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POSITION SUMMARY The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers. This Senior Administrative Assistant will be working within the Public Works Directors Office. The position also plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs and policies, work methods and procedures. At the direction of an administrative supervisor, this employee may analyze and evaluate major segments of the organization and based on study findings, develop recommendations and advice to management for the purpose of improving the effectiveness and efficiency of programs and operations management. Under administrative direction, employee is required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employee must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures, and ordinances. This job classification is included within the bargaining unit represented by Federation of Public Employees and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees. The City offers a wide variety of benefits to employees. In addition to the competitive benefits package and salary, the City participates in the Florida Retirement System (FRS) which offers an investment option and a pension option, and requires a 3% contribution from employees. New hires are automatically enrolled in FRS. Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. ESSENTIAL JOB FUNCTIONS Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position. At the direction of an administrative supervisor, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; determines requirements and scope of necessary study considering objectives and problems to be solved; collects data; analyzes data; develops alternatives and makes specific recommendations to superior; may assist in implementation of recommendations. As an assistant to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies. Makes presentations utilizing charts, slides and other visual support devices Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions. Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations and other key actions proposed. Prepares a variety of written documents including study plans, special and regular reports, systems and organizational analyses, workflow charts, etc. May participate in the formulation, preparation and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; consults with departmental officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives; suggests cost-cutting alternatives; advises departmental personnel on budget problems, processes and procedures. Acts as Department Commission Agenda Memo (CAM) Coordinator and is responsible for reviewing and editing all Departmental CAMs May be assigned to direct various phases of departmental administrative operations. Performs related work as required. NOTE: The duties of this position will include all duties set forth in the official job description. JOB REQUIREMENTS & WORK ENVIRONMENT Bachelor's Degree from an accredited four-year college with major coursework in business or public administration, Finance or Accounting, or a closely related field. Possession of a master's degree may be substituted for one (1) year of required work experience.Three (3) to five (5) years of paid, full-time work experience primarily involving one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the management of large operating budgets, the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems. Additional qualifying work experience may be substituted on a year-for-year basis for the required college education. Preferences: Prior experience within local, county, or state government Special Requirements: Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee's Department Head will determine when the employee will be required to work. HOW TO APPLY/ VETERAN INFORMATION Depending on the number of applications and the quality of their education and experience, the examination may consist of one or more of the following tests: Evaluation of Training and Experience, Oral Interview, Written Examination, or other assessment method. Applicants must attain a minimum score of 70 in each part of the examination in order to qualify. All successful applicants will be required to pass a medical examination, including drug screening, prior to appointment. An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form ( J-204) . The City of Fort Lauderdale is AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) AND AFFIRMATIVE ACTION EMPLOYER . All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). In compliance with the Drug-Free Workplace Act of 1988, the City of Fort Lauderdale is committed to providing a safe, quality-oriented and productive work environment consistent with the standards of the community in which it serves. Alcohol and drug abuse pose a threat to the health and safety of City’s employees and to the security of the City’s equipment and facilities. For these reasons, the City is committed to the elimination of drug and alcohol use and abuse in the workplace. Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job . In compliance with the ADA, the City of Fort Lauderdale will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Click here for an overview of employment informationincluding our benefits package and click here for additional Federation of Public Employees managementbenefits. Closing Date/Time: 6/8/2023 5:00 PM Eastern

Title: Senior Administrative Assistant, Categorical (EOPS) Job Category: CSEA Job Opening Date: April 10, 2023 Job Closing Date: Location: Irvine Valley College Work Location: Irvine, CA Department: Extended Opportunity Programs and Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday-Friday Work Hours: 8am to 5pm (Schedule and Shift are subject to change in accordance with the department needs.) Hours Per Week: 40 Percentage of Employment: 100 Months of Employment: 12 Salary: C.S.E.A Classified Bargaining Unit Salary Schedule Range 127. Starting Salary at $ 5,391.00 per month. Required Documents: Resume-required. Letters of recommendation-optional. (Applications with missing required document will not be considered.) Job Description: C.S.E.A. Classified Bargaining Unit Salary Schedule, Range 127 Initial Screening Date Extended: May 8, 2023 Required Document- Resume. Letters of Recommendation are optional. Applications missing required documents will not be considered. This position is categorically funded. Employment in this position is contingent upon EOPS funding. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under direction from the assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, performs the full range of administrative, secretarial, and clerical assistance in support of assigned complex program in a large business, instructional, or student services division; or serves as secondary administrative support for a larger office, such as a Vice President's office or the President's office. May receive direction from a Vice-President if assigned to provide specialized, independent secondary support in that office. May receive direction from the President or Executive Assistant to the President if assigned to provide specialized, independent secondary support in that office. May receive functional supervision, technical training, and work direction from an academic bargaining unit program supervisor or an executive assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from other levels of the Administrative Assistant series in that the Senior Administrative Assistant is the experienced, journey-level classification of the series. Incumbents are assigned to perform the full range of complex administrative support, secretarial, and clerical duties independently for a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Participate in the administration of the office to which assigned; assist supervisor in meeting reporting requirements, functional responsibilities, and research objectives; provide responsible and complex secretarial and administrative support and confidential assistance, relieving the supervisor of a wide variety of clerical, technical, and administrative detail; assist in organizing functions and activities promoted by the District, college, or program area. Plan and organize administrative office support functions; coordinate, oversee, and evaluate the flow of office work and assure that work is performed in a timely and accurate manner; review, update, and inform the supervisor and others of essential timelines; discuss and review calendar of events on a regular basis with supervisor to assure timely coordination of office activities and status of assigned projects; develop schedules related to division/department activities and services. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for department staff; process conference reimbursement and other requests. Participate in the orientation and training of new classified and academic employees when assigned; assign, schedule, train, and provide work direction to lower-level office staff and student workers as assigned; prioritize work assignments; review and validate completed work for accuracy; determine the necessity for and assign substitute classified and/or academic personnel as needed. Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures. Coordinate and oversee specialized functions or projects independently, as assigned including special event planning and implementation; assure that work is performed in a timely and accurate manner; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate. Answer telephones and respond to questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Serve as liaison between assigned supervisor and the College president, vice presidents, administrative staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or program area policies and procedures, or referring callers to the administrator or others as necessary. Assure that Board agenda items and supporting documents are developed, prepared, and forwarded within District timelines and legal requirements and guidelines; assure the administrator receives timely notification of Board requests for information or action; assure that the Board receives information and notification of action taken as requested. Assist supervisor in the preparation and administration of program budget(s); assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items; allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to administrator for control of expenditures; assist in resolving budget issues and problems; interact with others regarding deposits; process budget/expense transfers; recommend budget revisions. Recommend expenditures for office equipment, materials, and supplies and assure their timely ordering, receipt, and storage; assure proper functioning of office equipment; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment; post, monitor, and track invoices and other expenditures; process and prepare time sheets for signature. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Compose correspondence independently; prepare preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for administrator's approval. Format, type, proofread, duplicate, and distribute correspondence, notices, lists, forms, memoranda, and other materials according to established procedures, policies, and standards. Establish and maintain a variety of complex, interrelated filing systems including confidential files; establish and maintain files for information, records, and reports involving classified, academic, and administrative payroll and attendance, budget, production and cost records, inventory, manuals, and updated resource materials. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Interact with South Orange County Community College District, Irvine Valley College, and Saddleback College's administrators, divisions, departments, faculty, staff, and students in all matters related to the area of assignment; interpret and apply policies and procedures and process sensitive complaints and requests for information. When assigned to an instructional division: develop, proof, and submit schedule of classes; direct the process for development of new course/curriculum and/or program offerings and assist in keeping current programs up-to-date; manage and coordinate use of facilities assigned to the division; assist in processes and procedures to facilitate the submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines including to serve as contact point and liaison with Admissions and Records. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department. Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. Work organization and office management principles and practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Processes, procedures, and practices of budget preparation and administration. Principles, practices, and procedures of business letter writing. Principles and procedures used in complex, inter-related record keeping. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation. Statistical procedures and mathematical concepts. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform responsible and difficult administrative duties involving the use of independent judgment and personal initiative. Oversee and participate in the management of the administrative functions and operations of the assigned office. Establish, review, and revise office work priorities. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Use sound judgment in recognizing scope of authority. Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Participate in the preparation and administration of assigned budgets. Use correct English usage, grammar, spelling, punctuation, and vocabulary. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial reports. Implement and maintain filing systems. Independently compose and prepare correspondence and memoranda. Plan, schedule, direct, coordinate, and review the work and performance of assigned staff in a manner conducive to proficient performance and high morale. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work independently and effectively in the absence of supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE QUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to two years of college level course work or specialized training in public administration, business administration, secretarial science, or a related field. Experience: Three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an administrative office of a public agency or in an educational environment, including some experience in a lead capacity. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.

Title: Senior Administrative Assistant Job Category: CSEA Job Opening Date: November 04, 2022 Job Closing Date: Location: Irvine Valley College Work Location: Irvine, CA Pay Grade, for more information click on this link: http://www.socccd.edu/humanresources/hr_salary.html Pay Rate Type: Monthly Work Days: Monday through Friday Work Hours: 7:30 am to 4:30 pm (Schedule and Shift are subject to change in accordance with the department needs.) Hours Per Week: 40 Percentage of Employment: 100 Months of Employment: 12 Salary: C.S.E.A Classified Bargaining Unit Salary Schedule, Range 127. Starting Salary at $5,391.00 per month. Required Documents: Required- Resume and Cover Letter; Optional- Letters of Recommendation Job Description: Initial Screening Date: November 28, 2022 Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. SUMMARY DESCRIPTION Under direction from the assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, performs the full range of administrative, secretarial, and clerical assistance in support of assigned complex program in a large business, instructional, or student services division; or serves as secondary administrative support for a larger office, such as a Vice President's office or the President's office. May receive direction from a Vice-President if assigned to provide specialized, independent secondary support in that office. May receive direction from the President or Executive Assistant to the President if assigned to provide specialized, independent secondary support in that office. May receive functional supervision, technical training, and work direction from an academic bargaining unit program supervisor or an executive assistant. DISTINGUISHING CHARACTERISTICS This classification is distinguished from other levels of the Administrative Assistant series in that the Senior Administrative Assistant is the experienced, journey-level classification of the series. Incumbents are assigned to perform the full range of complex administrative support, secretarial, and clerical duties independently for a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Participate in the administration of the office to which assigned; assist supervisor in meeting reporting requirements, functional responsibilities, and research objectives; provide responsible and complex secretarial and administrative support and confidential assistance, relieving the supervisor of a wide variety of clerical, technical, and administrative detail; assist in organizing functions and activities promoted by the District, college, or program area. Plan and organize administrative office support functions; coordinate, oversee, and evaluate the flow of office work and assure that work is performed in a timely and accurate manner; review, update, and inform the supervisor and others of essential timelines; discuss and review calendar of events on a regular basis with supervisor to assure timely coordination of office activities and status of assigned projects; develop schedules related to division/department activities and services. Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for department staff; process conference reimbursement and other requests. Participate in the orientation and training of new classified and academic employees when assigned; assign, schedule, train, and provide work direction to lower-level office staff and student workers as assigned; prioritize work assignments; review and validate completed work for accuracy; determine the necessity for and assign substitute classified and/or academic personnel as needed. Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures. Coordinate and oversee specialized functions or projects independently, as assigned including special event planning and implementation; assure that work is performed in a timely and accurate manner; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate. Answer telephones and respond to questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. Serve as liaison between assigned supervisor and the College president, vice presidents, administrative staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or program area policies and procedures, or referring callers to the administrator or others as necessary. Assure that Board agenda items and supporting documents are developed, prepared, and forwarded within District timelines and legal requirements and guidelines; assure the administrator receives timely notification of Board requests for information or action; assure that the Board receives information and notification of action taken as requested. Assist supervisor in the preparation and administration of program budget(s); assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items; allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to administrator for control of expenditures; assist in resolving budget issues and problems; interact with others regarding deposits; process budget/expense transfers; recommend budget revisions. Recommend expenditures for office equipment, materials, and supplies and assure their timely ordering, receipt, and storage; assure proper functioning of office equipment; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment; post, monitor, and track invoices and other expenditures; process and prepare time sheets for signature. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. Compose correspondence independently; prepare preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for administrator's approval. Format, type, proofread, duplicate, and distribute correspondence, notices, lists, forms, memoranda, and other materials according to established procedures, policies, and standards. Establish and maintain a variety of complex, interrelated filing systems including confidential files; establish and maintain files for information, records, and reports involving classified, academic, and administrative payroll and attendance, budget, production and cost records, inventory, manuals, and updated resource materials. Receive mail and identify and refer matters to the administrator in order of priority. Utilize various computer applications and software packages; maintain and generate reports from a database or network system. Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine. Interact with South Orange County Community College District, Irvine Valley College, and Saddleback College's administrators, divisions, departments, faculty, staff, and students in all matters related to the area of assignment; interpret and apply policies and procedures and process sensitive complaints and requests for information. When assigned to an instructional division: develop, proof, and submit schedule of classes; direct the process for development of new course/curriculum and/or program offerings and assist in keeping current programs up-to-date; manage and coordinate use of facilities assigned to the division; assist in processes and procedures to facilitate the submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines including to serve as contact point and liaison with Admissions and Records. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department. Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. Work organization and office management principles and practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Processes, procedures, and practices of budget preparation and administration. Principles, practices, and procedures of business letter writing. Principles and procedures used in complex, inter-related record keeping. Principles and practices used to establish and maintain files and information retrieval systems. Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation. Statistical procedures and mathematical concepts. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. English usage, grammar, spelling, punctuation, and vocabulary. Ability to: Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities. Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform responsible and difficult administrative duties involving the use of independent judgment and personal initiative. Oversee and participate in the management of the administrative functions and operations of the assigned office. Establish, review, and revise office work priorities. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Use sound judgment in recognizing scope of authority. Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. Type or enter data at a speed necessary for successful job performance. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. Participate in the preparation and administration of assigned budgets. Use correct English usage, grammar, spelling, punctuation, and vocabulary. Research, compile, analyze, and interpret data. Prepare a variety of clear and concise administrative and financial reports. Implement and maintain filing systems. Independently compose and prepare correspondence and memoranda. Plan, schedule, direct, coordinate, and review the work and performance of assigned staff in a manner conducive to proficient performance and high morale. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work independently and effectively in the absence of supervision. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. EDUCATION AND EXPERIENCE QUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to two years of college level course work or specialized training in public administration, business administration, secretarial science, or a related field. Experience: Three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an administrative office of a public agency or in an educational environment, including some experience in a lead capacity. License or Certificate: A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. Beginning January 8, 2022, all employees and volunteers must be fully vaccinated (as defined by the Centers for Disease Control) against COVID-19 unless approved as exempt due to a verified disability/medical condition or sincerely held religious belief (as defined in federal or state laws and regulations). More information can be found on our District website by visiting https://www.socccd.edu/about/about_covid-19.html . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.

DESCRIPTION Our Neighborhood Services department is looking for a Senior Administrative Assistant! Applications that meet the minimum qualifications and are not selected for an interview may be retained on an eligibility for future department vacancies. The Senior Administrative Assistant performs responsible confidential para-professional and technical level administrative, secretarial, and/or program related duties in assistance to a City department; coordinates, monitors, and reports on various department activities; and reviews routine administrative budget requests related to the area of assignment. DISTINGUISHING CHARACTERISTICS This is the advanced journey-level classification in the Administrative Assistant series. This classification is distinguished by the scope and magnitude of job responsibilities, and discretion in decision-making. The work requires in-depth knowledge of activities or operations in order to analyze and interpret information and make decisions based on non-standard or diverse guidelines, rather than those readily established. SUPERVISION RECEIVED AND EXERCISED The Senior Administrative Assistant receives direction from assigned management or supervisory personnel. This position may exercise technical and/or functional supervision of lower level clerical positions. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; and prepare technical documents related to program activities. Respond to requests for documentation related to the assigned area or responsibility; and explain and interpret assignment area policies and procedures to internal or external customers. Perform technical and paraprofessional duties related to the area of assignment, including interpreting, analyzing, and determining compliance of acceptance; and prepare reports to document the results of duties performed. Assist professional staff in performing and conducting studies, special projects and administrative functions; perform data collection and analysis; and prepare draft reports and technical documents. Perform a variety of highly responsible and confidential clerical, secretarial and administrative duties for an assigned department. Maintain appointment schedules and calendars; arrange meetings and conferences; coordinate and make travel arrangements. Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs. Interpret and explain City and department policies, rules and regulations in response to inquiries; and refer inquiries, as appropriate. Participate in budget preparation and administration for the assigned area; prepare cost estimates for budget recommendations; monitor and control expenditures; and track department fiscal activities relative to budget projections. Ensure areas of responsibility are in compliance with related laws, codes, ordinances, and legislation; and advise the staff of any irregularities in compliance. Review and verify documents related to department activities, including budgets, grants, claims, legislation, class specifications, general reports, and other related information. Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties; and prepare and type correspondence and compile and type reports. Research, compile, analyze, and develop information for projects, studies and reports from a variety of resources. Perform accounting functions related to purchasing of supplies, equipment, and services; and process and evaluate bids for single items according to City purchasing policies, procedures, and limits. Assist in the support of a board or commission including preparing the agenda, assembling background materials, and preparing minutes of meetings, as assigned. Oversee, train, and evaluate assigned clerical personnel; plan and prioritize work; and recommend organizational or procedural changes affecting administrative activities. Perform related duties, as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Four years of increasingly responsible secretarial and administrative support or technical experience, preferably in the subject area to which assigned; one year of lead supervisory experience is highly desirable. Training: An Associate's degree from an accredited college, with course work in public administration, business administration, accounting, statistics, or a related degree. LICENSE OR CERTIFICATE Possession of, or ability to obtain, a valid California driver's license and legally required vehicle insurance. Must also be able to meet driving record standards set by the city's driving policy. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of administration, including recordkeeping, and budget monitoring and control. Principles and practices of the technical area to which assigned including but not limited to, claims, legislation, budget, grants, personnel, contracts, and social services. Principles and practices of intermediate analytical research and project coordination. Pertinent local, state and federal laws, codes, and ordinances, and City functions, policies, rules, and regulations. Basic principles of supervision and training. Techniques and practices of effective interpersonal communication. English usage, spelling, grammar, punctuation; basic mathematical calculations, statistics and statistical methods, and cash handling and bookkeeping. Report writing techniques. Standard office procedures, methods, and computer equipment and software applications. Computer software, including word-processing, spreadsheet, database, and accounting applications. Ability to: Review work documents, reports and special projects; identify and interpret technical and numerical information; and explain systems and procedures to staff and others. Perform responsible para-professional and technical level secretarial and administrative and/or program related duties in assistance to a City department. Perform independent research in carrying out technical administrative duties. Research, collect, compile, analyze, and present a variety of data in an understandable and meaningful way. Develop and implement various data collection and reporting systems. Review budget submissions and revisions for mathematical and accounting accuracy. Manage and account for large amounts of cash and implement sound cash collection and handling measures. Solve complex problems. Understand, interpret, and explain policies, procedures, and regulations. Obtain information through interviews and deal firmly and courteously with the public. Effectively handle multiple assignments. Analyze situations quickly and objectively, and determine proper course of action. Train and provide oversight to clerical staff, as assigned. Operate a personal computer with proficiency and familiarity, including proficiency with word processing, spreadsheet, and database programs. Type accurately at a net 50 words per minute. Maintain a high level of confidentiality related to a wide range of sensitive information routinely encountered as part of work assignment. Communicate clearly and concisely, both orally and in writing. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. PHYSICAL AND MENTAL REQUIREMENTS: Mobility: frequent use of a keyboard; frequent standing, walking, and sitting for long periods of time; occasional climbing, bending and squatting. Lifting: frequently up to 10 pounds; occasionally up to 40 pounds. Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. Hearing/Talking: frequent hearing and talking, in person and on the phone. Emotional/Psychological: frequent decision-making and concentrating; frequent public and/or coworker contact; occasional working alone. Environmental: frequent exposure to noise. WORKING CONDITIONS: Work is performed in a typical temperature controlled office environment subject to typical office noise. This position may require occasional overtime; weekend work and travel are rare. The City of Palmdale is noted for its highly skilled work force with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family oriented and culturally enhancing venues such as the Palmdale Playhouse, DryTown Water Park and Starlight Amphitheater make Palmdale "a place to call home." The city is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (14). Palmdale encompasses about 104 square miles and has a population of approximately 153,000. The City is served by several school districts and has a growing retail and commercial base. For more information visit www.cityofpalmdale.org. BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday. UNION: The Teamsters Local 911 represents certain positions in the City's Maintenance Division of Public Works. EMPLOYMENT INFORMATION APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application. RESIDENCE within the City is not required. AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources. BENEFITS listed here apply to full-time and benefited part-time positions; not to unbenefited part-time employees unless so described. A PROBATION PERIOD of six months minimum applies to initial employment with the City. VACATION, HOLIDAYS AND LEAVE: The City provides 14 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours. SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year. RETIREMENT: The City is a member of the California Public Employees' Retirement System (Cal-PERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 6.25% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution. All other part-time employees are covered under the Public Agency Retirement Services (PARS). WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs. DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees. CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options. INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance. DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis. OVERTIME COMPENSATION: Over time is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular forty (40) hour work week. PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement, but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, & vacation on a prorated basis. MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business. SOCIAL SECURITY: The City does not participate in Social Security, and does not deduct Social Security payments from any employee's salary. The City does deduct 1.45% of salary for Medicare & makes a 1.45% matching contribution *Benefits can change at any time. Closing Date/Time: 6/7/2023 1:00 PM Pacific

Two full-time positions available with the Housing & Community Development Department, CDBG Division located at 414 east 12th Street Salary Range: $20.48-$30.71/hour Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m., *telework available 1 day a week Application Deadline Date: June 12, 2023 Responsibilities • Develops knowledge of housing policies in Kansas City and around the Country Motivated individual that is a self-starter with attention to detail. Has skills that exhibit dedicated team member qualities and managing data. • Become knowledge regarding HUD rules and regulations. • Provide administration support. • Has knowledge and skills in the Microsoft products and/or other housing software. • Assist in data collection for members of leadership and council. • Monitors and provides grant and contract management with contracting agencies receiving funding for Emergency Solutions Grants,and Community Development Block Grant (CDBG) • Ability to provide contract implementation and write contracts. • Maintains contracts, as require by HUD • Manage reimbursements and reconcile with financial invoices from agencies/contractors to determine eligible amount for reimbursement of funds. • Request funding, review applications for funding and decide funding for Domestic Violence Shelter • Assist with inquiries from the public and provide resources regarding rental and utility assistance and outreach to agencies. Provide education and training to agencies. • Provides good customer service by responding to walk-in; telephone; and emails that require financial assistance, housing, clothing, or food assistance. • Organize, Partner and Coordinate with Stakeholders both internal and external. • Innovative Community Outreach and Citizen Participation. Ability to coordinate with Neighborhood leaders, HUD partners and public agencies that work with housing, homeless, at-risk homeless and other vulnerable populations. • Provide training for agencies at least twice a year. • Attend HUD and other trainings to learn rules and regulations associated with the programs the person will be administering; Must be experts in the field in order to assist agencies in the correct administration of the program. Maintains the appropriate level of training, as required by the Department. • Analyze and submit all agency performance measure and report to management to determine the percentage of success rates. • Documents and enters data into several databases as needed and complies with all reporting in databases used by the department • Participate in the Consolidated Action Plan and Five-Year Plan • Provide excellent customer services to internal and external stakeholders in a professional manner. • Demonstrates strong skills in the areas of customer service, verbal and written communication, strong telephone skills, interpersonal relationships, and information technology. • Maintain and establish effective working relationships with employees, municipal officials, and the general public. • Collects and analyzes subject matter data and other information to evaluate efficiency and procedures and makes recommendations to promote effective operations. • Demonstrate the knowledge of researching techniques, methods of procedures and practices. • Assists with the preparation of presentations, analyses, policy manuals and other projects. • Assists with the preparation for fact sheets, accounting documents, project descriptions, spreadsheets, presentation graphics, oral and written reports to senior staff, external customers, and other city departments. • Ability to prepare presentations for meetings. Assist in organization proposals, programming details, public notices taking notes at meetings and report to supervisor. • Attends meetings of neighborhood and housing groups. • Providing information and data on numerous special projects and presentations. • Performs other duties and special projects as assigned by Supervisor. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years progressively professional experience in governmental administration or in private sector administration at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

Full-time position available with the Parks & Recreation Department, Planning & Engineering Division located at 4600 East 63rd Street Salary Range: $20.48-$30.71/hour Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. Application Deadline Date: June 12, 2023 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Assists in facilitating procurement and payments on Capital Park Projects. Contributes to project delivery on millions of dollars on capital improvements for the department by processing purchase orders and payments. Works with outside vendors in the resolution of payment and questions. Helps administer processes in EBuilder and Peoplesoft Programs. Assists the division with project reports, payroll, audits, and other duties as assigned. Assists in 311 cases, regular reports for the Director and Board as it relates to Parks Capital Improvements. Assists project managers who are responsible for Park Capital Improvements with a portfolio of millions of dollars. Qualifications REQUIRES an accredited Bachelor's degree in public administration, business administration, liberal arts or a related field and at least 3 years progressively professional experience in governmental administration or in private sector administration at the level of Administrative Assistant; OR an equivalent combination of qualifying education and experience. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

THIS POSTING MAY CLOSE AT ANY TIME AND WILL REMAIN OPEN UNTIL FILLED. This recruitment may be filled at any one of the levels depending on the qualifications. To view job flyer, CLICK HERE Assistant Administrative Analyst: Under general supervision, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services, as assigned; to perform special studies and projects, as directed; and to do related work as required. Associate Administrative Analyst: Under direction, to plan and perform a wide variety of moderately difficult to complex professional, technical, and analytical activities in support of the County Administrative Office and the Department of Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing/Space Planning within the Department of Internal Services; to perform special studies and projects, as directed; and to do related work as required. Senior Administrative Analyst: Under direction, to plan and perform a wide variety of difficult to complex professional, technical, and analytical activities to support the County Administrative Office and Internal Services; to analyze and recommend upon departmental budget requests; to assist in or coordinate preparation and administration of the County budget; to investigate, analyze, and report on operating policies, procedures, and problems in assigned departments or functional areas; to provide advice, consultation, information, and recommendations for County management and elected officials; to serve in specialty assignment of Human Resources or Purchasing Planning within supporting Internal Services, as assigned to perform special studies and projects, as directed; and to do related work as required DISTINGUISHING CHARACTERISTICS There are three levels in the Administrative Analyst series, a job series used by the County Administrative Office. Administrative Analysts perform financial, budgetary, analytical, and project management assignments with County-wide impact, including Human Resources. Positions in this class series are flexibly staffed. Assistant: This is the entry, trainee, and first working level class in the Administrative Analyst series. Incumbents perform work of moderate difficulty and complexity. Incumbents normally receive on-the-job training and perform specific assignments of a well-defined nature and limited in scope. Work is subject to review in progress as well as upon completion. Advancement to the Administrative Analyst II level is based on demonstrated proficiency in performing the assigned functions and is at the discretion of higher level supervisory or management staff. Associate: This is the experienced, journey level class in the Administrative Analyst series. Incumbents work with more independence performing work that is more difficult and complex than the next lower level class of Assistant Administrative Analyst. Senior: This is the advanced working level class in the Administrative Analyst series. This classification requires highly specialized knowledge, abilities, skills, and experience and the incumbent often exercises independent judgment in the performance of duties. Incumbents work closely with the County Administrative Officer, Deputy County Administrative Officer, elected officials, appointed department heads, and other staff members. The incumbent develops and implements County-wide organizational strategies and policies and performs highly complex analysis in various functions such as finance, operations, and administration for the Administrative Office. Incumbents may manage functions or programs such as the budget and financial strategies for the County, Purchasing/ Planning, Human Resources, contracts, and other activities. Work is performed within a broad framework of general policy and is judged primarily on overall results with considerable latitude in determining work methods and assignment requirements. The employee exercises authority over assignments and makes decisions required to complete the work. This is a flexibly staffed series. Flexible staffing refers to positions where the department head has the ability to promote employees from the entry level of a classification to the journey level based on the employee gaining the required experience and knowledge to perform journey level duties and enabling language in a class specification. Flexible staffing is to be used in a class series in which both entry and working level classes are assigned the same kinds of duties with the difference being scope of duties performed, the level of skills required, and the amount of supervision received. The authority for flexibly staffed positions is contained within individual job descriptions. Flexibly staffed positions not budgeted may not be filled unless budget appropriations have been approved prior to the employee’s advancement from one level to the next. REPORTS TO County Administrative Officer, Deputy County Administrative Officer, or designee. CLASSIFICATIONS SUPERVISED May supervise professional, technical, and support staff. TYPICAL PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office environment; continuous contact with other staff, other agencies, and the public (The following is used as a partial description and is not restrictive as to duties required.) Assistant/Associate Administrative Analyst: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes county department budget requests and determines value of projected activities and programs in relation to proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Manages preparation of adjustments to the current fiscal year budget in collaboration with the Auditor's Office. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents management with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy and on terms of memoranda of understanding prior to and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments and programs, and recommends the most effective means of compliance. Conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, in order to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and support staff in the Administrative Office. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility/space plan and strategy. Other duties as assigned. Senior: Oversees or participates in the County's entire budget process through production and distribution of the CAO's proposed budget and its presentation to the Board of Supervisors for approval at public hearings; develops the budget manual and forms, including budget assumptions, parameters, procedures, and reference materials; coordinates preparation of revenue forecasts; provides technical assistance and advice to County management staff regarding the budget document and process; analyzes all county department budget requests and determines the value of projected activities and programs concerning proposed revenues and costs; ensures the budget and budget process meet legal requirements. Advises department managers, supervisors, and employees in the interpretation and application of personnel rules, policies, and procedures and state and federal laws related to recruitment, selection, classification, compensation, benefits, labor relations, disability management, management rights and responsibilities, performance management and recognition, discipline, and/or equal employment opportunity. Reviews and examines on-going expenditures, revenues, staffing, and operations of departments against approved budgeted items; prepares quarterly revenue and expenditure reports for presentation to the Board of Supervisors, noting any unusual trends or developments. Supports department heads, senior administrative staff, and elected officials on contracts, programming, operations, budgetary, administrative, and financial matters. Makes recommendations on requests for transfers of funds, including contingency transfers, and for approval or disapproval of proposed items. Leads, conducts, and ensures effective job analysis and examination planning, recruitment strategies, examination methodologies, and application review. Represents County Administration with employee organizations, including contract negotiations; consults with County Administrative Officer, Board of Supervisors, and department heads on matters of policy, contracts, Request for Proposals (RFP), and on terms of memoranda of understanding before and during the negotiation process. Provides advice, consultation, and recommendations for County management, staff, and elected officials. Recommends solutions to departmental and interdepartmental operation and administrative problems, involving policies, functions, organizational structure, workload, expense control, physical facilities, and record keeping procedures. Conveys Board of Supervisors' direction to and performs staff work for the County's Chief Negotiator with recognized employee organizations in meet-and–confer sessions; recommends the selection of other members of the County's negotiating teams and may act as Chief Negotiator on occasion. Studies statutory and proposed legislative requirements relating to the County budget, operation of departments, programs, and recommends the most effective means of compliance. Organizes, leads, and conducts special projects as assigned, including comparative surveys of costs, procedures, forms, equipment, office systems, and methods in other government agencies and private firms; develops methodology and analyzes complex administrative and fiscal proposals. Analyzes management and union proposals, as well as information on wages, benefits, working conditions, and other terms and conditions of employment for County employees, to determine feasibility, costs and policy implications, and make sound recommendations. Represents the County Administrative Officer, Deputy County Administrative Officer, and the Board of Supervisors with the public, the media, assigned committees or commissions, and other government agencies, as assigned. Participates in the selection, training, supervision, and evaluation of lower level professional, technical, and staff in the Administrative Office. Assists in the development of goals, objectives, policies, and procedures; investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, grants and/or services; analyzes, interprets and explains County policies and procedures; confers with members of the public to explain procedures and policies. Coordinates the development, establishment, and maintenance of a countywide administrative Policies and Procedures Manual in cooperation with other County departments. Presents staff reports to the Board of Supervisors and explains or justifies recommendations. Plans, implements, and administers programs and activities to carry out the County's Human Resources, Board of Supervisors, and County Administration goals and objectives. Research and coordinate internal and external resources to complete and oversee implementation of a County facility planning and strategy. Other duties as assigned. Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: A Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, or a related field. Additional qualifying experience may be substituted for the required education on a year-for-year basis, Assistant Administrative Analyst: One year of progressively responsible professional or paraprofessional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Associate Administrative Analyst: One year of experience as an Assistant Administrative Analyst I with San Benito County or two years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Senior Administrative Analyst: A Master's degree from an accredited college or university with major course work in public administration or business administration or possession of a Certified Public Accountant or Certified Internal Auditor certificate may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis, AND One year of experience as an Associate Administrative Analyst with San Benito County or three years of progressively responsible professional administrative, accounting, budgetary, human resources, purchasing, or analytical experience in a California city or county government. Special Requirements Possession of, or the ability to obtain, an appropriate valid California Driver's License. All County employees can and will be called upon to act as Disaster Workers when needed. In the event that an employee changes class, or if requirements are changed after initial appointment, employees may be required to submit to a background investigation. Knowledge of: Assistant/Associate Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative, and financial functions. Principles, methods, and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Senior Administrative Analyst: Functions, organization, and programs of California local government agencies. Organization, functions, programs, and policies of the San Benito County government. Laws, rules, regulations, and policies applicable to assigned operations. County policies and procedures regarding budget, administrative and financial functions. Principles methods and procedures of budget development, expenditure control, and fiscal administration. Research methods and statistical analysis. Project development, management, and administration. Purchasing methods and procedures, including formal and informal bidding processes. Data processing methods and procedures and management information systems. Principles and practices of public administration, management, staff supervision, employee training, and work evaluation. Report writing techniques and advanced principles and practices in assigned area of responsibility. Principles and practices of public personnel administration, including federal, state, and local laws, case law, rules, and regulations related to the field. Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software. Conflict resolution skills. Ability to: Assistant/Associate Administrative Analyst Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, providing assistance, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Senior Administrative Analyst: Provide management, direction, oversight, and guidance for assigned functions and areas of the County Administrative Office or Internal Services Department. Provide supervision, training, and work evaluation for assigned staff. Coordinate assigned portions of the budget development process. Perform a wide scope of complex research, studies, and analytical work. Read and interpret laws, ordinances, and regulations affecting the operations, programs, and services of the County. Provide a variety of advice and consultation for County management and elected officials. Conduct in-depth financial and policy analysis and research and prepare a variety of comprehensive reports. Use advanced skills for creating Excel spreadsheets. Make effective oral and written presentations. Effectively represent the County Administrator and the Board of Supervisors in responding to inquires, assisting, and dealing with public, community organizations, boards, commissions, and other government agencies. Operate modern office equipment including computer equipment and specialized software applications programs. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. SAN BENITO COUNTY BENEFITS Employees in regular, full-time positions will be eligible to participate in the following employee benefits: Pay Day: Employees are bi-weekly. The insurance and benefits deductions will take place bi-monthly - normally the first two pay periods of the month. Bank/Credit union and 457 Retirement Deferrals deductions will take place bi-weekly. Vacation: Based on continued years of service. Maximum accruals may apply depending on the bargaining unit. < 4 years of service = 10 days per year 5 to 9 years of service = 15 days per year 10 to 14 years of service = 18 days per year 15 + years of service = 20 days per year Administrative Leave: Management employees receive 80 hours of administrative leave per calendar year. Forty (40) unused hours can be paid out at the end of the calendar year. Administrative leave is pro-rated. Holidays: 13.5 holidays (including 3 floating) for most employees. Safety officers and dispatchers receive approximately 5% holiday pay in addition to their base pay in lieu of paid holidays off. Sick Leave: 15 days per year. Maximum accruals apply. Health Plan: Comprehensive medical and dental plans available for full-time employees. Employees appointed to a regular position at a time base of 50% or higher are also eligible to participate. Vision Plan: MES Vision Plan offered which offers exams, frames and lenses on a 12-24-24 basis. The County pays for employee coverage and the employee can pay for dependent coverage. This benefit is available to FULL-TIME employees only. Employee Assistance Program: The County provides confidential short-term counseling services to employees and dependents.. Any regular employee is eligible for up to a total of three (3) hours of counseling sessions within any six (6) month period per County employee. Up to a maximum of six (6) sessions per calendar year are allowed per family Life Insurance/AD&D: County pays for a $20,000 BASIC life insurance policy for each employee. Two other VOLUNTARY life insurance plans available, including AD&D. Disability Insurance: General, Confidential and Management groups participate in the State Disability Insurance. Credit Union: Membership available to San Benito County employees at the Santa Clara County Federal Credit Union. Deferred Compensation: Employees may participate in tax-deferred retirement savings. Two 457 plans available. Employees may rollover funds from prior 401k or 457 accounts. IRS limits apply. Retirement: PLEASE NOTE THAT CHANGES ARE CURRENTLY PENDING FOR JANUARY 1, 2013 DUE TO PENSION REFORM LAW AND OTHER DATES DUE TO CONTRACT MODIFICATIONS. Regular employees will be enrolled into the CalPERS retirement system in accordance with the Public Employees' Retirement Law. Employee contributions vary according to bargaining unit. ? All New Miscellaneous (non-Safety) employees enrolled into the CalPERS retirement system participate in the full formula of 2% at 62. Miscellaneous employees participate in Social Security in addition to CalPERS. ? New Safety employees are covered by the safety full formula 2.7% at 57. Safety employees contribute 9% of the employee contribution. Safety employees do not participate in Social Security. Extra Insurance: Employees may participate in various AFLAC plans such as accident, disability, and cancer insurances. AFLAC can enroll employees into a pre-tax cafeteria plan and flexible spending accounts including Unreimbursed Medical ($2500) and Dependent Care ($5000). Administrative Leave Health Insurance Dental Insurance Vision Insurance Retirement Formula Local MISC 2% @62 for New PERS Members Social Security Vacation Based on Continued Years of Service Sick Leave 15 Days Annually Floating Holiday 457 Deferred Compensation Credit Union Unreimbursed Medical Flexible Spending Account Employee Assistance Program Group Life Insurance Additional Optional Life Insurances & AD&D Automatic Deposit Bi-Weekly Pay Periods Tuition Reimbursement 01 I understand all County employees will be required to take an Oath of Office and will be called upon to act as Disaster Service Workers, when needed. Yes 02 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Answers such as "see resume" or "see above" will remove you from consideration. I have read and understand the statement above concerning submission of supplemental questionnaire responses. Yes No 03 Please indicate which classification you are applying for and meet the minimum requirements: Assistant Administrative Analyst Associate Administrative Analyst Senior Administrative Analyst 04 Tell us about a challenging policy you developed or modified. Explain the need for the change and the steps you took in developing or revising the policy. What was the challenge? What steps did you take? What was the result for your organization? What would you do differently? 05 Describe your training and experience in researching, developing, analyzing data, implementing programs for a special project, and policy or regulation. Give a specific example of analysis, steps used in the development, evaluation, research, and implementation you presented to decision-makers. What recommendation did you make, was your recommendation adopted, and how was it implemented? If none, indicate "N/A." 06 This role involves various and spontaneous interactions with concerned citizens and public members. Is that something you can see yourself doing when the situation arises? Can you provide an example of how you would communicate with the general public about a controversial topic? 07 How many years of experience do you have with preparing contracts and working on vendor selections (e.g, single/sole source exceptions, exemptions, and/or requests for proposals)? Required Question Closing Date/Time: Continuous

Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, alcohol, drug and mental health services to residents, including the uninsured, low-income, and medically underserved • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION The Administrativ e Secretary performs a variety of complex administrative duties in support of a department head, assistant department head, division manager, or other senior-level manager. You may be responsible for a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; responding to requests for information from board members, supervisory staff or public; on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. POSITION REQUIREMENTS: Education/Training: High school diploma or GED AND Experience: Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities OR Three (3) years of full-time work experience as an Office Assistant III in Solano County. OTHER REQUIREMENTS Applicants are required to demonstrate a net typing speed of fifty (50) words per minute. Demonstration of these skills will be done during the online typing examination. To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298 BENEFITS/ WHAT'S IN IT FOR YOU? Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage is $1,900.58 per month for 2023. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes 12 full day fixed and 2 half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holiday(s) per year. Vacation is accrued at approximately 10 days per year for the first 3 years. Sick leave accrues at approximately 12 days per year. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30, and 35 years. To view the benefits for a regular position, please visit: https://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512 Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked. To view the benefits for an extra-help position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16516 CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS 02/27/23- Deadline to submit application and required document for first application review. 03/13 - 03/17/2023- Tentative dates for online typing test and online written exam Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website, www.jobsatsolanocounty.com , to apply. Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by the application review deadline. Previously submitted application materials (e.g., copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Administrative Assistant to Executive/Senior Management -Admin Secretary) and the recruitment number (23-783250-01) in your email or fax. SUPPLEMENTAL QUESTIONNAIRE This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and assess an applicant’s ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1 What research have you done to learn more about the County of Solano, departments, functions and service provided? What, in particular, have you learned that would help you to become familiar with the role and responsibilities of the Administrative Assistant (Administrative Secretary) to Executive/ Senior Management within the first three months, if selected? 2 An important component of the Administrative Assistant (Administrative Secretary) to Executive/ Senior Management position is working with highly confidential information on a daily basis. Another employee of higher rank than you asks you for information that is confidential and says they need it right away. Explain how you have handled a similar situation. 3 The Administrative Assistant (Administrative Secretary) is characterized by the performance of a variety of complex administrative support duties. Additionally, incumbents support for the division manager or superior with broad latitude in decision making and frequently make decisions without review. Provide an example of time when you were faced with multiple high priority projects and you discovered you were unable to successfully complete all the projects. What did you do? How did you arrive at your decision? VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE APPLICATION REVIEW DEADLINE . Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the application review deadline of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Click here to take a video tour of Solano County OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2019): 447,643 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled

Introduction This recruitment is being conducted to fill current full-time Office Assistant and Senior Office Assistant vacancies in various County departments, including our law enforcement agencies (Sheriff's Office, Probation Department, District Attorney's Office and Correctional Health Services), and to establish eligible lists which may be used to fill future vacancies. This application process allows you to apply for Office Assistant and/or Senior Office Assistant, as well as Office Assistant - Law Enforcement and/or Senior Office Assistant - Law Enforcement, or all of them with one application. This list will only be used to fill full-time positions only. These lists may also be used to fill comparable civil service positions. If you are interested in part-time and/or temporary opportunities as an Office Worker II with San Joaquin County, please note there is a current recruitment open for Office Worker II. Please apply for recruitment number 0423-TO6102-TC which will only be used to fill part-time and/or temporary opportunities. These positions are represented by the SEIU bargaining unit and will receive salary increases based on the following schedule for a total of 12% through July 2025 : Effective July 2023 - 5% Cost of Living Adjustment increase Effective July 2024 - 4% Cost of Living Adjustment increase Effective July 2025 - 3% Cost of Living Adjustment increase Office Assistant is the entry-level clerical classification in San Joaquin County. Incumbents are knowledgeable in general office practices and procedures andare expected to apply a routine amount of initiative and independent judgment to perform a limited range of duties.Incumbents may be required to develop a limited understanding of technical subject matter and perform specialized duties depending on assignment.Generally, after one year of satisfactory performance at this level, employees may promote to the Senior Office Assistant level. Senior Office Assistant is the second working-level clerical classification in this series. Incumbents are expected to apply a moderate amount of initiative and independent judgement to perform a varied range of clerical duties. Incumbents may be required to develop a moderate understanding of technical subject matter and perform specialized duties depending on To review the minimum qualifications for each position, please click the links found in Typical Duties. Based on the nature of the assignment, candidates may be asked to work shifts, nights, weekends and/or holidays. All candidates will be required to successfully pass a pre-employment background as a condition of employment. Final appointment cannot be made unless the eligible has successfully completed the background process. For our law enforcement agencies : Pre-Employment Drug Screening : Prior to employment, candidates assigned to positions at the Sheriff's Office, Probation Department and District Attorney's Office must successfully passa pre-employment drug screening. Pre-Employment Background : Potential new hires into these classifications are required to successfully pass a pre-employment background investigation as a condition of employment. Final appointment cannot be made unless the eligible has successfully completed the background process. Candidateswho pass the written exam and proceed to the hiring interview may be provided and required to complete a Personal History Statement. Click the link below to review the Personal History Statement that will be utilized to begin the required background investigation. Personal History Statement Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. The following incentives and bonuses may beavailable for eligible new hires.Incentives and bonuses are subject to approval by Human Resources : Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000upon completion of first year equivalent employment (2,080 hours) $1,000upon completion of third year equivalent employment (6,240 hours) $3,000upon completion of sixth year equivalent employment (12,480 hours) TYPICAL DUTIES The Office Assistant and Senior Office Assistant for our Law Enforcement agencies have the same job description and duties, however these positions do require a more extensive background process. To review the minimum qualifications for each position, please click the link below: Office Assistant Job Description and Minimum Requirements Senior Office Assistant Job Description and Minimum Requirements BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous

Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Assistant and General Operations Coordinator . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,681 to $6,034 per month. The anticipated salary hiring range is up to $4,584 per month, commensurate with qualifications and experience. Classification Administrative Support Coordinator II Position Information The California State University, Office of the Chancellor, is seeking an Administrative Assistant and General Operations Coordinator to provide administrative support directly to the AVC and to various department unit directors. Additionally, the incumbent will be responsible for coordinating and conducting general department operations functions, working closely with division operations director and Chancellor's Office divisional representatives. The AAGAC position will perform administrative duties in direct support of the AVC, which primarily includes scheduling, coordinating, and maintaining the AVC’s calendar and schedule, ensuring meetings are coordinated properly and set up for success. The administrative support extends to the various department unit directors. Most meetings will be in concert with outlined workflow established and maintained by production. The AAGAC will also coordinate and conduct general department operations, in the realms of Budget, HR, Purchasing, and IT, and will be directly involved with projects including but not limited to the procurement of independent contractors, software securing, coordination and tracking of budgets and monthly fiscal tasks, preparing travel arrangements and expense reports, and department resource for recruitment. Responsibilities Under the general direction of the Assistant Vice Chancellor, Marketing Communications and working in coordination with the various department unit directors, the Administrative Assistant and General Operations Coordinator will: -Provide administrative and professional support to the Assistant Vice Chancellor (AVC), and Marketing Communications (MC) department leadership. -Coordinate the AVC’s calendar, including monitoring and reviewing meeting requests, resolving scheduling conflicts, and meeting priorities, and preparing weekly schedules. -Assist with meeting arrangements and logistics. including: location, seating, AV, note-taking and refreshments (if applicable). -Maintain and distribute as necessary department forms, contact lists and applicable department paperwork. -Assist the department with ordering new hardware/software and with IT service calls; track calls through to completion. Facilitate quarterly IT meetings, prepare agendas and track action items. Serve as inventory coordinator for the department. -Prepare or edit written communications, spreadsheets, documents, memos, and presentations as needed. -Assist with onboarding new department employees (computer, cell phone, keys, etc.); schedules cross-training, provides department materials and assists with attendance reporting process. All in coordination with parties responsible for division and CO onboarding. -Assist in maintaining any content pertaining to general operations and contacts on our internal channels, including but not limited to the MarComm site lists on CO intranet and calstate.edu directory, as needed. -Maintain general department calendar for vacation approvals and important dates. -Submit facilities requests on behalf of the department. -Responsible for general department office inbox, e-mails, and phone coverage, and determining the appropriate course of action; assume other front-desk duties as necessary. -Arrange and confirm all travel arrangements, prepare itineraries, expense claims and track reimbursements for AVC and applicable department members. Reconcile travel accounts in PeopleSoft. -Ensure MC staff are up to date on CSU travel policy and expense reporting. -Responsible for receiving all mail and distributing to the appropriate persons in the department. -Assist with managing the various department e-mail lists (department, and various leadership and applicable campus lists). -Answer and respond to incoming calls/e-mails and requests for information, assume other front-desk duties. General Operations Coordination: -Assist in coordinating, hiring freelance and temporary support as needed. Coordinating paperwork, and various approvals as needed. -Submit procurement requests for new vendors and creating/changing/closing purchase orders. -Work with various vendors, (including but not limited to department software and accessibility) to secure proper paperwork and approvals in alignment with division and CO policies. -Prepare department procurement card reports; gather receipts and reconcile expenses in PeopleSoft. -Purchase various subscription/membership renewals. Maintain account information and passwords for department and applicable division access. -Assist with budget reconciliation and review reports for department accounts in Finance Data Warehouse. Duties include but are not limited to: budget and expenditure transfers, research and reconciliation. -Assist with the completion of department procurement card reports; gather receipts and reconcile expenses in PeopleSoft. -Monitor, maintain and order office supplies; inventory and monitor miscellaneous office equipment. -Assist with organizing and processing outside printing and promotional item chargebacks; process invoices and CPOs for completed projects. -Track expenses, requesting expenditure transfers, processing chargebacks and reconciling department budget. Reconcile department procurement card reports. Complete all month-end and year-end fiscal tasks. -Working with Unit Directors, and Accounting on invoice approvals and disputes. Process various invoices via their appropriate channels. -Working with Contracts & Procurement on requisitions and encumbrances, including freelancers (temp graphic designers, etc.) -Book AVC and department member travel arrangements, submit expense claims, and reconcile travel accounts in PeopleSoft. Ensure department staff are up-to-date on CSU travel policy and expense reporting. -Working with AVC and department directors, coordinate our submission annual department budget requests. -Assist AVC and department leadership with recruitment scheduling and paperwork. -Department Recruitment - coordinating with appropriate parties (ie Division Operations and CO HR), submitting position descriptions and coordinate interviews. Upload HR paperwork in PageUp system. -Coordinate and run point on department specific Onboarding for new department employees. -Coordinate on behalf of AVC and department unit directors, Professional development as it applies to the team, and on a case basis applicable to individual employees. -Department inventory coordinator for Communications (1086). Order and/or distribute computer equipment, as needed. -Working with IT Support to open new tickets on behalf of department members, and follow-up until resolved. Schedule quarterly meetings with IT to ensure business and tool needs/alignments. -Assist with coordinating, ordering and distributing custom promotional items: product sourcing, coordinating quotes and proofs for review, etc. Qualifications This position requires: -A bachelor’s degree in English, Communications, or a related field is preferred. Years of experience can outweigh education baseline. -5 - 7 years' experience in an administrative support role, and experience with general operations coordination. -Requires verifiable proficiency in standard Microsoft Office suite programs (including excel). Familiarity with job tracking software and event management platforms, such as Workzone and EventsAIR, is preferred. -Requires strong written and oral communication skills, and the ability to convey sometimes difficult information in a pleasant and professional manner. -Requires strong time management skills and the ability to focus on multiple projects simultaneously while completing high-quality work against strict and often competing deadlines. Preferred Qualifications -A positive, outgoing, and collegial attitude, excellent interpersonal skills and a high-level of professionalism is preferred. -Strong customer service perspective, coupled with the ability to work collegially with a variety of personalities in a sometimes-challenging environment is preferred. -The ability to exercise sound judgment and know when to make decisions or defer to others is essential. Identifying when and which items need elevation or management involvement is paramount. -The ability to take initiative to seek out information to assist callers and partners is important to this position. A resourceful problem-solver who puts the partner first is preferred. -Reconciling travel accounts and processing procurement card expenses are a requirement of this position. Experience working with budgets and solid math skills are preferred. -Responsibilities of this position require strong organization skills and a verifiable method for organizing one’s task list. Application Period Priority consideration will be given to candidates who apply by May 31, 2023 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled

Position Scope APPLICATION REVIEW, INTERVIEWS, AND CANDIDATE SELECTION MAY OCCUR PRIOR TO THE CLOSING DATE GENERAL PURPOSE: Under general supervision, performs a variety of administrative functions and special projects in support of the Criminal Division. Responsibilities may vary according to work assignment. The distinction between Senior Legal Assistant and Legal Assistant classification is based on the degree of responsibility and the complexity of duties assigned. Primary Duties and Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Supervises legal staff in the City Prosecutor's office; plans and prioritizes work; assists with hiring, training, and development of legal staff. Monitors workflow of legal team and coordinates work activities for daily responsibilities. Performs case work by preparing and documenting files from case inception to final disposition and storage; prepare motions, complaints, discovery requests, petitions, subpoenas, pleadings, and letters. Process long form submittals and complaints to be filed with Court. Provides information and assistance to internal and external customers as needed; process and respond to disclosure requests; assist with legal correspondence as needed. Coordinates and serves as liaison with City Court, Police Department, Code enforcement and other department staff to provide and receive information on behalf of City Prosecutor. Calculates and schedules filing deadlines and files legal documents in appropriate court in a timely manner; responds to discovery requests, organizes legal files, tracks legal cases and cases referred to and from other jurisdictions. Completes legal research as needed; obtains case criminal history reports and certified records in/out of state; obtain DUI crime lab reports and notes from AZDPS; monitor probation case files, Title 9 diversion cases, post-conviction cases; assists Prosecution staff with correspondence as needed and with preparation before and during trials. Manages, implements, and maintains case management systems and software to improve work processes; serves as primary contact for the software provider; serves as System Security Officer for ACJIS. Assists with preparation and distribution of materials in Prosecutor's office including victim letters, brochures, notices and waivers, flyers, direct mail, office web page updates. Assists with secure records management and paper and electronic filing systems, record retention, and responding to record requests from DPS. Assists with redaction and disclosure of public records and evidence according to established guidelines. Assists with clerical and reception duties as needed including handling requests for documents and meetings, screening calls, taking messages, email, printing and copying, data entry, and offering customer service as needed. Assists in maintaining court calendar and scheduling depositions, meetings, victim and witness interviews as needed, appointments, depositions; keep track of dates for hearings, pre-trial conferences, trials, and other legal proceedings. Manages expenditures of criminal division and assists with budget preparation and budget requests; performs procurement and accounts payable duties within the department including reconciling procurement card purchases; coordinating purchase of supplies; compiling records for expenses; handling invoices and purchase orders as needed. Assists in training and onboarding department staff and provides support to others within the department as needed. Works closely with staff fostering an open, positive, communicative relationship with internal and external customers. Maintains strict confidentiality and demonstrates ethical behavior. Performs other duties as assigned or required; provides support to others within department as necessary. Minimum Qualifications & Position Requirements Education and Experience: Two (2) year associate degree and three (3) years' related experience or related field, OR an equivalent combination of education and experience. Selective Preferences: Experience as Legal Assistant/Legal Secretary Experience in prosecuting agency Experience with supervision of personnel Experience with payroll, accounts payable, and records management Necessary Knowledge, Skills and Abilities: Knowledge of: City policies and procedures Customer service principles Filing and recordkeeping procedures and practices Mathematical concepts Report preparation techniques Legal research methods, techniques, sources, and databases. Legal case management procedures, ethics and techniques. Principles and protocols for the evidentiary gathering of information, documents, records and other data that may be used in court. Skill in: Using Microsoft Office products and other relevant technologies Using case management software including Prosecutor by Karpel (PbK). Operating a personal computer utilizing a variety of business software Operate a variety of office equipment. Preparing accurate reports, documents, and correspondence Effective oral and written communication Grammar, punctuation, spelling, basic editing, and formatting of a wide variety of legal documents. Ability to: Work effectively under stress Ability to work with interruptions and adapt to changing priorities. Work within time constraints and meeting deadlines Prepare and proofread a variety of reports and/or documentation Use proper English, grammar, punctuation and spelling Exercise judgment and discretion Learn quickly and put to use new skills and knowledge brought about by rapidly changing information and/or technology. Prioritize work and perform multiple tasks Protect privileged and/or confidential information Work cooperatively with city staff, stakeholders, and members of the public Understand and follow oral and written instructions Establish and maintain positive, effective working relationships with those contact in the performance of work Additional Information Valid Driver's license and ability to pass a background check and become ACJIS certified (in Prosecution) Employee Benefits & Wellness The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined. For complete Benefit Plan & Wellness Information, please visit the City website at: Benefits & Wellness City benefit plans are subject to change at any time. Closing Date/Time: 6/15/2023 11:59 PM Mountain

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/ BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Cindy Granado, (432) 426-3533 PHYSICAL WORK ADDRESS: Hwy. 118 N. Park Road 3, Fort Davis, TX 79734 GENERAL DESCRIPTION Under the direction of the Regional Administrative Specialist, this position performs advanced (senior-level) administrative work and is responsible for supporting Regional Office staff and twenty-three parks in the State Parks Division, Region 1. Assists in providing guidance to park administrative assistants and managers on administrative procedures including bookkeeping and accounting functions. Enters procurement card expenses, receipts, purchase orders, requisitions, time sheets and vehicle mileage reports. Enters vehicle mileage reports and procurement card purchases. Assists with preparing and tracking personnel action requests and related documents. Tracks miscellaneous reports from parks. Assists with preparations for regional meetings and trainings, including coordinating meeting rooms, overnight accommodations, and meal arrangements. Provides training as needed to park staff. Prepares special reports, researches, and prepares correspondence. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years' experience performing administrative support duties. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS: Experience: Experience in basic accounting, revenue collection, invoice reconciliation and general administrative support duties; Experience in customer service, public relations and/or handling customer complaints or other related duties; Experience using office automation equipment such as a personal computer, including word processing and spreadsheet software. NOTE: Experience may have occurred concurrently. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures; Knowledge of administrative and clerical procedures; Knowledge of revenue collection, accounting, auditing and revenue reporting concepts; Knowledge of record keeping, reporting procedures, and departmental policies and procedures; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in providing quality customer service in a courteous and professional manner; Skill in making independent, sound and timely decisions; Skill in developing processes, procedures and policies for administrative functions; Skill in interpreting, analyzing and explaining organizational policies and procedures; Skill in training others; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Ability to identify, research and assemble information; Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to communicate effectively with the public; Ability to work under stressful conditions; Ability to exercise initiative in accomplishing tasks; Ability to maintain strict confidentiality; Ability to maintain flexibility and work with frequent interruptions and multiple changing priorities; Ability to apply organizational skills, office management practices and procedures and maintain record keeping systems; Ability to prepare reports within established timelines; Ability to conduct all work activities in accordance with TPWD safety program. WORKING CONDITIONS Required to work hours 8:00 a.m. to 5:00 p.m., Monday through Friday; Required to work on holidays, weekends and hours other than 8:00 a.m. to 5:00 p.m. as necessary; Required to adjust to changing schedules; Required to respond to emergency and on call situations; May be required to operate a State vehicle; Required to travel 5% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Jun 21, 2023, 11:59:00 PM

TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Administrative Assistant I-VI Army 15P, 42A, 56M, 68G, 420A Administrative Assistant I-VI Navy AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X Administrative Assistant I-VI Coast Guard YN, PERS Administrative Assistant I-VI Marine Corps 0100, 0111, 3372, 3381, 6046, 0170, 4430 Administrative Assistant I-VI Air Force 3F5X1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/ BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Timothy Bradle, (512) 389-8560 PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744 GENERAL DESCRIPTION: This position is responsible for performing highly complex (senior-level) administrative support work and support the financial/business functions of the Business Management branch in The State Parks Division. Exercises judgment in selecting and applying established procedures correctly and in determining when to refer problems to a supervisor. Work involves direct support of revenue resources, staff and public/private partnerships, marketing and promotions, financial and business intelligence, customer service center, public inquiries, accountable stock consignment, inventory management and publications coordination. Researches, identifies and completes procurement for registrations, merchandise, supplies and equipment. Responsible for processing revenue, division donation requests, consigned stock, and park passes verification and issues. Supports and participates in the execution of branch program duties. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and faxing. Coordinates and responds either verbally or in writing to customer information/service requests for all sections. May supervise the work of others. Contributes to branch and program goals. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from High School or GED. Experience: Four years of experience in administrative support work. Licensure: Must have completed or be able to complete, within six months of employment, the Texas Basic and Advanced Public Purchasing training; If driving is required, applicant must possess a valid State driver's license. NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of training. ACCEPTABLE SUBSTITUTIONS: Experience: Thirty semester hours from an accredited college or university may substitute for one year of the required experience, with a maximum substitution of two years. PREFERRED QUALIFICATIONS: Education: Completion of office procedures coursework at a post High School institution; Associates degree preferred. Experience: Work related to park administrative experience with fiduciary responsibility and demonstrated sound work ethics. Licensure: Current Certified Texas Purchaser (CTP). KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of office principles and practices of public administration and management; Knowledge of supply Management and Inventory Control; Knowledge of office accounting and reconciling procedures; Knowledge of Governance tools and technologies; Knowledge of Supply Management and Inventory Control; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in utilizing the internet research; Skill in the use of standard office equipment; Skill in general office practices and administrative procedures; Skill in developing reports; Skill in effective interaction with staff at all levels of the department and other state agencies and organizations; Skill in establishing and maintaining effective work relationships with co-workers and work-related contacts; Skill in managing several projects simultaneously; Skill in problem solving; Skill in making independent, sound and timely decisions; Skill in identifying, researching and compiling information; Ability to work independently with little or no supervision; Ability to be organized and manage processes; Ability to work as a member of a team; Ability to analyze information and problem solve; Ability to effectively practice time and stress management techniques; Ability pay attention to detail with a high level of accuracy; Ability to maintain strict confidentiality in performing duties; Ability to maintain a professional work environment; Ability to demonstrate attributes of honesty, trustworthiness and respectfulness; Ability to apply time management skills; Ability to use presentation skills; Ability to provide travel logistics; Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS: Required to work 8:00 a.m. to 5:00 p.m., Monday through Friday; Required to work on holidays, weekends, and hours other than 8:00 a.m. to 5:00 p.m. as necessary; Required to work overtime as necessary; This position is suitable to telework two days per week and the candidate may be allowed to telework with supervisor approval; May be required to operate a State vehicle; Required to travel 10% with possible overnight stays; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Jun 27, 2023, 11:59:00 PM

General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran's Preference. To apply for County examinations - All applications for County examinations must be submitted through the County's online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County's pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications ADMINISTRATIVE ASSISTANT-CONFIDENTIAL Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Three (3) years of full-time experience providing secretarial and administrative support work for management, which required substantial public contact and fiscal support functions. Additional directly related education and/or experience may be substituted. ADMINISTRATIVE ASSISTANT, SENIOR - CONFIDENTIAL Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Five (5) years of increasingly responsible full-time work experience performing a variety of administrative and complex office support work, including substantial experience in maintaining fiscal information and including substantial public contact. Additional directly related education and/or experience may be substituted. Full Job Description ADMINISTRATIVE ASSISTANT-CONFIDENTIAL DEFINITION Under general supervision, performs and coordinates a wide variety of complex and specialized administrative, secretarial, and office support activities for the County Administrative Office, Board of Supervisors, the Clerk of the Board, County Counsel, a County department head and/or other County executive; gathers, prepares, and provides sensitive and/or complex information to other County departments, outside agencies, and the public; provides administrative support for County and/or department budget and fiscal functions as assigned; may support other County departments on special projects/assignments as assigned; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a specialized classification that provides administrative support for the County Administrative Office, Board of Supervisors, Clerk of the Board of Supervisors, County Counsel, a County department head, and/or other County executive. Incumbents perform a wide variety of complex administrative, executive support, and/or legal secretarial duties requiring independence and discretion. Confidential incumbents may have access to information affecting employer-employee relations and are not eligible to participate in a union bargaining unit. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory and/or management staff, depending on area of assignment. Exercises no direct supervision over staff. May provide lead direction, work coordination, and training, as assigned. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Performs and coordinates a wide variety of difficult, complex, and specialized administrative office and executive support assignments. Provides advanced public information and relations including, but not limited to, receiving office visitors and telephone calls; providing comprehensive information about policies, functions, and procedures to the public, press, and other government agencies; and as appropriate, refers requests to appropriate staff. Assists with the development and administration of Countywide or departmental budgets; ensures that expenditures are tracked correctly. Composes, types, edits, and proofreads a variety of documents, including agendas; forms; memos; and administrative, statistical, and financial data; prepares and assembles special reports, manuals, articles, contracts and agreements, announcements, and other informational material. Prepares emergency requests for funds and follows-up to ensure delivery of checks to appropriate recipients. Attends budget hearings and takes minutes. Organizes and performs administrative assignments and special projects as assigned; researches, compiles, and organizes, and indexes for reference information and data from various sources on a variety of specialized topics related to programs in assigned area. Assists with revising, copying, and distributing budget manuals and forms. Establishes and updates information retrieval systems. Gathers, assembles, compiles, organizes, and tabulates complex data and information. Prepares, reviews, submits, and maintains departmental records and generates reports, as needed. Prepares purchasing documents and facilitates purchasing procedures. May assist the public with various application procedures, including preliminary review of material submitted to support applications. May lead and/or coordinate the work of assigned staff. May provide support for, and/or work on special projects, reports, studies, or publications, as assigned. May develop and/or assist with the development of employee recognition and outreach programs. May provide administrative support for the Grand Jury. Performs related duties as assigned. EXAMPLES OF POSITION SPECIFIC RESPONSIBILITIES (Illustrative Only) Positions assigned to the Board of Supervisors may be responsible for: Assisting the Clerk of the Board of Supervisors with maintaining official records of the Board of Supervisors. Receiving, reviewing, processing, preparing, and distributing a variety of documents related to Board functions and projects. Preparing minute orders, resolutions, notes, and other records of Board and other administrative proceedings. Publishing required notices for Board actions within required deadlines. Coordinating a variety of administrative details related to assessment appeals. Accepting, filing, and processing a variety of both confidential and non-confidential documents related to claims against the county and appeals. Receiving payments per Board fee schedules and agreements and makes deposits. Performing Clerk of the Board functions, as delegated. Positions assigned to the County Counsel may be responsible for: Serving as Legal Secretary for the County Counsel. Interviewing office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate. Receiving documents and referrals from courts and other agencies and passing them on to attorneys or other staff when needed. Utilizing specialized legal software systems for developing legal records and documents. Preparing routine legal documents such as motions, briefs, court orders, notices, and subpoenas; receiving and preparing affidavits. Reviewing documents for correctness, completeness, and conformance with established formats and requirements. Calendaring court appearances and maintaining case logs for proceedings. Providing secretarial support to staff attorneys, as assigned. MINIMUM QUALIFICATIONS Knowledge of: Applicable federal, state, and local ordinances, laws, rules, and regulations, policies, and procedures of the Administrative Office, Board of Supervisors, Clerk of the Board, County Counsel, and/or another assigned department. Legal terminology, documents, and procedures related to County administrative activities. Legal process requirements for completing and filing legal documents depending on assignment. Methods of preparing and processing various records, reports, forms, and other documents particular to an assigned department or program. Business letter writing and the standard format for reports and correspondence. Principles and methods of budget development, submission, and control. Public and community relations. Purchasing methods and procedures; account and statistical recordkeeping. Customer service principles and techniques. Filing and recordkeeping principles and methods. Basic arithmetic concepts. Principles and techniques for working with groups and fostering effective team interaction. Proper English spelling, grammar, and punctuation. Written and oral communications skills. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Ability to: Perform a variety of difficult, complex, and specialized executive administrative support work with minimal guidance and supervision. Maintain confidentiality and be discreet in handling and processing confidential information and data. Assess information, understand political considerations, and use good judgment to ascertain when data or requests are of high priority or have political implications. Review situations accurately and determine appropriate courses of action, using judgment according to established policies and procedures. Understand, interpret, explain, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Prepare a variety of reports and correspondence related to assigned area independently or from brief instructions. Prepare, gather, organize, maintain, and update data, information, records, reports, and other documents. Provide support for maintenance and control of budgets. Perform fiscal and account recordkeeping work. Respond to and effectively prioritize multiple phone calls and other requests for service. Communicate clearly and concisely, both orally and in writing. Follow oral and written directions accurately. Regularly work well under pressure, meeting critical deadlines. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Education and Experience: Three (3) years of full-time experience providing secretarial and administrative support work for management, which required substantial public contact and fiscal support functions. Additional directly related education and/or experience may be substituted. ADMINISTRATIVE ASSISTANT, SENIOR - CONFIDENTIAL DEFINITION Under general direction, to perform a wide variety of difficult and complex specialized administrative support work in the Administrative Office, Board of Supervisors, and Clerk of the Board; to provide support for economic development and other special programs, and fiscal control of Administrative Office expenditures; to provide support for other County departments for special projects/assignments, as assigned; to prepare notifications of funding problems and recommend budget transfers; to coordinate and perform a variety of Assistant Clerk to the Board functions, which may include, but are not limited to assembling materials, distributing notices, reviewing agenda items, and taking minutes; to provide a variety of support for the County Administrative Officer and other professional level staff; and to do related work as required. DISTINGUISHING CHARACTERISTICS This is a specialized Administrative Assistant, Senior classification. Positions are allocated to the Administrative Office. Incumbents provide specialized administrative support work for County fiscal control and economic development and other special programs. Incumbents also oversee and coordinate office and administrative support functions for the Board of Supervisors, Clerk of the Board, and Administrative Office. The Administrative Assistant, Senior is distinguished from the Administrative Assistant by the fact that the Administrative Assistant, Senior performs a wider variety of more difficult and/or specialized support work for the Administrative Office. The Administrative Assistant, Senior classification is assigned to the Confidential Unit. Confidential incumbents may have access to information affecting employer-employee relations, and are not eligible to participate in a union bargaining unit. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from supervisory and/or management staff, depending on area of assignment. Exercises no direct supervision over staff. May provide lead direction, work coordination, and training, as assigned. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Serves as specialized administrative staff support for the Administrative Office. Runs monthly General Ledger revenue and expenditure reports, balancing results with the Auditor-Controller’s Office. Notifies appropriate parties of errors and tracks and corrects errors; develops spreadsheets for paying bills and ensuring appropriate funding levels to match expenditures. Initiates budget transfers, as needed; receives and logs in budget transfer requests from County departments. Reconciles Cash Balance Reports for trust accounts. Prepares emergency requests for funds and follows-up to ensure delivery of checks to appropriate recipients. Assists Administrative Office staff with the development and administration of the County budget; revises, copies, and distributes budget manuals and forms; attends budget hearings and takes minutes; proofreads and finalizes reports and documents prepared by Administrative Office staff. Drafts correspondence for Board members and Administrative Office staff. Provides administrative support for the Grand Jury; performs a variety of special projects and studies, as delegated. May provide support for other County departments for special projects/assignments, as assigned. Performs a variety of office management, administrative support, and fiscal support assignments. Performs public information and relations assignments, including receiving office visitors and telephone calls. Providing comprehensive information aboutpolicies, functions, and procedures of the Administrative Office and County government; prepares and submits activity reports and reports required by other government agencies. Establishes and updates information retrieval systems; operates computers, maintaining and updating files and databases. Generates computer reports; performs word processing; may develop and prepare employee newsletters and awards programs. Performs Clerk of the Board functions, as delegated. Receives, processes, and prepares a variety of documents related to Board functions and the Board agenda. Reviews the accuracy of contracts, ordinances, and other Board and Administrative Office project documents. Ensures the timely creation and distribution of the Board agenda; may take notes, transcribe recordings, and ensure the preparation of minutes/recordings of Board and other Administrative proceedings; Prepares minute orders, resolutions, and other records of Board and other Administrative proceedings; distributes or oversees the distribution of copies of ordinances, resolutions, proclamations, Board minutes, digital media and related documents to County departments, news media, members of the public and appropriate government organizations; Publishes required notices for Board actions within required deadlines; Accepts, files, and processes a variety of both confidential and non-confidential documents related to claims against the County, and appeals; Performs a variety of administrative details related to assessment appeals; receives payments, per Board fee schedules and agreements, and makes deposits. Other duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: County, Board of Supervisors, Clerk of the Board, and Administrative Office policies, rules, and regulations. Laws, rules, and regulations affecting the Administrative Office and Board of Supervisors operations and responsibilities. Establishment and maintenance of files and information retrieval systems. Modern office management methods and procedures. Budget development and control. Public and community relations. Purchasing methods and procedures. Account and statistical record keeping. Proper English usage, spelling, grammar, and punctuation. Personal computers and software applications related to administrative support work. Principles of lead direction, work coordination, and training. Ability to: Perform a wide variety of complex and specialized administrative support work for the Administrative Office, Clerk of the Board, and the Board of Supervisors. Interpret, explain, and apply a variety of County, Board of Supervisors, Clerk of the Board and Administrative Office policies, rules, and regulations. Provide lead direction, work coordination, and training for other staff, as assigned. Work with considerable independence and initiative while exercising good judgment in recognizing scope of authority. Gather, organize, analyze, and present a variety of data and information. Provide support for maintenance and control of the budget for the Administrative Office, Clerk of the Board, and Board of Supervisors. Prepare clear, concise, and accurate records and reports. Prepare public relations and informational material. Take and transcribe notes of dictation and meetings. Use a personal computer and software for word processing and administrative support work. Deal tactfully and courteously with the public, representatives of other agencies, and other County staff when explaining the functions and policies of the County, Board of Supervisors, Clerk of the Board and Administrative Office. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Constantly demonstrate cooperative behavior with colleagues, supervisors, and customers/clients. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Five (5) years of increasingly responsible full-time work experience performing a variety of administrative and complex office support work, including substantial experience in maintaining fiscal information and including substantial public contact. Additional directly related education and/or experience may be substituted. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. Positions in this class may require local and statewide travel as necessary. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer ” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,000 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 6/18/2023 5:00 PM Pacific

ORIGINAL POSTING DATE: 9/1/2010 Until the needs of the service are met and is subject to closure without prior notice. EXAM NUMBER: Y5051F TYPE OF RECRUITMENT Open Competitive Job Opportunity REBULLETIN INFORMATION: THIS ANNOUNCEMENT IS A REBULLETIN TO UPDATE THE SPECIAL SALARY INFORMATION AND INFORMATION REGARDING MANPOWER SHORTAGE RANGE. PERSONS WHO HAVE APPLIED WITHIN THE LAST 12 MONTHS NEED NOT REAPPLY, BUT MAY SUBMIT ADDITIONAL INFORMATION IF THEY WISH. THE INFORMATION MUST CONTAIN THE CORRECT EXAM NUMBER AND NAME. COVID-19 VACCINATION MANDATE: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest health system in the nation, providing compassionate, quality care through its integrated system of 4 acute hospitals, 25 health centers, and community-based clinics. DHS annually cares for about 600,000 unique patients, employs over 23,000 staff and has an annual operating budget of $6.9 billion. DHS leads the county's effort to provide health services to the resident of Los Angeles County, of which approximately two million are uninsured. DHS hospitals also conduct post-graduate medical education through university affiliations for interns, residents and fellows to train the physician workforce for tomorrow. THE MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Provides administrative supervision of a group of Physician Assistants who perform medical examinations, procedures, and treatments under the technical supervision of physicians. Essential Job Functions Serves as first line administrative supervisor for a group of Physician Assistants under the technical direction of a physician. Prepares performance evaluations for the Physician Assistant staff. Makes recommendations on hiring, promotions, transfers, work improvement, and discharge. Resolves problems of employee grievances and discipline and/or makes recommendation regarding unresolved problems. Plans and conducts staff meetings. Reviews the quality of completed and in-progress assignments and implements corrective measures where necessary. Develops and revises proposed Physician Assistant programs based on changes in needs, review of patient records, and review of professional literature. Assists in supervising and evaluating clinical performance of the Physician Assistants assigned to the area of specialty. Serves as a resource person to the Physician Assistant regarding unusual or difficult cases and demonstrates appropriate evaluation and treatment procedures. Assists in the clinical training of students, orientation of allied health team, and provides for staff development through in-service training and arrangement for attendance at special conferences, seminars, or college education courses. Provides technical guidance to students by instructing, training, and evaluating them in developing methods and procedures for assigned areas. Requirements SELECTION REQUIREMENTS: Two years of experience as a Physician Assistant* in the applicable specialty role: Physician Assistant, Emergency Care Physician Assistant, Primary Care Physician Assistant, Women's Health Care Physician Assistant, Orthopedics Physician Assistant, Surgery LICENSE: A valid license to practice as a Physician Assistant issued by the Physician Assistant Committee of the Medical Board of California. CERTIFICATE(S) REQUIRED: A certification with National Commission on Certification of Physician Assistants, Basic Life Support Certificate -OR- Basic Cardiac Life Support Certificate -AND- Advanced Cardiovascular Life Support Certificate issued by an approved provider. PHYSICAL CLASS III: Moderate: Includes standing or walking most of the time, with bending, stooping, squatting, twisting, and reaching; includes working on irregular surfaces, occasionally lifting objects weighting over 25 pounds, and frequent lifting of 10-25 pounds. SPECIAL REQUIREMENTS INFORMATION: *Experience as a Physician Assistant in the County of Los Angeles is defined as: under the supervision of a physician, performs medical examinations, selected diagnostic and therapeutic tasks and other special procedures to assist in the delivery of medical services to patients. Applicants must include a legible photocopy of the license to practice as a Physician Assistant, certification with National Commission on Certification of Physician's Assistant, Basic Life Support Certificate -OR- Basic Cardiac Life Support Certificate, and Advanced Cardiovascular Life Support Certificate issued by an approved provider to the application at the time of filing or email the analyst within 15 calendar days of filing online. The required license and certificates MUST be current and unrestricted; conditional, provisional, probationary or restricted license and certificates will NOT be accepted. In order to receive credit for the Master's degree under the Desirable Qualifications, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization with your application a t the time of filing or email the analyst within 15 calendar days of filing online. DESIRABLE QUALIFICATIONS: Master's Degree from an accredited university in Public Health Science, Biology, Human Anatomy, Physiology or a closely related field. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation of training and experience based upon application information and desirable qualifications 100%. Candidates must achieve a passing score of 70% or higher on the examination in order to be added on the eligible list. ELIGIBILITY INFORMATION: Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly. The names of candidates receiving a passing grade in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. No person may compete in this examination more than once every twelve (12) months. VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill vacancies in the Department of Health Services. SPECIAL INFORMATION: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays. AVAILABLE SHIFT: Any APPLICATION AND FILING INFORMATION: APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATION SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED. Apply online by clicking on the "Apply" tab for this posting. You can also track the status of your application using the website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing VERBIAGE from the Class Specification and Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . This examination will remain open until the needs of the service are met. Application filing may be suspended at any time with or without advance notice. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected. Applications electronically received after 5:00 p.m., PST, on the last day of filing will not be accepted. Notification Letters and other correspondences will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add mtadeo3@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. NOTE: If you are unable to attach required documents, you may email the analyst at mtadeo3@dhs.lacounty.gov within 15 calendar days of filing online . Please include the exam number and the exam title. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their applications online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT Christina Tadeo, Exam Analyst (213) 288-7000 mtadeo3@dhs.lacounty.gov (Best way to contact) ADA COORDINATOR PHONE: (323) 914-6365 CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922 Closing Date/Time:

Position Description Values-Based Culture Hispanic-Serving Institution Great Team! * State Pension Plan! * Excellent Benefits! * Paid Holidays! Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities. Major/Essential Functions Provide senior-level support to the Vice President and Chief Diversity Officer, including management of the Vice President’s calendar, professional memberships, and travel arrangements/documentation. Provides support to the Director of Institutional Diversity, including reconciliation of procurement and travel cards, purchasing of office consumables and/or office supplies, maintaining inventory reports and management of the Director’s travel arrangements/documentation. Performs logistics relating to the organization and facilitation of meetings, conferences, events, programs, and retreats, including such things as catering, decorations, room set-up/take-down, and the preparations and dissemination of meeting materials. Tracks incoming and outgoing communications, monitors the Office’s functional email account, and maintains records for the Office of Diversity, Equity and Inclusion. Assists with initiatives that reflect the Vice President’s vision for diversity, equity, and inclusion (DEI) at TTUHSC, including university-wide DEI action planning. Drafts documents and materials, including correspondence, presentation slides, and remarks for the Vice President and in collaboration with other team members in the Office of Diversity, Equity and Inclusion. Maintains up-to-date training with regards to travel, purchasing, and other areas common for senior-level administrative support team members. Maintain the upkeep and organization of Office space. Work cross-functionally with executives and administrative support personnel in support of the Vice President and the Office of Diversity, Equity and Inclusion, as well as provide backup support to other administrative support personnel as needed. Provide support for the institutional DEI Committee and Hispanic-Serving Committee, as well as represent the Office of Diversity, Equity and Inclusion among other groups when assigned by the Vice President. Handle confidential or sensitive information and exercise an appropriate level of discretion. Occasional Duties Other duties as assigned. Required Qualifications Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis. Preferred Qualifications * Three years progressively responsible administrative or related experience. * Experience in Microsoft Office Suite. * Experience in providing administrative support to an Executive leader. Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx .

Description: Position Summary The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 18 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video. SDSU Athletics is committed to diversity, inclusion, and gender equity while championing the value they bring to our success. We strive to become one of the most diverse and inclusive athletic departments in the country by celebrating each other and our diverse backgrounds. We seek to establish and maintain an inclusive culture that fosters equitable participation for all. The purpose of this position is to serve as clerical support for the Women’s Basketball program. This position also works in cooperation with the offices of the Athletic Director, other Executive, Senior Associate, Associate, Assistant Athletic Directors, the Aztec Club, Men’s basketball, the Athletics Business Office, the Athletics Ticket Office, Marketing, Media Relations, the Equipment Room, the Training Room, Academic Support Services, as well as other campus offices. For more information regarding Athletics, click here . This is a full-time (1.0 time-base), benefits-eligible, temporary position anticipated to end on June 30, 2024 with the possibility of reappointment. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Specialized Skills Experience with Microsoft Word and Excel, including spreadsheets. Effective verbal and written communication skills. Experience in office procedures and practices, including record keeping practices; experience in maintaining filing systems. Preferred Qualifications Experience working in an athletics/sports office in an administrative support capacity. Experience scheduling meetings and calendars. Experience assisting with various events, including marketing events. Working knowledge of purchasing policies and procedures. Ability to work evenings and weekends. Licenses and/or Certifications Required: Valid California driver’s license within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,338 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,338 - 4,913 per month. SDSU Vaccine Policy The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on January 3, 2023. To receive full consideration, apply by January 2, 2023. The position will remain open until filled. All management and executive employees shall be required to provide a written statement to the appropriate administrator of any and all outside employment. Employees shall also provide a written statement of outside employment if a written request by an administrator is made. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Olma Javonillo at ojavonillo@sdsu.edu or 619-594-1139.pplemental Information Closing Date/Time: Open until filled

The Position The current vacancies are in Ukiah, CA with Social Services and Auditor-Treasurer-Tax Collector- Courts AB233 Program. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium . Under general direction performs a variety of highly complex administrative functions in support of a department director, division director of a large department, or an executive-level position. Duties may include: developing various, complex reports by researching and gathering information/statistics; attending meetings and taking minutes; maintaining personnel files and other confidential information, and processing related paperwork; tracking budget expenditures and assisting in the preparation of the budget; and preparing payroll. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600. Job Requirements and Minimum Qualifications Not all incumbents perform all the examples listed, nor do the examples cover all the duties that may be performed. Oversees the daily office procedures and workflow of the division/department; performs clerical and fiscal operations unique to division/department; relieves officials of routine administrative details such as checking operating reports for accuracy and conformance to policies and standards; assists in resolving administrative issues; answers various inquiries, arranges appointments; processes routine and non-routine matters independently; prepares complex, routine and non-routine reports (including annual reports) as requested utilizing a variety of software; receives, sorts, and summarizes material for the preparation of reports; relays and interprets administrative decisions, policies, procedures and instructions. May deal with sensitive and confidential matters at the direction of senior level staff and/or the department director. Formats and types letters, memos, charts, labels, forms, reports, contracts, legal documents, or other materials containing complex terminology on a word processor or typewriter and proofs correspondence and related documents of staff; composes correspondence (often of a confidential nature) and maintains files associate with the same in accordance with standard policies. Oversees division/department financial operations; receives, reviews and processes all financial records and transactions ensuring accuracy and adherence to policy. Prepares and processes claims, purchase orders and/or vouchers by entering pertinent information into the computer and distributing and/or filing supporting documents. Takes in, accounts for and issues receipts for money and makes daily or weekly bank deposits. Maintains fixed asset inventory and approves related transactions. Assists in the development of division/department budget by researching and justifying requests, advising on choices, making recommendations, typing, calculating, and coordinating completion; maintains budget records throughout the year; balances and reconciles budget and prepares financial reports; attends budget meeting/hearings. Processes and maintains all confidential personnel records and payroll information for the division/department which includes generating personnel transactions, setting up interviews, maintaining filing system, etc. Answers telephones utilizing a multi-line system, takes messages, screens calls, provides information to callers, receives citizen complaints, and directs calls and messages to appropriate person; interviews, screens, greets visitors and directs them to the appropriate area or individual; may answer various inquiries personally; disseminates a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or fax. Photocopies reports, charts, memos, and other documents for requesting parties. Opens, stamps, sorts, and distributes incoming mail. Assists with the development, communication, and monitoring of polices, procedures, and standards for the division or department; recommends improvements when necessary. Interprets various codes and mandates. Researches information needed for grant development and manages related filing system and billing. Interacts with a variety of high-level individuals, both internally and within the community to provide information, disseminate departmental information. Confers with upper management to keep them informed on key issues and progress toward objectives and to gain their support and approval; makes recommendations to assist management in making needed improvements; reports administrative and/or operational problems to supervisor. Maintains and upgrades professional knowledge, skills, and development by attending seminars and training programs and reading trade and professional journals and publications. Creates Requests for Quotations and Requests for Proposals, schedules bid openings and records bid results. Prepares various contracts, assuring that documents are forwarded to staff for approval and execution. Maintains contracts which includes monitoring flow of documents, consulting with and advising staff of essential elements of contracts, conferring with financial staff, and managing related filing systems. Coordinates and schedules appointments, meetings, or reservations at the request of staff; prepares the location, photocopies materials and prepares agendas; takes, transcribes and/or distributes statements, minutes and notes from a variety of sources. Takes policy, service and information requests relating to governmental activities and refers to proper divisions for processing and providing information; updates and maintains service and information requests. Performs specialized research and statistical work manually or on computer on assigned subjects for staff and management. May serve as backup for other positions within the department. May train other staff. Performs other related duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Education and Experience: High school diploma or GED equivalent and four years of progressively responsible experience performing administrative and office duties such as tracking budgets, developing complex reports, typing, filing, and transcribing information. Supplemental course work in accounting, office management or related field is preferred; or an equivalent combination of training and education. Licenses and Certifications: None Knowledge, Skills, and Abilities Knowledge of: Correct English usage, including spelling, grammar, punctuation, and vocabulary. Internal departmental policies and procedures. Applicable, federal, state and local ordinances, codes, laws, mandates, etc. Office administrative and secretarial practices and procedures, such as business letter writing and the operation of standard office equipment, including a word processor and personal or on-line computer. External governmental bodies and agencies related to area of assignment. Standard business arithmetic, including percentages and decimals. Basic budgetary principles and practices. Record keeping, report preparation, filing methods and records management techniques. General office procedures, policies and practices, as well as knowledge of computer application, hardware, and other general office equipment related to the performance of the essential functions of the job. Skill in: Preparing clear and concise reports, correspondence and other written materials. Using tact, discretion, initiative and independent judgment within established guidelines. Analyzing and resolving office administrative situations and problems. Researching, compiling, and summarizing a variety of informational and statistical data and materials. Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction. Applying logical thinking to solve problems or accomplish tasks. Understanding, interpreting and communicating complicated policies, procedures and protocols. Typing from rough draft or printed text, or entering other data using a keyboard at a speed sufficient to perform the duties of the job. Transcribing information from dictating equipment. Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner. Operating and performing routine maintenance of general office machines and other standard office equipment. Mental and Physical Ability to: Read and interpret documents such as operation and maintenance instructions, procedure manuals, and so forth. Understand and carry out written and oral instructions, giving close attention to detail and accuracy. Rapidly and accurately take and transcribe oral or tape dictation using speedwriting, shorthand, or dictating equipment (at the discretion of the supervisor). Establish and maintain effective working relationships with others. Draft and type correspondence. Add, subtract, multiply and divide whole numbers, common fractions and decimals. Deal with problems involving several concrete variables in standardized situations. While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear. Lift and carry, push and/or pull, or move items weighing up to 25 pounds. Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: 6/7/2023 11:59 PM Pacific

Two full-time positions available with the Housing & Community Development Department, HOME Division located at 414 East 12th Street Salary Range: $4,619-$6,928/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m., *telework available 1 day a week Application Deadline Date: June 12, 2023 Responsibilities This position is responsible for administration and professional work in the providing leadership for the HOME Partnership Programs (HOME) and/or Community Development Block Grant Program (CDBG). An employee is expected to exercise considerable independence of judgement in meeting project and work schedules. Work is reviewed through evaluation of oral and written reports, discussions and conferences. The HOME Program work is to increase the stability of low-income residents, at-risk families and at-risk youth, and houseless families and individuals and increase the supply of supportive housing. This position will involve the administration, planning, program implementation and compliance of the HOME and CDBG Programs. The functions will also include evaluating the program, creating program policies and procedures and standards. Determine the program service areas. Developing and monitoring the program budgets. Providing technical advice and/or supervision to staff, coordinating with other departments, the public and other agencies, and performs related work as required. Qualifications REQURIES an accredited Bachelor's degree and 3 years of progressively responsible, professional experience in business or public sector administration, with at least 2 years at the level of Senior Administrative Assistant; OR an equivalent combination of qualifying education and experience, with at least 3 years at the level of Senior Administrative Assistant. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete. In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System. Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education. The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education. For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical. If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months. The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org . If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

CLASS SUMMARY Performs complex professional and administrative work related to labor relations and other human resources management programs, and supervises human resources analysts. EXAMPLES OF JOB FUNCTIONS This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities. Investigates, analyzes and develops recommendations on a wide range of employee and labor relations; serves as a resource to City supervisors and managers; monitors and analyzes laws, pending legislation, and court decisions which impact City operations. Plans, organizes, assigns, supervises, and reviews the work of assigned staff; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. Serves as primary human resources analyst for the Spokane Police Department or Spokane Fire Department. Assists in contract negotiations, including development of memoranda of understanding and supplemental agreements. Coordinates and administers a variety of City-wide special projects and programs. Responsible for the ongoing maintenance and administration of the equal employment opportunity and Americans with Disabilities Act (ADA) provisions for City employment. Ensures compliance with applicable laws, regulations and ordinances. Prepares notices and participates in pre-disciplinary hearings; advises department heads as to the appropriateness and level of disciplinary action; drafts disciplinary letters, work improvement plans and last chance agreements. Ensures consistency of disciplinary action among departments. Conducts investigations on matters relating to equal employment opportunity (EEO), discrimination and harassment complaints. Gathers and analyzes information, prepares reports, recommendations, and correspondence on findings. Participates in employee and labor relations activities, with an emphasis on the most complex personnel issues. Provides guidance to employees and department representatives in administering the Family Medical Leave Act (FMLA), and evaluates reasonable accommodation requests in accordance with the Americans with Disabilities Act (ADA) and the Washington Law Against Discrimination. Develops policies and procedures for review. Provides information and interpretations of policy and labor law to various City departments, employees, job applicants and the general public. Evaluates, develops, and administers employee training and development programs, such as new employee orientations, supervisory leadership and harassment training. Responsible for wage and salary administration. Develops salary data, analyzes and prepares such data in connection with annual salary studies for the maintenance of the compensation plan. Assists in the preparation and presentation of human resources related matters before the Civil Service Commission. Performs related work as required. MINIMUM QUALIFICATIONS Open-Entry Requirements: Education: Graduation from an accredited four-year college or university with a degree in Human Resources, Public Administration, Business Administration, Industrial Relations, or a related field of study. Experience: Five years of increasingly responsible experience in various phases of human resources administration. License: Applicants must possess a valid driver's license or otherwise demonstrate ability to get to and from multiple work locations as required. Substitution: A master's degree in Human Resources, Public Administration, Business Administration, Industrial Relations, or a related field of study may substitute for two years of required experience. NOTE: Selection of a Senior Administrative Assistant, Rule V, Section 5, Rules of the Civil Service Commission, applies. EXAMINATION DETAILS Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date. Upon request, at time of application, the City will provide alternative accessible tests to individuals with disabilities that impair manual, sensory or speaking skills needed to take the test, unless the test is intended to measure those skills. The examination will consist of a Training and Experience Evaluation (T&E), with scoring weight assigned as follows: T&E 100% TRAINING AND EXPERIENCE EVALUATION DETAILS Copies of your college or university transcripts (unofficial transcripts are accepted) may be a required part of this application and will be used to verify that you meet the minimum qualifications, as posted on the job announcement.Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question.Resumes or questionnaires uploaded as attachments will not be accepted in lieu of completing each question online."See Resume" or "See above," etc., and copy/paste from a previous answer are not qualifying responses and will not be considered.TIP: It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted. EXAMINATION DETAILS: You will receive a link to the Senior Human Resources Analyst T&E via email, prior to 4:00 p.m. Pacific Time on the start dates, and will expire at 4:00 p.m. on the due dates as listed below. Please note that this email will be sent from FastTest (noreply@fasttestweb.com). Applicants who apply and meet the minimum qualifications between Monday, May 29, 2023 and Monday, June 12, 2023 will test Thursday, June 15, 2023 through Tuesday, June 20, 2023 We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions. Closing Date/Time: 2023-06-12