California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Description: California State University, San Bernardino (CSUSB) is located in San Bernardino in the Inland Empire, 60 miles east of Los Angeles and operates a satellite campus in Palm Desert located in Coachella Valley. CSUSB serves approximately 20,000 students, of which 81% are first-generation college students and graduates about 5,000 students annually. As a designated Hispanic Serving Institution, CSUSB reflects the dynamic diversity of the region and has one of the most diverse student populations of any university in the Inland Empire, and the second highest Hispanic enrollment of all public universities in California. CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and one doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB’s commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply. CSUSB has received the Carnegie Community Engagement Classification, which recognizes CSUSB’s ongoing commitment to service-learning, a high-impact practice that combines classroom instruction with meaningful volunteer service and correlates strongly to student success. JOB SUMMARY The Field Coordinator will be responsible for the implementation and administration of the general policies of the Palm Desert Field Education Program within the School of Social Work including student recruitment, field instruction and support, performance evaluation, internship placement, tracking and statistical analysis, and retention support. The Field Coordinator will work directly with the Director of Field to manage, train, and support Faculty Field Liaisons. The Field Coordinator will work with the School’s Director of Field education and agency representatives to develop field placements and learning experiences for Palm Desert students that meet School of Social Work requirements and execute affiliation agreements. The Field Coordinator will assist with the development and implementation of on-campus and online training for field instructors and on-campus Field Orientations. The Field Coordinator will provide representation of the School of Social Work at local, regional, state and national meetings. TYPICAL ACTIVITIES Administration All Field Coordinator positions fall under the general supervision of the Director of the School of Social Work. The Field Coordinator will be responsible for the implementation and administration of the general policies of the Palm Desert Field Education Program within the School of Social Work including student recruitment, field instruction and support, performance evaluation, internship placement, tracking and statistical analysis, and retention support. The Field Coordinator will work directly with the Director of Field to manage, train, and support Faculty Field Liaisons. The Field Coordinator will work with the School’s Director of Field education and agency representatives to develop field placements and learning experiences for Palm Desert students that meet School of Social Work requirements and execute affiliation agreements. This may include: Developing affiliation agreements with field placement agencies and ensuring that the agencies have qualified field instructors. Developing between 5-15 new sites per year in designated region and complete all required document with onboarding the agency. Monitoring sites and compliance with contract Reviewing and renewing agency/University affiliation contracts as needed Completing electronic and paper documentation needed in support of the Field Education Program The Field Coordinator will assist with the development and implementation of on-campus and online training for field instructors. The Field Coordinator will provide online and on-campus Field Orientations The Field Coordinator will provide representation of the School of Social Work at local, regional, state and national meetings The Field Coordinator will perform other duties as assigned Student Interaction/Performance The Field Coordinator will serve as a faculty liaison and be responsible for teaching at least two sections of students in field work based on WTU allocation. This includes: monitoring student progress in field placement and facilitating an integrative seminar; and, meeting at least one time per semester (and as needed) with the field instructors and students. The Field Coordinator will mentor students and intervene as needed, either online or on campus and provide feedback to Field Director. Academic/Curriculum The Field Coordinator will work with School of Social Work faculty and agency field instructors to develop and ensure that the CSWE competencies upon which the MSW and BASW program are based are integrated into classroom, seminar curriculum and agency learning experiences The Field Coordinator will work directly with the Director of Field Education to maintain and update field seminars annually and as needed The Field Coordinator will teach seminars which will include competency-based lectures, group discussion, and skill development with students. The Field Coordinator will be assigned training to develop and maintain. Community Collaboration The Field Coordinator will regularly engage and collaborate with current agencies and community partners to build, strengthen, and maintain relationships. The Field Coordinator will regularly engage and collaborate with current agencies and community partners to provide necessary support and problem solve as needed. The Field Coordinator will collaborate with agencies to ensure that competencies are being integrated into the field practicum experience; assist in planning for trainings; and ensure the appropriate placements of students. The Field Coordinator will conduct outreach activities as needed. Department and University Collaboration The Field Coordinator will be involved in school/university committees as they relate to field education issues. The Field Coordinator will participate in faculty meetings, curriculum committee meetings, field committee meetings, admissions committee, and other committee’s as assigned The Field Coordinator will attend and co-facilitate monthly Field Liaison meetings and attend bi-weekly Field Coordinator meetings. Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines. REQUIRED QUALIFICATIONS Degree in hand by time of appointment. Applicants are required to have a Master of Social Work (MSW) from an accredited social work program. A Social Work License and 2 years post M.S.W. experience preferred. Familiarity in communicating and teaching in person and in an online environment desirable. PREFERRED QUALIFICATIONS Evidence of scholarly activity, publication, and innovation is valued. Evidence of exemplary graduate-level teaching and leadership experience at program level is preferred and should be noted in application. SPECIAL CONDITIONS The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with CSUSB. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: CSUSB cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought. Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that CSUSB has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to CSUSB or individuals in the university community. For health and well-being, CSUSB is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community. ABOUT THE DEPARTMENT The School of Social Work offers CSWE accredited BASW and MSW degrees on campus and a distance education MSW program. We seek applicants eager to serve our diverse students, who are often the first in their families to attend college, with innovative and effective teaching, and engage in research that advances the profession. We are particularly interested in receiving applications from members of historically underrepresented groups. CSUSB is committed to improving our University’s diversity with regard to race, sex, religion, sexual orientation, culture, and physical ability. To find out more about the School of Social Work, go to: https://www.csusb.edu/social-work . For more information regarding the position, please contact: Recruitment Chair Dr. Armando Barragan, PhD, MSW ( abarragan@csusb.edu ). HOW TO APPLY Please submit: 1. Curriculum Vitae 2. Cover Letter that includes: a. A statement including a description of background, skills and expertise relevant to this position as well as a statement of approach to providing social work field instruction. b. A statement of your approach to providing social work field instruction. 3. If available, evidence of teaching effectiveness such as teaching portfolios, reports on teaching observations, and/or student evaluations of teaching. 4. Unofficial copies of all postsecondary degree transcripts (official transcripts may be required prior to appointment). 5. Reference List - names, telephone numbers, and email addresses of three (3) referees whom we may contact to obtain letters of recommendation. 6. Diversity Statement, which may include your interpretation of diversity, equity, and inclusion, and must include specific examples of how your background and your educational and/or professional experiences have prepared you for this role at California State University, San Bernardino (maximum 1,000 words). 7. Confidential letters of recommendation may be solicited from those listed as references on the application if the applicant is moved forward in the recruitment process. Non-confidential letters of recommendation can be uploaded by the applicant during the application process. Formal review of applications will begin 9/12/2023 and continue until the position is filled. If you are interested in this opportunity, we invite you to apply by using this CSU Recruit Hyperlink at: https://secure.dc4.pageuppeople.com/apply/873/gateway/Default.aspx?c=apply&sJobIDs=531494&SourceTypeID=803&sLanguage=en-us&lApplicationSubSourceID=11243 Salary is commensurate with experience. Lecturer A (Range 2) - $5,168 - $ 6,946 Lecturer B (Range 3) - $6,190 - $13,797 Lecturer C (Range 4) - $7,102 - $15,145 Lecturer D (Range 5) - $8,964 - $15,864 CSU Salary Schedule: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule.aspx A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) This position may be “Designated” under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest Closing Date/Time: Open until filled
Aug 25, 2023
Full Time
Description: California State University, San Bernardino (CSUSB) is located in San Bernardino in the Inland Empire, 60 miles east of Los Angeles and operates a satellite campus in Palm Desert located in Coachella Valley. CSUSB serves approximately 20,000 students, of which 81% are first-generation college students and graduates about 5,000 students annually. As a designated Hispanic Serving Institution, CSUSB reflects the dynamic diversity of the region and has one of the most diverse student populations of any university in the Inland Empire, and the second highest Hispanic enrollment of all public universities in California. CSUSB employs 467 full-time faculty and offers 48 undergraduate, 35 graduate, and one doctoral degree programs and 14 academic programs with national accreditation. At CSUSB, diversity, equity and inclusion are values central to our mission. We recognize that diversity and inclusion in all its forms are necessary for our institutional success. By fully leveraging our diverse experiences, backgrounds and insights, we inspire innovation, challenge the status quo and create better outcomes for our students and community. As part of CSUSB’s commitment to hire, develop and retain a diverse faculty, we offer a variety of networking, mentoring and development programs for our junior faculty. We are committed to building and sustaining a CSUSB community that is supportive and inclusive of all individuals. Qualified applicants with experience in ethnically diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply. CSUSB has received the Carnegie Community Engagement Classification, which recognizes CSUSB’s ongoing commitment to service-learning, a high-impact practice that combines classroom instruction with meaningful volunteer service and correlates strongly to student success. JOB SUMMARY The Field Coordinator will be responsible for the implementation and administration of the general policies of the Palm Desert Field Education Program within the School of Social Work including student recruitment, field instruction and support, performance evaluation, internship placement, tracking and statistical analysis, and retention support. The Field Coordinator will work directly with the Director of Field to manage, train, and support Faculty Field Liaisons. The Field Coordinator will work with the School’s Director of Field education and agency representatives to develop field placements and learning experiences for Palm Desert students that meet School of Social Work requirements and execute affiliation agreements. The Field Coordinator will assist with the development and implementation of on-campus and online training for field instructors and on-campus Field Orientations. The Field Coordinator will provide representation of the School of Social Work at local, regional, state and national meetings. TYPICAL ACTIVITIES Administration All Field Coordinator positions fall under the general supervision of the Director of the School of Social Work. The Field Coordinator will be responsible for the implementation and administration of the general policies of the Palm Desert Field Education Program within the School of Social Work including student recruitment, field instruction and support, performance evaluation, internship placement, tracking and statistical analysis, and retention support. The Field Coordinator will work directly with the Director of Field to manage, train, and support Faculty Field Liaisons. The Field Coordinator will work with the School’s Director of Field education and agency representatives to develop field placements and learning experiences for Palm Desert students that meet School of Social Work requirements and execute affiliation agreements. This may include: Developing affiliation agreements with field placement agencies and ensuring that the agencies have qualified field instructors. Developing between 5-15 new sites per year in designated region and complete all required document with onboarding the agency. Monitoring sites and compliance with contract Reviewing and renewing agency/University affiliation contracts as needed Completing electronic and paper documentation needed in support of the Field Education Program The Field Coordinator will assist with the development and implementation of on-campus and online training for field instructors. The Field Coordinator will provide online and on-campus Field Orientations The Field Coordinator will provide representation of the School of Social Work at local, regional, state and national meetings The Field Coordinator will perform other duties as assigned Student Interaction/Performance The Field Coordinator will serve as a faculty liaison and be responsible for teaching at least two sections of students in field work based on WTU allocation. This includes: monitoring student progress in field placement and facilitating an integrative seminar; and, meeting at least one time per semester (and as needed) with the field instructors and students. The Field Coordinator will mentor students and intervene as needed, either online or on campus and provide feedback to Field Director. Academic/Curriculum The Field Coordinator will work with School of Social Work faculty and agency field instructors to develop and ensure that the CSWE competencies upon which the MSW and BASW program are based are integrated into classroom, seminar curriculum and agency learning experiences The Field Coordinator will work directly with the Director of Field Education to maintain and update field seminars annually and as needed The Field Coordinator will teach seminars which will include competency-based lectures, group discussion, and skill development with students. The Field Coordinator will be assigned training to develop and maintain. Community Collaboration The Field Coordinator will regularly engage and collaborate with current agencies and community partners to build, strengthen, and maintain relationships. The Field Coordinator will regularly engage and collaborate with current agencies and community partners to provide necessary support and problem solve as needed. The Field Coordinator will collaborate with agencies to ensure that competencies are being integrated into the field practicum experience; assist in planning for trainings; and ensure the appropriate placements of students. The Field Coordinator will conduct outreach activities as needed. Department and University Collaboration The Field Coordinator will be involved in school/university committees as they relate to field education issues. The Field Coordinator will participate in faculty meetings, curriculum committee meetings, field committee meetings, admissions committee, and other committee’s as assigned The Field Coordinator will attend and co-facilitate monthly Field Liaison meetings and attend bi-weekly Field Coordinator meetings. Qualified candidates must demonstrate a commitment to excellence in teaching and mentoring a diverse student population and to working effectively with faculty, staff and students across a wide range of disciplines. REQUIRED QUALIFICATIONS Degree in hand by time of appointment. Applicants are required to have a Master of Social Work (MSW) from an accredited social work program. A Social Work License and 2 years post M.S.W. experience preferred. Familiarity in communicating and teaching in person and in an online environment desirable. PREFERRED QUALIFICATIONS Evidence of scholarly activity, publication, and innovation is valued. Evidence of exemplary graduate-level teaching and leadership experience at program level is preferred and should be noted in application. SPECIAL CONDITIONS The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with CSUSB. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Note: CSUSB cannot deny an applicant a position solely or in part due to a criminal conviction history until it has performed an individualized assessment and linked the relevant conviction history with specific job duties in the position being sought. Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that CSUSB has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to CSUSB or individuals in the university community. For health and well-being, CSUSB is a smoke & tobacco-free campus. The university is committed to promoting a healthy environment for all members of our community. ABOUT THE DEPARTMENT The School of Social Work offers CSWE accredited BASW and MSW degrees on campus and a distance education MSW program. We seek applicants eager to serve our diverse students, who are often the first in their families to attend college, with innovative and effective teaching, and engage in research that advances the profession. We are particularly interested in receiving applications from members of historically underrepresented groups. CSUSB is committed to improving our University’s diversity with regard to race, sex, religion, sexual orientation, culture, and physical ability. To find out more about the School of Social Work, go to: https://www.csusb.edu/social-work . For more information regarding the position, please contact: Recruitment Chair Dr. Armando Barragan, PhD, MSW ( abarragan@csusb.edu ). HOW TO APPLY Please submit: 1. Curriculum Vitae 2. Cover Letter that includes: a. A statement including a description of background, skills and expertise relevant to this position as well as a statement of approach to providing social work field instruction. b. A statement of your approach to providing social work field instruction. 3. If available, evidence of teaching effectiveness such as teaching portfolios, reports on teaching observations, and/or student evaluations of teaching. 4. Unofficial copies of all postsecondary degree transcripts (official transcripts may be required prior to appointment). 5. Reference List - names, telephone numbers, and email addresses of three (3) referees whom we may contact to obtain letters of recommendation. 6. Diversity Statement, which may include your interpretation of diversity, equity, and inclusion, and must include specific examples of how your background and your educational and/or professional experiences have prepared you for this role at California State University, San Bernardino (maximum 1,000 words). 7. Confidential letters of recommendation may be solicited from those listed as references on the application if the applicant is moved forward in the recruitment process. Non-confidential letters of recommendation can be uploaded by the applicant during the application process. Formal review of applications will begin 9/12/2023 and continue until the position is filled. If you are interested in this opportunity, we invite you to apply by using this CSU Recruit Hyperlink at: https://secure.dc4.pageuppeople.com/apply/873/gateway/Default.aspx?c=apply&sJobIDs=531494&SourceTypeID=803&sLanguage=en-us&lApplicationSubSourceID=11243 Salary is commensurate with experience. Lecturer A (Range 2) - $5,168 - $ 6,946 Lecturer B (Range 3) - $6,190 - $13,797 Lecturer C (Range 4) - $7,102 - $15,145 Lecturer D (Range 5) - $8,964 - $15,864 CSU Salary Schedule: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule.aspx A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) This position may be “Designated” under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: https://www.csusb.edu/human-resources/current-employees/employee-relations/conflict-interest Closing Date/Time: Open until filled
City of Santa Clara, CA
Santa Clara, California, United States
Description The City Manager's Office has an excellent opportunity for the position of Communications Coordinator. The Communications Coordinator will expand community engagement and foster community relations for the City of Santa Clara. This position will build community connection with clear, consistent communication using social media, the City website, print and digital publications, email newsletters, events and other communications and outreach outlets. The Communication Coordinator will also be responsible for timely communication to the public during emergencies and will support the communications team with writing, outreach campaigns and events. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Depending on the applicant pool, it is possible that only a limited number of applicants will be invited to the oral examination. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. The incumbent provides high-level public information and community outreach services that require in-depth knowledge of public sector communications, website and graphic design and experience in managing and implementing creative and innovative communications projects, campaigns and materials. Under general direction, the Communications Coordinator coordinates and maintains content on the City's website and intranet; implements and supports internal and external communication efforts; and coordinates social media, photography and video communication activities. Incumbents may function as a supervisor, or an individual contributor, depending on the department or assignment, and will be supervised by the Communications Manager. Typical Duties Duties may include, but are not limited to, the following: Under immediate supervision: Supports the delivery of specific outreach efforts to target population groups that may need assistance in connecting with City Services and programs Reviews materials to be published on the City's website as it pertains to social media such as X (formerly Twitter), Nextdoor, Instagram, and Facebook and recommends revisions or changes in scope, format, content, and organization Drafts and/or reviews content for City publications, flyers, and bill inserts Assists with the public information aspect of City communications and the Emergency Operations Center, coordinating with other key public information officers Promotes the community to others to sustain and strengthen the sense of community identity Coordinates content across departments on a variety of City topics and develops supporting documents, presentations, publications, events, ceremonies, and other meetings as needed Listens to public comments and communicates concerns and/or observations to the Communications Manager, Communicatons Director, City Manager, and officials when appropriate Coordinates photo and video opportunities; photographs still and moving images representative of the City, and edits digital images for use in City publications and broadcasting Supports with writing, reviews and analyzes press releases, speeches, articles for the City Manager, Mayor and City Council as needed Provides creative writing and other technical assistance for a variety of marketing materials including information for the Government Access Cable Television Channel, the City's Annual Report/City Calendar, citizen newsletters, employee communications, surveys and other municipal publications Schedules personal appearances as necessary while fostering community relations through City public communications, public community events, press conferences, exhibitions and press tours Responds to difficult and sensitive situations Assists with marketing the City as needed Performs other related duties as assigned Minimum Qualifications Minimum Requirements : A Bachelor's Degree from an accredited college or university with a degree in English, Journalism, Communications, Advertising, Marketing, Public Relations, or closely related field. Possible Substitutions: Additional full time professional experience in public relations, public information, or other related experience may be substituted for the education on a year-for-year basis up to two years with one year full time experience being equal to 30 semester (45 quarter) units of college. Desirable Qualifications: Experience working in the public sector communications, press releases, social media platforms, website and graphic design, and analytics research is desirable. Experience in managing and implementing creative promotions and projects is desirable. LICENSES Possession of a valid California Class C driver's license is required at the time of appointment and for the duration of employment. OTHER REQUIREMENTS May be required to work odd and unusual hours in the performance of duties and during emergency situations. Must be able to perform all of the essential functions of the job assignment. Knowledge, Skills, and Abilities Knowledge of : Methods and techniques of graphic design, photography, video, web, multimedia, and presentation production using hardware and related desktop publishing software such as Microsoft Office Suite, Adobe Photo Shop and Adobe Premiere Principles, techniques, and methods of public information and community relations Principles and practices of communications, information technology, project management, records management and the use of resources to achieve outcomes and expectations Problem solving and conflict resolution practices and techniques Ability to : Communicate clearly and concisely, both orally and in writing Write and edit effectively for a variety of purposes, formats, and audiences Communicate effectively to groups and individuals, both orally and in writing Assess sensitive situations and use sound judgment in preparing public responses Identify, research and gather relevant information from a variety of sources Use and stay current with technology and applications Effectively handle multiple priorities, organize workload, and meet strict deadlines Make effective decisions and achieve desired results during major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment Develop and maintain effective working relationships with supervisors, employees, the general public and others contacted in the course of work Work in a team-based environment and achieve common goals Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties Additional Information: Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of Friday, October 27, 2023 at 4:00 PM. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8 Employees Association This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $9,932.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2,138.15 (90% of Kaiser Family)/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis The City’s contribution is prorated based on scheduled hours for part time employees Coverage is effective the first of the month after date of hire If an employee enrolls in a plan with a monthly premium that is less than $946.86, they will be paid the difference in cash Employees hired on or after 1/1/2022 who opt-out of City-offered health insurance and provide annual attestation and proof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Employees hired before 1/1/2022 are eligible for $479.09/month of the City’s health contribution, even if they opt-out of City-offered health insurance. Employees hired before 1/1/2022 can receive an additional $467.77/month if they provide annual attestation and proof of alternative required coverage for themselves and their tax family, if applicable. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee Coverage is effective on the first day of the month following three full calendar months of employment Vision Insurance: Choice of two VSP plans City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee Coverage is effective the first of the month after date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee's VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) If account balance is less than $2,000 upon separation, then account funds can be used immediately Life Insurance: City pays for $15,000 of Basic Life Insurance coverage. Employer premium is $2.87/month Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): 0.9% of gross pay; max deduction of $1,378.48 (includes PFL) 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages Long Term Disability (LTD) Insurance: Benefit is 2/3 of basic wage up to $7,500; max of $5,000/month City pays $.558/$100 of insured earnings 30 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 - 9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum vacation accrual is 450 hours Once per year, employees can elect to convert up to 40 hours of accrued vacation to cash to be paid out the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 40 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours) Non-Management Leave: 24 hours of non-management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 24 hours of non-management leave their first year New employees hired between July 1st and December 31st receive 12 hours of non-management leave their first year Unused non-management leave may not be carried over from one calendar year to the next Compensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hour and 100 hours for Library & Fire Non-Sworn 16 hours of CTO is credited to employees each January 1st (prorated if hired after January 1st) Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Reimbursements/Allowances (for specific classifications): Raingear: Up to $120 per fiscal year for eligible classifications Safety Boots: Upt to $237 per fiscal year for eligible employees Walking Shoes: Up to $120 per fiscal year for eligible classifications (See MOU for details) Tools: $500 per fiscal year reimbursement for Auto Foreperson classification Phone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classifications Bilingual Pay: Certified bilingual employees are eligible for $55/bi-weekly bilingual pay Night Differential Pay: Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m. All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m. Standby Pay: Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Analyst are eligible for standby pay of $100/week when assigned to work standby Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month Appointments can be face-to-face appointments with an MHN network provider, phone appointments, or web- video appointments Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060 Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually) Closing Date/Time: 10/27/2023 4:00 PM Pacific
Sep 23, 2023
Full Time
Description The City Manager's Office has an excellent opportunity for the position of Communications Coordinator. The Communications Coordinator will expand community engagement and foster community relations for the City of Santa Clara. This position will build community connection with clear, consistent communication using social media, the City website, print and digital publications, email newsletters, events and other communications and outreach outlets. The Communication Coordinator will also be responsible for timely communication to the public during emergencies and will support the communications team with writing, outreach campaigns and events. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Depending on the applicant pool, it is possible that only a limited number of applicants will be invited to the oral examination. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. The incumbent provides high-level public information and community outreach services that require in-depth knowledge of public sector communications, website and graphic design and experience in managing and implementing creative and innovative communications projects, campaigns and materials. Under general direction, the Communications Coordinator coordinates and maintains content on the City's website and intranet; implements and supports internal and external communication efforts; and coordinates social media, photography and video communication activities. Incumbents may function as a supervisor, or an individual contributor, depending on the department or assignment, and will be supervised by the Communications Manager. Typical Duties Duties may include, but are not limited to, the following: Under immediate supervision: Supports the delivery of specific outreach efforts to target population groups that may need assistance in connecting with City Services and programs Reviews materials to be published on the City's website as it pertains to social media such as X (formerly Twitter), Nextdoor, Instagram, and Facebook and recommends revisions or changes in scope, format, content, and organization Drafts and/or reviews content for City publications, flyers, and bill inserts Assists with the public information aspect of City communications and the Emergency Operations Center, coordinating with other key public information officers Promotes the community to others to sustain and strengthen the sense of community identity Coordinates content across departments on a variety of City topics and develops supporting documents, presentations, publications, events, ceremonies, and other meetings as needed Listens to public comments and communicates concerns and/or observations to the Communications Manager, Communicatons Director, City Manager, and officials when appropriate Coordinates photo and video opportunities; photographs still and moving images representative of the City, and edits digital images for use in City publications and broadcasting Supports with writing, reviews and analyzes press releases, speeches, articles for the City Manager, Mayor and City Council as needed Provides creative writing and other technical assistance for a variety of marketing materials including information for the Government Access Cable Television Channel, the City's Annual Report/City Calendar, citizen newsletters, employee communications, surveys and other municipal publications Schedules personal appearances as necessary while fostering community relations through City public communications, public community events, press conferences, exhibitions and press tours Responds to difficult and sensitive situations Assists with marketing the City as needed Performs other related duties as assigned Minimum Qualifications Minimum Requirements : A Bachelor's Degree from an accredited college or university with a degree in English, Journalism, Communications, Advertising, Marketing, Public Relations, or closely related field. Possible Substitutions: Additional full time professional experience in public relations, public information, or other related experience may be substituted for the education on a year-for-year basis up to two years with one year full time experience being equal to 30 semester (45 quarter) units of college. Desirable Qualifications: Experience working in the public sector communications, press releases, social media platforms, website and graphic design, and analytics research is desirable. Experience in managing and implementing creative promotions and projects is desirable. LICENSES Possession of a valid California Class C driver's license is required at the time of appointment and for the duration of employment. OTHER REQUIREMENTS May be required to work odd and unusual hours in the performance of duties and during emergency situations. Must be able to perform all of the essential functions of the job assignment. Knowledge, Skills, and Abilities Knowledge of : Methods and techniques of graphic design, photography, video, web, multimedia, and presentation production using hardware and related desktop publishing software such as Microsoft Office Suite, Adobe Photo Shop and Adobe Premiere Principles, techniques, and methods of public information and community relations Principles and practices of communications, information technology, project management, records management and the use of resources to achieve outcomes and expectations Problem solving and conflict resolution practices and techniques Ability to : Communicate clearly and concisely, both orally and in writing Write and edit effectively for a variety of purposes, formats, and audiences Communicate effectively to groups and individuals, both orally and in writing Assess sensitive situations and use sound judgment in preparing public responses Identify, research and gather relevant information from a variety of sources Use and stay current with technology and applications Effectively handle multiple priorities, organize workload, and meet strict deadlines Make effective decisions and achieve desired results during major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment Develop and maintain effective working relationships with supervisors, employees, the general public and others contacted in the course of work Work in a team-based environment and achieve common goals Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties Additional Information: Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications must be submitted by the filing deadline of Friday, October 27, 2023 at 4:00 PM. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8 Employees Association This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2023. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $9,932.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2,138.15 (90% of Kaiser Family)/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis The City’s contribution is prorated based on scheduled hours for part time employees Coverage is effective the first of the month after date of hire If an employee enrolls in a plan with a monthly premium that is less than $946.86, they will be paid the difference in cash Employees hired on or after 1/1/2022 who opt-out of City-offered health insurance and provide annual attestation and proof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Employees hired before 1/1/2022 are eligible for $479.09/month of the City’s health contribution, even if they opt-out of City-offered health insurance. Employees hired before 1/1/2022 can receive an additional $467.77/month if they provide annual attestation and proof of alternative required coverage for themselves and their tax family, if applicable. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost of employee only plan ($22.22 for 2023); additional cost is paid by employee Coverage is effective on the first day of the month following three full calendar months of employment Vision Insurance: Choice of two VSP plans City pays the lowest cost employee only plan ($9.00 for 2023); additional cost is paid by employee Coverage is effective the first of the month after date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee's VEBA account. Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) If account balance is less than $2,000 upon separation, then account funds can be used immediately Life Insurance: City pays for $15,000 of Basic Life Insurance coverage. Employer premium is $2.87/month Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): 0.9% of gross pay; max deduction of $1,378.48 (includes PFL) 7 day waiting period. Maximum benefit is $1,620/week for absences due to non-work related injuries/illnesses. Benefit is based on earned wages in a specific 12-month period Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Minimum benefit is $50/week. Maximum benefit is $1,620/week. Benefit is based on past quarterly wages Long Term Disability (LTD) Insurance: Benefit is 2/3 of basic wage up to $7,500; max of $5,000/month City pays $.558/$100 of insured earnings 30 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of $22,500/year or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules.Employees over 50 years of age may contribute up to $30,000/year Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3050per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $300per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 - 9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum vacation accrual is 450 hours Once per year, employees can elect to convert up to 40 hours of accrued vacation to cash to be paid out the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 40 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service and sick leave cap (balance as of 01/01/2004 plus 1,500 hours) Non-Management Leave: 24 hours of non-management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 24 hours of non-management leave their first year New employees hired between July 1st and December 31st receive 12 hours of non-management leave their first year Unused non-management leave may not be carried over from one calendar year to the next Compensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hour and 100 hours for Library & Fire Non-Sworn 16 hours of CTO is credited to employees each January 1st (prorated if hired after January 1st) Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Reimbursements/Allowances (for specific classifications): Raingear: Up to $120 per fiscal year for eligible classifications Safety Boots: Upt to $237 per fiscal year for eligible employees Walking Shoes: Up to $120 per fiscal year for eligible classifications (See MOU for details) Tools: $500 per fiscal year reimbursement for Auto Foreperson classification Phone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classifications Bilingual Pay: Certified bilingual employees are eligible for $55/bi-weekly bilingual pay Night Differential Pay: Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m. All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m. Standby Pay: Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Analyst are eligible for standby pay of $100/week when assigned to work standby Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement. See CMD 26 for details Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year; City paid premium is $4.03/month Appointments can be face-to-face appointments with an MHN network provider, phone appointments, or web- video appointments Employees may call Managed Health Network (MHN) confidentially at 1-800-227-1060 Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to $406/month in 2023(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $243/month in 2023(amount adjusted annually) Closing Date/Time: 10/27/2023 4:00 PM Pacific
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Resident Services Coordinator Department of Housing & Residence Life Job #527828 First Review Date: Sunday, July 16, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #527828) Administrative Analyst/Specialist l, Resident Services Coordinator, Salary Range: $4,170 - $7,545 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Housing & Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the supervision of the Director for Housing & Residence Life, this position will serve as the Resident Services Coordinator. This position maintains, develops and trains a large student staff on all the Housing programs and policies. The position requires strong ability to lead a department of customer service and provide first response to students, families and staff for Housing and Residence Life inquiries & issues. The Resident Services Coordinator independently administers all these areas for Housing, while staffing and training for Fall, Spring and Summer, along with providing operational analysis, and developing recommendations and conclusions to continually improve upon service delivery for the department. The position manages a large student staff budget along with scheduling and payroll/timecard review. Additionally, the position plans and coordinates staff training meetings, provides emergency response and coordination, and works on Housing major event planning and coordination with Housing Management, including move-in and move-out processes with the student staff team. Key Responsibilities: 60% - Overall Leadership of and Responsibility for Housing Desk & Mailroom Operations Oversee, lead and coordinate operations for the Housing Desks and Mail Rooms Responsible for large scale annual new student resident orientation project for move-in for both Fall and Spring, including the training of all Housing & Residence Life policies to Student Assistant staff, ensuring compliance and excellent customer service delivery Ensure and be accountable for the smooth and efficient functioning of reception area(s) and mail room(s) Understand, interpret, administer and train and enforce HSU, Housing and USPS policies and procedures Analyze, update, develop, and implement changes as necessary to Resident Services policies and procedures Troubleshoot most office administration problems Review, resolve, make decisions and respond to customer service issues from students, families, and other customers Coordinate pest treatment of rooms with residents, including laundry cards, instructions, and confirming times and room vacate periods Be accessible after hours and weekends, when not taking leave time, to receive calls and texts from staff with questions Hire, train, schedule, administer and lead 20-25 Resident Services student staff, monitor their performance of duties, take corrective action when appropriate, guide students through detailed analysis of situations, tasks, and processes, review and authorize monthly time sheets for student assistants, provide recognition, coaching and feedback, plan and lead mandatory monthly meetings for all student staff, administer written evaluations every 6 months and help facilitate leadership and development of students Mail Rooms (Jolly Giant Commons & College Creek): Follow federal regulations regarding the disbursement and handling of USPS and other mail and package carrier items. Sort, distribute, forward and track mail for both current and former residence hall students and staff. Housing Desks (Information Desk & Front Desk): Greet the public, answer phone calls, take messages, answer questions and emails, and refer students and visitors to appropriate staff members or other campus departments. Assist students with lockouts, rental references, maintenance requests, lost and found items, checking in & out equipment, and facilities used by residents. Act as a liaison between University Police, and Residence Life Team. Verbal and written articulation of license process, wait list, wish list, room assignments, request to vacate, and general housing policies. Perform clerical tasks: file, prepare mailings and documents, make photocopies, fax, and maintain database information. Administrative functions include, how to receive, screen and respond to visitors, telephone calls, email and mail, how to route maintenance requests, and initiate lock out and lost key and item checkout billing. Oversight of the Summer Conference Desk operations and student duty staff; provide excellent customer service to conference guests and the campus community; assist student staff in developing their customer service skills; maintain a positive and helpful demeanor while working cooperatively with the Summer Conference staff, Housing staff, and conference groups; develop a close working relationship with Conference Coordinator and work with them to develop or enhance training staff materials/manuals; work with other staff members and be available to ensure seamless check-ins/outs of conference groups; be an on-call resource in case of an emergency. Hire, train, schedule, and supervise 6-9 summer student staff, which includes monitoring performance of duties; taking corrective action when appropriate; guiding students through detailed analysis of situations, tasks, and processes; review and authorization of monthly time sheets for student assistants; providing recognition, coaching and feedback; plan and lead mandatory monthly meetings for all student staff; administer written evaluations every 6 months and help facilitate leadership and development of students. Emergency Response: Respond to emergencies and crisis situations. Train student staff on emergency response, processes and procedures, assist with annual emergency simulation, act as the point of contact for emergencies, work in a close partnership with UPD when the Housing Office is closed and respond to crisis situations. 15% - Back-up Cashier Relieves the cashier for lunches, meetings, vacation, sick days and breaks by answering phone calls, taking messages, answering questions and emails about student accounts, processing payments, selling meal points, collecting and disbursing keys issued to employees by locksmith, selling parking permits, fax or mail information, referring students and visitors to the appropriate staff members or other campus departments Maintains $100 cash drawer, balance and prepares daily deposit Uses CBoard, CashNet, Peoplesoft and ID Flow to complete transactions. 15% - Administrative Update and review housing materials as needed Cultivate mutually supportive relationships with campus community Coordinate with Housing divisions Coordinate rental reference program with landlords and property management companies for residents Attend staff meetings and participate in departmental planning efforts Assist with the professional staff hiring process Attend professional development programs when appropriate Promote Housing Mission Statement Serve as a point of contact for census work Assistance evaluating proposed changes based on previous experience and historical knowledge of the department Locate and implement software to increase productivity and replace aging systems in our customer service areas Maintain a mastery of English grammar, punctuation, and spelling Oversee and train staff in the use of the copy/fax machine and general office equipment; keep the Media center area orderly; assist in maintaining working order of the copier Assist as a Backup to scheduling room reservations using 25Live 5% - Opening/Transition Train staff on opening protocol, including but not limited to, planning, schedule of opening staff, presenting check-in material Other duties and responsibilities as appropriate for the successful operation of Housing & Residence Life 5% - Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty Working knowledge of operational and fiscal analysis and techniques and budget policies and procedures Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form Ability to train others on new skills and procedures and provide lead work direction Demonstrated commitment and/or experience promoting and fostering a working (or learning) environment that is supportive of individuals from diverse backgrounds. Ability to communicate effectively with a diverse population. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires general knowledge and skills in the Housing Operations and Residence Services, with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications: Ability to perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to Housing Operations and Residence Service Experience with StarRez (Housing Software) Onity (Key Access Software) Nolij (Electronic Filing Software) Notifii (Mail Room Software) Filemaker and PeopleSoft Experience with scheduling student staff Customer service and/or hospitality background Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, June 30, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: June 30, 2023 Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Resident Services Coordinator Department of Housing & Residence Life Job #527828 First Review Date: Sunday, July 16, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #527828) Administrative Analyst/Specialist l, Resident Services Coordinator, Salary Range: $4,170 - $7,545 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Housing & Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the supervision of the Director for Housing & Residence Life, this position will serve as the Resident Services Coordinator. This position maintains, develops and trains a large student staff on all the Housing programs and policies. The position requires strong ability to lead a department of customer service and provide first response to students, families and staff for Housing and Residence Life inquiries & issues. The Resident Services Coordinator independently administers all these areas for Housing, while staffing and training for Fall, Spring and Summer, along with providing operational analysis, and developing recommendations and conclusions to continually improve upon service delivery for the department. The position manages a large student staff budget along with scheduling and payroll/timecard review. Additionally, the position plans and coordinates staff training meetings, provides emergency response and coordination, and works on Housing major event planning and coordination with Housing Management, including move-in and move-out processes with the student staff team. Key Responsibilities: 60% - Overall Leadership of and Responsibility for Housing Desk & Mailroom Operations Oversee, lead and coordinate operations for the Housing Desks and Mail Rooms Responsible for large scale annual new student resident orientation project for move-in for both Fall and Spring, including the training of all Housing & Residence Life policies to Student Assistant staff, ensuring compliance and excellent customer service delivery Ensure and be accountable for the smooth and efficient functioning of reception area(s) and mail room(s) Understand, interpret, administer and train and enforce HSU, Housing and USPS policies and procedures Analyze, update, develop, and implement changes as necessary to Resident Services policies and procedures Troubleshoot most office administration problems Review, resolve, make decisions and respond to customer service issues from students, families, and other customers Coordinate pest treatment of rooms with residents, including laundry cards, instructions, and confirming times and room vacate periods Be accessible after hours and weekends, when not taking leave time, to receive calls and texts from staff with questions Hire, train, schedule, administer and lead 20-25 Resident Services student staff, monitor their performance of duties, take corrective action when appropriate, guide students through detailed analysis of situations, tasks, and processes, review and authorize monthly time sheets for student assistants, provide recognition, coaching and feedback, plan and lead mandatory monthly meetings for all student staff, administer written evaluations every 6 months and help facilitate leadership and development of students Mail Rooms (Jolly Giant Commons & College Creek): Follow federal regulations regarding the disbursement and handling of USPS and other mail and package carrier items. Sort, distribute, forward and track mail for both current and former residence hall students and staff. Housing Desks (Information Desk & Front Desk): Greet the public, answer phone calls, take messages, answer questions and emails, and refer students and visitors to appropriate staff members or other campus departments. Assist students with lockouts, rental references, maintenance requests, lost and found items, checking in & out equipment, and facilities used by residents. Act as a liaison between University Police, and Residence Life Team. Verbal and written articulation of license process, wait list, wish list, room assignments, request to vacate, and general housing policies. Perform clerical tasks: file, prepare mailings and documents, make photocopies, fax, and maintain database information. Administrative functions include, how to receive, screen and respond to visitors, telephone calls, email and mail, how to route maintenance requests, and initiate lock out and lost key and item checkout billing. Oversight of the Summer Conference Desk operations and student duty staff; provide excellent customer service to conference guests and the campus community; assist student staff in developing their customer service skills; maintain a positive and helpful demeanor while working cooperatively with the Summer Conference staff, Housing staff, and conference groups; develop a close working relationship with Conference Coordinator and work with them to develop or enhance training staff materials/manuals; work with other staff members and be available to ensure seamless check-ins/outs of conference groups; be an on-call resource in case of an emergency. Hire, train, schedule, and supervise 6-9 summer student staff, which includes monitoring performance of duties; taking corrective action when appropriate; guiding students through detailed analysis of situations, tasks, and processes; review and authorization of monthly time sheets for student assistants; providing recognition, coaching and feedback; plan and lead mandatory monthly meetings for all student staff; administer written evaluations every 6 months and help facilitate leadership and development of students. Emergency Response: Respond to emergencies and crisis situations. Train student staff on emergency response, processes and procedures, assist with annual emergency simulation, act as the point of contact for emergencies, work in a close partnership with UPD when the Housing Office is closed and respond to crisis situations. 15% - Back-up Cashier Relieves the cashier for lunches, meetings, vacation, sick days and breaks by answering phone calls, taking messages, answering questions and emails about student accounts, processing payments, selling meal points, collecting and disbursing keys issued to employees by locksmith, selling parking permits, fax or mail information, referring students and visitors to the appropriate staff members or other campus departments Maintains $100 cash drawer, balance and prepares daily deposit Uses CBoard, CashNet, Peoplesoft and ID Flow to complete transactions. 15% - Administrative Update and review housing materials as needed Cultivate mutually supportive relationships with campus community Coordinate with Housing divisions Coordinate rental reference program with landlords and property management companies for residents Attend staff meetings and participate in departmental planning efforts Assist with the professional staff hiring process Attend professional development programs when appropriate Promote Housing Mission Statement Serve as a point of contact for census work Assistance evaluating proposed changes based on previous experience and historical knowledge of the department Locate and implement software to increase productivity and replace aging systems in our customer service areas Maintain a mastery of English grammar, punctuation, and spelling Oversee and train staff in the use of the copy/fax machine and general office equipment; keep the Media center area orderly; assist in maintaining working order of the copier Assist as a Backup to scheduling room reservations using 25Live 5% - Opening/Transition Train staff on opening protocol, including but not limited to, planning, schedule of opening staff, presenting check-in material Other duties and responsibilities as appropriate for the successful operation of Housing & Residence Life 5% - Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty Working knowledge of operational and fiscal analysis and techniques and budget policies and procedures Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form Ability to train others on new skills and procedures and provide lead work direction Demonstrated commitment and/or experience promoting and fostering a working (or learning) environment that is supportive of individuals from diverse backgrounds. Ability to communicate effectively with a diverse population. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires general knowledge and skills in the Housing Operations and Residence Services, with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications: Ability to perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to Housing Operations and Residence Service Experience with StarRez (Housing Software) Onity (Key Access Software) Nolij (Electronic Filing Software) Notifii (Mail Room Software) Filemaker and PeopleSoft Experience with scheduling student staff Customer service and/or hospitality background Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, June 30, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: June 30, 2023 Closing Date/Time: Open until filled
CALAVERAS COUNTY, CA
San Andreas, California, United States
Position Description Program Coordinator I: $21.40 - $26.06 Program Coordinator II: $27.36 - $33.29 Under general direction, this position has responsibility for the planning, organization, and implementation of programs. The scope of work for this position includes public outreach programs, grant procurement and administration, contractor solicitation and management, regulatory compliance, day-to-day management and implementation of specific projects, coordination with outside agencies and organizations, budget preparation and cost controls, data management and reporting, and other assignments and related work as may be required. DISTINGUISHING CHARACTERISTICS: Program Coordinator I: This is the entry-level position in the program coordinator series. Incumbents at this level are expected to perform professional work under direct supervision while being trained in departmental procedures and accruing experience with more complex projects/programs. Program Coordinator II: This is the journey-level position in the program coordinator series. Incumbents at this level are expected to competently perform all aspects of the job responsibilities with minimal supervision. Incumbents may be assigned responsibility for small projects/programs or portions of larger projects/programs. Example of Duties Plans, organizes, coordinates and implements programs. Coordinates the assigned program activities with other community agencies and/or services. Establishes targeted priorities and develops intervention and evaluation strategies. Plans and develops training programs. Provides periodic review and program evaluation to ensure conformity with program guidelines. Attends required trainings, meetings and conferences; assists in budget preparation. Maintains records and prepares required reports for local and state agencies. Prepares grant applications and processes grant documents including all progress and final payment reports. Acts as liaison with State and local contractors. Develops and monitors project and program schedules and budgets. Prepares reports, correspondence, and memos. Tracks and maintains a variety of data and records. Coordinates community awareness programs through education and promotion of program services. Minimum Qualifications Knowledge of : Principles of program planning, implementation, operation and evaluation; practices and methods of public information programs; basic organization procedures; basic public relations techniques, skills in managing resources; management and teaching skills; correct English usage, spelling, grammar and punctuation. Ability to : Plan, implement and evaluate programs; prepare grant applications and related documents; establish and maintain cooperative working relations with staff, general public and agencies; prepare clear, concise and competent reports, correspondence and other written materials. Education, Training, and Experience: Program Coordinator I: High school degree and two years of experience in implementing programs. Program Coordinator II: Equivalent to an Associate's Degree in a related field or four years of experience developing and implementing programs. Special Requirements Possession of a valid California driver's license. Bargaining Unit 7 - Service Employees International Union Local 1021 For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Boot Allowance: $150 per year and is distributed once a year, in the first full pay period in the month of December. Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech. Uniform Allowance: $600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check. Qualifying classifications : Custodian series, facility maintenance worker series, facilities maintenance engineer. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Life Insurance: $50,000.00 County paid Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Bi-Lingual pay :$75 per month for specific approved job classifications. Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending: Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance ?LEGALSHIELD CALPERS RETIREMENT INFORMATION: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS. Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month. Closing Date/Time: 10/1/2023 11:59 PM Pacific
Sep 09, 2023
Full Time
Position Description Program Coordinator I: $21.40 - $26.06 Program Coordinator II: $27.36 - $33.29 Under general direction, this position has responsibility for the planning, organization, and implementation of programs. The scope of work for this position includes public outreach programs, grant procurement and administration, contractor solicitation and management, regulatory compliance, day-to-day management and implementation of specific projects, coordination with outside agencies and organizations, budget preparation and cost controls, data management and reporting, and other assignments and related work as may be required. DISTINGUISHING CHARACTERISTICS: Program Coordinator I: This is the entry-level position in the program coordinator series. Incumbents at this level are expected to perform professional work under direct supervision while being trained in departmental procedures and accruing experience with more complex projects/programs. Program Coordinator II: This is the journey-level position in the program coordinator series. Incumbents at this level are expected to competently perform all aspects of the job responsibilities with minimal supervision. Incumbents may be assigned responsibility for small projects/programs or portions of larger projects/programs. Example of Duties Plans, organizes, coordinates and implements programs. Coordinates the assigned program activities with other community agencies and/or services. Establishes targeted priorities and develops intervention and evaluation strategies. Plans and develops training programs. Provides periodic review and program evaluation to ensure conformity with program guidelines. Attends required trainings, meetings and conferences; assists in budget preparation. Maintains records and prepares required reports for local and state agencies. Prepares grant applications and processes grant documents including all progress and final payment reports. Acts as liaison with State and local contractors. Develops and monitors project and program schedules and budgets. Prepares reports, correspondence, and memos. Tracks and maintains a variety of data and records. Coordinates community awareness programs through education and promotion of program services. Minimum Qualifications Knowledge of : Principles of program planning, implementation, operation and evaluation; practices and methods of public information programs; basic organization procedures; basic public relations techniques, skills in managing resources; management and teaching skills; correct English usage, spelling, grammar and punctuation. Ability to : Plan, implement and evaluate programs; prepare grant applications and related documents; establish and maintain cooperative working relations with staff, general public and agencies; prepare clear, concise and competent reports, correspondence and other written materials. Education, Training, and Experience: Program Coordinator I: High school degree and two years of experience in implementing programs. Program Coordinator II: Equivalent to an Associate's Degree in a related field or four years of experience developing and implementing programs. Special Requirements Possession of a valid California driver's license. Bargaining Unit 7 - Service Employees International Union Local 1021 For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Boot Allowance: $150 per year and is distributed once a year, in the first full pay period in the month of December. Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech. Uniform Allowance: $600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check. Qualifying classifications : Custodian series, facility maintenance worker series, facilities maintenance engineer. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Life Insurance: $50,000.00 County paid Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Bi-Lingual pay :$75 per month for specific approved job classifications. Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending: Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance ?LEGALSHIELD CALPERS RETIREMENT INFORMATION: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS. Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month. Closing Date/Time: 10/1/2023 11:59 PM Pacific
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: First Year Pathway Coordinator Retention through Academic Mentoring Program Job # 530006 Close Date: Tuesday, October 17, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530006) Student Services Professional II, RAMP First Year Pathway Coordinator, Salary Range: $4,610 - $6,556 monthly. Anticipated Hiring Range: $4,610 - $4,841 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month permanent position with a one-year probationary period in the Retention through Academic Mentoring Program (RAMP). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the general guidance of the Senior Lead Coordinator for RAMP, and under the direction of the Associate Vice President for Academic Affairs, this position is responsible for the day-to-day management, oversight, mentor support, and coordination of an academic mentorship program which serves approximately 1000+ first-time, first-year students (First Year Pathway, Retention through Academic Mentoring Program [RAMP]). In addition, the position is responsible for managing multiple clerical aspects of supporting the mentors (hiring paperwork, in-house and university monthly time sheets, required CSU trainings, monitoring office supplies, etc.) as well as assisting in organizing large-scale events related to the program, and assisting the Senior Lead Coordinator in tracking needs for the program. Key Responsibilities: Academic Mentoring Program Manage day-to-day operations of an academic mentorship program for approximately 1000 first year, first-generation students Create and manage resources for mentors through RAMP Canvas site Contribute to the construction of Spring and Fall Mentor Education Curricula and associated tasks Monitor emerging needs of RAMP staff and how they inform future and/or immediate programmatic decisions. Contribute to on-going program development as relates to emerging partnerships with other units across campus Organize large-scale events Assess & track activities related to in-house program evaluation Contribute to assessment of the program to ensure meeting programmatic objectives Lead Work Direction Support 40-50 academic mentors during the academic year Weekly meetings with RAMP Lead mentors Monthly meetings with each mentor Serve as main resource for answering immediate questions, areas of concern, areas of celebration as presented by RAMP Lead Mentors and RAMP Mentors Support and serve as primary point person to an additional 90 spring mentors participating in mentor education (Feb-April), including the coordination of all required hiring paperwork in partnership with Human Resources Coordinate and monitor communication (email, text) with all mentors and those participating in spring mentor education. Create weekly agendas for Leadership Meetings (Sr. Lead Coord., FY Coordinator, Lead Mentors) and "Pod" meetings (subset meetings of RAMP staff) Conduct bi-annual evaluations of each Lead Mentor with the Sr. Lead Coordinator Contribute to weekly agendas for all RAMP staff meeting Contribute to the design and implementation of mechanisms for recruiting applicants for RAMP positions in fall semester Organize the entire selection and interview process each spring semester. Design on-line feedback mechanisms to gather evaluations of RAMP from freshmen and mentors Hold regular meetings with the Sr. Lead Coord. to discuss mentorship and academic initiatives. Monitor Lead Mentor special projects Cross-Campus Partnerships Collaborate with the Centers for Academic Excellence, Educational Opportunity Program, Academic Career and Advising Center, Learning Center Create communication plan for collaborating with campus partners for recruitment, mentor education and collaboration Serve as liaison to Residence Life Serve as liaison to EOP staff and the Summer Bridge Coordinators Serve as liaison to PBLC staff and the immersion program Represent the department by serving on university committees as opportunities present themselves Maintaining relationships with staff and faculty partners that participate in student facing projects Administrative Confirm required paperwork and training is in place regarding Required Reporter and CSU requirements Coordinate process for mentors acquiring access to PeopleSoft Manage and monitor weekly and monthly processing of mentor time sheets Contribute to the development and revisions of paper and online published program materials Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements as they relate to the program; obtain factual and interpretive information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data to stakeholders in support of and participants in the program; advise student staff individually and in groups on procedural matters where required, as well as guide the student personnel in effective problem-solving as it relates to serving middle year students; recognize multicultural, multisexed and multi-aged value systems and work accordingly; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; effective interpersonal and intercultural communication skills; the ability to foster and maintain cooperative working relationships with diverse student, staff, faculty and community members; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. In addition, a general knowledge of the personal, social, and academic challenges encountered by college students; working knowledge of current issues and trends in higher education; an understanding of student development, cultural identity development models, leadership development theories, and social justice action continuum; a familiarity with the principles of community development; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas Services Office. Demonstrated experience working with staff and students from diverse backgrounds. Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Minimum Qualifications: Possession of the knowledge and abilities associated with this position is typically demonstrated through the Experience requirements below. Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field; additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Preferred Qualifications: Demonstrated commitment to social justice and equity in higher education. Experience in program development, and implementation, as well as in oversight of office functions and expenditures. Ability to connect with students from their own lived experiences in a self-reflective and critical manner. Experience overcoming barriers similar to those confronting Humboldt’s student population of low-income, first-generation college students. Demonstrated experience and effectiveness working with first-generation students and/or students identifying as Black, Indigenous People of Color in a higher education setting. Experience working with RAMP or other student services programs in the higher education settings. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 17, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: First Year Pathway Coordinator Retention through Academic Mentoring Program Job # 530006 Close Date: Tuesday, October 17, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530006) Student Services Professional II, RAMP First Year Pathway Coordinator, Salary Range: $4,610 - $6,556 monthly. Anticipated Hiring Range: $4,610 - $4,841 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, exempt, 12-month permanent position with a one-year probationary period in the Retention through Academic Mentoring Program (RAMP). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the general guidance of the Senior Lead Coordinator for RAMP, and under the direction of the Associate Vice President for Academic Affairs, this position is responsible for the day-to-day management, oversight, mentor support, and coordination of an academic mentorship program which serves approximately 1000+ first-time, first-year students (First Year Pathway, Retention through Academic Mentoring Program [RAMP]). In addition, the position is responsible for managing multiple clerical aspects of supporting the mentors (hiring paperwork, in-house and university monthly time sheets, required CSU trainings, monitoring office supplies, etc.) as well as assisting in organizing large-scale events related to the program, and assisting the Senior Lead Coordinator in tracking needs for the program. Key Responsibilities: Academic Mentoring Program Manage day-to-day operations of an academic mentorship program for approximately 1000 first year, first-generation students Create and manage resources for mentors through RAMP Canvas site Contribute to the construction of Spring and Fall Mentor Education Curricula and associated tasks Monitor emerging needs of RAMP staff and how they inform future and/or immediate programmatic decisions. Contribute to on-going program development as relates to emerging partnerships with other units across campus Organize large-scale events Assess & track activities related to in-house program evaluation Contribute to assessment of the program to ensure meeting programmatic objectives Lead Work Direction Support 40-50 academic mentors during the academic year Weekly meetings with RAMP Lead mentors Monthly meetings with each mentor Serve as main resource for answering immediate questions, areas of concern, areas of celebration as presented by RAMP Lead Mentors and RAMP Mentors Support and serve as primary point person to an additional 90 spring mentors participating in mentor education (Feb-April), including the coordination of all required hiring paperwork in partnership with Human Resources Coordinate and monitor communication (email, text) with all mentors and those participating in spring mentor education. Create weekly agendas for Leadership Meetings (Sr. Lead Coord., FY Coordinator, Lead Mentors) and "Pod" meetings (subset meetings of RAMP staff) Conduct bi-annual evaluations of each Lead Mentor with the Sr. Lead Coordinator Contribute to weekly agendas for all RAMP staff meeting Contribute to the design and implementation of mechanisms for recruiting applicants for RAMP positions in fall semester Organize the entire selection and interview process each spring semester. Design on-line feedback mechanisms to gather evaluations of RAMP from freshmen and mentors Hold regular meetings with the Sr. Lead Coord. to discuss mentorship and academic initiatives. Monitor Lead Mentor special projects Cross-Campus Partnerships Collaborate with the Centers for Academic Excellence, Educational Opportunity Program, Academic Career and Advising Center, Learning Center Create communication plan for collaborating with campus partners for recruitment, mentor education and collaboration Serve as liaison to Residence Life Serve as liaison to EOP staff and the Summer Bridge Coordinators Serve as liaison to PBLC staff and the immersion program Represent the department by serving on university committees as opportunities present themselves Maintaining relationships with staff and faculty partners that participate in student facing projects Administrative Confirm required paperwork and training is in place regarding Required Reporter and CSU requirements Coordinate process for mentors acquiring access to PeopleSoft Manage and monitor weekly and monthly processing of mentor time sheets Contribute to the development and revisions of paper and online published program materials Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements as they relate to the program; obtain factual and interpretive information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data to stakeholders in support of and participants in the program; advise student staff individually and in groups on procedural matters where required, as well as guide the student personnel in effective problem-solving as it relates to serving middle year students; recognize multicultural, multisexed and multi-aged value systems and work accordingly; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; effective interpersonal and intercultural communication skills; the ability to foster and maintain cooperative working relationships with diverse student, staff, faculty and community members; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. In addition, a general knowledge of the personal, social, and academic challenges encountered by college students; working knowledge of current issues and trends in higher education; an understanding of student development, cultural identity development models, leadership development theories, and social justice action continuum; a familiarity with the principles of community development; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas Services Office. Demonstrated experience working with staff and students from diverse backgrounds. Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Minimum Qualifications: Possession of the knowledge and abilities associated with this position is typically demonstrated through the Experience requirements below. Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field; additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year for year basis. Preferred Qualifications: Demonstrated commitment to social justice and equity in higher education. Experience in program development, and implementation, as well as in oversight of office functions and expenditures. Ability to connect with students from their own lived experiences in a self-reflective and critical manner. Experience overcoming barriers similar to those confronting Humboldt’s student population of low-income, first-generation college students. Demonstrated experience and effectiveness working with first-generation students and/or students identifying as Black, Indigenous People of Color in a higher education setting. Experience working with RAMP or other student services programs in the higher education settings. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, October 17, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 12, 2023 Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Senior Program Coordinator Classification Title: Administrative Support Coordinator II (ASC II) Posting Details Priority Application Date (Posting will remain open until filled): Thursday, August 24, 2023 @ 11:55 PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the lead work direction of the AA/S NE, EES I, EES II or designated HEERA manager, the ASC II is responsible for the planning, delivery, promotion, evaluation, and tracking of various courses, programs, workshops, seminars, and special events with a high level of complexity. The senior program coordinator serves as lead in meetings with other departments regarding courses, recommends changes to current processes, serves as a point of contact for program information (internally and externally), represents the program at industry events, and may provide training to ASA II, ASC I, or temporary assistants. The senior program coordinator’s responsibilities are completed using both established policies and procedures and major deviations from these processes. Supervisory review is sought for any extreme deviation prior to implementation. The supervisor sets broad goals and objectives for the position. The senior program coordinator will be primarily responsible for assisting with project management and ongoing student services, coordinating program/course implementation and providing support to faculty, staff, and students; day-to-day coordination of academic programs, outreach and promotion. The senior program coordinator will also be responsible for documenting organizational policies, procedures and best practices. FLSA : Non-Exempt (Eligible for overtime) Anticipated Hiring Range : $3,681 per month - $4,269 Pursuant to the candidate's skills and abilities CSU Classification Salary Range : $3,681.00 per month - $6,034.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Temporary (Annually Renewable) Time Base : Full-Time Work Hours: Monday - Friday, 8:00AM - 5:00PM, work hours may vary depending on department operations Department Information The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs. For more information, visit https://cce.csus.edu/about-cce . Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also, a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications EXPERIENCE 1. Experience using standard office software programs (MS Word, Excel, PowerPoint, Access, Internet Explorer) 2. Experience in using independent judgment and decision making 3. Experience being quality oriented (accurate, timely, responsive to customers’ needs) KNOWLEDGE, SKILLS, ABILITIES 4. Commitment to fostering a diverse, equitable, and inclusive work and learning environment 5. Thorough knowledge of office methods, procedures, and practices 6. Effective communication skills (written and verbal) 7. Demonstrated presentation and facilitation skills 8. Problem solving, analytical and conflict resolution skills 9. Basic knowledge of some marketing principles, strategies, techniques and practices 10. Team oriented and ability to give lead work direction to support staff 11. Strong project, implementation, and program management skills 12. Working knowledge of budget policies and procedures 13. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections 14. Interpersonal skills to interact effectively with all levels of staff and external constituencies 15. Ability to use negotiation and persuasion skills to achieve results and expedite projects OTHER 16. Ability to work evenings and weekends as needed 17. Ability to travel to on and offsite locations Preferred Qualifications EXPERIENCE 18. Experience working in continuing education 19. Experience working in an institution of higher education KNOWLEDGE, SKILLS, ABILITIES 20. Ability to use Continuing Spectrum (C2K) Conditions of Employment: Ability to pass a background check. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Working Title: Senior Program Coordinator Classification Title: Administrative Support Coordinator II (ASC II) Posting Details Priority Application Date (Posting will remain open until filled): Thursday, August 24, 2023 @ 11:55 PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the lead work direction of the AA/S NE, EES I, EES II or designated HEERA manager, the ASC II is responsible for the planning, delivery, promotion, evaluation, and tracking of various courses, programs, workshops, seminars, and special events with a high level of complexity. The senior program coordinator serves as lead in meetings with other departments regarding courses, recommends changes to current processes, serves as a point of contact for program information (internally and externally), represents the program at industry events, and may provide training to ASA II, ASC I, or temporary assistants. The senior program coordinator’s responsibilities are completed using both established policies and procedures and major deviations from these processes. Supervisory review is sought for any extreme deviation prior to implementation. The supervisor sets broad goals and objectives for the position. The senior program coordinator will be primarily responsible for assisting with project management and ongoing student services, coordinating program/course implementation and providing support to faculty, staff, and students; day-to-day coordination of academic programs, outreach and promotion. The senior program coordinator will also be responsible for documenting organizational policies, procedures and best practices. FLSA : Non-Exempt (Eligible for overtime) Anticipated Hiring Range : $3,681 per month - $4,269 Pursuant to the candidate's skills and abilities CSU Classification Salary Range : $3,681.00 per month - $6,034.00 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Temporary (Annually Renewable) Time Base : Full-Time Work Hours: Monday - Friday, 8:00AM - 5:00PM, work hours may vary depending on department operations Department Information The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs. For more information, visit https://cce.csus.edu/about-cce . Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also, a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications EXPERIENCE 1. Experience using standard office software programs (MS Word, Excel, PowerPoint, Access, Internet Explorer) 2. Experience in using independent judgment and decision making 3. Experience being quality oriented (accurate, timely, responsive to customers’ needs) KNOWLEDGE, SKILLS, ABILITIES 4. Commitment to fostering a diverse, equitable, and inclusive work and learning environment 5. Thorough knowledge of office methods, procedures, and practices 6. Effective communication skills (written and verbal) 7. Demonstrated presentation and facilitation skills 8. Problem solving, analytical and conflict resolution skills 9. Basic knowledge of some marketing principles, strategies, techniques and practices 10. Team oriented and ability to give lead work direction to support staff 11. Strong project, implementation, and program management skills 12. Working knowledge of budget policies and procedures 13. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections 14. Interpersonal skills to interact effectively with all levels of staff and external constituencies 15. Ability to use negotiation and persuasion skills to achieve results and expedite projects OTHER 16. Ability to work evenings and weekends as needed 17. Ability to travel to on and offsite locations Preferred Qualifications EXPERIENCE 18. Experience working in continuing education 19. Experience working in an institution of higher education KNOWLEDGE, SKILLS, ABILITIES 20. Ability to use Continuing Spectrum (C2K) Conditions of Employment: Ability to pass a background check. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Under general direction from the Department Chair, the Graduate Programs Administrative Support Coordinator has primary responsibility for providing administrative support to four faculty members who coordinate the Biology, Ecology and Evolutionary Biology joint doctoral programs, as well as the masters program. The Graduate Programs Administrative Support Coordinator is the primary contact and provides administrative support for the Field Stations Program and includes program support and budget maintenance for the FSP. The incumbent will also have responsibility for administrative support with faculty searches, assist with department events and commencement, and will provide backup support for purchasing and faculty appointments in the department as needed. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Biology Department consists of ~40 tenured/tenure-track faculty members, 2 full-time faculty lecturers, ~100 graduate teaching associates and graduate assistants, many adjunct faculty, a facilities coordinator, a student services professional, one confidential II position, two administrative support coordinator II positions (one is the administrative department coordinator), 10 technical/instructional support staff and ~6-7 work-study/student assistants per semester. The SDSU Field Station Programs (FSP) is a university-wide resource that supports academic programs by providing opportunities for teaching and research that deal with native California ecosystems and natural landscapes. The management and oversight of Sky Oaks Field Station, Santa Margarita Ecological Reserve, and Fortuna Mountain Research Reserve for research and university programs is the core function of the FSP. Program staff and affiliated faculty represent SDSU in the larger field oriented scientific community, including collaborations with the Tijuana River National Estuarine Research Reserve, USCD’s HPWREN, and field stations nationwide. The FSP works cooperatively with public and private organizations on projects of mutual interest, and in general promotes the university in the region, nationally, and internationally. For more information regarding the Biology, Ecology and Evolutionary Biology joint doctoral programs, click here . For more information regarding the Department of Biology, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Effective interpersonal, public speaking, telephone and written communication skills Analytical, budgeting, and database skills Ability to comprehend University policies and procedures as related to this position Strong ability to connect with SDSU departments, SDSU Research Foundation, and outside agencies Experience using Word and Excel, and Google Suite Knowledge of or ability to learn Oracle, Onbase, Peoplesoft, and MyRF Knowledge of other databases (e.g., Microsoft Access, SQL) Ability to communicate effectively with students, staff, faculty, and administrators in an academic environment Thorough understanding of the processes underlying graduate education in the biological sciences, especially at SDSU is preferred Experience with purchasing and ordering Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,000 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 20, 2023. To receive full consideration, apply by September 19, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Position Summary Under general direction from the Department Chair, the Graduate Programs Administrative Support Coordinator has primary responsibility for providing administrative support to four faculty members who coordinate the Biology, Ecology and Evolutionary Biology joint doctoral programs, as well as the masters program. The Graduate Programs Administrative Support Coordinator is the primary contact and provides administrative support for the Field Stations Program and includes program support and budget maintenance for the FSP. The incumbent will also have responsibility for administrative support with faculty searches, assist with department events and commencement, and will provide backup support for purchasing and faculty appointments in the department as needed. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Biology Department consists of ~40 tenured/tenure-track faculty members, 2 full-time faculty lecturers, ~100 graduate teaching associates and graduate assistants, many adjunct faculty, a facilities coordinator, a student services professional, one confidential II position, two administrative support coordinator II positions (one is the administrative department coordinator), 10 technical/instructional support staff and ~6-7 work-study/student assistants per semester. The SDSU Field Station Programs (FSP) is a university-wide resource that supports academic programs by providing opportunities for teaching and research that deal with native California ecosystems and natural landscapes. The management and oversight of Sky Oaks Field Station, Santa Margarita Ecological Reserve, and Fortuna Mountain Research Reserve for research and university programs is the core function of the FSP. Program staff and affiliated faculty represent SDSU in the larger field oriented scientific community, including collaborations with the Tijuana River National Estuarine Research Reserve, USCD’s HPWREN, and field stations nationwide. The FSP works cooperatively with public and private organizations on projects of mutual interest, and in general promotes the university in the region, nationally, and internationally. For more information regarding the Biology, Ecology and Evolutionary Biology joint doctoral programs, click here . For more information regarding the Department of Biology, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Effective interpersonal, public speaking, telephone and written communication skills Analytical, budgeting, and database skills Ability to comprehend University policies and procedures as related to this position Strong ability to connect with SDSU departments, SDSU Research Foundation, and outside agencies Experience using Word and Excel, and Google Suite Knowledge of or ability to learn Oracle, Onbase, Peoplesoft, and MyRF Knowledge of other databases (e.g., Microsoft Access, SQL) Ability to communicate effectively with students, staff, faculty, and administrators in an academic environment Thorough understanding of the processes underlying graduate education in the biological sciences, especially at SDSU is preferred Experience with purchasing and ordering Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,000 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,681 - $6,034 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 20, 2023. To receive full consideration, apply by September 19, 2023. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu Closing Date/Time: Open until filled
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Recreation or a related field, plus one (1) year of experience related to the development and implementation of the assigned programs. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: May require certification in CPR , First Aid, Water Safety Instruction, or other areas as specified for the assigned class. Appropriate certifications as specified for the assignment. Texas Class "C" Driver or Commercial Driver license if required for the assignment. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The purpose of this Recreation Program Coordinator position is to develop, schedule, market, implement and evaluate adult, youth and teen programs, sports skills programs, adult trips and special events for individuals with disabilities. This position will be responsible for assessing, modifying and implementing program and activity modifications to create a therapeutic and inclusive environment for all participants. The Recreation Program Coordinator will be responsible for coordinating Therapeutic Recreation programs and ensuring compliance with the American with Disabilities ( ADA ) within a facility or as part of a major program area. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) will be required as part of the recruitment process. Virtual Interviews: The Parks and Recreation Department may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Driving Requirement: This position requires that you must have or be able to obtain a valid Commercial Driver License ( CDL ) Class B or C with the Passenger endorsement within six (6) months of employment. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Physical Requirements: Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to thirty-five (35) pounds. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. Other Information: Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you will drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy : This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $24.42 - $28.65 per hour Hours Work/Location Schedule Notes: Monday through Friday, 8:00 a.m. to 5:00 p.m. May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Job Close Date 10/06/2023 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location McBeth Recreation Center, 2401 Columbus Dr., Austin, 78746 Preferred Qualifications Preferred Experience: Experience conducting therapeutic recreation assessments and creating modification plans to recreation programs/activities for persons with various abilities. Experience coordinating programs specifically with Youth (5-12 yrs. of age), Teens (13-18 yrs. of age), Adults and Senior Adults with disabilities in a professional recreational setting. Experience in establishing guidelines for program registration, field trips, parent meetings, and creation of new recreational programs. Experience acting as a liaison for the employer between different organizational units, communities, and stakeholders. Preferred License/Certifications: Certified Therapeutic Recreation Specialist ( CTRS ) through the National Council for Therapeutic Recreation Certification ( NCTRC ). Preferred Knowledge/Skills: Principles, best practices, and general knowledge of the Americans with Disabilities Act ( ADA ). Therapeutic and inclusive recreation principles and best practices and development of policy. Intermediate level or above in Microsoft Office to include Word, Excel, Publisher, Power Point and Outlook. Intermediate experience creating, editing and producing promotional/marketing materials such as flyers and brochures. Proficiency in RecTrac or other recreation/database management software program. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Organizes employees, contractors, and/or volunteers. Promotes interest in recreational activities; represents the City and the department with public groups. Plans, develops, coordinates, and schedules programs, activities, events, and staffing. Modifies classes and workshops to accommodate individuals with a variety of disabilities. Manages and directs the daily operations of recreational facilities, activities, and/or special events. Coordinates Citywide events. Coordinates the design and creation of necessary materials to market and promote programs. Recommends the purchase of new equipment and coordinates purchase orders. Assists with and monitors the budget. Coordinates cross-functional work groups. Researches trends and implements best practices with respect to recreational programs and activities. Transports and/or accompanies program and event participants. Prepares and reviews payments, cash receipts, billing, or other accounting transactions by verifying documentation and accurately completing transactions. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and methods for development design and coordination of recreational programs, activities, and events. Knowledge of Federal, State, and Local laws. Knowledge of City practices, policies, and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priority. Ability to design, create market, and promote programs. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * Graduation with a Bachelor's degree from an accredited college or university with major coursework in Recreation or a related field, plus one (1) year of experience related to the development and implementation of the assigned programs. Experience may substitute for education up to a maximum of four (4) years. Yes No * In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications. (Open Ended Question) * Are you currently credentialed by the National Council for Therapeutic Recreation Certification as a Certified Therapeutic Recreation Specialist (CTRS)? If no, can you obtain the certification within six (6) months of hire? Yes, I am CTRS certified. I can obtain my CTRS within six (6) months of hire. No, I am not able to obtain my CTRS within six (6) months of hire. * How many years of experience do you have as an inclusion, adaptive recreation or therapeutic recreation specialist? No experience 1 - 2 years of experience 3 or more years of experience * The position requires CPR/AED and First Aid certifications. Will you be able to obtain these certifications within 30 days of hire? Yes No * Which of the following best describes your proficiency with Microsoft Office to include Word, Excel, Publisher, Power Point and Outlook? No Experience Less than 1 year 1-2 years 2-3 years 3 or more years * This position requires a Texas Class "B" or "C" Commercial Driver License. Do you currently have a Commercial Driver License (CDL) Class B or C with a passenger endorsement or the ability to obtain one within six (6) month of hire? Have a current CDL Class B or C with passenger endorsement. Able to obtain a CDL Class B or C with passenger endorsement within six (6) months of hire Will NOT be able to obtain a CDL Class B or C with passenger endorsement within six (6) months of hire. * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Sep 23, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Recreation or a related field, plus one (1) year of experience related to the development and implementation of the assigned programs. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: May require certification in CPR , First Aid, Water Safety Instruction, or other areas as specified for the assigned class. Appropriate certifications as specified for the assignment. Texas Class "C" Driver or Commercial Driver license if required for the assignment. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The purpose of this Recreation Program Coordinator position is to develop, schedule, market, implement and evaluate adult, youth and teen programs, sports skills programs, adult trips and special events for individuals with disabilities. This position will be responsible for assessing, modifying and implementing program and activity modifications to create a therapeutic and inclusive environment for all participants. The Recreation Program Coordinator will be responsible for coordinating Therapeutic Recreation programs and ensuring compliance with the American with Disabilities ( ADA ) within a facility or as part of a major program area. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) will be required as part of the recruitment process. Virtual Interviews: The Parks and Recreation Department may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Driving Requirement: This position requires that you must have or be able to obtain a valid Commercial Driver License ( CDL ) Class B or C with the Passenger endorsement within six (6) months of employment. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Physical Requirements: Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to thirty-five (35) pounds. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. Other Information: Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you will drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy : This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $24.42 - $28.65 per hour Hours Work/Location Schedule Notes: Monday through Friday, 8:00 a.m. to 5:00 p.m. May be required to work during special events, evenings, weekends & holidays. Work schedule and location is subject to change based on department needs and programs. Job Close Date 10/06/2023 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location McBeth Recreation Center, 2401 Columbus Dr., Austin, 78746 Preferred Qualifications Preferred Experience: Experience conducting therapeutic recreation assessments and creating modification plans to recreation programs/activities for persons with various abilities. Experience coordinating programs specifically with Youth (5-12 yrs. of age), Teens (13-18 yrs. of age), Adults and Senior Adults with disabilities in a professional recreational setting. Experience in establishing guidelines for program registration, field trips, parent meetings, and creation of new recreational programs. Experience acting as a liaison for the employer between different organizational units, communities, and stakeholders. Preferred License/Certifications: Certified Therapeutic Recreation Specialist ( CTRS ) through the National Council for Therapeutic Recreation Certification ( NCTRC ). Preferred Knowledge/Skills: Principles, best practices, and general knowledge of the Americans with Disabilities Act ( ADA ). Therapeutic and inclusive recreation principles and best practices and development of policy. Intermediate level or above in Microsoft Office to include Word, Excel, Publisher, Power Point and Outlook. Intermediate experience creating, editing and producing promotional/marketing materials such as flyers and brochures. Proficiency in RecTrac or other recreation/database management software program. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Organizes employees, contractors, and/or volunteers. Promotes interest in recreational activities; represents the City and the department with public groups. Plans, develops, coordinates, and schedules programs, activities, events, and staffing. Modifies classes and workshops to accommodate individuals with a variety of disabilities. Manages and directs the daily operations of recreational facilities, activities, and/or special events. Coordinates Citywide events. Coordinates the design and creation of necessary materials to market and promote programs. Recommends the purchase of new equipment and coordinates purchase orders. Assists with and monitors the budget. Coordinates cross-functional work groups. Researches trends and implements best practices with respect to recreational programs and activities. Transports and/or accompanies program and event participants. Prepares and reviews payments, cash receipts, billing, or other accounting transactions by verifying documentation and accurately completing transactions. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of principles and methods for development design and coordination of recreational programs, activities, and events. Knowledge of Federal, State, and Local laws. Knowledge of City practices, policies, and procedures. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priority. Ability to design, create market, and promote programs. Ability to establish and maintain good working relationships with other City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * Graduation with a Bachelor's degree from an accredited college or university with major coursework in Recreation or a related field, plus one (1) year of experience related to the development and implementation of the assigned programs. Experience may substitute for education up to a maximum of four (4) years. Yes No * In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications. (Open Ended Question) * Are you currently credentialed by the National Council for Therapeutic Recreation Certification as a Certified Therapeutic Recreation Specialist (CTRS)? If no, can you obtain the certification within six (6) months of hire? Yes, I am CTRS certified. I can obtain my CTRS within six (6) months of hire. No, I am not able to obtain my CTRS within six (6) months of hire. * How many years of experience do you have as an inclusion, adaptive recreation or therapeutic recreation specialist? No experience 1 - 2 years of experience 3 or more years of experience * The position requires CPR/AED and First Aid certifications. Will you be able to obtain these certifications within 30 days of hire? Yes No * Which of the following best describes your proficiency with Microsoft Office to include Word, Excel, Publisher, Power Point and Outlook? No Experience Less than 1 year 1-2 years 2-3 years 3 or more years * This position requires a Texas Class "B" or "C" Commercial Driver License. Do you currently have a Commercial Driver License (CDL) Class B or C with a passenger endorsement or the ability to obtain one within six (6) month of hire? Have a current CDL Class B or C with passenger endorsement. Able to obtain a CDL Class B or C with passenger endorsement within six (6) months of hire Will NOT be able to obtain a CDL Class B or C with passenger endorsement within six (6) months of hire. * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Area Coordinator for Residence Life Housing and Residence Life Job #523717 First Review Date: Thursday, June 1, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. (Job #523717) Student Services Professional III, Area Coordinator for Residence Life, Hiring Range: $60,300-$85,908 annually. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Area Coordinator for Residence Life is a live-on, full-time, 12-month, benefited position responsible for leading and directing the educational partnerships and programs in Housing and Residence Life that support the academic success of residents. Reporting to the Senior Director for Housing & Residence Life under the guidance and direction of the Assistant Director for Residence Life, the Area Coordinator will collaborate with faculty to implement and sustain Residential Learning Communities, will support the leadership development and training of students, and will support the advisement function of all student clubs and organizations in Housing and Residence Life. The Area Coordinator will supervise up to three Residence Life Coordinators who also directly support academic and educational initiatives in campus housing. In addition, this individual will coordinate all assessment projects for Housing and Residence Life to ensure the department is fulfilling its student-centered mission and that academic initiatives are supporting both persistence and academic success for resident students. The Area Coordinator participates in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Clery Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes a quick and timely response to the scene of fire alarms or resident emergencies, walking up hills and multiple staircases, and transporting emergency supplies. These tasks may need to be carried out during inclement weather, power outages, and/or elevator malfunctions This is an on-campus, in-person position. Key Responsibilities: 40% Coordinate and Implement Academically Based Residential Learning Communities Assist with the design and implementation of the overall vision for Residential Learning Communities Coordinate regular meetings with faculty, staff and other campus partners to support the development, coordination, and implementation of residential Learning Communities Serve as a campus and community resource for students, staff, and faculty by providing guidance and resources in the planning and development of future Residential Learning Communities Develop a programming plan with the residential curriculum model to support engagement and involvement of learning community residents Represent Cal Poly Humboldt at Regional and National conferences to showcase learning community program In collaboration with faculty, students, and staff develop marketing materials to promote learning communities as unique communities in the Housing portfolio Responsible for developing, implementing, and evaluating assessment efforts for Residential Learning Communities, Academic Initiatives, and other areas of Residence Life Provide Oversight for Learning Community budget and other academic initiatives. 30% Leadership and Supervision Directly supervise up to three full-time Residence Life Coordinators (RLC’s) Assist with the Recruitment, selection, training, and evaluation of RLC’s Indirect lead oversight of paraprofessional Residence Life staff Develop and implement professional and paraprofessional staff training for Residence Life staff Participate in regular strategic planning meetings with the Residence Life Leadership Team to review projects, policy, and procedures Attend and assist in the facilitation of regular team meetings Role model inclusive ways to support and advocate for students Execute the Welcome Week program in Fall & Spring semesters with focus on new/transfer and returning students Provide input on the Residence Life budget Serve as mentor and role model to paraprofessional and professional staff In the event of a Residence Life Coordinator vacancy, the Area Coordinator should be prepared to assist in assuming the role and responsibilities of the vacated position. Other duties as assigned by the Senior Director for Housing & Residence Life and the Assistant Director for Residence Life 15% Student Conduct, Intervention, and Support In conjunction with the Assistant Director for Residence Life, assist in regular review of conduct cases, and revision of Housing Guidelines in student handbook Regularly consult with the Assistant Director and Residence Life Team on conduct actions as appropriate Execute behavioral contracts as needed in consultation with Assistant Director for Residence Life Maintain open communication and foster collaboration with residence hall staff, campus police, Counseling and Psychological Services, Dean of Students Office, the Student Disability Resource Center, and others as necessary to ensure an appropriate and timely exchange of sensitive information. Coordinate crisis management efforts for over 2100 resident students with Residence Life Team Respond to violations of community standards, crises, and emergencies as needed Serve as Campus Security Authority as outlined by the Clery Act Serve as hearing officer for appeals as delegated by the Assistant Director for Residence Life Serve in duty rotation as one of the departments on-call administrators for Residence Life Coordinators to seek consultation during crises and emergencies 10% Administration Provide oversight and support to the Assessment Committee in developing departmental programming initiatives in collaboration with the Residence Life Team Develop, review, and update training manuals for Residence Life Clearly communicate, interpret, and implement complex policies and guidelines to ensure student safety and success Assist in the on-going development of policies and procedures where established responses or procedure do not exist or are not appropriate Develop and implement an assessment plan to examine effectiveness of Residential Curriculum and Residence Life Learning Outcomes In conjunction with Orientation and the Business Operations area, Plan and organize Preview Day and Preview Plus Assist with the development of strategic objectives that support the vision and mission of the department Attend regular department and supervision meetings 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Ability to work with a diverse population in a higher education setting. Minimum Qualifications: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related Preferred Qualifications: Master's degree in student affairs, higher education, counseling, or related field. Experience working with Residential living-learning communities, identify-based groups, and/or diverse student populations, knowledge of student development theory 2 - 3 years’ experience in an on-campus student housing setting 3 years’ experience in the supervision of professional staff Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3084 Publication Date: May 18, 2023 Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Area Coordinator for Residence Life Housing and Residence Life Job #523717 First Review Date: Thursday, June 1, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. (Job #523717) Student Services Professional III, Area Coordinator for Residence Life, Hiring Range: $60,300-$85,908 annually. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Area Coordinator for Residence Life is a live-on, full-time, 12-month, benefited position responsible for leading and directing the educational partnerships and programs in Housing and Residence Life that support the academic success of residents. Reporting to the Senior Director for Housing & Residence Life under the guidance and direction of the Assistant Director for Residence Life, the Area Coordinator will collaborate with faculty to implement and sustain Residential Learning Communities, will support the leadership development and training of students, and will support the advisement function of all student clubs and organizations in Housing and Residence Life. The Area Coordinator will supervise up to three Residence Life Coordinators who also directly support academic and educational initiatives in campus housing. In addition, this individual will coordinate all assessment projects for Housing and Residence Life to ensure the department is fulfilling its student-centered mission and that academic initiatives are supporting both persistence and academic success for resident students. The Area Coordinator participates in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Clery Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes a quick and timely response to the scene of fire alarms or resident emergencies, walking up hills and multiple staircases, and transporting emergency supplies. These tasks may need to be carried out during inclement weather, power outages, and/or elevator malfunctions This is an on-campus, in-person position. Key Responsibilities: 40% Coordinate and Implement Academically Based Residential Learning Communities Assist with the design and implementation of the overall vision for Residential Learning Communities Coordinate regular meetings with faculty, staff and other campus partners to support the development, coordination, and implementation of residential Learning Communities Serve as a campus and community resource for students, staff, and faculty by providing guidance and resources in the planning and development of future Residential Learning Communities Develop a programming plan with the residential curriculum model to support engagement and involvement of learning community residents Represent Cal Poly Humboldt at Regional and National conferences to showcase learning community program In collaboration with faculty, students, and staff develop marketing materials to promote learning communities as unique communities in the Housing portfolio Responsible for developing, implementing, and evaluating assessment efforts for Residential Learning Communities, Academic Initiatives, and other areas of Residence Life Provide Oversight for Learning Community budget and other academic initiatives. 30% Leadership and Supervision Directly supervise up to three full-time Residence Life Coordinators (RLC’s) Assist with the Recruitment, selection, training, and evaluation of RLC’s Indirect lead oversight of paraprofessional Residence Life staff Develop and implement professional and paraprofessional staff training for Residence Life staff Participate in regular strategic planning meetings with the Residence Life Leadership Team to review projects, policy, and procedures Attend and assist in the facilitation of regular team meetings Role model inclusive ways to support and advocate for students Execute the Welcome Week program in Fall & Spring semesters with focus on new/transfer and returning students Provide input on the Residence Life budget Serve as mentor and role model to paraprofessional and professional staff In the event of a Residence Life Coordinator vacancy, the Area Coordinator should be prepared to assist in assuming the role and responsibilities of the vacated position. Other duties as assigned by the Senior Director for Housing & Residence Life and the Assistant Director for Residence Life 15% Student Conduct, Intervention, and Support In conjunction with the Assistant Director for Residence Life, assist in regular review of conduct cases, and revision of Housing Guidelines in student handbook Regularly consult with the Assistant Director and Residence Life Team on conduct actions as appropriate Execute behavioral contracts as needed in consultation with Assistant Director for Residence Life Maintain open communication and foster collaboration with residence hall staff, campus police, Counseling and Psychological Services, Dean of Students Office, the Student Disability Resource Center, and others as necessary to ensure an appropriate and timely exchange of sensitive information. Coordinate crisis management efforts for over 2100 resident students with Residence Life Team Respond to violations of community standards, crises, and emergencies as needed Serve as Campus Security Authority as outlined by the Clery Act Serve as hearing officer for appeals as delegated by the Assistant Director for Residence Life Serve in duty rotation as one of the departments on-call administrators for Residence Life Coordinators to seek consultation during crises and emergencies 10% Administration Provide oversight and support to the Assessment Committee in developing departmental programming initiatives in collaboration with the Residence Life Team Develop, review, and update training manuals for Residence Life Clearly communicate, interpret, and implement complex policies and guidelines to ensure student safety and success Assist in the on-going development of policies and procedures where established responses or procedure do not exist or are not appropriate Develop and implement an assessment plan to examine effectiveness of Residential Curriculum and Residence Life Learning Outcomes In conjunction with Orientation and the Business Operations area, Plan and organize Preview Day and Preview Plus Assist with the development of strategic objectives that support the vision and mission of the department Attend regular department and supervision meetings 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Ability to work with a diverse population in a higher education setting. Minimum Qualifications: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related Preferred Qualifications: Master's degree in student affairs, higher education, counseling, or related field. Experience working with Residential living-learning communities, identify-based groups, and/or diverse student populations, knowledge of student development theory 2 - 3 years’ experience in an on-campus student housing setting 3 years’ experience in the supervision of professional staff Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3084 Publication Date: May 18, 2023 Closing Date/Time: Open until filled
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Description: Full-time Lecturer (Academic Fieldwork Coordinator) Department of Occupational Therapy College of Health, Human Services, and Nursing Position Description The Department of Occupational Therapy at California State University Dominguez Hills invites applications for a full-time position at the rank of 12-month Lecturer A or Lecturer B with the appointment starting in Summer 2023. At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values. For more information: Mission, Vision, and Core Values The Position This is for one 12-month full-time Lecturer B position in the Department of Occupational Therapy to take on the responsibilities of the Master of Science in Occupational Therapy (MSOT) Academic Fieldwork Coordinator and teaching in the OT Department. This 12-month full-time position comes with the following responsibilities: • Teaching and advising. • Conducting scholarship in line with the mission of the department, college, and university. • Contributing to service for the department, college, and university. • Contributing to curriculum and program development. • Take on the responsibilities of the MSOT Academic Fieldwork Coordinator for the Entry-Level MSOT Program as required by the Accreditation Council for Occupational Therapy Education (ACOTE). The AFWC is specifically responsible for the program’s compliance with the fieldwork requirements of the Accreditation Council for Occupational Therapy Education (ACOTE) Standards Section C.1.0. Qualifications Required Qualifications Applicants must have experience in teaching and working with colleagues from diverse age, socioeconomic, cultural, and academic backgrounds. An earned Masters degree. 2 years of clinical practice in occupational therapy. Eligible for occupational therapy (OT) licensure in California. Qualified to teach courses at both entry-level as well as advanced clinical-level courses. Demonstrate a commitment to teaching and mentoring with ongoing or potential research projects that can foster student involvement and career opportunities. Demonstrate a record of professional leadership and scholarship. Preferred Qualifications An earned post-professional doctoral degree (e.g., PhD, EdD, OTD). 5 years of clinical practice in occupational therapy. 2 years of teaching experience. Experience in OT curriculum and course development. Experience in fieldwork coordination in occupational therapy education, including student placements, development of affiliation agreements and fieldwork objectives, and collaboration with fieldwork sites. Experience in supervision of students’ fieldwork experience. Experience in community outreach, advocacy, leadership, and/or program development and management. How to Apply A completed online application must be received by electronic submission to be considered. To apply, please visit CSUDH career-opportunities . Application Deadline Date The position is open until filled. Review of applications will begin in September 2023. For full consideration, please submit your completed application with the required materials no later than September 15, 2023. Current Curriculum Vitae with contact information Cover letter List of 3 references with contact information* Unofficial transcripts (an official transcript will be required for the finalist)** A Statement on Teaching Sample Publications or Evidence of Creative/Scholarly Activity Statement on Diversity, Equity, and Inclusion (2 pages maximum)*** Teaching Evaluations (if available) *This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal. **For finalist with International transcripts, a United States Equivalency certification will be required. A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor’s, Master’s, Doctorate’s, Doctor’s of Philosophy). The certification can be emailed to facultyaffairs@csudh.edu or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747. ***Given CSUDH’s commitment to diversity and inclusion for all students, faculty, staff, and administrators, describe your individual commitment and experiences in advancing diversity and inclusion and how they relate to your future teaching and research. If you have questions regarding the position, please contact: Terry Peralta-Catipon, PhD, OTR/L Search Committee Chair Tperalta@csudh.edu Department of Occupational Therapy The mission of the CSUDH Occupational Therapy Program is to prepare entry-level clinical practitioners with knowledge, skills, and understanding necessary to practice in traditional as well as emerging occupational therapy roles with an excellent foundation for later specialization and lifelong learning. The Occupational Therapy Program has been planned with enthusiasm to help prepare students for a professional career focused on helping people achieve skills and utilize resources to live independent and meaningful lives. The program is structured towards producing client-centered therapists with enhanced critical thinking abilities. It aims to produce professionals, who can research, develop, implement, and evaluate procedures utilizing a high degree of independent judgment and to consult where appropriate with other members of the healthcare team. For more information: https://www.csudh.edu/ot/ Additional Information Lecturer A (12-Month) classification salary range is $5,168 to $6,946 per month (12 monthly payments per academic year). The anticipated hiring salary is $6,667 to $6,917. Lecturer B (12-Month) classification salary range is $6,190 to $13,797 per month (12 monthly payments per academic year). The anticipated hiring salary is $8,334 to $ 8,750. This position will be commensurate with experience and current CSUDH faculty salaries in the academic department/discipline. Faculty salaries are subject to budgetary authorization and any California State University System faculty contract increases. Moving expenses may be available. An excellent comprehensive benefits package is available that includes: health/vision/dental plans; spouse, domestic partner and dependent fee-waiver; access to campus child-care; and a defined-benefit retirement through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit: https://www.csudh.edu/hr/benefits/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSU COVID-19 Vaccination Policy The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hrm@csudh.edu . Mandated Reporter Per CANRA The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Closing Statement CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information: U.S. Equal Employment Opportunity Commission Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771. Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery) , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9. For more information, see: Smoke & Tobacco-Free Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Full-time Lecturer (Academic Fieldwork Coordinator) Department of Occupational Therapy College of Health, Human Services, and Nursing Position Description The Department of Occupational Therapy at California State University Dominguez Hills invites applications for a full-time position at the rank of 12-month Lecturer A or Lecturer B with the appointment starting in Summer 2023. At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values. For more information: Mission, Vision, and Core Values The Position This is for one 12-month full-time Lecturer B position in the Department of Occupational Therapy to take on the responsibilities of the Master of Science in Occupational Therapy (MSOT) Academic Fieldwork Coordinator and teaching in the OT Department. This 12-month full-time position comes with the following responsibilities: • Teaching and advising. • Conducting scholarship in line with the mission of the department, college, and university. • Contributing to service for the department, college, and university. • Contributing to curriculum and program development. • Take on the responsibilities of the MSOT Academic Fieldwork Coordinator for the Entry-Level MSOT Program as required by the Accreditation Council for Occupational Therapy Education (ACOTE). The AFWC is specifically responsible for the program’s compliance with the fieldwork requirements of the Accreditation Council for Occupational Therapy Education (ACOTE) Standards Section C.1.0. Qualifications Required Qualifications Applicants must have experience in teaching and working with colleagues from diverse age, socioeconomic, cultural, and academic backgrounds. An earned Masters degree. 2 years of clinical practice in occupational therapy. Eligible for occupational therapy (OT) licensure in California. Qualified to teach courses at both entry-level as well as advanced clinical-level courses. Demonstrate a commitment to teaching and mentoring with ongoing or potential research projects that can foster student involvement and career opportunities. Demonstrate a record of professional leadership and scholarship. Preferred Qualifications An earned post-professional doctoral degree (e.g., PhD, EdD, OTD). 5 years of clinical practice in occupational therapy. 2 years of teaching experience. Experience in OT curriculum and course development. Experience in fieldwork coordination in occupational therapy education, including student placements, development of affiliation agreements and fieldwork objectives, and collaboration with fieldwork sites. Experience in supervision of students’ fieldwork experience. Experience in community outreach, advocacy, leadership, and/or program development and management. How to Apply A completed online application must be received by electronic submission to be considered. To apply, please visit CSUDH career-opportunities . Application Deadline Date The position is open until filled. Review of applications will begin in September 2023. For full consideration, please submit your completed application with the required materials no later than September 15, 2023. Current Curriculum Vitae with contact information Cover letter List of 3 references with contact information* Unofficial transcripts (an official transcript will be required for the finalist)** A Statement on Teaching Sample Publications or Evidence of Creative/Scholarly Activity Statement on Diversity, Equity, and Inclusion (2 pages maximum)*** Teaching Evaluations (if available) *This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal. **For finalist with International transcripts, a United States Equivalency certification will be required. A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor’s, Master’s, Doctorate’s, Doctor’s of Philosophy). The certification can be emailed to facultyaffairs@csudh.edu or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747. ***Given CSUDH’s commitment to diversity and inclusion for all students, faculty, staff, and administrators, describe your individual commitment and experiences in advancing diversity and inclusion and how they relate to your future teaching and research. If you have questions regarding the position, please contact: Terry Peralta-Catipon, PhD, OTR/L Search Committee Chair Tperalta@csudh.edu Department of Occupational Therapy The mission of the CSUDH Occupational Therapy Program is to prepare entry-level clinical practitioners with knowledge, skills, and understanding necessary to practice in traditional as well as emerging occupational therapy roles with an excellent foundation for later specialization and lifelong learning. The Occupational Therapy Program has been planned with enthusiasm to help prepare students for a professional career focused on helping people achieve skills and utilize resources to live independent and meaningful lives. The program is structured towards producing client-centered therapists with enhanced critical thinking abilities. It aims to produce professionals, who can research, develop, implement, and evaluate procedures utilizing a high degree of independent judgment and to consult where appropriate with other members of the healthcare team. For more information: https://www.csudh.edu/ot/ Additional Information Lecturer A (12-Month) classification salary range is $5,168 to $6,946 per month (12 monthly payments per academic year). The anticipated hiring salary is $6,667 to $6,917. Lecturer B (12-Month) classification salary range is $6,190 to $13,797 per month (12 monthly payments per academic year). The anticipated hiring salary is $8,334 to $ 8,750. This position will be commensurate with experience and current CSUDH faculty salaries in the academic department/discipline. Faculty salaries are subject to budgetary authorization and any California State University System faculty contract increases. Moving expenses may be available. An excellent comprehensive benefits package is available that includes: health/vision/dental plans; spouse, domestic partner and dependent fee-waiver; access to campus child-care; and a defined-benefit retirement through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit: https://www.csudh.edu/hr/benefits/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSU COVID-19 Vaccination Policy The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hrm@csudh.edu . Mandated Reporter Per CANRA The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Closing Statement CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information: U.S. Equal Employment Opportunity Commission Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771. Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery) , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9. For more information, see: Smoke & Tobacco-Free Closing Date/Time: Open until filled
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Assistant Shuttle Coordinator Classification Title : Heavy Equipment Operator/Bus Driver Posting Details Priority Application Deadline: Tuesday, August 8th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the lead work direction of the Shuttle Coordinator, the incumbent operates various shuttle buses, vans and other UTAPS vehicles and assists with the coordination of the Hornet Shuttle program. The incumbent may also serve as an administrative resource to the Shuttle Coordinator and management. FLSA : Non-Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3482 per month hiring range is near or at the minimum of the classification CSU Classification Salary Range : $3,482 per month - $6,249 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary/renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor. May become permanent under the provisions of the MOU. Time Base : Full-Time Pay Plan : 12 months Work Hours : May be assigned M-F an 8-hour shift between 6:30 a.m. to 10:30 pm in a semester rotation. Department Information University Transportation and Parking Services https://www.csus.edu/parking-transportation/ Minimum Qualifications Knowledge: Knowledge of the rules of safe driving and the provisions of the State of California Vehicle Code pertaining to operation of vehicles described in the appropriate classification; and State of California General Industrial Safety orders related to the assigned tasks of the classification, particularly those related to vehicle and equipment operation, construction methods and practices, and the lifting and moving of heavy loads. Abilities: Ability to operate assigned equipment safely; recognize safety hazards and follow practices and laws to insure safety; follow manuals and guidelines pertaining to operation of State vehicles; load and unload vehicles correctly and safely; follow oral and written instruction; read and write at a level appropriate to the duties of the position; establish and maintain cooperative working relationships with other people; service and make routine repairs of equipment operated; and perform manual labor as required by the duties of the position. Experience: Equivalent to one year of paid truck driving, automotive equipment operation, or bus driving experience, including operation of heavy trucks of three axles or more, or large loaders, forklifts or other equipment; or equivalent to one year of paid or regularly assigned driving experience, preferably involving bus driving or chauffeuring, or driving a car pool or other experience driving passenger carrying vehicles. License: Possess appropriate license for each vehicle operated and may be required by the State of California Vehicle Code to carry appropriate certification while driving. Drivers of State-owned vehicles must maintain a good driving record* which will be checked periodically with the Department of Motor Vehicles. Required Qualifications 1. Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. 2. Evidence of experience hiring, training and supervising other employees. 3. Evidence of experience in effective interpersonal communication skills both verbally and in writing. 4. Evidence of experience collecting, summarizing and reporting general and statistical data. 5. Evidence of experience coordinating the maintenance and repair of shuttle program vehicles and equipment. 6. Evidence of experience using a personal computer, preferably using Outlook, Word and Excel. 7. Ability to efficiently and accurately work on multiple projects at once and with a sense of urgency. 8. Ability to work overtime on very short notice. 9. Ability to work occasional weekends. Licenses - Possession of a valid driver’s license and maintenance of good driving record. Physical Requirements - Ability to occasionally lift and carry equipment and supplies up to 50 lbs maximum. - Ability to wear appropriate PPE. Conditions of Employment - Ability to pass a background check. - Ability to participate in pre-employment and random drug testing with negative results. Preferred Qualifications Evidence of experience coordinating or assisting in the coordination of the full scope of a shuttle bus operation, preferably in a college or university environment Required Licenses/Certifications Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. Documents Needed to Apply Resume Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title: Assistant Shuttle Coordinator Classification Title : Heavy Equipment Operator/Bus Driver Posting Details Priority Application Deadline: Tuesday, August 8th @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the lead work direction of the Shuttle Coordinator, the incumbent operates various shuttle buses, vans and other UTAPS vehicles and assists with the coordination of the Hornet Shuttle program. The incumbent may also serve as an administrative resource to the Shuttle Coordinator and management. FLSA : Non-Exempt (eligible for overtime compensation) Anticipated Hiring Range : $3482 per month hiring range is near or at the minimum of the classification CSU Classification Salary Range : $3,482 per month - $6,249 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary/renewable. Reappointment is contingent on funding, work performance, and recommendation of supervisor. May become permanent under the provisions of the MOU. Time Base : Full-Time Pay Plan : 12 months Work Hours : May be assigned M-F an 8-hour shift between 6:30 a.m. to 10:30 pm in a semester rotation. Department Information University Transportation and Parking Services https://www.csus.edu/parking-transportation/ Minimum Qualifications Knowledge: Knowledge of the rules of safe driving and the provisions of the State of California Vehicle Code pertaining to operation of vehicles described in the appropriate classification; and State of California General Industrial Safety orders related to the assigned tasks of the classification, particularly those related to vehicle and equipment operation, construction methods and practices, and the lifting and moving of heavy loads. Abilities: Ability to operate assigned equipment safely; recognize safety hazards and follow practices and laws to insure safety; follow manuals and guidelines pertaining to operation of State vehicles; load and unload vehicles correctly and safely; follow oral and written instruction; read and write at a level appropriate to the duties of the position; establish and maintain cooperative working relationships with other people; service and make routine repairs of equipment operated; and perform manual labor as required by the duties of the position. Experience: Equivalent to one year of paid truck driving, automotive equipment operation, or bus driving experience, including operation of heavy trucks of three axles or more, or large loaders, forklifts or other equipment; or equivalent to one year of paid or regularly assigned driving experience, preferably involving bus driving or chauffeuring, or driving a car pool or other experience driving passenger carrying vehicles. License: Possess appropriate license for each vehicle operated and may be required by the State of California Vehicle Code to carry appropriate certification while driving. Drivers of State-owned vehicles must maintain a good driving record* which will be checked periodically with the Department of Motor Vehicles. Required Qualifications 1. Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. 2. Evidence of experience hiring, training and supervising other employees. 3. Evidence of experience in effective interpersonal communication skills both verbally and in writing. 4. Evidence of experience collecting, summarizing and reporting general and statistical data. 5. Evidence of experience coordinating the maintenance and repair of shuttle program vehicles and equipment. 6. Evidence of experience using a personal computer, preferably using Outlook, Word and Excel. 7. Ability to efficiently and accurately work on multiple projects at once and with a sense of urgency. 8. Ability to work overtime on very short notice. 9. Ability to work occasional weekends. Licenses - Possession of a valid driver’s license and maintenance of good driving record. Physical Requirements - Ability to occasionally lift and carry equipment and supplies up to 50 lbs maximum. - Ability to wear appropriate PPE. Conditions of Employment - Ability to pass a background check. - Ability to participate in pre-employment and random drug testing with negative results. Preferred Qualifications Evidence of experience coordinating or assisting in the coordination of the full scope of a shuttle bus operation, preferably in a college or university environment Required Licenses/Certifications Ability to obtain a California Class B Commercial Operator’s License (with passenger and air brake endorsement) and medical certificate and maintain a good driving record. Documents Needed to Apply Resume Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Area Coordinator Positions Available 2 Positions Available SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 9:00 a.m. to 12 Noon and 1:00 p.m. to 6:00 p.m.; may work weekends and non-traditional hours, and is required to participate in after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. Anticipated Hiring Range $4,834.00 - $5,319.00 Per Month ($58,008.00 - $63,828.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director of Residential Education & Leadership, the Area Coordinator is a full-time, live-in position that assists in the overall design, implementation, and daily administration of the Residential Life program for a specific residential community. Populations of these communities vary and can be in excess of 1200 residents. The Area Coordinator performs a wide variety of generally complex Student Services Professional work in the coordination and implementation of the Residential Education program as well as the overall Residential Life and Housing programs. The incumbent is responsible for the following areas in their specific residential community: case management centering around student behavior, supervision and leadership, community development and student success. In addition the Area Coordinator assists in the overall development and implementation of the Residential Life and Student Housing programs. Position Information Case Management and Student Behavior General Utilize student behavior software as trained and directed. Ensure responsiveness to timelines and ongoing updates Work collaboratively with other units engaged in supporting students Communicate concerns, recommendations, and Case Management Serve in a case manager role to identify, assess, and address student concerns and crisis. Advocate for and support students’ needs in a conscientious, appropriate, and timely manner Be available to address day-to-day resident concerns within respective residential community, as needed, and available to students while in their residence. Provide support to residents experiencing academic difficulties and/or personal problems in areas such as: sexuality, eating disorders, interpersonal relationships, and adjusting to college. When necessary, refer students to appropriate university and/or community resources. Consult with Residential Life professional staff about student medical, physical, and mental health issues. Consult and collaborate with other university units regarding student behavior as appropriate. Refer students to appropriate resources as necessary Review regularly and resolve or reaffirm student caseloads each semester. Student Rights and Responsibilities Oversee the implementation of University policy, Residential Life Community Living Standards, and Student Housing License Agreement, as well as provide and/or coordinate support for students as directed by University Action Care Team members. Ensure student rights and voices are upheld within the review, investigation, decision, and appeal processes. Effectively inform residents within the designated community or neighborhood of Federal, State, Local, University, and residential community policies and regulations. Resolve community related issues (roommate conflict, community respect, etc.) utilizing interpersonal, fact gathering, and analytical skills to determine severity of the situation and provide necessary steps and resources available to resolve the situation. Consult with Residential Life professional staff about matters relating to student conduct within the residential community setting, and discuss alternatives for handling problems. Adjudicate conduct violations within designated area and timeframe; implement follow-through and disciplinary sanctions including recommendations to terminate housing license agreements, through an education-based conduct process. In a timely manner, meet with residents who have allegedly violated residential community regulations and implement appropriate residential conduct action as approved by the Conduct Coordinator and Assistant Director of Conduct and Support Services. Maintain confidential conduct records as defined by FERPA, Clery, Title IX, and Cal State Executive orders. Provide Residential Life Leadership Team member with timely and appropriate information as it relates to residents experiencing challenges. Review regularly and resolve or reaffirm student caseloads each month Campus Safety: Ensure that safety and security procedures are established and maintained. Afterhours: Serve in professional on-call rotation. This position requires working variable hours, including late night and early morning hours as situations dictate, as well as when needed in an emergency response capacity. The Area Coordinator, in conjunction with other professional Residential Education staff members, alternate responsibility for on-call coverage. Lead Work, Oversight and Leadership Lead Work Plan, lead, and oversee the Residential Coordinators and/or Assistant Residential Coordinators according to the objectives established for the department. Play an active role in the development, assignment of work, and performance evaluation of Residential Coordinators. General Oversight Indirectly oversee residential life compensated student leaders according to the objectives established for the department. Assist with recruitment, selection, placement, evaluation, and personnel administration for area residential life compensated student leaders. Assist in the development and implementation of a training program which is well-organized, relevant to best and promising practices in the field of higher education, and preparing student leaders for their positions. Leadership Provide opportunities for student leadership development within designated community and within the residential community. Serve as an advisor for a residential student organization (RHA, Hall Government, etc.) Residential and Student Life Administration Train, develop, and evaluate the overall student services and support within the community through the work of the Residential Coordinators. Participate in centralized planning efforts for Residential Life and Student Life. Oversee daily building administration, procedures, and operation, including opening and closing the buildings for the new academic year and break periods. Maintain appropriate records and administrative files. Complete appropriate forms and reports as assigned per department, division and campus policies. As necessary, negotiate room changes during the academic year. In a timely manner notify appropriate personnel of such changes. Respond to emails, phone calls, and parent/faculty concerns in a timely manner. When appropriate refer issue to appropriate personnel. Maintain financial records and budgets for designated community, including the purchasing of supplies using a University-issued Purchase Card (P-Card) and timely reconciliation of these purchases. Assessment Assess student needs at the beginning of each semester Support student leader and department assessment Assist in the development of an evidence-based culture of decision making and goal setting Education & Engagement Plan, Implement, and Evaluate a student life engagement program which includes academic, social justice, wellness programs as well as a semester plan for intentional interactions with student leaders and their respective residents. Assist with interpretation and implementation of Residential Life, Student Housing, and University policies and procedures. Serve as an appropriate role model in regards to the Residential Life and Student Housing regulations and guidelines. In accordance to the standards of the University Conflict of Interest policy, facilitate programming purchases as needed. Support, attend, and participate in departmental and division wide programs and initiatives (e.g. GatorFest, Gator Days, and other community wide programs etc.). General Chair or serve on Departmental committees as assigned. Serve on Divisional, and University committees as assigned. Attend meetings and training sessions before the start of each semester. Establish and maintain productive and effective, inclusive working relationships amongst residents and campus community. Community Development and Student Success Community Engagement Consult and collaborate with campus partners on the creation and delivery of programs and services to students. Assist student members, in developing and implementing community-wide educational, social, and recreational event programming. Academic Support Create and maintain a living/learning environment that helps students connect with peers, promotes academic support, sleep, basic needs, and overall wellness. Oversee implementation of Living Learning Community and Special Interest Housing within your residential area. Assistant the Academic Success Coordinator in the implementation of student success initiatives throughout your residential community. Social Justice Develop a multicultural community that promotes an atmosphere of appreciation, understanding, and acceptance of individual differences and lifestyles regardless of physical abilities, race, ethnicity, sexual orientation, religion, age, gender or political affiliation. Make conscious efforts to create a sense of inclusion for students within the residential community who are members of a target group. Include in staff training programs at least one session per semester which address the issues of diversity. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Due to the responsibilities and nature of this position, preferred qualification that will lead to success in this role include: Master’s Degree in Higher Education Administration, Student Affairs, or related field; and At least 2 years of post-master’s degree experience in Residential Life, Housing, or related student services position. Required License/Certification Mental Health Certification: Incumbents should be certified or obtain certification within their first year in mental health support and services through: Mental Health First Aid Organization Another reputable organization approved by the department California Driver’s License: If incumbent is expected and approved to travel for business, a valid California driver’s license may be expected to be maintained. Special Working Conditions This position is required to live on campus and participate in the after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. The incumbent works a 40-hour work week with varied shifts and times, including some evenings, weekends, and non-traditional hours. The incumbent is provided a meal plan with a minimum of 5 and maximum of 10 meals per week in City Eats Dining Center. The incumbent is expected to interact and engage in conversation with residents as part of the meal plan. The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title Area Coordinator Positions Available 2 Positions Available SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 9:00 a.m. to 12 Noon and 1:00 p.m. to 6:00 p.m.; may work weekends and non-traditional hours, and is required to participate in after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. Anticipated Hiring Range $4,834.00 - $5,319.00 Per Month ($58,008.00 - $63,828.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director of Residential Education & Leadership, the Area Coordinator is a full-time, live-in position that assists in the overall design, implementation, and daily administration of the Residential Life program for a specific residential community. Populations of these communities vary and can be in excess of 1200 residents. The Area Coordinator performs a wide variety of generally complex Student Services Professional work in the coordination and implementation of the Residential Education program as well as the overall Residential Life and Housing programs. The incumbent is responsible for the following areas in their specific residential community: case management centering around student behavior, supervision and leadership, community development and student success. In addition the Area Coordinator assists in the overall development and implementation of the Residential Life and Student Housing programs. Position Information Case Management and Student Behavior General Utilize student behavior software as trained and directed. Ensure responsiveness to timelines and ongoing updates Work collaboratively with other units engaged in supporting students Communicate concerns, recommendations, and Case Management Serve in a case manager role to identify, assess, and address student concerns and crisis. Advocate for and support students’ needs in a conscientious, appropriate, and timely manner Be available to address day-to-day resident concerns within respective residential community, as needed, and available to students while in their residence. Provide support to residents experiencing academic difficulties and/or personal problems in areas such as: sexuality, eating disorders, interpersonal relationships, and adjusting to college. When necessary, refer students to appropriate university and/or community resources. Consult with Residential Life professional staff about student medical, physical, and mental health issues. Consult and collaborate with other university units regarding student behavior as appropriate. Refer students to appropriate resources as necessary Review regularly and resolve or reaffirm student caseloads each semester. Student Rights and Responsibilities Oversee the implementation of University policy, Residential Life Community Living Standards, and Student Housing License Agreement, as well as provide and/or coordinate support for students as directed by University Action Care Team members. Ensure student rights and voices are upheld within the review, investigation, decision, and appeal processes. Effectively inform residents within the designated community or neighborhood of Federal, State, Local, University, and residential community policies and regulations. Resolve community related issues (roommate conflict, community respect, etc.) utilizing interpersonal, fact gathering, and analytical skills to determine severity of the situation and provide necessary steps and resources available to resolve the situation. Consult with Residential Life professional staff about matters relating to student conduct within the residential community setting, and discuss alternatives for handling problems. Adjudicate conduct violations within designated area and timeframe; implement follow-through and disciplinary sanctions including recommendations to terminate housing license agreements, through an education-based conduct process. In a timely manner, meet with residents who have allegedly violated residential community regulations and implement appropriate residential conduct action as approved by the Conduct Coordinator and Assistant Director of Conduct and Support Services. Maintain confidential conduct records as defined by FERPA, Clery, Title IX, and Cal State Executive orders. Provide Residential Life Leadership Team member with timely and appropriate information as it relates to residents experiencing challenges. Review regularly and resolve or reaffirm student caseloads each month Campus Safety: Ensure that safety and security procedures are established and maintained. Afterhours: Serve in professional on-call rotation. This position requires working variable hours, including late night and early morning hours as situations dictate, as well as when needed in an emergency response capacity. The Area Coordinator, in conjunction with other professional Residential Education staff members, alternate responsibility for on-call coverage. Lead Work, Oversight and Leadership Lead Work Plan, lead, and oversee the Residential Coordinators and/or Assistant Residential Coordinators according to the objectives established for the department. Play an active role in the development, assignment of work, and performance evaluation of Residential Coordinators. General Oversight Indirectly oversee residential life compensated student leaders according to the objectives established for the department. Assist with recruitment, selection, placement, evaluation, and personnel administration for area residential life compensated student leaders. Assist in the development and implementation of a training program which is well-organized, relevant to best and promising practices in the field of higher education, and preparing student leaders for their positions. Leadership Provide opportunities for student leadership development within designated community and within the residential community. Serve as an advisor for a residential student organization (RHA, Hall Government, etc.) Residential and Student Life Administration Train, develop, and evaluate the overall student services and support within the community through the work of the Residential Coordinators. Participate in centralized planning efforts for Residential Life and Student Life. Oversee daily building administration, procedures, and operation, including opening and closing the buildings for the new academic year and break periods. Maintain appropriate records and administrative files. Complete appropriate forms and reports as assigned per department, division and campus policies. As necessary, negotiate room changes during the academic year. In a timely manner notify appropriate personnel of such changes. Respond to emails, phone calls, and parent/faculty concerns in a timely manner. When appropriate refer issue to appropriate personnel. Maintain financial records and budgets for designated community, including the purchasing of supplies using a University-issued Purchase Card (P-Card) and timely reconciliation of these purchases. Assessment Assess student needs at the beginning of each semester Support student leader and department assessment Assist in the development of an evidence-based culture of decision making and goal setting Education & Engagement Plan, Implement, and Evaluate a student life engagement program which includes academic, social justice, wellness programs as well as a semester plan for intentional interactions with student leaders and their respective residents. Assist with interpretation and implementation of Residential Life, Student Housing, and University policies and procedures. Serve as an appropriate role model in regards to the Residential Life and Student Housing regulations and guidelines. In accordance to the standards of the University Conflict of Interest policy, facilitate programming purchases as needed. Support, attend, and participate in departmental and division wide programs and initiatives (e.g. GatorFest, Gator Days, and other community wide programs etc.). General Chair or serve on Departmental committees as assigned. Serve on Divisional, and University committees as assigned. Attend meetings and training sessions before the start of each semester. Establish and maintain productive and effective, inclusive working relationships amongst residents and campus community. Community Development and Student Success Community Engagement Consult and collaborate with campus partners on the creation and delivery of programs and services to students. Assist student members, in developing and implementing community-wide educational, social, and recreational event programming. Academic Support Create and maintain a living/learning environment that helps students connect with peers, promotes academic support, sleep, basic needs, and overall wellness. Oversee implementation of Living Learning Community and Special Interest Housing within your residential area. Assistant the Academic Success Coordinator in the implementation of student success initiatives throughout your residential community. Social Justice Develop a multicultural community that promotes an atmosphere of appreciation, understanding, and acceptance of individual differences and lifestyles regardless of physical abilities, race, ethnicity, sexual orientation, religion, age, gender or political affiliation. Make conscious efforts to create a sense of inclusion for students within the residential community who are members of a target group. Include in staff training programs at least one session per semester which address the issues of diversity. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Due to the responsibilities and nature of this position, preferred qualification that will lead to success in this role include: Master’s Degree in Higher Education Administration, Student Affairs, or related field; and At least 2 years of post-master’s degree experience in Residential Life, Housing, or related student services position. Required License/Certification Mental Health Certification: Incumbents should be certified or obtain certification within their first year in mental health support and services through: Mental Health First Aid Organization Another reputable organization approved by the department California Driver’s License: If incumbent is expected and approved to travel for business, a valid California driver’s license may be expected to be maintained. Special Working Conditions This position is required to live on campus and participate in the after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. The incumbent works a 40-hour work week with varied shifts and times, including some evenings, weekends, and non-traditional hours. The incumbent is provided a meal plan with a minimum of 5 and maximum of 10 meals per week in City Eats Dining Center. The incumbent is expected to interact and engage in conversation with residents as part of the meal plan. The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Administrative Support Coordinator II Office of Diversity, Equity, and Inclusion Job # 530942 Close Date: Thursday September 28, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530942) Administrative Support Coordinator II, Salary Range: $3,681 to $6,034 monthly, Hiring Range: $3,681 to $3,865 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month permanent position with a one-year probationary period in the Office of Diversity, Equity, and Inclusion (ODEI). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The ASC's primary role is coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, and Inclusion Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The Office of Diversity, Equity, and Inclusion is the university’s leading administrative program in building bridges of caring, engaging critical social consciousness, and elevating all community members’ sense of belonging, success, and well-being in service to dismantling structurally oppressive policies and practices, and support the development of equitable policies and practices. Through compassionate listening and intentional cross-campus and community collaboration, we strive to transform relationships to shape the Humboldt of the future. ODEI’s Associate Vice President (AVP) and Campus Diversity Officer reports to the Provost and Vice President for Academic Affairs and is responsible for all institutional diversity, equity, and inclusion operations. The AVP is a member of the President’s Cabinet and the Provost’s Leadership Team and works campus-wide with divisions, colleges and academic deans, and other academic and non-academic units to advance inclusive excellence. The AVP and the ODEI Leadership Team strategically collaborate to critically examine, address, and facilitate the DEI needs of the campus and community. The ASC is a member of the ODEI Leadership Team. The incumbent brings their authentic self to work, models aptitude for leadership, and seeks continuous professional development. The incumbent works closely with, and in support of, all ODEI team members, and has an instrumental leadership role in all ODEI initiatives. Under the supervision of the AVP and lead direction from the ODEI Confidential Administrative Support coordinator, the incumbent is a public-facing liaison between the ODEI and the on and off-campus communities. Primary to the role of ASC is: coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, Inclusion, and Accessibility Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The incumbent works closely with other campus departments and individuals to conduct regular office business to coordinate, attend, and note-keep at events, workshops, and meetings as needed and defined by the ODEI Leadership Team. Key Responsibilities: Administrative Support Functions Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a complex, higher level administrative office. Administrative work often involves evaluation and recommendations related to operational and procedural matters. Work is often performed independently under general direction related to organizational goals. Complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Liaison between ODEI and the campus community, monitors and replies to email, reception of phone calls, and in-person office visits. Collaborates with on and off-campus organizations, reserves space for events, orders catering, prepares materials, monitors office supply inventory, purchases equipment and supplies, communicates with and processes payments for special consultants, their travel and accommodation, and coordinates marketing for events. Keeps meeting notes and tracks team members’ action items. Maintains and develops ODEI website as needed. Department telecommunication and facilities management coordinator. Leads in the regular ODEI newsletter coordination, production, and publication. Participates in general office upkeep. Finance-Related Duties Monitors and routinely reconciles the program's budget including state accounts, trust funds, institutional and private grants, and DEIA Program Grants. Processes budget records and reconciles multiple funding accounts, providing the AVP with periodic, meaningful budget reports. Creates requisitions for purchase orders, monitors expenses in institutional platforms, processes budget transfers, initiates transfers and reconciles budgets as needed at the fiscal year-end. Tracks personnel and operating expenses using institutional platforms and spreadsheets, and gathers and processes information for special reports. Creates meaningful spreadsheets to track grant processes and monitors budget transactions. Processes reimbursements, travel requests, and travel expense reconciliation. Interacts with other areas of the University, including, but not limited to Procurement, Financial Services, Accounts Payable, ITS, and Facilities Management. Grant Programs Coordination Administers the Diversity, Equity, Inclusion, and Accessibility Grant Program, including grant cycle management from application design to assessment. Develops and manages application processes and Request for Proposals, promotes grant availability, acts as person of contact for grant-related questions. Transfers funds, makes payments, tracks finances, reconciles accounts, monitors and documents evaluation processes, and updates all grant materials in preparation for the next cycle. ODEI Student Fellows Lead Assists in the recruitment, hiring, onboarding, coordination of assignments, coordination, and evaluation of ODEI Student Fellows, as needed. Coordinates the production of onboarding materials, schedules and leads ODEI Student Fellow meetings, coordinates work and office scheduling, manages Summer Bridge placements, tracks timesheets, and provides payroll support to the ODEI Student Fellows, as needed. Participates in project design, implementation, and assessment of all ODEI Student Fellow activities. Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include Cal Poly Humboldt is a diverse Hispanic-Serving Institution (HSI) and a Minority-Serving Institution (MSI). Humboldt is a multicultural community that is committed to improving the human condition and the environment by dismantling systems of oppression so that we all have what we need to thrive. We come from a multitude of backgrounds and experiences which shape our identities, perspectives, and life journeys. Individually and collectively, we recognize that to create an affirming and intellectually vibrant community that supports everyone’s safety, success and well-being, we must understand and value our individual differences, common ground, positionality in, and history of, the systems in which we navigate. Accountability for results, belonging, compassionate collaboration, confidentiality, cultural humility, integrity, ongoing learning, respect, service, and social justice are the Principles of Community for Inclusive Excellence that animate this commitment. These principles of community anchor our unifying institutional vision of inclusive excellence and promote responsiveness within an ethics of care. We recognize that each of us has an obligation to the Humboldt community which is now ours to call home, and to contribute to its sustainability. We strive to build and maintain a culture and climate based on these principles of community when engaging with one another, working together to foster healing whenever necessary, and acting on behalf of Humboldt. The ODEI Administrative Support Coordinator’s values align with principles of diversity, equity, and inclusion. The knowledge, skills, and abilities associated with this position include: Demonstrated ability to interact with culturally diverse populations; to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Awareness of diversity, equity, and inclusion matters in higher education. Ability to make independent decisions and exercise sound judgment. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions in other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Demonstrated ability to establish and maintain effective working relationships in a team-oriented environment. Willingness to continuously update one’s skills, knowledge, and abilities, and engage in professional development opportunities to better serve ODEI. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience Preferred Qualifications: Equivalent to four years of full-time general office experience in a team environment; or two-years of full-time general office experience in a team environment, plus a 4-year college or university degree preferred. Working knowledge of budget policies and procedures. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Diversity Statement: Limited to one page, please include your experience related to matters of diversity, equity, and inclusion within a personal and/or institutional context. Applicants are encouraged to highlight any contributions they have made toward fostering greater inclusivity within their community. Resume or Curriculum Vitae, including contact information for at least three professional references, including their full name, relationship to the applicant, organization, phone number, and email address. Application Deadline: The deadline to submit application materials is 11:55 p.m. on September 28, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: August 30, 2023 Closing Date/Time: September 28, 2023
Sep 14, 2023
Full Time
Description: Administrative Support Coordinator II Office of Diversity, Equity, and Inclusion Job # 530942 Close Date: Thursday September 28, 2023 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #530942) Administrative Support Coordinator II, Salary Range: $3,681 to $6,034 monthly, Hiring Range: $3,681 to $3,865 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month permanent position with a one-year probationary period in the Office of Diversity, Equity, and Inclusion (ODEI). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The ASC's primary role is coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, and Inclusion Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The Office of Diversity, Equity, and Inclusion is the university’s leading administrative program in building bridges of caring, engaging critical social consciousness, and elevating all community members’ sense of belonging, success, and well-being in service to dismantling structurally oppressive policies and practices, and support the development of equitable policies and practices. Through compassionate listening and intentional cross-campus and community collaboration, we strive to transform relationships to shape the Humboldt of the future. ODEI’s Associate Vice President (AVP) and Campus Diversity Officer reports to the Provost and Vice President for Academic Affairs and is responsible for all institutional diversity, equity, and inclusion operations. The AVP is a member of the President’s Cabinet and the Provost’s Leadership Team and works campus-wide with divisions, colleges and academic deans, and other academic and non-academic units to advance inclusive excellence. The AVP and the ODEI Leadership Team strategically collaborate to critically examine, address, and facilitate the DEI needs of the campus and community. The ASC is a member of the ODEI Leadership Team. The incumbent brings their authentic self to work, models aptitude for leadership, and seeks continuous professional development. The incumbent works closely with, and in support of, all ODEI team members, and has an instrumental leadership role in all ODEI initiatives. Under the supervision of the AVP and lead direction from the ODEI Confidential Administrative Support coordinator, the incumbent is a public-facing liaison between the ODEI and the on and off-campus communities. Primary to the role of ASC is: coordination of ODEI clerical operations, events, and meetings; departmental budget management; coordination of Diversity, Equity, Inclusion, and Accessibility Program Grants as Grant Administrator; coordination and reconciliation of travel and conference registrations; and coordination of ODEI Student Fellows participation. The incumbent works closely with other campus departments and individuals to conduct regular office business to coordinate, attend, and note-keep at events, workshops, and meetings as needed and defined by the ODEI Leadership Team. Key Responsibilities: Administrative Support Functions Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a complex, higher level administrative office. Administrative work often involves evaluation and recommendations related to operational and procedural matters. Work is often performed independently under general direction related to organizational goals. Complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Liaison between ODEI and the campus community, monitors and replies to email, reception of phone calls, and in-person office visits. Collaborates with on and off-campus organizations, reserves space for events, orders catering, prepares materials, monitors office supply inventory, purchases equipment and supplies, communicates with and processes payments for special consultants, their travel and accommodation, and coordinates marketing for events. Keeps meeting notes and tracks team members’ action items. Maintains and develops ODEI website as needed. Department telecommunication and facilities management coordinator. Leads in the regular ODEI newsletter coordination, production, and publication. Participates in general office upkeep. Finance-Related Duties Monitors and routinely reconciles the program's budget including state accounts, trust funds, institutional and private grants, and DEIA Program Grants. Processes budget records and reconciles multiple funding accounts, providing the AVP with periodic, meaningful budget reports. Creates requisitions for purchase orders, monitors expenses in institutional platforms, processes budget transfers, initiates transfers and reconciles budgets as needed at the fiscal year-end. Tracks personnel and operating expenses using institutional platforms and spreadsheets, and gathers and processes information for special reports. Creates meaningful spreadsheets to track grant processes and monitors budget transactions. Processes reimbursements, travel requests, and travel expense reconciliation. Interacts with other areas of the University, including, but not limited to Procurement, Financial Services, Accounts Payable, ITS, and Facilities Management. Grant Programs Coordination Administers the Diversity, Equity, Inclusion, and Accessibility Grant Program, including grant cycle management from application design to assessment. Develops and manages application processes and Request for Proposals, promotes grant availability, acts as person of contact for grant-related questions. Transfers funds, makes payments, tracks finances, reconciles accounts, monitors and documents evaluation processes, and updates all grant materials in preparation for the next cycle. ODEI Student Fellows Lead Assists in the recruitment, hiring, onboarding, coordination of assignments, coordination, and evaluation of ODEI Student Fellows, as needed. Coordinates the production of onboarding materials, schedules and leads ODEI Student Fellow meetings, coordinates work and office scheduling, manages Summer Bridge placements, tracks timesheets, and provides payroll support to the ODEI Student Fellows, as needed. Participates in project design, implementation, and assessment of all ODEI Student Fellow activities. Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include Cal Poly Humboldt is a diverse Hispanic-Serving Institution (HSI) and a Minority-Serving Institution (MSI). Humboldt is a multicultural community that is committed to improving the human condition and the environment by dismantling systems of oppression so that we all have what we need to thrive. We come from a multitude of backgrounds and experiences which shape our identities, perspectives, and life journeys. Individually and collectively, we recognize that to create an affirming and intellectually vibrant community that supports everyone’s safety, success and well-being, we must understand and value our individual differences, common ground, positionality in, and history of, the systems in which we navigate. Accountability for results, belonging, compassionate collaboration, confidentiality, cultural humility, integrity, ongoing learning, respect, service, and social justice are the Principles of Community for Inclusive Excellence that animate this commitment. These principles of community anchor our unifying institutional vision of inclusive excellence and promote responsiveness within an ethics of care. We recognize that each of us has an obligation to the Humboldt community which is now ours to call home, and to contribute to its sustainability. We strive to build and maintain a culture and climate based on these principles of community when engaging with one another, working together to foster healing whenever necessary, and acting on behalf of Humboldt. The ODEI Administrative Support Coordinator’s values align with principles of diversity, equity, and inclusion. The knowledge, skills, and abilities associated with this position include: Demonstrated ability to interact with culturally diverse populations; to effectively and respectfully function and communicate within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Awareness of diversity, equity, and inclusion matters in higher education. Ability to make independent decisions and exercise sound judgment. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions in other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Demonstrated ability to establish and maintain effective working relationships in a team-oriented environment. Willingness to continuously update one’s skills, knowledge, and abilities, and engage in professional development opportunities to better serve ODEI. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate verbally and in writing. This position requires a knowledge of business mathematics beyond basic arithmetic. Must have the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience Preferred Qualifications: Equivalent to four years of full-time general office experience in a team environment; or two-years of full-time general office experience in a team environment, plus a 4-year college or university degree preferred. Working knowledge of budget policies and procedures. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Diversity Statement: Limited to one page, please include your experience related to matters of diversity, equity, and inclusion within a personal and/or institutional context. Applicants are encouraged to highlight any contributions they have made toward fostering greater inclusivity within their community. Resume or Curriculum Vitae, including contact information for at least three professional references, including their full name, relationship to the applicant, organization, phone number, and email address. Application Deadline: The deadline to submit application materials is 11:55 p.m. on September 28, 2023. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: August 30, 2023 Closing Date/Time: September 28, 2023
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Description: Working Title: Office of Student Engagement (OSE) Office Coordinator Classification Title: Administrative Support Coordinator II (ASC II) Posting Details Priority Application Date (Posting will remain open until filled): Monday, September 25 @ 11:55PM PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary: Under the general direction of the Director of the Office of Student Engagement (OSE) in the College of Business (COB), the OSE Office Coordinator acts as the main office support for the COB Office of Student Engagement and reports to the Director. The Office Coordinator will be the primary point of contact who receives students, faculty, staff, off-campus guests and visitors, and prepares a variety of documents. The Office Coordinator works with numerous other university departments such as the Career Center, Student Payroll, Commencement, Financial Aid/Scholarships, Academic Advising, Office of Graduate Studies Advancement, University Print & Mail, and purchasing to ensure that a wide scope of projects and transactions are completed effectively and timely and professionally. At the direction of the Director, the incumbent will provide assistance on all issues related to the events, programs, services and activities of the OSE and support at the COB and University level. The incumbent must possess good interpersonal, organizational, and verbal/written communication skills to effectively drive the success of the Office of Student Engagement programs. FLSA : Non-Exempt (Eligible for overtime compensation) Hiring Range: Anticipated hiring range is $3,681 - $4,100 per month, commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,681 - $6,034 per month Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8 am - 5 pm; occasional weekends and evenings Department Information The California State University, Sacramento - College of Business (COB) develops engaged, responsible, and inclusive leaders that enrich communities around the world. The Faculty in the COB are committed to providing the highest quality of education and serving as resources to its students. Founded in 1947, the COB offers four graduate degrees and one undergraduate degree. The COB has been accredited by the Association to Advance Collegiate Schools of Business (AACSB), the world leader in business school accreditation and a hallmark of excellence achieved by only 5% of colleges worldwide, since 1963. The COB Office of Student Engagement (OSE) supports students along the entire process of the business student experience at Sac State; from applying to the major through graduation and all the stops along the way. For more information, please visit: https://www.csus.edu/college/business-administration/undergraduate/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience 1. Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a large/complex academic, administrative or program office, and/or in a higher-level administrative office. 2. Experience in administrative work involving the evaluation and recommendations related to operational and procedural matters. 3. Experience with large scale, complex projects with broad, visible impact that involve coordination with other departments in terms of planning and implementation. 4. Experience working collegially and collaboratively to meet organizational goals and initiatives. General Knowledge, Skills and Abilities 5. Excellent interpersonal skills 6. Excellent time management skills 7. Ability to manage multiple projects and priorities with competing deadlines. 8. Thorough mastery of English grammar, punctuation, and spelling. 9. Ability to make independent decisions on day-to-day operations 10. Expertise in using office software packages, technology, and systems such as Microsoft Office Word, Excel, Outlook. 11. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 12. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. 13. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 14. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 15. Ability to maintain confidentiality. 16. Ability to review student academic records and relate them to course requirements. 17. Ability to provide lead work direction to student staff 18. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 19. Ability to effectively write and present own reports. 20. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 21. Ability to use negotiation and persuasion skills to achieve results and expedite projects 22. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: Ability to pass a background check. Preferred Qualifications 22. Experience with University academic and financial computing environments., e.g., CFS-Financials, CMS-Human Resources/Student Administration and Data Warehouse (SacVault); knowledge of the university infrastructure, policies, and procedure 23. Knowledge of Microsoft Access, Customer Relations Management (CRM) or equivalent database software. 24. Experienced with Data analysis using MS Access and Excel. Knowledge of web-based programs and software. 25. Knowledge of social and professional networking sites such as LinkedIn, Facebook, Instagram, Twitter, etc. 26. Ability to provide project support for the Director on the collection and analysis of The Association to Advance Collegiate Schools of Business (AACSB) reporting data and documents Documents Needed to Apply Resume, cover letter. Failure to upload the required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
Sep 14, 2023
Full Time
Description: Working Title: Office of Student Engagement (OSE) Office Coordinator Classification Title: Administrative Support Coordinator II (ASC II) Posting Details Priority Application Date (Posting will remain open until filled): Monday, September 25 @ 11:55PM PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary: Under the general direction of the Director of the Office of Student Engagement (OSE) in the College of Business (COB), the OSE Office Coordinator acts as the main office support for the COB Office of Student Engagement and reports to the Director. The Office Coordinator will be the primary point of contact who receives students, faculty, staff, off-campus guests and visitors, and prepares a variety of documents. The Office Coordinator works with numerous other university departments such as the Career Center, Student Payroll, Commencement, Financial Aid/Scholarships, Academic Advising, Office of Graduate Studies Advancement, University Print & Mail, and purchasing to ensure that a wide scope of projects and transactions are completed effectively and timely and professionally. At the direction of the Director, the incumbent will provide assistance on all issues related to the events, programs, services and activities of the OSE and support at the COB and University level. The incumbent must possess good interpersonal, organizational, and verbal/written communication skills to effectively drive the success of the Office of Student Engagement programs. FLSA : Non-Exempt (Eligible for overtime compensation) Hiring Range: Anticipated hiring range is $3,681 - $4,100 per month, commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,681 - $6,034 per month Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8 am - 5 pm; occasional weekends and evenings Department Information The California State University, Sacramento - College of Business (COB) develops engaged, responsible, and inclusive leaders that enrich communities around the world. The Faculty in the COB are committed to providing the highest quality of education and serving as resources to its students. Founded in 1947, the COB offers four graduate degrees and one undergraduate degree. The COB has been accredited by the Association to Advance Collegiate Schools of Business (AACSB), the world leader in business school accreditation and a hallmark of excellence achieved by only 5% of colleges worldwide, since 1963. The COB Office of Student Engagement (OSE) supports students along the entire process of the business student experience at Sac State; from applying to the major through graduation and all the stops along the way. For more information, please visit: https://www.csus.edu/college/business-administration/undergraduate/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience 1. Coordination of entire clerical and administrative support functions and/or performance of secretarial and administrative work in a large/complex academic, administrative or program office, and/or in a higher-level administrative office. 2. Experience in administrative work involving the evaluation and recommendations related to operational and procedural matters. 3. Experience with large scale, complex projects with broad, visible impact that involve coordination with other departments in terms of planning and implementation. 4. Experience working collegially and collaboratively to meet organizational goals and initiatives. General Knowledge, Skills and Abilities 5. Excellent interpersonal skills 6. Excellent time management skills 7. Ability to manage multiple projects and priorities with competing deadlines. 8. Thorough mastery of English grammar, punctuation, and spelling. 9. Ability to make independent decisions on day-to-day operations 10. Expertise in using office software packages, technology, and systems such as Microsoft Office Word, Excel, Outlook. 11. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 12. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. 13. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. 14. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 15. Ability to maintain confidentiality. 16. Ability to review student academic records and relate them to course requirements. 17. Ability to provide lead work direction to student staff 18. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 19. Ability to effectively write and present own reports. 20. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. 21. Ability to use negotiation and persuasion skills to achieve results and expedite projects 22. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: Ability to pass a background check. Preferred Qualifications 22. Experience with University academic and financial computing environments., e.g., CFS-Financials, CMS-Human Resources/Student Administration and Data Warehouse (SacVault); knowledge of the university infrastructure, policies, and procedure 23. Knowledge of Microsoft Access, Customer Relations Management (CRM) or equivalent database software. 24. Experienced with Data analysis using MS Access and Excel. Knowledge of web-based programs and software. 25. Knowledge of social and professional networking sites such as LinkedIn, Facebook, Instagram, Twitter, etc. 26. Ability to provide project support for the Director on the collection and analysis of The Association to Advance Collegiate Schools of Business (AACSB) reporting data and documents Documents Needed to Apply Resume, cover letter. Failure to upload the required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected c andidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions ( i.e . H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Closing Date/Time: Open until filled
City of San Rafael, CA
San Rafael, CA, United States
Program Coordinator $5,619 - $6,830 per month (Salary effective July 1, 2023) Plus excellent benefits APPLICATION DEADLINE: Apply by Friday, July 21, 2023, for first consideration THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. THE POSITION: The City of San Rafael is recruiting for a Program Coordinator in the Recreation Division of our Library and Recreation Department . Under general supervision of the Recreation Supervisor, this position performs planning, coordination and supervision of recreation programs, events and activities,for all ages at the San Rafael Community Center, especially older adults; partners with non-profits and other older adult providers, recruits, coordinates and supervises the activities of regular, temporary and volunteer staff; prepares program budgets and monitors expenditures; administers the rental, scheduling, and use/maintenance of major recreation facilities; provides front desk support during peak times. Program Coordinators are expected to exercise judgment and initiative in their management of an assigned center or specialized program. This position performs the following essential job duties (including but not limited to and may vary with assignment): Provides direction to and supervises regular, temporary and volunteer staff, including selecting, monitoring, training, scheduling and determining workloads; assists with hiring, disciplinary and evaluation processes. Assists in the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for the assigned department division(s). Participates in the preparation and administration of an assigned recreation center or specialized recreation program budget. Plans, evaluates and coordinates programs, classes, athletic activities and special events, including scheduling facilities, ensuring facilities are set up, scheduling trips and hiring coaches. Monitors the day-to-day operations of programs and events, including making site visits, handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required materials and supplies. Formulates and organizes program plans and schedules for seasonal and year-round activities and special events. Acts as liaison and representative with a variety of advisory boards, commissions, community groups, law enforcement agencies, schools and councils. Creates program flyers, brochures, catalogs and newsletters, including determining content, layout, materials and distribution methods; prepares activity and operating reports. Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes. Books facility rentals for customers; attends to facility users needs, including permits and equipment; prints weekly event schedule and ensures that all setups are done, manages facility budget, including maintenance and supplies. Performs other duties of a similar nature or level. To be eligible for this position you must have knowledge of/ability to: Good customer service techniques. Principles and techniques of directing group, social and recreational activities. Principles and practices of managing recreational programs for community parks, community centers, youth and senior centers, aquatic centers and/or athletic facilities. Recreation site management, including operations and maintenance. Techniques of effective supervision. Financial record keeping practices as applied to recreation programs. Coordinating and scheduling the work of temporary and volunteer staff. Coordinating and scheduling programs, events and activities. Inventorying and ordering supplies, equipment and materials. Interpreting and enforcing policies and procedures. Maintaining files and monitoring and tracking fees and payments. Developing interpersonal relationships with a variety of users and sponsors. Using computers and related software. Communication to interact effectively with co-workers, supervisors, subordinates, volunteers and the general public sufficient to convey information and to receive work direction. OTHER REQUIREMENTS: Must possess and maintain a valid California Class C driver's license with a satisfactory driving record. EDUCATION and/or EXPERIENCE: Equivalent to graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure services or a related field AND Two (2) years of full-time or its equivalent of recreation experience, OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing up to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display. The employee is frequently exposed to outdoor weather conditions and frequently works in evenings or weekends and inside environmental conditions. The employee is occasionally exposed to moving mechanical parts and occasionally works with use of a personal vehicle. The noise level in the work environment is usually loud. APPLICATION AND SELECTION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate must pass a pre-employment physical, background check/fingerprinting, clean DMV report and drug screen. To file an application, go to: www.calopps.org . Select "Member Agencies". Select "San Rafael". Follow this link to apply via CalOpps: https://www.calopps.org/san-rafael/job-20393391 For more information about the City of San Rafael, please visit www.cityofsanrafael.org Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Program Coordinator Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. Retirement:The City is a part of the Marin County Employee Retirement Association (MCERA) plan, which offers reciprocity between agencies in CalPERS (this is part of the 37 Act County System): Classic Employees (Tier 2 - hired on or after 7/1/2011) - 2% @ at 55 formula, average of three years of compensation. PEPRA employees- (hired after 1/1/13 or with 6-month break in service) are eligible for a 2% at 62 formula, average of three highest years of compensation. Health Insurance:Full flex cafeteria plan which can be applied to a health plan or converted to cash (Employee Only - $828.49; Employee+1 - $1,567.16; Employee+Family - $1,717.29; Waive Coverage $300.00) Life and Long-Term Disability Insurance:$5,000 basic and long-term disability is two-thirds of the salary up to $1,000 per month Dental Insurance:Fully paid premiums for employee and eligible dependents Vision Insurance:Fully paid premium for employee - employee responsible for dependent cost if enrolled Employee Assistance Program (EAP): Available to employee and family members 457 Deferred Comp: Employee participation is optional 125 Plan: Employee participation is optional Annual Leave:Vacation 10 days (1-3 years of service/6.25 hours earned per month); 12 days of Sick Leave per year; 12 holidays, 1 Floating Holiday. Gym Reimbursement: Employees eligible to receive up to $16.50 per month reimbursement for paid gym memberships Bilingual Pay: Eligible to receive $150 per month for certified fluency. Social Security: The City of San Rafael does not contribute to social security Work Week: 37.5 hours per week/7.5 hours per day Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
Aug 29, 2023
Program Coordinator $5,619 - $6,830 per month (Salary effective July 1, 2023) Plus excellent benefits APPLICATION DEADLINE: Apply by Friday, July 21, 2023, for first consideration THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin County, and its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyle, and natural environment. San Rafael (population 61,000) is a full-service city with a city council/city manager form of government with 12 departments, more than 400 employees, and an annual budget of $120 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment. San Rafael's Organizational culture framework is an initiative called "Together San Rafael." City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience. THE POSITION: The City of San Rafael is recruiting for a Program Coordinator in the Recreation Division of our Library and Recreation Department . Under general supervision of the Recreation Supervisor, this position performs planning, coordination and supervision of recreation programs, events and activities,for all ages at the San Rafael Community Center, especially older adults; partners with non-profits and other older adult providers, recruits, coordinates and supervises the activities of regular, temporary and volunteer staff; prepares program budgets and monitors expenditures; administers the rental, scheduling, and use/maintenance of major recreation facilities; provides front desk support during peak times. Program Coordinators are expected to exercise judgment and initiative in their management of an assigned center or specialized program. This position performs the following essential job duties (including but not limited to and may vary with assignment): Provides direction to and supervises regular, temporary and volunteer staff, including selecting, monitoring, training, scheduling and determining workloads; assists with hiring, disciplinary and evaluation processes. Assists in the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for the assigned department division(s). Participates in the preparation and administration of an assigned recreation center or specialized recreation program budget. Plans, evaluates and coordinates programs, classes, athletic activities and special events, including scheduling facilities, ensuring facilities are set up, scheduling trips and hiring coaches. Monitors the day-to-day operations of programs and events, including making site visits, handling and resolving complaints not requiring the attention of a supervisor and ensuring that programs and events have required materials and supplies. Formulates and organizes program plans and schedules for seasonal and year-round activities and special events. Acts as liaison and representative with a variety of advisory boards, commissions, community groups, law enforcement agencies, schools and councils. Creates program flyers, brochures, catalogs and newsletters, including determining content, layout, materials and distribution methods; prepares activity and operating reports. Enforces safety and operating procedures and provides for maintenance needs including compliance with health and safety codes and building codes. Books facility rentals for customers; attends to facility users needs, including permits and equipment; prints weekly event schedule and ensures that all setups are done, manages facility budget, including maintenance and supplies. Performs other duties of a similar nature or level. To be eligible for this position you must have knowledge of/ability to: Good customer service techniques. Principles and techniques of directing group, social and recreational activities. Principles and practices of managing recreational programs for community parks, community centers, youth and senior centers, aquatic centers and/or athletic facilities. Recreation site management, including operations and maintenance. Techniques of effective supervision. Financial record keeping practices as applied to recreation programs. Coordinating and scheduling the work of temporary and volunteer staff. Coordinating and scheduling programs, events and activities. Inventorying and ordering supplies, equipment and materials. Interpreting and enforcing policies and procedures. Maintaining files and monitoring and tracking fees and payments. Developing interpersonal relationships with a variety of users and sponsors. Using computers and related software. Communication to interact effectively with co-workers, supervisors, subordinates, volunteers and the general public sufficient to convey information and to receive work direction. OTHER REQUIREMENTS: Must possess and maintain a valid California Class C driver's license with a satisfactory driving record. EDUCATION and/or EXPERIENCE: Equivalent to graduation from a four-year college or university with major coursework in recreation administration, physical education, leisure services or a related field AND Two (2) years of full-time or its equivalent of recreation experience, OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the City, and have availability to work off-hours shifts or events as required; strength to lift and carry materials weighing up to 40 pounds; mobility to lead groups in activities involving steep or rough terrain; ability to work outdoors in a variety of weather and temperature conditions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to video display. The employee is frequently exposed to outdoor weather conditions and frequently works in evenings or weekends and inside environmental conditions. The employee is occasionally exposed to moving mechanical parts and occasionally works with use of a personal vehicle. The noise level in the work environment is usually loud. APPLICATION AND SELECTION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. Candidates should detail related education and experience on the application. The examination process may include the following application appraisal and oral board interview examination. The passing point for the oral board examination final score will be 70%. Note: Prior to appointment, candidate must pass a pre-employment physical, background check/fingerprinting, clean DMV report and drug screen. To file an application, go to: www.calopps.org . Select "Member Agencies". Select "San Rafael". Follow this link to apply via CalOpps: https://www.calopps.org/san-rafael/job-20393391 For more information about the City of San Rafael, please visit www.cityofsanrafael.org Reasonable Accommodation: The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Program Coordinator Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. Retirement:The City is a part of the Marin County Employee Retirement Association (MCERA) plan, which offers reciprocity between agencies in CalPERS (this is part of the 37 Act County System): Classic Employees (Tier 2 - hired on or after 7/1/2011) - 2% @ at 55 formula, average of three years of compensation. PEPRA employees- (hired after 1/1/13 or with 6-month break in service) are eligible for a 2% at 62 formula, average of three highest years of compensation. Health Insurance:Full flex cafeteria plan which can be applied to a health plan or converted to cash (Employee Only - $828.49; Employee+1 - $1,567.16; Employee+Family - $1,717.29; Waive Coverage $300.00) Life and Long-Term Disability Insurance:$5,000 basic and long-term disability is two-thirds of the salary up to $1,000 per month Dental Insurance:Fully paid premiums for employee and eligible dependents Vision Insurance:Fully paid premium for employee - employee responsible for dependent cost if enrolled Employee Assistance Program (EAP): Available to employee and family members 457 Deferred Comp: Employee participation is optional 125 Plan: Employee participation is optional Annual Leave:Vacation 10 days (1-3 years of service/6.25 hours earned per month); 12 days of Sick Leave per year; 12 holidays, 1 Floating Holiday. Gym Reimbursement: Employees eligible to receive up to $16.50 per month reimbursement for paid gym memberships Bilingual Pay: Eligible to receive $150 per month for certified fluency. Social Security: The City of San Rafael does not contribute to social security Work Week: 37.5 hours per week/7.5 hours per day Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
COUNTY OF LAKE, CA
Lake County, California, United States
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran’s Preference. To apply for County examinations - All applications for County examinations must be submitted through the County’s online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County’s pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Current certification as an Alcohol and Other Drug (AOD) Counselor from a State approved certifying organization. OR Possession of, or ability to obtain, registration to obtain certification as an AOD Counselor by a State-approved certifying organization within six (6) months of the date of hire, and the completion of the certification as an AOD counselor within five (5) years from the date of registration. OR Possession of a valid California license as a Physician, Psychologist, Clinical Social Worker, Marriage and Family Therapist or registration as an intern with the California Board of Psychology or the California Board of Behavioral Sciences. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in social sciences, behavioral sciences, psychology, or a closely related field. Two (2) years of full-time experience working in substance abuse counseling or substance abuse prevention in a public or certified private welfare agency at a level comparable to that of a Substance Abuse Counselor III or Prevention Specialist with the County of Lake. Previous experience in a lead or supervisory position is desirable. Full Job Description SUBSTANCE ABUSE PROGRAMS COORDINATOR DEFINITION Under general direction, plans, develops, and implements a variety of substance abuse treatment programs; plans, develops, and implements a variety of substance abuse community outreach efforts, prevention education programs, and related public information activities; performs a variety of substance abuse treatment and prevention services; provides supervision, training, and work evaluation for assigned staff; provides education, consultation services, workshops, and training for other staff, community agencies, and the public; performs prevention activities designed to prevent alcohol and drug abuse in the county; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a specialized, single-position classification. Incumbents have responsibility for the development, coordination, and conduct of substance abuse treatment and prevention programs, as well as providing supervision, work coordination, and training for assigned staff. T he Substance Abuse Programs Coordinator is distinguished from Deputy Director of Behavioral Health in that Substance Abuse Programs Coordinator incumbents do not exercise the full scope of management responsibilities for the alcohol and other drug services division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from Deputy Director of Behavioral Health. Exercises direct supervision over professional, technical, and administrative support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Coordinates DUI Program services. Assists in updates to program policies and procedures. Assists with planning, developing, implementing, and evaluating substance abuse treatment and prevention programs. Participates in the development, monitoring, and coordination of program goals. Provides supervision, training, and work evaluation for assigned staff. Participates in the selection of new staff. Presents materials, reports, pamphlets, exhibits, and news releases to groups, agencies, and individuals. Meets with individuals, families, and groups in clinics, homes, schools, jails, and community settings to provide substance abuse treatment outreach services and information on substance abuse prevention. Implements strategies to raise awareness of issues concerning alcohol and drug problems. Provides in-service training and technical assistance for other agencies, organizations, and community groups. Coordinates the gathering of data. Evaluates a variety of data; coordinates recordkeeping and report preparation for state and local agencies. Advises clients on available community resources. Serves as a resource person for substance abuse treatment and substance abuse prevention/education. Contacts community groups, schools, and groups to promote education and prevention programs. Coordinates a variety of community relations and special events. Provides a variety of support to community groups and/or coalitions. Prepares, coordinates, schedules, and conducts presentations before school groups, community organizations, youth groups, and other interested persons. Collaborates with surrounding counties and communities on education and prevention issues. May attend meetings, conferences, and planning sessions. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Psychological and social aspects and characteristics of substance abuse. Drugs and drug abuse patterns, alcoholism, and the physiological effects of drug abuse and alcoholism. Case management principles, practices, and processes related to the assessment, care, treatment, and documentation of individuals with behavioral disorders. Methods and techniques for conducting assessments and treatment of substance abuse problems. Principles, methods, techniques, and materials of substance abuse prevention and education. Available community resources for substance abuse services. Requirements and needs of persons with serious substance abuse problems. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the administration ofalcohol and drug prevention and treatment programs. Principles of supervision, training, and work evaluation. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Provide supervision, training, and timely work evaluations for assigned staff. Assess substance abuse problems and develop services to meet client problems, working, and consulting with clients and other professional staff. Develop substance abuse education and prevention program. Communicate effectively with people from diverse ethnic and socio-economic backgrounds. Explain complex and technical terminology and concepts in an understandable and non-threatening manner. Establish and maintain a variety of personal and administrative records, clinical documentation, and related materials. Conduct effective individual and group counseling related to substance abuse problems and recovery. Recognize a potential crisis and deliver crisis intervention services. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Conduct detailed assessments by obtaining information, establishing facts, and drawing valid conclusions. Implement comprehensive case management for all clients, including those referred to other providers. Handle stress and unstable client behavior. Effectively represent the substance abuse program in contacts with clients, the public, community organizations, other county staff, and other government organizations. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Current certification as an Alcohol and Other Drug (AOD) Counselor from a State approved certifying organization. OR Possession of, or ability to obtain, registration to obtain certification as an AOD Counselor by a State-approved certifying organization within six (6) months of the date of hire, and the completion of the certification as an AOD counselor within five (5) years from the date of registration. OR Possession of a valid California license as a Physician, Psychologist, Clinical Social Worker, Marriage and Family Therapist or registration as an intern with the California Board of Psychology or the California Board of Behavioral Sciences. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in social sciences, behavioral sciences, psychology, or a closely related field. Two (2) years of full-time experience working in substance abuse counseling or substance abuse prevention in a public or certified private welfare agency at a level comparable to that of a Substance Abuse Counselor III or Prevention Specialist with the County of Lake. Previous experience in a lead or supervisory position is desirable. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Incumbents may also be subject to clients or members of the public afflicted with behavioral disorders or who are under emotionally stressful conditions. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 10/1/2023 5:00 PM Pacific
Sep 21, 2023
Full Time
General Recruitment Information Recruitments for County positions are typically conducted to establish eligibility lists to fill countywide vacancies that occur during the active status of those lists (approximately 3 -12 months). Any person on a promotional eligibility list will be considered first by the hiring department(s) before persons on an open eligibility list. The County of Lake only accepts applications for permanent positions when actively recruiting. Only online applications are accepted. It is the responsibility of each applicant to review the full job description and requirements. The County is an Equal Opportunity-Affirmative Action Employer. Veteran’s Preference. To apply for County examinations - All applications for County examinations must be submitted through the County’s online application system. A completed Supplemental Questionnaire must be submitted with each online application. All permanent County recruitments will be posted at www.co.lake.ca.us with a link to the online application. The County of Lake reserves the right to limit the number of applications that will be accepted for any open recruitment, and any such limit will be included on the job posting. When a limit is posted, the recruitment is subject to close at any time prior to the final filing date. Completed online application packets must be submitted by the close of business on the date that the recruitment closes . All relevant experience must be included on the application to be considered - resumes and other attached documents will not be used to qualify an applicant. Relevant experience and/or education may be substituted at a ratio of 2 to 1 for the purpose of meeting minimum qualifications and applicants should contact the Human Resources department for details. Important Notice - The provisions listed on job postings, job descriptions, or other recruitment materials do not constitute an expressed or implied contract. Benefits may vary between bargaining units. Any provisions contained within job postings, job descriptions or other recruitment material may be modified or revoked without notice. All County of Lake applicants who are given a conditional employment offer must comply with the County’s pre-employment medical review program before they may be appointed to the County position. Minimum Qualifications Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Current certification as an Alcohol and Other Drug (AOD) Counselor from a State approved certifying organization. OR Possession of, or ability to obtain, registration to obtain certification as an AOD Counselor by a State-approved certifying organization within six (6) months of the date of hire, and the completion of the certification as an AOD counselor within five (5) years from the date of registration. OR Possession of a valid California license as a Physician, Psychologist, Clinical Social Worker, Marriage and Family Therapist or registration as an intern with the California Board of Psychology or the California Board of Behavioral Sciences. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in social sciences, behavioral sciences, psychology, or a closely related field. Two (2) years of full-time experience working in substance abuse counseling or substance abuse prevention in a public or certified private welfare agency at a level comparable to that of a Substance Abuse Counselor III or Prevention Specialist with the County of Lake. Previous experience in a lead or supervisory position is desirable. Full Job Description SUBSTANCE ABUSE PROGRAMS COORDINATOR DEFINITION Under general direction, plans, develops, and implements a variety of substance abuse treatment programs; plans, develops, and implements a variety of substance abuse community outreach efforts, prevention education programs, and related public information activities; performs a variety of substance abuse treatment and prevention services; provides supervision, training, and work evaluation for assigned staff; provides education, consultation services, workshops, and training for other staff, community agencies, and the public; performs prevention activities designed to prevent alcohol and drug abuse in the county; and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is a specialized, single-position classification. Incumbents have responsibility for the development, coordination, and conduct of substance abuse treatment and prevention programs, as well as providing supervision, work coordination, and training for assigned staff. T he Substance Abuse Programs Coordinator is distinguished from Deputy Director of Behavioral Health in that Substance Abuse Programs Coordinator incumbents do not exercise the full scope of management responsibilities for the alcohol and other drug services division. SUPERVISION RECEIVED AND EXERCISED Receives general direction from Deputy Director of Behavioral Health. Exercises direct supervision over professional, technical, and administrative support staff. EXAMPLES OF ESSENTIAL DUTIES Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job. Coordinates DUI Program services. Assists in updates to program policies and procedures. Assists with planning, developing, implementing, and evaluating substance abuse treatment and prevention programs. Participates in the development, monitoring, and coordination of program goals. Provides supervision, training, and work evaluation for assigned staff. Participates in the selection of new staff. Presents materials, reports, pamphlets, exhibits, and news releases to groups, agencies, and individuals. Meets with individuals, families, and groups in clinics, homes, schools, jails, and community settings to provide substance abuse treatment outreach services and information on substance abuse prevention. Implements strategies to raise awareness of issues concerning alcohol and drug problems. Provides in-service training and technical assistance for other agencies, organizations, and community groups. Coordinates the gathering of data. Evaluates a variety of data; coordinates recordkeeping and report preparation for state and local agencies. Advises clients on available community resources. Serves as a resource person for substance abuse treatment and substance abuse prevention/education. Contacts community groups, schools, and groups to promote education and prevention programs. Coordinates a variety of community relations and special events. Provides a variety of support to community groups and/or coalitions. Prepares, coordinates, schedules, and conducts presentations before school groups, community organizations, youth groups, and other interested persons. Collaborates with surrounding counties and communities on education and prevention issues. May attend meetings, conferences, and planning sessions. Performs related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Psychological and social aspects and characteristics of substance abuse. Drugs and drug abuse patterns, alcoholism, and the physiological effects of drug abuse and alcoholism. Case management principles, practices, and processes related to the assessment, care, treatment, and documentation of individuals with behavioral disorders. Methods and techniques for conducting assessments and treatment of substance abuse problems. Principles, methods, techniques, and materials of substance abuse prevention and education. Available community resources for substance abuse services. Requirements and needs of persons with serious substance abuse problems. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to the administration ofalcohol and drug prevention and treatment programs. Principles of supervision, training, and work evaluation. Customer service principles and techniques. Written and oral communications skills. Proper English spelling, grammar, and punctuation. Computers and software programs (e.g., Microsoft software applications) to conduct research, assess information, and/or prepare documentation. Principles and techniques for working with groups and fostering effective team interaction. Ability to: Provide supervision, training, and timely work evaluations for assigned staff. Assess substance abuse problems and develop services to meet client problems, working, and consulting with clients and other professional staff. Develop substance abuse education and prevention program. Communicate effectively with people from diverse ethnic and socio-economic backgrounds. Explain complex and technical terminology and concepts in an understandable and non-threatening manner. Establish and maintain a variety of personal and administrative records, clinical documentation, and related materials. Conduct effective individual and group counseling related to substance abuse problems and recovery. Recognize a potential crisis and deliver crisis intervention services. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Conduct detailed assessments by obtaining information, establishing facts, and drawing valid conclusions. Implement comprehensive case management for all clients, including those referred to other providers. Handle stress and unstable client behavior. Effectively represent the substance abuse program in contacts with clients, the public, community organizations, other county staff, and other government organizations. Regularly work well under pressure, meeting multiple and sometimes conflicting deadlines. Communicate clearly and concisely, both orally and in writing. Utilize a computer, relevant software applications, and/or other equipment as assigned to perform a variety of work tasks. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California Driver’s License. Current certification as an Alcohol and Other Drug (AOD) Counselor from a State approved certifying organization. OR Possession of, or ability to obtain, registration to obtain certification as an AOD Counselor by a State-approved certifying organization within six (6) months of the date of hire, and the completion of the certification as an AOD counselor within five (5) years from the date of registration. OR Possession of a valid California license as a Physician, Psychologist, Clinical Social Worker, Marriage and Family Therapist or registration as an intern with the California Board of Psychology or the California Board of Behavioral Sciences. Education and Experience: Equivalent to a Bachelor’s degree from an accredited four-year college or university with major coursework in social sciences, behavioral sciences, psychology, or a closely related field. Two (2) years of full-time experience working in substance abuse counseling or substance abuse prevention in a public or certified private welfare agency at a level comparable to that of a Substance Abuse Counselor III or Prevention Specialist with the County of Lake. Previous experience in a lead or supervisory position is desirable. WORKING CONDITIONS, ADA, AND OTHER REQUIREMENTS The County of Lake is an equal opportunity employer and will comply with its obligations under the law to provide equal employment opportunities to qualified individuals with disabilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Incumbents generally work in a typical office environment with adequate light and temperature. There may be occasional exposure to extreme temperatures, loud noise, fumes, noxious odors, dust, mist, gases, and poor ventilation; underground, confined, or restricted workspaces; and heights more than five stories above ground level. Incumbents may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Incumbents may also be subject to clients or members of the public afflicted with behavioral disorders or who are under emotionally stressful conditions. Positions in this class typically require: sitting, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work. A successful candidate will be required to submit to and pass a background check prior to the appointment. Depending upon the position and/or assigned department, the background check may include but is not limited to civil and criminal history check, reference check, Live Scan, and/or credit check (as allowed under state law). Disaster Service Workers: As members of the County of Lake Emergency Services Organization, all Lake County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to perform certain emergency services at the direction of the department and / or County. The contents of this class specification shall not be construed to constitute any expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of Lake assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or omissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a “meet and confer” process and are subject to the Memorandum of Understanding currently in effect. RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: 10/1/2023 5:00 PM Pacific
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Residence Life Coordinator Housing and Residence Life Job #524453 First Review Date: Wednesday, October 4, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #524453) Student Services Professional II, Residence Life Coordinator, Salary Range: $4,610-$6,556 monthly ($55,320- $78,672 annually). Anticipated Salary: $4,610 monthly ($55,320 annually). This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Professional, full-time, live-in position in Residence Life. Responsible for student, community, and social justice advocacy within the residence halls; comprehensive oversight of 4 - 12 student leaders, including one Student Assistant, and oversight for learning communities in the Housing & Residence Life areas. This position is responsible for the coordination of housing initiatives that foster curricular and co-curricular engagement for students living on campus. Involvement with professional associations, university committees, events, and functions is strongly encouraged and supported. Educators interested in working with a socially just, team-orientated, academically centered, and environmentally responsible organization are strongly encouraged to apply. Key Responsibilities: Under the leadership of the Senior Director for Housing & Residence Life and supervision from the Assistant Director and Area Coordinator in the Department of Housing & Residence Life, the Residence Life Coordinator has the following duties and responsibilities: Living Learning Community (LLC) / Theme Housing Management - Collaborate with relevant campus stakeholders to provide academic and interest-based Housing options. Regularly assess need / effectiveness of LLC’s and Theme communities Assessment - Develop and implement an online survey through the Housing and Residence Life web page to focus on issues impacting the residence hall communities. Provide leadership and training for all Housing and Residence Life staff in strategic goal setting, development of measurable learning outcomes, and create a culture of assessment in Housing and Residence Life, Provide support to evaluate the impact of academic initiatives in the residence halls. Community Action Conference (Conduct) - Review information reports; hold community action conferences to determine responsibility in incidents; issue findings; develop and administer educational sanctions focused on student development; attend student conduct norming meetings. Professional Staff Team Member - Attend weekly meetings with supervisor; promote and execute Residence Life mission statement: The intention of Residence Life is to focus on the education and holistic growth of the student by creating a safe, socially just, and environmentally responsible community; support the university mission; pre-pare and attend professional development programs; participate in departmental planning efforts; develop goals and objectives for each year; complete administrative paperwork; coordinate with Housing divisions; cultivate mutually supportive relationships with the campus community; serve as a positive role model and mentor for new members of the team. Advise Student Leadership Organizations - Advise and encourage area council; meet with council executive members weekly; assist with Residence Hall Association initiatives and advise delegations or committees for regional and national conferences. Mentoring & Advising Residents - Help facilitate student growth and development; provide necessary referrals to campus resources; mediate conflicts; promote the Community Respect Statement; foster a sense of community and health within the residence halls. Duty/Emergency Response - Participate in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Cleary Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes quickly responding to the scene of fire alarms, walking up hills and stairs, and carrying duty supplies. These tasks may need to be done during power outages and/or elevator malfunctions. Other Duties as Assigned - Participate in special projects or other assigned work. Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of: Practices, procedures, and activities related to student services programs General knowledge of: Methods and problems of organizational and program management Research and interview techniques Principles of individual and group behavior Skills: Solid administrative and organizational skills Effective interpersonal and intercultural communication skills Computer proficiency Ability to: Interpret and apply program rules and regulations Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements Obtain factual and interpretative information through interviews; reason logically Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data Advise students individually and in groups on routine matters where required Recognize multicultural, multi-sexed and multi-aged value systems and work accordingly Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts Rapidly acquire a general knowledge of HSU’s overall operation, functions and programs Make decisions and carry through actions having implications with regard to other program or service areas Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed above may be substituted for the required education on a year-for-year basis. Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications: Master’s Degree in Student Affairs Administration, College Student Personnel, Higher Education, Counseling, Sociology, Social Work or other related field Experience working with on-campus housing and advising special interest groups (non-traditional, cultural, LGBTQQIA, etc.) Ability to speak Spanish Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is Wednesday, October 4, 2023. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu . Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 20, 2023 Closing Date/Time: Open until filled
Sep 21, 2023
Full Time
Description: Residence Life Coordinator Housing and Residence Life Job #524453 First Review Date: Wednesday, October 4, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #524453) Student Services Professional II, Residence Life Coordinator, Salary Range: $4,610-$6,556 monthly ($55,320- $78,672 annually). Anticipated Salary: $4,610 monthly ($55,320 annually). This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Professional, full-time, live-in position in Residence Life. Responsible for student, community, and social justice advocacy within the residence halls; comprehensive oversight of 4 - 12 student leaders, including one Student Assistant, and oversight for learning communities in the Housing & Residence Life areas. This position is responsible for the coordination of housing initiatives that foster curricular and co-curricular engagement for students living on campus. Involvement with professional associations, university committees, events, and functions is strongly encouraged and supported. Educators interested in working with a socially just, team-orientated, academically centered, and environmentally responsible organization are strongly encouraged to apply. Key Responsibilities: Under the leadership of the Senior Director for Housing & Residence Life and supervision from the Assistant Director and Area Coordinator in the Department of Housing & Residence Life, the Residence Life Coordinator has the following duties and responsibilities: Living Learning Community (LLC) / Theme Housing Management - Collaborate with relevant campus stakeholders to provide academic and interest-based Housing options. Regularly assess need / effectiveness of LLC’s and Theme communities Assessment - Develop and implement an online survey through the Housing and Residence Life web page to focus on issues impacting the residence hall communities. Provide leadership and training for all Housing and Residence Life staff in strategic goal setting, development of measurable learning outcomes, and create a culture of assessment in Housing and Residence Life, Provide support to evaluate the impact of academic initiatives in the residence halls. Community Action Conference (Conduct) - Review information reports; hold community action conferences to determine responsibility in incidents; issue findings; develop and administer educational sanctions focused on student development; attend student conduct norming meetings. Professional Staff Team Member - Attend weekly meetings with supervisor; promote and execute Residence Life mission statement: The intention of Residence Life is to focus on the education and holistic growth of the student by creating a safe, socially just, and environmentally responsible community; support the university mission; pre-pare and attend professional development programs; participate in departmental planning efforts; develop goals and objectives for each year; complete administrative paperwork; coordinate with Housing divisions; cultivate mutually supportive relationships with the campus community; serve as a positive role model and mentor for new members of the team. Advise Student Leadership Organizations - Advise and encourage area council; meet with council executive members weekly; assist with Residence Hall Association initiatives and advise delegations or committees for regional and national conferences. Mentoring & Advising Residents - Help facilitate student growth and development; provide necessary referrals to campus resources; mediate conflicts; promote the Community Respect Statement; foster a sense of community and health within the residence halls. Duty/Emergency Response - Participate in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Cleary Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes quickly responding to the scene of fire alarms, walking up hills and stairs, and carrying duty supplies. These tasks may need to be done during power outages and/or elevator malfunctions. Other Duties as Assigned - Participate in special projects or other assigned work. Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of: Practices, procedures, and activities related to student services programs General knowledge of: Methods and problems of organizational and program management Research and interview techniques Principles of individual and group behavior Skills: Solid administrative and organizational skills Effective interpersonal and intercultural communication skills Computer proficiency Ability to: Interpret and apply program rules and regulations Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements Obtain factual and interpretative information through interviews; reason logically Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data Advise students individually and in groups on routine matters where required Recognize multicultural, multi-sexed and multi-aged value systems and work accordingly Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts Rapidly acquire a general knowledge of HSU’s overall operation, functions and programs Make decisions and carry through actions having implications with regard to other program or service areas Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed above may be substituted for the required education on a year-for-year basis. Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications: Master’s Degree in Student Affairs Administration, College Student Personnel, Higher Education, Counseling, Sociology, Social Work or other related field Experience working with on-campus housing and advising special interest groups (non-traditional, cultural, LGBTQQIA, etc.) Ability to speak Spanish Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is Wednesday, October 4, 2023. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu . Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 20, 2023 Closing Date/Time: Open until filled
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: Working Title: Assistant Enrollment Management Coordinator Classification Title: Student Services Professional II Department Name: Admissions/Enrollment Management Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 4 (APC) Employment Type: Probationary/Permanent Salary Range: Hiring salary is budgeted/anticipated at $4,610 - $4,950 per month commensurate with education and experience CSU Salary Range: $4,610 - $6,556 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, October 3, 2023 and the review period may end at any time thereafter. Position Summary: Reporting to the Associate VP, Enrollment Marketing & Director, Admissions and with direction from the Associate Director for Enrollment, Transfer, the Assistant Enrollment Management Coordinator is a campus-based recruiter with responsibilities for recruitment travel throughout California and selected states. This position plays a key role in the recruitment and admissions outreach process. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Campus-based recruiter with responsibility for recruitment travel (late August through mid-November and 3-4 weeks in Spring) in CA and other select states for outreach to the following prospective students. First-year Re-enroll Adult Post-baccalaureate Historically underrepresented groups Military-connected International Build and maintain relationships through multi-channel communication plan to counselors in high schools, community colleges, community based organizations, co-curricular activities, competitions, honor societies. Play a role in all outreach and recruitment efforts including tours, events, phone and email customer service, website maintenance, orientation, marketing. Establish digital asset inventory. Admission and records work with faculty and registrar to post, process and articulate transcripts (AP and IB scores, too). Exhibit proficiency with all Cal State, enrollment management and marketing information technology and general financial aid knowledge Cross training within enrollment and marketing and other duties as assigned Required Qualifications: Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Ability to learn and show proficiency with various technologies, including SIS like PeopleSoft, CRM, web content management system, Data visualization tools, and Microsoft 365 Hours of Work/Travel: Must have a valid California Driver’s License, insurable driving record, and access to a personal vehicle to perform duties of the position Must accommodate a flexible work schedule that sometimes includes evenings, weekends, and overnight trips (and occasional extended overnight trips) when hotel stays are necessary due to event schedules or cost benefit to Cal Maritime Estimated at 5 to 6 weeks in the fall and 3-4 weeks in the spring Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Sep 20, 2023
Full Time
Description: Working Title: Assistant Enrollment Management Coordinator Classification Title: Student Services Professional II Department Name: Admissions/Enrollment Management Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 4 (APC) Employment Type: Probationary/Permanent Salary Range: Hiring salary is budgeted/anticipated at $4,610 - $4,950 per month commensurate with education and experience CSU Salary Range: $4,610 - $6,556 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Tuesday, October 3, 2023 and the review period may end at any time thereafter. Position Summary: Reporting to the Associate VP, Enrollment Marketing & Director, Admissions and with direction from the Associate Director for Enrollment, Transfer, the Assistant Enrollment Management Coordinator is a campus-based recruiter with responsibilities for recruitment travel throughout California and selected states. This position plays a key role in the recruitment and admissions outreach process. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Campus-based recruiter with responsibility for recruitment travel (late August through mid-November and 3-4 weeks in Spring) in CA and other select states for outreach to the following prospective students. First-year Re-enroll Adult Post-baccalaureate Historically underrepresented groups Military-connected International Build and maintain relationships through multi-channel communication plan to counselors in high schools, community colleges, community based organizations, co-curricular activities, competitions, honor societies. Play a role in all outreach and recruitment efforts including tours, events, phone and email customer service, website maintenance, orientation, marketing. Establish digital asset inventory. Admission and records work with faculty and registrar to post, process and articulate transcripts (AP and IB scores, too). Exhibit proficiency with all Cal State, enrollment management and marketing information technology and general financial aid knowledge Cross training within enrollment and marketing and other duties as assigned Required Qualifications: Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Ability to learn and show proficiency with various technologies, including SIS like PeopleSoft, CRM, web content management system, Data visualization tools, and Microsoft 365 Hours of Work/Travel: Must have a valid California Driver’s License, insurable driving record, and access to a personal vehicle to perform duties of the position Must accommodate a flexible work schedule that sometimes includes evenings, weekends, and overnight trips (and occasional extended overnight trips) when hotel stays are necessary due to event schedules or cost benefit to Cal Maritime Estimated at 5 to 6 weeks in the fall and 3-4 weeks in the spring Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: Administrative Support Coordinator II Environmental Science & Management and Oceanography Job #527692 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #527692) Administrative Support Coordinator II 12 MO, Administrative Support Coordinator, Salary Range: $3,681 - $6,034 monthly. Hiring Range: $3,681 - $4,221 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department Environmental Science & Management and Oceanography. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chairs of Environmental Science & Management and Oceanography, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: 42% Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to department, college, and university policies and procedures Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview Create, maintain, and purge all current and historical departmental files and records according to retention schedule Maintain and distribute information to community members, students, faculty, and staff outside the department, through mail and email, press releases, bulletin boards, and web content. Assist the Department Chairs in ordering and maintaining inventory of textbooks Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Maintain a master calendar for department activities (e.g., committee meetings, student meetings, visiting lecturers, workshops, and special events). Advise faculty regarding schedule conflicts, evaluating and recommending alternate dates. Attend department meetings and transcribe minutes. Coordinate special departmental events including graduation Coordinate scholarship awards and funds. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. Other similar office or program support as needed or assigned 19% Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chairs and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the Department Chairs and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. 19% Class Schedule Support, Course / Curricular Support, and Student Registration Support In cooperation with the Department Chairs, coordinates information to develop the class schedule each semester for both departments by gathering and compiling information, identifying possible problem areas or conflicts, outlining options, coordinating with other departments across campus and recommending solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Keeps curriculum related documents up to date (as needed) Collect schedules and syllabi from faculty each semester, generate office hours list and door cards. Works with Department Chairs to assign faculty advisors Creates and/or maintains curriculum paperwork Coordinates files, data, documents and paperwork associated with the implementation of scheduling and in support of the program and curriculum Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gathers course descriptions for each semester (as needed). Edits the descriptions to comply with department and university policies. Coordinates department course evaluations as needed Communicates with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. 15% Administrative Personnel Support Coordinates the hiring and work reporting processes for all faculty, students and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinates with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Works with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of: Administrative and office procedures and systems such as word processing, managing files and records, and transcription, designing forms, and workplace terminology Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, and coordination of people and resources. Skills: Actively looking for ways to help people Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Providing information to supervisors, co-workers, and others by telephone, in written form, e-mail, or in person Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Talking to others to convey information effectively Communicating effectively in writing as appropriate for the needs of the audience. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions Using computers and computer systems (including hardware and software) to enter data, or process information Performing day-to-day administrative tasks such as maintaining information files and processing paperwork and data Developing constructive and cooperative working relationships with others, and maintaining them over time Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail Developing specific goals and plans to prioritize, organize, and accomplish your work. Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards Scheduling events, programs, and activities, as well as the work of others Monitoring and controlling resources and overseeing the spending of money Encouraging and building mutual trust, respect, and cooperation among team members Abilities to: Concentrate on a task over a period without being distracted Apply general rules to specific problems to produce answers that make sense Combine pieces of information to form general rules or conclusions Communicate information and ideas in speaking so others will understand Listen to and understand information and ideas presented through spoken words and sentences Read and understand information and ideas presented in writing Communicate information and ideas in writing so others will understand Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem Add, subtract, multiply, or divide quickly and correctly including the ability to choose the right mathematical methods or formulas to solve a problem Interpret and apply policies and procedures independently, using judgment and discretion to act when precedents do not exist Use software including but not limited to accounting software, Cloud-based data access and sharing software (ie. Google Drive), Enterprise resource planning ERP software (ie. Oracle Peoplesoft applications), Web page creation and editing, Document management software (ie. Adobe), Word processing software (ie Word and Google docs), Electronic mail software, Spreadsheet software (Excel and Google sheets), and other business and office software Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Experience in an instructional support capacity with a wide range of responsibilities Experience in managing complex budgets Experience in working with Cal Poly Humboldt software systems such as PeopleSoft and OBI. Equivalent to five years of progressively responsible administrative support experience which has provided the applicant with the knowledge and abilities listed above. Bachelor’s degree from an accredited college or university. Experience working in a university department or at Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: May 16, 2023 Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Administrative Support Coordinator II Environmental Science & Management and Oceanography Job #527692 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #527692) Administrative Support Coordinator II 12 MO, Administrative Support Coordinator, Salary Range: $3,681 - $6,034 monthly. Hiring Range: $3,681 - $4,221 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department Environmental Science & Management and Oceanography. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chairs of Environmental Science & Management and Oceanography, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: 42% Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to department, college, and university policies and procedures Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview Create, maintain, and purge all current and historical departmental files and records according to retention schedule Maintain and distribute information to community members, students, faculty, and staff outside the department, through mail and email, press releases, bulletin boards, and web content. Assist the Department Chairs in ordering and maintaining inventory of textbooks Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Maintain a master calendar for department activities (e.g., committee meetings, student meetings, visiting lecturers, workshops, and special events). Advise faculty regarding schedule conflicts, evaluating and recommending alternate dates. Attend department meetings and transcribe minutes. Coordinate special departmental events including graduation Coordinate scholarship awards and funds. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. Other similar office or program support as needed or assigned 19% Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chairs and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the Department Chairs and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. 19% Class Schedule Support, Course / Curricular Support, and Student Registration Support In cooperation with the Department Chairs, coordinates information to develop the class schedule each semester for both departments by gathering and compiling information, identifying possible problem areas or conflicts, outlining options, coordinating with other departments across campus and recommending solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Keeps curriculum related documents up to date (as needed) Collect schedules and syllabi from faculty each semester, generate office hours list and door cards. Works with Department Chairs to assign faculty advisors Creates and/or maintains curriculum paperwork Coordinates files, data, documents and paperwork associated with the implementation of scheduling and in support of the program and curriculum Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gathers course descriptions for each semester (as needed). Edits the descriptions to comply with department and university policies. Coordinates department course evaluations as needed Communicates with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. 15% Administrative Personnel Support Coordinates the hiring and work reporting processes for all faculty, students and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinates with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Works with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Knowledge of: Administrative and office procedures and systems such as word processing, managing files and records, and transcription, designing forms, and workplace terminology Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction Business and management principles involved in strategic planning, resource allocation, human resources, leadership technique, and coordination of people and resources. Skills: Actively looking for ways to help people Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Providing information to supervisors, co-workers, and others by telephone, in written form, e-mail, or in person Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Talking to others to convey information effectively Communicating effectively in writing as appropriate for the needs of the audience. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions Using computers and computer systems (including hardware and software) to enter data, or process information Performing day-to-day administrative tasks such as maintaining information files and processing paperwork and data Developing constructive and cooperative working relationships with others, and maintaining them over time Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail Developing specific goals and plans to prioritize, organize, and accomplish your work. Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards Scheduling events, programs, and activities, as well as the work of others Monitoring and controlling resources and overseeing the spending of money Encouraging and building mutual trust, respect, and cooperation among team members Abilities to: Concentrate on a task over a period without being distracted Apply general rules to specific problems to produce answers that make sense Combine pieces of information to form general rules or conclusions Communicate information and ideas in speaking so others will understand Listen to and understand information and ideas presented through spoken words and sentences Read and understand information and ideas presented in writing Communicate information and ideas in writing so others will understand Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem Add, subtract, multiply, or divide quickly and correctly including the ability to choose the right mathematical methods or formulas to solve a problem Interpret and apply policies and procedures independently, using judgment and discretion to act when precedents do not exist Use software including but not limited to accounting software, Cloud-based data access and sharing software (ie. Google Drive), Enterprise resource planning ERP software (ie. Oracle Peoplesoft applications), Web page creation and editing, Document management software (ie. Adobe), Word processing software (ie Word and Google docs), Electronic mail software, Spreadsheet software (Excel and Google sheets), and other business and office software Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Experience in an instructional support capacity with a wide range of responsibilities Experience in managing complex budgets Experience in working with Cal Poly Humboldt software systems such as PeopleSoft and OBI. Equivalent to five years of progressively responsible administrative support experience which has provided the applicant with the knowledge and abilities listed above. Bachelor’s degree from an accredited college or university. Experience working in a university department or at Cal Poly Humboldt. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: May 16, 2023 Closing Date/Time: Open until filled
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: Working Title: Residential Life Coordinator Classification Title: Student Services Professional II Department Name: Housing & Residential Life Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 4 (APC) Employment Type: Temporary Salary Range: Hiring salary is budgeted at $4,610 per month commensurate with education and experience. CSU Salary Range: $4,610 -$6,556 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, July 21, 2023 and the review period may end at any time thereafter. Position Summary: Living in the residence halls is an integral part of the educational experience at Cal Maritime. Cal Maritime is a residential campus and the majority of the student body lives on campus. The Office of Housing & Residential Life coordinates all the operations and activities of residence hall life and fosters a community of diversity, learning, and academic success. The residents have the opportunity to meet fellow cadets, make friends, and become part of a community of people who share similar interests. The staff makes sure the cadets have a safe, vibrant, and satisfactory living experience. Under general supervision, the Coordinator for Residence Life oversees a resident hall area of 100-500 residents. Our residence halls include Upper Residence Hall and the Training Ship Golden Bear for first-year students and Lower Residence Hall, McAllister Hall, and Maritime North for upper-class students. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Housing Management Serve as a Coordinator for Residence Life (CRL) for up to four residence halls (including the Training Ship Golden Bear) and supervise up to 24 Residence Hall Officers, building maintenance, upkeep, and custodial services. Assist with management of all aspects of student housing and summer conference housing; coordinate room selection process, room assignments, single room management/billing, room inspections, damage assessment and billing, check-in/check-out processes, occupancy records/reports, key control and maintain departmental budgets. Enforce the terms and conditions of the Student Housing License Agreement, Cadet Handbook, and all federal laws; investigate, resolve, and/or refer for adjudication cadet disciplinary problems. Assist with planning, coordination, and management of move-in and move-out process. Schedule and perform room inspections and assess damage billing fees. Assist with management of student occupancy. Participate in Orientation sessions regarding Housing & Residential Life matters as needed. Keep Lead Coordinator for Residence Life and Director of Residence Life regularly informed of all pertinent situations. Serve in duty rotation and respond to any campus emergencies. Planning, Policies, Procedures, Operations Assist with long-range planning for housing facilities and residential life programs in conjunction with university and departmental strategic plans. Respond to daily requests for information and assistance from staff, residents, and other interested parties within federal and campus regulations. Enforce all HRL and campus policies and procedures on campus and in the residence halls. Facilitate and schedule hall meetings as needed. Represent HRL on campus-wide committees. Participate in yearly departmental planning. Recommend solutions to problems and changes in program procedures to the Lead Coordinator for Residence Life and to the Director of Residence Life. Student Development Assist with recruiting, selecting, training, and evaluating the performance of Residence Hall Officers (RHO), Student Mail Room employees, and Office Assistants. Assist with planning, implementing, and assessing summer and winter Housing Staff Trainings. Participate in coordinating student staff recruitment and selection. Update applications, position descriptions, contracts, and other documents as needed. Assist with overseeing and implementing RHO programs including cultural, educational, social, etc. Participate in and attend programs; Create programming assignments for RHOs and maintain program calendar and reports for the HRL Department; Identify appropriate metrics and assessment modules and assess all HRL programming; Provide resources for programming; i.e., outside vendors, campus departments, etc.; Provide follow-up evaluations for RHO events and programs; Process vehicle requests for transportation to/from off-campus events; i.e., rental vans. Supervision of RHO staff Provide direction, leadership and assure the successful implementation of the programming model for your direct area of supervision consisting of up to 24 RHOs; Hold one-on-one meetings, weekly staff meetings, and other meetings as necessary; Perform and document evaluations of RHO staff; Hold RHOs accountable for all contents of RHO position description, RHO manual, and all duties and responsibilities of the RHO position. Deliver job action notifications and continued counseling in RHO job performance issues; Provide leadership for building RHO team for residence halls; Review of Incident Report submissions for efficiency and accuracy; follow up with RHO staff as needed. Maintain a residential climate conducive to academic achievement, individual personal growth, successful group living and contribute to campus affirmative action and diversity goals. Provide personal assistance to individual cadets and groups including conflict resolution and mediation; facilitate cadet/campus communications. Process and forward Incident Reports to student conduct system. Parent interactions Respond to phone, mail, and email questions and concerns; Interface on Admissions Days, Move-in/Move-Out Days, and Orientation. Educate residents regarding their rights and responsibilities as a member of the campus and residential community. Required Qualifications: A Bachelor’s degree in one of the following: behavioral science, public or business administration or a job-related field AND two years of professional experience. Master’s Degree in College Student Personnel, Higher Education, Counseling, Management, Public Administration, Sociology, or other related field is strongly preferred and may be substituted for one year of professional experience. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis. Working knowledge of the practices, procedures, and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through interviews. Ability to reason logically, collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas. Preferred Qualifications: Previous experience with collegiate room assignment software programs such as StarRez, eRezLife, OrgSync, Adirondack, etc. Previous experience with PeopleSoft or Banner systems. An understanding of student development, staff development, leadership development, and multicultural issues. Working knowledge of management techniques and personnel practices. Strong interpersonal and communication skills, including the experience of working with a culturally and ethnically diverse student population. An understanding of how the areas of leadership development, food service, technology, facilities management, and judicial affairs affect housing & residence life. Solid administrative and organizational skills including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, PeopleSoft, and Blackboard. Ability to work in a highly collaborative environment and develop effective relationships within the division of Student Affairs, and with key stakeholders external to the division. The ability to make reasoned and balanced decisions in moderately complex situations. Effective interpersonal and communication skills. A team player with the willingness to take initiative on new projects and embrace changes. Special Conditions: The Coordinator for Residence Life is required to live on campus. A furnished, on-campus apartment and meal plan (when Dining Services are open during academic year) is provided. Up to five Residence Life professional staff will share 24-hour on-call duties; however, actual working time is varied. Each year the incumbent will be required to work a variety of shifts that may include working days, evenings, weekends, and holidays. A valid California Driver’s License, CPR and First Aid certificates must be acquired within six months of hire and maintained thereafter. In addition to working in a typical office environment, the Coordinator for Residence Life supervises, works, and may live in a 3-story residence hall that has no elevator and must be able to coordinate emergency evacuation procedures as required. The CRL may also work on the T.S. Golden Bear and must be able to climb many stair towers on a daily basis. The on-campus work environment is non-air conditioned. The incumbent may be required to provide Coordinator for Residence Life support for up to four months with Summer Conference Housing and/or on the annual training cruise. Incumbent will be subject to an annual cruise physical and drug screening prior to participation. In addition, incumbent must have or be able to obtain a U.S. Passport to participate in the training cruise. Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Must be able to read/comprehend, write, perform calculations, communicate orally, reason and analyze. Is frequently exposed to excessive noise Is around moving machinery Is exposed to marked changes in temperature and/or humidity Is exposed to dust, fumes, gases, radiation, microwave (circle) Drives motorized equipment Works in confined quarters Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Sep 15, 2023
Full Time
Description: Working Title: Residential Life Coordinator Classification Title: Student Services Professional II Department Name: Housing & Residential Life Time Base: Full-time Pay Plan: 12 month Bargaining Unit: 4 (APC) Employment Type: Temporary Salary Range: Hiring salary is budgeted at $4,610 per month commensurate with education and experience. CSU Salary Range: $4,610 -$6,556 per month. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, July 21, 2023 and the review period may end at any time thereafter. Position Summary: Living in the residence halls is an integral part of the educational experience at Cal Maritime. Cal Maritime is a residential campus and the majority of the student body lives on campus. The Office of Housing & Residential Life coordinates all the operations and activities of residence hall life and fosters a community of diversity, learning, and academic success. The residents have the opportunity to meet fellow cadets, make friends, and become part of a community of people who share similar interests. The staff makes sure the cadets have a safe, vibrant, and satisfactory living experience. Under general supervision, the Coordinator for Residence Life oversees a resident hall area of 100-500 residents. Our residence halls include Upper Residence Hall and the Training Ship Golden Bear for first-year students and Lower Residence Hall, McAllister Hall, and Maritime North for upper-class students. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Housing Management Serve as a Coordinator for Residence Life (CRL) for up to four residence halls (including the Training Ship Golden Bear) and supervise up to 24 Residence Hall Officers, building maintenance, upkeep, and custodial services. Assist with management of all aspects of student housing and summer conference housing; coordinate room selection process, room assignments, single room management/billing, room inspections, damage assessment and billing, check-in/check-out processes, occupancy records/reports, key control and maintain departmental budgets. Enforce the terms and conditions of the Student Housing License Agreement, Cadet Handbook, and all federal laws; investigate, resolve, and/or refer for adjudication cadet disciplinary problems. Assist with planning, coordination, and management of move-in and move-out process. Schedule and perform room inspections and assess damage billing fees. Assist with management of student occupancy. Participate in Orientation sessions regarding Housing & Residential Life matters as needed. Keep Lead Coordinator for Residence Life and Director of Residence Life regularly informed of all pertinent situations. Serve in duty rotation and respond to any campus emergencies. Planning, Policies, Procedures, Operations Assist with long-range planning for housing facilities and residential life programs in conjunction with university and departmental strategic plans. Respond to daily requests for information and assistance from staff, residents, and other interested parties within federal and campus regulations. Enforce all HRL and campus policies and procedures on campus and in the residence halls. Facilitate and schedule hall meetings as needed. Represent HRL on campus-wide committees. Participate in yearly departmental planning. Recommend solutions to problems and changes in program procedures to the Lead Coordinator for Residence Life and to the Director of Residence Life. Student Development Assist with recruiting, selecting, training, and evaluating the performance of Residence Hall Officers (RHO), Student Mail Room employees, and Office Assistants. Assist with planning, implementing, and assessing summer and winter Housing Staff Trainings. Participate in coordinating student staff recruitment and selection. Update applications, position descriptions, contracts, and other documents as needed. Assist with overseeing and implementing RHO programs including cultural, educational, social, etc. Participate in and attend programs; Create programming assignments for RHOs and maintain program calendar and reports for the HRL Department; Identify appropriate metrics and assessment modules and assess all HRL programming; Provide resources for programming; i.e., outside vendors, campus departments, etc.; Provide follow-up evaluations for RHO events and programs; Process vehicle requests for transportation to/from off-campus events; i.e., rental vans. Supervision of RHO staff Provide direction, leadership and assure the successful implementation of the programming model for your direct area of supervision consisting of up to 24 RHOs; Hold one-on-one meetings, weekly staff meetings, and other meetings as necessary; Perform and document evaluations of RHO staff; Hold RHOs accountable for all contents of RHO position description, RHO manual, and all duties and responsibilities of the RHO position. Deliver job action notifications and continued counseling in RHO job performance issues; Provide leadership for building RHO team for residence halls; Review of Incident Report submissions for efficiency and accuracy; follow up with RHO staff as needed. Maintain a residential climate conducive to academic achievement, individual personal growth, successful group living and contribute to campus affirmative action and diversity goals. Provide personal assistance to individual cadets and groups including conflict resolution and mediation; facilitate cadet/campus communications. Process and forward Incident Reports to student conduct system. Parent interactions Respond to phone, mail, and email questions and concerns; Interface on Admissions Days, Move-in/Move-Out Days, and Orientation. Educate residents regarding their rights and responsibilities as a member of the campus and residential community. Required Qualifications: A Bachelor’s degree in one of the following: behavioral science, public or business administration or a job-related field AND two years of professional experience. Master’s Degree in College Student Personnel, Higher Education, Counseling, Management, Public Administration, Sociology, or other related field is strongly preferred and may be substituted for one year of professional experience. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities may be substituted for the required education on a year-for-year basis. Working knowledge of the practices, procedures, and activities of the program to which assigned. General knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretative information through interviews. Ability to reason logically, collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Ability to establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts. Ability to rapidly acquire a general knowledge of the overall operation, functions, and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications regarding other program or service areas. Preferred Qualifications: Previous experience with collegiate room assignment software programs such as StarRez, eRezLife, OrgSync, Adirondack, etc. Previous experience with PeopleSoft or Banner systems. An understanding of student development, staff development, leadership development, and multicultural issues. Working knowledge of management techniques and personnel practices. Strong interpersonal and communication skills, including the experience of working with a culturally and ethnically diverse student population. An understanding of how the areas of leadership development, food service, technology, facilities management, and judicial affairs affect housing & residence life. Solid administrative and organizational skills including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, PeopleSoft, and Blackboard. Ability to work in a highly collaborative environment and develop effective relationships within the division of Student Affairs, and with key stakeholders external to the division. The ability to make reasoned and balanced decisions in moderately complex situations. Effective interpersonal and communication skills. A team player with the willingness to take initiative on new projects and embrace changes. Special Conditions: The Coordinator for Residence Life is required to live on campus. A furnished, on-campus apartment and meal plan (when Dining Services are open during academic year) is provided. Up to five Residence Life professional staff will share 24-hour on-call duties; however, actual working time is varied. Each year the incumbent will be required to work a variety of shifts that may include working days, evenings, weekends, and holidays. A valid California Driver’s License, CPR and First Aid certificates must be acquired within six months of hire and maintained thereafter. In addition to working in a typical office environment, the Coordinator for Residence Life supervises, works, and may live in a 3-story residence hall that has no elevator and must be able to coordinate emergency evacuation procedures as required. The CRL may also work on the T.S. Golden Bear and must be able to climb many stair towers on a daily basis. The on-campus work environment is non-air conditioned. The incumbent may be required to provide Coordinator for Residence Life support for up to four months with Summer Conference Housing and/or on the annual training cruise. Incumbent will be subject to an annual cruise physical and drug screening prior to participation. In addition, incumbent must have or be able to obtain a U.S. Passport to participate in the training cruise. Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Must be able to read/comprehend, write, perform calculations, communicate orally, reason and analyze. Is frequently exposed to excessive noise Is around moving machinery Is exposed to marked changes in temperature and/or humidity Is exposed to dust, fumes, gases, radiation, microwave (circle) Drives motorized equipment Works in confined quarters Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled