POSITION INFORMATION THIS ANNOUNCEMENT IS A REBULLETIN TO CONTINUE THE FILING FOR THIS EXAMINATION THAT WAS SUSPENDED ON MAY 01, 2023, AND UPDATE INFORMATION IN THE FOLLOWING SECTION: VACANCY INFORMATION. PERSONS WHO PREVIOUSLY APPLIED AND WHOSE APPLICATIONS WERE ACCEPTED NEED NOT REAPPLY, BUT MAY SUBMIT ANY UPDATED INFORMATION OR ADDITIONAL INFORMATION IF THEY WISH VIA EMAIL TO snorton@lacera.com THE INFORMATION MUST INCLUDE THE CORRECT EXAMINATION TITLE AND NUMBER. INDIVIDUALS WHOSE APPLICATIONS WERE NOT ACCEPTED DUE TO INCOMPLETE INFORMATION MAY REAPPLY FOR THIS EXAMINATION . This examination will remain open until a sufficient number of qualified applicants are received and may be suspended at any time. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0768-X Job Bulletin Number: 23-02 Annual Salary: $135,700.80 - $205,393.68 Placement within this salary range depends on qualifications. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $75 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County employees and their beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, outside districts, and County employees. LACERA is the largest county retirement association in the United States with over 184,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicities. Headquartered in the beautiful City of Pasadena, home of the Tournament of Roses Parade and Annual Rose Bowl Football Game, the City has a little something for everyone; historic museums, five-star restaurants and hotels, top retailers, theaters, art, science, dance, nature, music, and a whole lot more! Benefits include health insurance, annual leave, sick leave, retirement, paid holidays, and a rideshare program. LACERA Values: We work together toward achieving our Mission through our shared Values. Our Values include Professionalism, Respect, Open Communication, Fairness, Integrity, and Teamwork. ABOUT THE POSITION: The Investments Division is comprised of the following teams: Public Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The Finance Analyst II, LACERA will actively participate in the management of one of the Los Angeles County Employees Retirement Association (LACERA) primary asset classes, cross-asset category initiatives such as Risk Management, asset allocation, performance reporting, and/or corporate governance and stewardship. The Finance Analyst II, LACERA will work under the administrative and technical direction of a Finance Analyst III, LACERA, and/or a Senior Investment Officer, LACERA who has immediate responsibility for the planning and monitoring of a primary asset class, broad equity or fixed income classifications, real estate, or alternative asset investment vehicles, or geographically focused portfolios. These positions may also be responsible for administering cross-asset category initiatives such as risk management, asset allocation, performance reporting, and/or corporate governance and stewardship. Depending upon the asset class or category to which the incumbent is assigned, the work involves supporting all aspects of pension fund investment management including investment program structure, implementation, operations, and monitoring. This includes supporting the preparation of recommendations regarding investment policy, negotiating contracts for investment managers and other investment-related services, and implementing Board approved plans. In addition to entailing higher level work, the positions in this classification are distinguished from the Finance Analyst I, LACERA position by their ability to function independently of immediate supervision and by their involvement in more complex assignments such as evaluating RFP responses and performing comprehensive analysis across the investment program. Vacancy Information: The current vacancy is in Credit and Risk Mitigation. The resulting eligible register can be used to fill both current and future vacancies throughout the Investments Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday). CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Supports the development and implementation of all aspects of pension fund investment management including investment program structure, implementation, and monitoring in accordance with the goals and guidelines established by the Board of Investments. Aids the development and recommends, under the direction of the Finance Analyst III, LACERA, Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer, to the Board of Investments, policies, portfolio investment structures, and strategies for designated asset classes or cross-asset categories. Supports the implementation of investment policies and strategies within the assigned asset class(es) or across multiple ones under the direction of the Finance Analyst III, LACERA, Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer. Monitors outside asset managers for contract compliance, investment performance, portfolio management strategy, and conformance with fiduciary standards. Assists in the selection and recommendation of investment managers for approval by the Board of Investments. Oversees the operations of specialized applications such as securities lending programs, overlays and hedges, and/or LACERA's Member Home Loan Program. Votes or votes by proxy on matters of corporate governance at annual and special meetings of corporations in which LACERA holds an equitable interest in conformance with the Board of Investments’ stated policies; assists in developing the analyses and recommendations for changes to such policy as new issues appear in corporate governance. Assists with the administration of asset categories, functional groups, and all of their responsibilities. Maintains reporting mechanisms to properly inform the Finance Analyst III, LACERA, Senior Investment Officer, LACERA, the Principal Investment Officer, LACERA, the Chief Investment Officer, and the Board of Investments as to the status of the asset class or cross-asset categories. Maintains and develops operational procedures to ensure the smooth operational function of business operations. REQUIREMENTS MINIMUM REQUIREMENTS: A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field -AND- Two (2) years' responsible investment management experience assisting in the continuing supervision and review of an extensive investment program for a large financial institution or governmental agency. An additional two (2) years of the required experience may be substituted for a college degree. -OR- A Master's degree in Business Administration or related field. -OR- Two (2) years' experience at the level of Los Angeles County's position of Finance Analyst I, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Demonstrated experience or education regarding researching, analyzing, or monitoring financial information, service provider proposals, or investment merits and concerns to be used in a collaborative decision-making process. Demonstrated experience interfacing and collaborating with multiple colleagues, consultants, investment managers, and stakeholders throughout a multi-staged project that may involve financial data, market research, or investment diligence. Demonstrated experience analyzing or organizing information with Excel, and other software for topics that may include maintaining large tables of information, determining key financial measures, reconciling financial data, summarizing diligence details, or preparing visually effective presentations to inform a decision-making process or management team. Demonstrated experience summarizing analysis, writing recommendations or reports and making presentations to a decision-making body such as Board, Committee, or Executive Team based off said analysis. Exemplify elements in personal or professional preparedness to be well-suited and successful for a position that requires contributions from both individual analysis as well as project-oriented and team-based approaches. Investment industry certification such as Chartered Financial Analyst (CFA), Chartered Alternative Investment Analyst (CAIA), Financial Risk Manager (FRM) or advanced degree in investment-related field. Knowledge of: Performing due diligence on prospective investments ; evaluating financially-relevant Environmental, Social, and Governance investment risks and opportunities; working with service providers such as legal counsel, custody banks, administrators, risk and performance systems, and investment consultants; performance calculation methods, attribution analysis, and reporting standards; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience, and courtesy; customer service skills; Microsoft Office Applications including Excel, Word, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; ability to analyze, synthesize, and present complex information and data in comprehendible, actionable reports and recommendations; understand and follow oral and written directions; provide leadership; have a high degree of intellectual curiosity, especially towards investment markets and portfolio construction; work with minimum supervision; take pride in work product and is committed to improving outcomes by being a solution-oriented and collaborative teammate; organize their work and the work of others; and operate a personal computer utilizing Microsoft applications such as Word, Excel, and PowerPoint. EXAMINATION CONTENT: This examination process will consist of: An Evaluation of Training and Experience weighted 100%. Candidates who are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. CANDIDATES MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70 OR HIGHER ON THE WEIGHTED PORTION OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. Passing this examination and being placed on the eligible register does not guarantee an offer of employment. EXAMINATION NOTIFICATIONS: All test invitations (e.g. oral, performance, written, etc.) and/or special notices will be sent to candidates via email to the email address provided on the official application only. Ensure your email address is correct at the time of filing. Allegations of not receiving the email notification to the email address provided on the official application will not be considered an acceptable reason to authorize an early or late examination administration. For the foreseeable future, all notices including invitation letters, results letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add snorton@lacera.com a nd info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider allegations of not receiving the email notification as an acceptable reason to authorize a reschedule or late exam administration. ELIGIBLE INFORMATION: The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at anytime by logging into their account on www.governmentjobs.com . The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Minimum Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission, email the documentation to humanresources@lacera.com , or fax a photocopy of the required documents to (626) 564-6699 within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, salary earned, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete the examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. BACKGROUND CHECK: Except for a very limited number of positions, Candidates will not be asked to provide information about conviction history until they receive a contingent offer of employment. LACERA will make an individualized assessment of whether or not a Candidates' Conviction History has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including but not limited to; evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. If you have a disability and need an accommodation, please contact our ADA Coordinator. The sooner you contact us, the sooner we can respond without any time loss for you on the recruitment. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
Nov 29, 2023
Full Time
POSITION INFORMATION THIS ANNOUNCEMENT IS A REBULLETIN TO CONTINUE THE FILING FOR THIS EXAMINATION THAT WAS SUSPENDED ON MAY 01, 2023, AND UPDATE INFORMATION IN THE FOLLOWING SECTION: VACANCY INFORMATION. PERSONS WHO PREVIOUSLY APPLIED AND WHOSE APPLICATIONS WERE ACCEPTED NEED NOT REAPPLY, BUT MAY SUBMIT ANY UPDATED INFORMATION OR ADDITIONAL INFORMATION IF THEY WISH VIA EMAIL TO snorton@lacera.com THE INFORMATION MUST INCLUDE THE CORRECT EXAMINATION TITLE AND NUMBER. INDIVIDUALS WHOSE APPLICATIONS WERE NOT ACCEPTED DUE TO INCOMPLETE INFORMATION MAY REAPPLY FOR THIS EXAMINATION . This examination will remain open until a sufficient number of qualified applicants are received and may be suspended at any time. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0768-X Job Bulletin Number: 23-02 Annual Salary: $135,700.80 - $205,393.68 Placement within this salary range depends on qualifications. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $75 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County employees and their beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, outside districts, and County employees. LACERA is the largest county retirement association in the United States with over 184,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicities. Headquartered in the beautiful City of Pasadena, home of the Tournament of Roses Parade and Annual Rose Bowl Football Game, the City has a little something for everyone; historic museums, five-star restaurants and hotels, top retailers, theaters, art, science, dance, nature, music, and a whole lot more! Benefits include health insurance, annual leave, sick leave, retirement, paid holidays, and a rideshare program. LACERA Values: We work together toward achieving our Mission through our shared Values. Our Values include Professionalism, Respect, Open Communication, Fairness, Integrity, and Teamwork. ABOUT THE POSITION: The Investments Division is comprised of the following teams: Public Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The Finance Analyst II, LACERA will actively participate in the management of one of the Los Angeles County Employees Retirement Association (LACERA) primary asset classes, cross-asset category initiatives such as Risk Management, asset allocation, performance reporting, and/or corporate governance and stewardship. The Finance Analyst II, LACERA will work under the administrative and technical direction of a Finance Analyst III, LACERA, and/or a Senior Investment Officer, LACERA who has immediate responsibility for the planning and monitoring of a primary asset class, broad equity or fixed income classifications, real estate, or alternative asset investment vehicles, or geographically focused portfolios. These positions may also be responsible for administering cross-asset category initiatives such as risk management, asset allocation, performance reporting, and/or corporate governance and stewardship. Depending upon the asset class or category to which the incumbent is assigned, the work involves supporting all aspects of pension fund investment management including investment program structure, implementation, operations, and monitoring. This includes supporting the preparation of recommendations regarding investment policy, negotiating contracts for investment managers and other investment-related services, and implementing Board approved plans. In addition to entailing higher level work, the positions in this classification are distinguished from the Finance Analyst I, LACERA position by their ability to function independently of immediate supervision and by their involvement in more complex assignments such as evaluating RFP responses and performing comprehensive analysis across the investment program. Vacancy Information: The current vacancy is in Credit and Risk Mitigation. The resulting eligible register can be used to fill both current and future vacancies throughout the Investments Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday). CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Supports the development and implementation of all aspects of pension fund investment management including investment program structure, implementation, and monitoring in accordance with the goals and guidelines established by the Board of Investments. Aids the development and recommends, under the direction of the Finance Analyst III, LACERA, Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer, to the Board of Investments, policies, portfolio investment structures, and strategies for designated asset classes or cross-asset categories. Supports the implementation of investment policies and strategies within the assigned asset class(es) or across multiple ones under the direction of the Finance Analyst III, LACERA, Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer. Monitors outside asset managers for contract compliance, investment performance, portfolio management strategy, and conformance with fiduciary standards. Assists in the selection and recommendation of investment managers for approval by the Board of Investments. Oversees the operations of specialized applications such as securities lending programs, overlays and hedges, and/or LACERA's Member Home Loan Program. Votes or votes by proxy on matters of corporate governance at annual and special meetings of corporations in which LACERA holds an equitable interest in conformance with the Board of Investments’ stated policies; assists in developing the analyses and recommendations for changes to such policy as new issues appear in corporate governance. Assists with the administration of asset categories, functional groups, and all of their responsibilities. Maintains reporting mechanisms to properly inform the Finance Analyst III, LACERA, Senior Investment Officer, LACERA, the Principal Investment Officer, LACERA, the Chief Investment Officer, and the Board of Investments as to the status of the asset class or cross-asset categories. Maintains and develops operational procedures to ensure the smooth operational function of business operations. REQUIREMENTS MINIMUM REQUIREMENTS: A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field -AND- Two (2) years' responsible investment management experience assisting in the continuing supervision and review of an extensive investment program for a large financial institution or governmental agency. An additional two (2) years of the required experience may be substituted for a college degree. -OR- A Master's degree in Business Administration or related field. -OR- Two (2) years' experience at the level of Los Angeles County's position of Finance Analyst I, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Demonstrated experience or education regarding researching, analyzing, or monitoring financial information, service provider proposals, or investment merits and concerns to be used in a collaborative decision-making process. Demonstrated experience interfacing and collaborating with multiple colleagues, consultants, investment managers, and stakeholders throughout a multi-staged project that may involve financial data, market research, or investment diligence. Demonstrated experience analyzing or organizing information with Excel, and other software for topics that may include maintaining large tables of information, determining key financial measures, reconciling financial data, summarizing diligence details, or preparing visually effective presentations to inform a decision-making process or management team. Demonstrated experience summarizing analysis, writing recommendations or reports and making presentations to a decision-making body such as Board, Committee, or Executive Team based off said analysis. Exemplify elements in personal or professional preparedness to be well-suited and successful for a position that requires contributions from both individual analysis as well as project-oriented and team-based approaches. Investment industry certification such as Chartered Financial Analyst (CFA), Chartered Alternative Investment Analyst (CAIA), Financial Risk Manager (FRM) or advanced degree in investment-related field. Knowledge of: Performing due diligence on prospective investments ; evaluating financially-relevant Environmental, Social, and Governance investment risks and opportunities; working with service providers such as legal counsel, custody banks, administrators, risk and performance systems, and investment consultants; performance calculation methods, attribution analysis, and reporting standards; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience, and courtesy; customer service skills; Microsoft Office Applications including Excel, Word, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; ability to analyze, synthesize, and present complex information and data in comprehendible, actionable reports and recommendations; understand and follow oral and written directions; provide leadership; have a high degree of intellectual curiosity, especially towards investment markets and portfolio construction; work with minimum supervision; take pride in work product and is committed to improving outcomes by being a solution-oriented and collaborative teammate; organize their work and the work of others; and operate a personal computer utilizing Microsoft applications such as Word, Excel, and PowerPoint. EXAMINATION CONTENT: This examination process will consist of: An Evaluation of Training and Experience weighted 100%. Candidates who are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. CANDIDATES MUST MEET THE MINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70 OR HIGHER ON THE WEIGHTED PORTION OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. Passing this examination and being placed on the eligible register does not guarantee an offer of employment. EXAMINATION NOTIFICATIONS: All test invitations (e.g. oral, performance, written, etc.) and/or special notices will be sent to candidates via email to the email address provided on the official application only. Ensure your email address is correct at the time of filing. Allegations of not receiving the email notification to the email address provided on the official application will not be considered an acceptable reason to authorize an early or late examination administration. For the foreseeable future, all notices including invitation letters, results letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that applicants provide a valid email address. Please add snorton@lacera.com a nd info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider allegations of not receiving the email notification as an acceptable reason to authorize a reschedule or late exam administration. ELIGIBLE INFORMATION: The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at anytime by logging into their account on www.governmentjobs.com . The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Minimum Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission, email the documentation to humanresources@lacera.com , or fax a photocopy of the required documents to (626) 564-6699 within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, salary earned, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete the examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. BACKGROUND CHECK: Except for a very limited number of positions, Candidates will not be asked to provide information about conviction history until they receive a contingent offer of employment. LACERA will make an individualized assessment of whether or not a Candidates' Conviction History has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including but not limited to; evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. If you have a disability and need an accommodation, please contact our ADA Coordinator. The sooner you contact us, the sooner we can respond without any time loss for you on the recruitment. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
POSITION INFORMATION This examination will remain open until the needs of LACERA are met and may close without prior notice. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0492-H Job Bulletin Number: 23-14 Annual Salary: $242,019.36 - $366,315.00 Placement within this salary range depends on qualifications. This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). A 3% salary increase is approved effective January 1, 2024. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 190,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Gold Line Lake Station. We offer convenient free parking in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District. Our members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicated to serving them in return throughout their career and their life afterwards. If you are interested in being part of this rewarding team, LACERA invites you to apply! Benefits include a cafeteria benefit plan (14.5%-17% of monthly salary), annual leave, defined benefit retirement plan, Savings Plan (401k), Deferred Compensation Plan (457), 13 paid holidays per year, a hybrid work schedule, and a ride share program. LACERA Mission: To produce, protect, and provide the promised benefits to our members. LACERA Vision: Empowering our members to enjoy a healthy and secure retirement. LACERA Values: Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits. LACERA Core values include - Accountability, Innovation, Collaboration, Integrity, Inclusivity, and Transparency. ABOUT THE POSITION: The Investments Division is comprised of the following asset classes/groups Global Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The Senior Investment Officer - Global Equities ("SIO") role at LACERA represents a senior and influential position within the Investment Division, bearing responsibility for the management of LACERA's global equity portfolio, which constitutes a significant 32% allocation of the total Fund. Reporting directly to the Principal Investment Officer of Growth, the SIO serves as a key figure in shaping LACERA's global equity investment strategy and overseeing the intricate details of portfolio management. Moreover, this role entails the leadership of a dedicated team of three seasoned professionals, leading their efforts to execute LACERA's investment initiatives effectively. Key Responsibilities: The SIO will undertake several critical initiatives to ensure the optimal performance of our global equity portfolio. Some of the initiatives include: Balancing Risk and Return: The SIO will balance risk and return expectations while adhering to Fund objectives and investment policy/guidelines. Portfolio Management: Managing a substantial portfolio of global equities, the SIO will oversee asset allocation, sector exposure, and risk management. Portfolio Monitoring: Regularly monitoring and evaluating the performance and operational aspects of the portfolio and ensuring adherence to investment manager contract compliance. Strategy Development: Collaborating closely with the investment team, the SIO will play a pivotal role in developing and refining LACERA’s global equities investment strategy, ensuring it aligns with the organization's overarching objectives. Strategic Insights: The SIO will provide valuable insights and recommendations to senior management on portfolio adjustments and recommended implementation changes. Risk Management: Utilizing risk and analytics tools, the SIO will assess portfolio risk and develop appropriate hedging strategies when necessary, such as utilizing the cash overlay and currency hedging program. Reporting: The SIO will be responsible for preparing regular reports on the portfolio, including structure reviews, and presenting findings and recommendations to senior investment staff and the Board of Investments. Vacancy Information: The current vacancy is in the Global Equities section; however, the resulting eligible register can be used to fill both current and future vacancies throughout the Investment Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g., an eight (8) hour day, Monday through Friday), with occasional nights and weekends. LACERA offers a hybrid work environment, and this position may be eligible to telework up to three (3) days per week. This position is an exempt position as defined by the Fair Labor Standards Act and not eligible for overtime. CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Supervises the development and implementation of an investment management strategy in accordance with the goals and guidelines established by the Board of Investments. Develops and recommends to the Board of Investments policies, portfolio investment structures, and strategies for designated asset classes. Designs, develops and implements policies, procedures and guidelines to manage the portfolio consistent with the investment strategies adopted by the Board of Investments. Prepares and presents written reports to the Board of Investments concerning problem managers and quarterly performance measurement reports. Monitors outside investment managers to ensure performance and portfolio strategies adhere to investment mandates and contractual compliance. Conducts investment manager searches for the Board of Investments including evaluating Request for Proposals, conducting manager interviews, analyzing portfolio performance and investment management style and on-site visits. Coordinates the work of and acts as a liaison for consultants with LACERA management and the Board of Investments. Supervises the analysis, evaluation, and recommendation of new investment vehicles and trading practices to LACERA management and the Board of Investments. Provides consultation and advice to the Principal Investment Officer, Chief Investment Officer, and Board of Investment members on pension management matters. REQUIREMENTS SELECTION REQUIREMENTS : A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field -AND- Five (5) years' responsible investment management experience including responsibility for continuous supervision and review of an extensive investment program involving the purchase and sale of securities or other investment vehicles for a large financial institution or governmental agency. A Master's degree in Business Administration, Finance, or a related subject, may be substituted for one (1) year of the required experience. -OR- Three (3) years' experience as a Finance Analyst III, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Proven experience in Global Equity Investments: Demonstrated track record of successfully overseeing and optimizing global equity portfolios, ideally within a pension fund or similar institutional setting. Asset Class Structuring: Demonstrated experience in developing and implementing asset class structures tailored to the specific objectives and risk profile of global equity investments. Due Diligence and Manager Selection: Proven experience in evaluating, selecting, and overseeing external asset managers, including conducting due diligence, negotiating terms, and monitoring performance, risk, guidelines, and operations. Experience in Board Presentations: A history of drafting and presenting formal reports and investment recommendations to a Board or Investment Committee, leading to informed and actionable investment decisions. Team Leadership: Demonstrated experience in leading, supervising, and developing an investment team, ensuring effective collaboration and performance. Project Leadership: A track record of successfully leading and executing investment projects involving team members within an investment group or organization, with a focus on global equities. Strong Communication Skills: Excellent oral and written communication skills to convey complex investment strategies and insights clearly and effectively. Data Analysis and Reporting: Proficiency in analyzing and synthesizing complex financial data, then presenting it in clear and actionable reports, both for internal use and external stakeholders. Policy Development: Experience in contributing to the development of investment policies, such as Investment Policy Statements, Investment Program Guidelines, or other governance policies specifically designed for global equity investments. ESG Integration: Experience in evaluating and incorporating Environmental, Social, and Governance (ESG) factors into the investment due diligence, portfolio construction, monitoring, and reporting processes. Service Provider Management: Experience in collaborating with service providers such as legal counsel, custody banks, administrators, and investment consultants to optimize the global equity investment process. Educational Qualifications: An MBA or relevant industry certifications such as CFA (Chartered Financial Analyst), CAIA (Chartered Alternative Investment Analyst), or FRM (Financial Risk Manager) are preferred. Knowledge of: Conducting due diligence, investment strategies; creating tailored reports, analyses, and presentations; building and maintaining an institutional portfolio, including developing investment structures and guidelines; analytical skills; interpersonal skills; correct English usage, grammar, spelling, punctuation, and vocabulary; analytical skills; principles and applications of Microsoft Applications including Word, Excel, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; provide leadership; work with minimum supervision; plan and organize their work and the work of others; understand and follow oral and written directions. EXAMINATION CONTENT: This selection process will consist of: Part I: A qualifying evaluation of application information, desirable qualifications and supplemental questionnaire. Only the highest qualified applicants as determined under Part I, will be invited to continue in the selection process under Part II. Part II: An Appraisal (Oral) Interview weighted 100%. The appraisal (oral) interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add snorton@lacera.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job related assessments. ELIGIBLE INFORMATION The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission. Candidates must email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Contact Telephone: (626) 553 -7030 Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
Nov 29, 2023
Full Time
POSITION INFORMATION This examination will remain open until the needs of LACERA are met and may close without prior notice. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0492-H Job Bulletin Number: 23-14 Annual Salary: $242,019.36 - $366,315.00 Placement within this salary range depends on qualifications. This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). A 3% salary increase is approved effective January 1, 2024. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 190,000 members. Our membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Gold Line Lake Station. We offer convenient free parking in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District. Our members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicated to serving them in return throughout their career and their life afterwards. If you are interested in being part of this rewarding team, LACERA invites you to apply! Benefits include a cafeteria benefit plan (14.5%-17% of monthly salary), annual leave, defined benefit retirement plan, Savings Plan (401k), Deferred Compensation Plan (457), 13 paid holidays per year, a hybrid work schedule, and a ride share program. LACERA Mission: To produce, protect, and provide the promised benefits to our members. LACERA Vision: Empowering our members to enjoy a healthy and secure retirement. LACERA Values: Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits. LACERA Core values include - Accountability, Innovation, Collaboration, Integrity, Inclusivity, and Transparency. ABOUT THE POSITION: The Investments Division is comprised of the following asset classes/groups Global Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The Senior Investment Officer - Global Equities ("SIO") role at LACERA represents a senior and influential position within the Investment Division, bearing responsibility for the management of LACERA's global equity portfolio, which constitutes a significant 32% allocation of the total Fund. Reporting directly to the Principal Investment Officer of Growth, the SIO serves as a key figure in shaping LACERA's global equity investment strategy and overseeing the intricate details of portfolio management. Moreover, this role entails the leadership of a dedicated team of three seasoned professionals, leading their efforts to execute LACERA's investment initiatives effectively. Key Responsibilities: The SIO will undertake several critical initiatives to ensure the optimal performance of our global equity portfolio. Some of the initiatives include: Balancing Risk and Return: The SIO will balance risk and return expectations while adhering to Fund objectives and investment policy/guidelines. Portfolio Management: Managing a substantial portfolio of global equities, the SIO will oversee asset allocation, sector exposure, and risk management. Portfolio Monitoring: Regularly monitoring and evaluating the performance and operational aspects of the portfolio and ensuring adherence to investment manager contract compliance. Strategy Development: Collaborating closely with the investment team, the SIO will play a pivotal role in developing and refining LACERA’s global equities investment strategy, ensuring it aligns with the organization's overarching objectives. Strategic Insights: The SIO will provide valuable insights and recommendations to senior management on portfolio adjustments and recommended implementation changes. Risk Management: Utilizing risk and analytics tools, the SIO will assess portfolio risk and develop appropriate hedging strategies when necessary, such as utilizing the cash overlay and currency hedging program. Reporting: The SIO will be responsible for preparing regular reports on the portfolio, including structure reviews, and presenting findings and recommendations to senior investment staff and the Board of Investments. Vacancy Information: The current vacancy is in the Global Equities section; however, the resulting eligible register can be used to fill both current and future vacancies throughout the Investment Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g., an eight (8) hour day, Monday through Friday), with occasional nights and weekends. LACERA offers a hybrid work environment, and this position may be eligible to telework up to three (3) days per week. This position is an exempt position as defined by the Fair Labor Standards Act and not eligible for overtime. CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Supervises the development and implementation of an investment management strategy in accordance with the goals and guidelines established by the Board of Investments. Develops and recommends to the Board of Investments policies, portfolio investment structures, and strategies for designated asset classes. Designs, develops and implements policies, procedures and guidelines to manage the portfolio consistent with the investment strategies adopted by the Board of Investments. Prepares and presents written reports to the Board of Investments concerning problem managers and quarterly performance measurement reports. Monitors outside investment managers to ensure performance and portfolio strategies adhere to investment mandates and contractual compliance. Conducts investment manager searches for the Board of Investments including evaluating Request for Proposals, conducting manager interviews, analyzing portfolio performance and investment management style and on-site visits. Coordinates the work of and acts as a liaison for consultants with LACERA management and the Board of Investments. Supervises the analysis, evaluation, and recommendation of new investment vehicles and trading practices to LACERA management and the Board of Investments. Provides consultation and advice to the Principal Investment Officer, Chief Investment Officer, and Board of Investment members on pension management matters. REQUIREMENTS SELECTION REQUIREMENTS : A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field -AND- Five (5) years' responsible investment management experience including responsibility for continuous supervision and review of an extensive investment program involving the purchase and sale of securities or other investment vehicles for a large financial institution or governmental agency. A Master's degree in Business Administration, Finance, or a related subject, may be substituted for one (1) year of the required experience. -OR- Three (3) years' experience as a Finance Analyst III, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Proven experience in Global Equity Investments: Demonstrated track record of successfully overseeing and optimizing global equity portfolios, ideally within a pension fund or similar institutional setting. Asset Class Structuring: Demonstrated experience in developing and implementing asset class structures tailored to the specific objectives and risk profile of global equity investments. Due Diligence and Manager Selection: Proven experience in evaluating, selecting, and overseeing external asset managers, including conducting due diligence, negotiating terms, and monitoring performance, risk, guidelines, and operations. Experience in Board Presentations: A history of drafting and presenting formal reports and investment recommendations to a Board or Investment Committee, leading to informed and actionable investment decisions. Team Leadership: Demonstrated experience in leading, supervising, and developing an investment team, ensuring effective collaboration and performance. Project Leadership: A track record of successfully leading and executing investment projects involving team members within an investment group or organization, with a focus on global equities. Strong Communication Skills: Excellent oral and written communication skills to convey complex investment strategies and insights clearly and effectively. Data Analysis and Reporting: Proficiency in analyzing and synthesizing complex financial data, then presenting it in clear and actionable reports, both for internal use and external stakeholders. Policy Development: Experience in contributing to the development of investment policies, such as Investment Policy Statements, Investment Program Guidelines, or other governance policies specifically designed for global equity investments. ESG Integration: Experience in evaluating and incorporating Environmental, Social, and Governance (ESG) factors into the investment due diligence, portfolio construction, monitoring, and reporting processes. Service Provider Management: Experience in collaborating with service providers such as legal counsel, custody banks, administrators, and investment consultants to optimize the global equity investment process. Educational Qualifications: An MBA or relevant industry certifications such as CFA (Chartered Financial Analyst), CAIA (Chartered Alternative Investment Analyst), or FRM (Financial Risk Manager) are preferred. Knowledge of: Conducting due diligence, investment strategies; creating tailored reports, analyses, and presentations; building and maintaining an institutional portfolio, including developing investment structures and guidelines; analytical skills; interpersonal skills; correct English usage, grammar, spelling, punctuation, and vocabulary; analytical skills; principles and applications of Microsoft Applications including Word, Excel, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; provide leadership; work with minimum supervision; plan and organize their work and the work of others; understand and follow oral and written directions. EXAMINATION CONTENT: This selection process will consist of: Part I: A qualifying evaluation of application information, desirable qualifications and supplemental questionnaire. Only the highest qualified applicants as determined under Part I, will be invited to continue in the selection process under Part II. Part II: An Appraisal (Oral) Interview weighted 100%. The appraisal (oral) interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add snorton@lacera.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job related assessments. ELIGIBLE INFORMATION The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission. Candidates must email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Contact Telephone: (626) 553 -7030 Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Benefits Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2023 current employee cost $160.96 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate Human Resources Analyst II - NONREP Pay Band 4 Annual Salary Range $92,747.00 (Minimum) - $140,513.00 (Maximum) *The negotiable salary offer will be between $92,747.00 - $120,128.90 /annually commensurate with experience Sr. Benefits Analyst - NONREP Pay Band 5 Annual Salary Range $99,240.00 (Minimum) - $150,349.00 (Maximum) *The negotiable salary offer will be between $99,240.00 - $133,127.10/annually commensurate with experience Posted Date October 11, 2023 Closing Date Open Until Filled *First review of applications will be on October 25, 2023 Reports To Manager of Benefits Days Off Saturday and Sunday *May be required to work some evenings and weekends Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Human Resources Department is recruiting for a position in the Benefits Division either at the journey level, Human Resources Analyst II or at the advanced journey level, Senior Benefits Analyst. The primary functions of this position will be to: Serve as the technical subject matter expert for the benefits administration module (currently People Soft/Oracle) working with other human resources divisions, information technology, payroll, time accounting, labor relations, and retiree billing to set up or resolve benefit processing issues. Serve as the subject matter expert to management and employees for service retirements, disability retirements, and industrial disability retirements including advising on eligibility, coordinating the appeal process, testifying on-behalf of the District during hearings, and calculating terminal leave. Assist the Investment Plan Committee (10-member Board, who has oversight of $1 billion in assets) by preparing the annual and monthly budget, approving expenditures, reviewing and coordinating qualified domestic orders and beneficiary withdrawals, and leading the annual audit of the Money Purchase Pension Plan (401a) and Deferred Compensation Plan (457b). Assist the Manager of Benefits in reviewing special compensation for reportability to California Public Employees Retirement System (CalPERS) and compliance with the defined contribution plans, responding to and providing documentation for CalPERS inquiries or audits, advising on benefit plan design, and reviewing financial reports prior to publishing for accuracy related to CalPERS and defined contribution valuation data. Demonstration of current experience related to the following is highly desired: Knowledge of laws, rules, and regulations related to defined benefits and contribution retirement plans, (CalPERS or a public sector retirement system preferred) to advise management and employees on retirement options or requirements related to employment issues. Knowledge of human resources modules in the role of “super user”, “power user”, or administrator for an enterprise system (preferred benefits module and/or PeopleSoft/Oracle). Excellent analytical skills to extract, calculate and validate data and review and prepare reports. Excellent communication skills, both oral and written to lead groups or collaborate with multiple stakeholders, explain complex information and potential impacts on decision making, persuade others to come to consensus, and document processes, which may be subject to scrutiny by public or legal review. Essential Job Functions Human Resources Analyst II Performs highly analytical tasks in one or more of the following human resources areas: talent acquisition, classification and compensation, benefits administration, human resources information systems, absence and leave management, substance abuse programs, and/or workforce development. Performs full range of recruitment activities; prepares job-postings and advertisements; screens applications; administers job selection procedures for application review, testing and assessment and interviews. Maintains and ensures accuracy of position and employee data, carries out audit processes to ensure integrity and veracity of system data, and assists in the development of procedure and system enhancements to address data integrity issues Administers and coordinates assigned areas of employee leave programs, including worker’s compensation and disability leaves; maintains, analyzes, and audits Districtwide employee leave data; and responds to inquiries related to employee leave programs. Coordinates random alcohol and drug testing activities, maintains related documentation, and tracks and coordinates maintenance of data related to testing activities. Develops and finalizes new and revised job descriptions; conducts organizational and classification studies using a variety of evaluation methods; recommends starting salaries and/or salary adjustments; conducts job analyses. Conducts and participates in compensation and benefits surveys; analyzes and matches survey data; prepares reports and makes recommendations. Administers assigned areas of employee benefits programs; and responds to inquiries from employees and outside parties. Prepares reports, presentations and documentation; maintains accurate records and files. Conducts a variety of individual or group meetings including exit interviews, new employee orientations, and informational sessions. Responds to employee requests and public inquiries in a courteous manner; provides information within area of assignment; resolves complaints in an efficient and timely manner. Interprets and explains human resources policies, procedures, rules and regulations to District staff. Stays abreast of new trends, legislation and innovations in the field of human resources. Knowledge of: Principles and practices of personnel services programs and operations Methods and techniques of research and data collection Basic methods and techniques of recruitment, selection and interviewing Basic principles, practices, methods and techniques of job evaluation and analysis Basic principles and practices of compensation and benefits programs Methods and techniques of basic report writing Current office procedures, methods and equipment including computers Related Federal, State and local codes, laws and regulations Skill/Ability in: Performing a variety of tasks in support of the personnel services program Activities including recruitment and selection, job analysis and classification, and compensation and benefits Collecting and analyzing data from surveys and assessments Preparing clear and concise reports and documentation Maintaining accurate records and files Learning to interpret and apply laws, policies, procedures, rules and regulations Responding to requests and inquiries from employees and the general public Establishing and maintaining effective working relationships with those contacted in the course of the work Communicating clearly and concisely, both orally and in writing Operating office equipment including computers and supporting word processing and spreadsheet applications Sr. Benefits Analyst Administers health, welfare and wellness benefits programs for all actives and retirees of the District. Facilitates the retirement process; conducts exit interviews, processes death claims and administers survivor benefits. Provides guidance to technicians and responds to more difficult benefits issues and questions. Coordinates the annual benefits of open enrollment; supervises the system setup ensuring that the correct plans and rates are inputted into the system. Assigns staff to develop the open enrollment and benefits communications to be distributed to all employees; coordinates annual renewals of benefit rates. Works with Manager of Benefits and wellness sponsor to develop annual wellness initiative programs; prepares retirement workshops and develops training and presentation materials. Develops and updates queries for various departments; runs data reports for internal departments. Manages projects for multiple benefits systems; liaisons between IT and Benefits staff. Works with vendors to test, troubleshoot and upgrade systems. Prepares monthly budget and handles pre-tax deferrals. Performs the more complex and difficult work of responsible for providing personnel services in the area of benefits; evaluates methods, procedures and services; researches new methods and techniques to enhance program services. Provides assistance in the interpretation of personnel services program policies, procedures and regulations to management; evaluates and recommends changes; implements changes and modifications as appropriate. Develops and conducts compensation and benefit surveys; determines scope of survey; collects and analyzes data; makes written recommendations on results. Assigns, reviews and evaluates the work of assigned staff. Trains assigned employees in their areas of work including specific methods, procedures and techniques for assigned personnel services in area of responsibility. Prepares reports, presentations and documentation; maintains accurate records and files. Stays abreast of new trends, legislation and innovations in the field of human resources. Knowledge of: Benefits administration and plan designs. Retirement and benefit plans and rules. Operations, services and activities of personnel services programs in assigned area of recruitment, selection, classification, compensation, benefits, or worker’s compensation program administration. Principles and practices of personnel services management. Principles and practices of benefits program administration. Principles and practices of classification and compensation program administration. Methods and techniques of research and data collection and analysis. Methods and techniques of designing and conducting applicant testing and assessment programs. Principles of supervision and training. Principles and practices of labor relations and collective bargaining. Principles of advanced report writing. Advanced methods and techniques of implementing personnel services in assigned program areas. Related Federal, State and local codes, laws and regulations. Skill/Ability in: Performing advanced level duties in assigned area, including recruitment and selection, job evaluation, classification, and compensation, benefits, or worker’s compensation program administration. Planning, organizing, assigning and reviewing the work of assigned staff. Interpreting, explaining and enforcing department policies and procedures. Analyzing complex problems, identifying alternative solutions, making recommendations. Operating office equipment including computers and supporting word processing and spreadsheet applications. Conducting compensation and benefits surveys and analyzing data. Performing classification job evaluation duties. Preparing clear and concise reports and documentation. Working independently in the absence of supervision. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Troubleshooting and problem resolution. Organizing tracking information. Minimum Qualifications Human Resources Analyst II EITHER Experience: One (1) year of experience as a Human Resources Analyst I with the San Francisco Bay Area Rapid Transit District. . OR Education: Possession of a Bachelor’s degree from an accredited college or university in Human Resources, Public Administration, Business Administration, Industrial Relations, or a closely related field. Experience: The equivalent of two (2) years of full-time professional level human resources experience. Substitution: Additional experience as outlined above may be substituted for the required education on a year for year basis. Senior Benefits Analyst Education: Possession of a Bachelor's Degree in Business Administration, Human Resources, or a closely related field from an accredited college or university. Experience: The equivalent of three (3) years of full-time professional benefits administration experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor’s degree is preferred. WORKING CONDITIONS: Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: May require maintaining physical condition necessary for sitting for prolonged periods of time. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Oct 12, 2023
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Benefits Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2023 current employee cost $160.96 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate Human Resources Analyst II - NONREP Pay Band 4 Annual Salary Range $92,747.00 (Minimum) - $140,513.00 (Maximum) *The negotiable salary offer will be between $92,747.00 - $120,128.90 /annually commensurate with experience Sr. Benefits Analyst - NONREP Pay Band 5 Annual Salary Range $99,240.00 (Minimum) - $150,349.00 (Maximum) *The negotiable salary offer will be between $99,240.00 - $133,127.10/annually commensurate with experience Posted Date October 11, 2023 Closing Date Open Until Filled *First review of applications will be on October 25, 2023 Reports To Manager of Benefits Days Off Saturday and Sunday *May be required to work some evenings and weekends Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment The Human Resources Department is recruiting for a position in the Benefits Division either at the journey level, Human Resources Analyst II or at the advanced journey level, Senior Benefits Analyst. The primary functions of this position will be to: Serve as the technical subject matter expert for the benefits administration module (currently People Soft/Oracle) working with other human resources divisions, information technology, payroll, time accounting, labor relations, and retiree billing to set up or resolve benefit processing issues. Serve as the subject matter expert to management and employees for service retirements, disability retirements, and industrial disability retirements including advising on eligibility, coordinating the appeal process, testifying on-behalf of the District during hearings, and calculating terminal leave. Assist the Investment Plan Committee (10-member Board, who has oversight of $1 billion in assets) by preparing the annual and monthly budget, approving expenditures, reviewing and coordinating qualified domestic orders and beneficiary withdrawals, and leading the annual audit of the Money Purchase Pension Plan (401a) and Deferred Compensation Plan (457b). Assist the Manager of Benefits in reviewing special compensation for reportability to California Public Employees Retirement System (CalPERS) and compliance with the defined contribution plans, responding to and providing documentation for CalPERS inquiries or audits, advising on benefit plan design, and reviewing financial reports prior to publishing for accuracy related to CalPERS and defined contribution valuation data. Demonstration of current experience related to the following is highly desired: Knowledge of laws, rules, and regulations related to defined benefits and contribution retirement plans, (CalPERS or a public sector retirement system preferred) to advise management and employees on retirement options or requirements related to employment issues. Knowledge of human resources modules in the role of “super user”, “power user”, or administrator for an enterprise system (preferred benefits module and/or PeopleSoft/Oracle). Excellent analytical skills to extract, calculate and validate data and review and prepare reports. Excellent communication skills, both oral and written to lead groups or collaborate with multiple stakeholders, explain complex information and potential impacts on decision making, persuade others to come to consensus, and document processes, which may be subject to scrutiny by public or legal review. Essential Job Functions Human Resources Analyst II Performs highly analytical tasks in one or more of the following human resources areas: talent acquisition, classification and compensation, benefits administration, human resources information systems, absence and leave management, substance abuse programs, and/or workforce development. Performs full range of recruitment activities; prepares job-postings and advertisements; screens applications; administers job selection procedures for application review, testing and assessment and interviews. Maintains and ensures accuracy of position and employee data, carries out audit processes to ensure integrity and veracity of system data, and assists in the development of procedure and system enhancements to address data integrity issues Administers and coordinates assigned areas of employee leave programs, including worker’s compensation and disability leaves; maintains, analyzes, and audits Districtwide employee leave data; and responds to inquiries related to employee leave programs. Coordinates random alcohol and drug testing activities, maintains related documentation, and tracks and coordinates maintenance of data related to testing activities. Develops and finalizes new and revised job descriptions; conducts organizational and classification studies using a variety of evaluation methods; recommends starting salaries and/or salary adjustments; conducts job analyses. Conducts and participates in compensation and benefits surveys; analyzes and matches survey data; prepares reports and makes recommendations. Administers assigned areas of employee benefits programs; and responds to inquiries from employees and outside parties. Prepares reports, presentations and documentation; maintains accurate records and files. Conducts a variety of individual or group meetings including exit interviews, new employee orientations, and informational sessions. Responds to employee requests and public inquiries in a courteous manner; provides information within area of assignment; resolves complaints in an efficient and timely manner. Interprets and explains human resources policies, procedures, rules and regulations to District staff. Stays abreast of new trends, legislation and innovations in the field of human resources. Knowledge of: Principles and practices of personnel services programs and operations Methods and techniques of research and data collection Basic methods and techniques of recruitment, selection and interviewing Basic principles, practices, methods and techniques of job evaluation and analysis Basic principles and practices of compensation and benefits programs Methods and techniques of basic report writing Current office procedures, methods and equipment including computers Related Federal, State and local codes, laws and regulations Skill/Ability in: Performing a variety of tasks in support of the personnel services program Activities including recruitment and selection, job analysis and classification, and compensation and benefits Collecting and analyzing data from surveys and assessments Preparing clear and concise reports and documentation Maintaining accurate records and files Learning to interpret and apply laws, policies, procedures, rules and regulations Responding to requests and inquiries from employees and the general public Establishing and maintaining effective working relationships with those contacted in the course of the work Communicating clearly and concisely, both orally and in writing Operating office equipment including computers and supporting word processing and spreadsheet applications Sr. Benefits Analyst Administers health, welfare and wellness benefits programs for all actives and retirees of the District. Facilitates the retirement process; conducts exit interviews, processes death claims and administers survivor benefits. Provides guidance to technicians and responds to more difficult benefits issues and questions. Coordinates the annual benefits of open enrollment; supervises the system setup ensuring that the correct plans and rates are inputted into the system. Assigns staff to develop the open enrollment and benefits communications to be distributed to all employees; coordinates annual renewals of benefit rates. Works with Manager of Benefits and wellness sponsor to develop annual wellness initiative programs; prepares retirement workshops and develops training and presentation materials. Develops and updates queries for various departments; runs data reports for internal departments. Manages projects for multiple benefits systems; liaisons between IT and Benefits staff. Works with vendors to test, troubleshoot and upgrade systems. Prepares monthly budget and handles pre-tax deferrals. Performs the more complex and difficult work of responsible for providing personnel services in the area of benefits; evaluates methods, procedures and services; researches new methods and techniques to enhance program services. Provides assistance in the interpretation of personnel services program policies, procedures and regulations to management; evaluates and recommends changes; implements changes and modifications as appropriate. Develops and conducts compensation and benefit surveys; determines scope of survey; collects and analyzes data; makes written recommendations on results. Assigns, reviews and evaluates the work of assigned staff. Trains assigned employees in their areas of work including specific methods, procedures and techniques for assigned personnel services in area of responsibility. Prepares reports, presentations and documentation; maintains accurate records and files. Stays abreast of new trends, legislation and innovations in the field of human resources. Knowledge of: Benefits administration and plan designs. Retirement and benefit plans and rules. Operations, services and activities of personnel services programs in assigned area of recruitment, selection, classification, compensation, benefits, or worker’s compensation program administration. Principles and practices of personnel services management. Principles and practices of benefits program administration. Principles and practices of classification and compensation program administration. Methods and techniques of research and data collection and analysis. Methods and techniques of designing and conducting applicant testing and assessment programs. Principles of supervision and training. Principles and practices of labor relations and collective bargaining. Principles of advanced report writing. Advanced methods and techniques of implementing personnel services in assigned program areas. Related Federal, State and local codes, laws and regulations. Skill/Ability in: Performing advanced level duties in assigned area, including recruitment and selection, job evaluation, classification, and compensation, benefits, or worker’s compensation program administration. Planning, organizing, assigning and reviewing the work of assigned staff. Interpreting, explaining and enforcing department policies and procedures. Analyzing complex problems, identifying alternative solutions, making recommendations. Operating office equipment including computers and supporting word processing and spreadsheet applications. Conducting compensation and benefits surveys and analyzing data. Performing classification job evaluation duties. Preparing clear and concise reports and documentation. Working independently in the absence of supervision. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Troubleshooting and problem resolution. Organizing tracking information. Minimum Qualifications Human Resources Analyst II EITHER Experience: One (1) year of experience as a Human Resources Analyst I with the San Francisco Bay Area Rapid Transit District. . OR Education: Possession of a Bachelor’s degree from an accredited college or university in Human Resources, Public Administration, Business Administration, Industrial Relations, or a closely related field. Experience: The equivalent of two (2) years of full-time professional level human resources experience. Substitution: Additional experience as outlined above may be substituted for the required education on a year for year basis. Senior Benefits Analyst Education: Possession of a Bachelor's Degree in Business Administration, Human Resources, or a closely related field from an accredited college or university. Experience: The equivalent of three (3) years of full-time professional benefits administration experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor’s degree is preferred. WORKING CONDITIONS: Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: May require maintaining physical condition necessary for sitting for prolonged periods of time. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Please note that any job announcement may be canceled at any time. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Senior Financial Aid Analyst Classification Title: Student Services Professional II Posting Details Note to Applicants: As of Friday, December 1st this position is still under active recruitment. Apply today! Current applicants are still under consideration unless otherwise notified, and need not re-apply. Priority Application Date (Posting will remain open until filled): Tuesday, September 19th @ 11:55pm PST Hiring Preference Not Applicable Position Summary Under the general direction of the Senior Associate Director, the Senior Financial Aid Analyst independently performs moderately complex professional student service work where a wide variety of situations require use of professional judgement in circumstances that warrant a case-by-case review. The objective of this position is to support the university’s enrollment goals through timely and effective processing of student’s financial aid application. The Senior Financial Aid Analyst will provide quality customer service to students and families regarding financial aid eligibility and will be responsible to analyze federal and state financial aid applications to determine financial need; prepare and award financial aid packages; and perform all duties related to the financial aid process, including return of Title IV. The Senior Financial Aid Analyst also provides program guidance in assigned area and utilizes high level analytical and interpersonal skills to investigate and resolve student concerns. The incumbent works in collaboration with appropriate campus departments that manage the hiring, payroll and accounts payable components for employers to ensure compliance with the Federal Work Study Program. The incumbent is responsible for the development and maintenance of policies and procedures and frequent reporting to senior management to ensure funding levels are properly monitored. The Senior Financial Aid Analyst serves as the “subject matter expert” to the Student Service Center staff for student questions and concerns related to financial aid that are escalated and/or cannot be resolved. The incumbent ensures problems are resolved in an efficient and effective manner, works collaboratively and effectively with Student Service Center staff to meet customer expectations in a fast-paced and dynamic environment. The Senior Financial Aid Analyst participates in university recruitment and retention activities and will have responsibility for providing information sessions for students, parents and families in support of various outreach efforts. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,610 per month (Anticipated hiring range is at the minimum of the Classification Salary Range) CSU Classification Salary Range : $4,610.00 per month - $6,556.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8am - 5pm. Work hours may vary depending on department need. Department Information Our mission is to help students and their families search for, apply, receive and maintain eligibility for various types of financial aid. Financial aid education is offered through individual counseling, campus marketing activities and group presentations. Staff also undertakes research and resolution of individual student issues. The office strives to provide timely and accurate financial aid processing that is in full compliance with all federal, state and university regulations. For more information on Financial Aid, please visit: https://www.csus.edu/apply/financial-aid-scholarships/ Minimum Qualifications Knowledge and Abilities Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignment and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Experience Two years of professional experience in one of the student services program areas or in a related field. (A master’s degree in a job-related field may be substituted for one year of the professional experience). Experience advising students individually and in group settings. Knowledge, Skills and Abilities Knowledge of and ability to apply knowledge of Title IV regulations, federal tax laws and experience with the interpretation and application of regulations performing the verification and awarding process. Knowledge of State Financial Aid regulations, requirements and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; state aid programs may include, but not limited to; Cal Grant, State University Grant and Middle-Class Scholarship. Knowledge of Federal Financial Aid regulations, requirements and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; federal aid programs may include, but not limited to, Pell Grant, SEOG, Direct Loans and Federal Work Study. Demonstrated ability to work independently and possess self-direction skills to initiate plans, organize, prioritize, multi-task and coordinate work in a fast-paced organization. Demonstrated ability to apply attention to details and perform with extreme accuracy in all aspects of work; includes all document review, document follow-up, awarding and adjustments and packaging review. Demonstrated ability to interpret, coordinate and provide recommendations for new financial aid programs as approved by Federal, State and/or Institutional regulatory changes. Strong interpersonal skills to establish and maintain cooperative working relationships with students, faculty, staff and external constituents. Excellent organizational and time management skills to prioritize and multi-task, meet goals and deadlines under server time constraints. Strong analytical skills. Experience handling information that is sensitive and personal in nature in a delicate, caring and helpful manner. Experience assisting students on financial aid programs and general academic information related to their area of study by offering factual data as it relates to the student inquiry. Proficient in general use of standard office equipment and common software (e.g., Microsoft Office, Internet, etc.). Demonstrated ability to utilize common student administrative software systems (e.g., PeopleSoft, Document Imaging and Workflow Systems) to retrieve and review information when serving students. Experience performing basic mathematical calculation to recalculate financial aid data and awards. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to pass a background check. Preferred Qualifications Three to five years of experience performing verification, needs analysis and awarding for purposes of determining financial aid eligibility, awarding and disbursing aid. Two or more years of experience with systems such as PeopleSoft CMS, OnBase imaging software and Common Origination and Disbursement (COD), the National Student Loan Data System (NSLDS). Working knowledge and responsibility for student employment and/or federal work study program. Documents Needed to Apply Resume and Cover Letter Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Aug 29, 2023
Full Time
Description: Working Title: Senior Financial Aid Analyst Classification Title: Student Services Professional II Posting Details Note to Applicants: As of Friday, December 1st this position is still under active recruitment. Apply today! Current applicants are still under consideration unless otherwise notified, and need not re-apply. Priority Application Date (Posting will remain open until filled): Tuesday, September 19th @ 11:55pm PST Hiring Preference Not Applicable Position Summary Under the general direction of the Senior Associate Director, the Senior Financial Aid Analyst independently performs moderately complex professional student service work where a wide variety of situations require use of professional judgement in circumstances that warrant a case-by-case review. The objective of this position is to support the university’s enrollment goals through timely and effective processing of student’s financial aid application. The Senior Financial Aid Analyst will provide quality customer service to students and families regarding financial aid eligibility and will be responsible to analyze federal and state financial aid applications to determine financial need; prepare and award financial aid packages; and perform all duties related to the financial aid process, including return of Title IV. The Senior Financial Aid Analyst also provides program guidance in assigned area and utilizes high level analytical and interpersonal skills to investigate and resolve student concerns. The incumbent works in collaboration with appropriate campus departments that manage the hiring, payroll and accounts payable components for employers to ensure compliance with the Federal Work Study Program. The incumbent is responsible for the development and maintenance of policies and procedures and frequent reporting to senior management to ensure funding levels are properly monitored. The Senior Financial Aid Analyst serves as the “subject matter expert” to the Student Service Center staff for student questions and concerns related to financial aid that are escalated and/or cannot be resolved. The incumbent ensures problems are resolved in an efficient and effective manner, works collaboratively and effectively with Student Service Center staff to meet customer expectations in a fast-paced and dynamic environment. The Senior Financial Aid Analyst participates in university recruitment and retention activities and will have responsibility for providing information sessions for students, parents and families in support of various outreach efforts. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,610 per month (Anticipated hiring range is at the minimum of the Classification Salary Range) CSU Classification Salary Range : $4,610.00 per month - $6,556.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8am - 5pm. Work hours may vary depending on department need. Department Information Our mission is to help students and their families search for, apply, receive and maintain eligibility for various types of financial aid. Financial aid education is offered through individual counseling, campus marketing activities and group presentations. Staff also undertakes research and resolution of individual student issues. The office strives to provide timely and accurate financial aid processing that is in full compliance with all federal, state and university regulations. For more information on Financial Aid, please visit: https://www.csus.edu/apply/financial-aid-scholarships/ Minimum Qualifications Knowledge and Abilities Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignment and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Experience Two years of professional experience in one of the student services program areas or in a related field. (A master’s degree in a job-related field may be substituted for one year of the professional experience). Experience advising students individually and in group settings. Knowledge, Skills and Abilities Knowledge of and ability to apply knowledge of Title IV regulations, federal tax laws and experience with the interpretation and application of regulations performing the verification and awarding process. Knowledge of State Financial Aid regulations, requirements and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; state aid programs may include, but not limited to; Cal Grant, State University Grant and Middle-Class Scholarship. Knowledge of Federal Financial Aid regulations, requirements and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; federal aid programs may include, but not limited to, Pell Grant, SEOG, Direct Loans and Federal Work Study. Demonstrated ability to work independently and possess self-direction skills to initiate plans, organize, prioritize, multi-task and coordinate work in a fast-paced organization. Demonstrated ability to apply attention to details and perform with extreme accuracy in all aspects of work; includes all document review, document follow-up, awarding and adjustments and packaging review. Demonstrated ability to interpret, coordinate and provide recommendations for new financial aid programs as approved by Federal, State and/or Institutional regulatory changes. Strong interpersonal skills to establish and maintain cooperative working relationships with students, faculty, staff and external constituents. Excellent organizational and time management skills to prioritize and multi-task, meet goals and deadlines under server time constraints. Strong analytical skills. Experience handling information that is sensitive and personal in nature in a delicate, caring and helpful manner. Experience assisting students on financial aid programs and general academic information related to their area of study by offering factual data as it relates to the student inquiry. Proficient in general use of standard office equipment and common software (e.g., Microsoft Office, Internet, etc.). Demonstrated ability to utilize common student administrative software systems (e.g., PeopleSoft, Document Imaging and Workflow Systems) to retrieve and review information when serving students. Experience performing basic mathematical calculation to recalculate financial aid data and awards. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to pass a background check. Preferred Qualifications Three to five years of experience performing verification, needs analysis and awarding for purposes of determining financial aid eligibility, awarding and disbursing aid. Two or more years of experience with systems such as PeopleSoft CMS, OnBase imaging software and Common Origination and Disbursement (COD), the National Student Loan Data System (NSLDS). Working knowledge and responsibility for student employment and/or federal work study program. Documents Needed to Apply Resume and Cover Letter Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Senior Financial Aid Analyst Classification Title: Student Services Professional II Posting Details Priority Application Date (Posting will remain open until filled): Sunday, October 29, 2023 @ 11:55pm PT Hiring Preference Not Applicable Position Summary Under the general direction of the Assistant Director, the Senior Financial Aid Analyst independently performs moderately complex professional student service work where a wide variety of situations require use of professional judgement in circumstances that warrant a case by case review. The objective of this position is to support the university’s enrollment goals through timely and effective processing of student’s financial aid application. The Senior Financial Aid Analyst will provide quality customer service to students and families regarding financial aid eligibility and will be responsible to analyze federal and state financial aid applications to determine financial need; prepare and award financial aid packages; and perform all duties related to the financial aid process, including return of Title IV. The Senior Financial Aid Analyst also provides program guidance in assigned area and utilizes high level analytical and interpersonal skills to investigate and resolve student concerns. Assigned program areas may include; Verification (Needs Analysis); Direct Loans, Cal Grant etc. The Senior Financial Aid Analyst serves as the “subject matter expert” to the Student Service Center staff for student questions and concerns related to financial aid that are escalated and/or cannot be resolved. The incumbent ensures problems are resolved in an efficient and effective manner, works collaboratively and effectively with Student Service Center staff to meet customer expectations in a fast-paced and dynamic environment. The Senior Financial Aid Analyst participates in university recruitment and retention activities and will have responsibility for providing information sessions for students, parents and families in support of various outreach efforts. FLSA : Exempt (Not eligible for overtime compensation) Hiring Range: $4,610 per month (Anticipated hiring range is at the minimum of the Classification Salary Range) CSU Classification Salary Range : $4,610 - $6,556 per month Best-in-class Benefits: Click here to learn more CSU Total Compensation: Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday through Friday 8am - 5pm. Hours may vary depending on department need. Department Information Our mission is to help students and their families search for, apply, receive and maintain eligibility for various types of financial aid. Financial aid education is offered through individual counseling, campus marketing activities and group presentations. Staff also undertakes research and resolution of individual student issues. The office strives to provide timely and accurate financial aid processing that is in full compliance with all federal, state and university regulations. For more information on Financial Aid, please visit: https://www.csus.edu/apply/financial-aid-scholarships/ Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Experience Two years of professional experience in one of the student services program areas or in a related field. (A master’s degree in a job related field may be substituted for one year of the professional experience.) Experience advising students individually and in group settings. Knowledge, Skills, and Abilities Knowledge of and ability to apply knowledge of Title IV regulations, federal tax laws and experience with the interpretation and application of regulations performing the verification and awarding process. Knowledge of State Financial Aid regulations, requirements, and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; state aid programs may include, but not limited to; Cal Grant, State University Grant, and Middle-Class Scholarship. Knowledge of Federal Financial Aid regulations, requirements and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; federal aid programs may include but not limited to; Pell Grant, SEOG, Direct Loans and Federal Work Study. Demonstrated ability to work independently and possess self-direction skills to initiate plans, organize, prioritize, multi-task, and coordinate work in a fast-paced organization. Demonstrated ability to apply attention to detail and perform with extreme accuracy in all aspects of work; includes all document review, document follow-up, awarding and adjustments, and packaging review. Demonstrated ability to interpret, coordinate and implement new financial aid programs as approved by Federal, State and/or Institutional regulatory changes. Strong interpersonal skills to establish and maintain cooperative working relationships with students, faculty, staff and external constituents. Excellent organizational and time management skills to prioritize and multi-task, meet goals and deadlines under severe time constraints. Strong analytical skills. Experience handling information that is sensitive and personal in nature in a delicate, caring, and helpful manner. Experience assisting students on financial aid programs and general academic information related to their area of study by offering factual data as it relates to the student inquiry Proficient in general use of standard office equipment and common software (e.g., Microsoft Office, Internet, etc.) Demonstrated ability to utilize common student administrative software systems (e.g. PeopleSoft, Document Imaging, and Workflow Systems) to retrieve and review information when serving students. Experience performing basic mathematical calculations to recalculate financial aid data and awards. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community Conditions of Employment Ability to pass a background check. Preferred Qualifications Three to five years of experience performing verification, needs analysis and awarding for purposes of determining financial aid eligibility, awarding and disbursing aid. Two or more years of experience with systems such as PeopleSoft CMS, OnBase imaging software and Common Origination and Disbursement (COD), the National Student Loan Data Systems (NSLDS). Documents Needed to Apply Resume and Cover Letter Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Oct 14, 2023
Full Time
Description: Working Title: Senior Financial Aid Analyst Classification Title: Student Services Professional II Posting Details Priority Application Date (Posting will remain open until filled): Sunday, October 29, 2023 @ 11:55pm PT Hiring Preference Not Applicable Position Summary Under the general direction of the Assistant Director, the Senior Financial Aid Analyst independently performs moderately complex professional student service work where a wide variety of situations require use of professional judgement in circumstances that warrant a case by case review. The objective of this position is to support the university’s enrollment goals through timely and effective processing of student’s financial aid application. The Senior Financial Aid Analyst will provide quality customer service to students and families regarding financial aid eligibility and will be responsible to analyze federal and state financial aid applications to determine financial need; prepare and award financial aid packages; and perform all duties related to the financial aid process, including return of Title IV. The Senior Financial Aid Analyst also provides program guidance in assigned area and utilizes high level analytical and interpersonal skills to investigate and resolve student concerns. Assigned program areas may include; Verification (Needs Analysis); Direct Loans, Cal Grant etc. The Senior Financial Aid Analyst serves as the “subject matter expert” to the Student Service Center staff for student questions and concerns related to financial aid that are escalated and/or cannot be resolved. The incumbent ensures problems are resolved in an efficient and effective manner, works collaboratively and effectively with Student Service Center staff to meet customer expectations in a fast-paced and dynamic environment. The Senior Financial Aid Analyst participates in university recruitment and retention activities and will have responsibility for providing information sessions for students, parents and families in support of various outreach efforts. FLSA : Exempt (Not eligible for overtime compensation) Hiring Range: $4,610 per month (Anticipated hiring range is at the minimum of the Classification Salary Range) CSU Classification Salary Range : $4,610 - $6,556 per month Best-in-class Benefits: Click here to learn more CSU Total Compensation: Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday through Friday 8am - 5pm. Hours may vary depending on department need. Department Information Our mission is to help students and their families search for, apply, receive and maintain eligibility for various types of financial aid. Financial aid education is offered through individual counseling, campus marketing activities and group presentations. Staff also undertakes research and resolution of individual student issues. The office strives to provide timely and accurate financial aid processing that is in full compliance with all federal, state and university regulations. For more information on Financial Aid, please visit: https://www.csus.edu/apply/financial-aid-scholarships/ Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Required Qualifications Experience Two years of professional experience in one of the student services program areas or in a related field. (A master’s degree in a job related field may be substituted for one year of the professional experience.) Experience advising students individually and in group settings. Knowledge, Skills, and Abilities Knowledge of and ability to apply knowledge of Title IV regulations, federal tax laws and experience with the interpretation and application of regulations performing the verification and awarding process. Knowledge of State Financial Aid regulations, requirements, and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; state aid programs may include, but not limited to; Cal Grant, State University Grant, and Middle-Class Scholarship. Knowledge of Federal Financial Aid regulations, requirements and guidelines and ability to apply knowledge of the specific requirements for purposes of determining correct course of action related to assigned tasks; federal aid programs may include but not limited to; Pell Grant, SEOG, Direct Loans and Federal Work Study. Demonstrated ability to work independently and possess self-direction skills to initiate plans, organize, prioritize, multi-task, and coordinate work in a fast-paced organization. Demonstrated ability to apply attention to detail and perform with extreme accuracy in all aspects of work; includes all document review, document follow-up, awarding and adjustments, and packaging review. Demonstrated ability to interpret, coordinate and implement new financial aid programs as approved by Federal, State and/or Institutional regulatory changes. Strong interpersonal skills to establish and maintain cooperative working relationships with students, faculty, staff and external constituents. Excellent organizational and time management skills to prioritize and multi-task, meet goals and deadlines under severe time constraints. Strong analytical skills. Experience handling information that is sensitive and personal in nature in a delicate, caring, and helpful manner. Experience assisting students on financial aid programs and general academic information related to their area of study by offering factual data as it relates to the student inquiry Proficient in general use of standard office equipment and common software (e.g., Microsoft Office, Internet, etc.) Demonstrated ability to utilize common student administrative software systems (e.g. PeopleSoft, Document Imaging, and Workflow Systems) to retrieve and review information when serving students. Experience performing basic mathematical calculations to recalculate financial aid data and awards. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community Conditions of Employment Ability to pass a background check. Preferred Qualifications Three to five years of experience performing verification, needs analysis and awarding for purposes of determining financial aid eligibility, awarding and disbursing aid. Two or more years of experience with systems such as PeopleSoft CMS, OnBase imaging software and Common Origination and Disbursement (COD), the National Student Loan Data Systems (NSLDS). Documents Needed to Apply Resume and Cover Letter Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title CoSE Senior Budget & Fiscal Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Dean's Office, College of Science & Engineering Appointment Type This is a one-year probationary position. Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,850 - $6,750 Per Month ($70,200 - $81,000 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (CoSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of seven departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The CoSE Business Office manages the college’s budgetary, fiscal & Human Resources operations to provide support to our faculty, staff, and students, so that top-quality teaching/learning and research activities can be carried out. The Senior Budget & Fiscal Analyst is a key member of the CoSE Business Office. The incumbent provides comprehensive fiscal oversight, accountability of usage of funds, and timely reconciliations of financial transactions under the Director of Budget & Finance’s (DBF) direction. This position oversees the college’s complex, large volume of financial transactions and operations. With a large number of research active faculty in the college, the incumbent will also have oversight of college’s grant Indirect Cost Recovery (IDC) and Reimbursed Release Time (RRT) records, and fund reconciliations with ORSP and Academic Resources. Position performs analytical evaluations, and operational and fiscal analysis related to operational budget of COSE; provides advanced accounting management related to the tracking and reporting of operational allocations and expenses for areas within the College; prepares and analyzes financial reports, and compiles financial data for departments within the College; analyzes and prepares fund transfers related to financial resources; assist in the training for department support staff on financial processes and procedures; performs a wide range of analysis in relation to budget, accounting, and special projects; corresponds with department chairs/staff on issues related to financial operations such as policies and paperwork; assignments regularly require the use of independent judgment to make decisions and recommendations; interpret, and apply a wide range of University Policies and procedures; assist College administrators with special projects as needed, including research and compilation of resources, documents, and other materials; and performs other duties as assigned. Position Information Oversight of Fiscal Operations for the College Oversees college fiscal transactions and internal approval processes, such as credit card reports, purchase orders, fund transfers, invoice payments and reimbursements. Ensure appropriate use of funds per state and campus protocols. Oversees expenses and revenues in various funding including General Funds, Lottery, IDC, CPaGE, Course Fees, IRA, and miscellaneous awards such as CSUPERB, COAST, DRC, and other CSU mini awards. Oversees college’s account reconciliations. Ensures accurate postings of transactions. Works with Academic Resources, Budget, ORSP, Fiscal Affairs, Bursars, Procurement, and UCorp offices to address and resolve issues. Budget & Financial Analysis Reviews budget allocations to the college and oversees college’s budget transfers to departments. Works closely with DBF to perform analysis of college’s financial and budgetary information. Identifies and addresses areas for changes or improvements in fund usages. Prepares operational budget projections and financial reports for the college and departments. Team Lead and Training Provides strategic leadership to two staff in the COSE Business team. Provides fiscal training and guidance to new staff and faculty as needed. Manages and customizes workflows of college’s financial paperwork on DocuSign. Works with DBF in facilitating and implementing new systems/processes, create and set up training manuals as needed. Grant-related Business Coordination Oversees RRTs for the college. Verifies and reconciles RRT transactions. Oversees and monitors IDC activities. Leads and completes the annual NSF HERD Survey. Performs financial analysis of research activities for the college. Other duties as assigned. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to program management, admissions analysis and/or administrative specialty. Working knowledge of budget policies and procedures. Working knowledge of operational and fiscal analysis and techniques. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to organize and plan work and projects including handling multiple priorities. Ability to train others on new skills and procedures and provide lead work direction. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree in business management, accounting, finance, or related field; MBA a plus. Five years of progressively responsible accounting or financial management experience in a fast-paced professional or academic environment. Demonstrated working knowledge of university accounting and budget policies and procedures. Experience with PeopleSoft financial reporting systems. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written, and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Nov 30, 2023
Full Time
Description: Working Title CoSE Senior Budget & Fiscal Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Dean's Office, College of Science & Engineering Appointment Type This is a one-year probationary position. Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,850 - $6,750 Per Month ($70,200 - $81,000 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (CoSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of seven departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The CoSE Business Office manages the college’s budgetary, fiscal & Human Resources operations to provide support to our faculty, staff, and students, so that top-quality teaching/learning and research activities can be carried out. The Senior Budget & Fiscal Analyst is a key member of the CoSE Business Office. The incumbent provides comprehensive fiscal oversight, accountability of usage of funds, and timely reconciliations of financial transactions under the Director of Budget & Finance’s (DBF) direction. This position oversees the college’s complex, large volume of financial transactions and operations. With a large number of research active faculty in the college, the incumbent will also have oversight of college’s grant Indirect Cost Recovery (IDC) and Reimbursed Release Time (RRT) records, and fund reconciliations with ORSP and Academic Resources. Position performs analytical evaluations, and operational and fiscal analysis related to operational budget of COSE; provides advanced accounting management related to the tracking and reporting of operational allocations and expenses for areas within the College; prepares and analyzes financial reports, and compiles financial data for departments within the College; analyzes and prepares fund transfers related to financial resources; assist in the training for department support staff on financial processes and procedures; performs a wide range of analysis in relation to budget, accounting, and special projects; corresponds with department chairs/staff on issues related to financial operations such as policies and paperwork; assignments regularly require the use of independent judgment to make decisions and recommendations; interpret, and apply a wide range of University Policies and procedures; assist College administrators with special projects as needed, including research and compilation of resources, documents, and other materials; and performs other duties as assigned. Position Information Oversight of Fiscal Operations for the College Oversees college fiscal transactions and internal approval processes, such as credit card reports, purchase orders, fund transfers, invoice payments and reimbursements. Ensure appropriate use of funds per state and campus protocols. Oversees expenses and revenues in various funding including General Funds, Lottery, IDC, CPaGE, Course Fees, IRA, and miscellaneous awards such as CSUPERB, COAST, DRC, and other CSU mini awards. Oversees college’s account reconciliations. Ensures accurate postings of transactions. Works with Academic Resources, Budget, ORSP, Fiscal Affairs, Bursars, Procurement, and UCorp offices to address and resolve issues. Budget & Financial Analysis Reviews budget allocations to the college and oversees college’s budget transfers to departments. Works closely with DBF to perform analysis of college’s financial and budgetary information. Identifies and addresses areas for changes or improvements in fund usages. Prepares operational budget projections and financial reports for the college and departments. Team Lead and Training Provides strategic leadership to two staff in the COSE Business team. Provides fiscal training and guidance to new staff and faculty as needed. Manages and customizes workflows of college’s financial paperwork on DocuSign. Works with DBF in facilitating and implementing new systems/processes, create and set up training manuals as needed. Grant-related Business Coordination Oversees RRTs for the college. Verifies and reconciles RRT transactions. Oversees and monitors IDC activities. Leads and completes the annual NSF HERD Survey. Performs financial analysis of research activities for the college. Other duties as assigned. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to program management, admissions analysis and/or administrative specialty. Working knowledge of budget policies and procedures. Working knowledge of operational and fiscal analysis and techniques. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to organize and plan work and projects including handling multiple priorities. Ability to train others on new skills and procedures and provide lead work direction. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree in business management, accounting, finance, or related field; MBA a plus. Five years of progressively responsible accounting or financial management experience in a fast-paced professional or academic environment. Demonstrated working knowledge of university accounting and budget policies and procedures. Experience with PeopleSoft financial reporting systems. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written, and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Job Summary: Reporting directly to the Vice President for Student Affairs (VPSA), the Chief of Staff and Director of Operations and Fiscal Management for Student Affairs oversees all administrative, fiscal, and personnel functions of the Office of the Vice President for Student Affairs operations. Will serve as key strategist and advisor to the Vice President for Student Affairs on matters including, but not limited to, strategic planning, resource allocation, personnel and fiscal planning, processes, and policy. This position will serve as a senior leadership team member and will oversee continuous and integrated operational improvements. Major duties and responsibilities: Executive Leadership and Operational Management: •Oversees all administrative, fiscal, and personnel functions for the VP’s Office for Student Affairs and support the budget and human resource activities for more than 26 distinct student affairs units, encompassing all business units. Ensures overall operational efficiency and oversight of the Vice President’s calendar. The incumbent will have direct supervision of VPSA Office staff, VPSA student employees, and VPSA student interns. Conducts onboarding including, but not limited to, interviewing, hiring, training, leading, monitoring, and providing feedback to evaluations of all divisional employees. • Executes performance management of projects and tasks, assigning and coordinating as needed. • Provides oversight of the Student Ambassador program, including mentoring and providing daily supervision of student ambassadors in support of division and campuswide initiatives and campaigns. • Directs supervision to the Division of Student Affairs (DSA) staff, including but not limited to, DSA Operations and Fiscal Management Analyst, Marketing & Communications Specialist, and Graphic Designer. Provides indirect supervision of other VPSA administrative and budget personnel to provide the framework for policy and administrative change, including change management to remove administrative barriers and support equity. • Collaborates with the Executive Assistant to execute divisional initiatives, and prepares agendas for the Executive Team and other divisional leadership meetings and events. • Acst as the primary point of contact for all student concerns to assess and address potential issues. The incumbent will identify and frame the issue, formulate, and advance approaches to address them, communicate the proper course of action(s), and work and collaborate with others to the appropriate resolution. • Proactively provides the VPSA and senior division leadership with management briefings, including solution-oriented recommendations and strategies to mitigate potential risk or harm. • Provides risk assessment and mitigation analysis, including coordination with key campus stakeholders to develop and maintain appropriate internal controls and adherence to policy and/or mandated regulations. • Support revenue-generating operations for the division, including philanthropic and grant support to sustain and expand student affairs programs and services. Fiscal and Personnel Management: • Serves as a designated authority of the VPSA in their absence for all matters of budget, finance, personnel, and other general business operations. • Provides managerial responsibility, direct and indirect oversight and supervision of all tasks related to fiscal management for the division. • Serves as a strategist and active participant in overseeing a complex budget, encompassing various funding sources, and completing various reports for the University, CSU, State, and Federal reporting agencies. • Collaborates with Budget and Financial Services to monitor, report, and address fiscal concerns for the student affairs division. • Develops and prepares comprehensive budget forecasting and continuous budgetary and accounting control for various audiences, including external reporting, audits, and reviews. • Determines expense priorities, recommending and implementing method changes, unit planning, staffing, programs, and other financial activities. • Serves as the primary fiscal agent for Instructionally Related Activities (IRA) and related student fees, including analysis, assessment, and general reporting for campus leadership. • Represents the VPSA and other division leaders on personnel matters, including oversight of the division's human resource functions and processes. • Collaborates with the Human Resources Division to support personnel functions and processes for Student Affairs for all business units. • Tracks and oversees position description development and salary analysis supporting organizational planning. • Contributes to HR-related projects, as assigned by division executive leadership, in support of division operations and maximization of human capital. • Participates and represents division leadership on matters related to collective bargaining, negotiations, recruitment, staff development, and classification and compensation services. Project and Policy Management: • On behalf of the VPSA, coordinates with other division leaders and department directors on division-wide initiatives to ensure they are developed, executed, and assessed successfully for both the San Bernardino and Palm Desert campuses. • Completes assessment of short- and long-term goals, objectives, and/or strategies at the institutional, division, and unit level, making recommendations to the Vice President and AVPs. • Oversees policy development for student affairs concerns and processes that align with divisional and institutional strategic goals. • Participates in conversations with the VPSA, division senior leaders, and campus constituents regarding represented employees that may affect collective bargaining unit positions and negotiations, including but not limited to organizational changes, personnel transactions, such as demotions, terminations, potential position elimination, and disciplinary actions. • Works independently on divisional projects, reports, and other aspects of the office and/or division and assist with developing and disseminating written reports and correspondence. The incumbent will collect and track performance evaluations of all staff and MPPs each year, collect and collate data for reports for the VPSA. • The incumbent will serve on university and divisional committees, and collaborate with the VPSA and division leadership to establish an annual calendar for division programming, reporting, and professional development. • Provides administrative leadership on initiatives integral to student success, including the development of projects and programs. • Leads planning and coordination efforts on divisional events and activities. Organizational Planning: • Maintains regular communications with internal and external stakeholders and attend appropriate meetings in support of the Division of Student Affairs. • Regularly reviews highly confidential matters to ensure collaboration and adherence to institutional policies and procedures. • Provides leadership in creating an atmosphere of cooperation, teamwork, and respect. • Attends meetings in place of the VPSA when they are otherwise unable to attend and should be trusted to represent and/or communicate on behalf of the VPSA. • The incumbent will be involved in communications that affect collective bargaining unit positions and negotiations. This includes attending, taking notes, representing the Vice President at sensitive and confidential meetings, participating in conversations, and accessing information that may affect collective bargaining unit positions and negotiations. • Stay well-informed of current and emerging higher education issues to support the VPSA and other senior leaders in student affairs-related matters. • Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor’s degree five to eight (5-8) years of professional and supervisory experience. Required Qualifications Thorough knowledge and understanding of the principles, practices, and procedures of CSU and Student Affairs. Strong written and oral communication skills. Advanced skills in short- and long-term planning, program and project management, facilitation, and collaboration. Sound strategic thinking and consulting skills are needed to guide organizational progress toward effective strategies and solutions. Advanced proficiency in supervising and managing the delivery of student support services efficiently; effectively synthesizes information from various sources to be used in management decisions. Possess the ability to understand and resolve administrative problems and solutions involved in operating student success and support initiatives. Ability to understand and utilize student success research and literature for first-generation, low-income, and underrepresented populations. Knowledge of and familiarity with the sociological issues facing underrepresented, first-generation and low-income persons in the university and their communities. Ability to understand the demands and requirements of senior-level management in higher education. Expertise in project planning, development, and implementation. Advanced knowledge to analyze complex problems and devise innovative solutions, working independently and collaboratively. Effective skills to coach, facilitate, and influence people at all levels. Demonstrated leadership in academic and student support services. Preferred Qualifications Advanced degree in Higher Education, Public Administration, or related field of study. Extensive knowledge of the CSU, CSUSB, and the Inland Empire, and experience in successfully servicing the needs of student populations. Demonstrated commitment to championing the division’s mission and vision and using evidence-based practices to inform continuous quality improvement. Group and individual counseling techniques, ability to assess and implement holistic student success programs and services, and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources. Experience navigating complex organizational environments. Demonstrated experience training and managing student staff in developing and delivering student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision-making purposes. Advanced knowledge of federal, state, and/or regional reporting requirements and standards. Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting. Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures. Compensation and Benefits: Anticipated Hiring Range: $8750 per month Classification Salary Range: $4583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by November 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Oct 26, 2023
Full Time
Description: Job Summary: Reporting directly to the Vice President for Student Affairs (VPSA), the Chief of Staff and Director of Operations and Fiscal Management for Student Affairs oversees all administrative, fiscal, and personnel functions of the Office of the Vice President for Student Affairs operations. Will serve as key strategist and advisor to the Vice President for Student Affairs on matters including, but not limited to, strategic planning, resource allocation, personnel and fiscal planning, processes, and policy. This position will serve as a senior leadership team member and will oversee continuous and integrated operational improvements. Major duties and responsibilities: Executive Leadership and Operational Management: •Oversees all administrative, fiscal, and personnel functions for the VP’s Office for Student Affairs and support the budget and human resource activities for more than 26 distinct student affairs units, encompassing all business units. Ensures overall operational efficiency and oversight of the Vice President’s calendar. The incumbent will have direct supervision of VPSA Office staff, VPSA student employees, and VPSA student interns. Conducts onboarding including, but not limited to, interviewing, hiring, training, leading, monitoring, and providing feedback to evaluations of all divisional employees. • Executes performance management of projects and tasks, assigning and coordinating as needed. • Provides oversight of the Student Ambassador program, including mentoring and providing daily supervision of student ambassadors in support of division and campuswide initiatives and campaigns. • Directs supervision to the Division of Student Affairs (DSA) staff, including but not limited to, DSA Operations and Fiscal Management Analyst, Marketing & Communications Specialist, and Graphic Designer. Provides indirect supervision of other VPSA administrative and budget personnel to provide the framework for policy and administrative change, including change management to remove administrative barriers and support equity. • Collaborates with the Executive Assistant to execute divisional initiatives, and prepares agendas for the Executive Team and other divisional leadership meetings and events. • Acst as the primary point of contact for all student concerns to assess and address potential issues. The incumbent will identify and frame the issue, formulate, and advance approaches to address them, communicate the proper course of action(s), and work and collaborate with others to the appropriate resolution. • Proactively provides the VPSA and senior division leadership with management briefings, including solution-oriented recommendations and strategies to mitigate potential risk or harm. • Provides risk assessment and mitigation analysis, including coordination with key campus stakeholders to develop and maintain appropriate internal controls and adherence to policy and/or mandated regulations. • Support revenue-generating operations for the division, including philanthropic and grant support to sustain and expand student affairs programs and services. Fiscal and Personnel Management: • Serves as a designated authority of the VPSA in their absence for all matters of budget, finance, personnel, and other general business operations. • Provides managerial responsibility, direct and indirect oversight and supervision of all tasks related to fiscal management for the division. • Serves as a strategist and active participant in overseeing a complex budget, encompassing various funding sources, and completing various reports for the University, CSU, State, and Federal reporting agencies. • Collaborates with Budget and Financial Services to monitor, report, and address fiscal concerns for the student affairs division. • Develops and prepares comprehensive budget forecasting and continuous budgetary and accounting control for various audiences, including external reporting, audits, and reviews. • Determines expense priorities, recommending and implementing method changes, unit planning, staffing, programs, and other financial activities. • Serves as the primary fiscal agent for Instructionally Related Activities (IRA) and related student fees, including analysis, assessment, and general reporting for campus leadership. • Represents the VPSA and other division leaders on personnel matters, including oversight of the division's human resource functions and processes. • Collaborates with the Human Resources Division to support personnel functions and processes for Student Affairs for all business units. • Tracks and oversees position description development and salary analysis supporting organizational planning. • Contributes to HR-related projects, as assigned by division executive leadership, in support of division operations and maximization of human capital. • Participates and represents division leadership on matters related to collective bargaining, negotiations, recruitment, staff development, and classification and compensation services. Project and Policy Management: • On behalf of the VPSA, coordinates with other division leaders and department directors on division-wide initiatives to ensure they are developed, executed, and assessed successfully for both the San Bernardino and Palm Desert campuses. • Completes assessment of short- and long-term goals, objectives, and/or strategies at the institutional, division, and unit level, making recommendations to the Vice President and AVPs. • Oversees policy development for student affairs concerns and processes that align with divisional and institutional strategic goals. • Participates in conversations with the VPSA, division senior leaders, and campus constituents regarding represented employees that may affect collective bargaining unit positions and negotiations, including but not limited to organizational changes, personnel transactions, such as demotions, terminations, potential position elimination, and disciplinary actions. • Works independently on divisional projects, reports, and other aspects of the office and/or division and assist with developing and disseminating written reports and correspondence. The incumbent will collect and track performance evaluations of all staff and MPPs each year, collect and collate data for reports for the VPSA. • The incumbent will serve on university and divisional committees, and collaborate with the VPSA and division leadership to establish an annual calendar for division programming, reporting, and professional development. • Provides administrative leadership on initiatives integral to student success, including the development of projects and programs. • Leads planning and coordination efforts on divisional events and activities. Organizational Planning: • Maintains regular communications with internal and external stakeholders and attend appropriate meetings in support of the Division of Student Affairs. • Regularly reviews highly confidential matters to ensure collaboration and adherence to institutional policies and procedures. • Provides leadership in creating an atmosphere of cooperation, teamwork, and respect. • Attends meetings in place of the VPSA when they are otherwise unable to attend and should be trusted to represent and/or communicate on behalf of the VPSA. • The incumbent will be involved in communications that affect collective bargaining unit positions and negotiations. This includes attending, taking notes, representing the Vice President at sensitive and confidential meetings, participating in conversations, and accessing information that may affect collective bargaining unit positions and negotiations. • Stay well-informed of current and emerging higher education issues to support the VPSA and other senior leaders in student affairs-related matters. • Other classification-related duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor’s degree five to eight (5-8) years of professional and supervisory experience. Required Qualifications Thorough knowledge and understanding of the principles, practices, and procedures of CSU and Student Affairs. Strong written and oral communication skills. Advanced skills in short- and long-term planning, program and project management, facilitation, and collaboration. Sound strategic thinking and consulting skills are needed to guide organizational progress toward effective strategies and solutions. Advanced proficiency in supervising and managing the delivery of student support services efficiently; effectively synthesizes information from various sources to be used in management decisions. Possess the ability to understand and resolve administrative problems and solutions involved in operating student success and support initiatives. Ability to understand and utilize student success research and literature for first-generation, low-income, and underrepresented populations. Knowledge of and familiarity with the sociological issues facing underrepresented, first-generation and low-income persons in the university and their communities. Ability to understand the demands and requirements of senior-level management in higher education. Expertise in project planning, development, and implementation. Advanced knowledge to analyze complex problems and devise innovative solutions, working independently and collaboratively. Effective skills to coach, facilitate, and influence people at all levels. Demonstrated leadership in academic and student support services. Preferred Qualifications Advanced degree in Higher Education, Public Administration, or related field of study. Extensive knowledge of the CSU, CSUSB, and the Inland Empire, and experience in successfully servicing the needs of student populations. Demonstrated commitment to championing the division’s mission and vision and using evidence-based practices to inform continuous quality improvement. Group and individual counseling techniques, ability to assess and implement holistic student success programs and services, and capacity to conduct effective group and individual training sessions with staff. Effectively write grant proposals to supplement existing resources. Experience navigating complex organizational environments. Demonstrated experience training and managing student staff in developing and delivering student success initiatives. Innovative use of technology and competency in building and analyzing data of all types for decision-making purposes. Advanced knowledge of federal, state, and/or regional reporting requirements and standards. Experience working with student affairs and academic affairs units to develop and implement student success and engagement programs, best practices and/or retention initiatives in a university setting. Financial and business analysis techniques; database construction management and retrieval methods; familiarity with the roles and functions of student affairs and student service units in higher education; understanding of rules, regulations, and laws regarding student records; customer service standards and procedures, record retention and/or destruction policies and procedures. Compensation and Benefits: Anticipated Hiring Range: $8750 per month Classification Salary Range: $4583 - $14,713 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. First considerations will be given to candidates who apply by November 8, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Closing Date/Time: Open until filled
Monterey County Human Resources
Salinas, California, United States
Position Description Open Until Filled Priority Screening Date: Friday, April 29, 2022 Exam: 22/20B25/03ND All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled. THE POSITION: The Auditor-Controller’s Office seeks applicants able to direct, oversee, organize, and perform highly complex professional accounting and financial functions of the County’s fiscal operations in the Property Tax Section of the Disbursements Division; research, interpret, communicate, and implement legal requirements and policies to ensure compliance; and supervise professional and/or technical staff. This classification may serve as a divisional leader in the absence of the Chief Deputy Auditor-Controller, as a County subject-matter-expert, and perform other related work as required. THE DEPARTMENT: The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide. Examples of Duties Examples of duties : Oversees the preparation of financial schedules, analysis, documentation, and a variety of complex accounting, auditing, and financial reports that may include property tax calculations, sales and use tax, audit work papers, property tax, and/or other technical reports. Performs a variety of other complex accounting and/or auditing and financial analysis, operations, issue resolutions, and monitoring to include allocation of property tax administrative costs to cities and other agencies. Supervises professional and/or technical accounting staff to include assigning, directing, training, and reviewing subordinates’ work for accuracy, completeness, and compliance with established requirements; manages work performance; and recommends transfers, reassignment, and discipline. Plans, develops, coordinates, and implements fiscal management policies, goals, objectives, procedures, standards, and programs with the management team. Reviews, analyzes, researches, interprets, and communicates legislation to ensure compliance with laws, rules, and regulations that fiscally impact the County, departmental programs, and/or the community at large. Establishes and maintains positive working relationships with departmental management and staff, other County departments, external agencies, community-based companies, vendors, and State and Federal program representatives. Examples of Experience/Education/Training THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of: Principles and methods of public finance administration, particularly in the areas of accounting operations, budgeting preparation and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, general accounting, business, and personnel accounting, internal/external financial and operations auditing, property tax apportionment and accounting Property Tax Administration and operations Accounting and payroll principles, practices, standards, and methods Professional report writing techniques Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action. Working knowledge of: Research and assessment techniques Quantitative analysis and business statistical methods and techniques Related computer technology systems, hardware, and applicable software application and operations Governmental accounting and budgetary principles, and operational practices. Skill and Ability to: Plan, organize, direct, and coordinate fiscal and accounting activities to support County operations Develop or revise accounting systems, processes, and activities to meet changing needs Develop, implement, and administer automated data gathering, processing, and reporting systems Present technical and financial information and reports Communicate effectively both orally and in writing Represents the County in the specialized subject or area Select, supervise, assign work, train, and evaluate the performance of professional and technical staff Properly interpret, determine, and apply appropriate laws, regulations, policies, and collective bargaining agreements to county operations Make accurate, complex computations Meet schedules and timelines Operate standard office equipment including a computer and associated software Provide excellent and courteous customer service and establish and maintain effective working relationships. The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Education Equivalent to a bachelor’s degree in Accounting, Public or Business Administration, Economics, Finance or a closely related field with course work in Accounting, Finance, and Business Administration. Experience Five (5) years of experience performing professional-level accounting/auditing duties with a CPA firm, public or private agency or two (2) years of experience at a level equivalent to an Auditor-Controller Analyst I in Monterey County. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Successfully complete a background check to include fingerprinting and a credit check. BENEFITS : Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website: https://www.co.monterey.ca.us/home/showdocument?id=62270 This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. COVID-19 : On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion . NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply On-line at http://agency.governmentjobs.com/montereycounty Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting : Monterey County Auditor-Controller’s Office Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants’ possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive selection process includes the submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions All application materials must be received by the priority screening date of Friday, April 29, 2022 , for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Nairi Davis at (831) 755-5092 or email davisn@co.monterey.ca.us http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet
Aug 29, 2023
Full Time
Position Description Open Until Filled Priority Screening Date: Friday, April 29, 2022 Exam: 22/20B25/03ND All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as needed basis until the position is filled. THE POSITION: The Auditor-Controller’s Office seeks applicants able to direct, oversee, organize, and perform highly complex professional accounting and financial functions of the County’s fiscal operations in the Property Tax Section of the Disbursements Division; research, interpret, communicate, and implement legal requirements and policies to ensure compliance; and supervise professional and/or technical staff. This classification may serve as a divisional leader in the absence of the Chief Deputy Auditor-Controller, as a County subject-matter-expert, and perform other related work as required. THE DEPARTMENT: The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide. Examples of Duties Examples of duties : Oversees the preparation of financial schedules, analysis, documentation, and a variety of complex accounting, auditing, and financial reports that may include property tax calculations, sales and use tax, audit work papers, property tax, and/or other technical reports. Performs a variety of other complex accounting and/or auditing and financial analysis, operations, issue resolutions, and monitoring to include allocation of property tax administrative costs to cities and other agencies. Supervises professional and/or technical accounting staff to include assigning, directing, training, and reviewing subordinates’ work for accuracy, completeness, and compliance with established requirements; manages work performance; and recommends transfers, reassignment, and discipline. Plans, develops, coordinates, and implements fiscal management policies, goals, objectives, procedures, standards, and programs with the management team. Reviews, analyzes, researches, interprets, and communicates legislation to ensure compliance with laws, rules, and regulations that fiscally impact the County, departmental programs, and/or the community at large. Establishes and maintains positive working relationships with departmental management and staff, other County departments, external agencies, community-based companies, vendors, and State and Federal program representatives. Examples of Experience/Education/Training THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of: Principles and methods of public finance administration, particularly in the areas of accounting operations, budgeting preparation and management; fiscal control auditing, cost accounting, financial reporting, forecasting, financial analysis, general accounting, business, and personnel accounting, internal/external financial and operations auditing, property tax apportionment and accounting Property Tax Administration and operations Accounting and payroll principles, practices, standards, and methods Professional report writing techniques Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action. Working knowledge of: Research and assessment techniques Quantitative analysis and business statistical methods and techniques Related computer technology systems, hardware, and applicable software application and operations Governmental accounting and budgetary principles, and operational practices. Skill and Ability to: Plan, organize, direct, and coordinate fiscal and accounting activities to support County operations Develop or revise accounting systems, processes, and activities to meet changing needs Develop, implement, and administer automated data gathering, processing, and reporting systems Present technical and financial information and reports Communicate effectively both orally and in writing Represents the County in the specialized subject or area Select, supervise, assign work, train, and evaluate the performance of professional and technical staff Properly interpret, determine, and apply appropriate laws, regulations, policies, and collective bargaining agreements to county operations Make accurate, complex computations Meet schedules and timelines Operate standard office equipment including a computer and associated software Provide excellent and courteous customer service and establish and maintain effective working relationships. The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training. Typical ways to acquire the required knowledge, skills, and abilities are listed below: Education Equivalent to a bachelor’s degree in Accounting, Public or Business Administration, Economics, Finance or a closely related field with course work in Accounting, Finance, and Business Administration. Experience Five (5) years of experience performing professional-level accounting/auditing duties with a CPA firm, public or private agency or two (2) years of experience at a level equivalent to an Auditor-Controller Analyst I in Monterey County. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Successfully complete a background check to include fingerprinting and a credit check. BENEFITS : Monterey County offers an excellent benefits package. To view the "X" Unit Benefit Summary please visit our website: https://www.co.monterey.ca.us/home/showdocument?id=62270 This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. COVID-19 : On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion . NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply On-line at http://agency.governmentjobs.com/montereycounty Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting : Monterey County Auditor-Controller’s Office Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Email: davisn@co.monterey.ca.us Phone: (831) 755-5092 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants’ possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive selection process includes the submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to all the Supplemental Questions All application materials must be received by the priority screening date of Friday, April 29, 2022 , for a guaranteed review. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Nairi Davis at (831) 755-5092 or email davisn@co.monterey.ca.us http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Stop AAPI Hate Education Equity Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Asian American Studies Appointment Type Temporary. The position will end on or before one year from date of hire. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,000.00-$6,667.00 Per Month ($60,000.00 - $80,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Stop AAPI Hate Initiative/AACARES Co-Executive Director, the SAH Educational Equity Program Lead provides program leadership of strategic nature through program and organizational unit planning activities and the analysis, development, and evaluation of highly complex programs with broad impact. Work duties involve, but is not limited to, supervising and training research assistants, student workers, and interns; delegating work and ensuring project end-deliverables; strategic planning; stakeholder communications; creating infrastructure processes for the program; and leading day-to-day operations of the program. Position Information Program Management • Under general direction of the Co-Executive Director, lead SAH’s Educational Equity Program. Assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. • Build and develop Stop AAPI Hate Initiative/AACARES organizational and SAH coalition’s vision for Education Equity, articulating analyses through a racial justice and civil rights framework • Evaluate and develop key objectives and longer term goals of the Educational Equity Program with high visibility or broad impact within and outside the organization •Analyzes and manages program effectiveness. Research • Independently identify and provide strategy for project and priorities. Work is reviewed against overall goals and objectives, with full accountability for results • Train research assistants and student Interns on research skills and procedures for Stop AAPI Hate reports, such as coding of qualitative data and statistical analysis of quantitative data • Lead research assistants and interns on developing technical assistance program and resources on Ethnic Studies • Conducts research, including survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results Administrative Operations • Serve as the prime contact for the top AAPI Hate and Stop AAPI Hate Initiative/AACARES in educational equity. May manage relationships with outside entities or agencies and manage sensitive information and situations • Manages day-to-day program operations and provide direction to other program staff, research assistants, and student workers, and be accountable for results based on objectives At all times: • Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) • Demonstrate safe work practices for oneself, others and the office environment Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications • Masters in Asian American Studies, Ethnic Studies, or related field • Experience providing program management with duties for a non-profit organization • Experience in conducting and reporting on research and leading a team • Proven experience in a supervisor role • Ability to work independently with use of best judgment • Excellent communication, organization and presentation skills. Ability to represent Stop AAPI Hate to constituenties and to develop good working relationships internally and externally.•Experience in developing resources, budgets, and marketing plans for educational programs and acting as a liason with the community. • Apply sound judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures. Employ SF State precedents and policies to guide development activities may be available for reference • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively • Working knowledge of operational and fiscal analysis and techniques • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved •Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. • Proficiency in Microsoft Office Suite • Highly detail-oriented with exceptional organizational skills and the ability to multitask • Ability to maintain a professional demeanor • Ability to maintain a high level of confidentiality with information Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title Stop AAPI Hate Education Equity Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Asian American Studies Appointment Type Temporary. The position will end on or before one year from date of hire. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,000.00-$6,667.00 Per Month ($60,000.00 - $80,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Stop AAPI Hate Initiative/AACARES Co-Executive Director, the SAH Educational Equity Program Lead provides program leadership of strategic nature through program and organizational unit planning activities and the analysis, development, and evaluation of highly complex programs with broad impact. Work duties involve, but is not limited to, supervising and training research assistants, student workers, and interns; delegating work and ensuring project end-deliverables; strategic planning; stakeholder communications; creating infrastructure processes for the program; and leading day-to-day operations of the program. Position Information Program Management • Under general direction of the Co-Executive Director, lead SAH’s Educational Equity Program. Assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. • Build and develop Stop AAPI Hate Initiative/AACARES organizational and SAH coalition’s vision for Education Equity, articulating analyses through a racial justice and civil rights framework • Evaluate and develop key objectives and longer term goals of the Educational Equity Program with high visibility or broad impact within and outside the organization •Analyzes and manages program effectiveness. Research • Independently identify and provide strategy for project and priorities. Work is reviewed against overall goals and objectives, with full accountability for results • Train research assistants and student Interns on research skills and procedures for Stop AAPI Hate reports, such as coding of qualitative data and statistical analysis of quantitative data • Lead research assistants and interns on developing technical assistance program and resources on Ethnic Studies • Conducts research, including survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results Administrative Operations • Serve as the prime contact for the top AAPI Hate and Stop AAPI Hate Initiative/AACARES in educational equity. May manage relationships with outside entities or agencies and manage sensitive information and situations • Manages day-to-day program operations and provide direction to other program staff, research assistants, and student workers, and be accountable for results based on objectives At all times: • Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) • Demonstrate safe work practices for oneself, others and the office environment Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus Preferred Qualifications • Masters in Asian American Studies, Ethnic Studies, or related field • Experience providing program management with duties for a non-profit organization • Experience in conducting and reporting on research and leading a team • Proven experience in a supervisor role • Ability to work independently with use of best judgment • Excellent communication, organization and presentation skills. Ability to represent Stop AAPI Hate to constituenties and to develop good working relationships internally and externally.•Experience in developing resources, budgets, and marketing plans for educational programs and acting as a liason with the community. • Apply sound judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures. Employ SF State precedents and policies to guide development activities may be available for reference • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively • Working knowledge of operational and fiscal analysis and techniques • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved •Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. • Proficiency in Microsoft Office Suite • Highly detail-oriented with exceptional organizational skills and the ability to multitask • Ability to maintain a professional demeanor • Ability to maintain a high level of confidentiality with information Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Functional Business Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Registrar’s Office Appointment Type Temporary. The position will end on or before August 31, 2024. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time(1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,858.00 Per Month ($70,296.00 Annually) Salary is commensurate with experience. Position Summary Reporting to and receiving direction from the Associate Registrar, the Functional Business Analyst works with the Academic Advisement and Smart Planner modules, analyzing requirements, and producing complex functional configuration for curriculum requirements, including testing and making annual updates. This position serves a subject matter expert (SME) who understands the business processes and functional needs of the Academic Advisement/Smart Planner module users, both within the Registrar’s Office and across campus. Responsibilities include configuration of PeopleSoft/Campus Solutions Academic Advisement, Smart Planner, and Degree Progress Report (DPR), coordinating testing and support, including liaising with Academic Planning, responding to departmental feedback, assisting with organization and maintenance of DPR and SP programs, and escalating technical issues. This position supports critical programs that students and advisors, as well as registrar staff, use in degree and graduation planning Position Information CODING AND TESTING ACADEMIC ADVISEMENT AND SMART PLANNER MODULES Perform administrative table set-up, including complex functional configuration, organization, and maintenance for General Education, major, and minor degree requirements, within the Academic Advisement and Smart Planner Modules to reflect new curriculum requirements as well as changes to existing requirements. Document and catalog changes and new builds. Analyze annual curriculum changes, and corresponding changes that need to be made to rules in Academic Advisement and/or Smart Planner, to ensure the two tools work properly together and accurately reflect current curriculum; encode needed changes into the rules once properly vetted. Serve as an internal consultant to functional users in matters pertaining to the PeopleSoft Academic Advisement and Smart Planner Modules. Assist in identifying and analyzing module-related problems, and devising solutions. Work closely with functional users, as well as external consultants as needed. Maintain currency of knowledge in PeopleSoft Academic Advisement/Smart Planner Module, as needed by attending online or in-person training sessions, participating in Smart Planner systemwide calls GENERAL PROGRAM SUPPORT OF FUNCTIONAL PROCESSES IN REGISTRAR’S OFFICE Act as a resource to functional users within the Registrar’s Office, as well as to users across campus (including in Advising and Academic Planning). Prepare batch degree audits for students who applied to graduate at the end of each degree awarding cycle (for archival purposes). Perform daily batch updates in support of student record maintenance as needed for accurate degree planner and degree audit requirements (including student groups to control GE types). Develop and recommend procedure changes designed to increase end-user accuracy, efficiency, and effectiveness of systems to functional users and managers. Periodically provide business process mapping in collaboration with functional users and other department resources; develop documentation of these analyses on an ongoing basis. DATA REPORTING, ANALYSIS, COMMUNICATIONS Respond to customer requests for ad-hoc and standard reporting. Collaborate with all users as needed to ensure data integrity, quality and consistency within the assigned module, and across modules and careers. Provide in-person assistance in the One Stop, by phone/email, and at campus-wide events and activities (such as campus recruitment, retention, and outreach events and programs). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups Preferred Qualifications Advanced degree preferably in computer science, mathematics, or a related technical field. Four years of experience with configuring, supporting or developing PeopleSoft and Advisement applications, or Smart Planner. Experience working with PeopleSoft reporting tools such as PSQuery. SQL experience in an Oracle Server environment preferred. Knowledge of IT systems in general and experience troubleshooting basic client and network issues as they relate to PeopleSoft access for proper escalation to other support teams. Experience using PeopleTools 8.x to understand PeopleSoft screen behavior and data models. Experience in project management, either as a project manager or functional lead Environmental/Physical/Special The incumbent works independently on ongoing graduation-related processes, contacting necessary analysts or support personal as needed. This position interfaces with students, faculty, staff, and advisors, either in person or via phone, email or written correspondence. The incumbent must be able to work with little direct supervision, and be able to coordinate projects with staff in the Registrar’s Office as well as the advising community and academic departments. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events during work hours. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Aug 25, 2023
Full Time
Description: Working Title Functional Business Analyst SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Registrar’s Office Appointment Type Temporary. The position will end on or before August 31, 2024. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time(1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,858.00 Per Month ($70,296.00 Annually) Salary is commensurate with experience. Position Summary Reporting to and receiving direction from the Associate Registrar, the Functional Business Analyst works with the Academic Advisement and Smart Planner modules, analyzing requirements, and producing complex functional configuration for curriculum requirements, including testing and making annual updates. This position serves a subject matter expert (SME) who understands the business processes and functional needs of the Academic Advisement/Smart Planner module users, both within the Registrar’s Office and across campus. Responsibilities include configuration of PeopleSoft/Campus Solutions Academic Advisement, Smart Planner, and Degree Progress Report (DPR), coordinating testing and support, including liaising with Academic Planning, responding to departmental feedback, assisting with organization and maintenance of DPR and SP programs, and escalating technical issues. This position supports critical programs that students and advisors, as well as registrar staff, use in degree and graduation planning Position Information CODING AND TESTING ACADEMIC ADVISEMENT AND SMART PLANNER MODULES Perform administrative table set-up, including complex functional configuration, organization, and maintenance for General Education, major, and minor degree requirements, within the Academic Advisement and Smart Planner Modules to reflect new curriculum requirements as well as changes to existing requirements. Document and catalog changes and new builds. Analyze annual curriculum changes, and corresponding changes that need to be made to rules in Academic Advisement and/or Smart Planner, to ensure the two tools work properly together and accurately reflect current curriculum; encode needed changes into the rules once properly vetted. Serve as an internal consultant to functional users in matters pertaining to the PeopleSoft Academic Advisement and Smart Planner Modules. Assist in identifying and analyzing module-related problems, and devising solutions. Work closely with functional users, as well as external consultants as needed. Maintain currency of knowledge in PeopleSoft Academic Advisement/Smart Planner Module, as needed by attending online or in-person training sessions, participating in Smart Planner systemwide calls GENERAL PROGRAM SUPPORT OF FUNCTIONAL PROCESSES IN REGISTRAR’S OFFICE Act as a resource to functional users within the Registrar’s Office, as well as to users across campus (including in Advising and Academic Planning). Prepare batch degree audits for students who applied to graduate at the end of each degree awarding cycle (for archival purposes). Perform daily batch updates in support of student record maintenance as needed for accurate degree planner and degree audit requirements (including student groups to control GE types). Develop and recommend procedure changes designed to increase end-user accuracy, efficiency, and effectiveness of systems to functional users and managers. Periodically provide business process mapping in collaboration with functional users and other department resources; develop documentation of these analyses on an ongoing basis. DATA REPORTING, ANALYSIS, COMMUNICATIONS Respond to customer requests for ad-hoc and standard reporting. Collaborate with all users as needed to ensure data integrity, quality and consistency within the assigned module, and across modules and careers. Provide in-person assistance in the One Stop, by phone/email, and at campus-wide events and activities (such as campus recruitment, retention, and outreach events and programs). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups Preferred Qualifications Advanced degree preferably in computer science, mathematics, or a related technical field. Four years of experience with configuring, supporting or developing PeopleSoft and Advisement applications, or Smart Planner. Experience working with PeopleSoft reporting tools such as PSQuery. SQL experience in an Oracle Server environment preferred. Knowledge of IT systems in general and experience troubleshooting basic client and network issues as they relate to PeopleSoft access for proper escalation to other support teams. Experience using PeopleTools 8.x to understand PeopleSoft screen behavior and data models. Experience in project management, either as a project manager or functional lead Environmental/Physical/Special The incumbent works independently on ongoing graduation-related processes, contacting necessary analysts or support personal as needed. This position interfaces with students, faculty, staff, and advisors, either in person or via phone, email or written correspondence. The incumbent must be able to work with little direct supervision, and be able to coordinate projects with staff in the Registrar’s Office as well as the advising community and academic departments. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events during work hours. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Project Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Race, Empowerment, and Justice Appointment Type Temporary. The position will end on or before June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,814.00 - $6,250.00 Per Month ($69,768.00 - $75,000.00 Annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Executive Director of the AA CARES Initiative, the incumbent is responsible for organizing and performing a variety of administrative and lead duties in support of the day-to-day operations and special programs of the AA CARES Initiative. This position provides team oriented, efficient and effective support to the AA CARES Initiative; serves as the front-line staff in the daily activities of the office; acts as primary contact to coordinate budgetary and fiscal matters and work-related engagements for the Project Director; implements administrative regulations and policies; gathers data, works with and coordinates various research projects with the Executive Director. Coordinates the project operations and personnel matters; onboards new hires; and assists and serves as liaison between the faculty and campus community. Position Information Project Administration Coordinate and manage the day-to day operations of the AA CARES Initiative Effectively communicate with high-level and diverse contacts across SF State campus Coordinate/assist in planning Executive Director’s calendar, schedules, emails Track and analyze budgetary and fiscal reports Act as the Project’s liaison to University staff, faculty and partnering organizations and corporations Prepare, process and track memos, purchase orders, payment requests, expense reports and other forms and documents related to the program Coordinate and assist with AA CARES activities and events Complete travel arrangements and process reimbursement paperwork Attend various meetings at the request of the Executive Director Work with the Executive Director involving policy research and analysis to plan, create, establish and implement office operational guidelines and procedures Create and maintain organizational charts and office directory via the Office of Telecommunications as well as compile and maintain a list of staff offices and office hours Oversight of staff and student researchers’ work schedules Maintenance of departmental email account(s) with sensitivity and confidentiality Use appropriate word-processing, spreadsheet, database, scheduling, budget and tracking software to manage program’s operations on multiple computer and CSU online systems such as Oracle and OSB Provide recommendations and suggestions to enhance all operations of AA CARES Initiative Program Recruitment/Office Management Independently create, post, interview, hire and train office staff Facilitate hiring paperwork and processes of the project’s new hires Facilitate payroll for staff and student workers Coordinate records of faculty, staff and student worker evaluations Provide lead work directions to office staff on office maintenance Serve as resource guide to office staff and all points of contact often requiring making sound judgement Anticipate, plan, survey, analyze and evaluate to develop and improve policies and guidelines/protocols relating to office operations Maintain and supervise operation of office equipment Budget Management, Accounting and Administration Implement university policies and procedures in funding policies and procedures specific to the project budget Collect and update data and projects the project’s operating budgets Monitor ordering and requisitioning of supplies and requisitioning service services for faculty research projects and instructional related activities Research Project Assistance Assist with the operations of projects under AA CARES Assist in implementing policies; o Gather data for research project Act as the primary liaison among research assistants, staff and partners Schedule team meetings and logistics of program Delegate work to research team(s) At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs. Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Baccalaureate Degree in field related to the position and at least two years experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high-quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students. Core Competencies - embody the following competencies Bias toward collaboration and teamwork Effective oral, written and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Nov 28, 2023
Full Time
Description: Working Title Project Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Race, Empowerment, and Justice Appointment Type Temporary. The position will end on or before June 1, 2025. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full-Time (1.0 FTE) Work Schedule Monday-Friday; 8am-5pm Anticipated Hiring Range $5,814.00 - $6,250.00 Per Month ($69,768.00 - $75,000.00 Annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Executive Director of the AA CARES Initiative, the incumbent is responsible for organizing and performing a variety of administrative and lead duties in support of the day-to-day operations and special programs of the AA CARES Initiative. This position provides team oriented, efficient and effective support to the AA CARES Initiative; serves as the front-line staff in the daily activities of the office; acts as primary contact to coordinate budgetary and fiscal matters and work-related engagements for the Project Director; implements administrative regulations and policies; gathers data, works with and coordinates various research projects with the Executive Director. Coordinates the project operations and personnel matters; onboards new hires; and assists and serves as liaison between the faculty and campus community. Position Information Project Administration Coordinate and manage the day-to day operations of the AA CARES Initiative Effectively communicate with high-level and diverse contacts across SF State campus Coordinate/assist in planning Executive Director’s calendar, schedules, emails Track and analyze budgetary and fiscal reports Act as the Project’s liaison to University staff, faculty and partnering organizations and corporations Prepare, process and track memos, purchase orders, payment requests, expense reports and other forms and documents related to the program Coordinate and assist with AA CARES activities and events Complete travel arrangements and process reimbursement paperwork Attend various meetings at the request of the Executive Director Work with the Executive Director involving policy research and analysis to plan, create, establish and implement office operational guidelines and procedures Create and maintain organizational charts and office directory via the Office of Telecommunications as well as compile and maintain a list of staff offices and office hours Oversight of staff and student researchers’ work schedules Maintenance of departmental email account(s) with sensitivity and confidentiality Use appropriate word-processing, spreadsheet, database, scheduling, budget and tracking software to manage program’s operations on multiple computer and CSU online systems such as Oracle and OSB Provide recommendations and suggestions to enhance all operations of AA CARES Initiative Program Recruitment/Office Management Independently create, post, interview, hire and train office staff Facilitate hiring paperwork and processes of the project’s new hires Facilitate payroll for staff and student workers Coordinate records of faculty, staff and student worker evaluations Provide lead work directions to office staff on office maintenance Serve as resource guide to office staff and all points of contact often requiring making sound judgement Anticipate, plan, survey, analyze and evaluate to develop and improve policies and guidelines/protocols relating to office operations Maintain and supervise operation of office equipment Budget Management, Accounting and Administration Implement university policies and procedures in funding policies and procedures specific to the project budget Collect and update data and projects the project’s operating budgets Monitor ordering and requisitioning of supplies and requisitioning service services for faculty research projects and instructional related activities Research Project Assistance Assist with the operations of projects under AA CARES Assist in implementing policies; o Gather data for research project Act as the primary liaison among research assistants, staff and partners Schedule team meetings and logistics of program Delegate work to research team(s) At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications High range technical level which includes working knowledge and use of PC or MAC; MS Word, Excel and PowerPoint; knowledge of Safari, Firefox, etc. programs. Possess qualitative and creative thinking/problem solving skills; take initiative; independently plan/organize/ coordinate work; anticipate problems; use creativity and ingenuity; interpret/ organize/ present information/ ideas effectively. Baccalaureate Degree in field related to the position and at least two years experience managing a similar function. This must have included supervision of both clerical and analytical staff and monitoring and enhancing the provision of high-quality customer service. Providing clerical and administrative assistance in a business setting, related experience in an educational setting, and experience working with directly with faculty, staff and students. Core Competencies - embody the following competencies Bias toward collaboration and teamwork Effective oral, written and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Senior Outreach, Marketing and Social Media Specialist Classification Title: Administrative Analyst/Specialist II Posting Details Priority Application Deadline: Sunday, September 24th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Senior Outreach, Marketing and Social Media Specialist position is a leadership position for the Center for California Studies. This position is responsible for planning, organizing and implementing the Center’s annual nationwide outreach activities and developing and implementing communications/social media for the Capital Fellows Program. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $5,022 per month - $7200 per month CSU Classification Salary Range : $5022 per month - $9083 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday through Friday, 8am-5pm; Occasional evening and weekends required Department Information A Gateway to Public Service & Leadership The Center for California Studies is based at Sacramento State - the “Capital Campus” of the California State University. Being located in California’s capital strategically positions the Center to be the link between the University and the three branches of California’s government, think tanks, other universities, and outside partnerships involved with public service in California. This, paired with our extensive research, academic programming, and position as part of the country’s largest public university system makes us uniquely equipped to fulfill our mission to bridge academia and government in the service of strengthening California’s democracy. https://www.csus.edu/center/center-california-studies/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Demonstrated experience developing and leading digital marketing/social media strategies and campaigns. Experience preparing and delivering presentations for small and large groups consisting of students, faculty and stakeholders. Excellent verbal and written communications skills utilizing multiple modalities and a demonstrated ability to communicate effectively in a diverse environment. Expertise in administrative survey techniques, data management, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to cultivate and manage positive relationships with internal and external entities, handle potentially sensitive situations and provide lead work direction to administrative and professional staff. Ability to organize and plan work and projects, including handling multiple priorities. Extensive computer skills and proficiency using relevant social media platforms, and MS Office applications, especially Access and Excel. A strong ability to work independently as well as work as part of a team. Ability to articulate, develop and implement program objectives that meet university diversity and equity goals; outstanding skills in written and oral communication; and outstanding interpersonal skills and proven ability to effectively and diplomatically interact with a variety of individuals and organizations with competing goals and objectives. Available for travel to perform the duties of the position. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications Recent and direct work experience with fellowship and/or intern programs. Experience with marketing strategies and campaigns focused on under-served populations. Documents Needed to Apply Resume, cover letter and diversity statement. "Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please share how you would implement DEI in this position and how these values have impacted your past work experiences. (500 words or less)" Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Working Title: Senior Outreach, Marketing and Social Media Specialist Classification Title: Administrative Analyst/Specialist II Posting Details Priority Application Deadline: Sunday, September 24th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Senior Outreach, Marketing and Social Media Specialist position is a leadership position for the Center for California Studies. This position is responsible for planning, organizing and implementing the Center’s annual nationwide outreach activities and developing and implementing communications/social media for the Capital Fellows Program. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $5,022 per month - $7200 per month CSU Classification Salary Range : $5022 per month - $9083 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday through Friday, 8am-5pm; Occasional evening and weekends required Department Information A Gateway to Public Service & Leadership The Center for California Studies is based at Sacramento State - the “Capital Campus” of the California State University. Being located in California’s capital strategically positions the Center to be the link between the University and the three branches of California’s government, think tanks, other universities, and outside partnerships involved with public service in California. This, paired with our extensive research, academic programming, and position as part of the country’s largest public university system makes us uniquely equipped to fulfill our mission to bridge academia and government in the service of strengthening California’s democracy. https://www.csus.edu/center/center-california-studies/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Demonstrated experience developing and leading digital marketing/social media strategies and campaigns. Experience preparing and delivering presentations for small and large groups consisting of students, faculty and stakeholders. Excellent verbal and written communications skills utilizing multiple modalities and a demonstrated ability to communicate effectively in a diverse environment. Expertise in administrative survey techniques, data management, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to cultivate and manage positive relationships with internal and external entities, handle potentially sensitive situations and provide lead work direction to administrative and professional staff. Ability to organize and plan work and projects, including handling multiple priorities. Extensive computer skills and proficiency using relevant social media platforms, and MS Office applications, especially Access and Excel. A strong ability to work independently as well as work as part of a team. Ability to articulate, develop and implement program objectives that meet university diversity and equity goals; outstanding skills in written and oral communication; and outstanding interpersonal skills and proven ability to effectively and diplomatically interact with a variety of individuals and organizations with competing goals and objectives. Available for travel to perform the duties of the position. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications Recent and direct work experience with fellowship and/or intern programs. Experience with marketing strategies and campaigns focused on under-served populations. Documents Needed to Apply Resume, cover letter and diversity statement. "Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please share how you would implement DEI in this position and how these values have impacted your past work experiences. (500 words or less)" Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Budget Analyst Classification Title: Administrative Analyst Specialist Exempt II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, November 8, 2023 @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Student Health, Counseling, & Wellness Service Budget Analyst (SHCWS/BA) works under the general direction of the Senior AVP Student Health, Counseling and Wellness Services to strategically plan and manage the division’s fiscal resources in a manner that supports attainment of campus and divisional goals and objectives. The SHCWS/BA serves as the lead for budget projections and planning for the division, this includes providing direction, training and constructive feedback to nearly 65 staff members in various departments throughout the division. The SHCWS/BA provides input and direction on fiscal matters, and oversees a complex divisional budget with input on expenditures for various departments with a combined budget of ~$18M from several sources (health fees, facilities fees, grants, interest income, endowments, trust funds, etc.). The SHCWS/BA is responsible for working with the Sr. AVP determining the division’s processes, procedures, and practices for monitoring and reporting on a large multi-fund budget. To accomplish this, the SHCWS/BA works closely with Senior Associate Vice Presidents to strategically allocate limited resources and meet the financial obligations and needs of the departments they manage. The SHCWS/BA also works with department directors and their staff to ensure fiscal resources are administered in a manner that supports the strategic goals of the Student Health, Counseling, and Wellness Services. The SWCWS/BA serves with the Sr. AVP as the primary contact for the division on fiscal matters with the University Budget Office, Procurement, Accounting, Accounts Payable, and financial services areas of University Enterprises, Inc. to develop and implement the division’s processes, policies and practices for expenditures, revenue generation, fees, and other financial processes comply with the policies of the CSU and University. The SHCWS/BA collaborates with the Academic Affairs Director of Business Operations and Resource Analyst for cross divisional resource planning for faculty assigned time, and various funding transfers. The SHCWS/BA also researches and analyzes financial and employment data and prepares related reports for the Senior Associate Vice President of SHWCS, and Director of Student Affairs Business Operations, and others as determined FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $6,000 - $7,000 per month CSU Classification Salary Range : $5,022 - $9,083 per mont h Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Standard office hours are Monday - Friday, 8am - 5pm Department Information Student Health, Counseling & Wellness Services (SHCWS) embraces a holistic and collaborative approach to healthcare by offering urgent care, primary care, preventative services, wellness education, violence support services, and mental health, services to the Sacramento State campus community. SHCWS is committed to providing quality care and service delivery and is accredited through the Accreditation Association for Ambulatory Health Care (AAAHC). Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience/Education : Experience and proficiency using standard office software (Word, Excel, Access, PowerPoint, Outlook, PnC etc.) to prepare reports and effectively communicate with colleagues and business partners. Knowledge, Skills & Abilities : Working knowledge of budget policies and procedures plus operational and fiscal analysis, techniques, planning and management. Ability to use MS Excel to perform budget plans and projections. Ability to reconcile expenses and to identify and address discrepancies. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to organize and plan work and projects, to handle multiple priorities and to anticipate problems and address them proactively. Ability to make independent decisions, maintain confidentiality, and exercise sound judgment. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Demonstrated ability to establish and maintain effective and collaborative working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to train others on new skills and procedures and provide lead work direction. Condition of Employment Ability to complete a background check. Preferred Qualifications Education/Experience : Bachelor’s degree or equivalent from a four-year college or university in Business Administration, Public Administration, or a related field. Experience with personnel administration (including experience preparing and/or overseeing personnel recruitments, appointments, separations and other personnel actions) in a bargaining unit environment. One or more years of experience working with personnel and/or financial administration in a large complex organization. Two or more years of administrative work experience, professional training. Experience using PeopleSoft (i.e., Common Management Systems Human Resources and/or Finance modules). Experience within the CSU in an administrative role related to personnel and/or finance. Experience supporting multiple academic or administrative departments or serving as a liaison for the organizational unit. Thorough knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education. Experience with Point & Click or equivalent electronic health record system (EHR). Documents Needed to Apply Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Oct 26, 2023
Full Time
Description: Working Title: Budget Analyst Classification Title: Administrative Analyst Specialist Exempt II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, November 8, 2023 @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Student Health, Counseling, & Wellness Service Budget Analyst (SHCWS/BA) works under the general direction of the Senior AVP Student Health, Counseling and Wellness Services to strategically plan and manage the division’s fiscal resources in a manner that supports attainment of campus and divisional goals and objectives. The SHCWS/BA serves as the lead for budget projections and planning for the division, this includes providing direction, training and constructive feedback to nearly 65 staff members in various departments throughout the division. The SHCWS/BA provides input and direction on fiscal matters, and oversees a complex divisional budget with input on expenditures for various departments with a combined budget of ~$18M from several sources (health fees, facilities fees, grants, interest income, endowments, trust funds, etc.). The SHCWS/BA is responsible for working with the Sr. AVP determining the division’s processes, procedures, and practices for monitoring and reporting on a large multi-fund budget. To accomplish this, the SHCWS/BA works closely with Senior Associate Vice Presidents to strategically allocate limited resources and meet the financial obligations and needs of the departments they manage. The SHCWS/BA also works with department directors and their staff to ensure fiscal resources are administered in a manner that supports the strategic goals of the Student Health, Counseling, and Wellness Services. The SWCWS/BA serves with the Sr. AVP as the primary contact for the division on fiscal matters with the University Budget Office, Procurement, Accounting, Accounts Payable, and financial services areas of University Enterprises, Inc. to develop and implement the division’s processes, policies and practices for expenditures, revenue generation, fees, and other financial processes comply with the policies of the CSU and University. The SHCWS/BA collaborates with the Academic Affairs Director of Business Operations and Resource Analyst for cross divisional resource planning for faculty assigned time, and various funding transfers. The SHCWS/BA also researches and analyzes financial and employment data and prepares related reports for the Senior Associate Vice President of SHWCS, and Director of Student Affairs Business Operations, and others as determined FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $6,000 - $7,000 per month CSU Classification Salary Range : $5,022 - $9,083 per mont h Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 3 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Standard office hours are Monday - Friday, 8am - 5pm Department Information Student Health, Counseling & Wellness Services (SHCWS) embraces a holistic and collaborative approach to healthcare by offering urgent care, primary care, preventative services, wellness education, violence support services, and mental health, services to the Sacramento State campus community. SHCWS is committed to providing quality care and service delivery and is accredited through the Accreditation Association for Ambulatory Health Care (AAAHC). Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience/Education : Experience and proficiency using standard office software (Word, Excel, Access, PowerPoint, Outlook, PnC etc.) to prepare reports and effectively communicate with colleagues and business partners. Knowledge, Skills & Abilities : Working knowledge of budget policies and procedures plus operational and fiscal analysis, techniques, planning and management. Ability to use MS Excel to perform budget plans and projections. Ability to reconcile expenses and to identify and address discrepancies. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to organize and plan work and projects, to handle multiple priorities and to anticipate problems and address them proactively. Ability to make independent decisions, maintain confidentiality, and exercise sound judgment. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Demonstrated ability to establish and maintain effective and collaborative working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to train others on new skills and procedures and provide lead work direction. Condition of Employment Ability to complete a background check. Preferred Qualifications Education/Experience : Bachelor’s degree or equivalent from a four-year college or university in Business Administration, Public Administration, or a related field. Experience with personnel administration (including experience preparing and/or overseeing personnel recruitments, appointments, separations and other personnel actions) in a bargaining unit environment. One or more years of experience working with personnel and/or financial administration in a large complex organization. Two or more years of administrative work experience, professional training. Experience using PeopleSoft (i.e., Common Management Systems Human Resources and/or Finance modules). Experience within the CSU in an administrative role related to personnel and/or finance. Experience supporting multiple academic or administrative departments or serving as a liaison for the organizational unit. Thorough knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education. Experience with Point & Click or equivalent electronic health record system (EHR). Documents Needed to Apply Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
POSITION INFORMATION This examination will remain open until the needs of LACERA are met and may close without prior notice. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0769-CC Job Bulletin Number: 23-15 Annual Salary: $181,224.24 - $274,296.84 Placement within this salary range depends on qualifications. This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). A 3% salary increase is approved effective January 1, 2024. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 184,000 Members. Our Membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Gold Line Lake Station. We offer convenient free parking in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District. Our Members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicating to serving them in return throughout their career and their life afterwards. If you are interested in being part of this rewarding team, LACERA invites you to apply! Benefits include a cafeteria benefit plan (14.5%-17% of monthly salary), annual leave, defined benefit retirement plan, Savings Plan (401k), Deferred Compensation Plan (457), 13 paid holidays per year, savings plan, a hybrid work schedule, and a ride share program. LACERA Mission: To produce, protect, and provide the promised benefits to our members. LACERA Vision: Empowering our members to enjoy a healthy and secure retirement. LACERA Values: Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits. LACERA Core values include - Accountability, Innovation, Collaboration, Integrity, Inclusivity, and Transparency. ABOUT THE POSITION: The Investments Division is comprised of the following asset classes: Public Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The position entails working on the team responsible for planning and monitoring LACERA’s Real Estate Portfolio investments. Core Real Estate represents 6% of LACERA’s Total Fund strategic asset allocation as part of the Real Assets and Inflation Hedges risk category and Non-Core Real Estate represents 4% of LACERA’s Total Fund strategic allocation as part of the Growth risk category. The position involves all aspects of real estate investment management including program structure, implementation, the diligence of managers/funds, preparation of recommendations, negotiating agreements, and developing and implementing Board-approved plans. The Real Estate portfolio consists of both private commingled funds and direct real estate holdings currently entirely managed by external advisors. The position also works with other areas of the Investment office on cross-asset projects and functions. The position includes involvement with the areas of environmental, social, governance (ESG) considerations, risk management, asset allocation, and performance reporting. Vacancy Information: The current vacancy is in the Real Estate Section; however, the resulting eligible register can be used to fill both current and future vacancies throughout the Investment Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday), with occasional nights and weekends in emergent situations. LACERA offers a hybrid work environment, and this position may be eligible to telework up to three (3) days per week. This position is an exempt position as defined by the Fair Labor Standards Act and not eligible for overtime. CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Prepares recommendations regarding investment policy, portfolio investment strategies, new investment vehicles, and trading practices. Participates in the process of review, selection, and retention of outside investment managers. Negotiates contracts for Board approval for investment managers and other investment related services. Monitors capital markets, economic forecasts, and provides the Board with ongoing analyses of the state of the global economic situation as it relates to LACERA's investment program. Develops and implements, under the direction of the Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer, investment strategies in accordance with goals and guidelines adopted by the Board of Investments. Directs the preparation of recommendations for the Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer regarding potential impact of pending legislative changes to LACERA's investment program. Votes or votes by proxy on matters of corporate governance at annual and special meetings of corporations in which LACERA holds an equitable interest in conformance with Board of Investments stated policies and consultants recommendations; and directs the analyses and recommendations for changes to such policy as new issues appear in corporate governance. Recommends appropriate investment procedures which ensure proper due diligence review and appropriate written documentation for all investment actions. Recommends reporting mechanisms to properly inform the Senior Investment Officer, LACERA, the Principal Investment Officer, LACERA, the Chief Investment Officer and the Board of Investments as to the status of the asset class. Recommends and maintains operational procedures with custodial banks, investment managers and related parties to ensure the smooth operational function of transactions and business. Recommends a system of records and files for pertinent documents, records, and instruments to ensure the integrity of the program. Reviews real estate acquisitions, appraisals, cash flows, and expenses; provides reports and information to the Senior Investment Officer, LACERA, the Principal Investment Officer, LACERA, the Chief Investment Officer and the Board of Investments regarding the state of LACERA's real estate investment program and the general condition of the real estate market. May assist in directing, planning and supervising the activities of professional staff assigned to an asset class of LACERA's investment portfolio. May act in the absence of the Senior Investment Officer, LACERA as required. REQUIREMENTS SELECTION REQUIREMENTS: A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field - AND- Four (4) years' responsible investment management experience assisting in the continuing supervision and review of an extensive investment program for a large financial institution or governmental agency. -OR- A Master's Degree in Business Administration or a related field and two (2) years' of responsible investment management experience assisting in the continuing supervision and review of an extensive investment program for a large financial institution or governmental agency. -OR- Two (2) years' of experience at the level of Los Angeles County's position of Finance Analyst II, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Demonstrated experience in developing and implementing investment policies (e.g. Investment Policy Statement), procedures, asset category investment structures, and guidelines (e.g. Investment Program Guidelines) related to real estate investments in separate accounts and private fund vehicles in the achievement of broader portfolio strategic asset allocation objectives. Demonstrated success in an institutional investment portfolio management position for a real estate portfolio achieving superior returns relative to a relevant market benchmark within risk expectations and recommending investment decisions, selecting investments, funds, or managers, or making redemptions or asset dispositions. Demonstrated experience executing co-investments in real estate. Demonstrated experience in researching, evaluating, and monitoring existing public and private real estate investments at an in-depth level across a broad number of investments. Proficiency in analyzing data, using investment performance and risk analytics systems that include real estate, developing an in-depth understanding of sources of relative performance and risks and synthesizing and summarizing historical performance results, and working with service providers such as custody banks, administrators, and investment consultants. Demonstrated knowledge of real estate investment strategies and markets gained by five (5) or more years of investment industry experience. Demonstrated experience in researching, evaluating, participating in the due diligence of, negotiating terms for, and establishing guidelines for external real estate managers at an in-depth level across a broad number of potential investment strategies considered. Experience working with legal counsel on real estate investments. Excellent oral and written communication skills with demonstrated experience presenting formal reports and recommendations to a Board or Investment Committee for informed, actionable decisions. Demonstrated ability to work independently, meet project deadlines, assist in the development of actionable, achievable, results-oriented work plans and help achieve team objectives at an institutional investment organization. Knowledge of: Conducting due diligence on real estate investment strategies; creating tailored reports, analyses, and presentations; building and maintaining an institutional portfolio, including developing investment structures and guidelines; correct English usage, grammar, spelling, punctuation, and vocabulary; analytical skills; interpersonal skills; principles and applications of Microsoft Applications including Word, Excel, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; understand and follow oral and written directions; provide leadership; work with minimum supervision; plan and organize their work and the work of others; and operate a personal computer utilizing Microsoft applications such as Word, Excel, and PowerPoint. EXAMINATION CONTENT: This selection process will consist of: Part I: A qualifying evaluation of application information, desirable qualifications and supplemental questionnaire. Only the highest qualified applicants as determined under Part I, will be invited to continue in the selection process under Part II. Part II: An Appraisal (Oral) Interview weighted 100% . The appraisal (oral) interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add snorton@lacera.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. ELIGIBLE INFORMATION The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission, email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Contact Telephone: (626) 553 -7030 Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
Nov 29, 2023
Full Time
POSITION INFORMATION This examination will remain open until the needs of LACERA are met and may close without prior notice. TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAMINATION INFORMATION: Examination Number: 9-0769-CC Job Bulletin Number: 23-15 Annual Salary: $181,224.24 - $274,296.84 Placement within this salary range depends on qualifications. This position is subject to the provisions of the County's Management Appraisal and Performance Plan (MAPP). A 3% salary increase is approved effective January 1, 2024. The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $73 billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 184,000 Members. Our Membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Gold Line Lake Station. We offer convenient free parking in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members are able to easily enjoy the approximately 150 shops, food, and dining options that make up the popular South Lake Avenue District. Our Members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicating to serving them in return throughout their career and their life afterwards. If you are interested in being part of this rewarding team, LACERA invites you to apply! Benefits include a cafeteria benefit plan (14.5%-17% of monthly salary), annual leave, defined benefit retirement plan, Savings Plan (401k), Deferred Compensation Plan (457), 13 paid holidays per year, savings plan, a hybrid work schedule, and a ride share program. LACERA Mission: To produce, protect, and provide the promised benefits to our members. LACERA Vision: Empowering our members to enjoy a healthy and secure retirement. LACERA Values: Our Core Values serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public's trust, operate efficiently and cost effectively, and provide our members their promised benefits. LACERA Core values include - Accountability, Innovation, Collaboration, Integrity, Inclusivity, and Transparency. ABOUT THE POSITION: The Investments Division is comprised of the following asset classes: Public Equities, Private Equity, Real Assets (Infrastructure, Natural Resources, Commodities), Real Estate, Fixed Income, Hedge Funds, Illiquid Credit, Direct Investments (Private Markets), Portfolio Analytics (Risk Management) and Environmental, Social and Governance (Stewardship). The position entails working on the team responsible for planning and monitoring LACERA’s Real Estate Portfolio investments. Core Real Estate represents 6% of LACERA’s Total Fund strategic asset allocation as part of the Real Assets and Inflation Hedges risk category and Non-Core Real Estate represents 4% of LACERA’s Total Fund strategic allocation as part of the Growth risk category. The position involves all aspects of real estate investment management including program structure, implementation, the diligence of managers/funds, preparation of recommendations, negotiating agreements, and developing and implementing Board-approved plans. The Real Estate portfolio consists of both private commingled funds and direct real estate holdings currently entirely managed by external advisors. The position also works with other areas of the Investment office on cross-asset projects and functions. The position includes involvement with the areas of environmental, social, governance (ESG) considerations, risk management, asset allocation, and performance reporting. Vacancy Information: The current vacancy is in the Real Estate Section; however, the resulting eligible register can be used to fill both current and future vacancies throughout the Investment Division. Work Schedule: This full-time position is required to work a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday), with occasional nights and weekends in emergent situations. LACERA offers a hybrid work environment, and this position may be eligible to telework up to three (3) days per week. This position is an exempt position as defined by the Fair Labor Standards Act and not eligible for overtime. CERTIFICATION BONUS: Any permanent, full-time employee working in this classification possessing a valid Chartered Financial Analyst (CFA) certification from the CFA Institute is entitled to a Certification Bonus equal to two (2) salary schedules (approximately 5.5%) as provided by the Los Angeles County Step Pay Plan. Benefits: LACERA offers a comprehensive benefits package that includes medical and dental coverage, 401k Plan, 457 Plan, defined benefits pension plan, retirement healthcare benefits, tuition reimbursement program, paid holidays, and annual leave. EXAMPLES OF ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to each classification. Depending on the assignment, duties may include, but are not limited to the following: Prepares recommendations regarding investment policy, portfolio investment strategies, new investment vehicles, and trading practices. Participates in the process of review, selection, and retention of outside investment managers. Negotiates contracts for Board approval for investment managers and other investment related services. Monitors capital markets, economic forecasts, and provides the Board with ongoing analyses of the state of the global economic situation as it relates to LACERA's investment program. Develops and implements, under the direction of the Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer, investment strategies in accordance with goals and guidelines adopted by the Board of Investments. Directs the preparation of recommendations for the Senior Investment Officer, LACERA, Principal Investment Officer, LACERA, and the Chief Investment Officer regarding potential impact of pending legislative changes to LACERA's investment program. Votes or votes by proxy on matters of corporate governance at annual and special meetings of corporations in which LACERA holds an equitable interest in conformance with Board of Investments stated policies and consultants recommendations; and directs the analyses and recommendations for changes to such policy as new issues appear in corporate governance. Recommends appropriate investment procedures which ensure proper due diligence review and appropriate written documentation for all investment actions. Recommends reporting mechanisms to properly inform the Senior Investment Officer, LACERA, the Principal Investment Officer, LACERA, the Chief Investment Officer and the Board of Investments as to the status of the asset class. Recommends and maintains operational procedures with custodial banks, investment managers and related parties to ensure the smooth operational function of transactions and business. Recommends a system of records and files for pertinent documents, records, and instruments to ensure the integrity of the program. Reviews real estate acquisitions, appraisals, cash flows, and expenses; provides reports and information to the Senior Investment Officer, LACERA, the Principal Investment Officer, LACERA, the Chief Investment Officer and the Board of Investments regarding the state of LACERA's real estate investment program and the general condition of the real estate market. May assist in directing, planning and supervising the activities of professional staff assigned to an asset class of LACERA's investment portfolio. May act in the absence of the Senior Investment Officer, LACERA as required. REQUIREMENTS SELECTION REQUIREMENTS: A Bachelor's degree from an accredited college or university in Finance, Economics, Business Administration or a related field - AND- Four (4) years' responsible investment management experience assisting in the continuing supervision and review of an extensive investment program for a large financial institution or governmental agency. -OR- A Master's Degree in Business Administration or a related field and two (2) years' of responsible investment management experience assisting in the continuing supervision and review of an extensive investment program for a large financial institution or governmental agency. -OR- Two (2) years' of experience at the level of Los Angeles County's position of Finance Analyst II, LACERA. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. ADDITIONAL INFORMATION DESIRABLE QUALIFICATIONS: Demonstrated experience in developing and implementing investment policies (e.g. Investment Policy Statement), procedures, asset category investment structures, and guidelines (e.g. Investment Program Guidelines) related to real estate investments in separate accounts and private fund vehicles in the achievement of broader portfolio strategic asset allocation objectives. Demonstrated success in an institutional investment portfolio management position for a real estate portfolio achieving superior returns relative to a relevant market benchmark within risk expectations and recommending investment decisions, selecting investments, funds, or managers, or making redemptions or asset dispositions. Demonstrated experience executing co-investments in real estate. Demonstrated experience in researching, evaluating, and monitoring existing public and private real estate investments at an in-depth level across a broad number of investments. Proficiency in analyzing data, using investment performance and risk analytics systems that include real estate, developing an in-depth understanding of sources of relative performance and risks and synthesizing and summarizing historical performance results, and working with service providers such as custody banks, administrators, and investment consultants. Demonstrated knowledge of real estate investment strategies and markets gained by five (5) or more years of investment industry experience. Demonstrated experience in researching, evaluating, participating in the due diligence of, negotiating terms for, and establishing guidelines for external real estate managers at an in-depth level across a broad number of potential investment strategies considered. Experience working with legal counsel on real estate investments. Excellent oral and written communication skills with demonstrated experience presenting formal reports and recommendations to a Board or Investment Committee for informed, actionable decisions. Demonstrated ability to work independently, meet project deadlines, assist in the development of actionable, achievable, results-oriented work plans and help achieve team objectives at an institutional investment organization. Knowledge of: Conducting due diligence on real estate investment strategies; creating tailored reports, analyses, and presentations; building and maintaining an institutional portfolio, including developing investment structures and guidelines; correct English usage, grammar, spelling, punctuation, and vocabulary; analytical skills; interpersonal skills; principles and applications of Microsoft Applications including Word, Excel, and PowerPoint. Ability to: Communicate clearly and effectively, orally and in writing, present recommendations to internal review groups and LACERA Board; maintain effective working relationships with investment managers, investment consultants, other external advisors, and LACERA staff; understand and follow oral and written directions; provide leadership; work with minimum supervision; plan and organize their work and the work of others; and operate a personal computer utilizing Microsoft applications such as Word, Excel, and PowerPoint. EXAMINATION CONTENT: This selection process will consist of: Part I: A qualifying evaluation of application information, desirable qualifications and supplemental questionnaire. Only the highest qualified applicants as determined under Part I, will be invited to continue in the selection process under Part II. Part II: An Appraisal (Oral) Interview weighted 100% . The appraisal (oral) interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position. Those candidates which are determined eligible for hire under the Los Angeles County's Civil Services Rules may be invited to the selection process which may be comprised of a selection interview and/or job-related assessments. APPLICANTS MUST MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE WEIGHTED PORTIONS OF THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER. All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add snorton@lacera.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone. DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. ELIGIBLE INFORMATION The names of candidates receiving a passing grade will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation. APPLICATION AND FILING INFORMATION: Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com. The acceptance of an employment application depends upon whether or not an applicant has provided adequate information that clearly demonstrates meeting the Selection Requirements for the position as stated above. Please complete the application and supplemental questionnaire thoroughly and completely. Information provided in the supplemental questionnaire must be reflected in the application to be considered. Failure to provide complete information on the employment application and on the supplemental questionnaire will impact the assessment of an applicant's qualifications and acceptance in the selection process. Applications submitted without the complete work history and the supplemental questions completed in their entirety will be rejected as incomplete. "See application" or "See resume" or copy and paste of work experience is not sufficient or qualifying responses. Resumes will not be accepted in lieu of the completed application or supplemental questionnaire. In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned. In order to receive credit for any college course work, or college degree, such as an Associate, Bachelor, Master, Doctorate degree, or for completion of a certificate program, you must include a legible copy of the official diploma, official and/or unofficial transcripts, or an official letter from the accredited institution which shows the area of specialization or official certificate(s) at the time of filing or within ten (10) business days from application submission date. Applicants must provide the appropriate attachments during application submission, email the documentation to humanresources@lacera.com within ten (10) business days of filing. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration. Your employment history should be listed in order beginning with the most recent. For each job held, provide the name and address of your employer, your job titles, beginning and ending dates, description of work performed, and reason for leaving. If you have worked in more than one position for one employer, list each job title and/or area of assignment separately on the application to demonstrate your experience in various assignments/occupational areas. Part-time experience will be evaluated on the basis of its fractional equivalent of a 40-hour workweek. All required experience must be paid. This position may require working evenings, weekends, and holidays. TO APPLY ONLINE GO TO: www.lacera.com and click on the Careers link. Faxed, emailed, or hardcopy (paper) applications will not be accepted. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon an offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation. IMPORTANT NOTE: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Classification Specification, Minimum Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED . Applications may be rejected at any stage of the examination process. SPECIAL INFORMATION: Anti-Racism, Diversity, and Inclusion (ARDI) LACERA recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LACERA is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Fair Chance Initiative for Hiring Ordinance (FCIHO) LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Requests for accommodation: humanresources@lacera.com Teletype Telephone: (800) 899-4099 Department Contact Name: Sharon Norton Department Contact Telephone: (626) 553 -7030 Department Email: humanresources@lacera.com The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility. MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay. Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex. Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464. Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary. Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary. Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave. Holidays - 13 days per year. Bereavement leave Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account. Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy. Tuition Reimbursement subject to availability of funds. This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.
Introduction This examination is being given to fill one vacancy in the Assessor-Recorder-County Clerk's Office and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides advanced, specialized and complex professional duties support in the analysis, evaluation, design, programming, development, testing, implementation, documentation and maintenance of large and complex geographic information systems and applications across multiple platforms and technologies. Serves as resource and provides highly specialized support to maintain existing systems; assesses, reviews and conducts research on system operational problems and functionality; provides technical solutions to client on alternative information technology solutions. Provides highly complex support on geographic information systems applications development projects; analyzes business and functional requirements for new or enhanced applications; meets with users and management staff to ensure complete understanding of department requirements; analyzes current manual or computerized processes; analyzes inter-relationship between new tasks and existing applications; researches internal and external available resources; develops and presents cost-benefit analyses; performs quality assurance duties; makes recommendations on applications solutions. Evaluates and tests new or enhanced applications; installs or upgrades application software and hardware; troubleshoots hardware, software and database related problems; performs applications testing and documentation duties. Performs complex geographic information systems, network and applications programming duties; ensures data integrity and program structure and reliability are maintained. Performs a variety of complex analytical duties in planning, developing, installing, implementing, integrating, testing and evaluating geographic information systems networks; installs, configures and manages servers; evaluates network protocols, hardware and software to determine their applicability to geographic information system network needs; evaluates new applications to determine integration with current networks and systems; develops and coordinates the installation and maintenance of computers, circuits, data communications equipment, printers and other peripheral equipment. Investigates, analyzes and resolves complex network-related problems; resolves compatibility problems; troubleshoots network failures, router problems and telecommunications problems; recommends and implements changes and improvements. Monitors network security and performance; identifies unauthorized access and potential security risks; implements and administers security strategies; measures volume and performance of network traffic; identifies utilization and performance issues; recommends improvements to security and network performance. Plans, designs and implements relational databases; develops standards and strategies for maintaining database security; develops methodologies for importing and exporting GIS database information to and from external agencies and County departments. Writes documentation on new and enhanced geographic information system, network and applications including detailed description and functional capabilities; prepares and updates user materials and procedures manuals; creates technical documentation and instructional materials to assist clients in the use of system applications Supervises subordinate staff, including one or more professional GIS Analysts; plans, directs and coordinates staff work plans, projects and assignments; motivates, monitors and evaluates staff performance; reviews checks work products; arranges, coordinates and/or provides staff training; coordinates and recommends the selection of new staff as needed. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of geographic information systems technology. MINIMUM QUALIFICATIONS Note : Incumbents who, at the time that Classification Study #01-22 is adopted by the Board of Supervisors, occupy full-time Civil Service positions reclassified to this class by the study, shall be deemed to meet the requirements listed below. Either I Experience : Two years as a Senior Geographic Information Systems Analyst in San Joaquin County . Or II Education : Graduation from an accredited four-year college or university with major course work in geography, geographic information systems, computer science, information systems, economics, engineering, architecture, environmental science, mathematics, business administration, or a related field. Experience : Five years of increasingly responsible professional analytical computer and related systems work in a geographic information systems environment. Substitution #1 : Possession of an approved information systems technology certificate, or completion of an approved information systems training course may substitute for part or all of the required education. A list of approved certificates and/or courses shall be maintained within the Human Resources Department. Substitution #2 : Additional qualifying experience may substitute for the above-required education on a year-for-year basis to a maximum of two years. KNOWLEDGE Operations, services and activities of geographic information systems programs; operational characteristics and capabilities of specialized geographic information systems hardware and software; geographic information system standards and conventions; advanced principles and practices of applications development, programming and installation; advanced principles and practices of computer science and information systems; advanced methods and techniques of installing, configuring, troubleshooting and administering systems, network, applications, and databases; principles and practices of system security and client access to assigned applications; methods and techniques of using application design and development tools; operational characteristics of multiple operating system environments; a variety of complex application programming languages; operational characteristics of a variety of computer systems, networks and associated hardware, software, databases and related components; principles and practices of quality assurance; principles and practices of network and server administration; principles and practices of database maintenance and administration; relational database concepts; cartographic, drafting, demographic and statistical methods and standards; aerial photograph analysis concepts; methods and techniques of conducting research; methods and techniques of developing technical and training documentation; principles and practices of customer service; principles and practices of supervision and personnel administration; pertinent Federal, State and local codes, laws and regulations. ABILITY Provide advanced level support in the design, development and maintenance of geographic information systems, networks and applications; independently perform complex network and application design analysis and programming duties; analyze and resolve complex system, network and application problems using logical and methodical processes; design, implement, maintain and administer relational database management systems; convert and manipulate data; recommend, install, troubleshoot and upgrade systems, networks and applications; perform complex network and server administration duties; design training materials and conduct training programs; assess and analyze department technology resources and needs; design software to meet client needs; create and develop technical and training manuals or documentation; create maps and charts from multiple layers of data; supervise the work of subordinate staff, including GIS professionals; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent use of data input devices; frequent sitting, standing or walking for long periods; occasional pushing/pulling, bending, squatting and crawling; driving; Lifting -Frequently 5-30 pounds; occasionally 70 pounds or less; Vision -Constant use of good overall vision; frequent reading/close-up work; occasional color, depth and peripheral vision; Dexterity -Frequent repetitive motion; frequent writing; frequent grasping, holding, reaching; Hearing/Talking -Frequent talking/hearing in person and on the telephone; Emotional/Psychological -Frequent decision-making and concentration; frequent public contact; occasional working alone, working nights and traveling; Environmental -Frequent exposure to noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Dec 01, 2023
Full Time
Introduction This examination is being given to fill one vacancy in the Assessor-Recorder-County Clerk's Office and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. The following incentives and bonuses may be available for eligible new hires . Incentives and bonuses are subject to approval by Human Resources: Vacation Accrual Rate : San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. Sick Leave : Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. New Hire Retention Bonus : $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Provides advanced, specialized and complex professional duties support in the analysis, evaluation, design, programming, development, testing, implementation, documentation and maintenance of large and complex geographic information systems and applications across multiple platforms and technologies. Serves as resource and provides highly specialized support to maintain existing systems; assesses, reviews and conducts research on system operational problems and functionality; provides technical solutions to client on alternative information technology solutions. Provides highly complex support on geographic information systems applications development projects; analyzes business and functional requirements for new or enhanced applications; meets with users and management staff to ensure complete understanding of department requirements; analyzes current manual or computerized processes; analyzes inter-relationship between new tasks and existing applications; researches internal and external available resources; develops and presents cost-benefit analyses; performs quality assurance duties; makes recommendations on applications solutions. Evaluates and tests new or enhanced applications; installs or upgrades application software and hardware; troubleshoots hardware, software and database related problems; performs applications testing and documentation duties. Performs complex geographic information systems, network and applications programming duties; ensures data integrity and program structure and reliability are maintained. Performs a variety of complex analytical duties in planning, developing, installing, implementing, integrating, testing and evaluating geographic information systems networks; installs, configures and manages servers; evaluates network protocols, hardware and software to determine their applicability to geographic information system network needs; evaluates new applications to determine integration with current networks and systems; develops and coordinates the installation and maintenance of computers, circuits, data communications equipment, printers and other peripheral equipment. Investigates, analyzes and resolves complex network-related problems; resolves compatibility problems; troubleshoots network failures, router problems and telecommunications problems; recommends and implements changes and improvements. Monitors network security and performance; identifies unauthorized access and potential security risks; implements and administers security strategies; measures volume and performance of network traffic; identifies utilization and performance issues; recommends improvements to security and network performance. Plans, designs and implements relational databases; develops standards and strategies for maintaining database security; develops methodologies for importing and exporting GIS database information to and from external agencies and County departments. Writes documentation on new and enhanced geographic information system, network and applications including detailed description and functional capabilities; prepares and updates user materials and procedures manuals; creates technical documentation and instructional materials to assist clients in the use of system applications Supervises subordinate staff, including one or more professional GIS Analysts; plans, directs and coordinates staff work plans, projects and assignments; motivates, monitors and evaluates staff performance; reviews checks work products; arranges, coordinates and/or provides staff training; coordinates and recommends the selection of new staff as needed. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of geographic information systems technology. MINIMUM QUALIFICATIONS Note : Incumbents who, at the time that Classification Study #01-22 is adopted by the Board of Supervisors, occupy full-time Civil Service positions reclassified to this class by the study, shall be deemed to meet the requirements listed below. Either I Experience : Two years as a Senior Geographic Information Systems Analyst in San Joaquin County . Or II Education : Graduation from an accredited four-year college or university with major course work in geography, geographic information systems, computer science, information systems, economics, engineering, architecture, environmental science, mathematics, business administration, or a related field. Experience : Five years of increasingly responsible professional analytical computer and related systems work in a geographic information systems environment. Substitution #1 : Possession of an approved information systems technology certificate, or completion of an approved information systems training course may substitute for part or all of the required education. A list of approved certificates and/or courses shall be maintained within the Human Resources Department. Substitution #2 : Additional qualifying experience may substitute for the above-required education on a year-for-year basis to a maximum of two years. KNOWLEDGE Operations, services and activities of geographic information systems programs; operational characteristics and capabilities of specialized geographic information systems hardware and software; geographic information system standards and conventions; advanced principles and practices of applications development, programming and installation; advanced principles and practices of computer science and information systems; advanced methods and techniques of installing, configuring, troubleshooting and administering systems, network, applications, and databases; principles and practices of system security and client access to assigned applications; methods and techniques of using application design and development tools; operational characteristics of multiple operating system environments; a variety of complex application programming languages; operational characteristics of a variety of computer systems, networks and associated hardware, software, databases and related components; principles and practices of quality assurance; principles and practices of network and server administration; principles and practices of database maintenance and administration; relational database concepts; cartographic, drafting, demographic and statistical methods and standards; aerial photograph analysis concepts; methods and techniques of conducting research; methods and techniques of developing technical and training documentation; principles and practices of customer service; principles and practices of supervision and personnel administration; pertinent Federal, State and local codes, laws and regulations. ABILITY Provide advanced level support in the design, development and maintenance of geographic information systems, networks and applications; independently perform complex network and application design analysis and programming duties; analyze and resolve complex system, network and application problems using logical and methodical processes; design, implement, maintain and administer relational database management systems; convert and manipulate data; recommend, install, troubleshoot and upgrade systems, networks and applications; perform complex network and server administration duties; design training materials and conduct training programs; assess and analyze department technology resources and needs; design software to meet client needs; create and develop technical and training manuals or documentation; create maps and charts from multiple layers of data; supervise the work of subordinate staff, including GIS professionals; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent use of data input devices; frequent sitting, standing or walking for long periods; occasional pushing/pulling, bending, squatting and crawling; driving; Lifting -Frequently 5-30 pounds; occasionally 70 pounds or less; Vision -Constant use of good overall vision; frequent reading/close-up work; occasional color, depth and peripheral vision; Dexterity -Frequent repetitive motion; frequent writing; frequent grasping, holding, reaching; Hearing/Talking -Frequent talking/hearing in person and on the telephone; Emotional/Psychological -Frequent decision-making and concentration; frequent public contact; occasional working alone, working nights and traveling; Environmental -Frequent exposure to noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES ANNUAL SALARY: $112,564 to $164,576 The salary in the Department of Water and Power is $138,058 to $171,529. NOTES : Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . A Database Architect performs technical and administrative work in the development of standards, methods, techniques, policies, procedures, data analyses, data designs, database implementations, and data governance necessary for the productive integration, sharing, standardization, integrity, security, availability, consistency, and usability of data throughout the City’s on-premises and cloud-based databases; assists in the implementation, maintenance, operation, or overall management of and database-level integration between the on-premises and cloud-based databases; installs and configures database software and related administration tools and utilities; develops and implements production scripts for database maintenance tasks; tunes and optimizes SQL statements and database/system parameters; develops and conducts training; utilizes database tools to perform various types of database backups and recoveries; ensures database security and compliance with SB1386 or data privacy acts; researches current database issues and technologies; assists application developer to apply sound database technology to new application; may supervise other technical employees in the performance of this work; and performs related duties. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor’s degree from an accredited four-year college or university in information systems, software engineering, computer engineering, computer science, or a related field; AND ONE OF THE FOLLOWING : Two years of full-time paid experience installing, administering, tuning, and maintaining databases in a medium to large scale production environment in one of the following database platforms: Oracle, DB2, SQL Server, MySQL, MariaDB, or PostgreSQL in a position at the level of Senior Systems Analyst I, Systems Programmer I, or Programmer Analyst IV with the City of Los Angeles; OR Two years of full-time paid experience as a database architect or database administrator in the information technology industry installing, administering, tuning, and maintaining medium to large scale production databases in one of the following database platforms: Oracle, DB2, SQL Server, MySQL, MariaDB, or PostgreSQL; OR Two years of full-time paid experience designing, building, operationalizing, securing, monitoring, and maintaining Google Cloud Platform or comparable cloud computing platforms using applicable data infrastructure such as Google Cloud Storage, Google BigQuery, Google CloudSQL, and Google Cloud Run for data processing in a position at the level of Senior Systems Analyst I, Systems Programmer I, or Programmer Analyst IV with the City of Los Angeles; OR Two years of full-time paid experience as a database architect or database administrator in the information technology industry designing, building, operationalizing, securing, monitoring, and maintaining Google Cloud Platform or comparable cloud computing platforms using applicable data infrastructure such as Google Cloud Storage, Google BigQuery, Google CloudSQL, and Google Cloud Run for data processing. A DBA professional certification in one of the following databases may be substituted for up to one year of the required experience: Oracle Database, version 10g or higher - Any operating system, Oracle Certified Professional (OCP) DB2 Universal Database, version 11 or higher - Any operating system, IBM Certified Database Administrator Microsoft SQL Server version 2012 or higher - Microsoft Certified Database Administrator (MCDBA) MySQL 5.7 or higher - Any operating system, MySQL Certified Database Administrator MariaDB version 10 or higher - Any operating system, MariaDB Certified Database Administrator PostgreSQL, version 12 - Any operating system, PostgreSQL Professional Certification Google Certified Professional Data Engineer PROCESS NOTES: Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met. Some positions may require a valid California driver’s license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI). Applicants must list their school name and location, type of degree earned and major in the Education Section of the application. Applicants who fail to provide this information on their application will not be considered further in this examination and their applications will not be processed. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf . Candidates completing the examination process will be contacted by the Personnel Department to provide required proof of qualifying degree. Applicants who wish to expedite this process may attach a copy of their qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants wishing to substitute a DBA professional certification for up to one year of the required experience in Requirement #2, #3, #4, or #5 must attach proof of completion of the DBA professional certification at the time of filing in the Attachments section. The copy of the document(s) must be attached to the on-line application BEFORE the application is submitted. If the document(s) is attached AFTER the on-line application has been submitted, it will not be available to the City and applicants WILL NOT be credited with having submitted the documents. The substitution will not be considered for applicants who fail to provide the information at the time of filing. Please note that the following DBA professional certifications listed under the substitution clause may be updated in future exam bulletins to: Oracle Database, version 19c or higher - Any operating system, Oracle Certified Professional (OCP) DB2 Universal Database, version 12 or higher - Any operating system, IBM Certified Database Administrator Microsoft SQL Server version 2016 or higher - Microsoft Certified Database Administrator (MCDBA) SELECTIVE CERTIFICATION: In accordance with Charter Section 1010 (b) and Civil Service Rule 5.31, selective certification will be used for some positions that require special skills and/or training. Only persons possessing the following specific professional certification(s) at the time of filing may be considered for appointment to fill such positions: AWS Certified Database-Specialty Certification Google Certified Professional Data Engineer IBM Certified Database Administrator - DB2 8 or higher (Linux, UNIX, and Windows) IBM Certified Database Administrator - DB2 9 or higher for z/OS IBM Certified Database Administrator - DB2 v12 or higher for z/OS IBM InfoSphere DataStage Badge Essentials MariaDB Certified Database Administrator - MariaDB version 10 or higher Microsoft Certified: Azure Database Administrator Associate Microsoft Certified Database Administrator (MCDBA) Microsoft Certified Solutions Associate (MCSA) Microsoft SQL 2016 Database Administration Microsoft Certified Solutions Expert (MCSE) - Data Management and Analytics Microsoft Certified Solutions Associate (MCSA) - SQL Database Administration Microsoft Certified Solutions Associate (MCSA): Data Engineering with Azure Microsoft Certified Solutions Associate (MCSA) - SQL 2016 Database Administration Microsoft Certified Solutions Associate (MSCA): SQL 2016 BI Development or more recent MySQL Certified Database Administrator - MySQL 5.7 or higher Oracle 10g Administrator Certified Associate (OCA) or higher Oracle 10g Administrator Certified Master (OCM) or higher Oracle 10g Administrator Certified Professional (OCP) or higher Oracle 12c Administrator Certified Associate (OCA) or higher Oracle 12c Administrator Certified Master (OCM) or higher Oracle 19c Administrator Certified Professional (OCP) or higher Oracle Data Integrator 11g or 12c (or higher) Certified Implementation Specialist Oracle E-Business Suite R12 PostgreSQL Professional Certification - PostgreSQL version 12 or higher PowerCenter Data Integration 10 or higher: Administrator, Specialist Certification PowerCenter Data Integration 10 or higher: Developer, Specialist Certification NOTE : Applicants must attach a copy of the certificate(s) to the on-line application at the time of filing. The certificate(s) must be attached to the on-line application BEFORE the application is submitted. If the certificate(s) is attached AFTER the on-line application has been submitted, it will not be available to the City and applicants WILL NOT be credited with having submitted the certificate(s), and will not be considered for this part of selective certification. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. Applications will only be accepted on-line on the dates listed below: Friday, October 6, 2023 to Thursday, October 19, 2023 Friday, May 3, 2024 to Thursday, May 16, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weights: Technical Exercise: Advisory Interview: 100% The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Initiative; Innovation; Responsiveness and Follow-Up; Teamwork; Oral Communication; Job Knowledge, including knowledge of: high-availability, high-performance, and disaster recovery databases; data management principles, data flow, and systems design theory; database tuning methods; database design principles and conceptual modeling techniques; general query and transaction processing concepts; metadata repository concepts; data arrangement and distribution; performance trade-offs, data structures, and relative strengths and weaknesses of database management systems; programming languages; control systems software and native or third-party tools; internal systems components; various relational database management schemas; software tools and technologies necessary to move or replicate data; Google Cloud platform functionalities; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Database Architect. Prior to the interview, candidates will be required to prepare some technical, written material related to the duties and responsibilities of a Database Architect. This material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Those who do not complete the advisory technical exercise will not be invited to the interview and will be considered to have failed the entire examination. To be considered complete, the advisory technical exercise must include a substantive response for each question or problem included in the advisory technical exercise for which a candidate is required to provide an answer. Please note that candidates must complete the advisory technical exercise and meet the minimum qualifications as stated on this bulletin in order to be considered further in the examination process. The advisory technical exercise will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory technical exercise. Candidates who fail to complete the advisory technical exercise as instructed may be disqualified. For candidates who apply between FRIDAY, OCTOBER 6, 2023 and THURSDAY, OCTOBER 19, 2023 , it is anticipated that the on-line advisory technical exercise will be administered between MONDAY, NOVEMBER 27, 2023 and MONDAY, DECEMBER 4, 2023 . For candidates who apply between FRIDAY, MAY 3, 2024 and THURSDAY, MAY 16, 2024 , it is anticipated that the on-line advisory technical exercise will be administered between MONDAY, JUNE 24, 2024 and MONDAY, JULY 1, 2024 . Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line. For candidates who apply between FRIDAY, OCTOBER 6, 2023 and THURSDAY, OCTOBER 19, 2023 , it is anticipated that interviews will begin during the period of DECEMBER 26, 2023 to JANUARY 5, 2024 . For candidates who apply between FRIDAY, MAY 3, 2024 and THURSDAY, MAY 16, 2024 , it is anticipated that interviews will begin during the period of July 22, 2024 to August 2, 2024. NOTES : This examination is based on a validation study. As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf . Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin. In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates. The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding 0.25 of a point seniority credit for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates. You may take the Database Architect advisory technical exercise only once every 24 months under this bulletin. If you have taken the Database Architect advisory technical exercise within the last 24 months, you may not file for this examination at this time. Your rank on the employment list may change as scores of candidates from other administrations of this examination are merged onto one list. Your name may be removed from the open competitive list after six (6) months. A final average score of 70% or higher is required to be placed on the eligible list. In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time: Continuous
Oct 25, 2023
Full Time
DUTIES ANNUAL SALARY: $112,564 to $164,576 The salary in the Department of Water and Power is $138,058 to $171,529. NOTES : Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . A Database Architect performs technical and administrative work in the development of standards, methods, techniques, policies, procedures, data analyses, data designs, database implementations, and data governance necessary for the productive integration, sharing, standardization, integrity, security, availability, consistency, and usability of data throughout the City’s on-premises and cloud-based databases; assists in the implementation, maintenance, operation, or overall management of and database-level integration between the on-premises and cloud-based databases; installs and configures database software and related administration tools and utilities; develops and implements production scripts for database maintenance tasks; tunes and optimizes SQL statements and database/system parameters; develops and conducts training; utilizes database tools to perform various types of database backups and recoveries; ensures database security and compliance with SB1386 or data privacy acts; researches current database issues and technologies; assists application developer to apply sound database technology to new application; may supervise other technical employees in the performance of this work; and performs related duties. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) A bachelor’s degree from an accredited four-year college or university in information systems, software engineering, computer engineering, computer science, or a related field; AND ONE OF THE FOLLOWING : Two years of full-time paid experience installing, administering, tuning, and maintaining databases in a medium to large scale production environment in one of the following database platforms: Oracle, DB2, SQL Server, MySQL, MariaDB, or PostgreSQL in a position at the level of Senior Systems Analyst I, Systems Programmer I, or Programmer Analyst IV with the City of Los Angeles; OR Two years of full-time paid experience as a database architect or database administrator in the information technology industry installing, administering, tuning, and maintaining medium to large scale production databases in one of the following database platforms: Oracle, DB2, SQL Server, MySQL, MariaDB, or PostgreSQL; OR Two years of full-time paid experience designing, building, operationalizing, securing, monitoring, and maintaining Google Cloud Platform or comparable cloud computing platforms using applicable data infrastructure such as Google Cloud Storage, Google BigQuery, Google CloudSQL, and Google Cloud Run for data processing in a position at the level of Senior Systems Analyst I, Systems Programmer I, or Programmer Analyst IV with the City of Los Angeles; OR Two years of full-time paid experience as a database architect or database administrator in the information technology industry designing, building, operationalizing, securing, monitoring, and maintaining Google Cloud Platform or comparable cloud computing platforms using applicable data infrastructure such as Google Cloud Storage, Google BigQuery, Google CloudSQL, and Google Cloud Run for data processing. A DBA professional certification in one of the following databases may be substituted for up to one year of the required experience: Oracle Database, version 10g or higher - Any operating system, Oracle Certified Professional (OCP) DB2 Universal Database, version 11 or higher - Any operating system, IBM Certified Database Administrator Microsoft SQL Server version 2012 or higher - Microsoft Certified Database Administrator (MCDBA) MySQL 5.7 or higher - Any operating system, MySQL Certified Database Administrator MariaDB version 10 or higher - Any operating system, MariaDB Certified Database Administrator PostgreSQL, version 12 - Any operating system, PostgreSQL Professional Certification Google Certified Professional Data Engineer PROCESS NOTES: Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met. Some positions may require a valid California driver’s license. Candidates may not be eligible for appointment to these positions if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI). Applicants must list their school name and location, type of degree earned and major in the Education Section of the application. Applicants who fail to provide this information on their application will not be considered further in this examination and their applications will not be processed. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf . Candidates completing the examination process will be contacted by the Personnel Department to provide required proof of qualifying degree. Applicants who wish to expedite this process may attach a copy of their qualifying degree to their on-line application at the time of filing in the Attachments section. Applicants wishing to substitute a DBA professional certification for up to one year of the required experience in Requirement #2, #3, #4, or #5 must attach proof of completion of the DBA professional certification at the time of filing in the Attachments section. The copy of the document(s) must be attached to the on-line application BEFORE the application is submitted. If the document(s) is attached AFTER the on-line application has been submitted, it will not be available to the City and applicants WILL NOT be credited with having submitted the documents. The substitution will not be considered for applicants who fail to provide the information at the time of filing. Please note that the following DBA professional certifications listed under the substitution clause may be updated in future exam bulletins to: Oracle Database, version 19c or higher - Any operating system, Oracle Certified Professional (OCP) DB2 Universal Database, version 12 or higher - Any operating system, IBM Certified Database Administrator Microsoft SQL Server version 2016 or higher - Microsoft Certified Database Administrator (MCDBA) SELECTIVE CERTIFICATION: In accordance with Charter Section 1010 (b) and Civil Service Rule 5.31, selective certification will be used for some positions that require special skills and/or training. Only persons possessing the following specific professional certification(s) at the time of filing may be considered for appointment to fill such positions: AWS Certified Database-Specialty Certification Google Certified Professional Data Engineer IBM Certified Database Administrator - DB2 8 or higher (Linux, UNIX, and Windows) IBM Certified Database Administrator - DB2 9 or higher for z/OS IBM Certified Database Administrator - DB2 v12 or higher for z/OS IBM InfoSphere DataStage Badge Essentials MariaDB Certified Database Administrator - MariaDB version 10 or higher Microsoft Certified: Azure Database Administrator Associate Microsoft Certified Database Administrator (MCDBA) Microsoft Certified Solutions Associate (MCSA) Microsoft SQL 2016 Database Administration Microsoft Certified Solutions Expert (MCSE) - Data Management and Analytics Microsoft Certified Solutions Associate (MCSA) - SQL Database Administration Microsoft Certified Solutions Associate (MCSA): Data Engineering with Azure Microsoft Certified Solutions Associate (MCSA) - SQL 2016 Database Administration Microsoft Certified Solutions Associate (MSCA): SQL 2016 BI Development or more recent MySQL Certified Database Administrator - MySQL 5.7 or higher Oracle 10g Administrator Certified Associate (OCA) or higher Oracle 10g Administrator Certified Master (OCM) or higher Oracle 10g Administrator Certified Professional (OCP) or higher Oracle 12c Administrator Certified Associate (OCA) or higher Oracle 12c Administrator Certified Master (OCM) or higher Oracle 19c Administrator Certified Professional (OCP) or higher Oracle Data Integrator 11g or 12c (or higher) Certified Implementation Specialist Oracle E-Business Suite R12 PostgreSQL Professional Certification - PostgreSQL version 12 or higher PowerCenter Data Integration 10 or higher: Administrator, Specialist Certification PowerCenter Data Integration 10 or higher: Developer, Specialist Certification NOTE : Applicants must attach a copy of the certificate(s) to the on-line application at the time of filing. The certificate(s) must be attached to the on-line application BEFORE the application is submitted. If the certificate(s) is attached AFTER the on-line application has been submitted, it will not be available to the City and applicants WILL NOT be credited with having submitted the certificate(s), and will not be considered for this part of selective certification. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. Applications will only be accepted on-line on the dates listed below: Friday, October 6, 2023 to Thursday, October 19, 2023 Friday, May 3, 2024 to Thursday, May 16, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weights: Technical Exercise: Advisory Interview: 100% The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Analytical Ability; Attention to Detail; Initiative; Innovation; Responsiveness and Follow-Up; Teamwork; Oral Communication; Job Knowledge, including knowledge of: high-availability, high-performance, and disaster recovery databases; data management principles, data flow, and systems design theory; database tuning methods; database design principles and conceptual modeling techniques; general query and transaction processing concepts; metadata repository concepts; data arrangement and distribution; performance trade-offs, data structures, and relative strengths and weaknesses of database management systems; programming languages; control systems software and native or third-party tools; internal systems components; various relational database management schemas; software tools and technologies necessary to move or replicate data; Google Cloud platform functionalities; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Database Architect. Prior to the interview, candidates will be required to prepare some technical, written material related to the duties and responsibilities of a Database Architect. This material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Those who do not complete the advisory technical exercise will not be invited to the interview and will be considered to have failed the entire examination. To be considered complete, the advisory technical exercise must include a substantive response for each question or problem included in the advisory technical exercise for which a candidate is required to provide an answer. Please note that candidates must complete the advisory technical exercise and meet the minimum qualifications as stated on this bulletin in order to be considered further in the examination process. The advisory technical exercise will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory technical exercise. Candidates who fail to complete the advisory technical exercise as instructed may be disqualified. For candidates who apply between FRIDAY, OCTOBER 6, 2023 and THURSDAY, OCTOBER 19, 2023 , it is anticipated that the on-line advisory technical exercise will be administered between MONDAY, NOVEMBER 27, 2023 and MONDAY, DECEMBER 4, 2023 . For candidates who apply between FRIDAY, MAY 3, 2024 and THURSDAY, MAY 16, 2024 , it is anticipated that the on-line advisory technical exercise will be administered between MONDAY, JUNE 24, 2024 and MONDAY, JULY 1, 2024 . Candidates will be notified later by e-mail of the date, time, and location of the interview, which will be held in Los Angeles or on-line. For candidates who apply between FRIDAY, OCTOBER 6, 2023 and THURSDAY, OCTOBER 19, 2023 , it is anticipated that interviews will begin during the period of DECEMBER 26, 2023 to JANUARY 5, 2024 . For candidates who apply between FRIDAY, MAY 3, 2024 and THURSDAY, MAY 16, 2024 , it is anticipated that interviews will begin during the period of July 22, 2024 to August 2, 2024. NOTES : This examination is based on a validation study. As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf . Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin. In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates. The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding 0.25 of a point seniority credit for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates. You may take the Database Architect advisory technical exercise only once every 24 months under this bulletin. If you have taken the Database Architect advisory technical exercise within the last 24 months, you may not file for this examination at this time. Your rank on the employment list may change as scores of candidates from other administrations of this examination are merged onto one list. Your name may be removed from the open competitive list after six (6) months. A final average score of 70% or higher is required to be placed on the eligible list. In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time: Continuous
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year butcan be extended. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications, Supplemental Questionnaires, and required documentation must be in the possession of the Human Resource Services Department by 5:00 p.m. on the last day for filing. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE AGENCY The Alameda County Community Development Agency's mission is to enhance the quality of life of Alameda County residents and plan for the future well-being of the County's diverse communities; to balance the physical, economic and social needs of County residents through land use planning, environmental management, neighborhood improvement, and community development, and to promote and protect agriculture, the environment, economic vitality and human health. The Community Development Agency houses the following departments: Planning Department, Housing and Community Development, Agriculture Weights and Measures, Healthy Homes Department, and Economic and Civic Development Department. For more information about the agency, please visit : Alameda County Community Development Agency . THE POSITION Under general direction, the Assistant Deputy Director, Community Development Agency (CDA), is responsible for the day-to-day operations of one or more divisions in a functional department of CDA, acts as Deputy Director, CDA, in his/her absence only when assigned, and performs related assignments as required. For more detailed information about the job classification, please visit: Assistant Deputy Director, Community Development Agency (#2953) . THE VACANCIES Assistant Deputy Director, Community Development Agency positions are found throughout all departments within CDA. The vacancies are currently available in multiple departments. Candidates are encouraged to provide relevant experience in all applicable areas. The eligible list resulting from this recruitment may be used to fill future vacancies. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of two years of full-time experience as Senior Planner, Senior Code Enforcement Investigator, Economic and Civic Development Manager, Healthy Homes Manager, Housing and Community Development Manager, Bonds and Finance Manager, Deputy of Agricultural and Standards Services, or equivalent or higher-level classification in the Alameda County classified service. OR II Education : Possession of a bachelor's degree from an accredited college or university. AND Experience : The equivalent of five (5) years of full-time increasingly responsible professional-level experience in a public agency that included at least two (2) years of responsible supervisory experience. Substitution : A master's degree in planning; public or business administration; environmental, political, or social science; economics; marketing; environmental, social or urban studies; public health; public protection; real estate; agriculture; public policy; sociology; or a related field from an accredited college or university may be substituted for the equivalent of two (2) years of the non-supervisory experience. License : Must possess a valid California Motor Vehicle Operator's license. AND Possession of a valid Agricultural Commissioners' License and a valid Sealer of Weights and Measures License issued by the State of California is required for the position of Assistant Deputy Director, Community Development Agency when specialty designated for the Agriculture/ Weights and Measures Department only. Special Requirement : Must be willing to participate in evening meetings and weekends. NOTE : The Civil Service Commission may modify the above minimum qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Principles, methods, and procedures of urban planning, economic development redevelopment, and contemporary community development, including utilization ofarchitecture, landscape architecture, engineering, economics, environmental or public health, and social services. Physical, social, economic and legal implications involved in city and regional planning redevelopment, lead poisoning prevention, housing and community development, including the development of urban and suburban environments, safe housing and aesthetic needs. Laws and regulations related to land use, housing and community development, homelessness and laws such as the National Environmental Policy Act and the California Environmental Quality Act. Federal, State and local requirements for Pesticide Use Enforcement, Weights and Measures, Agricultural Pest Detection, Pest Exclusion and Pest Eradication. Pertinent State, municipal and county housing, real estate and enforcement laws. Principles, practices and techniques of budgeting. Public relations. Effective organization, administration and personnel management and training. Research methods, including statistics. Relocation planning, environmental, case management and lead remediation techniques. Program development. Federal and State reporting requirements. Mediation, validation and consensus building. Ability to : Plan, organize, and administer the work of a division within a functional department of a community development agency. Interpret and apply zoning, land use, and other code-enforcement regulations and planning concepts to unusual or difficult land use problems. Interpret and apply public health and lead poisoning policy regulations to health providers and community groups. Interpret and apply agricultural and weighing and measuring laws, regulations and policies to clients and consumers. Solve problems. Analyze and review staff reports and recommendations on community development projects. Work effectively with commissions, boards, medical providers, community based organizations and private organizations concerning matters of real property uses, related planning functions and lead poisoning issues. Coordinate independent community development and environmental and public health studies of a difficult and complex nature. Establish good working relationships with staff, community groups and government agencies. Conduct public hearings and act as hearing officer. Provide effective leadership. Manage human resources. Communicate effectively both orally and in writing. Interpret and apply Federal, State and County regulations for administering programs. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of the applicants' application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of candidates' supplemental questionnaire to select the best qualified candidates to continue in the process. Those candidates considered the best qualified will move on to the final step of the examination process. An oral examinationweighted as 100% of the candidate's final examination score. The oral interview will be administered virtually and may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN The County will inform applicants, via email and with reasonable notice in advance, of any examination process that will require their attendance. The following dates are tentative and subject to change based on operational needs. RECRUITMENT PLAN Deadline for Filing 5:00 p.m., Monday, December 11, 2023* Review of Applications for Minimum Qualifications Week of December 11, 2023 Screening for Best Qualified Week of December 28, 2023 Virtual Civil Service Pre-Recorded Oral Exam: January 16 - 26, 2024 Notification of Results: Week of February 5, 2024 SELECTION PLAN Department Hiring Interviews Week of February 19, 2024 *Updated 12/4/2023 - MST WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org , @jobaps.com , NoReply@jobaps.com , and NoReplyAlamedaCountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@acgov.org and NoReplyAlamedaCountyHR@acgov.org are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Maria Tabora | Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6463 | Maria.Tabora@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 12/11/2023 5:00:00 PM
Nov 10, 2023
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year butcan be extended. Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Supplemental Questionnaire will result in disqualification. Applications, Supplemental Questionnaires, and required documentation must be in the possession of the Human Resource Services Department by 5:00 p.m. on the last day for filing. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE AGENCY The Alameda County Community Development Agency's mission is to enhance the quality of life of Alameda County residents and plan for the future well-being of the County's diverse communities; to balance the physical, economic and social needs of County residents through land use planning, environmental management, neighborhood improvement, and community development, and to promote and protect agriculture, the environment, economic vitality and human health. The Community Development Agency houses the following departments: Planning Department, Housing and Community Development, Agriculture Weights and Measures, Healthy Homes Department, and Economic and Civic Development Department. For more information about the agency, please visit : Alameda County Community Development Agency . THE POSITION Under general direction, the Assistant Deputy Director, Community Development Agency (CDA), is responsible for the day-to-day operations of one or more divisions in a functional department of CDA, acts as Deputy Director, CDA, in his/her absence only when assigned, and performs related assignments as required. For more detailed information about the job classification, please visit: Assistant Deputy Director, Community Development Agency (#2953) . THE VACANCIES Assistant Deputy Director, Community Development Agency positions are found throughout all departments within CDA. The vacancies are currently available in multiple departments. Candidates are encouraged to provide relevant experience in all applicable areas. The eligible list resulting from this recruitment may be used to fill future vacancies. MINIMUM QUALIFICATIONS EITHER I Experience : The equivalent of two years of full-time experience as Senior Planner, Senior Code Enforcement Investigator, Economic and Civic Development Manager, Healthy Homes Manager, Housing and Community Development Manager, Bonds and Finance Manager, Deputy of Agricultural and Standards Services, or equivalent or higher-level classification in the Alameda County classified service. OR II Education : Possession of a bachelor's degree from an accredited college or university. AND Experience : The equivalent of five (5) years of full-time increasingly responsible professional-level experience in a public agency that included at least two (2) years of responsible supervisory experience. Substitution : A master's degree in planning; public or business administration; environmental, political, or social science; economics; marketing; environmental, social or urban studies; public health; public protection; real estate; agriculture; public policy; sociology; or a related field from an accredited college or university may be substituted for the equivalent of two (2) years of the non-supervisory experience. License : Must possess a valid California Motor Vehicle Operator's license. AND Possession of a valid Agricultural Commissioners' License and a valid Sealer of Weights and Measures License issued by the State of California is required for the position of Assistant Deputy Director, Community Development Agency when specialty designated for the Agriculture/ Weights and Measures Department only. Special Requirement : Must be willing to participate in evening meetings and weekends. NOTE : The Civil Service Commission may modify the above minimum qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of : Principles, methods, and procedures of urban planning, economic development redevelopment, and contemporary community development, including utilization ofarchitecture, landscape architecture, engineering, economics, environmental or public health, and social services. Physical, social, economic and legal implications involved in city and regional planning redevelopment, lead poisoning prevention, housing and community development, including the development of urban and suburban environments, safe housing and aesthetic needs. Laws and regulations related to land use, housing and community development, homelessness and laws such as the National Environmental Policy Act and the California Environmental Quality Act. Federal, State and local requirements for Pesticide Use Enforcement, Weights and Measures, Agricultural Pest Detection, Pest Exclusion and Pest Eradication. Pertinent State, municipal and county housing, real estate and enforcement laws. Principles, practices and techniques of budgeting. Public relations. Effective organization, administration and personnel management and training. Research methods, including statistics. Relocation planning, environmental, case management and lead remediation techniques. Program development. Federal and State reporting requirements. Mediation, validation and consensus building. Ability to : Plan, organize, and administer the work of a division within a functional department of a community development agency. Interpret and apply zoning, land use, and other code-enforcement regulations and planning concepts to unusual or difficult land use problems. Interpret and apply public health and lead poisoning policy regulations to health providers and community groups. Interpret and apply agricultural and weighing and measuring laws, regulations and policies to clients and consumers. Solve problems. Analyze and review staff reports and recommendations on community development projects. Work effectively with commissions, boards, medical providers, community based organizations and private organizations concerning matters of real property uses, related planning functions and lead poisoning issues. Coordinate independent community development and environmental and public health studies of a difficult and complex nature. Establish good working relationships with staff, community groups and government agencies. Conduct public hearings and act as hearing officer. Provide effective leadership. Manage human resources. Communicate effectively both orally and in writing. Interpret and apply Federal, State and County regulations for administering programs. EXAMINATION COMPONENTS The examination will consist of the following steps: A review of the applicants' application and supplemental questionnaire to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. A review of candidates' supplemental questionnaire to select the best qualified candidates to continue in the process. Those candidates considered the best qualified will move on to the final step of the examination process. An oral examinationweighted as 100% of the candidate's final examination score. The oral interview will be administered virtually and may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN The County will inform applicants, via email and with reasonable notice in advance, of any examination process that will require their attendance. The following dates are tentative and subject to change based on operational needs. RECRUITMENT PLAN Deadline for Filing 5:00 p.m., Monday, December 11, 2023* Review of Applications for Minimum Qualifications Week of December 11, 2023 Screening for Best Qualified Week of December 28, 2023 Virtual Civil Service Pre-Recorded Oral Exam: January 16 - 26, 2024 Notification of Results: Week of February 5, 2024 SELECTION PLAN Department Hiring Interviews Week of February 19, 2024 *Updated 12/4/2023 - MST WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org , @jobaps.com , NoReply@jobaps.com , and NoReplyAlamedaCountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxes Noreply@acgov.org and NoReplyAlamedaCountyHR@acgov.org are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at www.acgov.org/hrs . You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Maria Tabora | Human Resources Analyst Human Resource Services, County of Alameda (510) 272-6463 | Maria.Tabora@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 12/11/2023 5:00:00 PM
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties The Staff Services Manager I (SSM I) manages and monitors daily fiscal activities essential to accomplishing the mission of the Public Rights Division (PRD) and the Department. The SSM I works independently with PRD Senior Assistant Attorneys General (SAAG) and other Division/Departmental staff statewide, managing the administrative functions of the Division which consists of approximately 550+ employees including attorneys, paralegals, investigators, auditors, analysts, and various support staff, and a multi-million dollar budget. The SSM I is a skilled internal consultant to the SSM II, Chief Assistant Attorney General (CAAG), and the SAAGs regarding budget development, division fiscal maintenance of General Fund and special funds, legislative activities, and business-related travel for staff and witnesses. The SSM I represents the Division and/or the Department on a wide variety of specialized and complex subject areas having significant impact on the Division and/or the Department and may personally handle the most complex fiscal functions of the unit. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position is a flexible hybrid schedule with a focus on remote-centered work and supervision. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-400754 Position #(s): 420-401-4800-XXX Working Title: PRD Fiscal Manager Classification: STAFF SERVICES MANAGER I $6,563.00 - $8,153.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8 AM - 5 PM Work Week: Monday - Friday Department Information •This position is located in the Division of Public Rights, Executive Unit. •This is a hybrid position that will be telework-focused, but may require on-site visits. •Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. •For more information about the department please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements • A fingerprint check will be required for those new to the Department of Justice. • Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at http://oag.ca.gov/careers/exams. • If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. • Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment. • JC-400754 must be clearly stated in the “Examination or Job Title(s) For Which You Are Applying” section of your state application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/8/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Special Smith (JC-400754) 1300 I Street, Suite 1030 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Special Smith (JC-400754) 1300 I Street, Suite 1030 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - All interested applicants must submit a completed SOQ with the application package: typed in Arial 12-point font, single spaced with one inch margins, titled “Statement of Qualifications” with your name and page number on each page, and no longer than two pages. Application packages received without the SOQ addressed as stated above will be disqualified. 1. You have been hired to supervise one of three Executive Unit teams who are the administrative support to a legal roster of 500+. You have three direct report s on your team. Please describe your short- and long-term goals for your unit. What do you wish to accomplish over the first few weeks, months, and long-term. 2. Please describe your leadership/management philosophy in developing your team and in holding staff to high expectations. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Strong knowledge of the processes of the Department of Finance, Legislative Analyst’s Office, and State Controller’s Office, as well as budget development, State Administrative Manual, and legislation process. • Excellent interpersonal skills, ability to develop and maintain positive working relationships will all levels of staff both within the department and with external customers and stakeholders. • Ability to work independently and with others along with the ability to guide and train staff both directly and indirectly. • Strong organizational skills, ability to set priorities, manage multiple projects, and meet deadlines within challenging time constraints. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Special Smith (916) 210-6666 Special.Smith@doj.ca.gov Hiring Unit Contact: Amanda Cuevas (916) 210-7303 Amanda.Cuevas@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/8/2023
Nov 09, 2023
Full Time
Job Description and Duties The Staff Services Manager I (SSM I) manages and monitors daily fiscal activities essential to accomplishing the mission of the Public Rights Division (PRD) and the Department. The SSM I works independently with PRD Senior Assistant Attorneys General (SAAG) and other Division/Departmental staff statewide, managing the administrative functions of the Division which consists of approximately 550+ employees including attorneys, paralegals, investigators, auditors, analysts, and various support staff, and a multi-million dollar budget. The SSM I is a skilled internal consultant to the SSM II, Chief Assistant Attorney General (CAAG), and the SAAGs regarding budget development, division fiscal maintenance of General Fund and special funds, legislative activities, and business-related travel for staff and witnesses. The SSM I represents the Division and/or the Department on a wide variety of specialized and complex subject areas having significant impact on the Division and/or the Department and may personally handle the most complex fiscal functions of the unit. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position is a flexible hybrid schedule with a focus on remote-centered work and supervision. Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-400754 Position #(s): 420-401-4800-XXX Working Title: PRD Fiscal Manager Classification: STAFF SERVICES MANAGER I $6,563.00 - $8,153.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8 AM - 5 PM Work Week: Monday - Friday Department Information •This position is located in the Division of Public Rights, Executive Unit. •This is a hybrid position that will be telework-focused, but may require on-site visits. •Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. •For more information about the department please visit the Attorney General’s website at www.oag.ca.gov . Special Requirements • A fingerprint check will be required for those new to the Department of Justice. • Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at http://oag.ca.gov/careers/exams. • If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. • Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment. • JC-400754 must be clearly stated in the “Examination or Job Title(s) For Which You Are Applying” section of your state application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/8/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Special Smith (JC-400754) 1300 I Street, Suite 1030 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Special Smith (JC-400754) 1300 I Street, Suite 1030 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Statement of Qualifications - All interested applicants must submit a completed SOQ with the application package: typed in Arial 12-point font, single spaced with one inch margins, titled “Statement of Qualifications” with your name and page number on each page, and no longer than two pages. Application packages received without the SOQ addressed as stated above will be disqualified. 1. You have been hired to supervise one of three Executive Unit teams who are the administrative support to a legal roster of 500+. You have three direct report s on your team. Please describe your short- and long-term goals for your unit. What do you wish to accomplish over the first few weeks, months, and long-term. 2. Please describe your leadership/management philosophy in developing your team and in holding staff to high expectations. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: • Strong knowledge of the processes of the Department of Finance, Legislative Analyst’s Office, and State Controller’s Office, as well as budget development, State Administrative Manual, and legislation process. • Excellent interpersonal skills, ability to develop and maintain positive working relationships will all levels of staff both within the department and with external customers and stakeholders. • Ability to work independently and with others along with the ability to guide and train staff both directly and indirectly. • Strong organizational skills, ability to set priorities, manage multiple projects, and meet deadlines within challenging time constraints. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Special Smith (916) 210-6666 Special.Smith@doj.ca.gov Hiring Unit Contact: Amanda Cuevas (916) 210-7303 Amanda.Cuevas@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/8/2023
