4 jobs found

Job Summary The Mohave County Recorder's Office is currently recruiting for a Voter Registration Specialist in Kingman, Arizona. Performs advanced level processing work in the Voter Registration Division of the Recorder's Office. It is distinguished from other clerical classifications by its use in Voter Registration and the specialized requirements to assure all work complies with applicable local, state, and federal voting program requirements. REPORTS TO Higher level of authority. SUPERVISION EXERCISED Shall exercise technical, functional or direct supervision of temporary election workers. Essential Job Functions Produces specialized reporting to the Secretary of State, political parties, candidates and others. Develops and maintains department social media. Manages voter registration systems and web-based platforms used to conduct elections. Acts as liaison for voter registration computer equipment and software. Maintains system security, develops reports and handles system troubleshooting. Inspects, examines, tracks and updates voters. Printing and mailing of early ballots for Active Early Voting List (AEVL). Performs skilled tasks utilizing specialized equipment to process and prepare vote by mail ballots and mailing of voter materials. Responsible for accurate updates and/or audits for Voter Registration. Determines validity of petition signatures during the petition process. Provides information to staff and to the general public concerning voter registration and voting laws, rules and regulations. Provide information to staff relative to early voting. Process requests for ballot mailings sorted by categories. Performs specialized clerical and office duties including receiving, sorting, indexing, filing and retrieving forms; document preservation and destruction. Assists in preparation to distribute quarterly party reports. Communicates and acts in a professional manner with the public, co-workers, and work contacts. SECONDARY JOB FUNCTIONS Performs special assignments as requested. Performs related work as required. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications High School Diploma/GED (General Education Degree). Four (4) years’ experience performing advanced secretarial, administrative or clerical tasks applying local, state or federal regulations with one (1) of those years in voter registration or elections. OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must be a registered voter of Mohave County. Must be Arizona State Certified in elections within two years of employment. Must have handwriting analysis classes within two years of employment. Must possess a valid driver’s license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge of: Complex voter registration reports. Website and social media development and maintenance. Voter Registration and mail voting procedures. Local, state and federal election laws, rules and regulations. Statewide voter registration systems. Manual and automated records management systems. Office practices and procedures. Techniques for leading, training, assigning, prioritizing and reviewing work of staff. Microsoft Office applications including but not limited to Microsoft Excel and Microsoft Word. Federal Move Act guidelines and restrictions including the Uniform and Overseas Citizen Absentee Voting Act (UOCAVA). Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Planning, organizing, and producing voter registration reports. Website development and maintenance. Organizing and coordinating election procedures. Inventory control and management. Making minor adjustments and operator-level maintenance of voting equipment. Preparing precinct boundaries. Communicating effectively, both orally and in writing. Maintaining records and preparing reports. Operation of personal computers, laptops and peripheral devices. Ability to: Communicate effectively with other employees and vendors in person or by phone. Function as part of a team to accomplish the goals of the department. Research resource materials including the Arizona Revised Statutes, United States Constitution, Arizona Secretary of State’s Procedures Manual, Department of Justice Articles. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. Perform the essential functions of the class with or without a reasonable accommodation.

What You'll Be Doing Are you looking to get involved in your community? Do you want to make a difference? Are you passionate about learning? If so, get ready to roll up your sleeves and become part of something bigger! The Wake County Board of Elections is currently seeking an experienced Instructional Designer/Training Specialist to join our dynamic and driven Training Team. The ideal candidate will be a strong communicator who thrives in a fast paced, ever changing work environment. They will have a clear understanding of the commonly accepted instructional design models, what it takes to be a behind the scenes designer, have a strong visual sense and excellent project management skills. Essential Functions: Develop training materials, including classroom presentations, manuals, workbooks, training videos and online training modules to facilitate comprehensive training for Early Voting and Election Day Officials Review, evaluate and modify existing and proposed programs and recommend changes Create schedules, design layouts for training facilities and adjust room layouts as necessary between in-person classes Train and manage instructors and assistants for in-person training classes Serve as instructor for some online webinars and in-person classes Collaborate with team members to gain knowledge of work processes, identify training needs and establish plans to address the needs through training solutions Identify innovative training tools and methods to enhance the training program Monitor and assess election law changes and incorporate the changes into polling place procedures Develop and design election forms, precinct official website, newsletters, assessments and other communications Develop high level design documents, storyboards, audio narration scripts, status reporting, QA and testing plans Assist with Early Voting site setups and call center support Assist with Election Day call center support and post-election processes About Our Team The Wake County Board of Elections is responsible for conducting all elections held in Wake County. The Board locally administers State election laws. Principal functions include establishing election precincts and voting sites; appointing and training Precinct Officials; preparing and distributing ballots and voting equipment; canvassing and certifying the ballots cast in elections and investigating any voting irregularities. It maintains voter registration and participation records and provides public information on voters and elections. This position is in-person and will work at the Board of Elections Operations Center. The Basics (Required Education and Experience) Bachelor's degree Two years of experience in training Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) Experience working in a county elections office How Will We Know You're 'The One'? Ability to solve a high level of problems Ability to deal with high stress situations calmly and effectively Ability to thrive in a collaborative, team-oriented environment Ability to convey verbal and written information to groups and individuals Ability to ensure policies and procedures Ability to adapt to major changes in a work environment Ability to accurately complete and accomplish tasks Ability to be proactive and achieve goals beyond what is required Ability to use instructional design software, preferably Articulate 360 Suite and online learning management systems Knowledge of Microsoft Word, Excel, PowerPoint and Adobe Creative Suite About This Position Location: Wake County Board of Elections Operations Center Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon - Fri 8:30am - 5:15pm Hiring Range: 21.33 - 28.80 Market Range: 21.33 - 36.27 Posting Closing Date: 7:00 pm on 12/17/2023 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.

Division of Academic Affairs Administrative Analyst/Specialist - Exempt I RESPONSIBILITIES & DUTIES: Office of Academic Programs: Allocation of work 50% Independently performs complex organizational duties to support the AVP APCI. Works independently on multiple projects as assigned. Performs general office support activities including calendar management, travel paperwork and reimbursements ensuring compliance with applicable regulations governing the University. Handles interpersonal interactions at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes a high volume of telephone calls, emails, and walk-in visitors. Conducts business with a high degree of professionalism, discretion, and confidentiality. Researches and determines methods, policies, and procedures to achieve programmatic goals. Takes lead role in related committees, ensuring compliance with applicable regulations or requirements governing the program. Serves as liaison to outside agencies or entities related to the Academic Programs Office. Develops and makes recommendations to resolve administrative problems, operational situations, procedures, and practices. Prepares administrative reports, forms, letters, memorandums, correspondence and materials, minutes, agendas, and other required documents. Performs financial analysis, planning, and fund management including budget analysis, accounting, and administration. Coordinates all internal and external events and meetings called by the AVP including reserving space, monitoring RSVPs, registration, hospitality, and day-of logistics. Maintains departmental websites and other media used to inform internal and external stakeholders. Academic Senate: Allocation of work 50% Schedules and coordinates Academic Senate, Senate Executive Committee, and other Committee meetings as necessary. Supports meetings of the Academic Senate and its committees by publishing meeting dates, times, locations, agendas, minutes and additional materials as required; and by maintaining appropriate email distribution lists for members, recording meeting attendance, and facilitating the voting processes as directed by the Senate Chair. Maintains and posts updated list of Committee members and chairs as necessary. Coordinates processing, publication, and distribution of policies and resolutions passed by Academic Senate according to Senate procedure and as directed by the Senate Chair. Oversees the Academic Senate budget including processing release time for faculty serving in the Senate, monitors expenditures for accuracy, completes budget requests and transfers, coordinates travel claims and funds from the Chancellor’s Office for release time and travel. Interprets and applies university travel policies and procedures in order to ensure compliance with all regulations. Uses judgment in development of procedures related to issues not covered by existing policies and procedures. Serves as the central repository and primary contact for Academic Senate archives. Acts as internal and external resource on policies and procedures, including those related to submitting new policies for Senate approval. Sends out group email correspondence for a variety of Senate and Committee related matters, tracking or forward responses as necessary. Other duties as assigned. REQUIREMENTS OF POSITION: Four years of experience in working with computerized information systems, databases, and other computer software or an equivalent combination of education and experience; bachelor’s degree from an accredited four-year university preferred. Two to three years’ experience in a progressively responsible administrative/clerical support capacity highly preferred. Excellent communication skills with the ability to establish priorities to achieve results and expedite projects for the Senate Chair and officers. Experience and comfort in working independently and ability to develop and implement operational strategies to resolve problems. Ability to analyze and interpret university policies and procedures, interact with all levels of staff and administration effectively, and handle situations of a confidential nature. Ability to respond to a high volume of telephone and email inquiries. Experience with and knowledge of accounting procedures and financial reconciliation. Ability to exercise independent judgment. Excellent computer skills, solid knowledge of Microsoft Office (Word, Excel, and PowerPoint) and familiarity with Hyperion and use of the internet to conduct research in support of assigned project is mandatory. Website development capabilities is preferred. Ability to prioritize projects and to work independently and accurately. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,170 - $4,500 per month. Starting salary expected to be $4,170 per month. Advertised: Nov 01 2023 Pacific Daylight Time Applications close: Closing Date/Time:

Description: Division of Academic Affairs Administrative Analyst/Specialist - Exempt I RESPONSIBILITIES & DUTIES: Office of Academic Programs: Allocation of work 50% Independently performs complex organizational duties to support the AVP APCI. Works independently on multiple projects as assigned. Performs general office support activities including calendar management, travel paperwork and reimbursements ensuring compliance with applicable regulations governing the University. Handles interpersonal interactions at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes a high volume of telephone calls, emails, and walk-in visitors. Conducts business with a high degree of professionalism, discretion, and confidentiality. Researches and determines methods, policies, and procedures to achieve programmatic goals. Takes lead role in related committees, ensuring compliance with applicable regulations or requirements governing the program. Serves as liaison to outside agencies or entities related to the Academic Programs Office. Develops and makes recommendations to resolve administrative problems, operational situations, procedures, and practices. Prepares administrative reports, forms, letters, memorandums, correspondence and materials, minutes, agendas, and other required documents. Performs financial analysis, planning, and fund management including budget analysis, accounting, and administration. Coordinates all internal and external events and meetings called by the AVP including reserving space, monitoring RSVPs, registration, hospitality, and day-of logistics. Maintains departmental websites and other media used to inform internal and external stakeholders. Academic Senate: Allocation of work 50% Schedules and coordinates Academic Senate, Senate Executive Committee, and other Committee meetings as necessary. Supports meetings of the Academic Senate and its committees by publishing meeting dates, times, locations, agendas, minutes and additional materials as required; and by maintaining appropriate email distribution lists for members, recording meeting attendance, and facilitating the voting processes as directed by the Senate Chair. Maintains and posts updated list of Committee members and chairs as necessary. Coordinates processing, publication, and distribution of policies and resolutions passed by Academic Senate according to Senate procedure and as directed by the Senate Chair. Oversees the Academic Senate budget including processing release time for faculty serving in the Senate, monitors expenditures for accuracy, completes budget requests and transfers, coordinates travel claims and funds from the Chancellor’s Office for release time and travel. Interprets and applies university travel policies and procedures in order to ensure compliance with all regulations. Uses judgment in development of procedures related to issues not covered by existing policies and procedures. Serves as the central repository and primary contact for Academic Senate archives. Acts as internal and external resource on policies and procedures, including those related to submitting new policies for Senate approval. Sends out group email correspondence for a variety of Senate and Committee related matters, tracking or forward responses as necessary. Other duties as assigned. REQUIREMENTS OF POSITION: Four years of experience in working with computerized information systems, databases, and other computer software or an equivalent combination of education and experience; bachelor’s degree from an accredited four-year university preferred. Two to three years’ experience in a progressively responsible administrative/clerical support capacity highly preferred. Excellent communication skills with the ability to establish priorities to achieve results and expedite projects for the Senate Chair and officers. Experience and comfort in working independently and ability to develop and implement operational strategies to resolve problems. Ability to analyze and interpret university policies and procedures, interact with all levels of staff and administration effectively, and handle situations of a confidential nature. Ability to respond to a high volume of telephone and email inquiries. Experience with and knowledge of accounting procedures and financial reconciliation. Ability to exercise independent judgment. Excellent computer skills, solid knowledge of Microsoft Office (Word, Excel, and PowerPoint) and familiarity with Hyperion and use of the internet to conduct research in support of assigned project is mandatory. Website development capabilities is preferred. Ability to prioritize projects and to work independently and accurately. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,170 - $4,500 per month. Starting salary expected to be $4,170 per month. Closing Date/Time: Open until filled