LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM NUMBER W4132J When to Submit Your Application: We are accepting applications beginning February 26, 2024, at 7:00 a.m., (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice. Type of Recruitment: Open Competitive Job Opportunity No out-of-class experience or withhold will be accepted. Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector benefits packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Click here for more details on employee benefits. Who We Are: The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885 million and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice. The Opportunity: We are pursuing a qualified candidate to fill a Principal Facilities Project Manager position in the Program and Project Management Division. The position s upervises a section responsible for County facility project management. Positions allocable to this class provide the first level of technical and administrative supervision for sections engaged in the coordination of all phases of project management including design, construction and occupancy. Essential Job Functions What You Will Be Doing: Supervises the coordination of the design and construction of County facility projects including reviewing progress for timeliness. Makes assignments to staff including establishing priorities and deadlines. Provides information on the scheduling of future projects depending on current progress and workload. Supervises the preparation of regular reports on project progress and special reports dealing with unique circumstances or problems including recommendations for their resolution. Develops and recommends changes in policies standards and procedures. Reviews reports or recommendations prepared by subordinates for technical and administrative feasibility and makes necessary recommendations to the division manager. Supervises staff (e.g., Facilities Project Manager I & II, Clerical, etc.) by performing a full range of supervisory tasks, which include reviewing and evaluating work of subordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; and by training staff in order to ensure staff receive the support and direction needed to effectively perform their duties. Oversees the management of renovations, refurbishment, and repair projects by providing staff with technical information and guidance, ensuring collaboration with Federal, State or local agencies, approving recommendations proposed by staff, meeting with staff to obtain project status updates, conducting site visits and project reviews, and by reviewing and analyzing final various project reports (e.g., contractor evaluations, closeout documents, special reports, etc.) in order to determine if the project is in accordance with approved plans, specifications and county standards. Assists in directing the department's sustainability efforts by assessing components of projects, considering factors such as cost effectiveness, technical feasibility, implement sustainability project goals, objectives, initiatives, and strategies in collaboration with sustainability professionals, participating in strategic meetings with management and executives of other County departments in order to ensure County sustainability goals are being met. Manages the design of County Facility projects by reviewing space layouts for existing buildings, coordinating with administrative and operating personnel in-person or via email, and by overseeing architects' and engineers' development of construction plans and specifications to determine if work meets department's needs and is in accordance with approved plans, specifications and county standards. Coordinates the development of contracts and work orders by reviewing Requests for Proposals, Bids or Information (RFPs, RFBs, RFIs); by contributing to vendor selection criteria, recommending vendor selection, reviewing and acting on contract change requests, and approving deliverables, communicating with vendors and contract staff in order to meet County's project requirements. Represents the division manager, as assigned, in coordinating a section's or division's activities with other divisions, departments or public and private agencies as needed. Management of deferred maintenance and client funded projects from pre-construction through closeout. Driving to and from work sites, as needed. Requirements Requirements to Qualify: Four (4) years' experience with full responsibility for coordinating both the design and construction of complex facility projects.* *A complex facility project is defined as a major energy or construction project encompassing at least $5 million dollars in expenditures, or multi-discipline construction involving at least four separate crafts, or simultaneously managing ten or more small construction projects involving four or more separate crafts. License: A valid California Class C Driver License is required to perform job-related essential functions. Successful applicants for positions that require driving must obtain and present a copy of his/her driving record from the California State Department of Motor Vehicles before final appointment. Applicants should not present a copy of their driving history until asked to do so by the hiring department. The County will make an individualized assessment of whether an applicant’s driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. Physical Expectations: 2 - Light. Light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Desirable Qualifications: Additional points will be awarded for additional experience beyond the requirements. An Associate's Degree or higher from an accredited college or university. A valid architect, professional engineer, or building inspector license issued by the State of California. In order to receive credit for a college degree or license in this examination, applicants MUST attach a legible copy of your official diploma, official transcripts, official letter from the accredited institution which shows the area of specialization and/or valid State of California issued license at the time of filing or within 15 calendar days of filing your application online. If you are unable to attach your document(s), p lease submit documentation to DTse@isd.lacounty.gov and indicate your name, exam name (Principal Facilities Project Manager), and the exam number (W4132J ) . Additional Information Our Assessment Process: This assessment will consist of two (2) parts: Part I - An Evaluation of Training and Experience based on the application, desirable qualifications, and supplemental questionnaire measuring Professional Technical Knowledge of Construction Management and Planning, Sustainability Initiatives, Building Planning, and Construction Management Software weighted at 30%. - AND - Part II - A structured interview covering Knowledge & Skills in the Field, Management, Administrative, Supervisory Skills, Problem Solving & Analytical Skills, Customer Service & Interpersonal Skills, Work Habits & Productivity Skills, and Oral & Written Communications Skills weighted at 70%. Candidates must achieve a passing score of 70% or higher on each weighted part of the assessment to be added onto the list of eligible candidates on the Eligible Register. Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DTse@isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information: The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DTse@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) : The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Have questions about anything listed above? Contact us: Exam Number: W4132J Department Contact Name: Debra Tse Department Contact Phone: (323) 457-5327 Department Contact Email: DTse@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information EXAM NUMBER W4132J When to Submit Your Application: We are accepting applications beginning February 26, 2024, at 7:00 a.m., (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice. Type of Recruitment: Open Competitive Job Opportunity No out-of-class experience or withhold will be accepted. Check Out Our Outstanding Benefits! Los Angeles County offers one of the strongest public-sector benefits packages in the nation. Flexible Benefit Plans - Benefits may be purchased using tax-free County contribution of an additional 14.5%-17% of the employee's monthly salary. Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a County matching contribution up to 4% of employee's salary. Generous Maternity and Family Leave Benefits Flexible Schedules (Telework - where appropriate) Rideshare, Parking, and Transit Benefits 13 paid holidays per year Click here for more details on employee benefits. Who We Are: The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $885 million and 2,162 budgeted positions along with over 5,120 contracted workers of varying professions in facilities management, information technology, environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice. The Opportunity: We are pursuing a qualified candidate to fill a Principal Facilities Project Manager position in the Program and Project Management Division. The position s upervises a section responsible for County facility project management. Positions allocable to this class provide the first level of technical and administrative supervision for sections engaged in the coordination of all phases of project management including design, construction and occupancy. Essential Job Functions What You Will Be Doing: Supervises the coordination of the design and construction of County facility projects including reviewing progress for timeliness. Makes assignments to staff including establishing priorities and deadlines. Provides information on the scheduling of future projects depending on current progress and workload. Supervises the preparation of regular reports on project progress and special reports dealing with unique circumstances or problems including recommendations for their resolution. Develops and recommends changes in policies standards and procedures. Reviews reports or recommendations prepared by subordinates for technical and administrative feasibility and makes necessary recommendations to the division manager. Supervises staff (e.g., Facilities Project Manager I & II, Clerical, etc.) by performing a full range of supervisory tasks, which include reviewing and evaluating work of subordinate staff; promoting individual growth and development; and by following the department's disciplinary policies, guidelines, and procedures; and by training staff in order to ensure staff receive the support and direction needed to effectively perform their duties. Oversees the management of renovations, refurbishment, and repair projects by providing staff with technical information and guidance, ensuring collaboration with Federal, State or local agencies, approving recommendations proposed by staff, meeting with staff to obtain project status updates, conducting site visits and project reviews, and by reviewing and analyzing final various project reports (e.g., contractor evaluations, closeout documents, special reports, etc.) in order to determine if the project is in accordance with approved plans, specifications and county standards. Assists in directing the department's sustainability efforts by assessing components of projects, considering factors such as cost effectiveness, technical feasibility, implement sustainability project goals, objectives, initiatives, and strategies in collaboration with sustainability professionals, participating in strategic meetings with management and executives of other County departments in order to ensure County sustainability goals are being met. Manages the design of County Facility projects by reviewing space layouts for existing buildings, coordinating with administrative and operating personnel in-person or via email, and by overseeing architects' and engineers' development of construction plans and specifications to determine if work meets department's needs and is in accordance with approved plans, specifications and county standards. Coordinates the development of contracts and work orders by reviewing Requests for Proposals, Bids or Information (RFPs, RFBs, RFIs); by contributing to vendor selection criteria, recommending vendor selection, reviewing and acting on contract change requests, and approving deliverables, communicating with vendors and contract staff in order to meet County's project requirements. Represents the division manager, as assigned, in coordinating a section's or division's activities with other divisions, departments or public and private agencies as needed. Management of deferred maintenance and client funded projects from pre-construction through closeout. Driving to and from work sites, as needed. Requirements Requirements to Qualify: Four (4) years' experience with full responsibility for coordinating both the design and construction of complex facility projects.* *A complex facility project is defined as a major energy or construction project encompassing at least $5 million dollars in expenditures, or multi-discipline construction involving at least four separate crafts, or simultaneously managing ten or more small construction projects involving four or more separate crafts. License: A valid California Class C Driver License is required to perform job-related essential functions. Successful applicants for positions that require driving must obtain and present a copy of his/her driving record from the California State Department of Motor Vehicles before final appointment. Applicants should not present a copy of their driving history until asked to do so by the hiring department. The County will make an individualized assessment of whether an applicant’s driving history has a direct or adverse relationship with the specific duties of the job. License must not be currently suspended, restricted, or revoked. Physical Expectations: 2 - Light. Light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Desirable Qualifications: Additional points will be awarded for additional experience beyond the requirements. An Associate's Degree or higher from an accredited college or university. A valid architect, professional engineer, or building inspector license issued by the State of California. In order to receive credit for a college degree or license in this examination, applicants MUST attach a legible copy of your official diploma, official transcripts, official letter from the accredited institution which shows the area of specialization and/or valid State of California issued license at the time of filing or within 15 calendar days of filing your application online. If you are unable to attach your document(s), p lease submit documentation to DTse@isd.lacounty.gov and indicate your name, exam name (Principal Facilities Project Manager), and the exam number (W4132J ) . Additional Information Our Assessment Process: This assessment will consist of two (2) parts: Part I - An Evaluation of Training and Experience based on the application, desirable qualifications, and supplemental questionnaire measuring Professional Technical Knowledge of Construction Management and Planning, Sustainability Initiatives, Building Planning, and Construction Management Software weighted at 30%. - AND - Part II - A structured interview covering Knowledge & Skills in the Field, Management, Administrative, Supervisory Skills, Problem Solving & Analytical Skills, Customer Service & Interpersonal Skills, Work Habits & Productivity Skills, and Oral & Written Communications Skills weighted at 70%. Candidates must achieve a passing score of 70% or higher on each weighted part of the assessment to be added onto the list of eligible candidates on the Eligible Register. Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DTse@isd.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. Eligibility Information: The names of candidates receiving a passing score in the assessment will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly. No person may compete for this examination more than once every twelve (12) months. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DTse@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) : The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Have questions about anything listed above? Contact us: Exam Number: W4132J Department Contact Name: Debra Tse Department Contact Phone: (323) 457-5327 Department Contact Email: DTse@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department Silicon Valley Power (SVP) is a not-for-profit electric municipal utility of Santa Clara, CA, serving residents and businesses for over 120 years. SVP provides power to nearly 55,000 customers, at rates 25 to 48 percent below neighboring communities. SVP is the only full service, vertically integrated publicly owned utility in Silicon Valley owning generation, transmission and distribution assets. As a Public Electric Utility, Santa Clara’s Silicon Valley Power is not driven by profits, as reflected in its significant lower utility rates when compared to other private sector utilities. Silicon Valley Power is community and policy driven, which is reflected in the many green policies that it promotes, reduced rates and its strategic plan. Silicon Valley Power is one of few public electric utilities in California with an upward trajectory of growth. In 2017, Silicon Valley Power also achieved 36% renewable and 72% HGH free energy and, since January 2018, Silicon Valley Power has been delivering GHG-free energy to all residential customers. All this was accomplished while maintaining the lowest electricity rates in Santa Clara County. The Position Silicon Valley Power (SVP) is seeking a dynamic, engaging, and highly qualified professional for one (1) management position of Principal Electric Utility Engineer in our Utility Operations Division. The position in Utility Operations will be responsible for managing and performing work related to Protection Engineering, Communications Engineering, and Operations Support Engineering (Fault and Outage analysis) along with supporting operations, maintenance and regulatory compliance of electric utility transmission, distribution and generation facilities. This position manages the team responsible for Communications Engineering, Protection Engineering and Operations Support Engineering. A successful candidate will have at least five years of experience related to the electric utility engineering field and be able to demonstrate the ability to work well with management, industry professionals, administrative support, and our customers. This is an exciting opportunity to lead positive change for our residents of the City of Santa Clara As a member of the City's unclassified service, this is an "at-will" position, and the incumbent serves at the discretion of the City Manager. An incumbent in this classification demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to participate. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties Duties include, but are not limited to the following: Under general direction: Plan, develop, coordinate, perform, and direct activities of assigned work area relating to planning, engineering, design construction, operations, maintenance and regulatory compliance of electric utility transmission, distribution and generation facilities Provide recommendations on a broad spectrum of related issues Manage assigned staff, provide technical instructions and assistance as necessary Develop, perform and manage the implementation of utility plans based upon applicable State and Federal laws May be responsible for directing the activities of consultants and contractors Act as a mentor to staff and provide them with leadership, training, direction and support Attend meetings and work with engineers, contractors, specialists and City staff to ensure that City guidelines are met in the determination of requirements of projects Represent the City at industry meetings, management groups, professional organizations, and other meetings Make periodic and special reports, which describe the current activities and prepare reports, including findings and recommendations, as required Direct or conduct studies and analysis related to the reliability of the electric system to ensure compliance with appropriate Federal Energy Regulatory Commission/North American Electric Reliability Corporation (FERC/NERC) and industry reliability standards Prepare or direct the preparation of purchase specifications required to implement Electric Utility Department purchases in connection with system expansion and improvements Conduct evaluation of new equipment, methods and materials pertinent to the design, construction, operation and maintenance of the electric system, and make recommendations to appropriate Managers Confer with and assist in the development of long-range plans, goals and objectives, and budgets Manage, schedule and evaluate the work assigned staff, and develop processes designed to support a continuous learning environment Analyze assigned work area to determine the most efficient and effective assignment of staff Make specialized technical studies and/or investigations Prepare complete and comprehensive oral and written reports and make recommendations on engineering and related issues Prepare the budget, recommend allocation funds within guidelines; monitor expenditures to ensure adherence to the approved budget, manage contractual services Administer and assist in the staffing, administrative and financial matters of the department May act as the Assistant Director of Electric Utility in his/her absence Perform other related duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE : Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in electrical, mechanical, civil or other related field of engineering Five (5) years of increasingly responsible experience in electric utility engineering work Candidates from a non-accredited college or university must demonstrate educational equivalency by registration as a professional electrical, mechanical or civil engineer in the State of California Possible Substitutions : A Master's Degree in electrical, mechanical or civil engineering, or business or public administration from an accredited college may be substituted for one year of experience REGISTRATION : Possession of a certificate of registration as a Professional Engineer in the State of California is required LICENSE(S) : Possession of a valid California Class C driver's license is required at the time of appointment and for duration of employment OTHER REQUIREMENTS : Must be able to perform all of the essential functions of the job assignment May be required to work unusual hours in emergency situations Required to pass initial and periodic comprehensive background checks, which may include fingerprinting, to meet Federal, State, and /or industry security requirements CONFLICT OF INTEREST : Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Federal law requires all employees to provide verification of their eligibility to work in this country. The City will not sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: Principles of electrical utility planning and engineering involved in the development, construction, production, operational methods in interconnected utility areas, principles of program evaluation, forecasting and planning, probability and energy analysis and formulation; customer service; telecommunications and controls; and information technology Principles of engineering economics, statistical analysis and forecasting Principles of management, supervision, personnel administration, training and performance evaluation Principles of organization and management, effective leadership and municipal budgeting and administration Regulatory laws, standards and requirements including FERC/NERC Reliability Standards Research methods and statistical analysis Problem solving and conflict resolution practices and techniques Complex spreadsheets and database applications Preparation and administration of contracts and fiscal planning Project and workload planning Environmental and safety practices, procedures and standards Ability to: Analyze complex data; resolve applicable problems; evaluate alternatives and recommend an appropriate course of action Effectively negotiate contracts and customer business relations Manage contractor activities Manage project development and operations management Identify, research and gather relevant information from a variety of sources Exercise sound and independent judgment, conduct independent analyses and make recommendations on difficult and sensitive issues Anticipate potential problems, develop contingency plans when needed and solve concurrent problems Provide leadership and management through coaching, empowering and facilitating employees working in a team environment Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role and job expectations Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role and job expectations Establish clear goals and objectives in order to create an organization that delivers excellent customer service through ethical leadership standards, and establishes an atmosphere of respect for employees consistent with the City's Code of Ethics and Values Build constructive relationships by promoting collaborative partnerships with department peers, bargaining units, employees, citizens, and others contacted in the course of work Represent and speak for the department and its work, e.g., presenting, explaining, promoting, defining, and negotiating to those within and outside the department by making clear and convincing oral presentations to individuals and groups, by listening effectively and clarifying information and by facilitating an open exchange of ideas Prepare and present highly technical and complex written and oral reports using multi-media to large groups and City staff Work effectively as a member of the department's management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients Plan, organize, direct, and coordinate organization activities and effectively manage the assigned work Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines Communicate logically and clearly, both orally and in writing Follow oral and written instructions Understand and carry out highly complex technical tasks Use computer applications to prepare memos and procedural documentation Create, manage and maintain complex filing and record systems Walk or stand for extended periods of time and bend, stoop, crawl, climb, lift or any other physical requirement as necessitated by the position to perform assigned duties Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on December 8, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department Silicon Valley Power (SVP) is a not-for-profit electric municipal utility of Santa Clara, CA, serving residents and businesses for over 120 years. SVP provides power to nearly 55,000 customers, at rates 25 to 48 percent below neighboring communities. SVP is the only full service, vertically integrated publicly owned utility in Silicon Valley owning generation, transmission and distribution assets. As a Public Electric Utility, Santa Clara’s Silicon Valley Power is not driven by profits, as reflected in its significant lower utility rates when compared to other private sector utilities. Silicon Valley Power is community and policy driven, which is reflected in the many green policies that it promotes, reduced rates and its strategic plan. Silicon Valley Power is one of few public electric utilities in California with an upward trajectory of growth. In 2017, Silicon Valley Power also achieved 36% renewable and 72% HGH free energy and, since January 2018, Silicon Valley Power has been delivering GHG-free energy to all residential customers. All this was accomplished while maintaining the lowest electricity rates in Santa Clara County. The Position Silicon Valley Power (SVP) is seeking a dynamic, engaging, and highly qualified professional for one (1) management position of Principal Electric Utility Engineer in our Utility Operations Division. The position in Utility Operations will be responsible for managing and performing work related to Protection Engineering, Communications Engineering, and Operations Support Engineering (Fault and Outage analysis) along with supporting operations, maintenance and regulatory compliance of electric utility transmission, distribution and generation facilities. This position manages the team responsible for Communications Engineering, Protection Engineering and Operations Support Engineering. A successful candidate will have at least five years of experience related to the electric utility engineering field and be able to demonstrate the ability to work well with management, industry professionals, administrative support, and our customers. This is an exciting opportunity to lead positive change for our residents of the City of Santa Clara As a member of the City's unclassified service, this is an "at-will" position, and the incumbent serves at the discretion of the City Manager. An incumbent in this classification demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to participate. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties Duties include, but are not limited to the following: Under general direction: Plan, develop, coordinate, perform, and direct activities of assigned work area relating to planning, engineering, design construction, operations, maintenance and regulatory compliance of electric utility transmission, distribution and generation facilities Provide recommendations on a broad spectrum of related issues Manage assigned staff, provide technical instructions and assistance as necessary Develop, perform and manage the implementation of utility plans based upon applicable State and Federal laws May be responsible for directing the activities of consultants and contractors Act as a mentor to staff and provide them with leadership, training, direction and support Attend meetings and work with engineers, contractors, specialists and City staff to ensure that City guidelines are met in the determination of requirements of projects Represent the City at industry meetings, management groups, professional organizations, and other meetings Make periodic and special reports, which describe the current activities and prepare reports, including findings and recommendations, as required Direct or conduct studies and analysis related to the reliability of the electric system to ensure compliance with appropriate Federal Energy Regulatory Commission/North American Electric Reliability Corporation (FERC/NERC) and industry reliability standards Prepare or direct the preparation of purchase specifications required to implement Electric Utility Department purchases in connection with system expansion and improvements Conduct evaluation of new equipment, methods and materials pertinent to the design, construction, operation and maintenance of the electric system, and make recommendations to appropriate Managers Confer with and assist in the development of long-range plans, goals and objectives, and budgets Manage, schedule and evaluate the work assigned staff, and develop processes designed to support a continuous learning environment Analyze assigned work area to determine the most efficient and effective assignment of staff Make specialized technical studies and/or investigations Prepare complete and comprehensive oral and written reports and make recommendations on engineering and related issues Prepare the budget, recommend allocation funds within guidelines; monitor expenditures to ensure adherence to the approved budget, manage contractual services Administer and assist in the staffing, administrative and financial matters of the department May act as the Assistant Director of Electric Utility in his/her absence Perform other related duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE : Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in electrical, mechanical, civil or other related field of engineering Five (5) years of increasingly responsible experience in electric utility engineering work Candidates from a non-accredited college or university must demonstrate educational equivalency by registration as a professional electrical, mechanical or civil engineer in the State of California Possible Substitutions : A Master's Degree in electrical, mechanical or civil engineering, or business or public administration from an accredited college may be substituted for one year of experience REGISTRATION : Possession of a certificate of registration as a Professional Engineer in the State of California is required LICENSE(S) : Possession of a valid California Class C driver's license is required at the time of appointment and for duration of employment OTHER REQUIREMENTS : Must be able to perform all of the essential functions of the job assignment May be required to work unusual hours in emergency situations Required to pass initial and periodic comprehensive background checks, which may include fingerprinting, to meet Federal, State, and /or industry security requirements CONFLICT OF INTEREST : Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Federal law requires all employees to provide verification of their eligibility to work in this country. The City will not sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: Principles of electrical utility planning and engineering involved in the development, construction, production, operational methods in interconnected utility areas, principles of program evaluation, forecasting and planning, probability and energy analysis and formulation; customer service; telecommunications and controls; and information technology Principles of engineering economics, statistical analysis and forecasting Principles of management, supervision, personnel administration, training and performance evaluation Principles of organization and management, effective leadership and municipal budgeting and administration Regulatory laws, standards and requirements including FERC/NERC Reliability Standards Research methods and statistical analysis Problem solving and conflict resolution practices and techniques Complex spreadsheets and database applications Preparation and administration of contracts and fiscal planning Project and workload planning Environmental and safety practices, procedures and standards Ability to: Analyze complex data; resolve applicable problems; evaluate alternatives and recommend an appropriate course of action Effectively negotiate contracts and customer business relations Manage contractor activities Manage project development and operations management Identify, research and gather relevant information from a variety of sources Exercise sound and independent judgment, conduct independent analyses and make recommendations on difficult and sensitive issues Anticipate potential problems, develop contingency plans when needed and solve concurrent problems Provide leadership and management through coaching, empowering and facilitating employees working in a team environment Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role and job expectations Create a culture that is conducive to change and one that is able to select, recruit, retain, develop and motivate a skilled and talented workforce where everyone knows their mission, role and job expectations Establish clear goals and objectives in order to create an organization that delivers excellent customer service through ethical leadership standards, and establishes an atmosphere of respect for employees consistent with the City's Code of Ethics and Values Build constructive relationships by promoting collaborative partnerships with department peers, bargaining units, employees, citizens, and others contacted in the course of work Represent and speak for the department and its work, e.g., presenting, explaining, promoting, defining, and negotiating to those within and outside the department by making clear and convincing oral presentations to individuals and groups, by listening effectively and clarifying information and by facilitating an open exchange of ideas Prepare and present highly technical and complex written and oral reports using multi-media to large groups and City staff Work effectively as a member of the department's management team to achieve common goals and be able to deliver excellent customer service to both internal and external City clients Plan, organize, direct, and coordinate organization activities and effectively manage the assigned work Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines Communicate logically and clearly, both orally and in writing Follow oral and written instructions Understand and carry out highly complex technical tasks Use computer applications to prepare memos and procedural documentation Create, manage and maintain complex filing and record systems Walk or stand for extended periods of time and bend, stoop, crawl, climb, lift or any other physical requirement as necessitated by the position to perform assigned duties Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on December 8, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
LA County Sanitation District
Various (please refer to job posting), California, United States
JOB POSTING THE SANITATION DISTRICTS OF LOS ANGELES COUNTY invites applications for the position of: Construction Management Engineer/Engineering Associate POSTING #CM-263-23E OUR MISSION The Sanitation Districts protect public health and the environment through innovative and cost-effective wastewater and solid waste management, and in doing so convert waste into resources such as recycled water, energy and recycled materials. The most qualified applicants will have superior technical writing and communication skills, analytical skills and project management skills. Initial salary placement will be based on the selected candidate's qualifications. ENGINEERING DEPARTMENT, CONSTRUCTION MANAGEMENT SECTION The current vacancies are located at the Carson Field Office and in Whittier at the Joint Administration Office. Under the general supervision of a Supervising Engineer, the incumbent will primarily perform duties related to the management of construction contracts. These duties include overseeing construction activities; investigating and resolving construction and engineering problems; reviewing and negotiating contractors' extra work claims and change proposals; reviewing construction project schedules; tracking work progress and preparing pay estimates; evaluating the impact of project progress on Districts' operations and making recommendations on any necessary course of action; coordinating with other Districts' departments and other agencies as needed to ensure satisfactory project progress; preparing project monthly progress reports. In addition to an emphasis on the need to maintain positive rapport with construction project stakeholders, including consultants, engineers in this field assignment need to be self-motivated to manage and see-through-to-completion significant contracts as well as possess the written communication skills necessary to document conflicting points of view regarding construction matters. Construction contracts include sewer, landfill and treatment plant projects and may span a large geographical area, require night work, overtime or overnight stays. NOTE: Work schedule is Monday - Friday 7:00am - 3:30pm; some night work and overtime as required by project. This position is not eligible for telework/working from home policies. MINIMUM QUALIFICATIONS For the Engineering Associate classification, applicants must possess: Option A : A bachelor's degree in a pertinent engineering discipline - AND - a master's degree in a pertinent engineering discipline; Option B : A bachelor's degree in a related science - AND - an Engineer-In-Training Certificate - AND - a master's degree in a pertinent engineering discipline; Option C : A bachelor's degree in engineering - AND - two years of professional engineering experience obtained after earning a bachelor's degree in engineering. For the professional engineer level, applicants must possess a California Certificate of Registration as a Professional Engineer - AND - : Option A : a master's degree in engineering - AND - three years of professional engineering experience; Option B : a PhD in engineering - AND - two years of professional engineering experience; Option C : six years of professional engineering experience subsequent to earning a bachelor's degree in engineering. DESIRABLE QUALIFICATIONS The ideal candidate will have five or more years' experience in construction management and/or a master's degree in a pertinent engineering field. Certified Associate Construction Manager and/or Certified Construction Manager certification is desirable. Experience working on the following projects or in the following areas are highly desirable: Cost estimating and scheduling Construction administration for large industrial facilities such as advanced processes and treatment facilities Electrical power distribution improvements Pumping plant facility replacement Sewer construction/rehabilitation involving slip lining and CIPP Software including Microsoft Project, Primavera P6, Oracle Unifier and/or ProCore Working with the public, handling resident complaints regarding construction or facility operations Managing sewer repair projects Troubleshooting complex problems involving project construction Ability to be on call at night and during weekends to support construction projects as needed Ability to adapt to working both in an office setting completing paperwork (RFIs, change orders, claims and project closeouts) and at the construction site monitoring activities and offering input during the construction process and ensuring efficient completion to required codes and standards ADDITIONAL INFORMATION This posting will remain open until the vacancies are filled and is subject to closure without notice. We will continue to evaluate applications for qualifications over the duration of the open posting and recommend you apply as soon as possible. SELECTION PROCESS: Applications and Supplemental Questions will be reviewed and evaluated for relevant experience. Candidates considered to have the best qualifications will be invited to an oral interview. The selection process will consist of an oral interview weighted at 100% An eligibility list will be established upon completion of the interview based on the interview scores. To be considered, please complete an LACSD Employment Application at www.lacsd.or . You may attach your resume to your online application, but not in lieu of a completed application. Applicants with the most desirable qualifications will invited to an interview. For additional questions regarding this posting, please contact Cara Morin at 562-908-4288 Ext. 1328 or at caramorin@lacsd.org . As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply. RETIREMENT CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 23/24 fiscal year; Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage. DEFERRED COMP MATCH: The Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits. COMPENSATION & PROMOTIONAL OPPORTUNITIES Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements. Job classifications are compensated on a 5-step salary range. New employees may receive a 5.5% step increase after successfully completing a 6-month probationary period and yearly thereafter until step 5 is reached. The Districts' typically promote qualified internal applicants before considering outside candidates. For engineering professionals, there are three levels of Engineering Associate (EA) and administrative promotion is possible to an EA II or EA III level after an engineer completes 2 years as an EA I or EA II respectively. Engineers are eligible for administrative promotion to the Civil Engineer level when they obtain registration as a Professional Engineer in the State of California and have a bachelor's degree from an accredited university and 6 years of professional engineering experience, a master's degree from an accredited university and 3 years of professional engineering experience, or a PhD and 2 years of professional engineering experience. An employee with four years of experience at the Civil Engineer level may apply to compete for promotion to Senior Engineer. Promotions to the Senior Engineer level are made depending upon the needs of the Districts. Supervising Engineer positions are filled through a competitive selection process. Management level positions may also be filled through a competitive selection process, or by appointment by the Chief Engineer and General Manager. HEALTH INSURANCE MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2024, the Districts contribute $2,202.87 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage. DENTAL: Districts paid. The Districts pay the full premium for employee and dependent coverage for a prepaid dental program which provides for most routine dental care through a panel of contracting dentists with no deductibles. Employees are eligible to enroll in an indemnity plan if requested within thirty days after completion of three years of employment (sooner for some bargaining units), or during subsequent open enrollment periods. VISION: Employee paid. LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates. LEAVE TIME VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year. SICK LEAVE : Eight hours of full-pay sick leave per month. PERSONAL LEAVE: Employees may use up to 40 hours per calendar year from current sick leave for personal reasons. HOLIDAYS 13 paid holidays and one-half paid holiday depending on the employee's work schedule. TUITION REIMBURSEMENT Employees may be eligible for tuition reimbursement for approved accredited course work. STUDENT LOAN PAYMENT REIMBURSEMENT For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000. ENGINEERING TRANSFER PROGRAM Engineers can participate in a voluntary transfer program to gain experience in various engineering sections. Transfers are made whenever vacancies and qualifications match. An engineer may apply for transfer after they have served in their assignment for 2 years. WORK ENVIRONMENT & OTHER BENEFITS A rewarding career contributing to society and the environment. Flexible work schedules (e.g. 9/80 schedule) depending on the worksite. Clear policies and procedures. Health and safety programs. Carpool opportunities with monetary incentives depending on the worksite. More detailed benefits information can be found here: Districts Benefits NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice. Updated December 29, 2023 Closing Date/Time: Continuous
Mar 07, 2024
Full Time
JOB POSTING THE SANITATION DISTRICTS OF LOS ANGELES COUNTY invites applications for the position of: Construction Management Engineer/Engineering Associate POSTING #CM-263-23E OUR MISSION The Sanitation Districts protect public health and the environment through innovative and cost-effective wastewater and solid waste management, and in doing so convert waste into resources such as recycled water, energy and recycled materials. The most qualified applicants will have superior technical writing and communication skills, analytical skills and project management skills. Initial salary placement will be based on the selected candidate's qualifications. ENGINEERING DEPARTMENT, CONSTRUCTION MANAGEMENT SECTION The current vacancies are located at the Carson Field Office and in Whittier at the Joint Administration Office. Under the general supervision of a Supervising Engineer, the incumbent will primarily perform duties related to the management of construction contracts. These duties include overseeing construction activities; investigating and resolving construction and engineering problems; reviewing and negotiating contractors' extra work claims and change proposals; reviewing construction project schedules; tracking work progress and preparing pay estimates; evaluating the impact of project progress on Districts' operations and making recommendations on any necessary course of action; coordinating with other Districts' departments and other agencies as needed to ensure satisfactory project progress; preparing project monthly progress reports. In addition to an emphasis on the need to maintain positive rapport with construction project stakeholders, including consultants, engineers in this field assignment need to be self-motivated to manage and see-through-to-completion significant contracts as well as possess the written communication skills necessary to document conflicting points of view regarding construction matters. Construction contracts include sewer, landfill and treatment plant projects and may span a large geographical area, require night work, overtime or overnight stays. NOTE: Work schedule is Monday - Friday 7:00am - 3:30pm; some night work and overtime as required by project. This position is not eligible for telework/working from home policies. MINIMUM QUALIFICATIONS For the Engineering Associate classification, applicants must possess: Option A : A bachelor's degree in a pertinent engineering discipline - AND - a master's degree in a pertinent engineering discipline; Option B : A bachelor's degree in a related science - AND - an Engineer-In-Training Certificate - AND - a master's degree in a pertinent engineering discipline; Option C : A bachelor's degree in engineering - AND - two years of professional engineering experience obtained after earning a bachelor's degree in engineering. For the professional engineer level, applicants must possess a California Certificate of Registration as a Professional Engineer - AND - : Option A : a master's degree in engineering - AND - three years of professional engineering experience; Option B : a PhD in engineering - AND - two years of professional engineering experience; Option C : six years of professional engineering experience subsequent to earning a bachelor's degree in engineering. DESIRABLE QUALIFICATIONS The ideal candidate will have five or more years' experience in construction management and/or a master's degree in a pertinent engineering field. Certified Associate Construction Manager and/or Certified Construction Manager certification is desirable. Experience working on the following projects or in the following areas are highly desirable: Cost estimating and scheduling Construction administration for large industrial facilities such as advanced processes and treatment facilities Electrical power distribution improvements Pumping plant facility replacement Sewer construction/rehabilitation involving slip lining and CIPP Software including Microsoft Project, Primavera P6, Oracle Unifier and/or ProCore Working with the public, handling resident complaints regarding construction or facility operations Managing sewer repair projects Troubleshooting complex problems involving project construction Ability to be on call at night and during weekends to support construction projects as needed Ability to adapt to working both in an office setting completing paperwork (RFIs, change orders, claims and project closeouts) and at the construction site monitoring activities and offering input during the construction process and ensuring efficient completion to required codes and standards ADDITIONAL INFORMATION This posting will remain open until the vacancies are filled and is subject to closure without notice. We will continue to evaluate applications for qualifications over the duration of the open posting and recommend you apply as soon as possible. SELECTION PROCESS: Applications and Supplemental Questions will be reviewed and evaluated for relevant experience. Candidates considered to have the best qualifications will be invited to an oral interview. The selection process will consist of an oral interview weighted at 100% An eligibility list will be established upon completion of the interview based on the interview scores. To be considered, please complete an LACSD Employment Application at www.lacsd.or . You may attach your resume to your online application, but not in lieu of a completed application. Applicants with the most desirable qualifications will invited to an interview. For additional questions regarding this posting, please contact Cara Morin at 562-908-4288 Ext. 1328 or at caramorin@lacsd.org . As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply. RETIREMENT CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 23/24 fiscal year; Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage. DEFERRED COMP MATCH: The Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits. COMPENSATION & PROMOTIONAL OPPORTUNITIES Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements. Job classifications are compensated on a 5-step salary range. New employees may receive a 5.5% step increase after successfully completing a 6-month probationary period and yearly thereafter until step 5 is reached. The Districts' typically promote qualified internal applicants before considering outside candidates. For engineering professionals, there are three levels of Engineering Associate (EA) and administrative promotion is possible to an EA II or EA III level after an engineer completes 2 years as an EA I or EA II respectively. Engineers are eligible for administrative promotion to the Civil Engineer level when they obtain registration as a Professional Engineer in the State of California and have a bachelor's degree from an accredited university and 6 years of professional engineering experience, a master's degree from an accredited university and 3 years of professional engineering experience, or a PhD and 2 years of professional engineering experience. An employee with four years of experience at the Civil Engineer level may apply to compete for promotion to Senior Engineer. Promotions to the Senior Engineer level are made depending upon the needs of the Districts. Supervising Engineer positions are filled through a competitive selection process. Management level positions may also be filled through a competitive selection process, or by appointment by the Chief Engineer and General Manager. HEALTH INSURANCE MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2024, the Districts contribute $2,202.87 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage. DENTAL: Districts paid. The Districts pay the full premium for employee and dependent coverage for a prepaid dental program which provides for most routine dental care through a panel of contracting dentists with no deductibles. Employees are eligible to enroll in an indemnity plan if requested within thirty days after completion of three years of employment (sooner for some bargaining units), or during subsequent open enrollment periods. VISION: Employee paid. LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates. LEAVE TIME VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year. SICK LEAVE : Eight hours of full-pay sick leave per month. PERSONAL LEAVE: Employees may use up to 40 hours per calendar year from current sick leave for personal reasons. HOLIDAYS 13 paid holidays and one-half paid holiday depending on the employee's work schedule. TUITION REIMBURSEMENT Employees may be eligible for tuition reimbursement for approved accredited course work. STUDENT LOAN PAYMENT REIMBURSEMENT For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000. ENGINEERING TRANSFER PROGRAM Engineers can participate in a voluntary transfer program to gain experience in various engineering sections. Transfers are made whenever vacancies and qualifications match. An engineer may apply for transfer after they have served in their assignment for 2 years. WORK ENVIRONMENT & OTHER BENEFITS A rewarding career contributing to society and the environment. Flexible work schedules (e.g. 9/80 schedule) depending on the worksite. Clear policies and procedures. Health and safety programs. Carpool opportunities with monetary incentives depending on the worksite. More detailed benefits information can be found here: Districts Benefits NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice. Updated December 29, 2023 Closing Date/Time: Continuous
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion, with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov. THE DEPARTMENT The mission of the Department of Public Works is “to maintain and enhance the City’s infrastructure and environment for the benefit of the public.” The Department’s core services are focused on providing for and maintaining safe and efficient infrastructure for the community, providing for sustainable environmental protection including water quality and waste collection and diversion, and safely and efficiently designing, constructing, delivering, protecting and maintaining services for public facilities and public rights-of-way. The Department has six bureaus: Business Operations, Engineering, Environmental Services, Project Management, Public Service, and Transportation Project Management. The Department has over 580 budgeted positions with an annual operating budget of $250 million and an annual capital improvement program budget of $150 million. Additional information on the Department can be found at www.longbeach.gov/pw. POSITION The Project Management Officer (PMO) is an at-will management position that reports to the City Engineer within the Engineering Bureau. The Engineering Bureau consists of three divisions - the Civil Engineering Division, Traffic Engineering Division, and Stormwater Management Division. The current vacancy is in the Stormwater Management Division, which the PMO will be responsible for managing and is comprised of up to 16 staff responsible for compliance with the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit and regulations, capital improvement project (CIP) engineering design, program and project management, contract administration, and administration of Measure W Municipal and Measure W Regional funds. The PMO position is also responsible for stormwater master planning and engineering, floodplain management duties, and exploring ways to secure funding for water quality and flood prevention projects and measures. The PMO coordinates work assignments within the Division and must establish and maintain effective working relationships with stakeholders at all levels including City and department management, public officials, contractors, vendors, employees, and the public. Project prioritization, coordination with affected agencies and utilities, and project/program budget oversight will be key challenges for this position. EXAMPLES OF DUTIES Will oversee the Stormwater Management Division in the Engineering Bureau of the Public Works Department comprised of up to 16 staff members. Oversee compliance with the National Pollutant Discharge Elimination System (NPDES), Municipal Separate Storm Sewer System (MS4), and regulations along with other NPDES related duties as necessary. Manage the Municipal Measure W funds amounting to $4.5 million annually to comply with NPDES MS4 Permit requirements and deliver stormwater compliant capital projects and programs within the City. Seek Measure W Regional Program funding for Regional Projects proposed by the City. Responsible for overseeing the management and delivery of all Stormwater Infrastructure Capital Improvement Projects (CIP) within the City, stormwater master planning, floodplain management duties, and exploring ways to secure funding for flood prevention projects and measures. REQUIREMENTS TO FILE EDUCATION A Bachelor's Degree from an accredited college or university in project management, civil engineering, public or business administration or a related field is required (proof of possession of degree required at the time of submission). Professional experience beyond the minimum qualifications may be substituted for education on a year-for-year basis. EXPERIENCE Three (3) years of progressively responsible engineering and/or project management experience, including management and administration of public infrastructure projects, vendor management, project budget oversight, reporting, communication, public outreach, and management of staff. One (1) year of the required experience must have been gained in a project management, lead, supervisory, or management capacity. ADDITIONAL REQUIREMENTS Possession of a valid Class C Drivers License *Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing. Any documents submitted must contain either the applicant's name or other identifying characteristics on the document. Proof of education for academic degrees should indicate the type of degree and date of degree conferral. Candidates who possess degrees or units from outside the United States must attach proof of educational equivalency at the time of filing. DESIRABLE QUALIFICATIONS Master's Degree in Civil Engineering or related field. Experience managing improvement projects. Has worked in organizations of similar size and complexity. Registration as a Professional Civil Engineer is recommended. Certification as a Qualified Storm Water Pollution Prevention Plan Designer (QSD) is recommended. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Thursday, May 23 2024 . To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact (562) 570-7287. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact (562) 570-7287. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/23/2024 11:59 PM Pacific
Apr 24, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion, with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov. THE DEPARTMENT The mission of the Department of Public Works is “to maintain and enhance the City’s infrastructure and environment for the benefit of the public.” The Department’s core services are focused on providing for and maintaining safe and efficient infrastructure for the community, providing for sustainable environmental protection including water quality and waste collection and diversion, and safely and efficiently designing, constructing, delivering, protecting and maintaining services for public facilities and public rights-of-way. The Department has six bureaus: Business Operations, Engineering, Environmental Services, Project Management, Public Service, and Transportation Project Management. The Department has over 580 budgeted positions with an annual operating budget of $250 million and an annual capital improvement program budget of $150 million. Additional information on the Department can be found at www.longbeach.gov/pw. POSITION The Project Management Officer (PMO) is an at-will management position that reports to the City Engineer within the Engineering Bureau. The Engineering Bureau consists of three divisions - the Civil Engineering Division, Traffic Engineering Division, and Stormwater Management Division. The current vacancy is in the Stormwater Management Division, which the PMO will be responsible for managing and is comprised of up to 16 staff responsible for compliance with the National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit and regulations, capital improvement project (CIP) engineering design, program and project management, contract administration, and administration of Measure W Municipal and Measure W Regional funds. The PMO position is also responsible for stormwater master planning and engineering, floodplain management duties, and exploring ways to secure funding for water quality and flood prevention projects and measures. The PMO coordinates work assignments within the Division and must establish and maintain effective working relationships with stakeholders at all levels including City and department management, public officials, contractors, vendors, employees, and the public. Project prioritization, coordination with affected agencies and utilities, and project/program budget oversight will be key challenges for this position. EXAMPLES OF DUTIES Will oversee the Stormwater Management Division in the Engineering Bureau of the Public Works Department comprised of up to 16 staff members. Oversee compliance with the National Pollutant Discharge Elimination System (NPDES), Municipal Separate Storm Sewer System (MS4), and regulations along with other NPDES related duties as necessary. Manage the Municipal Measure W funds amounting to $4.5 million annually to comply with NPDES MS4 Permit requirements and deliver stormwater compliant capital projects and programs within the City. Seek Measure W Regional Program funding for Regional Projects proposed by the City. Responsible for overseeing the management and delivery of all Stormwater Infrastructure Capital Improvement Projects (CIP) within the City, stormwater master planning, floodplain management duties, and exploring ways to secure funding for flood prevention projects and measures. REQUIREMENTS TO FILE EDUCATION A Bachelor's Degree from an accredited college or university in project management, civil engineering, public or business administration or a related field is required (proof of possession of degree required at the time of submission). Professional experience beyond the minimum qualifications may be substituted for education on a year-for-year basis. EXPERIENCE Three (3) years of progressively responsible engineering and/or project management experience, including management and administration of public infrastructure projects, vendor management, project budget oversight, reporting, communication, public outreach, and management of staff. One (1) year of the required experience must have been gained in a project management, lead, supervisory, or management capacity. ADDITIONAL REQUIREMENTS Possession of a valid Class C Drivers License *Required documents, such as transcripts, degrees, certificates, or licenses, must be uploaded to the online application in PDF format at the time of filing. Any documents submitted must contain either the applicant's name or other identifying characteristics on the document. Proof of education for academic degrees should indicate the type of degree and date of degree conferral. Candidates who possess degrees or units from outside the United States must attach proof of educational equivalency at the time of filing. DESIRABLE QUALIFICATIONS Master's Degree in Civil Engineering or related field. Experience managing improvement projects. Has worked in organizations of similar size and complexity. Registration as a Professional Civil Engineer is recommended. Certification as a Qualified Storm Water Pollution Prevention Plan Designer (QSD) is recommended. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Thursday, May 23 2024 . To be considered, please submit an online application, including a cover letter, resume, and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please contact (562) 570-7287. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact (562) 570-7287. For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/23/2024 11:59 PM Pacific
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION EXTENDED UNTIL 5/12/2024 The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Mar 29, 2024
Full Time
DESCRIPTION EXTENDED UNTIL 5/12/2024 The Long Beach Utilities Department is seeking applicants for Manager of Water Treatment , which is an at-will, division-level management position. THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to www.longbeach.gov . THE DEPARTMENT Long Beach Utilities serves nearly 500,000 people in 50 square miles, providing high quality, safe and delicious drinking water and wastewater management for Long Beach, as well as natural gas services for Long Beach and Signal Hill. With the foundation of roughly 500 dedicated employees, the department maintains 1,600 miles of water and sewer mains, 1,900 miles of gas pipeline and a dedicated groundwater treatment plant, and also provides 24/7 emergency response. To learn more visit LBUtilities.org . EXAMPLES OF DUTIES Under the direction of the Senior Director of Water Quality & Process, organizes and directs the activities and staff of the 62.5 Million Gallons per Day (MGD) central groundwater treatment plant (GWTP) and multiple remote facilities for drinking water system, reclaimed water system, and sewer collection system; serves as the Chief Operator for GWTP; ensures effective and efficient high-quality work in the managed programs to ensure the efficient operation and maintenance; directs the monitoring and operation of the drinking water, reclaimed, and sewer Pump Stations to ensure compliance with water quality regulations and other safety and environmental requirements; trains, supervises, and evaluates the performance of assigned personnel. EXAMPLES OF DUTIES : Plans, organizes, and directs water treatment operations related, including drinking water treatment and distribution, reclaimed water distribution, and sewer collection system facilities. Assesses treatment processes and distribution operations, inspects facilities for proper operation and upkeep; evaluates operation efficiencies and develops new techniques, policies, and procedures to improve efficiency and effectiveness and to achieve Department goals and objectives. Trains, supervises, and evaluates the performance of assigned staff; interviews and selects employees and recommends and implements personnel actions including hiring, cross-training, promotions, transfers, reassignments, and disciplinary actions. Oversees regulatory compliance for assigned programs; develops, implements, interprets, and ensures compliance with complex rules and regulations, policies, and permits such as drinking water and air quality regulations, storm water discharge, industrial waste permits, hazardous material storage and disposal, safety and other regulations. Ensures compliance with all applicable safety programs to protect employees, the public, and the environment from exposure to acutely hazardous chemicals and other unsafe conditions; maintains an awareness of emergency response policies and procedures; responds to any and all safety concerns; corresponds and interacts with regulatory agencies. Provides technical expertise, information, and assistance to the Senior Director of Water Quality & Process regarding assigned functions; assists in the formulation and development of policies, procedures, and programs. Coordinates division activities involving external agencies, private contractors, and other City Departments to facilitate projects and tasks. Directs, prepares, and maintains a variety of narrative and statistical reports, records and files related to personnel and assigned activities; prepares written correspondence. Assists in the development and preparation of the annual preliminary budget for treatment plant operations which includes personnel, operation and maintenance (O&M) expenses, and capital outlay; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations. Participates in the forecast of funds needed for water sales and long-term capital improvement goals; ensures the proper inventory and accounting techniques of all materials, chemicals, and equipment. Maintains after-hours emergency response and management availability status for water system emergency contact purposes; serves as designated on call T5 chief operator responding to water supply and water quality emergencies. Oversees contract management, including the development of specifications, proposals, and purchase orders. Monitors field activities routinely to ensure compliance with safety requirements and operational efficiencies. Coordinates with other divisions and bureaus in planning, prioritizing, and scheduling of long-term capital improvement projects (CIP); collaborates with engineering bureau in implementing CIP by participating in the design, engineering, construction, and field inspection activities. Communicates with other personnel, vendors, contractors, other City Departments and outside organizations to coordinate activities, facilitate projects and tasks, resolve issues, and conflicts and exchange information. Operates a computer and assigned software; drives a vehicle to conduct work as assigned. Attends and conducts a variety of meetings as assigned; identifies employee development and training requirements and develops training programs. Performs other duties as required, related to the primary job duties of the assigned position. REQUIREMENTS TO FILE MINIMUM QUALIFICATIONS: Edu cation and Experience: Graduation from high school supplemented by college level course work or specialized training in a related field and five years of water treatment and distribution system related experience. Six years of supervisory experience is required and can be achieved through direct supervision experience or demonstration of leadership through a combination of work experience and education. Required licenses and/or certifications: Possession of a valid California Class C driver license. Possession of California’s State Water Resource Control Board (SWRCB) Treatment T5 Operator Certificate. Registration as a Professional Engineer in California or possession of equivalent Treatment T5 Operator Certificate from an out-of-state’s primacy agency may be substituted for the California SWRCB Treatment Grade 5 Certificate. Possession of Grade D3 Water Distribution Operator Certification. IDEAL CANDIDATE: The ideal candidate will demonstrate the following: Knowledge of: Principles, practices, materials, equipment and techniques involved in the maintenance and operation of water treatment plant and distribution system, reclaim distribution system, sewer lift stations. Trends and emerging technologies in drinking, reclaimed, and wastewater field. Principles and practices of administration, supervision, and training. Principles and practices of leadership, motivation, team building and conflict resolution. Principles and processes of water plant, water distribution, and water systems. Operation and maintenance principles of pumps, motors, values, and other mechanical equipment related to water treatment. Applicable state and federal laws, standards and requirements related to water treatment plant operation and maintenance. Project management techniques Emergency preparedness programs. Budget preparation and control. Health and safety regulations and procedures. Interpersonal skills using tact, patience, and courtesy. Business letter writing and report preparation. Implementation of preventative maintenance programs. Operation of a computer and assigned software. Principles and practices of effective customer service. Oral and written communication skills. Ability to: Plan, organize, and direct an effective water treatment program. Assess water treatment and distribution system and sewer lift station emergency situations and ensure resources and equipment are available to meet potential emergencies. Train, supervise, and evaluate the performance of assigned staff. Develop and administer Department goals, objectives, and procedures. Identify and respond to sensitive community and organizational issues, concerns, and needs. Prepare and administer budgets. Analyze situations accurately and adopt an effective course of action. Assesses the reliability of the treatment and distribution system including treatment plant and process. Represent Long Beach Utilities Department to public agencies, regulatory bodies, special interest groups, other external organizations and members of the public. Meet schedules and timelines. Work independently with little direction. Plan, prioritize, and organize work. Prepare comprehensive narrative and statistical reports. Prepare and maintain a variety of records and files related to assigned activities. Communicate clearly and concisely, both orally and in writing. Read and understand standard drawings, blueprints, and maps. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned software. SELECTION PROCEDURE The bulletin will close at the date and time listed above. To be considered for the position, applicants must click the Apply link and submit an online application in addition to completing the online supplemental questionnaire. Applicants must also attach a cover letter and detailed resume in pdf format. Applicants who do not meet the minimum requirements, including submission of all required attachments in the correct format, will not be considered. For questions related to this recruitment, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact Jessica Stoudenmire at Jessica.Stoudenmire@lbwater.org . For technical support with your governmentjobs.com application, please contact (855) 524-5627. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/12/2024 11:59 PM Pacific
CITY OF SANTA ANA, CA
Santa Ana, California, United States
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Under direction, the Senior Civil Engineer performs complex engineering work and supervises technical and professional staff within an assigned engineering section. The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. DISTINGUISHING FEATURES OF THE CLASS This is the project lead, supervisory level classification in the professional civil engineering series. Employees in this class perform complex professional engineering work and exercise independent judgment in planning work details for themselves and their subordinates. Supervision is exercised by employees of this class over professional and sub-professional engineering employees. Supervision is normally received by periodic guidance during the progress of work and by final review upon completion. The Senior Civil Engineer classification is distinguished from the next lower level class of Civil Engineer in that the former performs the most complex work requiring exceptional expertise in one or more engineering areas and has supervisory oversight over a project delivery team. This class is distinguished from the next higher level classification of Principal Civil Engineer in that the latter supervises the day-to-day operations of an assigned Section within the Public Works Agency. This position is open until further notice and can close at any time without advance notice. You are encouraged to apply immediately! First application review is scheduled for May 02 , 2024 . Currently, Public Works Engineering Services Division has one (1) vacancy in Capital Improvements Program (CIP) in the Project Design Team and one (1) vacancy in Construction Services Team. Essential Functions Include But Are Not Limited To Serves as section leader or project manager for a wide variety of public works projects that may include streets, storm drains, sanitary sewers, water production and supply systems, landscaping and irrigation systems, parking lots and structures, street improvements, street and area lighting, public buildings and structures, and other municipal infrastructure projects. Supervises, trains, evaluates and disciplines assigned staff. Supervises and/or assists in the checking of improvement plans and engineering calculations prepared by subordinate staff. Directs and monitors consultant's work. Oversees preparation of plans, specifications, engineering calculations and cost estimates for municipal infrastructure and other Public Works projects. Assists in or performs contract administration, specialized studies, surveys, inspections, preparation of change orders, and preparation of reports on all phases of projects including work progress, financial status, progress payments, design details and calculations. Uses modern computer software applications to prepare reports, estimates, agreements, written requests to City Council with recommendations, Prepares Requests for Proposals, technical analyses and other documents. Responds to requests and concerns from the general public on a variety of departmental operations matters. Represents the City at public meetings. Performs other functions as assigned. Depending on assignment, additional essential functions also include, but are not limited to: CIP Engineering Section : oversees the work of consultants working on the preparation and processing of appraisals, title searches, legal descriptions, deeds, appraisal reports, property acquisitions, and relocations. Prepares and manages leases and rental agreements for City-owned property. Coordinates right of way acquisition and relocation with state and federal agencies. Provides information and makes recommendations on the acquisition of property and sale of surplus City property to various committees, commissions, and the City Council. Evaluates and recommends construction bid awards. Monitors contractor compliance with laws and regulations governing the payment of prevailing wages, the City’s Disadvantaged Business Enterprise procedures, and construction progress. Inspects Public Works projects and permit work. Reviews and approves shop drawings, progress payments, and construction schedules. Reviews and recommends construction change orders. Traffic Engineering Section : performs traffic engineering work, including channelization, signal and Intelligent Transportation Systems (ITS), design, operation, and maintenance. Responds to requests from the public for a variety of concerns, such as traffic flow, traffic safety, signal operations, neighborhood traffic problems, construction, right-of-way, and future street layout. Assists in the development of conditions of approval for tentative tract maps, parcel maps, variances, and conditional use permits as it relates to traffic and circulation. Conducts and supervises traffic engineering studies and investigations. Coordinates with Risk Management and the City Attorney’s Office regarding traffic-related claims and litigation. May be assigned to traffic control design, signal operations, or traffic investigations and planning; and is rotated at the manager’s discretion. Transportation and Development Services: Analyzes development projects for consistency with Subdivision Map Act, the Santa Ana Municipal code, and the California Environmental Quality Act. Determines development conditions. Prepares and reviews legal descriptions and deeds for development projects. Prepares and reviews legal descriptions and deeds for development projects. Prepare traffic studies for development projects and reviews environmental documents for other agencies. Water Resources Division : manages daily water production and supply activities, including local water production, water supply facilities, treatment, reservoirs, water sales, and active service connections. Assumes a leading role in the professional engineering responsibilities related to water production systems for citywide demands. Minimum Qualifications Graduation from an accredited four-year college or university with a degree in Civil Engineering. Three years of professional civil/traffic/development engineering experience, or any equivalent combination of training and experience which results in the following knowledge and abilities: DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: the principles, practices and methods of civil engineering particularly as they apply to project management, project design, strength of materials, materials testing, stress analysis, surveying and photogrammetry, hydraulics and hydrology, land use and subdivisions, construction inspection, quantity and cost estimating, traffic engineering, and contract administration; related laws and regulations, such as the California Environmental Quality Act and the Subdivision Map Act. Skill in: the use of personal computers and current office software applications such, as Microsoft Word, Access, Outlook, PowerPoint and Excel to produce status reports and presentations; a networked (Windows NT) environment for facilities management applications. Ability to: maintain project schedules and budgets on several projects concurrently; prepare bid packages, requests for proposals, accurate plans, specifications, cost estimates, and engineering reports with recommendations; make accurate engineering computations and drawings; understand and carry out complex technical directions; express ideas clearly and concisely, both orally and in writing; maintain effective working relationships with coworkers, contractors, and the general public; effectively supervise others in the implementation of complex engineering projects from conceptualization through design, construction, and construction engineering to the completion of as-built plans and record drawings. SPECIAL MINIMUM REQUIREMENTS Must possess and retain valid California Class C driver’s license A valid registration as a Professional Civil Engineer in the State of California If assigned to Construction Engineering: Must have a working knowledge of the Standard Specifications for Public Works Construction, the State of California Department of Transportation Standard Specifications, and the Public Works Construction Cost Data. If assigned to the Water Resources Division: Must possess and retain valid California State Water Resources Control Board Water Distribution Certification - Grade 2 or higher and possess and retain valid California State Water Resources Control Board Water Treatment Certification - Grade 2 or higher within one year of hire in order to successfully complete the probationary work test period and must retain said certifications while assigned to the Water Resources Division. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Oral Interview Examination (Tentatively scheduled for Wednesday, May 15, 2024 ) : (Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time:
Apr 19, 2024
Full Time
Description The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community. Under direction, the Senior Civil Engineer performs complex engineering work and supervises technical and professional staff within an assigned engineering section. The eligibility list established from this recruitment will be used to fill the current and/or additional vacancies throughout the City. DISTINGUISHING FEATURES OF THE CLASS This is the project lead, supervisory level classification in the professional civil engineering series. Employees in this class perform complex professional engineering work and exercise independent judgment in planning work details for themselves and their subordinates. Supervision is exercised by employees of this class over professional and sub-professional engineering employees. Supervision is normally received by periodic guidance during the progress of work and by final review upon completion. The Senior Civil Engineer classification is distinguished from the next lower level class of Civil Engineer in that the former performs the most complex work requiring exceptional expertise in one or more engineering areas and has supervisory oversight over a project delivery team. This class is distinguished from the next higher level classification of Principal Civil Engineer in that the latter supervises the day-to-day operations of an assigned Section within the Public Works Agency. This position is open until further notice and can close at any time without advance notice. You are encouraged to apply immediately! First application review is scheduled for May 02 , 2024 . Currently, Public Works Engineering Services Division has one (1) vacancy in Capital Improvements Program (CIP) in the Project Design Team and one (1) vacancy in Construction Services Team. Essential Functions Include But Are Not Limited To Serves as section leader or project manager for a wide variety of public works projects that may include streets, storm drains, sanitary sewers, water production and supply systems, landscaping and irrigation systems, parking lots and structures, street improvements, street and area lighting, public buildings and structures, and other municipal infrastructure projects. Supervises, trains, evaluates and disciplines assigned staff. Supervises and/or assists in the checking of improvement plans and engineering calculations prepared by subordinate staff. Directs and monitors consultant's work. Oversees preparation of plans, specifications, engineering calculations and cost estimates for municipal infrastructure and other Public Works projects. Assists in or performs contract administration, specialized studies, surveys, inspections, preparation of change orders, and preparation of reports on all phases of projects including work progress, financial status, progress payments, design details and calculations. Uses modern computer software applications to prepare reports, estimates, agreements, written requests to City Council with recommendations, Prepares Requests for Proposals, technical analyses and other documents. Responds to requests and concerns from the general public on a variety of departmental operations matters. Represents the City at public meetings. Performs other functions as assigned. Depending on assignment, additional essential functions also include, but are not limited to: CIP Engineering Section : oversees the work of consultants working on the preparation and processing of appraisals, title searches, legal descriptions, deeds, appraisal reports, property acquisitions, and relocations. Prepares and manages leases and rental agreements for City-owned property. Coordinates right of way acquisition and relocation with state and federal agencies. Provides information and makes recommendations on the acquisition of property and sale of surplus City property to various committees, commissions, and the City Council. Evaluates and recommends construction bid awards. Monitors contractor compliance with laws and regulations governing the payment of prevailing wages, the City’s Disadvantaged Business Enterprise procedures, and construction progress. Inspects Public Works projects and permit work. Reviews and approves shop drawings, progress payments, and construction schedules. Reviews and recommends construction change orders. Traffic Engineering Section : performs traffic engineering work, including channelization, signal and Intelligent Transportation Systems (ITS), design, operation, and maintenance. Responds to requests from the public for a variety of concerns, such as traffic flow, traffic safety, signal operations, neighborhood traffic problems, construction, right-of-way, and future street layout. Assists in the development of conditions of approval for tentative tract maps, parcel maps, variances, and conditional use permits as it relates to traffic and circulation. Conducts and supervises traffic engineering studies and investigations. Coordinates with Risk Management and the City Attorney’s Office regarding traffic-related claims and litigation. May be assigned to traffic control design, signal operations, or traffic investigations and planning; and is rotated at the manager’s discretion. Transportation and Development Services: Analyzes development projects for consistency with Subdivision Map Act, the Santa Ana Municipal code, and the California Environmental Quality Act. Determines development conditions. Prepares and reviews legal descriptions and deeds for development projects. Prepares and reviews legal descriptions and deeds for development projects. Prepare traffic studies for development projects and reviews environmental documents for other agencies. Water Resources Division : manages daily water production and supply activities, including local water production, water supply facilities, treatment, reservoirs, water sales, and active service connections. Assumes a leading role in the professional engineering responsibilities related to water production systems for citywide demands. Minimum Qualifications Graduation from an accredited four-year college or university with a degree in Civil Engineering. Three years of professional civil/traffic/development engineering experience, or any equivalent combination of training and experience which results in the following knowledge and abilities: DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: the principles, practices and methods of civil engineering particularly as they apply to project management, project design, strength of materials, materials testing, stress analysis, surveying and photogrammetry, hydraulics and hydrology, land use and subdivisions, construction inspection, quantity and cost estimating, traffic engineering, and contract administration; related laws and regulations, such as the California Environmental Quality Act and the Subdivision Map Act. Skill in: the use of personal computers and current office software applications such, as Microsoft Word, Access, Outlook, PowerPoint and Excel to produce status reports and presentations; a networked (Windows NT) environment for facilities management applications. Ability to: maintain project schedules and budgets on several projects concurrently; prepare bid packages, requests for proposals, accurate plans, specifications, cost estimates, and engineering reports with recommendations; make accurate engineering computations and drawings; understand and carry out complex technical directions; express ideas clearly and concisely, both orally and in writing; maintain effective working relationships with coworkers, contractors, and the general public; effectively supervise others in the implementation of complex engineering projects from conceptualization through design, construction, and construction engineering to the completion of as-built plans and record drawings. SPECIAL MINIMUM REQUIREMENTS Must possess and retain valid California Class C driver’s license A valid registration as a Professional Civil Engineer in the State of California If assigned to Construction Engineering: Must have a working knowledge of the Standard Specifications for Public Works Construction, the State of California Department of Transportation Standard Specifications, and the Public Works Construction Cost Data. If assigned to the Water Resources Division: Must possess and retain valid California State Water Resources Control Board Water Distribution Certification - Grade 2 or higher and possess and retain valid California State Water Resources Control Board Water Treatment Certification - Grade 2 or higher within one year of hire in order to successfully complete the probationary work test period and must retain said certifications while assigned to the Water Resources Division. Selection Process All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide. Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include: Oral Interview Examination (Tentatively scheduled for Wednesday, May 15, 2024 ) : (Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list. The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation. Please visit the following website to view the summary of comprehensive benefits! Summary of Benefits (under SEIU) NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana. Closing Date/Time:
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by February 13, 2024, however, the position will remain open until filled. CLASSIFICATION TITLE: Administrator II UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $11,250 - $12,000 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,583 - $14,713 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. POSITION PURPOSE: Reporting to the Associate Vice President (AVP) for Capital & Facilities Management Services (CFMS), the Senior Director for Capital Planning, Design, and Construction (CPDC) is responsible for the overall leadership and direction of Capital Planning, Design, and Construction department and the campus major and minor capital program administration. This includes providing strong leadership and strategic direction in serving as the university’s Construction Administrator, leading the department of CPDC, assisting the AVP in developing and supporting the Multi-Year Plan of the California State University (CSU), and ensuring accountabilities for all major and minor capital projects. The Senior Director is responsible for providing strong leadership for the Capital Planning, Design, and Construction department, both internal and as contracted with external vendors. This includes maintaining a healthy culture of teamwork, transparency, and accountability consistent with the division of Business and Administration Services customer service philosophy. In addition, the position may serve on campus and/or California State University (CSU) systemwide committees. As the Senior Director, the incumbent is responsible for providing advice, solutions, recommendations, and support on all construction related items, including working with the CSU Chancellor’s Office as appropriate. In addition, the Senior Director is responsible for ensuring that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations. DUTIES & RESPONSIBILITIES: Major and Minor Capital Program Management Provides overall leadership and oversight for the Capital Planning, Design, and Construction department. Administers and leads all campus major and minor capital programs including new construction and renovation projects, managing the CPDC projects and related activities from concept to finish, and ensuring projects are completed in accordance with appropriate standards, on-time and within budget. Prepares Request for Qualifications/Request for Proposals (RFP/RFQ) for consulting services and selects the best delivery method to get the project done efficiently and cost effectively. Oversees and provides guidance to CPDC staff on collaboration with architects, engineers, University personnel, contractors and inspectors during the bidding and construction phases for new facilities, infrastructure improvements and capital renewal projects to oversee successful project management of project scopes, schedules, and budgets. Ensures CPDC projects and services to ensure compliance with the policies of the CSU and the regulations of the State of California. Assists the AVP with development and implementation of the University’s five-year capital outlay program and the annual minor capital outlay program. Serves as the principal advisor to the AVP of CFMS on all university CPDC projects and services. Communicates regularly with AVP on all projects’ status, challenges, or issues. Prepares recommendations for the appointment of the university's consulting architects, engineers, and landscape architects on an annual basis. Coordinates campus planning efforts to develop and maintain the University’s Multi-Year Plan, including evaluating alignment of financial sources to capital planning goals. Plans, develops, and oversees the maintenance of a data-based approach for integrating deferred maintenance and infrastructure requirements. Develops up-to-date capital program reporting, including approved budget, funding sources, actual to budget variance analysis, and related activities and reporting to ensure all capital projects are completed on time and on budget. Directs and oversees organizational improvement initiatives through appropriate application of current methods and strategic tools such as benchmarking, business best practices, industry trend analyses, customer and peer research, operational analyses, and best practices. Conducts organizational reviews to identify strengths, weaknesses, and opportunities to evaluate and improve the quality and operational effectiveness of CPDC. Responsible to ensure that capital projects (major and minor) are managed in an efficient and cost-effective manner. Serves as the University’s Capital Project Administrator to oversee the management of all major and minor capital project changes, including coordinating with the CSU and University Building Officials. Strategic Planning & Leadership Evaluates, recommends, creates, implements, coordinates, and monitors the long-term and short-term CPDC strategic plan. Ensures the CPDC annual goals and strategic plan aligns with the University’s Strategic Plan. The CPDC strategic plan includes the Campus Master Plan, Space Management Plan, Utilities Master Plan, Sustainability Plan, and Infrastructure Renewal Plan. Ensures high performance and accomplishment of CPDC strategic objectives. Communicates, motivates, and encourages commitment to achievement of all CPDC plans, initiatives, and goals. Creates and maintains a culture of customer service and continuous process improvement. Leads efforts to reduce costs, increase customer satisfaction, improve internal business processes, and enhance organizational/individual capabilities. Develops, maintains, and reports key performance metrics to monitor project management performance metrics for continuous improvements. Ensures CPDC follows the division of Business and Administration Services customer service philosophy. Encourages a community focused strategy to support the University’s mission. Maintains an effective professional relationship with the AVP, campus personnel, the Chancellor’s Office (CO) staff, city and state representatives, contractors, architects, engineers, and others as appropriate and consistent with the Business and Administration Services customer service philosophy. Directly supervises assigned staff through selecting, training, directing work, and disciplining as needed. Provides leadership and encouragement of staff growth, cross curricular experiences, and increased responsibility. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Actively solicits and acts upon feedback. Collaborates to find common ground and group consensus. Demonstrates commitment to diverse inputs. Represents the University at CSU systemwide CPDC meetings. Campus Master Planning Assists the AVP with development and maintenance of the Campus Master Plan including coordination and preparation of changes as required by the CO. Ensures projects comply with the long-range campus master plan, prepares the campus master plan map and index, and aster planning committee meetings. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree in architecture, engineering, construction management, or related field and at least (7) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of four (4) years directly supervising the work of professional staff. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues. Knowledge of California Public Contracts Code and Education Code. Knowledge of Labor Compliance Program. Ability to perform construction budget preparation and job cost accounting. Expertise in legal and practical aspects of capital project design, bidding, management, and close out of construction contracts. Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education and CSU. Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations. Overall knowledge of institutional planning, design, construction methodologies, and sustainable design. Demonstrated leadership skills. Ability to supervise, lead, and motivate a team of professionals. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn the university’s infrastructure, policies, procedures, State building codes, fire codes. PREFERRED QUALIFICATIONS: Advanced degree in architecture, engineering, or construction management. Certifications for code-related inspections. Project management Professional (PMP) certification as granted by the Project management Institute. Demonstrated experience overseeing the management of multiple projects for all phases of construction projects delivered within budget and schedule requirement. Thorough knowledge of the methods, practices, and procedures of facilities construction as they relate to educational or public institutions. Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space. Demonstrated financial and/or budgetary experience including planning, preparation, and administration of complex budgets, forecasting expenditures and potential revenue sources, and conducting financial analyses. Licensed engineer or architect in the State of California. Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses, e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: Is around moving machinery. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jan 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by February 13, 2024, however, the position will remain open until filled. CLASSIFICATION TITLE: Administrator II UNION CODE: M80 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $11,250 - $12,000 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,583 - $14,713 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. POSITION PURPOSE: Reporting to the Associate Vice President (AVP) for Capital & Facilities Management Services (CFMS), the Senior Director for Capital Planning, Design, and Construction (CPDC) is responsible for the overall leadership and direction of Capital Planning, Design, and Construction department and the campus major and minor capital program administration. This includes providing strong leadership and strategic direction in serving as the university’s Construction Administrator, leading the department of CPDC, assisting the AVP in developing and supporting the Multi-Year Plan of the California State University (CSU), and ensuring accountabilities for all major and minor capital projects. The Senior Director is responsible for providing strong leadership for the Capital Planning, Design, and Construction department, both internal and as contracted with external vendors. This includes maintaining a healthy culture of teamwork, transparency, and accountability consistent with the division of Business and Administration Services customer service philosophy. In addition, the position may serve on campus and/or California State University (CSU) systemwide committees. As the Senior Director, the incumbent is responsible for providing advice, solutions, recommendations, and support on all construction related items, including working with the CSU Chancellor’s Office as appropriate. In addition, the Senior Director is responsible for ensuring that capital construction projects follow applicable federal, state, local and CSU standards and provide the opportunity for cost effective and efficient maintenance by facilities operations. DUTIES & RESPONSIBILITIES: Major and Minor Capital Program Management Provides overall leadership and oversight for the Capital Planning, Design, and Construction department. Administers and leads all campus major and minor capital programs including new construction and renovation projects, managing the CPDC projects and related activities from concept to finish, and ensuring projects are completed in accordance with appropriate standards, on-time and within budget. Prepares Request for Qualifications/Request for Proposals (RFP/RFQ) for consulting services and selects the best delivery method to get the project done efficiently and cost effectively. Oversees and provides guidance to CPDC staff on collaboration with architects, engineers, University personnel, contractors and inspectors during the bidding and construction phases for new facilities, infrastructure improvements and capital renewal projects to oversee successful project management of project scopes, schedules, and budgets. Ensures CPDC projects and services to ensure compliance with the policies of the CSU and the regulations of the State of California. Assists the AVP with development and implementation of the University’s five-year capital outlay program and the annual minor capital outlay program. Serves as the principal advisor to the AVP of CFMS on all university CPDC projects and services. Communicates regularly with AVP on all projects’ status, challenges, or issues. Prepares recommendations for the appointment of the university's consulting architects, engineers, and landscape architects on an annual basis. Coordinates campus planning efforts to develop and maintain the University’s Multi-Year Plan, including evaluating alignment of financial sources to capital planning goals. Plans, develops, and oversees the maintenance of a data-based approach for integrating deferred maintenance and infrastructure requirements. Develops up-to-date capital program reporting, including approved budget, funding sources, actual to budget variance analysis, and related activities and reporting to ensure all capital projects are completed on time and on budget. Directs and oversees organizational improvement initiatives through appropriate application of current methods and strategic tools such as benchmarking, business best practices, industry trend analyses, customer and peer research, operational analyses, and best practices. Conducts organizational reviews to identify strengths, weaknesses, and opportunities to evaluate and improve the quality and operational effectiveness of CPDC. Responsible to ensure that capital projects (major and minor) are managed in an efficient and cost-effective manner. Serves as the University’s Capital Project Administrator to oversee the management of all major and minor capital project changes, including coordinating with the CSU and University Building Officials. Strategic Planning & Leadership Evaluates, recommends, creates, implements, coordinates, and monitors the long-term and short-term CPDC strategic plan. Ensures the CPDC annual goals and strategic plan aligns with the University’s Strategic Plan. The CPDC strategic plan includes the Campus Master Plan, Space Management Plan, Utilities Master Plan, Sustainability Plan, and Infrastructure Renewal Plan. Ensures high performance and accomplishment of CPDC strategic objectives. Communicates, motivates, and encourages commitment to achievement of all CPDC plans, initiatives, and goals. Creates and maintains a culture of customer service and continuous process improvement. Leads efforts to reduce costs, increase customer satisfaction, improve internal business processes, and enhance organizational/individual capabilities. Develops, maintains, and reports key performance metrics to monitor project management performance metrics for continuous improvements. Ensures CPDC follows the division of Business and Administration Services customer service philosophy. Encourages a community focused strategy to support the University’s mission. Maintains an effective professional relationship with the AVP, campus personnel, the Chancellor’s Office (CO) staff, city and state representatives, contractors, architects, engineers, and others as appropriate and consistent with the Business and Administration Services customer service philosophy. Directly supervises assigned staff through selecting, training, directing work, and disciplining as needed. Provides leadership and encouragement of staff growth, cross curricular experiences, and increased responsibility. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Actively solicits and acts upon feedback. Collaborates to find common ground and group consensus. Demonstrates commitment to diverse inputs. Represents the University at CSU systemwide CPDC meetings. Campus Master Planning Assists the AVP with development and maintenance of the Campus Master Plan including coordination and preparation of changes as required by the CO. Ensures projects comply with the long-range campus master plan, prepares the campus master plan map and index, and aster planning committee meetings. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree in architecture, engineering, construction management, or related field and at least (7) years of progressively responsible professional and administrative experience involving capital planning, design, and construction. A minimum of four (4) years directly supervising the work of professional staff. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Thorough knowledge of and experience with uniform Building Code (UPC), California Architectural Barriers Laws (CALABL), California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, American Disabilities Act (ADA), and other related statues. Knowledge of California Public Contracts Code and Education Code. Knowledge of Labor Compliance Program. Ability to perform construction budget preparation and job cost accounting. Expertise in legal and practical aspects of capital project design, bidding, management, and close out of construction contracts. Knowledge of generally accepted architectural, planning, and construction principles and practices as related to public works, higher education and CSU. Knowledge of methods, practices, equipment, and supplies used in facility maintenance and construction, building and safety regulations. Overall knowledge of institutional planning, design, construction methodologies, and sustainable design. Demonstrated leadership skills. Ability to supervise, lead, and motivate a team of professionals. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively manage a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn the university’s infrastructure, policies, procedures, State building codes, fire codes. PREFERRED QUALIFICATIONS: Advanced degree in architecture, engineering, or construction management. Certifications for code-related inspections. Project management Professional (PMP) certification as granted by the Project management Institute. Demonstrated experience overseeing the management of multiple projects for all phases of construction projects delivered within budget and schedule requirement. Thorough knowledge of the methods, practices, and procedures of facilities construction as they relate to educational or public institutions. Demonstrated knowledge of applicable CSU policies and procedures governing major and minor capital projects, accounting, contracts, grants, purchasing, and space. Demonstrated financial and/or budgetary experience including planning, preparation, and administration of complex budgets, forecasting expenditures and potential revenue sources, and conducting financial analyses. Licensed engineer or architect in the State of California. Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses, e.g., Design-Bid-Build, Design-Build, Construction Manager at-risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: Is around moving machinery. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017. CONFLICT OF INTEREST: A “designated position” in the CSU’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jan 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary California Polytechnic State University (Cal Poly), one of the nation's top public universities, seeks an experienced and entrepreneurial Vice President for University Development & Alumni Engagement / CEO Cal Poly Foundation to provide strategic planning, management, and execution of all business operations toward achieving an integrated university development program. The CEO of the Cal Poly Foundation requires a business leader who is responsible for the leadership of the Cal Poly Foundation, a duly recognized 501(c)(3) public benefit non-profit corporation and auxiliary organization of the California State University System. The VP will serve as the CEO and a voting member of the Cal Poly Foundation and will work closely with the Cal Poly Foundation Board, Executive Committee, and Board Chair to advance the fundraising activities of the University in alignment with the responsibilities outlined below. Reporting directly to the University President and participating as a trusted advisor and strategic partner the VP will serve as a member of the President’s Cabinet and work with all other university constituencies, including the Provost and Executive Vice President, Senior Vice President Finance and Administration, Vice President of Research, Cal Poly Corporation CEO, Deans and Athletic Director. The VP will lead an efficient, cohesive, and productive team, set clear and achievable goals and accountability measures, and inspire staff to meet and exceed expectations in support of the university’s mission and vision. The VP will ensure strategies for effective and comprehensive business operations ensuring compliance, checks and balances and streamlined effective processes that support development. This includes finance, technology, annual giving, alumni engagement, principal gifts & gift planning, and campus operational, administrative, and financial controls related to gifts. In addition, the VP will provide management and oversight for core strategy development, large scale implementations, business transformation (lean process improvement/six sigma), change management, and new technology introductions. The VP will carry a personal portfolio of donors and be an active and visible member in the local and University community. The VP will be responsible for developing a corporate giving strategy and implementation plan. Development officers have a dual report to the Dean/Academic Leader and the VP. They work in partnership to accomplish annual development goals, performance metrics, and conduct joint annual performance reviews. The VP will launch systematic initiatives to identify and cultivate the next generation of donors to Cal Poly while maintaining and strengthening ties to existing donors, promote and augment alumni engagement through creative and relevant programming, seek out new philanthropic opportunities for cash gifts, endowments, bequests, grants, and gifts in kind. This individual will be involved with and nurture present industry stakeholders on state, national, and international levels, play a key role in focusing state attention on the University's programs, and work with others across the institution to create a strong and consistent message about the University to its constituencies. The VP will play a central role in enhancing the visibility and fundraising capabilities of the institution, ensuring Cal Poly’s position at the forefront of public higher education. The VP will be actively involved in the initial stages and lead Cal Poly’s third comprehensive campaign. The most recent campaign concluded in June 2020 and raised more than $832 million, which at the time was the largest fundraising initiative for the university and in CSU history. The University is well positioned for the development of the next successful comprehensive campaign which will include generating support for scholarships, fellowships, program, project, facilities, and more. University Development & Alumni Engagement Division The mission of University Development & Alumni Engagement is to garner and steward private support that will play a crucial role in building and maintaining the special polytechnic, high-quality, Learn by Doing education model of Cal Poly. University Development and Alumni Engagement (UDAE) at Cal Poly oversees the development program areas of planned giving and endowments, principal gifts, prospect research, corporate and foundation relations, college and regional fundraising, and alumni engagement. Our team of more than 80 professionals proactively seeks opportunities to bridge resources to achieve shared objectives. Cal Poly Foundation The Cal Poly Foundation incorporated as a philanthropic tax-exempt foundation [a 501(c)(3) corporation] and an official auxiliary of California Polytechnic State University, San Luis Obispo in March 2006. The Cal Poly Foundation led by Cal Poly alumni and friends was incorporated to generate private support that will play a crucial role in building and maintaining Cal Poly's multidisciplinary Learn by Doing educational model. To Learn More About the Foundation: https://foundation.calpoly.edu/content/index Key Qualifications Thorough working knowledge of principles of fundraising, trends, and best practices across industries. Working knowledge of the value of diversity and inclusivity across the university. Experience in organizational development and change management in complex organizations. See and translate future trends into effective strategies with successful outcomes. Financial and business operations acumen including budgets and fiscal goals. Provide clear direction, delegating, and removing obstacles to get work done. Advocate for securing and deploying resources to achieve the best possible outcomes. Education and Experience Bachelor’s degree in business, communications, public relations, or related fields and a minimum of 10 years of progressively responsible experience as a leader or manager in development, advancement or fundraising in a large, multi-unit organization. Salary and Benefits The anticipated hiring range for this role is $320,000 - $353,000 per year. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Feb 14 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary California Polytechnic State University (Cal Poly), one of the nation's top public universities, seeks an experienced and entrepreneurial Vice President for University Development & Alumni Engagement / CEO Cal Poly Foundation to provide strategic planning, management, and execution of all business operations toward achieving an integrated university development program. The CEO of the Cal Poly Foundation requires a business leader who is responsible for the leadership of the Cal Poly Foundation, a duly recognized 501(c)(3) public benefit non-profit corporation and auxiliary organization of the California State University System. The VP will serve as the CEO and a voting member of the Cal Poly Foundation and will work closely with the Cal Poly Foundation Board, Executive Committee, and Board Chair to advance the fundraising activities of the University in alignment with the responsibilities outlined below. Reporting directly to the University President and participating as a trusted advisor and strategic partner the VP will serve as a member of the President’s Cabinet and work with all other university constituencies, including the Provost and Executive Vice President, Senior Vice President Finance and Administration, Vice President of Research, Cal Poly Corporation CEO, Deans and Athletic Director. The VP will lead an efficient, cohesive, and productive team, set clear and achievable goals and accountability measures, and inspire staff to meet and exceed expectations in support of the university’s mission and vision. The VP will ensure strategies for effective and comprehensive business operations ensuring compliance, checks and balances and streamlined effective processes that support development. This includes finance, technology, annual giving, alumni engagement, principal gifts & gift planning, and campus operational, administrative, and financial controls related to gifts. In addition, the VP will provide management and oversight for core strategy development, large scale implementations, business transformation (lean process improvement/six sigma), change management, and new technology introductions. The VP will carry a personal portfolio of donors and be an active and visible member in the local and University community. The VP will be responsible for developing a corporate giving strategy and implementation plan. Development officers have a dual report to the Dean/Academic Leader and the VP. They work in partnership to accomplish annual development goals, performance metrics, and conduct joint annual performance reviews. The VP will launch systematic initiatives to identify and cultivate the next generation of donors to Cal Poly while maintaining and strengthening ties to existing donors, promote and augment alumni engagement through creative and relevant programming, seek out new philanthropic opportunities for cash gifts, endowments, bequests, grants, and gifts in kind. This individual will be involved with and nurture present industry stakeholders on state, national, and international levels, play a key role in focusing state attention on the University's programs, and work with others across the institution to create a strong and consistent message about the University to its constituencies. The VP will play a central role in enhancing the visibility and fundraising capabilities of the institution, ensuring Cal Poly’s position at the forefront of public higher education. The VP will be actively involved in the initial stages and lead Cal Poly’s third comprehensive campaign. The most recent campaign concluded in June 2020 and raised more than $832 million, which at the time was the largest fundraising initiative for the university and in CSU history. The University is well positioned for the development of the next successful comprehensive campaign which will include generating support for scholarships, fellowships, program, project, facilities, and more. University Development & Alumni Engagement Division The mission of University Development & Alumni Engagement is to garner and steward private support that will play a crucial role in building and maintaining the special polytechnic, high-quality, Learn by Doing education model of Cal Poly. University Development and Alumni Engagement (UDAE) at Cal Poly oversees the development program areas of planned giving and endowments, principal gifts, prospect research, corporate and foundation relations, college and regional fundraising, and alumni engagement. Our team of more than 80 professionals proactively seeks opportunities to bridge resources to achieve shared objectives. Cal Poly Foundation The Cal Poly Foundation incorporated as a philanthropic tax-exempt foundation [a 501(c)(3) corporation] and an official auxiliary of California Polytechnic State University, San Luis Obispo in March 2006. The Cal Poly Foundation led by Cal Poly alumni and friends was incorporated to generate private support that will play a crucial role in building and maintaining Cal Poly's multidisciplinary Learn by Doing educational model. To Learn More About the Foundation: https://foundation.calpoly.edu/content/index Key Qualifications Thorough working knowledge of principles of fundraising, trends, and best practices across industries. Working knowledge of the value of diversity and inclusivity across the university. Experience in organizational development and change management in complex organizations. See and translate future trends into effective strategies with successful outcomes. Financial and business operations acumen including budgets and fiscal goals. Provide clear direction, delegating, and removing obstacles to get work done. Advocate for securing and deploying resources to achieve the best possible outcomes. Education and Experience Bachelor’s degree in business, communications, public relations, or related fields and a minimum of 10 years of progressively responsible experience as a leader or manager in development, advancement or fundraising in a large, multi-unit organization. Salary and Benefits The anticipated hiring range for this role is $320,000 - $353,000 per year. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Feb 14 2024 Pacific Standard Time Applications close: Closing Date/Time:
Director of Water Utilities
City of San Angelo, TX
Please follow this link to view the full brochure: https://www.affionpublic.com/position/director-of-water-utilities-city-of-san-angelo-tx/
About San Angelo, TX
San Angelo is in the Concho Valley, a region of Texas between the Permian Basin to the northwest, Chihuahuan Desert to the southwest, Osage Plains to the northeast and Central Texas to the southeast. This geographical crossroads – plus the confluence of the three branches of the Concho River – has created a unique and special place in North America. A virtual oasis, San Angelo is home to three lakes, as well as the beautiful Concho River, which runs through the heart of the city.
San Angelo’s 100,000 residents take pride in Angelo State University, Goodfellow Air Force Base, the International Waterlily Collection, excellent medical facilities and many cultural events. The versatile San Angelo State Park helped the city earn the number two spot on Livability.com’s Top 10 Great Places to Ride a Bike. The Concho River Walk has been designated one of five Great Public Spaces on the American Planning Association’s annual Great Places in America list.
San Angelo has consistently been ranked as one of the best small cities for business and employment. In 2015, San Angelo was named one of the top 25 cities to retire in by Forbes Magazine. San Angelo also ranked as one of the best cities for veterans in 2016 by Livability.com. Recently, San Angelo made another Forbes Magazine listing as one of the best small places for businesses and careers in 2019.
San Angelo offers a delightful mixture of arts and culture of West Texas, from a sophisticated symphony that showcases artists such as the Vienna Boys Choir to country and western music, to a civic ballet whose students regularly earn spots at top national dance academies to the folk dances of Mexico. Patrons enjoy live theater at the state’s longest-running theater, Angelo Civic Theatre and on the Angelo State University campus. The Chicken Farm Art Center displays works by visual artists of all media, and the San Angelo Museum of Fine Arts, a world-class museum that received the prestigious National Museum Service Award, houses continually changing exhibits by artists from Texas and around the world. Also native to the Concho Valley is the San Angelo Stock Show and Rodeo, which began in 1932, making it one of the longest-running rodeos in the world.
City Government
The City of San Angelo has a Mayor-Council form of government made up of a Mayor and six Councilmembers. The Mayor and Council serve a term of four (4) years, but no more than eight consecutive years, excluding service for any partial term. The City Council addresses issues such as public safety, infrastructure, taxation, economic development, parks and recreation, housing, and urban planning. Additionally, they are responsible for setting San Angelo’s annual budget.
The City Manager serves as the chief executive officer for San Angelo's municipal government and is the staff liaison to the City Council.
Water Utilities Department
The Water Utilities Department exists to produce and supply safe, palatable water for drinking and domestic use and uninterrupted, cost-effective wastewater collection/treatment services that satisfies the needs of all residential and commercial customers.
The team of 137 authorized FTEs, working with a budget of just over $52.5 million annually, accomplishes these goals by providing continuous improvement in operations and customer service; maintaining infrastructure and facilities to maximize cost-effective service life and supply; developing and implementing plans to satisfy future water demands; providing a well-maintained wastewater collection system; practicing environmental responsibility and quality treatment services; and developing and implementing strategies to meet future wastewater demands. The team is divided into seven divisions:
Water Treatment — treats and supplies safe drinking water to the community by managing multiple surface water sources, the Hickory groundwater supply, water towers and pump stations within the distribution system, and the water supplies impounded in the Twin Buttes and Lake Nasworthy reservoirs.
Water Reclamation — responsible for treating the City’s wastewater and operating the Kickapoo sludge composting facility that treats bio-solids from the plant.
Water Quality — provides laboratory services in sampling, analyzing, evaluating, reporting and consulting on City water/wastewater quality and plant operational issues. The division also prepares the annual Consumer Confidence Report and administers the backflow prevention and industrial waste programs.
Customer Service — responsible for setting up new accounts, handling customer requests and complaints, and managing connects and disconnects.
Water Conservation — promotes efficient use of SanAngelo’s public water supply to conserve and preserve the community’s most precious natural resource through public education campaigns, public speaking events, facility tours, and more.
Water Distribution and Wastewater Collection — responsible for installing and maintaining approximately1,400 miles of water and sewer mains and appurtenances in the city, as well as installing new services.
Utility Maintenance — provides maintenance and construction support to the water and wastewater treatment plants, pump stations, lift stations, and distribution and collection systems.
The Position
The Director of Water Utilities directs the Water Utilities Department through effective planning, staff management, and resource allocation; ensures the Water Utilities Department services are provided in alignment with the City's strategic objectives, and in compliance with state and Federal regulations.
Duties, Functions and Responsibilities
Plans, organizes, directs and evaluates Water Utilities Department programs, staff and operations, including customer service, water treatment, production, maintenance, laboratory, distribution, conservation, collection, reclamation and special projects; monitors Department operations to identify and resolve problems.
Meets regularly with staff to discuss and resolve workload and technical issues; plans, prioritizes and assigns tasks and projects; monitors work, develops staff skills, and evaluates performance.
Provides leadership, direction and guidance in operational strategies and priorities; analyzes community needs, forecasts resource requirements, and determines long-range plans, priorities, resource requirements and goals.
Works with City Departments and external agencies to define and resolve department issues; ensures Water Utilities Department programs and projects meet scope, schedule, cost and quality requirements.
Coordinates operations within the City, and ensures program objectives and standards are defined, attained and congruent with City goals and service needs.
Serves as the principal advisor to the City on Water Utilities Department programs and technical issues; develops and directs strategies to meet goals and objectives; interprets concerns, defines desired results, develops solutions, determines scope and priorities of projects.
Ensures effective communications; interprets and explains Federal and state rules and regulations; evaluates and analyzes policies and procedures, and recommends solutions; ensures Water Utilities Department activities are in compliance with all laws, policies, regulations and safety standards.
Serves as a liaison between various regional organizations and state and Federal agencies to coordinate projects and resolve technical and operational issues.
Analyzes Department financial and resource information; develops and manages budgets and expenditures; reviews and approves administrative, technical and analytical reports.
Knowledge, Skills, and Abilities
Required Knowledge of:
City organization, operations, policies and procedures.
Fundamentals of civil engineering, mathematics and physics.
Methods and practices for engineering planning studies and specifications for civil engineering and water and wastewater projects.
Laws, regulations, and standards relating to, but not limited to, civil engineering construction projects, Texas water rights, groundwater, and public water systems.
Principles and practices of water and wastewater facilities and equipment maintenance and repair.
Principles of design, construction and maintenance of public works projects.
Principles and practices of government project management and methods of evaluating construction contract compliance.
Principles and practices of administrative management, including personnel rules, cost accounting, budgeting, procurement, contract management, and employee supervision.
Required Skill in:
Analyzing infrastructure and engineering issues, evaluating alternatives, and developing logical recommendations based on findings.
Using initiative and independent judgment within established procedural guidelines.
Interpreting and applying technical standards and procedures, Federal and state rules and regulations, and City policies and procedures.
Developing and implementing procedures for cost effective management of allocated resources.
Application of engineering theory to complex operational activities.
Preparing reports and checking designs, details, plans, and specifications of engineering projects.
Interpreting technical instructions and analyzing complex variables.
Education and Experience
Qualified candidates will have a minimum of five years’ work experience in public sector utilities and civil engineering; a Bachelor's degree in Engineering, or Business Administration is preferred; an equivalent combination of education, training and experience will be considered.
Certifications and Licenses
Licensed as a Professional Engineer with Texas Board of Professional Engineers is preferred
Must possess a valid Texas Driver License with a good driving record. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving.
Residency Requirement
The Director of Water Utilities must establish residency within 30 minutes of San Angelo to report in case of emergencies.
Ideal Candidate
We are seeking a strategic leader with a robust background in water and wastewater operations. The ideal candidate should demonstrate a deep understanding of the laws, regulations, and standards related to civil engineering construction projects, Texas water rights, groundwater, and public water systems. They should also be well-versed in the principles of design, construction, and maintenance of public works projects, as well as best practices for water and wastewater facilities and equipment maintenance and repair.
The ideal candidate will have a proven track record in developing and implementing procedures for the cost-effective management of allocated resources, and possess the knowledge and experience necessary to effectively manage current operations while proactively preparing for future needs.
Building and maintaining partnerships will be critical for success in this role. The ideal candidate should have experience working closely with the City Manager, Council, department heads, officials, and representatives from other local, state, and federal agencies, as well as engaging with the community to ensure alignment and support for a common vision.
Strategic leadership is paramount, and the ideal candidate should demonstrate competence, professionalism, energy, and integrity. Strong verbal and written communication skills, along with a proven ability to collaborate effectively, solve problems, and foster team building, will be essential. Additionally, the ideal candidate must have a genuine interest and capacity to serve as an effective mentor for staff.
Salary
The City of San Angelo is offering a starting salary of $140,000 to $180,000, depending on qualifications, education, and experience. In addition to a competitive salary, the City offers a comprehensive benefits package, that includes health insurance, a robust wellness program, and a slate of paid holidays. The City participates in the Texas Municipal Retirement System at an employee contribution rate of 7% with a City matching ratio of 2:1. Relocation assistance will be available for the successful out-of-area candidate.
How to Apply
Applicants should forward a cover letter and resume to:
resumes@affionpublic.com Reference: SADWU
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is May 07, 2024*
The City of San Angelo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, religion, age, or disability in employment or the provision of services.
Apr 09, 2024
Full Time
Director of Water Utilities
City of San Angelo, TX
Please follow this link to view the full brochure: https://www.affionpublic.com/position/director-of-water-utilities-city-of-san-angelo-tx/
About San Angelo, TX
San Angelo is in the Concho Valley, a region of Texas between the Permian Basin to the northwest, Chihuahuan Desert to the southwest, Osage Plains to the northeast and Central Texas to the southeast. This geographical crossroads – plus the confluence of the three branches of the Concho River – has created a unique and special place in North America. A virtual oasis, San Angelo is home to three lakes, as well as the beautiful Concho River, which runs through the heart of the city.
San Angelo’s 100,000 residents take pride in Angelo State University, Goodfellow Air Force Base, the International Waterlily Collection, excellent medical facilities and many cultural events. The versatile San Angelo State Park helped the city earn the number two spot on Livability.com’s Top 10 Great Places to Ride a Bike. The Concho River Walk has been designated one of five Great Public Spaces on the American Planning Association’s annual Great Places in America list.
San Angelo has consistently been ranked as one of the best small cities for business and employment. In 2015, San Angelo was named one of the top 25 cities to retire in by Forbes Magazine. San Angelo also ranked as one of the best cities for veterans in 2016 by Livability.com. Recently, San Angelo made another Forbes Magazine listing as one of the best small places for businesses and careers in 2019.
San Angelo offers a delightful mixture of arts and culture of West Texas, from a sophisticated symphony that showcases artists such as the Vienna Boys Choir to country and western music, to a civic ballet whose students regularly earn spots at top national dance academies to the folk dances of Mexico. Patrons enjoy live theater at the state’s longest-running theater, Angelo Civic Theatre and on the Angelo State University campus. The Chicken Farm Art Center displays works by visual artists of all media, and the San Angelo Museum of Fine Arts, a world-class museum that received the prestigious National Museum Service Award, houses continually changing exhibits by artists from Texas and around the world. Also native to the Concho Valley is the San Angelo Stock Show and Rodeo, which began in 1932, making it one of the longest-running rodeos in the world.
City Government
The City of San Angelo has a Mayor-Council form of government made up of a Mayor and six Councilmembers. The Mayor and Council serve a term of four (4) years, but no more than eight consecutive years, excluding service for any partial term. The City Council addresses issues such as public safety, infrastructure, taxation, economic development, parks and recreation, housing, and urban planning. Additionally, they are responsible for setting San Angelo’s annual budget.
The City Manager serves as the chief executive officer for San Angelo's municipal government and is the staff liaison to the City Council.
Water Utilities Department
The Water Utilities Department exists to produce and supply safe, palatable water for drinking and domestic use and uninterrupted, cost-effective wastewater collection/treatment services that satisfies the needs of all residential and commercial customers.
The team of 137 authorized FTEs, working with a budget of just over $52.5 million annually, accomplishes these goals by providing continuous improvement in operations and customer service; maintaining infrastructure and facilities to maximize cost-effective service life and supply; developing and implementing plans to satisfy future water demands; providing a well-maintained wastewater collection system; practicing environmental responsibility and quality treatment services; and developing and implementing strategies to meet future wastewater demands. The team is divided into seven divisions:
Water Treatment — treats and supplies safe drinking water to the community by managing multiple surface water sources, the Hickory groundwater supply, water towers and pump stations within the distribution system, and the water supplies impounded in the Twin Buttes and Lake Nasworthy reservoirs.
Water Reclamation — responsible for treating the City’s wastewater and operating the Kickapoo sludge composting facility that treats bio-solids from the plant.
Water Quality — provides laboratory services in sampling, analyzing, evaluating, reporting and consulting on City water/wastewater quality and plant operational issues. The division also prepares the annual Consumer Confidence Report and administers the backflow prevention and industrial waste programs.
Customer Service — responsible for setting up new accounts, handling customer requests and complaints, and managing connects and disconnects.
Water Conservation — promotes efficient use of SanAngelo’s public water supply to conserve and preserve the community’s most precious natural resource through public education campaigns, public speaking events, facility tours, and more.
Water Distribution and Wastewater Collection — responsible for installing and maintaining approximately1,400 miles of water and sewer mains and appurtenances in the city, as well as installing new services.
Utility Maintenance — provides maintenance and construction support to the water and wastewater treatment plants, pump stations, lift stations, and distribution and collection systems.
The Position
The Director of Water Utilities directs the Water Utilities Department through effective planning, staff management, and resource allocation; ensures the Water Utilities Department services are provided in alignment with the City's strategic objectives, and in compliance with state and Federal regulations.
Duties, Functions and Responsibilities
Plans, organizes, directs and evaluates Water Utilities Department programs, staff and operations, including customer service, water treatment, production, maintenance, laboratory, distribution, conservation, collection, reclamation and special projects; monitors Department operations to identify and resolve problems.
Meets regularly with staff to discuss and resolve workload and technical issues; plans, prioritizes and assigns tasks and projects; monitors work, develops staff skills, and evaluates performance.
Provides leadership, direction and guidance in operational strategies and priorities; analyzes community needs, forecasts resource requirements, and determines long-range plans, priorities, resource requirements and goals.
Works with City Departments and external agencies to define and resolve department issues; ensures Water Utilities Department programs and projects meet scope, schedule, cost and quality requirements.
Coordinates operations within the City, and ensures program objectives and standards are defined, attained and congruent with City goals and service needs.
Serves as the principal advisor to the City on Water Utilities Department programs and technical issues; develops and directs strategies to meet goals and objectives; interprets concerns, defines desired results, develops solutions, determines scope and priorities of projects.
Ensures effective communications; interprets and explains Federal and state rules and regulations; evaluates and analyzes policies and procedures, and recommends solutions; ensures Water Utilities Department activities are in compliance with all laws, policies, regulations and safety standards.
Serves as a liaison between various regional organizations and state and Federal agencies to coordinate projects and resolve technical and operational issues.
Analyzes Department financial and resource information; develops and manages budgets and expenditures; reviews and approves administrative, technical and analytical reports.
Knowledge, Skills, and Abilities
Required Knowledge of:
City organization, operations, policies and procedures.
Fundamentals of civil engineering, mathematics and physics.
Methods and practices for engineering planning studies and specifications for civil engineering and water and wastewater projects.
Laws, regulations, and standards relating to, but not limited to, civil engineering construction projects, Texas water rights, groundwater, and public water systems.
Principles and practices of water and wastewater facilities and equipment maintenance and repair.
Principles of design, construction and maintenance of public works projects.
Principles and practices of government project management and methods of evaluating construction contract compliance.
Principles and practices of administrative management, including personnel rules, cost accounting, budgeting, procurement, contract management, and employee supervision.
Required Skill in:
Analyzing infrastructure and engineering issues, evaluating alternatives, and developing logical recommendations based on findings.
Using initiative and independent judgment within established procedural guidelines.
Interpreting and applying technical standards and procedures, Federal and state rules and regulations, and City policies and procedures.
Developing and implementing procedures for cost effective management of allocated resources.
Application of engineering theory to complex operational activities.
Preparing reports and checking designs, details, plans, and specifications of engineering projects.
Interpreting technical instructions and analyzing complex variables.
Education and Experience
Qualified candidates will have a minimum of five years’ work experience in public sector utilities and civil engineering; a Bachelor's degree in Engineering, or Business Administration is preferred; an equivalent combination of education, training and experience will be considered.
Certifications and Licenses
Licensed as a Professional Engineer with Texas Board of Professional Engineers is preferred
Must possess a valid Texas Driver License with a good driving record. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving.
Residency Requirement
The Director of Water Utilities must establish residency within 30 minutes of San Angelo to report in case of emergencies.
Ideal Candidate
We are seeking a strategic leader with a robust background in water and wastewater operations. The ideal candidate should demonstrate a deep understanding of the laws, regulations, and standards related to civil engineering construction projects, Texas water rights, groundwater, and public water systems. They should also be well-versed in the principles of design, construction, and maintenance of public works projects, as well as best practices for water and wastewater facilities and equipment maintenance and repair.
The ideal candidate will have a proven track record in developing and implementing procedures for the cost-effective management of allocated resources, and possess the knowledge and experience necessary to effectively manage current operations while proactively preparing for future needs.
Building and maintaining partnerships will be critical for success in this role. The ideal candidate should have experience working closely with the City Manager, Council, department heads, officials, and representatives from other local, state, and federal agencies, as well as engaging with the community to ensure alignment and support for a common vision.
Strategic leadership is paramount, and the ideal candidate should demonstrate competence, professionalism, energy, and integrity. Strong verbal and written communication skills, along with a proven ability to collaborate effectively, solve problems, and foster team building, will be essential. Additionally, the ideal candidate must have a genuine interest and capacity to serve as an effective mentor for staff.
Salary
The City of San Angelo is offering a starting salary of $140,000 to $180,000, depending on qualifications, education, and experience. In addition to a competitive salary, the City offers a comprehensive benefits package, that includes health insurance, a robust wellness program, and a slate of paid holidays. The City participates in the Texas Municipal Retirement System at an employee contribution rate of 7% with a City matching ratio of 2:1. Relocation assistance will be available for the successful out-of-area candidate.
How to Apply
Applicants should forward a cover letter and resume to:
resumes@affionpublic.com Reference: SADWU
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is May 07, 2024*
The City of San Angelo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, religion, age, or disability in employment or the provision of services.
LA County Sanitation District
Whittier, California, United States
JOB POSTING THE SANITATION DISTRICTS OF LOS ANGELES COUNTY invites applications for the position of: Electrical Engineer/Electrical Engineering Associate in Power Systems OUR MISSION The Sanitation Districts protect public health and the environment through innovative and cost-effective wastewater and solid waste management, and in doing so convert waste into resources such as recycled water, energy and recycled materials. The Sanitation Districts are currently recruiting to fill two (2) Electrical Engineering Associate or Electrical Engineer position in the Electrical and Instrumentation Design Section. ENGINEERING DEPARTMENT ELECTRICAL AND INSTRUMENTATION DESIGN SECTION JOINT ADMINISTRATION OFFICE JOB SUMMARY: The incumbent will report to a Supervising Engineer and perform electrical power systems and instrumentation engineering for wastewater treatment plants, pumping plants, landfills and power generation facilities; develop electrical and instrumentation drawings and specifications; design low- and medium-voltage power distribution systems; design microprocessor and hardwired-based control systems; develop computer-based electrical engineering studies; develop electrical and instrumentation cost estimates and economic analyses; review consultant submittals; review contractor and vendor submittals, RFI responses, and contractor change-order claims; coordinate work with other Districts' sections and outside agencies; and perform other duties as required. This position will be assigned to the Joint Administration Office in Whittier, CA. Initial salary placement will be based on the selected candidate's qualifications. MINIMUM QUALIFICATIONS Candidates must possess: A valid California Class C driver's license for positions performing on-the-job driving -AND- a bachelor's degree in Electrical Engineering from an accredited and recognized college or university. DESIRABLE QUALIFICATIONS: The ideal candidate will have two or more years' experience performing power systems engineering and design of low- and medium-voltage power distribution systems (control/instrumentation experience is desirable) for, wastewater, power generation, petrochemical, or heavy industrial facilities projects; and a Bachelor and/or Master of Science Degree in Electrical Engineering with emphasis in Power Systems. EXAMPLES OF ASSESSMENT CRITERIA The competitive process may cover a knowledge of : Power systems engineering and its application in wastewater treatment plants, pumping plants, petrochemical facilities, and/or power generation Industrial controls including instrumentation and programmable logic controllers. Electrical drawings such as one-line diagrams, motor and circuit breaker control diagrams, wiring diagrams, plot plans, etc. and project cost estimation. Power system studies such as load flow, short circuit, motor starting, arc flash, and generator sizing. Protection coordination and protective device settings. National Electrical Code and its application in electrical design. Electrical, controls and instrumentation design in coordination with civil, mechanical and structural designs. Ability to: Write technical documents such as preliminary design reports, specifications, and construction sequences. Perform construction contract administration work, including submittal reviews, responses to contractor requests for information, and extra work claims. Communicate effectively with audiences including, but not limited to coworkers, vendors, contractors, and management. ADDITIONAL INFORMATION This posting will remain open until vacancy is filled and is subject to closure without notice. SELECTION PROCESS: Applications and Supplemental Questions will be reviewed and evaluated for relevant experience. Candidates considered to have the best qualifications will be invited to an oral interview. The selection process will consist of an oral interview weighted at 100%. An eligibility list will be established upon completion of the interview based on the interview scores. To be considered, please complete an LACSD Employment Application at www.lacsd.org . You may attach your résumé to your online application, but not in lieu of a completed application. Applicants with the most desirable qualifications will be invited to an interview. For additional questions regarding this posting, please contact Cara Morin at 562-908-4288 Ext. 1328 or at caramorin@lacsd.org As an equal opportunity employer, the Districts strongly encourage qualified minorities, women, and disabled persons to apply. Joint Administration Office, Whittier RETIREMENT CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 23/24 fiscal year; Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage. DEFERRED COMP MATCH: The Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits. COMPENSATION & PROMOTIONAL OPPORTUNITIES Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements. Job classifications are compensated on a 5-step salary range. New employees may receive a 5.5% step increase after successfully completing a 6-month probationary period and yearly thereafter until step 5 is reached. The Districts' typically promote qualified internal applicants before considering outside candidates. For engineering professionals, there are three levels of Engineering Associate (EA) and administrative promotion is possible to an EA II or EA III level after an engineer completes 2 years as an EA I or EA II respectively. Engineers are eligible for administrative promotion to the Civil Engineer level when they obtain registration as a Professional Engineer in the State of California and have a bachelor's degree from an accredited university and 6 years of professional engineering experience, a master's degree from an accredited university and 3 years of professional engineering experience, or a PhD and 2 years of professional engineering experience. An employee with four years of experience at the Civil Engineer level may apply to compete for promotion to Senior Engineer. Promotions to the Senior Engineer level are made depending upon the needs of the Districts. Supervising Engineer positions are filled through a competitive selection process. Management level positions may also be filled through a competitive selection process, or by appointment by the Chief Engineer and General Manager. HEALTH INSURANCE MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2024, the Districts contribute $2,202.87 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage. DENTAL: Districts paid. The Districts pay the full premium for employee and dependent coverage for a prepaid dental program which provides for most routine dental care through a panel of contracting dentists with no deductibles. Employees are eligible to enroll in an indemnity plan if requested within thirty days after completion of three years of employment (sooner for some bargaining units), or during subsequent open enrollment periods. VISION: Employee paid. LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates. LEAVE TIME VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year. SICK LEAVE : Eight hours of full-pay sick leave per month. PERSONAL LEAVE: Employees may use up to 40 hours per calendar year from current sick leave for personal reasons. HOLIDAYS 13 paid holidays and one-half paid holiday depending on the employee's work schedule. TUITION REIMBURSEMENT Employees may be eligible for tuition reimbursement for approved accredited course work. STUDENT LOAN PAYMENT REIMBURSEMENT For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000. ENGINEERING TRANSFER PROGRAM Engineers can participate in a voluntary transfer program to gain experience in various engineering sections. Transfers are made whenever vacancies and qualifications match. An engineer may apply for transfer after they have served in their assignment for 2 years. WORK ENVIRONMENT & OTHER BENEFITS A rewarding career contributing to society and the environment. Flexible work schedules (e.g. 9/80 schedule) depending on the worksite. Clear policies and procedures. Health and safety programs. Carpool opportunities with monetary incentives depending on the worksite. More detailed benefits information can be found here: Districts Benefits NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice. Updated December 29, 2023
Mar 07, 2024
Full Time
JOB POSTING THE SANITATION DISTRICTS OF LOS ANGELES COUNTY invites applications for the position of: Electrical Engineer/Electrical Engineering Associate in Power Systems OUR MISSION The Sanitation Districts protect public health and the environment through innovative and cost-effective wastewater and solid waste management, and in doing so convert waste into resources such as recycled water, energy and recycled materials. The Sanitation Districts are currently recruiting to fill two (2) Electrical Engineering Associate or Electrical Engineer position in the Electrical and Instrumentation Design Section. ENGINEERING DEPARTMENT ELECTRICAL AND INSTRUMENTATION DESIGN SECTION JOINT ADMINISTRATION OFFICE JOB SUMMARY: The incumbent will report to a Supervising Engineer and perform electrical power systems and instrumentation engineering for wastewater treatment plants, pumping plants, landfills and power generation facilities; develop electrical and instrumentation drawings and specifications; design low- and medium-voltage power distribution systems; design microprocessor and hardwired-based control systems; develop computer-based electrical engineering studies; develop electrical and instrumentation cost estimates and economic analyses; review consultant submittals; review contractor and vendor submittals, RFI responses, and contractor change-order claims; coordinate work with other Districts' sections and outside agencies; and perform other duties as required. This position will be assigned to the Joint Administration Office in Whittier, CA. Initial salary placement will be based on the selected candidate's qualifications. MINIMUM QUALIFICATIONS Candidates must possess: A valid California Class C driver's license for positions performing on-the-job driving -AND- a bachelor's degree in Electrical Engineering from an accredited and recognized college or university. DESIRABLE QUALIFICATIONS: The ideal candidate will have two or more years' experience performing power systems engineering and design of low- and medium-voltage power distribution systems (control/instrumentation experience is desirable) for, wastewater, power generation, petrochemical, or heavy industrial facilities projects; and a Bachelor and/or Master of Science Degree in Electrical Engineering with emphasis in Power Systems. EXAMPLES OF ASSESSMENT CRITERIA The competitive process may cover a knowledge of : Power systems engineering and its application in wastewater treatment plants, pumping plants, petrochemical facilities, and/or power generation Industrial controls including instrumentation and programmable logic controllers. Electrical drawings such as one-line diagrams, motor and circuit breaker control diagrams, wiring diagrams, plot plans, etc. and project cost estimation. Power system studies such as load flow, short circuit, motor starting, arc flash, and generator sizing. Protection coordination and protective device settings. National Electrical Code and its application in electrical design. Electrical, controls and instrumentation design in coordination with civil, mechanical and structural designs. Ability to: Write technical documents such as preliminary design reports, specifications, and construction sequences. Perform construction contract administration work, including submittal reviews, responses to contractor requests for information, and extra work claims. Communicate effectively with audiences including, but not limited to coworkers, vendors, contractors, and management. ADDITIONAL INFORMATION This posting will remain open until vacancy is filled and is subject to closure without notice. SELECTION PROCESS: Applications and Supplemental Questions will be reviewed and evaluated for relevant experience. Candidates considered to have the best qualifications will be invited to an oral interview. The selection process will consist of an oral interview weighted at 100%. An eligibility list will be established upon completion of the interview based on the interview scores. To be considered, please complete an LACSD Employment Application at www.lacsd.org . You may attach your résumé to your online application, but not in lieu of a completed application. Applicants with the most desirable qualifications will be invited to an interview. For additional questions regarding this posting, please contact Cara Morin at 562-908-4288 Ext. 1328 or at caramorin@lacsd.org As an equal opportunity employer, the Districts strongly encourage qualified minorities, women, and disabled persons to apply. Joint Administration Office, Whittier RETIREMENT CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 23/24 fiscal year; Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage. DEFERRED COMP MATCH: The Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits. COMPENSATION & PROMOTIONAL OPPORTUNITIES Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements. Job classifications are compensated on a 5-step salary range. New employees may receive a 5.5% step increase after successfully completing a 6-month probationary period and yearly thereafter until step 5 is reached. The Districts' typically promote qualified internal applicants before considering outside candidates. For engineering professionals, there are three levels of Engineering Associate (EA) and administrative promotion is possible to an EA II or EA III level after an engineer completes 2 years as an EA I or EA II respectively. Engineers are eligible for administrative promotion to the Civil Engineer level when they obtain registration as a Professional Engineer in the State of California and have a bachelor's degree from an accredited university and 6 years of professional engineering experience, a master's degree from an accredited university and 3 years of professional engineering experience, or a PhD and 2 years of professional engineering experience. An employee with four years of experience at the Civil Engineer level may apply to compete for promotion to Senior Engineer. Promotions to the Senior Engineer level are made depending upon the needs of the Districts. Supervising Engineer positions are filled through a competitive selection process. Management level positions may also be filled through a competitive selection process, or by appointment by the Chief Engineer and General Manager. HEALTH INSURANCE MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2024, the Districts contribute $2,202.87 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage. DENTAL: Districts paid. The Districts pay the full premium for employee and dependent coverage for a prepaid dental program which provides for most routine dental care through a panel of contracting dentists with no deductibles. Employees are eligible to enroll in an indemnity plan if requested within thirty days after completion of three years of employment (sooner for some bargaining units), or during subsequent open enrollment periods. VISION: Employee paid. LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates. LEAVE TIME VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year. SICK LEAVE : Eight hours of full-pay sick leave per month. PERSONAL LEAVE: Employees may use up to 40 hours per calendar year from current sick leave for personal reasons. HOLIDAYS 13 paid holidays and one-half paid holiday depending on the employee's work schedule. TUITION REIMBURSEMENT Employees may be eligible for tuition reimbursement for approved accredited course work. STUDENT LOAN PAYMENT REIMBURSEMENT For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000. ENGINEERING TRANSFER PROGRAM Engineers can participate in a voluntary transfer program to gain experience in various engineering sections. Transfers are made whenever vacancies and qualifications match. An engineer may apply for transfer after they have served in their assignment for 2 years. WORK ENVIRONMENT & OTHER BENEFITS A rewarding career contributing to society and the environment. Flexible work schedules (e.g. 9/80 schedule) depending on the worksite. Clear policies and procedures. Health and safety programs. Carpool opportunities with monetary incentives depending on the worksite. More detailed benefits information can be found here: Districts Benefits NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice. Updated December 29, 2023
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,750 per month, commensurate with qualifications and experience. The salary range for this classification is $4,379 to $7,922 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Systemwide Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders. -Initiate and prioritize work to meet project deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. -In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student affairs initiative. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student affairs, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Experience in higher education preferred. -Master’s degree preferred. -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by May 3, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 20, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,750 per month, commensurate with qualifications and experience. The salary range for this classification is $4,379 to $7,922 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Systemwide Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders. -Initiate and prioritize work to meet project deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. -In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student affairs initiative. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student affairs, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Experience in higher education preferred. -Master’s degree preferred. -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by May 3, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
Description Under general supervision of assigned manager, performs a variety of specialized and technical duties in support of financial aid programs and services; provide students, staff and the public with financial aid information and processing assistance; receives, reviews, and validates financial aid applications, performs needs analysis, and determines eligibility and awards in accordance with District policies and procedures and federal, state, and local requirements. The Financial Aid Outreach Technician is a technical level classification performing a wide range of program and administrative support duties for the Financial Aid program to support low-income students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Serves as point of contact for students, prospective students, staff, and the general public regarding financial aid services; provides technical information and assistance; explains program applications, policies, procedures, requirements, and restrictions; develops promotional and informational materials for distribution on and off campus; maintains assigned resource material.Verifies and reviews financial aid materials, applications e.g.: Free Application for Financial Aid (FAFSA) student records, files and reports for completeness and conformance with established regulations and procedures.Performs a variety of technical duties in support of the program; provides technical assistance and information to students, parents, and staff regarding financial aid programs and services as well as various benefits and their applicability to individual situations; instructs students in proper completion of forms and applications; explains application requirements and restrictions; notifies ineligible applicants; explores and resolves conflicts or mitigating circumstances; maintains records; conducts financial aid workshops and classroom presentations.Plans, organizes, schedules, and conducts orientations, workshops, seminars, class presentations, tours, meetings, and other activities on and off campus to raise awareness about financial aid; arranges and confirms speakers; reserves facilities and makes other necessary arrangements.Reviews applications and supporting documentations for discrepancies or conflict of data elements between application and supporting documents including Department of Homeland Security (DHS), Social Security Administration (SSA), Selective Service, IRS forms, judicial court documentation, and Veterans Administration documents; resolves data element conflicts/discrepancies; checks academic and financial aid historical records for probations or termination status; analyzes data submitted by applicants/parents and compares/contrasts information provided on various federal tax forms and other document; finalizes corrected data elements and sets record clearance for packaging.Processes applications and verification forms; determines student eligibility for federal and/or state grants, loans, the Federal Work Study (FWS) program and Board of Governor’s Fee Waiver (BOGW) program using federal methodology, need analysis, and state-defined income criteria; establishes initial cost of attendance for each student data record received from grant funding agencies; applies federal methodology to calculate student’s financial need; identifies unusual circumstances for possible alternative processing; requests and analyzes records and other information needed to determine status of application and forms; researches and resolves problems.Participates in mid-term transfer activities; informs NSLDS regarding mid-year transfers for Title IV aid; develops and maintains reports to identify mid-year transfers; accesses “alerts” sent to schools by NSLDS; monitors changes in student eligibility of Title IV aid; identifies new information generated by NSLDS Alert Program regarding new loads, disbursements, and changes in outstanding principal balance of loan; analyzes relevant information that could affect student eligibility and disbursement for Pell Grant and Title IV loans.Participates in fund management for assigned programs; coordinates award activities; maintains records of awards; posts data; monitors entitlements and earnings; provides periodic reports; performs fund expenditure projections; monitors year to date spending; coordinates with other offices regarding disbursement of fund programs and student holds to outstanding college debt; prepares check disbursement reports; disburses loan checks.Participates in a full range of reporting duties; assists in compiling, analyzing, and maintaining data for the maintenance of various records and the preparation of various reports; identifies required data elements to create database queries; creates selection sets; coordinates with other staff to obtain data; researches error reports and makes adjustments.Performs a full range of clerical and administrative duties in support of program operations; relieves manager of administrative details including to research and resolve problems; troubleshoots computer information processing system problems; assembles files and duplicates materials; composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and consumer information; answers phones, refers callers, and takes messages; maintains and orders supplies; oversees work of student workers in the office.Maintains current knowledge and learn new state and federal laws, rules, and regulations pertaining to financial aid; reviews updated or new technical instructions or references; attends seminars, conferences, workshops, and other training sessions; participates in the development of new/revised procedures to accommodate changes; assists in providing training and direction to others regarding changes and new regulations including to create and disseminate new instructions.Compiles and tabulates data from various sources and prepares appropriate forms, schedules, and reports; lists, abstracts, or summarizes data; inputs and reviews data and prepares special and periodic reports related to assigned project and/or program area including state and federally mandated reports; verifies accuracy, completeness, and compliance to rules, procedures, regulations, policies, and other mandatesEstablishes and maintains records including student records; maintains complex, interrelated filing systems that may include confidential files; collects, compiles, and records narrative, statistical, and financial data and other information; researches and verifies information as requested.Develops individualized financial aid service plans to meet institutional and low income student needs; schedules appointments for on- and off-campus meetings, conferences, and workshops.May train and provide work direction to assigned student workers and temporary help as assigned.Performs related duties as required. Minimum Qualifications QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Student financial aid processes and procedures including applicable federal and state laws and regulations regarding student grants and loans. General accounting and bookkeeping practices and techniques. State and federal tax returns, schedules, and attachments. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Mathematical principles and practices. English usage, spelling, grammar and punctuation. Principles and procedures of record keeping and filing Principles of business letter writing and basic report preparation. Supervisory principles. Methods and techniques of conflict resolution. Pertinent federal, state, and local laws, codes, and regulations including state and federal labor law as it applies to the employment of students and DHS employment requirements and documentation. Ability to: Understand the organization and operation of the assigned office and/or program area as necessary to assume assigned responsibilities. Understand, apply, and ensure compliance with administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of technical, program support, administrative, and clerical duties involving the use of independent judgment and personal initiative. Coordinate and conduct workshops, seminars, special event, class presentations, orientations, and tours. Provide specialized assistance, training, and information to students, faculty, administrators, staff, and the public concerning assigned program area, functions, and resources. Orient students, staff, and public to resources and services related to area of assignment. Research, compile, analyze, and interpret data. Independently compose and prepare routine correspondence and memoranda. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present technical information in person or on the telephone to students, staff, or the public. Screen, interview, and assess needs of students and clients. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be: Education/Training: Equivalent to completion of the twelfth grade supplemented by college level course work in business administration, accounting, or a related field. Experience: Two years of increasingly responsible clerical and program support experience preferably in an educational or accounting office. License or Certificate: Ability to obtain specialized certifications as required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 5/22/2023 11:59 PM Pacific
Mar 05, 2024
Full Time
Description Under general supervision of assigned manager, performs a variety of specialized and technical duties in support of financial aid programs and services; provide students, staff and the public with financial aid information and processing assistance; receives, reviews, and validates financial aid applications, performs needs analysis, and determines eligibility and awards in accordance with District policies and procedures and federal, state, and local requirements. The Financial Aid Outreach Technician is a technical level classification performing a wide range of program and administrative support duties for the Financial Aid program to support low-income students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Serves as point of contact for students, prospective students, staff, and the general public regarding financial aid services; provides technical information and assistance; explains program applications, policies, procedures, requirements, and restrictions; develops promotional and informational materials for distribution on and off campus; maintains assigned resource material.Verifies and reviews financial aid materials, applications e.g.: Free Application for Financial Aid (FAFSA) student records, files and reports for completeness and conformance with established regulations and procedures.Performs a variety of technical duties in support of the program; provides technical assistance and information to students, parents, and staff regarding financial aid programs and services as well as various benefits and their applicability to individual situations; instructs students in proper completion of forms and applications; explains application requirements and restrictions; notifies ineligible applicants; explores and resolves conflicts or mitigating circumstances; maintains records; conducts financial aid workshops and classroom presentations.Plans, organizes, schedules, and conducts orientations, workshops, seminars, class presentations, tours, meetings, and other activities on and off campus to raise awareness about financial aid; arranges and confirms speakers; reserves facilities and makes other necessary arrangements.Reviews applications and supporting documentations for discrepancies or conflict of data elements between application and supporting documents including Department of Homeland Security (DHS), Social Security Administration (SSA), Selective Service, IRS forms, judicial court documentation, and Veterans Administration documents; resolves data element conflicts/discrepancies; checks academic and financial aid historical records for probations or termination status; analyzes data submitted by applicants/parents and compares/contrasts information provided on various federal tax forms and other document; finalizes corrected data elements and sets record clearance for packaging.Processes applications and verification forms; determines student eligibility for federal and/or state grants, loans, the Federal Work Study (FWS) program and Board of Governor’s Fee Waiver (BOGW) program using federal methodology, need analysis, and state-defined income criteria; establishes initial cost of attendance for each student data record received from grant funding agencies; applies federal methodology to calculate student’s financial need; identifies unusual circumstances for possible alternative processing; requests and analyzes records and other information needed to determine status of application and forms; researches and resolves problems.Participates in mid-term transfer activities; informs NSLDS regarding mid-year transfers for Title IV aid; develops and maintains reports to identify mid-year transfers; accesses “alerts” sent to schools by NSLDS; monitors changes in student eligibility of Title IV aid; identifies new information generated by NSLDS Alert Program regarding new loads, disbursements, and changes in outstanding principal balance of loan; analyzes relevant information that could affect student eligibility and disbursement for Pell Grant and Title IV loans.Participates in fund management for assigned programs; coordinates award activities; maintains records of awards; posts data; monitors entitlements and earnings; provides periodic reports; performs fund expenditure projections; monitors year to date spending; coordinates with other offices regarding disbursement of fund programs and student holds to outstanding college debt; prepares check disbursement reports; disburses loan checks.Participates in a full range of reporting duties; assists in compiling, analyzing, and maintaining data for the maintenance of various records and the preparation of various reports; identifies required data elements to create database queries; creates selection sets; coordinates with other staff to obtain data; researches error reports and makes adjustments.Performs a full range of clerical and administrative duties in support of program operations; relieves manager of administrative details including to research and resolve problems; troubleshoots computer information processing system problems; assembles files and duplicates materials; composes and prepares office correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and consumer information; answers phones, refers callers, and takes messages; maintains and orders supplies; oversees work of student workers in the office.Maintains current knowledge and learn new state and federal laws, rules, and regulations pertaining to financial aid; reviews updated or new technical instructions or references; attends seminars, conferences, workshops, and other training sessions; participates in the development of new/revised procedures to accommodate changes; assists in providing training and direction to others regarding changes and new regulations including to create and disseminate new instructions.Compiles and tabulates data from various sources and prepares appropriate forms, schedules, and reports; lists, abstracts, or summarizes data; inputs and reviews data and prepares special and periodic reports related to assigned project and/or program area including state and federally mandated reports; verifies accuracy, completeness, and compliance to rules, procedures, regulations, policies, and other mandatesEstablishes and maintains records including student records; maintains complex, interrelated filing systems that may include confidential files; collects, compiles, and records narrative, statistical, and financial data and other information; researches and verifies information as requested.Develops individualized financial aid service plans to meet institutional and low income student needs; schedules appointments for on- and off-campus meetings, conferences, and workshops.May train and provide work direction to assigned student workers and temporary help as assigned.Performs related duties as required. Minimum Qualifications QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Student financial aid processes and procedures including applicable federal and state laws and regulations regarding student grants and loans. General accounting and bookkeeping practices and techniques. State and federal tax returns, schedules, and attachments. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Mathematical principles and practices. English usage, spelling, grammar and punctuation. Principles and procedures of record keeping and filing Principles of business letter writing and basic report preparation. Supervisory principles. Methods and techniques of conflict resolution. Pertinent federal, state, and local laws, codes, and regulations including state and federal labor law as it applies to the employment of students and DHS employment requirements and documentation. Ability to: Understand the organization and operation of the assigned office and/or program area as necessary to assume assigned responsibilities. Understand, apply, and ensure compliance with administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. Perform a range of technical, program support, administrative, and clerical duties involving the use of independent judgment and personal initiative. Coordinate and conduct workshops, seminars, special event, class presentations, orientations, and tours. Provide specialized assistance, training, and information to students, faculty, administrators, staff, and the public concerning assigned program area, functions, and resources. Orient students, staff, and public to resources and services related to area of assignment. Research, compile, analyze, and interpret data. Independently compose and prepare routine correspondence and memoranda. Prepare a variety of clear and concise administrative and financial records. Implement and maintain filing systems. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling, punctuation and vocabulary. Respond to requests and inquiries from students, staff, or the public; effectively present technical information in person or on the telephone to students, staff, or the public. Screen, interview, and assess needs of students and clients. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be: Education/Training: Equivalent to completion of the twelfth grade supplemented by college level course work in business administration, accounting, or a related field. Experience: Two years of increasingly responsible clerical and program support experience preferably in an educational or accounting office. License or Certificate: Ability to obtain specialized certifications as required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 5/22/2023 11:59 PM Pacific
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Administrative Lead, San Francisco/ Peninsula K-16 Collaborative SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Graduate College of Education Appointment Type Temporary: Position will end on or before February 28, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time (0.80) Work Schedule Monday through Thursday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,600.00 Per Month at Part-Time (.80) $7,000.00 Per Month at Full-Time (1.0) Salary is commensurate with experience. Position Summary This position is the Administrative Lead and grant officer for the San Francisco/Peninsula K-16 Collaborative, assisting in shaping plans, reports, and activities to ensure that the requirements of funding agency is met. This position presents an exciting opportunity to make a difference in the educational opportunities for students across the region by supporting a major effort to develop career pathways. It also makes a significant contribution to improving the systems and interfaces between K-12 districts, community colleges, and universities. As a grant-funded position, this is a “temporary” position for 2.5 years, and is expected to end in June 2026. Under the general direction of the Principal Investigator (PI) who serves as Co-PI of the Bay Area K-16 Collaborative Grant, this position supports and oversees a broad scope of projects related to the day-to-day operations of the grant, including fiscal management, post-award coordination with ORSP, internal and external communications, website and social media, regional collaboration and event planning, meeting support, and data and fiscal reporting, as well as other duties and responsibilities that may arise as the grant is implemented. This position is responsible for recognizing and addressing issues or related problems and recommending lines of approach to incorporate solutions and strengthening the implementation of the grant projects. Position Information GRANT OPERATIONS Responsible for day to day operations of the San Francisco/Peninsula K-16 Collaborative Grant Project; Collaborates on post-award processes and grant compliance activities with Co-PI and ORSP; Works with funding lead, Chabot Las Positas Community College District (CLPCCD) and with PI and Co-to ensure correct implementation of the grant; Collaborates with the grant “backbone” organization, Social Policy Research (SPR) as needed on communications, meetings, reports, data collection, and other activities; Monitors grant-related emails and calls, and responds to grant-related inquiries; maintains positive and responsive and timely communications with all grant participants; Is responsible for working with ORSP (Office of Research and Sponsored Projects) on all post-award activities; Develops working relationships with grant-related contacts and operational counterparts in the subrecipient organizations including K-12 districts, community colleges, and across campus at SFSU; Collaborates with each subrecipient Lead and their grant managers (SF State, CCSF, SFUSD, SMCCD, UCSF) and provides technical assistance around partner grant allocations and subrecipient awards; serves as a resource to all subrecipients around grant management. Maintains an updated contact list of all participants in the SF/P K-16 Collaborative grant project. Maintains files of all project materials, with document filing and storage on CLPCCD SharePoint site or other grant platforms, with a plan to keep all materials available after the life of the grant. Assists in shaping plans, reports, and proposals to ensure that the requirements of funding agency is met; Prepares draft reports summarizing SF/P Collaborative accomplishments; collaborates with Co-PI in completing and submitting the reports according to instructions from the funding lead CLPCCD; Collaborates with Co-PI on periodic communications to all grant participants and to supporters across the region; works with SFSU Strategic Marketing and Communications (SMC) to share grant highlights and accomplishments; Plans with the Co-PI then takes the lead on grant-related social media posts to maintain a regular presence online, including re-posting grant participant posts and posts from the grant lead CLPCCD; Posts information and updates to the Bay Area K-16 Collaborative web page for San Francisco/Peninsula; shares website information across the region and with grant participants; As a member of the Dean’s Suite in the Graduate College of Education at SF State, maintains an efficient, organized, and welcoming office, and supports other staff as needed during office hours. Maintains regular office hours and a consistent schedule; is timely and reliable; GRANT FISCAL MANAGEMENT Responsible for fiscal management of the San Francisco/Peninsula K-16 Collaborative Grant Project, under the supervision of the PI; Learns and accurately implements CSU and SFSU fiscal policies, procedures, and regulations; accurately uses SFSU’s online platforms (DocuSign, Concur and all travel processes, and any other systems in use); Using established CSU and ORSP systems, prepares, processes, and reconciles all financial transactions including but not limited to invoices or payments related to the grant, travel, catering, space reservations, purchases, honoraria, equipment, and miscellaneous expenses; Oversees procurement process on behalf of the Co-PI within ORSP guidelines; Tracks and documents incoming grant funds through ORSP; Analyzes grant financial accounts for revenue and cost analysis, and budget allocations; maintains spreadsheets with accuracy and seeks assistance with difficult tasks; Works with Co-PI to create and implement an online system for tracking and monitoring the subaward and subrecipient awards on a weekly and monthly basis, to facilitate reporting and assure accuracy of all transaction; advises Co-PI on budget, and makes recommendations on revenues and expenditures; Receives and processes invoices from subrecipients, maintains accessible and accurate records; - Produces spreadsheets, charts, and presentations to update the Co-PI and to facilitate the implementation of the grant, and provides financial data as needed for grant reporting; Conducts periodic fiscal reviews and projects future budget plans based on the initial grant budget; SUPPORTING REGIONAL COLLABORATION and All Grant Activities Keeping with vision and purpose of the grant in mind, collaborates with the Co-PI and all grant participants as needed and coordinates across activities where appropriate; understands the goals and outcomes of this work and contributes creative ideas in support of the SF/P K-16 Collaborative; Develops positive working relationships with grant-related contacts and operational counterparts in the sub-recipient organizations including K-12 districts, community colleges, and across campus at SFSU; Convenes and coordinates monthly meetings of the Collaborative Leadership Council, and staffs the meetings by sending invitations, reserving meeting spaces, creating Zoom meetings, creating the agenda with the Co-PI, taking meeting notes, and distributing and storing all meeting materials; Pathway Design Teams: For each of three PDT monthly meetings or other activities, create invitations and reminders, secure meeting space or Zoom meetings, arrange catering with contracts and payments made; meeting materials prepared in advance, follow-up communications and materials, planning with team leads and the Co-PI, and other activities needed to support the Pathway Design Teams; Data Summits: Assists the Co-PI with planning, implementation, and follow up on each summer Data Summit, including invitations and Zoom set-up, meeting notes, summary reports, spreadsheet support, and sharing all follow up information; Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledges and Abilities: General knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization and management; thorough knowledge of the subject area of the assignment; working knowledge of statistical methods. Ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to analytical and research studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and other types of research methods; ability to draw conclusions and develop recommendations, to prepare written reports, and to develop and level contacts including the leading of meetings and negotiations Experience: Four years of progressively responsible administrative, technical, or professional analytical experience which demonstrates ability to conduct substantive surveys and studies of problems and issues in assigned areas. OR The rank of Associate Professor or higher in a four-year college or university and demonstrated experience in research or special study work may be substituted for the four years of experience. AND Education: Equivalent to graduation from a four-year college or university. Preferred Qualifications Experience with managing grants or other complex fiscal and outcomes-based projects from planning through implementation and reporting; Experience working in educational settings such as K-12, community college, or universities; Collaborative and collegial in all aspects of the work; Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special The person holding this position is considered a “mandated reported” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 31, 2017 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 16, 2024
Working Title Administrative Lead, San Francisco/ Peninsula K-16 Collaborative SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Graduate College of Education Appointment Type Temporary: Position will end on or before February 28, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time (0.80) Work Schedule Monday through Thursday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,600.00 Per Month at Part-Time (.80) $7,000.00 Per Month at Full-Time (1.0) Salary is commensurate with experience. Position Summary This position is the Administrative Lead and grant officer for the San Francisco/Peninsula K-16 Collaborative, assisting in shaping plans, reports, and activities to ensure that the requirements of funding agency is met. This position presents an exciting opportunity to make a difference in the educational opportunities for students across the region by supporting a major effort to develop career pathways. It also makes a significant contribution to improving the systems and interfaces between K-12 districts, community colleges, and universities. As a grant-funded position, this is a “temporary” position for 2.5 years, and is expected to end in June 2026. Under the general direction of the Principal Investigator (PI) who serves as Co-PI of the Bay Area K-16 Collaborative Grant, this position supports and oversees a broad scope of projects related to the day-to-day operations of the grant, including fiscal management, post-award coordination with ORSP, internal and external communications, website and social media, regional collaboration and event planning, meeting support, and data and fiscal reporting, as well as other duties and responsibilities that may arise as the grant is implemented. This position is responsible for recognizing and addressing issues or related problems and recommending lines of approach to incorporate solutions and strengthening the implementation of the grant projects. Position Information GRANT OPERATIONS Responsible for day to day operations of the San Francisco/Peninsula K-16 Collaborative Grant Project; Collaborates on post-award processes and grant compliance activities with Co-PI and ORSP; Works with funding lead, Chabot Las Positas Community College District (CLPCCD) and with PI and Co-to ensure correct implementation of the grant; Collaborates with the grant “backbone” organization, Social Policy Research (SPR) as needed on communications, meetings, reports, data collection, and other activities; Monitors grant-related emails and calls, and responds to grant-related inquiries; maintains positive and responsive and timely communications with all grant participants; Is responsible for working with ORSP (Office of Research and Sponsored Projects) on all post-award activities; Develops working relationships with grant-related contacts and operational counterparts in the subrecipient organizations including K-12 districts, community colleges, and across campus at SFSU; Collaborates with each subrecipient Lead and their grant managers (SF State, CCSF, SFUSD, SMCCD, UCSF) and provides technical assistance around partner grant allocations and subrecipient awards; serves as a resource to all subrecipients around grant management. Maintains an updated contact list of all participants in the SF/P K-16 Collaborative grant project. Maintains files of all project materials, with document filing and storage on CLPCCD SharePoint site or other grant platforms, with a plan to keep all materials available after the life of the grant. Assists in shaping plans, reports, and proposals to ensure that the requirements of funding agency is met; Prepares draft reports summarizing SF/P Collaborative accomplishments; collaborates with Co-PI in completing and submitting the reports according to instructions from the funding lead CLPCCD; Collaborates with Co-PI on periodic communications to all grant participants and to supporters across the region; works with SFSU Strategic Marketing and Communications (SMC) to share grant highlights and accomplishments; Plans with the Co-PI then takes the lead on grant-related social media posts to maintain a regular presence online, including re-posting grant participant posts and posts from the grant lead CLPCCD; Posts information and updates to the Bay Area K-16 Collaborative web page for San Francisco/Peninsula; shares website information across the region and with grant participants; As a member of the Dean’s Suite in the Graduate College of Education at SF State, maintains an efficient, organized, and welcoming office, and supports other staff as needed during office hours. Maintains regular office hours and a consistent schedule; is timely and reliable; GRANT FISCAL MANAGEMENT Responsible for fiscal management of the San Francisco/Peninsula K-16 Collaborative Grant Project, under the supervision of the PI; Learns and accurately implements CSU and SFSU fiscal policies, procedures, and regulations; accurately uses SFSU’s online platforms (DocuSign, Concur and all travel processes, and any other systems in use); Using established CSU and ORSP systems, prepares, processes, and reconciles all financial transactions including but not limited to invoices or payments related to the grant, travel, catering, space reservations, purchases, honoraria, equipment, and miscellaneous expenses; Oversees procurement process on behalf of the Co-PI within ORSP guidelines; Tracks and documents incoming grant funds through ORSP; Analyzes grant financial accounts for revenue and cost analysis, and budget allocations; maintains spreadsheets with accuracy and seeks assistance with difficult tasks; Works with Co-PI to create and implement an online system for tracking and monitoring the subaward and subrecipient awards on a weekly and monthly basis, to facilitate reporting and assure accuracy of all transaction; advises Co-PI on budget, and makes recommendations on revenues and expenditures; Receives and processes invoices from subrecipients, maintains accessible and accurate records; - Produces spreadsheets, charts, and presentations to update the Co-PI and to facilitate the implementation of the grant, and provides financial data as needed for grant reporting; Conducts periodic fiscal reviews and projects future budget plans based on the initial grant budget; SUPPORTING REGIONAL COLLABORATION and All Grant Activities Keeping with vision and purpose of the grant in mind, collaborates with the Co-PI and all grant participants as needed and coordinates across activities where appropriate; understands the goals and outcomes of this work and contributes creative ideas in support of the SF/P K-16 Collaborative; Develops positive working relationships with grant-related contacts and operational counterparts in the sub-recipient organizations including K-12 districts, community colleges, and across campus at SFSU; Convenes and coordinates monthly meetings of the Collaborative Leadership Council, and staffs the meetings by sending invitations, reserving meeting spaces, creating Zoom meetings, creating the agenda with the Co-PI, taking meeting notes, and distributing and storing all meeting materials; Pathway Design Teams: For each of three PDT monthly meetings or other activities, create invitations and reminders, secure meeting space or Zoom meetings, arrange catering with contracts and payments made; meeting materials prepared in advance, follow-up communications and materials, planning with team leads and the Co-PI, and other activities needed to support the Pathway Design Teams; Data Summits: Assists the Co-PI with planning, implementation, and follow up on each summer Data Summit, including invitations and Zoom set-up, meeting notes, summary reports, spreadsheet support, and sharing all follow up information; Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledges and Abilities: General knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization and management; thorough knowledge of the subject area of the assignment; working knowledge of statistical methods. Ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to analytical and research studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and other types of research methods; ability to draw conclusions and develop recommendations, to prepare written reports, and to develop and level contacts including the leading of meetings and negotiations Experience: Four years of progressively responsible administrative, technical, or professional analytical experience which demonstrates ability to conduct substantive surveys and studies of problems and issues in assigned areas. OR The rank of Associate Professor or higher in a four-year college or university and demonstrated experience in research or special study work may be substituted for the four years of experience. AND Education: Equivalent to graduation from a four-year college or university. Preferred Qualifications Experience with managing grants or other complex fiscal and outcomes-based projects from planning through implementation and reporting; Experience working in educational settings such as K-12, community college, or universities; Collaborative and collegial in all aspects of the work; Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Environmental/Physical/Special The person holding this position is considered a “mandated reported” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 31, 2017 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
WAKE COUNTY, NC
Raleigh, North Carolina, United States
Wake County has partnered with Strategic Government Solutions on this recruitment. Interested candidates should apply directly with Strategic Government Solutions by May 18, 2024. Click here to apply. For more information, please contact: Lissa Barker, Senior Vice President. LissaBarker@GovernmentResource.com, 817-266-0647 What You'll Be Doing Wake County is seeking candidates for the Director of General Services Administration (GSA) to provide leadership, direction and strategy for the GSA department while overseeing all resources, staff and programs. This position manages the county’s complex and diverse building portfolio and comprehensive fleet and administers annual multi-million dollar operating and capital budgets. The incoming director will develop high-quality business strategies and plans that are in alignment with the Board of Commissioners’ goals and objectives. In addition, they will serve as the primary liaison between Wake County and the North Carolina 10th Judicial District’s Elected Officials (Resident Superior Court Judge, Chief District Court Judge, District Attorney, and Clerk of Court), as well as provide support for criminal justice planning and jail diversion programs. Essential responsibilities and functions of the position include: Managing core county-wide functions including facility management, life safety systems and processes, space standards and programming, official building records, facility modifications, security, utilities and fleet management. Collaboration with all county departments, partners, tenants and property owners addressing facility operational needs in a timely and responsible manner. Develops enterprise-wide policies and procedures for operating divisions. Working closely with Facilities Design and Construction regarding capital project planning, scheduling, maintenance and developing funding strategies. Championing best practices while promoting continuous and innovative improvement, with a dedicated focus on preventative maintenance and the enhancement of work order management through timely and quality execution. Working closely with other departments and partner agencies, develops policies and best practices in the sustainability and energy-management of the County’s infrastructure portfolio. Convenes and leads regularly scheduled meetings including the Court Space Committee and Criminal Justice Operations. Ensuring compliance with ADA rules by serving as the county’s ADA coordinator. Participates as a principal department in the county’s Risk Management program. Providing oversight of the GSA resources for the Emergency Operations Center activations that include inclement weather and other facility-related emergency response. Participating and serving as a key stakeholder in county-wide committees. About Our Team The General Services Administration (GSA) department oversees facilities and fleet management, criminal justice, facility programming, safety and security, and general government functions. The department is organized into five major service delivery divisions: Administration and Support Services, Facility and Field Services, Fleet Operations, Physical Plant, and Safety and Security. The Director provides leadership, direction and strategy while overseeing all resources, staff and programs in these divisions. The Basics (Required Education and Experience) Must have eight (8) years of experience in facilities, construction, fleet, portfolio, infrastructure, or budget/CIP management, including at least four (4) years of supervisory experience. Beyond the Basics (Preferred Education and Experience) Ideally, work experience would be in state/local government and/or university/college system. How Will We Know You're 'The One'? Wake County is seeking an individual that will be strategic and innovative with strong communication and interpersonal skills. The ideal candidate should have a collaborative mentality and work towards building and maintaining a successful team by setting expectations and providing the tools needed to exceed those expectations. They should be politically savvy, responsive and have a strong commitment to follow through. The director should value and advocate for diversity, equity, and inclusion as it relates to the department and those they serve. They should be accessible and transparent to department staff, and an empathetic leader with the ability to trust their team. About This Position Location: General Services Center Raleigh, NC Employment Type: Regular Hiring Range: $166,342 - $249,515 Market Range: $138,617 - $249,515 Interested applicants should apply by May 18, 2024. Click here to apply directly with Strategic Government Resources. For more information on this position, contact: Lissa Barker, Senior Vice President. LissaBarker@GovernmentResource.com, 817-266-0647 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Apr 25, 2024
Wake County has partnered with Strategic Government Solutions on this recruitment. Interested candidates should apply directly with Strategic Government Solutions by May 18, 2024. Click here to apply. For more information, please contact: Lissa Barker, Senior Vice President. LissaBarker@GovernmentResource.com, 817-266-0647 What You'll Be Doing Wake County is seeking candidates for the Director of General Services Administration (GSA) to provide leadership, direction and strategy for the GSA department while overseeing all resources, staff and programs. This position manages the county’s complex and diverse building portfolio and comprehensive fleet and administers annual multi-million dollar operating and capital budgets. The incoming director will develop high-quality business strategies and plans that are in alignment with the Board of Commissioners’ goals and objectives. In addition, they will serve as the primary liaison between Wake County and the North Carolina 10th Judicial District’s Elected Officials (Resident Superior Court Judge, Chief District Court Judge, District Attorney, and Clerk of Court), as well as provide support for criminal justice planning and jail diversion programs. Essential responsibilities and functions of the position include: Managing core county-wide functions including facility management, life safety systems and processes, space standards and programming, official building records, facility modifications, security, utilities and fleet management. Collaboration with all county departments, partners, tenants and property owners addressing facility operational needs in a timely and responsible manner. Develops enterprise-wide policies and procedures for operating divisions. Working closely with Facilities Design and Construction regarding capital project planning, scheduling, maintenance and developing funding strategies. Championing best practices while promoting continuous and innovative improvement, with a dedicated focus on preventative maintenance and the enhancement of work order management through timely and quality execution. Working closely with other departments and partner agencies, develops policies and best practices in the sustainability and energy-management of the County’s infrastructure portfolio. Convenes and leads regularly scheduled meetings including the Court Space Committee and Criminal Justice Operations. Ensuring compliance with ADA rules by serving as the county’s ADA coordinator. Participates as a principal department in the county’s Risk Management program. Providing oversight of the GSA resources for the Emergency Operations Center activations that include inclement weather and other facility-related emergency response. Participating and serving as a key stakeholder in county-wide committees. About Our Team The General Services Administration (GSA) department oversees facilities and fleet management, criminal justice, facility programming, safety and security, and general government functions. The department is organized into five major service delivery divisions: Administration and Support Services, Facility and Field Services, Fleet Operations, Physical Plant, and Safety and Security. The Director provides leadership, direction and strategy while overseeing all resources, staff and programs in these divisions. The Basics (Required Education and Experience) Must have eight (8) years of experience in facilities, construction, fleet, portfolio, infrastructure, or budget/CIP management, including at least four (4) years of supervisory experience. Beyond the Basics (Preferred Education and Experience) Ideally, work experience would be in state/local government and/or university/college system. How Will We Know You're 'The One'? Wake County is seeking an individual that will be strategic and innovative with strong communication and interpersonal skills. The ideal candidate should have a collaborative mentality and work towards building and maintaining a successful team by setting expectations and providing the tools needed to exceed those expectations. They should be politically savvy, responsive and have a strong commitment to follow through. The director should value and advocate for diversity, equity, and inclusion as it relates to the department and those they serve. They should be accessible and transparent to department staff, and an empathetic leader with the ability to trust their team. About This Position Location: General Services Center Raleigh, NC Employment Type: Regular Hiring Range: $166,342 - $249,515 Market Range: $138,617 - $249,515 Interested applicants should apply by May 18, 2024. Click here to apply directly with Strategic Government Resources. For more information on this position, contact: Lissa Barker, Senior Vice President. LissaBarker@GovernmentResource.com, 817-266-0647 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
City of Santa Clara, CA
Santa Clara, California, United States
Description The Position This announcement is for two (2) positions as described below: Department of Public Works The City of Santa Clara's Department of Public Works seeks a results-oriented and innovative engineer to serve out the Department's mission to provide the highest quality public works services to the residents of Santa Clara, the development community, and our customers in a responsible and efficient manner. The Department has focus areas that include Engineering Services and Operations and Maintenance. Engineering Services is comprised of five divisions: Administration, Traffic, Design, Land and Property Development, and Field Services. Operations and Maintenance include public roadways, parkways and boulevards, City trees, street sweeping, environmental programs, storm drain systems, fleet, solid and mixed waste/recyclables, and City facilities. For more information about the Department of Public Works please visit the department website . The Traffic Engineering Division provides traffic engineering (lead and support for the design and construction of both City and private development projects), traffic impact analysis reviews for private development projects and transportation projects, bicycle and pedestrian improvement planning, grant administration, and traffic signal maintenance and operation services for the City. The division receives and investigates resident/business inquiries related to street parking, traffic calming, intersection control (i.e., signals, warning beacons, regulatory signage, and crosswalks), and bicycling and pedestrian travel on public streets. The investigations may involve interaction with the residents, field review, traffic data collection, and evaluation of collected information with established city policies to prepare engineering recommendations for possible improvements. The division also focuses on multi-modal planning and implementation related explicitly to the goals and projects included with the City’s Bicycle Plan, Pedestrian Masterplan, and the City’s Complete Streets policy. Finally, this division coordinates with other agencies such as the Valley Transportation Authority, County of Santa Clara Roads and Airports, Caltrans, and the cities of San Jose, Cupertino, and Sunnyvale related to projects, programs, and grant opportunities. Experience in customer service, traffic design and construction, transportation planning, traffic control device operations, and project management and delivery is essential to success in this position. Under direct supervision of the Transportation Manager, the Senior Civil Engineer performs the following duties: Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) Implementation of transportation plans and programs (i.e. Bicycle Master Plan, Pedestrian Master Plan, Complete Streets Policy, and Vision Zero); Conduct studies and analyses of traffic engineering projects or problems, and prepares technical reports; Coordinate engineering activities with other City departments and other public agencies in the transportation related matters; Track and manage project budgets; Manage operation of City traffic signals, intelligent transportation systems, and traffic control devices. Develop and review traffic signal timing parameters and coordination timing plans; Supervise, train, and support associate engineers; Check plans submitted by private engineers and other public agencies for compliance with City standards related to public transportation facilities and infrastructure; Prepare and administer grant funding applications and reports Conduct field and office work, Supports the City’s Bicycle and Pedestrian Advisory Committee; and Work with the public and consultants on various projects and transportation related inquiries. Water and Sewer Utilities De p artment Santa Clara Water & Sewer Utilities' mission is to provide customers a dependable supply of safe, potable water, environmentally-sound wastewater collection, treatment, and disposal. Furthermore, recycled water is offered for approved uses including irrigation and industrial processes, where available. Programs and services are designed and implemented with economic and environmental benefits in mind. For more information about the Water & Sewer Utilities Department, please visit the department website . The City of Santa Clara's Water and Sewer Utilities Department seeks an experienced Senior Civil Engineer with excellent project management skills; strong oral and written communication skills; and a proven track record of designing and delivering utility projects and administering consultant and construction contracts. The qualified candidate will have experience working in a team environment on major construction projects, including working collaboratively with contractors, technicians, utility operations staff, outside agency staff, and the public. The Senior Civil Engineer delivers projects with widely varied scopes, from small, customer-focused, residential projects, to large, high-profile capital improvements with City and Region-wide implications for the delivery of services well into the future. Under direct supervision, the Senior Civil Engineer performs the following duties: Perform high-level, fast paced engineering work relating to the permitting, design and construction of water, sewer, and other utilities projects within the City. Review proposed public and/or commercial utilities projects for compliance with City, County, State and Federal government construction and environmental standards, design criteria, rules and regulations. Be a part of a dynamic small team of engineering professionals, working on delivering projects in the Water, Sewer, and Recycled Water Utilities through their entire project life cycle, including research and design, plan review, construction, operation and maintenance. Assist the Principal Engineer in the planning, organizing and management of the work of the Utilities Engineering Division. Perform technical and administrative tasks and exercise a high degree of independent judgment and decision making in resolving problems. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED IN THIS JOB ANNOUNCEMENT. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for this position is $154,897.80 - $197,793.60. This position will be filled at or near the bottom of the salary range. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . The job posting for this position is continuous: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . Typical Duties Duties include, but are not limited to the following: Under general supervision: • Conduct studies and analyses of engineering projects or problems, and prepares technical reports on matters of public interest, including City infrastructure and transportation planning activities, public works maintenance programs, public works projects and other municipal or public facilities (e.g., storm drains and sanitary sewer systems, urban roadways, bridges, traffic and transportation system, and public buildings) • Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) for a wide variety of municipal public works projects such as those described above • May assist with the department’s annual and five-year capital improvement budgets and the operating budget • Update the City Standard Specifications, Standard Details, and Design Criteria • Supervise the management and maintenance of engineering records and drawings • Prepare and administer grant funding applications and reports • Oversee inspection and testing of public works projects and Encroachment Permit projects • May manage the City’s Federal Emergency Management Agency (FEMA) Community Rating System (CRS) Program • May manage operation of City traffic signals and transportation systems • Provide construction management, construction contract administration, and consultant contract administration for public works projects • May prepare or review for adequacy work necessary to accomplish assessment districts • Check plans submitted by private engineers and other public agencies for compliance with City standards related to public facilities and infrastructure • Prepare and administer request for proposals and consultant contracts for various projects including, but not limited to, public works projects, public buildings, environmental issues and studies • Coordinate engineering activities with other City departments and other public agencies having interest in the public work • Prepare and supervise preparation of plans, maps, plats, land descriptions, charts, diagrams, specifications, and reports • Supervise and train other professional or paraprofessional engineering personnel • Direct and coordinate land surveying activities • Write, review and edit City Council agenda reports and engineering reports • Prepare and check subdivision maps, easement documents, and other title documents • Calculate and collect development fees • Manage the City’s Encroachment Permits Program • Review and write conditions of approval for proposed development • Provide technical information to other City departments and to the general public • Represent the Department in community, other public agency and professional meetings • Act as a Principal Engineer or Traffic Engineer in his/her absence • Perform other related duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Qualifications • A Bachelor's Degree in Civil Engineering from a college or university that is accredited by the Accreditation Board of Engineering and Technology (ABET) • Five (5) years of progressively responsible experience in civil engineering office and field work performing professional level engineering work, and Possible Substitutions • A Master's Degree in any branch of Civil Engineering from an accredited college or university may be substituted for one (1) year of experience LICENSES& CERTIFICATION • Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment • Registration as a Civil Engineer in the State of California is required at time of appointment and for duration of employment • Other licenses and certificates directly related to the Civil Engineering field (e.g. Geotechnical Engineer, Traffic Engineer, Structural Engineer, Land Surveyor, Qualified Storm Water Pollution Prevention Plan Developer (QSD), Qualified Storm Water Pollution Prevention Plan Practitioner (QSP))is desirable • Current city employees appointed to Senior Civil Engineer prior to September 1, 2015 are waived of the required Registration as a Civil Engineer in the State of California OTHER REQUIRMENTS • Must be able to perform all of the essential functions of the job assignment • May be required to work shifts, weekends, and odd and unusual hours in the performance of duties and emergency situations Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Candidates must attain a passing score on the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score. Knowledge, Skills, and Abilities Knowledge of: • Principles, practices, methods, and techniques of civil engineering as applied to the planning, design, construction, repair, maintenance, and operation of urban roadways, storm drain and sanitary sewer systems, bridges, traffic and transportation systems including, but not limited to land surveying, grading and drainage, hydraulics of open channel and pipe flow, highway engineering, traffic and transportation engineering, economic analysis, construction testing and inspection, strengths, properties and uses of material for public works projects, soil investigation, structural analysis, drafting, report writing, mapping, and project technical specification writing • Federal, State and local laws, codes, ordinances, regulations, and policies pertaining to public works projects and transportation infrastructure operation • Approved construction and field safety standards, practices, and procedures related to public works projects • Hydrology • Transportation planning and traffic signal operation • Project and construction management • Consultant and construction contract administration • Means, methods, materials and equipment used in construction of public works projects • Project cost estimating and project plan preparation • Principles of supervision and training • Computer applications (e.g., Microsoft Office Suite, project management software, scheduling tools, computer-aided design (CAD) with civil engineering modules and geographic information system (GIS)) • Environmental and safety practices, procedures and standards Ability to: • Comprehend, carry out and issue oral and written technical instructions; • Prepare, review, interpret and evaluate plans, specifications, cost estimates, proposals, land surveys and engineering reports for public works projects; • Read, interpret and apply laws, codes, ordinances, regulations, and policies governing public works projects and transportation infrastructure operation • Maintain records, logs and databases • Prepare comprehensive engineering and administrative staff reports • Perform quantity take-off work from construction plans • Compile and analyze data, prepare reports and make recommendations • Make accurate mathematical calculations and engineering computations and drawings • Effectively communicate both orally and in writing • Prepare and make public presentations • Write clear, concise reports, using correct composition, English grammar and spelling • Supervise and train other professional or paraprofessional engineering personnel • Analyze facts and to exercise independent judgment • Grasp new ideas and concepts • Understand and use administrative and engineering computer applications and software (e.g., project management software, Access, Excel, PowerPoint, Outlook and Word, computer-aided design and drafting (CADD) with civil engineering modules, and GIS) • Use drafting and survey instruments, and other engineering aids • Operate personal computer, plotter, and other standard office equipment • Interact, establish, and maintain effective working relationships with those contacted in the course of work including the public, other agencies and coworkers • Work in a team based environment to resolve problems, achieve common goals, and successfully deliver projects • Deal tactfully and courteously with others • Focus on the important matters, effectively handle multiple priorities, organize workload and meet deadlines • Make sound decisions in a manner consistent with the essential job functions • Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties City of Santa Clara Benefit Summary Overview for Bargaining Unit #4 Professional Engineers This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #4 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: The City contributes up to 100% of the premium of the Kaiser (Region 1) plan for Employee Only and Employee + 1 Dependent plans, and up to 90% of the premium of the Kaiser (Region 1) plan of the Employee + 2 or More Dependents plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis No cash difference is paid if an employee elects a plan cheaper than the max City contribution To be eligible for the City’s contribution toward health, employees must be on a paid status for at least 80 hoursin the month prior to the month of coverage Coverage is effective as early asthe first day of the monthafter date of hire Employees hired on or after 1/1/2024who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Additionally, the City contributes $166.00 a month toward the 457(b) plan for employees in classifications not in SVP. The City contributes $330.00 a month toward the 457(b) plan for employees in classifications in SVP. This dollar amount will factor into the above mentioned IRS rules and limits Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum vacation accrual is 400 hours Once per year, employees can elect to convert up to 60 hours of accrued vacation to cash to be paid out thefollowing calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Compensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hours 16 hours of PCTO is credited to employees each January 1st (prorated if hired after January 1st) Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year and an additional 32 hours of floating holiday for calendar year 2024 Personal Safety Equipment Reimbursement: Reimbursement up to $200/calendar year toward the purchase or repair of specified protective personal safety equipment (per MOU) Professional Registration: The City will pay cost of Professional Engineer registration fee. Employees eligible for $3,600 per year in premium pay for attaining and continued maintenance and possession of Professional Engineering Certification Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee, subject to the conditions of the employee’s job assignment, may propose an alternate work schedule as described in City Manager’s Directive #71. Proposal must be made to the Department Head through the immediate supervisor Resident Status: Engineers will be permitted to pay the “resident” rate rather than the non-resident rate for City programs andactivities so long as the employee’s sign-up or participation will not interfere with a resident’s access to or ability to participate in the applicable program or activity
Mar 27, 2024
Full Time
Description The Position This announcement is for two (2) positions as described below: Department of Public Works The City of Santa Clara's Department of Public Works seeks a results-oriented and innovative engineer to serve out the Department's mission to provide the highest quality public works services to the residents of Santa Clara, the development community, and our customers in a responsible and efficient manner. The Department has focus areas that include Engineering Services and Operations and Maintenance. Engineering Services is comprised of five divisions: Administration, Traffic, Design, Land and Property Development, and Field Services. Operations and Maintenance include public roadways, parkways and boulevards, City trees, street sweeping, environmental programs, storm drain systems, fleet, solid and mixed waste/recyclables, and City facilities. For more information about the Department of Public Works please visit the department website . The Traffic Engineering Division provides traffic engineering (lead and support for the design and construction of both City and private development projects), traffic impact analysis reviews for private development projects and transportation projects, bicycle and pedestrian improvement planning, grant administration, and traffic signal maintenance and operation services for the City. The division receives and investigates resident/business inquiries related to street parking, traffic calming, intersection control (i.e., signals, warning beacons, regulatory signage, and crosswalks), and bicycling and pedestrian travel on public streets. The investigations may involve interaction with the residents, field review, traffic data collection, and evaluation of collected information with established city policies to prepare engineering recommendations for possible improvements. The division also focuses on multi-modal planning and implementation related explicitly to the goals and projects included with the City’s Bicycle Plan, Pedestrian Masterplan, and the City’s Complete Streets policy. Finally, this division coordinates with other agencies such as the Valley Transportation Authority, County of Santa Clara Roads and Airports, Caltrans, and the cities of San Jose, Cupertino, and Sunnyvale related to projects, programs, and grant opportunities. Experience in customer service, traffic design and construction, transportation planning, traffic control device operations, and project management and delivery is essential to success in this position. Under direct supervision of the Transportation Manager, the Senior Civil Engineer performs the following duties: Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) Implementation of transportation plans and programs (i.e. Bicycle Master Plan, Pedestrian Master Plan, Complete Streets Policy, and Vision Zero); Conduct studies and analyses of traffic engineering projects or problems, and prepares technical reports; Coordinate engineering activities with other City departments and other public agencies in the transportation related matters; Track and manage project budgets; Manage operation of City traffic signals, intelligent transportation systems, and traffic control devices. Develop and review traffic signal timing parameters and coordination timing plans; Supervise, train, and support associate engineers; Check plans submitted by private engineers and other public agencies for compliance with City standards related to public transportation facilities and infrastructure; Prepare and administer grant funding applications and reports Conduct field and office work, Supports the City’s Bicycle and Pedestrian Advisory Committee; and Work with the public and consultants on various projects and transportation related inquiries. Water and Sewer Utilities De p artment Santa Clara Water & Sewer Utilities' mission is to provide customers a dependable supply of safe, potable water, environmentally-sound wastewater collection, treatment, and disposal. Furthermore, recycled water is offered for approved uses including irrigation and industrial processes, where available. Programs and services are designed and implemented with economic and environmental benefits in mind. For more information about the Water & Sewer Utilities Department, please visit the department website . The City of Santa Clara's Water and Sewer Utilities Department seeks an experienced Senior Civil Engineer with excellent project management skills; strong oral and written communication skills; and a proven track record of designing and delivering utility projects and administering consultant and construction contracts. The qualified candidate will have experience working in a team environment on major construction projects, including working collaboratively with contractors, technicians, utility operations staff, outside agency staff, and the public. The Senior Civil Engineer delivers projects with widely varied scopes, from small, customer-focused, residential projects, to large, high-profile capital improvements with City and Region-wide implications for the delivery of services well into the future. Under direct supervision, the Senior Civil Engineer performs the following duties: Perform high-level, fast paced engineering work relating to the permitting, design and construction of water, sewer, and other utilities projects within the City. Review proposed public and/or commercial utilities projects for compliance with City, County, State and Federal government construction and environmental standards, design criteria, rules and regulations. Be a part of a dynamic small team of engineering professionals, working on delivering projects in the Water, Sewer, and Recycled Water Utilities through their entire project life cycle, including research and design, plan review, construction, operation and maintenance. Assist the Principal Engineer in the planning, organizing and management of the work of the Utilities Engineering Division. Perform technical and administrative tasks and exercise a high degree of independent judgment and decision making in resolving problems. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED IN THIS JOB ANNOUNCEMENT. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. The annual salary range for this position is $154,897.80 - $197,793.60. This position will be filled at or near the bottom of the salary range. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . The job posting for this position is continuous: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . Typical Duties Duties include, but are not limited to the following: Under general supervision: • Conduct studies and analyses of engineering projects or problems, and prepares technical reports on matters of public interest, including City infrastructure and transportation planning activities, public works maintenance programs, public works projects and other municipal or public facilities (e.g., storm drains and sanitary sewer systems, urban roadways, bridges, traffic and transportation system, and public buildings) • Prepare and manage the preparation of preliminary, final design, and contract documents (plans, specifications, and cost estimates) for a wide variety of municipal public works projects such as those described above • May assist with the department’s annual and five-year capital improvement budgets and the operating budget • Update the City Standard Specifications, Standard Details, and Design Criteria • Supervise the management and maintenance of engineering records and drawings • Prepare and administer grant funding applications and reports • Oversee inspection and testing of public works projects and Encroachment Permit projects • May manage the City’s Federal Emergency Management Agency (FEMA) Community Rating System (CRS) Program • May manage operation of City traffic signals and transportation systems • Provide construction management, construction contract administration, and consultant contract administration for public works projects • May prepare or review for adequacy work necessary to accomplish assessment districts • Check plans submitted by private engineers and other public agencies for compliance with City standards related to public facilities and infrastructure • Prepare and administer request for proposals and consultant contracts for various projects including, but not limited to, public works projects, public buildings, environmental issues and studies • Coordinate engineering activities with other City departments and other public agencies having interest in the public work • Prepare and supervise preparation of plans, maps, plats, land descriptions, charts, diagrams, specifications, and reports • Supervise and train other professional or paraprofessional engineering personnel • Direct and coordinate land surveying activities • Write, review and edit City Council agenda reports and engineering reports • Prepare and check subdivision maps, easement documents, and other title documents • Calculate and collect development fees • Manage the City’s Encroachment Permits Program • Review and write conditions of approval for proposed development • Provide technical information to other City departments and to the general public • Represent the Department in community, other public agency and professional meetings • Act as a Principal Engineer or Traffic Engineer in his/her absence • Perform other related duties as assigned Minimum Qualifications EDUCATION AND EXPERIENCE Minimum Qualifications • A Bachelor's Degree in Civil Engineering from a college or university that is accredited by the Accreditation Board of Engineering and Technology (ABET) • Five (5) years of progressively responsible experience in civil engineering office and field work performing professional level engineering work, and Possible Substitutions • A Master's Degree in any branch of Civil Engineering from an accredited college or university may be substituted for one (1) year of experience LICENSES& CERTIFICATION • Possession of a valid California Class C driver's license is required at time of appointment and for duration of employment • Registration as a Civil Engineer in the State of California is required at time of appointment and for duration of employment • Other licenses and certificates directly related to the Civil Engineering field (e.g. Geotechnical Engineer, Traffic Engineer, Structural Engineer, Land Surveyor, Qualified Storm Water Pollution Prevention Plan Developer (QSD), Qualified Storm Water Pollution Prevention Plan Practitioner (QSP))is desirable • Current city employees appointed to Senior Civil Engineer prior to September 1, 2015 are waived of the required Registration as a Civil Engineer in the State of California OTHER REQUIRMENTS • Must be able to perform all of the essential functions of the job assignment • May be required to work shifts, weekends, and odd and unusual hours in the performance of duties and emergency situations Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test. Candidates must attain a passing score on the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview will be required prior to appointment. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. PERMANENT CITY EMPLOYEES PREFERENCE POINTS: Current permanent employee candidates who receive a passing score on the examination will have an additional five (5) points added to their final score. Knowledge, Skills, and Abilities Knowledge of: • Principles, practices, methods, and techniques of civil engineering as applied to the planning, design, construction, repair, maintenance, and operation of urban roadways, storm drain and sanitary sewer systems, bridges, traffic and transportation systems including, but not limited to land surveying, grading and drainage, hydraulics of open channel and pipe flow, highway engineering, traffic and transportation engineering, economic analysis, construction testing and inspection, strengths, properties and uses of material for public works projects, soil investigation, structural analysis, drafting, report writing, mapping, and project technical specification writing • Federal, State and local laws, codes, ordinances, regulations, and policies pertaining to public works projects and transportation infrastructure operation • Approved construction and field safety standards, practices, and procedures related to public works projects • Hydrology • Transportation planning and traffic signal operation • Project and construction management • Consultant and construction contract administration • Means, methods, materials and equipment used in construction of public works projects • Project cost estimating and project plan preparation • Principles of supervision and training • Computer applications (e.g., Microsoft Office Suite, project management software, scheduling tools, computer-aided design (CAD) with civil engineering modules and geographic information system (GIS)) • Environmental and safety practices, procedures and standards Ability to: • Comprehend, carry out and issue oral and written technical instructions; • Prepare, review, interpret and evaluate plans, specifications, cost estimates, proposals, land surveys and engineering reports for public works projects; • Read, interpret and apply laws, codes, ordinances, regulations, and policies governing public works projects and transportation infrastructure operation • Maintain records, logs and databases • Prepare comprehensive engineering and administrative staff reports • Perform quantity take-off work from construction plans • Compile and analyze data, prepare reports and make recommendations • Make accurate mathematical calculations and engineering computations and drawings • Effectively communicate both orally and in writing • Prepare and make public presentations • Write clear, concise reports, using correct composition, English grammar and spelling • Supervise and train other professional or paraprofessional engineering personnel • Analyze facts and to exercise independent judgment • Grasp new ideas and concepts • Understand and use administrative and engineering computer applications and software (e.g., project management software, Access, Excel, PowerPoint, Outlook and Word, computer-aided design and drafting (CADD) with civil engineering modules, and GIS) • Use drafting and survey instruments, and other engineering aids • Operate personal computer, plotter, and other standard office equipment • Interact, establish, and maintain effective working relationships with those contacted in the course of work including the public, other agencies and coworkers • Work in a team based environment to resolve problems, achieve common goals, and successfully deliver projects • Deal tactfully and courteously with others • Focus on the important matters, effectively handle multiple priorities, organize workload and meet deadlines • Make sound decisions in a manner consistent with the essential job functions • Bend, stoop, reach, carry, crawl, climb and lift as necessary to perform assigned duties City of Santa Clara Benefit Summary Overview for Bargaining Unit #4 Professional Engineers This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #4 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40 (Social Security) and 1.45% (Medicare) of gross pay Health Insurance: The City contributes up to 100% of the premium of the Kaiser (Region 1) plan for Employee Only and Employee + 1 Dependent plans, and up to 90% of the premium of the Kaiser (Region 1) plan of the Employee + 2 or More Dependents plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis No cash difference is paid if an employee elects a plan cheaper than the max City contribution To be eligible for the City’s contribution toward health, employees must be on a paid status for at least 80 hoursin the month prior to the month of coverage Coverage is effective as early asthe first day of the monthafter date of hire Employees hired on or after 1/1/2024who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Additionally, the City contributes $166.00 a month toward the 457(b) plan for employees in classifications not in SVP. The City contributes $330.00 a month toward the 457(b) plan for employees in classifications in SVP. This dollar amount will factor into the above mentioned IRS rules and limits Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 - 4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum vacation accrual is 400 hours Once per year, employees can elect to convert up to 60 hours of accrued vacation to cash to be paid out thefollowing calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Compensatory Time Off (CTO): Employees may accrue CTO in lieu of overtime hours up to a maximum of 240 hours 16 hours of PCTO is credited to employees each January 1st (prorated if hired after January 1st) Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year and an additional 32 hours of floating holiday for calendar year 2024 Personal Safety Equipment Reimbursement: Reimbursement up to $200/calendar year toward the purchase or repair of specified protective personal safety equipment (per MOU) Professional Registration: The City will pay cost of Professional Engineer registration fee. Employees eligible for $3,600 per year in premium pay for attaining and continued maintenance and possession of Professional Engineering Certification Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee, subject to the conditions of the employee’s job assignment, may propose an alternate work schedule as described in City Manager’s Directive #71. Proposal must be made to the Department Head through the immediate supervisor Resident Status: Engineers will be permitted to pay the “resident” rate rather than the non-resident rate for City programs andactivities so long as the employee’s sign-up or participation will not interfere with a resident’s access to or ability to participate in the applicable program or activity