Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Position Information This is an “at-will” position located within the Board of County Commissioners’ Office that serves as the primary County media liaison and spokesperson on general County issues. The position develops and manages internal and external communications including outreach to the general public, stakeholders, affected communities, and other agencies. The successful applicant will promote the programs, goals, and mission of the County by performing the duties listed below, which are meant to be illustrative but not an exhaustive list of responsibilities. Serve as the County’s Public Information Officer, communicating timely information about the County with the media and members of the public. Serve as the County’s Public Communications Manager responsible for overseeing the use of communication technology and platforms, including the county website, electronic notification system, and social media accounts. Ensure compliance with the Social Media Accounts Use Policy. Develop communication strategies and key messaging in coordination with Commissioners, other county elected officials and department directors and managers to ensure broad, inclusive community outreach to inform County residents regarding matters of public interest and safety. Monitor media reports on topics related to county government and stakeholders and coordinate issues that may require countywide communications. Serve as the primary point of contact to address requests for information from media representatives, city, county and regional elected officials and their staff, community organizations, businesses, stakeholders, consultants and the general public. Work with department staff to develop responses to issues raised, facilitate communication and issue resolution, and ensure follow up on constituent and policy issues. Research, write, edit, and produce County-issued press releases, videos, graphics, infographics and reports. Work with DEI Manager to ensure communications promote diversity and inclusiveness. Oversee production and coordination with the local public access station, Bremerton-Kitsap Access Television. Work with and oversee department/office level communications staff to coordinate clear, professional, and accurate communication throughout the County that conveys the mission and vision of the County. Lead a network of departmental information and communication representatives, providing communications oversight, tools, training, and strategic counsel. Develop, implement, and monitor communication standards, branding, a style guide, and public relations strategies and policies for the County for external and internal communications, including website content. Conduct regular meetings with all department/office communications/outreach representatives to ensure strategic and coordinated communications. Coordinate communication with the Public Records Officer, Human Resources, and Risk Manager regarding communication and public relations issues such as standards and processes, technology, records retention, public records requests, media inquiries, and public announcements. Conduct, evaluate, report and advise the Commissioners and Administrator on measurement activities utilized to determine effectiveness of the County’s communications and outreach including surveys, polls, focus groups, and website and social media analytics. Report data to departmental/office leaders and provide recommendations, as needed. Oversee editing, monitoring, and maintenance of the County website and coordination and training of staff who serve as departmental web coordinators. Oversee and prioritize content of the County intranet. Assign, authorize, and monitor contributor access and content. Direct County emergency public information and communication efforts in coordination with Emergency Management, the Sheriff’s Office Public Information Officer, and other municipalities and emergency responder agencies. Support County departments and offices, including Emergency Management, as the official County Public Information Officer during an emergency or disaster, reporting to the Administrator as needed during drills and emergency events. Manage the effective dissemination of emergency information to the public before, during and after an emergency or disaster. Develop and administer employee training on communications related issues (e.g., media spokesperson, crisis communications, public relations, emergency communication), as needed. Coordinate use of staff’s specialized communications related skills (e.g., videography, graphic design, technical writing) to ensure resources and talent are shared and used efficiently and effectively. Oversee support for customer service/care strategies, tools and public education and outreach programs for County departments and agencies, as assigned. Identify and assess core issues; develop viable alternative solutions; then design, recommend and support implementation of approved solution. Identify necessary data, technologies and communication tools; establish monitoring programs, and develop feedback and measurement systems, including performance goals. Represent the County on assigned committees, boards and other bodies dealing with communication policy and service delivery issues. Ensure compliance with Revised Codes of Washington, related Washington Administrative Codes, and local County ordinances and resolutions pertaining to areas of responsibility. Appear in person for scheduled work during County business hours with regular, reliable, and punctual attendance. Work as needed during emergencies and critical incidents on site and at emergency locations. May be required to work fluctuating times during emergencies, meet time sensitive deadlines, and be available for events outside of standard business hours and on weekends. Establish and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy. Effectively plan and organize work and complete tasks within prescribed timeframes. This position is posted continuously until filled. The first review of applications will take place on September 29th. Tentatively, interviews will be scheduled on October 16th. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience Bachelor’s degree in communications, Business or Public Administration, English, or directly related field AND Five years of progressively responsible communication management experience to include experience in the areas of public relations, communications, or administration. Two years of supervisory experience. Any equivalent combination of experience and education the provides the applicant with the desired knowledge, skills and ability required to perform the work. Preferred Experience and Education FEMA public information officer training Certified public information professional Experience working in governmental relations or with elected officials. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver’s License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as: Category 1: Driver operates County-owned vehicle. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Required Knowledge, Skills and Abilities Knowledge of: Project management, from conception through completion Creating and implementing communication plans Developing communication and program outreach strategies Communication principles, practices, and strategies Budget development and contract management Common software used for communication including graphic or video editing software (Adobe Creative Suite), and web page creation and editing software. Knowledge and experience with analytical software such as Siteimprove, ArchiveSocial, Hootsuite and GovDelivery preferred Proficiency in Office 365 applications including SharePoint web administration Command of the English Language, both orally and in writing. Ability to compose and edit documents for consistent tone, style, correct usage, and grammar Knowledge of best practices and tools to improve accessibility to county communications, outreach materials, and website for people of differing abilities and who do not speak English as a first language Skills and/or Ability: Creative, collaborative, and dynamic leadership skills, including experience with building relationships and coalitions Interpersonal relationships using tact, patience and courtesy Establishing and maintaining cooperative and effective working relationships with others Skill in planning, assigning, directing and evaluating work of project participants Skill in conflict resolution, problem solving and negotiation Skill in providing program advice and education to the public Skill in presenting information to diverse audiences of all sizes Ability to meet multiple demands, prioritize and manage multiple projects Ability to research, gather, analyze and synthesize data as well as writing statistical and analytical reports Organize facts and present findings, conclusions, and recommendation in a clear, concise and logical manner Ability to work independently with limited supervision Ability to speak publicly in a professional, confident, clear and concise manner ILLUSTRATIVE EXAMPLE OF DUTIES ILLUSTRATIVE EXAMPLE OF DUTIES: Creates and reviews content for various forms of communication Manages the Kitsap Electronic Notification System (KENS) Develops communication policy, procedure, and governance Develops analytical assessment and reporting Creates collaborative team with existing communication and outreach staff Negotiates and manages contract with Bremerton Kitsap Access Television (BKAT), the local access cable channel Developments, implements, and monitors County brand strategy and standards Manages communication tools and channels Manages communications programs and projects, including oversight of program deliverables, vendor management, and contract management Develops and manages projects and programs from concept to completion, including communication, policy, and program strategies Develops, implements and manages marketing, communication, and public relations strategies and policies for the County Develops, implements, and monitors County graphic, print, and brand standards as approved Develops key communications tools, resources, and materials, including fact sheets and displays, newsletters, pamphlets, reports, talking points, presentations, news releases, advertising, and live and recorded broadcasts Leads meetings with department/office level communications staff, and other contacts Participate in in-person community meetings and other County events as assigned Creates content for internal and external distribution Develops policy and procedures regarding communication strategies and challenges Provides oversight of County’s social media strategy and presence Advises Commissioners of media coverage and public relations concerns Oversees maintenance of media lists for local and regional print, periodicals, radio, internet and electronic media contacts Ensures compliance with records retention requirements in all channels and formats and manages third party applications to ensure archival processes Coordinates with County Administrator and/or Chair of the Board of County Commissioners, Public Works, Sheriff’s Office, Emergency Management, and other entities regarding communication issues during inclement weather and other critical incidents and provides timely and accurate information to the Community Works in the Joint Information Center during emergencies and creates real-time communications for updates Articulates County mission, vision, position, and values to the public on key policies to build awareness and understanding through consistent communication Coordinates County staff for responses to requests from the news media and the public for information, interview, perspectives, and opinion on issues Prepares, manages, and monitors communications budget Represents the County at assigned public meetings, news briefings, and events Writes and edits press releases, briefs the media, and assists in managing local and national media representatives on scene of events Speaks publicly as County spokesperson as directed OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is classified as "at will". Incumbent's continued employment is at the discretion of the County. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Work hours for this position will typically be Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: Continuous
Aug 18, 2023
Full Time
OVERVIEW Position Information This is an “at-will” position located within the Board of County Commissioners’ Office that serves as the primary County media liaison and spokesperson on general County issues. The position develops and manages internal and external communications including outreach to the general public, stakeholders, affected communities, and other agencies. The successful applicant will promote the programs, goals, and mission of the County by performing the duties listed below, which are meant to be illustrative but not an exhaustive list of responsibilities. Serve as the County’s Public Information Officer, communicating timely information about the County with the media and members of the public. Serve as the County’s Public Communications Manager responsible for overseeing the use of communication technology and platforms, including the county website, electronic notification system, and social media accounts. Ensure compliance with the Social Media Accounts Use Policy. Develop communication strategies and key messaging in coordination with Commissioners, other county elected officials and department directors and managers to ensure broad, inclusive community outreach to inform County residents regarding matters of public interest and safety. Monitor media reports on topics related to county government and stakeholders and coordinate issues that may require countywide communications. Serve as the primary point of contact to address requests for information from media representatives, city, county and regional elected officials and their staff, community organizations, businesses, stakeholders, consultants and the general public. Work with department staff to develop responses to issues raised, facilitate communication and issue resolution, and ensure follow up on constituent and policy issues. Research, write, edit, and produce County-issued press releases, videos, graphics, infographics and reports. Work with DEI Manager to ensure communications promote diversity and inclusiveness. Oversee production and coordination with the local public access station, Bremerton-Kitsap Access Television. Work with and oversee department/office level communications staff to coordinate clear, professional, and accurate communication throughout the County that conveys the mission and vision of the County. Lead a network of departmental information and communication representatives, providing communications oversight, tools, training, and strategic counsel. Develop, implement, and monitor communication standards, branding, a style guide, and public relations strategies and policies for the County for external and internal communications, including website content. Conduct regular meetings with all department/office communications/outreach representatives to ensure strategic and coordinated communications. Coordinate communication with the Public Records Officer, Human Resources, and Risk Manager regarding communication and public relations issues such as standards and processes, technology, records retention, public records requests, media inquiries, and public announcements. Conduct, evaluate, report and advise the Commissioners and Administrator on measurement activities utilized to determine effectiveness of the County’s communications and outreach including surveys, polls, focus groups, and website and social media analytics. Report data to departmental/office leaders and provide recommendations, as needed. Oversee editing, monitoring, and maintenance of the County website and coordination and training of staff who serve as departmental web coordinators. Oversee and prioritize content of the County intranet. Assign, authorize, and monitor contributor access and content. Direct County emergency public information and communication efforts in coordination with Emergency Management, the Sheriff’s Office Public Information Officer, and other municipalities and emergency responder agencies. Support County departments and offices, including Emergency Management, as the official County Public Information Officer during an emergency or disaster, reporting to the Administrator as needed during drills and emergency events. Manage the effective dissemination of emergency information to the public before, during and after an emergency or disaster. Develop and administer employee training on communications related issues (e.g., media spokesperson, crisis communications, public relations, emergency communication), as needed. Coordinate use of staff’s specialized communications related skills (e.g., videography, graphic design, technical writing) to ensure resources and talent are shared and used efficiently and effectively. Oversee support for customer service/care strategies, tools and public education and outreach programs for County departments and agencies, as assigned. Identify and assess core issues; develop viable alternative solutions; then design, recommend and support implementation of approved solution. Identify necessary data, technologies and communication tools; establish monitoring programs, and develop feedback and measurement systems, including performance goals. Represent the County on assigned committees, boards and other bodies dealing with communication policy and service delivery issues. Ensure compliance with Revised Codes of Washington, related Washington Administrative Codes, and local County ordinances and resolutions pertaining to areas of responsibility. Appear in person for scheduled work during County business hours with regular, reliable, and punctual attendance. Work as needed during emergencies and critical incidents on site and at emergency locations. May be required to work fluctuating times during emergencies, meet time sensitive deadlines, and be available for events outside of standard business hours and on weekends. Establish and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy. Effectively plan and organize work and complete tasks within prescribed timeframes. This position is posted continuously until filled. The first review of applications will take place on September 29th. Tentatively, interviews will be scheduled on October 16th. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Required Education and Experience Bachelor’s degree in communications, Business or Public Administration, English, or directly related field AND Five years of progressively responsible communication management experience to include experience in the areas of public relations, communications, or administration. Two years of supervisory experience. Any equivalent combination of experience and education the provides the applicant with the desired knowledge, skills and ability required to perform the work. Preferred Experience and Education FEMA public information officer training Certified public information professional Experience working in governmental relations or with elected officials. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver’s License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as: Category 1: Driver operates County-owned vehicle. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Required Knowledge, Skills and Abilities Knowledge of: Project management, from conception through completion Creating and implementing communication plans Developing communication and program outreach strategies Communication principles, practices, and strategies Budget development and contract management Common software used for communication including graphic or video editing software (Adobe Creative Suite), and web page creation and editing software. Knowledge and experience with analytical software such as Siteimprove, ArchiveSocial, Hootsuite and GovDelivery preferred Proficiency in Office 365 applications including SharePoint web administration Command of the English Language, both orally and in writing. Ability to compose and edit documents for consistent tone, style, correct usage, and grammar Knowledge of best practices and tools to improve accessibility to county communications, outreach materials, and website for people of differing abilities and who do not speak English as a first language Skills and/or Ability: Creative, collaborative, and dynamic leadership skills, including experience with building relationships and coalitions Interpersonal relationships using tact, patience and courtesy Establishing and maintaining cooperative and effective working relationships with others Skill in planning, assigning, directing and evaluating work of project participants Skill in conflict resolution, problem solving and negotiation Skill in providing program advice and education to the public Skill in presenting information to diverse audiences of all sizes Ability to meet multiple demands, prioritize and manage multiple projects Ability to research, gather, analyze and synthesize data as well as writing statistical and analytical reports Organize facts and present findings, conclusions, and recommendation in a clear, concise and logical manner Ability to work independently with limited supervision Ability to speak publicly in a professional, confident, clear and concise manner ILLUSTRATIVE EXAMPLE OF DUTIES ILLUSTRATIVE EXAMPLE OF DUTIES: Creates and reviews content for various forms of communication Manages the Kitsap Electronic Notification System (KENS) Develops communication policy, procedure, and governance Develops analytical assessment and reporting Creates collaborative team with existing communication and outreach staff Negotiates and manages contract with Bremerton Kitsap Access Television (BKAT), the local access cable channel Developments, implements, and monitors County brand strategy and standards Manages communication tools and channels Manages communications programs and projects, including oversight of program deliverables, vendor management, and contract management Develops and manages projects and programs from concept to completion, including communication, policy, and program strategies Develops, implements and manages marketing, communication, and public relations strategies and policies for the County Develops, implements, and monitors County graphic, print, and brand standards as approved Develops key communications tools, resources, and materials, including fact sheets and displays, newsletters, pamphlets, reports, talking points, presentations, news releases, advertising, and live and recorded broadcasts Leads meetings with department/office level communications staff, and other contacts Participate in in-person community meetings and other County events as assigned Creates content for internal and external distribution Develops policy and procedures regarding communication strategies and challenges Provides oversight of County’s social media strategy and presence Advises Commissioners of media coverage and public relations concerns Oversees maintenance of media lists for local and regional print, periodicals, radio, internet and electronic media contacts Ensures compliance with records retention requirements in all channels and formats and manages third party applications to ensure archival processes Coordinates with County Administrator and/or Chair of the Board of County Commissioners, Public Works, Sheriff’s Office, Emergency Management, and other entities regarding communication issues during inclement weather and other critical incidents and provides timely and accurate information to the Community Works in the Joint Information Center during emergencies and creates real-time communications for updates Articulates County mission, vision, position, and values to the public on key policies to build awareness and understanding through consistent communication Coordinates County staff for responses to requests from the news media and the public for information, interview, perspectives, and opinion on issues Prepares, manages, and monitors communications budget Represents the County at assigned public meetings, news briefings, and events Writes and edits press releases, briefs the media, and assists in managing local and national media representatives on scene of events Speaks publicly as County spokesperson as directed OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This position is classified as "at will". Incumbent's continued employment is at the discretion of the County. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Work hours for this position will typically be Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: Continuous
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Journalism, Marketing, Advertising, or related field plus six (6) years of work experience two (2) of which were in a lead or supervisory capacity. A Master's degree may substitute for two years of the required non-supervisory experience Experience may substitute for the education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase "see resume" or refer to other documents to complete your application. Do not leave the "Duties and Responsibilities" sections blank. These will be considered incomplete applications. Incomplete applications will not be considered. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $34.86 - $44.45 Hours 8:00 AM - 5:00 PM Monday - Friday with limited flexibility, occasional evening/weekend hours. Hybrid telework schedule available. Job Close Date 09/21/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications Experience with media relations, including garnering earned media through building solid working relationships with journalists Experience with distilling technical information into clear, easily-understood talking points Skill in preparing executive leadership and subject matter experts for interviews with media Experience as spokesperson for some media requests and broadcast appearances Experience with crisis communications in the event of an emergency Experience with Incident Command System protocols during emergency events Bilingual, able to provide media interviews in Spanish Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops corporate communications plans/strategies, policy development and implementation. Reviews legislation and recommends changes. Develops program budget and guidelines. Develops and coordinate programs/projects. Develops long-range business and marketing plans. Conducts market research. Develops and implement procedures, policies and guidelines. Designs, writes and edits publications for internal or external use. Acts as official spokesperson for program or division (including crisis situations). Serves as liaison for department with various agencies, other city departments, city council, and other city government officials, private businesses, outside vendors, community leaders, community groups, and the general public. Serves as point of contact for city departments. Conducts public education programs and presentations. Writes and follow-up on news releases. Participates in bidding processes/negotiate contracts. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal. Manages two major programs or one major program and one supervisor; or manages two supervisors. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public information, marketing, public relations, media relations and public involvement programs. Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions and agencies. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of fiscal planning and budget preparation. Knowledge of supervisory and managerial techniques and methods. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to interpret policies and guidelines. . Ability to develop, coordinate and implement programs. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited college or university with major coursework in Journalism, Marketing, Advertising, or related field plus six (6) years of work experience two (2) of which were in a lead or supervisory capacity. A Master's degree may substitute for two years of the required non-supervisory experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these qualifications? Yes No * How many years of experience do you have with media relations, including garnering earned media through building solid working relationships with journalists? None Less than one (1) year One (1) to three (3) years Four (4) to six (6) years More than six (6) years * Do you have experience with distilling technical information into clear, easily-understood talking points? Yes No * How many years of experience do you have with preparing executive leadership and subject matter experts for interviews with media? None Less than one (1) year One (1) to three (3) years Four (4) to six (6) years More than six (6) years * How many years of experience do you have as a spokesperson for some media requests and broadcast appearances? None Less than one (1) year One (1) to three (3) years Four (4) to six (6) years More than six (6) years * What is your experience with crisis communications in the event of an emergency? Select all that apply. None Preparing crisis communications Relaying crisis communications to workers Relaying crisis communications to the public * Do you have experience with Incident Command System protocols during emergency events? Yes No * Select the statement that best describes your English/Spanish bilingual ability. Speak both English and Spanish fluently Speak some Spanish Understand some Spanish Fluent in English only Fluent in Spanish only * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Sep 07, 2023
Full Time
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Journalism, Marketing, Advertising, or related field plus six (6) years of work experience two (2) of which were in a lead or supervisory capacity. A Master's degree may substitute for two years of the required non-supervisory experience Experience may substitute for the education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase "see resume" or refer to other documents to complete your application. Do not leave the "Duties and Responsibilities" sections blank. These will be considered incomplete applications. Incomplete applications will not be considered. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) is required. You must provide proof of education from an accredited organization or institution. You must also provide proof of your professional licenses or certifications. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $34.86 - $44.45 Hours 8:00 AM - 5:00 PM Monday - Friday with limited flexibility, occasional evening/weekend hours. Hybrid telework schedule available. Job Close Date 09/21/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications Experience with media relations, including garnering earned media through building solid working relationships with journalists Experience with distilling technical information into clear, easily-understood talking points Skill in preparing executive leadership and subject matter experts for interviews with media Experience as spokesperson for some media requests and broadcast appearances Experience with crisis communications in the event of an emergency Experience with Incident Command System protocols during emergency events Bilingual, able to provide media interviews in Spanish Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Develops corporate communications plans/strategies, policy development and implementation. Reviews legislation and recommends changes. Develops program budget and guidelines. Develops and coordinate programs/projects. Develops long-range business and marketing plans. Conducts market research. Develops and implement procedures, policies and guidelines. Designs, writes and edits publications for internal or external use. Acts as official spokesperson for program or division (including crisis situations). Serves as liaison for department with various agencies, other city departments, city council, and other city government officials, private businesses, outside vendors, community leaders, community groups, and the general public. Serves as point of contact for city departments. Conducts public education programs and presentations. Writes and follow-up on news releases. Participates in bidding processes/negotiate contracts. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal. Manages two major programs or one major program and one supervisor; or manages two supervisors. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of public information, marketing, public relations, media relations and public involvement programs. Knowledge of the functions and organization of municipal government, to include the relationships between departments, divisions and agencies. Knowledge of the principles associated with the role of meeting the necessary standards of customer service. Knowledge of fiscal planning and budget preparation. Knowledge of supervisory and managerial techniques and methods. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to interpret policies and guidelines. . Ability to develop, coordinate and implement programs. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited college or university with major coursework in Journalism, Marketing, Advertising, or related field plus six (6) years of work experience two (2) of which were in a lead or supervisory capacity. A Master's degree may substitute for two years of the required non-supervisory experience. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these qualifications? Yes No * How many years of experience do you have with media relations, including garnering earned media through building solid working relationships with journalists? None Less than one (1) year One (1) to three (3) years Four (4) to six (6) years More than six (6) years * Do you have experience with distilling technical information into clear, easily-understood talking points? Yes No * How many years of experience do you have with preparing executive leadership and subject matter experts for interviews with media? None Less than one (1) year One (1) to three (3) years Four (4) to six (6) years More than six (6) years * How many years of experience do you have as a spokesperson for some media requests and broadcast appearances? None Less than one (1) year One (1) to three (3) years Four (4) to six (6) years More than six (6) years * What is your experience with crisis communications in the event of an emergency? Select all that apply. None Preparing crisis communications Relaying crisis communications to workers Relaying crisis communications to the public * Do you have experience with Incident Command System protocols during emergency events? Yes No * Select the statement that best describes your English/Spanish bilingual ability. Speak both English and Spanish fluently Speak some Spanish Understand some Spanish Fluent in English only Fluent in Spanish only * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Boynton Beach, FL
Boynton Beach, Florida, United States
Purpose of Classification The purpose of this classification is to perform management-level, professional work and through the direction of the City Manager’s Office, organize, coordinate and manage the City’s public art program. This position serves as liaison to the Arts Commission, City and Community Redevelopment Agency (CRA) staff, artists, design professionals, development community, neighborhood groups, and larger community; responsible for collections management and maintenance; development/implementation of the annual Art in Public Places Program. Essential Functions The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Serves as the City liaison to the Arts Commission. Conducts and facilitates related public meetings and conferences with City staff. Attends all related pre-construction meetings and tracks projects through the applicable approval levels to final completion, including quasi-judicial board meetings, zoning and permitting committees and meetings. Develops, plans, schedules, implements, and manages art-related events. Recruits, trains and coordinates volunteers to present Art in Public Places Program information. Maintains positive relations with the media and prepares news releases and other promotional materials. Prepares designing and construction schedules, contracts and other written materials to coordinate public art projects and the public art program. Designs and produces informational materials and application documents for distribution to individual artist and art community to provide them with information on the selection process and to invite artwork proposals. Arranges for dedication ceremonies, artwork insurances and transference of title of completed projects, and coordinates related tours, speakers and publicity. Represents the City’s interest while implementing a community-based public art program; plans, develops, implements and administers a fiscally sound program. Develops and monitors project budgets including project and program evaluations and status reports. Makes recommendations for the Art in Public Places Program budget. Coordinates alternative funding sources such as grant writing and events. Plans, develops and submits grant projects; submits all related financial reports; oversees and maintains accurate operational and budgetary files and records on program related projects; plans, develops, implements and administers budgetary plans and/or fiscal activities. Reviews and evaluates operations, studies procedures, recommends modification or changes and implements policies and procedures developed by management. Collaboratively resolves procedural, operational, and other work-related problems such as project scheduling, resource acquisition and allocation, and personnel. Plans, develops, directs, evaluates, and implements a public art plan, initiatives, and all aspects of public art projects to include art project planning, developing, scheduling, installation, tracking, coordinating artwork selection process, administering multiple project budgets, contracts and programs for artist and artwork which includes approval of concept design, proposal selection, installation of completed projects, identifying the scope of services to be provided by the artist and monitoring performance milestones and payments made to artist. Researches and maintains computerized inventory and information files on the City's Public Art Collection, potential and selected artists, the art/artist selection process and community selection board participants and technical information needed for artwork maintenance. ADDITIONAL FUNCTIONS Performs other related duties as required. Work hours may include occasional evening meetings. Supervision is received from the Assistant City Manager who reviews work through observation, conferences, and results achieved. Minimum Qualifications Bachelor’s degree from an accredited college or university in Fine Arts, Arts Administration, or closely related field; Three (3) years of previous experience in public arts administration. Possess (or obtain within fourteen (14) days of hire) and maintain a valid State of Florida Driver’s license. PREFERRED QUALIFICATIONS Master’s Degree from an accredited college or university in Arts Administration or closely related field. Municipal government work experience. Supplemental Information COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to City Commission, customers, other employees, other departments, other governmental and regulatory agencies, the general public, and media representatives using multiple communication platforms. Effectively communicates with elected officials, the City Manager, customers, other employees, other departments, other governmental and regulatory agencies, the general public, community organizations, neighborhoods, districts, and media representatives as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written public information material to a diverse customer environment. Ability to understand and quickly and accurately follow brief oral and written instructions on confidential and complex matters. Ability to establish and maintain harmonious working relationships with elected officials, City Manager, customers, other employees, other departments, other governmental and regulatory agencies, the general public, and media representatives. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of policies, procedures philosophy and objectives of municipal government. Comprehensive knowledge of contemporary visual art, and the history of public art projects and programs, including current critical theory. Knowledge of current developments in public art concepts, planning, and criticism. Knowledge of the methods involved in and the ability to organize and supervise all aspects of public art projects and programs. Knowledge of alternative funding sources including grant writing and fund raising events. Knowledge of and the ability to understand the community in relation to public art needs. Skilled at developing and meeting public art program goals and objectives, and long range plans. Skilled at using a variety of software programs and equipment to create enticing news releases and other promotional materials, Ability to conceptualize, plan, develop, and implement innovative and interesting public art projects Ability to clearly and eloquently communicate the aesthetic vision of communities and artists. Ability to establish and maintain effective and positive relations with the media and all affiliates of the City’s public art program. Ability to plan, develop, implement and administer budgetary plans and/or fiscal activities to ensure a fiscally sound public arts program. Ability to effectively balance the interests of the City, artists, neighborhoods, and the general community. Full-time employees (those regularly scheduled to work at least 30hours per week) are eligible for the City's benefit package. The City of Boynton Beach's comprehensive benefits packageincludes: • Student Loan Forgiveness • Health Insurance • Dental Insurance • Vision Care Plan • Basic Term Life Insurance • Supplemental Life Insurance • Dependent Life Insurance • Accidental Death and Dismemberment Insurance • CityPension Plan • Short Term Disability and other Supplemental Plans • Long Term Disability Insurance • Employee Assistance Program • 457 Savings Plan (three options) • Paid Annual Leave / Vacation • Bonus Vacation Hours • 12Paid Holidays • Paid Sick Leave / Family Sick Leave • Educational Assistance Program *( Depending on budget funding ) •On-site Training Program • Wellness Program • Pre-Paid Legal and Identity Theft Protection Plans • Credit Union • Tax Deferred 125 Premium Plan • Flexible Spending Account • Direct Deposit • Social Security Student Loan Forgiveness Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify. Health Insurance The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s). Dental Insurance Premiums for eligible employeesare paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City. Vision Care Plan Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee. Life Insurance / Accidental Death and Dismemberment Insurance The City provides each eligible employee with term lifeandaccidental death insurance. Supplemental Life Insurance / Supplemental AD&D Insurance Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased. Dependent Life Insurance Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children. City Retirement / Pension Plans The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program. Supplemental Plans Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans. Short and Long Term Disability The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job. Employee Assistance Program (EAP) The City contracts with an employee assistance program (EAP) toprovide employees and their dependentswith free, confidential and professional counseling to help resolve personal or family problems. Deferred Compensation Plans (457 Plans) The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis. Vacation All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment. Holidays The City observes 12 paid holidays throughout the year. Sick Leave / Family Sick Leave Full-time employees accrue one day ofsick leaveper month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family. Tuition Assistance *( Depending on availablebudget funding ) The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees. Wellness Program The City offers many wellness activities and programs throughout the year. Prepaid Legal Services and Identity Theft Protection Plan Employees may chooseto enroll ina prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans. Credit Union All City employees mayjoin the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities. Section 125 Plan for Health and Dental Premium Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you. Flexible Spending Accounts Employees mayparticipate in flexible spending accounts for reimbursement of medical and/or dependent care expenses . Direct Deposit Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
Sep 16, 2023
Full Time
Purpose of Classification The purpose of this classification is to perform management-level, professional work and through the direction of the City Manager’s Office, organize, coordinate and manage the City’s public art program. This position serves as liaison to the Arts Commission, City and Community Redevelopment Agency (CRA) staff, artists, design professionals, development community, neighborhood groups, and larger community; responsible for collections management and maintenance; development/implementation of the annual Art in Public Places Program. Essential Functions The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Serves as the City liaison to the Arts Commission. Conducts and facilitates related public meetings and conferences with City staff. Attends all related pre-construction meetings and tracks projects through the applicable approval levels to final completion, including quasi-judicial board meetings, zoning and permitting committees and meetings. Develops, plans, schedules, implements, and manages art-related events. Recruits, trains and coordinates volunteers to present Art in Public Places Program information. Maintains positive relations with the media and prepares news releases and other promotional materials. Prepares designing and construction schedules, contracts and other written materials to coordinate public art projects and the public art program. Designs and produces informational materials and application documents for distribution to individual artist and art community to provide them with information on the selection process and to invite artwork proposals. Arranges for dedication ceremonies, artwork insurances and transference of title of completed projects, and coordinates related tours, speakers and publicity. Represents the City’s interest while implementing a community-based public art program; plans, develops, implements and administers a fiscally sound program. Develops and monitors project budgets including project and program evaluations and status reports. Makes recommendations for the Art in Public Places Program budget. Coordinates alternative funding sources such as grant writing and events. Plans, develops and submits grant projects; submits all related financial reports; oversees and maintains accurate operational and budgetary files and records on program related projects; plans, develops, implements and administers budgetary plans and/or fiscal activities. Reviews and evaluates operations, studies procedures, recommends modification or changes and implements policies and procedures developed by management. Collaboratively resolves procedural, operational, and other work-related problems such as project scheduling, resource acquisition and allocation, and personnel. Plans, develops, directs, evaluates, and implements a public art plan, initiatives, and all aspects of public art projects to include art project planning, developing, scheduling, installation, tracking, coordinating artwork selection process, administering multiple project budgets, contracts and programs for artist and artwork which includes approval of concept design, proposal selection, installation of completed projects, identifying the scope of services to be provided by the artist and monitoring performance milestones and payments made to artist. Researches and maintains computerized inventory and information files on the City's Public Art Collection, potential and selected artists, the art/artist selection process and community selection board participants and technical information needed for artwork maintenance. ADDITIONAL FUNCTIONS Performs other related duties as required. Work hours may include occasional evening meetings. Supervision is received from the Assistant City Manager who reviews work through observation, conferences, and results achieved. Minimum Qualifications Bachelor’s degree from an accredited college or university in Fine Arts, Arts Administration, or closely related field; Three (3) years of previous experience in public arts administration. Possess (or obtain within fourteen (14) days of hire) and maintain a valid State of Florida Driver’s license. PREFERRED QUALIFICATIONS Master’s Degree from an accredited college or university in Arts Administration or closely related field. Municipal government work experience. Supplemental Information COMMUNICATION COMPETENCIES The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to City Commission, customers, other employees, other departments, other governmental and regulatory agencies, the general public, and media representatives using multiple communication platforms. Effectively communicates with elected officials, the City Manager, customers, other employees, other departments, other governmental and regulatory agencies, the general public, community organizations, neighborhoods, districts, and media representatives as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written public information material to a diverse customer environment. Ability to understand and quickly and accurately follow brief oral and written instructions on confidential and complex matters. Ability to establish and maintain harmonious working relationships with elected officials, City Manager, customers, other employees, other departments, other governmental and regulatory agencies, the general public, and media representatives. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of policies, procedures philosophy and objectives of municipal government. Comprehensive knowledge of contemporary visual art, and the history of public art projects and programs, including current critical theory. Knowledge of current developments in public art concepts, planning, and criticism. Knowledge of the methods involved in and the ability to organize and supervise all aspects of public art projects and programs. Knowledge of alternative funding sources including grant writing and fund raising events. Knowledge of and the ability to understand the community in relation to public art needs. Skilled at developing and meeting public art program goals and objectives, and long range plans. Skilled at using a variety of software programs and equipment to create enticing news releases and other promotional materials, Ability to conceptualize, plan, develop, and implement innovative and interesting public art projects Ability to clearly and eloquently communicate the aesthetic vision of communities and artists. Ability to establish and maintain effective and positive relations with the media and all affiliates of the City’s public art program. Ability to plan, develop, implement and administer budgetary plans and/or fiscal activities to ensure a fiscally sound public arts program. Ability to effectively balance the interests of the City, artists, neighborhoods, and the general community. Full-time employees (those regularly scheduled to work at least 30hours per week) are eligible for the City's benefit package. The City of Boynton Beach's comprehensive benefits packageincludes: • Student Loan Forgiveness • Health Insurance • Dental Insurance • Vision Care Plan • Basic Term Life Insurance • Supplemental Life Insurance • Dependent Life Insurance • Accidental Death and Dismemberment Insurance • CityPension Plan • Short Term Disability and other Supplemental Plans • Long Term Disability Insurance • Employee Assistance Program • 457 Savings Plan (three options) • Paid Annual Leave / Vacation • Bonus Vacation Hours • 12Paid Holidays • Paid Sick Leave / Family Sick Leave • Educational Assistance Program *( Depending on budget funding ) •On-site Training Program • Wellness Program • Pre-Paid Legal and Identity Theft Protection Plans • Credit Union • Tax Deferred 125 Premium Plan • Flexible Spending Account • Direct Deposit • Social Security Student Loan Forgiveness Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify. Health Insurance The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s). Dental Insurance Premiums for eligible employeesare paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City. Vision Care Plan Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee. Life Insurance / Accidental Death and Dismemberment Insurance The City provides each eligible employee with term lifeandaccidental death insurance. Supplemental Life Insurance / Supplemental AD&D Insurance Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased. Dependent Life Insurance Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children. City Retirement / Pension Plans The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program. Supplemental Plans Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans. Short and Long Term Disability The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job. Employee Assistance Program (EAP) The City contracts with an employee assistance program (EAP) toprovide employees and their dependentswith free, confidential and professional counseling to help resolve personal or family problems. Deferred Compensation Plans (457 Plans) The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis. Vacation All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment. Holidays The City observes 12 paid holidays throughout the year. Sick Leave / Family Sick Leave Full-time employees accrue one day ofsick leaveper month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family. Tuition Assistance *( Depending on availablebudget funding ) The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees. Wellness Program The City offers many wellness activities and programs throughout the year. Prepaid Legal Services and Identity Theft Protection Plan Employees may chooseto enroll ina prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans. Credit Union All City employees mayjoin the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities. Section 125 Plan for Health and Dental Premium Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you. Flexible Spending Accounts Employees mayparticipate in flexible spending accounts for reimbursement of medical and/or dependent care expenses . Direct Deposit Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
Jefferson County
Littleton, Colorado, United States
Are you passionate about providing public library service that builds an educated and vibrant community? Do you believe in the values of innovation, accountability and excellence? Are you both a coach and role model for staff? If you are ready to be a leader in achieving Library objectives, this library manager position may be for you! Jefferson County Public Library (JCPL) is poised to position itself at the forefront of library service. We have an exciting management opportunity open now at our Columbine location! This position also includes managing part of the Patron Experience Core Service. We are looking for a Library Manager who believes in the values of innovation, accountability and excellence - a leader who advocates for libraries, is up-to-date on current trends in the profession and is passionate about providing public library service that builds an educated and vibrant community, and a new kind of patron experience. The Public Service Manager will supervise staff, create an environment that reflects JCPL's values of serving with care, welcoming all, meeting people where they are, giving them full attention and exceeding customer expectations. The person in this position will plan/audit system resources with budgetary and decision-making authority over those resources. The Public Service Manager will create partnerships and relationships in the community through outreach. This full time (40 hours per week) position is fully eligible for benefits. Apply By: Continuous Division: Library Division Management Level: Manager Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Hiring Salary: $65,241.58 - $83,183.02 CUSTOMER SERVICE: Communicates expectations to staff and colleagues about Library services and trends in area of responsibility. Models best behavior practices for customer service. Creates conditions for quality customer experiences in their areas of responsibility. Ensures maintenance of Library resources, including physical and virtual, so that residents have equal access to information and ideas. Is aware of and implements industry best practices for merchandising, labeling and promoting Library resources. Provides quality assurance in programs presented in their location or their area of responsibility, including off-site locations. Manages promotion of programs to target audiences. Provides direct customer service, particularly in non-routine situations. Conducts outreach into the community by identifying potential groups and ensures direct contact from the Library. Resolves customer service issues, including dealing with law enforcement and first responders. Ensures a safe environment for staff and public. CORE LIBRARY SERVICE: Collaborates with others and manages cross-functional teams to accomplish goals and objectives in their system-wide service. Gathers and evaluates input from community for implementing system-services using established industry benchmarks. Uses established industry benchmarks to determine gaps in service provision and quality. Maintains current knowledge of trends in libraries and related fields to identify new services for development and implementation system-wide. Provides quality assurance in programs presented in their area of responsibility, including off-site locations. Manages promotion of programs to target audiences. OPERATIONAL ORGANIZATION: Participates in special assignments such as prototyping new services. Supervises short-term projects outside typical area of responsibility. May perform the duties as an acting manager/person in charge(PIC) for local and/or other locations on a temporary basis as needed. FISCAL RESPONSIBILITY: Establishes and manages location/core service budget. Participates in short and long term planning for Library services. Provides input for anticipated local and system needs. Accountable for system-wide budget expenditures in their area of responsibility. Communicates goals and strategic priorities to staff under their area of responsibility. Ensures compliance with budget limits and established purchasing procedures with staff under their supervision. SUPERVISION & MANAGEMENT: Hires, assigns, trains, directs and supervises the division staff as well as temporary staff, volunteers and interns in area of responsibility. Coaches on industry best practices. Administers or makes recommendations for routine personnel matters affecting direct reports including recruitment, orientation, training, setting performance goals, assigning and reviewing work, approving time cards, approving leave, appraising and disciplining, submitting records and documentation as required by Library and Jefferson County Policy. Conducts regular staff meetings with subordinate staff. Communicates changes in policies and procedures to direct reports and implements them as directed. Provides technical guidance and support to ensure conformity with established policies, rules and regulations. Anticipates and solves problems as non-routine situations arise. Promotes professional development and leadership skills among direct reports and teams. Responsible for creating and implementing change management plans and strategies that maximum employee engagement and minimizes employee resistance. Provides leadership towards the Library's mission, vision and values. Serves as a member of JCPL’s CMT (Combined Management Team). Collaborates and coordinates with others in cross-functional teams to accomplish JCPL goals and objectives as well as Division goals and objectives. Uses and continually develops leadership skills and participates in on-going professional development. Maintains skills, knowledge and subject matter expertise in areas of responsibility and industry trends through training and professional development. Attends conferences and participates in development activities. Other duties and responsibilities as assigned. Required - Minimum 3 years library experience, or combination of more than one year library experience AND more than 5 years leadership experience. Preferred - Master's degree in Library Science or Library Information Systems. Preferred - 3 years supervisory experience. Education: Experience: Work Experience: Minimum three years Supervision Experience: Minimum 3 years Certifications: Languages: Category: Library Services
Sep 20, 2023
Full Time
Are you passionate about providing public library service that builds an educated and vibrant community? Do you believe in the values of innovation, accountability and excellence? Are you both a coach and role model for staff? If you are ready to be a leader in achieving Library objectives, this library manager position may be for you! Jefferson County Public Library (JCPL) is poised to position itself at the forefront of library service. We have an exciting management opportunity open now at our Columbine location! This position also includes managing part of the Patron Experience Core Service. We are looking for a Library Manager who believes in the values of innovation, accountability and excellence - a leader who advocates for libraries, is up-to-date on current trends in the profession and is passionate about providing public library service that builds an educated and vibrant community, and a new kind of patron experience. The Public Service Manager will supervise staff, create an environment that reflects JCPL's values of serving with care, welcoming all, meeting people where they are, giving them full attention and exceeding customer expectations. The person in this position will plan/audit system resources with budgetary and decision-making authority over those resources. The Public Service Manager will create partnerships and relationships in the community through outreach. This full time (40 hours per week) position is fully eligible for benefits. Apply By: Continuous Division: Library Division Management Level: Manager Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Hiring Salary: $65,241.58 - $83,183.02 CUSTOMER SERVICE: Communicates expectations to staff and colleagues about Library services and trends in area of responsibility. Models best behavior practices for customer service. Creates conditions for quality customer experiences in their areas of responsibility. Ensures maintenance of Library resources, including physical and virtual, so that residents have equal access to information and ideas. Is aware of and implements industry best practices for merchandising, labeling and promoting Library resources. Provides quality assurance in programs presented in their location or their area of responsibility, including off-site locations. Manages promotion of programs to target audiences. Provides direct customer service, particularly in non-routine situations. Conducts outreach into the community by identifying potential groups and ensures direct contact from the Library. Resolves customer service issues, including dealing with law enforcement and first responders. Ensures a safe environment for staff and public. CORE LIBRARY SERVICE: Collaborates with others and manages cross-functional teams to accomplish goals and objectives in their system-wide service. Gathers and evaluates input from community for implementing system-services using established industry benchmarks. Uses established industry benchmarks to determine gaps in service provision and quality. Maintains current knowledge of trends in libraries and related fields to identify new services for development and implementation system-wide. Provides quality assurance in programs presented in their area of responsibility, including off-site locations. Manages promotion of programs to target audiences. OPERATIONAL ORGANIZATION: Participates in special assignments such as prototyping new services. Supervises short-term projects outside typical area of responsibility. May perform the duties as an acting manager/person in charge(PIC) for local and/or other locations on a temporary basis as needed. FISCAL RESPONSIBILITY: Establishes and manages location/core service budget. Participates in short and long term planning for Library services. Provides input for anticipated local and system needs. Accountable for system-wide budget expenditures in their area of responsibility. Communicates goals and strategic priorities to staff under their area of responsibility. Ensures compliance with budget limits and established purchasing procedures with staff under their supervision. SUPERVISION & MANAGEMENT: Hires, assigns, trains, directs and supervises the division staff as well as temporary staff, volunteers and interns in area of responsibility. Coaches on industry best practices. Administers or makes recommendations for routine personnel matters affecting direct reports including recruitment, orientation, training, setting performance goals, assigning and reviewing work, approving time cards, approving leave, appraising and disciplining, submitting records and documentation as required by Library and Jefferson County Policy. Conducts regular staff meetings with subordinate staff. Communicates changes in policies and procedures to direct reports and implements them as directed. Provides technical guidance and support to ensure conformity with established policies, rules and regulations. Anticipates and solves problems as non-routine situations arise. Promotes professional development and leadership skills among direct reports and teams. Responsible for creating and implementing change management plans and strategies that maximum employee engagement and minimizes employee resistance. Provides leadership towards the Library's mission, vision and values. Serves as a member of JCPL’s CMT (Combined Management Team). Collaborates and coordinates with others in cross-functional teams to accomplish JCPL goals and objectives as well as Division goals and objectives. Uses and continually develops leadership skills and participates in on-going professional development. Maintains skills, knowledge and subject matter expertise in areas of responsibility and industry trends through training and professional development. Attends conferences and participates in development activities. Other duties and responsibilities as assigned. Required - Minimum 3 years library experience, or combination of more than one year library experience AND more than 5 years leadership experience. Preferred - Master's degree in Library Science or Library Information Systems. Preferred - 3 years supervisory experience. Education: Experience: Work Experience: Minimum three years Supervision Experience: Minimum 3 years Certifications: Languages: Category: Library Services
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting expires: September 27, 2023 Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Performs professional public information, project communications and outreach functions. Duties and responsibilities include but are not limited to: content and outreach materials, and general content; organizing and coordinating departmental related projects, special events, ceremonies programs and public relations endeavors; and processing associated paperwork. Supervision Received Works under general supervision. Depending on organization structure, may work independently with responsibility for an assigned function or program. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. The Public Information Officer will develop project communications strategies to keep internal and external stakeholders informed on the progress and status of water/wastewater construction projects. Ensure that the project’s communication strategy and activities reflect the objectives of the department’s strategic plan. Provide overall support to project activities, specifically in creating content and outreach materials in close collaboration with project managers. Develop and disseminate timely outreach materials to impacted stakeholders. Planning and implementation of all public project events and communication forums. Develops contacts and stays fully informed of construction progress, including achievement of milestones, changes in plans and unexpected events by working closely with project managers and construction managers, site superintendents, and safety managers. Attends progress meetings, identifies customer messaging opportunities, and anticipates communication needs. Tracks and responds to stakeholder inquiries and concerns and integrates the feedback into the project’s communication strategy. Serve as dayside/nightside PIO as assigned for dispatch notifications. Performs other duties as assigned. Decision Making The Public Information Officer will use independent judgment and discretion in managing project communications, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards and resolving problems. Leadership Provided The Public Information Officer will be a part of the external communications unit and report directly to the External Communications Manager. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Relevant work and educational experience including traditional communications, content development. The ability to communicate clearly and concisely, both orally and written. Capacity to establish and maintain effective relationships with the community at large, Atlanta City Council, other public officials, employees, and those contacted in the course of the work. Experience preparing and presenting materials that effectively communicate the intent of the message; research and prepare reports on a variety of subjects. Strong writing skills and proven success operating with attention to accuracy and detail under pressure. Knowledge of policies and procedures of the City Department of Watershed Management and of other department operations and functions. Ability to plan, coordinate, and execute special events. Minimum Qualifications - Education and Experience Bachelor’s degree in journalism, English, business or public administration, communications or related field. 1-3 years' of experience in public relations or related area required; equivalent professional experience Preferred Education & Experience Bachelor’s degree in journalism, English, business or public administration, communications or related field and 3-5 years' of experience in public relations or related area preferred Closing Date/Time: 2023-09-27
Sep 14, 2023
Full Time
Posting expires: September 27, 2023 Salary commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Performs professional public information, project communications and outreach functions. Duties and responsibilities include but are not limited to: content and outreach materials, and general content; organizing and coordinating departmental related projects, special events, ceremonies programs and public relations endeavors; and processing associated paperwork. Supervision Received Works under general supervision. Depending on organization structure, may work independently with responsibility for an assigned function or program. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. The Public Information Officer will develop project communications strategies to keep internal and external stakeholders informed on the progress and status of water/wastewater construction projects. Ensure that the project’s communication strategy and activities reflect the objectives of the department’s strategic plan. Provide overall support to project activities, specifically in creating content and outreach materials in close collaboration with project managers. Develop and disseminate timely outreach materials to impacted stakeholders. Planning and implementation of all public project events and communication forums. Develops contacts and stays fully informed of construction progress, including achievement of milestones, changes in plans and unexpected events by working closely with project managers and construction managers, site superintendents, and safety managers. Attends progress meetings, identifies customer messaging opportunities, and anticipates communication needs. Tracks and responds to stakeholder inquiries and concerns and integrates the feedback into the project’s communication strategy. Serve as dayside/nightside PIO as assigned for dispatch notifications. Performs other duties as assigned. Decision Making The Public Information Officer will use independent judgment and discretion in managing project communications, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards and resolving problems. Leadership Provided The Public Information Officer will be a part of the external communications unit and report directly to the External Communications Manager. Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list. Relevant work and educational experience including traditional communications, content development. The ability to communicate clearly and concisely, both orally and written. Capacity to establish and maintain effective relationships with the community at large, Atlanta City Council, other public officials, employees, and those contacted in the course of the work. Experience preparing and presenting materials that effectively communicate the intent of the message; research and prepare reports on a variety of subjects. Strong writing skills and proven success operating with attention to accuracy and detail under pressure. Knowledge of policies and procedures of the City Department of Watershed Management and of other department operations and functions. Ability to plan, coordinate, and execute special events. Minimum Qualifications - Education and Experience Bachelor’s degree in journalism, English, business or public administration, communications or related field. 1-3 years' of experience in public relations or related area required; equivalent professional experience Preferred Education & Experience Bachelor’s degree in journalism, English, business or public administration, communications or related field and 3-5 years' of experience in public relations or related area preferred Closing Date/Time: 2023-09-27
ABOUT THE POSITION Are you a professional with a background social media and public relations who's interested in making a positive contribution to an outstanding municipal agency? Would you like to be a key member of an agency who's City Council, City Manager, and Executive Management Team greatly respect and appreciate their employees? If all this sounds enticing, then this may be just the position and agency you are looking for! The City of Downey is seeking a qualified, motivated, and engaged Public Information Coordinator. Under general supervision the Public Information Coordinator is responsible for planning, implementing, and monitoring the City's digital platforms in order to increase awareness of the City. Interested applicants must be available to work some weeknights, weekends, and holiday hours. Note: This recruitment is open on a continuous basis and may close without prior notice. Testing will be conducted based on a reasonable pool of qualified applicants. Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration. First review of applications is scheduled for Friday, August 25, 2023. EXAMPLES OF ESSENTIAL FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on assignment, duties may include, but are not limited to the following: Prepares engaging newsletters, brochures, pamphlets and flyers to promote City programs and services. Prepares public informational materials using desktop publishing software including: Adobe Photoshop, Illustrator, and InDesign. Builds relationships with key stakeholders, staff, and departments, to remain aware of important City news, developments, and initiatives. Assists in the preparation of press releases, marketing campaigns, and other communication materials Implements, maintains, and manages all City social media platforms, including the City's YouTube Channel. Edits and produces photo and video content for internal and external publication Proactively identifies important initiatives, stories and events in the City to promote on both city print and digital communications Attends City events Coordinates attendance of City events with City photographer Thinks creatively and stays up to date with communications trends. Oversees and provides excellent social customer service by responding to constituent issues/questions/requests in a timely and professional manner Assists with the management of the City's website and manages City Hall and City Council Chamber informational displays and slides Manages the City's flicker photo management account Provides clerical and other administrative assistance to assigned division as needed. Perform other related duties as assigned. QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Education: Associate's degree or equivalent units from an accredited college or university with coursework in, Public Administration, Business Administration, Communications, Marketing, Graphic Design, or a related field. Bachelor's degree is highly desirable. Experience: Two (2) years administrative experience which includes some graphic design and social media experience in writing, editing, and content development. Knowledge of: General office procedures and methods; intermediate level skill in the use of a personal computer, including but not limited to MS Word, Excel, and PowerPoint; intermediate level of computer graphics, desktop publishing, including Adobe Photoshop, Illustrator, and InDesign, photography, videography, event planning and implementation; basic research, survey; copy editing, and proofing skills; strong proficiency in managing website content and social media platforms, and the ability to manage multiple complex projects while keeping deadlines and priorities in line; up-to-date knowledge of digital communications analytical and scheduling tools such as Google Analytics and Hootsuite, and social media platforms including Facebook, Twitter, Tik Tok, Instagram, and others; ability to work collaboratively with a team as well as independently; ability to work flexible hours-including some evening and weekend work-may be required; ability to multitask with attention to detail, while working in a fast-paced environment, and strong project management skills; possess the ability to develop timelines; strong problem solving and analytical skills; well-developed organizational skills, and time management skills; ideal candidate will be creative, motivated, and team-oriented. Ability to: Establish and maintain effective and positive working relationships with those contacted in the performance of duties, including City department staff, officials, community groups, and members of the public; communicate effectively both orally and in writing, including the ability to make effective presentations and conduct effective meetings and workshops; demonstrate initiative, use tact, discretion, and independent judgment; research, collect and interpret data; coordinate various projects in an efficient and effective manner; identify neighborhood needs and potential solutions; plan, manage, and evaluate outreach programs and activities; project a professional attitude and appearance in all situations; analyze problems; exchange information with internal and external resources and explain administrative policies and procedures; organize work, set priorities, meet critical deadlines, and conduct follow up with minimal supervision; operate a personal computer, camera, and audio visual equipment; learn principals, practices, procedures, laws and ordinances, and, work evening and weekend community events as may be required. License Requirement: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver's License and an acceptable driving record at the time of appointment and throughout employment may be required. ADDITIONAL INFORMATION California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Tasks and Environmental Conditions: Work is primarily performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch, and see. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh up to 25 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time. SELECTION PROCESS All applications materials received by the application deadline will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the candidate's preparation for the position. All information supplied by applicants is subject to verification. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that demonstrates meeting the qualifications for the position as stated above. Please complete the application, and supplemental questionnaire thoroughly and completely. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" or attaching a resume is not an acceptable substitute for a completed application. Those applicants, who most closely match the desired qualifications, will be invited to participate in the selection process which may consist of the following components: An appraisal examination weighted 100%. The appraisal examination will consist of a written exam, and/or oral interview to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position. Candidate(s) who complete selection testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting through the California Department of Justice. A job related pre-placement medical exam and drug screening will be conducted upon issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office by dialing (562) 904-7292 at least 72 hours in advance.Closing Date/Time:
Aug 10, 2023
Full Time
ABOUT THE POSITION Are you a professional with a background social media and public relations who's interested in making a positive contribution to an outstanding municipal agency? Would you like to be a key member of an agency who's City Council, City Manager, and Executive Management Team greatly respect and appreciate their employees? If all this sounds enticing, then this may be just the position and agency you are looking for! The City of Downey is seeking a qualified, motivated, and engaged Public Information Coordinator. Under general supervision the Public Information Coordinator is responsible for planning, implementing, and monitoring the City's digital platforms in order to increase awareness of the City. Interested applicants must be available to work some weeknights, weekends, and holiday hours. Note: This recruitment is open on a continuous basis and may close without prior notice. Testing will be conducted based on a reasonable pool of qualified applicants. Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration. First review of applications is scheduled for Friday, August 25, 2023. EXAMPLES OF ESSENTIAL FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on assignment, duties may include, but are not limited to the following: Prepares engaging newsletters, brochures, pamphlets and flyers to promote City programs and services. Prepares public informational materials using desktop publishing software including: Adobe Photoshop, Illustrator, and InDesign. Builds relationships with key stakeholders, staff, and departments, to remain aware of important City news, developments, and initiatives. Assists in the preparation of press releases, marketing campaigns, and other communication materials Implements, maintains, and manages all City social media platforms, including the City's YouTube Channel. Edits and produces photo and video content for internal and external publication Proactively identifies important initiatives, stories and events in the City to promote on both city print and digital communications Attends City events Coordinates attendance of City events with City photographer Thinks creatively and stays up to date with communications trends. Oversees and provides excellent social customer service by responding to constituent issues/questions/requests in a timely and professional manner Assists with the management of the City's website and manages City Hall and City Council Chamber informational displays and slides Manages the City's flicker photo management account Provides clerical and other administrative assistance to assigned division as needed. Perform other related duties as assigned. QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Education: Associate's degree or equivalent units from an accredited college or university with coursework in, Public Administration, Business Administration, Communications, Marketing, Graphic Design, or a related field. Bachelor's degree is highly desirable. Experience: Two (2) years administrative experience which includes some graphic design and social media experience in writing, editing, and content development. Knowledge of: General office procedures and methods; intermediate level skill in the use of a personal computer, including but not limited to MS Word, Excel, and PowerPoint; intermediate level of computer graphics, desktop publishing, including Adobe Photoshop, Illustrator, and InDesign, photography, videography, event planning and implementation; basic research, survey; copy editing, and proofing skills; strong proficiency in managing website content and social media platforms, and the ability to manage multiple complex projects while keeping deadlines and priorities in line; up-to-date knowledge of digital communications analytical and scheduling tools such as Google Analytics and Hootsuite, and social media platforms including Facebook, Twitter, Tik Tok, Instagram, and others; ability to work collaboratively with a team as well as independently; ability to work flexible hours-including some evening and weekend work-may be required; ability to multitask with attention to detail, while working in a fast-paced environment, and strong project management skills; possess the ability to develop timelines; strong problem solving and analytical skills; well-developed organizational skills, and time management skills; ideal candidate will be creative, motivated, and team-oriented. Ability to: Establish and maintain effective and positive working relationships with those contacted in the performance of duties, including City department staff, officials, community groups, and members of the public; communicate effectively both orally and in writing, including the ability to make effective presentations and conduct effective meetings and workshops; demonstrate initiative, use tact, discretion, and independent judgment; research, collect and interpret data; coordinate various projects in an efficient and effective manner; identify neighborhood needs and potential solutions; plan, manage, and evaluate outreach programs and activities; project a professional attitude and appearance in all situations; analyze problems; exchange information with internal and external resources and explain administrative policies and procedures; organize work, set priorities, meet critical deadlines, and conduct follow up with minimal supervision; operate a personal computer, camera, and audio visual equipment; learn principals, practices, procedures, laws and ordinances, and, work evening and weekend community events as may be required. License Requirement: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver's License and an acceptable driving record at the time of appointment and throughout employment may be required. ADDITIONAL INFORMATION California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Tasks and Environmental Conditions: Work is primarily performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch, and see. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh up to 25 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time. SELECTION PROCESS All applications materials received by the application deadline will be reviewed and evaluated on the basis of information submitted to determine the level and scope of the candidate's preparation for the position. All information supplied by applicants is subject to verification. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that demonstrates meeting the qualifications for the position as stated above. Please complete the application, and supplemental questionnaire thoroughly and completely. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" or attaching a resume is not an acceptable substitute for a completed application. Those applicants, who most closely match the desired qualifications, will be invited to participate in the selection process which may consist of the following components: An appraisal examination weighted 100%. The appraisal examination will consist of a written exam, and/or oral interview to assess the applicant's knowledge, education, experience, and general ability to perform the essential functions of the position. Candidate(s) who complete selection testing with acceptable results will be considered by the Department hiring authority. Prior to an employment offer, a comprehensive background investigation is conducted, including fingerprinting through the California Department of Justice. A job related pre-placement medical exam and drug screening will be conducted upon issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office by dialing (562) 904-7292 at least 72 hours in advance.Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting open until filled Salary range: Commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. The Project Manager II(CIP) is responsible for planning, directing and coordinating, usually through subordinate supervisory personnel, activities concerned with the construction and maintenance of structures, facilities and systems. Duties at this level include but are not limited to: participating in the conceptual development of a construction project; overseeing personnel actions and decisions; and managing schedules and budgets. This position requires an experienced, professional capable of carrying out most assignments typical of the profession with limited guidance or review. This level would be considered a promotional level and attainable by any incumbents in a work group who demonstrate the necessary knowledge, ability, and performance. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Oversees personnel actions and decisions; manages conflict resolution and team-building activities; performs team and individual performance evaluations and reporting. Tracks and reviews departmental performance measures. Oversees designs, plans and manages the scheduling of capital infrastructure projects; develops scope of work and cost estimates for projects while maintaining compliance with federal, state and local laws and regulations. Oversees engineering surveys and studies; evaluation and analysis of capital infrastructure projects including reports, costa analysis, budget availability and feasibility studies. Manages water distribution, wastewater collection, water treatment facilities, wastewater treatment facilities or watershed protection type projects for the City. Makes decisions on technical issues, diagnoses or procedures in collaboration with supervisors and functional managers. Reviews contractors’ daily journals for comparison to inspectors' daily journals for accuracy and congruency to avoid any conflicts when contractors are preparing applications for payment to the City for delivered work. Supervises staff and encourages staff development. Plans out projects by creating a comprehensive set of plans that will enable the project team to deliver the project objectives. Monitors and controls project efforts by reviewing project work results and comparing them to planned results. Identifies variances to work products and directs actions as required. Applies organizational policies. Selects from multiple procedures and methods to accomplish tasks. Establishes work methods, timetables, performance standards, etc. Typically has formal project management and/or skills development responsibilities. Manages progress meetings to review status of ongoing projects and coordinates with the Public Information Manager, Safety Officer, Project Controls/Schedule Manager, Permit Coordinator and Land Acquisition team to review work in progress and data deliverables to ensure the project is within budget and on time. Directs project field inspection and engineering support staff and ensures that major project deadlines are met. Reviews permit applications for appropriate erosion control measures, proper sewer connections to the public sewer, and proper grding and drainage proposed work. Mitigates potential risk by incorporating clear and verifiable safety and quality requirements and procedures and enforcing contract requirements for work plans, accurate specifications and safety. Attends project status meetings and reports on cost; prepare bi-monthly, monthly & quarterly project and program cost reports. Formats and maintains bi-monthly project and award status reports utilized by CIP Program Director to determine existing and future funding. Decision Making Make purchasing or resource allocation recommendations within organization guidelines. Selects from multiple procedures and methods to accomplish tasks. Leadership Provided Has managerial authority over a group of professional employees and/or a group of professional, technical, or administrative employees with multiple intermediate supervisors and/or team leaders. Required Knowledge, Skills, And Abilities Knowledge of: principles and practices of project management including scope development and tracking, organization planning, scheduling, budgeting, risk management and conflict management. Knowledge of: surveying, engineering and construction methods. Knowledge of: planning, engineering design and construction management. Skills in time management of self and others; listening and communicating exceptionally to effectively convey information verbally and in writing; analytical skills with demonstrated talent for identifying, scrutinizing, improving and streamlining complex work processes; motivating, developing and directing people as they work, identifying the best people for the job; using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Skills in: Oracle, Discoverer, Excel and other technical software in order to create well-structured documents, reports, spreadsheets, presentations, proposals and other management documents; Skills in preparing effective and strong oral and written communication; Skills in reading and interpreting legal documents such as legal descriptions of property; Ability to maintain effective interpersonal relationships at all organizational levels and with the public; Ability to demonstrate tact and diplomacy when dealing with difficult or sensitive situations; Ability to work effectively as part of a team to ensure team and business goals are met effectively and efficiently; Ability to work independently; Ability to: manage time and workload effectively which includes planning, organizing and prioritizing a variety of tasks, assignments, projects and reports, working with attention to details; use good judgment and common sense when making decisions and solving problems; and network with civic, community and other special interest groups. Minimum Qualifications - Education and Experience Bachelor's Degree in environmental management, business, real estate, public administration, civil engineering, urban forestry or a related field. 3-5 of years of project or construction management related experience and at least 1 year of managerial and supervisory experience is required. Preferred Education & Experience Bachelor's Degree in architecture, civil engineering, environmental engineering or a related field 5 years of construction or project management related experience including 2 years of managerial and/or supervisory experience. Licensures and Certifications Valid driver’s license required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, gender identity, marital status, veterans status or national origin, or any other basis prohibited by federal, state or local law. We value and encourage diversity in our workforce.
Aug 09, 2023
Full Time
Posting open until filled Salary range: Commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. The Project Manager II(CIP) is responsible for planning, directing and coordinating, usually through subordinate supervisory personnel, activities concerned with the construction and maintenance of structures, facilities and systems. Duties at this level include but are not limited to: participating in the conceptual development of a construction project; overseeing personnel actions and decisions; and managing schedules and budgets. This position requires an experienced, professional capable of carrying out most assignments typical of the profession with limited guidance or review. This level would be considered a promotional level and attainable by any incumbents in a work group who demonstrate the necessary knowledge, ability, and performance. Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned. Oversees personnel actions and decisions; manages conflict resolution and team-building activities; performs team and individual performance evaluations and reporting. Tracks and reviews departmental performance measures. Oversees designs, plans and manages the scheduling of capital infrastructure projects; develops scope of work and cost estimates for projects while maintaining compliance with federal, state and local laws and regulations. Oversees engineering surveys and studies; evaluation and analysis of capital infrastructure projects including reports, costa analysis, budget availability and feasibility studies. Manages water distribution, wastewater collection, water treatment facilities, wastewater treatment facilities or watershed protection type projects for the City. Makes decisions on technical issues, diagnoses or procedures in collaboration with supervisors and functional managers. Reviews contractors’ daily journals for comparison to inspectors' daily journals for accuracy and congruency to avoid any conflicts when contractors are preparing applications for payment to the City for delivered work. Supervises staff and encourages staff development. Plans out projects by creating a comprehensive set of plans that will enable the project team to deliver the project objectives. Monitors and controls project efforts by reviewing project work results and comparing them to planned results. Identifies variances to work products and directs actions as required. Applies organizational policies. Selects from multiple procedures and methods to accomplish tasks. Establishes work methods, timetables, performance standards, etc. Typically has formal project management and/or skills development responsibilities. Manages progress meetings to review status of ongoing projects and coordinates with the Public Information Manager, Safety Officer, Project Controls/Schedule Manager, Permit Coordinator and Land Acquisition team to review work in progress and data deliverables to ensure the project is within budget and on time. Directs project field inspection and engineering support staff and ensures that major project deadlines are met. Reviews permit applications for appropriate erosion control measures, proper sewer connections to the public sewer, and proper grding and drainage proposed work. Mitigates potential risk by incorporating clear and verifiable safety and quality requirements and procedures and enforcing contract requirements for work plans, accurate specifications and safety. Attends project status meetings and reports on cost; prepare bi-monthly, monthly & quarterly project and program cost reports. Formats and maintains bi-monthly project and award status reports utilized by CIP Program Director to determine existing and future funding. Decision Making Make purchasing or resource allocation recommendations within organization guidelines. Selects from multiple procedures and methods to accomplish tasks. Leadership Provided Has managerial authority over a group of professional employees and/or a group of professional, technical, or administrative employees with multiple intermediate supervisors and/or team leaders. Required Knowledge, Skills, And Abilities Knowledge of: principles and practices of project management including scope development and tracking, organization planning, scheduling, budgeting, risk management and conflict management. Knowledge of: surveying, engineering and construction methods. Knowledge of: planning, engineering design and construction management. Skills in time management of self and others; listening and communicating exceptionally to effectively convey information verbally and in writing; analytical skills with demonstrated talent for identifying, scrutinizing, improving and streamlining complex work processes; motivating, developing and directing people as they work, identifying the best people for the job; using logic and reasoning to identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Skills in: Oracle, Discoverer, Excel and other technical software in order to create well-structured documents, reports, spreadsheets, presentations, proposals and other management documents; Skills in preparing effective and strong oral and written communication; Skills in reading and interpreting legal documents such as legal descriptions of property; Ability to maintain effective interpersonal relationships at all organizational levels and with the public; Ability to demonstrate tact and diplomacy when dealing with difficult or sensitive situations; Ability to work effectively as part of a team to ensure team and business goals are met effectively and efficiently; Ability to work independently; Ability to: manage time and workload effectively which includes planning, organizing and prioritizing a variety of tasks, assignments, projects and reports, working with attention to details; use good judgment and common sense when making decisions and solving problems; and network with civic, community and other special interest groups. Minimum Qualifications - Education and Experience Bachelor's Degree in environmental management, business, real estate, public administration, civil engineering, urban forestry or a related field. 3-5 of years of project or construction management related experience and at least 1 year of managerial and supervisory experience is required. Preferred Education & Experience Bachelor's Degree in architecture, civil engineering, environmental engineering or a related field 5 years of construction or project management related experience including 2 years of managerial and/or supervisory experience. Licensures and Certifications Valid driver’s license required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, gender identity, marital status, veterans status or national origin, or any other basis prohibited by federal, state or local law. We value and encourage diversity in our workforce.
City of San Rafael, CA
San Rafael, CA, United States
DEFENSIBLE SPACE PROGRAM MANAGER Professional Temp (Fixed-Term/Exempt) City of San Rafael Fire Department Wildfire Prevention Division $6,890 - $8,375 per month (Salary dependent upon experience/qualifications) Plus excellent benefits APPLICATION DEADLINE: Apply by Sunday, July 30, 2023 for first consideration Fixed-term appointments may be made for up to three-year periods with the potential to extend. Continued appointment in this position is contingent upon funding and job performance. This is an "at will" position. This is a great opportunity to gain hands on experience working for one of the finest fire departments in the State. This position is fully funded through Marin Wildfire Prevention Authority (MPWA) and will directly support the mission of wildfire preparedness and mitigation and community safety. THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. THE POSITION: The City of San Rafael Fire Department is seeking a full-time Defensible Space Program Manager. The City operates an extensive defensible space program to help educate and motivate residents to take action to protect homes and property from wildfire. The program includes full time staff and seasonal staff to complete property specific evaluations, provide support resources, and if needed complete follow-up and enforcement action. Under supervision, the Defensible Space Program Manager will oversee the City's defensible space program which focuses on educating and supporting residents as they adapt their property to living with wildfire. The Defensible Space Program Manager will play a significant role in the implementation of the San Rafael Wildfire Prevention and Protection Plan and Marin Wildfire Prevention Authority (MWPA) goals. They will oversee the day-to-day operations of the defensible space program and program staff; support Emergency Operation Center (EOC) functions; and augment designated fire prevention and emergency management staff on strategic projects and programs. ESSENTIAL DUTIES AND RESPONSIBILITIES (may include but are not limited to the following). Oversees and manages the daily functions and staff of the City defensible space program under the direction of the Emergency Manager and Fire Chief in alignment with the mission of the Department, City, and Marin Wildfire Prevention Authority (MWPA) Manages the day-to-day operations and logistics of the defensible space program, including the assignments, schedules, and training of the seasonal/temporary staff. Delivers training and provides subject matter expertise on adapting landscape to wildfire in alignment with environmentally sound/safe practices and existing ordinances Address the needs and inquiries of residents in a compassionate, articulate, and reasonable manner Accurately and efficiently assess ignition potential of vegetation and structures using scientifically based analysis Drafts policies and procedures, plans, and ordinances related to wildfire prevention Represents the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving wildfire prevention and response. Supports the implementation of the San Rafael Wildfire Prevention and Protective Action Plan and Marin County Community Wildfire Protection Plan Compiles date and prepares reports relating to fire prevention, mitigation, and defensible space activities Reviews exemption requests and make recommendations for the Fire Chiefs approval Determine and manages enforcement and abatement action Develops mitigation recommendations based on wildfire behavior, structural elements and scientific research. Oversees the review and approval of Vegetation Management Plans (VMP) Integrate the Together San Rafael principals in program objectives, outcomes, and interactions with residents. Participate in the development and administration of department and City goals, objectives, procedures and budgets. KNOWLEDGE/SKILLS/ABILITIES Principals, practices and techniques of wildfire prevention and mitigation Principals and best practices of management, supervision, training, and mentorship Accounting, budgeting, and contract principals and methods National Fire Protection Association (NFPA) standards Office procedures, methods and equipment including Microsoft Office and Google suites, with the specific ability to efficiently use and develop email, calendars, data bases, slide decks, and word processing Preparing and presenting public information, teaching, and public speaking Map reading, including topography, and basic GIS Principals and best practices and techniques of adult education and continuing education Be self-motivated and motivate others; work on a team and independently to complete assigned duties and responsibilities in a timely manner Identify and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; research, analyze and evaluate new service delivery methods and techniques Plan, direct, review, and develop the work of others on a day-to-day basis Communicate clearly and concisely, orally and in writing Multi-task and effectively prioritize a variety of projects and objectives to meet target outcomes and deadlines Interpret and apply federal, state and local laws, rules and regulations Implement wildfire mitigation strategies in an environmentally conscious and sustainable way Develop public communications, design strategies for outreach and implement engagement efforts Gain the respect, confidence and cooperation of the public, City employees, and partners; maintain effective working relationships with those contacted in the course of work. Prepare clear and concise reports; express ideas and communicate clearly and concisely, both orally and in writing Coordinate, train, oversee and evaluate staff and volunteers Learn and retain local geography and resources as they relate to wildfire prevention, planning and operations Interpret and explain wildfire behavior and mitigation best practices in an inclusive and accessible manner to all residents Demonstrate sound judgement and decision making that accurately represents the mission and values of the City, Department, and MWPA Conduct field defensible space evaluation inspections Apply principals of inclusion, equity and public safety to all program areas MINIMUM QUALIFICATIONS DESIRED: Bachelor's degree from an accredited college or university with relevant course work (relevant experience may be substituted for formal education). Certified Wildfire Mitigation Specialist (or ability to obtain within 6 months of hire date). Two or more years of project and team management experience. Must possess and maintain a valid California driver's license, with a satisfactory driving record. Bilingual English/Spanish desired, but not required. DISASTER SERVICE WORKERS : All City of San Rafael employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment at the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk and spend substantial time outdoors. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, and the ability to adjust focus. APPLICATION AND SELECTION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate may be required to pass a pre-employment physical and background check/fingerprinting. To file an application, go to: www.calopps.org . Select "Member Agencies". Select "San Rafael". Follow this link to apply via CalOpps: https://www.calopps.org/san-rafael/job-20403343 . For more information about the City of San Rafael, please visit www.cityofsanrafael.org Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Defensible Space Program Manager Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. The salary for this position is $6,890 - $8,375 monthly(DOE) and a competitive benefits program including: Retirement:Participation in PARS (Public Agency Retirement System). Employer contribution of 3.75% and employee contribution of 3.75% of their salary to the retirement plan. Health Insurance:Full flex cafeteria plan which can be applied to a health plan: Employee Only - $634.57; Employee + 1 - $1,269.13; Employee Family - $1,649.88. Dental Insurance: Fully paid for employee plus dependents Vision Insurance: Fully paid for employee plus dependents Sick Leave:Twelve (12) days of paid sick leave per year. Pro-rated based on hire date. Vacation Leave: Ten (10) days per year. Pro-rated based on hire date. Employee may accrue a maximum of 200 hours of vacation. Administrative Leave: Ten (10) days per calendar year. Pro-rated based on hire date. Other Leave: Twelve (12) City holidays and one (1) floating holiday. Employee Assistance Program (EAP): Available to employee and family members. 457 Deferred Comp: Employee participation optional. 125 Plan: Employee participation optional. Social Security: The City of San Rafael does not contribute to social security. State Disability Insurance (SDI): Fixed-Term employees do not participate in SDI and are, therefore, not eligible to receive SDI benefits. At Will: Fixed Term employees are "at will" employees. Employment may be terminated with or without cause or notice, at any time by the City of San Rafael. Work Week: 37.5 hours per week/ 7.5 hours per day - Exempt from overtime Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
Aug 29, 2023
DEFENSIBLE SPACE PROGRAM MANAGER Professional Temp (Fixed-Term/Exempt) City of San Rafael Fire Department Wildfire Prevention Division $6,890 - $8,375 per month (Salary dependent upon experience/qualifications) Plus excellent benefits APPLICATION DEADLINE: Apply by Sunday, July 30, 2023 for first consideration Fixed-term appointments may be made for up to three-year periods with the potential to extend. Continued appointment in this position is contingent upon funding and job performance. This is an "at will" position. This is a great opportunity to gain hands on experience working for one of the finest fire departments in the State. This position is fully funded through Marin Wildfire Prevention Authority (MPWA) and will directly support the mission of wildfire preparedness and mitigation and community safety. THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. THE POSITION: The City of San Rafael Fire Department is seeking a full-time Defensible Space Program Manager. The City operates an extensive defensible space program to help educate and motivate residents to take action to protect homes and property from wildfire. The program includes full time staff and seasonal staff to complete property specific evaluations, provide support resources, and if needed complete follow-up and enforcement action. Under supervision, the Defensible Space Program Manager will oversee the City's defensible space program which focuses on educating and supporting residents as they adapt their property to living with wildfire. The Defensible Space Program Manager will play a significant role in the implementation of the San Rafael Wildfire Prevention and Protection Plan and Marin Wildfire Prevention Authority (MWPA) goals. They will oversee the day-to-day operations of the defensible space program and program staff; support Emergency Operation Center (EOC) functions; and augment designated fire prevention and emergency management staff on strategic projects and programs. ESSENTIAL DUTIES AND RESPONSIBILITIES (may include but are not limited to the following). Oversees and manages the daily functions and staff of the City defensible space program under the direction of the Emergency Manager and Fire Chief in alignment with the mission of the Department, City, and Marin Wildfire Prevention Authority (MWPA) Manages the day-to-day operations and logistics of the defensible space program, including the assignments, schedules, and training of the seasonal/temporary staff. Delivers training and provides subject matter expertise on adapting landscape to wildfire in alignment with environmentally sound/safe practices and existing ordinances Address the needs and inquiries of residents in a compassionate, articulate, and reasonable manner Accurately and efficiently assess ignition potential of vegetation and structures using scientifically based analysis Drafts policies and procedures, plans, and ordinances related to wildfire prevention Represents the department through collaboration with multiple community-based organizations, partner agencies and varied stakeholders involving wildfire prevention and response. Supports the implementation of the San Rafael Wildfire Prevention and Protective Action Plan and Marin County Community Wildfire Protection Plan Compiles date and prepares reports relating to fire prevention, mitigation, and defensible space activities Reviews exemption requests and make recommendations for the Fire Chiefs approval Determine and manages enforcement and abatement action Develops mitigation recommendations based on wildfire behavior, structural elements and scientific research. Oversees the review and approval of Vegetation Management Plans (VMP) Integrate the Together San Rafael principals in program objectives, outcomes, and interactions with residents. Participate in the development and administration of department and City goals, objectives, procedures and budgets. KNOWLEDGE/SKILLS/ABILITIES Principals, practices and techniques of wildfire prevention and mitigation Principals and best practices of management, supervision, training, and mentorship Accounting, budgeting, and contract principals and methods National Fire Protection Association (NFPA) standards Office procedures, methods and equipment including Microsoft Office and Google suites, with the specific ability to efficiently use and develop email, calendars, data bases, slide decks, and word processing Preparing and presenting public information, teaching, and public speaking Map reading, including topography, and basic GIS Principals and best practices and techniques of adult education and continuing education Be self-motivated and motivate others; work on a team and independently to complete assigned duties and responsibilities in a timely manner Identify and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; research, analyze and evaluate new service delivery methods and techniques Plan, direct, review, and develop the work of others on a day-to-day basis Communicate clearly and concisely, orally and in writing Multi-task and effectively prioritize a variety of projects and objectives to meet target outcomes and deadlines Interpret and apply federal, state and local laws, rules and regulations Implement wildfire mitigation strategies in an environmentally conscious and sustainable way Develop public communications, design strategies for outreach and implement engagement efforts Gain the respect, confidence and cooperation of the public, City employees, and partners; maintain effective working relationships with those contacted in the course of work. Prepare clear and concise reports; express ideas and communicate clearly and concisely, both orally and in writing Coordinate, train, oversee and evaluate staff and volunteers Learn and retain local geography and resources as they relate to wildfire prevention, planning and operations Interpret and explain wildfire behavior and mitigation best practices in an inclusive and accessible manner to all residents Demonstrate sound judgement and decision making that accurately represents the mission and values of the City, Department, and MWPA Conduct field defensible space evaluation inspections Apply principals of inclusion, equity and public safety to all program areas MINIMUM QUALIFICATIONS DESIRED: Bachelor's degree from an accredited college or university with relevant course work (relevant experience may be substituted for formal education). Certified Wildfire Mitigation Specialist (or ability to obtain within 6 months of hire date). Two or more years of project and team management experience. Must possess and maintain a valid California driver's license, with a satisfactory driving record. Bilingual English/Spanish desired, but not required. DISASTER SERVICE WORKERS : All City of San Rafael employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment at the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand and walk and spend substantial time outdoors. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, and the ability to adjust focus. APPLICATION AND SELECTION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate may be required to pass a pre-employment physical and background check/fingerprinting. To file an application, go to: www.calopps.org . Select "Member Agencies". Select "San Rafael". Follow this link to apply via CalOpps: https://www.calopps.org/san-rafael/job-20403343 . For more information about the City of San Rafael, please visit www.cityofsanrafael.org Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Defensible Space Program Manager Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. The salary for this position is $6,890 - $8,375 monthly(DOE) and a competitive benefits program including: Retirement:Participation in PARS (Public Agency Retirement System). Employer contribution of 3.75% and employee contribution of 3.75% of their salary to the retirement plan. Health Insurance:Full flex cafeteria plan which can be applied to a health plan: Employee Only - $634.57; Employee + 1 - $1,269.13; Employee Family - $1,649.88. Dental Insurance: Fully paid for employee plus dependents Vision Insurance: Fully paid for employee plus dependents Sick Leave:Twelve (12) days of paid sick leave per year. Pro-rated based on hire date. Vacation Leave: Ten (10) days per year. Pro-rated based on hire date. Employee may accrue a maximum of 200 hours of vacation. Administrative Leave: Ten (10) days per calendar year. Pro-rated based on hire date. Other Leave: Twelve (12) City holidays and one (1) floating holiday. Employee Assistance Program (EAP): Available to employee and family members. 457 Deferred Comp: Employee participation optional. 125 Plan: Employee participation optional. Social Security: The City of San Rafael does not contribute to social security. State Disability Insurance (SDI): Fixed-Term employees do not participate in SDI and are, therefore, not eligible to receive SDI benefits. At Will: Fixed Term employees are "at will" employees. Employment may be terminated with or without cause or notice, at any time by the City of San Rafael. Work Week: 37.5 hours per week/ 7.5 hours per day - Exempt from overtime Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
CITY OF RENO, NV
City of Reno, Nevada, United States
Description The City of Reno was recently awarded as one of the Best Places to Work in Northern Nevada . Come be a part of our amazing team! We make Reno more than just livable. We make it lovable! The City of Reno is seeking a dynamic, strategically focused individual to fill the position of Agenda Manager in our City Manager's Office. The Agenda Manager plays a pivotal role in driving the effective management of City Council agendas, as well as the agendas for various Boards and Commissions. The impact of this work contributes to the advancement of the City's strategic direction and is crucial in promoting transparency, accountability, and efficiency within our organization. As the Agenda Manager, the incumbent will independently perform the full range of complex, responsible, and varied professional duties for the meticulous preparation, publication, and management of public meeting agendas to ensure the seamless flow of our local government's decision-making process. Keep reading to learn more about this exciting opportunity. SUMMARY: The Agenda Manager performs a full range of complex, responsible, and varied professional duties related to collecting, collating, producing, publishing, and managing City Council meeting agendas and Boards and Commission meeting agendas; provides sound, professional recommendations for action and significant assistance in policy, procedure, work methods, and implementation; coordinates assigned activities with other divisions, outside agencies, and the general public; and may supervise support staff. Distinguishing Characteristics: The Agenda Manager is responsible for the management and administration of the assigned areas. Incumbents at this level independently perform the most difficult and complex duties. Assignments are typically given in a general format and the incumbent develops resources and information. Supervision Received and Exercised: Work may be reviewed upon completion to ensure compliance with general organizational goals, strategic plans, and policies; autonomy is granted at the departmental level; work is subject to the organizational strategic plan, Council-level policies, and accepted professional standards. Major work activities are covered by broad guidelines and executive directives permitting flexibility in selecting methods, procedures, work priorities, and the planning and coordination of programs or projects. This position exercises supervision, guidance, and oversight to other positions. Examples of Essential Functions ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Manages, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations. Coaches, trains, and motivates staff; coordinates and/or provides staff training; manages the employment and hiring process and employee relations for assigned area; manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops or assists with developmental work plans for staff; and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed. Manages, administers, maintains, and oversees assigned budgets including making recommendations to the annual budget; monitors expenditures and identifies needs; reviews and approves reports, purchases, and payments according to established policies and practices; and makes recommendations and forecasts for future for staffing, equipment, materials, and supplies. Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality improvement, customer satisfaction and teamwork; performs work within scope of authority and training, and in compliance with policies and quality standards; monitors assigned operations and assures compliance with federal, state, and local regulations and policies; interprets policies and procedures and assures the consistent application of rules and regulations; serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; and incorporates new developments as appropriate and assigned. Reviews all staff reports; works with staff on issues related to reports, edits and corrects grammar and spelling, and addresses general issues; ensures reports are clear, accurate, and complete. Produces, coordinates printing, and distributes City Council and Boards and Commissions agendas to meet all outlined deadlines; uploads presentations for day of meetings; reviews and posts meeting agendas to meet Open Meeting Law requirements. Sets annual calendar for Council meetings, staff reviews meetings, and Council agenda briefings. Leads staff review meetings; sends out draft agendas; trains staff on agenda management system; works with vendors on issues with agenda management system; problem solves and finds solutions to system problems. Provides assistance in resolving politically sensitive, highly sensitive, difficult, and complex operational and administration problems; identifies problem areas and issues. Plans, organizes, coordinates, directs, and/or conducts administrative and/or management studies relating to the activities or operation of the assigned department, office, or program area; conducts complex surveys, research, and analysis on administrative, fiscal, and operational issues; analyzes alternatives and makes recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; prepares reports of study conclusions; oversees and assists in the implementation of recommendations. Provides difficult and complex staff assistance to management staff; prepares and presents staff reports and other correspondence as appropriate and necessary. Plans, coordinates, implements, promotes, and oversees significant programs, projects, and initiatives; oversees and participates in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversees and participates in the development and implementation of strategies and work plans for the achievement of these goals. Performs the full range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and objectives of the City. Performs the full range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensures work is performed in compliance with contracts and agreements. Coordinates assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public; coordinates data, resources, and work products as necessary and upon request. Represents the assigned area to public and private groups, organizations, and other City groups; provides information and assistance as appropriate. Analyzes, accounts for, and audits grant monies received by assigned program area; serves as liaison between the area of assignment and grantors; processes requests for funds; ensures funds are expended in accordance with grant requirements and restrictions; prepares and processes documentation. Directs the work of support staff on a project or daily basis. Performs other duties as required. Minimum Qualifications MINIMUM QUALIFICATIONS: Combinations of education and experience that are equivalent to the following minimum qualifications may be considered. Education and Experience: Bachelor's Degree in Public Administration, Business Administration, or closely related field; three years of professional level administrative and management analysis experience, preferably within a local government environment. Required Licenses or Certifications: Must possess a valid driver's license or otherwise demonstrate the ability to independently get to and from multiple work locations as required. COMPETENCIES: These are reflective of the KSAs an individual would possess at the full-functioning level. Knowledge of: Principles and practices of public administration. Organization and operation of municipal government. Municipal government functions specifically related to the program area. Nevada's Open Meeting Law. Advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment. Principles and applications of critical thinking and analysis. Techniques and formulae for administrative, financial and comparative analyses. Terminology used in the area of assignment. Finance and accounting systems. Principles, trends, methods, and techniques used in customer service, public relations, public information, community engagement and program education and promotion. Organization and operation of the City, assigned program, and outside agencies as necessary to responsibilities. English usage, spelling, grammar, and punctuation. Ability to: Plan, organize, direct, coordinate, and evaluate significant programs, projects, events, or technical areas. Oversee and participate in the development and administration of goals, objectives and procedures. Perform the full range of complex and difficult professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative. Collect, evaluate and interpret varied information and data. Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues. Prepare clear and concise technical, administrative, and financial reports. Prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form. Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems. Research, negotiate, manage, and monitor contracts and agreements. Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations. Identify and respond to community and organizational issues, concerns, and needs. Participate in the preparation and administration of budgets. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Supplemental Information Physical Demands and Working Environment: Work is performed primarily in a standard office setting with some travel to different sites and locations. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel independently to other locations using various modes of private and/or commercial transportation; and to verbally communicate to exchange information. Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs. Closing Date/Time: 9/24/2023 11:59 PM Pacific
Sep 13, 2023
Full Time
Description The City of Reno was recently awarded as one of the Best Places to Work in Northern Nevada . Come be a part of our amazing team! We make Reno more than just livable. We make it lovable! The City of Reno is seeking a dynamic, strategically focused individual to fill the position of Agenda Manager in our City Manager's Office. The Agenda Manager plays a pivotal role in driving the effective management of City Council agendas, as well as the agendas for various Boards and Commissions. The impact of this work contributes to the advancement of the City's strategic direction and is crucial in promoting transparency, accountability, and efficiency within our organization. As the Agenda Manager, the incumbent will independently perform the full range of complex, responsible, and varied professional duties for the meticulous preparation, publication, and management of public meeting agendas to ensure the seamless flow of our local government's decision-making process. Keep reading to learn more about this exciting opportunity. SUMMARY: The Agenda Manager performs a full range of complex, responsible, and varied professional duties related to collecting, collating, producing, publishing, and managing City Council meeting agendas and Boards and Commission meeting agendas; provides sound, professional recommendations for action and significant assistance in policy, procedure, work methods, and implementation; coordinates assigned activities with other divisions, outside agencies, and the general public; and may supervise support staff. Distinguishing Characteristics: The Agenda Manager is responsible for the management and administration of the assigned areas. Incumbents at this level independently perform the most difficult and complex duties. Assignments are typically given in a general format and the incumbent develops resources and information. Supervision Received and Exercised: Work may be reviewed upon completion to ensure compliance with general organizational goals, strategic plans, and policies; autonomy is granted at the departmental level; work is subject to the organizational strategic plan, Council-level policies, and accepted professional standards. Major work activities are covered by broad guidelines and executive directives permitting flexibility in selecting methods, procedures, work priorities, and the planning and coordination of programs or projects. This position exercises supervision, guidance, and oversight to other positions. Examples of Essential Functions ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Manages, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations. Coaches, trains, and motivates staff; coordinates and/or provides staff training; manages the employment and hiring process and employee relations for assigned area; manages the workflow and prioritization of assigned projects and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops or assists with developmental work plans for staff; and makes recommendations and/or implements corrective actions, discipline and termination procedures as appropriate/necessary or as directed. Manages, administers, maintains, and oversees assigned budgets including making recommendations to the annual budget; monitors expenditures and identifies needs; reviews and approves reports, purchases, and payments according to established policies and practices; and makes recommendations and forecasts for future for staffing, equipment, materials, and supplies. Provides operational leadership to assure standards are met for productivity, efficiency, continuous quality improvement, customer satisfaction and teamwork; performs work within scope of authority and training, and in compliance with policies and quality standards; monitors assigned operations and assures compliance with federal, state, and local regulations and policies; interprets policies and procedures and assures the consistent application of rules and regulations; serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; and incorporates new developments as appropriate and assigned. Reviews all staff reports; works with staff on issues related to reports, edits and corrects grammar and spelling, and addresses general issues; ensures reports are clear, accurate, and complete. Produces, coordinates printing, and distributes City Council and Boards and Commissions agendas to meet all outlined deadlines; uploads presentations for day of meetings; reviews and posts meeting agendas to meet Open Meeting Law requirements. Sets annual calendar for Council meetings, staff reviews meetings, and Council agenda briefings. Leads staff review meetings; sends out draft agendas; trains staff on agenda management system; works with vendors on issues with agenda management system; problem solves and finds solutions to system problems. Provides assistance in resolving politically sensitive, highly sensitive, difficult, and complex operational and administration problems; identifies problem areas and issues. Plans, organizes, coordinates, directs, and/or conducts administrative and/or management studies relating to the activities or operation of the assigned department, office, or program area; conducts complex surveys, research, and analysis on administrative, fiscal, and operational issues; analyzes alternatives and makes recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; prepares reports of study conclusions; oversees and assists in the implementation of recommendations. Provides difficult and complex staff assistance to management staff; prepares and presents staff reports and other correspondence as appropriate and necessary. Plans, coordinates, implements, promotes, and oversees significant programs, projects, and initiatives; oversees and participates in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversees and participates in the development and implementation of strategies and work plans for the achievement of these goals. Performs the full range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects that would promote and enhance the mission, goals, and objectives of the City. Performs the full range of duties involved in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, leasing agents, and others; ensures work is performed in compliance with contracts and agreements. Coordinates assigned services and program/project activities with those of other City programs, functions, departments and staff, boards, committees, and task forces as well as external agencies, groups, and the general public; coordinates data, resources, and work products as necessary and upon request. Represents the assigned area to public and private groups, organizations, and other City groups; provides information and assistance as appropriate. Analyzes, accounts for, and audits grant monies received by assigned program area; serves as liaison between the area of assignment and grantors; processes requests for funds; ensures funds are expended in accordance with grant requirements and restrictions; prepares and processes documentation. Directs the work of support staff on a project or daily basis. Performs other duties as required. Minimum Qualifications MINIMUM QUALIFICATIONS: Combinations of education and experience that are equivalent to the following minimum qualifications may be considered. Education and Experience: Bachelor's Degree in Public Administration, Business Administration, or closely related field; three years of professional level administrative and management analysis experience, preferably within a local government environment. Required Licenses or Certifications: Must possess a valid driver's license or otherwise demonstrate the ability to independently get to and from multiple work locations as required. COMPETENCIES: These are reflective of the KSAs an individual would possess at the full-functioning level. Knowledge of: Principles and practices of public administration. Organization and operation of municipal government. Municipal government functions specifically related to the program area. Nevada's Open Meeting Law. Advanced organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment. Principles and applications of critical thinking and analysis. Techniques and formulae for administrative, financial and comparative analyses. Terminology used in the area of assignment. Finance and accounting systems. Principles, trends, methods, and techniques used in customer service, public relations, public information, community engagement and program education and promotion. Organization and operation of the City, assigned program, and outside agencies as necessary to responsibilities. English usage, spelling, grammar, and punctuation. Ability to: Plan, organize, direct, coordinate, and evaluate significant programs, projects, events, or technical areas. Oversee and participate in the development and administration of goals, objectives and procedures. Perform the full range of complex and difficult professional analytical, programmatic and administrative duties involving the use of independent judgment and personal initiative. Collect, evaluate and interpret varied information and data. Research, analyze, and formulate recommendations, work plans, and activities regarding planning, technical, and administrative issues. Prepare clear and concise technical, administrative, and financial reports. Prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form. Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems. Research, negotiate, manage, and monitor contracts and agreements. Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations. Identify and respond to community and organizational issues, concerns, and needs. Participate in the preparation and administration of budgets. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Supplemental Information Physical Demands and Working Environment: Work is performed primarily in a standard office setting with some travel to different sites and locations. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel independently to other locations using various modes of private and/or commercial transportation; and to verbally communicate to exchange information. Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs. Closing Date/Time: 9/24/2023 11:59 PM Pacific
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description HOMELESS SERVICES MANAGER Full Time, Regular Employment Opportunity The City of Sunnyvale is seeking a Homeless Services Manager to join the Housing Division of the Community Development Department. The Housing Division is a passionate and hardworking group of professionals dedicated to addressing the housing and human service needs of the community. We work collaboratively to achieve our housing goals and foster an innovative and team focused work environment. The Homeless Services Manager will oversee housing staff who also focus on human service programs within the division. Under general direction of the Housing Officer, the Homeless Services Manager will oversee coordination and implementation of new homeless service programs such as Safe RV Parking, Universal Basic Income, and new transitional housing developments, as well as manage existing funding partnerships which support the unhoused. As the City Council has recently established supporting the unhoused as a Council Policy Priority, the Homeless Services Manager will play a critical role in identifying service needs and creative problem solving towards meeting these needs and providing policy direction. The selected candidate will foster and maintain strategic partnerships with public and private entities to identify opportunities and deliver measurable results. The Homeless Services Manager will coordinate high level citywide outreach and engagement strategies, attend public hearings as needed, and serve as staff liaison between the City and partners countywide. Essential Job Functions (May include, but are not limited to, the following): Manages the City's efforts to end homelessness and mitigate its impacts in our community, developing short- and long-term goals in alignment with regional strategies. Develops and implements communications strategies including public outreach strategies and the dissemination of materials related to homeless issues and services, including the network of service providers. Recommends and leads implementation of homeless and human service-related policies, procedures, goals, and objectives; establishes schedules and methods for the development, implementation, compliance, and monitoring of these programs. Develops homeless services guidelines and outreach materials. Plans, prioritizes, assigns, supervises, and reviews the work of staff involved in the implementation of assigned homeless and human services programs. Provides highly complex staff assistance to higher level management; prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to City Council, and various commissions, committees, and boards. Analyzes and identifies potential funding sources, programs, and services for the unhoused and for those at risk of homelessness. Drafts grant proposals and manages required applications and reporting requirements. Negotiates, prepares, administers, and monitors contracts and agreements, contractors and others involved in assigned programs and activities. Works to develop innovative programs in coordination with local, county and state resources to reduce and end homelessness in the City, including regional approaches. Serves as the primary contact regarding all homelessness related issues by serving as a communication conduit and resource for the unhoused and concerned community members. Serves as City Liaison regarding homeless issues and represents the City with various entities and organizations that work to prevent and end homelessness and other related issues. Acts as a representative to various community groups, private businesses, and others regarding questions, problems, concerns, and activities in the provision of assigned program operations, activities, and services. Attends and participates in professional group meetings; stays abreast of new trends and innovations in areas of assigned programs; researches emerging practices and enhancements and their applicability to City needs. Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities. Participates in budget preparation and administration; prepares cost estimates for budget recommendations; monitors and controls expenditures. Participates in the selection of staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing customer service. The need to lift, drag and push files, paper, books, and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university with major coursework in in Social Work, Behavioral Science, Social Science, Business Administration, Urban Planning, or Public Administration or a related field; AND Four years of professional analytical experience that involves the development and implementation of homeless services programs, with some lead or supervisory experience. Knowledge of: Principles and practices of developing and implementing a variety of homeless and human service programs. Methods and techniques for communicating with diverse populations. Methods and techniques of assessing and resolving community needs in the assigned program area. Resources within the community to supplement program services. Best practice models being utilized to help end homelessness. Social, economic, and political issues relevant to low-income or special needs communities. Trends in the field of homeless and social services. Current Federal, State, and local laws, regulatory codes and ordinances, procedures relevant to social services programs. Principles and practices of performing needs assessments. Principles and practices of supervision, training, and performance evaluations. Principles and practices of budget monitoring. Outreach, marketing, public information and public relations concepts, principles, methodology and techniques. Federal and State grant funding (including CDBG and HOME), administration, and compliance. Principles and practices of managing blended funding streams. Office methods, procedures, software, and equipment. Skill in: Implementing social welfare programs serving the homeless in a multi-cultural environment; evaluating and obtaining available appropriate funding resources. Working with at risk populations. Working across City and County boundaries in service to the homeless population. Working with community members who may be suffering from mental health or substance abuse issues. Ability to: Organize, implement, and direct homeless and human service program activities. Work cooperatively with diverse agencies, service providers, and community groups. Interpret, evaluate, implement, and explain complex rules, regulations, contracts, policies, and program procedures as they relate to program operations. Interpret and explain pertinent City and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Operate a computer using word processing and business software and other office equipment. Communicate effectively, both orally and in writing. Present and communicate in front of small or large groups. Establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public. Demonstrate initiative and exercise good judgment in the performance of duties. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles and work in a safe manner. Attend evening meetings as necessary. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS Master's degree in in Public Health, Social Work, Social Science, Urban Planning, or Public Administration Previous lead or supervisory experience Application and Selection Process APPLICATION PROCESS If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by 5:00 pm on Monday, October 16, 2023 (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click on Jobs. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for October 30, 2023 .(Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department scheduled for November 2nd or 3rd . Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a comprehensive background investigation, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. INFORMATION ABOUT PROOF OF EDUCATION Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Managers Association (SMA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Management SMA Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 10/16/2023 5:00 PM Pacific
Sep 13, 2023
Full Time
Description HOMELESS SERVICES MANAGER Full Time, Regular Employment Opportunity The City of Sunnyvale is seeking a Homeless Services Manager to join the Housing Division of the Community Development Department. The Housing Division is a passionate and hardworking group of professionals dedicated to addressing the housing and human service needs of the community. We work collaboratively to achieve our housing goals and foster an innovative and team focused work environment. The Homeless Services Manager will oversee housing staff who also focus on human service programs within the division. Under general direction of the Housing Officer, the Homeless Services Manager will oversee coordination and implementation of new homeless service programs such as Safe RV Parking, Universal Basic Income, and new transitional housing developments, as well as manage existing funding partnerships which support the unhoused. As the City Council has recently established supporting the unhoused as a Council Policy Priority, the Homeless Services Manager will play a critical role in identifying service needs and creative problem solving towards meeting these needs and providing policy direction. The selected candidate will foster and maintain strategic partnerships with public and private entities to identify opportunities and deliver measurable results. The Homeless Services Manager will coordinate high level citywide outreach and engagement strategies, attend public hearings as needed, and serve as staff liaison between the City and partners countywide. Essential Job Functions (May include, but are not limited to, the following): Manages the City's efforts to end homelessness and mitigate its impacts in our community, developing short- and long-term goals in alignment with regional strategies. Develops and implements communications strategies including public outreach strategies and the dissemination of materials related to homeless issues and services, including the network of service providers. Recommends and leads implementation of homeless and human service-related policies, procedures, goals, and objectives; establishes schedules and methods for the development, implementation, compliance, and monitoring of these programs. Develops homeless services guidelines and outreach materials. Plans, prioritizes, assigns, supervises, and reviews the work of staff involved in the implementation of assigned homeless and human services programs. Provides highly complex staff assistance to higher level management; prepares and presents staff reports and other necessary correspondence related to assigned activities and services; presents reports to City Council, and various commissions, committees, and boards. Analyzes and identifies potential funding sources, programs, and services for the unhoused and for those at risk of homelessness. Drafts grant proposals and manages required applications and reporting requirements. Negotiates, prepares, administers, and monitors contracts and agreements, contractors and others involved in assigned programs and activities. Works to develop innovative programs in coordination with local, county and state resources to reduce and end homelessness in the City, including regional approaches. Serves as the primary contact regarding all homelessness related issues by serving as a communication conduit and resource for the unhoused and concerned community members. Serves as City Liaison regarding homeless issues and represents the City with various entities and organizations that work to prevent and end homelessness and other related issues. Acts as a representative to various community groups, private businesses, and others regarding questions, problems, concerns, and activities in the provision of assigned program operations, activities, and services. Attends and participates in professional group meetings; stays abreast of new trends and innovations in areas of assigned programs; researches emerging practices and enhancements and their applicability to City needs. Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities. Participates in budget preparation and administration; prepares cost estimates for budget recommendations; monitors and controls expenditures. Participates in the selection of staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing customer service. The need to lift, drag and push files, paper, books, and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university with major coursework in in Social Work, Behavioral Science, Social Science, Business Administration, Urban Planning, or Public Administration or a related field; AND Four years of professional analytical experience that involves the development and implementation of homeless services programs, with some lead or supervisory experience. Knowledge of: Principles and practices of developing and implementing a variety of homeless and human service programs. Methods and techniques for communicating with diverse populations. Methods and techniques of assessing and resolving community needs in the assigned program area. Resources within the community to supplement program services. Best practice models being utilized to help end homelessness. Social, economic, and political issues relevant to low-income or special needs communities. Trends in the field of homeless and social services. Current Federal, State, and local laws, regulatory codes and ordinances, procedures relevant to social services programs. Principles and practices of performing needs assessments. Principles and practices of supervision, training, and performance evaluations. Principles and practices of budget monitoring. Outreach, marketing, public information and public relations concepts, principles, methodology and techniques. Federal and State grant funding (including CDBG and HOME), administration, and compliance. Principles and practices of managing blended funding streams. Office methods, procedures, software, and equipment. Skill in: Implementing social welfare programs serving the homeless in a multi-cultural environment; evaluating and obtaining available appropriate funding resources. Working with at risk populations. Working across City and County boundaries in service to the homeless population. Working with community members who may be suffering from mental health or substance abuse issues. Ability to: Organize, implement, and direct homeless and human service program activities. Work cooperatively with diverse agencies, service providers, and community groups. Interpret, evaluate, implement, and explain complex rules, regulations, contracts, policies, and program procedures as they relate to program operations. Interpret and explain pertinent City and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Operate a computer using word processing and business software and other office equipment. Communicate effectively, both orally and in writing. Present and communicate in front of small or large groups. Establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public. Demonstrate initiative and exercise good judgment in the performance of duties. Work independently and as a team member; recognize and set priorities and meet deadlines. Observe safety principles and work in a safe manner. Attend evening meetings as necessary. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS Master's degree in in Public Health, Social Work, Social Science, Urban Planning, or Public Administration Previous lead or supervisory experience Application and Selection Process APPLICATION PROCESS If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by 5:00 pm on Monday, October 16, 2023 (postmarks or faxes are not accepted). Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click on Jobs. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for October 30, 2023 .(Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department scheduled for November 2nd or 3rd . Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a comprehensive background investigation, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. INFORMATION ABOUT PROOF OF EDUCATION Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Managers Association (SMA). The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Management SMA Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 10/16/2023 5:00 PM Pacific
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Position Overview Austin Water is a large and complex department of the City of Austin, with over 1,300 employees, and multiple facilities across a wide geographical area. Austin Water provides drinking water and wastewater services to over one million customers in the Austin area and manages over 40,000 acres of preserve land for drinking water quality and endangered species habitat. Austin Water's Director's Office is seeking an experienced manager and strategic team leader to develop and oversee the new Records and Inquiry Management Program, supervising a team of full-time staff. Primary duties will be overseeing the department's records/information management program, managing responses to public information requests, managing responses to sensitive/escalated inquiries from the public, City Manager's Office and City Council and overseeing provision of department-wide administrative services. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected to interview: Your skill level in some of the competency areas for this job - specifically Clerical Proofreading and Office Reasoning - People Management - will be assessed through skills testing with a required minimum passing score of 70%. Your skill level in some of the competency areas for this job will also be assessed through a writing assignment you will be given to complete prior to the interview and a brief presentation about your written response during the interview. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. A criminal background investigation is required. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $32.89 - $41.93 Hours Monday - Friday: 8:00 a.m. - 4:30 p.m. with some flexibility. Job Close Date 09/29/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications Demonstrated high level of organizational management and supervisory skills with the ability to plan for and meet ongoing multiple deadlines, high volumes of requests, and tight turnaround times Demonstrated success in developing and leading process improvements, task delegation and prioritization to meet program and organizational goals Experience providing excellent customer service and facilitating resolution of escalated/complex customer issues, coordinating, collaborating, and working effectively with other departments or units within an organization and adapting communication styles to meet the needs of internal and external customers and business objectives Experience in records and information management for a large and complex organization, including records classification projects, and knowledge of applicable laws, policies and procedures Experience in managing responses to public information requests and knowledge of applicable laws, policies and procedures Ability to oversee delivery of a range of department-wide administrative services, including budget oversight and contract management Ability to exercise sound judgement in sensitive and complex matters, maintain discretion and coordinate with wide range of levels from executives to front-line staff Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change. Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support. Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget. Monitors contracts and agreements with suppliers, distributors and other organizational entities Performs economic or business needs forecasting. Evaluates and analyzes programs, recommends improvements and/or policy changes.. Monitors external regulatory and legal precedents effecting the operation of the division and department. Acts as a liaison with other city departments and management personnel. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, Local laws. Knowledge of city practice, policy and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to conduct research, identifying and analyzing trends, including root cause analysis. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective communication and working relationships with city employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet the requirements? Yes No * How many years of supervisory or lead experience do you have prioritizing and delegating work assignments to employees to meet organizational goals? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * How many years of experience do you have with records management? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * Which best describes your level of experience with records management? Select all that apply. Supervision of staff to oversee a records management program Certified in records management Experience with records management in a large and complex organization Experience with complex records classifications projects Experience with government records management Experience with records retention, filing, archiving and destruction Experience with digital records management systems Experience with paper to digital records conversion projects * How many years of experience do you have responding to public information requests? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * How many years of experience do you have coordinating responses to sensitive and/or escalated customer issues? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, emails, & simple presentations Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields; create a variety of presentations & reformat individual slides Advanced: create/edit complex documents, spreadsheets, & presentations/slides; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Sep 16, 2023
Full Time
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants Position Overview Austin Water is a large and complex department of the City of Austin, with over 1,300 employees, and multiple facilities across a wide geographical area. Austin Water provides drinking water and wastewater services to over one million customers in the Austin area and manages over 40,000 acres of preserve land for drinking water quality and endangered species habitat. Austin Water's Director's Office is seeking an experienced manager and strategic team leader to develop and oversee the new Records and Inquiry Management Program, supervising a team of full-time staff. Primary duties will be overseeing the department's records/information management program, managing responses to public information requests, managing responses to sensitive/escalated inquiries from the public, City Manager's Office and City Council and overseeing provision of department-wide administrative services. Working with Austin Water provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required, but will not substitute for a complete employment application. Incomplete applications will not be considered. Please include contact information from previous employers. A cover letter is also required. In the cover letter, candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position. If you are selected to interview: Your skill level in some of the competency areas for this job - specifically Clerical Proofreading and Office Reasoning - People Management - will be assessed through skills testing with a required minimum passing score of 70%. Your skill level in some of the competency areas for this job will also be assessed through a writing assignment you will be given to complete prior to the interview and a brief presentation about your written response during the interview. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications. If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. A criminal background investigation is required. Secondary Employment: All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department. Austin Water must review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment. Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $32.89 - $41.93 Hours Monday - Friday: 8:00 a.m. - 4:30 p.m. with some flexibility. Job Close Date 09/29/2023 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Waller Creek Center, 625 E. 10th St. Austin, TX 78701 Preferred Qualifications Demonstrated high level of organizational management and supervisory skills with the ability to plan for and meet ongoing multiple deadlines, high volumes of requests, and tight turnaround times Demonstrated success in developing and leading process improvements, task delegation and prioritization to meet program and organizational goals Experience providing excellent customer service and facilitating resolution of escalated/complex customer issues, coordinating, collaborating, and working effectively with other departments or units within an organization and adapting communication styles to meet the needs of internal and external customers and business objectives Experience in records and information management for a large and complex organization, including records classification projects, and knowledge of applicable laws, policies and procedures Experience in managing responses to public information requests and knowledge of applicable laws, policies and procedures Ability to oversee delivery of a range of department-wide administrative services, including budget oversight and contract management Ability to exercise sound judgement in sensitive and complex matters, maintain discretion and coordinate with wide range of levels from executives to front-line staff Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages division activities to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change. Develops and implements short and long range plans, programs, and personnel that provide clerical and administrative support. Prepares, presents, and monitors the departmental budget, ensures department operates within appropriated budget. Monitors contracts and agreements with suppliers, distributors and other organizational entities Performs economic or business needs forecasting. Evaluates and analyzes programs, recommends improvements and/or policy changes.. Monitors external regulatory and legal precedents effecting the operation of the division and department. Acts as a liaison with other city departments and management personnel. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, Local laws. Knowledge of city practice, policy and procedures. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to conduct research, identifying and analyzing trends, including root cause analysis. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective communication and working relationships with city employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, Planning, Economics, plus five (5) years experience in a managerial support service function, two (2) years of which were in a lead or supervisory capacity. Master's degree may substitute for two (2) years of the required supervisory experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet the requirements? Yes No * How many years of supervisory or lead experience do you have prioritizing and delegating work assignments to employees to meet organizational goals? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * How many years of experience do you have with records management? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * Which best describes your level of experience with records management? Select all that apply. Supervision of staff to oversee a records management program Certified in records management Experience with records management in a large and complex organization Experience with complex records classifications projects Experience with government records management Experience with records retention, filing, archiving and destruction Experience with digital records management systems Experience with paper to digital records conversion projects * How many years of experience do you have responding to public information requests? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * How many years of experience do you have coordinating responses to sensitive and/or escalated customer issues? None Less than 2 years More than 2 years, but less than 5 years More than 5 years * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, emails, & simple presentations Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields; create a variety of presentations & reformat individual slides Advanced: create/edit complex documents, spreadsheets, & presentations/slides; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
HAYWARD AREA RECREATION & PARK DISTRICT
Hayward, California, United States
Job Details Level : Management Job Location : Hayward Area Recreation District (HARD) - Hayward, CA Position Type : Full Time Education Level : 4 Year Degree Salary Range : $150,444.60 - $182,866.20 Salary/year Job Shift : Day Job Category : Information Technology Are you a seasoned IT professional with managerial experience? Are you seeking an opportunity to do work that makes a difference and improves our local communities? H.A.R.D. has an opening for a tech-savvy, driven, customer-service focused IT Manager to join our Information Technology team! The Hayward Area Recreation and Park District, known locally as “H.A.R.D.," is an independent special use district created to provide park and recreation services for over 309,000 residents. Our boundaries encompass a 100 square-mile area, which includes the City of Hayward and the unincorporated communities of Castro Valley, San Lorenzo, Ashland, Cherryland and Fairview and Hayward Acres. The District operates over 135 parks and facilities. Our mission is to enrich the quality of life for our community by providing a variety of recreation activities, parks, and facilities that promote health and wellness, learning, and fun. About the District’s IT Division: The IT Division provides information technology support for the entire District. This includes computer systems and user support, telecommunications for the telephone systems and maintaining various other District systems and radio communication. We currently have one full-time Information Systems Administrator and one Technical Support staff provided through a third-party contract. The District also has an IT consultant team that is responsible for implementing major district infrastructure projects. The IT Manager position has been added this year and will provide critical guidance to District management on IT best practices, the ideal organizational structure for the IT Division, and project planning for current and proposed IT initiatives. The position reports directly to the Administrative Services Director. This role offers the possibility of a hybrid work schedule, healthy work-life balance, a competitive salary, comprehensive medical, dental and vision plans, retirement benefits through the California Public Employees Retirement Systems (CalPERS), professional and educational development opportunities and an opportunity to be part of a team-oriented environment. Here are the details about the positions: Available Positions: 1 Annual Salary: $150,444.60/year - $182,866.20/year This position is eligible for a hybrid remote work schedule following satisfactory evaluation of the candidates’ performance. Typical Work Schedule: Monday - Friday, 8 hours/day, 40 hours/week. This position may be required to work outside of regular business hours in order to perform or oversee maintenance, backups or other project work. Typical Work Hours: 8:30am - 5:00pm Full time, benefits eligible position Filing Deadline for this position is September 28 th , 2023. This posting may close at any time. DEFINITION Under general direction, this position oversees and directs the day-to-day operations of the Information Technology Division, including administration of network and infrastructure system implementations, conversions, modifications, and general technical troubleshooting; oversight of consultants and contractors, negotiation and management of purchase agreements and service contracts with contractors and vendors; development and oversight of divisional budget, and performs related duties as assigned. DISTINGUISHING FEATURES Receives general direction from the Administrative Services Director. Exercises direct and general supervision over professional and technical support staff. This is a management classification responsible for planning, organizing, reviewing, and evaluating the programs, services, and activities of the Information Technology Division of the Administrative Services Department, including oversight of daily operations of the District’s information and network infrastructure, telecommunications systems, and related systems. Responsibilities include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation. In addition to management skills, this classification requires technical skills in the areas of design and implementation and requires server and network expertise. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines, as well as the ability to clearly articulate complex technical information to non-technical staff. This class is distinguished from that of Administrative Services Director in that the latter has overall responsibility for all functions of the Finance, Human Resources, and Information Technology divisions of the Administrative Services Department and for developing, implementing, and interpreting public policy. EXAMPLES OF DUTIES NOTE : The following list of duties are those usually performed by most employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Plans, manages, oversees, and performs as necessary the daily functions, operations, and activities of the Information Technology Division including oversight of daily operations of the City’s information and network infrastructure, telecommunications systems, and related systems. Participates in the development and implementation of goals, objectives, and priorities for the Information Technology Division; recommends appropriate service and staffing levels; recommends and administers policies and procedures. Develops and manages the Information Technology Division’s budget; determines funding needed for consultant support, equipment, materials and supplies; ensures compliance with budgeted funding. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with District specifications and service quality. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures. Plans, organizes, implements, and administers security and oversight of all telecommunication hardware and services for the District including, but not limited to, all central computers, local and wide area network, cloud based services, wireless access, personal computers, printers, routers, switches, application servers (both physical and virtual,) email server, internet connectivity and other application software; establishes schedules for back-up; and maintains inventory of data processing equipment, supplies and materials. Monitors and analyzes network and server performance; reviews system event/audit logs to detect problems and identify inefficient use of resources; conducts root cause analysis and recommends solutions. Manages the District’s various communication systems including software and hardware configurations for ethernet/network cabling, wireless systems, VPN and remote access connectivity, VOIP and landline telephone systems, cellular phones, fax-based transmissions, local network and cloud services, and other systems as acquired. Directs the planning and acquisition of new hardware equipment and equipment modifications or enhancements; installs and configures new equipment; and manages and schedules third party equipment maintenance and repair activities. Directs the acquisition of information and telecommunication software; manages District software databases and libraries; and tests and monitors the operation of new and modified programs. Establishes, documents, implements, and administers technology standards, policies, and procedures to be used by the District such as the IT Master Plan and Disaster Recovery Plan based on current technology developments, security requirements, and best practices and compliance requirements in coordination with financial and staff resources. Manages cybersecurity protocols for the District including development of security systems, analysis of current systems for vulnerabilities, and risk analysis and mitigation through security audits and training. Performs other related duties as assigned. MINIMUM QUALIFICATIONS Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Education: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in computer science, information systems, business or public administration, or closely related field and seven (7) years of progressively responsible professional experience in the development and administration of computer systems, telecommunication systems, and local area networks, including three (3) years at a supervisory or management level. License or Certificate: Possession of a valid California Driver’s License is a condition of initial and continued employment in this classification. KNOWLEDGE, SKILLS AND ABILITIES The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties Knowledge of: Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of information technology programs and activities. Principles and practices of public information technology administration, including but not limited to, the principles, applications, and operation of telecommunications, microcomputers, network systems, and appropriate hardware and software applications. Principles and practices of systems analysis, programming and development. Principles and practices of project management, including planning, scheduling and control. Operation and administration of applicable systems and software, such as Windows Servers, Microsoft SQL, Networking and Telecommunication Management and Design, Exchange servers, UNIX, and/or Basic HTML/JavaScript. Applicable federal, state, and local laws, codes and ordinances relevant to the areas of responsibility. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. Modern equipment and communication tools used for business functions and program, project and task coordination. Hardware and software deployment mechanisms. Ability to: Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Assist in developing and implementing goals, objectives, practices, policies, procedures and work standards. Provide administrative, management, and professional leadership for the Division and the District. Evaluate management information systems needs of the District and determine the most effective use of technology. Translate user department needs into innovative and effective computer programs and applications. Design, implement, understand, interpret and apply complex network configurations and applications. Analyze problems quickly and draw logical conclusions, plan and implement an effective course of action. Utilize modern information and communication technologies and maintain an understanding of technologic advancements and trends. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures and standards relevant to work performed. Prepare clear and concise reports, policies, and other documentation. Effectively present complex technical data in verbal and written reports to a wide range of stakeholders, using appropriate English grammar and syntax. Effectively represent the Division and the District in meetings with individuals; governmental agencies; community groups; various business, professional and regulatory organizations. Learn and understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications, and modern business equipment to compile, track, analyze and/or generate documentation. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. WORKING CONDITIONS AND PHYSICAL REQUIREMENT Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds or heavier weights with the use of proper equipment and assistance from other staff. EEO/ADA The Hayward Area Recreation and Park District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Hayward Area Recreation and Park District will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Division.
Aug 31, 2023
Full Time
Job Details Level : Management Job Location : Hayward Area Recreation District (HARD) - Hayward, CA Position Type : Full Time Education Level : 4 Year Degree Salary Range : $150,444.60 - $182,866.20 Salary/year Job Shift : Day Job Category : Information Technology Are you a seasoned IT professional with managerial experience? Are you seeking an opportunity to do work that makes a difference and improves our local communities? H.A.R.D. has an opening for a tech-savvy, driven, customer-service focused IT Manager to join our Information Technology team! The Hayward Area Recreation and Park District, known locally as “H.A.R.D.," is an independent special use district created to provide park and recreation services for over 309,000 residents. Our boundaries encompass a 100 square-mile area, which includes the City of Hayward and the unincorporated communities of Castro Valley, San Lorenzo, Ashland, Cherryland and Fairview and Hayward Acres. The District operates over 135 parks and facilities. Our mission is to enrich the quality of life for our community by providing a variety of recreation activities, parks, and facilities that promote health and wellness, learning, and fun. About the District’s IT Division: The IT Division provides information technology support for the entire District. This includes computer systems and user support, telecommunications for the telephone systems and maintaining various other District systems and radio communication. We currently have one full-time Information Systems Administrator and one Technical Support staff provided through a third-party contract. The District also has an IT consultant team that is responsible for implementing major district infrastructure projects. The IT Manager position has been added this year and will provide critical guidance to District management on IT best practices, the ideal organizational structure for the IT Division, and project planning for current and proposed IT initiatives. The position reports directly to the Administrative Services Director. This role offers the possibility of a hybrid work schedule, healthy work-life balance, a competitive salary, comprehensive medical, dental and vision plans, retirement benefits through the California Public Employees Retirement Systems (CalPERS), professional and educational development opportunities and an opportunity to be part of a team-oriented environment. Here are the details about the positions: Available Positions: 1 Annual Salary: $150,444.60/year - $182,866.20/year This position is eligible for a hybrid remote work schedule following satisfactory evaluation of the candidates’ performance. Typical Work Schedule: Monday - Friday, 8 hours/day, 40 hours/week. This position may be required to work outside of regular business hours in order to perform or oversee maintenance, backups or other project work. Typical Work Hours: 8:30am - 5:00pm Full time, benefits eligible position Filing Deadline for this position is September 28 th , 2023. This posting may close at any time. DEFINITION Under general direction, this position oversees and directs the day-to-day operations of the Information Technology Division, including administration of network and infrastructure system implementations, conversions, modifications, and general technical troubleshooting; oversight of consultants and contractors, negotiation and management of purchase agreements and service contracts with contractors and vendors; development and oversight of divisional budget, and performs related duties as assigned. DISTINGUISHING FEATURES Receives general direction from the Administrative Services Director. Exercises direct and general supervision over professional and technical support staff. This is a management classification responsible for planning, organizing, reviewing, and evaluating the programs, services, and activities of the Information Technology Division of the Administrative Services Department, including oversight of daily operations of the District’s information and network infrastructure, telecommunications systems, and related systems. Responsibilities include developing and implementing policies and procedures for assigned programs, budget administration and reporting, and program evaluation. In addition to management skills, this classification requires technical skills in the areas of design and implementation and requires server and network expertise. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines, as well as the ability to clearly articulate complex technical information to non-technical staff. This class is distinguished from that of Administrative Services Director in that the latter has overall responsibility for all functions of the Finance, Human Resources, and Information Technology divisions of the Administrative Services Department and for developing, implementing, and interpreting public policy. EXAMPLES OF DUTIES NOTE : The following list of duties are those usually performed by most employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Plans, manages, oversees, and performs as necessary the daily functions, operations, and activities of the Information Technology Division including oversight of daily operations of the City’s information and network infrastructure, telecommunications systems, and related systems. Participates in the development and implementation of goals, objectives, and priorities for the Information Technology Division; recommends appropriate service and staffing levels; recommends and administers policies and procedures. Develops and manages the Information Technology Division’s budget; determines funding needed for consultant support, equipment, materials and supplies; ensures compliance with budgeted funding. Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement. Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with District specifications and service quality. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures. Plans, organizes, implements, and administers security and oversight of all telecommunication hardware and services for the District including, but not limited to, all central computers, local and wide area network, cloud based services, wireless access, personal computers, printers, routers, switches, application servers (both physical and virtual,) email server, internet connectivity and other application software; establishes schedules for back-up; and maintains inventory of data processing equipment, supplies and materials. Monitors and analyzes network and server performance; reviews system event/audit logs to detect problems and identify inefficient use of resources; conducts root cause analysis and recommends solutions. Manages the District’s various communication systems including software and hardware configurations for ethernet/network cabling, wireless systems, VPN and remote access connectivity, VOIP and landline telephone systems, cellular phones, fax-based transmissions, local network and cloud services, and other systems as acquired. Directs the planning and acquisition of new hardware equipment and equipment modifications or enhancements; installs and configures new equipment; and manages and schedules third party equipment maintenance and repair activities. Directs the acquisition of information and telecommunication software; manages District software databases and libraries; and tests and monitors the operation of new and modified programs. Establishes, documents, implements, and administers technology standards, policies, and procedures to be used by the District such as the IT Master Plan and Disaster Recovery Plan based on current technology developments, security requirements, and best practices and compliance requirements in coordination with financial and staff resources. Manages cybersecurity protocols for the District including development of security systems, analysis of current systems for vulnerabilities, and risk analysis and mitigation through security audits and training. Performs other related duties as assigned. MINIMUM QUALIFICATIONS Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Education: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in computer science, information systems, business or public administration, or closely related field and seven (7) years of progressively responsible professional experience in the development and administration of computer systems, telecommunication systems, and local area networks, including three (3) years at a supervisory or management level. License or Certificate: Possession of a valid California Driver’s License is a condition of initial and continued employment in this classification. KNOWLEDGE, SKILLS AND ABILITIES The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties Knowledge of: Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of information technology programs and activities. Principles and practices of public information technology administration, including but not limited to, the principles, applications, and operation of telecommunications, microcomputers, network systems, and appropriate hardware and software applications. Principles and practices of systems analysis, programming and development. Principles and practices of project management, including planning, scheduling and control. Operation and administration of applicable systems and software, such as Windows Servers, Microsoft SQL, Networking and Telecommunication Management and Design, Exchange servers, UNIX, and/or Basic HTML/JavaScript. Applicable federal, state, and local laws, codes and ordinances relevant to the areas of responsibility. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. Modern equipment and communication tools used for business functions and program, project and task coordination. Hardware and software deployment mechanisms. Ability to: Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Assist in developing and implementing goals, objectives, practices, policies, procedures and work standards. Provide administrative, management, and professional leadership for the Division and the District. Evaluate management information systems needs of the District and determine the most effective use of technology. Translate user department needs into innovative and effective computer programs and applications. Design, implement, understand, interpret and apply complex network configurations and applications. Analyze problems quickly and draw logical conclusions, plan and implement an effective course of action. Utilize modern information and communication technologies and maintain an understanding of technologic advancements and trends. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures and standards relevant to work performed. Prepare clear and concise reports, policies, and other documentation. Effectively present complex technical data in verbal and written reports to a wide range of stakeholders, using appropriate English grammar and syntax. Effectively represent the Division and the District in meetings with individuals; governmental agencies; community groups; various business, professional and regulatory organizations. Learn and understand the organization and operation of the District and of outside agencies as necessary to assume assigned responsibilities. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications, and modern business equipment to compile, track, analyze and/or generate documentation. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. WORKING CONDITIONS AND PHYSICAL REQUIREMENT Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds or heavier weights with the use of proper equipment and assistance from other staff. EEO/ADA The Hayward Area Recreation and Park District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Hayward Area Recreation and Park District will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Division.
City of Seattle, WA
Seattle, Washington, United States
Position Description The City of Seattle is seeking a collaborative leader for the position of Deputy Director in the Office of the City Clerk , a division of the Legislative Department. About the Office of the City Clerk: As a division, the Office of the City Clerk (OCC) serves as a public information hub for legislative processes, legislation research, and vital agency information and records. The mission of the OCC is to foster civic education, participation, and openness in Seattle city government through effective facilitation of the legislative process and transparent, accountable stewardship of public information and official records. The OCC aims to provide consistent high-level services which promote and strengthen a world-class government, building on the interdisciplinary strengths of the public office and the City. As Deputy Director, you will support the City Clerk with overseeing the operations and goals of the division by providing leadership and direction over essential legislative, operational, and administrative services. You will provide technical assistance to elected and appointed city officials and the subject matter experts within their departments, as well as to the public. Within the Legislative Department, you will be responsible for the planning, coordinating, and management of the day-to-day operations of the Office of the City Clerk and its units, which include the Deputy City Clerks, Technology and Information Management Services, Archives and Records Management, Legislative Operations, and Information Services. You will play a key role in providing administrative and office supervision to assure that the daily activities of staff are performed in a timely and efficient manner. This position requires strategic initiative and the ability to exercise sound judgment, as well as the ability to work both independently and collaboratively with elected officials, City staff, and the public. You will be successful in this role if you: Are a forward-thinking, inclusive, and results-oriented leader who understands organizational dynamics, management principles/ practices, and employee development/ engagement. Embody the Office of the City Clerk Mission, Vision, and Values (Public Service, Accountability, Respect, and Stewardship). Possess leadership experience moving an organization forward in the areas of policies and procedures, collaborative strategy and analysis, and customer service in a City Clerk’s Office and/or a related organization which staffs a governing body or commission. Have experience building strong teams and fostering an inclusive workplace culture with the ability to navigate difficult conversations and empower others. Are knowledgeable, experienced, and motivated about working to end institutional and systemic racism. Job Responsibilities Management and Administration Supervise and oversee assigned personnel and units within the Office of the City Clerk that provide support to the City Council, Legislative Department, and other city-wide functions. Develop, supervise, and participate in the development and installation of new programs, procedures, and automated clerical systems. Assist in developing, preparing, and monitoring of the division’s annual budget. Provide leadership, direction, and guidance to staff; conduct performance reviews; provide input on hiring and disciplinary decisions. Perform the duties of the City Clerk in their absence. Serve as acting division director and signature authority for legislation and other official documents in the absence of the City Clerk. Identify training needs; develop or direct writing of segments of department policies, legislative procedures, standards, and training resources. Legislative Process Assist with the preparation of Council Chambers for meetings. Attend City Council meetings and other Council Committees and subcommittees, as needed, including occasional off-site meetings and hearings. Ensure and oversee the preparation of agendas, taking of minutes, the publication and filing of proceedings, and correspondence related to such meetings. Serves as liaison to Seattle Channel staff. Coordinate Executive Sessions with the City Council. Supervise the execution of legal requirements relating to required filings. Support the municipal elections process by overseeing the initiative measure, charter amendment, and referenda processes which includes assisting in the development of time-sensitive, legal correspondence to petitioners, the Mayor’s Office, City Council, City Attorney’s Office and King County Elections; coordinate signature-count teams; and ensure delivery of official documents to the King County Department of Elections. Program and Project Management Responsible for facility coordination, including safety, security, and logistics. Coordinate the Emergency Preparedness program, including acting as Legislative Incident Command, serving on the Disaster Management Committee, managing the Continuity of Operations Plan, conducting drills, acting as the AlertSeattle contact, and facilitating department training. Assist with the biennial review and update of Council Rules and Procedures. Oversee the Charter Committee review process. Supervise other project, programs, units, and/or special events, as assigned. Communication and Professional Relationships Assist City departments, elected officials, local, state and federal agencies, and the public with the research of local laws, regulations, and City policies and rules. Respond to complex public inquiries and/or complaints that cannot be resolved at lower position levels. Execute decisions in accordance with state statutes, codes, and ordinance interpretation. Promote and facilitate a safe, inclusive, and equitable workplace that supports employee engagement, innovation, and productivity. Model best practices for service equity. Identify ways to support equitable outcomes within operations goals. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description . Qualifications You will be prepared to take on this role if you have following experience, skills, knowledge, and abilities (or a combination of education, experience, and/or training which provides an equivalent background required to perform the work of the class): Bachelor's degree in Business Administration, Public Administration, or a related field from an accredited college or university. Three years of progressively responsible leadership and public administration or similar experience in a City Clerk’s Office or a related organization which staffs a governing body or commission. Two years of experience supervising and/or managing professional staff. Certified Municipal Clerk (CMC) designation, or the ability to attain certification as a CMC within four (4) years of appointment. Your success in this role will depend on your experience in and understanding of: Local government administration, services, and functions of a City Clerk's Office, including management of legislative standards, processes, and City Council proceedings, or equivalent experience with county or state government. Principles of open government and sunshine laws, including knowledge of the Washington State Public Records Act, the Open Public Meetings Act, General Rules and Procedures of the Seattle City Council. Knowledge of federal, state, and local election law. Familiarity with public sector employment rules and policies. Methods and techniques of supervision, training, and motivation. Modern office management, procedures, practices, and equipment. Research methods and techniques. Record management systems, principles, and practices. Accounting and budget procedures. And your ability to: Support and lead a team, ensuring their professional development, success, and the overall efficacy of the program. Lead multi-disciplined teams in the completion of complex projects. Establish and maintain effective working relationships with elected officials, City staff, department directors, partner agencies, diverse communities, and other stakeholders. Develop and implement advanced clerical procedures. Work effectively in a political and policy driven environment. Clearly and accurately communicate orally and in writing. Demonstrate thoroughness and accuracy, and ability to review documents for completeness. Apply a race and social justice lens to affect change in procedure, operations, programs, and service delivery. Note: If you think you do not qualify, please reconsider. Studies have shown that women and people of color are less likely to apply to jobs unless they feel they meet every qualification. However, everyone brings different strengths to the table for a job, and people can be successful in a role in a variety of ways. If you are excited about this job but your experience doesn’t perfectly check every box in the job description, we encourage you to apply anyway. Additional Information Total Compensation and Benefits This position is classified as an Executive Manager-Legislative and is exempt from the Seattle Civil Service System. The full salary range for this classification is $99,973 - $271,460 annually. The salary range for this individual role has been identified as $140,000 - $146,000 annually. Additionally, the City offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental vision, life, and long-term disability insurance for employees. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans Work Environment The Legislative Department is located at Seattle City Hall: 600 Fourth Ave. 3rd Floor, Seattle, WA. This position allows for the flexibility of a hybrid work schedule with a two-day in-office minimum requirement that may change over time based on operational needs. Why work at the City? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services. Application Instructions: Complete a NEOGOV online application by 4 PM on Tuesday, October 10, 2023.Attach a PDF of your cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement as well as how you have used diversity, equity, and inclusion principles in your day-to-day decision-making.Attach a PDF of your resume. Applications received without the requested materials will not be considered. If you have any questions, please contact Jane Cho, HR Analyst, at jane.cho@seattle.gov . The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: 10/10/2023 4:00 PM Pacific
Sep 13, 2023
Full Time
Position Description The City of Seattle is seeking a collaborative leader for the position of Deputy Director in the Office of the City Clerk , a division of the Legislative Department. About the Office of the City Clerk: As a division, the Office of the City Clerk (OCC) serves as a public information hub for legislative processes, legislation research, and vital agency information and records. The mission of the OCC is to foster civic education, participation, and openness in Seattle city government through effective facilitation of the legislative process and transparent, accountable stewardship of public information and official records. The OCC aims to provide consistent high-level services which promote and strengthen a world-class government, building on the interdisciplinary strengths of the public office and the City. As Deputy Director, you will support the City Clerk with overseeing the operations and goals of the division by providing leadership and direction over essential legislative, operational, and administrative services. You will provide technical assistance to elected and appointed city officials and the subject matter experts within their departments, as well as to the public. Within the Legislative Department, you will be responsible for the planning, coordinating, and management of the day-to-day operations of the Office of the City Clerk and its units, which include the Deputy City Clerks, Technology and Information Management Services, Archives and Records Management, Legislative Operations, and Information Services. You will play a key role in providing administrative and office supervision to assure that the daily activities of staff are performed in a timely and efficient manner. This position requires strategic initiative and the ability to exercise sound judgment, as well as the ability to work both independently and collaboratively with elected officials, City staff, and the public. You will be successful in this role if you: Are a forward-thinking, inclusive, and results-oriented leader who understands organizational dynamics, management principles/ practices, and employee development/ engagement. Embody the Office of the City Clerk Mission, Vision, and Values (Public Service, Accountability, Respect, and Stewardship). Possess leadership experience moving an organization forward in the areas of policies and procedures, collaborative strategy and analysis, and customer service in a City Clerk’s Office and/or a related organization which staffs a governing body or commission. Have experience building strong teams and fostering an inclusive workplace culture with the ability to navigate difficult conversations and empower others. Are knowledgeable, experienced, and motivated about working to end institutional and systemic racism. Job Responsibilities Management and Administration Supervise and oversee assigned personnel and units within the Office of the City Clerk that provide support to the City Council, Legislative Department, and other city-wide functions. Develop, supervise, and participate in the development and installation of new programs, procedures, and automated clerical systems. Assist in developing, preparing, and monitoring of the division’s annual budget. Provide leadership, direction, and guidance to staff; conduct performance reviews; provide input on hiring and disciplinary decisions. Perform the duties of the City Clerk in their absence. Serve as acting division director and signature authority for legislation and other official documents in the absence of the City Clerk. Identify training needs; develop or direct writing of segments of department policies, legislative procedures, standards, and training resources. Legislative Process Assist with the preparation of Council Chambers for meetings. Attend City Council meetings and other Council Committees and subcommittees, as needed, including occasional off-site meetings and hearings. Ensure and oversee the preparation of agendas, taking of minutes, the publication and filing of proceedings, and correspondence related to such meetings. Serves as liaison to Seattle Channel staff. Coordinate Executive Sessions with the City Council. Supervise the execution of legal requirements relating to required filings. Support the municipal elections process by overseeing the initiative measure, charter amendment, and referenda processes which includes assisting in the development of time-sensitive, legal correspondence to petitioners, the Mayor’s Office, City Council, City Attorney’s Office and King County Elections; coordinate signature-count teams; and ensure delivery of official documents to the King County Department of Elections. Program and Project Management Responsible for facility coordination, including safety, security, and logistics. Coordinate the Emergency Preparedness program, including acting as Legislative Incident Command, serving on the Disaster Management Committee, managing the Continuity of Operations Plan, conducting drills, acting as the AlertSeattle contact, and facilitating department training. Assist with the biennial review and update of Council Rules and Procedures. Oversee the Charter Committee review process. Supervise other project, programs, units, and/or special events, as assigned. Communication and Professional Relationships Assist City departments, elected officials, local, state and federal agencies, and the public with the research of local laws, regulations, and City policies and rules. Respond to complex public inquiries and/or complaints that cannot be resolved at lower position levels. Execute decisions in accordance with state statutes, codes, and ordinance interpretation. Promote and facilitate a safe, inclusive, and equitable workplace that supports employee engagement, innovation, and productivity. Model best practices for service equity. Identify ways to support equitable outcomes within operations goals. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description . Qualifications You will be prepared to take on this role if you have following experience, skills, knowledge, and abilities (or a combination of education, experience, and/or training which provides an equivalent background required to perform the work of the class): Bachelor's degree in Business Administration, Public Administration, or a related field from an accredited college or university. Three years of progressively responsible leadership and public administration or similar experience in a City Clerk’s Office or a related organization which staffs a governing body or commission. Two years of experience supervising and/or managing professional staff. Certified Municipal Clerk (CMC) designation, or the ability to attain certification as a CMC within four (4) years of appointment. Your success in this role will depend on your experience in and understanding of: Local government administration, services, and functions of a City Clerk's Office, including management of legislative standards, processes, and City Council proceedings, or equivalent experience with county or state government. Principles of open government and sunshine laws, including knowledge of the Washington State Public Records Act, the Open Public Meetings Act, General Rules and Procedures of the Seattle City Council. Knowledge of federal, state, and local election law. Familiarity with public sector employment rules and policies. Methods and techniques of supervision, training, and motivation. Modern office management, procedures, practices, and equipment. Research methods and techniques. Record management systems, principles, and practices. Accounting and budget procedures. And your ability to: Support and lead a team, ensuring their professional development, success, and the overall efficacy of the program. Lead multi-disciplined teams in the completion of complex projects. Establish and maintain effective working relationships with elected officials, City staff, department directors, partner agencies, diverse communities, and other stakeholders. Develop and implement advanced clerical procedures. Work effectively in a political and policy driven environment. Clearly and accurately communicate orally and in writing. Demonstrate thoroughness and accuracy, and ability to review documents for completeness. Apply a race and social justice lens to affect change in procedure, operations, programs, and service delivery. Note: If you think you do not qualify, please reconsider. Studies have shown that women and people of color are less likely to apply to jobs unless they feel they meet every qualification. However, everyone brings different strengths to the table for a job, and people can be successful in a role in a variety of ways. If you are excited about this job but your experience doesn’t perfectly check every box in the job description, we encourage you to apply anyway. Additional Information Total Compensation and Benefits This position is classified as an Executive Manager-Legislative and is exempt from the Seattle Civil Service System. The full salary range for this classification is $99,973 - $271,460 annually. The salary range for this individual role has been identified as $140,000 - $146,000 annually. Additionally, the City offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental vision, life, and long-term disability insurance for employees. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans Work Environment The Legislative Department is located at Seattle City Hall: 600 Fourth Ave. 3rd Floor, Seattle, WA. This position allows for the flexibility of a hybrid work schedule with a two-day in-office minimum requirement that may change over time based on operational needs. Why work at the City? The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services. Application Instructions: Complete a NEOGOV online application by 4 PM on Tuesday, October 10, 2023.Attach a PDF of your cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement as well as how you have used diversity, equity, and inclusion principles in your day-to-day decision-making.Attach a PDF of your resume. Applications received without the requested materials will not be considered. If you have any questions, please contact Jane Cho, HR Analyst, at jane.cho@seattle.gov . The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: 10/10/2023 4:00 PM Pacific
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Under the direction of the Staff Services Manager II, Digital Section and the Director, Office of Communications, Directorate Division, the Information Officer (IO) I (Specialist) has responsibility to perform assignments directly related to disseminating public information and education associated with the Attorney General’s Office through various media forums. The IO I independently plans, organizes, and directs the complex technical and professional work performed in producing video-recorded communications, and reviews technical reports and scripts of video-recorded productions for content and style. The IO I will support “Live Streaming” of the Attorney General’s media press conferences for posting to media outlets. The IO I will consult with and advise executive staff of the public relations implications related to the department’s activities. This position is eligible for hybrid telework. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. INFORMATION OFFICER I (SPECIALIST) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-391216 Position #(s): 420-085-5601-XXX Working Title: Information Officer I Classification: INFORMATION OFFICER I (SPECIALIST) $5,518.00 - $6,907.00 A # of Positions: 1 Work Location: Sacramento County Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday - Friday Department Information This position is located in the Directorate Division, Office of Communications. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control (JC-391216) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment. Please Note: The California Department of Human Resources is currently updating the IO I exam, and the exam is currently not available. The IO I exam will be available starting September 19, 2023. If you do not currently have eligibility for this calssification, you may obtain eligibility which is required for this position by taking the exam. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/26/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Christina Cortez (JC-391216) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Christina Cortez (JC-391216) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. The SOQ serves as documentation of your ability to present information clearly and concisely in writing and should be typed and no more than two pages in length. Vague and/or incomplete SOQs may not be considered if it does not fully respond to the required information. Cover Letters do not take the place of a SOQ. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Possess strong organizational skills Proficient in social media and graphics Knowledge of state policy issues and ability to master emerging new policy initiatives Ability to work well under pressure and exercise the highest degree of initiative and independence of action Ability to maintain strict confidentiality of information Possess excellent written and verbal communication skills Ability to work effectively with all levels of staff Benefits For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources’ website at: https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Christina Cortez (916) 210-7244 Christina.Cortez@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Job-Related Information Additional Application Filing Information: Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/26/2023
Sep 06, 2023
Full Time
Job Description and Duties Under the direction of the Staff Services Manager II, Digital Section and the Director, Office of Communications, Directorate Division, the Information Officer (IO) I (Specialist) has responsibility to perform assignments directly related to disseminating public information and education associated with the Attorney General’s Office through various media forums. The IO I independently plans, organizes, and directs the complex technical and professional work performed in producing video-recorded communications, and reviews technical reports and scripts of video-recorded productions for content and style. The IO I will support “Live Streaming” of the Attorney General’s media press conferences for posting to media outlets. The IO I will consult with and advise executive staff of the public relations implications related to the department’s activities. This position is eligible for hybrid telework. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. INFORMATION OFFICER I (SPECIALIST) Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-391216 Position #(s): 420-085-5601-XXX Working Title: Information Officer I Classification: INFORMATION OFFICER I (SPECIALIST) $5,518.00 - $6,907.00 A # of Positions: 1 Work Location: Sacramento County Job Type: Permanent, Full Time Work Shift: Day Work Week: Monday - Friday Department Information This position is located in the Directorate Division, Office of Communications. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the Department, please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control (JC-391216) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment. Please Note: The California Department of Human Resources is currently updating the IO I exam, and the exam is currently not available. The IO I exam will be available starting September 19, 2023. If you do not currently have eligibility for this calssification, you may obtain eligibility which is required for this position by taking the exam. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 9/26/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Christina Cortez (JC-391216) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Christina Cortez (JC-391216) Office of Human Resources 1300 I Street, Suite 720 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. The SOQ serves as documentation of your ability to present information clearly and concisely in writing and should be typed and no more than two pages in length. Vague and/or incomplete SOQs may not be considered if it does not fully respond to the required information. Cover Letters do not take the place of a SOQ. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Possess strong organizational skills Proficient in social media and graphics Knowledge of state policy issues and ability to master emerging new policy initiatives Ability to work well under pressure and exercise the highest degree of initiative and independence of action Ability to maintain strict confidentiality of information Possess excellent written and verbal communication skills Ability to work effectively with all levels of staff Benefits For information regarding available employee benefits, please visit the California State Civil Service Employee Benefits Summary page on the California Department of Human Resources’ website at: https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Human Resources Contact: Christina Cortez (916) 210-7244 Christina.Cortez@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Job-Related Information Additional Application Filing Information: Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 9/26/2023
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Director, Media Relations and Public Affairs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $15,834 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $29,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking a Senior Director, Media Relations and Public Affairs to be the chief spokesperson for the California State University Chancellor’s Office and leads a team of professionals responsible for strategic communications driven through media relations; developing, implementing, and assessing content strategy; crisis and issues management; and proactive public relations to advance the university’s reputation and priorities. The position also provides strategic and tactical guidance on local, regional, and national issues to executive leadership and serves as an advisor and mentor to campus-based peers and colleagues. Responsibilities Under the general direction of the Administrator in Charge, University Relations and Advancement , the Senior Director, Media Relations and Public Affairs will: -Provide strategic communications counsel, particularly as it relates to media relations, to the Chancellor, vice chancellors, trustees, and, as requested, to campus leadership teams. -Proactively seek out media opportunities to position the CSU as a thought leader on key issues or emerging topics. -Provide leadership and mentoring to the Media Relations and Public Affairs teams, and to campus-based media and public affairs personnel. -Work with campus-based public information personnel to integrate university messaging into campus communications. -Create and implement strategic communications plans with colleagues in University Relations & Advancement, and throughout the Chancellor’s Office. -Integrate messaging with internal communications, owned media, marketing and brand management. Qualifications This position requires: -A bachelor’s degree in public relations, journalism, or a closely related discipline is required. -A minimum of 8-to-10 years of progressively responsible experience in public affairs, journalism, communications or marketing positions, with at least 3 years of management experience is required. -Thorough knowledge of best practices for public affairs/media relations, earned and owned media and associated activities in order to maximize the CSU’s presence in national, regional and trade media outlets. -Exceptional writing and communications skills. Preferred Qualifications -Comfortable with speaking in public and on camera. -Familiarity with higher education/academia, and with California state public policy. -A master’s degree in a related area is preferred. -Experience in higher education is preferred. Application Period Priority consideration will be given to candidates who apply by August 18, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Director, Media Relations and Public Affairs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $15,834 per month, commensurate with qualifications and experience. The salary range for this classification is $9,167 to $29,425 per month. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking a Senior Director, Media Relations and Public Affairs to be the chief spokesperson for the California State University Chancellor’s Office and leads a team of professionals responsible for strategic communications driven through media relations; developing, implementing, and assessing content strategy; crisis and issues management; and proactive public relations to advance the university’s reputation and priorities. The position also provides strategic and tactical guidance on local, regional, and national issues to executive leadership and serves as an advisor and mentor to campus-based peers and colleagues. Responsibilities Under the general direction of the Administrator in Charge, University Relations and Advancement , the Senior Director, Media Relations and Public Affairs will: -Provide strategic communications counsel, particularly as it relates to media relations, to the Chancellor, vice chancellors, trustees, and, as requested, to campus leadership teams. -Proactively seek out media opportunities to position the CSU as a thought leader on key issues or emerging topics. -Provide leadership and mentoring to the Media Relations and Public Affairs teams, and to campus-based media and public affairs personnel. -Work with campus-based public information personnel to integrate university messaging into campus communications. -Create and implement strategic communications plans with colleagues in University Relations & Advancement, and throughout the Chancellor’s Office. -Integrate messaging with internal communications, owned media, marketing and brand management. Qualifications This position requires: -A bachelor’s degree in public relations, journalism, or a closely related discipline is required. -A minimum of 8-to-10 years of progressively responsible experience in public affairs, journalism, communications or marketing positions, with at least 3 years of management experience is required. -Thorough knowledge of best practices for public affairs/media relations, earned and owned media and associated activities in order to maximize the CSU’s presence in national, regional and trade media outlets. -Exceptional writing and communications skills. Preferred Qualifications -Comfortable with speaking in public and on camera. -Familiarity with higher education/academia, and with California state public policy. -A master’s degree in a related area is preferred. -Experience in higher education is preferred. Application Period Priority consideration will be given to candidates who apply by August 18, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS ). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Posting Open Until Filled Salary: Commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Protects Watershed or Aviation department by ensuring compliance with federal, state, regional, and local laws, rules, regulations and requirements. Ensures the maintenance of surface water quality for the benefit of public infrastructure and the natural environment. Duties include, but are not limited to: compiling data; generating reports; coordinating programs; reviewing and analyzing legal and financial issues pertinent to the environmental office; drafting environmental grants, and coordinating public information. This is a highly experienced professional in environmental monitoring and assessment who routinely exercises project leadership over complex projects, trains other professionals, and/or serves as a specialized subject matter expert in one or more specific areas. This is not a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received Direction received is very general and focuses on end results and is typically collaborative in nature. Position plans own work and project schedules and sequences. Minimum Qualifications Education and Experience Bachelors degree in Civil Engineering, Environmental Engineering or a related field 5 years of progressively responsible environmental compliance or engineering experience which includes 3 years of supervisory or administrative experience. Preferred Education & Experience Bachelors degree in Civil Engineering, Environmental Engineering or a related field and 8 years of progressively responsible environmental compliance or engineering experience which includes 5 years of supervisory experience. Licensures and Certifications Valid State of Georgia drivers license required. A Professional Engineers licensure issued by the State of Georgia required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
Aug 09, 2023
Full Time
Posting Open Until Filled Salary: Commensurate with experience At the City of Atlanta, we are passionate about building and improving our community. Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure. Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained. Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta! If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer. General Description and Classification Standards Protects Watershed or Aviation department by ensuring compliance with federal, state, regional, and local laws, rules, regulations and requirements. Ensures the maintenance of surface water quality for the benefit of public infrastructure and the natural environment. Duties include, but are not limited to: compiling data; generating reports; coordinating programs; reviewing and analyzing legal and financial issues pertinent to the environmental office; drafting environmental grants, and coordinating public information. This is a highly experienced professional in environmental monitoring and assessment who routinely exercises project leadership over complex projects, trains other professionals, and/or serves as a specialized subject matter expert in one or more specific areas. This is not a routine promotional level and the specific justification for classification at this level must be documented. Supervision Received Direction received is very general and focuses on end results and is typically collaborative in nature. Position plans own work and project schedules and sequences. Minimum Qualifications Education and Experience Bachelors degree in Civil Engineering, Environmental Engineering or a related field 5 years of progressively responsible environmental compliance or engineering experience which includes 3 years of supervisory or administrative experience. Preferred Education & Experience Bachelors degree in Civil Engineering, Environmental Engineering or a related field and 8 years of progressively responsible environmental compliance or engineering experience which includes 5 years of supervisory experience. Licensures and Certifications Valid State of Georgia drivers license required. A Professional Engineers licensure issued by the State of Georgia required. Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.
City of Fort Lauderdale, FL
Fort Lauderdale, Florida, United States
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The Airport Program Manager I will oversee the Airport Programs section team comprised of a Business Assistance Administrator, Graphic Designer, and Noise Abatement Officer. The position will interact regularly with Airport tenants, private sector businesses, consultants, engineers, architects, attorneys, government entities, utility companies, local media, and other City leadership team members and staff. He or she will conceptualize, propose, and execute the Airport's mission-focused integrated marketing and communications strategy through the establishment of economic development, workforce development, and education development under the supervision of the Assistant Airport Director. This position will serve as a spokesperson for managing the Airport's high-profile communications and marketing projects, including complex crisis management issues, with the goal of representing the Airport through cooperative relationships. The Airport Program Manager will also be responsible for redeveloping and managing the Airport's website, developing and managing the Airport's social media accounts, and creating marketing materials, including, but not limited to; multimedia advertising campaigns, direct marketing, brochures, questionnaires, and PowerPoint presentations, etc. In addition, this position will develop a strategic branding plan that will create greater visibility and awareness for the Airport, as well as methods to keep the public informed of programs, events, accomplishments, and other activities. The Airport Program Manager will oversee all Airport-related special events, activities, and community outreach programs from concept through completion. The Airport Program Manager provides administrative and management services for personnel involved in the provision of services to the public through a complex, specialized departmental program, under the direction of a department director or designee. Responsibilities include coordinating activities of a major program(s); supervising employees and/or external consultants; handling daily staff assignments; planning and administering budgets; controlling income and revenue; tracking program expenses; monitoring the progress of operations; and analyzing and reporting program performance to executive team and directors. Leads, oversees, manages, plans, coordinates activities of major programs involving contract administration. Responsibilities include preparations of proposals, plans and specifications; participation in the negotiation of contracts; monitoring contracts for compliance, including benchmarks for quality assurance and performance measures; and ensuring that goals or objectives of programs are accomplished within prescribed time frame and funding parameters. The Airport Program Manager will ensure adherence to master plans and schedules; develop solutions to program problems; initiate new and innovative programs to improve service to internal and external customers; and direct the work of personnel assigned to programs for various departments. PLEASE NOTE: The duties of this position will include all of those duties set forth in the official job description . The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. This job classification is in Management Category II for benefits purposes, which includes Eight (8) additional Management Vacation days per calendar year and a monthly Employee Expense Allowance of $340.00. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This position is covered by the Personnel Rules. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Plans, develops, recommends, implements, and analyzes policies, procedures, and/or methods for the Airport's Community Outreach Program. Promotes Foreign-Trade Zone sites to sustain active status and monitors Zone expansion opportunities through a variety of advertising mediums and extensive public contact with the business community. Manages the Noise Compatibility Program; studies, analyzes, evaluates data and information; and develops recommendations for continual improvement of noise related issues. Meets and confers with community groups and individual citizens, pilots, Executive Airport Control Tower personnel, FAA officials, and other governmental organizations to investigate, analyze and mitigate noise impact problems and reduce complaints; prepares written communication on program-wide changes. Monitors and responds to local land use issues including proposed changes in land use and zoning designations; analyzes the anticipated impact through flight tracking and noise monitoring studies and makes recommendations to minimize land use incompatibility. Serves as a liaison to municipal, state, and federal agencies, other airports, and outside consulting firms engaged by the City on noise-related issues. Develops plans, programs, and strategies to market Executive Airport functions to the community; the aviation industry; and local, national, and international businesses to promote the use of aviation facilities and lease available aviation and non-aviation property. Creates and/or makes public presentations to the Aviation Advisory Board, tenants, community groups, Airport users, the aviation industry, public and private agencies, etc. Cultivates public contacts to promote Executive Airport and Industrial Airpark, the Downtown Helistop, and the Foreign-Trade Zone; keeps the public informed of division programs, events, accomplishments, and activities using various communication media and personal contacts. Conceptualizes, designs, and executes the Airport's mission-focused integrated marketing and communications strategy, under the supervision of the Airport Manager. Develops and oversees the Airport's branding strategy to maintain brand integrity across all Airport initiatives and elevate opportunities to reach target audience; monitors marketing trends and analyzes competitor services. Manages high-profile, complex crises and issues and implements crisis communication activities. Responds to inquiries and requests from print, broadcast, and digital media representatives; establishes cooperative relationships with the media; maintains media lists. Oversees public information outputs to ensure they meet high-quality standards. Researches, writes, and disseminates news releases, media alerts, feature stories, and other informational materials to newspaper, television, radio, and other communication outlets; develops internal communications such as newsletters, talking points, speeches, etc. Develops and produces videos in accordance with the Airport's communication and marketing objectives. Develops and produces collateral materials, including publications, brochures, pamphlets, newsletters, and reports. Manages logistics and promotion of special events, meetings, and other public forums. Develops and manages marketing and special event budgets. Utilizes social media tools to achieve Airport communications objectives. Develops and implements a regular system of media and social media monitoring and reporting. Conducts feasibility studies and cost/benefit analyses. Promotes and maintains the Airport's sustainability plan, which includes the LEED-certified U.S. Customs and Border Protection Facility and Maintenance Facility. Provides professional and technical assistance to Airport tenants and outside agencies for policies and initiatives that encourage new sustainability practices. Serves as the team leader working with staff to develop sustainability initiatives for the Airport and assess their cost effectiveness, technical feasibility, and implementation methods. Coordinates Internship Program with colleges and universities; develops educational programs and opportunities to promote careers in aviation. Supervises administrative and support personnel in the development and implementation of budgetary recommendations and financial controls; develops and monitors systems to ensure compliance of Airport tenants with lease agreements. Recommends, in the interest of the City, the hiring of eligible applicants and the transfer, suspension, promotion, termination, reassignment, or discipline of subordinate personnel, and participates in the adjustment of employee grievances. Manages the work of assigned personnel; develops detailed work plans, delegates and reviews work assignments; hires, trains, and evaluates employees. Directs the recruitment and hiring of non-professional personnel. Assists in the development of objectives and goals; analyzes and reports on metrics. Ensures relevant standards, process and regulations are upheld. Develop efficient strategies and tactics to ensure that programs deliver outcome desired by the department and City. Develops and maintains process improvement strategies, identifying, managing, and improving core processes. Serves as the team leader in working with City staff to develop program initiatives; assesses cost effectiveness, technical feasibility, and implementation methods. Prepares and administers budget for assigned programs or division; prioritizes and approves expenses. Prepares productivity and informational reports, City Commission and Purchasing memorandums, and general correspondence with the public as applicable. Develops Requests for Proposals (RFP) and Intents to Bid (ITB) for services and products. Coordinates with Procurement Services, Risk Management and City Attorney on the drafting of contracts. Supports strategic planning for the program and division. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's degree in aviation management, public administration, business management or a closely related field.At least three (3) years of experience in progressively responsible professional experience in airport management (preferably including noise compatibility planning responsibilities) and the development, implementation and administration of programs, methods and/or procedures; evaluation of program and operation effectiveness; development of administrative practices to meet program, policy, organizational or legislative change. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.Experience must include at least three (3) years of supervisory experience. Special Requirements: Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Sometimes Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants may be required to pass a medical examination, including drug screening, prior to appointment. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. The Airport Program Manager I will oversee the Airport Programs section team comprised of a Business Assistance Administrator, Graphic Designer, and Noise Abatement Officer. The position will interact regularly with Airport tenants, private sector businesses, consultants, engineers, architects, attorneys, government entities, utility companies, local media, and other City leadership team members and staff. He or she will conceptualize, propose, and execute the Airport's mission-focused integrated marketing and communications strategy through the establishment of economic development, workforce development, and education development under the supervision of the Assistant Airport Director. This position will serve as a spokesperson for managing the Airport's high-profile communications and marketing projects, including complex crisis management issues, with the goal of representing the Airport through cooperative relationships. The Airport Program Manager will also be responsible for redeveloping and managing the Airport's website, developing and managing the Airport's social media accounts, and creating marketing materials, including, but not limited to; multimedia advertising campaigns, direct marketing, brochures, questionnaires, and PowerPoint presentations, etc. In addition, this position will develop a strategic branding plan that will create greater visibility and awareness for the Airport, as well as methods to keep the public informed of programs, events, accomplishments, and other activities. The Airport Program Manager will oversee all Airport-related special events, activities, and community outreach programs from concept through completion. The Airport Program Manager provides administrative and management services for personnel involved in the provision of services to the public through a complex, specialized departmental program, under the direction of a department director or designee. Responsibilities include coordinating activities of a major program(s); supervising employees and/or external consultants; handling daily staff assignments; planning and administering budgets; controlling income and revenue; tracking program expenses; monitoring the progress of operations; and analyzing and reporting program performance to executive team and directors. Leads, oversees, manages, plans, coordinates activities of major programs involving contract administration. Responsibilities include preparations of proposals, plans and specifications; participation in the negotiation of contracts; monitoring contracts for compliance, including benchmarks for quality assurance and performance measures; and ensuring that goals or objectives of programs are accomplished within prescribed time frame and funding parameters. The Airport Program Manager will ensure adherence to master plans and schedules; develop solutions to program problems; initiate new and innovative programs to improve service to internal and external customers; and direct the work of personnel assigned to programs for various departments. PLEASE NOTE: The duties of this position will include all of those duties set forth in the official job description . The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. This job classification is in Management Category II for benefits purposes, which includes Eight (8) additional Management Vacation days per calendar year and a monthly Employee Expense Allowance of $340.00. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This position is covered by the Personnel Rules. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. Plans, develops, recommends, implements, and analyzes policies, procedures, and/or methods for the Airport's Community Outreach Program. Promotes Foreign-Trade Zone sites to sustain active status and monitors Zone expansion opportunities through a variety of advertising mediums and extensive public contact with the business community. Manages the Noise Compatibility Program; studies, analyzes, evaluates data and information; and develops recommendations for continual improvement of noise related issues. Meets and confers with community groups and individual citizens, pilots, Executive Airport Control Tower personnel, FAA officials, and other governmental organizations to investigate, analyze and mitigate noise impact problems and reduce complaints; prepares written communication on program-wide changes. Monitors and responds to local land use issues including proposed changes in land use and zoning designations; analyzes the anticipated impact through flight tracking and noise monitoring studies and makes recommendations to minimize land use incompatibility. Serves as a liaison to municipal, state, and federal agencies, other airports, and outside consulting firms engaged by the City on noise-related issues. Develops plans, programs, and strategies to market Executive Airport functions to the community; the aviation industry; and local, national, and international businesses to promote the use of aviation facilities and lease available aviation and non-aviation property. Creates and/or makes public presentations to the Aviation Advisory Board, tenants, community groups, Airport users, the aviation industry, public and private agencies, etc. Cultivates public contacts to promote Executive Airport and Industrial Airpark, the Downtown Helistop, and the Foreign-Trade Zone; keeps the public informed of division programs, events, accomplishments, and activities using various communication media and personal contacts. Conceptualizes, designs, and executes the Airport's mission-focused integrated marketing and communications strategy, under the supervision of the Airport Manager. Develops and oversees the Airport's branding strategy to maintain brand integrity across all Airport initiatives and elevate opportunities to reach target audience; monitors marketing trends and analyzes competitor services. Manages high-profile, complex crises and issues and implements crisis communication activities. Responds to inquiries and requests from print, broadcast, and digital media representatives; establishes cooperative relationships with the media; maintains media lists. Oversees public information outputs to ensure they meet high-quality standards. Researches, writes, and disseminates news releases, media alerts, feature stories, and other informational materials to newspaper, television, radio, and other communication outlets; develops internal communications such as newsletters, talking points, speeches, etc. Develops and produces videos in accordance with the Airport's communication and marketing objectives. Develops and produces collateral materials, including publications, brochures, pamphlets, newsletters, and reports. Manages logistics and promotion of special events, meetings, and other public forums. Develops and manages marketing and special event budgets. Utilizes social media tools to achieve Airport communications objectives. Develops and implements a regular system of media and social media monitoring and reporting. Conducts feasibility studies and cost/benefit analyses. Promotes and maintains the Airport's sustainability plan, which includes the LEED-certified U.S. Customs and Border Protection Facility and Maintenance Facility. Provides professional and technical assistance to Airport tenants and outside agencies for policies and initiatives that encourage new sustainability practices. Serves as the team leader working with staff to develop sustainability initiatives for the Airport and assess their cost effectiveness, technical feasibility, and implementation methods. Coordinates Internship Program with colleges and universities; develops educational programs and opportunities to promote careers in aviation. Supervises administrative and support personnel in the development and implementation of budgetary recommendations and financial controls; develops and monitors systems to ensure compliance of Airport tenants with lease agreements. Recommends, in the interest of the City, the hiring of eligible applicants and the transfer, suspension, promotion, termination, reassignment, or discipline of subordinate personnel, and participates in the adjustment of employee grievances. Manages the work of assigned personnel; develops detailed work plans, delegates and reviews work assignments; hires, trains, and evaluates employees. Directs the recruitment and hiring of non-professional personnel. Assists in the development of objectives and goals; analyzes and reports on metrics. Ensures relevant standards, process and regulations are upheld. Develop efficient strategies and tactics to ensure that programs deliver outcome desired by the department and City. Develops and maintains process improvement strategies, identifying, managing, and improving core processes. Serves as the team leader in working with City staff to develop program initiatives; assesses cost effectiveness, technical feasibility, and implementation methods. Prepares and administers budget for assigned programs or division; prioritizes and approves expenses. Prepares productivity and informational reports, City Commission and Purchasing memorandums, and general correspondence with the public as applicable. Develops Requests for Proposals (RFP) and Intents to Bid (ITB) for services and products. Coordinates with Procurement Services, Risk Management and City Attorney on the drafting of contracts. Supports strategic planning for the program and division. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's degree in aviation management, public administration, business management or a closely related field.At least three (3) years of experience in progressively responsible professional experience in airport management (preferably including noise compatibility planning responsibilities) and the development, implementation and administration of programs, methods and/or procedures; evaluation of program and operation effectiveness; development of administrative practices to meet program, policy, organizational or legislative change. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.Experience must include at least three (3) years of supervisory experience. Special Requirements: Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. WORKING ENVIRONMENT: Work Environment Frequency Working in Designated Environment Office or similar indoor environment Frequently or Often Outdoor environment Sometimes Street environment (near moving traffic) Seldom or Never Construction site Seldom or Never Confined Space Seldom or Never In the community (homes, businesses, etc.) Seldom or Never Lab Seldom or Never Warehouse environment Seldom or Never PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants may be required to pass a medical examination, including drug screening, prior to appointment. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J204 ). The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional managementbenefits. Closing Date/Time: Continuous
The Napa Valley Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. County of Napa as an Employer As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position Napa County Health and Human Services is on a mission to serve our community and support its health and well-being. Our vision is a community in which all people have the opportunity to experience fulfilling lives. Our values include commitment to our community, collaboration with our community, and compassion for our community. The Project Manager - Communications assists the Agency Director and Executive Leadership Team in developing and carrying out a comprehensive communications strategy in alignment with the department's mission, vision, and values. The position will liaise and collaborate with HHSA Executive Leadership Team (ELT) and staff to collect, curate, and produce content to be disseminated to various outlets in coordination with the Agency Director and County Public Information Officer. This position interacts with HHSA leadership and subject matter experts to stay current on departmental programs, issues, and data to manage opportunities to improve engagement with the community through proactive communications and story content placement, as well as to anticipate possible issues or communications needs. In alignment with HHSA commitment to increasing equity, accessibility and inclusion, with a core value of diversity, this position further ensures that Agency communications within Napa County result in engagement equity for underserved cultural communities. Communications projects may include development and maintenance of communications and messaging through a variety of mediums including print, electronic, social media, web, mobile, broadcast, and public speaking. These communications are targeted to a wide range of audiences including the general public, internal Agency and County staff, community-based organizations and others. This position will effectively increase community engagement, improve public awareness of HHSA services, programs and outcomes, and reinforce Agency culture through internal communications. A successful candidate will demonstrate a significant attention for detail, proficiency in visual and graphic design practices and technology tools, expertise in video production, exceptional written and verbal communication skills, and ability to manage public communications and messaging within the context of a governmental organization with multiple stakeholders and audiences. The position may supervise support staff in carrying out of assigned duties. Position Requirements Experience and Education: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Four years of increasingly responsible professional level program experience in a program area related to assigned project. Education: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, social work, or related field. License or Certificate:* Possession of a valid California driver’s license. *Any license, certification, or registration required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. Application Deadline By 5:00 pm PST /PDT on OCTOBER 10, 2023. A copy of your work sample (writing, communication, report, media post, publication, or similar documents) must be submitted with your application. Application Screening The week of October 9, 2023. Supplemental Question Scoring By October 16, 2023. Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Exam Tentatively scheduled for the week of October 23, 2023. The most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. Establish Eligibility List Approximately two weeks following the oral panel interviews. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the example of duties HERE . Disaster Service Workers Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (Cal. Gov. Code § 310 2 ) . Benefits Learn more about the benefits package for this position HERE . ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. MANAGEMENT CLASSIFIED EMPLOYEE BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forManagement ClassifiedEmployees: https://www.countyofnapa.org/DocumentCenter/View/25879/Benefits-Summary---Management-Classified-Employees THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. Closing Date/Time: 10/10/2023 5:00 PM Pacific
Sep 21, 2023
Full Time
The Napa Valley Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. County of Napa as an Employer As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position Napa County Health and Human Services is on a mission to serve our community and support its health and well-being. Our vision is a community in which all people have the opportunity to experience fulfilling lives. Our values include commitment to our community, collaboration with our community, and compassion for our community. The Project Manager - Communications assists the Agency Director and Executive Leadership Team in developing and carrying out a comprehensive communications strategy in alignment with the department's mission, vision, and values. The position will liaise and collaborate with HHSA Executive Leadership Team (ELT) and staff to collect, curate, and produce content to be disseminated to various outlets in coordination with the Agency Director and County Public Information Officer. This position interacts with HHSA leadership and subject matter experts to stay current on departmental programs, issues, and data to manage opportunities to improve engagement with the community through proactive communications and story content placement, as well as to anticipate possible issues or communications needs. In alignment with HHSA commitment to increasing equity, accessibility and inclusion, with a core value of diversity, this position further ensures that Agency communications within Napa County result in engagement equity for underserved cultural communities. Communications projects may include development and maintenance of communications and messaging through a variety of mediums including print, electronic, social media, web, mobile, broadcast, and public speaking. These communications are targeted to a wide range of audiences including the general public, internal Agency and County staff, community-based organizations and others. This position will effectively increase community engagement, improve public awareness of HHSA services, programs and outcomes, and reinforce Agency culture through internal communications. A successful candidate will demonstrate a significant attention for detail, proficiency in visual and graphic design practices and technology tools, expertise in video production, exceptional written and verbal communication skills, and ability to manage public communications and messaging within the context of a governmental organization with multiple stakeholders and audiences. The position may supervise support staff in carrying out of assigned duties. Position Requirements Experience and Education: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Four years of increasingly responsible professional level program experience in a program area related to assigned project. Education: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, social work, or related field. License or Certificate:* Possession of a valid California driver’s license. *Any license, certification, or registration required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. Application Deadline By 5:00 pm PST /PDT on OCTOBER 10, 2023. A copy of your work sample (writing, communication, report, media post, publication, or similar documents) must be submitted with your application. Application Screening The week of October 9, 2023. Supplemental Question Scoring By October 16, 2023. Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Exam Tentatively scheduled for the week of October 23, 2023. The most qualified candidates from the oral panel exam will be placed on the eligibility list and may be considered to fill positions for up to one year. Establish Eligibility List Approximately two weeks following the oral panel interviews. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the example of duties HERE . Disaster Service Workers Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (Cal. Gov. Code § 310 2 ) . Benefits Learn more about the benefits package for this position HERE . ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. MANAGEMENT CLASSIFIED EMPLOYEE BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forManagement ClassifiedEmployees: https://www.countyofnapa.org/DocumentCenter/View/25879/Benefits-Summary---Management-Classified-Employees THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. Closing Date/Time: 10/10/2023 5:00 PM Pacific
City of Seattle, WA
Seattle, Washington, United States
Position Description Vision: Seattle is a thriving and equitable community powered by dependable transportation. Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities. The Seattle Department of Transportation (SDOT) is a nationally recognized municipal transportation agency at the leading edge of multi-modal transportation. In our quickly growing city, accessibility, safety, affordability, and reliability - are top of mind for us every day! Our core values drive our work toward creating an equitable, sustainable, and vibrant city for all. SDOT’s core responsibilities include maintenance and operations of the city's transportation right-of-way, the expansion of the city's bicycle and pedestrian network, care of over 240 bridges, permitting use of public spaces and enhancing access to the regional transit system. With approximately 1,200 dedicated staff, SDOT maintains an operational presence 24 hours a day, 7 days a week, in all weather conditions to serve and ensure Seattle’s public mobility. Position Overview: SDOT is looking to hire a Public Engagement Associate (under the City classification specification of Senior Public Relations Specialists) who develops, manages, and coordinates the communication and public outreach elements for the successful implementation of transportation projects. The Public Engagement Associate works as part of a multi-disciplinary project team, creating public outreach plans and coordinating the communication of project elements to public and private stakeholders, affected communities, and other City staff and agencies. This position reports to the Public Engagement Manager and serves as a member of the project engagement team, supporting departmental values and goals in promoting diversity and racial and social justice. Job Responsibilities Serve on matrixed project teams as communications and outreach associate for transportation projects in all stages of work - planning, design, and construction. Serve as junior member of a sector team, which focuses on projects in either the north, central, or south areas of Seattle. Serve as contact for communications and outreach on transportation projects, including working with residents, businesses, constituents, community members, elected officials and their staff, consultants, departmental management, and other City staff to implement outreach elements of transportation capital improvements projects. Develop and implement public involvement and strategic communications plans, create and disseminate outreach materials such as fact sheets, newsletters, fliers, display boards, surveys, and web content. Plan, organize, and run public meetings and hearings to share SDOT values and goals, explain project elements, answer questions, get community feedback, and build relationships with communities. Develop and deliver presentations or briefings about projects and transportation issues to community members and groups, City officials, departmental management, review boards and permit agencies, and other governmental agencies, providing clear and concise information about project elements, the project management and public engagement process, and other topics such as mitigation efforts or explanations for certain project design decisions. Manage, write, review, and edit both routine and advanced correspondence including emails, letters, memoranda, official documents, and reports. Coordinate internal communication and advertisements for other SDOT divisions and other City staff. Work and coordinate with consultants consistent with the City's Consultant Contract procedures for Women & Minority Business Inclusion plan; oversee consultants' progress; review and authorize invoices for accuracy and authorize payments, and provide oversight and feedback to consultants. Support departmental goals in promoting diversity and social justice by ensuring that outreach materials are translated and interpreted as needed, and that minority and underrepresented people and their feedback, opinions, and voices are sought out and considered in all stages of project development and decision-making. Qualifications Minimum Qualifications: Requires two (2) years professional experience in public relations, marketing, journalism, or related field involving the preparation and distribution of public information materials, and a Bachelor's degree in English, Journalism, Communications, Marketing, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Current Washington State driver's license or evidence of equivalent mobility. Successful candidates will possess many of these additional qualifications or be able to demonstrate comparable experience and expertise: Two (2) years of project and/or construction experience. Demonstrated capability actively working on multiple projects, and monitoring and staying within scope, schedule, and budget. Working knowledge of traffic planning, multimodal transportation systems, and transportation projects, and a familiarity with Seattle. Moderate to advanced proficiency using MS Word, Project, and PowerPoint, Adobe creative suite or other graphics software. Demonstrated oral and written communication skills. Experience supporting public involvement/outreach processes. Ability to effectively work in a multi-cultural workplace with a diverse customer base. Additional Information Work Environment: Most work is performed in a normal City work/office environment, including hybrid work options at this time. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The full salary range for this position is $40.08 - $46.68 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: 10/3/2023 4:00 PM Pacific
Sep 21, 2023
Full Time
Position Description Vision: Seattle is a thriving and equitable community powered by dependable transportation. Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities. The Seattle Department of Transportation (SDOT) is a nationally recognized municipal transportation agency at the leading edge of multi-modal transportation. In our quickly growing city, accessibility, safety, affordability, and reliability - are top of mind for us every day! Our core values drive our work toward creating an equitable, sustainable, and vibrant city for all. SDOT’s core responsibilities include maintenance and operations of the city's transportation right-of-way, the expansion of the city's bicycle and pedestrian network, care of over 240 bridges, permitting use of public spaces and enhancing access to the regional transit system. With approximately 1,200 dedicated staff, SDOT maintains an operational presence 24 hours a day, 7 days a week, in all weather conditions to serve and ensure Seattle’s public mobility. Position Overview: SDOT is looking to hire a Public Engagement Associate (under the City classification specification of Senior Public Relations Specialists) who develops, manages, and coordinates the communication and public outreach elements for the successful implementation of transportation projects. The Public Engagement Associate works as part of a multi-disciplinary project team, creating public outreach plans and coordinating the communication of project elements to public and private stakeholders, affected communities, and other City staff and agencies. This position reports to the Public Engagement Manager and serves as a member of the project engagement team, supporting departmental values and goals in promoting diversity and racial and social justice. Job Responsibilities Serve on matrixed project teams as communications and outreach associate for transportation projects in all stages of work - planning, design, and construction. Serve as junior member of a sector team, which focuses on projects in either the north, central, or south areas of Seattle. Serve as contact for communications and outreach on transportation projects, including working with residents, businesses, constituents, community members, elected officials and their staff, consultants, departmental management, and other City staff to implement outreach elements of transportation capital improvements projects. Develop and implement public involvement and strategic communications plans, create and disseminate outreach materials such as fact sheets, newsletters, fliers, display boards, surveys, and web content. Plan, organize, and run public meetings and hearings to share SDOT values and goals, explain project elements, answer questions, get community feedback, and build relationships with communities. Develop and deliver presentations or briefings about projects and transportation issues to community members and groups, City officials, departmental management, review boards and permit agencies, and other governmental agencies, providing clear and concise information about project elements, the project management and public engagement process, and other topics such as mitigation efforts or explanations for certain project design decisions. Manage, write, review, and edit both routine and advanced correspondence including emails, letters, memoranda, official documents, and reports. Coordinate internal communication and advertisements for other SDOT divisions and other City staff. Work and coordinate with consultants consistent with the City's Consultant Contract procedures for Women & Minority Business Inclusion plan; oversee consultants' progress; review and authorize invoices for accuracy and authorize payments, and provide oversight and feedback to consultants. Support departmental goals in promoting diversity and social justice by ensuring that outreach materials are translated and interpreted as needed, and that minority and underrepresented people and their feedback, opinions, and voices are sought out and considered in all stages of project development and decision-making. Qualifications Minimum Qualifications: Requires two (2) years professional experience in public relations, marketing, journalism, or related field involving the preparation and distribution of public information materials, and a Bachelor's degree in English, Journalism, Communications, Marketing, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Current Washington State driver's license or evidence of equivalent mobility. Successful candidates will possess many of these additional qualifications or be able to demonstrate comparable experience and expertise: Two (2) years of project and/or construction experience. Demonstrated capability actively working on multiple projects, and monitoring and staying within scope, schedule, and budget. Working knowledge of traffic planning, multimodal transportation systems, and transportation projects, and a familiarity with Seattle. Moderate to advanced proficiency using MS Word, Project, and PowerPoint, Adobe creative suite or other graphics software. Demonstrated oral and written communication skills. Experience supporting public involvement/outreach processes. Ability to effectively work in a multi-cultural workplace with a diverse customer base. Additional Information Work Environment: Most work is performed in a normal City work/office environment, including hybrid work options at this time. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The full salary range for this position is $40.08 - $46.68 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: 10/3/2023 4:00 PM Pacific
City of Palmdale, CA
Palmdale, California, United States
DESCRIPTION The Communications Manager creates, plans, organizes, directs, manages, and administers public communication activities within the Communication Division including press events and press releases, production of various public information publication, program development on the City’s cable television channel, social media, and development of the City’s website; The Communications Manager is a key citywide resource charged with coordinating and collaborating with internal and external stakeholders and addressing the City’s strategic and day to day communication needs. The position is charged with building a proactive system of communications, engaging community stakeholders, overseeing the implementation of communication tactics, and ensuring the City’s communications is in alignment with the City Council’s vision to deliver exceptional services while also increasing the public’s awareness of City services, successes, programs and priorities. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the City Manager’s office. The Communications Manager is an exempt employee who serves at the pleasure of the City Manager. Exercises direct supervision over professional and technical staff and coordinates across departments. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Work directly with the City Executive Team to ensure policy direction of the City Council is carried out. Exhibit exceptional management and interpersonal skills and foster effective working relationships with elected officials, staff, members of the public, and media organizations. Provide day to day leadership, coordination and professional guidance to communications division staff and contractors. Ensure that citywide communications are developed and disseminated with a whole community perspective, consistent with diversity, equity and inclusion principles, and in a timely, accurate manner, to ensure City of Palmdale initiatives and programs reach communities with a unified voice, across multiple platforms. Strategically plan, organize, and direct the City’s internal and external communication approach; develop protocols, policies, procedures and action plans for public information, social media, marketing, website and communications programs and materials including the City’s branding. Demonstrate knowledge and experience in community outreach, modern marketing and public relations techniques, technologies, and platforms, including social media and content strategy and tactics, community engagement, graphics, visual storytelling, and data visualization. Provide guidance and support to the City Council, City Manager, City Departments to achieve organizational goals and objectives as it relates to communications and community engagement. Oversee the preparation of speeches, scripts, news releases and related materials for policy makers to use when addressing the public; advise policy makers, managers, and employees on media communication issues. Prepare and administer the communications budget; set related SMART goals; evaluate operations and activities of department; implement improvements and modifications; prepare various reports on operations, and methods for public communication activities and drive projects and initiatives forward to completion. Coordinate composition of and distribution of press releases; review/approve routine press releases written by others; oversee and coordinate press events such as press conferences, grand opening and groundbreaking events. Oversee quality control, editing, production, and distribution of various publications, including the City magazine, eNewsletter, brochures, and informational materials; write and/or approve written materials; graphic design for ads, fliers and brochures. Strategically develop and oversee programming for the City’s cable television channel, including commercials, public service announcements and features related to various department services, and periodic magazine-style presentation. Coordinate response to media inquiries including crisis communication and public relations. relations. Provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Coordinate and collaborate with other City staff, facilitate the City’s public outreach efforts; plan, arrange and coordinate briefings, workshops, events, information sessions and conferences; staff emergency operations center as assigned by Emergency Services Coordinator. Review, manage and collaborate with City staff on the City’s website and social media presence, including strategy and content for Facebook, Twitter, Instagram, LinkedIn, TikTok and other channels as added. Represent the City before the news media, public and private sector officials on a variety of issues that impact the City’s public awareness program; speak at workshops, panel discussions and other events. Manage selection of contractors and oversee the work on the City’s communication projects to create/ensure a cohesive, coordinated communication approach. Manage selection of contractors and oversee the work on the City’s communication projects to create/ensure a cohesive, coordinated communication approach. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of increasingly responsible supervisory or management experience in public communication activities, including training in marketing. Training: A Bachelor's degree in communications, journalism, public administration or a related field. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of public administration, public information and community relations. Modern methods of presenting and disseminating public information through various media, including newspapers, radio, television, website and social media. Diversity, equity, inclusion and accessibility practices and principles in communication to reach the whole population. Principles, techniques and practices of journalism, expository writing and editing; preparation, composition, layout, graphic design, production and dissemination of educational, informational and promotional materials. Associated Press style guide. Correct English usage and journalistic styles appropriate for print and broadcast use. Equipment, tools, and materials used in public information activities. Pertinent local, state and federal rules, regulations and laws. Standard office procedures, and computer equipment and software applications. Public speaking, media relations, and marketing. Principles and techniques of effective social media. Principles and techniques of establishing and maintaining good relations with news media and other public groups. Ability to: Embrace innovation, be a strategic thinker and develop and communicate a shared vision for a premier public sector communications program. Craft and achieve a strategic goal for city-wide communications. Expertly manage, supervise and motivate staff to achieve goals. Manage a comprehensive public relations and public communications program. Strategize, develop, implement, and manage a comprehensive internal and external communications program including but not limited to traditional media, social media, digital media; public relations; community outreach/engagement; public relations; marketing; video storytelling and data visualization. Effectively prepare communications in disaster and emergency situations. Read, understand, apply, and effectively communicate City rules, regulations and procedures. Remain apolitical yet politically aware in the development of appropriate communication regarding the City’s positions and programs. Speak in public and before groups. Maintain confidentiality. Communicate clearly and concisely, both orally and in writing. Organize, implement, and direct public communication activities and operations. Analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures. Understand the organization and operation of the City and or outside agencies and organizations as necessary to assume assigned responsibilities. Work on concurrent assignments under tight time constraints; meet publication and distribution deadlines. Publish professional written promotional materials; edit and proofread with a high degree of accuracy. Interpret and explain pertinent rules and regulations related to department and City policies and procedures. Develop and recommend policies and procedures related to assigned operations. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Communicate clearly and concisely, both orally and in writing. Work primarily in a standard office setting with some travel to different sites and locations. Work extended hours including evenings and weekends. Respond to emergencies or disasters. Stand or sit for prolonged periods of time. Stoop, bend, kneel, crouch, reach, and twist. Lift, carry, push, and/or pull light to moderate amounts of weight. Use repetitive hand movement and fine coordination including using a computer keyboard. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL AND MENTAL REQUIREMENTS Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise. WORKING CONDITIONS Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Positions may require occasional overtime, weekend work and travel is rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: 9/27/2023 1:00 PM Pacific
Sep 21, 2023
Full Time
DESCRIPTION The Communications Manager creates, plans, organizes, directs, manages, and administers public communication activities within the Communication Division including press events and press releases, production of various public information publication, program development on the City’s cable television channel, social media, and development of the City’s website; The Communications Manager is a key citywide resource charged with coordinating and collaborating with internal and external stakeholders and addressing the City’s strategic and day to day communication needs. The position is charged with building a proactive system of communications, engaging community stakeholders, overseeing the implementation of communication tactics, and ensuring the City’s communications is in alignment with the City Council’s vision to deliver exceptional services while also increasing the public’s awareness of City services, successes, programs and priorities. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the City Manager’s office. The Communications Manager is an exempt employee who serves at the pleasure of the City Manager. Exercises direct supervision over professional and technical staff and coordinates across departments. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Work directly with the City Executive Team to ensure policy direction of the City Council is carried out. Exhibit exceptional management and interpersonal skills and foster effective working relationships with elected officials, staff, members of the public, and media organizations. Provide day to day leadership, coordination and professional guidance to communications division staff and contractors. Ensure that citywide communications are developed and disseminated with a whole community perspective, consistent with diversity, equity and inclusion principles, and in a timely, accurate manner, to ensure City of Palmdale initiatives and programs reach communities with a unified voice, across multiple platforms. Strategically plan, organize, and direct the City’s internal and external communication approach; develop protocols, policies, procedures and action plans for public information, social media, marketing, website and communications programs and materials including the City’s branding. Demonstrate knowledge and experience in community outreach, modern marketing and public relations techniques, technologies, and platforms, including social media and content strategy and tactics, community engagement, graphics, visual storytelling, and data visualization. Provide guidance and support to the City Council, City Manager, City Departments to achieve organizational goals and objectives as it relates to communications and community engagement. Oversee the preparation of speeches, scripts, news releases and related materials for policy makers to use when addressing the public; advise policy makers, managers, and employees on media communication issues. Prepare and administer the communications budget; set related SMART goals; evaluate operations and activities of department; implement improvements and modifications; prepare various reports on operations, and methods for public communication activities and drive projects and initiatives forward to completion. Coordinate composition of and distribution of press releases; review/approve routine press releases written by others; oversee and coordinate press events such as press conferences, grand opening and groundbreaking events. Oversee quality control, editing, production, and distribution of various publications, including the City magazine, eNewsletter, brochures, and informational materials; write and/or approve written materials; graphic design for ads, fliers and brochures. Strategically develop and oversee programming for the City’s cable television channel, including commercials, public service announcements and features related to various department services, and periodic magazine-style presentation. Coordinate response to media inquiries including crisis communication and public relations. relations. Provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Coordinate and collaborate with other City staff, facilitate the City’s public outreach efforts; plan, arrange and coordinate briefings, workshops, events, information sessions and conferences; staff emergency operations center as assigned by Emergency Services Coordinator. Review, manage and collaborate with City staff on the City’s website and social media presence, including strategy and content for Facebook, Twitter, Instagram, LinkedIn, TikTok and other channels as added. Represent the City before the news media, public and private sector officials on a variety of issues that impact the City’s public awareness program; speak at workshops, panel discussions and other events. Manage selection of contractors and oversee the work on the City’s communication projects to create/ensure a cohesive, coordinated communication approach. Manage selection of contractors and oversee the work on the City’s communication projects to create/ensure a cohesive, coordinated communication approach. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Five years of increasingly responsible supervisory or management experience in public communication activities, including training in marketing. Training: A Bachelor's degree in communications, journalism, public administration or a related field. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of public administration, public information and community relations. Modern methods of presenting and disseminating public information through various media, including newspapers, radio, television, website and social media. Diversity, equity, inclusion and accessibility practices and principles in communication to reach the whole population. Principles, techniques and practices of journalism, expository writing and editing; preparation, composition, layout, graphic design, production and dissemination of educational, informational and promotional materials. Associated Press style guide. Correct English usage and journalistic styles appropriate for print and broadcast use. Equipment, tools, and materials used in public information activities. Pertinent local, state and federal rules, regulations and laws. Standard office procedures, and computer equipment and software applications. Public speaking, media relations, and marketing. Principles and techniques of effective social media. Principles and techniques of establishing and maintaining good relations with news media and other public groups. Ability to: Embrace innovation, be a strategic thinker and develop and communicate a shared vision for a premier public sector communications program. Craft and achieve a strategic goal for city-wide communications. Expertly manage, supervise and motivate staff to achieve goals. Manage a comprehensive public relations and public communications program. Strategize, develop, implement, and manage a comprehensive internal and external communications program including but not limited to traditional media, social media, digital media; public relations; community outreach/engagement; public relations; marketing; video storytelling and data visualization. Effectively prepare communications in disaster and emergency situations. Read, understand, apply, and effectively communicate City rules, regulations and procedures. Remain apolitical yet politically aware in the development of appropriate communication regarding the City’s positions and programs. Speak in public and before groups. Maintain confidentiality. Communicate clearly and concisely, both orally and in writing. Organize, implement, and direct public communication activities and operations. Analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures. Understand the organization and operation of the City and or outside agencies and organizations as necessary to assume assigned responsibilities. Work on concurrent assignments under tight time constraints; meet publication and distribution deadlines. Publish professional written promotional materials; edit and proofread with a high degree of accuracy. Interpret and explain pertinent rules and regulations related to department and City policies and procedures. Develop and recommend policies and procedures related to assigned operations. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Communicate clearly and concisely, both orally and in writing. Work primarily in a standard office setting with some travel to different sites and locations. Work extended hours including evenings and weekends. Respond to emergencies or disasters. Stand or sit for prolonged periods of time. Stoop, bend, kneel, crouch, reach, and twist. Lift, carry, push, and/or pull light to moderate amounts of weight. Use repetitive hand movement and fine coordination including using a computer keyboard. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL AND MENTAL REQUIREMENTS Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise. WORKING CONDITIONS Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Positions may require occasional overtime, weekend work and travel is rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: 9/27/2023 1:00 PM Pacific
