San Joaquin County, CA
Stockton, California, usa
Introduction This examination is being given to fill one vacancy in the Public Defender's Office and to establish an eligible list to fill future vacancies. *Effective July 1, 2024, members in the SEIU bargaining units will receive a 4% Cost of Living Adjustment. *Effective July 14, 2025, members in the SEIU bargaining units will receive a 3% Cost of Living Adjustment. All offers of employment are contingent upon passing a pre-employment drug screen. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Investigates civil and criminal cases involving clients; interviews or interrogates clients, witnesses, law enforcement officers, and other persons who may provide pertinent information, and evaluates information received. Determines financial responsibility and eligibility of court-appointed clients for Public Defender services. Secures written statements, depositions and other pertinent case material; examines various records and documents to secure information concerning alleged crimes or civil wrongs. Visits scenes of alleged crimes to ascertain and evaluate physical, material, and environmental factors relevant to case investigations; secures evidence; takes photos and makes videotapes and recordings as required. Presents findings and evaluations to the Chief Public Defender Investigator, Public Defender or appointees; appears in court as required; dictates and writes reports and correspondence. Maintains liaison between Public Defender’s Office and clients, and other governmental agencies. Investigates cases referred to Public Defender by the Juvenile Court involving delinquent, dependent, and neglected children and obtains information regarding home conditions such as family composition, personality of parents, and family finances; investigates conservatorship and guardianship cases. Serves subpoenas, summonses, and other legal documents. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. EITHER PATTERN I Experience : Two years of full-time equivalent experience as a Public Defender Investigator Assistant in San Joaquin County service. OR PATTERN II Experience : Three years of experience in a criminal justice agency, including two years in an investigative capacity at a level equivalent to San Joaquin County’s Public Defender Investigator Assistant. Qualifying investigative experience includes investigation in police or sheriff’s department, public defender’s office, district attorney’s office, probation department, welfare fraud unit, or private investigation. AND FOR BOTH PATTERNS License : Possession of a valid California driver's license. KNOWLEDGE Investigation techniques and procedures: rules of evidence, legal basis for complaints, and court procedures: applicable state, federal, and local codes, laws and ordinances, including State Narcotic laws, Penal Code, Health and Safety Code, Probate Code and Welfare and Institutions Code. ABILITY Gather and evaluate facts and evidence; draw logical conclusions and take appropriate action; secure necessary information through interviews and interrogations; interact and communicate well with persons of diverse ethnic and socio-economic backgrounds, and with persons from all sectors of the criminal justice system; act as witness in legal proceedings; work effectively with others. PHYSICAL/MENTAL REQUIREMENTS Mobility --Frequent operation of keyboards, sitting for extended periods, standing for long periods, walking, driving and climbing stairs; occasional pushing/pulling, bending/squatting, climbing stairs or other objects and crawling; Lifting -frequently 5 pounds or less; occasionally 5 - 30 pounds; Vision - Good overall vision; frequent reading and close-up work, hand and eye coordination, color/depth perception; Dexterity -normal dexterity with frequent writing, holding and repetitive motion; occasional reaching and grasping; Hearing/Talking - Constant hearing/talking on the telephone/radio and in person; Emotional/psychological - Constant concentration, public contact and decision making; frequent time spent working alone; Special conditions - may be exposed to dust and varied outdoor conditions; may require occasional overtime, weekend or evening work, to include long hours at odd times of the day or night. San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 9/26/2023 11:59:00 PM
Introduction This examination is being given to fill one vacancy in the Public Defender's Office and to establish an eligible list to fill future vacancies. *Effective July 1, 2024, members in the SEIU bargaining units will receive a 4% Cost of Living Adjustment. *Effective July 14, 2025, members in the SEIU bargaining units will receive a 3% Cost of Living Adjustment. All offers of employment are contingent upon passing a pre-employment drug screen. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Investigates civil and criminal cases involving clients; interviews or interrogates clients, witnesses, law enforcement officers, and other persons who may provide pertinent information, and evaluates information received. Determines financial responsibility and eligibility of court-appointed clients for Public Defender services. Secures written statements, depositions and other pertinent case material; examines various records and documents to secure information concerning alleged crimes or civil wrongs. Visits scenes of alleged crimes to ascertain and evaluate physical, material, and environmental factors relevant to case investigations; secures evidence; takes photos and makes videotapes and recordings as required. Presents findings and evaluations to the Chief Public Defender Investigator, Public Defender or appointees; appears in court as required; dictates and writes reports and correspondence. Maintains liaison between Public Defender’s Office and clients, and other governmental agencies. Investigates cases referred to Public Defender by the Juvenile Court involving delinquent, dependent, and neglected children and obtains information regarding home conditions such as family composition, personality of parents, and family finances; investigates conservatorship and guardianship cases. Serves subpoenas, summonses, and other legal documents. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. EITHER PATTERN I Experience : Two years of full-time equivalent experience as a Public Defender Investigator Assistant in San Joaquin County service. OR PATTERN II Experience : Three years of experience in a criminal justice agency, including two years in an investigative capacity at a level equivalent to San Joaquin County’s Public Defender Investigator Assistant. Qualifying investigative experience includes investigation in police or sheriff’s department, public defender’s office, district attorney’s office, probation department, welfare fraud unit, or private investigation. AND FOR BOTH PATTERNS License : Possession of a valid California driver's license. KNOWLEDGE Investigation techniques and procedures: rules of evidence, legal basis for complaints, and court procedures: applicable state, federal, and local codes, laws and ordinances, including State Narcotic laws, Penal Code, Health and Safety Code, Probate Code and Welfare and Institutions Code. ABILITY Gather and evaluate facts and evidence; draw logical conclusions and take appropriate action; secure necessary information through interviews and interrogations; interact and communicate well with persons of diverse ethnic and socio-economic backgrounds, and with persons from all sectors of the criminal justice system; act as witness in legal proceedings; work effectively with others. PHYSICAL/MENTAL REQUIREMENTS Mobility --Frequent operation of keyboards, sitting for extended periods, standing for long periods, walking, driving and climbing stairs; occasional pushing/pulling, bending/squatting, climbing stairs or other objects and crawling; Lifting -frequently 5 pounds or less; occasionally 5 - 30 pounds; Vision - Good overall vision; frequent reading and close-up work, hand and eye coordination, color/depth perception; Dexterity -normal dexterity with frequent writing, holding and repetitive motion; occasional reaching and grasping; Hearing/Talking - Constant hearing/talking on the telephone/radio and in person; Emotional/psychological - Constant concentration, public contact and decision making; frequent time spent working alone; Special conditions - may be exposed to dust and varied outdoor conditions; may require occasional overtime, weekend or evening work, to include long hours at odd times of the day or night. San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam : If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out : A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. OnlineWritten Exams : Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: Online exams must be completed in one sitting and can only be taken once Candidates will have access to an online exam within the allotted time only A steady internet connection is highly recommended The allotted time will still continue if a candidate closes the window or gets disconnected Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer . Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at (209)468-3370 for information on accommodations. Testing Accommodation : Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists : Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral :Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank :The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five : The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam :Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives :Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility :If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 9/26/2023 11:59:00 PM
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION RECORDS DIRECTOR (Business Services Deputy Director) This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public beginning Friday, September 22, 2023, for a minimum of five (5) business days, and will remain open on a continuous basis until 11:59 p.m. (Pacific Time) on the day the Department's needs are met. This recruitment is being held to establish an open eligible list to fill current and future Business Services Deputy Director vacancies within the County of Orange. The current vacancy is with the Sheriff-Coroner Department, Records Division. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. THE DIVISION The Sheriff-Coroner Department's Records Division consists of five bureaus: Discovery, Information Management, Inmate Records, Media Analysis, and Property & Evidence. Discovery is responsible for case and records information processing required for the prosecution of offenders for the Orange County District Attorney’s office. Information Management maintains departmental records such as crime reports, warrants and statistics used to complete mandated National Incident-Based Reporting System (NIBRS). California Public Request Act (CPRA) requests for OCSD are also managed by this bureau. Inmate Records is responsible for booking, tracking and releasing inmates in a 24/7 jail operation. This team also calculates sentence ending dates, interprets ambiguous court documents, sends/receives warrants through teletype, sets activities for transportation of inmates to and from court and other out of County agencies. They also answer to subpoena duces tecums, discovery requests and public records act requests. Media Analysis administers the department’s body worn camera program and manages all facets of digital multimedia collected including classification, cataloging, redacting, and preserving the chain-of-custody of digital evidence. Property & Evidence is responsible for the security and proper handling of more than 275,000 items. Many items such as weapons, narcotics and currency require special treatment and disposal. THE OPPORTUNITY The Sheriff-Coroner Department, Records Division is seeking an individual with senior management and leadership experience in Records & Information Management (RIM), criminal justice telecommunications, and property and evidence management within a law enforcement agency to fill a vacancy in the Records Division. Click here to learn more about the Records and Information Services Bureau. Responsibilities The Sheriff-Coroner Department is looking to fill a Records Division Director position to oversee the Records Division that consists of eight units and over one hundred personnel. The position will include directing, supervising, planning, supporting and managing the Records Division of the Sheriff's Professional Services Command. Responsibilities will include the management and leadership of various levels of management, supervision, professional, and sworn staff. Oversees and directs work and quality assurances activities. The Director will provide professional support and guidance for all Records Division projects and activities; assist with records and evidence preservation and retention to ensure compliance with Sheriff's Department policies and County standards and specifications; interface with department leadership to provide recommendations and ensure successful outcomes, interface with county staff to provide recommendations and ensure successful outcomes; and responsibility for all compliance and mandates pertinent to the areas of responsibility. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will have four to six years of senior management experience working in a law enforcement agency and possess three to four years of Records and Information Management (RIM) experience. Desirable experience will also include reorganization activities and change management. Required knowledge and understanding of the records and information management functions; required knowledge and understanding of property and evidence management, required knowledge and understanding of criminal justice telecommunications, skilled at managing and leading managers, supervisors, staff; possesses knowledge of the design, creation, implementation, and management of records; experience in working with other high-level experts for best practices, advanced techniques, and technology innovations related to all areas of responsibility. In addition, the ideal candidate will also possess demonstrated expertise in the following core competencies: Leadership: An effective leader and communicator experienced with the implementation of leadership best practices and effective communication at all levels of an organization Champion projects by communicating with, and marketing to, stakeholders consistent with Records Information Management (RIM) organizational goals and objectives Foster effectiveness during changes in tasks, work environment, or conditions affecting the Department Foster behaviors to achieve Division goals Communicate the ways in which Division projects support organizational goals and objectives Identify emerging trends and technologies to manage information assets Effective Communication: Identify and develop relationships by networking with internal customers to maximize support and accomplish organizational goals outlined in the strategic plan Communicate with key stakeholders to ensure the organization understands the interrelationship of the Records Division and related business processes Provide RIM program expertise and oversight to promote efficiencies and maintain compliance Communicate organizational policies that promote the value of Division responsibilities and best practices Champion the RIM program to senior management to heighten awareness of RIM as a key business resource Comply with policies and processes for providing appropriate access to organizational information Planning and Organization: Survey the business environment to optimize current and future Division operations Identify and establish goals and objectives of the Division to support the organization's strategic plan Collaborate with other Divisions and Departments to implement Division requirements during the operation, maintenance, and close-out of all division activity lifecycles Problem Solving and Analysis: Identify opportunities for RIM process improvements including Enterprise Content Management (ECM) Identify projects and coordinate the resources to ensure projects succeed and organizational goals and objectives are met Implement and manage the processes associated with regulatory obligations, industry benchmarks, and organizational requirements to achieve and demonstrate Division compliance Develop comprehensive procedures to document organizational practices Create and implement policies, procedures, and retention schedules Manage records retention and disposition in compliance with RIM/IG program policy; legal, regulatory, contractual, and audit requirements; and business needs Manage RIM storage facilities (internal and external) to ensure the security and protection of organizational information assets Oversee the operation of the records center in accordance with established policies, standards, and best practices Develop and implement training programs on Division processes in compliance with organizational policies and procedures Conduct regular assessments of all Division programs Establish and promote organizational policies and practices for the collection and preservation of vital department and archival records Monitor metadata to describe records and to document the preservation process Monitor legal developments that impact Division practices, and communicate relevant developments to executive management Implement, manage, and test the plans to protect organizational vital records and information assets Establish a vital records program by identifying records and methods of protection to preserve recorded information that is essential to continued operations Desirable Certification(s): Certified Records Manager from the Institute of Certified Records Managers (ICRM), OR Enterprise Records Management (ERM) Master from Association for Information and Image Management (AIIM) International, OR Enterprise Content Management Practitioner or Master from AIIM International, OR Information Governance Professional from Association of Records Managers and Administrators (ARMA) International PLEASE NOTE: The competencies listed above and in the job classification description under minimum qualifications will be used to select the ideal candidate. Your application and answers to the supplemental questions should be descriptive, concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies. MINIMUM QUALIFICATIONS Click here to view the complete classification description including the experience, education, and physical, mental and environmental requirements for the Business Services Deputy Director classification. License Required: For some positions possession of a valid California Driver's license. Class C or higher may be required by date of appointment. SPECIAL QUALIFICATIONS Applicants must not have been convicted of a felony or be on any form of probation and must pass an extensive background investigation to the satisfaction of the Orange County Sheriff-Coroner. Background screening includes completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit problems, employment history, professional references and education verification (i.e., degree, license, or official transcripts). SELECTION PROCEDURES Sheriff Human Resources screens all applications to identify the most qualified candidates for the position based on the skills required to meet the needs of the Department. After the initial screening, the qualified candidates will be referred to the next step, the Application Appraisal Panel Application Rating, and notified of all further procedures applicable to their status in the competition. Applications must emphasize all the areas in which the applicant has expertise and accomplishments in the specific competencies related to the position. Application Appraisal Panel I Application Rating : ( Weighted 100%) An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen the application and supplemental questions for job knowledge, competencies and related experience described above. The more qualified candidates will be referred to the next step. (The information you provide will be used as a scoring device, so please be descriptive in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.) Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. ELIGIBLE LIST After all procedures have been completed, Sheriff Human Resources will establish an eligible list of qualified candidates. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. HOW TO APPLY Only on-line applications will be accepted. Resumes will not be accepted in lieu of on-line applications. Application information must be current, succinct and related to the requirements in this job announcement. Your application should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including areas which you have developed expertise. Click here here for tips to complete your application. For specific information pertaining to this recruitment, please contact Vicki Pirooz at vpirooz@ocsheriff.gov . For other recruitment information, please contact Sheriff Recruiting at 714-834-5811. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees.
CAREER DESCRIPTION RECORDS DIRECTOR (Business Services Deputy Director) This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. This recruitment is open to the public beginning Friday, September 22, 2023, for a minimum of five (5) business days, and will remain open on a continuous basis until 11:59 p.m. (Pacific Time) on the day the Department's needs are met. This recruitment is being held to establish an open eligible list to fill current and future Business Services Deputy Director vacancies within the County of Orange. The current vacancy is with the Sheriff-Coroner Department, Records Division. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. THE DIVISION The Sheriff-Coroner Department's Records Division consists of five bureaus: Discovery, Information Management, Inmate Records, Media Analysis, and Property & Evidence. Discovery is responsible for case and records information processing required for the prosecution of offenders for the Orange County District Attorney’s office. Information Management maintains departmental records such as crime reports, warrants and statistics used to complete mandated National Incident-Based Reporting System (NIBRS). California Public Request Act (CPRA) requests for OCSD are also managed by this bureau. Inmate Records is responsible for booking, tracking and releasing inmates in a 24/7 jail operation. This team also calculates sentence ending dates, interprets ambiguous court documents, sends/receives warrants through teletype, sets activities for transportation of inmates to and from court and other out of County agencies. They also answer to subpoena duces tecums, discovery requests and public records act requests. Media Analysis administers the department’s body worn camera program and manages all facets of digital multimedia collected including classification, cataloging, redacting, and preserving the chain-of-custody of digital evidence. Property & Evidence is responsible for the security and proper handling of more than 275,000 items. Many items such as weapons, narcotics and currency require special treatment and disposal. THE OPPORTUNITY The Sheriff-Coroner Department, Records Division is seeking an individual with senior management and leadership experience in Records & Information Management (RIM), criminal justice telecommunications, and property and evidence management within a law enforcement agency to fill a vacancy in the Records Division. Click here to learn more about the Records and Information Services Bureau. Responsibilities The Sheriff-Coroner Department is looking to fill a Records Division Director position to oversee the Records Division that consists of eight units and over one hundred personnel. The position will include directing, supervising, planning, supporting and managing the Records Division of the Sheriff's Professional Services Command. Responsibilities will include the management and leadership of various levels of management, supervision, professional, and sworn staff. Oversees and directs work and quality assurances activities. The Director will provide professional support and guidance for all Records Division projects and activities; assist with records and evidence preservation and retention to ensure compliance with Sheriff's Department policies and County standards and specifications; interface with department leadership to provide recommendations and ensure successful outcomes, interface with county staff to provide recommendations and ensure successful outcomes; and responsibility for all compliance and mandates pertinent to the areas of responsibility. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will have four to six years of senior management experience working in a law enforcement agency and possess three to four years of Records and Information Management (RIM) experience. Desirable experience will also include reorganization activities and change management. Required knowledge and understanding of the records and information management functions; required knowledge and understanding of property and evidence management, required knowledge and understanding of criminal justice telecommunications, skilled at managing and leading managers, supervisors, staff; possesses knowledge of the design, creation, implementation, and management of records; experience in working with other high-level experts for best practices, advanced techniques, and technology innovations related to all areas of responsibility. In addition, the ideal candidate will also possess demonstrated expertise in the following core competencies: Leadership: An effective leader and communicator experienced with the implementation of leadership best practices and effective communication at all levels of an organization Champion projects by communicating with, and marketing to, stakeholders consistent with Records Information Management (RIM) organizational goals and objectives Foster effectiveness during changes in tasks, work environment, or conditions affecting the Department Foster behaviors to achieve Division goals Communicate the ways in which Division projects support organizational goals and objectives Identify emerging trends and technologies to manage information assets Effective Communication: Identify and develop relationships by networking with internal customers to maximize support and accomplish organizational goals outlined in the strategic plan Communicate with key stakeholders to ensure the organization understands the interrelationship of the Records Division and related business processes Provide RIM program expertise and oversight to promote efficiencies and maintain compliance Communicate organizational policies that promote the value of Division responsibilities and best practices Champion the RIM program to senior management to heighten awareness of RIM as a key business resource Comply with policies and processes for providing appropriate access to organizational information Planning and Organization: Survey the business environment to optimize current and future Division operations Identify and establish goals and objectives of the Division to support the organization's strategic plan Collaborate with other Divisions and Departments to implement Division requirements during the operation, maintenance, and close-out of all division activity lifecycles Problem Solving and Analysis: Identify opportunities for RIM process improvements including Enterprise Content Management (ECM) Identify projects and coordinate the resources to ensure projects succeed and organizational goals and objectives are met Implement and manage the processes associated with regulatory obligations, industry benchmarks, and organizational requirements to achieve and demonstrate Division compliance Develop comprehensive procedures to document organizational practices Create and implement policies, procedures, and retention schedules Manage records retention and disposition in compliance with RIM/IG program policy; legal, regulatory, contractual, and audit requirements; and business needs Manage RIM storage facilities (internal and external) to ensure the security and protection of organizational information assets Oversee the operation of the records center in accordance with established policies, standards, and best practices Develop and implement training programs on Division processes in compliance with organizational policies and procedures Conduct regular assessments of all Division programs Establish and promote organizational policies and practices for the collection and preservation of vital department and archival records Monitor metadata to describe records and to document the preservation process Monitor legal developments that impact Division practices, and communicate relevant developments to executive management Implement, manage, and test the plans to protect organizational vital records and information assets Establish a vital records program by identifying records and methods of protection to preserve recorded information that is essential to continued operations Desirable Certification(s): Certified Records Manager from the Institute of Certified Records Managers (ICRM), OR Enterprise Records Management (ERM) Master from Association for Information and Image Management (AIIM) International, OR Enterprise Content Management Practitioner or Master from AIIM International, OR Information Governance Professional from Association of Records Managers and Administrators (ARMA) International PLEASE NOTE: The competencies listed above and in the job classification description under minimum qualifications will be used to select the ideal candidate. Your application and answers to the supplemental questions should be descriptive, concise and highlight the areas you have developed expertise, matching your professional experience with the specific competencies. MINIMUM QUALIFICATIONS Click here to view the complete classification description including the experience, education, and physical, mental and environmental requirements for the Business Services Deputy Director classification. License Required: For some positions possession of a valid California Driver's license. Class C or higher may be required by date of appointment. SPECIAL QUALIFICATIONS Applicants must not have been convicted of a felony or be on any form of probation and must pass an extensive background investigation to the satisfaction of the Orange County Sheriff-Coroner. Background screening includes completing of a Personal History Form, interview with a background investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit problems, employment history, professional references and education verification (i.e., degree, license, or official transcripts). SELECTION PROCEDURES Sheriff Human Resources screens all applications to identify the most qualified candidates for the position based on the skills required to meet the needs of the Department. After the initial screening, the qualified candidates will be referred to the next step, the Application Appraisal Panel Application Rating, and notified of all further procedures applicable to their status in the competition. Applications must emphasize all the areas in which the applicant has expertise and accomplishments in the specific competencies related to the position. Application Appraisal Panel I Application Rating : ( Weighted 100%) An Application Appraisal Panel (AAP) of job knowledge experts will thoroughly screen the application and supplemental questions for job knowledge, competencies and related experience described above. The more qualified candidates will be referred to the next step. (The information you provide will be used as a scoring device, so please be descriptive in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information.) Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. ELIGIBLE LIST After all procedures have been completed, Sheriff Human Resources will establish an eligible list of qualified candidates. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. HOW TO APPLY Only on-line applications will be accepted. Resumes will not be accepted in lieu of on-line applications. Application information must be current, succinct and related to the requirements in this job announcement. Your application should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including areas which you have developed expertise. Click here here for tips to complete your application. For specific information pertaining to this recruitment, please contact Vicki Pirooz at vpirooz@ocsheriff.gov . For other recruitment information, please contact Sheriff Recruiting at 714-834-5811. ADDITIONAL INFORMATION EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees.
