager in determining priorities, methods, standards, and sequences of work necessary to achieve department/division objectives.Conducts research, gathers and analyzes data, writes reports, and makes recommendations on specific departmental subjects.Assembles a variety of information and statistical data for inclusion in reports.Develops, assembles and prepares charts, diagrams, photographs, and visual displays.Analyzes and develops procedures related to departmental matters such as work simplification, methods improvement, computer application, data management and retrieval.Acts as staff to assigned committees by preparing meeting agendas, reports, monitoring programs, and presenting proposals and recommendations.Serves in a liaison capacity on administrative matters between assigned department and other City departments, committees, contract service providers, outside partners, other agencies and citizen groups.Attends departmental/division staff meetings and provides staff assistance by conducting research and writing reports in preparation for meetings.Provides information to staff and the public related to assigned departmental activities; prepares press releases and makes presentations at public meetings.May coordinate grant administration efforts in the support of departmental and division programs to obtain other departmental and City funding. Maintain program documentation files and database.Maintains master calendar of required reports and master data base of all contacts including expiration dates and fund balances.As assigned, coordinates departmental and/or program monitoring of required mitigation measures and conditions of approval for new developments, including City projects, compliance reporting and required reporting to regulatory agencies.As assigned, provides support for the development and coordination of housing programs.May assist in the preparation and administration of the budget and assist department head/division manager with the year-end report.May provide supervision and training to employees in the work unit.Answers correspondence and prepares financial and statistical information as assigned.Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City.Performs other duties as required. Qualifications Knowledge and Abilities Working knowledge of public administration and administrative procedures of the Federal Housing and Community Development Act; of federal, state and local regulations pertaining to housing development, tax exempt bond financing, and market and subsidizing housing; of construction techniques, practices and procedures; of effective techniques for soliciting community interests. Ability to collect, analyze information and make recommendations; to interpret and apply applicable rules, regulations and procedures; to make effective public presentations; to prepare written budget input; to effectively communicate clearly and concisely, orally and in writing; work effectively within a team environment and establish and maintain cooperative working relationships; perceive responsibilities within the context of citywide goals and objectives and to approach assignments with a customer orientation. The ability to speak and write fluently in Spanish is preferred. Knowledge and Abilities Working knowledge of the principles and methods of public and business administration, including organization and fiscal management, contract monitoring, and research methodology. Ability to effectively collect and analyze information, and to draw valid conclusions; to understand, interpret and apply applicable rules, regulations and procedures; to summarize facts and recommendations accurately, to prepare clear and concise written reports, to make effective public presentations; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those contacted in the course of work. Education: Possession of a Bachelor's Degree in Public Administration or related curriculum. Experience: Two years of related professional level experience. Experience in assigned program area is preferred. Other A California Driver's License and a satisfactory driving record are conditions of initial and continued employment. The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees. For a complete overview, click here . Below is a brief listing of what the City offers: Dental & Vision Insurance Employee Assistance Program Health Insurance Holidays Life Insurance Pre-tax Savings Benefits Retiree Medical (3 levels based on date of hire) Retirement Program Short-term Disability*and Long-term Disability Social Security/Medicare Vacation & Sick Leave *Not available for sworn personnel. Closing Date/Time: 8/14/2024 11:59 PM Pacific
Sonoma County, CA
Santa Rosa, California, United States
Position Information The County of Sonoma seeks a highly skilled Executive Assistant to support the Clerk-Recorder-Assessor's executive management team. Salary Range $34.21 - $41.59/Hourly $2,736.80 - $3,327.20/Biweekly $5,950.03 - $7,233.61/Monthly $71,400.38 - $86,803.32/Annually Starting salary up to $41.59/hour ($86,803/year), plus a confidential premium of $1.50/hour, and a competitive total compensation package!* As the Clerk-Recorder-Assessor Executive Assistant - Confidential, you will provide high level support to the County Clerk-Recorder-Assessor and work with the various chief deputies and other managers in the department. You will be responsible for responding to requests for meetings, managing complex and often-changing calendars, drafting meeting agendas and routine communications, assisting with executive level recruitment activities, and performing a variety of special projects and administrative tasks. Additional tasks include making travel arrangements, submitting expense forms, creating and maintaining appropriate filing and archiving systems, and generally providing organization and confidential support to the County Clerk-Recorder-Assessor . The ideal candidate will have excellent interpersonal skills, and: Experience providing support to executive or other high-level managers Proven ability to understand organizational priorities and assist the County Clerk-Recorder-Assessor according to such priorities Detail-oriented and the ability to coordinate meeting and manage busy calendars Discretion and the ability to maintain confidentiality with sensitive personnel matters Excellent time management skills, with the ability to continuously manage multiple tasks and competing demands Experience taking and drafting minutes for substantial and lengthy meetings Strong written and verbal communication skills, including the capability to engage and interact with individuals of all levels, including County officials What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium - Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill the Executive Assistant position in the Clerk-Recorder-Assessor's Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future executive assistant positions should consider applying to this recruitment. The Civil Service title for this position is Executive Secretary. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, vocational training and work experience which provides the opportunity to acquire the knowledge and abilities listed. Normally, coursework or training in secretarial, administrative support, or business management principles and practices and three or more years of general clerical work experience will provide this opportunity. Performance Skills: The ability to type accurately at the rate of 45 words per minute is required. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: the organization, services, programs and functions of the department or agency; departmental and general clerical work practices from reference materials, procedures, guidelines, written formats, and timetables to schedule events; compile, consolidate and summarize information, authorize and/or submit claims, requisitions, payroll time reports; and answer a variety of information such as work progress, routings, application of procedures to specific situations, agendas, status of account, location of materials, and coordination of clerical support and administrative functions; the functions, timetables, workload, and priority of the administrative and professional positions served; the procedures, work practices, form and routines associated with secretarial responsibilities to one or more commissions or boards if such work has been assigned. Working knowledge of: modern office management techniques; the principles of supervision and office practices to instruct and provide training to secretarial and general clerical positions; office equipment and filing systems; the principal administrative employee's style of writing and thinking in order to compose routine correspondence in his/her absence and to clarify wordage or sentence structure nor necessitating review. Ability to: select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions in the department or division located; exercise discretion and good judgment in coordination and performing work assigned; independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; coordinate the submittal of a variety of information such as resolutions, reports and appeals to be heard by commission or board members and to prioritize subject matter to by heard by content and implication as well as structural format; summarize motions, divisions, appeals, and actions presented before or taken by commission or board members and to organize and transcribe such into minutes of meetings when such work has been assigned; instruct or advise co-workers in the proper routines, procedures, office practice, or step-by-step sequence to properly compile and summarize data in order to consolidate fiscal, statistical or informational data for the use of the supervisor or to comply with procedural or administrative requirements; screen and prioritize correspondence, phone calls or visitors seeking the personal attention to the supervisor and to refer matters which may be adequately handled by someone other than the supervisor to the appropriate person or department section; select, extract and organize a variety of information related to different department programs, services, or functions for the use of the supervisor in answering complaints, inquiries or preparing administrative reports; answer procedural, factual and semi-technical questions related to department services, programs, or functions; schedule appointments, maintain supervisor's calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals; compose correspondence in answer to routine inquiries or complaints; recognize and know the purpose of standardized forms related to department services, functions and programs; deal with the general public and co-workers in a tactful, courteous and effective manner; safeguard classified materials or contents of closed or sealed meetings; independently set-up, prepare and summarize control records such as department, division or sectional budget, expenditures, fund, or revenue records, personnel and time and leave records, production output, census and statistical records, and purchasing and inventory control records; take verbatim dictation may be required in some positions. Ability may be required of incumbent to recognize and take verbatim dictation during board or commission meetings as need. Ability may be required to witness and attest the authenticity of signatures, power of attorneys, or legalities of written documents or instructions. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 7/30/2024 11:59 PM Pacific
Position Information The County of Sonoma seeks a highly skilled Executive Assistant to support the Clerk-Recorder-Assessor's executive management team. Salary Range $34.21 - $41.59/Hourly $2,736.80 - $3,327.20/Biweekly $5,950.03 - $7,233.61/Monthly $71,400.38 - $86,803.32/Annually Starting salary up to $41.59/hour ($86,803/year), plus a confidential premium of $1.50/hour, and a competitive total compensation package!* As the Clerk-Recorder-Assessor Executive Assistant - Confidential, you will provide high level support to the County Clerk-Recorder-Assessor and work with the various chief deputies and other managers in the department. You will be responsible for responding to requests for meetings, managing complex and often-changing calendars, drafting meeting agendas and routine communications, assisting with executive level recruitment activities, and performing a variety of special projects and administrative tasks. Additional tasks include making travel arrangements, submitting expense forms, creating and maintaining appropriate filing and archiving systems, and generally providing organization and confidential support to the County Clerk-Recorder-Assessor . The ideal candidate will have excellent interpersonal skills, and: Experience providing support to executive or other high-level managers Proven ability to understand organizational priorities and assist the County Clerk-Recorder-Assessor according to such priorities Detail-oriented and the ability to coordinate meeting and manage busy calendars Discretion and the ability to maintain confidentiality with sensitive personnel matters Excellent time management skills, with the ability to continuously manage multiple tasks and competing demands Experience taking and drafting minutes for substantial and lengthy meetings Strong written and verbal communication skills, including the capability to engage and interact with individuals of all levels, including County officials What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium - Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill the Executive Assistant position in the Clerk-Recorder-Assessor's Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future executive assistant positions should consider applying to this recruitment. The Civil Service title for this position is Executive Secretary. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education and Experience: Any combination of education, vocational training and work experience which provides the opportunity to acquire the knowledge and abilities listed. Normally, coursework or training in secretarial, administrative support, or business management principles and practices and three or more years of general clerical work experience will provide this opportunity. Performance Skills: The ability to type accurately at the rate of 45 words per minute is required. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Thorough knowledge of: the organization, services, programs and functions of the department or agency; departmental and general clerical work practices from reference materials, procedures, guidelines, written formats, and timetables to schedule events; compile, consolidate and summarize information, authorize and/or submit claims, requisitions, payroll time reports; and answer a variety of information such as work progress, routings, application of procedures to specific situations, agendas, status of account, location of materials, and coordination of clerical support and administrative functions; the functions, timetables, workload, and priority of the administrative and professional positions served; the procedures, work practices, form and routines associated with secretarial responsibilities to one or more commissions or boards if such work has been assigned. Working knowledge of: modern office management techniques; the principles of supervision and office practices to instruct and provide training to secretarial and general clerical positions; office equipment and filing systems; the principal administrative employee's style of writing and thinking in order to compose routine correspondence in his/her absence and to clarify wordage or sentence structure nor necessitating review. Ability to: select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions in the department or division located; exercise discretion and good judgment in coordination and performing work assigned; independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; coordinate the submittal of a variety of information such as resolutions, reports and appeals to be heard by commission or board members and to prioritize subject matter to by heard by content and implication as well as structural format; summarize motions, divisions, appeals, and actions presented before or taken by commission or board members and to organize and transcribe such into minutes of meetings when such work has been assigned; instruct or advise co-workers in the proper routines, procedures, office practice, or step-by-step sequence to properly compile and summarize data in order to consolidate fiscal, statistical or informational data for the use of the supervisor or to comply with procedural or administrative requirements; screen and prioritize correspondence, phone calls or visitors seeking the personal attention to the supervisor and to refer matters which may be adequately handled by someone other than the supervisor to the appropriate person or department section; select, extract and organize a variety of information related to different department programs, services, or functions for the use of the supervisor in answering complaints, inquiries or preparing administrative reports; answer procedural, factual and semi-technical questions related to department services, programs, or functions; schedule appointments, maintain supervisor's calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals; compose correspondence in answer to routine inquiries or complaints; recognize and know the purpose of standardized forms related to department services, functions and programs; deal with the general public and co-workers in a tactful, courteous and effective manner; safeguard classified materials or contents of closed or sealed meetings; independently set-up, prepare and summarize control records such as department, division or sectional budget, expenditures, fund, or revenue records, personnel and time and leave records, production output, census and statistical records, and purchasing and inventory control records; take verbatim dictation may be required in some positions. Ability may be required of incumbent to recognize and take verbatim dictation during board or commission meetings as need. Ability may be required to witness and attest the authenticity of signatures, power of attorneys, or legalities of written documents or instructions. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: KK IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 7/30/2024 11:59 PM Pacific