CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Job Posting Open Until Filled Salary Range: $67,701- $90,304 The Communications Manager whose working title will be Media and Communications Developer is a dynamic leadership position within the City of Atlanta's Department of Procurement, focused on driving the department's communications, media, videography, and graphics development efforts. This role entails a significant level of technical expertise, creative innovation, and the supervision of a team of creative content developers. The Media and Communications Developer is responsible for overseeing the production of high-quality visual and multimedia content, enhancing social media, training media, community outreach, and departmental communications. This position works closely with various stakeholders to advance the department's mission through strategic and impactful media content. Major Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Knowledge, Skills and Abilities Outstanding Communication Skills: Exceptional verbal and written communication skills, including the ability to write press releases, speeches, and other written materials with precision and clarity. Strong proofreading skills. Media Relations Expertise: Extensive experience in managing media relations, including on-camera interviews, responding to media inquiries, and handling press releases on a variety of topics. Ability to build and maintain excellent relationships with reporters, media organizations, and colleagues. Social Media and Digital Strategy: Proficiency in overseeing and driving social media presence, with a strong understanding of digital communication strategies. Experience in managing social media editorial calendars and engaging with digital influencers. Content Creation and Branding: Expertise in content development, including writing, editing, and producing materials for various platforms. Ability to maintain consistent branding and messaging across all communication materials. Project Management and Organization: Strong project management skills, with the ability to manage multiple assignments and meet deadlines. Experience in developing spreadsheets and other planning tools for communication and media projects. Qualifications and Education Requirements Minimum Education Requirements Bachelor’s degree in communications, journalism, media or a related field (equivalent professional work experience will be considered in lieu of the required degree, on an exception basis). Minimum of 5 years of relevant experience, with a preference for backgrounds in communications, journalism or media. Preferred Education Requirements (separate from minimum requirements and not required to qualify for the job) Master’s degree in communications, journalism, media or a related field. A minimum of 6-8 years of experience with a preference for backgrounds in communications, journalism or media.
Sep 19, 2024
Full Time
Job Posting Open Until Filled Salary Range: $67,701- $90,304 The Communications Manager whose working title will be Media and Communications Developer is a dynamic leadership position within the City of Atlanta's Department of Procurement, focused on driving the department's communications, media, videography, and graphics development efforts. This role entails a significant level of technical expertise, creative innovation, and the supervision of a team of creative content developers. The Media and Communications Developer is responsible for overseeing the production of high-quality visual and multimedia content, enhancing social media, training media, community outreach, and departmental communications. This position works closely with various stakeholders to advance the department's mission through strategic and impactful media content. Major Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. Knowledge, Skills and Abilities Outstanding Communication Skills: Exceptional verbal and written communication skills, including the ability to write press releases, speeches, and other written materials with precision and clarity. Strong proofreading skills. Media Relations Expertise: Extensive experience in managing media relations, including on-camera interviews, responding to media inquiries, and handling press releases on a variety of topics. Ability to build and maintain excellent relationships with reporters, media organizations, and colleagues. Social Media and Digital Strategy: Proficiency in overseeing and driving social media presence, with a strong understanding of digital communication strategies. Experience in managing social media editorial calendars and engaging with digital influencers. Content Creation and Branding: Expertise in content development, including writing, editing, and producing materials for various platforms. Ability to maintain consistent branding and messaging across all communication materials. Project Management and Organization: Strong project management skills, with the ability to manage multiple assignments and meet deadlines. Experience in developing spreadsheets and other planning tools for communication and media projects. Qualifications and Education Requirements Minimum Education Requirements Bachelor’s degree in communications, journalism, media or a related field (equivalent professional work experience will be considered in lieu of the required degree, on an exception basis). Minimum of 5 years of relevant experience, with a preference for backgrounds in communications, journalism or media. Preferred Education Requirements (separate from minimum requirements and not required to qualify for the job) Master’s degree in communications, journalism, media or a related field. A minimum of 6-8 years of experience with a preference for backgrounds in communications, journalism or media.
The City Clerk is part of the executive team that works to deliver quality services in a transparent and effective manner. As a Department Director under the direction of the City Council, the City Clerk is responsible for the leadership, direction, and management of the City Clerk's Office, including preparing City Council agendas, minutes actions, ordinances, and resolutions. This position is also responsible for maintaining official documents and records, election management, legislative functions, maintaining City Codes, processing claims against the City, acting as a liaison for the City with various community organizations and community members, and managing the effective use of resources to improve organizational productivity and customer service. Work performance requires considerable independence, initiative, independent analytical and evaluative judgment, discretion; political acumen, tact, and diplomacy. This is an unclassified position appointed by the City Council.
Sep 18, 2024
Full Time
The City Clerk is part of the executive team that works to deliver quality services in a transparent and effective manner. As a Department Director under the direction of the City Council, the City Clerk is responsible for the leadership, direction, and management of the City Clerk's Office, including preparing City Council agendas, minutes actions, ordinances, and resolutions. This position is also responsible for maintaining official documents and records, election management, legislative functions, maintaining City Codes, processing claims against the City, acting as a liaison for the City with various community organizations and community members, and managing the effective use of resources to improve organizational productivity and customer service. Work performance requires considerable independence, initiative, independent analytical and evaluative judgment, discretion; political acumen, tact, and diplomacy. This is an unclassified position appointed by the City Council.
Oklahoma State Department of Health
Oklahoma County, Oklahoma, United States
Job Posting Title Vital Records Specialist I Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Vital Records Job Posting End Date (Continuous if Blank) October 01, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $38,500.00 based on education and experience. Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Job Description Location : 123 Robert S Kerr (central office) Salary : Up to $38,500.00 based on education and experience. Full Time /Part Time : Full Time Work Schedule : Monday-Friday Primary Hours : 8:00 am - 5:00 pm Position Description: Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. Duties: The functions within this job family will vary by level, but may include the following: Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. Responsible for the validation of identification for possible fraudulent submission. Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. Open, sort, prioritize, process, scan, and index mail according to department procedure. Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. Serve as liaison to other public health, social service, and identity programs. Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. Assist in the development and deployment of online-training, webinars and distance learning. Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. Maintain organized case files for audits and special reports. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Qualifications: Requirements at this level consist of an associate’s degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Preferred Qualifications: Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
Sep 18, 2024
Full Time
Job Posting Title Vital Records Specialist I Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Vital Records Job Posting End Date (Continuous if Blank) October 01, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $38,500.00 based on education and experience. Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Job Description Location : 123 Robert S Kerr (central office) Salary : Up to $38,500.00 based on education and experience. Full Time /Part Time : Full Time Work Schedule : Monday-Friday Primary Hours : 8:00 am - 5:00 pm Position Description: Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. Duties: The functions within this job family will vary by level, but may include the following: Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. Responsible for the validation of identification for possible fraudulent submission. Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. Open, sort, prioritize, process, scan, and index mail according to department procedure. Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. Serve as liaison to other public health, social service, and identity programs. Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. Assist in the development and deployment of online-training, webinars and distance learning. Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. Maintain organized case files for audits and special reports. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Qualifications: Requirements at this level consist of an associate’s degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Preferred Qualifications: Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
Oklahoma State Department of Health
Oklahoma County, Oklahoma, United States
Job Posting Title Vital Records Specialist I Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Vital Records Job Posting End Date (Continuous if Blank) October 01, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $38,500.00 based on education and experience. Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Job Description Location : 123 Robert S Kerr Salary : Up to $38,500.00 based on education and experience. Full Time /Part Time : Full Time Work Schedule : Monday-Friday Primary Hours : 8:00 am - 5:00 pm Position Description: Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. Duties: The functions within this job family will vary by level, but may include the following: Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. Responsible for the validation of identification for possible fraudulent submission. Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. Open, sort, prioritize, process, scan, and index mail according to department procedure. Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. Serve as liaison to other public health, social service, and identity programs. Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. Assist in the development and deployment of online-training, webinars and distance learning. Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. Maintain organized case files for audits and special reports. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Qualifications: Requirements at this level consist of an associate’s degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Preferred Qualifications: Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
Sep 18, 2024
Full Time
Job Posting Title Vital Records Specialist I Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Vital Records Job Posting End Date (Continuous if Blank) October 01, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $38,500.00 based on education and experience. Why you’ll love it here! RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!! Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees. Generous state paid benefit allowance to help cover insurance premiums. A wide choice of insurance plans with no pre-existing condition exclusions or limitations. Flexible spending accounts for health care expenses and/or dependent care. Retirement Savings Plan with a generous match. 15 days of vacation and 15 days of sick leave the first year for full time employees. 11 paid holidays a year. Student Loan repayment options & tuition reimbursement. Employee discounts with a variety of companies and venders. Longevity Bonus for years of service Job Description Location : 123 Robert S Kerr Salary : Up to $38,500.00 based on education and experience. Full Time /Part Time : Full Time Work Schedule : Monday-Friday Primary Hours : 8:00 am - 5:00 pm Position Description: Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. Duties: The functions within this job family will vary by level, but may include the following: Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. Responsible for the validation of identification for possible fraudulent submission. Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. Open, sort, prioritize, process, scan, and index mail according to department procedure. Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. Serve as liaison to other public health, social service, and identity programs. Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. Assist in the development and deployment of online-training, webinars and distance learning. Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. Maintain organized case files for audits and special reports. Other duties as assigned. Other Duties Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior. Works effectively in team environment, participating and assisting their peers. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Minimum Qualifications: Requirements at this level consist of an associate’s degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. Application Requirements: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. Preferred Qualifications: Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Telework: This position is not eligible for Telework and is subject to OSDH policy and supervisor’s discretion. Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .
CLARK COUNTY, NV
Clark County - Las Vegas, Nevada, United States
ABOUT THE POSITION The Eighth Judicial District Court is actively seeking qualified candidates for Court Recorder/Transcriber position. The Court Recorder/Transcriber records court hearings, proceedings, and actions using audio/video equipment; transcribes verbatim court proceedings into a printed form from such recordings and associated notes. This is an experienced class that acts as an officer of the court and is independently responsible for the recording of all court proceedings and actions. Incumbents must have a thorough knowledge of court practices and procedures in order to maintain logs and produce recordings and transcripts that are accurate and valid. This class is distinguished from other court support classes by its ongoing responsibility for the production of accurate records of all proceedings. This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by District Court Human Resources. District Court Human Resources reserves the right to call only the most qualified applicants to the hiring interview. This recruitment is limited to the first 300 applications received and will close without notice regardless of the closing date, once the number of applications is received. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on the availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of limited duration and be required to sign a term of employment letter specifying conditions and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment. This position is non-union and is excluded from membership in the union. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school AND EITHER two (2) years of full-time experience in preparing verbatim transcriptions from recording devices, OR one (1) year of recording court proceedings and transcribing such proceedings. College level course work in paralegal studies or secretarial or office administrative subjects is desirable. NOTE: Must type at a net rate of 70 words per minute from printed copy. If not certified at time of application, applicant agrees to become certified in typing at a net rate of 70 words per minute within twelve (12) months from the date of hire at the applicant's own expense or will no longer be eligible for the position. Working Conditions: Work overtime to complete recording and/or transcription assignments. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Sets up and operates audio/video equipment to record all official activities of the court to which assigned; plays back sections of recordings for the judge or jury as requested. Maintains automated or hand-prepared logs of proceedings and actions; correlates such logged information with recorded data; makes notations of witness or participant behavior, session times, etc. to augment the audio record. Transcribes court proceedings from audio/video equipment to printed format, using word processing and appropriate transcription apparatus. Ensures that motions, decisions and all actions are accurately documented. Ensures that proper authorization is received for transcription requests; locates and duplicates tapes or disks as required and returns them to proper location after usage. Proofreads transcribed materials for accuracy. Maintains records of work performed; prepares forms for billing for recordings and transcription service; follows-up on delinquent billings as directed. Directs and oversees the work of relief recorder/transcribers; instructs staff in work procedures. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Maintains a supply of forms, tapes, disks, papers and other materials for assigned duties. Uses a variety of equipment, including word processors, recording devices and FAX machines; arranges for the maintenance and repair of such equipment. Performs a variety of office support functions as required for the effective functioning of the department to which assigned. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated and maintain concentration for an extended period of time, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 10/1/2024 5:01 PM Pacific
Sep 18, 2024
Full Time
ABOUT THE POSITION The Eighth Judicial District Court is actively seeking qualified candidates for Court Recorder/Transcriber position. The Court Recorder/Transcriber records court hearings, proceedings, and actions using audio/video equipment; transcribes verbatim court proceedings into a printed form from such recordings and associated notes. This is an experienced class that acts as an officer of the court and is independently responsible for the recording of all court proceedings and actions. Incumbents must have a thorough knowledge of court practices and procedures in order to maintain logs and produce recordings and transcripts that are accurate and valid. This class is distinguished from other court support classes by its ongoing responsibility for the production of accurate records of all proceedings. This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by District Court Human Resources. District Court Human Resources reserves the right to call only the most qualified applicants to the hiring interview. This recruitment is limited to the first 300 applications received and will close without notice regardless of the closing date, once the number of applications is received. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on the availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of limited duration and be required to sign a term of employment letter specifying conditions and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment. This position is non-union and is excluded from membership in the union. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school AND EITHER two (2) years of full-time experience in preparing verbatim transcriptions from recording devices, OR one (1) year of recording court proceedings and transcribing such proceedings. College level course work in paralegal studies or secretarial or office administrative subjects is desirable. NOTE: Must type at a net rate of 70 words per minute from printed copy. If not certified at time of application, applicant agrees to become certified in typing at a net rate of 70 words per minute within twelve (12) months from the date of hire at the applicant's own expense or will no longer be eligible for the position. Working Conditions: Work overtime to complete recording and/or transcription assignments. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Sets up and operates audio/video equipment to record all official activities of the court to which assigned; plays back sections of recordings for the judge or jury as requested. Maintains automated or hand-prepared logs of proceedings and actions; correlates such logged information with recorded data; makes notations of witness or participant behavior, session times, etc. to augment the audio record. Transcribes court proceedings from audio/video equipment to printed format, using word processing and appropriate transcription apparatus. Ensures that motions, decisions and all actions are accurately documented. Ensures that proper authorization is received for transcription requests; locates and duplicates tapes or disks as required and returns them to proper location after usage. Proofreads transcribed materials for accuracy. Maintains records of work performed; prepares forms for billing for recordings and transcription service; follows-up on delinquent billings as directed. Directs and oversees the work of relief recorder/transcribers; instructs staff in work procedures. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Maintains a supply of forms, tapes, disks, papers and other materials for assigned duties. Uses a variety of equipment, including word processors, recording devices and FAX machines; arranges for the maintenance and repair of such equipment. Performs a variety of office support functions as required for the effective functioning of the department to which assigned. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated and maintain concentration for an extended period of time, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes: Flexible Schedules including 4/10 options More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 13Paid Holidays includinga Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center - $12/month*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit. Closing Date/Time: 10/1/2024 5:01 PM Pacific
WAKE COUNTY, NC
Raleigh, North Carolina, United States
What You'll Be Doing The Medical Records Administrative Office Assistant provides administrative support to the Wake County Sheriff’s Office Medical Department. This is an overnight position. Essential Functions: Performs scanning of paper health information into the electronic health record following established guidelines Prepares packets with copies of relevant medical documentation, emails and fax documentation and answers telephone calls After nurse triage create clinic orders in the electronic medical records Assignments to other duties or locations may be necessary to meet the clinical and administrative needs of the Medical Department About Our Team With a wide array of services, Wake County Government is at the heart of a rapidly growing and diverse area offering residents, employees, and visitors exciting opportunities to live, work, grow, and play. Wake County Government employs approximately 4100 employees and approximately 1000 of those are employed by the Sheriff’s Office which provides Law Enforcement services throughout the community. With over 850 square miles of area and over 1 million residents, Wake County Sheriff’s Office is the primary law enforcement agency for those in the unincorporated areas of the County. For more information about Wake County Government, visit www.wakegov.com and the Wake County Sheriff’s Office at www.wake.gov/sheriff with current information. The Basics (Required Education and Experience) High school diploma or GED One year of administrative/office support experience Equivalent education and experience are accepted You will be required to submit to a criminal background check, CVSA examination and drug screening. Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) Working knowledge of medical terminology and experience with medical records. Proficient in information management programs and MS Office. How Will We Know You're 'The One'? Outstanding communication and interpersonal skills. Strong attention to detail with excellent organizational skills. Must demonstrate the ability to follow the organization’s policies and security rules. Please include ALL prior work experience on your application and resume. About This Position Location: Wake County Detention Center Raleigh, NC 27602 Employment Type: Regular Work Schedule: 10 pm - 7 am, weekdays, weekends and holidays Hiring Range: 22.13 - 25.43 Market Range: 0.00 - 0.00 Please include ALL prior work experience on your application and resume. Posting Closing Date: 7:00 pm on What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Sep 17, 2024
What You'll Be Doing The Medical Records Administrative Office Assistant provides administrative support to the Wake County Sheriff’s Office Medical Department. This is an overnight position. Essential Functions: Performs scanning of paper health information into the electronic health record following established guidelines Prepares packets with copies of relevant medical documentation, emails and fax documentation and answers telephone calls After nurse triage create clinic orders in the electronic medical records Assignments to other duties or locations may be necessary to meet the clinical and administrative needs of the Medical Department About Our Team With a wide array of services, Wake County Government is at the heart of a rapidly growing and diverse area offering residents, employees, and visitors exciting opportunities to live, work, grow, and play. Wake County Government employs approximately 4100 employees and approximately 1000 of those are employed by the Sheriff’s Office which provides Law Enforcement services throughout the community. With over 850 square miles of area and over 1 million residents, Wake County Sheriff’s Office is the primary law enforcement agency for those in the unincorporated areas of the County. For more information about Wake County Government, visit www.wakegov.com and the Wake County Sheriff’s Office at www.wake.gov/sheriff with current information. The Basics (Required Education and Experience) High school diploma or GED One year of administrative/office support experience Equivalent education and experience are accepted You will be required to submit to a criminal background check, CVSA examination and drug screening. Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) Working knowledge of medical terminology and experience with medical records. Proficient in information management programs and MS Office. How Will We Know You're 'The One'? Outstanding communication and interpersonal skills. Strong attention to detail with excellent organizational skills. Must demonstrate the ability to follow the organization’s policies and security rules. Please include ALL prior work experience on your application and resume. About This Position Location: Wake County Detention Center Raleigh, NC 27602 Employment Type: Regular Work Schedule: 10 pm - 7 am, weekdays, weekends and holidays Hiring Range: 22.13 - 25.43 Market Range: 0.00 - 0.00 Please include ALL prior work experience on your application and resume. Posting Closing Date: 7:00 pm on What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
City of Fort Worth, TX
Fort Worth, TX, United States
Pay Range: $82,319 - $119,362 annual compensation Job Posting Closing on: Monday, September 30, 2024 Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. A Transportation Communications Manager position is available with the City of Fort Worth Regional Transportation & Innovation Division of the Transportation and Public Works (TPW) Department. This role will be responsible for coordination, outreach, intergovernmental relations, related to the division’s capital programming, active transportation, transit, micro-mobility, complete streets, and other comprehensive transportation planning that lead to a more livable, walkable, and equitable world-class city. Minimum Qualifications: Bachelor’s degree from an accredited college or university with major coursework in planning, civil engineering, or a related field Five (5) years of increasingly responsible experience in multimodal transportation, land use coordination, NEPA, regional and local planning, engineering, highway or street construction, maintenance, and operational activities; Two (2) years of administrative and supervisory responsibility. Valid Driver’s License. Preferred Qualifications: Master’s degree from an accredited college or university with major coursework in planning or a related field. Project Management Professional (PMP), American Institute of Certified Planners (AICP), and/or Congress of New Urbanism credentials. Proficient in the use and application of Geographic Information Systems (GIS), Adobe Creative Suite (InDesign, Illustrator, Photoshop, and Acrobat), and Microsoft Office (Word, PowerPoint, Excel, and Access), eBuilder, Bonfire, Grants.gov and Accela. A Transportation Communications Manager’s responsibility includes: Extensive knowledge of transportation issues, local government, regional planning, funding sources, public outreach, communications, and project development; Manage the outreach, engagement, communications, and relationships associated with multi-modal transportation infrastructure projects; Ability to develop funding applications, detailed scopes of work, direct and manage consultant contracts; Ability to learn and effectively communicate relevant legal constraints, federal and state requirements, including relevant transportation legislation, development trends, land use (including zoning and form-based code), human environment, public health, and capital project development; Advise City staff, City Council, the public, and external stakeholders on transportation planning policy issues such as the capital project development, land use policy, state and federal requirements, safety, and equity initiatives using data-driven and inclusive approaches; Demonstrated ability to build consensus among competing interests on politically sensitive transportation projects while working with property owners, adjacent jurisdictions, the MPO, TxDOT, senior staff, the public, and City Council; Skills in managing people and projects; excellent writing and presentation, decision-making skills, and ability to be flexible and transparent. Working Conditions Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demand Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
Sep 17, 2024
Full Time
Pay Range: $82,319 - $119,362 annual compensation Job Posting Closing on: Monday, September 30, 2024 Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. A Transportation Communications Manager position is available with the City of Fort Worth Regional Transportation & Innovation Division of the Transportation and Public Works (TPW) Department. This role will be responsible for coordination, outreach, intergovernmental relations, related to the division’s capital programming, active transportation, transit, micro-mobility, complete streets, and other comprehensive transportation planning that lead to a more livable, walkable, and equitable world-class city. Minimum Qualifications: Bachelor’s degree from an accredited college or university with major coursework in planning, civil engineering, or a related field Five (5) years of increasingly responsible experience in multimodal transportation, land use coordination, NEPA, regional and local planning, engineering, highway or street construction, maintenance, and operational activities; Two (2) years of administrative and supervisory responsibility. Valid Driver’s License. Preferred Qualifications: Master’s degree from an accredited college or university with major coursework in planning or a related field. Project Management Professional (PMP), American Institute of Certified Planners (AICP), and/or Congress of New Urbanism credentials. Proficient in the use and application of Geographic Information Systems (GIS), Adobe Creative Suite (InDesign, Illustrator, Photoshop, and Acrobat), and Microsoft Office (Word, PowerPoint, Excel, and Access), eBuilder, Bonfire, Grants.gov and Accela. A Transportation Communications Manager’s responsibility includes: Extensive knowledge of transportation issues, local government, regional planning, funding sources, public outreach, communications, and project development; Manage the outreach, engagement, communications, and relationships associated with multi-modal transportation infrastructure projects; Ability to develop funding applications, detailed scopes of work, direct and manage consultant contracts; Ability to learn and effectively communicate relevant legal constraints, federal and state requirements, including relevant transportation legislation, development trends, land use (including zoning and form-based code), human environment, public health, and capital project development; Advise City staff, City Council, the public, and external stakeholders on transportation planning policy issues such as the capital project development, land use policy, state and federal requirements, safety, and equity initiatives using data-driven and inclusive approaches; Demonstrated ability to build consensus among competing interests on politically sensitive transportation projects while working with property owners, adjacent jurisdictions, the MPO, TxDOT, senior staff, the public, and City Council; Skills in managing people and projects; excellent writing and presentation, decision-making skills, and ability to be flexible and transparent. Working Conditions Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Physical Demand Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job Apply by Friday, October 4th, 2024 at 5:00PM for Priority Consideration! The San Bernardino County Registrar of Voters seeks a dynamic and innovative administrator who can lead and thrive in a fast-paced environment to manage our elections programs, processes, and team. The Chief Deputy Registrar of Voters is a forward-thinking individual that assists with guiding the future direction of the department and its processes, taking a hands-on approach to find solutions while working collaboratively with a knowledgeable and dedicated team. The Chief Deputy Registrar of Voters is a key member of the Department's senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting, and certifying all Primary, General, and Special elections. The current vacancy is within the ROV Operations Division. The resulting eligible list may be used to fill future vacancies as they occur throughout the department. Essential duties include but are not limited to: Directs the daily activities of a functional division; guides, directs and evaluates the work of staff; recommends, establishes, and administers departmental procedures; provides direction to supervisory staff on personnel issues. Assists with development of the Department's strategic plan and with planning and implementing special projects; develops, maintains, and enhances internal policies and procedures; instills and maintains a high level of customer service in the department. Assists in developing and monitoring the department's operating budget; oversees staff supporting the budget preparation process and the department acquisition processes; manages and develops bid requests and request for proposals (RFP); performs cost related studies. Assists in developing, analyzing and tracking election related legislation; reviews and analyzes elections related statutes, ordinances and regulatory directives to ensure compliance; makes recommendations regarding their impact on department operations; compiles and reports on a variety of elections related data. Provides information to County leaders, candidates, officials, media, and the public about the elections process; may assume Registrar's duties in Registrar's absence. Oversees poll worker recruitment and training, finance and personnel, candidate filing, early vote, communications, voter education outreach and customer relations. Oversees voter registration and the maintenance of voter records; directs the verification and filing of nominations and campaign statements for elective offices, initiative referendums, and petitions. Oversees the preparation, inspection, printing of official and sample ballots and voter information guides; ensures quality and timely distribution of ballots and voter information materials. Plans and directs Election Day operations, logistics and voting services; coordinates polling site acquisition and staffing and ensures the accurate and timely distribution and delivery of election materials to the polls. Oversees the official canvass of the votes, processing of absentee ballots and certification of the elections. Evaluates elections organization, processes, and staff utilization; makes recommendations for improvements and assists in the development of plans to accomplish the efficient, accurate and timely completion of elections. For a more detailed listing of duties, please view the Chief Deputy Registrar of Voters job description. ABOUT THE REGISTRAR OF VOTERS The mission of the San Bernardino County Registrar of Voters is to conduct the County’s elections in a fair, accessible, secure, transparent, and efficient manner, upholding the highest level of election standards and accuracy, while always providing excellent customer service to both our team and the diverse population we serve. The Registrar of Voters also performs all voter registration functions, including the storing and maintaining of voter registration records, administering all local, state, and federal elections managing voting systems and equipment, performing election ballot processing and vote tallying, training of poll workers, and providing voting-related services to voters, elected officials, campaign groups, and other community stakeholders. Conducting elections is exciting and challenging. Attention to detail is critical and working as a team is vital to accomplishing successful elections. Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections. The Registrar of Voters believes that a successful team is a partnership that contains the following elements: Clear roles and responsibilities Shared goals and objectives Commitment to excellence A clear communication process A willingness to be open and honest A willingness to compromise Personal accountability Personal integrity SALARY AND BENEFITS 3% Annual Across the Board Salary Increases on February 2025 & 2026 Bi-annual step increases of 2.5% up to Step 16 The County also offers an alternative Modified Benefits Option that provides a wage differential of 4% above the base salary rate with modified benefits. Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option CONDITIONS OF EMPLOYMENT Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history and education verification, as well as a job-related physical exam and drug screening. Work Schedule: During peak election periods, this position will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night. Travel: Travel throughout the County may be required. Employees will be required to make provision for transportation. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements OPTION 1: EDUCATION: A bachelor’s degree from an accredited college or university in Business/Public Administration, Political Science, Management, Economics, Social Science, or related field. EXPERIENCE: Two (2) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. OPTION 2: EDUCATION An Associate’s degree or equivalent (60 semester/90 quarter units) from an accredited college or university in Business/Public Administration, Political Science, Management, Economics, Social Science, or related field. EXPERIENCE Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs, in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter) units of the required education. Qualifying degrees must be completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. In addition, degrees completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at the college or university accredited by an accrediting association recognized by the United States Department of Education. Desired Qualifications The ideal candidate will have extensive experience participating in the planning and managing of Federal, State, County and/or Municipal election processes in a manner that promotes an inclusive electoral process and reflects the highest public ethics and personal integrity. Additionally, the successful candidate will possess the following skills and competencies: LEADERSHIP An inspirational leader who develops and cultivates leadership in others. Develops and promotes succession planning. Applies effective performance management skills. Demonstrates unquestionable integrity and high ethical standards. Provide clear direction and takes a hands-on approach to managing the team. Actively coaches and mentors others. RELATIONSHIP BUILDING Demonstrates professional acumen and effectiveness. Nurtures productive relationships with key stakeholders. Connected, trustworthy, and empowering. Able to relate harmoniously with community partners, staff and clients of diverse ethnic and e conomic backgrounds KNOWLEDGE Knowledge of principles, practices and Federal, State and local laws, legislation, and regulations required in the field of election administration and voting systems. Actively employs methods to build this knowledge through research and interactions with staff and steak holders. Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable. COMMUNICATION Possesses excellent oral and written communication skills. Creates an atmosphere of transparency, inclusiveness and openness. Responsive to the concerns and issues of others. Participates in collaborative problem solving. OPERATIONAL EXCELLENCE Has a vision for and excels in short-range and long-range planning. Demonstrates effective and decisive operational management skills. Excels in measuring and increasing performance against objectives. Holds themselves and others accountable for results. Selection Process Application Procedure : There will be a priority screening date of Friday, October 4th, 2024 at 5:00PM. Applications will be accepted until a sufficient number of qualified applications are received. To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire as soon as possible. This recruitment may close at any time once a sufficient number of qualified candidates have been reached . Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Sep 15, 2024
Full Time
The Job Apply by Friday, October 4th, 2024 at 5:00PM for Priority Consideration! The San Bernardino County Registrar of Voters seeks a dynamic and innovative administrator who can lead and thrive in a fast-paced environment to manage our elections programs, processes, and team. The Chief Deputy Registrar of Voters is a forward-thinking individual that assists with guiding the future direction of the department and its processes, taking a hands-on approach to find solutions while working collaboratively with a knowledgeable and dedicated team. The Chief Deputy Registrar of Voters is a key member of the Department's senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting, and certifying all Primary, General, and Special elections. The current vacancy is within the ROV Operations Division. The resulting eligible list may be used to fill future vacancies as they occur throughout the department. Essential duties include but are not limited to: Directs the daily activities of a functional division; guides, directs and evaluates the work of staff; recommends, establishes, and administers departmental procedures; provides direction to supervisory staff on personnel issues. Assists with development of the Department's strategic plan and with planning and implementing special projects; develops, maintains, and enhances internal policies and procedures; instills and maintains a high level of customer service in the department. Assists in developing and monitoring the department's operating budget; oversees staff supporting the budget preparation process and the department acquisition processes; manages and develops bid requests and request for proposals (RFP); performs cost related studies. Assists in developing, analyzing and tracking election related legislation; reviews and analyzes elections related statutes, ordinances and regulatory directives to ensure compliance; makes recommendations regarding their impact on department operations; compiles and reports on a variety of elections related data. Provides information to County leaders, candidates, officials, media, and the public about the elections process; may assume Registrar's duties in Registrar's absence. Oversees poll worker recruitment and training, finance and personnel, candidate filing, early vote, communications, voter education outreach and customer relations. Oversees voter registration and the maintenance of voter records; directs the verification and filing of nominations and campaign statements for elective offices, initiative referendums, and petitions. Oversees the preparation, inspection, printing of official and sample ballots and voter information guides; ensures quality and timely distribution of ballots and voter information materials. Plans and directs Election Day operations, logistics and voting services; coordinates polling site acquisition and staffing and ensures the accurate and timely distribution and delivery of election materials to the polls. Oversees the official canvass of the votes, processing of absentee ballots and certification of the elections. Evaluates elections organization, processes, and staff utilization; makes recommendations for improvements and assists in the development of plans to accomplish the efficient, accurate and timely completion of elections. For a more detailed listing of duties, please view the Chief Deputy Registrar of Voters job description. ABOUT THE REGISTRAR OF VOTERS The mission of the San Bernardino County Registrar of Voters is to conduct the County’s elections in a fair, accessible, secure, transparent, and efficient manner, upholding the highest level of election standards and accuracy, while always providing excellent customer service to both our team and the diverse population we serve. The Registrar of Voters also performs all voter registration functions, including the storing and maintaining of voter registration records, administering all local, state, and federal elections managing voting systems and equipment, performing election ballot processing and vote tallying, training of poll workers, and providing voting-related services to voters, elected officials, campaign groups, and other community stakeholders. Conducting elections is exciting and challenging. Attention to detail is critical and working as a team is vital to accomplishing successful elections. Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections. The Registrar of Voters believes that a successful team is a partnership that contains the following elements: Clear roles and responsibilities Shared goals and objectives Commitment to excellence A clear communication process A willingness to be open and honest A willingness to compromise Personal accountability Personal integrity SALARY AND BENEFITS 3% Annual Across the Board Salary Increases on February 2025 & 2026 Bi-annual step increases of 2.5% up to Step 16 The County also offers an alternative Modified Benefits Option that provides a wage differential of 4% above the base salary rate with modified benefits. Click the links below for additional details: Exempt Employee Compensation Ordinance Summary of Traditional Benefits Summary of Modified Benefits Option CONDITIONS OF EMPLOYMENT Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history and education verification, as well as a job-related physical exam and drug screening. Work Schedule: During peak election periods, this position will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night. Travel: Travel throughout the County may be required. Employees will be required to make provision for transportation. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements OPTION 1: EDUCATION: A bachelor’s degree from an accredited college or university in Business/Public Administration, Political Science, Management, Economics, Social Science, or related field. EXPERIENCE: Two (2) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. OPTION 2: EDUCATION An Associate’s degree or equivalent (60 semester/90 quarter units) from an accredited college or university in Business/Public Administration, Political Science, Management, Economics, Social Science, or related field. EXPERIENCE Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs, in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter) units of the required education. Qualifying degrees must be completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. In addition, degrees completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at the college or university accredited by an accrediting association recognized by the United States Department of Education. Desired Qualifications The ideal candidate will have extensive experience participating in the planning and managing of Federal, State, County and/or Municipal election processes in a manner that promotes an inclusive electoral process and reflects the highest public ethics and personal integrity. Additionally, the successful candidate will possess the following skills and competencies: LEADERSHIP An inspirational leader who develops and cultivates leadership in others. Develops and promotes succession planning. Applies effective performance management skills. Demonstrates unquestionable integrity and high ethical standards. Provide clear direction and takes a hands-on approach to managing the team. Actively coaches and mentors others. RELATIONSHIP BUILDING Demonstrates professional acumen and effectiveness. Nurtures productive relationships with key stakeholders. Connected, trustworthy, and empowering. Able to relate harmoniously with community partners, staff and clients of diverse ethnic and e conomic backgrounds KNOWLEDGE Knowledge of principles, practices and Federal, State and local laws, legislation, and regulations required in the field of election administration and voting systems. Actively employs methods to build this knowledge through research and interactions with staff and steak holders. Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable. COMMUNICATION Possesses excellent oral and written communication skills. Creates an atmosphere of transparency, inclusiveness and openness. Responsive to the concerns and issues of others. Participates in collaborative problem solving. OPERATIONAL EXCELLENCE Has a vision for and excels in short-range and long-range planning. Demonstrates effective and decisive operational management skills. Excels in measuring and increasing performance against objectives. Holds themselves and others accountable for results. Selection Process Application Procedure : There will be a priority screening date of Friday, October 4th, 2024 at 5:00PM. Applications will be accepted until a sufficient number of qualified applications are received. To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire as soon as possible. This recruitment may close at any time once a sufficient number of qualified candidates have been reached . Resumes will not be accepted in lieu of the application and/or supplemental questionnaire. There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Role Under general supervision, performs work of minimum difficulty in the Elections/Voter Registration process. Major Duties, Responsibilities Assists in the processing, counting of early, and vote-by-mail ballots. Prepares election supplies and voting machines for use at polling sites. Prepares and/or delivers supplies to polling sites. Makes minor repairs on election equipment. Documents destruction. Performs other job-related duties as assigned. Minimum Qualifications Education: High school diploma or equivalent. Experience: No experience required. Additional Requirements: Must possess a valid Arizona driver’s license. Must be a registered voter of Yavapai County. Other Skills Required Knowledge, Skills, and Abilities: Knowledge of: Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Current Microsoft Office software. Filing and recordkeeping. Skill in: Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail. Ability to: Perform repetitive tasks. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public. Act with courtesy, tact, and diplomacy. Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated. Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds. Additional Job Information: FLSA: Non-Exempt Grade: 1 Classification: Classified Safety Sensitive: No EMPLOYEE BENEFITS Yavapai County Government offers a comprehensive employee benefits package to Full-Time employees working 30 or more hours per week that includes but is not limited to: • 10 Paid Holidays Per Year • Annual Leave • Employee Assistance Program (EAP) • Health Care Insurance - Medical, Dental, Vision • Life Insurance • Long-Term & Short-Term Disability • Retirement Plans • Sick Leave • Tuition Reimbursement Program ELECTIVE COVERAGE • 457 Deferred Compensation Program • Dependent Health Care Insurance - Medical, Dental, Vision • Flexible Spending Account (FSA) • Health Savings Account (HSA) • Short-Term Disability • Supplemental Life (for employees & dependents) PLEASE NOTE • Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked. • Part-Time employees have limited benefits available. • Temporary and Seasonal employees are not eligible to accrue Annual Leave. Click here to view our benefits summary. Closing Date/Time: 9/26/2024 5:00 PM Arizona
Sep 14, 2024
Seasonal
Role Under general supervision, performs work of minimum difficulty in the Elections/Voter Registration process. Major Duties, Responsibilities Assists in the processing, counting of early, and vote-by-mail ballots. Prepares election supplies and voting machines for use at polling sites. Prepares and/or delivers supplies to polling sites. Makes minor repairs on election equipment. Documents destruction. Performs other job-related duties as assigned. Minimum Qualifications Education: High school diploma or equivalent. Experience: No experience required. Additional Requirements: Must possess a valid Arizona driver’s license. Must be a registered voter of Yavapai County. Other Skills Required Knowledge, Skills, and Abilities: Knowledge of: Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Current Microsoft Office software. Filing and recordkeeping. Skill in: Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail. Ability to: Perform repetitive tasks. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public. Act with courtesy, tact, and diplomacy. Work Environment: The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated. Physical Requirements: Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds. Additional Job Information: FLSA: Non-Exempt Grade: 1 Classification: Classified Safety Sensitive: No EMPLOYEE BENEFITS Yavapai County Government offers a comprehensive employee benefits package to Full-Time employees working 30 or more hours per week that includes but is not limited to: • 10 Paid Holidays Per Year • Annual Leave • Employee Assistance Program (EAP) • Health Care Insurance - Medical, Dental, Vision • Life Insurance • Long-Term & Short-Term Disability • Retirement Plans • Sick Leave • Tuition Reimbursement Program ELECTIVE COVERAGE • 457 Deferred Compensation Program • Dependent Health Care Insurance - Medical, Dental, Vision • Flexible Spending Account (FSA) • Health Savings Account (HSA) • Short-Term Disability • Supplemental Life (for employees & dependents) PLEASE NOTE • Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked. • Part-Time employees have limited benefits available. • Temporary and Seasonal employees are not eligible to accrue Annual Leave. Click here to view our benefits summary. Closing Date/Time: 9/26/2024 5:00 PM Arizona
The Town of Hillsborough is seeking an individual with a strong understanding of public sector practices who is a problem solver and can exercise a considerable degree of initiative and mature judgment. Successful candidates will demonstrate that they have the experience and diplomacy necessary to tactfully interact with the public, elected and appointed officials, and all levels of Town staff.
Sep 13, 2024
Full Time
The Town of Hillsborough is seeking an individual with a strong understanding of public sector practices who is a problem solver and can exercise a considerable degree of initiative and mature judgment. Successful candidates will demonstrate that they have the experience and diplomacy necessary to tactfully interact with the public, elected and appointed officials, and all levels of Town staff.
Merced County, CA
Merced, California, United States
Examples of Duties This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $18.40 per hour - $20.28 per hour. Duties may include, but are not limited to, the following: Chart auditing for Federal and State regulations. Event monitoring and group card monitoring for billing control purposes. Set-up and maintain charts and emergency services reports. Chart monitoring for unauthorized visits, under billing, over billing, and delinquent reports. Transcribe medical reports including psychiatric evaluations, psychometric testing and evaluations, using a variety of dictating and transcribing equipment. Types statistical reports and prepares correspondence for local, state, and federal agencies. May audit for Utilization Review control. Records, processes, and distributes finished material to appropriate parties. Prepares correspondence for word processing and proofreads copy for errors. Schedules appointments for clients and assists them with releases of information forms. Prepares a variety of reports, working with various computer systems and software programs. Updates and maintains database files on computers. Performs a variety of moderate to complex office support assignments. Serves as a backup for the clinic's front desk area and/or Telephone Systems Operator as needed. Minimum Qualifications MEDICAL RECORDS TECHNICIAN I Experience: One (1) year of clerical experience in a medical field. (Successful completion of a course in medical terminology may be substituted for six (6) months of the required experience.) MEDICAL RECORDS TECHNICIAN II Experience: One (1) year of experience equivalent to a Medical Records Technician I with Merced County with a working knowledge of medical terminology, preferably in a Mental Health or Health field. Desirable Experience for Both Levels: Transcription with a hospital or psychiatric facility which included transcription experience in a wide variety of medical specialties. Typing Skills: Type at a corrected rate of 45 words per minute from clear copy. Essential Functions ESSENTIAL FUNCTIONS : Operate a personal computer and other office equipment. Assemble, abstract and code information from patient medical records. Communicate effectively with others in person and over the telephone. Analyze data, interpret directions, procedures and regulations, and develop appropriate responses. Perform job duties under stressful conditions. Respond appropriately to situations. Maintain confidential information in accordance with legal standards and/or County regulations. Frequent use of depth perception, peripheral vision and color perception. Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects. Sit, stand, or walk for extended periods. Kneel, bend, twist, squat, balance and crawl. Frequent use of hand-eye coordination. Frequent use of data entry device including repetitive hand and arm motion. Occasionally lift and carry up to 40 pounds. Normal dexterity, frequent holding and grasping. Regular attendance is an essential function. Knowledge of : Extensive psychiatric terminology and medical terminology. Medical specialties, psychiatry, brand and generic drugs. Filing and information maintenance systems. Automated computer equipment and related applications software. Modern office methods, practices, procedures, and equipment. Mathematics and proper English usage, spelling, grammar and punctuation. Coding and classification systems used in the preparation of Mental Health and Health records and reports. Confidentiality requirements of the Welfare and Institutions Code. The Utilization Review Process. Business and professional relationships and ethics within the Mental Health or Health System. Purpose and use of medical records and charts. Laws, rules and regulations pertaining to medical records. Ability to : Transcribe psychiatric reports at an acceptable rate of speed without frequent reference to a medical directory. Understand and use medical/psychiatric symbols, terminology and reference books and materials. Use Mental Health or Health Department coding systems and manuals, depending upon area of assignment. Take responsibility and exercise good judgment in recognizing scope of authority. Audit for Utilization Review control. Coordinate documentation of billable services with billing procedures. Prepare concise and accurate records/reports utilizing a personal computer and software programs. Develop and maintain effective working relationships with the general public, co-workers and those contacted during the course of work. Recognize and extract pertinent medical information from forms, charts and other documents. Perform general clerical work and develop program specific office procedures and methods. HOLIDAYS & LEAVES VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). SICK LEAVE 0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus two optional holidays. BEREAVEMENT LEAVE Five (5) regularly scheduled workdays. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE State Disability Insurance (SDI) Merced County non-management employees are enrolled in the State Disability Insurance Program (SDI). Premiums for this insurance are paid by the employee. This insurance is administered solely by the State, who determines eligibility and payments. Benefit amounts are based on the quarter with the highest wages earned within the base period. LIFE INSURANCE County-paid Life and Accidental Death & Dismemberment Insurance Represented Employees $10,000 Voluntary Term and Whole Life Insurance are available - premium paid by employee RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682 Closing Date/Time: Continuous
Sep 12, 2024
Full Time
Examples of Duties This recruitment is being established to obtain a current eligible list for both Full time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $18.40 per hour - $20.28 per hour. Duties may include, but are not limited to, the following: Chart auditing for Federal and State regulations. Event monitoring and group card monitoring for billing control purposes. Set-up and maintain charts and emergency services reports. Chart monitoring for unauthorized visits, under billing, over billing, and delinquent reports. Transcribe medical reports including psychiatric evaluations, psychometric testing and evaluations, using a variety of dictating and transcribing equipment. Types statistical reports and prepares correspondence for local, state, and federal agencies. May audit for Utilization Review control. Records, processes, and distributes finished material to appropriate parties. Prepares correspondence for word processing and proofreads copy for errors. Schedules appointments for clients and assists them with releases of information forms. Prepares a variety of reports, working with various computer systems and software programs. Updates and maintains database files on computers. Performs a variety of moderate to complex office support assignments. Serves as a backup for the clinic's front desk area and/or Telephone Systems Operator as needed. Minimum Qualifications MEDICAL RECORDS TECHNICIAN I Experience: One (1) year of clerical experience in a medical field. (Successful completion of a course in medical terminology may be substituted for six (6) months of the required experience.) MEDICAL RECORDS TECHNICIAN II Experience: One (1) year of experience equivalent to a Medical Records Technician I with Merced County with a working knowledge of medical terminology, preferably in a Mental Health or Health field. Desirable Experience for Both Levels: Transcription with a hospital or psychiatric facility which included transcription experience in a wide variety of medical specialties. Typing Skills: Type at a corrected rate of 45 words per minute from clear copy. Essential Functions ESSENTIAL FUNCTIONS : Operate a personal computer and other office equipment. Assemble, abstract and code information from patient medical records. Communicate effectively with others in person and over the telephone. Analyze data, interpret directions, procedures and regulations, and develop appropriate responses. Perform job duties under stressful conditions. Respond appropriately to situations. Maintain confidential information in accordance with legal standards and/or County regulations. Frequent use of depth perception, peripheral vision and color perception. Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects. Sit, stand, or walk for extended periods. Kneel, bend, twist, squat, balance and crawl. Frequent use of hand-eye coordination. Frequent use of data entry device including repetitive hand and arm motion. Occasionally lift and carry up to 40 pounds. Normal dexterity, frequent holding and grasping. Regular attendance is an essential function. Knowledge of : Extensive psychiatric terminology and medical terminology. Medical specialties, psychiatry, brand and generic drugs. Filing and information maintenance systems. Automated computer equipment and related applications software. Modern office methods, practices, procedures, and equipment. Mathematics and proper English usage, spelling, grammar and punctuation. Coding and classification systems used in the preparation of Mental Health and Health records and reports. Confidentiality requirements of the Welfare and Institutions Code. The Utilization Review Process. Business and professional relationships and ethics within the Mental Health or Health System. Purpose and use of medical records and charts. Laws, rules and regulations pertaining to medical records. Ability to : Transcribe psychiatric reports at an acceptable rate of speed without frequent reference to a medical directory. Understand and use medical/psychiatric symbols, terminology and reference books and materials. Use Mental Health or Health Department coding systems and manuals, depending upon area of assignment. Take responsibility and exercise good judgment in recognizing scope of authority. Audit for Utilization Review control. Coordinate documentation of billable services with billing procedures. Prepare concise and accurate records/reports utilizing a personal computer and software programs. Develop and maintain effective working relationships with the general public, co-workers and those contacted during the course of work. Recognize and extract pertinent medical information from forms, charts and other documents. Perform general clerical work and develop program specific office procedures and methods. HOLIDAYS & LEAVES VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). SICK LEAVE 0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus two optional holidays. BEREAVEMENT LEAVE Five (5) regularly scheduled workdays. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE State Disability Insurance (SDI) Merced County non-management employees are enrolled in the State Disability Insurance Program (SDI). Premiums for this insurance are paid by the employee. This insurance is administered solely by the State, who determines eligibility and payments. Benefit amounts are based on the quarter with the highest wages earned within the base period. LIFE INSURANCE County-paid Life and Accidental Death & Dismemberment Insurance Represented Employees $10,000 Voluntary Term and Whole Life Insurance are available - premium paid by employee RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682 Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information Los Angeles County Office of the PUBLIC DEFENDER EXAM NUMBER: L1610A-EA RECRUITMENT TYPE: OPEN COMPETITIVE JOB OPPORTUNITY - Emergency WHO WE ARE The Los Angeles County Office of the Public Defender is the nation's finest client-centered criminal defense firm, providing a beacon for evolutionary and revolutionary changes in the justice system. Our offices are headed by innovative and progressive leaders collaboratively working towards our agency’s mission of reducing the incarceration rate for our indigent clientele. WHEN TO APPLY Applications will be accepted starting Wednesday , September 11, 2024, at 8:00 a.m. (PT). The application filing period will remain open until the needs of the service are met and is subject to closure without prior notice. The LA County Board of Supervisors recently declared a local state of emergency for homelessness , a nd the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Los Angeles County Office of the Public Defender is seeking qualified candidates to fill the emergency Communications Manager position, Public Defender vacancy related to the homelessness crisis. ABOUT THE POSITION Manages and directs the planning, development, evaluation, implementation, and administration of a comprehensive and strategic public information and engagement program for the department's Communications Unit. Essential Job Functions ESSENTIAL JOB FUNCTIONS INCLUDE BUT MAY NOT BE LIMITED TO: Directing and participating in the development and implementation of the department’s communication strategies and public information programs to effectively convey the department’s mission, goals, services, and community outreach programs. Managing the dissemination of information to the public and the media and utilizing technical expertise to quickly and professionally respond to crises and challenging situations. Conferring with the executive team to identify strategies for addressing high-profile cases; and arranging interviews with the Public Defender and departmental executives. Responding to requests for information on the programs and activities of the Public Defender and the department. Fostering effective working relationships with clients, government officials, and media representatives. Formulating policies and procedures related to public information programs. Assigning, supervising, and reviewing the work of communications staff; providing constructive feedback; preparing employee evaluations, and maintaining the unit’s schedule. Developing policies and procedures and working with staff to meet career and organizational goals. Coordinating with the Office of the Alternate Public Defender and the Independent Defense Counsel Office on communications-related training programs. Managing special events (e.g., community outreach programs) designed to provide and disseminate information on the department’s programs and services. Evaluating the effectiveness of the department’s public relations efforts and recommending revisions, if necessary. Requirements MINIMUM REQUIREMENTS A Bachelor's degree from an accredited college or university* with a major in Communications, Journalism, Public Administration, Public Relations, English, Criminal Justice, Criminology, or a closely related field -AND- Five years of experience at the level of Los Angeles County’s class of Senior Public Information Specialist** initiating, planning, developing, maintaining, evaluating, implementing, and coordinating a complex and sensitive public information program; or professional experience as a journalist within a media organization. Special Requirement Information *In order to receive credit for a Bachelor's or higher degree, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization at the time of application filing or within seven (7) calendar days from the date of filing. If you are unable to attach the required documents, you must email them to Exams@pubdef.lacounty.gov .Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) will not be considered as meeting the stated Minimum Requirements. For more information regarding education, please see the Employment Information document on the LA County Jobs website. ** Experience at the level of Los Angeles County's class of Senior Public Information Specialist involves initiating, planning, developing, maintaining, evaluating, implementing, and coordinating a complex and sensitive public information and engagement program; serves in a lead capacity or may serve as a supervisor to public information staff engaged in the planning and dissemination of information through various media channels. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Some positions may require a valid California Class C Driver License to perform job-related functions. PHYSICAL CLASS II - LIGHT This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. EXAM CONTENT Before the end of your initial work assignment, the department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. Additional Information APPLICATION & FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button for this posting. Please review your application for accuracy before submitting it. You can also track the status of your application by visiting Governmentjobs.com and logging into your account. Many important notifications such as application notices and initial appointment letters will be sent electronically to the email address provided on your application. It is your responsibility to provide a valid email address and review all notifications sent to you. Please add Exams@pubdef.lacounty.gov, HMoreno@pubdef.lacounty.gov , noreply@governmentjobs.com, Personnel@pubdef.lacounty.gov , to your email address book and list of approved senders to prevent email notifications from being filtered or blocked as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any examination notifications. You can always access some of these notifications by logging into your profile inbox at Governmentjobs.com which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Plan to submit your online application well in advance of the first day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on Governmentjobs.com , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements . Fill out your application and Supplemental Questionnaire completely. Provide any relevant job experience when prompted, in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. Incomplete applications will be rejected. Please note that all information included in the application materials is subject to VERIFICATION at any point during the application review, selection, and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Applicants must submit all applicable documents at the time of filing or within seven (7) calendar days from the date the application is filed via email to Exams@pubdef.lacounty.gov . Include the examination number and title in your email's subject line. Although resumes can be uploaded as attachments to the application, resumes will not be accepted in lieu of completing the online application. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County. Applicants can find out more information about select in-person library services and locations by visiting the Los Angeles County Library website. NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records that are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Questions? Contact us: Exam Number: L1610A-EA Department Contact Name: Hector Moreno Department Contact Phone: (213) 460-8068 Department Contact Email: Exams@pubdef.lacounty.gov ADA Coordinator Email: Exams@pubdef.lacounty.gov California Relay Service Phone: (800) 735-2922 Teletype Phone: (800) 735-2929 For detailed information, please click here
Sep 11, 2024
Full Time
Position/Program Information Los Angeles County Office of the PUBLIC DEFENDER EXAM NUMBER: L1610A-EA RECRUITMENT TYPE: OPEN COMPETITIVE JOB OPPORTUNITY - Emergency WHO WE ARE The Los Angeles County Office of the Public Defender is the nation's finest client-centered criminal defense firm, providing a beacon for evolutionary and revolutionary changes in the justice system. Our offices are headed by innovative and progressive leaders collaboratively working towards our agency’s mission of reducing the incarceration rate for our indigent clientele. WHEN TO APPLY Applications will be accepted starting Wednesday , September 11, 2024, at 8:00 a.m. (PT). The application filing period will remain open until the needs of the service are met and is subject to closure without prior notice. The LA County Board of Supervisors recently declared a local state of emergency for homelessness , a nd the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Los Angeles County Office of the Public Defender is seeking qualified candidates to fill the emergency Communications Manager position, Public Defender vacancy related to the homelessness crisis. ABOUT THE POSITION Manages and directs the planning, development, evaluation, implementation, and administration of a comprehensive and strategic public information and engagement program for the department's Communications Unit. Essential Job Functions ESSENTIAL JOB FUNCTIONS INCLUDE BUT MAY NOT BE LIMITED TO: Directing and participating in the development and implementation of the department’s communication strategies and public information programs to effectively convey the department’s mission, goals, services, and community outreach programs. Managing the dissemination of information to the public and the media and utilizing technical expertise to quickly and professionally respond to crises and challenging situations. Conferring with the executive team to identify strategies for addressing high-profile cases; and arranging interviews with the Public Defender and departmental executives. Responding to requests for information on the programs and activities of the Public Defender and the department. Fostering effective working relationships with clients, government officials, and media representatives. Formulating policies and procedures related to public information programs. Assigning, supervising, and reviewing the work of communications staff; providing constructive feedback; preparing employee evaluations, and maintaining the unit’s schedule. Developing policies and procedures and working with staff to meet career and organizational goals. Coordinating with the Office of the Alternate Public Defender and the Independent Defense Counsel Office on communications-related training programs. Managing special events (e.g., community outreach programs) designed to provide and disseminate information on the department’s programs and services. Evaluating the effectiveness of the department’s public relations efforts and recommending revisions, if necessary. Requirements MINIMUM REQUIREMENTS A Bachelor's degree from an accredited college or university* with a major in Communications, Journalism, Public Administration, Public Relations, English, Criminal Justice, Criminology, or a closely related field -AND- Five years of experience at the level of Los Angeles County’s class of Senior Public Information Specialist** initiating, planning, developing, maintaining, evaluating, implementing, and coordinating a complex and sensitive public information program; or professional experience as a journalist within a media organization. Special Requirement Information *In order to receive credit for a Bachelor's or higher degree, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization at the time of application filing or within seven (7) calendar days from the date of filing. If you are unable to attach the required documents, you must email them to Exams@pubdef.lacounty.gov .Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) will not be considered as meeting the stated Minimum Requirements. For more information regarding education, please see the Employment Information document on the LA County Jobs website. ** Experience at the level of Los Angeles County's class of Senior Public Information Specialist involves initiating, planning, developing, maintaining, evaluating, implementing, and coordinating a complex and sensitive public information and engagement program; serves in a lead capacity or may serve as a supervisor to public information staff engaged in the planning and dissemination of information through various media channels. LICENSE A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Some positions may require a valid California Class C Driver License to perform job-related functions. PHYSICAL CLASS II - LIGHT This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. EXAM CONTENT Before the end of your initial work assignment, the department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. Additional Information APPLICATION & FILING INFORMATION APPLICATIONS MUST BE FILED ONLINE ONLY. Applications submitted by U.S. Mail, Fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button for this posting. Please review your application for accuracy before submitting it. You can also track the status of your application by visiting Governmentjobs.com and logging into your account. Many important notifications such as application notices and initial appointment letters will be sent electronically to the email address provided on your application. It is your responsibility to provide a valid email address and review all notifications sent to you. Please add Exams@pubdef.lacounty.gov, HMoreno@pubdef.lacounty.gov , noreply@governmentjobs.com, Personnel@pubdef.lacounty.gov , to your email address book and list of approved senders to prevent email notifications from being filtered or blocked as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any examination notifications. You can always access some of these notifications by logging into your profile inbox at Governmentjobs.com which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence. Plan to submit your online application well in advance of the first day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on Governmentjobs.com , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements . Fill out your application and Supplemental Questionnaire completely. Provide any relevant job experience when prompted, in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. Incomplete applications will be rejected. Please note that all information included in the application materials is subject to VERIFICATION at any point during the application review, selection, and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION . Applicants must submit all applicable documents at the time of filing or within seven (7) calendar days from the date the application is filed via email to Exams@pubdef.lacounty.gov . Include the examination number and title in your email's subject line. Although resumes can be uploaded as attachments to the application, resumes will not be accepted in lieu of completing the online application. SOCIAL SECURITY NUMBER Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County. Applicants can find out more information about select in-person library services and locations by visiting the Los Angeles County Library website. NO SHARING OF USER ID AND PASSWORD All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of offense(s). If asked to provide information about a conviction history, any convictions or court records that are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Questions? Contact us: Exam Number: L1610A-EA Department Contact Name: Hector Moreno Department Contact Phone: (213) 460-8068 Department Contact Email: Exams@pubdef.lacounty.gov ADA Coordinator Email: Exams@pubdef.lacounty.gov California Relay Service Phone: (800) 735-2922 Teletype Phone: (800) 735-2929 For detailed information, please click here
Introduction The Digital Services team, part of the Information Systems Division, is seeking to fill one vacancy on a unit responsible for administration, development, and maintenance of County's Electronic Document Management Solution (EDMS) - Laserfiche. This position (Information Systems Analyst III) is responsible for delivering applications and support to department throughout the County. As the primary administrator of our document management system, you will be responsible for ensuring the smooth operation of our EDMS. You will work closely with various departments to implement and maintain the EDMS, providing top-notch support to users and ensuring compliance with organizational policies and procedures. ISD delivers cutting edge information services to all county departments including vulnerability management, patch management, imaging, and application packaging and deployment. This examination is being given to fill one vacancy in the ISD department and to establish a selective eligible list to fill future ISA III EDMS vacancies. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. TYPICAL DUTIES Performs professional level specialized and complex duties to support information technology systems in assigned area; areas of responsibility include the analysis, evaluation, design, programming, development, testing, implementation, documentation and maintenance of large and complex systems, networks, programs and applications across multiple platforms and technologies. Designs and develops components of current or new systems; serves on assigned projects for large and complex systems; in conjunction with project team members, analyzes user requirements and recommends technology solution; reviews and evaluates current and third party systems and applications; determines method of integrating new programming code into existing programs to meet user needs; develops data flow diagrams and other systems documentation; creates program specifications; designs data structures, screens, file structures, reports, forms, and menus; develops optimum system configurations; locates and downloads existing system data; develops and implements testing plan; performs quality assurance duties; determines whether new program meets the client’s business and technology requirements; recommends changes as needed. Serves as resource and provides highly specialized support to maintaining existing systems; assesses, reviews and conducts research on system operational problems and functionality; provides technical solutions to client on alternative systems or applications. Performs a variety of complex analytical duties in planning, developing, installing, implementing, integrating, testing and evaluating the County’s local and wide area networks; installs, configures and manages servers; coordinates the installation and maintenance of computers, circuits, data communications equipment, printers and other peripheral equipment. Investigates, analyzes and resolves network-related problems; resolves compatibility problems; troubleshoots network failures, router problems and telecommunications problems; recommends and implements changes and improvements. Monitors network security and performance; identifies unauthorized access and potential security risks; measures volume and performance of network traffic; identifies utilization and performance issues; recommends improvements to security and network performance. Develops, implements and maintains the County’s Internet and Intranet sites; recommends design and layouts; writes code; creates database connections; develops written technical procedures; implements interactive website components; provides Internet training for County staff. Performs technical writing duties in the development and production of system documentation, instructional and procedural manuals. Identifies training issues and coordinates training sessions for client users on assigned systems or applications; develops training schedule; designs training manuals; conducts training sessions. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of information technology. May exercise technical supervision over lower level staff; assists in selecting, training, motivating and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies. MINIMUM QUALIFICATIONS The following special requirements were approved by the Director of Human Resources on March 22, 2024. Education : Graduation from an accredited four-year college or university with a major in computer science, information systems, mathematics, business administration or a related field. Experience : Two years of increasingly responsible professional electronic document management systems experience, including system administration, user support, data management, security and compliance, backup/disaster recovery and integration/API management . Substitution #1 : Possession of an approved information systems technology certificate, or completion of an approved information systems training course may substitute for all or part of the above required education. Substitution #2 : Additional qualifying experience may substitute for the above required education on a year-for-year basis to a maximum of two years. Desirable qualifications include: • Familiarity with Laserfiche's Document Management System (DMS) and its various modules, such as scanning, indexing, and searching. • Knowledge of database management systems, including data modeling, querying, and integration. • Previous experience in administering document management systems or similar technologies (e.g., enterprise content management, records management). • Strong problem-solving skills, with the ability to think critically and logically. • Familiarity with Windows-based operating systems and windows based web servers. • Laserfiche certifications, such as the Laserfiche Certified Administrator. KNOWLEDGE Operations, services and activities of a comprehensive information systems program across multiple operating platforms; advanced principles and practices of computer science and information systems; methods and techniques of highly complex system analysis, design and development; advanced methods and techniques of system hardware and software troubleshooting and installation; advanced principles and practices of structured programming; operational characteristics of systems hardware and software across multiple environments; methods and techniques of evaluating business operations to develop technology solutions; principles and procedures of quality assurance; methods and techniques of developing testing procedures; methods and techniques of designing, implementing and maintaining internet and intranet web sites; operations, services and activities of local and wide area network design, development, security and administration; local and wide area network protocols, routing techniques and installation methods; methods and techniques of installing and maintaining and administering network servers, hardware and software; pertinent Federal, State and local codes, laws and regulations. ABILITY Provide advanced level technical support for system analysis, implementation and maintenance; detect, isolate and resolve complex information system problems; recommend, design, implement and install systems and programs; independently perform complex systems and applications programming and analysis duties; design, configure, install and test local and wide area network servers, hardware, software, routers and associated components; analyze procedures and data to develop logical solutions to complex systems problems; troubleshoot and analyze complex local and wide area network operating system or hardware and software problems; learn to analyze and assess the technological needs of departments with large and highly complex systems; learn operations and characteristics of database management systems, tools and utilities; learn and apply concepts and principles of database management and administration; learn principles, practices, methods and techniques of serving as project lead on assigned information systems projects; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL/MENTAL REQUIREMENTS Mobility - Frequent use of keyboards; frequent sitting, standing or walking for long periods; occasional pushing/pulling, bending, squatting and crawling; driving. Lifting - frequently 5-30 pounds; occasionally 70 pounds or less. Vision - constant use of good overall vision; frequent reading/close-up work; occasional color, depth and peripheral vision. Dexterity - frequent repetitive motion; frequent writing; frequent grasping, holding, reaching. Hearing/Talking - frequent talking/hearing in person and on the telephone. Emotional/Psychological - frequent decision making and concentration; frequent public contact; occasional working alone, working nights and traveling. Environmental - frequent exposure to noise. San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Open Until Filled
Sep 10, 2024
Full Time
Introduction The Digital Services team, part of the Information Systems Division, is seeking to fill one vacancy on a unit responsible for administration, development, and maintenance of County's Electronic Document Management Solution (EDMS) - Laserfiche. This position (Information Systems Analyst III) is responsible for delivering applications and support to department throughout the County. As the primary administrator of our document management system, you will be responsible for ensuring the smooth operation of our EDMS. You will work closely with various departments to implement and maintain the EDMS, providing top-notch support to users and ensuring compliance with organizational policies and procedures. ISD delivers cutting edge information services to all county departments including vulnerability management, patch management, imaging, and application packaging and deployment. This examination is being given to fill one vacancy in the ISD department and to establish a selective eligible list to fill future ISA III EDMS vacancies. Pre-Employment Drug Screening and Background : Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen. TYPICAL DUTIES Performs professional level specialized and complex duties to support information technology systems in assigned area; areas of responsibility include the analysis, evaluation, design, programming, development, testing, implementation, documentation and maintenance of large and complex systems, networks, programs and applications across multiple platforms and technologies. Designs and develops components of current or new systems; serves on assigned projects for large and complex systems; in conjunction with project team members, analyzes user requirements and recommends technology solution; reviews and evaluates current and third party systems and applications; determines method of integrating new programming code into existing programs to meet user needs; develops data flow diagrams and other systems documentation; creates program specifications; designs data structures, screens, file structures, reports, forms, and menus; develops optimum system configurations; locates and downloads existing system data; develops and implements testing plan; performs quality assurance duties; determines whether new program meets the client’s business and technology requirements; recommends changes as needed. Serves as resource and provides highly specialized support to maintaining existing systems; assesses, reviews and conducts research on system operational problems and functionality; provides technical solutions to client on alternative systems or applications. Performs a variety of complex analytical duties in planning, developing, installing, implementing, integrating, testing and evaluating the County’s local and wide area networks; installs, configures and manages servers; coordinates the installation and maintenance of computers, circuits, data communications equipment, printers and other peripheral equipment. Investigates, analyzes and resolves network-related problems; resolves compatibility problems; troubleshoots network failures, router problems and telecommunications problems; recommends and implements changes and improvements. Monitors network security and performance; identifies unauthorized access and potential security risks; measures volume and performance of network traffic; identifies utilization and performance issues; recommends improvements to security and network performance. Develops, implements and maintains the County’s Internet and Intranet sites; recommends design and layouts; writes code; creates database connections; develops written technical procedures; implements interactive website components; provides Internet training for County staff. Performs technical writing duties in the development and production of system documentation, instructional and procedural manuals. Identifies training issues and coordinates training sessions for client users on assigned systems or applications; develops training schedule; designs training manuals; conducts training sessions. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of information technology. May exercise technical supervision over lower level staff; assists in selecting, training, motivating and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies. MINIMUM QUALIFICATIONS The following special requirements were approved by the Director of Human Resources on March 22, 2024. Education : Graduation from an accredited four-year college or university with a major in computer science, information systems, mathematics, business administration or a related field. Experience : Two years of increasingly responsible professional electronic document management systems experience, including system administration, user support, data management, security and compliance, backup/disaster recovery and integration/API management . Substitution #1 : Possession of an approved information systems technology certificate, or completion of an approved information systems training course may substitute for all or part of the above required education. Substitution #2 : Additional qualifying experience may substitute for the above required education on a year-for-year basis to a maximum of two years. Desirable qualifications include: • Familiarity with Laserfiche's Document Management System (DMS) and its various modules, such as scanning, indexing, and searching. • Knowledge of database management systems, including data modeling, querying, and integration. • Previous experience in administering document management systems or similar technologies (e.g., enterprise content management, records management). • Strong problem-solving skills, with the ability to think critically and logically. • Familiarity with Windows-based operating systems and windows based web servers. • Laserfiche certifications, such as the Laserfiche Certified Administrator. KNOWLEDGE Operations, services and activities of a comprehensive information systems program across multiple operating platforms; advanced principles and practices of computer science and information systems; methods and techniques of highly complex system analysis, design and development; advanced methods and techniques of system hardware and software troubleshooting and installation; advanced principles and practices of structured programming; operational characteristics of systems hardware and software across multiple environments; methods and techniques of evaluating business operations to develop technology solutions; principles and procedures of quality assurance; methods and techniques of developing testing procedures; methods and techniques of designing, implementing and maintaining internet and intranet web sites; operations, services and activities of local and wide area network design, development, security and administration; local and wide area network protocols, routing techniques and installation methods; methods and techniques of installing and maintaining and administering network servers, hardware and software; pertinent Federal, State and local codes, laws and regulations. ABILITY Provide advanced level technical support for system analysis, implementation and maintenance; detect, isolate and resolve complex information system problems; recommend, design, implement and install systems and programs; independently perform complex systems and applications programming and analysis duties; design, configure, install and test local and wide area network servers, hardware, software, routers and associated components; analyze procedures and data to develop logical solutions to complex systems problems; troubleshoot and analyze complex local and wide area network operating system or hardware and software problems; learn to analyze and assess the technological needs of departments with large and highly complex systems; learn operations and characteristics of database management systems, tools and utilities; learn and apply concepts and principles of database management and administration; learn principles, practices, methods and techniques of serving as project lead on assigned information systems projects; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL/MENTAL REQUIREMENTS Mobility - Frequent use of keyboards; frequent sitting, standing or walking for long periods; occasional pushing/pulling, bending, squatting and crawling; driving. Lifting - frequently 5-30 pounds; occasionally 70 pounds or less. Vision - constant use of good overall vision; frequent reading/close-up work; occasional color, depth and peripheral vision. Dexterity - frequent repetitive motion; frequent writing; frequent grasping, holding, reaching. Hearing/Talking - frequent talking/hearing in person and on the telephone. Emotional/Psychological - frequent decision making and concentration; frequent public contact; occasional working alone, working nights and traveling. Environmental - frequent exposure to noise. San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Open Until Filled
The Accreditation Technician (SO) is responsible a variety of moderately complex tasks in the collection and maintenance of accreditation records for the Jefferson County Sheriff's Office (JCSO). Operates and maintains a variety of specialized software programs. Gathers confidential documentation from personnel in all units within the JCSO, detention facility, and court security. Apply By: 09/24/24 Division: Sheriff Executive Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Apply by 9/25/2024 Starting pay: $24.20 - $28.06 per hourTop out pay: $36.31per hour $50,338.49 - $56,656.42 / Top out pay $75,530.07 Reviews CALEA Law Enforcement, ACA , NCCHC and PREA master files for accuracy and completeness. Determines the type and content of agency documentation to ensure accurate demonstration of compliance. I mplements collection system and analyzes documentation for completeness, accuracy, and compliance with department policy, state law and current accreditation standards. Gathers documentation from all units within the JCSO , the detention facility , court facility, and various county components to ensure demonstration of compliance for CALEA Law Enforcement, ACA , NCCHC and PREA National Standards. C ollects documentation at least 2 times a year for over 1 , 000 standards including photograph y of vital observation standards , management of tracking logs, and working files . Analyzes and determines the applicability and compliance of standards and documents with department policies and accreditation standards. Informs supervisor of non-compliant documents for resolution. Maintains electronic accreditation files and records within PowerDMS and other accreditation specific software program s. Creates spreadsheets and databases to manage document requests, time sensitive standards, and working file distribution schedules . Locates and reviews multiple reports in Tiburon, the JCSO computer records management system . Searches various internal confidential electronic files to locate essential file documentation. Reviews and deciphers critical information for use in master accreditation files. A ssists with logistics and planning for mock and on-site assessments. Prepares welcome books for auditors including on-site agendas, department rosters, and listing of observation standards.conducts JCSO and detention facility pre-audit tours to ensure agency compliance with observation standards. Prepares and refreshes room with refreshments. Assists with coordinating static displays , public hearings, and public phone -in sessions. Assists with all aspects of the audit prior to and during the auditors' visit. Prepares and recommends policy additions and revisions based on changes to accreditation standards . Assists with m aintaining department back-up p olicies and procedures manuals, operations manuals, and detention post order manual s. Creates backup storage for policies and procedures as requested by department employees , c ounty personnel, or outside law enforcement agencies . Biennially, creates and distributes hard-copy and electronic back-up t o key personnel throughout the JCSO . Attends unit meetings, d ivision briefings, and other internal organizational meetings. Prepar es and presents lesson plans and presentations for law enforcement academy classes. . Attends internal and external training, attends annual conferences requiring out-of-state travel, and maintains law enforcement accreditation networking relationships. Responds to inquiries in person and on the phone and performs one-on-one communication and email correspondence with internal and external law enforcement contacts. Other duties and responsibilities as assigned. Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services
Sep 10, 2024
The Accreditation Technician (SO) is responsible a variety of moderately complex tasks in the collection and maintenance of accreditation records for the Jefferson County Sheriff's Office (JCSO). Operates and maintains a variety of specialized software programs. Gathers confidential documentation from personnel in all units within the JCSO, detention facility, and court security. Apply By: 09/24/24 Division: Sheriff Executive Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Apply by 9/25/2024 Starting pay: $24.20 - $28.06 per hourTop out pay: $36.31per hour $50,338.49 - $56,656.42 / Top out pay $75,530.07 Reviews CALEA Law Enforcement, ACA , NCCHC and PREA master files for accuracy and completeness. Determines the type and content of agency documentation to ensure accurate demonstration of compliance. I mplements collection system and analyzes documentation for completeness, accuracy, and compliance with department policy, state law and current accreditation standards. Gathers documentation from all units within the JCSO , the detention facility , court facility, and various county components to ensure demonstration of compliance for CALEA Law Enforcement, ACA , NCCHC and PREA National Standards. C ollects documentation at least 2 times a year for over 1 , 000 standards including photograph y of vital observation standards , management of tracking logs, and working files . Analyzes and determines the applicability and compliance of standards and documents with department policies and accreditation standards. Informs supervisor of non-compliant documents for resolution. Maintains electronic accreditation files and records within PowerDMS and other accreditation specific software program s. Creates spreadsheets and databases to manage document requests, time sensitive standards, and working file distribution schedules . Locates and reviews multiple reports in Tiburon, the JCSO computer records management system . Searches various internal confidential electronic files to locate essential file documentation. Reviews and deciphers critical information for use in master accreditation files. A ssists with logistics and planning for mock and on-site assessments. Prepares welcome books for auditors including on-site agendas, department rosters, and listing of observation standards.conducts JCSO and detention facility pre-audit tours to ensure agency compliance with observation standards. Prepares and refreshes room with refreshments. Assists with coordinating static displays , public hearings, and public phone -in sessions. Assists with all aspects of the audit prior to and during the auditors' visit. Prepares and recommends policy additions and revisions based on changes to accreditation standards . Assists with m aintaining department back-up p olicies and procedures manuals, operations manuals, and detention post order manual s. Creates backup storage for policies and procedures as requested by department employees , c ounty personnel, or outside law enforcement agencies . Biennially, creates and distributes hard-copy and electronic back-up t o key personnel throughout the JCSO . Attends unit meetings, d ivision briefings, and other internal organizational meetings. Prepar es and presents lesson plans and presentations for law enforcement academy classes. . Attends internal and external training, attends annual conferences requiring out-of-state travel, and maintains law enforcement accreditation networking relationships. Responds to inquiries in person and on the phone and performs one-on-one communication and email correspondence with internal and external law enforcement contacts. Other duties and responsibilities as assigned. Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services
Stanislaus County, CA
Modesto, California, United States
About the Opportunity ****BILINGUAL APPLICANTS ARE ENCOURAGED TO APPLY**** THE IDEAL CANDIDATE Behavioral Health & Recovery Services is looking for a charismatic leader of the Medical Records team, which is integral to the maintenance of client medical records. The ideal candidate should possess a background in Health Information Management or a related field, with experience in managing medical records and proficiency in EHR/EMR systems. Strong organizational skills, the ability to work collaboratively, and a commitment to maintaining high ethical standards are essential. Adaptability and strong time management skills are also important for handling the fast-paced and evolving nature of healthcare environments. Customer focus, and a willingness to be part of a dynamic Department, is essential. Participating as a team player, and working with other programs, is an important aspect of this role. To learn more about the Behavioral Health and Recovery Services department , Click Here . THE POSITION The Medical Records Coordinator performs, as well as supervises, the completion of complex, technical medical records functions. In addition, the Medical Records Coordinator plans, supervises, and evaluates the performance of medical records staff. Performs related duties as assigned. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Mid Management / Supervisory bargaining unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. Incumbents may also be subject to overtime, standby, callback, weekend, holiday, and shift assignments as identified in their MOU (Memorandum of Understanding). Click here for details The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Assists in formulating policies and procedures for the Medical Records Department; Complies with attorneys' legal requests, subpoenas and other special requests for pertinent medical record information; Appears in court as the legal custodian of records and testifies to the reliability of facts presented based upon the medical documents; Maintains all required Medical Records Department policy and procedures manuals and files; Administers Health Insurance Portability and Accountable Act (HIPAA) training to all staff; Establishes and maintains liaison with other departments, state, federal, and public agencies; Provides information on clients admitted to the Psychiatric Health Facility as required by the Office of Statewide Health Planning and Development. Serves as a resource person to the Department regarding services, medical record confidentiality, release of information, and related operational and record keeping information; Assist in audits concerning compliance with medical record, requirements, documentation, quality of care, and other standards; Ensures compliance with Federal, state, local laws and regulations governing behavioral health; Ensures compliance with Principles, practices, and legal requirements related to the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 Regulations; Displays effective organizational and time management principles and techniques; Analyzes and prepares medical record office's budget and monitor expenditures; Utilizes electronic information systems; Demonstrates and maintain a high degree of initiative, maturity, integrity, and good judgement; and Other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE ICD9-CM and DSM4-R coding; Methods of abstracting medical information from clients charts; Title 22 as it relates to the Medical Records Department; Medico-legal law and appropriate legal citations relating to the maintenance of medical records; Medical disease coding; Medical terminology/standard nomenclature as applied to disease, operations and therapies; HIPAA regulations as they apply to medical records; and Modern office methods and practices including report writing SKILLS/ABILITIES Properly maintain written medical documentation; Establish work priorities, meet deadlines and suggest changes; Evaluate, plan, organize and provide proper supervision to staff; Communicate effectively both orally and in writing with a variety of staff and public from diverse educational, cultural, social and economic backgrounds; Perform complex clerical work with speed and accuracy; and Supervise and provide guidance to staff. EDUCATION/EXPERIENCE Two (2) years in an ambulatory medical records setting performing complex medical records duties, which may include diagnostic and disease coding; indexing and record analysis; preparation of written policies, procedures and correspondence; and, compliance with attorney legal requests and subpoenas; AND 32 hours of courses related to Medical Records and HIPAA (may receive within first six (6) months of hire). DESIRABLE QUALIFICATIONS Certification as an Accredited Records Technician (ART) OR Certification as a Registered Records Administrator (RRA) Proof of education (coursework or transcripts) will be required for verification purposes at the time of application. Applicants who are unable to submit proof must call (209) 525-7339 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing date will result in disqualification. We recognize your time is valuable, please only apply if you meet the following required qualifications. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening: Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination: Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination: Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: September 20, 2024 Oral Examination: Week of September 30, 2024 GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 9/20/2024 5:00 PM Pacific
Sep 07, 2024
Full Time
About the Opportunity ****BILINGUAL APPLICANTS ARE ENCOURAGED TO APPLY**** THE IDEAL CANDIDATE Behavioral Health & Recovery Services is looking for a charismatic leader of the Medical Records team, which is integral to the maintenance of client medical records. The ideal candidate should possess a background in Health Information Management or a related field, with experience in managing medical records and proficiency in EHR/EMR systems. Strong organizational skills, the ability to work collaboratively, and a commitment to maintaining high ethical standards are essential. Adaptability and strong time management skills are also important for handling the fast-paced and evolving nature of healthcare environments. Customer focus, and a willingness to be part of a dynamic Department, is essential. Participating as a team player, and working with other programs, is an important aspect of this role. To learn more about the Behavioral Health and Recovery Services department , Click Here . THE POSITION The Medical Records Coordinator performs, as well as supervises, the completion of complex, technical medical records functions. In addition, the Medical Records Coordinator plans, supervises, and evaluates the performance of medical records staff. Performs related duties as assigned. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Mid Management / Supervisory bargaining unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. Incumbents may also be subject to overtime, standby, callback, weekend, holiday, and shift assignments as identified in their MOU (Memorandum of Understanding). Click here for details The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Assists in formulating policies and procedures for the Medical Records Department; Complies with attorneys' legal requests, subpoenas and other special requests for pertinent medical record information; Appears in court as the legal custodian of records and testifies to the reliability of facts presented based upon the medical documents; Maintains all required Medical Records Department policy and procedures manuals and files; Administers Health Insurance Portability and Accountable Act (HIPAA) training to all staff; Establishes and maintains liaison with other departments, state, federal, and public agencies; Provides information on clients admitted to the Psychiatric Health Facility as required by the Office of Statewide Health Planning and Development. Serves as a resource person to the Department regarding services, medical record confidentiality, release of information, and related operational and record keeping information; Assist in audits concerning compliance with medical record, requirements, documentation, quality of care, and other standards; Ensures compliance with Federal, state, local laws and regulations governing behavioral health; Ensures compliance with Principles, practices, and legal requirements related to the Health Insurance Portability and Accountability Act (HIPAA) and 42 CFR Part 2 Regulations; Displays effective organizational and time management principles and techniques; Analyzes and prepares medical record office's budget and monitor expenditures; Utilizes electronic information systems; Demonstrates and maintain a high degree of initiative, maturity, integrity, and good judgement; and Other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) KNOWLEDGE ICD9-CM and DSM4-R coding; Methods of abstracting medical information from clients charts; Title 22 as it relates to the Medical Records Department; Medico-legal law and appropriate legal citations relating to the maintenance of medical records; Medical disease coding; Medical terminology/standard nomenclature as applied to disease, operations and therapies; HIPAA regulations as they apply to medical records; and Modern office methods and practices including report writing SKILLS/ABILITIES Properly maintain written medical documentation; Establish work priorities, meet deadlines and suggest changes; Evaluate, plan, organize and provide proper supervision to staff; Communicate effectively both orally and in writing with a variety of staff and public from diverse educational, cultural, social and economic backgrounds; Perform complex clerical work with speed and accuracy; and Supervise and provide guidance to staff. EDUCATION/EXPERIENCE Two (2) years in an ambulatory medical records setting performing complex medical records duties, which may include diagnostic and disease coding; indexing and record analysis; preparation of written policies, procedures and correspondence; and, compliance with attorney legal requests and subpoenas; AND 32 hours of courses related to Medical Records and HIPAA (may receive within first six (6) months of hire). DESIRABLE QUALIFICATIONS Certification as an Accredited Records Technician (ART) OR Certification as a Registered Records Administrator (RRA) Proof of education (coursework or transcripts) will be required for verification purposes at the time of application. Applicants who are unable to submit proof must call (209) 525-7339 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing date will result in disqualification. We recognize your time is valuable, please only apply if you meet the following required qualifications. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitments consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening: Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination: Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination: Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: September 20, 2024 Oral Examination: Week of September 30, 2024 GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions. Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 9/20/2024 5:00 PM Pacific
TYPICAL DUTIES Completes detailed analysis of medical records for chart content and documentation requirements. Assigns diagnostic codes and abstracts patient medical record information according to the International Classification of Diseases 9th Edition Systems (ICD-9-CM) and Current Procedure Terminology (CPT-4) Manual and coding conventions and guidelines as established by state and federal reporting requirements. Completes abstracting functions of inpatient, outpatient, and emergency records. Enters coded medical records data on computer terminal; selects diagnosis and operations codes from computer encoder and designated abstracting system. Review medical records and verifies coding and Medicare Severity Diagnosis-Related Groups (MS-DRGs) assignments in response to billing requests. Responds to authorized request from agencies, administration and individuals regarding coding and DRG questions. Maintains a working knowledge of current guidelines and regulations affecting code assignments through continuing education sessions and approved references. Assists physicians with correspondence for legal and insurance information. Keep records and prepares reports and correspondence as required. May serve as a lead worker; may train staff. MINIMUM QUALIFICATIONS Experience : One year of experience in an acute-care hospital or health care facility with experience in medical coding or medical records. Certification : Possession of a current Certified Coding Specialist (CCS) certificate issued by the American Health Information Management Association or Certified Professional Coder (CPC) certificate issued by the American Academy of Professional Coders. Substitution : Current registration as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) certificate may be substituted for the CCS or CPC certificate. KNOWLEDGE Medical terminology, anatomy and physiology, and study of disease processes; current knowledge of abstracting medical records according to ICD-9-CM classification systems and CPT-4 coding guidelines; standards and regulations pertaining to the maintenance of patient medical records; medical records coding systems; health information systems for computer application to medical records. ABILITY Review medical record information, correctly assign codes to diagnosis and procedures; utilize the ICD-9-CM and CPT-4 coding guidelines to code medical record entries; abstract information from medical records in accordance with defined regulations; read medical record notes and reports; assign accurate Medicare Severity Diagnostic Related Groups; operate computers, office equipment and related software; make independent decisions in procedural matters; establish and maintain effective working relationships with other employees, physicians, and the general public; communicate effectively, both orally and in writing. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting and standing for long periods, walking; occasional pushing, pulling, bending, stooping, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Decision making; concentration; occasional exposure to trauma, grief and death; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 9/20/2024 11:59:00 PM
Sep 06, 2024
Full Time
TYPICAL DUTIES Completes detailed analysis of medical records for chart content and documentation requirements. Assigns diagnostic codes and abstracts patient medical record information according to the International Classification of Diseases 9th Edition Systems (ICD-9-CM) and Current Procedure Terminology (CPT-4) Manual and coding conventions and guidelines as established by state and federal reporting requirements. Completes abstracting functions of inpatient, outpatient, and emergency records. Enters coded medical records data on computer terminal; selects diagnosis and operations codes from computer encoder and designated abstracting system. Review medical records and verifies coding and Medicare Severity Diagnosis-Related Groups (MS-DRGs) assignments in response to billing requests. Responds to authorized request from agencies, administration and individuals regarding coding and DRG questions. Maintains a working knowledge of current guidelines and regulations affecting code assignments through continuing education sessions and approved references. Assists physicians with correspondence for legal and insurance information. Keep records and prepares reports and correspondence as required. May serve as a lead worker; may train staff. MINIMUM QUALIFICATIONS Experience : One year of experience in an acute-care hospital or health care facility with experience in medical coding or medical records. Certification : Possession of a current Certified Coding Specialist (CCS) certificate issued by the American Health Information Management Association or Certified Professional Coder (CPC) certificate issued by the American Academy of Professional Coders. Substitution : Current registration as a Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) certificate may be substituted for the CCS or CPC certificate. KNOWLEDGE Medical terminology, anatomy and physiology, and study of disease processes; current knowledge of abstracting medical records according to ICD-9-CM classification systems and CPT-4 coding guidelines; standards and regulations pertaining to the maintenance of patient medical records; medical records coding systems; health information systems for computer application to medical records. ABILITY Review medical record information, correctly assign codes to diagnosis and procedures; utilize the ICD-9-CM and CPT-4 coding guidelines to code medical record entries; abstract information from medical records in accordance with defined regulations; read medical record notes and reports; assign accurate Medicare Severity Diagnostic Related Groups; operate computers, office equipment and related software; make independent decisions in procedural matters; establish and maintain effective working relationships with other employees, physicians, and the general public; communicate effectively, both orally and in writing. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting and standing for long periods, walking; occasional pushing, pulling, bending, stooping, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Decision making; concentration; occasional exposure to trauma, grief and death; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 9/20/2024 11:59:00 PM
CITY OF ELK GROVE, CA
Elk Grove, California, United States
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of POLICE RECORDS SUPERVISOR The City of Elk Grove is seeking a motivated, dependable, and experienced Records professional who has the skills and ambition to lead, coach, and mentor a team of Records personnel. The Records Supervisor is responsible for leading a team of Records Technician I/II’s in their day-to-day job duties and assisting with the Public Service Center. They work closely with other supervisory staff and the Records Manager to ensure the success of the Records Bureau. The ideal candidate will possess strong leadership skills with a focus on work/life balance and continuing the Bureau’s positive workplace culture. The Records Supervisor is responsible for coaching and leading staff to make sure performance standards are met as well as providing feedback and support to Records staff and the Records Manager. Tentative Recruitment Timeline (subject to change) Filing Deadline: 11:59 PM on September 27, 2024 Oral Board Interviews: October 8, 2024 (in person) Final Selection Interviews: October 10, 2024 (in person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties DEFINITION Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing technical, sensitive, and varied duties within the Police Records Department; plans and coordinates release of confidential records and other media ; maintains, updates, and audits the internal records management system; responds to sensitive or technical requests from the public; processes police records subpoenas ; ensures compliance with federal, state, and local laws and regulations related to the release and storage of Police records; provides complex staff assistance to management staff in areas of expertise; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general direction from Police Records Manager. Exercises supervision over technical -level staff. CLASS CHARACTERISTICS This classification is the supervisory level within Police Records classifications that exercises independent judgment on diverse and specialized records management and compliance functions with significant accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and providing support to assigned management staff in a variety of areas . This class is distinguished from the Police Records Manager in that the latter has full management authority in planning, organizing, and directing the full scope of technical and varied records management functions within the department. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, organizes, assigns, supervises, and reviews the work of staff providing support to records management functions in the Police Records Department ; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. Participates in the development of goals, objectives , policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations. Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Coordinates assigned services and operations with those of other divisions and outside agencies. Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications ; monitors expenditures. Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, databases, and files; ensures the proper documentation of operations and activities. Answers questions and provides information to the public; investigates and responds to complaints and inquiries from members of the public, other departments, and agencies; recommends corrective actions to resolve issues. Responds to inquiries from members of the public, law offices, insurance companies, or other external entities on complex public records request or body camera footage releases; retrieve records, photos, or reports related to the request; prepares the request for information and release timely . Receive s and process es subpoenas requesting records release within the required specified timeline; records subpoena as received; researches the subpoena request information and completes an affidavit ; mails requested information to requestor. Collects, indexes, processes, maintains , retrieves, copies, and distributes technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas; participates in the development of long-term strategy for the most effective use of data in the automated system. Perform s internal audits of records release functions to remain in compliance with the Department of Justice (DOJ); reviews records in the Police Departments document management system for accuracy and completeness; maintains records management system; merges duplicate names; corrects discrepancies. Applies legal guidelines and standards relating to the maintenance and release of information; approves and disapproves requests for records to the public and government agencies following government codes. Attends and participates in professional group meetings; maintains awareness of new trends and developments in police records; incorporates new developments as appropriate into programs. Establishes schedules and methods for providing Police Records Bureau services; identifies resource needs; reviews need with appropriate management staff; allocates resources accordingly. Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned. Qualifications QUALIFICATIONS Knowledge of: Pri nciples and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Basic principles and practices of budget administration and monitoring. Principles, practices, methods, and techniques of records management and release in accordance with local laws and regulations. Automated law enforcement information systems and procedures. Law enforcement records management principles, procedures, techniques, and equipment. Operational characteristics and uses of various criminal justice computer systems and software including criminal justice databases, automated reporting and record management databases, on-line crime reporting database, and document imaging systems for archival and retrieval purposes. Operations, services, and activities of a criminal justice records management program. Public and agency desk procedures and methods for providing services and information including those related to collecting, maintaining , and releasing information, files, and documents. General knowledge in National Incident Based Reporting System ( NIBRS ). Use and application of basic law enforcement terminology. Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Assist in developing and implementing goals, objectives , practices, policies, procedures, and work stan dards. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance objectively and positively. Interpret, apply, explain, and ensure compliance with f ederal, s tate, and local policies, procedures, laws, and regulations. Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions. Perform the most complex and technical public records release requests. Compile, maintain , process, and prepare a variety of records . Develop solutions to information processing and operational problems. Exercise good judgment in maintaining critical , confidential, and sensitive information, records, and reports. Operate specialized automated law enforcement information systems including public safety computer systems to access and maintain data. Oversee and participate in the maintenance of accurate and current law enforcement records and files. Participate in the preparation and administration of assigned budgets. Plan and organize work to meet changing priorities and deadlines. Read, understand, and review documents for accuracy and relevant information . Respond to complaints or inquiries from members of the public, staff, and outside organizations. Prepare clear, effective, and accurate reports, correspondence, and other written materials. Maintain accurate logs, records, and written records of work performed. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax . Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive ser v ice delivery, and implementing equitable city policies. Establish, maintain , and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Completion of the twelfth (12th) grade supplemented by specialized training or coursework in police records management, office management, or a related field and three (3) years of increasing responsible police records management, with one (1) year experience in a lead capacity. Licenses and Certifications: Possession of a Basic Records Certificat e issued by the California Commission on Peace Officer Standards and Training (POST). Physical Demands and Work Environment PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone . Standing in and walking between work areas is frequently required . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 9/27/2024 11:00 PM Pacific
Sep 05, 2024
Full Time
Description/Special Instructions The City of Elk Grove is now accepting applications for the position of POLICE RECORDS SUPERVISOR The City of Elk Grove is seeking a motivated, dependable, and experienced Records professional who has the skills and ambition to lead, coach, and mentor a team of Records personnel. The Records Supervisor is responsible for leading a team of Records Technician I/II’s in their day-to-day job duties and assisting with the Public Service Center. They work closely with other supervisory staff and the Records Manager to ensure the success of the Records Bureau. The ideal candidate will possess strong leadership skills with a focus on work/life balance and continuing the Bureau’s positive workplace culture. The Records Supervisor is responsible for coaching and leading staff to make sure performance standards are met as well as providing feedback and support to Records staff and the Records Manager. Tentative Recruitment Timeline (subject to change) Filing Deadline: 11:59 PM on September 27, 2024 Oral Board Interviews: October 8, 2024 (in person) Final Selection Interviews: October 10, 2024 (in person) The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, a deferred compensation match and more. Why work for the City of Elk Grove? Proud Heritage. Bright Future. Community Profile Elk Grove is a vibrant, family-friendly community of approximately 178,124 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year. Representative Duties DEFINITION Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing technical, sensitive, and varied duties within the Police Records Department; plans and coordinates release of confidential records and other media ; maintains, updates, and audits the internal records management system; responds to sensitive or technical requests from the public; processes police records subpoenas ; ensures compliance with federal, state, and local laws and regulations related to the release and storage of Police records; provides complex staff assistance to management staff in areas of expertise; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general direction from Police Records Manager. Exercises supervision over technical -level staff. CLASS CHARACTERISTICS This classification is the supervisory level within Police Records classifications that exercises independent judgment on diverse and specialized records management and compliance functions with significant accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and providing support to assigned management staff in a variety of areas . This class is distinguished from the Police Records Manager in that the latter has full management authority in planning, organizing, and directing the full scope of technical and varied records management functions within the department. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, organizes, assigns, supervises, and reviews the work of staff providing support to records management functions in the Police Records Department ; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. Participates in the development of goals, objectives , policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations. Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. Coordinates assigned services and operations with those of other divisions and outside agencies. Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications ; monitors expenditures. Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, databases, and files; ensures the proper documentation of operations and activities. Answers questions and provides information to the public; investigates and responds to complaints and inquiries from members of the public, other departments, and agencies; recommends corrective actions to resolve issues. Responds to inquiries from members of the public, law offices, insurance companies, or other external entities on complex public records request or body camera footage releases; retrieve records, photos, or reports related to the request; prepares the request for information and release timely . Receive s and process es subpoenas requesting records release within the required specified timeline; records subpoena as received; researches the subpoena request information and completes an affidavit ; mails requested information to requestor. Collects, indexes, processes, maintains , retrieves, copies, and distributes technical and confidential law enforcement data and information including police reports, citations, warrants, protective orders, and subpoenas; participates in the development of long-term strategy for the most effective use of data in the automated system. Perform s internal audits of records release functions to remain in compliance with the Department of Justice (DOJ); reviews records in the Police Departments document management system for accuracy and completeness; maintains records management system; merges duplicate names; corrects discrepancies. Applies legal guidelines and standards relating to the maintenance and release of information; approves and disapproves requests for records to the public and government agencies following government codes. Attends and participates in professional group meetings; maintains awareness of new trends and developments in police records; incorporates new developments as appropriate into programs. Establishes schedules and methods for providing Police Records Bureau services; identifies resource needs; reviews need with appropriate management staff; allocates resources accordingly. Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public. Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. Performs related duties as assigned. Qualifications QUALIFICATIONS Knowledge of: Pri nciples and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Basic principles and practices of budget administration and monitoring. Principles, practices, methods, and techniques of records management and release in accordance with local laws and regulations. Automated law enforcement information systems and procedures. Law enforcement records management principles, procedures, techniques, and equipment. Operational characteristics and uses of various criminal justice computer systems and software including criminal justice databases, automated reporting and record management databases, on-line crime reporting database, and document imaging systems for archival and retrieval purposes. Operations, services, and activities of a criminal justice records management program. Public and agency desk procedures and methods for providing services and information including those related to collecting, maintaining , and releasing information, files, and documents. General knowledge in National Incident Based Reporting System ( NIBRS ). Use and application of basic law enforcement terminology. Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Assist in developing and implementing goals, objectives , practices, policies, procedures, and work stan dards. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance objectively and positively. Interpret, apply, explain, and ensure compliance with f ederal, s tate, and local policies, procedures, laws, and regulations. Identify problems, research, and analyze relevant information, and develop and present recommendations and justification for solutions. Perform the most complex and technical public records release requests. Compile, maintain , process, and prepare a variety of records . Develop solutions to information processing and operational problems. Exercise good judgment in maintaining critical , confidential, and sensitive information, records, and reports. Operate specialized automated law enforcement information systems including public safety computer systems to access and maintain data. Oversee and participate in the maintenance of accurate and current law enforcement records and files. Participate in the preparation and administration of assigned budgets. Plan and organize work to meet changing priorities and deadlines. Read, understand, and review documents for accuracy and relevant information . Respond to complaints or inquiries from members of the public, staff, and outside organizations. Prepare clear, effective, and accurate reports, correspondence, and other written materials. Maintain accurate logs, records, and written records of work performed. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax . Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Engage with a diverse public and workforce, facilitating inclusive ser v ice delivery, and implementing equitable city policies. Establish, maintain , and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Completion of the twelfth (12th) grade supplemented by specialized training or coursework in police records management, office management, or a related field and three (3) years of increasing responsible police records management, with one (1) year experience in a lead capacity. Licenses and Certifications: Possession of a Basic Records Certificat e issued by the California Commission on Peace Officer Standards and Training (POST). Physical Demands and Work Environment PHYSICAL DEMANDS Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone . Standing in and walking between work areas is frequently required . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities qualified to perform essential functions of a position or positions within this classification. ENVIRONMENTAL CONDITIONS Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478- 2230. The information above is subject to change without notice. CITY OF ELK GROVE EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED Annual Leave (vacation/sick) Upon Hire 176 hours 6.77 hours per pay period 5 Year Anniversary 216 hours 8.31 hours per pay period 10 Year Anniversary 232 hours 8.92 per pay period 15 Year Anniversary 256 hours 9.85 hours per pay period 20 Year anniversary 272 hours 10.46 per pay period Deferred Compensation Employee may participate in a 457 deferred compensation plan up to maximum allowed by law. Deferred Compensation - City Match The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period. Employee Assistance Program Available to employee and immediate family. Flexible Spending Account Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis. Medical spending up to $3200.00 annually. Dependent care up to $5,000 annually. Adoption Assistance FSA up to $16,810 annually. Health (Medical) Insurance The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance. The City's Contribution rates for the 2024 plan year are as follows: Single: up to $919.27 per month 2-Party: up to $1,838.54 per month Family: up to $2,390.10 per month Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month. Dental Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Vision Insurance 100% City paid for employee and eligible dependents if enrolled in the City's medical plan. Pet Insurance City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife . Supplemental Health Insurance The City provides supplemental health insurance up to $15,000 per year for eligible participants. Retirement Health savings Account City provided defined contribution program for IRS-eligible medical expenses upon retirement. Holidays Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year. Alternative Work Schedules Available depending on Department Life Insurance City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000. Military Leave The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week. Retirement -PERS Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System. 2.7% at 55 if hired before 8/12/12. 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS. 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS. Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification. Short Term/Long Term Disability The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month. The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week. City employees DO NOT contribute to the California State Disability Insurance (SDI) program. Social Security City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program. Tuition Reimbursement 80% up to $2,000/year for City related Certification programss. 80% up to 3,500/year for Associates, Bachelors or Masters Degree Wellness Program Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week! Closing Date/Time: 9/27/2024 11:00 PM Pacific
Sacramento County, CA
Sacramento, California, United States
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 9/9/2024, 9/23/2024, 10/7/2024 (Final Cut-off) Under direction, the Clerk/Recorder Supervisor supervises, assigns, reviews, and participates in the work of staff responsible for providing technical and clerical administrative support related to County Clerk and County Recorder duties and responsibilities; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility. Examples of Knowledge and Abilities Knowledge of Principles and practices of supervision, discipline, leadership, mentoring, and training Team dynamics and team building Applicable federal, state, and local laws, codes, and regulations; legal terminology, procedure, and forms applicable to recordable documents and vital records Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Financial and legal record-keeping practices including basic accounting principles in the collection, receipt and deposit of money and fees Principles and practices of statistical and administrative report preparation Basic arithmetic Ability to Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customers needs and follow up to ensure customer commitments have been met Collect and compile a variety of data and information Evaluate operational effectiveness; analyze problems and needs; identify alternative solutions; project consequences of decisions and proposed actions; and implement recommendations in support of goals Operate modern office equipment and job specific software Conduct system analysis for new software programs within division Employment Qualifications Minimum Qualifications Two years of full-time paid technical experience in the field of real estate transaction processing found in the title, escrow, or mortgage industries; or within a State of California County Clerk's or County Recorder's Office with responsibility for administering processes that required knowledge of legal documents, forms, and records and applying rules and procedures pertaining to legal documents. Note: Clerk/Recorder duties performed in another County Office within the State of California would be considered qualifying. Please click here to review the County of Sacramento’s Clerk/Recorder Supervisor class specification to ascertain typical duties performed. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class may require the incumbents to work evenings and weekends on a periodic basis. Probationary Period The probationary period for this classification is s ix (6) months Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 10/7/2024 5:00 PM Pacific
Aug 27, 2024
The Position This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on: 9/9/2024, 9/23/2024, 10/7/2024 (Final Cut-off) Under direction, the Clerk/Recorder Supervisor supervises, assigns, reviews, and participates in the work of staff responsible for providing technical and clerical administrative support related to County Clerk and County Recorder duties and responsibilities; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility. Examples of Knowledge and Abilities Knowledge of Principles and practices of supervision, discipline, leadership, mentoring, and training Team dynamics and team building Applicable federal, state, and local laws, codes, and regulations; legal terminology, procedure, and forms applicable to recordable documents and vital records Operational characteristics, services, and activities of assigned programs and functions Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment English usage, spelling, grammar, and punctuation Financial and legal record-keeping practices including basic accounting principles in the collection, receipt and deposit of money and fees Principles and practices of statistical and administrative report preparation Basic arithmetic Ability to Select, supervise, train, and evaluate staff Plan, coordinate, assign, and review the work of subordinate staff Investigate and resolve disciplinary issues Work independently, prioritize work, coordinate activities and meet critical deadlines Develop and maintain cooperative, effective working relationships with others Communicate clearly and concisely, both verbally and in writing Interpret and apply applicable federal, state, and local laws, codes, and regulations Apply customer service skills, including the identification of customers needs and follow up to ensure customer commitments have been met Collect and compile a variety of data and information Evaluate operational effectiveness; analyze problems and needs; identify alternative solutions; project consequences of decisions and proposed actions; and implement recommendations in support of goals Operate modern office equipment and job specific software Conduct system analysis for new software programs within division Employment Qualifications Minimum Qualifications Two years of full-time paid technical experience in the field of real estate transaction processing found in the title, escrow, or mortgage industries; or within a State of California County Clerk's or County Recorder's Office with responsibility for administering processes that required knowledge of legal documents, forms, and records and applying rules and procedures pertaining to legal documents. Note: Clerk/Recorder duties performed in another County Office within the State of California would be considered qualifying. Please click here to review the County of Sacramento’s Clerk/Recorder Supervisor class specification to ascertain typical duties performed. Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. General Qualifications Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate’s ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: Positions in this class may require the incumbents to work evenings and weekends on a periodic basis. Probationary Period The probationary period for this classification is s ix (6) months Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 10/7/2024 5:00 PM Pacific
Cal State University (CSU) Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Working Title: University Registrar Classification Title: Administrator II Department Name: Registrar's Office Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted at $9,580 - $10,400 per month commensurate with education and experience CSU Salary Range: $4,812 -$15,449 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, August 30, 2024 and the review period may end at any time thereafter. Position Summary: Reporting to the Executive Dean of Academic Affairs, the University Registrar is responsible for the leadership, strategic guidance, vision, supervision and management of all administrative and operational functions of the Office of the Registrar that includes academic support (tutoring) and student advising. Responsibilities include ensuring the integrity, accuracy and security of student records, production of official academic transcripts, building secure student data files and setting policy and procedure for their responsible use, student registration, academic scheduling, class schedule development, classroom space management and assignments, student grade collection and posting, transfer articulation, verification of enrollment and degree, monitoring and evaluation of student progress toward the degree, degree audits, academic data security, preparation of diplomas, monitoring of student academic standing, enforcement of academic and administrative policies and procedures in relation to matriculation, counseling and advising students, faculty and staff on academic matters, interpreting and enforcing policies and regulations of the University and FERPA, and implementation of new systems and enhancements of existing student records and registration systems. The University Registrar is also responsible for participating in the development of short and long-range enrollment management plans and goals. The University Registrar is responsible for partnering with faculty and staff to evaluate, modify, and implement strategies that remove administrative barriers and narrow the gap of attrition to improve overall student satisfaction and success. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Administrative Leadership and Management of Registration and Records Operations Works collaboratively with academic and student affairs personnel to provide leadership in support of enrollment management, academic records, registration, transfer articulation, degree audit, student academic support, and institutional research. Works with the faculty and administration to develop and implement academic policies and procedures to facilitate and enhance the student enrollment and retention process. Researches and makes recommendations for new or revised academic and administrative policies and procedures. Provides education and support to the campus community with respect to the functions and policies of the Office of the Registrar. Manages staff in the Office of the Registrar, academic support (tutoring) and student advising coordinating and establishing performance expectations, evaluating staff performance, and providing feedback to staff in regard to performance. Responsible for providing staff training and development opportunities in consultation with the Executive Dean of Academic Affairs. Maintain budgetary oversight for assigned areas/departments. Manage full cycle recruiting for CHRS in hiring personnel. Administrative Leadership and Management of Student Support Services Establish performance expectations and goals for staff Provide appropriate support, guidance, and professional development opportunities Manage staff and student level position search and onboarding processes Review, and supports key academic advising initiatives. Develops and implements campus strategic recommendations Communicate and manage the tasks and projects that promote academic advising, student retention rates, graduation initiatives and other student success outcomes. Provides reports and recommendations to leadership on strategic improvements to increase student success and retention within areas assigned. Manage on-going assessments of program to ensure they align with the strategic plan. Class Scheduling, Academic Calendar, Registration With support from Office of the Registrar staff and the academic offices, the Registrar has overall responsibility for the following: The student registration process for all matriculated and visiting students. Transcripts and AP credit evaluations. Assisting the Provost, Deans, and University administrators with course scheduling and assessment of demand. Coordinating and communicating with other administrative and academic units to support new student orientation. Scheduling classes and providing projections for future class management and planning. Managing utilization of classroom spaces and facilities. Approval of the final exam schedule. Certification of candidates for graduation. Academic Records and Records Compliance Officer With support from Office of the Registrar staff and the academic offices, the Registrar has overall responsibility for the following: The maintenance and security of student academic records, the production of transcripts, enrollment verification, and the processing and posting of grades and degree audits. Interpreting, communicating, implementing and monitoring academic policies and procedures. Ensuring compliance with appropriate federal, state, and system laws, statutes and executive orders related to students (i.e., Title V, NCAA, etc.). Maintaining confidentiality policies and procedures for student records in accordance with the Family Educational Rights and Privacy Act (FERPA). In conjunction with the deans, Dean for Student Affairs and Executive Dean of Academic Affairs, manage probations, dismissals and notifications of mid-term deficiency grades. Adjudicating student appeals and petitions for problems arising from enrollment, registration, grades, and other academic record issues. Technology Leadership In coordination with Information Technology and other administrators, manages the maintenance of technology of existing student computer systems (e.g., PeopleSoft CMS) and the introduction of new technology to improve registrar-related functions and services. Budget and Policies Forecast and draft annual budgetary plan within allocated resources and other department needs. Access CFS to monitor and track expenses and generate reports. Interact with Academic Affairs Budget Coordinator regarding department budget. In compliance with CSU and Cal Maritime policies, create and codify policies, procedures, and processes that ensure equitable, fair, and effective use of all services. Other Overall Responsibilities Manage international student enrollment and I-20s Supervise the management of the Veterans programs (i.e., the certification of eligibility of veterans and dependents of veterans to the federal Office of Veterans Affairs). Serve on a variety of university committees. Required Qualifications: A Bachelor’s degree is required. A minimum of 5 years of experience as an Associate Registrar or Registrar and a minimum of two years of experience supervising the work of others is required. Knowledge of laws and regulations related to student records, including State of California Title V Education Code and the Family Educational Rights and Privacy Act (FERPA). Knowledge of federal regulations as they pertain to student records. Knowledge of all aspects of admissions and records. Knowledge of or the ability to quickly learn Cal Maritime’s degree requirements and academic rules, policies and procedures. Strong knowledge of general office and records management procedures in addition to experience with on-line databases to capture student records applications is essential. Knowledge of desktop word processing, spreadsheet, database, and presentation software. Skilled with database management and retrieval methods. Excellent analytical skills. Advanced ability to think creatively and independently on concepts requiring advanced analytical skills. Experience supervising diverse teams comprised of self-directed staff. Excellent organizational and planning skills, with unquestionable integrity. Excellent problem solving and conflict resolution skills. Proven collaboration and communication skills Ability to direct, supervise, motivate, and inspire others; measure the performance of people, teams and organizations, and assess performance and progress. The ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the campus community together around shared goals. A commitment to diversity and experience working effectively in a culturally and ethnically diverse environment. Preferred Qualifications: Master's degree preferred. Knowledge of PeopleSoft Campus Solutions or similar student data systems. A board knowledge of college level services, including financial aid, registration, retention, and knowledge of current national issues in higher education including the value of and barriers to a college education. Ability to exercise professional adjustment relating to unusual circumstances. Proficient in Windows, Word, Excel, PowerPoint, and other common software packages. Special Conditions: Some work may occur in evenings or on weekends Hours of Work: Monday - Friday, onsite, regular business hours Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting ) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Aug 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 18, 2024
Working Title: University Registrar Classification Title: Administrator II Department Name: Registrar's Office Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is budgeted at $9,580 - $10,400 per month commensurate with education and experience CSU Salary Range: $4,812 -$15,449 per month. Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, August 30, 2024 and the review period may end at any time thereafter. Position Summary: Reporting to the Executive Dean of Academic Affairs, the University Registrar is responsible for the leadership, strategic guidance, vision, supervision and management of all administrative and operational functions of the Office of the Registrar that includes academic support (tutoring) and student advising. Responsibilities include ensuring the integrity, accuracy and security of student records, production of official academic transcripts, building secure student data files and setting policy and procedure for their responsible use, student registration, academic scheduling, class schedule development, classroom space management and assignments, student grade collection and posting, transfer articulation, verification of enrollment and degree, monitoring and evaluation of student progress toward the degree, degree audits, academic data security, preparation of diplomas, monitoring of student academic standing, enforcement of academic and administrative policies and procedures in relation to matriculation, counseling and advising students, faculty and staff on academic matters, interpreting and enforcing policies and regulations of the University and FERPA, and implementation of new systems and enhancements of existing student records and registration systems. The University Registrar is also responsible for participating in the development of short and long-range enrollment management plans and goals. The University Registrar is responsible for partnering with faculty and staff to evaluate, modify, and implement strategies that remove administrative barriers and narrow the gap of attrition to improve overall student satisfaction and success. About the California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Administrative Leadership and Management of Registration and Records Operations Works collaboratively with academic and student affairs personnel to provide leadership in support of enrollment management, academic records, registration, transfer articulation, degree audit, student academic support, and institutional research. Works with the faculty and administration to develop and implement academic policies and procedures to facilitate and enhance the student enrollment and retention process. Researches and makes recommendations for new or revised academic and administrative policies and procedures. Provides education and support to the campus community with respect to the functions and policies of the Office of the Registrar. Manages staff in the Office of the Registrar, academic support (tutoring) and student advising coordinating and establishing performance expectations, evaluating staff performance, and providing feedback to staff in regard to performance. Responsible for providing staff training and development opportunities in consultation with the Executive Dean of Academic Affairs. Maintain budgetary oversight for assigned areas/departments. Manage full cycle recruiting for CHRS in hiring personnel. Administrative Leadership and Management of Student Support Services Establish performance expectations and goals for staff Provide appropriate support, guidance, and professional development opportunities Manage staff and student level position search and onboarding processes Review, and supports key academic advising initiatives. Develops and implements campus strategic recommendations Communicate and manage the tasks and projects that promote academic advising, student retention rates, graduation initiatives and other student success outcomes. Provides reports and recommendations to leadership on strategic improvements to increase student success and retention within areas assigned. Manage on-going assessments of program to ensure they align with the strategic plan. Class Scheduling, Academic Calendar, Registration With support from Office of the Registrar staff and the academic offices, the Registrar has overall responsibility for the following: The student registration process for all matriculated and visiting students. Transcripts and AP credit evaluations. Assisting the Provost, Deans, and University administrators with course scheduling and assessment of demand. Coordinating and communicating with other administrative and academic units to support new student orientation. Scheduling classes and providing projections for future class management and planning. Managing utilization of classroom spaces and facilities. Approval of the final exam schedule. Certification of candidates for graduation. Academic Records and Records Compliance Officer With support from Office of the Registrar staff and the academic offices, the Registrar has overall responsibility for the following: The maintenance and security of student academic records, the production of transcripts, enrollment verification, and the processing and posting of grades and degree audits. Interpreting, communicating, implementing and monitoring academic policies and procedures. Ensuring compliance with appropriate federal, state, and system laws, statutes and executive orders related to students (i.e., Title V, NCAA, etc.). Maintaining confidentiality policies and procedures for student records in accordance with the Family Educational Rights and Privacy Act (FERPA). In conjunction with the deans, Dean for Student Affairs and Executive Dean of Academic Affairs, manage probations, dismissals and notifications of mid-term deficiency grades. Adjudicating student appeals and petitions for problems arising from enrollment, registration, grades, and other academic record issues. Technology Leadership In coordination with Information Technology and other administrators, manages the maintenance of technology of existing student computer systems (e.g., PeopleSoft CMS) and the introduction of new technology to improve registrar-related functions and services. Budget and Policies Forecast and draft annual budgetary plan within allocated resources and other department needs. Access CFS to monitor and track expenses and generate reports. Interact with Academic Affairs Budget Coordinator regarding department budget. In compliance with CSU and Cal Maritime policies, create and codify policies, procedures, and processes that ensure equitable, fair, and effective use of all services. Other Overall Responsibilities Manage international student enrollment and I-20s Supervise the management of the Veterans programs (i.e., the certification of eligibility of veterans and dependents of veterans to the federal Office of Veterans Affairs). Serve on a variety of university committees. Required Qualifications: A Bachelor’s degree is required. A minimum of 5 years of experience as an Associate Registrar or Registrar and a minimum of two years of experience supervising the work of others is required. Knowledge of laws and regulations related to student records, including State of California Title V Education Code and the Family Educational Rights and Privacy Act (FERPA). Knowledge of federal regulations as they pertain to student records. Knowledge of all aspects of admissions and records. Knowledge of or the ability to quickly learn Cal Maritime’s degree requirements and academic rules, policies and procedures. Strong knowledge of general office and records management procedures in addition to experience with on-line databases to capture student records applications is essential. Knowledge of desktop word processing, spreadsheet, database, and presentation software. Skilled with database management and retrieval methods. Excellent analytical skills. Advanced ability to think creatively and independently on concepts requiring advanced analytical skills. Experience supervising diverse teams comprised of self-directed staff. Excellent organizational and planning skills, with unquestionable integrity. Excellent problem solving and conflict resolution skills. Proven collaboration and communication skills Ability to direct, supervise, motivate, and inspire others; measure the performance of people, teams and organizations, and assess performance and progress. The ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the campus community together around shared goals. A commitment to diversity and experience working effectively in a culturally and ethnically diverse environment. Preferred Qualifications: Master's degree preferred. Knowledge of PeopleSoft Campus Solutions or similar student data systems. A board knowledge of college level services, including financial aid, registration, retention, and knowledge of current national issues in higher education including the value of and barriers to a college education. Ability to exercise professional adjustment relating to unusual circumstances. Proficient in Windows, Word, Excel, PowerPoint, and other common software packages. Special Conditions: Some work may occur in evenings or on weekends Hours of Work: Monday - Friday, onsite, regular business hours Physical, Mental and Environmental Conditions: Involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting ) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Advertised: Aug 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAM NUMBER: PH1275C FIRST DAY OF FILING : FRIDAY, AUGUST 9, 2024, AT 8:30 A.M., Pacific Time (PT) NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED This examination will remain open until the needs of the service are met and is subject to closure without prior notice. DEFINITION: Directs the activities of the Public Health Records Section of the Health Department concerned with the vital records registration and communicable disease reporting programs of the County of Los Angeles. CLASSIFICATION STANDARDS: The one position allocable to this class directs, through subordinate supervisors, the work of staff engaged in the registration of birth and death records, the reporting of communicable diseases and the preparation of statistical data and medical reports. This position has overall responsibility for vital records registration and communicable disease reporting to state agencies performed by district registrars and the central Public Health Records section. The incumbent must have knowledge of the principles and the practices of medical record keeping; and medical terminology in order to code the underlying causes of death in vital records, federal and state laws related to medical records content, release and retention, and, automated medical record information and archiving systems. Essential Job Functions Registers births and deaths. Reviews and analyzes birth and death certificates, including cause of death statements and reports for compliance with laws, consistency and acceptability of medical and other data, and accuracy completeness for statistical purposes. Contacts physicians, hospitals, funeral directors, and other agencies to resolve discrepancies or to secure additional information on birth and death certificates; contacts physicians, hospitals and other agencies on matters relating to the causes of death. Advises or assists professional persons, other agencies, and the public in matters relating to vital records. Advises and assists professional persons on problems relating to causes of death reporting and interprets laws and departmental policies governing birth and death registration. Issues or refuses interment, disinterment, and removal permits in conformity with legal requirements. Collects fees received for searching records, issuing permits, and for certified copies of vital records and prepares bank deposits and transmittal documents for armored car transport service. Assists in the verification of vital statistics and in the verification, analysis, and tabulating of reports. Serves as liaison between the Vital Records Department and the Los Angeles County-University of Southern California Medical Center in obtaining and relaying morbidity information to personnel. Reviews patient records, abstracts pertinent data, and prepares reports containing medical information for physicians, hospitals, and other agencies. Obtains and records paternity data in accordance with the Parent Opportunity Program. Trains Public Health Registrars and Assistant Public Health Registrars in functions and procedures relating to birth registration, death registration, and causes of death, instructs clerical personnel in the issuance of burial permits. Trains staff on Out of Hospital birth registrations. Assembles and reviews data for and prepares statistical reports. Supervises one or more Senior Public Health Registrars as needed. Operates a typewriter or personal computer to enter and retrieve data and does filing in the performance of assigned duties. Requirements MINIMUM REQUIREMENTS: Four (4) years' experience in the editing, analyzing, or coding of records of the registration of births and deaths, or records of diseases reportable in the State of California, two (2) years of which must have been in a responsible capacity*. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following desirable qualifications: Experience using medical terminology in a job setting. Experience utilizing a variety of computer software programs and data based systems (e.g., Word, Excel, Access, PowerPoint, Visio and Publisher). Experience with customer service assisting at a counter or by telephone. Experience with Vitalchek. Experience collecting payments, payment reconciliation, or closely related experience. SPECIAL REQUIREMENT INFORMATION: * Responsible capacity is defined as responsible experience s upervising a specialized unit engaged in the vital records registration or communicable disease reporting programs. Additional Information EXAMINATION CONTENT: Once we have determined that you meet the experience requirements described above, our examination process will consist of an evaluation of experience based on application information, desirable qualifications, and supplemental questionnaire information at the time of filing weighted 100% . Applicants must meet the Requirements and achieve a passing score of 70% or higher on each part of the examination in order to be added on the Eligible Register (hiring list). Passing this examination and being added on the Eligible Register does not guarantee an offer of employment. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION Applications must be filed ONLINE ONLY . Applications submitted by U.S. mail, fax, or in person will NOT be accepted. Any required documents and/or additional information, if any, must be received with your application at the time of filing online or sent to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission. In the "Subject" of the e-mail please type the Exam Number and Exam Title. Failure to provide complete, accurate information will impact the assessment of your qualifications and the acceptance of your application into the examination process. Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS. Fill out the application and Supplemental Questionnaire accurately and completely to receive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree major. For each job held, give the name and address of your employer, your job/position title, start and end dates, the number of hours worked per week, and detailed description of work and duties performed. If the application and/or Supplemental Questionnaire is/are incomplete, the application will be REJECTED . IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification(s) and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application will be dispositioned as I NCOMPLETE and will not be accepted. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered a valid response; therefore, using such statements will also result in your application being rejected as INCOMPLETE . COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID, EMAIL, AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. If you have any questions, please contact us using the following information: Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Exam Number: PH1275C California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 For detailed information, please click here
Aug 08, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT: Open Competitive Job Opportunity EXAM NUMBER: PH1275C FIRST DAY OF FILING : FRIDAY, AUGUST 9, 2024, AT 8:30 A.M., Pacific Time (PT) NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED This examination will remain open until the needs of the service are met and is subject to closure without prior notice. DEFINITION: Directs the activities of the Public Health Records Section of the Health Department concerned with the vital records registration and communicable disease reporting programs of the County of Los Angeles. CLASSIFICATION STANDARDS: The one position allocable to this class directs, through subordinate supervisors, the work of staff engaged in the registration of birth and death records, the reporting of communicable diseases and the preparation of statistical data and medical reports. This position has overall responsibility for vital records registration and communicable disease reporting to state agencies performed by district registrars and the central Public Health Records section. The incumbent must have knowledge of the principles and the practices of medical record keeping; and medical terminology in order to code the underlying causes of death in vital records, federal and state laws related to medical records content, release and retention, and, automated medical record information and archiving systems. Essential Job Functions Registers births and deaths. Reviews and analyzes birth and death certificates, including cause of death statements and reports for compliance with laws, consistency and acceptability of medical and other data, and accuracy completeness for statistical purposes. Contacts physicians, hospitals, funeral directors, and other agencies to resolve discrepancies or to secure additional information on birth and death certificates; contacts physicians, hospitals and other agencies on matters relating to the causes of death. Advises or assists professional persons, other agencies, and the public in matters relating to vital records. Advises and assists professional persons on problems relating to causes of death reporting and interprets laws and departmental policies governing birth and death registration. Issues or refuses interment, disinterment, and removal permits in conformity with legal requirements. Collects fees received for searching records, issuing permits, and for certified copies of vital records and prepares bank deposits and transmittal documents for armored car transport service. Assists in the verification of vital statistics and in the verification, analysis, and tabulating of reports. Serves as liaison between the Vital Records Department and the Los Angeles County-University of Southern California Medical Center in obtaining and relaying morbidity information to personnel. Reviews patient records, abstracts pertinent data, and prepares reports containing medical information for physicians, hospitals, and other agencies. Obtains and records paternity data in accordance with the Parent Opportunity Program. Trains Public Health Registrars and Assistant Public Health Registrars in functions and procedures relating to birth registration, death registration, and causes of death, instructs clerical personnel in the issuance of burial permits. Trains staff on Out of Hospital birth registrations. Assembles and reviews data for and prepares statistical reports. Supervises one or more Senior Public Health Registrars as needed. Operates a typewriter or personal computer to enter and retrieve data and does filing in the performance of assigned duties. Requirements MINIMUM REQUIREMENTS: Four (4) years' experience in the editing, analyzing, or coding of records of the registration of births and deaths, or records of diseases reportable in the State of California, two (2) years of which must have been in a responsible capacity*. PHYSICAL CLASS: Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. DESIRABLE QUALIFICATIONS: Additional credit will be given to applicants who possess the following desirable qualifications: Experience using medical terminology in a job setting. Experience utilizing a variety of computer software programs and data based systems (e.g., Word, Excel, Access, PowerPoint, Visio and Publisher). Experience with customer service assisting at a counter or by telephone. Experience with Vitalchek. Experience collecting payments, payment reconciliation, or closely related experience. SPECIAL REQUIREMENT INFORMATION: * Responsible capacity is defined as responsible experience s upervising a specialized unit engaged in the vital records registration or communicable disease reporting programs. Additional Information EXAMINATION CONTENT: Once we have determined that you meet the experience requirements described above, our examination process will consist of an evaluation of experience based on application information, desirable qualifications, and supplemental questionnaire information at the time of filing weighted 100% . Applicants must meet the Requirements and achieve a passing score of 70% or higher on each part of the examination in order to be added on the Eligible Register (hiring list). Passing this examination and being added on the Eligible Register does not guarantee an offer of employment. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the Eligible Register in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. Complete applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The Eligible Register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any shift, including evenings, nights, weekends and holidays. APPLICATION AND FILING INFORMATION Applications must be filed ONLINE ONLY . Applications submitted by U.S. mail, fax, or in person will NOT be accepted. Any required documents and/or additional information, if any, must be received with your application at the time of filing online or sent to HRExams@ph.lacounty.gov within fifteen (15) calendar days from application submission. In the "Subject" of the e-mail please type the Exam Number and Exam Title. Failure to provide complete, accurate information will impact the assessment of your qualifications and the acceptance of your application into the examination process. Apply online by clicking on the green "Apply" button located on this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS. Fill out the application and Supplemental Questionnaire accurately and completely to receive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree major. For each job held, give the name and address of your employer, your job/position title, start and end dates, the number of hours worked per week, and detailed description of work and duties performed. If the application and/or Supplemental Questionnaire is/are incomplete, the application will be REJECTED . IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification(s) and/or Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application will be dispositioned as I NCOMPLETE and will not be accepted. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered a valid response; therefore, using such statements will also result in your application being rejected as INCOMPLETE . COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information at https://lacountylibrary.org. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID, EMAIL, AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE EMPLOYER: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability or any other characteristic protected by State or Federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will follow all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. If you have any questions, please contact us using the following information: Department Contact Name: Exam Analyst Department Contact Phone: (323) 659-6546 Department Contact E-mail: HRExams@ph.lacounty.gov Exam Number: PH1275C California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 659-6546 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 For detailed information, please click here