State of Missouri
Jefferson City, Missouri, United States
Why you'll love this position: The Division of Purchasing is responsible for the purchase of products and services needed by state agencies to fulfill their missions in the Executive Branch. This is a senior-level professional position accountable for managing and overseeing the competitive procurement process on behalf of state agencies. At this level, employees give advice on procurement methods including, but not limited to: identifying and prioritizing needs, assessing the impact of procurement decisions, and developing strategies to mitigate risk. Employees are also accountable for recommending state policies and guidelines, training state agency staff, and reviewing state procurements for compliance with statutes, administrative rules, and policies. What you'll do: Procure a wide variety of procurements for commodities, services, and/or information technology projects, many of which are highly technical and require complex procurement standards and procedures such as negotiation, including conducting evaluations of bids received and leading evaluation teams of subject matter experts as needed. Determine which method of procurement process is appropriate to initiate and manage each specific procurement's circumstances. Prepare detailed solicitation documents to solicit proposals from responsible vendors. Conduct pre-proposal conferences. Potentially train and supervise team of buyers by providing assistance and guidance in solving complex procurement problems, interpreting purchasing rules and procedures, and approving their bid documents. Advise and train user agency staff regarding state statutes, regulations, and procedures for the procurement of commodities, IT, and/or services. Receive general supervision from leadership; however, individual is expected to perform duties with considerable independence. All you need for success: Minimum Qualifications Bachelor's degree required. (Substitution on the bachelor's degree may be allowed if combined education and experience total 4 or more years of relevant procurement experience and college education) Desirable for the candidate to have 5-7 years of relevant government procurement experience in addition to a Bachelor's degree. Preferred Knowledge, Skills, and Abilities Comprehensive knowledge of state statutes and procedures of state government purchasing, specifically State of Missouri laws. Ability to obtain and evaluate competitive bids. Ability to secure, interpret, and analyze technical data, and to exercise sound judgment in arriving at conclusions. Ability to work independently in assessing and managing priorities. Effective written and oral communication Ability to analyze facts, apply identified parameters, and draw conclusions. Self-starter who takes ownership of responsibilities. Organized and detail oriented. Adaptable to change, deadlines, and working with teams. Ability to establish and maintain effective working relationships with co-workers, agency staff, and vendors Experience with computers, desktop applications including Microsoft Office products. Knowledge of SAMII, MissouriBUYS and SharePoint are preferred. Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. If you have questions about this position please contact: recruiter@oa.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees Closing Date/Time: 2024-05-08
Apr 25, 2024
Full Time
Why you'll love this position: The Division of Purchasing is responsible for the purchase of products and services needed by state agencies to fulfill their missions in the Executive Branch. This is a senior-level professional position accountable for managing and overseeing the competitive procurement process on behalf of state agencies. At this level, employees give advice on procurement methods including, but not limited to: identifying and prioritizing needs, assessing the impact of procurement decisions, and developing strategies to mitigate risk. Employees are also accountable for recommending state policies and guidelines, training state agency staff, and reviewing state procurements for compliance with statutes, administrative rules, and policies. What you'll do: Procure a wide variety of procurements for commodities, services, and/or information technology projects, many of which are highly technical and require complex procurement standards and procedures such as negotiation, including conducting evaluations of bids received and leading evaluation teams of subject matter experts as needed. Determine which method of procurement process is appropriate to initiate and manage each specific procurement's circumstances. Prepare detailed solicitation documents to solicit proposals from responsible vendors. Conduct pre-proposal conferences. Potentially train and supervise team of buyers by providing assistance and guidance in solving complex procurement problems, interpreting purchasing rules and procedures, and approving their bid documents. Advise and train user agency staff regarding state statutes, regulations, and procedures for the procurement of commodities, IT, and/or services. Receive general supervision from leadership; however, individual is expected to perform duties with considerable independence. All you need for success: Minimum Qualifications Bachelor's degree required. (Substitution on the bachelor's degree may be allowed if combined education and experience total 4 or more years of relevant procurement experience and college education) Desirable for the candidate to have 5-7 years of relevant government procurement experience in addition to a Bachelor's degree. Preferred Knowledge, Skills, and Abilities Comprehensive knowledge of state statutes and procedures of state government purchasing, specifically State of Missouri laws. Ability to obtain and evaluate competitive bids. Ability to secure, interpret, and analyze technical data, and to exercise sound judgment in arriving at conclusions. Ability to work independently in assessing and managing priorities. Effective written and oral communication Ability to analyze facts, apply identified parameters, and draw conclusions. Self-starter who takes ownership of responsibilities. Organized and detail oriented. Adaptable to change, deadlines, and working with teams. Ability to establish and maintain effective working relationships with co-workers, agency staff, and vendors Experience with computers, desktop applications including Microsoft Office products. Knowledge of SAMII, MissouriBUYS and SharePoint are preferred. Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. If you have questions about this position please contact: recruiter@oa.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees Closing Date/Time: 2024-05-08
State of Missouri
Jefferson City, Missouri, United States
Why you'll love this position: The Division of Purchasing is responsible for the purchase of products and services needed by state agencies to fulfill their missions in the Executive Branch. This is a senior-level professional position accountable for managing and overseeing the competitive procurement process on behalf of state agencies. At this level, employees give advice on procurement methods including, but not limited to: identifying and prioritizing needs, assessing the impact of procurement decisions, and developing strategies to mitigate risk. Employees are also accountable for recommending state policies and guidelines, training state agency staff, and reviewing state procurements for compliance with statutes, administrative rules, and policies. What you'll do: Procure a wide variety of procurements for commodities, services, and/or information technology projects, many of which are highly technical and require complex procurement standards and procedures such as negotiation, including conducting evaluations of bids received and leading evaluation teams of subject matter experts as needed. Determine which method of procurement process is appropriate to initiate and manage each specific procurement's circumstances. Prepare detailed solicitation documents to solicit proposals from responsible vendors. Conduct pre-proposal conferences. Potentially train and supervise team of buyers by providing assistance and guidance in solving complex procurement problems, interpreting purchasing rules and procedures, and approving their bid documents. Advise and train user agency staff regarding state statutes, regulations, and procedures for the procurement of commodities, IT, and/or services. Receive general supervision from leadership; however, individual is expected to perform duties with considerable independence. All you need for success: Minimum Qualifications Bachelor's degree required. (Substitution on the bachelor's degree may be allowed if combined education and experience total 4 or more years of relevant procurement experience and college education) Desirable for the candidate to have 5-7 years of relevant government procurement experience in addition to a Bachelor's degree. Preferred Knowledge, Skills, and Abilities Comprehensive knowledge of state statutes and procedures of state government purchasing, specifically State of Missouri laws. Ability to obtain and evaluate competitive bids. Ability to secure, interpret, and analyze technical data, and to exercise sound judgment in arriving at conclusions. Ability to work independently in assessing and managing priorities. Effective written and oral communication Ability to analyze facts, apply identified parameters, and draw conclusions. Self-starter who takes ownership of responsibilities. Organized and detail oriented. Adaptable to change, deadlines, and working with teams. Ability to establish and maintain effective working relationships with co-workers, agency staff, and vendors Experience with computers, desktop applications including Microsoft Office products. Knowledge of SAMII, MissouriBUYS and SharePoint are preferred. Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. If you have questions about this position please contact: recruiter@oa.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees Closing Date/Time: 2024-05-08
Apr 25, 2024
Full Time
Why you'll love this position: The Division of Purchasing is responsible for the purchase of products and services needed by state agencies to fulfill their missions in the Executive Branch. This is a senior-level professional position accountable for managing and overseeing the competitive procurement process on behalf of state agencies. At this level, employees give advice on procurement methods including, but not limited to: identifying and prioritizing needs, assessing the impact of procurement decisions, and developing strategies to mitigate risk. Employees are also accountable for recommending state policies and guidelines, training state agency staff, and reviewing state procurements for compliance with statutes, administrative rules, and policies. What you'll do: Procure a wide variety of procurements for commodities, services, and/or information technology projects, many of which are highly technical and require complex procurement standards and procedures such as negotiation, including conducting evaluations of bids received and leading evaluation teams of subject matter experts as needed. Determine which method of procurement process is appropriate to initiate and manage each specific procurement's circumstances. Prepare detailed solicitation documents to solicit proposals from responsible vendors. Conduct pre-proposal conferences. Potentially train and supervise team of buyers by providing assistance and guidance in solving complex procurement problems, interpreting purchasing rules and procedures, and approving their bid documents. Advise and train user agency staff regarding state statutes, regulations, and procedures for the procurement of commodities, IT, and/or services. Receive general supervision from leadership; however, individual is expected to perform duties with considerable independence. All you need for success: Minimum Qualifications Bachelor's degree required. (Substitution on the bachelor's degree may be allowed if combined education and experience total 4 or more years of relevant procurement experience and college education) Desirable for the candidate to have 5-7 years of relevant government procurement experience in addition to a Bachelor's degree. Preferred Knowledge, Skills, and Abilities Comprehensive knowledge of state statutes and procedures of state government purchasing, specifically State of Missouri laws. Ability to obtain and evaluate competitive bids. Ability to secure, interpret, and analyze technical data, and to exercise sound judgment in arriving at conclusions. Ability to work independently in assessing and managing priorities. Effective written and oral communication Ability to analyze facts, apply identified parameters, and draw conclusions. Self-starter who takes ownership of responsibilities. Organized and detail oriented. Adaptable to change, deadlines, and working with teams. Ability to establish and maintain effective working relationships with co-workers, agency staff, and vendors Experience with computers, desktop applications including Microsoft Office products. Knowledge of SAMII, MissouriBUYS and SharePoint are preferred. Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position. More reasons to love this position: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here. If you have questions about this position please contact: recruiter@oa.mo.gov The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees Closing Date/Time: 2024-05-08
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFH Annual Salary Range $135,397.73 (Minimum) - $176,016.91 (Maximum) The negotiable salary offer will be between $135,397.73 and $155,707.32 annually commensurate with experience and education. DEFINITION Under general direction, manages, supervises and coordinates activities for maintenance and construction projects within the Maintenance Department; coordinates assigned activities with department staff, other divisions, outside agencies and the general public; serves as a subject matter expert for assigned functions; provides highly responsible staff assistance to the Assistant Superintendent and Superintendent of the assigned function, including assisting with the development and refinement of works processes and standards; and performs related duties as assigned. CLASS CHARACTERISTICS This is an administrator level classification responsible for overseeing all special projects relating to the maintenance of track, structures, facilities, train control and traction power, including overseeing, planning and scheduling work of assigned staff to most efficiently support revenue service to minimize delays in service. The incumbent is accountable for accomplishing project goals and objectives as well as furthering overall departmental goals and objectives. This class is distinguished from Superintendent positions in that the latter manages and supervises all activities and operations of a Maintenance Division. This classification is further distinguished from Section Manager classifications in that the former is responsible for the management of assigned construction and maintenance projects, whereas the latter is responsible for managing the staff assigned to perform construction and maintenance work. CURRENT ASSIGNMENT The BART Traction Power Construction Team is seeking highly motivated and an exceptionally innovative Special Project Manager (SPM) to work with our partners, within BART, and Contractors performing construction work, testing, commissioning, etc. The SPM will be part of the team that is responsible for ensuring the quality delivery of a project that is safe, reliable, innovative, cost effective, and sustainable. The SPM should be experienced with major capital projects and with a track record of stakeholder engagement. We are seeking additions to a team of dedicated professionals who understand the impact of important projects with the BART system. In addition to the minimum qualifications, the ideal candidate demonstrates skills and experience in three or more of the following areas: Safety and security certification through the lifecycle of a project, including preliminary hazard analysis (PHA), design criteria conformance, construction specifications conformance, testing requirements, and operational readiness. Risk management, including risk identification, analysis, monitoring, response, and tolerance/threshold. Internal and external stakeholder engagement, including stakeholder identification, assessment, communications, and interagency coordination. Background in one or more of the following disciplines: civil engineering, communications, computer systems, construction management, mechanical engineering (including facilities and fire protection), power systems (including medium or high voltage distribution & facilities electrical), structural engineering, and train control/signal systems. Extensive experience delivering a major capital project as the owner’s representative. Measure project performance using appropriate tools and techniques and apply innovative techniques to improve project performance. Forecast future project resource needs, optimize resource availability, and ensure proper resource allocation. Ensure projects are delivered on time, within scope, and within budget; guide and direct the resolution of complex challenges in all aspects of the project life cycle. The reporting location of this SPM position is Concord, CA. *This is a capital position and is subject to time and funding limitations. Specific projects and duties include: Being responsible for coordinating and managing electrical projects related to transit systems. Overseeing project timelines, managing budgets, coordinating with contractors, ensuring compliance with safety regulations, and communicating effectively with stakeholders. Attending project walk-downs, and project calls, and meetings. Reviewing prints, scope documents, bill of material (BM), etc. Having basic computer skills. (Outlook, Word, Excel, PPT, etc.) Additional skills or qualifications needed to perform their assignment include: Two-years of leading capital projects or related work such as two-years of leading and maintaining the preventative or corrective work within the transit industry. This includes tasks such as overseeing the installation and maintenance of electrical systems for transit infrastructure, ensuring the functionality of power, and signaling systems, managing electrical contractors, and collaborating with other departments to meet project objectives. Excellent communication skills, and the ability to lead a team effectively. Familiarity with transit-specific electrical systems and technologies. Strong organizational, and leadership skills. Skills in project planning, risk management, and problem-solving are crucial for success in this role. REPORTS TO A Superintendent in the Maintenance Department or designee SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Manages and coordinates the organization, staffing, operational and administrative activities for special projects performed in the Maintenance Department; performs project management duties, including responsibility for budgets, program planning, scheduling, and reporting; and may provide instruction and direction to staff regarding work methods and techniques in the absence of a section manager. Manages processes to ensure that design documents, contracts and specifications are completed, up to date and applicable for the appropriate special projects being planned and carried out. Develops and administers contracts and agreements; conducts contract negotiations with consultants and vendors on contracted services. Manages the procurement of and funding sources for additional reporting locations, office space, warehouses, laydown/storage areas, equipment, and materials needed for planning and construction of special projects. Coordinates with Documentation and Engineering to update District documents and management programs required (i.e., BART Facility Standards (BFS), Maximo, CMS, etc.) during planning, construction, and upon completion of special projects. Verifies the integration and reliability of special projects to ensure that there are no negative impacts to revenue, safety, reliability, and on-time performance. Provides assistance in purchasing; evaluates and monitors inventory levels; ensures all purchasing activities comply with District guidelines. Participates in the development and implementation of project goals, objectives, policies and priorities; recommends and implements resulting policies and procedures. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements. Monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. Analyzes, monitors, evaluates, and makes recommendations on division program areas including maintenance, equipment failures and purchasing requirements. Drives District vehicles to various current and upcoming project locations to identify priorities and coordinate project delivery methods and procedures, to do walkdowns and inspections on the work being performed, and to inspect post-work locations for quality assurance and control and to verify project completion. Participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of track and structures maintenance. Minimum Qualifications Education : An Associate degree with major courses in construction management, electronics, engineering or a field closely related to the area of assignment from an accredited college or university; or the combination of a high school diploma or recognized equivalent, and either completion of a formal apprenticeship as an electronic technician or completion of military training in electronics. Experience : The equivalent of four (4) years of full-time, progressively responsible construction and/or maintenance experience in one of the following disciplines: electrical, structures, track, traction power, and/or train control, which must have included at least one (1) year of lead and/or supervisory experience. Note: Preference will be given to individuals with experience in the discipline of the position being filled. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. Other Requirements : Must possess a valid California driver’s license and have a satisfactory driving record. Must possess sufficient mobility to perform field inspections and investigations. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of a track and structures, train control or traction power maintenance, inspection and repair program. BART Facility Standards (BFS) and other applicable industry standards. Purchasing policies and procedures. Principles of track, structures, train control and/or traction power maintenance and construction. Principles and practices of contract administration. - Principles of project scheduling and management. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and procedures of record keeping. Occupational health and safety rules and regulations. Related Federal, State and local laws, codes and regulations. Principles of mathematics. Skill in : Overseeing and coordinating track, structures, train control and/or traction power maintenance, inspection and repair services. Overseeing and coordinating the procurement of parts, materials, vehicles and other specialized equipment. Preparing and administering budgets. Interpreting the requirements of, and editing, engineering drawings and design documents. Selecting, supervising, training and evaluating staff. Interpreting and explaining District's maintenance policies and procedures. Maintaining records and logs. Preparing clear and concise administrative and financial reports. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. Evaluating and coordinating training programs. Interpreting manuals, diagrams and schematics. Researching, analyzing and evaluating new service delivery methods and techniques. Interpreting and applying Federal, State and local policies, laws and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 5/3/2024 11:59 PM Pacific
Apr 23, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFH Annual Salary Range $135,397.73 (Minimum) - $176,016.91 (Maximum) The negotiable salary offer will be between $135,397.73 and $155,707.32 annually commensurate with experience and education. DEFINITION Under general direction, manages, supervises and coordinates activities for maintenance and construction projects within the Maintenance Department; coordinates assigned activities with department staff, other divisions, outside agencies and the general public; serves as a subject matter expert for assigned functions; provides highly responsible staff assistance to the Assistant Superintendent and Superintendent of the assigned function, including assisting with the development and refinement of works processes and standards; and performs related duties as assigned. CLASS CHARACTERISTICS This is an administrator level classification responsible for overseeing all special projects relating to the maintenance of track, structures, facilities, train control and traction power, including overseeing, planning and scheduling work of assigned staff to most efficiently support revenue service to minimize delays in service. The incumbent is accountable for accomplishing project goals and objectives as well as furthering overall departmental goals and objectives. This class is distinguished from Superintendent positions in that the latter manages and supervises all activities and operations of a Maintenance Division. This classification is further distinguished from Section Manager classifications in that the former is responsible for the management of assigned construction and maintenance projects, whereas the latter is responsible for managing the staff assigned to perform construction and maintenance work. CURRENT ASSIGNMENT The BART Traction Power Construction Team is seeking highly motivated and an exceptionally innovative Special Project Manager (SPM) to work with our partners, within BART, and Contractors performing construction work, testing, commissioning, etc. The SPM will be part of the team that is responsible for ensuring the quality delivery of a project that is safe, reliable, innovative, cost effective, and sustainable. The SPM should be experienced with major capital projects and with a track record of stakeholder engagement. We are seeking additions to a team of dedicated professionals who understand the impact of important projects with the BART system. In addition to the minimum qualifications, the ideal candidate demonstrates skills and experience in three or more of the following areas: Safety and security certification through the lifecycle of a project, including preliminary hazard analysis (PHA), design criteria conformance, construction specifications conformance, testing requirements, and operational readiness. Risk management, including risk identification, analysis, monitoring, response, and tolerance/threshold. Internal and external stakeholder engagement, including stakeholder identification, assessment, communications, and interagency coordination. Background in one or more of the following disciplines: civil engineering, communications, computer systems, construction management, mechanical engineering (including facilities and fire protection), power systems (including medium or high voltage distribution & facilities electrical), structural engineering, and train control/signal systems. Extensive experience delivering a major capital project as the owner’s representative. Measure project performance using appropriate tools and techniques and apply innovative techniques to improve project performance. Forecast future project resource needs, optimize resource availability, and ensure proper resource allocation. Ensure projects are delivered on time, within scope, and within budget; guide and direct the resolution of complex challenges in all aspects of the project life cycle. The reporting location of this SPM position is Concord, CA. *This is a capital position and is subject to time and funding limitations. Specific projects and duties include: Being responsible for coordinating and managing electrical projects related to transit systems. Overseeing project timelines, managing budgets, coordinating with contractors, ensuring compliance with safety regulations, and communicating effectively with stakeholders. Attending project walk-downs, and project calls, and meetings. Reviewing prints, scope documents, bill of material (BM), etc. Having basic computer skills. (Outlook, Word, Excel, PPT, etc.) Additional skills or qualifications needed to perform their assignment include: Two-years of leading capital projects or related work such as two-years of leading and maintaining the preventative or corrective work within the transit industry. This includes tasks such as overseeing the installation and maintenance of electrical systems for transit infrastructure, ensuring the functionality of power, and signaling systems, managing electrical contractors, and collaborating with other departments to meet project objectives. Excellent communication skills, and the ability to lead a team effectively. Familiarity with transit-specific electrical systems and technologies. Strong organizational, and leadership skills. Skills in project planning, risk management, and problem-solving are crucial for success in this role. REPORTS TO A Superintendent in the Maintenance Department or designee SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Manages and coordinates the organization, staffing, operational and administrative activities for special projects performed in the Maintenance Department; performs project management duties, including responsibility for budgets, program planning, scheduling, and reporting; and may provide instruction and direction to staff regarding work methods and techniques in the absence of a section manager. Manages processes to ensure that design documents, contracts and specifications are completed, up to date and applicable for the appropriate special projects being planned and carried out. Develops and administers contracts and agreements; conducts contract negotiations with consultants and vendors on contracted services. Manages the procurement of and funding sources for additional reporting locations, office space, warehouses, laydown/storage areas, equipment, and materials needed for planning and construction of special projects. Coordinates with Documentation and Engineering to update District documents and management programs required (i.e., BART Facility Standards (BFS), Maximo, CMS, etc.) during planning, construction, and upon completion of special projects. Verifies the integration and reliability of special projects to ensure that there are no negative impacts to revenue, safety, reliability, and on-time performance. Provides assistance in purchasing; evaluates and monitors inventory levels; ensures all purchasing activities comply with District guidelines. Participates in the development and implementation of project goals, objectives, policies and priorities; recommends and implements resulting policies and procedures. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements. Monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. Analyzes, monitors, evaluates, and makes recommendations on division program areas including maintenance, equipment failures and purchasing requirements. Drives District vehicles to various current and upcoming project locations to identify priorities and coordinate project delivery methods and procedures, to do walkdowns and inspections on the work being performed, and to inspect post-work locations for quality assurance and control and to verify project completion. Participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of track and structures maintenance. Minimum Qualifications Education : An Associate degree with major courses in construction management, electronics, engineering or a field closely related to the area of assignment from an accredited college or university; or the combination of a high school diploma or recognized equivalent, and either completion of a formal apprenticeship as an electronic technician or completion of military training in electronics. Experience : The equivalent of four (4) years of full-time, progressively responsible construction and/or maintenance experience in one of the following disciplines: electrical, structures, track, traction power, and/or train control, which must have included at least one (1) year of lead and/or supervisory experience. Note: Preference will be given to individuals with experience in the discipline of the position being filled. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. Other Requirements : Must possess a valid California driver’s license and have a satisfactory driving record. Must possess sufficient mobility to perform field inspections and investigations. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of a track and structures, train control or traction power maintenance, inspection and repair program. BART Facility Standards (BFS) and other applicable industry standards. Purchasing policies and procedures. Principles of track, structures, train control and/or traction power maintenance and construction. Principles and practices of contract administration. - Principles of project scheduling and management. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and procedures of record keeping. Occupational health and safety rules and regulations. Related Federal, State and local laws, codes and regulations. Principles of mathematics. Skill in : Overseeing and coordinating track, structures, train control and/or traction power maintenance, inspection and repair services. Overseeing and coordinating the procurement of parts, materials, vehicles and other specialized equipment. Preparing and administering budgets. Interpreting the requirements of, and editing, engineering drawings and design documents. Selecting, supervising, training and evaluating staff. Interpreting and explaining District's maintenance policies and procedures. Maintaining records and logs. Preparing clear and concise administrative and financial reports. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. Evaluating and coordinating training programs. Interpreting manuals, diagrams and schematics. Researching, analyzing and evaluating new service delivery methods and techniques. Interpreting and applying Federal, State and local policies, laws and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 5/3/2024 11:59 PM Pacific
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFH Annual Salary Range $135,397.73 (Minimum) - $176,016.91 (Maximum) The negotiable salary offer will be between $ 135,397.73 and $ 155,707.32 annually commensurate with experience and education. DEFINITION Under general direction, manages, supervises and coordinates activities for maintenance and construction projects within the Maintenance Department; coordinates assigned activities with department staff, other divisions, outside agencies and the general public; serves as a subject matter expert for assigned functions; provides highly responsible staff assistance to the Assistant Superintendent and Superintendent of the assigned function, including assisting with the development and refinement of works processes and standards; and performs related duties as assigned. CLASS CHARACTERISTICS This is an administrator level classification responsible for overseeing all special projects relating to the maintenance of track, structures, facilities, train control and traction power, including overseeing, planning and scheduling work of assigned staff to most efficiently support revenue service to minimize delays in service. The incumbent is accountable for accomplishing project goals and objectives as well as furthering overall departmental goals and objectives. This class is distinguished from Superintendent positions in that the latter manages and supervises all activities and operations of a Maintenance Division. This classification is further distinguished from Section Manager classifications in that the former is responsible for the management of assigned construction and maintenance projects, whereas the latter is responsible for managing the staff assigned to perform construction and maintenance work. CURRENT ASSIGNMENT The BART Train Control Construction Team is seeking highly motivated and an exceptionally innovative Special Project Manager (SPM) to work with our partners, within BART, and Contractors performing construction work, testing, commissioning, etc. The SPM will be part of the team that is responsible for ensuring the quality delivery of a project that is safe, reliable, innovative, cost effective, and sustainable. The SPM should be experienced with major capital projects and with a track record of stakeholder engagement. We are seeking additions to a team of dedicated professionals who understand the impact of important projects with the BART system. In addition to the minimum qualifications, the ideal candidate demonstrates skills and experience in three or more of the following areas: Safety and security certification through the lifecycle of a project, including preliminary hazard analysis (PHA), design criteria conformance, construction specifications conformance, testing requirements, and operational readiness. Risk management, including risk identification, analysis, monitoring, response, and tolerance/threshold. Internal and external stakeholder engagement, including stakeholder identification, assessment, communications, and interagency coordination. Background in one or more of the following disciplines: civil engineering, communications, computer systems, construction management, mechanical engineering (including facilities and fire protection), power systems (including medium or high voltage distribution & facilities electrical), structural engineering, and train control/signal systems. Extensive experience delivering a major capital project as the owner’s representative. Measure project performance using appropriate tools and techniques and apply innovative techniques to improve project performance. Forecast future project resource needs, optimize resource availability, and ensure proper resource allocation. Ensure projects are delivered on time, within scope, and within budget; guide and direct the resolution of complex challenges in all aspects of the project life cycle. *This is a capital position and is subject to time and funding limitations. Specific projects and duties include: Responsibility for coordinating and managing train control projects related to transit systems. Overseeing project timelines, managing budgets, coordinating with contractors, ensuring compliance with safety regulations, and communicating effectively with stakeholders. Attending project walk-downs, and project calls, and meetings. Review prints, scope documents, bill of material (BOM), etc. Having basic computer skills. (Outlook, Word, Excel, PPT, etc.) Additional skills or qualifications needed to perform this assignment include: Two-years of leading capital projects or related work such as two-years of leading and maintaining the preventative or corrective work within the transit industry, including tasks such as overseeing the installation and maintenance of train control systems, ensuring the functionality of facilities, and related infrastructure, managing contractors, and collaborating with other departments to meet project objectives. Excellent communication skills, and the ability to lead a team effectively. Familiarity with transit-specific facility systems and technologies. Strong organizational, and leadership skills. Skills in project planning, risk management, and problem-solving REPORTS TO A Superintendent in the Maintenance Department or designee SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Manages and coordinates the organization, staffing, operational and administrative activities for special projects performed in the Maintenance Department; performs project management duties, including responsibility for budgets, program planning, scheduling, and reporting; and may provide instruction and direction to staff regarding work methods and techniques in the absence of a section manager. Manages processes to ensure that design documents, contracts and specifications are completed, up to date and applicable for the appropriate special projects being planned and carried out. Develops and administers contracts and agreements; conducts contract negotiations with consultants and vendors on contracted services. Manages the procurement of and funding sources for additional reporting locations, office space, warehouses, laydown/storage areas, equipment, and materials needed for planning and construction of special projects. Coordinates with Documentation and Engineering to update District documents and management programs required (i.e., BART Facility Standards (BFS), Maximo, CMS, etc.) during planning, construction, and upon completion of special projects. Verifies the integration and reliability of special projects to ensure that there are no negative impacts to revenue, safety, reliability, and on-time performance. Provides assistance in purchasing; evaluates and monitors inventory levels; ensures all purchasing activities comply with District guidelines. Participates in the development and implementation of project goals, objectives, policies and priorities; recommends and implements resulting policies and procedures. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements. Monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. Analyzes, monitors, evaluates, and makes recommendations on division program areas including maintenance, equipment failures and purchasing requirements. Drives District vehicles to various current and upcoming project locations to identify priorities and coordinate project delivery methods and procedures, to do walkdowns and inspections on the work being performed, and to inspect post-work locations for quality assurance and control and to verify project completion. Participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of track and structures maintenance. Minimum Qualifications Education : An Associate degree with major courses in construction management, electronics, engineering or a field closely related to the area of assignment from an accredited college or university; or the combination of a high school diploma or recognized equivalent, and either completion of a formal apprenticeship as an electronic technician or completion of military training in electronics. Experience : The equivalent of four (4) years of full-time, progressively responsible construction and/or maintenance experience in one of the following disciplines: electrical, structures, track, traction power, and/or train control, which must have included at least one (1) year of lead and/or supervisory experience. Note: Preference will be given to individuals with experience in the discipline of the position being filled. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. Other Requirements : Must possess a valid California driver’s license and have a satisfactory driving record. Must possess sufficient mobility to perform field inspections and investigations. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of a track and structures, train control or traction power maintenance, inspection and repair program. BART Facility Standards (BFS) and other applicable industry standards. Purchasing policies and procedures. Principles of track, structures, train control and/or traction power maintenance and construction. Principles and practices of contract administration. - Principles of project scheduling and management. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and procedures of record keeping. Occupational health and safety rules and regulations. Related Federal, State and local laws, codes and regulations. Principles of mathematics. Skill in : Overseeing and coordinating track, structures, train control and/or traction power maintenance, inspection and repair services. Overseeing and coordinating the procurement of parts, materials, vehicles and other specialized equipment. Preparing and administering budgets. Interpreting the requirements of, and editing, engineering drawings and design documents. Selecting, supervising, training and evaluating staff. Interpreting and explaining District's maintenance policies and procedures. Maintaining records and logs. Preparing clear and concise administrative and financial reports. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. Evaluating and coordinating training programs. Interpreting manuals, diagrams and schematics. Researching, analyzing and evaluating new service delivery methods and techniques. Interpreting and applying Federal, State and local policies, laws and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 5/3/2024 11:59 PM Pacific
Apr 23, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFH Annual Salary Range $135,397.73 (Minimum) - $176,016.91 (Maximum) The negotiable salary offer will be between $ 135,397.73 and $ 155,707.32 annually commensurate with experience and education. DEFINITION Under general direction, manages, supervises and coordinates activities for maintenance and construction projects within the Maintenance Department; coordinates assigned activities with department staff, other divisions, outside agencies and the general public; serves as a subject matter expert for assigned functions; provides highly responsible staff assistance to the Assistant Superintendent and Superintendent of the assigned function, including assisting with the development and refinement of works processes and standards; and performs related duties as assigned. CLASS CHARACTERISTICS This is an administrator level classification responsible for overseeing all special projects relating to the maintenance of track, structures, facilities, train control and traction power, including overseeing, planning and scheduling work of assigned staff to most efficiently support revenue service to minimize delays in service. The incumbent is accountable for accomplishing project goals and objectives as well as furthering overall departmental goals and objectives. This class is distinguished from Superintendent positions in that the latter manages and supervises all activities and operations of a Maintenance Division. This classification is further distinguished from Section Manager classifications in that the former is responsible for the management of assigned construction and maintenance projects, whereas the latter is responsible for managing the staff assigned to perform construction and maintenance work. CURRENT ASSIGNMENT The BART Train Control Construction Team is seeking highly motivated and an exceptionally innovative Special Project Manager (SPM) to work with our partners, within BART, and Contractors performing construction work, testing, commissioning, etc. The SPM will be part of the team that is responsible for ensuring the quality delivery of a project that is safe, reliable, innovative, cost effective, and sustainable. The SPM should be experienced with major capital projects and with a track record of stakeholder engagement. We are seeking additions to a team of dedicated professionals who understand the impact of important projects with the BART system. In addition to the minimum qualifications, the ideal candidate demonstrates skills and experience in three or more of the following areas: Safety and security certification through the lifecycle of a project, including preliminary hazard analysis (PHA), design criteria conformance, construction specifications conformance, testing requirements, and operational readiness. Risk management, including risk identification, analysis, monitoring, response, and tolerance/threshold. Internal and external stakeholder engagement, including stakeholder identification, assessment, communications, and interagency coordination. Background in one or more of the following disciplines: civil engineering, communications, computer systems, construction management, mechanical engineering (including facilities and fire protection), power systems (including medium or high voltage distribution & facilities electrical), structural engineering, and train control/signal systems. Extensive experience delivering a major capital project as the owner’s representative. Measure project performance using appropriate tools and techniques and apply innovative techniques to improve project performance. Forecast future project resource needs, optimize resource availability, and ensure proper resource allocation. Ensure projects are delivered on time, within scope, and within budget; guide and direct the resolution of complex challenges in all aspects of the project life cycle. *This is a capital position and is subject to time and funding limitations. Specific projects and duties include: Responsibility for coordinating and managing train control projects related to transit systems. Overseeing project timelines, managing budgets, coordinating with contractors, ensuring compliance with safety regulations, and communicating effectively with stakeholders. Attending project walk-downs, and project calls, and meetings. Review prints, scope documents, bill of material (BOM), etc. Having basic computer skills. (Outlook, Word, Excel, PPT, etc.) Additional skills or qualifications needed to perform this assignment include: Two-years of leading capital projects or related work such as two-years of leading and maintaining the preventative or corrective work within the transit industry, including tasks such as overseeing the installation and maintenance of train control systems, ensuring the functionality of facilities, and related infrastructure, managing contractors, and collaborating with other departments to meet project objectives. Excellent communication skills, and the ability to lead a team effectively. Familiarity with transit-specific facility systems and technologies. Strong organizational, and leadership skills. Skills in project planning, risk management, and problem-solving REPORTS TO A Superintendent in the Maintenance Department or designee SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Manages and coordinates the organization, staffing, operational and administrative activities for special projects performed in the Maintenance Department; performs project management duties, including responsibility for budgets, program planning, scheduling, and reporting; and may provide instruction and direction to staff regarding work methods and techniques in the absence of a section manager. Manages processes to ensure that design documents, contracts and specifications are completed, up to date and applicable for the appropriate special projects being planned and carried out. Develops and administers contracts and agreements; conducts contract negotiations with consultants and vendors on contracted services. Manages the procurement of and funding sources for additional reporting locations, office space, warehouses, laydown/storage areas, equipment, and materials needed for planning and construction of special projects. Coordinates with Documentation and Engineering to update District documents and management programs required (i.e., BART Facility Standards (BFS), Maximo, CMS, etc.) during planning, construction, and upon completion of special projects. Verifies the integration and reliability of special projects to ensure that there are no negative impacts to revenue, safety, reliability, and on-time performance. Provides assistance in purchasing; evaluates and monitors inventory levels; ensures all purchasing activities comply with District guidelines. Participates in the development and implementation of project goals, objectives, policies and priorities; recommends and implements resulting policies and procedures. Identifies opportunities for improving service delivery methods and procedures; identifies resource needs; reviews with appropriate management staff; implements improvements. Monitors workflow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems. Analyzes, monitors, evaluates, and makes recommendations on division program areas including maintenance, equipment failures and purchasing requirements. Drives District vehicles to various current and upcoming project locations to identify priorities and coordinate project delivery methods and procedures, to do walkdowns and inspections on the work being performed, and to inspect post-work locations for quality assurance and control and to verify project completion. Participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of track and structures maintenance. Minimum Qualifications Education : An Associate degree with major courses in construction management, electronics, engineering or a field closely related to the area of assignment from an accredited college or university; or the combination of a high school diploma or recognized equivalent, and either completion of a formal apprenticeship as an electronic technician or completion of military training in electronics. Experience : The equivalent of four (4) years of full-time, progressively responsible construction and/or maintenance experience in one of the following disciplines: electrical, structures, track, traction power, and/or train control, which must have included at least one (1) year of lead and/or supervisory experience. Note: Preference will be given to individuals with experience in the discipline of the position being filled. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. Other Requirements : Must possess a valid California driver’s license and have a satisfactory driving record. Must possess sufficient mobility to perform field inspections and investigations. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of a track and structures, train control or traction power maintenance, inspection and repair program. BART Facility Standards (BFS) and other applicable industry standards. Purchasing policies and procedures. Principles of track, structures, train control and/or traction power maintenance and construction. Principles and practices of contract administration. - Principles of project scheduling and management. Principles and practices of budget preparation and administration. Principles of supervision, training and performance evaluation. Principles and procedures of record keeping. Occupational health and safety rules and regulations. Related Federal, State and local laws, codes and regulations. Principles of mathematics. Skill in : Overseeing and coordinating track, structures, train control and/or traction power maintenance, inspection and repair services. Overseeing and coordinating the procurement of parts, materials, vehicles and other specialized equipment. Preparing and administering budgets. Interpreting the requirements of, and editing, engineering drawings and design documents. Selecting, supervising, training and evaluating staff. Interpreting and explaining District's maintenance policies and procedures. Maintaining records and logs. Preparing clear and concise administrative and financial reports. Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals. Evaluating and coordinating training programs. Interpreting manuals, diagrams and schematics. Researching, analyzing and evaluating new service delivery methods and techniques. Interpreting and applying Federal, State and local policies, laws and regulations. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 5/3/2024 11:59 PM Pacific
. Apply By: 04/30/24 Division: Open Space Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Job Description: Jefferson County is seeking a Purchasing & Budget Administrator to join the Open Space team! This position will provide overall budget and purchasing support to the department and will provide individualized support to our various divisions in all aspects of budget, purchasing , and capital procurement needs. This position will serve as a direct liaison to our County Procurement Team and some examples of overall duties include providing support during the annual budget development process, frequent monitoring of respective Parks Department and division budgets, and capital project budgets. This position further provides purchasing direction and guidance to our staff to coordinate and process purchasing requisitions, purchase orders, change orders, contracts, master agreements, requests for proposals, formal and informal bids, and other essential procurement activities. The Ideal Candidate: The ideal candidate will be well versed in government budgets and a subject matter expert in all thing's procurement. This position excels at problem solving and interpersonal communication, keeps up to date with the latest best practices, trends, and technology, and has the proven ability to multitask while working under crucial deadlines. The candidate performs lead work and complex professional procurement and contracting support services while assisting the manager with special projects related to the development or review of statements of work for RFPs, vendor contacts, contract negotiations, and other highly complex tasks as requested by the manager and/or director. Join an experienced team passionate about Open Space and open to innovative and efficient process improvements, working for a county that prides itself on creating work-life balance, stability, and career growth and development, all while your work enriches the lives of our citizens and makes it possible to enjoy the natural beauty around us. Schedule : This position offers a partial hybrid schedule, with remote work and in-office work as needed. This position operates on either a 4-day workweek (Monday-Thursday, 7:30am-5:30pm), or a traditional 5-day workweek (Monday-Friday, 8am-5pm), in a hybrid capacity, with in-office work required at minimum two days per week. Compensation: Hiring Range: $85,000-$95,000/ USD Annually Compensation will be determined based on education, experience and skills. Benefits : Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, and more . For more information, click Here for our Total Rewards summary. Essential Duties: Provide budget support to the department and divisions. Coordinate the development of the annual budget, monitor budgets and reports, prepare applicable financial reports, and monitor revenues and cost recovery efforts in our system of record, Adaptive. Interface with the county budget team, respective division directors, managers and staff regarding budget guidelines, procedures, and budget authority. Process applicable budget supplementals and transfers, etc. in coordination with the team manager. Interface with other parks divisions to provide budget expertise , coordination, and support. Prepare documents and participate in budget presentations as assigned, including those to various committees, the Board of County Commissioners, and other meetings as assigned. Provide procurement support to the department and divisions while acting as a direct liaison to the County Procurement Team. Administer all aspects of purchase requisitions, purchase orders, capital project requisitions, specialized IT purchasing projects, etc., including ensuring compliance with established policies, procedures, and legal requirements. Organize and coordinate requests for proposals (RFP’s) with applicable staff and coordinate associated contracts and due diligence with the County Attorney’s Office, Risk Management, and County Procurement . Administer Scope of Work (SOW) and coordinate and compile specifications and other requirements with applicable staff including evaluating submitted contractor/consultant bids and proposals. Work with respective team managers, assigned personnel, and project managers to complete all necessary documentation and requirements. Serve as the main point of contact and resource for purchasing requirements. Set up and monitor Federal, State, and Local grant financials in our system of record, Workday. Monitor and process payments with the accounting department. Provide specialized administrative support and assistance to the division of real estate team for purchasing and due diligence needs. Develop and maintain active purchase orders and contracts for qualified land appraisers, surveyors, environmental assessments, and other contracted real estate services. Renew contracts and eligibility lists as required . Maintains active real estate records and reports to assist the Real Estate Team. Monitor Real Estate budget, fund balances, and processes necessary budget supplementals and transfers in coordination with the supervisor. Other duties and responsibilities as assigned. Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: Experience: At least three years of experience; Substantial working knowledge of budget development processes, capital project forecasting, purchasing processes and procurement methods, coordinating contracts, purchase requisitions, and development of Request for Proposals and project specifications . Education: Bachelor’s degree in public administration, business administration, project management, parks and recreation administration, or degree in closely related field. Or an equivalent combination of education & experience. Preferred Knowledge Skills & Abilities: Intermediate budget, math, and accounting skills. Five or more years of related work experience performing procurement activities including researching and preparing highly complex specifications, solicitations, and contract documents . Government procurement experience: Federal, State, Local guidelines, policies, and procedures. Knowledge of business principles, such as purchasing , business, and contract law. Advanced oral and written communication skills . Advanced experience in Workday or other ERP software . Familiarity with Rocky Mountain e-Purchasing system. Effective collaborator and willing to listen and learn from others. Ability to hit the ground running and move from high-level goals to implementation. Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references . Please note that supplemental questions requiring a written response will serve as a writing sample . Criminal and MVR Background checks are required for every position . Education verification is required if a Bachelor’s or higher level of education is required for the position . Reference Checks are only required if requested by the Hiring manager . About Open Space: Vision : Nature, heritage, and humanity thriving in wild harmony. Mission : Preserve open space and parkland Protect park s and natural resources Provide healthy, nature-based experiences Values : We believe respect fosters collaboration that inspires innovation How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: Experience: Work Experience: Minimum three years Certifications: Languages: Category: Budget & Financial Services
Apr 11, 2024
Full Time
. Apply By: 04/30/24 Division: Open Space Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: Job Description: Jefferson County is seeking a Purchasing & Budget Administrator to join the Open Space team! This position will provide overall budget and purchasing support to the department and will provide individualized support to our various divisions in all aspects of budget, purchasing , and capital procurement needs. This position will serve as a direct liaison to our County Procurement Team and some examples of overall duties include providing support during the annual budget development process, frequent monitoring of respective Parks Department and division budgets, and capital project budgets. This position further provides purchasing direction and guidance to our staff to coordinate and process purchasing requisitions, purchase orders, change orders, contracts, master agreements, requests for proposals, formal and informal bids, and other essential procurement activities. The Ideal Candidate: The ideal candidate will be well versed in government budgets and a subject matter expert in all thing's procurement. This position excels at problem solving and interpersonal communication, keeps up to date with the latest best practices, trends, and technology, and has the proven ability to multitask while working under crucial deadlines. The candidate performs lead work and complex professional procurement and contracting support services while assisting the manager with special projects related to the development or review of statements of work for RFPs, vendor contacts, contract negotiations, and other highly complex tasks as requested by the manager and/or director. Join an experienced team passionate about Open Space and open to innovative and efficient process improvements, working for a county that prides itself on creating work-life balance, stability, and career growth and development, all while your work enriches the lives of our citizens and makes it possible to enjoy the natural beauty around us. Schedule : This position offers a partial hybrid schedule, with remote work and in-office work as needed. This position operates on either a 4-day workweek (Monday-Thursday, 7:30am-5:30pm), or a traditional 5-day workweek (Monday-Friday, 8am-5pm), in a hybrid capacity, with in-office work required at minimum two days per week. Compensation: Hiring Range: $85,000-$95,000/ USD Annually Compensation will be determined based on education, experience and skills. Benefits : Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, and more . For more information, click Here for our Total Rewards summary. Essential Duties: Provide budget support to the department and divisions. Coordinate the development of the annual budget, monitor budgets and reports, prepare applicable financial reports, and monitor revenues and cost recovery efforts in our system of record, Adaptive. Interface with the county budget team, respective division directors, managers and staff regarding budget guidelines, procedures, and budget authority. Process applicable budget supplementals and transfers, etc. in coordination with the team manager. Interface with other parks divisions to provide budget expertise , coordination, and support. Prepare documents and participate in budget presentations as assigned, including those to various committees, the Board of County Commissioners, and other meetings as assigned. Provide procurement support to the department and divisions while acting as a direct liaison to the County Procurement Team. Administer all aspects of purchase requisitions, purchase orders, capital project requisitions, specialized IT purchasing projects, etc., including ensuring compliance with established policies, procedures, and legal requirements. Organize and coordinate requests for proposals (RFP’s) with applicable staff and coordinate associated contracts and due diligence with the County Attorney’s Office, Risk Management, and County Procurement . Administer Scope of Work (SOW) and coordinate and compile specifications and other requirements with applicable staff including evaluating submitted contractor/consultant bids and proposals. Work with respective team managers, assigned personnel, and project managers to complete all necessary documentation and requirements. Serve as the main point of contact and resource for purchasing requirements. Set up and monitor Federal, State, and Local grant financials in our system of record, Workday. Monitor and process payments with the accounting department. Provide specialized administrative support and assistance to the division of real estate team for purchasing and due diligence needs. Develop and maintain active purchase orders and contracts for qualified land appraisers, surveyors, environmental assessments, and other contracted real estate services. Renew contracts and eligibility lists as required . Maintains active real estate records and reports to assist the Real Estate Team. Monitor Real Estate budget, fund balances, and processes necessary budget supplementals and transfers in coordination with the supervisor. Other duties and responsibilities as assigned. Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: Experience: At least three years of experience; Substantial working knowledge of budget development processes, capital project forecasting, purchasing processes and procurement methods, coordinating contracts, purchase requisitions, and development of Request for Proposals and project specifications . Education: Bachelor’s degree in public administration, business administration, project management, parks and recreation administration, or degree in closely related field. Or an equivalent combination of education & experience. Preferred Knowledge Skills & Abilities: Intermediate budget, math, and accounting skills. Five or more years of related work experience performing procurement activities including researching and preparing highly complex specifications, solicitations, and contract documents . Government procurement experience: Federal, State, Local guidelines, policies, and procedures. Knowledge of business principles, such as purchasing , business, and contract law. Advanced oral and written communication skills . Advanced experience in Workday or other ERP software . Familiarity with Rocky Mountain e-Purchasing system. Effective collaborator and willing to listen and learn from others. Ability to hit the ground running and move from high-level goals to implementation. Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references . Please note that supplemental questions requiring a written response will serve as a writing sample . Criminal and MVR Background checks are required for every position . Education verification is required if a Bachelor’s or higher level of education is required for the position . Reference Checks are only required if requested by the Hiring manager . About Open Space: Vision : Nature, heritage, and humanity thriving in wild harmony. Mission : Preserve open space and parkland Protect park s and natural resources Provide healthy, nature-based experiences Values : We believe respect fosters collaboration that inspires innovation How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: Experience: Work Experience: Minimum three years Certifications: Languages: Category: Budget & Financial Services
Description The County of Yuba is currently recruiting for the position of a Limited Term Project Manager in the Administrative Services Department, with a focus on the scheduled Library Renovation. This limited term appointment is set to end in June 2025 . The incumbent will plan, direct and coordinate activities concerned with the implementation or administration of a project; participate in the conceptual development of a project and oversee its organization, scheduling, budgeting, and implementation; coordinate project activities or functions with other County staff, associated agencies, and contractors as appropriate; may direct, review and evaluate the work of assigned staff. This is a broad classification managing mid- to large-scale projects that are largely of an analytical, programmatic and/or financial nature. This is the management level in the project management series. About Administrative Services: The Administrative Services Department provides logistical and resource support to all County departments. We are the primary provider of Custodial Services, Fleet Services, Capital Improvement Planning and Acquisition and Facilities Maintenance. We provide purchasing guidance and serve as Purchasing Agent for County procurement needs as well as assist vendors interested in doing business with the County. Examples of Duties: Participate in and supervise the design, implementation, integration and/or installation required for the project assigned; schedule the project timeline in logical steps and budget the appropriate amount of time required to meet deadlines. Coordinate, conduct and review a variety of complex analytical and support activities, including policy and procedure development and implementation; assist in the development and implementation of project goals, objectives, procedures and work standards. Prepare and submit budget estimates, progress reports or cost tracking reports. Confer with other County staff, the Purchasing Agent, associated agencies and contractors to discuss and resolve matters such as work procedures, complaints, or construction problems. Work with the Purchasing Agent to manage the consultant and contractor selection RFQ/RFP/IFB process and participate as a member of the consultant selection committee; manage resulting contracts; monitor projects, and documents related steps and procedures to ensure compliance with contract provisions. Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors. Job Description URL: https://yuba.org/Yuba%20County/Human%20Resources%20and%20Organizational%20Servic... Job PDF: Project Manager LT April 2024.pdf Ideal Candidate The ideal candidate should have a background in project management, with a preference for experience in construction or renovation projects. Their role involves thorough review of plans, specifications, submittals, and certified payroll, alongside comprehensive planning, scheduling, and coordination of project elements. Exceptional organizational skills are vital, enabling efficient management of documents, ensuring their proper filing, updating, and accessibility to relevant stakeholders throughout the project lifecycle. The ability to meticulously review documents for accuracy, completeness, and compliance with regulations and project requirements is paramount for the success of renovation endeavors. Moreover, effective time management skills are necessary to prioritize tasks, handle competing deadlines, and enhance overall productivity. Qualifications: MINIMUM: Bachelor’s degree from an accredited institution with major coursework in accounting, business administration, economics, project management, public administration or a field closely related to the project and two years of program or project management. Qualifying experience will include performing research studies and analysis, contract development and administration, financial and budgetary analysis, capital improvement and facilities planning and/or other progressively related experience directly related to the project. Candidates with strong experience who lack the degree are encouraged to apply. PREFERRED: In addition to the minimum, a Project Management Professional Certification (PMP), experience developing and managing a project or program in a public agency setting and four years of project management. Additional certifications may be desirable based on area of assignment. Licenses and Certification: Possess and maintain a valid California Class C driver's license within ten (10) days of employment. Special Requirements: Must successfully complete an extensive and thorough background investigation which may include Live Scan fingerprinting prior to hire. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109. Work Environment: Work in a typical office setting. Drive a motor vehicle to attend meetings and job sites. May require work with exposure to potential hazards at various construction sites. Benefits SALARY RANGE: $6,609-$7,270 / Mon. (DOE) MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link . RETIREMENT MISCELLAENOUS: Classic = 2% @ 55 New = 2% @ 62 RETIREMENT SAFETY: Classic = 2% @ 50 New = 2.7% @ 57 For more information about CalPERS Pension, please visit CalPERS Retirement . SOCIAL SECURITY: Yuba County does not participate in the Social Security Program MEDICARE: Yuba County does participate in the Medicare Program. STATE DISABILITY INSURANCE: Employees in this group do NOT participate in SDI. DISABILITY INSURANCE: The County provides a self-funded disability insurance in-lieu of SDI. Disability rates are paid at 75% of salary up to the current maximum weekly rate established by the State SDI program for up to a maximum of 90 days while on leave for a limited or total disability. MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and select General Resources. DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits. *Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage. LIFE INSURANCE: The County provides a $50,000 life insurance policy to employees in this unit. An additional $50,000 in coverage is funded by the employee's contribution to the STD program. A total of $100,000 in coverage. Employees may purchase supplemental coverage for themselves and dependents. EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member. DEFERRED COMP: One Voluntary Deferred Compensation plan is available. EMPLOYER CONTRIBUTION TO DEFERRED COMPENSATION 401(A) PLAN: The County will provide a deferred compensation plan match to Unrepresented Safety Management employees within the Sheriff's Department and the Probation Department with open 457 deferred compensation accounts , after the completion of 2 years of service. UNION AFFILIATION: None For Leave Accrual Rates and Specialty Pays for classifications within the Non-Represented Management Bargaining Unit, please reference this benefits summary . Special Instructions Final Filing Deadline: Wednesday, May 1 @5PM APPLICATION SCREENING: An official Yuba County employment application must be submitted by final filing deadline. Applications must include copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration. TO APPLY: ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application. OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application by visiting our website at http://www.yuba.org . Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted. All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County. Communications are sent from two mail servers; Yuba@CalOpps.org and @co.yuba.ca.us. Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers. (Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx ) Applicants must provide the following documents with their application by the filing deadline: Completed Yuba County Employment Application (Online or Hard Copy) Any Diplomas and Unofficial Transcripts Copies of Related Certifications MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures. RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited to: In-Box Exercise Qualifications Appraisal Panels Department Interviews (Please note: The entire recruitment process from recruitment opening date to start date could take 8 - 10 weeks for successful candidates). IN-BOX WRITTEN EXERCISE: Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list. QUALIFICATIONS APPRAISAL PANEL: This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position will be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position. TESTING ACCOMMODATION: If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860. WAIVER OF SELECTION PROCEDURES: When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances. EMPLOYMENT ELIGIBILITY LIST: An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview. DEPARTMENT INTERVIEW: The Administrative Services Department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense. Recruitment Contact Contact phone: (530)749-7867 Contact email: cissenmann@co.yuba.ca.us Closing Date/Time: 5/1/2024 at 5pm
Apr 11, 2024
Full Time
Description The County of Yuba is currently recruiting for the position of a Limited Term Project Manager in the Administrative Services Department, with a focus on the scheduled Library Renovation. This limited term appointment is set to end in June 2025 . The incumbent will plan, direct and coordinate activities concerned with the implementation or administration of a project; participate in the conceptual development of a project and oversee its organization, scheduling, budgeting, and implementation; coordinate project activities or functions with other County staff, associated agencies, and contractors as appropriate; may direct, review and evaluate the work of assigned staff. This is a broad classification managing mid- to large-scale projects that are largely of an analytical, programmatic and/or financial nature. This is the management level in the project management series. About Administrative Services: The Administrative Services Department provides logistical and resource support to all County departments. We are the primary provider of Custodial Services, Fleet Services, Capital Improvement Planning and Acquisition and Facilities Maintenance. We provide purchasing guidance and serve as Purchasing Agent for County procurement needs as well as assist vendors interested in doing business with the County. Examples of Duties: Participate in and supervise the design, implementation, integration and/or installation required for the project assigned; schedule the project timeline in logical steps and budget the appropriate amount of time required to meet deadlines. Coordinate, conduct and review a variety of complex analytical and support activities, including policy and procedure development and implementation; assist in the development and implementation of project goals, objectives, procedures and work standards. Prepare and submit budget estimates, progress reports or cost tracking reports. Confer with other County staff, the Purchasing Agent, associated agencies and contractors to discuss and resolve matters such as work procedures, complaints, or construction problems. Work with the Purchasing Agent to manage the consultant and contractor selection RFQ/RFP/IFB process and participate as a member of the consultant selection committee; manage resulting contracts; monitor projects, and documents related steps and procedures to ensure compliance with contract provisions. Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors. Job Description URL: https://yuba.org/Yuba%20County/Human%20Resources%20and%20Organizational%20Servic... Job PDF: Project Manager LT April 2024.pdf Ideal Candidate The ideal candidate should have a background in project management, with a preference for experience in construction or renovation projects. Their role involves thorough review of plans, specifications, submittals, and certified payroll, alongside comprehensive planning, scheduling, and coordination of project elements. Exceptional organizational skills are vital, enabling efficient management of documents, ensuring their proper filing, updating, and accessibility to relevant stakeholders throughout the project lifecycle. The ability to meticulously review documents for accuracy, completeness, and compliance with regulations and project requirements is paramount for the success of renovation endeavors. Moreover, effective time management skills are necessary to prioritize tasks, handle competing deadlines, and enhance overall productivity. Qualifications: MINIMUM: Bachelor’s degree from an accredited institution with major coursework in accounting, business administration, economics, project management, public administration or a field closely related to the project and two years of program or project management. Qualifying experience will include performing research studies and analysis, contract development and administration, financial and budgetary analysis, capital improvement and facilities planning and/or other progressively related experience directly related to the project. Candidates with strong experience who lack the degree are encouraged to apply. PREFERRED: In addition to the minimum, a Project Management Professional Certification (PMP), experience developing and managing a project or program in a public agency setting and four years of project management. Additional certifications may be desirable based on area of assignment. Licenses and Certification: Possess and maintain a valid California Class C driver's license within ten (10) days of employment. Special Requirements: Must successfully complete an extensive and thorough background investigation which may include Live Scan fingerprinting prior to hire. Must file statements of economic interest with the Yuba County Clerk/Recorder. Will be required to perform disaster service activities pursuant to Government Code 3100-3109. Work Environment: Work in a typical office setting. Drive a motor vehicle to attend meetings and job sites. May require work with exposure to potential hazards at various construction sites. Benefits SALARY RANGE: $6,609-$7,270 / Mon. (DOE) MERIT INCREASE: Typically 5% each year for the first 7 years. To access the County salary schedule, please click on this link . RETIREMENT MISCELLAENOUS: Classic = 2% @ 55 New = 2% @ 62 RETIREMENT SAFETY: Classic = 2% @ 50 New = 2.7% @ 57 For more information about CalPERS Pension, please visit CalPERS Retirement . SOCIAL SECURITY: Yuba County does not participate in the Social Security Program MEDICARE: Yuba County does participate in the Medicare Program. STATE DISABILITY INSURANCE: Employees in this group do NOT participate in SDI. DISABILITY INSURANCE: The County provides a self-funded disability insurance in-lieu of SDI. Disability rates are paid at 75% of salary up to the current maximum weekly rate established by the State SDI program for up to a maximum of 90 days while on leave for a limited or total disability. MEDICAL: Yuba County offers several medical plan options (HMO and PPO plans available based on eligibility) through CalPERS. To reference the current Rate Sheet, please visit Health Insurance and select General Resources. DENTAL/VISION INSURANCE: The County pays 100% of the Basic plan premiums for employee or 80% for employee and eligible dependent(s). Requires participation in Health Insurance benefits. *Health Waiver Opt-out of $250/monthly available with proof of other Non-Covered CA, employer sponsored health care coverage. LIFE INSURANCE: The County provides a $50,000 life insurance policy to employees in this unit. An additional $50,000 in coverage is funded by the employee's contribution to the STD program. A total of $100,000 in coverage. Employees may purchase supplemental coverage for themselves and dependents. EMPLOYEE ASSISTANCE PROGRAM: County paid confidential counseling program for up to 5 visits per incident per eligible family member. DEFERRED COMP: One Voluntary Deferred Compensation plan is available. EMPLOYER CONTRIBUTION TO DEFERRED COMPENSATION 401(A) PLAN: The County will provide a deferred compensation plan match to Unrepresented Safety Management employees within the Sheriff's Department and the Probation Department with open 457 deferred compensation accounts , after the completion of 2 years of service. UNION AFFILIATION: None For Leave Accrual Rates and Specialty Pays for classifications within the Non-Represented Management Bargaining Unit, please reference this benefits summary . Special Instructions Final Filing Deadline: Wednesday, May 1 @5PM APPLICATION SCREENING: An official Yuba County employment application must be submitted by final filing deadline. Applications must include copies of valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration. TO APPLY: ONLINE APPLICATION: Applications may be submitted online through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application. OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application by visiting our website at http://www.yuba.org . Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864. Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted. All applicants will be given written notice regarding the status of their application and selection procedures. The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County. Communications are sent from two mail servers; Yuba@CalOpps.org and @co.yuba.ca.us. Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers. (Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx ) Applicants must provide the following documents with their application by the filing deadline: Completed Yuba County Employment Application (Online or Hard Copy) Any Diplomas and Unofficial Transcripts Copies of Related Certifications MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures. RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited to: In-Box Exercise Qualifications Appraisal Panels Department Interviews (Please note: The entire recruitment process from recruitment opening date to start date could take 8 - 10 weeks for successful candidates). IN-BOX WRITTEN EXERCISE: Qualified applicants may be required to participate in a proctored in-box exercise, which will take place on County computers. This exercise will be scored and weighted using pre-established criteria. This exercise will be used in establishing the rank order of the employment list. QUALIFICATIONS APPRAISAL PANEL: This is an oral examination process. Applicants who successfully completed the screening processes and meet the minimum qualifications for the position will be invited to participate in a qualifications appraisal panel. The process consists of three or four panel members along with a subject matter expert who will ask individuals questions related to the essential functions and/or attributes required for the position. TESTING ACCOMMODATION: If special accommodations are required at any stage of the selection process, complete the Request for Reasonable Accommodation in Employment Examination Process Form and provide the required documentation by the final filing deadline. The form can be obtained at Reasonable Accommodation Form or by contacting Human Resources at 530-749-7860. WAIVER OF SELECTION PROCEDURES: When selection procedures have been publicly announced and the number of applicants meeting the minimum qualifications for the position is five or less, the Human Resources Director may, at her/his discretion; a) Waive the competition entirely and submit the names of the applicants meeting the minimum qualifications to the appointing department, b) Revise the conditions of competition to a more practical basis under the circumstances. EMPLOYMENT ELIGIBILITY LIST: An employment eligibility list is established for those applicants who successfully pass all phases of the examination process. This list will be held for a minimum of six (6) months from the date the list is certified. For each vacancy the top five (5) ranks on the list will be certified to the department for final selection, which will include a departmental interview. DEPARTMENT INTERVIEW: The Administrative Services Department will notify the applicant of the date and time of his/her interview. The applicant will be asked a series of questions about his/herself and his/her related experience, education and training that exhibit the knowledge, skills and abilities essential to the job. The applicant may also be asked questions about hypothetical situations to test his/her ability to make decisions and use sound judgment and common sense. Recruitment Contact Contact phone: (530)749-7867 Contact email: cissenmann@co.yuba.ca.us Closing Date/Time: 5/1/2024 at 5pm
City of Santa Clara, CA
Santa Clara, California, United States
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Description The Department: SVP currently provides over 600 Megawatts of power to residential and business customers within Santa Clara, of which 40 percent of comes from carbon-free renewable resources. In addition to using green energy from large-scale wind, solar, geothermal and hydroelectric projects outside of the area, SVP employs innovative ways to locally produce electricity by operating Thermal Generation facilities utilizing Simple Cycle, Combined Cycle, and Cogeneration technologies. It is the mission of Silicon Valley Power to be a progressive, service-oriented utility, offering reliable, competitively priced services for the benefit of Santa Clara and its customers. Being competitive in the marketplace with a continuous focus on customer service, SVP can provide economic value to the City of Santa Clara and its customers while maintaining low residential rates and offering competitive rates for all customers. The Positions: Silicon Valley Power is recruiting to fill various Electric Program Manager positions in the following specialties: Capital Project Management, Contracts, Distributed Energy Resources and Storage, Environmental, Safety, and System Operations. Capital Project Management The focus and priority of this position will be to perform complex professional project management work to support the successful completion of over $300 million in near-term capital improvement program projects to support electric utility load growth. The position is assigned to the customer development and project management unit which manages, plans, and oversees the development and implementation of the capital improvement program. This position will report to the Principal Electric Utility Engineer overseeing the System Expansion Program and will work collaboratively on the management of these critical projects. The individual will perform and manage the work related to planning, design, construction, operations, and maintenance of utility projects, including receiving stations, substations, electric transmission and distribution facilities, and other electrical infrastructure. The incumbent is expected to manage consultants and directly administer public works contracts. Experience in electric utility engineering, utility asset management, GIS and work order management system is desirable. Distinguishing Characteristics/Experience: Direct knowledge in managing, planning, and overseeing the development and implementation of Capital Improvement Program(s) (CIP). Ability to provide extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support. Experience in management, engineering, financial, high-level administrative planning and analysis, and/or project management experience. Contracts Portfolio The focus and priority of this position will be to perform complex professional work to support the development and management of SVP’s contracts portfolio. SVP’s operation requires hundreds of unique contracts including specialized services agreements, leases, agreements with customers for substation construction, funding and deposits, public works contracts, license agreements, power purchase and resource adequacy agreements, as well as other unique agreements. The position is assigned to the Business Services Division. The incumbent will both lead staff supporting contracts functions and have direct involvement in negotiating and reviewing contracts. Experience in utility contracts is desirable. Distinguishing Characteristics/Experience: Direct knowledge and experience in contracts review, negotiating, and management for a variety of contract types. Ability to providing extensive, in-depth, and specialized administrative, budgetary, financial, and compliance research, analysis, and support Experience in managing and assigning work to administrative and clerical staff. Distributed Energy Resources , Renewable Energy and Power Purchase Contracts This position develops and implements cutting edge programs entailing distributed and renewable generation, energy storage, demand response, and microgrids. Incumbents perform professional level, individual work in project development. Duties may include supervising and participating in the conduct of studies and surveys, data interpretation, forecasting, commodity purchasing, contract negotiation, pricing/rate making, engineering studies, development of policies and procedures, evaluating regulatory and legislative initiatives, preparing, reviewing, and managing budgets and operations. Commodity purchasing and contract negotiation may include evaluation and development of strategies for electricity generation, both distributed and utility scale. Incumbents may supervise management and non-management staff and act as project team leaders and manage programs and projects. Project management responsibilities include preparing RFPs, evaluating proposals, and managing contractors and consultants. Environmental This position will ensure the City’s compliance with applicable federal, state, and local regulatory agency requirements and guidelines pertaining to Air Quality, Water, Wastewater, Storm water, and Industrial waste. This position will work with staff across multiple Divisions to develop, implement, and perform procedures and guidelines designed to ensure compliance and develop staff. They will compose, compile, track, and analyze information related to regulatory, program, and compliance oversight. This position will act as SVP’s Subject Matter Expert and provide technical and functional advisement to Management and Staff concerning Environmental Compliance. This position requires in-depth knowledge of Federal, State, and Local laws/regulations. This position also requires the ability to forecast and identify compliance issues and to develop mitigation strategies to correct issues. The position will also assist in the development of budgets, service contracts and training programs. Safety This position establishes, implements, and enforces an effective department wide safety and compliance program that prevents injury and illness. They will work to ensure that employees, both management and non-management, comply with the rules and regulations of Federal, State and Local Regulatory Agencies, and that company safety and compliance policies and procedures are consistently followed. The position will also facilitate the development and completion of the department’s compliance and controls register, controls testing and auditing, standards development and review, horizon scanning for new and changing regulatory requirements, and serving as an OSHA subject matter for the department. The position will also assist in the development of budgets, service contracts and training programs. System Operations This position will administer programs for work management, maintenance monitoring and asset management focused in all areas of Utility Operations (Metering, Substations, Transmission and Distribution). This position will also be responsible for the performance, review, and implementation of improvements to these programs. The position will develop, maintain, and improve SVP’s Outage Management System. This position will work to ensure compliance with all applicable NERC standards and seek constant improvement in SVP Work and Safety standards affecting System Operations. The position will also assist in the development of budgets, service contracts and training programs. As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. Typical Duties This description may not include all the duties listed below, nor do the examples cover all duties that may be performed. Under general direction, the incumbent will: • Plan, develop, implement, evaluate, and manage an assigned program or core department service area; Supervise subordinate supervisory, professional, technical, and/or clerical staff; participate in the selection, hiring, training, and coaching of staff; conduct performance evaluations; and implement disciplinary actions as required; • Research and analyze program operations to ensure effective utilization of resources and increase productivity of work, provide regular reporting measures, conduct presentations, and make recommendations to management; • Plan and implement work plans and projects for assigned area; • Oversee daily operations of assigned program area and safety ensuring that all applicable regulatory requirements are followed; • Develop and monitor resource models and/or programs in alignment with State, Federal and local regulations and policies; • Deliver and manage communications to internal and external customers; • Administer program budget, including budget preparation, forecasting, and monitoring expenses and revenue; • Plan, implement, and monitor program or service area goals and objectives in alignment with Department goals to ensure effective programming and operations; • Monitor and report on assigned area activities, including managing resources, tracking short and long-term work activities and provide recommendations to management staff to improve efficiency in assigned area; • Serve as the subject matter expert in assigned specialty and provides consultation to subordinates, vendors, and management on assigned area of expertise; • Set the standard for safety and adhere to all applicable safety and environmental standards and regulations, including City safety standards and policies; • May act as a representative of the Department in assigned program or service area; • Implement programs which may include such functions as scheduling, coordinating, and assigning staff to projects; • Oversee request for proposal processes, participate in the preparation of vendor contracts, negotiate contracts, and act as lead contract administrator for planned program objectives; • Prepare a variety of narrative and periodic reports to keep management informed of program/project status; • Implement program audit systems to ensure appropriate use of public funds; • Develop qualitative and quantitative measures to evaluate program/project financial status, customer satisfaction, contractor performance, and public relations; • Maintain current knowledge of external program trends and legislation to ensure necessary compliance; • May represent the Department and participate in regional and state efforts to meet compliance, legislative and societal goals; • Develop, implement and evaluate marketing and educational materials to present to internal and external customers; • Use City computer applications (including but not limited to Microsoft Suite) and databases to track program status and funds and use; • Prepare reports, memos, and supporting documentation; • May act as Division Manager on a temporary basis, as assigned; and • Perform other related duties as assigned. Minimum Qualifications EDUCATION AND EXPERIENCE • Education and experience equivalent to graduation from an accredited college or university with a Bachelor's Degree in Engineering, Economics, Public or Business Administration, Environmental Sciences, Finance or a closely-related field; AND • Three (3) years' experience leading, supervising, managing, and coordinating work including but not limited to, customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards; OR • Generation/Substation/Transmission and Distribution/System Operations Specialties: Three (3) years of experience in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Engineer, Manager, Lead Technician, or Foreperson, ACCEPTABLE SUBSTITUTION • For Generation/Substation/Transmission and Distribution/System Operations Specialties: additional years of experience in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, Lineworker, or working in a lead, supervisory, or senior role performing work, including but not limited to a Supervisor, Manager, Lead Technician, or Foreperson may substitute for the degree requirement on a year for year basis up to four (4) years. • For Generation/Substation/Transmission and Distribution/System Operations Specialties: Two (2) years of experience working in a role equivalent to, but not limited to a Control Room Operator, Electric Utility Technician, Engineer, or Lineworker may be substituted for one (1) year of experience as a lead, supervisor, or senior role up to six (6) years. • Two (2) years of experience in customer related programs, project management, building facilities management, or writing, developing or administering safety or environmental compliance standards may be substituted one (1) year of experience as a lead, supervisor, manager, and coordinator experience up to six (6) years. LICENSES/CERTIFICATIONS Possession of a valid Class C California driver's license is required at the time of appointment and for the duration of employment. DESIRABLE QUALIFICATIONS • An advanced degree in Engineering, Public or Business Administration, Environmental Sciences or related field is desirable. • When assigned to Systems and Project Management, a: Project Management Professional (PMP) certification from Project Management Institute (PMI) or an equivalent certification from accredited program is desirable. • When assigned to Generation/Substation/Transmission and Distribution/System Operations Specialties, experience working in a power plant, substation, transmission & distribution, or Electric System Control Center environment is desirable. • When assigned to Safety Compliance, an in depth knowledge of OSHA and CalOSHA standards is desirable. • When assigned to Environmental Compliance, an in-depth knowledge of Spill Prevention, Control and Countermeasures (SPCC), Air Permits, and Water Permits is desirable. OTHER REQUIREMENTS • Must be able to perform all of the essential functions of the job assignment. • Incumbents may be subject to initial and periodic comprehensive background checks. • May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. Other Requirements: Must be able to perform all of the essential functions of the job assignment. Incumbents may be subject to initial and periodic comprehensive background checks. May be required to work unusual hours and weekends in performance of their duties and be available on an "on call" basis. CONFLICT OF INTEREST Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. Knowledge, Skills, and Abilities Knowledge of: • Local, State and Federal Laws related to environmental, safety, health, electrical system construction, maintenance, inspection, and NERC regulations pertaining Electric Utilities; • Best practice utility maintenance and project planning strategies and methods; • Cost-benefit and return on investment analysis for proposed programs • Basic understanding of Electric Utility economics, methodologies and principles; • Best practice utility compliance, maintenance and operations methods; • Electric department contract methodologies; • Project management tools and methodologies, including workload planning and budgeting; • Project and workload planning; • Preparation, negotiation, and administration of contracts and fiscal planning; • Negotiation techniques and strategies; • Principles and practices of customer service; • Research methods and statistical analysis; • Principles and practices of management, employee supervision, training, and performance evaluation; • Pertinent State, Federal, and Local laws and regulations for assigned specialty area; • Problem solving and conflict resolution practices and techniques; and • Office safety practices, procedures and standards. Ability to: • Develop, implement, and monitor programs and projects; • Effectively problem solve with various teams and management to improve and streamline processes; • Supervise staff in compliance with applicable Memorandum of Understandings • Analyze situations, identify problems, and exercise sound independent judgment within established guidelines; • Identify, research and gather relevant information from a variety of sources; • Collect and analyze data and prepare a variety of statistical and narrative reports; • Operate standard office equipment and learn City databases and software programs; • Develop and maintain electronic databases; • Effectively develop, negotiate, and monitor contracts; • Interpret and apply laws and regulations, policies and procedures; • Communicate clearly and effectively both orally and in writing and carry out oral and written instructions; • Prepare and present clear, concise and complex written and oral reports and presentations; • Develop and conduct effective public relations programs on assigned specialty; • Speak effectively before large groups of people; • Establish and maintain tactful, courteous and effective working relationships with those contacted in the course of work including the general public; • Work independently with minimal supervision; • Work effectively as a member of the department to achieve common goals and be able to deliver excellent customer service to both internal and external City clients; • Work effectively in time-sensitive situations and meet deadlines; • Coordinate multiple projects and complex tasks simultaneously; • Develop creative and practical solutions to complex and difficult problems; and • Bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties. Additional Information: You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . Applications will be reviewed on a weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed. A first review of applications will be on September 18, 2023. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: Continuous
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload. Essential Duties: Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management. Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance. Presentations to elected officials, stakeholders, and other groups, as designated. Labor relations including Labor union contract negotiations. Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines. Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public. Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing. Physical Requirements and Working Conditions: Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry. Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings. Subject to emergency calls during off-duty hours. City of Tacoma Recruitment Information: One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. Qualifications MINIMUM EDUCATION *Bachelor's Degree in engineering, business or public administration or directly related field MINIMUM EXPERIENCE 6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter. DESIRED QUALIFICATIONS: Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Overseeing and inspecting the work of contractors on major engineering projects. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 11, 2024
Full Time
Position Description ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 The City of Tacoma is recruiting for an appointive position of Assistant Division Manager in the Operations and Maintenance Division of the Environmental Services Department. As a department we believe everything we do supports healthy neighborhoods and a thriving Puget Sound, leaving a better Tacoma for all. The Assistant Division Manager will oversee the electrical and instrumentation section, plant controls group and warehouse functions of Operation and Maintenance Division. They will direct the maintenance and repair of assets in the sanitary sewer and storm water utilities which includes 49 pump stations and two wastewater treatment plants within the City of Tacoma. Establish equipment and programing standards, training programs, compliance with purchasing, safety and all City of Tacoma personnel and management procedures. This position works closely with O&M division sections, Environmental Services Divisions and other City departments to coordinate and prioritize workload. Essential Duties: Manage staff and programs, including developing and implementing workgroup policies, workload projections, training, and assignments to section staff; conduct performance reviews and oversee and make recommendations regarding performance management. Ensure compliance with applicable permits and regulations; coordinate responses to regulatory agencies and activities related to compliance. Presentations to elected officials, stakeholders, and other groups, as designated. Labor relations including Labor union contract negotiations. Oversee, direct and coordinate projects, division operation and related activities; supervise and participate in the preparation of complex designs, plans, specifications/cost estimates and select, coordinate, and review the work of Engineers/consultants for projects and capital expenditures. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget and monitor expenditures; forecast personnel requirements and authorize purchases within established guidelines. Train and supervise assigned personnel. Coordinate, assign and review work and assist in the selection and evaluation of personnel. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors, and the public. Review/approve purchase and stock item request for the O&M warehouse. Review warehouse performance and compliance with City purchasing policies. Provide oversite and recommendations for division equipment, parts and supply purchasing. Physical Requirements and Working Conditions: Office and outdoor environment subject to occasional travel to a variety of locations to conduct work; may be exposed to typical hazards encountered at work sites in the sanitary industry. Occasional evening and nighttime work to meet schedules and project deadlines and attend public meetings. Subject to emergency calls during off-duty hours. City of Tacoma Recruitment Information: One of the primary goals of the City of Tacoma Equity and Empowerment Initiative is that the City of Tacoma workforce reflects the community it serves. We actively work to eliminate racial and other disparities and we welcome candidates with diverse and/or multicultural skill sets and personal experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work and play. Qualifications MINIMUM EDUCATION *Bachelor's Degree in engineering, business or public administration or directly related field MINIMUM EXPERIENCE 6 years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter. DESIRED QUALIFICATIONS: Background, training and experience in construction management, maintenance techniques and asset management. Knowledge and experience in Programmable logic controllers. Preferred 4 years of experience in the sanitary or surface water field. *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Overseeing and inspecting the work of contractors on major engineering projects. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; Assist in preparing the bi-annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information ***SPECIAL NOTE*** First consideration will be given to applicants that apply by April 18, 2024 Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, or questions regarding this job announcement, call the Human Resources office at (253) 591.5400. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION This is a leadership position reporting to the Library Services Manager. This position is responsible for coordinating the College Hill Branch Library, including managing all of the branch library’s operations, personnel, facility maintenance, and finances. In addition to serving as a branch manager, this position is also a key member of the Westminster Public Library leadership team, supporting library wide projects and initiatives. The full salary range for this position is stated above. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. In order to be considered for this position, all candidates must attach to the online application, a cover letter and resume (maximum of two pages). ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Parks, Recreation and Libraries Department, whose mission is together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. The Library’s mission statement is: Westminster Public Library builds community by connecting people to quality collections, programs, services, staff and spaces, rooted in nature, wellness and literacy. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Utilize and demonstrate: Excellent customer service, management and supervisory skills Thorough knowledge of professional techniques, principles, methods, materials, and practices used in the operation of a public library, and/or the operation of a large public facility Knowledge of books, book selection, tools, and methods Familiarity with computer hardware and software, and experience in the use of automated data bases is preferred Analyze professional and administrative problems and make recommendationsDevelop and manage a budgetDirect the work of professional, paraprofessional and clerical library personnel in a manner conducive to high morale and high performanceInterpret library policies and objectives to library and other City staff, community groups, and the publicEstablish and maintain effective relationships with diverse citizen groups, employees and other City administratorsCommunicate effectively, orally and in writingKeep informed of new and innovative library and information servicesPresent oral and written reportsDemonstrate proficiency with word processing, spreadsheets, and other specialized library software Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems Effectively supervise, mentor, and motivate in a team environment JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks 1. Plans, directs, monitors, and oversees the operations of the College Hill Branch Library, including: Creating a pleasant, customer-friendly atmosphere for patrons Designing and implementing creative, appealing, and timely programming relevant to the needs of library patrons Promoting the circulation of library materials and assisting with the planning and purchasing of new materials Purchasing and maintaining equipment and furniture for the library Fostering partnerships with community agencies Embracing and enhancing the library’s role as a connection point for community resources Planning for and overseeing security for the facility 2. Manages, oversees, and supports the work of library staff, including: Overseeing hiring, training, scheduling, and performance evaluations of assigned staff Fostering a culture of professionalism and fun, aligned with City SPIRIT values Providing procedural guidance and training for staff Supporting staff at all levels, including assisting supervisors and developing personnel 3. Performs administrative duties in a timely and effective fashion, including: Managing the College Hill Branch Library budget Coordinating facility maintenance and long-range service planning Ensuring compliance with financial procedures and protocols Providing updates on strategic plan, programming, and performance measures Complying with requirements associated with grant funded projects Working closely with Front Range Community College library management and staff 4. Serves as a member of the Library Management Team, including Assisting in planning and implementation of the Library Services Division’s goals Participating in annual budget and CIP preparation, goal setting, and strategic planning for the Library Services Division Attending regular leadership team meetings Collaborating with outside agencies on diverse projects and issues Overseeing centralized management for library operations as assigned 5. Must possess a valid driver's license, provide proof of a safe driving record, and maintain a safe driving record for continued employment 6. Maintains regular and punctual attendance Other Duties and Responsibilities 1. May assist with special projects 2. Serves as acting Library Services Manager as assigned Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : A desire to be a branch manager for a community-focused library Graduation from a four-year college or university Three (3) years of public library experience Experience with and knowledge of computerized information systems Must possess a valid driver's license, provide proof of a safe driving record, and maintain a safe driving record for continued employment Preferred : Masters of Library Science or other relevant field Experience overseeing or involvement with the administration of a branch library Supervisory experience, including staff development and performance management Spanish language skills and/or experience in working with patrons from a variety of ethnic and cultural backgrounds Experience with Marketing, Outreach, Finance, Personnel Management, and/or Grant Management Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work performed is physical in nature and involves sufficient physical strength and stamina to: Occasionally sit and stand in one area to perform customer service, and book check-out and check-in Constantly standing and walking throughout a multilevel public library facility Frequent crouching, squatting, bending, and twisting to shelve books from floor level to above head; frequent climbing and balancing to use stepstools and ladders, and climb stairs Constant light grasp to prepare returned and new material/books for checkout and patron use, and constant reaching at waist level to return material to proper shelves Frequent firm grasp, pinching/fine motor skills to prepare material/books and reaching overhead to stock books Constant near acuity to read computer screens, and book and shelving labels Frequent hearing to communicate with public, staff, and vendors Frequent lifting of up to forty (40) pounds from ground to waist to move returned books to check-in area; frequent lifting of up to twenty (20) pounds from ground to overhead to return books to stacks and stock supplies and materials; occasional carrying of up to forty (40) pounds 200 feet to move books and material; occasional pushing and/or pulling of up to 150 pounds up to 200 feet with cart throughout multilevel public use library WORKING CONDITIONS Work is performed indoors in a public library setting. This position involves high public contact and mobility through a multilevel public use facility. Required Materials and Equipment Frequent use of telephones, personal computers and databases (including on-line searching), keyboards and computer mouse, telephones, fax machines, photocopiers, microform equipment, scanners, bar code readers, book security system equipment, and various electronic and audio-visual equipment. Regular use of personal transportation to the library's various facilities and other locations in the provision of regular library services and programs. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references, and criminal history, and when applicable, credit check, driver license record, and education verification Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 4/29/2024 8:30 AM Mountain
Apr 09, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION This is a leadership position reporting to the Library Services Manager. This position is responsible for coordinating the College Hill Branch Library, including managing all of the branch library’s operations, personnel, facility maintenance, and finances. In addition to serving as a branch manager, this position is also a key member of the Westminster Public Library leadership team, supporting library wide projects and initiatives. The full salary range for this position is stated above. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. In order to be considered for this position, all candidates must attach to the online application, a cover letter and resume (maximum of two pages). ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Parks, Recreation and Libraries Department, whose mission is together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. The Library’s mission statement is: Westminster Public Library builds community by connecting people to quality collections, programs, services, staff and spaces, rooted in nature, wellness and literacy. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Utilize and demonstrate: Excellent customer service, management and supervisory skills Thorough knowledge of professional techniques, principles, methods, materials, and practices used in the operation of a public library, and/or the operation of a large public facility Knowledge of books, book selection, tools, and methods Familiarity with computer hardware and software, and experience in the use of automated data bases is preferred Analyze professional and administrative problems and make recommendationsDevelop and manage a budgetDirect the work of professional, paraprofessional and clerical library personnel in a manner conducive to high morale and high performanceInterpret library policies and objectives to library and other City staff, community groups, and the publicEstablish and maintain effective relationships with diverse citizen groups, employees and other City administratorsCommunicate effectively, orally and in writingKeep informed of new and innovative library and information servicesPresent oral and written reportsDemonstrate proficiency with word processing, spreadsheets, and other specialized library software Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems Effectively supervise, mentor, and motivate in a team environment JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks 1. Plans, directs, monitors, and oversees the operations of the College Hill Branch Library, including: Creating a pleasant, customer-friendly atmosphere for patrons Designing and implementing creative, appealing, and timely programming relevant to the needs of library patrons Promoting the circulation of library materials and assisting with the planning and purchasing of new materials Purchasing and maintaining equipment and furniture for the library Fostering partnerships with community agencies Embracing and enhancing the library’s role as a connection point for community resources Planning for and overseeing security for the facility 2. Manages, oversees, and supports the work of library staff, including: Overseeing hiring, training, scheduling, and performance evaluations of assigned staff Fostering a culture of professionalism and fun, aligned with City SPIRIT values Providing procedural guidance and training for staff Supporting staff at all levels, including assisting supervisors and developing personnel 3. Performs administrative duties in a timely and effective fashion, including: Managing the College Hill Branch Library budget Coordinating facility maintenance and long-range service planning Ensuring compliance with financial procedures and protocols Providing updates on strategic plan, programming, and performance measures Complying with requirements associated with grant funded projects Working closely with Front Range Community College library management and staff 4. Serves as a member of the Library Management Team, including Assisting in planning and implementation of the Library Services Division’s goals Participating in annual budget and CIP preparation, goal setting, and strategic planning for the Library Services Division Attending regular leadership team meetings Collaborating with outside agencies on diverse projects and issues Overseeing centralized management for library operations as assigned 5. Must possess a valid driver's license, provide proof of a safe driving record, and maintain a safe driving record for continued employment 6. Maintains regular and punctual attendance Other Duties and Responsibilities 1. May assist with special projects 2. Serves as acting Library Services Manager as assigned Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : A desire to be a branch manager for a community-focused library Graduation from a four-year college or university Three (3) years of public library experience Experience with and knowledge of computerized information systems Must possess a valid driver's license, provide proof of a safe driving record, and maintain a safe driving record for continued employment Preferred : Masters of Library Science or other relevant field Experience overseeing or involvement with the administration of a branch library Supervisory experience, including staff development and performance management Spanish language skills and/or experience in working with patrons from a variety of ethnic and cultural backgrounds Experience with Marketing, Outreach, Finance, Personnel Management, and/or Grant Management Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work performed is physical in nature and involves sufficient physical strength and stamina to: Occasionally sit and stand in one area to perform customer service, and book check-out and check-in Constantly standing and walking throughout a multilevel public library facility Frequent crouching, squatting, bending, and twisting to shelve books from floor level to above head; frequent climbing and balancing to use stepstools and ladders, and climb stairs Constant light grasp to prepare returned and new material/books for checkout and patron use, and constant reaching at waist level to return material to proper shelves Frequent firm grasp, pinching/fine motor skills to prepare material/books and reaching overhead to stock books Constant near acuity to read computer screens, and book and shelving labels Frequent hearing to communicate with public, staff, and vendors Frequent lifting of up to forty (40) pounds from ground to waist to move returned books to check-in area; frequent lifting of up to twenty (20) pounds from ground to overhead to return books to stacks and stock supplies and materials; occasional carrying of up to forty (40) pounds 200 feet to move books and material; occasional pushing and/or pulling of up to 150 pounds up to 200 feet with cart throughout multilevel public use library WORKING CONDITIONS Work is performed indoors in a public library setting. This position involves high public contact and mobility through a multilevel public use facility. Required Materials and Equipment Frequent use of telephones, personal computers and databases (including on-line searching), keyboards and computer mouse, telephones, fax machines, photocopiers, microform equipment, scanners, bar code readers, book security system equipment, and various electronic and audio-visual equipment. Regular use of personal transportation to the library's various facilities and other locations in the provision of regular library services and programs. PRE-EMPLOYMENT REQUIREMENTS Background checks will include employment references, and criminal history, and when applicable, credit check, driver license record, and education verification Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 4/29/2024 8:30 AM Mountain
WAKE COUNTY, NC
Raleigh, North Carolina, United States
What You'll Be Doing Wake County Health and Human Services is looking for a Department Contracts and Procurement Manager to join #TeamWake! The Budget and Finance Section is comprised of four units: Billing and Receivables, Budget Management, Contracts and Procurement, and Program Integrity. The Department Contracts and Procurement Manager oversees all the functions within the Contracts and Procurement Unit, including development, coordination, implementation, monitoring, and management of the Health and Human Services' contractual and procurement processes. The position supervises staff directly and is responsible for both day-to-day management and professional development of the staff. The position also supports the Health and Human Services (HHS) Department Director, Senior Deputy Director, and Department Finance Officer in developing strategies, plans and procedures, creating long-term models, and ensuring functions are structured in a manner that promote the effective use of the department's resources to support departmental priorities, goals, objectives, service delivery, efficiencies, and costs. The Department Contracts and Procurement Manager position is separated into Contract Administration, Procurement Management, Quality Assurance, and Management / Supervision, and the essential functions include: Contract Administration Administration of all HHS contracts activities, such as Request for Proposals (RFP), Request for Quotes (RFQ), contract development, oversight, monitoring, and management Performing detailed preliminary and/or final review of contracts for services, purchases, and construction, to ensure contracts are in the best interest of the County and HHS and fulfill the purpose for which they are designed and recommending contracting procedures to meet County needs Restructure the current Contracts Unit by creating teams independently dedicated to contracts management and quality assurance / monitoring to align with best practices and implementing process improvements and procedures Track expenditures and revenues related to contracts and communicate with programs as needed to ensure that contract language and funding are aligned Procurement Management Administration of all HHS procurement activities related to accounts payable and purchasing functions Quality Assurance Ensure that all federal law, state statutes, and local policies are adhered to for all HHS contractual and procurement activities, including developing policy and procedure recommendations for continuous improvement of procurement and contracting processes Identify and research trends and brief senior management on emerging issues and assist department management in mitigating contractual and procurement risks Create training materials and develop and conduct training programs for internal (HHS) staff responsible for contract administration and management and procurement management functions, and external partners on contract requirements and expectations Management / Supervision Provide direct staff supervision to four staff and oversight of two teams totaling eleven staff, including regular team meetings and one-on-one check-ins, conducting performance evaluations, and coordinating training Guide, review, and manage day-to-day staff activities to ensure professional, courteous, and prompt service to department leadership, division staff, vendors, and contractors; approve applicable external reports, monitor service quality and compliance with applicable regulations, standards, policies and/or business requirements; identify and implement process improvements Provide guidance and assistance to department staff on a broad variety of procurement and contractual topics. Collaborate with HHS staff, including the HHS Legislative staff, Finance staff, and the County Attorney Office to continuously improve the procurement and contracting processes About Our Team Wake County Health and Human Services (WCHHS) is the consolidation of programs and services that include social services, public health, job search assistance, child support, and transportation. Our mission, in partnership with the community, is to facilitate full access to high quality and effective health and human services for Wake County residents. In addition to our numerous standard programs, Wake County Health and Human Services (WCHHS) is engaged in a number of special initiatives that are impacting services and programs throughout our entire agency. Whether legislated down from the changing regulations on the Federal or State level or bubbling up from the entrepreneurial spirit of our staff, you can always look forward to Wake County Health and Human Services implementing new and exciting enhancements to our services and programs. The Basics (Required Education and Experience) Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or related field Five years of experience in finance, budgeting, policy or management analysis, including one year of supervisory experience Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) At least three (3) years of advanced-level management and leadership experience and effective staff supervision At least three (3) Years Experience in Government contract administration, finance, accounting and/or purchasing experience Knowledge of generally accepted Governmental accounting principles experience Electronic Financial Software Systems experience How Will We Know You're 'The One'? Ability to demonstrate initiative and independent judgment in analyzing data, dealing effectively with ambiguity, recognizing trends, identifying approaches, and offering a variety of options and solutions to solve problems Excellent communication and customer service skills with the ability to cooperatively resolve end user issues quickly and accurately, while building relationships with internal personnel and external contacts Excellent oral/written communication and presentation skills to senior leadership, along with a proven ability to build relationships Supervision skills with ability to provide guidance and professional support to staff, offer regular feedback, hold staff accountable, and serve as a mentor Experience managing, monitoring, and developing contracts and procurement processes in automated business technology system(s) Ability to research and analyze federal, state, and local laws affecting the local government, including using this knowledge to exercise significant judgment and discretion in developing, implementing, and interpreting policies and procedures Ability to identify issues and potential impact, develop and analyze outcomes to determine, recommend and/or implement tangible, effective and timely solutions; and involving others as needed in the decision-making processes Utilize quality improvement tools and processes in accomplishing work activities and in support of the agency’s mission and goals; this includes seeking opportunities to participate in process improvement activities and seeking out efficiencies in how work is accomplished About This Position Location: Human Services Center Somerset Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon - Fri 8:30 am - 5:15 pm Hiring Range: $72,051-$100,874 Market Range: 72,051.00 - 129,698.00 Posting Closing Date: 7:00 pm on 5/3/2024 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Apr 20, 2024
What You'll Be Doing Wake County Health and Human Services is looking for a Department Contracts and Procurement Manager to join #TeamWake! The Budget and Finance Section is comprised of four units: Billing and Receivables, Budget Management, Contracts and Procurement, and Program Integrity. The Department Contracts and Procurement Manager oversees all the functions within the Contracts and Procurement Unit, including development, coordination, implementation, monitoring, and management of the Health and Human Services' contractual and procurement processes. The position supervises staff directly and is responsible for both day-to-day management and professional development of the staff. The position also supports the Health and Human Services (HHS) Department Director, Senior Deputy Director, and Department Finance Officer in developing strategies, plans and procedures, creating long-term models, and ensuring functions are structured in a manner that promote the effective use of the department's resources to support departmental priorities, goals, objectives, service delivery, efficiencies, and costs. The Department Contracts and Procurement Manager position is separated into Contract Administration, Procurement Management, Quality Assurance, and Management / Supervision, and the essential functions include: Contract Administration Administration of all HHS contracts activities, such as Request for Proposals (RFP), Request for Quotes (RFQ), contract development, oversight, monitoring, and management Performing detailed preliminary and/or final review of contracts for services, purchases, and construction, to ensure contracts are in the best interest of the County and HHS and fulfill the purpose for which they are designed and recommending contracting procedures to meet County needs Restructure the current Contracts Unit by creating teams independently dedicated to contracts management and quality assurance / monitoring to align with best practices and implementing process improvements and procedures Track expenditures and revenues related to contracts and communicate with programs as needed to ensure that contract language and funding are aligned Procurement Management Administration of all HHS procurement activities related to accounts payable and purchasing functions Quality Assurance Ensure that all federal law, state statutes, and local policies are adhered to for all HHS contractual and procurement activities, including developing policy and procedure recommendations for continuous improvement of procurement and contracting processes Identify and research trends and brief senior management on emerging issues and assist department management in mitigating contractual and procurement risks Create training materials and develop and conduct training programs for internal (HHS) staff responsible for contract administration and management and procurement management functions, and external partners on contract requirements and expectations Management / Supervision Provide direct staff supervision to four staff and oversight of two teams totaling eleven staff, including regular team meetings and one-on-one check-ins, conducting performance evaluations, and coordinating training Guide, review, and manage day-to-day staff activities to ensure professional, courteous, and prompt service to department leadership, division staff, vendors, and contractors; approve applicable external reports, monitor service quality and compliance with applicable regulations, standards, policies and/or business requirements; identify and implement process improvements Provide guidance and assistance to department staff on a broad variety of procurement and contractual topics. Collaborate with HHS staff, including the HHS Legislative staff, Finance staff, and the County Attorney Office to continuously improve the procurement and contracting processes About Our Team Wake County Health and Human Services (WCHHS) is the consolidation of programs and services that include social services, public health, job search assistance, child support, and transportation. Our mission, in partnership with the community, is to facilitate full access to high quality and effective health and human services for Wake County residents. In addition to our numerous standard programs, Wake County Health and Human Services (WCHHS) is engaged in a number of special initiatives that are impacting services and programs throughout our entire agency. Whether legislated down from the changing regulations on the Federal or State level or bubbling up from the entrepreneurial spirit of our staff, you can always look forward to Wake County Health and Human Services implementing new and exciting enhancements to our services and programs. The Basics (Required Education and Experience) Bachelor's degree in Business Administration, Public Administration, Finance, Accounting or related field Five years of experience in finance, budgeting, policy or management analysis, including one year of supervisory experience Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) At least three (3) years of advanced-level management and leadership experience and effective staff supervision At least three (3) Years Experience in Government contract administration, finance, accounting and/or purchasing experience Knowledge of generally accepted Governmental accounting principles experience Electronic Financial Software Systems experience How Will We Know You're 'The One'? Ability to demonstrate initiative and independent judgment in analyzing data, dealing effectively with ambiguity, recognizing trends, identifying approaches, and offering a variety of options and solutions to solve problems Excellent communication and customer service skills with the ability to cooperatively resolve end user issues quickly and accurately, while building relationships with internal personnel and external contacts Excellent oral/written communication and presentation skills to senior leadership, along with a proven ability to build relationships Supervision skills with ability to provide guidance and professional support to staff, offer regular feedback, hold staff accountable, and serve as a mentor Experience managing, monitoring, and developing contracts and procurement processes in automated business technology system(s) Ability to research and analyze federal, state, and local laws affecting the local government, including using this knowledge to exercise significant judgment and discretion in developing, implementing, and interpreting policies and procedures Ability to identify issues and potential impact, develop and analyze outcomes to determine, recommend and/or implement tangible, effective and timely solutions; and involving others as needed in the decision-making processes Utilize quality improvement tools and processes in accomplishing work activities and in support of the agency’s mission and goals; this includes seeking opportunities to participate in process improvement activities and seeking out efficiencies in how work is accomplished About This Position Location: Human Services Center Somerset Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon - Fri 8:30 am - 5:15 pm Hiring Range: $72,051-$100,874 Market Range: 72,051.00 - 129,698.00 Posting Closing Date: 7:00 pm on 5/3/2024 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION ASSET MANAGER (Business Services Analyst) SALARY INFORMATION This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an open to the public eligible list to fill current and future Business Services Analyst positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the recruitment will close on Wednesday , May 1, 2024 at 11:59 PM (PST). OC FLEET SERVICES OC Fleet Services (OCFS) is responsible for vehicle life-cycle management, maintenance/repair, and compliance with State and Federal emissions requirements. OCFS provides responsive, cost effective fleet services to agencies/departments of the County of Orange. They assure safe and properly maintained public fleet vehicles to the internal service customers. OCFS is a service area of OC Public Works. For more information on OC Public Works click here. For more information on the County of Orange click here . THE OPPORTUNITY The Asset Manager (Business Services Analyst) is assigned to the Fleet Administration Unit and reports directly to the Fleet Administration Manager (Operations & Maintenance Manager, Senior). The incumbent will assist with day-to-day fleet administration and systems. This position has a full range of analytical duties including problem identification, information gathering, analysis, development of alternative resolutions and makes final recommendations to management or other County personnel. Duties and responsibilities may include, but are not limited to: Coordinate and manage vehicle specification development Research and prepare specifications using a variety of sources for the purchase of new and replacement equipment Research and troubleshoot all fuel pump issues throughout the County of Orange Work closely with executive management and purchasing staff to monitor the annual procurement of fixed asset equipment Develop and manage various reports relating to fuel usage, client requests, etc. Serve as liaison with vendors, OCPW Purchasing, IT staff, and customers DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The successful candidate will demonstrate t hree (3) or more years of professional fleet administration experience with at least one (1) year including supervisory experience. In addition, the ideal candidate will possess knowledge and experience in the following core competencies: Technical Experience & Knowledge Research, analyze, and determine equipment needs and utilization Procurement for vehicles, materials, and parts Bid specifications for acquisition of vehicles and equipment Applicable laws, regulations, codes polices, and procedures related to fleet administration Manual methods and computer programs used in record keeping, inventory control and maintenance programs Knowledge of South Coast Air Quality Management District (SCAQMD) clean air rules Leadership l Management Skills Provide guidance, training, and direction to staff Maintain positive working relationships with clients, peers, subordinates, key stakeholders, and executives Motivate staff to promote productivity and efficiency Inspire team toward a common vision and foster trust and ethics Strategic Planning l Analytical Skills Knowledge and experience in identifying problems, solving them, acting decisively and showing good judgment Show initiative in researching data from a variety of sources Analyze all aspects of financial and operational performance and prepare recommendations to management for use in making critical financial decisions Ability to work independently in prioritizing work, responding to client needs, and meeting established deadlines Communication Skills Ability to communicate professionally with a wide range of stakeholders, including executive management, county employees, tradespeople, contractors, vendors and the public Write clear and concise, composing informative and convincing memos, emails, letter, reports, and other documents Ability to facilitate inter-agency process improvement initiatives and development of work relationships across County agencies MINIMUM QUALIFICATIONS Click here to view the minimum qualifications for Business Services Analyst . RECRUITMENT PROCESS Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. Questions? For specific information pertaining to this recruitment, contact Sarah Correa at 714-667-9667 or by email at sarah.correa@ocpw.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/1/2024 11:59 PM Pacific
Apr 19, 2024
Full Time
CAREER DESCRIPTION ASSET MANAGER (Business Services Analyst) SALARY INFORMATION This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an open to the public eligible list to fill current and future Business Services Analyst positions with this specialty. This recruitment may also be used to fill positions in similar and/or lower level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the recruitment will close on Wednesday , May 1, 2024 at 11:59 PM (PST). OC FLEET SERVICES OC Fleet Services (OCFS) is responsible for vehicle life-cycle management, maintenance/repair, and compliance with State and Federal emissions requirements. OCFS provides responsive, cost effective fleet services to agencies/departments of the County of Orange. They assure safe and properly maintained public fleet vehicles to the internal service customers. OCFS is a service area of OC Public Works. For more information on OC Public Works click here. For more information on the County of Orange click here . THE OPPORTUNITY The Asset Manager (Business Services Analyst) is assigned to the Fleet Administration Unit and reports directly to the Fleet Administration Manager (Operations & Maintenance Manager, Senior). The incumbent will assist with day-to-day fleet administration and systems. This position has a full range of analytical duties including problem identification, information gathering, analysis, development of alternative resolutions and makes final recommendations to management or other County personnel. Duties and responsibilities may include, but are not limited to: Coordinate and manage vehicle specification development Research and prepare specifications using a variety of sources for the purchase of new and replacement equipment Research and troubleshoot all fuel pump issues throughout the County of Orange Work closely with executive management and purchasing staff to monitor the annual procurement of fixed asset equipment Develop and manage various reports relating to fuel usage, client requests, etc. Serve as liaison with vendors, OCPW Purchasing, IT staff, and customers DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The successful candidate will demonstrate t hree (3) or more years of professional fleet administration experience with at least one (1) year including supervisory experience. In addition, the ideal candidate will possess knowledge and experience in the following core competencies: Technical Experience & Knowledge Research, analyze, and determine equipment needs and utilization Procurement for vehicles, materials, and parts Bid specifications for acquisition of vehicles and equipment Applicable laws, regulations, codes polices, and procedures related to fleet administration Manual methods and computer programs used in record keeping, inventory control and maintenance programs Knowledge of South Coast Air Quality Management District (SCAQMD) clean air rules Leadership l Management Skills Provide guidance, training, and direction to staff Maintain positive working relationships with clients, peers, subordinates, key stakeholders, and executives Motivate staff to promote productivity and efficiency Inspire team toward a common vision and foster trust and ethics Strategic Planning l Analytical Skills Knowledge and experience in identifying problems, solving them, acting decisively and showing good judgment Show initiative in researching data from a variety of sources Analyze all aspects of financial and operational performance and prepare recommendations to management for use in making critical financial decisions Ability to work independently in prioritizing work, responding to client needs, and meeting established deadlines Communication Skills Ability to communicate professionally with a wide range of stakeholders, including executive management, county employees, tradespeople, contractors, vendors and the public Write clear and concise, composing informative and convincing memos, emails, letter, reports, and other documents Ability to facilitate inter-agency process improvement initiatives and development of work relationships across County agencies MINIMUM QUALIFICATIONS Click here to view the minimum qualifications for Business Services Analyst . RECRUITMENT PROCESS Human Resource Services (HRS) screens all application materials for minimum and/or desirable qualifications. After screening, applicants who meet the minimum and/or desirable qualifications will be referred to the next step in the recruitment process. All applicants will be notified via email of their status in the process. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by a panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. Questions? For specific information pertaining to this recruitment, contact Sarah Correa at 714-667-9667 or by email at sarah.correa@ocpw.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/1/2024 11:59 PM Pacific
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
Open Until Filled Salary Range - $72,843 - $97,106 General Classification and Summary Under supervised direction of the Director of Category Management, the Category Manager will be a successful change agent who can develop strong relationships with senior leaders and build collaborative partnerships with both internal and external stakeholders. This position will play a critical role to promote the strategic vision for the future of the procurement department and with implementing state of the art purchasing and procurement operations. Management responsibilities include problem solving skills, resource allocation for assigning projects, oversite of one or multiple categories, including, contracts, recommending procurement strategies and methodology in the most efficient and effective manner for the City of Atlanta. Minimum Qualifications and Education Minimum Requirements Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field. Minimum (7) years of progressively increasing responsibilities for procurement projects as an individual contributor and five (5) years’ experience with responsibility for leading the management of a team responsible for purchasing and/or procurement responsibility. Public sector experience procurement experience is preferred; but not required. Preferred Requirements (separate from minimum requirements and not required to qualify for the job) An advanced degree from an accredited college or university in Business, Law, or a closely related field is preferred. Intermediate to advance skills in MS Office (PowerPoint, Excel, MS Word). Certified Public Procurement Officer (CPPO), Certified Procurement Professional (CPP) or Certified Public Procurement Buyer (CPPB) or equivalent certification.
Apr 09, 2024
Full Time
Open Until Filled Salary Range - $72,843 - $97,106 General Classification and Summary Under supervised direction of the Director of Category Management, the Category Manager will be a successful change agent who can develop strong relationships with senior leaders and build collaborative partnerships with both internal and external stakeholders. This position will play a critical role to promote the strategic vision for the future of the procurement department and with implementing state of the art purchasing and procurement operations. Management responsibilities include problem solving skills, resource allocation for assigning projects, oversite of one or multiple categories, including, contracts, recommending procurement strategies and methodology in the most efficient and effective manner for the City of Atlanta. Minimum Qualifications and Education Minimum Requirements Bachelor’s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field. Minimum (7) years of progressively increasing responsibilities for procurement projects as an individual contributor and five (5) years’ experience with responsibility for leading the management of a team responsible for purchasing and/or procurement responsibility. Public sector experience procurement experience is preferred; but not required. Preferred Requirements (separate from minimum requirements and not required to qualify for the job) An advanced degree from an accredited college or university in Business, Law, or a closely related field is preferred. Intermediate to advance skills in MS Office (PowerPoint, Excel, MS Word). Certified Public Procurement Officer (CPPO), Certified Procurement Professional (CPP) or Certified Public Procurement Buyer (CPPB) or equivalent certification.
CA DEPARTMENT OF PARKS AND RECREATION
Sacramento, California, United States
Job Description and Duties INFORMATION TECHNOLOGY SUPERVISOR II - INFORMATION TECHNOLOGY DIVISION / HQ The reporting location for this position is Headquarters in Sacramento, CA. This position will work under the general direction of the IT Manager II. The Information Technology Supervisor II serves as the Procurement Manager overseeing the IT Procurement & Contract Management Services Unit. The incumbent manages all Information Technology (IT) procurement day to day activities, ensuring all procurements are completed in a timely manner. The incumbent works closely with oversight agencies and oversees communication and documentation to ensure procurements are timely.The IT Procurement Manager is a subject matter expert in state contracts and procurement. The incumbent ensures contract management best practices, processes, and procedures are consistently applied to projects in conjunction with the principles of purchasing, contract management, personnel management, regulations, and procedures as prescribed in the California State Information Management Manual (SIMM). State housing is not available. Training and Development Assignments may be considered. This position is designated as telework eligible-remote centered. For further information regarding this position, please contact Kim Vu at (916) 902-9436 or at Kim.Vu@parks.ca.gov. This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. INFORMATION TECHNOLOGY SUPERVISOR II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-424976 Position #(s): 549-073-1404-XXX Working Title: IT Procurement Manager Classification: INFORMATION TECHNOLOGY SUPERVISOR II $8,016.00 - $10,741.00 # of Positions: 1 Work Location: Sacramento County Telework: Telework Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 page(s), 12-point font, Statement of Qualifications (SOQ) that describes your experience as it relates to this position/Duty Statement. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. If the unit was inundated with IT procurements and contracts, what would you do to alleviate the unit’s workload and have them processed? With a small team, how do you assign the complex solicitations, numerous procurements, and contracts? How do you monitor the workload such that it the unit’s workload is completed timely? Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/5/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Class and hiring P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring PO Box 942896 Sacramento , CA 94296-001 Non operational on weekends and state holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Special Requirements Section Above. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Kim Vu (916) 902-9436 Kim.Vu@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-9990 sharon.comas@parks.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-073-1404-999 and the Job Control # JC-424976 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Eligibility Information To be appointed you must satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for CLASSIFICATION . Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/5/2024
Apr 11, 2024
Full Time
Job Description and Duties INFORMATION TECHNOLOGY SUPERVISOR II - INFORMATION TECHNOLOGY DIVISION / HQ The reporting location for this position is Headquarters in Sacramento, CA. This position will work under the general direction of the IT Manager II. The Information Technology Supervisor II serves as the Procurement Manager overseeing the IT Procurement & Contract Management Services Unit. The incumbent manages all Information Technology (IT) procurement day to day activities, ensuring all procurements are completed in a timely manner. The incumbent works closely with oversight agencies and oversees communication and documentation to ensure procurements are timely.The IT Procurement Manager is a subject matter expert in state contracts and procurement. The incumbent ensures contract management best practices, processes, and procedures are consistently applied to projects in conjunction with the principles of purchasing, contract management, personnel management, regulations, and procedures as prescribed in the California State Information Management Manual (SIMM). State housing is not available. Training and Development Assignments may be considered. This position is designated as telework eligible-remote centered. For further information regarding this position, please contact Kim Vu at (916) 902-9436 or at Kim.Vu@parks.ca.gov. This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. INFORMATION TECHNOLOGY SUPERVISOR II Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-424976 Position #(s): 549-073-1404-XXX Working Title: IT Procurement Manager Classification: INFORMATION TECHNOLOGY SUPERVISOR II $8,016.00 - $10,741.00 # of Positions: 1 Work Location: Sacramento County Telework: Telework Job Type: Permanent, Full Time Department Information The mission of California State Parks is to provide for the health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation. All employees are responsible for contributing to an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. Department Website: http://www.parks.ca.gov Special Requirements Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 page(s), 12-point font, Statement of Qualifications (SOQ) that describes your experience as it relates to this position/Duty Statement. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. If the unit was inundated with IT procurements and contracts, what would you do to alleviate the unit’s workload and have them processed? With a small team, how do you assign the complex solicitations, numerous procurements, and contracts? How do you monitor the workload such that it the unit’s workload is completed timely? Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/5/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Class and hiring P.O. Box 942896 Sacramento , CA 94296-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring PO Box 942896 Sacramento , CA 94296-001 Non operational on weekends and state holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Please see Special Requirements Section Above. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Kim Vu (916) 902-9436 Kim.Vu@parks.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-9990 sharon.comas@parks.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-073-1404-999 and the Job Control # JC-424976 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Eligibility Information To be appointed you must satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for CLASSIFICATION . Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/5/2024
City of San Jose
United States, California, San Jose
The City of San José is a place where we use civic technology to help our community thrive. As one of the largest cities in the nation, the City manages a large set of services and assets. The City operates on a budget of $6.1 billion, with 7,000+ employees serving 1+ million residents and 80,000 businesses in the heart of Silicon Valley. Information Technology's (IT) mission: Put powerful tools and information in the hands of people to unleash their brilliance in service to our community. IT enables that mission through business and infrastructure systems, cybersecurity, data management, analysis, productivity, collaboration tools, the San Jose 311 resident experience platform, data equity and privacy programs, and strategic planning. San Jose is powered by truly great people, a robust technology environment, and a strong sense of purpose. We promote work-life integration and a focus on growth to bring out the best in our people. Come join us in making San Jose the most vibrant, equitable, sustainable, and innovative city in America! You can visit the Information Technology Department website to learn more about us. NOTE - The first review of applications will be on Tuesday, May 7, 2024. Please submit your application by 11:59 p.m. (PST) on Monday, May 6, 2024, if you would like your application to be included in the first review. Candidates who pass the first application review round will be invited to interviews on the week of May 13, 2024. The City of San José is recruiting for a Finance Applications Associate IT Manager (Enterprise Principal Technology Analyst) in the Information Technology Department. This position is responsible for the management and support of the City's enterprise Finance Management System, Revenue Management/Collection System, and Finance Reporting System. This position combines managerial and leadership responsibilities along with hands-on technical expertise to deliver day-to-day system operations. Key job duties are service level management, including service level agreements (SLAs) and Incident Management, as well as delivery of smaller projects and system enhancements. The Finance Applications Associate IT Manager is also responsible for resource and performance management of the Finance Applications IT Team. This position requires leadership skills and the ability to take the initiative and lead others. We are seeking an individual who is willing to adapt to an ever-changing environment. The ideal candidate should have experience supporting an enterprise-level Finance Enterprise Resource Planning (ERP) system with solid business process knowledge and technical support experience for the General Ledger, Accounts Payable, Account Receivable, Purchasing, Asset Management, Revenue Management, and Revenue Collection modules. Duties may include but are not limited to: Providing technical leadership for the City's enterprise Finance Management System, Revenue Collection System and Reporting System. Partnering with business owners and stakeholders to identify high level business and information system requirements and recommending business process/workflow redesign where applicable. Leading and coordinating upgrade and enhancement projects for Finance's enterprise applications. Prioritizing and managing application development projects to ensure they are delivered on time, within budget, and meet customer expectations. Developing technical guidelines and governance framework to ensure best practices are followed. Assessing user needs to provide support and proactive service, including analyzing opportunities to use existing tools and workflows. Leading the day-to-day activities of advisory engagements for various projects, including process design, package implementation lifecycle support, and project reviews. Managing delivery and SLAs by guiding incident resolution, problem management, maintenance, and enhancement tickets escalated by the end users for the portfolio of applications. Developing relevant metrics, measuring and publishing the performance of the services provided for continuous improvement activities. Ensuring a high level of customer satisfaction for services and products provided. Working closely with all other IT management personnel in identifying, evaluating, selecting, and implementing specific information technology to support the business plans and IT strategies. Coaching, mentoring, and managing staff to implement, maintain, and support all related software, configurations, and workflows. Hands on experience with structured query language, Windows scripting, designing and developing reports using a variety of end user reporting tools, managing applications on Windows environments. Please note that the Finance Applications Associate IT Manager (Enterprise Principal Technology Analyst) position is currently on a hybrid telework schedule - working remotely and onsite is subject to change. Salary Information: The final candidate's qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in the Enterprise Principal Technology Analyst (EPTA) classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. Salary Range (including the 5% NPWI): $149,975.28 - $182,626.08 The EPTA classification is represented by the City Association of Management Personnel (CAMP) bargaining unit. (These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience A Bachelor's Degree from an accredited college or university in a relevant field AND five (5) years of increasingly responsible professional/ level experience in computer applications, systems, networks, or telecommunications work, of which at least two (2) years include responsibility in the development, implementation, and maintenance of electronic business systems/solutions, or application development and/or support. Acceptable Substitution Additional years of increasingly responsible directly related work experience may be substituted for education on a year-for-year basis up to two (2) years. Completion of a Master's Degree in a relevant field from an accredited college or university may be substituted for one year of the required two (2) years of experience in the development, implementation, and maintenance of electronic business systems/solutions, or application development and/or support. The ideal candidates will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices including Enterprise Architecture, technical project management, application lifecycle management, and applicable industry applications/systems platform tools; and, breadth of expertise to manage major technology services, programs, and products across multiple departmental technology environments and ensure cross coordination between departments, including adherence with Citywide and departmental procedures/policies and federal and state rules and regulations. Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach. Project Management - Ensures support for projects and implements agency goals and strategic
objectives. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions . You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection, or hiring processes, please contact Felipa Perez at Felipa.perez@sanjoseca.gov.
Apr 17, 2024
Full Time
The City of San José is a place where we use civic technology to help our community thrive. As one of the largest cities in the nation, the City manages a large set of services and assets. The City operates on a budget of $6.1 billion, with 7,000+ employees serving 1+ million residents and 80,000 businesses in the heart of Silicon Valley. Information Technology's (IT) mission: Put powerful tools and information in the hands of people to unleash their brilliance in service to our community. IT enables that mission through business and infrastructure systems, cybersecurity, data management, analysis, productivity, collaboration tools, the San Jose 311 resident experience platform, data equity and privacy programs, and strategic planning. San Jose is powered by truly great people, a robust technology environment, and a strong sense of purpose. We promote work-life integration and a focus on growth to bring out the best in our people. Come join us in making San Jose the most vibrant, equitable, sustainable, and innovative city in America! You can visit the Information Technology Department website to learn more about us. NOTE - The first review of applications will be on Tuesday, May 7, 2024. Please submit your application by 11:59 p.m. (PST) on Monday, May 6, 2024, if you would like your application to be included in the first review. Candidates who pass the first application review round will be invited to interviews on the week of May 13, 2024. The City of San José is recruiting for a Finance Applications Associate IT Manager (Enterprise Principal Technology Analyst) in the Information Technology Department. This position is responsible for the management and support of the City's enterprise Finance Management System, Revenue Management/Collection System, and Finance Reporting System. This position combines managerial and leadership responsibilities along with hands-on technical expertise to deliver day-to-day system operations. Key job duties are service level management, including service level agreements (SLAs) and Incident Management, as well as delivery of smaller projects and system enhancements. The Finance Applications Associate IT Manager is also responsible for resource and performance management of the Finance Applications IT Team. This position requires leadership skills and the ability to take the initiative and lead others. We are seeking an individual who is willing to adapt to an ever-changing environment. The ideal candidate should have experience supporting an enterprise-level Finance Enterprise Resource Planning (ERP) system with solid business process knowledge and technical support experience for the General Ledger, Accounts Payable, Account Receivable, Purchasing, Asset Management, Revenue Management, and Revenue Collection modules. Duties may include but are not limited to: Providing technical leadership for the City's enterprise Finance Management System, Revenue Collection System and Reporting System. Partnering with business owners and stakeholders to identify high level business and information system requirements and recommending business process/workflow redesign where applicable. Leading and coordinating upgrade and enhancement projects for Finance's enterprise applications. Prioritizing and managing application development projects to ensure they are delivered on time, within budget, and meet customer expectations. Developing technical guidelines and governance framework to ensure best practices are followed. Assessing user needs to provide support and proactive service, including analyzing opportunities to use existing tools and workflows. Leading the day-to-day activities of advisory engagements for various projects, including process design, package implementation lifecycle support, and project reviews. Managing delivery and SLAs by guiding incident resolution, problem management, maintenance, and enhancement tickets escalated by the end users for the portfolio of applications. Developing relevant metrics, measuring and publishing the performance of the services provided for continuous improvement activities. Ensuring a high level of customer satisfaction for services and products provided. Working closely with all other IT management personnel in identifying, evaluating, selecting, and implementing specific information technology to support the business plans and IT strategies. Coaching, mentoring, and managing staff to implement, maintain, and support all related software, configurations, and workflows. Hands on experience with structured query language, Windows scripting, designing and developing reports using a variety of end user reporting tools, managing applications on Windows environments. Please note that the Finance Applications Associate IT Manager (Enterprise Principal Technology Analyst) position is currently on a hybrid telework schedule - working remotely and onsite is subject to change. Salary Information: The final candidate's qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in the Enterprise Principal Technology Analyst (EPTA) classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. Salary Range (including the 5% NPWI): $149,975.28 - $182,626.08 The EPTA classification is represented by the City Association of Management Personnel (CAMP) bargaining unit. (These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience A Bachelor's Degree from an accredited college or university in a relevant field AND five (5) years of increasingly responsible professional/ level experience in computer applications, systems, networks, or telecommunications work, of which at least two (2) years include responsibility in the development, implementation, and maintenance of electronic business systems/solutions, or application development and/or support. Acceptable Substitution Additional years of increasingly responsible directly related work experience may be substituted for education on a year-for-year basis up to two (2) years. Completion of a Master's Degree in a relevant field from an accredited college or university may be substituted for one year of the required two (2) years of experience in the development, implementation, and maintenance of electronic business systems/solutions, or application development and/or support. The ideal candidates will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices including Enterprise Architecture, technical project management, application lifecycle management, and applicable industry applications/systems platform tools; and, breadth of expertise to manage major technology services, programs, and products across multiple departmental technology environments and ensure cross coordination between departments, including adherence with Citywide and departmental procedures/policies and federal and state rules and regulations. Analytical Thinking - Approaches a problem or situation by using a logical, systematic, sequential approach. Project Management - Ensures support for projects and implements agency goals and strategic
objectives. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts. Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness. Selection Process: The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions . You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. If you have questions about the duties of these positions, the selection, or hiring processes, please contact Felipa Perez at Felipa.perez@sanjoseca.gov.
City of Palo Alto
Palo Alto, California, United States
Description: The City of Palo Alto’s Watershed Protection Group has an exciting opportunity for a Project Manager on its Public Education and Policy Team! *The application deadline has been extended to May 3, 2024*. Watershed Protection Team Overview: Public Works- Watershed Protection is part of the City of Palo Alto Public Works Department-Environmental Services Division. The team is charged with protecting water quality in local creeks and the San Francisco Bay by working with industry, businesses, residents, and City operations to reduce pollutants entering surface waters by way of the sanitary sewer and storm drain systems. Public Works-Watershed Protection creates and implements innovative watershed protection projects and programs, develops policies, ordinances and public education, and ensures compliance with the Municipal Regional Stormwater Permit. In addition, the Watershed Protection team oversees the City’s programs for industrial wastewater pretreatment, recycled water, and maintains regulatory compliance for the Regional Water Quality Control Plant which serves Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. The Opportunity: The City seeks an energetic and resourceful individual with proven project management experience, a strong knowledge of water pollution prevention and the environment, and experience in science-based public education and outreach. Key Responsibilities: Project management: Develops and implements projects aimed at reducing environmental pollutants to creeks and San Francisco Bay. This includes public education initiatives, policy development and assisting with capital improvement or multi-agency project management. Prepares scopes-of-work and related materials for contract solicitations and vendor selection. Manages consultants and contract deadlines. Public Engagement: Outreach, education and public engagement for the Watershed Protection Team programs and projects including those related to pollution prevention for stormwater and wastewater, recycled water, and sea level rise planning efforts.Represents the team at internal, regional and stakeholder meetings, public events, training sessions, and assists or leads on technical and program-development committees and working groups. Classroom Education Program: The Project Manager will hire and oversee a consultant to implement established curricula for the Watershed Protection School Outreach program, which historically reached more than 3,000 students in the Regional Water Quality Control Plant service area each year. Develop and Implement City Policy: Coordinates the development and implementation of City Policy in the areas of sea level rise, pollution prevention, integrated pest management, green purchasing initiatives, and others. The Ideal Candidate The ideal candidate for our Watershed Protection Program is a dedicated environmental steward with a strong background in project implementation. A collaborative communicator, who excels in engaging diverse stakeholders and fostering partnerships to achieve goals. Has a passion for public education, with a creative and inclusive approach to outreach. Additionally, is committed to continuous learning and stays informed about emerging trends and best practices in watershed protection, contributing to the sustainable management of our precious natural resources. Other ideal preferred candidate traits: Excellent written and verbal communication skills. Extensive background in public education, including planning outreach campaigns, creating multimedia outreach materials, and fostering community partnerships to promote environmental awareness. In-depth knowledge of stormwater pollution prevention, wastewater treatment, recycled water, and sea-level rise, and ability to interpret the importance of technical environmental concepts to diverse audiences. Experience in policy and procedure development, with a track record of successfully implementing and enforcing effective policies. Proven capability of driving a project forward while maintaining positive communication and interpersonal relations. Ability to work independently and collaboratively within a team environment to achieve project goals. Subject matter expert who identifies issues and proposes innovative solutions to address challenges. Collaborates effectively with others within the organization, other agencies, and with the public. Benefits: Fantastic benefits package! To learn more, click HERE . Compensation (Management): Comprehensive compensation plan. To learn more, click HERE . Schedule: Enjoy the option of a 9/80 work schedule (with e very other Friday off) or a 5/40 work schedule. T his position is also eligible for a Hybrid work schedule (up to 2 remote days per week). Essential Duties: Please note: While t his position description applies to multiple project manager positions city-wide; this recruitment is specifically for the Project Manager in the Watershed Protection Group, Public Works Department. Essential and other important responsibilities and duties may include, but are not limited to, the following: Coordinate the development, implementation, and supervision of program goals, activities, and strategic initiatives, and evaluate outcomes. Serve as a technical resource for City information in assigned areas of responsibility. Serve as lead participant in preparing requests for proposals for outside contractors. Draft scopes of work, manage contracts and related processes for consultants. Coordinate with partner agencies and attend public meetings representing the City of Palo Alto to communicate and relay technical program information. May assist with budget preparation, administration, and cost estimates. Make presentations to the public, stakeholders, partner cities, Council and committees. Prepare and lead project meetings. Address citizen's complaints. Performs other duties of a similar nature or level. Specific to Watershed Protection Group: Administer consultant contracts, writing scopes of work, preparing RFPs, evaluate and select consultants, review consultant work, monitor associated budgets, and ensure compliance with established schedules. Coordinate with various departments, public groups and agencies on Watershed Protection and pollution prevention topics. Outreach and public education. For the full job description , click HERE . Minimum Qualifications: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Two (2) years of college with emphasis on civil, mechanical and/or electrical engineering, general construction and space planning and four (4) years of experience in civil engineering or facilities maintenance, at least two of which have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity. Licensing Requirements: Valid California Driver's License Desired Qualifications: Bachelor's degree in a relevant field. Minimum of four (4) years project management experience including defining project scopes, managing contracts, overseeing consultants, coordinating with project stakeholders, prioritizing tasks, assigning work, overseeing project timelines, and budgeting funds. Supplemental Information: The Selection Process: Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates). Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time. The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee. Technical Support: Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 5/3/2024 11:59 PM Pacific
Mar 29, 2024
Full Time
Description: The City of Palo Alto’s Watershed Protection Group has an exciting opportunity for a Project Manager on its Public Education and Policy Team! *The application deadline has been extended to May 3, 2024*. Watershed Protection Team Overview: Public Works- Watershed Protection is part of the City of Palo Alto Public Works Department-Environmental Services Division. The team is charged with protecting water quality in local creeks and the San Francisco Bay by working with industry, businesses, residents, and City operations to reduce pollutants entering surface waters by way of the sanitary sewer and storm drain systems. Public Works-Watershed Protection creates and implements innovative watershed protection projects and programs, develops policies, ordinances and public education, and ensures compliance with the Municipal Regional Stormwater Permit. In addition, the Watershed Protection team oversees the City’s programs for industrial wastewater pretreatment, recycled water, and maintains regulatory compliance for the Regional Water Quality Control Plant which serves Palo Alto, Mountain View, Los Altos, Los Altos Hills, East Palo Alto Sanitary District, and Stanford University. The Opportunity: The City seeks an energetic and resourceful individual with proven project management experience, a strong knowledge of water pollution prevention and the environment, and experience in science-based public education and outreach. Key Responsibilities: Project management: Develops and implements projects aimed at reducing environmental pollutants to creeks and San Francisco Bay. This includes public education initiatives, policy development and assisting with capital improvement or multi-agency project management. Prepares scopes-of-work and related materials for contract solicitations and vendor selection. Manages consultants and contract deadlines. Public Engagement: Outreach, education and public engagement for the Watershed Protection Team programs and projects including those related to pollution prevention for stormwater and wastewater, recycled water, and sea level rise planning efforts.Represents the team at internal, regional and stakeholder meetings, public events, training sessions, and assists or leads on technical and program-development committees and working groups. Classroom Education Program: The Project Manager will hire and oversee a consultant to implement established curricula for the Watershed Protection School Outreach program, which historically reached more than 3,000 students in the Regional Water Quality Control Plant service area each year. Develop and Implement City Policy: Coordinates the development and implementation of City Policy in the areas of sea level rise, pollution prevention, integrated pest management, green purchasing initiatives, and others. The Ideal Candidate The ideal candidate for our Watershed Protection Program is a dedicated environmental steward with a strong background in project implementation. A collaborative communicator, who excels in engaging diverse stakeholders and fostering partnerships to achieve goals. Has a passion for public education, with a creative and inclusive approach to outreach. Additionally, is committed to continuous learning and stays informed about emerging trends and best practices in watershed protection, contributing to the sustainable management of our precious natural resources. Other ideal preferred candidate traits: Excellent written and verbal communication skills. Extensive background in public education, including planning outreach campaigns, creating multimedia outreach materials, and fostering community partnerships to promote environmental awareness. In-depth knowledge of stormwater pollution prevention, wastewater treatment, recycled water, and sea-level rise, and ability to interpret the importance of technical environmental concepts to diverse audiences. Experience in policy and procedure development, with a track record of successfully implementing and enforcing effective policies. Proven capability of driving a project forward while maintaining positive communication and interpersonal relations. Ability to work independently and collaboratively within a team environment to achieve project goals. Subject matter expert who identifies issues and proposes innovative solutions to address challenges. Collaborates effectively with others within the organization, other agencies, and with the public. Benefits: Fantastic benefits package! To learn more, click HERE . Compensation (Management): Comprehensive compensation plan. To learn more, click HERE . Schedule: Enjoy the option of a 9/80 work schedule (with e very other Friday off) or a 5/40 work schedule. T his position is also eligible for a Hybrid work schedule (up to 2 remote days per week). Essential Duties: Please note: While t his position description applies to multiple project manager positions city-wide; this recruitment is specifically for the Project Manager in the Watershed Protection Group, Public Works Department. Essential and other important responsibilities and duties may include, but are not limited to, the following: Coordinate the development, implementation, and supervision of program goals, activities, and strategic initiatives, and evaluate outcomes. Serve as a technical resource for City information in assigned areas of responsibility. Serve as lead participant in preparing requests for proposals for outside contractors. Draft scopes of work, manage contracts and related processes for consultants. Coordinate with partner agencies and attend public meetings representing the City of Palo Alto to communicate and relay technical program information. May assist with budget preparation, administration, and cost estimates. Make presentations to the public, stakeholders, partner cities, Council and committees. Prepare and lead project meetings. Address citizen's complaints. Performs other duties of a similar nature or level. Specific to Watershed Protection Group: Administer consultant contracts, writing scopes of work, preparing RFPs, evaluate and select consultants, review consultant work, monitor associated budgets, and ensure compliance with established schedules. Coordinate with various departments, public groups and agencies on Watershed Protection and pollution prevention topics. Outreach and public education. For the full job description , click HERE . Minimum Qualifications: Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through: Two (2) years of college with emphasis on civil, mechanical and/or electrical engineering, general construction and space planning and four (4) years of experience in civil engineering or facilities maintenance, at least two of which have been in coordinating and monitoring work of contractors or in a lead/supervisory capacity. Licensing Requirements: Valid California Driver's License Desired Qualifications: Bachelor's degree in a relevant field. Minimum of four (4) years project management experience including defining project scopes, managing contracts, overseeing consultants, coordinating with project stakeholders, prioritizing tasks, assigning work, overseeing project timelines, and budgeting funds. Supplemental Information: The Selection Process: Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates). Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time. The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee. Technical Support: Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The City of Palo Alto offers its employees a generous benefit package, featuring family medical coverage, retirement, life insurance, plus 12 paid holidays per year. Participation in a Governmental 457 Deferred Compensation Plan Fully paid employee and dependent Dental Plan Fully paid employee and dependent Vision Plan Fully paid Life and AD&D insurance equal to annual salary CalPERs sponsored medical plan with City flat rate contribution Fully paid Life Insurance equal to one-times annual salary Voluntary Supplemental Life Insurance Long Term Disability plan 12 annual paid holidays Two to five weeks vacation annually depending on years of service per MOA 96 hours annual sick leave Direct Deposit Flexible Spending Account for Healthcare and Childcare expenses Paid Parental Leave- Six weeks of Parental Leave at 100% of salary, for the first twelve-month period, immediately following the birth, adoption or placement of a child with the employee. Some Management classifications may qualify for 80 hours of Management Leave Professional development reimbursement Public Employees' Retirement System (PERS) 2% at60 formula for Classic Misc Employees, one-year calculation for final compensation 2% at 62 formula for New Misc CalPers Members, three yearcalculationfor final compensation 3% at 50 formula for Classic Safety Employees, one-yearcalculationforfinal compensation 3% at 55 formula for New Safety CalPersMembers, threeyearcalculationfor final compensation Retiree Medical benefits for employee and dependents according to Retiree Medical Group Please note: The City does not participate in CA State Disability Insurance (SDI) or Social Security.Since they City does not participate in SDI, City employees are not eligible to claim against the State's Pregnancy Disability Leave or Paid Family Leave programs. Closing Date/Time: 5/3/2024 11:59 PM Pacific
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD Applications will be accepted from February 23, 2024, at 7:00 a.m. Pacific Time (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. This announcement is being reposted to update the Desirable Qualifications and Supplemental Questionnaire. Persons who have already applied do not need to submit new applications. EXAM NUMBER W1082R-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Internal Services Department is seeking a qualified candidate to fill an emergency Administrative Manager 13, ISD vacancy related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 13, ISD . The Opportunity The Division Manager of Source-To-Pay Transformation is responsible for leading, driving, and implementing a new enterprise e-procurement system for Los Angeles County. The individual will work closely with executives and key stakeholders across County departments to optimize the Source-To-Pay process and drive efficiency, effectiveness, and deliver large-scale transformation programs in a high matrixed organization consisting of over 40 County Departments with a combined annual spend of over $10B. The role requires a strategic ‘systems’ mindset, strong leadership skills, and the ability to deliver results through change management, process improvement and analytics. This involves setting end-to-end policies, managing budgets and schedules, and overall leadership and management of Source-To-Pay processes. Essential Job Functions Leads the e-Procurement Division and manages the workload and assignments of staff which includes managers, functional analysts, information technology specialists, application developers and technicians, and Contractor personnel for the Source-To-Pay (S2P) transformation and implementation and ongoing implementation support. Leads the implementation for the Source-To-Pay (S2P) transformation and system for 40+ County departments. Emphasize adoption of the system and procedures and gaining efficiency improvement through task elimination, simplification, standardization, and digitization. Focus on customer engagement and the effectiveness for key activities including planning and leading change management, training, and both functional and technical help desk support. Serve as single threaded owner accountable for the Source-To-Pay transformation and implementation. Lead multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization. Responsible for identification of business requirements, functional design, process design (including scenario design, flow mapping), prototyping, testing, training, and defining support models and procedures. Focus on efficiency, equity, standardization, automation, and customer service; drives continuous enhancements to increase adoption, compliance, throughput, and improved cycle times and document all Procurement processes including process flows, contract templates, business process documentation, work instructions, end-user training. Design service delivery models and performance frameworks, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service. Strengthen compliance and governance structure around various procurement related processes. Develop and implement operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness. Implement monitoring mechanisms to ensure equity, quality and cycle times are continuously met and exceed business requirements. Focus on customer engagement and the effectiveness of key activities including planning and leading change management, training, and both functional and technical help desk support. Manage ongoing operational functions related to procurement technology and programs, and ensure existing systems are maintained, up to date, monitored, secure and operating efficiently. Provide final review and approval for the Source-To-Pay system project contractor deliverables. Foster a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach. Advise County executive management concerning the current and future direction of technological developments related to Procurement. Requirements Minimum Requirements : Option 1: Three years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. Option 2: A Bachelor’s degree* from an accredited college or university in Business Administration, Public Administration, or a closely related field -AND- two years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information *In order to receive credit for the required degree, you must include a legible copy of the official transcripts and/or diploma at the time of filing or within seven (7) business days from the date of application filing. Please submit documentation to bgarcia@isd.lacounty.gov and indicate your name, exam name, and the exam number (W1082R-EA ) . Closely related fields include the following, but not limited to: Economics, Supply Chain Management, Business, Management, Accounting, Marketing, Finance. All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within seven (7) business days. The report must confirm the U.S. course/degree equivalency. DESIRABLE QUALIFICATIONS: At least five (5) years of experience in Procurement Operations, including broad-based experience in procure-to-pay processes, core procurement methodologies, and Enterprise Resource Planning (ERP) systems. Experience leading the strategy and implementation of a Source-To-Pay ERP system across a high matrix organization with annual spend over $250M. Additional Information Our Assessment Process: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add bgarcia@isd.lacounty.gov , info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1082R-EA Department Contact Name: Bianca Garcia Department Contact Phone: (323) 443-8832 Department Contact Email: bgarcia@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY APPLICATION FILING PERIOD Applications will be accepted from February 23, 2024, at 7:00 a.m. Pacific Time (PT). This examination will remain open until the needs of the service are met and is subject to closure without prior notice. This announcement is being reposted to update the Desirable Qualifications and Supplemental Questionnaire. Persons who have already applied do not need to submit new applications. EXAM NUMBER W1082R-EA The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Internal Services Department is seeking a qualified candidate to fill an emergency Administrative Manager 13, ISD vacancy related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Manager 13, ISD . The Opportunity The Division Manager of Source-To-Pay Transformation is responsible for leading, driving, and implementing a new enterprise e-procurement system for Los Angeles County. The individual will work closely with executives and key stakeholders across County departments to optimize the Source-To-Pay process and drive efficiency, effectiveness, and deliver large-scale transformation programs in a high matrixed organization consisting of over 40 County Departments with a combined annual spend of over $10B. The role requires a strategic ‘systems’ mindset, strong leadership skills, and the ability to deliver results through change management, process improvement and analytics. This involves setting end-to-end policies, managing budgets and schedules, and overall leadership and management of Source-To-Pay processes. Essential Job Functions Leads the e-Procurement Division and manages the workload and assignments of staff which includes managers, functional analysts, information technology specialists, application developers and technicians, and Contractor personnel for the Source-To-Pay (S2P) transformation and implementation and ongoing implementation support. Leads the implementation for the Source-To-Pay (S2P) transformation and system for 40+ County departments. Emphasize adoption of the system and procedures and gaining efficiency improvement through task elimination, simplification, standardization, and digitization. Focus on customer engagement and the effectiveness for key activities including planning and leading change management, training, and both functional and technical help desk support. Serve as single threaded owner accountable for the Source-To-Pay transformation and implementation. Lead multiple work streams of procurement transformation (i.e., purchasing, contracts, payables, etc.) to ensure consistency across; vision and strategy; policy, legal, practices and process; technology; and organization. Responsible for identification of business requirements, functional design, process design (including scenario design, flow mapping), prototyping, testing, training, and defining support models and procedures. Focus on efficiency, equity, standardization, automation, and customer service; drives continuous enhancements to increase adoption, compliance, throughput, and improved cycle times and document all Procurement processes including process flows, contract templates, business process documentation, work instructions, end-user training. Design service delivery models and performance frameworks, ensuring responsiveness and working with stakeholders to align and meet on business requirements ensuring positive customer experiences through service excellence and quality service. Strengthen compliance and governance structure around various procurement related processes. Develop and implement operating plans, data reporting structure, and appropriate KPIs to measure functional effectiveness. Implement monitoring mechanisms to ensure equity, quality and cycle times are continuously met and exceed business requirements. Focus on customer engagement and the effectiveness of key activities including planning and leading change management, training, and both functional and technical help desk support. Manage ongoing operational functions related to procurement technology and programs, and ensure existing systems are maintained, up to date, monitored, secure and operating efficiently. Provide final review and approval for the Source-To-Pay system project contractor deliverables. Foster a collaborative and engaging work environment focused on continuous improvement, innovation, and a customer-centric approach. Advise County executive management concerning the current and future direction of technological developments related to Procurement. Requirements Minimum Requirements : Option 1: Three years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. Option 2: A Bachelor’s degree* from an accredited college or university in Business Administration, Public Administration, or a closely related field -AND- two years of experience managing an organization of multiple units including directing the budget, personnel, fiscal, program management, and other administrative functions. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. License A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Expectations Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Special Requirement Information *In order to receive credit for the required degree, you must include a legible copy of the official transcripts and/or diploma at the time of filing or within seven (7) business days from the date of application filing. Please submit documentation to bgarcia@isd.lacounty.gov and indicate your name, exam name, and the exam number (W1082R-EA ) . Closely related fields include the following, but not limited to: Economics, Supply Chain Management, Business, Management, Accounting, Marketing, Finance. All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded. Accredited colleges and universities include all colleges and universities that meet the accreditation guidelines indicated on the bulletin. For applicants with international transcript(s) , a report by an evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. must be submitted at the time of filing or within seven (7) business days. The report must confirm the U.S. course/degree equivalency. DESIRABLE QUALIFICATIONS: At least five (5) years of experience in Procurement Operations, including broad-based experience in procure-to-pay processes, core procurement methodologies, and Enterprise Resource Planning (ERP) systems. Experience leading the strategy and implementation of a Source-To-Pay ERP system across a high matrix organization with annual spend over $250M. Additional Information Our Assessment Process: Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. How to Apply: Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/careers/lacounty . Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add bgarcia@isd.lacounty.gov , info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. Computer and Internet Access at Public Libraries: For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Fair Chance Initiative: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have questions about anything listed above? Contact us: Exam Number: W1082R-EA Department Contact Name: Bianca Garcia Department Contact Phone: (323) 443-8832 Department Contact Email: bgarcia@isd.lacounty.gov California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 267-2432 Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ] For detailed information, please click here
City of San Jose
United States, California, San Jose
The San José Police Department is dedicated to providing public safety through community partnerships and 21st Century Policing practices, ensuring equity for all. The Department is committed to treating all of San Jose's diverse community members with dignity, fairness, and respect, while protecting their rights and providing equal protection under the law.The San Jose Police Department is seeking a Division Manager for the Operations Support Services Division (OSSD) of the department. OSSD is comprised of approximately 89 employees, with a budget of approximately $9.4 million dollars. The OSSD Division Manager is an essential position within the Police Department and reports directly to the Captain of Bureau of Administration (BOA). BOA and the OSSD operate and maintain critical systems in support of public safety on a 24/7 basis. The primary purpose of OSSD is to manage and maintain local, state and federal databases in order to assist in the identification, apprehension and prosecution of criminal offenders and to ensure officer and public safety. The Division is divided into five units, which include: Vehicle Records Unit, Report Processing Unit, Warrants Unit, Services & Communications Unit, and Fingerprints. The Vehicle Records Unit processes all reports and calls related to stolen, recovered, impounded, private property towed, and repossessed vehicles. The Unit enters and updates data in all local, state, and national databases. Duties include coordinating with investigative units on the release of vehicles held for investigation or as evidence of crime. The Report Processing Unit processes all incoming reports and provides a variety of services to the public, officers, and other government and law enforcement agencies. The Warrants Unit processes all warrants. Duties include 24/7 "hit confirmation" for officers and other agencies checking the status of warrants, sending warrant abstracts to arresting agencies, managing "due diligence" documentation, purging expired warrants, updating local, state, and national databases, and providing services to members of the public who "self-surrender". This Unit is also responsible for processing traffic citations. The Services & Communications Unit provides a variety of services to officers, other agencies and the members of the public. Services include data retrieval, requests for copies of reports, background requests and Clearance Letters for Visa & Immigration purposes. The Unit also processes subpoenas for records and Public Records requests. Duties include entries and updates of firearms and property in all local, state and national databases. The Fingerprint Unit processes all "non-custodial" bookings and registrants. This Unit is also responsible for managing local, state, and national databases for all criminal citations. This position will oversee OSSD and related issues in support of the Police Department's mission. The OSSD Division Manager will work closely with the Communications and Systems Development Division Managers and must possess strong leadership, decision-making, and collaborative skills. The Division Manager will take a critical role in developing a cohesive work environment and change management for the future. The Division Manager will set division policy related to OSSD protocol and will ensure workforce productivity through effective interpersonal skills and adherence to instituted procedures. The Division Manager will supervise shift managers, assign and prioritize staff work, evaluate the performance of mid-level managers, act as the Custodian of Record for most records retained in the department, coordinate the release of Public Records Acts requests, and monitor the evaluation process for all of the Division employees. The Division Manager will be responsible for preparing, administering and managing the Division budget. This will include drafting purchasing documents and maintenance of contracts. This will be accomplished by negotiating contracts, scheduling vendors and requesting services. The Division Manager will be responsible for holding contractors accountable in an expeditious and efficient manner. Additionally, the Division manager will be responsible for authorizing expenditures in compliance with City protocols and that the division budget is kept within the appropriate authorizations. The Division Manager will oversee the management of all aspects of policy related to the Division's operation. This includes management of the Division's access to local, regional, state and nationwide databases such as the Records Management System (RMS), California Law Enforcement Telecommunications (CLETS), Sheriff's Law Enforcement Telecommunications (SLETS), National Crime Information Center (NCIC) and Criminal Justice Information Control (CJIC) systems. The Division Manager will prepare and present Department reports for Senior Management and City Council. This will include preparing Annual Performance Plans and Quarterly Program Management Reports that encompass measures, accomplishments and needs of the Division. The salary range for this classification is $131,187 to $207,658 annually. This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience. The essential functions of this position are as follows: - A history of effectively managing staff and working in an environment in which senior department managers regularly balance competing expectations from groups with diverse points of views and interests. -Skill in creating new approaches to a variety of unprecedented and problematic situations. -Ability to manage a complex operation, communicate well with an experienced staff, including the oversight of a police support services operation for both day-to-day operations as well as future development. -Politically astute and able to establish trust with other City departments, as well as outside public and private agencies. -Strong leadership ability relating to employee supervision, motivation, training and hiring, including mentoring and coaching. -Understand and communicate information about complex systems to individuals with varying levels of experience. -Knowledge of modern law enforcement systems, such as: California Law Enforcement Telecommunications Systems (CLETS), Automated Field Reporting (AFR)/Records Management Systems (RMS) and Law Enforcement information sharing systems, etc.. - Reviews and interprets Federal, State, and local mandates and departmental policies and procedures. Including participating in both DOJ and FBI audits -As the Custodian of Record appear in court. -Effective communication skills and approachability with staff at all levels. -Commitment to excellence and customer service. -Ability to clearly express ideas, verbally and in written form. -The division operates 24 hours a day, 365 days of the year including holidays. As such, the Division Manager must be available via telephone at all times. This position will require the employee to work 5 days a week and may be scheduled to work evenings, nights and/or weekends. Education and Experience Bachelor ' s Degree in a closely related field and six years of progressively responsible directly related experience, including three years of supervisory experience. Required Licensing (positions in this class may require one or more of the following): Valid CA Driver ' s License Desirable Qualifications Completed CLETS Train the Trainer In a position that included Department of Justice -
Agency CLETS Coordinator assignments. POST Records Supervisor Certificate The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical systems, principles and practices, Citywide and departmental procedures/policies, and federal, state and local rules and regulations. Knowledge of: modern law enforcement systems such as: California Law Enforcement Telecommunications Systems (CLETS), Automated Field Reporting (AFR)/Records Management Systems (RMS), Law Enforcement information sharing systems and systems security are highly desired. Leadership - Leads by example; is accountable for all aspects of the unit, demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, encourages and rewards risk-taking, allowing others to learn from mistakes. Management - evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and their work units. Can delegate responsibilities to direct reports and ensure adequate project completion. Maintaining Personal Credibility/Meeting Ethical Standards - When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values. Analytical Thinking - Approaches a situation or problem by defining the problem or issues; identifies a set of features, parameters, or considerations to take into account; collects and analyzes data; uses logic and intuition to arrive at conclusions and recommendations. Communication Skills - Communicates and listens effectively and responds in a timely, effective, positive, and respectful manner; written reports and correspondence are accurate, complete, current, well-organized, legible, concise, neat, and in proper grammatical form. Project Management - ensures support for projects and implements agency goals and strategic objectives. Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Supervision - sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources. Teamwork & Interpersonal Skills - Demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Technical Credibility - Appropriately applies procedures, requirements, regulations, and policies to related service delivery or regulatory activities. Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job specific questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, as well as a background investigation. You will be prompted to answer the following job-specific questions during the online application. Do you have at least (3) three years of experience working with federal and state laws, rules and regulations, and local codes and standards as they apply to law enforcement operations? If yes, describe in detail this experience and include your position or title at the time. Do you have experience with modern law enforcement systems such as California Law Enforcement Telecommunications Systems (CLETS), and Automated Field Reporting (AFR)/Records Management Systems (RMS), and Law Enforcement information sharing systems? If so, please describe your experience; be sure to list the name of the system, number of years of experience, and your level of responsibility for each system. Do you have experience with managing a budget? If yes describe this experience in detail including the amount of the budget and the scope of your responsibilities. Include the name of the organization. Do you have experience with program management for specific projects? If yes describe this experience in detail including the types of projects and the scope of your responsibilities. Please describe any specialized training and/or courses you have received related to this position such as police records management, public records disclosure, or law enforcement telecommunication. Please be sure to include information related to the source of the training such as DOJ, POST, CLEARS, etc. If you have questions about the duties of this position, please contact Veronica Andrade by email at Veronica.Andrade@sanjoseca.gov . If you have questions about the recruitment process, please contact Alexandria Rodriguez by email at Alexandria.Rodriguez@sanjoseca.gov . This classification is part of Executive Management (MGT).
Apr 26, 2024
Full Time
The San José Police Department is dedicated to providing public safety through community partnerships and 21st Century Policing practices, ensuring equity for all. The Department is committed to treating all of San Jose's diverse community members with dignity, fairness, and respect, while protecting their rights and providing equal protection under the law.The San Jose Police Department is seeking a Division Manager for the Operations Support Services Division (OSSD) of the department. OSSD is comprised of approximately 89 employees, with a budget of approximately $9.4 million dollars. The OSSD Division Manager is an essential position within the Police Department and reports directly to the Captain of Bureau of Administration (BOA). BOA and the OSSD operate and maintain critical systems in support of public safety on a 24/7 basis. The primary purpose of OSSD is to manage and maintain local, state and federal databases in order to assist in the identification, apprehension and prosecution of criminal offenders and to ensure officer and public safety. The Division is divided into five units, which include: Vehicle Records Unit, Report Processing Unit, Warrants Unit, Services & Communications Unit, and Fingerprints. The Vehicle Records Unit processes all reports and calls related to stolen, recovered, impounded, private property towed, and repossessed vehicles. The Unit enters and updates data in all local, state, and national databases. Duties include coordinating with investigative units on the release of vehicles held for investigation or as evidence of crime. The Report Processing Unit processes all incoming reports and provides a variety of services to the public, officers, and other government and law enforcement agencies. The Warrants Unit processes all warrants. Duties include 24/7 "hit confirmation" for officers and other agencies checking the status of warrants, sending warrant abstracts to arresting agencies, managing "due diligence" documentation, purging expired warrants, updating local, state, and national databases, and providing services to members of the public who "self-surrender". This Unit is also responsible for processing traffic citations. The Services & Communications Unit provides a variety of services to officers, other agencies and the members of the public. Services include data retrieval, requests for copies of reports, background requests and Clearance Letters for Visa & Immigration purposes. The Unit also processes subpoenas for records and Public Records requests. Duties include entries and updates of firearms and property in all local, state and national databases. The Fingerprint Unit processes all "non-custodial" bookings and registrants. This Unit is also responsible for managing local, state, and national databases for all criminal citations. This position will oversee OSSD and related issues in support of the Police Department's mission. The OSSD Division Manager will work closely with the Communications and Systems Development Division Managers and must possess strong leadership, decision-making, and collaborative skills. The Division Manager will take a critical role in developing a cohesive work environment and change management for the future. The Division Manager will set division policy related to OSSD protocol and will ensure workforce productivity through effective interpersonal skills and adherence to instituted procedures. The Division Manager will supervise shift managers, assign and prioritize staff work, evaluate the performance of mid-level managers, act as the Custodian of Record for most records retained in the department, coordinate the release of Public Records Acts requests, and monitor the evaluation process for all of the Division employees. The Division Manager will be responsible for preparing, administering and managing the Division budget. This will include drafting purchasing documents and maintenance of contracts. This will be accomplished by negotiating contracts, scheduling vendors and requesting services. The Division Manager will be responsible for holding contractors accountable in an expeditious and efficient manner. Additionally, the Division manager will be responsible for authorizing expenditures in compliance with City protocols and that the division budget is kept within the appropriate authorizations. The Division Manager will oversee the management of all aspects of policy related to the Division's operation. This includes management of the Division's access to local, regional, state and nationwide databases such as the Records Management System (RMS), California Law Enforcement Telecommunications (CLETS), Sheriff's Law Enforcement Telecommunications (SLETS), National Crime Information Center (NCIC) and Criminal Justice Information Control (CJIC) systems. The Division Manager will prepare and present Department reports for Senior Management and City Council. This will include preparing Annual Performance Plans and Quarterly Program Management Reports that encompass measures, accomplishments and needs of the Division. The salary range for this classification is $131,187 to $207,658 annually. This salary range(s) includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates' qualifications and experience. The essential functions of this position are as follows: - A history of effectively managing staff and working in an environment in which senior department managers regularly balance competing expectations from groups with diverse points of views and interests. -Skill in creating new approaches to a variety of unprecedented and problematic situations. -Ability to manage a complex operation, communicate well with an experienced staff, including the oversight of a police support services operation for both day-to-day operations as well as future development. -Politically astute and able to establish trust with other City departments, as well as outside public and private agencies. -Strong leadership ability relating to employee supervision, motivation, training and hiring, including mentoring and coaching. -Understand and communicate information about complex systems to individuals with varying levels of experience. -Knowledge of modern law enforcement systems, such as: California Law Enforcement Telecommunications Systems (CLETS), Automated Field Reporting (AFR)/Records Management Systems (RMS) and Law Enforcement information sharing systems, etc.. - Reviews and interprets Federal, State, and local mandates and departmental policies and procedures. Including participating in both DOJ and FBI audits -As the Custodian of Record appear in court. -Effective communication skills and approachability with staff at all levels. -Commitment to excellence and customer service. -Ability to clearly express ideas, verbally and in written form. -The division operates 24 hours a day, 365 days of the year including holidays. As such, the Division Manager must be available via telephone at all times. This position will require the employee to work 5 days a week and may be scheduled to work evenings, nights and/or weekends. Education and Experience Bachelor ' s Degree in a closely related field and six years of progressively responsible directly related experience, including three years of supervisory experience. Required Licensing (positions in this class may require one or more of the following): Valid CA Driver ' s License Desirable Qualifications Completed CLETS Train the Trainer In a position that included Department of Justice -
Agency CLETS Coordinator assignments. POST Records Supervisor Certificate The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical systems, principles and practices, Citywide and departmental procedures/policies, and federal, state and local rules and regulations. Knowledge of: modern law enforcement systems such as: California Law Enforcement Telecommunications Systems (CLETS), Automated Field Reporting (AFR)/Records Management Systems (RMS), Law Enforcement information sharing systems and systems security are highly desired. Leadership - Leads by example; is accountable for all aspects of the unit, demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, encourages and rewards risk-taking, allowing others to learn from mistakes. Management - evaluates priorities to ensure the 'true' top priorities are handled satisfactorily; sets clear goals for the employees and their work units. Can delegate responsibilities to direct reports and ensure adequate project completion. Maintaining Personal Credibility/Meeting Ethical Standards - When confronted with ethical dilemmas, acts in a way that reflects relevant law, policy and procedures, agency values, and personal values. Analytical Thinking - Approaches a situation or problem by defining the problem or issues; identifies a set of features, parameters, or considerations to take into account; collects and analyzes data; uses logic and intuition to arrive at conclusions and recommendations. Communication Skills - Communicates and listens effectively and responds in a timely, effective, positive, and respectful manner; written reports and correspondence are accurate, complete, current, well-organized, legible, concise, neat, and in proper grammatical form. Project Management - ensures support for projects and implements agency goals and strategic objectives. Political Skill - In taking action, demonstrates an understanding and consideration of how it will impact stakeholders and affected areas in the organization. Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Supervision - sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources. Teamwork & Interpersonal Skills - Demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Technical Credibility - Appropriately applies procedures, requirements, regulations, and policies to related service delivery or regulatory activities. Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the job specific questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, as well as a background investigation. You will be prompted to answer the following job-specific questions during the online application. Do you have at least (3) three years of experience working with federal and state laws, rules and regulations, and local codes and standards as they apply to law enforcement operations? If yes, describe in detail this experience and include your position or title at the time. Do you have experience with modern law enforcement systems such as California Law Enforcement Telecommunications Systems (CLETS), and Automated Field Reporting (AFR)/Records Management Systems (RMS), and Law Enforcement information sharing systems? If so, please describe your experience; be sure to list the name of the system, number of years of experience, and your level of responsibility for each system. Do you have experience with managing a budget? If yes describe this experience in detail including the amount of the budget and the scope of your responsibilities. Include the name of the organization. Do you have experience with program management for specific projects? If yes describe this experience in detail including the types of projects and the scope of your responsibilities. Please describe any specialized training and/or courses you have received related to this position such as police records management, public records disclosure, or law enforcement telecommunication. Please be sure to include information related to the source of the training such as DOJ, POST, CLEARS, etc. If you have questions about the duties of this position, please contact Veronica Andrade by email at Veronica.Andrade@sanjoseca.gov . If you have questions about the recruitment process, please contact Alexandria Rodriguez by email at Alexandria.Rodriguez@sanjoseca.gov . This classification is part of Executive Management (MGT).
Nassau County, FL
NASSAU COUNTY, Florida, United States
Description Under limited supervision, performs complex professional work ensuring proper application of Civil Engineering principles and techniques. Position focuses on managing Capital Improvement construction projects in compliance with all applicable policies, procedures, laws and regulations. Performs related administrative work as required. Examples of Duties Plan, manages, coordinates, and assists the Capital Projects Management Director in implementing the county-wide CIP. Coordinates with professional, technical, supervisory and support staff; duties include instructing; planning, assigning and reviewing work; maintaining standards and coordinating activities as they relate to the Capital Improvement Plan (CIP). Monitors project progress and ensures timely delivery of the adopted CIP including the annual revision of the CIP Book. Attends public hearings, meetings and pre-construction conferences concerning CIP projects. Manages the CIP in accordance with the Consultant Competitive Negotiations Act (CCNA). Assists the Capital Projects Management Director with grant applications, grant reporting/monitoring, and reimbursements as related to the CIP. Assists the Capital Projects Management Director in working with OMB to allocate CIP project funding allocations. Reviews the work of assigned staff for completeness and accuracy; evaluates performance and makes recommendations; offers advice and assistance as needed. Ensures CIP projects stay within budgetary constraints, meet all contractual requirements and deadlines. Assists the Capital Projects Management Director in developing and implementing the CIP including long range planning of projects as well as daily oversight of active projects. Ensures the CIP is implemented in accordance with Nassau County’s purchasing policies and procedures. Ensures CIP contracts include required conformance with Federal, State and County policies and standards. Reviews bid packages, requests for proposals, requests for qualifications to include scopes of services, specifications, contract documents, location maps, etc.; responds to requests for additional data and/or clarification; reviews bids and proposals and makes recommendations for award to the Capital Projects Management Director. Ensures department compliance with all applicable policies, procedures, laws and regulations. Assists in developing and administering project budgets as assigned; Reviews and approves invoices related to CIP projects for payment. Performs contract administration and management after award of contracts which includes monitoring work performance and progress; directing contractors and consultants; coordinating work between various agencies involved with the projects; and reviewing and processing contractor/consultant invoices. Coordinates project activities with other divisions, departments, agencies and utilities as required. Reviews technical documents as submitted by contractors, engineers and developers. Meets with County Staff, grant agencies and staff to discuss active and proposed projects. Prepares status reports as directed. Prepares exhibits to aid in Board decision making. Directs special projects as assigned. Receives and responds to public inquiries, requests for assistance and complaints. Performs a variety of routine administrative duties as required, which may include but are not limited to preparing reports and correspondence, entering computer data, attending and conducting meetings, etc. Prepares, processes and submits various documents, survey exhibits, engineering drawings, blueprints, contracts, permits, various reports, memos, correspondence, etc. Prepares agenda items for Capital Projects Manager Director review. Interacts and communicates with various groups and individuals such as the Board of County Commissioners, County Attorney, County employees, developers, engineers, contractors, consultants, municipal personnel, various other Local/State/Federal agencies, vendors and the general public. Operates a vehicle and a variety of equipment, which may include a computer, printer, fax machine, copier, calculator, telephone, two-way radio; utilizes an engineering and architectural scale, etc. Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Performs related duties as required. (These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.) Typical Qualifications Requires a Bachelor’s degree in Civil Engineering, Construction Management or other relevant field and four (4) years or more of capital project management experience, road construction management experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Experience working in project management or construction management required. Must possess or obtain a Local Agency Program (LAP) Certification within six (6) months of hire. Possession of a Professional Engineer License issued by the State of Florida preferred. Must possess a valid State Driver’s License. Supplemental Information Knowledge of the methods, policies and procedures of the Department and County as they pertain to the performance of duties of the Senior Project Manager. Knowledge of the functions and interrelationships of County and other Governmental agencies. Knowledge in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Ability to ensure departmental compliance with all laws, regulations and the activities of the department through effective supervision. Ability to review and interpret construction plans and drawings to execute job responsibilities. Knowledge of the materials and equipment used in the construction of the CIP projects. Knowledge of various permits required by Local, State and Federal agencies for the construction and operation projects. Ability to provide technical expertise in the development of engineering designs, specifications, cost estimates and project plans. Ability to offer training and assistance to co-workers and employees of other departments as required. Ability to take the initiative to complete the duties of the position without the need of direct supervision. Ability to plan, organize and prioritize daily assignments and work activities. Ability to learn and utilize new skills and information to improve job performance and efficiency. Knowledge of proper English usage, punctuation, spelling and grammar. Ability to use independent judgment and discretion in managing various programs including the handling of emergency situations, determining procedures, setting priorities, setting schedules, maintaining standards, planning for future County needs and resolving problems. Knowledge of modern office practices and technology. Ability to use a computer for word processing and records management. Ability to perform required mathematical calculations. Ability to compile, organize and utilize various financial information necessary in the preparation of the Departmental budget and knows how to prepare and monitor the budget. Ability to read and interpret complex materials pertaining to the responsibilities of the job. Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner. Ability to produce quality work despite the stress of deadlines. Knowledge of the terminology and various professional languages used within the Department. Ability to maintain effective relationships with co-workers, personnel of other departments, professionals and members of the public through contact and cooperation. Ability to act calmly and quickly in emergency situations. ESSENTIAL PHYSICAL SKILLS: Sitting Stooping Kneeling Bending Crouching Reaching Standing Walking Lifting and carrying up to 20 lbs. Pushing and pulling Climbing on ladders, on steps or on the ground (Reasonable accommodations will be made for otherwise qualified individuals with a disability) WORK ENVIRONMENT: Works inside in an office environment and occasionally out of doors with the ability to perform work effectively despite occasional exposure to adverse environmental conditions, including temperature extremes, wetness/humidity, rain, electrical currents, machinery hazards, uneven terrain, toxic agents, vibrations, noise extremes, fumes, dirt, dust, pollen, odors, etc. Has knowledge of the occupational hazards and safety precautions of the industry. ADDITIONAL INFORMATION: Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws. The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time. An organization is only as good as the people it employs. To attract and retain the best team possible, the Nassau County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BOCC-Contributed Benefits Medical & Prescription Drugs Benefits Health Savings Account (HSA) Contributions with a Qualified Plan Florida Retirement System Employee Assistance Program Tuition Assistance Program Optional Benefits Dental Vision Life & AD&D Supplemental & Dependent Life & AD&D Insurance Long Term Disability Voluntary Benefits Offered By Aflac and/or Colonial 457(b) Deferred Compensation Program Roth IRA NOTE: For detailed information regarding available benefits click here. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute. TUITION ASSISTANCE PROGRAM The County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details. HOLIDAYS The following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees: New Year's Day Martin Luther King, Jr. Day Presidents Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day The Day After Thanksgiving Christmas Eve Christmas Day PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula: Years of Employment Hours Per Year 0 through the end of the 4th year 180 5 years through the end of the 10th year 200 11 years through the end of the 15th year 220 16 years and over 240 For additional information please view Nassau County's Policies & Procedures . Closing Date/Time: Continuous
Apr 10, 2024
Full Time
Description Under limited supervision, performs complex professional work ensuring proper application of Civil Engineering principles and techniques. Position focuses on managing Capital Improvement construction projects in compliance with all applicable policies, procedures, laws and regulations. Performs related administrative work as required. Examples of Duties Plan, manages, coordinates, and assists the Capital Projects Management Director in implementing the county-wide CIP. Coordinates with professional, technical, supervisory and support staff; duties include instructing; planning, assigning and reviewing work; maintaining standards and coordinating activities as they relate to the Capital Improvement Plan (CIP). Monitors project progress and ensures timely delivery of the adopted CIP including the annual revision of the CIP Book. Attends public hearings, meetings and pre-construction conferences concerning CIP projects. Manages the CIP in accordance with the Consultant Competitive Negotiations Act (CCNA). Assists the Capital Projects Management Director with grant applications, grant reporting/monitoring, and reimbursements as related to the CIP. Assists the Capital Projects Management Director in working with OMB to allocate CIP project funding allocations. Reviews the work of assigned staff for completeness and accuracy; evaluates performance and makes recommendations; offers advice and assistance as needed. Ensures CIP projects stay within budgetary constraints, meet all contractual requirements and deadlines. Assists the Capital Projects Management Director in developing and implementing the CIP including long range planning of projects as well as daily oversight of active projects. Ensures the CIP is implemented in accordance with Nassau County’s purchasing policies and procedures. Ensures CIP contracts include required conformance with Federal, State and County policies and standards. Reviews bid packages, requests for proposals, requests for qualifications to include scopes of services, specifications, contract documents, location maps, etc.; responds to requests for additional data and/or clarification; reviews bids and proposals and makes recommendations for award to the Capital Projects Management Director. Ensures department compliance with all applicable policies, procedures, laws and regulations. Assists in developing and administering project budgets as assigned; Reviews and approves invoices related to CIP projects for payment. Performs contract administration and management after award of contracts which includes monitoring work performance and progress; directing contractors and consultants; coordinating work between various agencies involved with the projects; and reviewing and processing contractor/consultant invoices. Coordinates project activities with other divisions, departments, agencies and utilities as required. Reviews technical documents as submitted by contractors, engineers and developers. Meets with County Staff, grant agencies and staff to discuss active and proposed projects. Prepares status reports as directed. Prepares exhibits to aid in Board decision making. Directs special projects as assigned. Receives and responds to public inquiries, requests for assistance and complaints. Performs a variety of routine administrative duties as required, which may include but are not limited to preparing reports and correspondence, entering computer data, attending and conducting meetings, etc. Prepares, processes and submits various documents, survey exhibits, engineering drawings, blueprints, contracts, permits, various reports, memos, correspondence, etc. Prepares agenda items for Capital Projects Manager Director review. Interacts and communicates with various groups and individuals such as the Board of County Commissioners, County Attorney, County employees, developers, engineers, contractors, consultants, municipal personnel, various other Local/State/Federal agencies, vendors and the general public. Operates a vehicle and a variety of equipment, which may include a computer, printer, fax machine, copier, calculator, telephone, two-way radio; utilizes an engineering and architectural scale, etc. Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Performs related duties as required. (These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.) Typical Qualifications Requires a Bachelor’s degree in Civil Engineering, Construction Management or other relevant field and four (4) years or more of capital project management experience, road construction management experience or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Experience working in project management or construction management required. Must possess or obtain a Local Agency Program (LAP) Certification within six (6) months of hire. Possession of a Professional Engineer License issued by the State of Florida preferred. Must possess a valid State Driver’s License. Supplemental Information Knowledge of the methods, policies and procedures of the Department and County as they pertain to the performance of duties of the Senior Project Manager. Knowledge of the functions and interrelationships of County and other Governmental agencies. Knowledge in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Ability to ensure departmental compliance with all laws, regulations and the activities of the department through effective supervision. Ability to review and interpret construction plans and drawings to execute job responsibilities. Knowledge of the materials and equipment used in the construction of the CIP projects. Knowledge of various permits required by Local, State and Federal agencies for the construction and operation projects. Ability to provide technical expertise in the development of engineering designs, specifications, cost estimates and project plans. Ability to offer training and assistance to co-workers and employees of other departments as required. Ability to take the initiative to complete the duties of the position without the need of direct supervision. Ability to plan, organize and prioritize daily assignments and work activities. Ability to learn and utilize new skills and information to improve job performance and efficiency. Knowledge of proper English usage, punctuation, spelling and grammar. Ability to use independent judgment and discretion in managing various programs including the handling of emergency situations, determining procedures, setting priorities, setting schedules, maintaining standards, planning for future County needs and resolving problems. Knowledge of modern office practices and technology. Ability to use a computer for word processing and records management. Ability to perform required mathematical calculations. Ability to compile, organize and utilize various financial information necessary in the preparation of the Departmental budget and knows how to prepare and monitor the budget. Ability to read and interpret complex materials pertaining to the responsibilities of the job. Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner. Ability to produce quality work despite the stress of deadlines. Knowledge of the terminology and various professional languages used within the Department. Ability to maintain effective relationships with co-workers, personnel of other departments, professionals and members of the public through contact and cooperation. Ability to act calmly and quickly in emergency situations. ESSENTIAL PHYSICAL SKILLS: Sitting Stooping Kneeling Bending Crouching Reaching Standing Walking Lifting and carrying up to 20 lbs. Pushing and pulling Climbing on ladders, on steps or on the ground (Reasonable accommodations will be made for otherwise qualified individuals with a disability) WORK ENVIRONMENT: Works inside in an office environment and occasionally out of doors with the ability to perform work effectively despite occasional exposure to adverse environmental conditions, including temperature extremes, wetness/humidity, rain, electrical currents, machinery hazards, uneven terrain, toxic agents, vibrations, noise extremes, fumes, dirt, dust, pollen, odors, etc. Has knowledge of the occupational hazards and safety precautions of the industry. ADDITIONAL INFORMATION: Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws. The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time. An organization is only as good as the people it employs. To attract and retain the best team possible, the Nassau County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BOCC-Contributed Benefits Medical & Prescription Drugs Benefits Health Savings Account (HSA) Contributions with a Qualified Plan Florida Retirement System Employee Assistance Program Tuition Assistance Program Optional Benefits Dental Vision Life & AD&D Supplemental & Dependent Life & AD&D Insurance Long Term Disability Voluntary Benefits Offered By Aflac and/or Colonial 457(b) Deferred Compensation Program Roth IRA NOTE: For detailed information regarding available benefits click here. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute. TUITION ASSISTANCE PROGRAM The County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details. HOLIDAYS The following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees: New Year's Day Martin Luther King, Jr. Day Presidents Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day The Day After Thanksgiving Christmas Eve Christmas Day PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula: Years of Employment Hours Per Year 0 through the end of the 4th year 180 5 years through the end of the 10th year 200 11 years through the end of the 15th year 220 16 years and over 240 For additional information please view Nassau County's Policies & Procedures . Closing Date/Time: Continuous
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Position Information Leads, administers, and manages the activities of the Sewer Utility Division of the Public Works Department to ensure proper maintenance, operations (M&O) planning, and construction of the sewer facilities and infrastructure for the County. Manages the preparation and execution of the $25 million annual operating budget to meet state and federal water quality standards, infrastructure M&O, sewer system development, asset management, and public education & outreach (E&O) and program administration. The position manages the Sewer Division Capital Facilities Program (CFP) including long range planning, design, and construction of capital projects. The position is responsible for projecting revenues and expenditures and establishing sewer rates and fees to maintain ample M&O revenue, capital facilities funds, and to maintain reserves. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Minimum Requirements: Bachelor's Degree from an accredited university in civil/sanitary/public health/wastewater engineering, environmental engineering, public administration, business or closely related field; Eight years of progressively responsible professional experience in the planning, design, operations and construction of public works projects, with emphasis on sewage treatment and collection systems and the associated federal and state requirements; and three years of supervisory/managerial experience; or Any equivalent combination and experience of education that provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications include: Master's Degree in related field; Registration as a Professional Engineer in the State of Washington; or reciprocity from another state; Experience with the financial management of utility or public agency operations, including budgeting, expenditures, purchasing, contracting and rate setting highly desirable. Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment.The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as : Category 1 Driver: operates County-owned vehicle, and C ategory 2 : Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license. ILLUSTRATIVE EXAMPLE OF DUTIES Supervise and provide leadership for a staff of 75+ employees including 7 direct reports. Duties include setting work priorities, planning, organizing, assigning, advising, assisting, motivating and training as necessary. Establish work rules and performance standards and evaluate the work of assigned staff and participate in the selection of new employees, including making recommendations regarding hiring, discipline, transfer and termination. Provide for the training and motivation of subordinates in order to make full use of individual capabilities and to meet changing system demands. Manages the preparation and execution of the $25 million annual operating budget and its supporting fee structure covering the areas of program administration, asset management, water quality monitoring, infrastructure operations & maintenance (O&M), public education & outreach (E&O), infrastructure retrofit, sewer system development, and facilities inspection. Conducts long range financial planning including adjustments to sewer rates and fees need to fulfill division objectives and departmental goals. Directs the development and implementation of the Sewer Division CFP, to include prioritization and funding of repair, replacement, and expansion projects. Plans typically contain 10-15 projects totaling $120-130 million over the six-year span. Projects are typically designed by consultants managed by an internal project manager and construction management team and require close coordination with the division to ensure success. In addition, the position is primarily responsible to initiating and developing grant applications and coordinating revenue bond sales with the Department of Administrative Services to support CFP project funding. Oversees National Pollutant Discharge Elimination System (NPDES) permitting process for 4 treatment plants. Three plants are regulated by the State and one directly by the Federal government. Negotiates and resolves compliance issues with state and Federal agencies including US Environmental Protection Agency (US EPA), State Departments of Ecology, Public Health, Natural Resources, Fish and Wildlife OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This is an "at will" appointed position. As an "at will" employee, appointment may be revoked at any time with or without cause and without right of appeal. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. *10% INCENTIVE PAY & 1 YEAR VACATION ACCRUALS ADVANCED! Ten percent (10%) signing incentive payments will be provided in consideration for the candidate’s agreement to remain employed with the County for a minimum of two years. Advancements equal to 12 months accrual of vacation leave or general leave for immediate use by candidates who accept these positions. Additional vacation/general leave hours will accrue beginning the 13th month of employment. All other provisions of the Personnel Manual regarding vacation/general leave will apply. This position is open until filled. The first review is scheduled for the week of March 18, 2024 and then weekly! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW Position Information Leads, administers, and manages the activities of the Sewer Utility Division of the Public Works Department to ensure proper maintenance, operations (M&O) planning, and construction of the sewer facilities and infrastructure for the County. Manages the preparation and execution of the $25 million annual operating budget to meet state and federal water quality standards, infrastructure M&O, sewer system development, asset management, and public education & outreach (E&O) and program administration. The position manages the Sewer Division Capital Facilities Program (CFP) including long range planning, design, and construction of capital projects. The position is responsible for projecting revenues and expenditures and establishing sewer rates and fees to maintain ample M&O revenue, capital facilities funds, and to maintain reserves. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS Minimum Requirements: Bachelor's Degree from an accredited university in civil/sanitary/public health/wastewater engineering, environmental engineering, public administration, business or closely related field; Eight years of progressively responsible professional experience in the planning, design, operations and construction of public works projects, with emphasis on sewage treatment and collection systems and the associated federal and state requirements; and three years of supervisory/managerial experience; or Any equivalent combination and experience of education that provides the applicant with the desired knowledge, skills and abilities required to perform the work. Preferred Qualifications include: Master's Degree in related field; Registration as a Professional Engineer in the State of Washington; or reciprocity from another state; Experience with the financial management of utility or public agency operations, including budgeting, expenditures, purchasing, contracting and rate setting highly desirable. Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy of a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment.The successful incumbent must obtain a valid Washington State Driver's License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as : Category 1 Driver: operates County-owned vehicle, and C ategory 2 : Driver may operate a personal vehicle as an essential function for official County business. Any employee using a personal vehicle on official County business shall be required to maintain auto liability insurance, in addition to having a valid driver's license. ILLUSTRATIVE EXAMPLE OF DUTIES Supervise and provide leadership for a staff of 75+ employees including 7 direct reports. Duties include setting work priorities, planning, organizing, assigning, advising, assisting, motivating and training as necessary. Establish work rules and performance standards and evaluate the work of assigned staff and participate in the selection of new employees, including making recommendations regarding hiring, discipline, transfer and termination. Provide for the training and motivation of subordinates in order to make full use of individual capabilities and to meet changing system demands. Manages the preparation and execution of the $25 million annual operating budget and its supporting fee structure covering the areas of program administration, asset management, water quality monitoring, infrastructure operations & maintenance (O&M), public education & outreach (E&O), infrastructure retrofit, sewer system development, and facilities inspection. Conducts long range financial planning including adjustments to sewer rates and fees need to fulfill division objectives and departmental goals. Directs the development and implementation of the Sewer Division CFP, to include prioritization and funding of repair, replacement, and expansion projects. Plans typically contain 10-15 projects totaling $120-130 million over the six-year span. Projects are typically designed by consultants managed by an internal project manager and construction management team and require close coordination with the division to ensure success. In addition, the position is primarily responsible to initiating and developing grant applications and coordinating revenue bond sales with the Department of Administrative Services to support CFP project funding. Oversees National Pollutant Discharge Elimination System (NPDES) permitting process for 4 treatment plants. Three plants are regulated by the State and one directly by the Federal government. Negotiates and resolves compliance issues with state and Federal agencies including US Environmental Protection Agency (US EPA), State Departments of Ecology, Public Health, Natural Resources, Fish and Wildlife OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA) This is an "at will" appointed position. As an "at will" employee, appointment may be revoked at any time with or without cause and without right of appeal. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Flexible hours are available, as approved by management. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. *10% INCENTIVE PAY & 1 YEAR VACATION ACCRUALS ADVANCED! Ten percent (10%) signing incentive payments will be provided in consideration for the candidate’s agreement to remain employed with the County for a minimum of two years. Advancements equal to 12 months accrual of vacation leave or general leave for immediate use by candidates who accept these positions. Additional vacation/general leave hours will accrue beginning the 13th month of employment. All other provisions of the Personnel Manual regarding vacation/general leave will apply. This position is open until filled. The first review is scheduled for the week of March 18, 2024 and then weekly! At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $115,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the AVP of Risk Management and Internal Control, the Emergency Manager is responsible for day to day administrative, operational, fiscal management of emergency management programs and services. The Emergency Manager manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Emergency Manager (1) serves as a liaison with local, state, and federal agencies to ensure compliance, (2) works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs to improve the University’s ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events. The Emergency Manager participates in State, County and Chancellor’s Office planning and compliance audits as they relate to emergency management. Responsibilities Responding to Emergencies: Respond to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA) and the National Incident Management System. Coordinate responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment. Administrative Duties: Maintain and update all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments. Apply for federal funding for emergency management related needs and administers and reports on the progress of such grants. Assist in the planning, developing, and managing of the budget relating to University Emergency Preparedness. Lead in the design, development, implementation, and management of existing and new programs, systems, procedures, and methods of operation related to emergency operations administration on Campus. Policy Creation, Review and Compliance: Develop and update the Emergency Operations Plan and all annexes in order to meet compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with federal, state and county regulations/guidelines. Collaborate with various campus stakeholders in the development of hazard-specific plans that outline operating procedures to be used in response to disasters or emergencies, such as earthquakes, mass casualties and terrorist attacks, and in recovery from these events. Reviews emergency plans of individual campus departments to ensure their adequacy, alignment with the overall Cal State East Bay plan and compliance with University requirements. Research and oversee campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policy. Ensure campus compliance with CSU EO #1056, Emergency Management, State, and Federal emergency preparedness guidelines, regulations and policy. Operational Preparedness: Coordinate and maintain the campus emergency response team assigned to staff the University’s Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Emergency Operations Center Coordinator in the event of an activation or any other roles as assigned by the EOC Executive or Director. Stay apprised of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation. Manage the Emergency Notification System and ensures the call lists for employees and students are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the Building Emergency Support Team (BEST) roster. Coordinates disaster response or crisis management activities, such as developing communications and implementation plans for evacuations, shelters, and special needs plans. Collaborate with other campus departments to ensure effective coordination and oversight of the BEST program including purchasing resources and materials for BEST members, providing training and drills, building emergency evacuation plans and building emergency supplies. Maintain working relationships with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment. Consult with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency. Inspect facilities and equipment, such as emergency operations centers and communications equipment, to determine their operational and functional capabilities in emergency situations. Assess emergency-related needs that should be addressed in disaster planning and/or provide technical support to others conducting such surveys. Leads the development and maintenance of the Emergency Management web pages in providing current information and training materials. Training: Plan, develop, and implement a variety of tabletop, functional, and full-scale exercises and drills designed to test the University’s ability to respond to various situations using an all-hazards approach to emergency management designed to test the University and identify gaps in the current response plan. Design, administer or coordinate emergency or disaster preparedness training courses that teach individuals and groups how to effectively respond to major emergencies and disasters. Trains groups in the preparations of emergency plans that are compatible with federal, state and county plans. Provides guidance for levels and types of training needed for campus emergency responders including the EOC, and other key members of the campus community. Identify training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current SEMS/NIMS requirements of having emergency responders trained in required ICS courses. Attend meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other CSU emergency managers and studies emergency plans used elsewhere to gather information for plan development and improvement. Develop instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process. Collaborate with the Audit Manager in the testing and improvements of Business Continuity Plans for essential functions of the University. Minimum Qualifications A Bachelor's Degree from an accredited four-year college or university in Emergency Management, Public Administration, Public Policy, Business Administration, or related area. Three (3) years of related practical experience and a minimum of three years of experience supervising/managing professional staff. Required Qualifications Thorough knowledge of emergency management programs. Knowledge of principles, concepts and terminology in emergency preparedness and of legal/regulatory basis for current emergency management programs. Well versed in Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act. Participate and be a member in regional organizations such as the CA Office of Emergency Services Mutual Aid Regional Advisory Committee (MARAC), California Emergency Services Association, International Association of Emergency Managers, etc. Ability to train others and provide lead work direction. Interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. Perform basic research and statistical analysis. Analyze data and make accurate projections using business mathematics and basic statistics. Communicate effectively both orally and in writing. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Mar 07, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $100,000.00 per year to $115,000.00 per year. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the AVP of Risk Management and Internal Control, the Emergency Manager is responsible for day to day administrative, operational, fiscal management of emergency management programs and services. The Emergency Manager manages planning, budgeting, training, and programming related to emergency preparedness and response functions. The Emergency Manager (1) serves as a liaison with local, state, and federal agencies to ensure compliance, (2) works directly with staff, faculty, and students to develop, implement, manage, and continually improve campus-wide emergency preparedness, business continuity response plans, and programs to improve the University’s ability to respond to emergencies, effectively manage incidents, and systematically restore the campus to full operation following adverse events. The Emergency Manager participates in State, County and Chancellor’s Office planning and compliance audits as they relate to emergency management. Responsibilities Responding to Emergencies: Respond to emergencies that directly or indirectly impact the operation of the University in accordance with the guidelines established within the California State University Emergency Operation Plans, the Federal Emergency Management Agency (FEMA) and the National Incident Management System. Coordinate responses by all appropriate campus resources during an actual event to ensure timely and effective response and manages recovery in a post-incident environment. Administrative Duties: Maintain and update all resource materials associated with emergency preparedness plans, prepares emergency situation status reports that describe response and recovery efforts, needs, and preliminary damage assessments. Apply for federal funding for emergency management related needs and administers and reports on the progress of such grants. Assist in the planning, developing, and managing of the budget relating to University Emergency Preparedness. Lead in the design, development, implementation, and management of existing and new programs, systems, procedures, and methods of operation related to emergency operations administration on Campus. Policy Creation, Review and Compliance: Develop and update the Emergency Operations Plan and all annexes in order to meet compliance standards established by the Federal Emergency Management Agency (FEMA), keeps informed of federal, state, and local regulations affecting emergency plans and ensures that plans adhere to these regulations, proposes alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations, and develops and performs tests and evaluations of emergency management plans in accordance with federal, state and county regulations/guidelines. Collaborate with various campus stakeholders in the development of hazard-specific plans that outline operating procedures to be used in response to disasters or emergencies, such as earthquakes, mass casualties and terrorist attacks, and in recovery from these events. Reviews emergency plans of individual campus departments to ensure their adequacy, alignment with the overall Cal State East Bay plan and compliance with University requirements. Research and oversee campus compliance with CSU, State, and Federal emergency preparedness guidelines, regulations, and policy. Ensure campus compliance with CSU EO #1056, Emergency Management, State, and Federal emergency preparedness guidelines, regulations and policy. Operational Preparedness: Coordinate and maintain the campus emergency response team assigned to staff the University’s Emergency Operations Center (EOC), facilitates the activation of the EOC, and serves as the Emergency Operations Center Coordinator in the event of an activation or any other roles as assigned by the EOC Executive or Director. Stay apprised of activities or changes that could affect the likelihood of an emergency, as well as those that could affect response efforts and details of plan implementation. Manage the Emergency Notification System and ensures the call lists for employees and students are up-to-date and functional, conducts quarterly reviews and verification of call lists and publishes updates, and maintains the Building Emergency Support Team (BEST) roster. Coordinates disaster response or crisis management activities, such as developing communications and implementation plans for evacuations, shelters, and special needs plans. Collaborate with other campus departments to ensure effective coordination and oversight of the BEST program including purchasing resources and materials for BEST members, providing training and drills, building emergency evacuation plans and building emergency supplies. Maintain working relationships with municipalities, county departments, other emergency response organizations (such as Red Cross), and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment. Consult with officials of local and area governments, schools, hospitals, and other institutions to determine their needs and capabilities in the event of a natural disaster or other emergency. Inspect facilities and equipment, such as emergency operations centers and communications equipment, to determine their operational and functional capabilities in emergency situations. Assess emergency-related needs that should be addressed in disaster planning and/or provide technical support to others conducting such surveys. Leads the development and maintenance of the Emergency Management web pages in providing current information and training materials. Training: Plan, develop, and implement a variety of tabletop, functional, and full-scale exercises and drills designed to test the University’s ability to respond to various situations using an all-hazards approach to emergency management designed to test the University and identify gaps in the current response plan. Design, administer or coordinate emergency or disaster preparedness training courses that teach individuals and groups how to effectively respond to major emergencies and disasters. Trains groups in the preparations of emergency plans that are compatible with federal, state and county plans. Provides guidance for levels and types of training needed for campus emergency responders including the EOC, and other key members of the campus community. Identify training resources, coordinates attendance, and maintains an accurate database detailing training curriculum received by individuals on campus to ensure the University is compliant with current SEMS/NIMS requirements of having emergency responders trained in required ICS courses. Attend meetings, conferences, and workshops related to emergency management to learn new information and to develop working relationships with other CSU emergency managers and studies emergency plans used elsewhere to gather information for plan development and improvement. Develop instructional materials and makes presentations to groups to provide information on emergency plans and the implementation process. Collaborate with the Audit Manager in the testing and improvements of Business Continuity Plans for essential functions of the University. Minimum Qualifications A Bachelor's Degree from an accredited four-year college or university in Emergency Management, Public Administration, Public Policy, Business Administration, or related area. Three (3) years of related practical experience and a minimum of three years of experience supervising/managing professional staff. Required Qualifications Thorough knowledge of emergency management programs. Knowledge of principles, concepts and terminology in emergency preparedness and of legal/regulatory basis for current emergency management programs. Well versed in Standardized Emergency Management Systems (SEMS), Incident Command System (ICS), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act. Participate and be a member in regional organizations such as the CA Office of Emergency Services Mutual Aid Regional Advisory Committee (MARAC), California Emergency Services Association, International Association of Emergency Managers, etc. Ability to train others and provide lead work direction. Interpret, and apply a wide variety of policies and procedures to develop conclusions and make recommendations. Perform basic research and statistical analysis. Analyze data and make accurate projections using business mathematics and basic statistics. Communicate effectively both orally and in writing. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Emergency Manager will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Nov 14 2023 Pacific Standard Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time: