County of Mendocino, CA
Ukiah, California, United States
The Position The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in the Sheriff's Office, should they occur. Performs technical functions in support of office/department staff which include: developing various reports by researching and gathering information, statistics, etc.; attending meetings and taking minutes; setting up files and maintaining same; composing and sending letters; handling duties of a confidential and/or sensitive nature; distributing, completing and processing forms, applications, etc.; and providing office support to professional level staff members, including maintaining custody of all property and evidence. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications All responsibilities may not be performed by all incumbents . Oversees and maintains the security of all property, evidence and inmate property, including: receiving property and evidence; maintaining information/files related to case number, type, quantity, condition and other characteristics of items; storing and securing evidence following legally established procedures; identifying, labeling and processing found, recovered and evidence items; overseeing disposition of evidence and/or found or recovered items; transporting evidence to court; cataloguing and tracking evidence returned from various sources; and testifying in court; counting and receipting cash; collecting storing and retrieving inmates personal items. Formats and types letters, memos, charts, labels, reports, or other correspondence on a word processor or typewriter. Types contracts, legal documents, or other documents containing complex terminology. Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes routine and non-routine matters independently. Answers telephones utilizing a multi-line system, takes messages, screens calls, provides information to callers, receives citizen complaints, and directs calls and messages to appropriate person; takes incident reports and receives complaints. Interviews, screens, and greets visitors and inmates; directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions. Interacts with a variety of high-level individuals, both internally and within the community to provide information and assist in resolving administrative issues. Reports administrative and/or operational problems to supervisor. Coordinates and schedules appointments, meetings, or reservations at the request of staff. Answers and dispatches radio calls and pages. Relieves officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval. Takes policy, service and information requests relating to department activities and refers to proper divisions for processing and providing information; updates and maintains service and information requests through complex record keeping; performs reference and statistical work on computers, maintains and files confidential and other specialized reports. Performs specialized research and statistical work on assigned subjects for staff and management; provides information to other staff regarding processes and procedures. Prepares and mails material to the central evidence unit. Opens, stamps, sorts, and distributes incoming mail. Assists in training staff in various functions/programs. Enters and retrieves a variety of complex information from a computer terminal. Prepares purchase orders and processes vouchers for payment. Creates and maintains complex and/or confidential files; compiles and completes data for administrative and public reports and bulletins, answers questions on material assembled; performs clerical and fiscal operations unique to department. Copies tapes, photographs, and other items for discovery purposes in both criminal and civil matters. Photocopies reports, charts, memos, and other various documents for staff. Orders office supplies to maintain sufficient inventory for office use. Prepares complex, routine and non-routine reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; relays and interprets administrative decisions, policies and instructions. Uses spreadsheet software to enter and analyze study information; prints reports and distributes for billing purposes. May deal with sensitive and confidential information, personnel matters, etc., at the direction of senior level staff and/or the department director. Prepares court orders for release or destruction of property; releases property to owner. Issues permits to customers by assessing and researching needs and reviewing applications for accuracy. Maintains licensing files; processes related applications and fingerprints applicants, using both hard card and livescan. Sets up files/cases for clients, issues numbers, files information, distributes and/or transfers to staff members and maintains same. Designs forms for use with current technology to provide routine and non-routine reports. Takes in, accounts for and issues receipts for money; balances receipts. Disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or fax. May serve as backup for other positions within the department. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED; and, two to three years of experience performing office duties such as typing, filing, developing reports, transcribing information and answering telephones preferably in a law enforcement work environment; or, any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Licenses and Certifications: None. Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation, and vocabulary. Internal departmental policies and procedures. External governmental bodies and agencies related to area of assignment. Applicable state, federal and local laws, rules, and regulations. Procedures regarding the handling, release and/or destruction of evidence and related record keeping. Radio procedures. All computer applications and hardware related to performance of the essential functions of the job. Time and project management. Standard business arithmetic, including percentages and decimals. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as knowledge of computer/VDT and other general office equipment. Skill in: Typing from rough draft or printed text using a word processor or typewriter at a rate of 60 words per minute. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner. Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, and two-way radio base stations. Mental and Physical Abilities: Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy. Ability to learn, understand, and interpret laws, rules, regulations, and policies. Ability to establish and maintain effective working relationships with others. Ability to draft and type correspondence. Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals. Ability to deal with problems involving several concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; ascend and descend ladders; bend body downward and forward by bending legs and spine; use sound and odor perception and discrimination; and occasionally lift and/or move up to 20 pounds and regularly lift and/or move up to 10 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 6/20/2023 11:59 PM Pacific
The Position The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in the Sheriff's Office, should they occur. Performs technical functions in support of office/department staff which include: developing various reports by researching and gathering information, statistics, etc.; attending meetings and taking minutes; setting up files and maintaining same; composing and sending letters; handling duties of a confidential and/or sensitive nature; distributing, completing and processing forms, applications, etc.; and providing office support to professional level staff members, including maintaining custody of all property and evidence. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications All responsibilities may not be performed by all incumbents . Oversees and maintains the security of all property, evidence and inmate property, including: receiving property and evidence; maintaining information/files related to case number, type, quantity, condition and other characteristics of items; storing and securing evidence following legally established procedures; identifying, labeling and processing found, recovered and evidence items; overseeing disposition of evidence and/or found or recovered items; transporting evidence to court; cataloguing and tracking evidence returned from various sources; and testifying in court; counting and receipting cash; collecting storing and retrieving inmates personal items. Formats and types letters, memos, charts, labels, reports, or other correspondence on a word processor or typewriter. Types contracts, legal documents, or other documents containing complex terminology. Composes correspondence in accordance with standard policies; answers various inquiries; explains policies and procedures and arranges appointments; processes routine and non-routine matters independently. Answers telephones utilizing a multi-line system, takes messages, screens calls, provides information to callers, receives citizen complaints, and directs calls and messages to appropriate person; takes incident reports and receives complaints. Interviews, screens, and greets visitors and inmates; directs them to the appropriate area or individual; may answer various inquiries personally; provides information on departmental services and functions. Interacts with a variety of high-level individuals, both internally and within the community to provide information and assist in resolving administrative issues. Reports administrative and/or operational problems to supervisor. Coordinates and schedules appointments, meetings, or reservations at the request of staff. Answers and dispatches radio calls and pages. Relieves officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval. Takes policy, service and information requests relating to department activities and refers to proper divisions for processing and providing information; updates and maintains service and information requests through complex record keeping; performs reference and statistical work on computers, maintains and files confidential and other specialized reports. Performs specialized research and statistical work on assigned subjects for staff and management; provides information to other staff regarding processes and procedures. Prepares and mails material to the central evidence unit. Opens, stamps, sorts, and distributes incoming mail. Assists in training staff in various functions/programs. Enters and retrieves a variety of complex information from a computer terminal. Prepares purchase orders and processes vouchers for payment. Creates and maintains complex and/or confidential files; compiles and completes data for administrative and public reports and bulletins, answers questions on material assembled; performs clerical and fiscal operations unique to department. Copies tapes, photographs, and other items for discovery purposes in both criminal and civil matters. Photocopies reports, charts, memos, and other various documents for staff. Orders office supplies to maintain sufficient inventory for office use. Prepares complex, routine and non-routine reports as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; prepares work reports; relays and interprets administrative decisions, policies and instructions. Uses spreadsheet software to enter and analyze study information; prints reports and distributes for billing purposes. May deal with sensitive and confidential information, personnel matters, etc., at the direction of senior level staff and/or the department director. Prepares court orders for release or destruction of property; releases property to owner. Issues permits to customers by assessing and researching needs and reviewing applications for accuracy. Maintains licensing files; processes related applications and fingerprints applicants, using both hard card and livescan. Sets up files/cases for clients, issues numbers, files information, distributes and/or transfers to staff members and maintains same. Designs forms for use with current technology to provide routine and non-routine reports. Takes in, accounts for and issues receipts for money; balances receipts. Disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or fax. May serve as backup for other positions within the department. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED; and, two to three years of experience performing office duties such as typing, filing, developing reports, transcribing information and answering telephones preferably in a law enforcement work environment; or, any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Licenses and Certifications: None. Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation, and vocabulary. Internal departmental policies and procedures. External governmental bodies and agencies related to area of assignment. Applicable state, federal and local laws, rules, and regulations. Procedures regarding the handling, release and/or destruction of evidence and related record keeping. Radio procedures. All computer applications and hardware related to performance of the essential functions of the job. Time and project management. Standard business arithmetic, including percentages and decimals. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as knowledge of computer/VDT and other general office equipment. Skill in: Typing from rough draft or printed text using a word processor or typewriter at a rate of 60 words per minute. Analyzing and resolving office administrative situations and problems. Using tact, discretion, initiative and independent judgment within established guidelines. Using a computer to accurately and rapidly enter and retrieve data and information. Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner. Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, and two-way radio base stations. Mental and Physical Abilities: Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth. Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy. Ability to learn, understand, and interpret laws, rules, regulations, and policies. Ability to establish and maintain effective working relationships with others. Ability to draft and type correspondence. Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals. Ability to deal with problems involving several concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; ascend and descend ladders; bend body downward and forward by bending legs and spine; use sound and odor perception and discrimination; and occasionally lift and/or move up to 20 pounds and regularly lift and/or move up to 10 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 6/20/2023 11:59 PM Pacific
Oklahoma State Department of Health
Mayes County, Oklahoma, United States
Job Posting Title Administrative Technician III-Mobile UNIT Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 4 Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The Annual Salary for this position is up to $38,072.00 based on Education and Experience. PIN 34003702 Job Description Basic Purpose This position will independently perform technical duties and provide support for the Public Health on the Go mobile unit and to professional and technical staff to the County Health Department programs and staff. Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. Position Responsibilities /Essential Functions The functions within this job family will vary by level, but may include the following: Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports. Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations. Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections. Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies. Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment. Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs. Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required. Participates in the servicing of mobile clinic trailer and assist with set up and take down of equipment. Assist in transportation of the mobile unit as needed. Will assist with patient flow and operational components of mobile clinic services as it relates to trailer use and patient flow. Will provide office coverage to Craig, Delaware, Mayes, Ottawa, Rogers, Wagoner, and Washington County Health Departments while the mobile clinic is not in use. This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. Valued Knowledge, Skills and Abilities Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; and of grammar, punctuation, spelling, and basic mathematics. Skill is required to operate office machines including computers/PCs. Ability is required to follow oral and written instructions and to establish and maintain effective working relationships with others. Plus, knowledge of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of mathematics; of inventory techniques; of telephone procedures; and of standard business communications. Ability is required to establish and maintain filing systems and to prepare documents. Plus, knowledge of current office technologies; and ability to prepare documents, reports, and files for dissemination to external sources. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
Job Posting Title Administrative Technician III-Mobile UNIT Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 District 4 Job Posting End Date (Continuous if Blank) Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The Annual Salary for this position is up to $38,072.00 based on Education and Experience. PIN 34003702 Job Description Basic Purpose This position will independently perform technical duties and provide support for the Public Health on the Go mobile unit and to professional and technical staff to the County Health Department programs and staff. Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. Position Responsibilities /Essential Functions The functions within this job family will vary by level, but may include the following: Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports. Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations. Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections. Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies. Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment. Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs. Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required. Participates in the servicing of mobile clinic trailer and assist with set up and take down of equipment. Assist in transportation of the mobile unit as needed. Will assist with patient flow and operational components of mobile clinic services as it relates to trailer use and patient flow. Will provide office coverage to Craig, Delaware, Mayes, Ottawa, Rogers, Wagoner, and Washington County Health Departments while the mobile clinic is not in use. This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Education and Experience Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. Valued Knowledge, Skills and Abilities Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; and of grammar, punctuation, spelling, and basic mathematics. Skill is required to operate office machines including computers/PCs. Ability is required to follow oral and written instructions and to establish and maintain effective working relationships with others. Plus, knowledge of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of mathematics; of inventory techniques; of telephone procedures; and of standard business communications. Ability is required to establish and maintain filing systems and to prepare documents. Plus, knowledge of current office technologies; and ability to prepare documents, reports, and files for dissemination to external sources. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
City of Tulare, CA
Tulare, California, United States
Position Description RECRUITMENT OVERVIEW Thank you for your interest in our Animal Services Technician position. We look forward to the opportunity to consider you as an applicant. This is a clerical/administrative position assigned to our Animal Services division. We are currently recruiting to fill one immediate vacancy at our Animal Services Sheltering Facility and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months. The City of Tulare is a vibrant and steadily growing community with a population of 67,834 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 368 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions. TYPING CERTIFICATE: A minimum typing speed of 35 words per minute is required. Applicants are required to attach a typing certificate to their application (issued within the past six months). Applications submitted without the required typing certificate attached will be disqualified. Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com The dates associated with the recruitment process are outlined in this job posting. For planning/scheduling purposes, please make note of the dates. Additional details regarding the recruitment will be sent via email to qualified applicants after the recruitment closes and our screening process is completed (on or before the close of business on Wednesday, June 7, 2023). WRITTEN EXAM If we determine that you meet the minimum requirements for the position you will be invited to take a written exam which is the first phase of our recruitment process. The written exam (multiple choice format) will be administered the morning of FRIDAY, JUNE 16th and will be comprised of the following content areas: *Clerical Knowledge *Reading Comprehension *Written Communication *Mathematical Ability *Interpersonal Relations For planning purposes, we are including reference to the testing element and the test date. Additional details regarding the exam will be sent via email, to qualified applicants once our screening process is complete. INTERVIEW Applicants that achieve a minimum passing score of 70% on the written exam will be eligible to advance to the interview phase. POSITION OVERVIEW Under general supervision, informs citizens of animal services laws and regulations; issues licenses and license applications for unlicensed animals; reports violations of animal regulation laws and ordinances to other enforcement staff of the division; provides a variety of office support activities, which may include word processing, data entry and organization, telephone and counter reception, receipt of payments, processing of invoices, record keeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required. S UPERVISION RECEIVED AND EXERCISED Receives direct or general supervision from assigned supervisory or management personnel. No direct supervision of staff is exercised. May provide training and functional direction to less experienced staff and volunteers. CLASS CHARACTERISTICS This class performs a range of routine animal licensing and clerical duties. This class is distinguished from other technicians within the City by its specific focus on animal licensing duties and responsibilities and other administrative duties. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Processes animal license applications; collects animal license fees; issues receipts; accounts for funds received; monitors and calls upon delinquent accounts. Explains licensing, rabies inoculations, leash and other animal services, regulations, laws, and requirements to citizens in person and by telephone. Locates unlicensed animals; provides license applications to owners; issues licenses. Maintains daily records; develops and maintains a cross-reference filing system of calls made, licenses and license applications issued. Maintains the animal license database; enters and retrieves information using standard word processing and spreadsheet software. Monitors and maintains records and information related to other programs in addition to Animal Licensing including the Cat Trap and Shopping Cart programs. Prepares monthly renewal notices, second notices, rabies and violation notices. Operates specialized computer billing and licensing systems; receives customer payments in person or by mail; makes change and issues receipts; balances cash receipts, processes mail payments, develops totals by adding checks and receipts using a 10-key, scans bar code payments, and manually enters non-bar code payments. Reviews reports of walk-in licensing applications and/or renewals on a monthly basis to verify receipt of each. Processes rabies certificates to verify animal is current in database system; creates new files for billing if necessary. Reconciles daily cash transactions and data as directed; records changes and resolves differences, maintains the accuracy of records. Generates and assists in the preparation of monthly, quarterly, and year-end summary and technical reports. Performs general office support duties such as covering front counter, answering telephones, opening and routing mail and deliveries; preparing correspondence, filing and record keeping, and duplicating and distributing various written materials. Performs a variety of office administrative duties including Reports violations of animal regulation laws and ordinances to other enforcement staff. Tracks citations and notices of violation; provides follow up and billing information to accounting. Performs other duties as assigned. Qualifications / Requirements QUALIFICATIONS Knowledge of: Pertinent State and local laws, codes, and regulations. Modern office practices, methods and computer equipment. Principles and practices used in dealing with the public. Techniques and methods of cash handling. Basic mathematical principles. Occupational hazards and standard safety practices necessary in the area of animal services. Basic principles and procedures of record-keeping. General principles of risk management related to the functions of the assigned area. Techniques for providing a high level of customer service to public and City staff, in person and over the telephone. Safe work practices. Ability to: Collect, compile, and analyze information and data. Prepare and maintain accurate and complete records and files. Work independently in the absence of supervision. Understand and follow oral and written instructions. Respond to requests and inquiries from the general public. Meet and deal tactfully and effectively with the public. Interpret, explain, apply and enforce pertinent laws, codes, and regulations pertaining to animal services. Use English effectively to communicate in person, over the telephone and in writing. Operate a cash register. Use tact, initiative, prudence and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with employees and those contacted in the course of the work. Operate modern office equipment including computer equipment and software programs. Perform responsible clerical and administrative support work with accuracy, speed, and minimal supervision. Organize, maintain, and update office database and records systems. File materials alphabetically, chronologically, and numerically. Maintain records and databases. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by training in clerical skills, business and office practices including relevant computer software applications and programs, or a related field, and one (1) year of varied clerical support experience involving public contact. License: Possession of, or ability to obtain, a valid Class C California driver’s license. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation. Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -$20,000 coverage. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 6/4/2023 11:59 PM Pacific
Position Description RECRUITMENT OVERVIEW Thank you for your interest in our Animal Services Technician position. We look forward to the opportunity to consider you as an applicant. This is a clerical/administrative position assigned to our Animal Services division. We are currently recruiting to fill one immediate vacancy at our Animal Services Sheltering Facility and an eligible list will also be established to fill future vacancies in this classification for a period of up to six months. The City of Tulare is a vibrant and steadily growing community with a population of 67,834 located in the heart of California's Central Valley. The City provides a full-range of service to our citizens. The organization, staffed with 368 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community. To be considered for this career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions. TYPING CERTIFICATE: A minimum typing speed of 35 words per minute is required. Applicants are required to attach a typing certificate to their application (issued within the past six months). Applications submitted without the required typing certificate attached will be disqualified. Most adult schools, community colleges, and staffing agencies administer typing tests. We also accept typing certificates obtained online from: https://www.ratatype.com The dates associated with the recruitment process are outlined in this job posting. For planning/scheduling purposes, please make note of the dates. Additional details regarding the recruitment will be sent via email to qualified applicants after the recruitment closes and our screening process is completed (on or before the close of business on Wednesday, June 7, 2023). WRITTEN EXAM If we determine that you meet the minimum requirements for the position you will be invited to take a written exam which is the first phase of our recruitment process. The written exam (multiple choice format) will be administered the morning of FRIDAY, JUNE 16th and will be comprised of the following content areas: *Clerical Knowledge *Reading Comprehension *Written Communication *Mathematical Ability *Interpersonal Relations For planning purposes, we are including reference to the testing element and the test date. Additional details regarding the exam will be sent via email, to qualified applicants once our screening process is complete. INTERVIEW Applicants that achieve a minimum passing score of 70% on the written exam will be eligible to advance to the interview phase. POSITION OVERVIEW Under general supervision, informs citizens of animal services laws and regulations; issues licenses and license applications for unlicensed animals; reports violations of animal regulation laws and ordinances to other enforcement staff of the division; provides a variety of office support activities, which may include word processing, data entry and organization, telephone and counter reception, receipt of payments, processing of invoices, record keeping, report preparation, and filing; provides information and assistance to the general public; and performs related work as required. S UPERVISION RECEIVED AND EXERCISED Receives direct or general supervision from assigned supervisory or management personnel. No direct supervision of staff is exercised. May provide training and functional direction to less experienced staff and volunteers. CLASS CHARACTERISTICS This class performs a range of routine animal licensing and clerical duties. This class is distinguished from other technicians within the City by its specific focus on animal licensing duties and responsibilities and other administrative duties. Examples of Essential Functions (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Processes animal license applications; collects animal license fees; issues receipts; accounts for funds received; monitors and calls upon delinquent accounts. Explains licensing, rabies inoculations, leash and other animal services, regulations, laws, and requirements to citizens in person and by telephone. Locates unlicensed animals; provides license applications to owners; issues licenses. Maintains daily records; develops and maintains a cross-reference filing system of calls made, licenses and license applications issued. Maintains the animal license database; enters and retrieves information using standard word processing and spreadsheet software. Monitors and maintains records and information related to other programs in addition to Animal Licensing including the Cat Trap and Shopping Cart programs. Prepares monthly renewal notices, second notices, rabies and violation notices. Operates specialized computer billing and licensing systems; receives customer payments in person or by mail; makes change and issues receipts; balances cash receipts, processes mail payments, develops totals by adding checks and receipts using a 10-key, scans bar code payments, and manually enters non-bar code payments. Reviews reports of walk-in licensing applications and/or renewals on a monthly basis to verify receipt of each. Processes rabies certificates to verify animal is current in database system; creates new files for billing if necessary. Reconciles daily cash transactions and data as directed; records changes and resolves differences, maintains the accuracy of records. Generates and assists in the preparation of monthly, quarterly, and year-end summary and technical reports. Performs general office support duties such as covering front counter, answering telephones, opening and routing mail and deliveries; preparing correspondence, filing and record keeping, and duplicating and distributing various written materials. Performs a variety of office administrative duties including Reports violations of animal regulation laws and ordinances to other enforcement staff. Tracks citations and notices of violation; provides follow up and billing information to accounting. Performs other duties as assigned. Qualifications / Requirements QUALIFICATIONS Knowledge of: Pertinent State and local laws, codes, and regulations. Modern office practices, methods and computer equipment. Principles and practices used in dealing with the public. Techniques and methods of cash handling. Basic mathematical principles. Occupational hazards and standard safety practices necessary in the area of animal services. Basic principles and procedures of record-keeping. General principles of risk management related to the functions of the assigned area. Techniques for providing a high level of customer service to public and City staff, in person and over the telephone. Safe work practices. Ability to: Collect, compile, and analyze information and data. Prepare and maintain accurate and complete records and files. Work independently in the absence of supervision. Understand and follow oral and written instructions. Respond to requests and inquiries from the general public. Meet and deal tactfully and effectively with the public. Interpret, explain, apply and enforce pertinent laws, codes, and regulations pertaining to animal services. Use English effectively to communicate in person, over the telephone and in writing. Operate a cash register. Use tact, initiative, prudence and independent judgment within general policy, procedural, and legal guidelines. Establish and maintain effective working relationships with employees and those contacted in the course of the work. Operate modern office equipment including computer equipment and software programs. Perform responsible clerical and administrative support work with accuracy, speed, and minimal supervision. Organize, maintain, and update office database and records systems. File materials alphabetically, chronologically, and numerically. Maintain records and databases. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade supplemented by training in clerical skills, business and office practices including relevant computer software applications and programs, or a related field, and one (1) year of varied clerical support experience involving public contact. License: Possession of, or ability to obtain, a valid Class C California driver’s license. Additional Information PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions. ENVIRONMENTAL ELEMENTS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62)to new PERSmembers beginning January 1, 2013 with three (3) years final compensation. Existing PERSmembers with no break in service will receive the 2.5% at 55formula with single highest year. City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available. Life insurance -$20,000 coverage. 10 working days vacation per year. Additional days based on years of service. 12 days sick leave per year. 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays. Flexible benefit program - IRSSection 125 Plan. Deferred compensation plan - 457 Plans available. Closing Date/Time: 6/4/2023 11:59 PM Pacific
