MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Assistant Clerk Magistrate - Suffolk Superior Court - Criminal Pay Grade: Management/Statutory Starting Pay: $134,390.00 Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/superior-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. Licensed Massachusetts Attorney with 5+ years of criminal experience preferred. Position Summary: This position involves responsible legal work and supervisory responsibilities. • The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk or First Assistant Clerk. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.) • Assists judge with general management and operation of session and provides continuity on case management. • Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders. • Maintains docket record of events and schedules on automated case management system. • Schedules and attends hearings, conferences, and trials and notifies counsel and others. • Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court. • Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict. • Administers oaths as required. • Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings. • Assists judge with conducting telephone and video conferences. • Prepares judgments and other orders at direction of judge. • Responds to attorney and pro se inquiries regarding scheduling and other matters. • Maintains, prepares, and organizes case files. • Organizes and collects papers and files for motion hearings and other conferences. • Monitors and maintains electronic recordation of court proceedings as required. • Receives and examines all papers, exhibits, briefs and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court. • Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure. • Assembles, certifies, and transmits copies of records when properly requested by other courts and parties. • Issues process as required by the court. • Accepts and records all fees, bail, and other monies received. • Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures). • Exercise’s supervision over support personnel in the Clerk's Office as appropriate. • Participates in educational seminars and programs. • Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court. • Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Assistant Clerk. For Internal Trial Court Employee Applicants : • A Bachelor's Degree from an accredited college or university; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office. OR • A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration, or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office. OR • Internal candidates who are employed by the Trial Court as of July 1, 2012, may substitute knowledge, skills and abilities acquired through 10 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office for the education requirement as described above. For External Applicants : • A Bachelor's Degree from an accredited college or university in a relevant field (such as criminal justice, public administration, or business administration); and knowledge, skills and abilities acquired through 6 or more years of relevant work experience. OR • A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration, or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience. Closing Date/Time: 2023-06-29
Mar 29, 2023
Full Time
Title: Assistant Clerk Magistrate - Suffolk Superior Court - Criminal Pay Grade: Management/Statutory Starting Pay: $134,390.00 Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/superior-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. Licensed Massachusetts Attorney with 5+ years of criminal experience preferred. Position Summary: This position involves responsible legal work and supervisory responsibilities. • The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk or First Assistant Clerk. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.) • Assists judge with general management and operation of session and provides continuity on case management. • Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders. • Maintains docket record of events and schedules on automated case management system. • Schedules and attends hearings, conferences, and trials and notifies counsel and others. • Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court. • Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict. • Administers oaths as required. • Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings. • Assists judge with conducting telephone and video conferences. • Prepares judgments and other orders at direction of judge. • Responds to attorney and pro se inquiries regarding scheduling and other matters. • Maintains, prepares, and organizes case files. • Organizes and collects papers and files for motion hearings and other conferences. • Monitors and maintains electronic recordation of court proceedings as required. • Receives and examines all papers, exhibits, briefs and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court. • Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure. • Assembles, certifies, and transmits copies of records when properly requested by other courts and parties. • Issues process as required by the court. • Accepts and records all fees, bail, and other monies received. • Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures). • Exercise’s supervision over support personnel in the Clerk's Office as appropriate. • Participates in educational seminars and programs. • Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court. • Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Assistant Clerk. For Internal Trial Court Employee Applicants : • A Bachelor's Degree from an accredited college or university; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office. OR • A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration, or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office. OR • Internal candidates who are employed by the Trial Court as of July 1, 2012, may substitute knowledge, skills and abilities acquired through 10 or more years of relevant work experience, including supervisory and/or courtroom experience, within a Trial Court Division (Clerk's Office, Probation Office, Judge's Lobby) or an equivalent office for the education requirement as described above. For External Applicants : • A Bachelor's Degree from an accredited college or university in a relevant field (such as criminal justice, public administration, or business administration); and knowledge, skills and abilities acquired through 6 or more years of relevant work experience. OR • A law degree and admission to the practice of law in Massachusetts or a graduate degree from an accredited college or university in a relevant field (such as criminal justice, public administration, or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience. Closing Date/Time: 2023-06-29
CITY OF MILPITAS, CA
Milpitas City Hall, California, United States
Definition Plan, organize and direct a variety of complex administrative, technical, and possible supervisory duties in support of the City Clerk Division's day-to-day operations; provides a high level of administrative and technical support to the City Clerk and performs all duties of the City Clerk in his/her absence. DISTINGUISHED CHARACTERISTICS This is a single position class responsible for assisting the City Clerk in the administration of the City Clerk Division's operations. The incumbent works under the direction of the City Clerk and could exercise supervision over clerical positions. Examples of Duties Duties may include, but are not limited to, the following: Assist in the development and implementation of the Division's goals, objectives, policies, procedures, and work standards. Work with staff, the general public, and elected officials providing a high level of administrative support services. Recommend and coordinate the development and maintenance of computerized applications and systems; maintain the centralized records management system, archives, and records retention. Research public records and provide information to the public and staff members concerning City Council actions, laws, ordinances, codes, procedures and projects; independently compose responses to requests for information. Assist with the compilation of agenda items for City Council meetings; direct preparation and distribution of agenda packets; summarize and publish agenda information. Index, process, copy, distribute, file and certify copies of ordinances, resolutions, official minutes and other public records; maintain and update Municipal Code books. Prepare and publish legal and public notices in coordination with City departments. In the absence of the City Clerk, perform the City Clerk duties, such as attend meetings, write agenda reports, take minutes, and supervise the Division staff. Assist the City Clerk in the administration and conduct of municipal elections. Monitor workflow, plan, organize, direct Division staff, and service levels as assigned. Assist in the development and preparation of the annual budget and monitor expenditures throughout the year. Certify, notarize, and record City documents. Administer special programs and process related documents, such as insurance certificates, Statements of Economic Interest, Bingo license and renewals, accept passport applications, and any other statutory duties. Collect, compile, analyze, and prepare data for special surveys, projects, and reports. Provide support to Commission or Subcommittee, if assigned. Perform other related duties as assigned. Typical Qualifications Knowledge of: Modern office management practices and procedures. English usage, spelling, grammar, and punctuation. Organization and functions of municipal government. Office equipment including computers and office software applications. Multiple filing systems. Laws, rules, regulations, and procedures related to City Clerk functions, including municipal elections, open government and public records. Principles and practices of management, supervision, training, and performance evaluation. Outstanding customer service. Ability to: Locate and assemble data; provide information and organize material in conformance with laws and procedures. Take notes and summarize written or verbal material presented. Interpret a wide variety of documents and apply knowledge of diverse procedures. Establish and maintain effective work relationships, with City staff, officials, passport customers and the general public. Supervise, train, and evaluate assigned professional, technical, and clerical personnel. Maintain filing systems and complex records including confidential data. Keep abreast of laws, regulations, and pertinent professional knowledge related to the City Clerk profession. Communicate effectively, both orally and in writing and by various methods (e.g. in person, telephone, or e-mail). Work independently, meet deadlines, and make decisions on procedural matters with minimal or no supervision. Satisfactorily use office software on a personal computer. Efficiently take and transcribe notes. EDUCATION AND EXPERIENCE Experience: Five (5) years of increasingly responsible administrative support experience with varied assignments, projects, public contact, and technical office management; including at least one (1) year of supervisory experience or experience as a lead in project coordination. Education: High school diploma License or Certificate Posses or ability to obtain and maintain an appropriate valid California Driver License. Possess or ability to obtain within six (6) months of employment and maintain throughout employment a Notary Public Commission. Possess or ability to obtain designation as a Certified Municipal Clerk (CMC) within three (3) years of employment. **The test/examination process for this position is tentatively scheduled for the 1st week of April.** Supplemental Information SPECIAL REQUIREMENTS: Ability to work in a standard office environment; repetitive keyboarding; ability to take notes at a rapid speed; ability to attend night (evening) meetings; able to travel to various locations within and outside the City of Milpitas. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or www.ci.milpitas.ca.gov for more information on employee benefits. Closing Date/Time: 4/12/2023 11:59 PM Pacific
Mar 03, 2023
Full Time
Definition Plan, organize and direct a variety of complex administrative, technical, and possible supervisory duties in support of the City Clerk Division's day-to-day operations; provides a high level of administrative and technical support to the City Clerk and performs all duties of the City Clerk in his/her absence. DISTINGUISHED CHARACTERISTICS This is a single position class responsible for assisting the City Clerk in the administration of the City Clerk Division's operations. The incumbent works under the direction of the City Clerk and could exercise supervision over clerical positions. Examples of Duties Duties may include, but are not limited to, the following: Assist in the development and implementation of the Division's goals, objectives, policies, procedures, and work standards. Work with staff, the general public, and elected officials providing a high level of administrative support services. Recommend and coordinate the development and maintenance of computerized applications and systems; maintain the centralized records management system, archives, and records retention. Research public records and provide information to the public and staff members concerning City Council actions, laws, ordinances, codes, procedures and projects; independently compose responses to requests for information. Assist with the compilation of agenda items for City Council meetings; direct preparation and distribution of agenda packets; summarize and publish agenda information. Index, process, copy, distribute, file and certify copies of ordinances, resolutions, official minutes and other public records; maintain and update Municipal Code books. Prepare and publish legal and public notices in coordination with City departments. In the absence of the City Clerk, perform the City Clerk duties, such as attend meetings, write agenda reports, take minutes, and supervise the Division staff. Assist the City Clerk in the administration and conduct of municipal elections. Monitor workflow, plan, organize, direct Division staff, and service levels as assigned. Assist in the development and preparation of the annual budget and monitor expenditures throughout the year. Certify, notarize, and record City documents. Administer special programs and process related documents, such as insurance certificates, Statements of Economic Interest, Bingo license and renewals, accept passport applications, and any other statutory duties. Collect, compile, analyze, and prepare data for special surveys, projects, and reports. Provide support to Commission or Subcommittee, if assigned. Perform other related duties as assigned. Typical Qualifications Knowledge of: Modern office management practices and procedures. English usage, spelling, grammar, and punctuation. Organization and functions of municipal government. Office equipment including computers and office software applications. Multiple filing systems. Laws, rules, regulations, and procedures related to City Clerk functions, including municipal elections, open government and public records. Principles and practices of management, supervision, training, and performance evaluation. Outstanding customer service. Ability to: Locate and assemble data; provide information and organize material in conformance with laws and procedures. Take notes and summarize written or verbal material presented. Interpret a wide variety of documents and apply knowledge of diverse procedures. Establish and maintain effective work relationships, with City staff, officials, passport customers and the general public. Supervise, train, and evaluate assigned professional, technical, and clerical personnel. Maintain filing systems and complex records including confidential data. Keep abreast of laws, regulations, and pertinent professional knowledge related to the City Clerk profession. Communicate effectively, both orally and in writing and by various methods (e.g. in person, telephone, or e-mail). Work independently, meet deadlines, and make decisions on procedural matters with minimal or no supervision. Satisfactorily use office software on a personal computer. Efficiently take and transcribe notes. EDUCATION AND EXPERIENCE Experience: Five (5) years of increasingly responsible administrative support experience with varied assignments, projects, public contact, and technical office management; including at least one (1) year of supervisory experience or experience as a lead in project coordination. Education: High school diploma License or Certificate Posses or ability to obtain and maintain an appropriate valid California Driver License. Possess or ability to obtain within six (6) months of employment and maintain throughout employment a Notary Public Commission. Possess or ability to obtain designation as a Certified Municipal Clerk (CMC) within three (3) years of employment. **The test/examination process for this position is tentatively scheduled for the 1st week of April.** Supplemental Information SPECIAL REQUIREMENTS: Ability to work in a standard office environment; repetitive keyboarding; ability to take notes at a rapid speed; ability to attend night (evening) meetings; able to travel to various locations within and outside the City of Milpitas. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. RETIREMENT Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare. MEDICAL INSURANCE Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage. RETIREE MEDICAL Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service. DENTAL & VISION City provides full family coverage for Delta Dental and MES Vision at no cost to the employee. LIFE INSURANCE City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance. DISABILITY INSURANCE City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month. DEFERRED COMPENSATION City contributes $75 per month on the employee's behalf. VACATION Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service. HOLIDAYS Employees receive 12 paid holidays and one (1) floating holiday per year. SICK LEAVE Employees earn 12 days annually. TUITION REIMBURSEMENT Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement. FITNESS PROGRAM Employeesare offered free access to City-sponsored sports and fitness programs. The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or www.ci.milpitas.ca.gov for more information on employee benefits. Closing Date/Time: 4/12/2023 11:59 PM Pacific
Contra Costa County, CA
Contra Costa County, California, United States
The Position ***This is a continuous recruitment*** ***Qualified candidates are encouraged to apply immediately*** Why join Contra Costa County? Are you interested in pursuing a new opportunity and a career in public service? Contra Costa County is seeking talented and qualified individuals to fill clerical vacancies throughout the County! Once on board, there are opportunities for Clerk-Experienced Level employees to advance to Clerk-Senior Level after satisfying the requirements. Also, there are potential advancement opportunities to other specialized and supervisory clerical positions. Typing Positions : To be considered for typing positions, applicants must complete a typing test validating the ability to type at least 40 net words per minute. If you do not already have a typing certificate, you may utilize the following resource to take an online typing test: Visit https://es.eskill.com/es/quiz?testId=ffc84be3af23ce70 to take an online typing test. Test results will be sent to you via email, please attach them to your application. Candidates who do not include a valid typing test score will be considered for non-typing positions only. Bilingual candidates are strongly encouraged to apply. We offer a monthly salary differential of $100 to employees in assignments that require bilingual proficiency. To read the complete Clerk - Experienced Level job description, please visit this website https://www.contracosta.ca.gov/1338/Job-Descriptions For Frequently Asked Questions regarding this recruitment, please click on the following link before applying: https://www.contracosta.ca.gov/DocumentCenter/View/75126/FAQ-Clerk-Clerk-Experienced-Level-Continuous-PDF The eligible list established from this recruitment may remain in effect for six (6) months. We are looking for someone who is: Detail oriented. You will be responsible for ensuring accuracy of written communications, numbers, or data entry Customer focused. Your role will require you to be responsive and proactive when addressing customer needs Organized. You will need to balance multiple assignments and priorities in a fast-paced environment Dependable. Your assigned unit will rely on you for support What you will typically be responsible for: General office duties such as typing, scanning, proofreading, filing, and email correspondence Receiving mail and processing it or routing it to the appropriate person Entering and maintaining data or other information in a computer database Checking forms for accuracy and proper completion Proofreading information such as records or reports Screening phone calls, answering questions, taking messages, or forwarding to appropriate person for resolution A few reasons you might love this job: Your work will have a direct impact on the County's ability to provide important public services There is opportunity for promotional growth There is a wide variety of County departments with clerical staffing needs, so you can expand the breadth of your experience A few challenges you might face in this job : Your customers will include some people with strong personalities and/or high expectations Tasks can vary depending upon the operational need and the department you are assigned to work You will work in a highly regulated government environment Competencies Required: Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Customer Focus: Attending to the needs and expectations of customers Using Technology: Working with electronic hardware and software applications Professional & Technical Expertise: Applying technical subject matter to the job Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Fact Finding: Obtaining facts and data pertaining to an issue or question Mathematical Facility: Performing computations and solving mathematical problems Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Adaptability: Responding positively to change and modifying behavior as the situation requires EXAM DATES Tentative Online Written Exams: December 2022 (For applications received 10/3/22 - 12/4/22) February 2023 (For applications received 12/5/22 - 2/5/23) April 2023 (For applications received 2/6/23 - 4/2/23) June 2023 (For applications received 4/3/23 - 6/4/23) August 2023 (For applications received 6/5/23 - 8/6/23) October 2023 ( For applications received 8/7/23 - 10/8/23) December 2023 (For applications received 10/9/23 - 12/10/23) Minimum Qualifications Typing Skills: The ability to type at a speed of not less than 40 words per minute from clear manuscript or printed or typewritten copy. Employees who are in positions which do not require typing, or classifications which require typing at a lower speed, may be required to demonstrate their ability to type 40 words per minute before appointment, transfer or reassignment into positions requiring typing. Level B: One (1) year of full-time office clerical experience, or equivalent animal related clerical experience. Selection Process Selection Process: Application Filing and Evaluation : Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Online Multiple-Choice Test : Candidates invited to take the online skills assessment will need access to a computer and internet. Candidates will be evaluated on necessary knowledge and skills that may include, but are not limited to: clerical skills, mathematical ability, grammar and vocabulary, interpersonal skills, and customer service. Candidates are not permitted to retake the same assessment within a six (6) month period. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam. 3. Final Selection Interviews : Vary dependent upon the departments filling vacancies. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. COVID-19 Vaccine Requirements Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId= CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
May 24, 2022
Full Time
The Position ***This is a continuous recruitment*** ***Qualified candidates are encouraged to apply immediately*** Why join Contra Costa County? Are you interested in pursuing a new opportunity and a career in public service? Contra Costa County is seeking talented and qualified individuals to fill clerical vacancies throughout the County! Once on board, there are opportunities for Clerk-Experienced Level employees to advance to Clerk-Senior Level after satisfying the requirements. Also, there are potential advancement opportunities to other specialized and supervisory clerical positions. Typing Positions : To be considered for typing positions, applicants must complete a typing test validating the ability to type at least 40 net words per minute. If you do not already have a typing certificate, you may utilize the following resource to take an online typing test: Visit https://es.eskill.com/es/quiz?testId=ffc84be3af23ce70 to take an online typing test. Test results will be sent to you via email, please attach them to your application. Candidates who do not include a valid typing test score will be considered for non-typing positions only. Bilingual candidates are strongly encouraged to apply. We offer a monthly salary differential of $100 to employees in assignments that require bilingual proficiency. To read the complete Clerk - Experienced Level job description, please visit this website https://www.contracosta.ca.gov/1338/Job-Descriptions For Frequently Asked Questions regarding this recruitment, please click on the following link before applying: https://www.contracosta.ca.gov/DocumentCenter/View/75126/FAQ-Clerk-Clerk-Experienced-Level-Continuous-PDF The eligible list established from this recruitment may remain in effect for six (6) months. We are looking for someone who is: Detail oriented. You will be responsible for ensuring accuracy of written communications, numbers, or data entry Customer focused. Your role will require you to be responsive and proactive when addressing customer needs Organized. You will need to balance multiple assignments and priorities in a fast-paced environment Dependable. Your assigned unit will rely on you for support What you will typically be responsible for: General office duties such as typing, scanning, proofreading, filing, and email correspondence Receiving mail and processing it or routing it to the appropriate person Entering and maintaining data or other information in a computer database Checking forms for accuracy and proper completion Proofreading information such as records or reports Screening phone calls, answering questions, taking messages, or forwarding to appropriate person for resolution A few reasons you might love this job: Your work will have a direct impact on the County's ability to provide important public services There is opportunity for promotional growth There is a wide variety of County departments with clerical staffing needs, so you can expand the breadth of your experience A few challenges you might face in this job : Your customers will include some people with strong personalities and/or high expectations Tasks can vary depending upon the operational need and the department you are assigned to work You will work in a highly regulated government environment Competencies Required: Oral Communication: Engaging effectively in dialogue Writing: Communicating effectively in writing Attention to Detail: Focusing on the details of work content, work steps, and final work products Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships Customer Focus: Attending to the needs and expectations of customers Using Technology: Working with electronic hardware and software applications Professional & Technical Expertise: Applying technical subject matter to the job Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace Fact Finding: Obtaining facts and data pertaining to an issue or question Mathematical Facility: Performing computations and solving mathematical problems Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Self-Management: Showing personal organization, self-discipline, and dependability Adaptability: Responding positively to change and modifying behavior as the situation requires EXAM DATES Tentative Online Written Exams: December 2022 (For applications received 10/3/22 - 12/4/22) February 2023 (For applications received 12/5/22 - 2/5/23) April 2023 (For applications received 2/6/23 - 4/2/23) June 2023 (For applications received 4/3/23 - 6/4/23) August 2023 (For applications received 6/5/23 - 8/6/23) October 2023 ( For applications received 8/7/23 - 10/8/23) December 2023 (For applications received 10/9/23 - 12/10/23) Minimum Qualifications Typing Skills: The ability to type at a speed of not less than 40 words per minute from clear manuscript or printed or typewritten copy. Employees who are in positions which do not require typing, or classifications which require typing at a lower speed, may be required to demonstrate their ability to type 40 words per minute before appointment, transfer or reassignment into positions requiring typing. Level B: One (1) year of full-time office clerical experience, or equivalent animal related clerical experience. Selection Process Selection Process: Application Filing and Evaluation : Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process. Online Multiple-Choice Test : Candidates invited to take the online skills assessment will need access to a computer and internet. Candidates will be evaluated on necessary knowledge and skills that may include, but are not limited to: clerical skills, mathematical ability, grammar and vocabulary, interpersonal skills, and customer service. Candidates are not permitted to retake the same assessment within a six (6) month period. If you apply for another recruitment that uses this exam and the test is scheduled within six (6) months of the date you took the test this time, you will not have the option to re-take the exam. 3. Final Selection Interviews : Vary dependent upon the departments filling vacancies. Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. COVID-19 Vaccine Requirements Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId= CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
MASSACHUSETTS TRIAL COURT
Worcester, Massachusetts, United States
Title: Child Support Processing Clerk Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: To deliver timely justice to the public by providing equal access to a fair, equitable, and efficient forum to resolve family and probate legal matters and to and assist and protect all individuals, families, and children in an impartial and respectful manner. Probate and Family Court Organization Profile This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the establishment and enforcement of court orders pertaining to divorce, separation and paternity matters involving minor children within the Probate and Family Court Department. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position title above the entry level requires the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry-level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry-level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry-level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Child Support Processing Clerk I - This is the entry-level position title within this series. Employees at this level are expected to perform a variety of simple to moderately complex duties requiring knowledge of specific court procedures and general awareness of laws that determine those procedures. Child Support Processing Clerk II - This is the second-level position title within this series. Employees at this second level are expected to perform more complex and responsible case processing functions requiring advanced knowledge of specific court procedures and general awareness of laws that determine those procedures. This series requires the ability to perform those duties with limited supervision and the exercise of more independent judgment. Duties: Child Support Processing Clerk I Duties: Performs general intake case duties including receiving court papers and documents from the Department of Revenue and other parties. Checks index for new cases assigns docket numbers and prepares index and docket sheets. Dockets all complaints, judgments, orders, income assignments, and actions taken by the Court on the hearing date. Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel, and the general public. Distributes the Child Support Case Intake Form and Child Support Enforcement Services Application Form to parties in child support matters. Responds to routine requests for information concerning cases, scheduling, and court procedures. Performs other duties as the needs of the Court require. Child Support Processing Clerk II Additional Duties: Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness and determining to process required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies, and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. Assists in the training of new employees and in the ongoing training of other employees in child support matters. Responds to unusual and complicated requests for information concerning cases, scheduling and court procedures. May serve as a "floating processing clerk" who is able to perform complex case processing functions related to child support orders in different work units within the office as required. Performs all of the duties of the lower level within this series and other duties as the needs of the court require. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Child Support Processing Clerk: Child Support Processing Clerk I Requirements Graduation from high school or its equivalent. Some general clerical or customer service experience. Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred. General knowledge of modern office practices and procedures. Ability to serve the public and others with business with the court in a courteous and professional manner. Ability to learn the procedures and functions, manual and automated, of the office to which assigned. Ability to understand and follow verbal and written instructions. Ability to perform routine data entry at an acceptable rate of speed. Ability to establish and maintain effective working relationships with court staff. Ability to communicate effectively with others. Child Support Processing Clerk II Additional Requirements: A minimum of two years of experience as a Child Support Processing Clerk I. Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to child support cases processed within the work unit or functional area to which assigned. Working knowledge and ability to effectively use MassCourts or other court-used automated case management systems. Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to provide specialized or technical information. Demonstrated ability to identify problems with court documents, papers, and filings and to take appropriate action within established guidelines. Demonstrated ability to exercise more independent judgment when appropriate. Demonstrated ability to identify problems with court documents, papers, and filings and to take appropriate action within established guidelines. demonstrated ability to function as a resource person. Demonstrated ability to train employees. Closing Date/Time: 2023-06-29
Mar 28, 2023
Full Time
Title: Child Support Processing Clerk Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: To deliver timely justice to the public by providing equal access to a fair, equitable, and efficient forum to resolve family and probate legal matters and to and assist and protect all individuals, families, and children in an impartial and respectful manner. Probate and Family Court Organization Profile This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the establishment and enforcement of court orders pertaining to divorce, separation and paternity matters involving minor children within the Probate and Family Court Department. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position title above the entry level requires the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry-level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry-level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry-level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Child Support Processing Clerk I - This is the entry-level position title within this series. Employees at this level are expected to perform a variety of simple to moderately complex duties requiring knowledge of specific court procedures and general awareness of laws that determine those procedures. Child Support Processing Clerk II - This is the second-level position title within this series. Employees at this second level are expected to perform more complex and responsible case processing functions requiring advanced knowledge of specific court procedures and general awareness of laws that determine those procedures. This series requires the ability to perform those duties with limited supervision and the exercise of more independent judgment. Duties: Child Support Processing Clerk I Duties: Performs general intake case duties including receiving court papers and documents from the Department of Revenue and other parties. Checks index for new cases assigns docket numbers and prepares index and docket sheets. Dockets all complaints, judgments, orders, income assignments, and actions taken by the Court on the hearing date. Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel, and the general public. Distributes the Child Support Case Intake Form and Child Support Enforcement Services Application Form to parties in child support matters. Responds to routine requests for information concerning cases, scheduling, and court procedures. Performs other duties as the needs of the Court require. Child Support Processing Clerk II Additional Duties: Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness and determining to process required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies, and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. Assists in the training of new employees and in the ongoing training of other employees in child support matters. Responds to unusual and complicated requests for information concerning cases, scheduling and court procedures. May serve as a "floating processing clerk" who is able to perform complex case processing functions related to child support orders in different work units within the office as required. Performs all of the duties of the lower level within this series and other duties as the needs of the court require. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Child Support Processing Clerk: Child Support Processing Clerk I Requirements Graduation from high school or its equivalent. Some general clerical or customer service experience. Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred. General knowledge of modern office practices and procedures. Ability to serve the public and others with business with the court in a courteous and professional manner. Ability to learn the procedures and functions, manual and automated, of the office to which assigned. Ability to understand and follow verbal and written instructions. Ability to perform routine data entry at an acceptable rate of speed. Ability to establish and maintain effective working relationships with court staff. Ability to communicate effectively with others. Child Support Processing Clerk II Additional Requirements: A minimum of two years of experience as a Child Support Processing Clerk I. Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to child support cases processed within the work unit or functional area to which assigned. Working knowledge and ability to effectively use MassCourts or other court-used automated case management systems. Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to provide specialized or technical information. Demonstrated ability to identify problems with court documents, papers, and filings and to take appropriate action within established guidelines. Demonstrated ability to exercise more independent judgment when appropriate. Demonstrated ability to identify problems with court documents, papers, and filings and to take appropriate action within established guidelines. demonstrated ability to function as a resource person. Demonstrated ability to train employees. Closing Date/Time: 2023-06-29
Nevada County, CA
Nevada City, California, United States
Definition and Class Characteristics Nevada County's Clerk-Recorder/Registrar of Voters seeks an experienced, collaborative leader to be the next Assistant Clerk-Recorder. Working at the County of Nevada offers a challenging and rewarding work environment and the satisfaction of knowing you're working to better our communities. The Assistant County Clerk-Recorder reports to, and serves at the will of, the County Clerk-Recorder, an elected official. Under administrative oversight, the Assistant County Clerk-Recorder assists with planning, organizing, directing, and managing the activities of the County Clerk-Recorder's office and provides highly complex staff assistance to the County Clerk-Recorder. The Assistant County Clerk-Recorder acts on behalf of the County Clerk-Recorder in their absence, and provides full line and functional management responsibility for the department's Recorder, County Clerk, and Elections divisions. The Assistant Clerk-Recorder oversees a team of 10 positions including administrative support and management staff. In this capacity, the Assistant Clerk-Recorder works closely with staff to manage budget and human resource needs, chairs the Voter Outreach and Education Committee, and maintains strong collaborative relationships with partner agencies and vendors. During election preparations, the office hires up to 60 extra-help temporary staff to assist with workload, and coordinates training and placement for our Vote Centers. The Assistant Clerk-Recorder actively participates with staff to complete key election tasks such as selecting vote centers, designing/publishing voter materials and mailings, conducting official canvass audits, and overseeing regular evaluations of election operations to identify, prioritize, and implement improvements as part of an annual program improvement plan. When potential or unexpected problems arise, the Assistant Clerk-Recorder troubleshoots and produces solutions that are feasible, efficient, and compliant with current law. In addition, the Assistant Clerk-Recorder is the primary contact for local municipal, school, and special districts as well as voters and candidates seeking information on both recording and election law and procedure. The Assistant Clerk-Recorder stays abreast of proposed state and federal legislation, anticipates policy trends, and identifies strategies and develops plans to integrate new laws and regulations into existing procedures. Policy direction is provided by the elected Clerk-Recorder/Registrar of Voters, with significant discretion left to the Assistant Clerk-Recorder to interpret and apply that direction. NOTE: Registrar of Voters Office staff are required to work a considerable amount of mandatory overtime during peak workload election periods. Consequently, the incumbent's presence is required to provide direct and continuous oversight of operations during mandatory overtime periods. The ideal Assistant Clerk-Recorder will be a collaborative leader who can develop and maintain positive relationships with a wide range of stakeholders, agencies, and vendors such as voters, news media, title companies, boards and commissions, state and federal legislative bodies, the Elections Legislative committee, the Recorders' Legislative committee, the California Department of Public Health-Vitals Division and the California Secretary of State. This individual will have the adaptability to shift from micro-level oversight, training and direct supervision of staff activity, to macro-level oversight that involves anticipating and developing policy that assures compliance with state and federal regulations and laws in order to effectively maintain confidentiality of information and protect the integrity of both the recording and election processes. The most successful candidate will also possess: Substantial experience evaluating and/or establishing policies and procedures to ensure efficiency of operations and compliance with current law Strategic planning skills to lead through significant change and promote a culture of inclusion, learning and excellence Extensive experience leading and motivating successful teams in a public sector environment An in-depth understanding of County governmental operations, policies and procedures Strong ethics and a high level of integrity Recognized as a well-organized and high functioning organization, Nevada County is governed by a five-member Board of Supervisors elected on a non-partisan basis to serve four-year terms. The Board of Supervisors is the legislative and executive body of County government. Agency Directors report to the County Executive Officer, who is known for her open communication style and desire to connect with County employees. Nevada County leadership values employee development and engagement, promotes open and transparent communication, and recognizes employee contributions. Leadership connects with employees and the community, listens to them, and provides meaningful programming to keep them safe and healthy. Known as “California Gold Country”, Nevada County encompasses 974 square miles located in the foothills of the Western Slope of the Sierra Nevada, with access to a variety of recreational and cultural activities. Established in 1851, historic Nevada County includes Truckee, Grass Valley and Nevada City - the County Seat. Residents enjoy a rural lifestyle with urban amenities and are only an hour from the State Capital. Join the County of Nevada and experience the majestic beauty of an extraordinary county! Picturesque landscapes, gorgeous Reno-Tahoe forests, historic towns, fine dining, and a wide variety of entertainment, recreational, and cultural activities offer something for everyone. Visit www.gonevadacounty.com and www.nevadacountygold.com for additional information about the community. Read the full job description here . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific summaries and agreements (MOUs) for specific benefit information. Holidays: 11 paid holidays per year. Paid Leave Program (Combination of Vacation and Sick Leave): 0-5 years:165 hrs./year;6-10 years:192 hrs./yr.;11+ years:200 hrs./yr. Maximum accrual is 400 hours, and 40 hours may be cashed out each fiscal year Floating Holiday: 16 hours max;24 hours max after 10 years of service Admin Leave: 40 hours per fiscal year Medical, Dental and Vision Plans: County of Nevada offers CalPERS ' suite of medical plan offerings. We offer Delta Dental Coverage and Vision Service Plan (VSP) vision coverage. You may elect medical insurance for yourself only or you and your eligible dependents. You may elect dental and vision insurance for yourself only or for you and your eligible dependents. Your choice regarding medical insurance enrollment is separate from your election for dental and vision insurance. Dental and vision insurance are bundled, however (this means if you elect dental insurance, you must also elect vision insurance.) Depending upon the plan selected by the employee, the County contributes a substantial amount of the total cost of the complete health package (including medical, dental and vision coverage). In 2020, the amount the County contributes for employee only coverage is $568 per month;for employee + one coverage, $1,113 per month;and for family coverage, $1,484 per month. For those employees who have health coverage from other sources, and who elect to not participate in Nevada County's plans, the County offers a $300 monthly taxable Cash-Back allowance. For part-time employees working 50% or more, the County contribution will be pro-rated. As an example, a 50% employee will only receive the benefit of 50% of the county contribution rates listed above, increase out-of-pocket costs significantly. Life Insurance: The County pays the premium for life insurance equal to $20,000. Optional life insurance is also available for purchase by the employee. Disability Insurance The County also participates in California State Disability Insurance (SDI) fund for short-term disability. Employee Assistance Program The County-sponsored Employee Assistance provides confidential counseling, coaching, and wellness services to employees and their eligible dependents. Deferred Compensation The County offers a 457 Deferred Compensation program and FSA (Flexible Spending Arrangement). Deposits into these plans are strictly voluntary and are made through a payroll deduction on a tax-deferred basis. The County does not make contributions to the employees' Deferred Compensation account. Other Longevity pay is available at 2.5% after 10 years of service.Tuition remission available for eligible courses/degree programs. Retirement: The County is in the Public Employees' Retirement System ( CalPERS ) coordinated with Social Security. The various Retirement Plans are listed below: "Legacy Members"- 2.7% @ 55 Final Retirement Compensation based on Single Highest Year. Effective July 1, 2016, employees contribute a total of 10.585% towards the employer share of the PERS contribution. Employer pays the normal employee contribution of 8% and reports it as EPMC . "Classic Members" to PERS- 2% @ 60 Final Retirement Compensation based on Highest Three-Year Average. Employee contributes 7%. "New Members" to PERS- 2.0% @ 62 Final Retirement Compensation based on Highest Three-Year Average. Employee contributes 7.75%. CalPERS defines "new members" as: (1) A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any other California public retirement system. (2) A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who is not eligible for reciprocity with another California public retirement system. (3) A member who established CalPERS membership prior to January 1, 2013, and who is hired by a different CalPERS employer after January 1, 2013, after a break in service of greater than six months. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 Comments, please email: human.resources@co.nevada.ca.us Closing Date/Time: Continuous
Feb 01, 2023
Full Time
Definition and Class Characteristics Nevada County's Clerk-Recorder/Registrar of Voters seeks an experienced, collaborative leader to be the next Assistant Clerk-Recorder. Working at the County of Nevada offers a challenging and rewarding work environment and the satisfaction of knowing you're working to better our communities. The Assistant County Clerk-Recorder reports to, and serves at the will of, the County Clerk-Recorder, an elected official. Under administrative oversight, the Assistant County Clerk-Recorder assists with planning, organizing, directing, and managing the activities of the County Clerk-Recorder's office and provides highly complex staff assistance to the County Clerk-Recorder. The Assistant County Clerk-Recorder acts on behalf of the County Clerk-Recorder in their absence, and provides full line and functional management responsibility for the department's Recorder, County Clerk, and Elections divisions. The Assistant Clerk-Recorder oversees a team of 10 positions including administrative support and management staff. In this capacity, the Assistant Clerk-Recorder works closely with staff to manage budget and human resource needs, chairs the Voter Outreach and Education Committee, and maintains strong collaborative relationships with partner agencies and vendors. During election preparations, the office hires up to 60 extra-help temporary staff to assist with workload, and coordinates training and placement for our Vote Centers. The Assistant Clerk-Recorder actively participates with staff to complete key election tasks such as selecting vote centers, designing/publishing voter materials and mailings, conducting official canvass audits, and overseeing regular evaluations of election operations to identify, prioritize, and implement improvements as part of an annual program improvement plan. When potential or unexpected problems arise, the Assistant Clerk-Recorder troubleshoots and produces solutions that are feasible, efficient, and compliant with current law. In addition, the Assistant Clerk-Recorder is the primary contact for local municipal, school, and special districts as well as voters and candidates seeking information on both recording and election law and procedure. The Assistant Clerk-Recorder stays abreast of proposed state and federal legislation, anticipates policy trends, and identifies strategies and develops plans to integrate new laws and regulations into existing procedures. Policy direction is provided by the elected Clerk-Recorder/Registrar of Voters, with significant discretion left to the Assistant Clerk-Recorder to interpret and apply that direction. NOTE: Registrar of Voters Office staff are required to work a considerable amount of mandatory overtime during peak workload election periods. Consequently, the incumbent's presence is required to provide direct and continuous oversight of operations during mandatory overtime periods. The ideal Assistant Clerk-Recorder will be a collaborative leader who can develop and maintain positive relationships with a wide range of stakeholders, agencies, and vendors such as voters, news media, title companies, boards and commissions, state and federal legislative bodies, the Elections Legislative committee, the Recorders' Legislative committee, the California Department of Public Health-Vitals Division and the California Secretary of State. This individual will have the adaptability to shift from micro-level oversight, training and direct supervision of staff activity, to macro-level oversight that involves anticipating and developing policy that assures compliance with state and federal regulations and laws in order to effectively maintain confidentiality of information and protect the integrity of both the recording and election processes. The most successful candidate will also possess: Substantial experience evaluating and/or establishing policies and procedures to ensure efficiency of operations and compliance with current law Strategic planning skills to lead through significant change and promote a culture of inclusion, learning and excellence Extensive experience leading and motivating successful teams in a public sector environment An in-depth understanding of County governmental operations, policies and procedures Strong ethics and a high level of integrity Recognized as a well-organized and high functioning organization, Nevada County is governed by a five-member Board of Supervisors elected on a non-partisan basis to serve four-year terms. The Board of Supervisors is the legislative and executive body of County government. Agency Directors report to the County Executive Officer, who is known for her open communication style and desire to connect with County employees. Nevada County leadership values employee development and engagement, promotes open and transparent communication, and recognizes employee contributions. Leadership connects with employees and the community, listens to them, and provides meaningful programming to keep them safe and healthy. Known as “California Gold Country”, Nevada County encompasses 974 square miles located in the foothills of the Western Slope of the Sierra Nevada, with access to a variety of recreational and cultural activities. Established in 1851, historic Nevada County includes Truckee, Grass Valley and Nevada City - the County Seat. Residents enjoy a rural lifestyle with urban amenities and are only an hour from the State Capital. Join the County of Nevada and experience the majestic beauty of an extraordinary county! Picturesque landscapes, gorgeous Reno-Tahoe forests, historic towns, fine dining, and a wide variety of entertainment, recreational, and cultural activities offer something for everyone. Visit www.gonevadacounty.com and www.nevadacountygold.com for additional information about the community. Read the full job description here . NOTE: This summary of benefits is not a binding document and is provided as a courtesy. Refer to specific summaries and agreements (MOUs) for specific benefit information. Holidays: 11 paid holidays per year. Paid Leave Program (Combination of Vacation and Sick Leave): 0-5 years:165 hrs./year;6-10 years:192 hrs./yr.;11+ years:200 hrs./yr. Maximum accrual is 400 hours, and 40 hours may be cashed out each fiscal year Floating Holiday: 16 hours max;24 hours max after 10 years of service Admin Leave: 40 hours per fiscal year Medical, Dental and Vision Plans: County of Nevada offers CalPERS ' suite of medical plan offerings. We offer Delta Dental Coverage and Vision Service Plan (VSP) vision coverage. You may elect medical insurance for yourself only or you and your eligible dependents. You may elect dental and vision insurance for yourself only or for you and your eligible dependents. Your choice regarding medical insurance enrollment is separate from your election for dental and vision insurance. Dental and vision insurance are bundled, however (this means if you elect dental insurance, you must also elect vision insurance.) Depending upon the plan selected by the employee, the County contributes a substantial amount of the total cost of the complete health package (including medical, dental and vision coverage). In 2020, the amount the County contributes for employee only coverage is $568 per month;for employee + one coverage, $1,113 per month;and for family coverage, $1,484 per month. For those employees who have health coverage from other sources, and who elect to not participate in Nevada County's plans, the County offers a $300 monthly taxable Cash-Back allowance. For part-time employees working 50% or more, the County contribution will be pro-rated. As an example, a 50% employee will only receive the benefit of 50% of the county contribution rates listed above, increase out-of-pocket costs significantly. Life Insurance: The County pays the premium for life insurance equal to $20,000. Optional life insurance is also available for purchase by the employee. Disability Insurance The County also participates in California State Disability Insurance (SDI) fund for short-term disability. Employee Assistance Program The County-sponsored Employee Assistance provides confidential counseling, coaching, and wellness services to employees and their eligible dependents. Deferred Compensation The County offers a 457 Deferred Compensation program and FSA (Flexible Spending Arrangement). Deposits into these plans are strictly voluntary and are made through a payroll deduction on a tax-deferred basis. The County does not make contributions to the employees' Deferred Compensation account. Other Longevity pay is available at 2.5% after 10 years of service.Tuition remission available for eligible courses/degree programs. Retirement: The County is in the Public Employees' Retirement System ( CalPERS ) coordinated with Social Security. The various Retirement Plans are listed below: "Legacy Members"- 2.7% @ 55 Final Retirement Compensation based on Single Highest Year. Effective July 1, 2016, employees contribute a total of 10.585% towards the employer share of the PERS contribution. Employer pays the normal employee contribution of 8% and reports it as EPMC . "Classic Members" to PERS- 2% @ 60 Final Retirement Compensation based on Highest Three-Year Average. Employee contributes 7%. "New Members" to PERS- 2.0% @ 62 Final Retirement Compensation based on Highest Three-Year Average. Employee contributes 7.75%. CalPERS defines "new members" as: (1) A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any other California public retirement system. (2) A new hire who is brought into CalPERS membership for the first time on or after January 1, 2013, and who is not eligible for reciprocity with another California public retirement system. (3) A member who established CalPERS membership prior to January 1, 2013, and who is hired by a different CalPERS employer after January 1, 2013, after a break in service of greater than six months. NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Any information on this page or links is subject to change without notice. Nevada County Human Resources Department 950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 Comments, please email: human.resources@co.nevada.ca.us Closing Date/Time: Continuous
MASSACHUSETTS TRIAL COURT
Taunton, Massachusetts, United States
Title: Child Support Processing Clerk Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner. The Probate and Family Court Department has jurisdiction over family-related and probate matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. We also handle wills, estates, trusts, guardianships, conservatorships, and changes of name. The Court has 14 divisions. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/probate-and-family-court Notes:This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the establishment and enforcement of court orders pertaining to divorce, separation and paternity matters involving minor children within the Probate and Family Court Department. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position title above the entry level requires the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Child Support Processing Clerk I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of simple to moderately complex duties requiring knowledge of specific court procedures and a general awareness of laws that determine those procedures. Child Support Processing Clerk II - This is the second level position title within this series. Employees at this second level are expected to perform more complex and responsible case processing functions requiring advanced knowledge of specific court procedures and a general awareness of laws that determine those procedures. This series requires the ability to perform those duties with limited supervision and the exercise of more independent judgment. Duties: Duties: Child Support Processing Clerk I Duties: • Performs general intake case duties including receiving court papers and documents from the Department of Revenue and other parties. • Checks index for new cases, assigns docket numbers, and prepares index and docket sheets. • Dockets all complaints, judgments, orders, income assignments and actions taken by the Court on the hearing date. • Copies, files, retrieves and sorts court papers, documents and folders according to established procedures. • Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel and the general public. • Distributes the Child Support Case Intake Form and Child Support Enforcement Services Application Form to parties in child support matters. • Responds to routine requests for information concerning cases, scheduling and court procedures. • Performs other duties as the needs of the Court require. Child Support Processing Clerk II Additional Duties: • Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and/or detailed nature. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Assists in the training of new employees and in the on-going training of other employees in child support matters. • Responds to unusual and complicated requests for information concerning cases, scheduling and court procedures. • May serve as a "floating processing clerk" who is able to perform complex case processing functions related to child support orders in different work units within the office as required. • Performs all of the duties of the lower level within this series and other duties as the needs of the court require. Minimum Requirements: Minimum Requirements: These are the minimum requirements necessary to apply for a position of Child Support Processing Clerk: Child Support Processing Clerk I Requirements • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Child Support Processing Clerk II Additional Requirements: • A minimum of two of years of experience as a Child Support Processing ClerkI. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to child support cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. • Demonstrated ability to exercise more independent judgment when appropriate. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. • Demonstrated ability to function as a resource person. • Demonstrated ability to train employees. Closing Date/Time: 2023-06-29
Mar 28, 2023
Full Time
Title: Child Support Processing Clerk Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner. The Probate and Family Court Department has jurisdiction over family-related and probate matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. We also handle wills, estates, trusts, guardianships, conservatorships, and changes of name. The Court has 14 divisions. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/probate-and-family-court Notes:This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the establishment and enforcement of court orders pertaining to divorce, separation and paternity matters involving minor children within the Probate and Family Court Department. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position title above the entry level requires the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Child Support Processing Clerk I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of simple to moderately complex duties requiring knowledge of specific court procedures and a general awareness of laws that determine those procedures. Child Support Processing Clerk II - This is the second level position title within this series. Employees at this second level are expected to perform more complex and responsible case processing functions requiring advanced knowledge of specific court procedures and a general awareness of laws that determine those procedures. This series requires the ability to perform those duties with limited supervision and the exercise of more independent judgment. Duties: Duties: Child Support Processing Clerk I Duties: • Performs general intake case duties including receiving court papers and documents from the Department of Revenue and other parties. • Checks index for new cases, assigns docket numbers, and prepares index and docket sheets. • Dockets all complaints, judgments, orders, income assignments and actions taken by the Court on the hearing date. • Copies, files, retrieves and sorts court papers, documents and folders according to established procedures. • Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel and the general public. • Distributes the Child Support Case Intake Form and Child Support Enforcement Services Application Form to parties in child support matters. • Responds to routine requests for information concerning cases, scheduling and court procedures. • Performs other duties as the needs of the Court require. Child Support Processing Clerk II Additional Duties: • Provides customer service in paternity and child support cases to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and/or detailed nature. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Assists in the training of new employees and in the on-going training of other employees in child support matters. • Responds to unusual and complicated requests for information concerning cases, scheduling and court procedures. • May serve as a "floating processing clerk" who is able to perform complex case processing functions related to child support orders in different work units within the office as required. • Performs all of the duties of the lower level within this series and other duties as the needs of the court require. Minimum Requirements: Minimum Requirements: These are the minimum requirements necessary to apply for a position of Child Support Processing Clerk: Child Support Processing Clerk I Requirements • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Child Support Processing Clerk II Additional Requirements: • A minimum of two of years of experience as a Child Support Processing ClerkI. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to child support cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. • Demonstrated ability to exercise more independent judgment when appropriate. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. • Demonstrated ability to function as a resource person. • Demonstrated ability to train employees. Closing Date/Time: 2023-06-29
Solano County, CA
Fairfield, California, United States
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, defense, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION ACCOUNTING CLERK II (Click to view job description) Under general supervision, an Accounting Clerk II, performs financial clerical, bookkeeping and statistical reporting tasks, as well as processes financial records/transactions of moderate complexity; applies arithmetic skills and understanding of record keeping systems and related transactions. This class is the journey level in the Accounting series and is characterized by the responsibility to perform bookkeeping and statistical record-keeping tasks. Positions in this class deal with relationships that involve several concrete variables in standardized situations and regularly make decisions that may affect the quality, accuracy or utility of results. Work is generally standardized, but requires the application of various established rules and procedures. This class is distinguished from the Accounting Clerk III in that the latter functions with a higher level of independence and performs the most complex bookkeeping and statistical record-keeping functions. EDUCATION AND/OR EXPERIENCE REQUIREMENTS High school diploma or GED; supplemented by one (1) year full-time work experience as an Accounting Clerk I or equivalent OR Six (6) months full time work experience as an Accounting Clerk I or equivalent AND 6 semester units or 9 quarter units in principles of accounting courses from an accredited college. The eligible list created as a result of this recruitment will be used to fill part-time and full-time regular, limited-term or extra-help positions as vacancies occur throughout the County. BENEFITS/ WHAT'S IN IT FOR YOU? 2022 Benefits Summary (Click to view the benefits summary) Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage $1,671.27 per month for 2022. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by th e County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes 12 full day fixed and 2 half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holiday(s) per year. Vacation is accrued at approximately 10 days per year. Sick leave accrues at approximately 3.08 hours per pay period. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30 and 35 years. Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked. 2022 Extra Help Benefits Summary CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS SELECTION PROCESS 09/26/2022 - 5:00PM Deadline for first review of applications and required education documents Applications will be reviewed every two weeks thereafter. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website: www.jobsatsolanocounty.com Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Accounting Clerk II) and the recruitment number (22-703020-01) in your email or fax, and are due by the application review date. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS All candidates qualifying for the position under the education requirement must submit a copy of their official or unofficial transcripts (verifying the institution, student, courses and units completed) by the final filing date. Candidates who fail to submit their transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. Submitting Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Accounting Clerk II) and the recruitment number (22-703020-01) in your email or fax. VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following form: Request for Testing Accommodation by Applicants with Disabilities Form This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Take a video tour of Solano County: OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. County Population (2019): 447,643 SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Continuous
Sep 13, 2022
Full Time
Introduction WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: • Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs • Providing law enforcement services in the unincorporated area of the county • Protecting the community from public health threats such as communicable diseases • Coordinating countywide responses to domestic violence and terrorism or other emergencies • Managing the criminal justice process after arrest (jail, prosecution, defense, probation) • Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, • Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day to day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: www.solanocounty.com THE POSITION ACCOUNTING CLERK II (Click to view job description) Under general supervision, an Accounting Clerk II, performs financial clerical, bookkeeping and statistical reporting tasks, as well as processes financial records/transactions of moderate complexity; applies arithmetic skills and understanding of record keeping systems and related transactions. This class is the journey level in the Accounting series and is characterized by the responsibility to perform bookkeeping and statistical record-keeping tasks. Positions in this class deal with relationships that involve several concrete variables in standardized situations and regularly make decisions that may affect the quality, accuracy or utility of results. Work is generally standardized, but requires the application of various established rules and procedures. This class is distinguished from the Accounting Clerk III in that the latter functions with a higher level of independence and performs the most complex bookkeeping and statistical record-keeping functions. EDUCATION AND/OR EXPERIENCE REQUIREMENTS High school diploma or GED; supplemented by one (1) year full-time work experience as an Accounting Clerk I or equivalent OR Six (6) months full time work experience as an Accounting Clerk I or equivalent AND 6 semester units or 9 quarter units in principles of accounting courses from an accredited college. The eligible list created as a result of this recruitment will be used to fill part-time and full-time regular, limited-term or extra-help positions as vacancies occur throughout the County. BENEFITS/ WHAT'S IN IT FOR YOU? 2022 Benefits Summary (Click to view the benefits summary) Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage $1,671.27 per month for 2022. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by th e County. Solano County participates in CalPERS retirement and contributes to Social Security. The County observes 12 full day fixed and 2 half day fixed paid holidays per year. Additionally, employees in this bargaining unit receive 2 floating paid holiday(s) per year. Vacation is accrued at approximately 10 days per year. Sick leave accrues at approximately 3.08 hours per pay period. Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30 and 35 years. Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Paid Time Off for every full hour worked. 2022 Extra Help Benefits Summary CULTURE OF LEARNING AND DEVELOPMENT Solano County is committed to “Invest In and For the Future” by providing training resources to encourage employee professional development and growth within our organization. While employed with Solano County, employees have the opportunity to pursue their career goals, interests, and develop the competencies on the Solano County Leadership Development Model by participating in the following programs: • Tuition Reimbursement Program • Annual Education Fair • County Mentoring Program • Leadership Academy • Supervisory Trainings • Skill Development Trainings • Self-paced learning opportunities SELECTION PROCESS SELECTION PROCESS 09/26/2022 - 5:00PM Deadline for first review of applications and required education documents Applications will be reviewed every two weeks thereafter. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. HOW TO APPLY Please visit the County of Solano website: www.jobsatsolanocounty.com Applications must be submitted through the JobAps system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (degree/transcripts, certificates, DD-214 if applicable, ADA Accommodation Request) must be submitted by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Accounting Clerk II) and the recruitment number (22-703020-01) in your email or fax, and are due by the application review date. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment . Any further questions can be directed to the Department of Human Resources at (707) 784-6170. The office is open Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA. Please note that all dates/times listed in the job announcement are Pacific Time. DOCUMENT SUBMITTAL REQUIREMENTS All candidates qualifying for the position under the education requirement must submit a copy of their official or unofficial transcripts (verifying the institution, student, courses and units completed) by the final filing date. Candidates who fail to submit their transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. Submitting Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Accounting Clerk II) and the recruitment number (22-703020-01) in your email or fax. VETERANS PREFERENCE POINTS To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE. Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran’s preference points will only be added to passing scores in competitive open examinations. AMERICANS WITH DISABILITIES ACT It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the “Selection Process”), must complete the following form: Request for Testing Accommodation by Applicants with Disabilities Form This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. SOLANO COUNTY Take a video tour of Solano County: OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. County Population (2019): 447,643 SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Continuous
CLARK COUNTY, NV
Outlying Areas, Nevada, United States
ABOUT THE POSITION The Outlying Clark County Justice Courts are seeking qualified candidates for the position of Justice Courtroom Clerk I/II. The Justice Courtroom Clerk performs specialized, legal office support to ensure that case files, documentation and participants are organized and available for efficient and effective courtroom operations; acts as liaison between the court and proceeding participants, maintains records of court proceedings and follows-up as required. This recruitment is to fill a current vacancy in Bunkerville Justice Court located 79 miles north of downtown Las Vegas, NV. This posting may also be used to fill vacancies in other outlying Justice Courts. Justice Courtroom Clerk I: $19.29 - $29.88 Justice Courtroom Clerk II: $20.85 - $32.28 The Justice Courtroom Clerk I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Justice Courtroom Clerk II. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. MINIMUM REQUIREMENTS Education and Experience: Justice Courtroom Clerk I - Equivalent to graduation from high school AND two (2) years of full-time experience providing office support, preferably in a legal or court setting. NOTE: Certain positions may require net typing speed of 45 wpm. Justice Courtroom Clerk II - In addition to the above: One (1) year of full-time experience in recording actions and assisting courtroom activities in a justice or similar court setting. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Work with exposure to potentially difficult or dangerous individuals. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination. EXAMPLES OF DUTIES Prepares and distributes court calendars; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session. Ensures that court officials and all participants are made aware of the case under consideration. Attends court, administers oaths, maintains records of actions taken and prepares minute orders which summarize proceedings and actions. Maintains chain of evidence and ensures security of all files and documents; organizes, maintains and purges files and documents. Sets cases for hearing, being cognizant of participant schedules, bind over regulations and other required deadlines; maintains current records on case status. Responds to inquiries and provides factual information regarding court proceedings to attorneys, court and law enforcement officials, County staff and the public. Maintains liaison with attorneys; assigns appointments and ensures that attorneys have been notified. Trains, directs and reviews the work of a clerical support employee; instructs the employee in work procedures. Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations. Receives and processes fees, fines and other monies; prepares receipts and balances such money. Liaisons with attorneys and the court to assign appointments and ensure that attorneys are notified. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Maintains accurate records and files; may prepare periodic or special reports related to work performed. Uses standard office equipment, including a computer, in the course of the work. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 4/11/2023 5:01 PM Pacific
Mar 29, 2023
Full Time
ABOUT THE POSITION The Outlying Clark County Justice Courts are seeking qualified candidates for the position of Justice Courtroom Clerk I/II. The Justice Courtroom Clerk performs specialized, legal office support to ensure that case files, documentation and participants are organized and available for efficient and effective courtroom operations; acts as liaison between the court and proceeding participants, maintains records of court proceedings and follows-up as required. This recruitment is to fill a current vacancy in Bunkerville Justice Court located 79 miles north of downtown Las Vegas, NV. This posting may also be used to fill vacancies in other outlying Justice Courts. Justice Courtroom Clerk I: $19.29 - $29.88 Justice Courtroom Clerk II: $20.85 - $32.28 The Justice Courtroom Clerk I is a training underfill position, upon successful completion of the training program the successful candidate will be non-competitively promoted to Justice Courtroom Clerk II. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. MINIMUM REQUIREMENTS Education and Experience: Justice Courtroom Clerk I - Equivalent to graduation from high school AND two (2) years of full-time experience providing office support, preferably in a legal or court setting. NOTE: Certain positions may require net typing speed of 45 wpm. Justice Courtroom Clerk II - In addition to the above: One (1) year of full-time experience in recording actions and assisting courtroom activities in a justice or similar court setting. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Work with exposure to potentially difficult or dangerous individuals. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent on the results of a pre-employment drug examination. EXAMPLES OF DUTIES Prepares and distributes court calendars; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session. Ensures that court officials and all participants are made aware of the case under consideration. Attends court, administers oaths, maintains records of actions taken and prepares minute orders which summarize proceedings and actions. Maintains chain of evidence and ensures security of all files and documents; organizes, maintains and purges files and documents. Sets cases for hearing, being cognizant of participant schedules, bind over regulations and other required deadlines; maintains current records on case status. Responds to inquiries and provides factual information regarding court proceedings to attorneys, court and law enforcement officials, County staff and the public. Maintains liaison with attorneys; assigns appointments and ensures that attorneys have been notified. Trains, directs and reviews the work of a clerical support employee; instructs the employee in work procedures. Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations. Receives and processes fees, fines and other monies; prepares receipts and balances such money. Liaisons with attorneys and the court to assign appointments and ensure that attorneys are notified. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Maintains accurate records and files; may prepare periodic or special reports related to work performed. Uses standard office equipment, including a computer, in the course of the work. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 4/11/2023 5:01 PM Pacific
TEXAS PARKS AND WILDLIFE
Tyler, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Clerk I-III Army 15P, 42A, 56M, 68G, 420A Clerk I-III Navy AZ, CS, LS, LSS, PS, RP, RS, SN, YN, YNS, 741X Clerk I-III Coast Guard SK, YN, F&S, PERS Clerk I-III Marine Corps 0100, 0111, 0161, 3051, 3372, 3432, 4133, 6042, 6046, 6617, 6672, 0160, 0170 Clerk I-III Air Force 3FSX1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/ BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Marilyn Allison, (903) 566-0535 Ext. 234 PHYSICAL WORK ADDRESS: TPWD Region 6 State Parks Headquarters, 11942-A FM 848, Suite 200, Tyler, TX 75707 GENERAL DESCRIPTION Under the general supervision of the Regional Administrative Specialist, this position performs entry-level to routine (journey-level) clerical work. This position is responsible for general clerical duties, including answering the telephone, processing mail, typing correspondence, performing data entry, filing, proofing travel vouchers, updating budget reports, performing basic accounting entry and reconciliation, and receptionist duties for a Regional Office. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Completion of 8th grade. Experience: No experience required. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS Experience: Experience working with TPWD business systems to include financial system, payment card log, SAS Reports and/or Commitment Log; Experience with TPWD travel vouchers; Three years' experience working with Microsoft Office to include Excel, Word and Outlook. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures; Knowledge of administrative and clerical procedures; Knowledge of basic mathematics; Knowledge of telephone procedures and proper etiquette; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in basic accounting and reconciliation Skill in providing quality customer service in a courteous and professional manner; Skill in establishing interaction with staff at all levels of the department and other State agencies and organizations; Skill in meeting deadlines; Skill in compiling and researching information Skill in making independent, sound and timely decisions; Ability to maintain detailed records, files and reports Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to work with diverse constituencies and populations; Ability to maintain strict confidentiality Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Must be at least 16 years of age; Position contingent upon funding. Required to work 10 to 40 hours per week with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to adjust to changing schedules; This position will fluctuate between part-time and full-time status throughout the term of employment. Changing from part-time to full-time and vice versa may impact the amount of leave accrued and health insurance rates; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non smoking work environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 11, 2023, 11:59:00 PM
Mar 29, 2023
Part Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Clerk I-III Army 15P, 42A, 56M, 68G, 420A Clerk I-III Navy AZ, CS, LS, LSS, PS, RP, RS, SN, YN, YNS, 741X Clerk I-III Coast Guard SK, YN, F&S, PERS Clerk I-III Marine Corps 0100, 0111, 0161, 3051, 3372, 3432, 4133, 6042, 6046, 6617, 6672, 0160, 0170 Clerk I-III Air Force 3FSX1, 8A200 *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf VETERAN'S PREFERENCE: If you choose to claim veteran's employment preference including surviving spouse or orphan of a veteran as outlined by the State of Texas, you must attach a DD214 at the time your application is submitted. If you have questions regarding this requirement, please visit our Veteran's Hiring Reference page at https://tpwd.texas.gov/jobs/veterans/ BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Marilyn Allison, (903) 566-0535 Ext. 234 PHYSICAL WORK ADDRESS: TPWD Region 6 State Parks Headquarters, 11942-A FM 848, Suite 200, Tyler, TX 75707 GENERAL DESCRIPTION Under the general supervision of the Regional Administrative Specialist, this position performs entry-level to routine (journey-level) clerical work. This position is responsible for general clerical duties, including answering the telephone, processing mail, typing correspondence, performing data entry, filing, proofing travel vouchers, updating budget reports, performing basic accounting entry and reconciliation, and receptionist duties for a Regional Office. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures. Qualifications: MINIMUM QUALIFICATIONS Education: Completion of 8th grade. Experience: No experience required. Licensure: If driving is required, applicant must possess a valid State driver's license. PREFERRED QUALIFICATIONS Experience: Experience working with TPWD business systems to include financial system, payment card log, SAS Reports and/or Commitment Log; Experience with TPWD travel vouchers; Three years' experience working with Microsoft Office to include Excel, Word and Outlook. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of general office procedures; Knowledge of administrative and clerical procedures; Knowledge of basic mathematics; Knowledge of telephone procedures and proper etiquette; Skill in using MS Word, Excel and Outlook; Skill in effective verbal and written communication; Skill in basic accounting and reconciliation Skill in providing quality customer service in a courteous and professional manner; Skill in establishing interaction with staff at all levels of the department and other State agencies and organizations; Skill in meeting deadlines; Skill in compiling and researching information Skill in making independent, sound and timely decisions; Ability to maintain detailed records, files and reports Ability to work independently with little or no supervision; Ability to work as a member of a team; Ability to work with diverse constituencies and populations; Ability to maintain strict confidentiality Ability to conduct work activities in accordance with TPWD safety program. WORKING CONDITIONS Must be at least 16 years of age; Position contingent upon funding. Required to work 10 to 40 hours per week with hours other than 8:00 a.m. to 5:00 p.m. and days off other than Saturdays, Sundays and holidays; Required to adjust to changing schedules; This position will fluctuate between part-time and full-time status throughout the term of employment. Changing from part-time to full-time and vice versa may impact the amount of leave accrued and health insurance rates; Must conform to TPWD dress and grooming standards, work rules and safety procedures; Non smoking work environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Apr 11, 2023, 11:59:00 PM
Location 1051 Junction Blvd. Roseville, 95678 Description POLICE RECORDS CLERK II SALARY: $22.90 to $32.22 hourly (26 pay periods annually) FINAL FILING DATE: This position is open until filled. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list. The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations. DISTINGUISHING CHARACTERISTICS This is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Police Records Supervisor. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections. Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases. Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney's Office for case review purposes. Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel. Query and print criminal histories and driver's license records; complete Department of Justice disposition forms necessary for submission to the District Attorney's Office. Review records for compliance with the records retention policy; purge and prepare documents for destruction as required. Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes. Receive and process requests for local background checks. Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations. Compile and organize Uniform Crime reports; create and maintain administration security login accounts. Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations. Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority. Implement both internal and external audit findings, as directed. Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor. Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit. Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of : Principles and procedures of record keeping and reporting. Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Local and State laws governing the release and distribution of law enforcement records. Proper use of various law enforcement databases and software. Ability to : Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports. Intermittently review documents related to department operations; observe, identify and problem solve procedural issues. On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less. Maintain the confidentiality of records. Receive, research and resolve questions from the public, outside agencies and other City departments. Analyze situations carefully and adopt effective courses of action. Conduct research. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Independently receive, review and process police reports, records and related documents, ensuring compliance with the Public Records Act. Read, interpret and apply laws, rules and directions. Use independent judgment and personal initiative. Know, understand, interpret and explain department and program policies and procedures. Effectively resolve the more difficult customer service issues. EXPERIENCE AND TRAINING Experience : Two years of responsible experience performing duties similar to that of a Police Records Clerk I with the City of Roseville (performing responsible administrative duties in support of Police Department activities including data entry, processing and releasing records; receiving and responding to questions from the public and outside agencies; review requests for reports and make determination regarding the release of information). Training : Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate : Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-9, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of workplace experience do you have performing responsible administrative duties in support of Police Department activities? These activities include data entry, processing and releasing records, receiving and responding to questions from the public and outside agencies, and reviewing requests for reports and making determination regarding the release of information. Less than 2 years 2-4 Years 4-6 Years 6+ Years Please rate your skill and proficiency with Microsoft Office Word. None Basic (ability to perform daily/standard word processing tasks) Intermediate (ability to create, use and manage a variety of templates, complex tables and data) Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above. Please rate your skill and proficiency with Microsoft Office Excel. None Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print) Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data) Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above. Please rate your skill and proficiency with Adobe Acrobat Pro. None Basic (ability to open and browse a PDF; create and save a PDF from an existing document) Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files) Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks) List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in the Roseville Police Association (RPA). Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Feb 17, 2023
Full Time
Location 1051 Junction Blvd. Roseville, 95678 Description POLICE RECORDS CLERK II SALARY: $22.90 to $32.22 hourly (26 pay periods annually) FINAL FILING DATE: This position is open until filled. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the position of Police Records Clerk II in the Police Department. The current opening is a Regular, Full-time position but the list may be utilized to fill future regular, limited term or temporary vacancies in the City for the duration of the list. The normal work schedule is 4 days per week, 10 hours per day, and may include working weekends. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To perform responsible administrative duties in support of Police Department activities including data entry, processing and releasing records, and receiving and responding to questions from the public and outside agencies; to review requests for reports and make determination regarding the release of information; and to perform other clerical duties in support of operations. DISTINGUISHING CHARACTERISTICS This is the journey level class in the Police Records Clerk series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Police Records Supervisor. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Perform a variety of responsible duties related to the processing of police reports including receiving, reviewing, logging, copying, distributing and filing police reports; make corrections. Process sex, drug and arson registrants; interview registrants to collect required information; create and maintain files and databases. Process and track District Attorney Further Investigation Requests in order to ensure timely submission to the District Attorney's Office for case review purposes. Receive, track, and serve as liaison between the department and outside agencies regarding subpoenas for department personnel. Query and print criminal histories and driver's license records; complete Department of Justice disposition forms necessary for submission to the District Attorney's Office. Review records for compliance with the records retention policy; purge and prepare documents for destruction as required. Provide customer support via the telephone and at the front counter; receive and respond to requests for information from City departments, outside agencies, and members of the public within required timeframes; receive and process requests for reports, determining information to be released in compliance with the Public Records Act and required timeframes. Receive and process requests for local background checks. Perform data entry duties, including but not limited to, CLETS/NCIC data, confidential arrests, property crimes, assaults, found/lost property, traffic accident reports, field investigation contacts, park exclusions, promise to appear notices, alert requests, and citations. Compile and organize Uniform Crime reports; create and maintain administration security login accounts. Receive, review, research and respond to the Department of Justice regarding CLETS/NCIC validations. Receive, review, research and respond to routine parking citation complaints; make determination regarding dismissal or fine reduction, within granted authority. Implement both internal and external audit findings, as directed. Perform all duties related to managing the False Alarm Program including running reports, processing citations, and acting as a liaison to the vendor. Process payment requests and calculate billable hours for officer off duty contract work; collect and process revenue generated by department; research and resolve discrepancies; prepare deposit. Perform a variety of general administrative tasks such as receiving and processing incoming mail, inputting payroll, and ordering office supplies. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of : Principles and procedures of record keeping and reporting. Modern office equipment and procedures including use of a variety of software applications. Customer service principles and public relations techniques. English usage, spelling, grammar and punctuation. Local and State laws governing the release and distribution of law enforcement records. Proper use of various law enforcement databases and software. Ability to : Learn, interpret, apply and explain basic Police Department policies and procedures related to the maintenance and release of reports. Intermittently review documents related to department operations; observe, identify and problem solve procedural issues. On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use keyboard to communicate through written means; and lift or carry weight of 25 pounds or less. Maintain the confidentiality of records. Receive, research and resolve questions from the public, outside agencies and other City departments. Analyze situations carefully and adopt effective courses of action. Conduct research. Use a personal computer and a variety of software applications. Plan and organize workload. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Independently receive, review and process police reports, records and related documents, ensuring compliance with the Public Records Act. Read, interpret and apply laws, rules and directions. Use independent judgment and personal initiative. Know, understand, interpret and explain department and program policies and procedures. Effectively resolve the more difficult customer service issues. EXPERIENCE AND TRAINING Experience : Two years of responsible experience performing duties similar to that of a Police Records Clerk I with the City of Roseville (performing responsible administrative duties in support of Police Department activities including data entry, processing and releasing records; receiving and responding to questions from the public and outside agencies; review requests for reports and make determination regarding the release of information). Training : Equivalent to completion of the twelfth (12th) grade, GED, or higher level degree. License or Certificate : Possession of a valid California driver's license by date of appointment. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-9, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of workplace experience do you have performing responsible administrative duties in support of Police Department activities? These activities include data entry, processing and releasing records, receiving and responding to questions from the public and outside agencies, and reviewing requests for reports and making determination regarding the release of information. Less than 2 years 2-4 Years 4-6 Years 6+ Years Please rate your skill and proficiency with Microsoft Office Word. None Basic (ability to perform daily/standard word processing tasks) Intermediate (ability to create, use and manage a variety of templates, complex tables and data) Advanced (ability to create large, complex formal documents that include table of contents, footnotes, endnotes, bookmarks, and/or other special elements) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Word experience listed above. Please rate your skill and proficiency with Microsoft Office Excel. None Basic (ability to enter and correct data, modify a workbook, format a worksheet, and print) Intermediate (ability to work with multiple worksheets, develop and edit functions to calculate values, filter and manipulate data) Advanced (ability to automate some operations, manage macro commands, work with pivot tables, and create MS Excel applications) List the names of the employer(s) and the dates of employment with these employers where you obtained your Microsoft Office Excel experience listed above. Please rate your skill and proficiency with Adobe Acrobat Pro. None Basic (ability to open and browse a PDF; create and save a PDF from an existing document) Intermediate (ability to combine multiple PDF documents, perform a search in PDF document, manipulate PDF document pages, edit content in a PDF document and convert PDF files) Advanced (ability to create PDFs from a technical document; create interactive PDF forms such as adding buttons and links; enhance PDF documents such as automate repetitive tasks) List the names of the employer(s) and the dates of employment with these employers where you obtained your Adobe Acrobat Pro experience listed above. Describe any experience and training in the interpretation and application of laws, ordinances or government codes and please list the name of the employers where you obtained the experience. SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Benefits For more information regarding the City's benefits, visit our website at here . This position is in the Roseville Police Association (RPA). Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
City of Newport Beach, CA
Newport Beach, California, United States
Definition Come join our team as a Senior Fiscal Clerk. Click on the following link to see what it is like working in the City of Newport Beach ( video )! This position will remain open on a continuous basis with the first review date of November 9, 2022 OR until 150 applications are received. Please apply immediately as this recruitment may close at any time. Currently there is one (1) full-time vacancy in the Finance Department. This position will primarily perform duties in accounts payable processing all invoices billed to the City for goods and services and will issue checks to vendors for payment. Schedule: Depending on the position a variety of work schedules may be available (e.g., 5/40, 9/80, 4/10). If you are currently on an eligibility list or already a Senior Fiscal Clerk who is interested in transferring, please apply online to indicate your interest. Please note you will be excused from any testing processes which you have already completed. SELECTION COMPONENTS: 1. Application Evaluation - The most qualified applicants will be invited to an online skills exam. 2. Online Skills Exam- T entatively scheduled for November 10, 2022. Top scoring applicants who pass the examination will be invited to a Virtual Interview. 3. Virtual Interview - Tentatively scheduled for the week of November 28, 2022. Passing applicants will be placed on an eligibility list that may be used to fill future full-time Senior Fiscal Clerk vacancies as they occur throughout the City. CalPERS: The City offers an excellent benefit package and membership in the California Public Employees' Retirement Systems (CalPERS) Retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay toward the retirement benefit. DISTINGUISHING CHARACTERISTICS: The Senior Fiscal Clerk class may be distinguished from the Fiscal Clerk class by the difficulty and complexity of work performed. Incumbents typically possess specialized knowledge, abilities and skills, and often exercise independent judgment in the performance of their duties. Essential Duties Please see online job description for a more detailed description of specific job duties. Qualifications Please see online job description for a more detailed description of typical qualifications. Experience & Education and License/Certificate A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in the maintenance of financial and related statistical records. Education: Equivalent to completion of the twelfth grade, supplemented by courses in accounting or business practices. License/Certificate : Possession of, or ability to obtain, an appropriate, valid California driver's license. Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Benefits This position is represented by the Newport Beach City Employees Association (CEA). Total employee contributions towards retirement and benefits are a minimum of 17.17%. Please review below for a list of compensation and benefits. Compensation and Benefits Retirement: California Public Employee Retirement System (CalPERS) plan, which offers reciprocity between agencies. Classic tier II employees, who have been in the CalPERS system and are new to the City of Newport Beach, will receive a 2% @ 60 formula. Employees new to the City and CalPERS, and do not belong to a reciprocal agency of CalPERS, will receive the tier III formula of 2% @ 62. Employees are required to contribute 11.5% of pensionable income towards their retirement benefit. Deductions are made on a pre-tax basis. Pension contribution limitations set by PEPRA are currently $175,250 for new members and $330,000 for classic members. LIUNA Supplemental Retirement: Employees contribute 3.22% of salary for this benefit through a pre-tax payroll deduction. Participation is mandatory. Medicare: Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution, which is 1.45% of salary. Enrollment and deduction amounts are subject to change based on negotiated terms and additional laws. Retiree Medical Benefit: Employees are required to contribute 1% of salary for this benefit through pre-tax payroll deduction. Vesting occurs after five years of full-time service, and City-paid contributions based on age and years of service begin. Account funds may be used after separation from the City for reimbursement of eligible medical expenses. Disability Insurance: Up to 66.67% of covered wages up to a maximum benefit of $1,846 weekly for short-term disability after a 30-calendar day waiting period and $15,000 monthly for long-term disability after 180 calendar day waiting period. Cafeteria Plan: Choose from CalPERS PPO and HMO medical plans, MetLife dental PPO and HMO plans and MetLife vision PPO. $1,725 monthly cafeteria allowance to purchase medical, dental and vision insurance plus an additional $151 monthly contribution if participating in a medical plan. If electing medical coverage and spend less than the City contribution, there shall be no cash back provided. If waiving the City's medical insurance plan after demonstrating proof of alternate group medical insurance coverage, an opt-out allowance of $500 per month is provided. Flexible Spending Account: Optional. Maximum pre-tax election per calendar year for medical is $3,050 and $5,000 per household for dependent care. Section 457 Deferred Compensation Plan with Roth option: Optional participation. The City will match each member's active contribution, up to $30 per month. Life Insurance: City-paid policy up to $50,000 in coverage based on annual salary. Supplemental life insurance is available at the employee's expense and payroll deductions are made on a post-tax basis. Maximum supplemental life insurance coverage is $500,000. Employee Assistance Program: City-paid benefit which provides confidential counseling on work and life issues. Flex Leave: This is a combination of sick and vacation leave which is earned at a rate of 6.00 hours per pay period (156 hours per year), with a maximum of 10.00 hours per pay period (260 hours per year) based on years of full-time City service. Schedule: Depending on the position a variety of work schedules may be available (e.g., 5/40, 9/80, 4/10). Telecommuting: Employees receive 80 hours of telecommuting hours per year. Office Attire: Business casual or jeans paired with a City provided polo shirt. Holidays: Equivalent to 12 paid holidays per year which includes one floating holiday. For more information, please visit the links below: CEA Memorandum of Understanding CEA Benefits Summary
Apr 01, 2023
Full Time
Definition Come join our team as a Senior Fiscal Clerk. Click on the following link to see what it is like working in the City of Newport Beach ( video )! This position will remain open on a continuous basis with the first review date of November 9, 2022 OR until 150 applications are received. Please apply immediately as this recruitment may close at any time. Currently there is one (1) full-time vacancy in the Finance Department. This position will primarily perform duties in accounts payable processing all invoices billed to the City for goods and services and will issue checks to vendors for payment. Schedule: Depending on the position a variety of work schedules may be available (e.g., 5/40, 9/80, 4/10). If you are currently on an eligibility list or already a Senior Fiscal Clerk who is interested in transferring, please apply online to indicate your interest. Please note you will be excused from any testing processes which you have already completed. SELECTION COMPONENTS: 1. Application Evaluation - The most qualified applicants will be invited to an online skills exam. 2. Online Skills Exam- T entatively scheduled for November 10, 2022. Top scoring applicants who pass the examination will be invited to a Virtual Interview. 3. Virtual Interview - Tentatively scheduled for the week of November 28, 2022. Passing applicants will be placed on an eligibility list that may be used to fill future full-time Senior Fiscal Clerk vacancies as they occur throughout the City. CalPERS: The City offers an excellent benefit package and membership in the California Public Employees' Retirement Systems (CalPERS) Retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay toward the retirement benefit. DISTINGUISHING CHARACTERISTICS: The Senior Fiscal Clerk class may be distinguished from the Fiscal Clerk class by the difficulty and complexity of work performed. Incumbents typically possess specialized knowledge, abilities and skills, and often exercise independent judgment in the performance of their duties. Essential Duties Please see online job description for a more detailed description of specific job duties. Qualifications Please see online job description for a more detailed description of typical qualifications. Experience & Education and License/Certificate A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in the maintenance of financial and related statistical records. Education: Equivalent to completion of the twelfth grade, supplemented by courses in accounting or business practices. License/Certificate : Possession of, or ability to obtain, an appropriate, valid California driver's license. Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly. Benefits This position is represented by the Newport Beach City Employees Association (CEA). Total employee contributions towards retirement and benefits are a minimum of 17.17%. Please review below for a list of compensation and benefits. Compensation and Benefits Retirement: California Public Employee Retirement System (CalPERS) plan, which offers reciprocity between agencies. Classic tier II employees, who have been in the CalPERS system and are new to the City of Newport Beach, will receive a 2% @ 60 formula. Employees new to the City and CalPERS, and do not belong to a reciprocal agency of CalPERS, will receive the tier III formula of 2% @ 62. Employees are required to contribute 11.5% of pensionable income towards their retirement benefit. Deductions are made on a pre-tax basis. Pension contribution limitations set by PEPRA are currently $175,250 for new members and $330,000 for classic members. LIUNA Supplemental Retirement: Employees contribute 3.22% of salary for this benefit through a pre-tax payroll deduction. Participation is mandatory. Medicare: Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution, which is 1.45% of salary. Enrollment and deduction amounts are subject to change based on negotiated terms and additional laws. Retiree Medical Benefit: Employees are required to contribute 1% of salary for this benefit through pre-tax payroll deduction. Vesting occurs after five years of full-time service, and City-paid contributions based on age and years of service begin. Account funds may be used after separation from the City for reimbursement of eligible medical expenses. Disability Insurance: Up to 66.67% of covered wages up to a maximum benefit of $1,846 weekly for short-term disability after a 30-calendar day waiting period and $15,000 monthly for long-term disability after 180 calendar day waiting period. Cafeteria Plan: Choose from CalPERS PPO and HMO medical plans, MetLife dental PPO and HMO plans and MetLife vision PPO. $1,725 monthly cafeteria allowance to purchase medical, dental and vision insurance plus an additional $151 monthly contribution if participating in a medical plan. If electing medical coverage and spend less than the City contribution, there shall be no cash back provided. If waiving the City's medical insurance plan after demonstrating proof of alternate group medical insurance coverage, an opt-out allowance of $500 per month is provided. Flexible Spending Account: Optional. Maximum pre-tax election per calendar year for medical is $3,050 and $5,000 per household for dependent care. Section 457 Deferred Compensation Plan with Roth option: Optional participation. The City will match each member's active contribution, up to $30 per month. Life Insurance: City-paid policy up to $50,000 in coverage based on annual salary. Supplemental life insurance is available at the employee's expense and payroll deductions are made on a post-tax basis. Maximum supplemental life insurance coverage is $500,000. Employee Assistance Program: City-paid benefit which provides confidential counseling on work and life issues. Flex Leave: This is a combination of sick and vacation leave which is earned at a rate of 6.00 hours per pay period (156 hours per year), with a maximum of 10.00 hours per pay period (260 hours per year) based on years of full-time City service. Schedule: Depending on the position a variety of work schedules may be available (e.g., 5/40, 9/80, 4/10). Telecommuting: Employees receive 80 hours of telecommuting hours per year. Office Attire: Business casual or jeans paired with a City provided polo shirt. Holidays: Equivalent to 12 paid holidays per year which includes one floating holiday. For more information, please visit the links below: CEA Memorandum of Understanding CEA Benefits Summary
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team. This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster offers a bonus of up to $1,500 per year depending on the employee's fluency in Spanish, Hmong, Laotian and/or American Sign Language (ASL). ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster's purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the General Services Department, which champions the City's Mission by providing quality support and services to City departments, employees, and citizens. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Have the ability to understand court systems and procedures Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions Make decisions in accordance with regulations Use good judgment at all times Remain calm under time-sensitive pressure situations Adjust rapidly to reprioritize work schedule Understand complex oral and written instructions, and communicate both verbally and in writing Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks Multi-task, learn, and rotate to new positions as required JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Prepare and maintain court files according to court standards; draft court correspondence Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements Certify documents; maintains complex records and court dockets Process payments, generate receipts, and balance cash drawer Manage bonds received by the Court Explain paperwork to defendants, and set return dates Prepare check disbursements for the court Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties Review and prepare files for court dockets Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders Cover court on Saturday and/or Holiday mornings on an on-call rotating basis May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system Perform duties and responsibilities of court bailiff and/or courtroom clerk Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City's discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or GED Accurate typing skills and ten-key Customer service experience in an office environment Experience with Microsoft Office software Obtain CCIC certification after employment begins Preferred : Experience working in a municipal or other court Experience in cashiering Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant Database experience working in multiple programs Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts WORKING CONDITIONS Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Candidates will be fingerprinted for a Criminal Justice Information System (CJIS) criminal background check Closing Date/Time: 4/10/2023 8:30 AM Mountain
Mar 28, 2023
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Deputy Court Clerk position assists with the daily operations of the Municipal Court. It is a moderately difficult and varied position that requires attention to detail, multi-tasking, and communication with internal and external customers. Work includes, but is not limited to, data entry, preparation and maintenance of court files, processing of motions, bond processing, CCIC entry and searches, cashiering, significant public interaction to include the explanation of court orders and requirements, and work as the courtroom bailiff or clerk. Progression from Deputy Court Clerk I to Deputy Court Clerk II is dependent upon (a) three (3) years in position (applicable prior experience may be considered) (b) successful job performance (c) demonstration of a solid understanding and use of the RMS, cross training on a wide variety of desk duties, and demonstration of informal leadership within the office, all as observed by the Court Leadership Team. This position will be at the Municipal Court which is located at 3030 Turnpike Drive. Operational hours are Monday through Thursday 7:00 a.m. to 6:00 p.m. with the requirement of on call/rotational Saturday and/or Holiday Court coverage two to three times a quarter. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster offers a bonus of up to $1,500 per year depending on the employee's fluency in Spanish, Hmong, Laotian and/or American Sign Language (ASL). ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster's purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the General Services Department, which champions the City's Mission by providing quality support and services to City departments, employees, and citizens. This position also supports the goals of the Municipal Court to administer equitable, fair, and impartial justice in a timely and courteous manner; protect fundamental rights; promote public safety; and facilitate community reparation through SPIRIT. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem solving skills leading to sound judgment and quality decisions Achieve goals, handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Have the ability to understand court systems and procedures Demonstrate knowledge of office practices, procedures and equipment; computer data entry and software specific to the court; business English, spelling, and mathematical calculations Demonstrate the ability to learn and apply knowledge of municipal court rules, procedures, and functions Make decisions in accordance with regulations Use good judgment at all times Remain calm under time-sensitive pressure situations Adjust rapidly to reprioritize work schedule Understand complex oral and written instructions, and communicate both verbally and in writing Work independently as well as establish and maintain effective working relationships with court staff, judges, prosecutors and staff, police, victim advocates, attorneys, the public, jurors, victims, defendants, and City officials Exhibit attention to detail with accuracy and efficiency in all aspects of the assigned tasks Multi-task, learn, and rotate to new positions as required JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Prepare and maintain court files according to court standards; draft court correspondence Prepare, review, and distribute a variety of forms, motions, and other paperwork in accordance with established procedures and legal requirements Certify documents; maintains complex records and court dockets Process payments, generate receipts, and balance cash drawer Manage bonds received by the Court Explain paperwork to defendants, and set return dates Prepare check disbursements for the court Answer incoming telephone calls; provide information to the public in accordance with rules and regulations while maintaining confidentiality Confirm community service hours completed by defendants; track completion of classes, in-home detention, requirements related to Protection Orders, and other sentencing or pretrial orders imposed by the Court Check-in defendants, witnesses, jurors, interpreters, defense attorneys and other parties Review and prepare files for court dockets Prepare and handle all aspects of appeals to District Court following strict legal statutory guidelines Assist Court Officers in scheduling and coordinating court appearances by defendants in custody. Work with the Westminster Police Department and other enforcement agencies to monitor defendants with active warrants or those being taken in custody Perform electronic data exchange of driving records with the Colorado Department of Motor Vehicle; access the Colorado Crime Information Center (CCIC) database to obtain driving records and criminal histories and to enter or vacate warrants and Protection Orders Cover court on Saturday and/or Holiday mornings on an on-call rotating basis May perform duties of Jury Commissioner on behalf of the Court Administrator using automated jury management system Perform duties and responsibilities of court bailiff and/or courtroom clerk Maintain regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City's discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Graduation from high school or GED Accurate typing skills and ten-key Customer service experience in an office environment Experience with Microsoft Office software Obtain CCIC certification after employment begins Preferred : Experience working in a municipal or other court Experience in cashiering Experience in a position in the legal/judicial field such as law clerk, paralegal or administrative assistant Database experience working in multiple programs Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is sedentary in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, and fine manipulation and handling to perform daily duties; occasional firm grasp to safely use equipment Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasional pushing and/or pulling of up to twenty-five (25) pounds with dollies and carts WORKING CONDITIONS Work is performed indoors and is primarily sedentary office work. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment General office equipment including computer, telephones, fax/copy machines, scanner, calculator, credit card machine, and printers. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references and criminal history, and when applicable, driver license record, and education verification Drug screen Must be legally entitled to work in the United States Candidates will be fingerprinted for a Criminal Justice Information System (CJIS) criminal background check Closing Date/Time: 4/10/2023 8:30 AM Mountain
CITY OF MILPITAS, CA
Milpitas, California, United States
Definition Salary Range: Police Clerk I - $72,242.82 - $87,810.06 /Annually Police Clerk II - $79,465.36 - $96,591.30 /Annually Close Date: Tuesday, April 4 , 2023 , 11:59 PM **OR ** When 100 applications have been received, whichever comes first The Police Records Clerk II perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff. Police Clerk I - This is the entry level class in the Police Clerk series and is distinguished from the Il level by the performance of less than the full range of duties as assigned to the journey level class within this series. This class is typically used as a training class in that positions may have only limited or no directly related work experience. Incumbents work under immediate supervision while learning job tasks. Police Clerk II - This is the full journey level class within the Police Clerk series, and is distinguished from the I level by the performance of the full range of duties as assigned, with only occasional instruction or assistance as new or unusual situations arise. Positions at this level are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. Examples of Duties Perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff. Accurately sort, file, copy and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel. Process, type, record and/or file a wide variety of police records, reports, and materials including memos, letters, complaints, declarations, dispositions, returns on bookings, warrants, citations, crime, traffic, and registrant reports. Accurately audit, enter and balance timesheets. Operate teletype machine to enter, modify, and retrieve data such as stolen and recovered property, driver license and vehicle registration information, and warrants on wanted persons. Assemble, code, record and summarize a variety of police record data including serious crime offenses, stolen vehicles, crime reports, booking sheets and file interrogation cards. Perform data entry and data retrieval tasks using a computer terminal. Accurately research and perform vehicle releases. Assist department personnel and the public in person and by phone, performing record checks, issuing permits and collecting fees, and receiving reports and complaints from citizens. Process warrants including setting court dates for defendants who post bail and handling "walk overs". Process and assist desk officer with sex registrants and narcotic registrants. Provide general information regarding department policies, procedures and regulations to the public and others as requested. Compile data, summarize, and maintain a variety of statistical reports. Answer non-emergency calls and direct to appropriate department. Greet and assist counter walk-ins, as needed Perform criminal and applicant Livescan fingerprinting system. File appropriate paperwork with courts and District Attorney's Office. Interact with District Attorneys and court personnel when necessary. Perform related duties as assigned. Typical Qualifications Police Clerk I Knowledge of : English usage, spelling, grammar, and punctuation. Office methods, procedures and equipment. Police Clerk II In addition to the requirements for the Police Clerk I: Knowledge of: Policies and procedures of the Police Department related to the processing and managing of police records. Police terminology. Police Clerk I Skills/Ability to : Learn and conform to Police Department procedures. Learn police terminology. Perform routine clerical work. Operate general office machines and equipment. Learn the operation of the department's computer systems. Type at a speed of 50 net words per minute. Understand and carry out oral and written directions. Prepare and complete accurate reports. Establish and maintain effective work relationships with the public and City staff. Work various shifts as assigned. Be flexible in changing working conditions. Maintain confidential information. Police Clerk II In addition to the requirements for the Police Clerk I: Skills/Ability to: Operate the department’s computer systems. Perform record searches quickly and accurately. Work independently. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: POLICE CLERK I - Experience: One year of responsible clerical experience, involving considerable public contact and typing. Education: Equivalent to the completion of the twelfth grade. POLICE CLERK II - Experience: One year of experience comparable to that of a Police Clerk I in the City of Milpitas. Education: Equivalent to the completion of the twelfth grade. Other Requirements for I and II: Must possess and maintain throughout employment a valid California Driver’s License. Possession of a typing proficiency certificate with a minimum of 50 Net Words Per Minute (within the past year). Special Requirements Applicants must possess a typing certificate with a speed of 50 net words per minute. Typing Certificates must be obtained from an employment center or adult education center. Online typing certificates will not be accepted. Selection Process Applicants whose qualifications best meet our current needs will be invited to participate in the selection process that may consist of an assessment of the candidate’s written skills, computer skills, and an oral board interview. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. Please note: This position may require shift work, depending on the operational needs of the department. Supplemental Information SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Police Clerk Supervisor. Exercises no supervision. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. http://www.ci.milpitas.ca.gov/wp-content/uploads/2019/04/Milpitas_Benefit-Guide_POA_FINAL.pdf Closing Date/Time: 4/4/2023 11:59 PM Pacific
Mar 15, 2023
Full Time
Definition Salary Range: Police Clerk I - $72,242.82 - $87,810.06 /Annually Police Clerk II - $79,465.36 - $96,591.30 /Annually Close Date: Tuesday, April 4 , 2023 , 11:59 PM **OR ** When 100 applications have been received, whichever comes first The Police Records Clerk II perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff. Police Clerk I - This is the entry level class in the Police Clerk series and is distinguished from the Il level by the performance of less than the full range of duties as assigned to the journey level class within this series. This class is typically used as a training class in that positions may have only limited or no directly related work experience. Incumbents work under immediate supervision while learning job tasks. Police Clerk II - This is the full journey level class within the Police Clerk series, and is distinguished from the I level by the performance of the full range of duties as assigned, with only occasional instruction or assistance as new or unusual situations arise. Positions at this level are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. Examples of Duties Perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff. Accurately sort, file, copy and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel. Process, type, record and/or file a wide variety of police records, reports, and materials including memos, letters, complaints, declarations, dispositions, returns on bookings, warrants, citations, crime, traffic, and registrant reports. Accurately audit, enter and balance timesheets. Operate teletype machine to enter, modify, and retrieve data such as stolen and recovered property, driver license and vehicle registration information, and warrants on wanted persons. Assemble, code, record and summarize a variety of police record data including serious crime offenses, stolen vehicles, crime reports, booking sheets and file interrogation cards. Perform data entry and data retrieval tasks using a computer terminal. Accurately research and perform vehicle releases. Assist department personnel and the public in person and by phone, performing record checks, issuing permits and collecting fees, and receiving reports and complaints from citizens. Process warrants including setting court dates for defendants who post bail and handling "walk overs". Process and assist desk officer with sex registrants and narcotic registrants. Provide general information regarding department policies, procedures and regulations to the public and others as requested. Compile data, summarize, and maintain a variety of statistical reports. Answer non-emergency calls and direct to appropriate department. Greet and assist counter walk-ins, as needed Perform criminal and applicant Livescan fingerprinting system. File appropriate paperwork with courts and District Attorney's Office. Interact with District Attorneys and court personnel when necessary. Perform related duties as assigned. Typical Qualifications Police Clerk I Knowledge of : English usage, spelling, grammar, and punctuation. Office methods, procedures and equipment. Police Clerk II In addition to the requirements for the Police Clerk I: Knowledge of: Policies and procedures of the Police Department related to the processing and managing of police records. Police terminology. Police Clerk I Skills/Ability to : Learn and conform to Police Department procedures. Learn police terminology. Perform routine clerical work. Operate general office machines and equipment. Learn the operation of the department's computer systems. Type at a speed of 50 net words per minute. Understand and carry out oral and written directions. Prepare and complete accurate reports. Establish and maintain effective work relationships with the public and City staff. Work various shifts as assigned. Be flexible in changing working conditions. Maintain confidential information. Police Clerk II In addition to the requirements for the Police Clerk I: Skills/Ability to: Operate the department’s computer systems. Perform record searches quickly and accurately. Work independently. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: POLICE CLERK I - Experience: One year of responsible clerical experience, involving considerable public contact and typing. Education: Equivalent to the completion of the twelfth grade. POLICE CLERK II - Experience: One year of experience comparable to that of a Police Clerk I in the City of Milpitas. Education: Equivalent to the completion of the twelfth grade. Other Requirements for I and II: Must possess and maintain throughout employment a valid California Driver’s License. Possession of a typing proficiency certificate with a minimum of 50 Net Words Per Minute (within the past year). Special Requirements Applicants must possess a typing certificate with a speed of 50 net words per minute. Typing Certificates must be obtained from an employment center or adult education center. Online typing certificates will not be accepted. Selection Process Applicants whose qualifications best meet our current needs will be invited to participate in the selection process that may consist of an assessment of the candidate’s written skills, computer skills, and an oral board interview. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process. Please note: This position may require shift work, depending on the operational needs of the department. Supplemental Information SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Police Clerk Supervisor. Exercises no supervision. In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department. The City of Milpitas is an Equal Opportunity Employer. http://www.ci.milpitas.ca.gov/wp-content/uploads/2019/04/Milpitas_Benefit-Guide_POA_FINAL.pdf Closing Date/Time: 4/4/2023 11:59 PM Pacific
Sacramento County, CA
Sacramento, California, United States
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/22/23 and 4/5/23 (final) Supervising Deputy Clerk, Board of Supervisors is designated as a “confidential” supervisory class. Under general supervision, incumbents supervise personnel performing specialized clerical duties in the Office of the Clerk of the Board in support of the County’s Board of Supervisors, Assessment Appeals Board, Planning Commission, Regional Sanitation Districts and approximately 36 other boards and commissions. Examples of Knowledge and Abilities Knowledge of Functions and operating procedures of Sacramento County government, legislative bodies, agencies, departments and offices Federal, state, and local laws, codes, and regulations which affect California local legislative bodies Operational characteristics, services, and activities related to meetings of the Board of Supervisors and administrative boards and commissions Office procedures and methods related to meetings of the Board of Supervisors and administrative boards and commissions, including procedures of processing legal documents, legal notices, bids, and resolutions, and operation of equipment including computers and applicable software applications Principles and practices of supervision, discipline, leadership, mentoring, and training Ability to Select, supervise, train, and evaluate staff Plan, organize, monitor and coordinate work activities of subordinate staff in diversified assignments Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Research, understand and apply written and verbal rules, procedures, and instructions relating to the Board of Supervisors Read, understand and apply federal, state and local laws and regulations Respond effectively to inquiries and complaints Coordinate, develop, implement, evaluate and maintain computerized/automated records retention and retrieval systems Operate modern office equipment Communicate clearly and concisely verbally and in writing Employment Qualifications Minimum Qualifications Two years of full-time, paid clerical experience involving contact with the public explaining rules, regulations, and procedures, and resolving complaints. This experience must have included creating agendas for and scheduling of meetings or preparing or processing legal documents. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Special Requirements Applicable to Some Positions: Some positions in this class may be required to obtain and maintain a State commission as a notary public; failure to obtain and maintain such commission when required may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Some positions in this class require the incumbent to work evenings and overtime, or clerk regularly scheduled night meetings. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 4/5/2023 5:00 PM Pacific
Apr 01, 2023
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/22/23 and 4/5/23 (final) Supervising Deputy Clerk, Board of Supervisors is designated as a “confidential” supervisory class. Under general supervision, incumbents supervise personnel performing specialized clerical duties in the Office of the Clerk of the Board in support of the County’s Board of Supervisors, Assessment Appeals Board, Planning Commission, Regional Sanitation Districts and approximately 36 other boards and commissions. Examples of Knowledge and Abilities Knowledge of Functions and operating procedures of Sacramento County government, legislative bodies, agencies, departments and offices Federal, state, and local laws, codes, and regulations which affect California local legislative bodies Operational characteristics, services, and activities related to meetings of the Board of Supervisors and administrative boards and commissions Office procedures and methods related to meetings of the Board of Supervisors and administrative boards and commissions, including procedures of processing legal documents, legal notices, bids, and resolutions, and operation of equipment including computers and applicable software applications Principles and practices of supervision, discipline, leadership, mentoring, and training Ability to Select, supervise, train, and evaluate staff Plan, organize, monitor and coordinate work activities of subordinate staff in diversified assignments Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Research, understand and apply written and verbal rules, procedures, and instructions relating to the Board of Supervisors Read, understand and apply federal, state and local laws and regulations Respond effectively to inquiries and complaints Coordinate, develop, implement, evaluate and maintain computerized/automated records retention and retrieval systems Operate modern office equipment Communicate clearly and concisely verbally and in writing Employment Qualifications Minimum Qualifications Two years of full-time, paid clerical experience involving contact with the public explaining rules, regulations, and procedures, and resolving complaints. This experience must have included creating agendas for and scheduling of meetings or preparing or processing legal documents. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Special Requirements Applicable to Some Positions: Some positions in this class may be required to obtain and maintain a State commission as a notary public; failure to obtain and maintain such commission when required may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Some positions in this class require the incumbent to work evenings and overtime, or clerk regularly scheduled night meetings. Probationary Period The probationary period for this classification is six (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 4/5/2023 5:00 PM Pacific
Sacramento County, CA
Sacramento, California, United States
The Position Salary Information Level I - $3,264.24 - $3,968.92/Month Level II - $3,709.67 - $4,510.08/Month This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/9/23, 3/23/23, 4/13/23 (final) The Account Clerk is a single class with two salary levels. Positions in this class are flexibly staffed, and the level at which appointments are made are at the discretion of the appointing authority. The Account Clerk (Level I) is the entry level in this class series. Under close supervision, incumbents at this level are given detailed instructions in the performance of routine financial clerical duties that involve the processing and maintenance of statistical or financial records. Incumbents perform tasks that are more structured and repetitive than those assigned at Level II. As requisite skills and knowledge are developed, incumbents are expected to perform increasingly responsible and difficult assignments. At the discretion of the appointing authority, incumbents may advance to the higher level after demonstrating the ability to perform the full journey level duties of the class, which generally requires six months of experience at Level I. The Account Clerk (Level II) is the journey level in this class series. Under general supervision, incumbents perform a variety of increasingly responsible and difficult financial clerical duties that involve the processing and maintenance of statistical or financial records. This is the targeted competency and performance level of all Account Clerks and incumbents are technically proficient in performing their assigned duties. Some positions in this class may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular class. Examples of Knowledge and Abilities Knowledge of Arithmetic necessary to make routine calculations and give correct change, including addition, subtraction, multiplication, division, percentages, decimals, and fractions Correct grammar, punctuation, spelling, and vocabulary usage General principles, procedures and practices of record keeping Standard methods of filing (alphabetic, numeric, chronological) Telephone procedures and etiquette Appropriate letter and memo format Basic business computer applications used in an office environment, including spreadsheets Ability to Calculate solutions to math problems involving addition, subtraction, division, multiplication, percentages, decimals, and fractions Post and make arithmetical computations rapidly and accurately Track/reconcile information between accounts and ledgers Accurately proofread details, noting and detecting errors Understand and follow basic verbal and written instructions Operate office equipment such as computer terminals, typewriters, printers, calculators, scanners, cash registers, adding machines, copiers, telephones, and fax machines Prioritize work and meet deadlines Understand and follow procedural manuals, policy guidelines, etc. Communicate effectively, both verbally and in writing Establish and maintain effective working relationships with others Employment Qualifications Minimum Qualifications Either: One year of paid, full-time experience preparing or reconciling financial or statistical records. Or: Completion of 30 semester units (45 quarter units), including two mathematics, bookkeeping, or accounting courses, from an accredited college or business school. Note: Part-time experience is converted to full-time on the basis of 173.6 hours = 21.7 days = 1 work month. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Special Skills: Depending upon assignment, some positions may require the ability to speak, read, and/or write fluently in a language other than English, or may require knowledge of the culture as certified by the Department of Personnel Services in order to: Give information by telephone or in person regarding department services in a language other than English, to persons whose understanding of English is limited. Translate the meaning of written English regulations or ordinances to a language other than English. Translate into English requests from the public, presented verbally or in writing in a language other than English. Assist other department employees by giving information and advice on interacting with persons of different language or cultural backgrounds. Probationary Period The probationary period for this classification is s ix (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 4/13/2023 5:00 PM Pacific
Apr 01, 2023
The Position Salary Information Level I - $3,264.24 - $3,968.92/Month Level II - $3,709.67 - $4,510.08/Month This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 3/9/23, 3/23/23, 4/13/23 (final) The Account Clerk is a single class with two salary levels. Positions in this class are flexibly staffed, and the level at which appointments are made are at the discretion of the appointing authority. The Account Clerk (Level I) is the entry level in this class series. Under close supervision, incumbents at this level are given detailed instructions in the performance of routine financial clerical duties that involve the processing and maintenance of statistical or financial records. Incumbents perform tasks that are more structured and repetitive than those assigned at Level II. As requisite skills and knowledge are developed, incumbents are expected to perform increasingly responsible and difficult assignments. At the discretion of the appointing authority, incumbents may advance to the higher level after demonstrating the ability to perform the full journey level duties of the class, which generally requires six months of experience at Level I. The Account Clerk (Level II) is the journey level in this class series. Under general supervision, incumbents perform a variety of increasingly responsible and difficult financial clerical duties that involve the processing and maintenance of statistical or financial records. This is the targeted competency and performance level of all Account Clerks and incumbents are technically proficient in performing their assigned duties. Some positions in this class may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular class. Examples of Knowledge and Abilities Knowledge of Arithmetic necessary to make routine calculations and give correct change, including addition, subtraction, multiplication, division, percentages, decimals, and fractions Correct grammar, punctuation, spelling, and vocabulary usage General principles, procedures and practices of record keeping Standard methods of filing (alphabetic, numeric, chronological) Telephone procedures and etiquette Appropriate letter and memo format Basic business computer applications used in an office environment, including spreadsheets Ability to Calculate solutions to math problems involving addition, subtraction, division, multiplication, percentages, decimals, and fractions Post and make arithmetical computations rapidly and accurately Track/reconcile information between accounts and ledgers Accurately proofread details, noting and detecting errors Understand and follow basic verbal and written instructions Operate office equipment such as computer terminals, typewriters, printers, calculators, scanners, cash registers, adding machines, copiers, telephones, and fax machines Prioritize work and meet deadlines Understand and follow procedural manuals, policy guidelines, etc. Communicate effectively, both verbally and in writing Establish and maintain effective working relationships with others Employment Qualifications Minimum Qualifications Either: One year of paid, full-time experience preparing or reconciling financial or statistical records. Or: Completion of 30 semester units (45 quarter units), including two mathematics, bookkeeping, or accounting courses, from an accredited college or business school. Note: Part-time experience is converted to full-time on the basis of 173.6 hours = 21.7 days = 1 work month. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Special Skills: Depending upon assignment, some positions may require the ability to speak, read, and/or write fluently in a language other than English, or may require knowledge of the culture as certified by the Department of Personnel Services in order to: Give information by telephone or in person regarding department services in a language other than English, to persons whose understanding of English is limited. Translate the meaning of written English regulations or ordinances to a language other than English. Translate into English requests from the public, presented verbally or in writing in a language other than English. Assist other department employees by giving information and advice on interacting with persons of different language or cultural backgrounds. Probationary Period The probationary period for this classification is s ix (6) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. FOR APPLICANTS WITH DISABILITIES ONLY: Every effort is made to provide reasonable accommodations to disabled applicants such as in the selection of test sites, aides, or other equipment which permits the disabled applicants to compete in the examination process. Applicants with disabilities requesting an applicable ADA testing accommodation must complete a Reasonable Accommodation Request Form filled out and signed by the applicant and their doctor. This form must be submitted to the Disability Compliance Office, 700 H Street, Room 5720, Sacramento, CA 95814, by the cut-off date or final filing date as listed in this job announcement. Download the Reasonable Accommodation Request Form by clicking here or contact by mail or in person the Sacramento County Employment Services Division or Disability Compliance Office. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586 . Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 4/13/2023 5:00 PM Pacific
City and County of Denver
Denver, Colorado, United States
About Our Job We encourage you to apply as soon as possible because this posting may close without advanced notice. The Clerk and Recorder’s Office administers both county and municipal functions for the City and County of Denver. The Office administers the City's elections, preserves various records, and makes them available to the public, issues marriage licenses, records land transactions, and oversees foreclosures. The Office's mission is to provide efficient, customer friendly recording and public trustee services, make records available for public inspection, and conduct elections that are accurate, secure, and convenient for voters. The Clerk and Recorder is seeking an Executive Support Administrator, to offer professional support for the elected Office of the Clerk & Recorder and the Executive Team of the independent agency. Expected responsibilities of this role will include but are not limited to: Agency-Wide/ Administrative Liaise with City counterparts Attend City-wide convenings Support inter-agency needs Inter-division support for event & conference planning & logistics Create and maintain agency calendar for recurring and point in time events/occurrences Forecast events, important recurring dates and needs Sit in high level departmental meetings as needed for information flow Proactively coordinate and support agency-wide and management-wide meetings and travel including logistics, agendas, slideshow compilation, meeting minutes, etc. Support distribution of high-level financial information as needed Actively recommend and implement potential solutions for agency-wide challenges, especially related to agency communications, special projects, and admin Attend bi-weekly Elections Support meetings Work with executive team on election days Support Clerk on Agency-wide and Department specific financial briefings from Executive Team Clerk Support Maintain calendar & forecast events Provide briefings for the Clerk monthly, weekly and/or daily as needed Provide and aggregate prep materials ahead of meetings Provide digest of current events and news in coordination with Communications staff Support fiscal admin for Clerk including expense tracking, receipt reconciliation, etc. in coordination of Admin staff Event Prep including logistics confirmation, information sourcing, etc. Event run of show details and needs Prepare and facilitate high level correspondence to VIPs, City officials, etc with high levels of confidentiality High levels of communication with Clerk to ensure confidentiality and sensitivity is maintained Manage & notify the Clerk of daily correspondence to support Clerk in prioritizing incoming information and commitments Directing correspondence to other relevant staff within agency when needed Provide follow up communications to support project management of Clerk-assigned and staff-priority projects across the agency Proactively manage contract routing, implement city policy changes for Executive Team Facilitate distribution of those as needed across agency and to other stakeholders Manage & coordinate agency-wide “swag” according to staffing needs Create and prepare awards, certificates, letters of commendation and goodwill memorabilia in coordination with other staff Maintain a robust contact list with notation to ensure agency/Clerk relationships are managed & institutional knowledge is not lost Maintain flow of information to Deputy Clerk to support backfill and move projects forward Divisions Recordings & Public Trustee Take relevant notes from management & dept. meetings to support Chief Operating Officer with communications on high level needs & outcomes Support Recordings staff to fulfill high level or VIP information requests citywide Elections Take relevant notes from management & dept. meetings to support Elections Director with communications on high level needs & outcomes Policy & Compliance, City Clerk Take relevant notes from council and lobbying meetings as directed Support Deputy Clerk & Compliance Staff with getting policy digests to Clerk & other execs Support moving legal references to Council and other high level City staff Assist with scheduling testimony and collating relevant materials for the Clerk/Execs Facilitate bond process including tracking, notification, scheduling, and transfer to relevant stakeholders Comms & Engagement Support press scheduling and ensure time for prep Support Clerk at community engagements, and relay relevant information back to Executive Team & staff Collate any follow up items from in-person engagements and press interviews for relevant staff Support high level special projects as needed related to the Clerk’s agenda and/or high impact projects by Division About You Our ideal candidate will have: A valid drivers license Clear written and verbal communication Experience in strategies of organization Agility in work management We recognize your time is valuable, so please do not apply unless you meet the following required minimum qualifications: Education requirement: Bachelor's Degree Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CA2379 Business Operations Administrator To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $54,699.00 - $90,253.00 Starting Pay Although our full pay range is included above, the budgeted hiring range for this position is $55,000- $72,000 based on education and experience. Agency Clerk & Recorder's Office The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Mar 22, 2023
Full Time
About Our Job We encourage you to apply as soon as possible because this posting may close without advanced notice. The Clerk and Recorder’s Office administers both county and municipal functions for the City and County of Denver. The Office administers the City's elections, preserves various records, and makes them available to the public, issues marriage licenses, records land transactions, and oversees foreclosures. The Office's mission is to provide efficient, customer friendly recording and public trustee services, make records available for public inspection, and conduct elections that are accurate, secure, and convenient for voters. The Clerk and Recorder is seeking an Executive Support Administrator, to offer professional support for the elected Office of the Clerk & Recorder and the Executive Team of the independent agency. Expected responsibilities of this role will include but are not limited to: Agency-Wide/ Administrative Liaise with City counterparts Attend City-wide convenings Support inter-agency needs Inter-division support for event & conference planning & logistics Create and maintain agency calendar for recurring and point in time events/occurrences Forecast events, important recurring dates and needs Sit in high level departmental meetings as needed for information flow Proactively coordinate and support agency-wide and management-wide meetings and travel including logistics, agendas, slideshow compilation, meeting minutes, etc. Support distribution of high-level financial information as needed Actively recommend and implement potential solutions for agency-wide challenges, especially related to agency communications, special projects, and admin Attend bi-weekly Elections Support meetings Work with executive team on election days Support Clerk on Agency-wide and Department specific financial briefings from Executive Team Clerk Support Maintain calendar & forecast events Provide briefings for the Clerk monthly, weekly and/or daily as needed Provide and aggregate prep materials ahead of meetings Provide digest of current events and news in coordination with Communications staff Support fiscal admin for Clerk including expense tracking, receipt reconciliation, etc. in coordination of Admin staff Event Prep including logistics confirmation, information sourcing, etc. Event run of show details and needs Prepare and facilitate high level correspondence to VIPs, City officials, etc with high levels of confidentiality High levels of communication with Clerk to ensure confidentiality and sensitivity is maintained Manage & notify the Clerk of daily correspondence to support Clerk in prioritizing incoming information and commitments Directing correspondence to other relevant staff within agency when needed Provide follow up communications to support project management of Clerk-assigned and staff-priority projects across the agency Proactively manage contract routing, implement city policy changes for Executive Team Facilitate distribution of those as needed across agency and to other stakeholders Manage & coordinate agency-wide “swag” according to staffing needs Create and prepare awards, certificates, letters of commendation and goodwill memorabilia in coordination with other staff Maintain a robust contact list with notation to ensure agency/Clerk relationships are managed & institutional knowledge is not lost Maintain flow of information to Deputy Clerk to support backfill and move projects forward Divisions Recordings & Public Trustee Take relevant notes from management & dept. meetings to support Chief Operating Officer with communications on high level needs & outcomes Support Recordings staff to fulfill high level or VIP information requests citywide Elections Take relevant notes from management & dept. meetings to support Elections Director with communications on high level needs & outcomes Policy & Compliance, City Clerk Take relevant notes from council and lobbying meetings as directed Support Deputy Clerk & Compliance Staff with getting policy digests to Clerk & other execs Support moving legal references to Council and other high level City staff Assist with scheduling testimony and collating relevant materials for the Clerk/Execs Facilitate bond process including tracking, notification, scheduling, and transfer to relevant stakeholders Comms & Engagement Support press scheduling and ensure time for prep Support Clerk at community engagements, and relay relevant information back to Executive Team & staff Collate any follow up items from in-person engagements and press interviews for relevant staff Support high level special projects as needed related to the Clerk’s agenda and/or high impact projects by Division About You Our ideal candidate will have: A valid drivers license Clear written and verbal communication Experience in strategies of organization Agility in work management We recognize your time is valuable, so please do not apply unless you meet the following required minimum qualifications: Education requirement: Bachelor's Degree Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CA2379 Business Operations Administrator To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $54,699.00 - $90,253.00 Starting Pay Although our full pay range is included above, the budgeted hiring range for this position is $55,000- $72,000 based on education and experience. Agency Clerk & Recorder's Office The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
The Napa Valley Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. County of Napa as an Employer As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position About the Clerk of the Board The mission of the Clerk's Office is to maintain the Board's legislative history and provide administrative support to the members of the Board of Supervisors in its response to the needs of the public. Therefore, the Board's ability to function successfully is greatly influenced by providing exceptional customer service, responding to the public efficiently, and delivering quality performance. The Office of the Clerk of the Board’s division serves as the department’s backbone to oversee and manage the administrative, legislative, and operational demands of the office. Our customer service commitment to the Board, Committees, and the public is to: provide accurate and timely information; be attentive, courteous, and responsive; foster a spirit of cooperation and goodwill; value diversity; and take accountability, responsibility, and pride in our work. The delivery of our commitment is made possible by the help of the Clerk of the Board’s deputies and staff, as our divisions tirelessly work together to provide quality public service, support, and business continuity. Learn more about the Clerk of the Board HERE . About the Position The Deputy Clerk of the Board I/II performs a variety of administrative and clerking tasks for the Board of Supervisors (BOS), other County boards and commissions, and various County departments and officials while gaining experience in working with public officials, records, ordinances, and other official County records. The ideal candidate for this role will possess the qualities of respect, honesty, dependability, and the ability to work both independently and collaboratively with a talented group of professionals who take pride in their work. They will carry out their duties accurately and effectively while displaying the capacity to prioritize work, being adaptable to the assignments, and accepting full responsibility for their actions. The ideal candidate will be able to communicate regularly with a variety of people in a polite and professional manner and have expertise in processing documents and using various relevant software programs. It is also highly desirable to have previous experience working with local government or to comprehend the fundamentals of how a government agency runs. This recruitment is being conducted to fill one full-time vacancy which may be filled at the Deputy Clerk of the Board of Supervisors I or Deputy Clerk of the Board of Supervisors II level depending on qualifications, in the County Executive Office, Clerk of the Board Division. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. Position Requirements Experience and Education: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Deputy Clerk of the Board of Supervisors I ($33.07 - $39.14/hour) Experience: Three (3) years of significant, directly related, and progressively responsible clerical experience. Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical training. Deputy Clerk of the Board of Supervisors II ($37.75 - $44.87/hour) Experience: Four (4) years of progressively responsible administrative experience involving extensive public contact required. Experience working with governmental agencies or working with boards, committees and/or commissions preferred. Education: Equivalent to completion of two years of college with major course work in business administration, public administration, or a related field. Additional qualifying experience may be substituted for the college education on a year-for-year basis. License or Certificate*: Possession of a valid California driver’s license. *Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process Application Deadline 5:00pm PDT, April 3, 2023 Application Screening By April 7, 2023 Supplemental Question Scoring By April 14, 2023 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Interview Tentative dates April 24, 25, and 27, 2023 Establish Eligible List By April 28, 2023 Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the example of duties for Deputy Clerk of the BOS I , Deputy Clerk of the BOS II . Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102). Benefits Learn more about the benefits package for this position HERE . ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. CONFIDENTIAL EMPLOYEE BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. CONFIDENTIAL - $300.00 per month confidential pay ($150.00 paid twice monthly). The County contributes a proportionate amount of this pay for employees in less than full-time positions. ADDITIONAL BENEFITS INFO - Click here for additional benefits information for Confidential Employees: https://www.countyofnapa.org/DocumentCenter/View/25880/Benefits-Summary---Confidential-Employees EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. Closing Date/Time: 4/3/2023 5:00 PM Pacific
Mar 22, 2023
Full Time
The Napa Valley Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. County of Napa as an Employer As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position About the Clerk of the Board The mission of the Clerk's Office is to maintain the Board's legislative history and provide administrative support to the members of the Board of Supervisors in its response to the needs of the public. Therefore, the Board's ability to function successfully is greatly influenced by providing exceptional customer service, responding to the public efficiently, and delivering quality performance. The Office of the Clerk of the Board’s division serves as the department’s backbone to oversee and manage the administrative, legislative, and operational demands of the office. Our customer service commitment to the Board, Committees, and the public is to: provide accurate and timely information; be attentive, courteous, and responsive; foster a spirit of cooperation and goodwill; value diversity; and take accountability, responsibility, and pride in our work. The delivery of our commitment is made possible by the help of the Clerk of the Board’s deputies and staff, as our divisions tirelessly work together to provide quality public service, support, and business continuity. Learn more about the Clerk of the Board HERE . About the Position The Deputy Clerk of the Board I/II performs a variety of administrative and clerking tasks for the Board of Supervisors (BOS), other County boards and commissions, and various County departments and officials while gaining experience in working with public officials, records, ordinances, and other official County records. The ideal candidate for this role will possess the qualities of respect, honesty, dependability, and the ability to work both independently and collaboratively with a talented group of professionals who take pride in their work. They will carry out their duties accurately and effectively while displaying the capacity to prioritize work, being adaptable to the assignments, and accepting full responsibility for their actions. The ideal candidate will be able to communicate regularly with a variety of people in a polite and professional manner and have expertise in processing documents and using various relevant software programs. It is also highly desirable to have previous experience working with local government or to comprehend the fundamentals of how a government agency runs. This recruitment is being conducted to fill one full-time vacancy which may be filled at the Deputy Clerk of the Board of Supervisors I or Deputy Clerk of the Board of Supervisors II level depending on qualifications, in the County Executive Office, Clerk of the Board Division. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. Position Requirements Experience and Education: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Deputy Clerk of the Board of Supervisors I ($33.07 - $39.14/hour) Experience: Three (3) years of significant, directly related, and progressively responsible clerical experience. Education: Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical training. Deputy Clerk of the Board of Supervisors II ($37.75 - $44.87/hour) Experience: Four (4) years of progressively responsible administrative experience involving extensive public contact required. Experience working with governmental agencies or working with boards, committees and/or commissions preferred. Education: Equivalent to completion of two years of college with major course work in business administration, public administration, or a related field. Additional qualifying experience may be substituted for the college education on a year-for-year basis. License or Certificate*: Possession of a valid California driver’s license. *Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process Application Deadline 5:00pm PDT, April 3, 2023 Application Screening By April 7, 2023 Supplemental Question Scoring By April 14, 2023 Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. Oral Panel Interview Tentative dates April 24, 25, and 27, 2023 Establish Eligible List By April 28, 2023 Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the example of duties for Deputy Clerk of the BOS I , Deputy Clerk of the BOS II . Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102). Benefits Learn more about the benefits package for this position HERE . ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. CONFIDENTIAL EMPLOYEE BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. CONFIDENTIAL - $300.00 per month confidential pay ($150.00 paid twice monthly). The County contributes a proportionate amount of this pay for employees in less than full-time positions. ADDITIONAL BENEFITS INFO - Click here for additional benefits information for Confidential Employees: https://www.countyofnapa.org/DocumentCenter/View/25880/Benefits-Summary---Confidential-Employees EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. Closing Date/Time: 4/3/2023 5:00 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Filing Period: We are accepting applications from August 14, 2020 at 8:00 a.m. (PT) - until the needs of the department is met and is subject to closure without prior notice. Type of Recruitment: This job opportunity is open to the public. Exam Number: E9304R Get ready to join one of the nation's largest county employer! With more than 10 million residents, Los Angeles County has the largest population of any county in the nation. As the largest employer in Southern California, with more than 37 diverse departments and over 2,300 different job descriptions, the County offers a lifetime of opportunities and careers. Be part of our team.... We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Make a positive change and join us! Essential Job Functions What will you do? You will collaborate with team members providing clerical services in the office of Registrar-Recorder/County Clerk. Your duties will include, but are not limited to: Serve visitors by greeting, welcoming, and directing them appropriately; answer phones and direct callers; and answer inquiries in person. Proofread, review, and edit documents for proper use of grammar and content. Search/retrieve records upon request and forward to relevant parties. Index, code and cross-reference records or files according to established procedures. Organize, sort, arrange and/or file records/documents/correspondence in alphabetical, numerical, chronological or code order; retrieve files on request and return them to the correct location. Produce labels, licenses, permits, certificates, and fee receipts according to established procedures. Receive incoming mail to open, sort, and distribute; Deliver mail and internal correspondence within the organization; and collect outgoing mail/packages and utilize postage meters/machines to weigh and affix postage; may serve as a delivery messenger. Perform basic clerical duties such as issuing office supplies, keep track of data and records, and complete predetermined forms in accordance to established procedures. Requirements Minimum Requirement: No training or experience is required. Physical Expectations: This job will require light physical effort (Class II) which may include occasional light lifting to a 10-pound limit; some bending, stooping or squatting; and considerable walking may be involved. COVID-19 VACCINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Additional Information Our Assessment Process : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Qualified applicants will be added on to the list of eligible candidates. If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to hrrecruitment@rrcc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The list of eligible candidates will be used for temporary employment only. Eligibility Information: Applicants will be processed on an as-received basis and promulgated to the list of eligible candidates accordingly. Qualified applicants will be placed on the list of eligible candidates for a period of six (6) months from the date of promulgation. Qualified applicants will be placed on a list of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. SPECIAL INFORMATION Fair Change Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Vacancy Information and Available Shift : The list of successful candidates created from this assessment will be used to fill vacancies throughout the Department of Registrar-Recorder/County Clerk as they occur. Appointees will be required to work any shift, including evenings, weekends, and holidays. What happens Next? We ask that you submit your application by clicking on the " Apply " button at the top of the opportunity posting. You can also track the status of your application using this website. If you need assistance or have questions, please contact us using the following information: Exam Number: E9304R Exam Analyst: Chelsi Serna Phone Number: (562) 462-2280 Email: hrrecruitment@rrcc.lacounty.gov ADA Coordinator Phone: (562) 462-2280 Teletype Phone: (800) 899-4099 Alternate TTY Phone: (800) 897-0077 California Relay Services Phone : (800) 735-2955 Closing Date/Time:
Jul 26, 2022
Temporary
Filing Period: We are accepting applications from August 14, 2020 at 8:00 a.m. (PT) - until the needs of the department is met and is subject to closure without prior notice. Type of Recruitment: This job opportunity is open to the public. Exam Number: E9304R Get ready to join one of the nation's largest county employer! With more than 10 million residents, Los Angeles County has the largest population of any county in the nation. As the largest employer in Southern California, with more than 37 diverse departments and over 2,300 different job descriptions, the County offers a lifetime of opportunities and careers. Be part of our team.... We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. Make a positive change and join us! Essential Job Functions What will you do? You will collaborate with team members providing clerical services in the office of Registrar-Recorder/County Clerk. Your duties will include, but are not limited to: Serve visitors by greeting, welcoming, and directing them appropriately; answer phones and direct callers; and answer inquiries in person. Proofread, review, and edit documents for proper use of grammar and content. Search/retrieve records upon request and forward to relevant parties. Index, code and cross-reference records or files according to established procedures. Organize, sort, arrange and/or file records/documents/correspondence in alphabetical, numerical, chronological or code order; retrieve files on request and return them to the correct location. Produce labels, licenses, permits, certificates, and fee receipts according to established procedures. Receive incoming mail to open, sort, and distribute; Deliver mail and internal correspondence within the organization; and collect outgoing mail/packages and utilize postage meters/machines to weigh and affix postage; may serve as a delivery messenger. Perform basic clerical duties such as issuing office supplies, keep track of data and records, and complete predetermined forms in accordance to established procedures. Requirements Minimum Requirement: No training or experience is required. Physical Expectations: This job will require light physical effort (Class II) which may include occasional light lifting to a 10-pound limit; some bending, stooping or squatting; and considerable walking may be involved. COVID-19 VACCINATION All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Additional Information Our Assessment Process : This is a noncompetitive assessment process and taking an exam is not required. The assessment is intended to merely qualify applicants. Qualified applicants will be added on to the list of eligible candidates. If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your DD214 or any official document issued by your branch of service to determine veteran credit eligibility. Please include it with your application or email the document to hrrecruitment@rrcc.lacounty.gov within fifteen (15) calendar days from application submission. Please reference the examination title and number. The list of eligible candidates will be used for temporary employment only. Eligibility Information: Applicants will be processed on an as-received basis and promulgated to the list of eligible candidates accordingly. Qualified applicants will be placed on the list of eligible candidates for a period of six (6) months from the date of promulgation. Qualified applicants will be placed on a list of eligible candidates without indication of relative standing in the assessment process. The appointing power may appoint any one of the names on the appropriate list, except a person without Veteran's credit may not be appointed if there are three or more names on the list of persons entitled to Veteran's credit. No person may participate in this examination more than once every six (6) months; doing so, will result in the rejection of your application. SPECIAL INFORMATION Fair Change Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Vacancy Information and Available Shift : The list of successful candidates created from this assessment will be used to fill vacancies throughout the Department of Registrar-Recorder/County Clerk as they occur. Appointees will be required to work any shift, including evenings, weekends, and holidays. What happens Next? We ask that you submit your application by clicking on the " Apply " button at the top of the opportunity posting. You can also track the status of your application using this website. If you need assistance or have questions, please contact us using the following information: Exam Number: E9304R Exam Analyst: Chelsi Serna Phone Number: (562) 462-2280 Email: hrrecruitment@rrcc.lacounty.gov ADA Coordinator Phone: (562) 462-2280 Teletype Phone: (800) 899-4099 Alternate TTY Phone: (800) 897-0077 California Relay Services Phone : (800) 735-2955 Closing Date/Time:
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES Under close supervision Accounting Clerk Assistants perform a variety of difficult and responsible clerical accounting work; including assisting and receiving training in the review, preparation, processing, and maintenances of accounting records and reports, or payroll and timekeeping documents; may perform cashiering activities; and does related work. NOTES : Accounting Clerk Assistant is a transitional class between Accounting Clerk Trainee and Accounting Clerk. Accounting Clerk Assistants are hired in-lieu of Accounting Clerks, and serve a six-month probationary period intended to prepare them to assume more difficult duties, and to develop skills, knowledge, and abilities necessary for regular full-time employment with the City as Accounting Clerks. Upon successful completion of probation, incumbents will be offered Charter Section 1014 transfers to Accounting Clerk. New appointees who do not successfully complete the probationary period will be terminated from the class. The Accounting Clerk Assistant class will be utilized for the duration of the Bridge-to-Jobs Program solely as a vehicle to transition Bridge-to-Job participants to permanent full-time regular employment as Accounting Clerks. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Current employment as an Accounting Clerk Trainee with the City of Los Angeles; and Two years of participation in and successful completion of the Accounting Clerk Trainee training program, one year of which must include full-time paid clerical accounting work; and A letter of recommendation from the personnel office of the employing City department, which includes a statement on the department’s willingness to hire the employee as an Accounting Clerk Assistant. The letter must be attached to the application at the time of filing. WHERE TO APPLY & APPLICATION DEADLINE Applications WILL ONLY BE ACCEPTED ON THE CITY APPLICATION FORM. Applications may be obtained on our website at https://per.lacity.org/application.pdf . Applications MAY ONLY be submitted to the Human Resources/Personnel Services Section of the City Department providing your letter of recommendation. APPLICATION DEADLINE For administrative purposes, filing will close periodically and reopen the following day. This examination may close without prior notice at any time after a sufficient number of applications have been received. SELECTION PROCESS Examination Weight: Program Performance Review . . . . . . . . . . . . . . . . . . . . . . . . . . .100% The examination will be based entirely on a Program Performance Review. Candidates will be rated by one or more first and second-level supervisors who are familiar with their performance in the on-the-job training phase of the Bridge-to-Jobs Program. In the Program Performance Review, the following competencies may be evaluated: Reading Comprehension; Mathematics; Judgment and Decision Making; Attention to Detail; Self-Management; Stress Tolerance; Interpersonal Skills; Job Knowledge, including knowledge of: fundamental accounting and bookkeeping concepts and practices; basic accounting documentation, including their purpose, contents, and the proper manner in which they should be completed; City accounting policies, procedures, and practices including those found in the Controller Manual, Memorandum of Understanding (MOU), and City Administrative Code; and other necessary knowledge, skills, and abilities. Factors such as the quality and quantity of work performed may also be considered. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
Jul 10, 2022
Full Time
DUTIES Under close supervision Accounting Clerk Assistants perform a variety of difficult and responsible clerical accounting work; including assisting and receiving training in the review, preparation, processing, and maintenances of accounting records and reports, or payroll and timekeeping documents; may perform cashiering activities; and does related work. NOTES : Accounting Clerk Assistant is a transitional class between Accounting Clerk Trainee and Accounting Clerk. Accounting Clerk Assistants are hired in-lieu of Accounting Clerks, and serve a six-month probationary period intended to prepare them to assume more difficult duties, and to develop skills, knowledge, and abilities necessary for regular full-time employment with the City as Accounting Clerks. Upon successful completion of probation, incumbents will be offered Charter Section 1014 transfers to Accounting Clerk. New appointees who do not successfully complete the probationary period will be terminated from the class. The Accounting Clerk Assistant class will be utilized for the duration of the Bridge-to-Jobs Program solely as a vehicle to transition Bridge-to-Job participants to permanent full-time regular employment as Accounting Clerks. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Current employment as an Accounting Clerk Trainee with the City of Los Angeles; and Two years of participation in and successful completion of the Accounting Clerk Trainee training program, one year of which must include full-time paid clerical accounting work; and A letter of recommendation from the personnel office of the employing City department, which includes a statement on the department’s willingness to hire the employee as an Accounting Clerk Assistant. The letter must be attached to the application at the time of filing. WHERE TO APPLY & APPLICATION DEADLINE Applications WILL ONLY BE ACCEPTED ON THE CITY APPLICATION FORM. Applications may be obtained on our website at https://per.lacity.org/application.pdf . Applications MAY ONLY be submitted to the Human Resources/Personnel Services Section of the City Department providing your letter of recommendation. APPLICATION DEADLINE For administrative purposes, filing will close periodically and reopen the following day. This examination may close without prior notice at any time after a sufficient number of applications have been received. SELECTION PROCESS Examination Weight: Program Performance Review . . . . . . . . . . . . . . . . . . . . . . . . . . .100% The examination will be based entirely on a Program Performance Review. Candidates will be rated by one or more first and second-level supervisors who are familiar with their performance in the on-the-job training phase of the Bridge-to-Jobs Program. In the Program Performance Review, the following competencies may be evaluated: Reading Comprehension; Mathematics; Judgment and Decision Making; Attention to Detail; Self-Management; Stress Tolerance; Interpersonal Skills; Job Knowledge, including knowledge of: fundamental accounting and bookkeeping concepts and practices; basic accounting documentation, including their purpose, contents, and the proper manner in which they should be completed; City accounting policies, procedures, and practices including those found in the Controller Manual, Memorandum of Understanding (MOU), and City Administrative Code; and other necessary knowledge, skills, and abilities. Factors such as the quality and quantity of work performed may also be considered. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES DUTIES Accounting Clerk Trainees receive intensive on the-job instruction and training, and experience as a trainee under close supervision performing a variety of clerical accounting work of average complexity, or routine and repetitive clerical accounting duties on a continuous basis; and receive evaluations periodically as the training progresses to ensure performance milestones are met and critical competencies are assessed. These are intended to develop the skills, knowledge, and abilities necessary to qualify for transition to the Accounting Clerk Assistant class. NOTES : Employees employed as Accounting Clerk Trainees are appointed to positions which are designated as temporary training positions in accordance with Section 5.30 of the Rules of the Board of Civil Service Commissioners. Employment as Accounting Clerk Trainees is limited to 18 months on-the-job training, including 12 months of full time paid clerical accounting work. Upon successful completion of the on-the-job training program and receipt of a letter of recommendation from an employing City department, incumbents will receive a regular appointment to Accounting Clerk Assistant and begin a six-month probationary period. New appointees who do not successfully complete the temporary training period will be terminated from the class. The Accounting Clerk Trainee class will be utilized for the duration of the Bridge-to-Jobs Program solely as a pathway for Bridge-to-Jobs Program participants to eventually transition to full-time regular appointment as an Accounting Clerk. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Current placement in the Bridge-to-Jobs candidate pool with the City of Los Angeles; and A Letter of Recommendation from the personnel office of the employing City department, which includes a statement on the department’s willingness to hire the employee as an Accounting Clerk Trainee. The letter must be attached to the application at the time of filing. PROCESS NOTE Appointments to the class of Accounting Clerk Trainee, Class Code 1225, will be made to temporary training positions in accordance with Section 5.30 of the Rules of the Board of Civil Service Commissioners for a maximum duration of five years. New appointees who do not successfully complete the temporary training period will be terminated from the class. WHERE TO APPLY & APPLICATION DEADLINE Applications WILL ONLY BE ACCEPTED ON THE CITY APPLICATION FORM. Applications may be obtained on our website at https://per.lacity.org/application.pdf . Applications MAY ONLY be submitted to the Human Resources/Personnel Services Section of the City Department providing your letter of recommendation. APPLICATION DEADLINE For administrative purposes, filing will close periodically and reopen the following day. This examination may close without prior notice at any time after a sufficient number of applications have been received. SELECTION PROCESS Examination Weight: Application Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100% The examination will consist entirely of review of candidates' City employment application by Personnel Department staff to ensure that minimum requirements are met. Since these reviews will be made solely on the basis of the written information contained on the candidate's City employment application, it is each candidate's responsibility to ensure that the application is complete with accurate descriptions of relevant experience. Individuals appointed to the class of Accounting Clerk Trainee will receive on-the-job training to assist them with developing the critical competencies required for successful performance in the targeted, regular civil service classification of Accounting Clerk. A list of the critical competencies required by the regular civil service classification and additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
Jul 10, 2022
Full Time
DUTIES DUTIES Accounting Clerk Trainees receive intensive on the-job instruction and training, and experience as a trainee under close supervision performing a variety of clerical accounting work of average complexity, or routine and repetitive clerical accounting duties on a continuous basis; and receive evaluations periodically as the training progresses to ensure performance milestones are met and critical competencies are assessed. These are intended to develop the skills, knowledge, and abilities necessary to qualify for transition to the Accounting Clerk Assistant class. NOTES : Employees employed as Accounting Clerk Trainees are appointed to positions which are designated as temporary training positions in accordance with Section 5.30 of the Rules of the Board of Civil Service Commissioners. Employment as Accounting Clerk Trainees is limited to 18 months on-the-job training, including 12 months of full time paid clerical accounting work. Upon successful completion of the on-the-job training program and receipt of a letter of recommendation from an employing City department, incumbents will receive a regular appointment to Accounting Clerk Assistant and begin a six-month probationary period. New appointees who do not successfully complete the temporary training period will be terminated from the class. The Accounting Clerk Trainee class will be utilized for the duration of the Bridge-to-Jobs Program solely as a pathway for Bridge-to-Jobs Program participants to eventually transition to full-time regular appointment as an Accounting Clerk. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Current placement in the Bridge-to-Jobs candidate pool with the City of Los Angeles; and A Letter of Recommendation from the personnel office of the employing City department, which includes a statement on the department’s willingness to hire the employee as an Accounting Clerk Trainee. The letter must be attached to the application at the time of filing. PROCESS NOTE Appointments to the class of Accounting Clerk Trainee, Class Code 1225, will be made to temporary training positions in accordance with Section 5.30 of the Rules of the Board of Civil Service Commissioners for a maximum duration of five years. New appointees who do not successfully complete the temporary training period will be terminated from the class. WHERE TO APPLY & APPLICATION DEADLINE Applications WILL ONLY BE ACCEPTED ON THE CITY APPLICATION FORM. Applications may be obtained on our website at https://per.lacity.org/application.pdf . Applications MAY ONLY be submitted to the Human Resources/Personnel Services Section of the City Department providing your letter of recommendation. APPLICATION DEADLINE For administrative purposes, filing will close periodically and reopen the following day. This examination may close without prior notice at any time after a sufficient number of applications have been received. SELECTION PROCESS Examination Weight: Application Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100% The examination will consist entirely of review of candidates' City employment application by Personnel Department staff to ensure that minimum requirements are met. Since these reviews will be made solely on the basis of the written information contained on the candidate's City employment application, it is each candidate's responsibility to ensure that the application is complete with accurate descriptions of relevant experience. Individuals appointed to the class of Accounting Clerk Trainee will receive on-the-job training to assist them with developing the critical competencies required for successful performance in the targeted, regular civil service classification of Accounting Clerk. A list of the critical competencies required by the regular civil service classification and additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. NOTES : This examination is based on a validation study.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf .Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN ONLY ON AN OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
