California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Contract Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Contract Manager to form, manage, and lead cross-functional project teams for CSU Strategic Sourcing initiatives in multiple product and service categories. The Contract Manager will lead strategic sourcing teams through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts including Public Works projects. The Contract Manager will perform contract and supplier relationship management activities, analyze spend data and utilization of contracts to make recommendations for changes to contracts based on the analysis. The Contract Manager will lead supplier adoption efforts for e-catalogs including negotiating and approving price files. The Contract Manager will lead system adoption for Lease Accelerator program for as the lead for the Chancellor's Office and systemwide liaison. Responsibilities Under the general direction of the Director of Procurement Operations , the Contract Manager will perform task and duties as follows: -Form, manage and lead cross-functional teams for CSU Strategic Sourcing initiatives. -Guide Strategic Sourcing teams in collaboration with the client lead. -Lead Strategic Sourcing teams through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts. -Directly interfacing with and supporting all levels of CSU and Auxiliary Organization, document review, compliance with Federal and State regulations, and coordination with campus personnel. -Analyzing legislative bills to ensure accuracy and compliancy, Develop and recommend policy changes impacting procurement processes. -Coordinate with Governmental Affairs during legislative hearings and/or investigations. -Develop, coordinate and/or conduct periodic training sessions for CSU and Auxiliary Organizations professionals in policies and procedures of contracting and new or revised procurement programs. -Apply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet the CSU's strategic procurement objectives. -Analyze and make decisions to ensure contract terms and conditions have favorable pricing, terms, etc. -Write evaluation and recommendation reports. -Resolve complex contractual issues. -Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groups. -Deliver specialized support to the Office of the Chancellor's systemwide responsibilities in the program and policy development activities of the Small Business. DVBE and other targeted programs. -Utilize online CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events, and manage resultant awards. -Communicate and advise vendors and suppliers on doing business with the CSU. -Interpret, explain, and apply rules and policy. Qualifications This position requires: -A bachelor's degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experience. -A minimum of six years of increasingly responsible procurement related experience. -Working knowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts. -Demonstrated project management competence, time management skills, and ability to deliver exceptional customer service. Ability to work well with multiple competing priorities, manage projects and meet deadlines. -Demonstrated interpersonal and communication skills. Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels. --Working knowledge of purchasing systems and general knowledge of e-commerce. -Demonstrated experience working in collaborative alliances with others in higher education or similar institutions. -Excellent analytical skills as well as outstanding written, oral, and interpersonal communication skills. -An understanding of the principles of organization and management within the higher education environment. -Working knowledge of ethical standards, internal controls, policies, and procedures related to purchasing and material management. -Ability to travel for purposes of university business (0 -5%). -Extensive skill in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations. Preferred Qualifications -A Master's degree in Business or related discipline and purchasing experience in the public sector and/or higher education. -National certification through a professional procurement association. -Experience in the solicitation, development, execution, and administration of large-scale contracts. -Working knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFX), reverse auctions, and contract management. -Detailed working knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain. -Significant hands-on experience administering a portfolio of contracts for products and services and conducting related supplier/customer management activities. Application Period Priority consideration will be given to candidates who apply by May 23, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
May 10, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Contract Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Contract Manager to form, manage, and lead cross-functional project teams for CSU Strategic Sourcing initiatives in multiple product and service categories. The Contract Manager will lead strategic sourcing teams through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts including Public Works projects. The Contract Manager will perform contract and supplier relationship management activities, analyze spend data and utilization of contracts to make recommendations for changes to contracts based on the analysis. The Contract Manager will lead supplier adoption efforts for e-catalogs including negotiating and approving price files. The Contract Manager will lead system adoption for Lease Accelerator program for as the lead for the Chancellor's Office and systemwide liaison. Responsibilities Under the general direction of the Director of Procurement Operations , the Contract Manager will perform task and duties as follows: -Form, manage and lead cross-functional teams for CSU Strategic Sourcing initiatives. -Guide Strategic Sourcing teams in collaboration with the client lead. -Lead Strategic Sourcing teams through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts. -Directly interfacing with and supporting all levels of CSU and Auxiliary Organization, document review, compliance with Federal and State regulations, and coordination with campus personnel. -Analyzing legislative bills to ensure accuracy and compliancy, Develop and recommend policy changes impacting procurement processes. -Coordinate with Governmental Affairs during legislative hearings and/or investigations. -Develop, coordinate and/or conduct periodic training sessions for CSU and Auxiliary Organizations professionals in policies and procedures of contracting and new or revised procurement programs. -Apply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet the CSU's strategic procurement objectives. -Analyze and make decisions to ensure contract terms and conditions have favorable pricing, terms, etc. -Write evaluation and recommendation reports. -Resolve complex contractual issues. -Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groups. -Deliver specialized support to the Office of the Chancellor's systemwide responsibilities in the program and policy development activities of the Small Business. DVBE and other targeted programs. -Utilize online CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events, and manage resultant awards. -Communicate and advise vendors and suppliers on doing business with the CSU. -Interpret, explain, and apply rules and policy. Qualifications This position requires: -A bachelor's degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experience. -A minimum of six years of increasingly responsible procurement related experience. -Working knowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts. -Demonstrated project management competence, time management skills, and ability to deliver exceptional customer service. Ability to work well with multiple competing priorities, manage projects and meet deadlines. -Demonstrated interpersonal and communication skills. Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels. --Working knowledge of purchasing systems and general knowledge of e-commerce. -Demonstrated experience working in collaborative alliances with others in higher education or similar institutions. -Excellent analytical skills as well as outstanding written, oral, and interpersonal communication skills. -An understanding of the principles of organization and management within the higher education environment. -Working knowledge of ethical standards, internal controls, policies, and procedures related to purchasing and material management. -Ability to travel for purposes of university business (0 -5%). -Extensive skill in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations. Preferred Qualifications -A Master's degree in Business or related discipline and purchasing experience in the public sector and/or higher education. -National certification through a professional procurement association. -Experience in the solicitation, development, execution, and administration of large-scale contracts. -Working knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFX), reverse auctions, and contract management. -Detailed working knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain. -Significant hands-on experience administering a portfolio of contracts for products and services and conducting related supplier/customer management activities. Application Period Priority consideration will be given to candidates who apply by May 23, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
City of Long Beach, CA
Long Beach, CA, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw 5.5 million visitors every year. The community's economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also, located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 "Digital City" in America for nine consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017. CITY GOVERNMENT Long Beach is a full-service Charter City governed by nine City Council members who are elected by district. The Mayor is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. Elected officials are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager to oversee the administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. In addition to its traditional services, Long Beach maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport and is one of only three cities in California with its own Health and Gas & Oil Departments. Long Beach is supported by a total FY 2022 budget of approximately 3.0 billion, with the General Fund budget totaling $634 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. DEPARTMENT OF FINANCIAL MANAGEMENT The Department of Financial Management administers the financial affairs of the City of Long Beach and provides related services to citizens, elected officials, and City departments. The Department manages the City's revenues, expenditures, purchasing, accounting, budgeting, investments, cash management, and debt issuance and management. With almost 250 employees, the Department includes the following Bureaus: Administrative Services, City Controller/Accounting, Budget Management, Commercial Services, City Treasurer, Business Services, and Fleet Services. THE POSITION The Debt Manager reports to the City Treasurer who in turn reports to the Director of Financial Management/CFO. The Debt Manager communicates with all levels of City administration including elected officials, City Manager, Department Directors, as well as external audiences such as credit & investment analysts, institutional & individual investors, and the public at large. This position is the primary communicator to rating agencies, investors, regulators, and the financial markets. The Debt Manager advises the City's CFO, City Manager, and City Departments on the financial merits, risks, characteristics, requirements of, and alternatives to financing proposals. They develop citywide debt policies and strategic debt initiatives. The Debt Manager is responsible for the debt portfolios of the City, its enterprise funds, special assessment districts, joint powers authorities, and conduit issuers, exceeding $2.4 billion. This position shares responsibility for timely payment of all debt service, filing of regulatory reports, and ensuring full compliance with bond covenants, representations, and warranties. The Debt Manager develops individualized financing strategies to accommodate the unique aspects of project proposals, while considering the ramifications to the overall debt portfolio and the securing credit. The Debt Manager is responsible for negotiation of terms, covenants, issuer disclosure, structure, and investment of proceeds for infrastructure and operating liquidity. Debt instruments include municipal bonds, capital leases, bank loans, commercial paper, letters of credit, derivatives, and related instruments both taxable & tax- exempt. The Manager is primarily responsible for minimizing debt service expense through superior negotiation skills and maximizing the return on bond proceeds to minimize negative arbitrage. EXAMPLES OF DUTIES EXAMPLES OF DUTIES: Analyzing the financing proposals presented to the City and offering recommendations on the associated risks, benefits, and alternatives available. Manage the issuance of new debt, directing the debt issuance process and the city's consultants to achieve cost effective financing solutions. Administer the City's debt portfolio which may include municipal bonds, bank loans, capital leases, commercial paper, letters of credit, derivatives, and related instruments. Track and ensure compliance with all covenants, representations, and warranties, including arbitrage yield compliance, revenue assignments, timely debt service payments, authorized use of funds, and maintaining the City's pledged asset and pledged revenue inventory. Responsible for debt portfolio reporting, and managing the complete, accurate, and timely filing of Continuing Disclosures, material events notices, regulatory reporting, trustee held accounts, and debt portfolio analysis. The manager may also implement and maintain an investor relations portal with postings and links to pertinent city information and reports. Recommend, then maintain an appropriate Debt Policy, for the City and its issuing components. Review and interpret legal documentation such as trust indentures, lease agreements, and bond purchase agreements. Conduct TEFRA hearing to facilitate bond financings for affordable housing projects. Prepare and present staff reports to the City Council, Finance Authority, and department commissions. Acts as the City Treasurer, Cash Manager, or Investment and Financial Analysis Manager in their absence. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Graduation from an accredited university or college with a bachelor's degree in Business Administration, Finance, Accounting, or closely related field. Five (5) years of progressively responsible professional experience in a financial function three (3) of those years issuing and/or managing a significant municipal debt portfolio. Additional experience should include analytic and financial forecasting skills, a thorough understanding of financial markets and instruments, and California municipal finance regulations. Excellent oral and written communication skills. The ability to maintain effective and ethical professional relationships at all levels of business, government, and community. The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach's Human Resources Department. DESIRABLE QUALIFICATIONS: An MBA or CFA is highly desirable. Familiarity with the Bloomberg Financial Reporting System. SUCCESSFUL CANDIDATE WILL DEMONSTRATE: Knowledge of: Commanding understanding of many financing structures available to municipalities, such as general obligation bonds, revenue bonds, lease revenue bonds, special district bonds, and conduit debt, and the contexts where they are appropriate - both taxable and tax-exempt. Superior knowledge of the municipal financing markets. Superior project management skills. Exceptional communication skills. The highest levels of integrity and professionalism. Exceptional Skill in: Strategic planning. Project management. Time management. Team leadership. Ability to: Effectively and successfully promote concepts and win support. Lead multiple unique projects. Plan, organize, and expedite work with a sense of urgency. Work on multiple projects simultaneously under tight deadlines. Work in a fast-paced environment and adapt to changing priorities. SELECTION PROCEDURE SELECTION PROCEDURE: This recruitment is open to applications until the position is filled. The first review of resumes is anticipated for February 9, 2022 . To be considered, please apply online with your cover letter and resume as PDF attachments at: www.longbeach.gov/jobs Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY: The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6781. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: Continuous
May 08, 2022
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific coast just south of Los Angeles and adjacent to Orange County, the City of Long Beach, California (population 470,000) is at once a Southern California seaside resort, an urban metropolis with a diverse economy, and a tapestry of small neighborhoods whose international cultures are woven into a tightly knit yet heterogeneous community. Long Beach enjoys a quintessential Southern California climate that makes its abundance of cultural and recreational options appealing throughout the year. It boasts six miles of beaches and numerous beautiful parks and open spaces, as well as The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach. Along with a variety of other attractions that include two historic ranchos, three marinas, and five golf courses, the City's many offerings help to draw 5.5 million visitors every year. The community's economy is further supported by a wide variety of industries including education, health and social services, manufacturing, retail trade, and professional services, among others. The City is a hotbed for startup activity, education and ingenuity. Also, located within the City are Long Beach City College and California State University, Long Beach, which has repeatedly been named a "Best Value College" in the nation by Kiplinger. Serving the K-12 student population, the Long Beach Unified School District consistently attracts international recognition for increasing student achievement and public education best practices and consistently ranks among the Top 10 urban school districts in the country in a variety of reports and rating systems. Committed to using technology to help deliver the best possible services, Long Beach has been named among the Top 10 "Digital City" in America for nine consecutive years. The seventh largest city in California and one of the most diverse in the country, Long Beach offers its residents and visitors all the amenities of a large metropolis while maintaining a strong sense of community and cohesiveness throughout a wide variety of unique and desirable neighborhoods. Long Beach is known for being bike-friendly and has been ranked the 10th most walkable city in the nation in both 2016 and 2017. CITY GOVERNMENT Long Beach is a full-service Charter City governed by nine City Council members who are elected by district. The Mayor is elected at-large. Elected officials also include the City Attorney, City Auditor, and City Prosecutor. Elected officials are subject to a two-term limit, which allows them to serve for a maximum of eight years. The City Council appoints a City Manager to oversee the administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. In addition to its traditional services, Long Beach maintains one of the world's busiest seaports, which serves as a leading gateway for international trade. The City also has its own full-service commercial airport and is one of only three cities in California with its own Health and Gas & Oil Departments. Long Beach is supported by a total FY 2022 budget of approximately 3.0 billion, with the General Fund budget totaling $634 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. DEPARTMENT OF FINANCIAL MANAGEMENT The Department of Financial Management administers the financial affairs of the City of Long Beach and provides related services to citizens, elected officials, and City departments. The Department manages the City's revenues, expenditures, purchasing, accounting, budgeting, investments, cash management, and debt issuance and management. With almost 250 employees, the Department includes the following Bureaus: Administrative Services, City Controller/Accounting, Budget Management, Commercial Services, City Treasurer, Business Services, and Fleet Services. THE POSITION The Debt Manager reports to the City Treasurer who in turn reports to the Director of Financial Management/CFO. The Debt Manager communicates with all levels of City administration including elected officials, City Manager, Department Directors, as well as external audiences such as credit & investment analysts, institutional & individual investors, and the public at large. This position is the primary communicator to rating agencies, investors, regulators, and the financial markets. The Debt Manager advises the City's CFO, City Manager, and City Departments on the financial merits, risks, characteristics, requirements of, and alternatives to financing proposals. They develop citywide debt policies and strategic debt initiatives. The Debt Manager is responsible for the debt portfolios of the City, its enterprise funds, special assessment districts, joint powers authorities, and conduit issuers, exceeding $2.4 billion. This position shares responsibility for timely payment of all debt service, filing of regulatory reports, and ensuring full compliance with bond covenants, representations, and warranties. The Debt Manager develops individualized financing strategies to accommodate the unique aspects of project proposals, while considering the ramifications to the overall debt portfolio and the securing credit. The Debt Manager is responsible for negotiation of terms, covenants, issuer disclosure, structure, and investment of proceeds for infrastructure and operating liquidity. Debt instruments include municipal bonds, capital leases, bank loans, commercial paper, letters of credit, derivatives, and related instruments both taxable & tax- exempt. The Manager is primarily responsible for minimizing debt service expense through superior negotiation skills and maximizing the return on bond proceeds to minimize negative arbitrage. EXAMPLES OF DUTIES EXAMPLES OF DUTIES: Analyzing the financing proposals presented to the City and offering recommendations on the associated risks, benefits, and alternatives available. Manage the issuance of new debt, directing the debt issuance process and the city's consultants to achieve cost effective financing solutions. Administer the City's debt portfolio which may include municipal bonds, bank loans, capital leases, commercial paper, letters of credit, derivatives, and related instruments. Track and ensure compliance with all covenants, representations, and warranties, including arbitrage yield compliance, revenue assignments, timely debt service payments, authorized use of funds, and maintaining the City's pledged asset and pledged revenue inventory. Responsible for debt portfolio reporting, and managing the complete, accurate, and timely filing of Continuing Disclosures, material events notices, regulatory reporting, trustee held accounts, and debt portfolio analysis. The manager may also implement and maintain an investor relations portal with postings and links to pertinent city information and reports. Recommend, then maintain an appropriate Debt Policy, for the City and its issuing components. Review and interpret legal documentation such as trust indentures, lease agreements, and bond purchase agreements. Conduct TEFRA hearing to facilitate bond financings for affordable housing projects. Prepare and present staff reports to the City Council, Finance Authority, and department commissions. Acts as the City Treasurer, Cash Manager, or Investment and Financial Analysis Manager in their absence. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Graduation from an accredited university or college with a bachelor's degree in Business Administration, Finance, Accounting, or closely related field. Five (5) years of progressively responsible professional experience in a financial function three (3) of those years issuing and/or managing a significant municipal debt portfolio. Additional experience should include analytic and financial forecasting skills, a thorough understanding of financial markets and instruments, and California municipal finance regulations. Excellent oral and written communication skills. The ability to maintain effective and ethical professional relationships at all levels of business, government, and community. The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach's Human Resources Department. DESIRABLE QUALIFICATIONS: An MBA or CFA is highly desirable. Familiarity with the Bloomberg Financial Reporting System. SUCCESSFUL CANDIDATE WILL DEMONSTRATE: Knowledge of: Commanding understanding of many financing structures available to municipalities, such as general obligation bonds, revenue bonds, lease revenue bonds, special district bonds, and conduit debt, and the contexts where they are appropriate - both taxable and tax-exempt. Superior knowledge of the municipal financing markets. Superior project management skills. Exceptional communication skills. The highest levels of integrity and professionalism. Exceptional Skill in: Strategic planning. Project management. Time management. Team leadership. Ability to: Effectively and successfully promote concepts and win support. Lead multiple unique projects. Plan, organize, and expedite work with a sense of urgency. Work on multiple projects simultaneously under tight deadlines. Work in a fast-paced environment and adapt to changing priorities. SELECTION PROCEDURE SELECTION PROCEDURE: This recruitment is open to applications until the position is filled. The first review of resumes is anticipated for February 9, 2022 . To be considered, please apply online with your cover letter and resume as PDF attachments at: www.longbeach.gov/jobs Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. EQUAL OPPORTUNITY: The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6781. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable. In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Closing Date/Time: Continuous
County of San Mateo, CA
Redwood City, CA, United States
Description Note: This job announcement has been amended on May 9, 2022 to close the recruitment on May 16, 2022 at 11:59 p.m. PST. This position has been filled. Note: This recruitment schedule was amended on April 6, 2022 to extend the Final Filing Date. This recruitment has been changed to "Continuous." Note: This job announcement has been amended on March 24, 2022 to extend the closing date to April 7, 2022 at 11:59 p.m. PST. The County of San Mateo's Human Services Agency (HSA) is seeking qualified candidates for the position of Financial Services Manager I. This is the first level manager position in the Financial Services series responsible for supervising and coordinating financial support or operations functions within a department, major work unit, or program area which has County-wide impact. These support functions typically include finance, budget administration, management analysis, revenue collection, contract finance & monitoring, clerical support, research, program evaluation or other related functions. Financial Services Managers also assist in the development, implementation and interpretation of line administrative policies and procedures; and train and direct assigned personnel. The current vacancy is in Human Services Agency's (HSA) Claiming and Financial Reporting area. This recruitment may be used to fill future vacancies in the department in other functional areas. The Financial Services Manager within the HSA's Claiming and Financial Reporting area position supervises two Supervisory Level employees that oversee the CA800 Assistance Claims Unit and the Overpayments (OP) Unit. The position oversees the following activities: implementation of a new statewide welfare system, CalSAWS that will migrate from CalWIN and VACS systems, as it relates to Assistance Claiming, Overpayments, Benefit Issuance, and Collections; Assistance Payments Claiming (CA800) related to CalWORKs, CAPI, Foster Care, AAP, Kin-GAP; submitting various State reports; reconciling trust funds; Tax Intercept; overpayments establishment; and other collections activities. The position also oversees several local data systems including Web-based Overpayment Tracking System (WOTS), Ventura Automated Collections System (VACS) and is responsible for the validation of daily assistance reports and working with the Controller's Office, ISD, BSG and other Fiscal Claiming Units including the CEC Team for accurate caseload information. The position reviews and analyzes All County Letters (ACLs) and County Fiscal Letters (CFLs) to determine policy and operational impacts for both CA800 and OP functional operations. Strong writing, editing, and analytical skills are critical. As much of the work may involve reviewing the work of others, superior interpersonal and presentation skills are required. The successful candidate will have experience working with a wide variety of stakeholders within the County, the Department, and be expected to network with Statewide stakeholders in relevant areas. The candidate will be a self-motivated, highly analytical, and strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision-making. The position works with cross-functional teams of the organization to coordinate the development, execution, and monitoring of programmatic, administrative, facility, and technological areas. The Manager will direct and participate in the analysis of a wide variety of moderate to complex administrative problems and make effective recommendations. They will also supervise, evaluate and train assigned personnel and might be asked to perform complex mathematical and statistical calculations accurately. The Manager will analyze programmatic requirements for planning and potential process improvements. The Manager will provide leadership for the Department's planning, budgeting, forecasting, and reporting activities for Departmental assistance claims and overpayments. The ideal candidate will possess the following: A Bachelor's degree from an accredited college in accounting, finance, business administration, public administration, or closely related field. Local government experience is helpful. At least five years of increasingly responsible experience performing a wide variety of financial related duties in a large, complex public agency with at least one year of experience in claiming or a specific area of financial responsibility, preferred. Principles and functions of human services public assistance programs; applicable Federal, State, County rules, regulations, laws, policies and guidelines; and applicable computer systems and programs. A thorough understanding of the principles and practices of financing and claiming implementation and a working knowledge of cost accounting systems is preferable. Knowledge of State/County/Federal rules and regulations, including best practices or research related to policies. Knowledge and understanding of CalFresh, CalWORKs, Welfare-to-Work, Child Care, Cash Assistance Program for Immigrants (CAPI) and General Assistance eligibility programs. Ability to review, interpret, and act upon County Fiscal Letters (CFLs), All County Letters (ACLs) and All County Information Notices (ACINs) and All County Welfare Director Letters from the California Department of Social Services (CDSS). Ability to analyze and interpret rules, regulations, laws and policies related to human services and use and provide input on computerized systems and programs. Ability to build strong effective relations with executive level management and staff. Excellent communication skills, both orally and in writing and can communicate all financial aspects. Strong analytical skills to assist in the branch's leadership with planning and to operationalizing policy changes. Ability to be creative, innovative, and proactive in implementing positive process changes. Knowledge of basic accounting, finance, auditing principles and practices, claiming and financial reporting is preferred. Ability to implement Federal (OMB) grant compliance and reporting requirements. Ability to create special analysis, projections, and reports; and Effective personnel management skills. Examples Of Duties Duties may include, but are not limited to the following: Provides planning leadership and direction and develops goals and objectives project efficiencies. Plans and organizes staff assignments related to various projects, continuously monitors financial project milestones, and adjusts priorities to ensure efficiencies and projects are meeting goals. Provides professional assistance and support to management and staff on functional responsibility. Researches, analyzes, evaluates, and develops findings and makes recommendations involving complex budget and/or complex financial management issues. Periodically reviews and coordinates with State, Federal and other governmental entities, or funding sources to determine new or improved claiming or funding sources. Participate and respond to financial or overpayment-related audits and reviews. Supervise and coordinate a variety of financial and operational activities in area of financial function. Maintain financial budgetary and fiscal controls and policy relevant to area of financial responsibility; perform cost-benefit analyses; provide interdepartmental managers with forecasts of revenues and expenditures. Participate in administration, monitoring, and evaluation of departmental contracts. Develop and supervise the maintenance of statistical reporting systems of the department, direct statistical research, cost analysis and program evaluation, as necessary. Select, supervise, train, and evaluate professional, technical, and clerical personnel. Regularly researches and provides reports regarding County, State and Federal fiscal issues. Develops and creates user friendly reports. Coordinates with various stakeholders to ensure public assistance benefits are issued. Qualifications Education and Experience: Any combination of education or experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is a bachelor's degree from an accredited college or university in accounting, auditing, economics or business administration or other related fields AND three years of increasingly responsible experience performing a wide variety of financial duties in a large, complex public agency. Knowledge of: Advanced principles and practices of accounting, research methods and financial planning; basic principles and practices of County department operations and its administration and organization; advanced principles of financial administration, including public budgeting and reporting; principles of personnel training, supervision and evaluation. Skill/Ability to: Direct and participate in the analysis of a wide variety of moderate to complex administrative problems and make effective operational and/or procedural recommendations; interpret departmental policies, guidelines and procedures; develop recommendations for improvements, as necessary; supervise, evaluate and train assigned personnel; communicate effectively both orally and in writing; perform complex mathematical and statistical calculations accurately; establish and maintain effective work relationships with those contacted in the performance of required duties. Application/Examination Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questions. A supplemental application form must be submitted in addition to our regular employment application form . Based solely on the information provided in the application materials, an application screening committee will select those applicants whose education, training and experience most closely matches the needs of the department. Those selected will be invited to a panel board examination (weight: 100%) which may include the evaluation of a written and or performance exercise given immediately preceding the interview. Selected applicants will be notified of the date, time and place of the tests. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight (unless otherwise stated) on the final filing date. Tentative Recruitment Schedule: Application Deadline: Monday, May 16, 2022 at 11:59 p.m. Application Screening: TBD Combined Panel Interviews: TBD The County of San Mateo requires that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy . At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Arlene Cahill (Financial Services Manager I - D060)
May 08, 2022
Full Time
Description Note: This job announcement has been amended on May 9, 2022 to close the recruitment on May 16, 2022 at 11:59 p.m. PST. This position has been filled. Note: This recruitment schedule was amended on April 6, 2022 to extend the Final Filing Date. This recruitment has been changed to "Continuous." Note: This job announcement has been amended on March 24, 2022 to extend the closing date to April 7, 2022 at 11:59 p.m. PST. The County of San Mateo's Human Services Agency (HSA) is seeking qualified candidates for the position of Financial Services Manager I. This is the first level manager position in the Financial Services series responsible for supervising and coordinating financial support or operations functions within a department, major work unit, or program area which has County-wide impact. These support functions typically include finance, budget administration, management analysis, revenue collection, contract finance & monitoring, clerical support, research, program evaluation or other related functions. Financial Services Managers also assist in the development, implementation and interpretation of line administrative policies and procedures; and train and direct assigned personnel. The current vacancy is in Human Services Agency's (HSA) Claiming and Financial Reporting area. This recruitment may be used to fill future vacancies in the department in other functional areas. The Financial Services Manager within the HSA's Claiming and Financial Reporting area position supervises two Supervisory Level employees that oversee the CA800 Assistance Claims Unit and the Overpayments (OP) Unit. The position oversees the following activities: implementation of a new statewide welfare system, CalSAWS that will migrate from CalWIN and VACS systems, as it relates to Assistance Claiming, Overpayments, Benefit Issuance, and Collections; Assistance Payments Claiming (CA800) related to CalWORKs, CAPI, Foster Care, AAP, Kin-GAP; submitting various State reports; reconciling trust funds; Tax Intercept; overpayments establishment; and other collections activities. The position also oversees several local data systems including Web-based Overpayment Tracking System (WOTS), Ventura Automated Collections System (VACS) and is responsible for the validation of daily assistance reports and working with the Controller's Office, ISD, BSG and other Fiscal Claiming Units including the CEC Team for accurate caseload information. The position reviews and analyzes All County Letters (ACLs) and County Fiscal Letters (CFLs) to determine policy and operational impacts for both CA800 and OP functional operations. Strong writing, editing, and analytical skills are critical. As much of the work may involve reviewing the work of others, superior interpersonal and presentation skills are required. The successful candidate will have experience working with a wide variety of stakeholders within the County, the Department, and be expected to network with Statewide stakeholders in relevant areas. The candidate will be a self-motivated, highly analytical, and strategic thinker with the ability to solve business problems and deliver insights that enable timely and effective operational decision-making. The position works with cross-functional teams of the organization to coordinate the development, execution, and monitoring of programmatic, administrative, facility, and technological areas. The Manager will direct and participate in the analysis of a wide variety of moderate to complex administrative problems and make effective recommendations. They will also supervise, evaluate and train assigned personnel and might be asked to perform complex mathematical and statistical calculations accurately. The Manager will analyze programmatic requirements for planning and potential process improvements. The Manager will provide leadership for the Department's planning, budgeting, forecasting, and reporting activities for Departmental assistance claims and overpayments. The ideal candidate will possess the following: A Bachelor's degree from an accredited college in accounting, finance, business administration, public administration, or closely related field. Local government experience is helpful. At least five years of increasingly responsible experience performing a wide variety of financial related duties in a large, complex public agency with at least one year of experience in claiming or a specific area of financial responsibility, preferred. Principles and functions of human services public assistance programs; applicable Federal, State, County rules, regulations, laws, policies and guidelines; and applicable computer systems and programs. A thorough understanding of the principles and practices of financing and claiming implementation and a working knowledge of cost accounting systems is preferable. Knowledge of State/County/Federal rules and regulations, including best practices or research related to policies. Knowledge and understanding of CalFresh, CalWORKs, Welfare-to-Work, Child Care, Cash Assistance Program for Immigrants (CAPI) and General Assistance eligibility programs. Ability to review, interpret, and act upon County Fiscal Letters (CFLs), All County Letters (ACLs) and All County Information Notices (ACINs) and All County Welfare Director Letters from the California Department of Social Services (CDSS). Ability to analyze and interpret rules, regulations, laws and policies related to human services and use and provide input on computerized systems and programs. Ability to build strong effective relations with executive level management and staff. Excellent communication skills, both orally and in writing and can communicate all financial aspects. Strong analytical skills to assist in the branch's leadership with planning and to operationalizing policy changes. Ability to be creative, innovative, and proactive in implementing positive process changes. Knowledge of basic accounting, finance, auditing principles and practices, claiming and financial reporting is preferred. Ability to implement Federal (OMB) grant compliance and reporting requirements. Ability to create special analysis, projections, and reports; and Effective personnel management skills. Examples Of Duties Duties may include, but are not limited to the following: Provides planning leadership and direction and develops goals and objectives project efficiencies. Plans and organizes staff assignments related to various projects, continuously monitors financial project milestones, and adjusts priorities to ensure efficiencies and projects are meeting goals. Provides professional assistance and support to management and staff on functional responsibility. Researches, analyzes, evaluates, and develops findings and makes recommendations involving complex budget and/or complex financial management issues. Periodically reviews and coordinates with State, Federal and other governmental entities, or funding sources to determine new or improved claiming or funding sources. Participate and respond to financial or overpayment-related audits and reviews. Supervise and coordinate a variety of financial and operational activities in area of financial function. Maintain financial budgetary and fiscal controls and policy relevant to area of financial responsibility; perform cost-benefit analyses; provide interdepartmental managers with forecasts of revenues and expenditures. Participate in administration, monitoring, and evaluation of departmental contracts. Develop and supervise the maintenance of statistical reporting systems of the department, direct statistical research, cost analysis and program evaluation, as necessary. Select, supervise, train, and evaluate professional, technical, and clerical personnel. Regularly researches and provides reports regarding County, State and Federal fiscal issues. Develops and creates user friendly reports. Coordinates with various stakeholders to ensure public assistance benefits are issued. Qualifications Education and Experience: Any combination of education or experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is a bachelor's degree from an accredited college or university in accounting, auditing, economics or business administration or other related fields AND three years of increasingly responsible experience performing a wide variety of financial duties in a large, complex public agency. Knowledge of: Advanced principles and practices of accounting, research methods and financial planning; basic principles and practices of County department operations and its administration and organization; advanced principles of financial administration, including public budgeting and reporting; principles of personnel training, supervision and evaluation. Skill/Ability to: Direct and participate in the analysis of a wide variety of moderate to complex administrative problems and make effective operational and/or procedural recommendations; interpret departmental policies, guidelines and procedures; develop recommendations for improvements, as necessary; supervise, evaluate and train assigned personnel; communicate effectively both orally and in writing; perform complex mathematical and statistical calculations accurately; establish and maintain effective work relationships with those contacted in the performance of required duties. Application/Examination Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questions. A supplemental application form must be submitted in addition to our regular employment application form . Based solely on the information provided in the application materials, an application screening committee will select those applicants whose education, training and experience most closely matches the needs of the department. Those selected will be invited to a panel board examination (weight: 100%) which may include the evaluation of a written and or performance exercise given immediately preceding the interview. Selected applicants will be notified of the date, time and place of the tests. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the " Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Online applications must be received by the Human Resources Department before midnight (unless otherwise stated) on the final filing date. Tentative Recruitment Schedule: Application Deadline: Monday, May 16, 2022 at 11:59 p.m. Application Screening: TBD Combined Panel Interviews: TBD The County of San Mateo requires that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy . At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Arlene Cahill (Financial Services Manager I - D060)
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, CA, United States
Description Under general supervision from the General Counsel, the OGC Office Manager will perform a variety of professional and specialized functions while managing the Office of the General Counsel ("OGC"). The OGC Office Manager will be expected to exercise a high degree of initiative and independent judgment in prioritizing and executing work while organizing and coordinating administration and procedures in order to ensure organizational effectiveness and efficiency. The OGC Office Manager is responsible for developing interdepartmental communication protocols, streamlining administrative procedures, inventory control and working with the General Counsel, Associate General Counsel, the Risk Manager, and the Environmental Specialist. The OGC Office Manager will be an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of legal, administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Essential Areas of Responsibility The OGC Manager will preferably have at least one year of experience as legal secretary, legal analyst, paralegal or similar, and will be responsible for: (i) drafting, editing, storing, processing, faxing, mailing, and electronically sending correspondence, court forms, pleadings, and other legal documents, including, for example, subpoenas, objections to subpoenas, petitions, briefs, notices, and motions; (ii) ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; (iii) communicating tactfully and professionally with court officials, opposing parties, and third parties to schedule appointments, including court appearances, meetings, informal hearings, depositions, and the like; and (iv) maintaining a calendar of document due dates and court appearances. Additionally, under the supervision of the Agency's Risk Manager, the OGC Office Manager will work on risk management matters and be responsible for developing and maintaining a tracking system for Agency properties and their characteristics; and conducting preliminary research regarding California law and its impact on a given claim, when necessary. At times, under the supervision of the Environmental Specialist, the OGC Office Manager will also work on preliminary environmental matters drafting various documents related to environmental review, including consultation logs and project schedules; analyzing and summarizing technical documents (for example, a Phase I Environmental Assessment); drafting grant applications; conducting research on statutes, regulations, and HUD memos related to CEQA, NEPA and other environmental compliance issues as requested; and developing and maintaining a tracking system for project mitigation compliance. Education & Experience The OGC Office Manager will have an education and experience combination as follows: 4-year Bachelor's Degree from an accredited college or university (highly preferred) with a minimum of 4 years of relevant experience or 2-year Associate's degree or equivalent with a minimum of 6 years of relevant experience At least one year of experience as legal secretary, legal analyst, paralegal or similar duties. Supervision Received and Support/Guidance Exercised Receives direct supervision from the department /Program Manager/Assistant Director Receives functional guidance from higher level management/executive staff Provides technical and directional guidance and training to other staff The most successful candidates will have the following qualities: Be able to demonstrate proficiency at many of the above tasks; Have good computer skills (including proficiency in Microsoft Excel and PowerPoint) and the ability to work independently or in a team environment; Have a working knowledge of the California Code of Civil Procedure, the California Public Records Act; Be able to write and communicate effectively; Use tact and discretion in dealing with confidential and sensitive issues; Have excellent organizational skills and attention to detail. Necessary Experience The most successful candidates will be able to demonstrate proficiency at many of the above tasks; have good computer skills (including proficiency in Microsoft Excel and PowerPoint) and the ability to work independently or in a team environment; have a working knowledge of the California Code of Civil Procedure, the California Public Records Act; be able to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and have excellent organizational skills and attention to detail. Job Duties & Responsibilities Maintain an efficient system for storing and retrieving correspondence, OGC files, insurance claims, and legal documents; Maintain department Dashboard with relevant Key Performance Indicators; Oversee and maintain the Agency's workflow system for receiving internal requests for assistance related to Legal, Environmental, and Risk matters; Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands; Organize and schedule meetings and appointments; Partner with General Counsel to maintain OGC policies as necessary; Organize OGC operations and procedures, including managing and procuring office materials, educational resources, class and/or conference registrations, and professional association memberships; Answering and taking messages from callers in a professional manner; Processing and tracking the status of OGC invoices; Drafting and routing contracts via DocuSign for Environmental and Legal Services; Receiving, tracking, and responding to submitted claims per the direction of the Risk Manager; Receiving, tracking, and responding to Public Records Requests (PRRs) in a timely and efficient manner; Assist the General Counsel, Environmental Specialist, and Risk Manager with completing internal assistance requests; Acting as a liaison between the OGC and insurance representatives and legal counsel, when necessary; Acting as a backup point of contact when the Risk Manager or Environmental Specialist is unavailable; Coordinate with IT department on all office equipment; Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time; Provide general support to visitors; Responsible for creating PowerPoint slides and making presentations; Manage General Counsel's schedules, calendars and appointments; Establish a historical reference for the OGC by outlining procedures for protection, retention, record disposal, retrieval and staff transfers; Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement and OGC document systems; Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the OGC; Perform review and analysis of special projects and keep the General Counsel properly informed; Determine current trends and provide a review to management to act on; Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications; Responsible for ensuring office financial objectives are met by preparing annual budget for the OGC, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise; Allocate available resources to enable successful task performance; Coordinate OGC activities to ensure maximum efficiency; Ensure OGC filing systems are maintained and current; Establish and monitor OGC office procedures for record keeping; Ensure security, integrity and confidentiality of data; Implement OGC office policies and procedures; Oversee adherence to OGC office policies and procedures; Implement procedural and policy changes to improve OGC operational efficiency; Coordinate schedules, appointments and bookings; Monitor and maintain office supplies inventory; Review and approve office supply acquisitions; Handle customer inquiries and complaints; Maintain a safe and secure working environment. Physical Abilities and Work Environment Position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily office activities. The position also requires frequent grasping, repetitive hand movement and coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data, and using a computer. Acute hearing is required when providing phone and face-to-face client, staff customer service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Other Duties The Office Manager may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. As a condition of employment with SHRA, this employee will be required to complete a COVID-19 vaccination recommended by the Centers for Disease Control and Prevention and approved by the U.S. Food and Drug Administration (including for emergency use) and provide proof of vaccination to the Human Resources Department prior to employment. Closing Date/Time: Continuous
May 08, 2022
Full Time
Description Under general supervision from the General Counsel, the OGC Office Manager will perform a variety of professional and specialized functions while managing the Office of the General Counsel ("OGC"). The OGC Office Manager will be expected to exercise a high degree of initiative and independent judgment in prioritizing and executing work while organizing and coordinating administration and procedures in order to ensure organizational effectiveness and efficiency. The OGC Office Manager is responsible for developing interdepartmental communication protocols, streamlining administrative procedures, inventory control and working with the General Counsel, Associate General Counsel, the Risk Manager, and the Environmental Specialist. The OGC Office Manager will be an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of legal, administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse people. Essential Areas of Responsibility The OGC Manager will preferably have at least one year of experience as legal secretary, legal analyst, paralegal or similar, and will be responsible for: (i) drafting, editing, storing, processing, faxing, mailing, and electronically sending correspondence, court forms, pleadings, and other legal documents, including, for example, subpoenas, objections to subpoenas, petitions, briefs, notices, and motions; (ii) ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; (iii) communicating tactfully and professionally with court officials, opposing parties, and third parties to schedule appointments, including court appearances, meetings, informal hearings, depositions, and the like; and (iv) maintaining a calendar of document due dates and court appearances. Additionally, under the supervision of the Agency's Risk Manager, the OGC Office Manager will work on risk management matters and be responsible for developing and maintaining a tracking system for Agency properties and their characteristics; and conducting preliminary research regarding California law and its impact on a given claim, when necessary. At times, under the supervision of the Environmental Specialist, the OGC Office Manager will also work on preliminary environmental matters drafting various documents related to environmental review, including consultation logs and project schedules; analyzing and summarizing technical documents (for example, a Phase I Environmental Assessment); drafting grant applications; conducting research on statutes, regulations, and HUD memos related to CEQA, NEPA and other environmental compliance issues as requested; and developing and maintaining a tracking system for project mitigation compliance. Education & Experience The OGC Office Manager will have an education and experience combination as follows: 4-year Bachelor's Degree from an accredited college or university (highly preferred) with a minimum of 4 years of relevant experience or 2-year Associate's degree or equivalent with a minimum of 6 years of relevant experience At least one year of experience as legal secretary, legal analyst, paralegal or similar duties. Supervision Received and Support/Guidance Exercised Receives direct supervision from the department /Program Manager/Assistant Director Receives functional guidance from higher level management/executive staff Provides technical and directional guidance and training to other staff The most successful candidates will have the following qualities: Be able to demonstrate proficiency at many of the above tasks; Have good computer skills (including proficiency in Microsoft Excel and PowerPoint) and the ability to work independently or in a team environment; Have a working knowledge of the California Code of Civil Procedure, the California Public Records Act; Be able to write and communicate effectively; Use tact and discretion in dealing with confidential and sensitive issues; Have excellent organizational skills and attention to detail. Necessary Experience The most successful candidates will be able to demonstrate proficiency at many of the above tasks; have good computer skills (including proficiency in Microsoft Excel and PowerPoint) and the ability to work independently or in a team environment; have a working knowledge of the California Code of Civil Procedure, the California Public Records Act; be able to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and have excellent organizational skills and attention to detail. Job Duties & Responsibilities Maintain an efficient system for storing and retrieving correspondence, OGC files, insurance claims, and legal documents; Maintain department Dashboard with relevant Key Performance Indicators; Oversee and maintain the Agency's workflow system for receiving internal requests for assistance related to Legal, Environmental, and Risk matters; Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands; Organize and schedule meetings and appointments; Partner with General Counsel to maintain OGC policies as necessary; Organize OGC operations and procedures, including managing and procuring office materials, educational resources, class and/or conference registrations, and professional association memberships; Answering and taking messages from callers in a professional manner; Processing and tracking the status of OGC invoices; Drafting and routing contracts via DocuSign for Environmental and Legal Services; Receiving, tracking, and responding to submitted claims per the direction of the Risk Manager; Receiving, tracking, and responding to Public Records Requests (PRRs) in a timely and efficient manner; Assist the General Counsel, Environmental Specialist, and Risk Manager with completing internal assistance requests; Acting as a liaison between the OGC and insurance representatives and legal counsel, when necessary; Acting as a backup point of contact when the Risk Manager or Environmental Specialist is unavailable; Coordinate with IT department on all office equipment; Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time; Provide general support to visitors; Responsible for creating PowerPoint slides and making presentations; Manage General Counsel's schedules, calendars and appointments; Establish a historical reference for the OGC by outlining procedures for protection, retention, record disposal, retrieval and staff transfers; Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement and OGC document systems; Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the OGC; Perform review and analysis of special projects and keep the General Counsel properly informed; Determine current trends and provide a review to management to act on; Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications; Responsible for ensuring office financial objectives are met by preparing annual budget for the OGC, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise; Allocate available resources to enable successful task performance; Coordinate OGC activities to ensure maximum efficiency; Ensure OGC filing systems are maintained and current; Establish and monitor OGC office procedures for record keeping; Ensure security, integrity and confidentiality of data; Implement OGC office policies and procedures; Oversee adherence to OGC office policies and procedures; Implement procedural and policy changes to improve OGC operational efficiency; Coordinate schedules, appointments and bookings; Monitor and maintain office supplies inventory; Review and approve office supply acquisitions; Handle customer inquiries and complaints; Maintain a safe and secure working environment. Physical Abilities and Work Environment Position may require prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily office activities. The position also requires frequent grasping, repetitive hand movement and coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data, and using a computer. Acute hearing is required when providing phone and face-to-face client, staff customer service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Other Duties The Office Manager may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. As a condition of employment with SHRA, this employee will be required to complete a COVID-19 vaccination recommended by the Centers for Disease Control and Prevention and approved by the U.S. Food and Drug Administration (including for emergency use) and provide proof of vaccination to the Human Resources Department prior to employment. Closing Date/Time: Continuous
State of Nevada
CARSON CITY, Nevada, United States
IT MANAGER 2 - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 6/3/2022 Geographical Location: Carson, Minden, Gardnerville, Genoa Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - ENTERPRISE IT SERVICES Business Unit: HR-AGENCY IT SERVICES Work Type: PERMANENT *Pay Grade: GRADE 43 Salary Range: $72,871.20 - $109,849.68 Full-Time/Part-Time: Full Time Recruiter: DARRELL MORLAN Phone: 775 684-0126 Email: Darrell.Morlan@admin.nv.gov Position Description Information Technology (IT) Managers are responsible for planning, organizing, directing, and controlling the IT activities, in one or more IT specialization areas, of the State, a department, or a division. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Information Technology (IT) Manager is responsible for planning, organizing, directing, and controlling the IT activities of the Agency IT Services unit of Nevada's Enterprise IT Services division. As an IT Manager II, this position's responsibilities are focused on managing a team to deliver superior customer service in the areas of Application Development and Support. Ideal candidates for this position will possess leadership experience overseeing the software development lifecycle, enhancing legacy applications, implementing new functionality, managing projects, IT service delivery, and a passion for improving processes, serving customers, and supporting critical statewide services. General responsibilities include managing application development to implement, support, enhance, and maintain solutions that meet the diverse needs of Enterprise IT customers. Write plans, policies, procedures, and standards for operational-related functions including but not limited to gathering requirements, developing and implementing software solutions, system integration, security, business continuity, customer service, and staff development. Develop, examine, and evaluate contracts for purchases of materials and services. Participate in State IT activities and policy-making activities and/or serve on various ad hoc committees and workgroups as needed. Maintain current knowledge of technological trends and advancements in the IT field and security management practices, laws, policies, and ethics. Develop organizational structure, staffing patterns, and resource allocation to meet agency or division-wide goals and objectives. Supervise subordinate supervisors and staff, including hiring, determining workload, delegating assignments, training, monitoring and evaluating performance, and taking disciplinary action. Resolve problems presented by subordinate staff, users, and clients regarding work processes, policies, procedures, and methods. Perform related duties as assigned. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university with major course work in computer science, management information systems, or closely related field and six years of progressively responsible professional IT experience which involved strategic planning, project management, quality assurance, and computer operations, systems administration, network administration, database administration, or applications analysis and development. Three years of this experience must have been in a supervisory or project manager capacity, OR one year of experience as an IT Manager I in Nevada State service; OR an equivalent combination of education and experience. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. Flexible and/or rotating shifts are required. A valid driver's license at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
May 07, 2022
IT MANAGER 2 - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 6/3/2022 Geographical Location: Carson, Minden, Gardnerville, Genoa Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - ENTERPRISE IT SERVICES Business Unit: HR-AGENCY IT SERVICES Work Type: PERMANENT *Pay Grade: GRADE 43 Salary Range: $72,871.20 - $109,849.68 Full-Time/Part-Time: Full Time Recruiter: DARRELL MORLAN Phone: 775 684-0126 Email: Darrell.Morlan@admin.nv.gov Position Description Information Technology (IT) Managers are responsible for planning, organizing, directing, and controlling the IT activities, in one or more IT specialization areas, of the State, a department, or a division. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. The Information Technology (IT) Manager is responsible for planning, organizing, directing, and controlling the IT activities of the Agency IT Services unit of Nevada's Enterprise IT Services division. As an IT Manager II, this position's responsibilities are focused on managing a team to deliver superior customer service in the areas of Application Development and Support. Ideal candidates for this position will possess leadership experience overseeing the software development lifecycle, enhancing legacy applications, implementing new functionality, managing projects, IT service delivery, and a passion for improving processes, serving customers, and supporting critical statewide services. General responsibilities include managing application development to implement, support, enhance, and maintain solutions that meet the diverse needs of Enterprise IT customers. Write plans, policies, procedures, and standards for operational-related functions including but not limited to gathering requirements, developing and implementing software solutions, system integration, security, business continuity, customer service, and staff development. Develop, examine, and evaluate contracts for purchases of materials and services. Participate in State IT activities and policy-making activities and/or serve on various ad hoc committees and workgroups as needed. Maintain current knowledge of technological trends and advancements in the IT field and security management practices, laws, policies, and ethics. Develop organizational structure, staffing patterns, and resource allocation to meet agency or division-wide goals and objectives. Supervise subordinate supervisors and staff, including hiring, determining workload, delegating assignments, training, monitoring and evaluating performance, and taking disciplinary action. Resolve problems presented by subordinate staff, users, and clients regarding work processes, policies, procedures, and methods. Perform related duties as assigned. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university with major course work in computer science, management information systems, or closely related field and six years of progressively responsible professional IT experience which involved strategic planning, project management, quality assurance, and computer operations, systems administration, network administration, database administration, or applications analysis and development. Three years of this experience must have been in a supervisory or project manager capacity, OR one year of experience as an IT Manager I in Nevada State service; OR an equivalent combination of education and experience. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. Flexible and/or rotating shifts are required. A valid driver's license at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
State of Nevada
CARSON CITY, Nevada, United States
FORESTRY PROGRAM MANAGER-CONSERVATION CAMP MANAGEMENT - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 6/2/2022 Geographical Location: Carson, Minden, Gardnerville, Genoa Department: DEPARTMENT OF CONSERVATION & NATURAL RESOURCES Division: DCNR - FORESTRY DIVISION Business Unit: HR-FORESTRY CONSERVATION CAMPS Work Type: PERMANENT *Pay Grade: GRADE 39 Salary Range: $61,011.36 - $91,350.00 Full-Time/Part-Time: Full Time Recruiter: DARRELL MORLAN Phone: 775 684-0126 Email: Darrell.Morlan@admin.nv.gov Position Description Forestry Program Managers plan, coordinate, and oversee activities, services, and staff in major program areas such as resource management, fire management, conservation camp management, support services management, or safety and training management. The Incumbent functions as a manager who trains supervise and evaluates the performance of subordinate supervisors; develops policies and procedures; and allocates staff and resources to accomplish goals and objectives. The Division of Forestry's mission is to provide professional natural resource and wildland fire management services to enhance, conserve and protect forest, rangeland and watershed values, endangered plants and other native flora. The Conservation Camp Program Manager is a senior leadership position within the Division who participates in the operations team with the natural resource, fire and aviation program managers to plan, coordinate and oversee activities, services and staffing to meet the overall mission of the agency. The team is led by the deputy administrator of operation, who is the incumbent's direct supervisor. The incumbent should have a working knowledge of principles, practices and methods of effective natural resource management for forests, rangelands, and watersheds; wildland fire suppression, mitigation and prevention; federal, State and local governmental relationships and collaborative processes; and leadership principles and practices. The Division of Forestry has a unique partnership with the Department of Corrections, using the conservation camp program, to train and provide labor skills in natural resource and wildland fire management to minimum security inmates to help rehabilitate them and reduce their return rates. The Forestry Program Manager - Conservation Camps functions as the program administrator and manager who conducts strategic planning, maintains agreements with agency partners, and establishes programmatic goals and objectives for continued development and enhancement of the program. The incumbent allocates staff and resources to accomplish priorities, tracks strategic plan implementation, supervises and evaluates the performance of subordinate supervisors, and develops policies and procedures. The program manager is responsible for training and mentoring staff in order to develop strong program leadership and must be able to develop and manage budgets as well as analyze and create reports for varying audiences. The position requires strong leadership skills and the capability to work effectively as a member of an inclusive and multidisciplinary executive management team. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-1_0// Minimum Qualifications Bachelor's degree from an accredited college or university in business or public administration, forestry, natural resources management or related field and four years of professional conservation camp experience which included conservation and natural resource management activities, fire suppression and budget preparation, two years which included supervisory experience; OR graduation from high school or equivalent education and six years of experience as described above, two years which included supervisory experience; OR one year of experience as a Conservation Camp Area Supervisor, Fire Management Officer II, or Helitack Supervisor in Nevada State service; OR two years of experience as a Battalion Chief, Conservation Camp Supervisor, or Fire Management Officer I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Training and Experience Exam The exam will consist of a rating of training and experience weighted 100%. It is essential that applications/resumes include extensively detailed information with time frames regarding education and experience. Your score will be based on the information provided in your application/resume and your responses to the questions asked. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application/resume) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application. Once you apply for the position, you will be taken to a series of questions. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
May 06, 2022
FORESTRY PROGRAM MANAGER-CONSERVATION CAMP MANAGEMENT - Requisition ID: [[id]] Recruitment Type: Open Competitive Posting Close Date: 6/2/2022 Geographical Location: Carson, Minden, Gardnerville, Genoa Department: DEPARTMENT OF CONSERVATION & NATURAL RESOURCES Division: DCNR - FORESTRY DIVISION Business Unit: HR-FORESTRY CONSERVATION CAMPS Work Type: PERMANENT *Pay Grade: GRADE 39 Salary Range: $61,011.36 - $91,350.00 Full-Time/Part-Time: Full Time Recruiter: DARRELL MORLAN Phone: 775 684-0126 Email: Darrell.Morlan@admin.nv.gov Position Description Forestry Program Managers plan, coordinate, and oversee activities, services, and staff in major program areas such as resource management, fire management, conservation camp management, support services management, or safety and training management. The Incumbent functions as a manager who trains supervise and evaluates the performance of subordinate supervisors; develops policies and procedures; and allocates staff and resources to accomplish goals and objectives. The Division of Forestry's mission is to provide professional natural resource and wildland fire management services to enhance, conserve and protect forest, rangeland and watershed values, endangered plants and other native flora. The Conservation Camp Program Manager is a senior leadership position within the Division who participates in the operations team with the natural resource, fire and aviation program managers to plan, coordinate and oversee activities, services and staffing to meet the overall mission of the agency. The team is led by the deputy administrator of operation, who is the incumbent's direct supervisor. The incumbent should have a working knowledge of principles, practices and methods of effective natural resource management for forests, rangelands, and watersheds; wildland fire suppression, mitigation and prevention; federal, State and local governmental relationships and collaborative processes; and leadership principles and practices. The Division of Forestry has a unique partnership with the Department of Corrections, using the conservation camp program, to train and provide labor skills in natural resource and wildland fire management to minimum security inmates to help rehabilitate them and reduce their return rates. The Forestry Program Manager - Conservation Camps functions as the program administrator and manager who conducts strategic planning, maintains agreements with agency partners, and establishes programmatic goals and objectives for continued development and enhancement of the program. The incumbent allocates staff and resources to accomplish priorities, tracks strategic plan implementation, supervises and evaluates the performance of subordinate supervisors, and develops policies and procedures. The program manager is responsible for training and mentoring staff in order to develop strong program leadership and must be able to develop and manage budgets as well as analyze and create reports for varying audiences. The position requires strong leadership skills and the capability to work effectively as a member of an inclusive and multidisciplinary executive management team. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-1_0// Minimum Qualifications Bachelor's degree from an accredited college or university in business or public administration, forestry, natural resources management or related field and four years of professional conservation camp experience which included conservation and natural resource management activities, fire suppression and budget preparation, two years which included supervisory experience; OR graduation from high school or equivalent education and six years of experience as described above, two years which included supervisory experience; OR one year of experience as a Conservation Camp Area Supervisor, Fire Management Officer II, or Helitack Supervisor in Nevada State service; OR two years of experience as a Battalion Chief, Conservation Camp Supervisor, or Fire Management Officer I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Training and Experience Exam The exam will consist of a rating of training and experience weighted 100%. It is essential that applications/resumes include extensively detailed information with time frames regarding education and experience. Your score will be based on the information provided in your application/resume and your responses to the questions asked. If there are several parts to a question, answer each part separately. Along with each answer, identify the position(s) and/or training (as described in your application/resume) where you gained the background asked for in the question. Absence of experience/training asked for in a question is not necessarily disqualifying. Failure to answer the questions will result in a score based solely on the application. Once you apply for the position, you will be taken to a series of questions. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Licenses or Certifications: None. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The purpose of the Project Manager position is to facilitate the delivery of capital improvement projects in the Waller Creek Chain of Parks as a member of the Parks and Recreation Department's Architectural Development team, from community engagement and concept development through construction and warranty phases. Projects will be delivered in partnership with the Waterloo Greenway Conservancy and other partners. This position will be responsible for management of the partnership, program and delivery of both large and complex projects that meet larger goals of the CIP program, including meeting sustainability and resilience goals while also achieving design excellence for the Parks system. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) may be required as part of the recruitment process. Virtual Interviews: PARD may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases and mists. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. Other: Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy : This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $35.53 - $46.19 per hour. Hours Work/Location Schedule Notes: Monday - Friday, 9:00 AM - 6:00 PM Hours vary depending upon Departmental needs. May be required to work during special events, evenings, weekends & holidays. Job Close Date 06/03/2022 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2818 San Gabriel St., Austin, TX. 78705 Preferred Qualifications Preferred Licenses and Certifications: Project Management Professional ( PMP )® Certification. LEED and/or SITES Accredited Professional. Preferred Experience: Experience managing Capital Improvement Projects ( CIP ) in all phases from pre-planning to post-occupancy, including projects that are large and complex in nature. Municipality experience representing employer at City Councils, Boards, and Commission Meetings, including media communication skills (on-camera, verbally and in writing). Experience in building & natural systems design, including production and/or review of architectural, civil, landscape, structural or MEP documents. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc. Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. Coordinates and prepares reports and correspondence in response to requests for information from City Manager's Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations. Prepares and delivers presentations to the City Manager, management team, and department directors. Suggests and implements management solutions to address new or ongoing challenges faced by the City organization. Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures. Provides technical advice and assistance to City management, field personnel, contractors, etc. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership and/or supervision to assigned employees or project management. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of laws, rules, regulations, and codes associate project assignment. Knowledge of project accounting and methodologies and the principles, methods, and practices of project management. Knowledge of design principles, practices, procedures, and estimating techniques. Knowledge of budget policies and principles. Knowledge of contract policies and procedures. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available applicable software packages. Skill in evaluating contract agreements. Skill in negotiating with various audiences to accomplish objectives. Skill in written and oral communications including public presentations. Skill in completing projects within the required scheduling. Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision. Ability to perform all facets of projects with little or no supervision. Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics). Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to resolve conflicts and difficult situations. Ability to communicate in oral or written format to a variety of audiences. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position is graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Do you meet these minimum qualifications? Yes No * Please list any valid certifications or licenses you currently hold. If you are currently pending results for any of your certifications or licenses, please list those as well. (Open Ended Question) * As related to this position, describe your experience with project management, including scheduling, budgeting, scope definition and management of a program with a non-profit partner, if applicable. (Open Ended Question) * Please describe your Architectural, Civil and/or Landscape project experience in all phases from planning to construction administration. (Open Ended Question) * If identified as a top candidate, do you agree to a criminal background check (CBI)? Yes No * Are you a LEED and/or SITES Accredited Professional (AP)? Yes No * Do you possess a Project Management Professional (PMP) certification? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
May 05, 2022
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Licenses or Certifications: None. Notes to Applicants The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information. The purpose of the Project Manager position is to facilitate the delivery of capital improvement projects in the Waller Creek Chain of Parks as a member of the Parks and Recreation Department's Architectural Development team, from community engagement and concept development through construction and warranty phases. Projects will be delivered in partnership with the Waterloo Greenway Conservancy and other partners. This position will be responsible for management of the partnership, program and delivery of both large and complex projects that meet larger goals of the CIP program, including meeting sustainability and resilience goals while also achieving design excellence for the Parks system. Application Instructions/Job Requirements: Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as "See Resume" will not be accepted and a resume alone will not be accepted in lieu of a complete online application. Skills Assessments: Skills assessment(s) may be required as part of the recruitment process. Virtual Interviews: PARD may conduct virtual interviews. Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview. Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases and mists. Must be physically and mentally able to communicate, respond and work with participant's needs and safety issues. Other: Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. 90 Day Provision for Additional Vacancy : This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department. Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises. Pay Range $35.53 - $46.19 per hour. Hours Work/Location Schedule Notes: Monday - Friday, 9:00 AM - 6:00 PM Hours vary depending upon Departmental needs. May be required to work during special events, evenings, weekends & holidays. Job Close Date 06/03/2022 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 2818 San Gabriel St., Austin, TX. 78705 Preferred Qualifications Preferred Licenses and Certifications: Project Management Professional ( PMP )® Certification. LEED and/or SITES Accredited Professional. Preferred Experience: Experience managing Capital Improvement Projects ( CIP ) in all phases from pre-planning to post-occupancy, including projects that are large and complex in nature. Municipality experience representing employer at City Councils, Boards, and Commission Meetings, including media communication skills (on-camera, verbally and in writing). Experience in building & natural systems design, including production and/or review of architectural, civil, landscape, structural or MEP documents. Other: Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc. Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. Coordinates and prepares reports and correspondence in response to requests for information from City Manager's Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations. Prepares and delivers presentations to the City Manager, management team, and department directors. Suggests and implements management solutions to address new or ongoing challenges faced by the City organization. Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures. Provides technical advice and assistance to City management, field personnel, contractors, etc. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership and/or supervision to assigned employees or project management. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of laws, rules, regulations, and codes associate project assignment. Knowledge of project accounting and methodologies and the principles, methods, and practices of project management. Knowledge of design principles, practices, procedures, and estimating techniques. Knowledge of budget policies and principles. Knowledge of contract policies and procedures. Skill in adapting, interpreting, and applying guidelines and standards. Skill in establishing and maintaining positive relationships with internal and external customers. Skill in using available applicable software packages. Skill in evaluating contract agreements. Skill in negotiating with various audiences to accomplish objectives. Skill in written and oral communications including public presentations. Skill in completing projects within the required scheduling. Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision. Ability to perform all facets of projects with little or no supervision. Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics). Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions. Ability to exercise sound judgment, tact, and diplomacy in all public contacts. Ability to resolve conflicts and difficult situations. Ability to communicate in oral or written format to a variety of audiences. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position is graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects. Do you meet these minimum qualifications? Yes No * Please list any valid certifications or licenses you currently hold. If you are currently pending results for any of your certifications or licenses, please list those as well. (Open Ended Question) * As related to this position, describe your experience with project management, including scheduling, budgeting, scope definition and management of a program with a non-profit partner, if applicable. (Open Ended Question) * Please describe your Architectural, Civil and/or Landscape project experience in all phases from planning to construction administration. (Open Ended Question) * If identified as a top candidate, do you agree to a criminal background check (CBI)? Yes No * Are you a LEED and/or SITES Accredited Professional (AP)? Yes No * Do you possess a Project Management Professional (PMP) certification? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If selected for this position, the relevant work history on your application is used to determine your rate of pay. Your submission of a complete application is critical to the pay calculation. Your overall relevant experience from your employment application will be used in this calculation, not the resume or cover letter. Do you understand these statements? Yes No Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Audit Manager, Special Projects and Audit Operations. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Senior Audit Manager, Special Projects and Audit Operations to lead special assurance and advisory reviews, to be responsible for developing and administering the division's Quality Assurance Improvement Program (QAIP) and manage the division's periodic external Quality Assurance Review (QAR); manage division technology and software systems, including the development and continuous administration of the A&AS SharePoint site and TeamMate; and lead the investigations unit with the manager of investigations. The senior audit manager is also responsible for performing research and leading special projects at the request of the vice chancellor and chief audit officer, while also identifying operational activities for enhancement and leading process improvement initiatives. Additionally, the senior manager is responsible for leading and coordinating systemwide training and outreach programs. Responsibilities Under the general direction of the Assistant Vice Chancellor , the Senior Audit Manager, Special Projects and Audit Operations will perform tasks and duties as follows: Supervising -Supervise the work of staff engaged in the reviews of organizational and functional activities. -Supervise the work of staff engaged in assurance, advisory and investigative projects. -Manage audit, advisory and investigative projects to assure that professional standards are maintained in the planning and execution and in the accumulation of evidentiary data. -Counsel and guide auditors, advisory consultants, and investigators to assure that the approved engagement objectives are met, and that adequate, practical coverage is achieved. -Review workpapers for clarity, accuracy, and completeness and to determine that the scope of work performed was adequate to support audit, advisory or investigatory conclusions. -Review and edit reports for content, clarity and adherence to department report writing standards. -Review completed projects and approve the opinion/conclusions rendered by the project lead. -Appraise the adequacy of responses and the corrective actions taken to improve deficient conditions. -Maintain sufficient knowledge, skills, and experience to meet the requirements of the department's Charter, including pursuit of professional development opportunities and sharing of information gained with co-workers. -Provide leadership, oversight of the monitoring of campus/CO reported fiscal improprieties and consultation as a result of campus/CO questions pertaining to the reporting of fiscal improprieties. -Manage special projects including, but not limited to, advisory reviews, special audits, investigations, and informal reviews. Planning and Development - Survey functions and activities of assigned engagement subjects to determine the nature of operations and the adequacy of the system of control to achieve established objectives. -Plan the theory and scope of the assigned audit and advisory subjects and determines the engagement procedures to be used. -Develop comprehensive, practical, assurance, advisory and investigative programs, including background research; identification and assessment of risks; definition of purpose, scope, and methodology; and corresponding resource materials. -Identify systemwide audit and advisory recommendations for assigned areas and drafts systemwide reports/memos if necessary. -Keep abreast of all audit trends and new techniques for the development of training manuals and guides. -Develop special audit programs for high profile and/or special audits, as directed by the VC/CAO. Audit Operations - Conduct high level research projects on complex subjects and or issues, as directed by the vice chancellor and chief audit officer. -Develop and administer an internal Quality Assurance Improvement Program (QAIP), as required by the International Standards for the Professional Practice of Internal Auditing . This includes the establishment and administration of a proactive monitoring programs to ensure that the division is operating within the guidelines established in the A&AS Audit Manual and the standards defined by the Institute of Internal Auditors. Works with the assistant vice chancellors and chief of staff to ensure that any board-related requirements related to the Standards and/or QAIP are included in CSU Board of Trustees Committee on Audit agenda items, as necessary. -Manage all components of periodic external Quality Assurance Reviews (QAR) of the CSU's internal audit function in accordance with the International Standards for the Professional Practice of Internal Auditing , including, but not limited to, completing all required questionnaires, providing required documentation, and ensuring all QAR-related inquiries are appropriately addressed . -Develop and maintain audit-related division policies, procedures, and documents, including, but not limited to a records retention schedule; Audit Manual and report writing standards; and report masks and entrance letter templates. Coordinating and leading systemwide training programs and other outreach activities -Build, develop, and deliver systemwide outreach programs including, but not limited to, subjects such as internal controls and fraud prevention. -Develop and manage special communications and outreach programs for campus audit liaisons, including but not limited to, developing and executing a division newsletter; developing and executing an orientation program for new liaisons; and planning and executing periodic systemwide informational meetings with campus audit liaisons, in collaboration with the assistant vice chancellors and chief of staff (e.g., annual campus audit liaisons roundtable). -Assist with developing presentation materials for bi-monthly Board of Trustees meetings, as well as other high-profile meetings. -Represent the division and communicates strategic priorities and programs to stakeholder groups. Audit Technology Administration (SharePoint, TeamMate, etc.) - Develop and administers the A&AS SharePoint site. - Assist the assistant vice chancellors and other division TeamMate champions with the administration and support of the division audit software. Serve as the primary software administrator and coordinates user access/licenses for the division. Recruiting and Staff Development -Assist in the recruiting and training- of assigned staff personnel. -Prepare and execute project reviews and performance evaluations for assigned staff personnel. Qualifications This position requires: -Bachelor's degree from an accredited four-year college or university; minimum of five years' experience in internal auditing, including supervisory and management level experience; demonstrated ability to organize and direct the work of others; CPA, CIA and/or CFE certification required. -Thorough knowledge of: management and the principles and practices of auditing; fund accounting and general accounting theory; internal control principles and concepts; and the International Professional Practices Framework and the Code of Ethics adopted by the Institute of Internal Auditors. -Knowledge of business operations/systems, including financial, manufacturing, non-profit, procurement, and other operations; good business practices; and risk assessment techniques. -Demonstrated ability to research audit topics, develop comprehensive, practical risk-based audit programs, and determine the audit procedures to be used. -Broad knowledge of information technology systems, concepts, controls, and practices. -Skill in analyzing policy issues, auxiliary organization and CSU policy and operating procedures, other directives, and related state/federal laws to form solid recommendations. -Excellent planning, organization, and time management skills and the ability to perform and concurrently lead a wide variety of complex audits or other projects, including supervising and evaluating the work of internal auditors and setting priorities that accurately reflect the importance of job responsibilities and meeting deadlines. -Sound reasoning, analytical, investigative, and problem-solving skills, including the ability to integrate a broad range of information sources, analyze them and apply the knowledge to the area being appraised. -Ability to recruit, train, develop, and evaluate professional staff. -Above average proficiency using Word, Excel and other Microsoft business applications to research audit subjects and prepare audit programs, reports, memos, summaries, and analyses. Experience in using TeamMate or other automated workpapers preferred. -Excellent written communication skills, including the ability to translate observations, findings, and recommendations into concise, logical, and grammatically correct analytical or narrative reports; and skill in editing and formatting documents in word processing applications. -Superior oral communication skills to effectively express ideas clearly and convincingly, negotiate issues and resolve problems, and professionally communicate using tact and diplomacy. -Excellent interpersonal skills, including the demonstrated ability to project a positive image, establish harmonious and effective working relationships with chancellor's office and campus and auxiliary organization administrators, interact with all levels of management, and handle sensitive and confidential information. -Knowledge of professional recruitment practices and the ability to guide, motivate, develop, train, evaluate, and counsel a professional staff. -Ability to work independently with limited direction and guidance and travel throughout the State of California as needed. Application Period Priority consideration will be given to candidates who apply by May 13, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
May 03, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Senior Audit Manager, Special Projects and Audit Operations. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Senior Audit Manager, Special Projects and Audit Operations to lead special assurance and advisory reviews, to be responsible for developing and administering the division's Quality Assurance Improvement Program (QAIP) and manage the division's periodic external Quality Assurance Review (QAR); manage division technology and software systems, including the development and continuous administration of the A&AS SharePoint site and TeamMate; and lead the investigations unit with the manager of investigations. The senior audit manager is also responsible for performing research and leading special projects at the request of the vice chancellor and chief audit officer, while also identifying operational activities for enhancement and leading process improvement initiatives. Additionally, the senior manager is responsible for leading and coordinating systemwide training and outreach programs. Responsibilities Under the general direction of the Assistant Vice Chancellor , the Senior Audit Manager, Special Projects and Audit Operations will perform tasks and duties as follows: Supervising -Supervise the work of staff engaged in the reviews of organizational and functional activities. -Supervise the work of staff engaged in assurance, advisory and investigative projects. -Manage audit, advisory and investigative projects to assure that professional standards are maintained in the planning and execution and in the accumulation of evidentiary data. -Counsel and guide auditors, advisory consultants, and investigators to assure that the approved engagement objectives are met, and that adequate, practical coverage is achieved. -Review workpapers for clarity, accuracy, and completeness and to determine that the scope of work performed was adequate to support audit, advisory or investigatory conclusions. -Review and edit reports for content, clarity and adherence to department report writing standards. -Review completed projects and approve the opinion/conclusions rendered by the project lead. -Appraise the adequacy of responses and the corrective actions taken to improve deficient conditions. -Maintain sufficient knowledge, skills, and experience to meet the requirements of the department's Charter, including pursuit of professional development opportunities and sharing of information gained with co-workers. -Provide leadership, oversight of the monitoring of campus/CO reported fiscal improprieties and consultation as a result of campus/CO questions pertaining to the reporting of fiscal improprieties. -Manage special projects including, but not limited to, advisory reviews, special audits, investigations, and informal reviews. Planning and Development - Survey functions and activities of assigned engagement subjects to determine the nature of operations and the adequacy of the system of control to achieve established objectives. -Plan the theory and scope of the assigned audit and advisory subjects and determines the engagement procedures to be used. -Develop comprehensive, practical, assurance, advisory and investigative programs, including background research; identification and assessment of risks; definition of purpose, scope, and methodology; and corresponding resource materials. -Identify systemwide audit and advisory recommendations for assigned areas and drafts systemwide reports/memos if necessary. -Keep abreast of all audit trends and new techniques for the development of training manuals and guides. -Develop special audit programs for high profile and/or special audits, as directed by the VC/CAO. Audit Operations - Conduct high level research projects on complex subjects and or issues, as directed by the vice chancellor and chief audit officer. -Develop and administer an internal Quality Assurance Improvement Program (QAIP), as required by the International Standards for the Professional Practice of Internal Auditing . This includes the establishment and administration of a proactive monitoring programs to ensure that the division is operating within the guidelines established in the A&AS Audit Manual and the standards defined by the Institute of Internal Auditors. Works with the assistant vice chancellors and chief of staff to ensure that any board-related requirements related to the Standards and/or QAIP are included in CSU Board of Trustees Committee on Audit agenda items, as necessary. -Manage all components of periodic external Quality Assurance Reviews (QAR) of the CSU's internal audit function in accordance with the International Standards for the Professional Practice of Internal Auditing , including, but not limited to, completing all required questionnaires, providing required documentation, and ensuring all QAR-related inquiries are appropriately addressed . -Develop and maintain audit-related division policies, procedures, and documents, including, but not limited to a records retention schedule; Audit Manual and report writing standards; and report masks and entrance letter templates. Coordinating and leading systemwide training programs and other outreach activities -Build, develop, and deliver systemwide outreach programs including, but not limited to, subjects such as internal controls and fraud prevention. -Develop and manage special communications and outreach programs for campus audit liaisons, including but not limited to, developing and executing a division newsletter; developing and executing an orientation program for new liaisons; and planning and executing periodic systemwide informational meetings with campus audit liaisons, in collaboration with the assistant vice chancellors and chief of staff (e.g., annual campus audit liaisons roundtable). -Assist with developing presentation materials for bi-monthly Board of Trustees meetings, as well as other high-profile meetings. -Represent the division and communicates strategic priorities and programs to stakeholder groups. Audit Technology Administration (SharePoint, TeamMate, etc.) - Develop and administers the A&AS SharePoint site. - Assist the assistant vice chancellors and other division TeamMate champions with the administration and support of the division audit software. Serve as the primary software administrator and coordinates user access/licenses for the division. Recruiting and Staff Development -Assist in the recruiting and training- of assigned staff personnel. -Prepare and execute project reviews and performance evaluations for assigned staff personnel. Qualifications This position requires: -Bachelor's degree from an accredited four-year college or university; minimum of five years' experience in internal auditing, including supervisory and management level experience; demonstrated ability to organize and direct the work of others; CPA, CIA and/or CFE certification required. -Thorough knowledge of: management and the principles and practices of auditing; fund accounting and general accounting theory; internal control principles and concepts; and the International Professional Practices Framework and the Code of Ethics adopted by the Institute of Internal Auditors. -Knowledge of business operations/systems, including financial, manufacturing, non-profit, procurement, and other operations; good business practices; and risk assessment techniques. -Demonstrated ability to research audit topics, develop comprehensive, practical risk-based audit programs, and determine the audit procedures to be used. -Broad knowledge of information technology systems, concepts, controls, and practices. -Skill in analyzing policy issues, auxiliary organization and CSU policy and operating procedures, other directives, and related state/federal laws to form solid recommendations. -Excellent planning, organization, and time management skills and the ability to perform and concurrently lead a wide variety of complex audits or other projects, including supervising and evaluating the work of internal auditors and setting priorities that accurately reflect the importance of job responsibilities and meeting deadlines. -Sound reasoning, analytical, investigative, and problem-solving skills, including the ability to integrate a broad range of information sources, analyze them and apply the knowledge to the area being appraised. -Ability to recruit, train, develop, and evaluate professional staff. -Above average proficiency using Word, Excel and other Microsoft business applications to research audit subjects and prepare audit programs, reports, memos, summaries, and analyses. Experience in using TeamMate or other automated workpapers preferred. -Excellent written communication skills, including the ability to translate observations, findings, and recommendations into concise, logical, and grammatically correct analytical or narrative reports; and skill in editing and formatting documents in word processing applications. -Superior oral communication skills to effectively express ideas clearly and convincingly, negotiate issues and resolve problems, and professionally communicate using tact and diplomacy. -Excellent interpersonal skills, including the demonstrated ability to project a positive image, establish harmonious and effective working relationships with chancellor's office and campus and auxiliary organization administrators, interact with all levels of management, and handle sensitive and confidential information. -Knowledge of professional recruitment practices and the ability to guide, motivate, develop, train, evaluate, and counsel a professional staff. -Ability to work independently with limited direction and guidance and travel throughout the State of California as needed. Application Period Priority consideration will be given to candidates who apply by May 13, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Monterey County Human Resources
Salinas, California, United States
Position Description Behavioral Health Services Manager II $8,331 - $11,372 per Month Open Date: Monday, April 25, 2022 Priority Screen Date: May 27, 2022 Final Filing Date: Friday, June 24, 2022 Exam #22/14K41/04KR SUMMARY OF POSITION Monterey County Health Department's Behavioral Health Bureau is seeking experienced behavioral health professionals to fill vacancies at the Behavioral Health Services Manager II . The Behavioral Health Services Manager II works under general direction to plan, organize the program and/or the service of a major program of the Behavioral Health Bureau. Incumbents in this position supervise the operation of program elements and staff; monitor contract services; supervise staff; act as a liaison to community groups, agencies, and state representatives; and participate in budget planning, preparation and monitoring. The Behavioral Health Services Manager II may oversee a combination of programs in any of the following areas: Children's System of Care provides an array of clinical services from age's birth to 25 years of age and their families. Clinical teams include Early Childhood Services, Transition Age Youth, Post Hospitalization Support, as well clinical teams that partner with Child Welfare, Education and Juvenile Probation. Adult System of Care provides a wide range of comprehensive integrated care to adults with serious mental illness, co-occurring substance use, primary care and other complex issues. Embracing the values and goals of wellness and recovery, the multi-disciplinary teams work together to provide the following types of services; i.e. psycho-social rehabilitation, strength-based case management, crisis intervention, supported employment, supported housing, substance use recovery, family support and community integration. Clinical teams include outpatient care coordination in Marina and Salinas, Forensic Service, Collaborative Courts, Mobile Crisis and Acute Psychiatry Unit. Access to Treatment provides an array of clinical services for all ages and their families. Clinical services include assessment, intervention, individual and group services. Linkage and referral to community resources and Children and Adult systems of care. Crisis Team: This manager will oversee the provision of 24/7 crisis services to include: 24/7 crisis phone line and development of a more community facing crisis services program with mobile crisis integration to serve the entire county. This BHSM will works closely with the community, hospital and law enforcement partners to maintain collaborative professional relationships and ensure quality services and timely access to care is provided. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines The Eligible List established by this recruitment may be used to fill current and future temporary or regular vacancies as they arise. Examples of Duties THE IDEAL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Knowledge of: The principles and practices of diagnosis and treatment of children and adults with behavioral health problems The laws and regulations governing behavioral health in California The techniques of management relating to training, directing, controlling and evaluating subordinates in a variety of diagnostic, therapy and case management programs relating to behavioral health Community health problems and governmental programs to identify and treat clients in outpatient and inpatient programs including inmates of the County Jail and wards of juvenile institutions The principles and practices of office management including budget practices, cost analysis, office automation and community relations. Skill and Ability to: Coordinate the work of various behavioral health programs, identify needs, development program objectives, procedures and evaluation techniques Represent Behavioral Health in advising, consulting and/or resolving differences with other programs, agencies and the public; interact and function in situations that require counseling, instruction, persuasion and negotiation Use communication skills and techniques for organizing and directing meetings and transmitting information and instruction to program staff, other agencies and the public. Characteristics of the Ideal Candidate Strong analytical and problem-solving skills Strong project management skills Organized Effective leadership Strong communication skills Proficient in the use of technology Provide excellent and courteous customer service Work within team framework Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is: One year of experience as a Program Manager II - Behavioral Health for Monterey County; OR Two years of experience as a Program Manager I - Behavioral Health for Monterey County; OR Four years of professional experience subsequent to obtaining a California license as listed above; OR An equivalent combination of education, training and experience that demonstrates the above knowledge and skills. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Possess and maintain a valid California Class C Driver's License with a satisfactory driving record or ability to provide suitable transportation approved by the appointing authority. Due to the sensitive nature of these positions, the Health Department reserves the right to fingerprint and conduct police background checks. Possession of a valid license by the State of California as a Clinical Psychologist, Clinical Social Worker, Marriage and Family Therapist or Professional Clinical Counselor. For a complete job description please visit https://www2.co.monterey.ca.us/pages/hr/class-specs/14K41.pdf APPLICATION & SELECTION PROCEDURES: Apply On-Line at https://www.governmentjobs.com/careers/montereycounty , by June 24, 2022, at 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: Health Department Attn: Human Resources 1270 Natividad Road Salinas, CA 93906 Phone: (831) 755-4519 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions All application materials must be received by the priority screen date of May 27, 2022, for a guaranteed review Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. COVID-19: On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion . BENEFITS : The County offers an excellent benefits package (X Unit) The County of Monterey offers a premium benefit package. A summary of benefits for this position can be viewed on the County website. This information is intended to provide you with a general summary of benefits available and is not legally binding. The benefits listed in the Monterey County Personnel Policies & Practices Resolution or "X" MOU prevails over this listing. See https://www.co.monterey.ca.us/home/showpublisheddocument/107982/637753515670200000 for more information (X Unit Benefit Summary Sheet.) NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION: Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Kelly Roberts, Human Resources Analyst, at (831) 755-4565 and robertskb@co.monterey.ca.us . Closing Date/Time: 6/24/2022 11:59 PM Pacific
Apr 25, 2022
Full Time
Position Description Behavioral Health Services Manager II $8,331 - $11,372 per Month Open Date: Monday, April 25, 2022 Priority Screen Date: May 27, 2022 Final Filing Date: Friday, June 24, 2022 Exam #22/14K41/04KR SUMMARY OF POSITION Monterey County Health Department's Behavioral Health Bureau is seeking experienced behavioral health professionals to fill vacancies at the Behavioral Health Services Manager II . The Behavioral Health Services Manager II works under general direction to plan, organize the program and/or the service of a major program of the Behavioral Health Bureau. Incumbents in this position supervise the operation of program elements and staff; monitor contract services; supervise staff; act as a liaison to community groups, agencies, and state representatives; and participate in budget planning, preparation and monitoring. The Behavioral Health Services Manager II may oversee a combination of programs in any of the following areas: Children's System of Care provides an array of clinical services from age's birth to 25 years of age and their families. Clinical teams include Early Childhood Services, Transition Age Youth, Post Hospitalization Support, as well clinical teams that partner with Child Welfare, Education and Juvenile Probation. Adult System of Care provides a wide range of comprehensive integrated care to adults with serious mental illness, co-occurring substance use, primary care and other complex issues. Embracing the values and goals of wellness and recovery, the multi-disciplinary teams work together to provide the following types of services; i.e. psycho-social rehabilitation, strength-based case management, crisis intervention, supported employment, supported housing, substance use recovery, family support and community integration. Clinical teams include outpatient care coordination in Marina and Salinas, Forensic Service, Collaborative Courts, Mobile Crisis and Acute Psychiatry Unit. Access to Treatment provides an array of clinical services for all ages and their families. Clinical services include assessment, intervention, individual and group services. Linkage and referral to community resources and Children and Adult systems of care. Crisis Team: This manager will oversee the provision of 24/7 crisis services to include: 24/7 crisis phone line and development of a more community facing crisis services program with mobile crisis integration to serve the entire county. This BHSM will works closely with the community, hospital and law enforcement partners to maintain collaborative professional relationships and ensure quality services and timely access to care is provided. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines The Eligible List established by this recruitment may be used to fill current and future temporary or regular vacancies as they arise. Examples of Duties THE IDEAL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Knowledge of: The principles and practices of diagnosis and treatment of children and adults with behavioral health problems The laws and regulations governing behavioral health in California The techniques of management relating to training, directing, controlling and evaluating subordinates in a variety of diagnostic, therapy and case management programs relating to behavioral health Community health problems and governmental programs to identify and treat clients in outpatient and inpatient programs including inmates of the County Jail and wards of juvenile institutions The principles and practices of office management including budget practices, cost analysis, office automation and community relations. Skill and Ability to: Coordinate the work of various behavioral health programs, identify needs, development program objectives, procedures and evaluation techniques Represent Behavioral Health in advising, consulting and/or resolving differences with other programs, agencies and the public; interact and function in situations that require counseling, instruction, persuasion and negotiation Use communication skills and techniques for organizing and directing meetings and transmitting information and instruction to program staff, other agencies and the public. Characteristics of the Ideal Candidate Strong analytical and problem-solving skills Strong project management skills Organized Effective leadership Strong communication skills Proficient in the use of technology Provide excellent and courteous customer service Work within team framework Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is: One year of experience as a Program Manager II - Behavioral Health for Monterey County; OR Two years of experience as a Program Manager I - Behavioral Health for Monterey County; OR Four years of professional experience subsequent to obtaining a California license as listed above; OR An equivalent combination of education, training and experience that demonstrates the above knowledge and skills. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Possess and maintain a valid California Class C Driver's License with a satisfactory driving record or ability to provide suitable transportation approved by the appointing authority. Due to the sensitive nature of these positions, the Health Department reserves the right to fingerprint and conduct police background checks. Possession of a valid license by the State of California as a Clinical Psychologist, Clinical Social Worker, Marriage and Family Therapist or Professional Clinical Counselor. For a complete job description please visit https://www2.co.monterey.ca.us/pages/hr/class-specs/14K41.pdf APPLICATION & SELECTION PROCEDURES: Apply On-Line at https://www.governmentjobs.com/careers/montereycounty , by June 24, 2022, at 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: Health Department Attn: Human Resources 1270 Natividad Road Salinas, CA 93906 Phone: (831) 755-4519 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions All application materials must be received by the priority screen date of May 27, 2022, for a guaranteed review Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. COVID-19: On July 30, 2021 the County of Monterey Board of Supervisors took action to mandate COVID-19 vaccination for all employees to include new hires. The vaccination requirement is in accordance with Section 25 of the County of Monterey Emergency Response Manual and COVID-19 Prevention Program Link . Applicants who accept employment with the County of Monterey, will be required to be fully vaccinated. However, individuals may request medical or religious exemptions and will be required to complete the appropriate request and certification forms for review and approval no later than their start date. Medical / Religion . BENEFITS : The County offers an excellent benefits package (X Unit) The County of Monterey offers a premium benefit package. A summary of benefits for this position can be viewed on the County website. This information is intended to provide you with a general summary of benefits available and is not legally binding. The benefits listed in the Monterey County Personnel Policies & Practices Resolution or "X" MOU prevails over this listing. See https://www.co.monterey.ca.us/home/showpublisheddocument/107982/637753515670200000 for more information (X Unit Benefit Summary Sheet.) NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION: Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Kelly Roberts, Human Resources Analyst, at (831) 755-4565 and robertskb@co.monterey.ca.us . Closing Date/Time: 6/24/2022 11:59 PM Pacific
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Marketing Communications Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Marketing Communications Manager to be responsible for promoting the California State University (CSU) by providing sound, innovative and strategic marketing communications guidance to Marketing Communications' Department partners (clients), resulting in work that advances the CSU's mission and brand. The interim marketing communications manager will cultivate and nurture strong working relationships with partners and manage the project development, production, and workflow. Responsibilities Under the general direction of the Director, Collaborative Services and Operations , the Marketing Communications Manager will: Project Management -Manage development of print, digital and promotional products and is responsible for the deliverables, resources, timelines, budget, and scope of each project, working with internal teams (editorial, design, print services and web) to move projects through to completion. -Ensure internal teams are aware of their deliverables and clearly understand the project goals, background, and strategy. -Utilize department database software to document project summaries, specifications, content and deliverables for internal department teams. -Ensure adequate time is built into timelines for editing and proofreading. Make recommendations based on the condition of content and works with editor to determine whether appropriate for the type of medium, audience and project goals. -Provide conceptual and copywriting support, proofing and editing on projects. -Review job specifications and quotes and solicits cost estimates. Lead discussions with partners regarding budget considerations prior to start of job. Marketing Communications Strategy -Communicate a thorough knowledge of the CSU's mission, strategic plan, initiatives, brand and content strategy to partners and others. Advances the CSU's mission through the projects created in the Marketing Communications Department. -Ensure brand consistency and incorporates the CSU brand position and essence in all communication and marketing efforts. -Provide strategic, conceptual, and tactical recommendations to partners, guides partner through the development of project goals and objectives, measurements, and evaluation. -Maintain up-to-date knowledge in marketing, the CSU and its initiatives, keeps staff aware of new and significant developments and serves as a resource for all Marketing Communications staff. -Develop marketing plans for internal Marketing Communication's Department initiatives. Partner Services -Proactively cultivate and nurture strong working relationships with Marketing Communications Department partners. -Conduct thorough research of Chancellor's Office departments and divisions, their initiatives and project needs to provide strategic consultancy. -Partner with the art director, web, and design teams to guide partners through the use of the brand identity, educates partners and vendors regarding identity standards. -Facilitate project briefings and debriefings both with staff and with the partner/project team, shares outcomes and develops best practices. Other -Other duties as assigned. Qualifications This position requires: -A bachelor's degree in marketing, communications, or a combination of education and related experience, and a minimum of one year working in an advertising or marketing agency. -Ability to routinely demonstrate a thorough understanding of the CSU, its mission, vision, strategic plan, initiatives, and current and future challenges that will influence the brand and use that understanding to advance the CSU through Marketing Communications Department projects. -Superior communication skills including the ability to articulate and advance ideas with people at all levels of the organization. -Strong presentation skills and the ability to possess credibility in the presence of the client. -Experience writing proposals and a thorough knowledge of the English language, composition, grammar, spelling and punctuation. Good proofreading skills are required. -Ability to develop valued relationships with all levels of clients based on a broad knowledge of marketing principles and insights. Solid customer service skills are required. -Ability to collaborate well with internal staff, sub-departments, senior leadership, clients and vendors. -Ability to analyze data and make strategic recommendations and decisions based on data and other sources of feedback. Ability to exercise sound judgment. -Knowledge of branding and working within a graphic identity system in print and digital media. -The ability to multi-task and handle several components of a project in a fast-paced, deadline-driven environment with a proactive approach to work, duties and tasks. -PC and Mac proficiency. Application Period Priority consideration will be given to candidates who apply by May 6, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Apr 23, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Marketing Communications Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Marketing Communications Manager to be responsible for promoting the California State University (CSU) by providing sound, innovative and strategic marketing communications guidance to Marketing Communications' Department partners (clients), resulting in work that advances the CSU's mission and brand. The interim marketing communications manager will cultivate and nurture strong working relationships with partners and manage the project development, production, and workflow. Responsibilities Under the general direction of the Director, Collaborative Services and Operations , the Marketing Communications Manager will: Project Management -Manage development of print, digital and promotional products and is responsible for the deliverables, resources, timelines, budget, and scope of each project, working with internal teams (editorial, design, print services and web) to move projects through to completion. -Ensure internal teams are aware of their deliverables and clearly understand the project goals, background, and strategy. -Utilize department database software to document project summaries, specifications, content and deliverables for internal department teams. -Ensure adequate time is built into timelines for editing and proofreading. Make recommendations based on the condition of content and works with editor to determine whether appropriate for the type of medium, audience and project goals. -Provide conceptual and copywriting support, proofing and editing on projects. -Review job specifications and quotes and solicits cost estimates. Lead discussions with partners regarding budget considerations prior to start of job. Marketing Communications Strategy -Communicate a thorough knowledge of the CSU's mission, strategic plan, initiatives, brand and content strategy to partners and others. Advances the CSU's mission through the projects created in the Marketing Communications Department. -Ensure brand consistency and incorporates the CSU brand position and essence in all communication and marketing efforts. -Provide strategic, conceptual, and tactical recommendations to partners, guides partner through the development of project goals and objectives, measurements, and evaluation. -Maintain up-to-date knowledge in marketing, the CSU and its initiatives, keeps staff aware of new and significant developments and serves as a resource for all Marketing Communications staff. -Develop marketing plans for internal Marketing Communication's Department initiatives. Partner Services -Proactively cultivate and nurture strong working relationships with Marketing Communications Department partners. -Conduct thorough research of Chancellor's Office departments and divisions, their initiatives and project needs to provide strategic consultancy. -Partner with the art director, web, and design teams to guide partners through the use of the brand identity, educates partners and vendors regarding identity standards. -Facilitate project briefings and debriefings both with staff and with the partner/project team, shares outcomes and develops best practices. Other -Other duties as assigned. Qualifications This position requires: -A bachelor's degree in marketing, communications, or a combination of education and related experience, and a minimum of one year working in an advertising or marketing agency. -Ability to routinely demonstrate a thorough understanding of the CSU, its mission, vision, strategic plan, initiatives, and current and future challenges that will influence the brand and use that understanding to advance the CSU through Marketing Communications Department projects. -Superior communication skills including the ability to articulate and advance ideas with people at all levels of the organization. -Strong presentation skills and the ability to possess credibility in the presence of the client. -Experience writing proposals and a thorough knowledge of the English language, composition, grammar, spelling and punctuation. Good proofreading skills are required. -Ability to develop valued relationships with all levels of clients based on a broad knowledge of marketing principles and insights. Solid customer service skills are required. -Ability to collaborate well with internal staff, sub-departments, senior leadership, clients and vendors. -Ability to analyze data and make strategic recommendations and decisions based on data and other sources of feedback. Ability to exercise sound judgment. -Knowledge of branding and working within a graphic identity system in print and digital media. -The ability to multi-task and handle several components of a project in a fast-paced, deadline-driven environment with a proactive approach to work, duties and tasks. -PC and Mac proficiency. Application Period Priority consideration will be given to candidates who apply by May 6, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager of Integration Services . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Manager of Integration Services to take a leadership role in establishing and managing the CSU Integration Services project and be responsible for the development and implementation of processes, best practices, and governance. It will provide leadership for all aspects of the technical implementation, project planning, integration development, as well as provide supervision for Integration Services team members. This position will also take the lead role in managing the CSU Boomi Platform Managed Services, a managed services program providing Boomi platform administration services to subscribing campuses. This role serves as the primary liaison to the campus, vendors, and CSU customers for all aspects of the CSU Integration Services CSU Dell Boomi Platform Managed Services. The Manager of Integration Services will also provide coverage for after-hours on-call support as required. Responsibilities Under the general direction of the Manager, Infrastructure Services , the Manager of Integration Services will perform tasks and duties as follows: The Manager of Integration Services is responsible for implementing CSU's Integration strategies, best practices, and governance and supervising the CSU Integration team. -Manage and oversee the CSU Integration Services team at the Chancellor's Office and provide leadership for all facets of the planning and implementing administrative policies and procedures. -Supervise, mentor, and discipline the Integration Services team. Develop priorities for their assigned tasks. Define their goals and objectives and follows upon completion of assignments. -Develop and document templates and repeatable processes and methodologies for standardizing documentation and deliverables, testing and validation, technical architecture maintenance, performance monitoring and optimization, and general project and resource planning. -Define and oversee the implementation of key architecture capabilities required for effective development, execution, and operations of Integration Services. -Aid in defining the initial work estimates, resources, licensing required to complete the project, assessing budgetary considerations and allocations. -Work with CMS Central teams, Unisys Personnel, consultants, vendors, Change Control, and other CMS constituents to determine technical requirements, specifications, and detailed plans for changes to the CSU Integration Services project. -Manage technical resources for all areas related to system integration and provide guidance and escalation for key integration architecture decisions. -Manage the Center of Excellence Committee, define and develop standards and best practices and implement governance for the CSU Community -Serve as the iPaaS solution architect. Responsible for leveraging integration tools to enable data and application integration throughout the CO and campuses. -Manage the CSU Boomi Managed Services team to develop a support framework. Ensure 24/7 support with adequate coverage to support campus environments. -Participate in regular department meetings, and complete status reports as required. -Undertake special projects as required. -Manage after-hours on-call support as needed. The Manager of Integration Services is also responsible for any other duties as assigned. In addition, the incumbent is responsible for keeping current in the industry, including technology changes, trends, and best practices. The incumbent is also responsible for addressing any concerns regarding technical operations with the appropriate supervisor. On-call responsibilities: The Technical Services team provides 24/7 production support, which is administered through a rotating on-call schedule. Staff is expected to respond to issues/problems/tasks off hours and weekends during their assignment period. Qualifications This position requires: -Bachelor's degree required, Master's Degree preferred, in Computer Science, Engineering, Information Technology or a combination of education and five years of related professional field experience. -3+ years of direct supervisory or project management experience over developers using Enterprise applications such as PeopleSoft or iPasS integration platforms. -5+ years of technical experience developing and supporting the Application Platform. Integration (API) connectivity and multi-platform integrations using SOAP, RPC, REST, etc. -5+ years of experience with Boomi integration platform tools or similar. -5+ years with experience in technical end-to-end development on major projects and modifications. -Experience in coordinating resource requirements. -Experience managing budgets and assisting in the development of business plans. -Ability to write analytical design documents or review design documents provided by others in support of designing large-scale Enterprise Systems. -Excellent written, verbal, and interpersonal communication skills needed to work effectively with a wide variety of ITS clients, outside consultants, and vendors. -Strong organizational and leadership skills. -Knowledge and understanding of industry trends and new technologies and ability to apply trends to analytical needs. Preferred Qualifications -A Background in higher education is strongly preferred. Application Period Priority consideration will be given to candidates who apply by May 4, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Apr 21, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager of Integration Services . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Manager of Integration Services to take a leadership role in establishing and managing the CSU Integration Services project and be responsible for the development and implementation of processes, best practices, and governance. It will provide leadership for all aspects of the technical implementation, project planning, integration development, as well as provide supervision for Integration Services team members. This position will also take the lead role in managing the CSU Boomi Platform Managed Services, a managed services program providing Boomi platform administration services to subscribing campuses. This role serves as the primary liaison to the campus, vendors, and CSU customers for all aspects of the CSU Integration Services CSU Dell Boomi Platform Managed Services. The Manager of Integration Services will also provide coverage for after-hours on-call support as required. Responsibilities Under the general direction of the Manager, Infrastructure Services , the Manager of Integration Services will perform tasks and duties as follows: The Manager of Integration Services is responsible for implementing CSU's Integration strategies, best practices, and governance and supervising the CSU Integration team. -Manage and oversee the CSU Integration Services team at the Chancellor's Office and provide leadership for all facets of the planning and implementing administrative policies and procedures. -Supervise, mentor, and discipline the Integration Services team. Develop priorities for their assigned tasks. Define their goals and objectives and follows upon completion of assignments. -Develop and document templates and repeatable processes and methodologies for standardizing documentation and deliverables, testing and validation, technical architecture maintenance, performance monitoring and optimization, and general project and resource planning. -Define and oversee the implementation of key architecture capabilities required for effective development, execution, and operations of Integration Services. -Aid in defining the initial work estimates, resources, licensing required to complete the project, assessing budgetary considerations and allocations. -Work with CMS Central teams, Unisys Personnel, consultants, vendors, Change Control, and other CMS constituents to determine technical requirements, specifications, and detailed plans for changes to the CSU Integration Services project. -Manage technical resources for all areas related to system integration and provide guidance and escalation for key integration architecture decisions. -Manage the Center of Excellence Committee, define and develop standards and best practices and implement governance for the CSU Community -Serve as the iPaaS solution architect. Responsible for leveraging integration tools to enable data and application integration throughout the CO and campuses. -Manage the CSU Boomi Managed Services team to develop a support framework. Ensure 24/7 support with adequate coverage to support campus environments. -Participate in regular department meetings, and complete status reports as required. -Undertake special projects as required. -Manage after-hours on-call support as needed. The Manager of Integration Services is also responsible for any other duties as assigned. In addition, the incumbent is responsible for keeping current in the industry, including technology changes, trends, and best practices. The incumbent is also responsible for addressing any concerns regarding technical operations with the appropriate supervisor. On-call responsibilities: The Technical Services team provides 24/7 production support, which is administered through a rotating on-call schedule. Staff is expected to respond to issues/problems/tasks off hours and weekends during their assignment period. Qualifications This position requires: -Bachelor's degree required, Master's Degree preferred, in Computer Science, Engineering, Information Technology or a combination of education and five years of related professional field experience. -3+ years of direct supervisory or project management experience over developers using Enterprise applications such as PeopleSoft or iPasS integration platforms. -5+ years of technical experience developing and supporting the Application Platform. Integration (API) connectivity and multi-platform integrations using SOAP, RPC, REST, etc. -5+ years of experience with Boomi integration platform tools or similar. -5+ years with experience in technical end-to-end development on major projects and modifications. -Experience in coordinating resource requirements. -Experience managing budgets and assisting in the development of business plans. -Ability to write analytical design documents or review design documents provided by others in support of designing large-scale Enterprise Systems. -Excellent written, verbal, and interpersonal communication skills needed to work effectively with a wide variety of ITS clients, outside consultants, and vendors. -Strong organizational and leadership skills. -Knowledge and understanding of industry trends and new technologies and ability to apply trends to analytical needs. Preferred Qualifications -A Background in higher education is strongly preferred. Application Period Priority consideration will be given to candidates who apply by May 4, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
CITY OF CHANDLER, ARIZONA
Chandler, AZ, United States
Description The City of Chandler Public Works & Utilities Department is currently seeking qualified individuals interested in joining our team as an Engineer or Engineering Project Manager . This is a regular, full-time position with benefits. The position is scheduled to work Monday through Friday, from 8:00am to 5:00pm. City of Chandler Chandler, the fourth largest City in Arizona, is located in one of the fastest growing innovation and technology centers in the nation. Chandler is a vibrant, diverse, fiscally responsible community with a supportive business climate that attracts global industry leaders, exciting startups, talented workers and their families. In addition to being a great place to live, play and work our local hotels, resorts, golf courses, restaurants and ample shopping opportunities make Chandler one of Arizona's great vacation spots. Who we are The Capital Improvements Division of the Public Works & Utilities Department is responsible for the management and coordination of the orderly design and construction of the City's capital infrastructure in the Capital Improvement Program, including procurement of professional and construction services, design, construction and construction management for transportation, utilities, public buildings, community services and other general government improvements. Who we are looking for Our new team member will have a passion for customer service, team work and collaboration. We are looking for someone to provide a full range of project management services for capital improvement projects and use of full range of professional engineering principles and practices in areas such as civil, structural, water resources, traffic, or contract administration; planning, developing, programming, design, and implementing projects. Our new team member will be able to negotiate and administer multiple contracts, provide technical review of designs and estimates, and coordinate with other agencies and utility companies. To view the complete job description, please click Engineer or Engineering Project Manager . Minimum Qualifications Engineering Project Manager ($67,891 - $95,035 DOE) • Bachelor's Degree in an Engineering field or related field; and • Four (4) years' progressively responsible experience in civil engineering; and • Valid Arizona Driver's License with acceptable driving record; or • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work and which meets licensing requirements. Minimum Qualifications Engineer ($73,306 - $102,628 DOE) • Bachelor's Degree in an Engineering field or related field; and • Four (4) years' progressively responsible experience in civil engineering; and • Registered Professional Engineer in Arizona; and • Valid Arizona Driver's License with acceptable driving record; or • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work and which meets licensing requirements. This is a regular full-time position, subject to a six (6) month probationary period. A register of qualified candidates will be active for four (4) months should another position become available. The City of Chandler will conduct a pre-employment background check and a MVRRS (Motor Vehicle Record Request System) check as a condition of employment. An offer of employment is contingent upon acceptable results. Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. Certain positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary. The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation. Closing Date/Time: 6/8/2022 11:59 PM Arizona
May 13, 2022
Full Time
Description The City of Chandler Public Works & Utilities Department is currently seeking qualified individuals interested in joining our team as an Engineer or Engineering Project Manager . This is a regular, full-time position with benefits. The position is scheduled to work Monday through Friday, from 8:00am to 5:00pm. City of Chandler Chandler, the fourth largest City in Arizona, is located in one of the fastest growing innovation and technology centers in the nation. Chandler is a vibrant, diverse, fiscally responsible community with a supportive business climate that attracts global industry leaders, exciting startups, talented workers and their families. In addition to being a great place to live, play and work our local hotels, resorts, golf courses, restaurants and ample shopping opportunities make Chandler one of Arizona's great vacation spots. Who we are The Capital Improvements Division of the Public Works & Utilities Department is responsible for the management and coordination of the orderly design and construction of the City's capital infrastructure in the Capital Improvement Program, including procurement of professional and construction services, design, construction and construction management for transportation, utilities, public buildings, community services and other general government improvements. Who we are looking for Our new team member will have a passion for customer service, team work and collaboration. We are looking for someone to provide a full range of project management services for capital improvement projects and use of full range of professional engineering principles and practices in areas such as civil, structural, water resources, traffic, or contract administration; planning, developing, programming, design, and implementing projects. Our new team member will be able to negotiate and administer multiple contracts, provide technical review of designs and estimates, and coordinate with other agencies and utility companies. To view the complete job description, please click Engineer or Engineering Project Manager . Minimum Qualifications Engineering Project Manager ($67,891 - $95,035 DOE) • Bachelor's Degree in an Engineering field or related field; and • Four (4) years' progressively responsible experience in civil engineering; and • Valid Arizona Driver's License with acceptable driving record; or • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work and which meets licensing requirements. Minimum Qualifications Engineer ($73,306 - $102,628 DOE) • Bachelor's Degree in an Engineering field or related field; and • Four (4) years' progressively responsible experience in civil engineering; and • Registered Professional Engineer in Arizona; and • Valid Arizona Driver's License with acceptable driving record; or • Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work and which meets licensing requirements. This is a regular full-time position, subject to a six (6) month probationary period. A register of qualified candidates will be active for four (4) months should another position become available. The City of Chandler will conduct a pre-employment background check and a MVRRS (Motor Vehicle Record Request System) check as a condition of employment. An offer of employment is contingent upon acceptable results. Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. Certain positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary. The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation. Closing Date/Time: 6/8/2022 11:59 PM Arizona
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Fiscal Services Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Fiscal Services Manager to be responsible for various financial activities, including the fiscal management of the systemwide capital and deferred maintenance program, multi-year forecast and the department operating budget. In addition, the position drives ongoing process improvement in CPDC related to business operations, including system implementation and support, and administrative efficiencies such as shared services. The incumbent is responsible for financial analytics on CSU's Multi-Year Capital Plan using a variety of financial forecasting tools to assist management decision making. The position will also be responsible for a variety special projects and reporting, including systemwide training. Responsibilities Under the general direction of the Associate Director of Fiscal Services , the Fiscal Services Manager will: Manage fiscal management of the systemwide capital program -Analyze capital project financials and work with campus and CO personnel to educate, train and advise on proper treatment of their projects. -Manage the academic program cashflow and spend down. -Execute allocation, verifying data and following up with systemwide budget and/or financing and treasury staff, as necessary. -Lead the spend down of expiring and reverting funds to ensure all funds are maximized; communicate with campus team as needed. -Perform various reconciliations (example, Annual General Obligation reconciliation). -Act as the liaison with State Treasurer's Office and State Controller's Office. -Respond to campus inquiries on the use of funds for capital projects. -Implement new business process (via PMWeb) and reporting for all CPDC revenue, management fees, insurance, and other billing as may be required. -Manage the relationship with staff to ensure the Common Financial System (CFS) integration of project data to PMWeb with project cost and fees is timely and accurate. -Manage updates and revisions to CSU policies via Policy Stat and related CPDC SUAM procedures. -Manage the year-end accounting and reporting process for capital projects. -Manage CPDC's response to annual Systemwide Financial Construction Work in Progress (CWIP) process. -Manage financials for non-delegated capital projects for Cal Maritime Academy, coordinating with other CPDC management staff. -Provide leadership in quarterly meetings to review financials per funding source and appropriate spend-down with more frequent meetings toward the end of project. Lead the re-engineering of various fiscal processes -Serve on the project team for various aspects of the PMWeb implementation. -Perform various audits and training to improve PMWeb's Data Quality. -Identify and lead process improvements to existing functions. -Create and maintain appropriate standard operating procedures (SOPs) for all new systems and processes developed. -Provide project leadership and acts as the liaison with various departments and external vendors. -Determine methods and procedures to achieve programmatic goals. -Analyze, develop, and implement reengineered processes and improvements in compliance with CO/CSU policies. -Utilize technical knowledge/expertise in conjunction with accounting principles to develop recommendations and conclusions. -Manage other systems / projects and provide backup support for the department as assigned. Develop and maintain the CPDC's support budget and 5-year forecast, including facilitation of day-to-day financial transactions -Develop the CPDC budget forecast with 5-year revenue projections from academic and self-support capital projects. Must include amendments approved by the Board of Trustees. -Identify and suggest improved methods for revenue projections. -Reconcile and incorporate CPDC forecast with the support budget actuals. -Manage the fiscal relationship for CPDC grants for all units. -Work with CPDC lead staff to ensure correct CFS chart fields are used to track financial activity, monitor timely expenditure of funds, and submit required reports to granting agencies/foundations. -Provide leadership and support collaborative efforts along with Financial Services, Finance and Treasury, and/or the Budget Office to review project financials per funding source while maintaining the appropriate spend-down. -Verify budget with all CPDC units and ensure correct chartfield values are used for all transactions. -Additional fiscal duties in support of Capital Planning, Design and Construction include: -Quarterly review of Conference and Training fund for appropriate use and coding. -Quarterly review of all unit support budgets for appropriate use and coding. -Manage the annual Chancellor's Office Building Budget. -Manage key aspects of the preparation of the annual CPDC support budget request. Lead aspects of planning and implementation of special projects as assigned -Develop and manage budget for conferences, training, and special events. -Track and reconcile expenses. -Prepare service agreements for outside presenters, as needed. -Develop and deliver systemwide training related to position tasks and duties as identified herein. -Lead other special projects as assigned. Qualifications This position requires: -A bachelor's degree in business, accounting, math, or related subject required, or equivalent combination of education and experience which would include a minimum or total of three (3) years progressive program management experience including fiscal management and/or accounting services. -Experience working in higher education. -Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. -Working knowledge of automated financial systems. -Ability to analyze complex financial and statistical data for the performance of fluctuation and trend analyses and to resolve process related issues. -Ability to resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies utilizing independence and professional judgment. -Ability to work independently, make decisions, and recommendations to management. -Ability to clearly communicate technical accounting related information to non-accounting staff. -Ability to provide project leadership to ensure successful and timely completion. -Timely follow-through to ensure all commitments and details are covered and responsibilities are understood by all involved. -Ability to coordinate many different tasks, determine relative importance of each, set deadlines, prioritize, and complete projects accordingly. -Ability to learn, independently interpret and apply a variety of organizational policies and procedures. -Ability to identify appropriate applications of written policies and procedures. -Ability to learn the operations of a department. -Proven ability to lead process improvement/reengineering, including implementation of new systems. -Ability to establish and maintain cooperative professional relationships with internal staff, campus staff, and external vendors and business partners, organizations/agencies. Preferred Qualifications -Experience with contract preparation, language, and process requirements. -Understand construction project financials - cash flow, phasing, change orders, extra services, and timelines. -Experience with and working knowledge of PeopleSoft: Purchasing, Accounts Payable and General Ledger modules is desirable. -Project management experience. -Experience working on CSU campuses in facilities or financial services. Application Period Priority consideration will be given to candidates who apply by March 28, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
May 08, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Fiscal Services Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Fiscal Services Manager to be responsible for various financial activities, including the fiscal management of the systemwide capital and deferred maintenance program, multi-year forecast and the department operating budget. In addition, the position drives ongoing process improvement in CPDC related to business operations, including system implementation and support, and administrative efficiencies such as shared services. The incumbent is responsible for financial analytics on CSU's Multi-Year Capital Plan using a variety of financial forecasting tools to assist management decision making. The position will also be responsible for a variety special projects and reporting, including systemwide training. Responsibilities Under the general direction of the Associate Director of Fiscal Services , the Fiscal Services Manager will: Manage fiscal management of the systemwide capital program -Analyze capital project financials and work with campus and CO personnel to educate, train and advise on proper treatment of their projects. -Manage the academic program cashflow and spend down. -Execute allocation, verifying data and following up with systemwide budget and/or financing and treasury staff, as necessary. -Lead the spend down of expiring and reverting funds to ensure all funds are maximized; communicate with campus team as needed. -Perform various reconciliations (example, Annual General Obligation reconciliation). -Act as the liaison with State Treasurer's Office and State Controller's Office. -Respond to campus inquiries on the use of funds for capital projects. -Implement new business process (via PMWeb) and reporting for all CPDC revenue, management fees, insurance, and other billing as may be required. -Manage the relationship with staff to ensure the Common Financial System (CFS) integration of project data to PMWeb with project cost and fees is timely and accurate. -Manage updates and revisions to CSU policies via Policy Stat and related CPDC SUAM procedures. -Manage the year-end accounting and reporting process for capital projects. -Manage CPDC's response to annual Systemwide Financial Construction Work in Progress (CWIP) process. -Manage financials for non-delegated capital projects for Cal Maritime Academy, coordinating with other CPDC management staff. -Provide leadership in quarterly meetings to review financials per funding source and appropriate spend-down with more frequent meetings toward the end of project. Lead the re-engineering of various fiscal processes -Serve on the project team for various aspects of the PMWeb implementation. -Perform various audits and training to improve PMWeb's Data Quality. -Identify and lead process improvements to existing functions. -Create and maintain appropriate standard operating procedures (SOPs) for all new systems and processes developed. -Provide project leadership and acts as the liaison with various departments and external vendors. -Determine methods and procedures to achieve programmatic goals. -Analyze, develop, and implement reengineered processes and improvements in compliance with CO/CSU policies. -Utilize technical knowledge/expertise in conjunction with accounting principles to develop recommendations and conclusions. -Manage other systems / projects and provide backup support for the department as assigned. Develop and maintain the CPDC's support budget and 5-year forecast, including facilitation of day-to-day financial transactions -Develop the CPDC budget forecast with 5-year revenue projections from academic and self-support capital projects. Must include amendments approved by the Board of Trustees. -Identify and suggest improved methods for revenue projections. -Reconcile and incorporate CPDC forecast with the support budget actuals. -Manage the fiscal relationship for CPDC grants for all units. -Work with CPDC lead staff to ensure correct CFS chart fields are used to track financial activity, monitor timely expenditure of funds, and submit required reports to granting agencies/foundations. -Provide leadership and support collaborative efforts along with Financial Services, Finance and Treasury, and/or the Budget Office to review project financials per funding source while maintaining the appropriate spend-down. -Verify budget with all CPDC units and ensure correct chartfield values are used for all transactions. -Additional fiscal duties in support of Capital Planning, Design and Construction include: -Quarterly review of Conference and Training fund for appropriate use and coding. -Quarterly review of all unit support budgets for appropriate use and coding. -Manage the annual Chancellor's Office Building Budget. -Manage key aspects of the preparation of the annual CPDC support budget request. Lead aspects of planning and implementation of special projects as assigned -Develop and manage budget for conferences, training, and special events. -Track and reconcile expenses. -Prepare service agreements for outside presenters, as needed. -Develop and deliver systemwide training related to position tasks and duties as identified herein. -Lead other special projects as assigned. Qualifications This position requires: -A bachelor's degree in business, accounting, math, or related subject required, or equivalent combination of education and experience which would include a minimum or total of three (3) years progressive program management experience including fiscal management and/or accounting services. -Experience working in higher education. -Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. -Working knowledge of automated financial systems. -Ability to analyze complex financial and statistical data for the performance of fluctuation and trend analyses and to resolve process related issues. -Ability to resolve problems associated with incorrect entries, deviations from established procedures, and other inconsistencies utilizing independence and professional judgment. -Ability to work independently, make decisions, and recommendations to management. -Ability to clearly communicate technical accounting related information to non-accounting staff. -Ability to provide project leadership to ensure successful and timely completion. -Timely follow-through to ensure all commitments and details are covered and responsibilities are understood by all involved. -Ability to coordinate many different tasks, determine relative importance of each, set deadlines, prioritize, and complete projects accordingly. -Ability to learn, independently interpret and apply a variety of organizational policies and procedures. -Ability to identify appropriate applications of written policies and procedures. -Ability to learn the operations of a department. -Proven ability to lead process improvement/reengineering, including implementation of new systems. -Ability to establish and maintain cooperative professional relationships with internal staff, campus staff, and external vendors and business partners, organizations/agencies. Preferred Qualifications -Experience with contract preparation, language, and process requirements. -Understand construction project financials - cash flow, phasing, change orders, extra services, and timelines. -Experience with and working knowledge of PeopleSoft: Purchasing, Accounts Payable and General Ledger modules is desirable. -Project management experience. -Experience working on CSU campuses in facilities or financial services. Application Period Priority consideration will be given to candidates who apply by March 28, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
The Assistant City Manager reports directly to the City Manager and is an “at-will” employee, serving at the pleasure of the organization’s chief administrative officer, and will serve as Acting City Manager as necessary. This position advises both the City Manager, City Council, and the City’s Management Team regarding all operational related initiatives, policies and programs, and will act as an internal consultant to assist departments and divisions by assessing policies, programs and providing solutions for recruitment and retention, performance and discipline management, workforce planning and succession planning, learning and development, and employer/employee relations. The Assistant City Manager coordinates, facilitates, and provides high-level project management for strategic planning and change efforts to ensure wide-spread stakeholder understanding, momentum, buy-in, and commitment to address multi-faceted problems and implement sustainable solutions.
The Assistant City Manager will provide direct supervision of certain departments as assigned by the City Manager and meet regularly with members of the Management Team and other key employees to ensure an operational understanding of projects and issues affecting assigned departments. The successful candidate must conduct their work with the highest integrity, and demonstrate proficiency in communicating effectively, be adept at making good judgement, possess a record of sound decision making, and be able to provide exceptional leadership for a municipal organization. A history of utilizing creative problem solving and possessing the confidence and ability to make presentations to employee groups and/or City Council is essential. Candidates should possess the ability to adapt to and accept change at a rapid pace while being respectful of Joplin’s organizational history and culture. The incumbent Assistant City Manager is retiring after a 35-year career with the City.
May 08, 2022
Full Time
The Assistant City Manager reports directly to the City Manager and is an “at-will” employee, serving at the pleasure of the organization’s chief administrative officer, and will serve as Acting City Manager as necessary. This position advises both the City Manager, City Council, and the City’s Management Team regarding all operational related initiatives, policies and programs, and will act as an internal consultant to assist departments and divisions by assessing policies, programs and providing solutions for recruitment and retention, performance and discipline management, workforce planning and succession planning, learning and development, and employer/employee relations. The Assistant City Manager coordinates, facilitates, and provides high-level project management for strategic planning and change efforts to ensure wide-spread stakeholder understanding, momentum, buy-in, and commitment to address multi-faceted problems and implement sustainable solutions.
The Assistant City Manager will provide direct supervision of certain departments as assigned by the City Manager and meet regularly with members of the Management Team and other key employees to ensure an operational understanding of projects and issues affecting assigned departments. The successful candidate must conduct their work with the highest integrity, and demonstrate proficiency in communicating effectively, be adept at making good judgement, possess a record of sound decision making, and be able to provide exceptional leadership for a municipal organization. A history of utilizing creative problem solving and possessing the confidence and ability to make presentations to employee groups and/or City Council is essential. Candidates should possess the ability to adapt to and accept change at a rapid pace while being respectful of Joplin’s organizational history and culture. The incumbent Assistant City Manager is retiring after a 35-year career with the City.
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: Job Overview Under the general supervision of the CM, the CCN Case Manager provides non-clinical case management services for students referred to Cougar Care Network (CCN), California State University San Marcos's early support initiative. The Case Manager will provide students with support and resources using basic counseling techniques and interventions. The Case Manager will require the application of a high degree of judgment, professional skills, and knowledge in the area of case management. The Case Manager will conduct needs assessments, intervene in distress and crisis situations, and connect students to campus and community resources based on an individualized, solution-focused assessment. The Specialist will also develop and provide campus-wide educational programs and outreach to students, faculty, and staff and will participate in related department functions, such as community and program education. Position Summary Cougar Care Network Case Manager (Student Services Professional III) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . To view the full job description and position requirements, please click on the following link: Cougar Care Network Case Manager Position Description Staff: Anticipated Hiring Salary Range: $4,691 - $5,000 per month CSU Classification Salary Range: $4,691 - $6,683 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on April 19, 2022. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Closing Date/Time: Open until filled
May 08, 2022
Full Time
Description: Job Overview Under the general supervision of the CM, the CCN Case Manager provides non-clinical case management services for students referred to Cougar Care Network (CCN), California State University San Marcos's early support initiative. The Case Manager will provide students with support and resources using basic counseling techniques and interventions. The Case Manager will require the application of a high degree of judgment, professional skills, and knowledge in the area of case management. The Case Manager will conduct needs assessments, intervene in distress and crisis situations, and connect students to campus and community resources based on an individualized, solution-focused assessment. The Specialist will also develop and provide campus-wide educational programs and outreach to students, faculty, and staff and will participate in related department functions, such as community and program education. Position Summary Cougar Care Network Case Manager (Student Services Professional III) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . To view the full job description and position requirements, please click on the following link: Cougar Care Network Case Manager Position Description Staff: Anticipated Hiring Salary Range: $4,691 - $5,000 per month CSU Classification Salary Range: $4,691 - $6,683 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on April 19, 2022. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Closing Date/Time: Open until filled
JOB TITLE: Planning & Environmental Manager
AGENCY: City of Oxnard
LOCATION: Oxnard, CA
FILING DEADLINE : Open until filled
SALARY RANGE: $97,886.05 - $161,301.92 DOE
THE POSITION
The Planning & Environmental Manager performs a variety of supervisory, administrative, and technical work in the direction of current planning programs; participates in the development and implementation of major planning functions of the City, including permitting, annexation, land use, zoning, coastal planning, environmental issues and related municipal plans and policies; and performs related duties as assigned. Additional administrative responsibilities including overseeing staff projects and the review and preparation of project reports for submission to Planning Commission, City Council and other federal, state and county regulatory agencies.
This is an exciting time of growth and development to join a city that recently passed a one and a half cent sales tax, has a significant CIP list, a major downtown development plan, 3000 housing units in the permitting process with an estimated 1000 units under construction, numerous commercial/industrial and residential/mixed use projects, housing/homeless programs and more!
THE IDEAL CANDIDATE
The ideal candidate will be a visionary and transformational leader who understands the effectiveness of being a team player and leading from the front. This position requires a results-oriented, problem solver who thrives in a collaborative environment. The successful candidate will build and maintain a departmental culture of open and honest communication, creatively working together, while implementing practical process improvements and enterprise solutions. The ideal candidate will be a customer service focused leader who understands the need to provide and keep timelines, bring fresh ideas and resolution to challenging situations, and have the confidence, compassion, and ability to have honest and open conversations when necessary. The next Planning & Environmental Manager will have solid organizational skills, the ability to manage changing priorities, and a willingness to delegate appropriately to navigate projects and programs from inception to completion in a timely manner.
Key Attributes, Skills, and Characteristics
A successful track record implementing permit process improvements and procedures to meet customer demand and satisfaction. A willingness to try new things is imperative.
A background of leadership in a busy, public-sector organization with strong technical knowledge (CEQA, Subdivision Map Act, etc.) and solid regulatory planning skills.
A willingness to invest in staff development, employee growth, and to build a results oriented, high performing, team-oriented work culture.
Be detail oriented and ensure high levels of quality work products.
Exceptional political acumen to build trust, confidence, and credibility with all stakeholders.
Strong organizational and planning skills with in-depth knowledge of federal, state, and local ordinances, laws, and developmental codes and compliance.
An effective manager of projects and people. A team builder and collaborator that exhibits leadership and a positive presence while building and maintaining effective relationships with a diverse staff and the public.
Financial acumen to administer and identify budget problems and devise procedural change and resolution.
Theories, principles, procedures, standards, practices, information sources and trends in the fields of current planning; land use, coastal planning, physical design, demographic, environmental, and social/economic concepts as applied to municipal planning.
WORK SCHEDULE
The normal workweek is Monday-Thursday, 8:00 am - 6:00 pm, and alternating Fridays, 8:00 am- 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs.
For more details about this opportunity, please visit the job brochure at:
https://koffassociates.com/wp-content/uploads/2022/04/Rev1-Oxnard-PEM.pdf .
To be considered, please submit a resume, cover letter, and five professional references (who will not be contacted in the early stages of the recruitment) at: https://koffassociates.com/planning-environmental-manager/ .
Resumes should reflect years and months of positions held, as well as size of staff and budgets you have managed.
For additional information, please contact:
Frank Rojas at: (510) 495-0448 or Email: frojas@koffassociates.com
OR
Carlo Zabala at: (510) 342-3233 or Email: czabala@koffassociates.com
Website: https://koffassociates.com/
The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.
May 08, 2022
Full Time
JOB TITLE: Planning & Environmental Manager
AGENCY: City of Oxnard
LOCATION: Oxnard, CA
FILING DEADLINE : Open until filled
SALARY RANGE: $97,886.05 - $161,301.92 DOE
THE POSITION
The Planning & Environmental Manager performs a variety of supervisory, administrative, and technical work in the direction of current planning programs; participates in the development and implementation of major planning functions of the City, including permitting, annexation, land use, zoning, coastal planning, environmental issues and related municipal plans and policies; and performs related duties as assigned. Additional administrative responsibilities including overseeing staff projects and the review and preparation of project reports for submission to Planning Commission, City Council and other federal, state and county regulatory agencies.
This is an exciting time of growth and development to join a city that recently passed a one and a half cent sales tax, has a significant CIP list, a major downtown development plan, 3000 housing units in the permitting process with an estimated 1000 units under construction, numerous commercial/industrial and residential/mixed use projects, housing/homeless programs and more!
THE IDEAL CANDIDATE
The ideal candidate will be a visionary and transformational leader who understands the effectiveness of being a team player and leading from the front. This position requires a results-oriented, problem solver who thrives in a collaborative environment. The successful candidate will build and maintain a departmental culture of open and honest communication, creatively working together, while implementing practical process improvements and enterprise solutions. The ideal candidate will be a customer service focused leader who understands the need to provide and keep timelines, bring fresh ideas and resolution to challenging situations, and have the confidence, compassion, and ability to have honest and open conversations when necessary. The next Planning & Environmental Manager will have solid organizational skills, the ability to manage changing priorities, and a willingness to delegate appropriately to navigate projects and programs from inception to completion in a timely manner.
Key Attributes, Skills, and Characteristics
A successful track record implementing permit process improvements and procedures to meet customer demand and satisfaction. A willingness to try new things is imperative.
A background of leadership in a busy, public-sector organization with strong technical knowledge (CEQA, Subdivision Map Act, etc.) and solid regulatory planning skills.
A willingness to invest in staff development, employee growth, and to build a results oriented, high performing, team-oriented work culture.
Be detail oriented and ensure high levels of quality work products.
Exceptional political acumen to build trust, confidence, and credibility with all stakeholders.
Strong organizational and planning skills with in-depth knowledge of federal, state, and local ordinances, laws, and developmental codes and compliance.
An effective manager of projects and people. A team builder and collaborator that exhibits leadership and a positive presence while building and maintaining effective relationships with a diverse staff and the public.
Financial acumen to administer and identify budget problems and devise procedural change and resolution.
Theories, principles, procedures, standards, practices, information sources and trends in the fields of current planning; land use, coastal planning, physical design, demographic, environmental, and social/economic concepts as applied to municipal planning.
WORK SCHEDULE
The normal workweek is Monday-Thursday, 8:00 am - 6:00 pm, and alternating Fridays, 8:00 am- 5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs.
For more details about this opportunity, please visit the job brochure at:
https://koffassociates.com/wp-content/uploads/2022/04/Rev1-Oxnard-PEM.pdf .
To be considered, please submit a resume, cover letter, and five professional references (who will not be contacted in the early stages of the recruitment) at: https://koffassociates.com/planning-environmental-manager/ .
Resumes should reflect years and months of positions held, as well as size of staff and budgets you have managed.
For additional information, please contact:
Frank Rojas at: (510) 495-0448 or Email: frojas@koffassociates.com
OR
Carlo Zabala at: (510) 342-3233 or Email: czabala@koffassociates.com
Website: https://koffassociates.com/
The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.
Located 13 miles southeast of Seattle, the City of Newcastle is seeking an experienced City Manager to lead this peaceful residential community tucked in the hills between the larger cities of Bellevue, Renton, and Issaquah.
Newcastle is known for offering its 13,310 residents the convenience of metropolitan living with the comfort and community of a small town. The city is in close proximity to many corporate headquarters, including Microsoft, Amazon, Starbucks, and Costco. Money Magazine has repeatedly named Newcastle as "100 Best Places to Live" and Safewise named Newcastle as the 10th safest city in Washington in 2022.
Incorporated in 1994, The City of Newcastle strives to be one of the best small towns in the country. City staff are an experienced, progressive group who work to provide a high level of service and foster a sense of community for the broad diversity of people who choose to call Newcastle home. The departing City Manager has served the City since 2010.
Operating with a 2022 budget of $23,264,250 and a team of 28.6 FTEs, Newcastle's departments include: City Manager, Community Development, City Clerk, Human Resources, Finance, Fire & EMS, Police, and Public Works. Police, fire, and attorney services are provided by contract.
THE CITY MANAGER:
The City of Newcastle seeks an experienced city management professional to lead this contract city in the best interest of its citizens with high standards of integrity. The ideal candidate will have the insight to appreciate Newcastle’s rich history, quality of life, and role in the region. As a creative problem solver, they will help guide the City as it grows, ensuring that such growth is pragmatic while retaining Newcastle’s sense of community.
The successful candidate will be a positive influence and advocate for the City, building trust by nature. This person will bring a collaborative management style and have the ability to both attract, coach, and retain high quality staff. They should bring an exceptional understanding of public sector budgeting and finance as well as demonstrated success at obtaining grants and other funding opportunities.
The individual selected will be a strategic, forward thinker with highly-developed communication skills and the ability to navigate effective working relationships both inside and outside the organization. Patience, honesty, transparency, and diplomacy are key attributes.
EDUCATION & EXPERIENCE:
A bachelor’s degree from an accredited college or university in Business Administration, Public Administration or a closely related field. An advanced degree in public administration or related field is preferred.
A minimum of seven years professional experience, four of which shall be at the department director, assistant city manager, deputy city manager, or similar level of leadership responsibilities.
All new hires to the City will be required as a condition of employment to be fully vaccinated for COVID-19 prior to start date.
For More Information:
GMP Consultants is assisting the City of Newcastle with this search. Visit gmphr.com for a complete position profile , job description, and how to apply. The City of Newcastle is an Equal Opportunity Employer. First Review: June 5, 2022.
May 05, 2022
Full Time
Located 13 miles southeast of Seattle, the City of Newcastle is seeking an experienced City Manager to lead this peaceful residential community tucked in the hills between the larger cities of Bellevue, Renton, and Issaquah.
Newcastle is known for offering its 13,310 residents the convenience of metropolitan living with the comfort and community of a small town. The city is in close proximity to many corporate headquarters, including Microsoft, Amazon, Starbucks, and Costco. Money Magazine has repeatedly named Newcastle as "100 Best Places to Live" and Safewise named Newcastle as the 10th safest city in Washington in 2022.
Incorporated in 1994, The City of Newcastle strives to be one of the best small towns in the country. City staff are an experienced, progressive group who work to provide a high level of service and foster a sense of community for the broad diversity of people who choose to call Newcastle home. The departing City Manager has served the City since 2010.
Operating with a 2022 budget of $23,264,250 and a team of 28.6 FTEs, Newcastle's departments include: City Manager, Community Development, City Clerk, Human Resources, Finance, Fire & EMS, Police, and Public Works. Police, fire, and attorney services are provided by contract.
THE CITY MANAGER:
The City of Newcastle seeks an experienced city management professional to lead this contract city in the best interest of its citizens with high standards of integrity. The ideal candidate will have the insight to appreciate Newcastle’s rich history, quality of life, and role in the region. As a creative problem solver, they will help guide the City as it grows, ensuring that such growth is pragmatic while retaining Newcastle’s sense of community.
The successful candidate will be a positive influence and advocate for the City, building trust by nature. This person will bring a collaborative management style and have the ability to both attract, coach, and retain high quality staff. They should bring an exceptional understanding of public sector budgeting and finance as well as demonstrated success at obtaining grants and other funding opportunities.
The individual selected will be a strategic, forward thinker with highly-developed communication skills and the ability to navigate effective working relationships both inside and outside the organization. Patience, honesty, transparency, and diplomacy are key attributes.
EDUCATION & EXPERIENCE:
A bachelor’s degree from an accredited college or university in Business Administration, Public Administration or a closely related field. An advanced degree in public administration or related field is preferred.
A minimum of seven years professional experience, four of which shall be at the department director, assistant city manager, deputy city manager, or similar level of leadership responsibilities.
All new hires to the City will be required as a condition of employment to be fully vaccinated for COVID-19 prior to start date.
For More Information:
GMP Consultants is assisting the City of Newcastle with this search. Visit gmphr.com for a complete position profile , job description, and how to apply. The City of Newcastle is an Equal Opportunity Employer. First Review: June 5, 2022.
CITY OF VENTURA, CA
501 Poli Street, Ventura, California 93001, USA
Description The City of Ventura Community Development Department is looking for a Housing Services Manager to join the newly expanded Housing and Community Services team. We are seeking experienced candidates to lead the implementation of the City's multi-year Housing Element and prepare future Housing Element annual updates, prioritizing affordable housing, homelessness programs, and interdepartmental and interagency coordination. Reporting to the Community Development Director, the Housing Services Manager will be responsible for administration of the City's Community Development Block Grant (CBDG) and Home Investment Partnerships (HOME) programs. This manager will act as liaison for housing and homeless services building relationships with City and County officials, the unhoused community, other government agencies/schools/non-profit organizations and businesses and community groups. The Housing Services Manager will serve as the subject matter expert, providing leadership and technical advice based on research and primary statistical, evidence based, analysis. If you have an entrepreneurial spirit with the desire the use your expertise to impact a housing programs and housing related services in the City of Ventura community, this position may be for you! If through education, training and/or experience you can: relate well to a diverse group of people internally and external, maneuvering complex situations effectively, display intellectual horsepower to meet challenges while driving for results, demonstrate leadership and independent judgement in recommending solutions and solving problems, clearly communicate complex material orally and in writing to those both knowledgeable and unfamiliar with the topic, deliver public presentations to large and small public audiences, understanding and appealing to diverse perspectives and needs, ....then you are an ideal candidate for this position. The City of Ventura offers a rewarding management career in housing and community development. Join our team as we align our workforce to better serve our community together - they're counting on us! The position is pending the approval by City Council. --------------------------------------------------------------------------------------------------------------------------- City of Ventura The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America's most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 600 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura's impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov --------------------------------------------------------------------------------------------------------------------------- Benefits and Additional Information The City offers a total compensation package that includes both a generous salary and other benefits! Refer to the benefits tab on the job posting for more information. To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Thursday, May 26, 2022, at 5:30 p.m . For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by clicking here HOUSING SERVICES MANAGER . If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . Minimum Qualifications A combination of education, training, and experience equivalent to a bachelor's degree in urban planning, public administration, business, sociology, social sciences, or related field and five years of progressively responsible professional experience in housing related field, including two years of supervisory experience. Possession of a valid California Class C Driver License is required at time of employment. Selection Process Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. Application Filing Deadline : Applications and supplemental questions will be accepted until Thursday, May 26, 2022, at 5:30 p.m . Application Review Process : All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. Department Selection Interview : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of June 6, 2022 . Select candidates will be notified of specifics after the filing deadline. Please note, given the current COVID-19 situation, initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time. The department selection interviews will be scheduled promptly after the panel interview process is completed. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. Diversity, Equity and Inclusion The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they're counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Closing Date/Time: 5/26/2022 5:30 PM Pacific
May 05, 2022
Full Time
Description The City of Ventura Community Development Department is looking for a Housing Services Manager to join the newly expanded Housing and Community Services team. We are seeking experienced candidates to lead the implementation of the City's multi-year Housing Element and prepare future Housing Element annual updates, prioritizing affordable housing, homelessness programs, and interdepartmental and interagency coordination. Reporting to the Community Development Director, the Housing Services Manager will be responsible for administration of the City's Community Development Block Grant (CBDG) and Home Investment Partnerships (HOME) programs. This manager will act as liaison for housing and homeless services building relationships with City and County officials, the unhoused community, other government agencies/schools/non-profit organizations and businesses and community groups. The Housing Services Manager will serve as the subject matter expert, providing leadership and technical advice based on research and primary statistical, evidence based, analysis. If you have an entrepreneurial spirit with the desire the use your expertise to impact a housing programs and housing related services in the City of Ventura community, this position may be for you! If through education, training and/or experience you can: relate well to a diverse group of people internally and external, maneuvering complex situations effectively, display intellectual horsepower to meet challenges while driving for results, demonstrate leadership and independent judgement in recommending solutions and solving problems, clearly communicate complex material orally and in writing to those both knowledgeable and unfamiliar with the topic, deliver public presentations to large and small public audiences, understanding and appealing to diverse perspectives and needs, ....then you are an ideal candidate for this position. The City of Ventura offers a rewarding management career in housing and community development. Join our team as we align our workforce to better serve our community together - they're counting on us! The position is pending the approval by City Council. --------------------------------------------------------------------------------------------------------------------------- City of Ventura The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America's most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 600 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura's impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov --------------------------------------------------------------------------------------------------------------------------- Benefits and Additional Information The City offers a total compensation package that includes both a generous salary and other benefits! Refer to the benefits tab on the job posting for more information. To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Thursday, May 26, 2022, at 5:30 p.m . For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by clicking here HOUSING SERVICES MANAGER . If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . Minimum Qualifications A combination of education, training, and experience equivalent to a bachelor's degree in urban planning, public administration, business, sociology, social sciences, or related field and five years of progressively responsible professional experience in housing related field, including two years of supervisory experience. Possession of a valid California Class C Driver License is required at time of employment. Selection Process Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. Application Filing Deadline : Applications and supplemental questions will be accepted until Thursday, May 26, 2022, at 5:30 p.m . Application Review Process : All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. Department Selection Interview : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of June 6, 2022 . Select candidates will be notified of specifics after the filing deadline. Please note, given the current COVID-19 situation, initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time. The department selection interviews will be scheduled promptly after the panel interview process is completed. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. Diversity, Equity and Inclusion The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they're counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Closing Date/Time: 5/26/2022 5:30 PM Pacific
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Financial Information Systems . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Manager, Financial Information Systems to manage the administration, testing and ongoing support needs of the finance related systems and processes within the Chancellor's Office (CO). Systems such as Common Financial System (CFS - PeopleSoft), Laserfiche (LF) and Finance Data Warehouse (FDW). Processes related to Financial Information Record Management System (FIRMS) and State Controller's Office (SCO) reporting. The incumbent will manage the FIS Specialist in addition to being a key member of financial system implementations and upgrades and making process improvements where merited. Responsibilities Under the general direction of the Director, MAPO , the Manager, Financial Information Systems will perform tasks and duties as follows: Financial Systems -Maintain an in-depth knowledge of the CO's Financial Information System functionality, module integration and business processes. Troubleshoot system problems and coordinate resolution with CMS technical staff. -Manage relations between operations, end-users, technical support, and CMS. -Manage the functional, strategic and tactical activities associated with baseline upgrades, deployment of new releases and ongoing support activities related to the finance suite. -Analyze new releases for added features and functionality, map current business processes and security, perform related fit/gap analysis, and conduct system testing. -Ensure ongoing compliance of with CSU and CO policies. -Manage the maintenance and accuracy of the CFS table configurations, including ChartFields, combo edits, and others, as appropriate. -Assist in identifying reporting requirements outside of the baseline configuration and develop queries in CFS or through the FDW development team to meet requirements. -Participate in evaluation and testing of new integrated modules, as requested. -Maintain FIS SharePoint site; developing and administering end-user training programs; and providing first tier help desk analysis. -Manage the administration of the LF system. Duties include: maintaining and enforcing user security privileges; administering workflow processes; providing first tier help desk analysis; and facilitate enhancements and upgrades as needed. -Support 3rd party integrations with the CO CFS and maintain these integrations through all upgrades and changes to the database. -Responsible for trouble-shooting systems to ensure business continuity of all CO CFS and 3 rd party financial software. -Advise Business & Finance Financial Services managers regarding the technical direction of the CFS application and development projects. -Manage all ad-hoc reporting development (e.g., CFS queries), rollout, and maintenance. -Manage and coordinate financial services training related to FIS supported services. -Monitor and ensure Service-Now tickets are promptly resolved and closed. -Participate in CFS implementation projects working closely with the CFS implementation team to ensure successful implementation. This includes pre-testing release of modifications and updates for CMS to validate they are working as expected. Training and Supervision -Ensure that complete and detailed procedural documentation for the FIS department is available and kept current. -Supervise creation and maintenance of training guides for financial system users. -Manage and supervise various processes (e.g., batch processing), file submissions (e.g., FIRMS, SAM99), and financial close deadlines. -Supervise monthly SCO file maintenance and upload, including managing and migrating SCO files to CFS and/or various departments throughout the CO. -Supervise monthly, quarterly, and yearly FIRMS processing. -Supervise CFS processes for month/year end close. -Responsible for the accurate, complete, and timely completion of assignments by the FIS Specialist. Security -Manage and maintain security for CFS, FDW, Laserfiche, Oracle ARCS user access and Systemwide passwords for SCO file retrieval. -Manage and ensure segregation of duties (SOD) and security requirements are continuously met by CO for internal/external audit purposes. -Manage annual user access review to meet audit requirement. -Maintain CFS delegation of authority (DOA) table/data. -Consult with Information Security Management office on a regular basis and participate in security workgroup and committee discussions as needed to stay informed of security related news and updates. -Monitor Common Management System (CMS) changes in financial systems that may affect security. Committees -Security and segregation of duties (SOD) standards. -Finance Data warehouse/reporting. -CMS finance projects enhancement committee. -Other committees as requested. Other -Other projects as requested. -Provide status reports on projects and assignments to director on a regular basis. -Use judgment on matters that need to be brought to director's attention. -Utilize project planner on Kanban to monitor assignments and deadlines. -Fulfill continuing education goals timely. -Conduct regular review with staff, at least on a quarterly basis. Qualifications This position requires: -Bachelor's Degree from a four-year college or university in business, information systems or related subject. -Minimum of 5-years of experience in supporting the PeopleSoft finance application. Preferred Qualifications -Experience with other finance related systems like, Concur, Laserfiche and Oracle ARCS -Knowledge and understanding of higher education organizations and of governmental budget, financial processes, and reports. -High level of computer proficiency including the Microsoft Suite, SharePoint, and database applications. -Strong leadership, supervisory and project management skills. -Sound research, investigative, analytical, and problem-solving skills with attention to details. -Effective organizational and time management skills to follow through with assignments. -Exceptional interpersonal and customer service skills. -Excellent oral and written communication skills. -Ability to multi-task and work with personnel at all levels within the organization. -Prior CSU experience in Financial Systems Management using PeopleSoft and Data Warehouse. -Experience writing business process guides and training documents. Application Period Priority consideration will be given to candidates who apply by May 11, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
Apr 28, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Financial Information Systems . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Manager, Financial Information Systems to manage the administration, testing and ongoing support needs of the finance related systems and processes within the Chancellor's Office (CO). Systems such as Common Financial System (CFS - PeopleSoft), Laserfiche (LF) and Finance Data Warehouse (FDW). Processes related to Financial Information Record Management System (FIRMS) and State Controller's Office (SCO) reporting. The incumbent will manage the FIS Specialist in addition to being a key member of financial system implementations and upgrades and making process improvements where merited. Responsibilities Under the general direction of the Director, MAPO , the Manager, Financial Information Systems will perform tasks and duties as follows: Financial Systems -Maintain an in-depth knowledge of the CO's Financial Information System functionality, module integration and business processes. Troubleshoot system problems and coordinate resolution with CMS technical staff. -Manage relations between operations, end-users, technical support, and CMS. -Manage the functional, strategic and tactical activities associated with baseline upgrades, deployment of new releases and ongoing support activities related to the finance suite. -Analyze new releases for added features and functionality, map current business processes and security, perform related fit/gap analysis, and conduct system testing. -Ensure ongoing compliance of with CSU and CO policies. -Manage the maintenance and accuracy of the CFS table configurations, including ChartFields, combo edits, and others, as appropriate. -Assist in identifying reporting requirements outside of the baseline configuration and develop queries in CFS or through the FDW development team to meet requirements. -Participate in evaluation and testing of new integrated modules, as requested. -Maintain FIS SharePoint site; developing and administering end-user training programs; and providing first tier help desk analysis. -Manage the administration of the LF system. Duties include: maintaining and enforcing user security privileges; administering workflow processes; providing first tier help desk analysis; and facilitate enhancements and upgrades as needed. -Support 3rd party integrations with the CO CFS and maintain these integrations through all upgrades and changes to the database. -Responsible for trouble-shooting systems to ensure business continuity of all CO CFS and 3 rd party financial software. -Advise Business & Finance Financial Services managers regarding the technical direction of the CFS application and development projects. -Manage all ad-hoc reporting development (e.g., CFS queries), rollout, and maintenance. -Manage and coordinate financial services training related to FIS supported services. -Monitor and ensure Service-Now tickets are promptly resolved and closed. -Participate in CFS implementation projects working closely with the CFS implementation team to ensure successful implementation. This includes pre-testing release of modifications and updates for CMS to validate they are working as expected. Training and Supervision -Ensure that complete and detailed procedural documentation for the FIS department is available and kept current. -Supervise creation and maintenance of training guides for financial system users. -Manage and supervise various processes (e.g., batch processing), file submissions (e.g., FIRMS, SAM99), and financial close deadlines. -Supervise monthly SCO file maintenance and upload, including managing and migrating SCO files to CFS and/or various departments throughout the CO. -Supervise monthly, quarterly, and yearly FIRMS processing. -Supervise CFS processes for month/year end close. -Responsible for the accurate, complete, and timely completion of assignments by the FIS Specialist. Security -Manage and maintain security for CFS, FDW, Laserfiche, Oracle ARCS user access and Systemwide passwords for SCO file retrieval. -Manage and ensure segregation of duties (SOD) and security requirements are continuously met by CO for internal/external audit purposes. -Manage annual user access review to meet audit requirement. -Maintain CFS delegation of authority (DOA) table/data. -Consult with Information Security Management office on a regular basis and participate in security workgroup and committee discussions as needed to stay informed of security related news and updates. -Monitor Common Management System (CMS) changes in financial systems that may affect security. Committees -Security and segregation of duties (SOD) standards. -Finance Data warehouse/reporting. -CMS finance projects enhancement committee. -Other committees as requested. Other -Other projects as requested. -Provide status reports on projects and assignments to director on a regular basis. -Use judgment on matters that need to be brought to director's attention. -Utilize project planner on Kanban to monitor assignments and deadlines. -Fulfill continuing education goals timely. -Conduct regular review with staff, at least on a quarterly basis. Qualifications This position requires: -Bachelor's Degree from a four-year college or university in business, information systems or related subject. -Minimum of 5-years of experience in supporting the PeopleSoft finance application. Preferred Qualifications -Experience with other finance related systems like, Concur, Laserfiche and Oracle ARCS -Knowledge and understanding of higher education organizations and of governmental budget, financial processes, and reports. -High level of computer proficiency including the Microsoft Suite, SharePoint, and database applications. -Strong leadership, supervisory and project management skills. -Sound research, investigative, analytical, and problem-solving skills with attention to details. -Effective organizational and time management skills to follow through with assignments. -Exceptional interpersonal and customer service skills. -Excellent oral and written communication skills. -Ability to multi-task and work with personnel at all levels within the organization. -Prior CSU experience in Financial Systems Management using PeopleSoft and Data Warehouse. -Experience writing business process guides and training documents. Application Period Priority consideration will be given to candidates who apply by May 11, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
CITY OF LAGUNA BEACH, CA
Laguna Beach, CA, United States
Description The City of Laguna Beach Administrative Services Department is seeking a detail orientated and results focused individual to fill the key role of Finance Manager. The Position: Under administrative direction, supervises and assists in accomplishing budgeting, data processing, accounting, risk management, purchasing and inventory activities; serves as the manager of the Finance Division of the Administrative Services Department; does related work as required. Reports to/Supervises : Reports to the Administrative Services Director; exercises supervision over professional, technical and administrative support staff. The Application/Selection Process: Interested candidates must submit a completed online application by the closing deadline of Friday, June 3, 2022 at 5:00 p.m. (PST) in order to be considered. Applications will be screened carefully and selected candidates will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions. Pre-Placement Process : Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Educational and employment verification and reference check(s) will also be conducted. In order to maintain a safe and healthy workplace, the City requires all employees who are not vaccinated for COVID-19 to submit to weekly COVID-19 testing. Employees who provide adequate proof of vaccination for COVID-19 to Human Resources are not required to undergo weekly testing. Examples of Duties The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Works with the Department Director to provide leadership, program development, and coordination of fiscal operations and services Assists in the development and implementation of departmental goals, policies and procedures related to financial activities Reviews, recommends and implements improvements to financial systems, reporting procedures and policy manuals Ensures conformity to policies and financial standards and establishes and maintains internal controls Prepares and monitors the City's annual budgets and develops financial forecasting and projections Oversees the City's Finance counter and, at times, provide customer service to the public Administers in-house payroll functions and tasks Oversees the City's accounts payable system Coordinates and oversees the City's internal and external audits Interprets, explains and applies governmental accounting/auditing principles and procedures, laws and regulations Coordinates the City's year-end close including the preparation and reconciliation of journal entries, budget uploads, year-end payables, and purchase orders Reviews, maintains, and coordinates compliance reports and conducts special studies Assists with grant administration Records and maintains appropriate controls for fixed assets Reviews financial analysis developed by consultants, other agencies and prepares financial reports to State and Federal agencies, banks, and other financial institutions Manages, or participates in the preparation of written reports for City Council Reviews and makes recommendations to the Department Director, or City Manager concerning City Council agenda items which require fiscal review Presenting financial reports to City Council and other public meetings Hires, trains, supervises, manages, and assists departmental finance staff Assigns work tasks, monitors the quality of work performed by employees, and sets and evaluates performance standards for staff Performs complex research and analysis in collaboration with City departments Responds to requests for information and advises City departments, governmental agencies and the public of City financial policies Acts as liaison with other public agencies, business and community groups, consultants, legal counsel and departments to coordinate assigned programs May maintain financial system software, implement new financial software and develop and implement related training programs, policies and procedures Performs other related duties as assigned Minimum Qualifications Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows: Education : A Bachelor's Degree in accounting, public or business administration is required. An advanced degree in a related field is desirable. Experience : A minimum of five (5) years of progressively responsible experience in the area of municipal accounting or a closely related field. A minimum of two (2) years of experience in a supervisory capacity is preferred. License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required. A Certified Public Accounting (CPA) license is desirable. Supplemental Information Knowledge of: Accounting and financial reporting software systems; principles, practices and terminology of municipal finance and municipal government accounting; principles of municipal budget preparation, administration and control; principles and practices of supervision, training and performance evaluation; applicable federal, state and local laws, ordinances, codes and regulations; principles and practices of automated data processing of accounting systems and information, especially management, and interpretation of input and output documents; English usage, spelling, grammar, and punctuation; modern office methods, practices, procedures and equipment; and Microsoft Office products, particularly Word, Excel, and Access. Ability to: Organize, manage and implement comprehensive municipal accounting programs and services; analyze, evaluate, verify, and reconcile complex financial data and associated documents to arrive at accurate conclusions and recommendations; operate a personal and "main frame" computer to maintain accounting records and generate reports; perform accurate mathematical and statistical calculations; analyze problems, identify alternative solutions, project consequences of proposed actions and implement solutions in support of goals; prepare and maintain comprehensive records and prepare clear, concise and complete technical reports, recommendations and correspondence; analyze trends and problems and develop long-range plans; analyze, evaluate, and modify operating methods and procedures; interpret applicable laws, rules and regulations; prepare and administer City Operating Budget and a Division budget; prepare Comprehensive Annual Financial Reports; maintain the City's General Ledger; administer the City's payroll process; maintain the Fixed Asset and Property Control System; exercise sound independent judgment within established procedure guidelines; supervise, train and evaluate assigned personnel; gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; appear for work on time; follow directions from a supervisor; understand and follow posted work rules and procedures; accept constructive criticism; and establish and maintain cooperative working relationship with those contacted in the course of work. Physical, Mental and Environmental Working Conditions : The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers. The employee must communicate effectively both verbally and in writing. Must be able to work cooperatively and effectively with others encountered during the course of duty. City of Laguna Beach: With seven miles of City beaches and towering hills with captivating Pacific views, Laguna Beach residents enjoy some of the most stunning landscapes in Southern California. The City of Laguna Beach hosts millions of visitors to its world-famous arts festivals and beautiful beaches. Services provided to its resident population of approximately 23,000 include police, fire, marine safety, recreation, parks, public works, community development, parking, transit and animal control. The Department & Division : The Administrative Services Department oversees the administrative functions of City Hall: Human Resources, Finance, IT, and Digital Communications. Our department helps other departments function smoothly and efficiently. Under administrative direction of the Director of Administrative Services, the Finance Division oversees business licensing, payroll, accounts payable, budget, audit, and bank reconciliation. FLSA Designation : Exempt Closing Date/Time: 6/3/2022 5:00 PM Pacific
May 14, 2022
Description The City of Laguna Beach Administrative Services Department is seeking a detail orientated and results focused individual to fill the key role of Finance Manager. The Position: Under administrative direction, supervises and assists in accomplishing budgeting, data processing, accounting, risk management, purchasing and inventory activities; serves as the manager of the Finance Division of the Administrative Services Department; does related work as required. Reports to/Supervises : Reports to the Administrative Services Director; exercises supervision over professional, technical and administrative support staff. The Application/Selection Process: Interested candidates must submit a completed online application by the closing deadline of Friday, June 3, 2022 at 5:00 p.m. (PST) in order to be considered. Applications will be screened carefully and selected candidates will be invited to undergo a Structured Panel Interview to evaluate their knowledge, skills and abilities. The appointing hiring authority will further review the job-related qualifications of those deemed eligible for hire before making selection decisions. Pre-Placement Process : Selected candidates must successfully pass a fingerprint check with the State Department of Justice, and a pre-placement physical including a drug test. Educational and employment verification and reference check(s) will also be conducted. In order to maintain a safe and healthy workplace, the City requires all employees who are not vaccinated for COVID-19 to submit to weekly COVID-19 testing. Employees who provide adequate proof of vaccination for COVID-19 to Human Resources are not required to undergo weekly testing. Examples of Duties The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Works with the Department Director to provide leadership, program development, and coordination of fiscal operations and services Assists in the development and implementation of departmental goals, policies and procedures related to financial activities Reviews, recommends and implements improvements to financial systems, reporting procedures and policy manuals Ensures conformity to policies and financial standards and establishes and maintains internal controls Prepares and monitors the City's annual budgets and develops financial forecasting and projections Oversees the City's Finance counter and, at times, provide customer service to the public Administers in-house payroll functions and tasks Oversees the City's accounts payable system Coordinates and oversees the City's internal and external audits Interprets, explains and applies governmental accounting/auditing principles and procedures, laws and regulations Coordinates the City's year-end close including the preparation and reconciliation of journal entries, budget uploads, year-end payables, and purchase orders Reviews, maintains, and coordinates compliance reports and conducts special studies Assists with grant administration Records and maintains appropriate controls for fixed assets Reviews financial analysis developed by consultants, other agencies and prepares financial reports to State and Federal agencies, banks, and other financial institutions Manages, or participates in the preparation of written reports for City Council Reviews and makes recommendations to the Department Director, or City Manager concerning City Council agenda items which require fiscal review Presenting financial reports to City Council and other public meetings Hires, trains, supervises, manages, and assists departmental finance staff Assigns work tasks, monitors the quality of work performed by employees, and sets and evaluates performance standards for staff Performs complex research and analysis in collaboration with City departments Responds to requests for information and advises City departments, governmental agencies and the public of City financial policies Acts as liaison with other public agencies, business and community groups, consultants, legal counsel and departments to coordinate assigned programs May maintain financial system software, implement new financial software and develop and implement related training programs, policies and procedures Performs other related duties as assigned Minimum Qualifications Any combination demonstrating the ability to effectively and successfully perform the duties of the position is considered qualifying. A typical combination is as follows: Education : A Bachelor's Degree in accounting, public or business administration is required. An advanced degree in a related field is desirable. Experience : A minimum of five (5) years of progressively responsible experience in the area of municipal accounting or a closely related field. A minimum of two (2) years of experience in a supervisory capacity is preferred. License/Certificate Requirements : Due to the performance of some field duties, which may require the operation of a personal or City vehicle, a valid California Driver's license and an acceptable driving record are required. A Certified Public Accounting (CPA) license is desirable. Supplemental Information Knowledge of: Accounting and financial reporting software systems; principles, practices and terminology of municipal finance and municipal government accounting; principles of municipal budget preparation, administration and control; principles and practices of supervision, training and performance evaluation; applicable federal, state and local laws, ordinances, codes and regulations; principles and practices of automated data processing of accounting systems and information, especially management, and interpretation of input and output documents; English usage, spelling, grammar, and punctuation; modern office methods, practices, procedures and equipment; and Microsoft Office products, particularly Word, Excel, and Access. Ability to: Organize, manage and implement comprehensive municipal accounting programs and services; analyze, evaluate, verify, and reconcile complex financial data and associated documents to arrive at accurate conclusions and recommendations; operate a personal and "main frame" computer to maintain accounting records and generate reports; perform accurate mathematical and statistical calculations; analyze problems, identify alternative solutions, project consequences of proposed actions and implement solutions in support of goals; prepare and maintain comprehensive records and prepare clear, concise and complete technical reports, recommendations and correspondence; analyze trends and problems and develop long-range plans; analyze, evaluate, and modify operating methods and procedures; interpret applicable laws, rules and regulations; prepare and administer City Operating Budget and a Division budget; prepare Comprehensive Annual Financial Reports; maintain the City's General Ledger; administer the City's payroll process; maintain the Fixed Asset and Property Control System; exercise sound independent judgment within established procedure guidelines; supervise, train and evaluate assigned personnel; gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; appear for work on time; follow directions from a supervisor; understand and follow posted work rules and procedures; accept constructive criticism; and establish and maintain cooperative working relationship with those contacted in the course of work. Physical, Mental and Environmental Working Conditions : The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers. The employee must communicate effectively both verbally and in writing. Must be able to work cooperatively and effectively with others encountered during the course of duty. City of Laguna Beach: With seven miles of City beaches and towering hills with captivating Pacific views, Laguna Beach residents enjoy some of the most stunning landscapes in Southern California. The City of Laguna Beach hosts millions of visitors to its world-famous arts festivals and beautiful beaches. Services provided to its resident population of approximately 23,000 include police, fire, marine safety, recreation, parks, public works, community development, parking, transit and animal control. The Department & Division : The Administrative Services Department oversees the administrative functions of City Hall: Human Resources, Finance, IT, and Digital Communications. Our department helps other departments function smoothly and efficiently. Under administrative direction of the Director of Administrative Services, the Finance Division oversees business licensing, payroll, accounts payable, budget, audit, and bank reconciliation. FLSA Designation : Exempt Closing Date/Time: 6/3/2022 5:00 PM Pacific
