Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants The District 2 Council Office seeks experienced applicants for the position of Council Executive Secretary who are excited to join a small, hard-working team to support excellent constituent services that are effective, consistent, and build confidence and trust in local government. The ideal candidate has a passion and ability to quickly respond to constituent inquiries; coordinate with City departmental staff on constituent casework, and serve as the first point of contact for anyone who calls or stops by the District 2 office. The constituent liaison also manages Councilwoman Fuentes’ schedule, coordinates meetings and events, compiles public information requests, and manages record keeping. The following items are required to complete the application process: Resume Cover Letter Writing Sample Job responsibilities will include: Respond to constituent phone calls, emails, online messages, mail, and concerns Act as liaison between Council office, city departments and constituents Facilitate the handling of time-sensitive requests such as proclamations, fee waivers, and other confidential documents, including Public Information Requests Assess constituent calls for problems requiring policy action and makes recommendations to the Chief of Staff and Policy Team Monitor or prepare responses to management or Council requests for information Coordinate the logistics of speaking engagements, stakeholder meetings and other types of community meetings for the District 2 Office Manage appointments, meeting requests, calendars and other day-to-day issues requiring facilitating the flow of information among various groups Train and supervise interns to handle office matters such as logging incoming and outgoing correspondence, handling visitors, telephone calls, and computer operations Coordinate nominations to city boards and commissions Additional office and outreach duties as needed Ideal candidates will demonstrate: Spanish language fluency, written and verbal Creative and critical thinking Strong communication and writing skills Ability and desire to help people solve problems Attention to detail paired with political good sense Eagerness to learn quickly and be a self-starter Passion for politics, public policy, and good governance Teamwork and collaboration Consistent follow-through and ability to multi-task with frequent interruptions Patience and good judgment; strong customer services skills Familiarity with the City of Austin, local government, and City Council District 2 Pay Range $27.00 - $32.00/hr Hours Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours will vary depending on operational needs. Some evenings/weekends may be required. Job Close Date 05/06/2024 Type of Posting External Department Mayor and Council Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd Street, Austin, TX Preferred Qualifications Preferred Experience: Experience multi-tasking in a fast-paced and deadline driven environment Skill in oral and written communication Experience maintaining calendars, coordinating staff events and meetings Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook Bilingual in Spanish/English Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Answers multi-line telephone, directs calls to appropriate person or takes messages. Greets visitors, and serves as point of contact in providing assistance to citizens Organizes and maintains files related to office correspondence, reports and other pertinent data. Coordinates the logistics of speaking engagements, conference calls and various types of forums for City Council Members. Manages calendars, schedules appointments and plans travel itineraries. Coordinates agenda issues with members of the City Manager’s staff. Sorts, distributes, and prioritizes mail, answers routine correspondence. Prepares memos, letters and other documents such as notices or agenda for meetings. Facilitates the handling of time sensitive requests such as CAFs (Citizen Action Forms) and other confidential documents. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the principles and practices of public administration and municipal government. Knowledge of public administrative research methods, techniques, and report presentation. Knowledge of the principles underlying the laws and regulations of the municipality. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning, organizing, and coordinating the efforts of several City departments and/or functions with other governmental or private agencies to accomplish program goals or objectives. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to analyze a variety of administrative or operational problems and make sound recommendations for solutions. Ability to establish and maintain good working relationships with other city employees and the public Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Describe your bilingual, English/Spanish fluency level. Speak, read, and write in both languages fluently Speak English and Spanish fluently Speak English and some Spanish Fluent in English only None of the above * Describe your experience using Outlook (or similar) to manage, schedule, and maintain calendars for management. (Open Ended Question) * Did you attach a writing sample (as directed in Notes to Applicant) as "other document”? Yes No Optional & Required Documents Required Documents Cover Letter Resume Other Document Optional Documents
Apr 13, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Licenses and Certifications Required: None. Notes to Applicants The District 2 Council Office seeks experienced applicants for the position of Council Executive Secretary who are excited to join a small, hard-working team to support excellent constituent services that are effective, consistent, and build confidence and trust in local government. The ideal candidate has a passion and ability to quickly respond to constituent inquiries; coordinate with City departmental staff on constituent casework, and serve as the first point of contact for anyone who calls or stops by the District 2 office. The constituent liaison also manages Councilwoman Fuentes’ schedule, coordinates meetings and events, compiles public information requests, and manages record keeping. The following items are required to complete the application process: Resume Cover Letter Writing Sample Job responsibilities will include: Respond to constituent phone calls, emails, online messages, mail, and concerns Act as liaison between Council office, city departments and constituents Facilitate the handling of time-sensitive requests such as proclamations, fee waivers, and other confidential documents, including Public Information Requests Assess constituent calls for problems requiring policy action and makes recommendations to the Chief of Staff and Policy Team Monitor or prepare responses to management or Council requests for information Coordinate the logistics of speaking engagements, stakeholder meetings and other types of community meetings for the District 2 Office Manage appointments, meeting requests, calendars and other day-to-day issues requiring facilitating the flow of information among various groups Train and supervise interns to handle office matters such as logging incoming and outgoing correspondence, handling visitors, telephone calls, and computer operations Coordinate nominations to city boards and commissions Additional office and outreach duties as needed Ideal candidates will demonstrate: Spanish language fluency, written and verbal Creative and critical thinking Strong communication and writing skills Ability and desire to help people solve problems Attention to detail paired with political good sense Eagerness to learn quickly and be a self-starter Passion for politics, public policy, and good governance Teamwork and collaboration Consistent follow-through and ability to multi-task with frequent interruptions Patience and good judgment; strong customer services skills Familiarity with the City of Austin, local government, and City Council District 2 Pay Range $27.00 - $32.00/hr Hours Monday - Friday. 8:00 a.m. - 5:00 p.m. Hours will vary depending on operational needs. Some evenings/weekends may be required. Job Close Date 05/06/2024 Type of Posting External Department Mayor and Council Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 301 W 2nd Street, Austin, TX Preferred Qualifications Preferred Experience: Experience multi-tasking in a fast-paced and deadline driven environment Skill in oral and written communication Experience maintaining calendars, coordinating staff events and meetings Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook Bilingual in Spanish/English Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Answers multi-line telephone, directs calls to appropriate person or takes messages. Greets visitors, and serves as point of contact in providing assistance to citizens Organizes and maintains files related to office correspondence, reports and other pertinent data. Coordinates the logistics of speaking engagements, conference calls and various types of forums for City Council Members. Manages calendars, schedules appointments and plans travel itineraries. Coordinates agenda issues with members of the City Manager’s staff. Sorts, distributes, and prioritizes mail, answers routine correspondence. Prepares memos, letters and other documents such as notices or agenda for meetings. Facilitates the handling of time sensitive requests such as CAFs (Citizen Action Forms) and other confidential documents. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the principles and practices of public administration and municipal government. Knowledge of public administrative research methods, techniques, and report presentation. Knowledge of the principles underlying the laws and regulations of the municipality. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software. Skill in data analysis and problem solving. Skill in planning, organizing, and coordinating the efforts of several City departments and/or functions with other governmental or private agencies to accomplish program goals or objectives. Ability to exercise discretion in confidential matters. Ability to work with frequent interruptions and changes in priorities. Ability to analyze a variety of administrative or operational problems and make sound recommendations for solutions. Ability to establish and maintain good working relationships with other city employees and the public Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Describe your bilingual, English/Spanish fluency level. Speak, read, and write in both languages fluently Speak English and Spanish fluently Speak English and some Spanish Fluent in English only None of the above * Describe your experience using Outlook (or similar) to manage, schedule, and maintain calendars for management. (Open Ended Question) * Did you attach a writing sample (as directed in Notes to Applicant) as "other document”? Yes No Optional & Required Documents Required Documents Cover Letter Resume Other Document Optional Documents
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION SECRETARY I This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase This recruitment is open to the public for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the County are met. Qualified applicants are encouraged to apply immediately RECRUITMENT / POSITION INFORMATION The current vacancy is within the Social Services Agency. The eligible list established through this recruitment will be used to fill current and future Secretary I positions within the County of Orange until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower classifications. COUNTY OF ORANGE: Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play. Click here to learn more about the County of Orange. SOCIAL SERVICES AGENCY Administering a number of human services programs, the County of Orange Social Services Agency (SSA) is composed of four business divisions: Assistance Programs; Children and Family Services; Family Self-Sufficiency & Adult Services; and Administrative Services; and over 4,300 dedicated employees, providing human services to an average of one in four Orange County residents. Our mission is to deliver quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families, and protect vulnerable adults and children. Click here to learn more about the Social Services Agency. THE OPPORTUNITY The Secretary I will provide secretarial support and office services to the executive managers and/or administrative managers. The Secretary I will also assist supervisors by assuming a variety of administrative tasks and non-routine work. The job duties include but are not limited to the following: Screens and answers telephone calls and correspondences Transmits messages, orders and requests, both written and verbal; and maintains office controls on the progress of assignments and projects Relieves supervisor of routine personnel, budget or other operating details, such as scheduling, timekeeping and approving material and purchase requisition Schedules appointments and arranges conferences and meetings for the supervisor, prepares agenda and adjusts necessary in scheduled meeting times, completes arrangements for scheduled meetings, and makes travel arrangements Attends meetings or conferences, takes and/or summarizes notes into minutes and distributes Sets up and maintains files for records and correspondence, maintains manuals, and updates resource materials Exercises good judgment and discretion in handling confidential information Performs other work as assigned MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications, including Physical Mental, Environmental and Working Conidiations for Secretary I. DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES The ideal candidate will have at least two (2) years of experience performing clerical work and administrative support to the various levels of organizational management. In addition, will also possess the following core competencies: Technical Expertise/Computer Savvy Operates multiple telephone lines, computers and applicable peripheral equipment Uses Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel and other software applications proficiently Conducts computer-based research utilizing various programs including the Internet Prepares agendas and minutes for departmental meetings Maintains electronic systems and generates reports Communication/Interpersonal Skills Maintains confidentiality, provides excellent customer services, and communicates effectively both orally and in writing Interacts with departmental staff, other County employees, and outside agencies/constituents with professionalism, tact and diplomacy Effectively conveys and clarifies information utilizing business grammar and punctuation Effectively follows written and oral instruction and able to give instructions to others Concisely composes written documents to convey thoughts and ideas clearly Ensures customer service satisfaction and responds timely to inquiries using effective oral and written skills Problem Solving/Judgment Exercises an appropriate sense of urgency Anticipates or recognizes the existence of a problem Effectively communicates critical information to supervisor/managers Applies sound judgement effectively to accomplish tasks Effectively utilizes and improves judgement skills to achieve an outcome or complete tasks Draws generalized conclusions based on experience and observations Exercises sound judgment and discretion with confidential information Researches, compiles, assimilates and prepares confidential and sensitive documents Maintains composure in a stressful work environment Planning/Organization Able to multitask and prioritize assignments Manages and maintains both hard and soft copy files Uses schedules, project plans, agendas, and other planning and organizing tools to accomplish tasks and meet all deadlines SPECIAL QUALIFICATIONS Social Services Agency (SSA) candidates will be required to undergo a background clearance check and must successfully clear prior to the start of their employment. All employment offers are contingent upon successful completion of a background check. Areas considered in the background check include conviction history, employment history, professional references and education verification (i.e. degree, license, or official transcripts) if applicable. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.) In addition, a Child Abuse Central Index (CACI) background clearance check may be required. CACI is a repository of child abuse investigation reports managed by the Department of Justice (DOJ) that contains information related to substantiated cases of physical abuse, sexual abuse, mental/emotional abuse, and/or severe neglect of a child. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Online Assessment (Weighted 100%) Applicants who meet minimum qualifications will be invited to participate in one or more job-related assessments. Only the most successful applicants will move forward to the next step in the recruitment process. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the Agency's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the recruitment process. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows: Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing . Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.) The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Cindy Silva at (714) 245-6216 or cynthia.silva@ssa.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
Apr 26, 2024
Full Time
CAREER DESCRIPTION SECRETARY I This position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase This recruitment is open to the public for a minimum of five (5) business days and will remain open on a continuous basis until the needs of the County are met. Qualified applicants are encouraged to apply immediately RECRUITMENT / POSITION INFORMATION The current vacancy is within the Social Services Agency. The eligible list established through this recruitment will be used to fill current and future Secretary I positions within the County of Orange until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower classifications. COUNTY OF ORANGE: Orange County embraces vibrant, historic, and diverse neighborhoods, and welcomes millions of visitors per year, truly making it where the world comes to live, work, and play. Click here to learn more about the County of Orange. SOCIAL SERVICES AGENCY Administering a number of human services programs, the County of Orange Social Services Agency (SSA) is composed of four business divisions: Assistance Programs; Children and Family Services; Family Self-Sufficiency & Adult Services; and Administrative Services; and over 4,300 dedicated employees, providing human services to an average of one in four Orange County residents. Our mission is to deliver quality services that are accessible and responsive to the community, encourage personal responsibility, strengthen individuals, preserve families, and protect vulnerable adults and children. Click here to learn more about the Social Services Agency. THE OPPORTUNITY The Secretary I will provide secretarial support and office services to the executive managers and/or administrative managers. The Secretary I will also assist supervisors by assuming a variety of administrative tasks and non-routine work. The job duties include but are not limited to the following: Screens and answers telephone calls and correspondences Transmits messages, orders and requests, both written and verbal; and maintains office controls on the progress of assignments and projects Relieves supervisor of routine personnel, budget or other operating details, such as scheduling, timekeeping and approving material and purchase requisition Schedules appointments and arranges conferences and meetings for the supervisor, prepares agenda and adjusts necessary in scheduled meeting times, completes arrangements for scheduled meetings, and makes travel arrangements Attends meetings or conferences, takes and/or summarizes notes into minutes and distributes Sets up and maintains files for records and correspondence, maintains manuals, and updates resource materials Exercises good judgment and discretion in handling confidential information Performs other work as assigned MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications, including Physical Mental, Environmental and Working Conidiations for Secretary I. DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES The ideal candidate will have at least two (2) years of experience performing clerical work and administrative support to the various levels of organizational management. In addition, will also possess the following core competencies: Technical Expertise/Computer Savvy Operates multiple telephone lines, computers and applicable peripheral equipment Uses Microsoft Outlook, Microsoft Word, Microsoft PowerPoint and Microsoft Excel and other software applications proficiently Conducts computer-based research utilizing various programs including the Internet Prepares agendas and minutes for departmental meetings Maintains electronic systems and generates reports Communication/Interpersonal Skills Maintains confidentiality, provides excellent customer services, and communicates effectively both orally and in writing Interacts with departmental staff, other County employees, and outside agencies/constituents with professionalism, tact and diplomacy Effectively conveys and clarifies information utilizing business grammar and punctuation Effectively follows written and oral instruction and able to give instructions to others Concisely composes written documents to convey thoughts and ideas clearly Ensures customer service satisfaction and responds timely to inquiries using effective oral and written skills Problem Solving/Judgment Exercises an appropriate sense of urgency Anticipates or recognizes the existence of a problem Effectively communicates critical information to supervisor/managers Applies sound judgement effectively to accomplish tasks Effectively utilizes and improves judgement skills to achieve an outcome or complete tasks Draws generalized conclusions based on experience and observations Exercises sound judgment and discretion with confidential information Researches, compiles, assimilates and prepares confidential and sensitive documents Maintains composure in a stressful work environment Planning/Organization Able to multitask and prioritize assignments Manages and maintains both hard and soft copy files Uses schedules, project plans, agendas, and other planning and organizing tools to accomplish tasks and meet all deadlines SPECIAL QUALIFICATIONS Social Services Agency (SSA) candidates will be required to undergo a background clearance check and must successfully clear prior to the start of their employment. All employment offers are contingent upon successful completion of a background check. Areas considered in the background check include conviction history, employment history, professional references and education verification (i.e. degree, license, or official transcripts) if applicable. Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.) In addition, a Child Abuse Central Index (CACI) background clearance check may be required. CACI is a repository of child abuse investigation reports managed by the Department of Justice (DOJ) that contains information related to substantiated cases of physical abuse, sexual abuse, mental/emotional abuse, and/or severe neglect of a child. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Online Assessment (Weighted 100%) Applicants who meet minimum qualifications will be invited to participate in one or more job-related assessments. Only the most successful applicants will move forward to the next step in the recruitment process. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Based on the Agency's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the recruitment process. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows: Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing . Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.) The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Cindy Silva at (714) 245-6216 or cynthia.silva@ssa.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: Continuous
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION The Fire Department is seeking a dynamic, team-oriented individual to serve as its next Administration Bureau Secretary. The selected candidate will be part of a dynamic team that supports critical front-line community focused fire services. This position will report directly to the Chief of Administrative Operations. The bureau oversees, manages, and facilitates all financial, personnel, facility, and employee safety operations. This position will also serve as the point of contact for facility issues impacting the LBFD Headquarters facility. This demanding position requires an energetic, organized, flexible, detailed, and team-oriented individual who responds well in a fast-paced environment and has exceptional customer service skills. THE DEPARTMENT LBFD has over 550 full-time employees assigned to four bureaus: Administration Bureau, Fire Prevention Bureau, Operations Bureau, and the Support Services Bureau. The mission of the Long Beach Fire Department is to protect lives, property, and the environment and improve the quality of life and safety of the community. This is accomplished by maintaining a Citywide presence to effectively respond to fire, medical, beach, and waterway emergencies and providing effective fire prevention and education services. EXAMPLES OF DUTIES Provides secretarial support for the Chief of Administrative Operations; Compiles information and data for use in preparing various records and reports; Schedules meetings and appointments, assists with preparation for travel and other various assignments related to the bureau functions; Interprets departmental policies, procedures, and operations to the public or City personnel; Will serve as a departmental subject matter expert in the routing of various documents, files, and communications to other City Departments; Maintains the calendar, schedule, and project deadlines for the Chief of Administrative Operations and the Fire Department Administration Bureau; Creates and maintains flyers, desk manuals, bureau records, and other materials; Prepares and manages correspondence, reports, and documents, including but not limited to, tracking City Council letters, vendor contracts, Memorandums of Understanding with other City and non-City Partners; Transmits documents internal to the Fire Department to obtain management approval including departmental invoices, financial and personnel-related documents; Takes and transcribes dictation, typing a variety of letters, memoranda, reports, and schedules, including material of a confidential nature; Coordinates requests from the City Council, City Manager's Office, or other clients; Takes minutes and notes during meetings as assigned; Serves as the point of contact for facility needs at the Fire Department Headquarters building including coordinating the delivery of office furniture, facility repairs, space redesign, and signage; Processes Spark technology requests for the Administration Bureau; Coordinates LBFD staff schedules to ensure organized scheduling and staff attendance per subpoena notices, court orders, and employee investigations; Provides assistance to Fire Department personnel in connecting staff to the needed departmental or City resource; Provides backup support to the Executive Assistant; May supervise other clerical personnel; Performs other related duties, as required. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS EDUCATION High School Diploma or equivalent EXPERIENCE Five (5) years of paid, full-time equivalent, progressively responsible secretarial/ clerical experience DESIRABLE QUALIFICATIONS Proficiency in the use of computers including email, internet, and office productivity software (e.g., Microsoft Office) Experience in the public sector (e.g., government agency) SUCCESSFUL CANDIDATE WILL DEMONSTRATE Exceptional verbal, written, and customer service skills including the ability to maintain confidentiality; Excellent planning, interpersonal, and time management skills; Flexible and adaptable with respect to changing priorities; Strong attention to detail; Ability to work well with all levels of City government, residents and businesses; Proficient in spelling, grammar, punctuation, and English language skills; Ability to maintain the highest level of confidentiality; A commitment to positive customer service delivery; Ability to build positive and professional relationships in the department and City organization; Skilled in a wide range of software, including Word, Excel, PowerPoint, Outlook, Internet, Zoom, Microsoft Teams, etc; Ability to adapt quickly to digital technology systems such as Canva, Microsoft Teams, Sharepoint, One Drive, and Adobe Acrobat Pro to promote efficiency and innovation in the Fire Department. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Thursday, May 2, 2024. To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: • Medical and Dental Insurance • Life Insurance • Retirement Plan (P.E.R.S.) • Paid Vacation, Personal Holidays and Sick Leave • Deferred Compensation • Credit Union Membership • Free Bus Transportation (Long Beach Transit) • Flexible Spending Accounts • Free Employee Parking • Paid Parental Leave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Closing Date/Time: 5/2/2024 11:59 PM Pacific
Apr 19, 2024
Full Time
DESCRIPTION The Fire Department is seeking a dynamic, team-oriented individual to serve as its next Administration Bureau Secretary. The selected candidate will be part of a dynamic team that supports critical front-line community focused fire services. This position will report directly to the Chief of Administrative Operations. The bureau oversees, manages, and facilitates all financial, personnel, facility, and employee safety operations. This position will also serve as the point of contact for facility issues impacting the LBFD Headquarters facility. This demanding position requires an energetic, organized, flexible, detailed, and team-oriented individual who responds well in a fast-paced environment and has exceptional customer service skills. THE DEPARTMENT LBFD has over 550 full-time employees assigned to four bureaus: Administration Bureau, Fire Prevention Bureau, Operations Bureau, and the Support Services Bureau. The mission of the Long Beach Fire Department is to protect lives, property, and the environment and improve the quality of life and safety of the community. This is accomplished by maintaining a Citywide presence to effectively respond to fire, medical, beach, and waterway emergencies and providing effective fire prevention and education services. EXAMPLES OF DUTIES Provides secretarial support for the Chief of Administrative Operations; Compiles information and data for use in preparing various records and reports; Schedules meetings and appointments, assists with preparation for travel and other various assignments related to the bureau functions; Interprets departmental policies, procedures, and operations to the public or City personnel; Will serve as a departmental subject matter expert in the routing of various documents, files, and communications to other City Departments; Maintains the calendar, schedule, and project deadlines for the Chief of Administrative Operations and the Fire Department Administration Bureau; Creates and maintains flyers, desk manuals, bureau records, and other materials; Prepares and manages correspondence, reports, and documents, including but not limited to, tracking City Council letters, vendor contracts, Memorandums of Understanding with other City and non-City Partners; Transmits documents internal to the Fire Department to obtain management approval including departmental invoices, financial and personnel-related documents; Takes and transcribes dictation, typing a variety of letters, memoranda, reports, and schedules, including material of a confidential nature; Coordinates requests from the City Council, City Manager's Office, or other clients; Takes minutes and notes during meetings as assigned; Serves as the point of contact for facility needs at the Fire Department Headquarters building including coordinating the delivery of office furniture, facility repairs, space redesign, and signage; Processes Spark technology requests for the Administration Bureau; Coordinates LBFD staff schedules to ensure organized scheduling and staff attendance per subpoena notices, court orders, and employee investigations; Provides assistance to Fire Department personnel in connecting staff to the needed departmental or City resource; Provides backup support to the Executive Assistant; May supervise other clerical personnel; Performs other related duties, as required. REQUIREMENTS TO FILE MINIMUM REQUIREMENTS EDUCATION High School Diploma or equivalent EXPERIENCE Five (5) years of paid, full-time equivalent, progressively responsible secretarial/ clerical experience DESIRABLE QUALIFICATIONS Proficiency in the use of computers including email, internet, and office productivity software (e.g., Microsoft Office) Experience in the public sector (e.g., government agency) SUCCESSFUL CANDIDATE WILL DEMONSTRATE Exceptional verbal, written, and customer service skills including the ability to maintain confidentiality; Excellent planning, interpersonal, and time management skills; Flexible and adaptable with respect to changing priorities; Strong attention to detail; Ability to work well with all levels of City government, residents and businesses; Proficient in spelling, grammar, punctuation, and English language skills; Ability to maintain the highest level of confidentiality; A commitment to positive customer service delivery; Ability to build positive and professional relationships in the department and City organization; Skilled in a wide range of software, including Word, Excel, PowerPoint, Outlook, Internet, Zoom, Microsoft Teams, etc; Ability to adapt quickly to digital technology systems such as Canva, Microsoft Teams, Sharepoint, One Drive, and Adobe Acrobat Pro to promote efficiency and innovation in the Fire Department. SELECTION PROCEDURE This recruitment will close at 11:59 PM Pacific Time on Thursday, May 2, 2024. To be considered, please submit an online application, including a cover letter and resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915. For technical support with your governmentjobs.com application, please contact (855) 524-5627. Employee Benefits The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: • Medical and Dental Insurance • Life Insurance • Retirement Plan (P.E.R.S.) • Paid Vacation, Personal Holidays and Sick Leave • Deferred Compensation • Credit Union Membership • Free Bus Transportation (Long Beach Transit) • Flexible Spending Accounts • Free Employee Parking • Paid Parental Leave* *Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17). Closing Date/Time: 5/2/2024 11:59 PM Pacific
Water Employee Services Agency (WESA)
Lake Elsinore, CA, US
The Position: Deputy District Secretary Salary: $41.71 to $54.74 per hour Immediate Impact: The successful candidate will be given the following objectives upon hire: Within the first 3 months, be familiar with the District's policies and procedures related to Board administration. Within the first 6 months, be familiar with the District's agenda management software and begin compiling and posting agendas/packets per the Brown Act. Within the first 9 months, begin documenting standard operating procedures for the Deputy Secretary Position. Within the first 12 months, understands and administers the Statement of Economic Interest Filing and campaign noticing requirements. The Ideal Candidate: The ideal candidate will possess the following: Detail oriented, ability to work independently, exercise judgment and take initiative. Ability to efficiently receive and screen visitors and telephone calls, that may require sensitivity. Working knowledge of administrative best practices and procedures, along with the ability to utilize standard office software at an advanced skill level. Knowledge of public agency practices, including the role and responsibilities of a public governing board. SUMMARY DESCRIPTION Under direction of an Assistant General Manager or the District Secretary/Administrative Services Supervisor, performs a wide variety of responsible, professional, confidential, and complex administrative and programmatic duties requiring independence, initiative, and discretion for an assigned branch of the District; participates in the preparation of the Board agenda and minutes and may serve as Deputy Board Secretary as required; provides supervision and leadership over administrative support staff assigned to the branch; performs, monitors, and assigns work to ensure high performance and quality of work consistent with District wide policies and standards; interprets District policies and administrative regulations; performs a variety of coordination and research functions; serves as a liaison with District staff, outside agencies, and the general public; coordinates the work with Assistant General Managers, District Secretary/Administrative Services Supervisor, or Department Heads for assigned branch of the District; and performs related duties as assigned. Incumbents in this class are involved in administration, coordination, supervision, and support responsibilities. Assignments involve complex, diverse and confidential administrative and support services. Assignments are typically received from an Assistant General Manager or from the District Secretary/Administrative Services Supervisor in the form of general instructions and objectives and incumbents are expected to organize the necessary details and carry them through to completion. Incumbents in this class operate in an environment characterized by involvement in broad District-wide issues and interactions with District board members and top executives, elected officials, high-level executives of regional agencies, representatives of industry and professional groups and the media on complex and sensitive matters. Incumbents may be expected to supervise a small administrative support staff. The Senior Executive Assistant is distinguished from the Executive Assistant in that the former class serves in a District-wide leadership capacity to provide coordination and communications related to administrative standards and expectations; further, the higher level class performs at the advanced professional level and performs confidential office administrative and secretarial support functions for the General Manager, requiring the highest degree of independent judgment, a higher level of responsibility, extensive experience and skill level, and a thorough knowledge of District functions policies, and procedures. Other information: REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. •Serves in the capacity of Executive Assistant to an Assistant General Manager over a major branch of the District or to the District Secretary; provides centralized administrative support services to the Assistant General Manager, Department Heads, and Managers for the assigned branch, or to the District Secretary (serves in the capacity of Deputy Board Secretary when assigned to Administration); plans, coordinates, and reviews activities and operations of the branch, as assigned. •Performs a wide variety of professional and responsible secretarial and administrative duties for an Assistant General Manager, Department Heads, and Managers for an assigned branch of the District, or for the District Secretary; relieves the Assistant General Manager, and other assigned staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems. •When assigned to Administration, assists the District Secretary with stock transfers; maintains records for issued certificates. •When assigned to Administration,assiststheDistrictSecretaryinconductingelectionsfortheBoardofDirectors. •Maintains a calendar of activities, meetings, and various events for the Assistant General Manager, Board of Directors, District Secretary and/or assigned staff; coordinates activities with other District departments, the District Secretary, the public, and outside agencies; arranges for meetings with multiple parties; sets-up meeting rooms, required equipment and refreshments. •Reviews and organizes office operations; implements various administrative operating procedures, rules, regulations, and clerical systems and ensures consistency within the branch; develops and revises office forms and report formats which are unique to the branch; and initiates, organizes, and maintains complex filing systems and records. •As assigned, provides leadership and supervision of a centralized pool of administrative support staff in order to serve the administrative needs of the branch; provides regular communications and training to assigned staff related to administrative processes, procedures, methods, standards and expectations; attends and may conduct regular meetings with administrative staff at the branch level to ensure effectiveness and efficiency. •Establishes schedules and methods for providing support services; assigns work activities, projects, and programs to assigned staff; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems; recommends improvements in work flow, procedures, and use of equipment and forms; implements improvements as approved. •Develops and implements goals, objectives, and priorities for administrative pool, as assigned, consistent with management objectives; recommends and participates in the implementation of resulting policies and procedures; monitors work activities to ensure compliance with established policies and procedures. •Identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. •Participates in the selection of assigned personnel; provides or coordinates staff training; evaluates performance; works with employees to correct deficiencies; implements discipline procedures. •Provides records management leadership for department records; provides records management support to the Records Management Coordinator when assigned to Administration; maintains accurate and up-to-date files and records for assigned areas including maintaining electronic records management systems; monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems; scans and indexes records; follows District Retention Policy guidelines. •Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; establishes, makes entries in, controls accessibility to, updates, and maintains assigned files; scans documents into electronic format and files hardcopies; establishes and maintains administrative files. •May serve as the primary contact and liaison, for matters related to administrative support, for the branch to which assigned with other District departments and staff, the general public, and outside agencies and organizations; screens office calls, visitors, and mail; provides information and assistance including responding to requests for information and assistance; assists the public and other District staff in interpreting and applying District policies and procedures; researches information related to District policies; explains, justifies, and defends programs, policies and activities. •Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices at the branch level; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations. •Assists management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics; participates in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; assists with special projects, task forces, and ad hoc committees as assigned. •Gathers background materials needed to draft recommendations, staff reports and related documents for the Board of Directors; tracks status of Board items and ensures that required deadlines are met. •Utilizes standard business software at an advanced skill level to prepare a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine and proofreads for accuracy; independently composes correspondence and reports related to assigned area of responsibility. •Participates in maintaining the District’s website, as assigned. •Attends, and participates in meetings and committees as required; schedules meetings and coordinates and prepares agendas for meetings as necessary; may take, transcribe, and maintain minutes for meetings. •May assist in monitoring assigned budgets; compiles annual budget requests and budget information as assigned. •Operates a variety of modern office equipment; utilizes various computer applications and software packages at an advanced level; maintains and generates reports from a database or network system. •Notarizes documents for the District, as required. •Provides backup for other District, branch, department or division office administrative support staff; performs in a manner which supports good team work. •Reads, understands, and ensures compliance with the Records Retention Policy and Brown Act. •Reads, understands, and ensures compliance with the District Safety Manual; attends safety meetings, as required; reports all accidents, violations, or infractions to supervisor. •Performs related duties as required. Competencies and skills: Nonessential: * Enthusiasm - Possessing a strong drive and desire for learning, innovation, forward-thinking, and the overall desire to do your job well. * Experience * Inclusiveness - Conducting yourself in a manner which promotes respect and teamwork; communication with and appreciation for all, understanding each person is unique; Striving to understand how to work with our differences, provide better service, work products, and enhance organizational culture. * Integrity - Demonstrating sincerity and high moral standards in principles, intentions, and actions; having an honest and open approach to all conduct aspects that encourages loyalty, transparency, fairness, and trust. * Professionalism - Demonstrating knowledge, effectiveness, and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. * Stewardship - Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while demonstrating a proactive, positive willingness to serve. Credentials: Nonessential: * Notary Public * CA Class C Driver's License Education: Nonessential: * High School or Equivalent Compensation: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this opportunity, submit a completed WESA employment application online at www.wesawater.com. Resumes and certifications may be included, but will not be accepted in lieu of a completed employment application. In order to be considered, applications must be received no later than ____________. For questions and inquiries, please contact: Human Resources at HR@evmwd.net or (951) 674-3146 Closing Date/Time: 2024-05-06
Apr 24, 2024
The Position: Deputy District Secretary Salary: $41.71 to $54.74 per hour Immediate Impact: The successful candidate will be given the following objectives upon hire: Within the first 3 months, be familiar with the District's policies and procedures related to Board administration. Within the first 6 months, be familiar with the District's agenda management software and begin compiling and posting agendas/packets per the Brown Act. Within the first 9 months, begin documenting standard operating procedures for the Deputy Secretary Position. Within the first 12 months, understands and administers the Statement of Economic Interest Filing and campaign noticing requirements. The Ideal Candidate: The ideal candidate will possess the following: Detail oriented, ability to work independently, exercise judgment and take initiative. Ability to efficiently receive and screen visitors and telephone calls, that may require sensitivity. Working knowledge of administrative best practices and procedures, along with the ability to utilize standard office software at an advanced skill level. Knowledge of public agency practices, including the role and responsibilities of a public governing board. SUMMARY DESCRIPTION Under direction of an Assistant General Manager or the District Secretary/Administrative Services Supervisor, performs a wide variety of responsible, professional, confidential, and complex administrative and programmatic duties requiring independence, initiative, and discretion for an assigned branch of the District; participates in the preparation of the Board agenda and minutes and may serve as Deputy Board Secretary as required; provides supervision and leadership over administrative support staff assigned to the branch; performs, monitors, and assigns work to ensure high performance and quality of work consistent with District wide policies and standards; interprets District policies and administrative regulations; performs a variety of coordination and research functions; serves as a liaison with District staff, outside agencies, and the general public; coordinates the work with Assistant General Managers, District Secretary/Administrative Services Supervisor, or Department Heads for assigned branch of the District; and performs related duties as assigned. Incumbents in this class are involved in administration, coordination, supervision, and support responsibilities. Assignments involve complex, diverse and confidential administrative and support services. Assignments are typically received from an Assistant General Manager or from the District Secretary/Administrative Services Supervisor in the form of general instructions and objectives and incumbents are expected to organize the necessary details and carry them through to completion. Incumbents in this class operate in an environment characterized by involvement in broad District-wide issues and interactions with District board members and top executives, elected officials, high-level executives of regional agencies, representatives of industry and professional groups and the media on complex and sensitive matters. Incumbents may be expected to supervise a small administrative support staff. The Senior Executive Assistant is distinguished from the Executive Assistant in that the former class serves in a District-wide leadership capacity to provide coordination and communications related to administrative standards and expectations; further, the higher level class performs at the advanced professional level and performs confidential office administrative and secretarial support functions for the General Manager, requiring the highest degree of independent judgment, a higher level of responsibility, extensive experience and skill level, and a thorough knowledge of District functions policies, and procedures. Other information: REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. •Serves in the capacity of Executive Assistant to an Assistant General Manager over a major branch of the District or to the District Secretary; provides centralized administrative support services to the Assistant General Manager, Department Heads, and Managers for the assigned branch, or to the District Secretary (serves in the capacity of Deputy Board Secretary when assigned to Administration); plans, coordinates, and reviews activities and operations of the branch, as assigned. •Performs a wide variety of professional and responsible secretarial and administrative duties for an Assistant General Manager, Department Heads, and Managers for an assigned branch of the District, or for the District Secretary; relieves the Assistant General Manager, and other assigned staff of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems. •When assigned to Administration, assists the District Secretary with stock transfers; maintains records for issued certificates. •When assigned to Administration,assiststheDistrictSecretaryinconductingelectionsfortheBoardofDirectors. •Maintains a calendar of activities, meetings, and various events for the Assistant General Manager, Board of Directors, District Secretary and/or assigned staff; coordinates activities with other District departments, the District Secretary, the public, and outside agencies; arranges for meetings with multiple parties; sets-up meeting rooms, required equipment and refreshments. •Reviews and organizes office operations; implements various administrative operating procedures, rules, regulations, and clerical systems and ensures consistency within the branch; develops and revises office forms and report formats which are unique to the branch; and initiates, organizes, and maintains complex filing systems and records. •As assigned, provides leadership and supervision of a centralized pool of administrative support staff in order to serve the administrative needs of the branch; provides regular communications and training to assigned staff related to administrative processes, procedures, methods, standards and expectations; attends and may conduct regular meetings with administrative staff at the branch level to ensure effectiveness and efficiency. •Establishes schedules and methods for providing support services; assigns work activities, projects, and programs to assigned staff; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems; recommends improvements in work flow, procedures, and use of equipment and forms; implements improvements as approved. •Develops and implements goals, objectives, and priorities for administrative pool, as assigned, consistent with management objectives; recommends and participates in the implementation of resulting policies and procedures; monitors work activities to ensure compliance with established policies and procedures. •Identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. •Participates in the selection of assigned personnel; provides or coordinates staff training; evaluates performance; works with employees to correct deficiencies; implements discipline procedures. •Provides records management leadership for department records; provides records management support to the Records Management Coordinator when assigned to Administration; maintains accurate and up-to-date files and records for assigned areas including maintaining electronic records management systems; monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems; scans and indexes records; follows District Retention Policy guidelines. •Initiates, organizes, maintains, and controls access to complex filing systems and records including highly sensitive files; establishes, makes entries in, controls accessibility to, updates, and maintains assigned files; scans documents into electronic format and files hardcopies; establishes and maintains administrative files. •May serve as the primary contact and liaison, for matters related to administrative support, for the branch to which assigned with other District departments and staff, the general public, and outside agencies and organizations; screens office calls, visitors, and mail; provides information and assistance including responding to requests for information and assistance; assists the public and other District staff in interpreting and applying District policies and procedures; researches information related to District policies; explains, justifies, and defends programs, policies and activities. •Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices at the branch level; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations. •Assists management staff in collecting, compiling, and analyzing information from various sources on a variety of specialized topics; participates in the preparation of reports that present and interpret data, identify alternatives, and make and justify recommendations; assists with special projects, task forces, and ad hoc committees as assigned. •Gathers background materials needed to draft recommendations, staff reports and related documents for the Board of Directors; tracks status of Board items and ensures that required deadlines are met. •Utilizes standard business software at an advanced skill level to prepare a wide variety of reports, letters, memoranda, correspondence, and statistical charts; types from rough draft, verbal instruction, or transcribing machine and proofreads for accuracy; independently composes correspondence and reports related to assigned area of responsibility. •Participates in maintaining the District’s website, as assigned. •Attends, and participates in meetings and committees as required; schedules meetings and coordinates and prepares agendas for meetings as necessary; may take, transcribe, and maintain minutes for meetings. •May assist in monitoring assigned budgets; compiles annual budget requests and budget information as assigned. •Operates a variety of modern office equipment; utilizes various computer applications and software packages at an advanced level; maintains and generates reports from a database or network system. •Notarizes documents for the District, as required. •Provides backup for other District, branch, department or division office administrative support staff; performs in a manner which supports good team work. •Reads, understands, and ensures compliance with the Records Retention Policy and Brown Act. •Reads, understands, and ensures compliance with the District Safety Manual; attends safety meetings, as required; reports all accidents, violations, or infractions to supervisor. •Performs related duties as required. Competencies and skills: Nonessential: * Enthusiasm - Possessing a strong drive and desire for learning, innovation, forward-thinking, and the overall desire to do your job well. * Experience * Inclusiveness - Conducting yourself in a manner which promotes respect and teamwork; communication with and appreciation for all, understanding each person is unique; Striving to understand how to work with our differences, provide better service, work products, and enhance organizational culture. * Integrity - Demonstrating sincerity and high moral standards in principles, intentions, and actions; having an honest and open approach to all conduct aspects that encourages loyalty, transparency, fairness, and trust. * Professionalism - Demonstrating knowledge, effectiveness, and competency when interacting with coworkers and customers while maintaining a calm, professional outward demeanor, upholding a reputation for accuracy, dependability, expertise, efficiency, and high quality through delivery of information, services, and products. * Stewardship - Taking responsibility and ownership for assigned responsibilities; considering the expectations of customers, both internal and external, while demonstrating a proactive, positive willingness to serve. Credentials: Nonessential: * Notary Public * CA Class C Driver's License Education: Nonessential: * High School or Equivalent Compensation: •Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. • CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. • Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. • Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. • Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-8;6.16 hours for years 9-13; 6.47 hours for years 14-18; and 6.78 for 19+ years of service. • Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. • Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: • Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. • Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. • Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. • Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. • Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. The Application Process: If you are interested in this opportunity, submit a completed WESA employment application online at www.wesawater.com. Resumes and certifications may be included, but will not be accepted in lieu of a completed employment application. In order to be considered, applications must be received no later than ____________. For questions and inquiries, please contact: Human Resources at HR@evmwd.net or (951) 674-3146 Closing Date/Time: 2024-05-06
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION T H E C O M M U N I T Y Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses) serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. C I T Y G O V E R N M E N T Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . T H E D E P A R T M E N T The City of Long Beach is served by an Emergency Communications Center (9-1-1 Center) which functions as a primary PSAP and dispatch center for police, fire and Emergency Medical Services response. The 9-1-1 Center functions within the Department of Disaster Preparedness and Emergency Communications (DPEC) and serves a City population of approximately 470,000, answering nearly 660,000 calls and dispatching more than 295,000 emergency response units. The 9-1-1 Center operates 24/7 on a schedule of 5 shifts. The Department of Disaster Preparedness and Emergency Communications has 91 employees with a budget of approximately $14.4 Million. The Emergency Communications Division has 80 employees and an operating budget of over $11 Million. The Emergency Communications Division is one of three divisions in the Department. This position qualifies for a Recruitment Incentive of $6,000. For more information on the City of Long Beach's Recruitment Incentive Program please click here . EXAMPLES OF DUTIES T H E P O S I T I O N The City of Long Beach is seeking an exceptional candidate to serve as its next Communications Center Officer. The Communications Center Officer leads the 9-1-1 Emergency Communications Division and is an at-will management position reporting directly to the Director of Disaster Preparedness & Emergency Communications. This position oversees the daily operations of the Emergency Communications Center to ensure that timely, effective, and efficient services are provided to the City's residents and Fire, Police, and Emergency Medical personnel. The position directly supervises the Administrative Coordinator, Operations Coordinator, and Systems Coordinator, indirectly supervises 76 Public Safety Dispatchers, and interacts with the Department's entire management team. Specific duties include: Ensure that call-taking time standards and protocols are met. Maintain an effective new employee and continuing education training program. Develop effective operational and administrative policies and procedures, with a focus on incentivized recruitment and retention of the City’s 9-1-1 Public Safety Dispatchers. Resolve citizen complaints in a timely, and effective manner. Prepare the 9-1-1 Center for the implementation of Next Generation 9-1-1 technology. Provide oversight for the cross-training of Fire and Police 9-1-1 dispatchers. Maintain a positive and effective relationship with regulatory agencies, Police and Fire Command Staff, and labor representatives. Manage confidential information and participate in discussions and agreements with the union. Implement strategies from the recently completed staffing and operations study. Ensure the operational readiness of 9-1-1 Center equipment and technology. Oversee the recruitment and training of new employees. T H E I D E A L C A N D I D A T E The ideal candidate will possess operational and administrative experience in a medium to large municipal emergency communications center; knowledge of applicable local, state, and federal laws, and rules and regulations as they apply to public safety emergency communications operations; knowledge of the technical systems required for day-to-day operations; and, knowledge of human resource policies, labor contract provisions and safety policies. In addition to emergency communications operational expertise, the ideal candidate will be a strong manager who leads by example. The ideal candidate will be a detail-oriented, hands-on manager, capable of adhering to multiple deadlines in a fast-paced work environment while maintaining effective working relationships at all levels of the organization. The successful applicant will be expected to pass an extensive background investigation, including a polygraph and psychological exam, and must possess a valid state-issued driver's license by the date of appointment. REQUIREMENTS TO FILE M I N I M U M R E Q U I R E M E N T S The Department of Disaster Preparedness and Emergency Communications invites candidates to apply who meet the following minimum requirements: Education: A bachelor's degree from an accredited four-year college or university in a closely related field. H owever, candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. Experience: At least three (3) years of experience in a medium to large municipal emergency communications center, with one (1) year of supervisory experience. Additional Requirements: Recent POST and/or Fire Emergency Medical Dispatch certification. (Proof is required at the time of application submittal) SELECTION PROCEDURE A P P L I C A T I O N P R O C E S S This recruitment deadline was extended to close at 11:59 PM on Saturday , May 4, 2023. To be considered for this opportunity, applicants must submit an online application , including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities, proof of education (degree or transcript), and if applicable a copy of recent POST and/or Fire Emergency Medical Dispatch certification. Candidates must also complete the online supplemental questionnaire. Online applications can be filed at www.longbeach.gov/jobs . Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process, which will include an oral interview by a selection panel. The selected candidate will be required to undergo a thorough background and reference check. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/4/2024 11:59 PM Pacific
Apr 05, 2024
Full Time
DESCRIPTION T H E C O M M U N I T Y Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses) serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach, and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. C I T Y G O V E R N M E N T Long Beach, a charter city formed in 1897, is governed by nine City Council Members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager and City Clerk. The City Manager is responsible for the efficient administration of all City departments, excluding those under the direction of a separately elected official, Board or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities Department (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of approximately $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the vast majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: www.longbeach.gov . T H E D E P A R T M E N T The City of Long Beach is served by an Emergency Communications Center (9-1-1 Center) which functions as a primary PSAP and dispatch center for police, fire and Emergency Medical Services response. The 9-1-1 Center functions within the Department of Disaster Preparedness and Emergency Communications (DPEC) and serves a City population of approximately 470,000, answering nearly 660,000 calls and dispatching more than 295,000 emergency response units. The 9-1-1 Center operates 24/7 on a schedule of 5 shifts. The Department of Disaster Preparedness and Emergency Communications has 91 employees with a budget of approximately $14.4 Million. The Emergency Communications Division has 80 employees and an operating budget of over $11 Million. The Emergency Communications Division is one of three divisions in the Department. This position qualifies for a Recruitment Incentive of $6,000. For more information on the City of Long Beach's Recruitment Incentive Program please click here . EXAMPLES OF DUTIES T H E P O S I T I O N The City of Long Beach is seeking an exceptional candidate to serve as its next Communications Center Officer. The Communications Center Officer leads the 9-1-1 Emergency Communications Division and is an at-will management position reporting directly to the Director of Disaster Preparedness & Emergency Communications. This position oversees the daily operations of the Emergency Communications Center to ensure that timely, effective, and efficient services are provided to the City's residents and Fire, Police, and Emergency Medical personnel. The position directly supervises the Administrative Coordinator, Operations Coordinator, and Systems Coordinator, indirectly supervises 76 Public Safety Dispatchers, and interacts with the Department's entire management team. Specific duties include: Ensure that call-taking time standards and protocols are met. Maintain an effective new employee and continuing education training program. Develop effective operational and administrative policies and procedures, with a focus on incentivized recruitment and retention of the City’s 9-1-1 Public Safety Dispatchers. Resolve citizen complaints in a timely, and effective manner. Prepare the 9-1-1 Center for the implementation of Next Generation 9-1-1 technology. Provide oversight for the cross-training of Fire and Police 9-1-1 dispatchers. Maintain a positive and effective relationship with regulatory agencies, Police and Fire Command Staff, and labor representatives. Manage confidential information and participate in discussions and agreements with the union. Implement strategies from the recently completed staffing and operations study. Ensure the operational readiness of 9-1-1 Center equipment and technology. Oversee the recruitment and training of new employees. T H E I D E A L C A N D I D A T E The ideal candidate will possess operational and administrative experience in a medium to large municipal emergency communications center; knowledge of applicable local, state, and federal laws, and rules and regulations as they apply to public safety emergency communications operations; knowledge of the technical systems required for day-to-day operations; and, knowledge of human resource policies, labor contract provisions and safety policies. In addition to emergency communications operational expertise, the ideal candidate will be a strong manager who leads by example. The ideal candidate will be a detail-oriented, hands-on manager, capable of adhering to multiple deadlines in a fast-paced work environment while maintaining effective working relationships at all levels of the organization. The successful applicant will be expected to pass an extensive background investigation, including a polygraph and psychological exam, and must possess a valid state-issued driver's license by the date of appointment. REQUIREMENTS TO FILE M I N I M U M R E Q U I R E M E N T S The Department of Disaster Preparedness and Emergency Communications invites candidates to apply who meet the following minimum requirements: Education: A bachelor's degree from an accredited four-year college or university in a closely related field. H owever, candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis. Experience: At least three (3) years of experience in a medium to large municipal emergency communications center, with one (1) year of supervisory experience. Additional Requirements: Recent POST and/or Fire Emergency Medical Dispatch certification. (Proof is required at the time of application submittal) SELECTION PROCEDURE A P P L I C A T I O N P R O C E S S This recruitment deadline was extended to close at 11:59 PM on Saturday , May 4, 2023. To be considered for this opportunity, applicants must submit an online application , including a resume and cover letter that reflect the scope and level of their current/most recent positions and responsibilities, proof of education (degree or transcript), and if applicable a copy of recent POST and/or Fire Emergency Medical Dispatch certification. Candidates must also complete the online supplemental questionnaire. Online applications can be filed at www.longbeach.gov/jobs . Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process, which will include an oral interview by a selection panel. The selected candidate will be required to undergo a thorough background and reference check. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered. The City of Long Beach is an Equal Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 5/4/2024 11:59 PM Pacific
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: President's Office Business Coordinator Classification Title: Presidential Aide Posting Details Priority Application Deadline: Sunday April 28th @ 11:55pm PST Position Summary Under the general direction of the Director of Presidential Business Operations, the President’s Office Business Coordinator performs a variety of functions in support of the daily and long-term administrative activities of the Office of the President. Working with the Sr. Presidential Aide/Executive Assistant to the President, the incumbent performs high-level and sensitive complex scheduling and management of the President’s calendar and supports other Administrators in the President’s Office. The incumbent serves as a liaison for the President’s Office with internal and external stakeholders, such as systemwide officials, university and community leaders, and other government/elected officials, on scheduling needs. The President’s Office Business Coordinator manages administrative operations of the Office of the President; duties include, but are not limited to managing the front desk operation to ensure sufficient staffing, monitoring and tracking the budget for respective areas of responsibilities, office management, procurement and reimbursements, leading the administrative coordination of various meetings led by Office of the President and executive-level meetings and performing other projects as needed. The incumbent must possess competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. The nature of daily activities includes executive management consultation with regard to the collective bargaining process and confidential correspondence on personnel and labor relations matters. This position requires awareness of the structure and functioning of the university to provide an efficient flow of information as a service to visitors. FLSA: Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $3,750 per month - $4,417 per month CSU Classification Salary Range : $3,664 per month - $9,455 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday-Friday, 8 a.m.-5 p.m.; evenings and weekends as needed. Department Information The Division of the President at California State University, Sacramento includes the Office of the President, University Communications, University Initiatives and Student Success, the Office of Institutional Research, the Office of External Relations, and Hornet Athletics. The Office of the President includes the presidential aide, Sr. Advisor to the President, the Chief of Staff, the Director of Presidential Business Operations, and University Events. Those positions manage the operations of the Division and provide support the President. https://www.csus.edu/president/ Minimum Qualifications Knowledge and Abilities: Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education. Ability to manage multiple assignments; prioritize and set deadlines, complete projects on schedule; identify appropriate applications of a wide variety of complex written policies and procedures; apply a high degree of judgment, discretion and initiative in coordinating activities associated with the president's office such as meetings, projects, executive personnel searches; reply to inquiries; gather information, conduct research, and prepare reports, letters, and policy statements; handle highly confidential and sensitive matters; communicate with the president appropriately; use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures; establish and maintain effective working relationships with high ranking campus administrators, community leaders, and the public; manage the president's appointment calendar; maintain the budget; coordinate and evaluate the work of clerical and/or secretarial personnel assigned to the president's office; and read and write at a level appropriate to the position. Experience: Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above; or A combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed above. Required Qualifications Experience 1. Experience providing administrative support at the Executive level or comparable position. Knowledge, Skills, Abilities 2. Ability to work independently on complex problems and work assignments. 3. Ability to schedule and manage multiple calendars through Microsoft Outlook 4. Proficiency in using common business software applications (i.e., Microsoft Office Suite) 5. Ability to maintain confidentiality at all times. 6. Strong organizational and coordination skills. 7. Strong interpersonal skills with the ability to maintain effective working relationships and provide excellent customer service to all internal and external constituents. 8. Effective written and verbal communication skills. 9. Working knowledge of financial recordkeeping and procedures. 10. Ability to learn human resources processes and procedures. 11. Ability to make high-level travel arrangements. 12. Ability to oversee and train student assistants on clerical responsibilities. 13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and members of the community. Other 14. Ability to travel to and from various locations for purchasing needs or other work-related assignments. 15. Ability to work evenings and weekends as needed to maintain the President’s calendar and/or schedule. Preferred Qualifications 16. Knowledge of CSU systems such as Concur and Financial Data Warehouse. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Working Title: President's Office Business Coordinator Classification Title: Presidential Aide Posting Details Priority Application Deadline: Sunday April 28th @ 11:55pm PST Position Summary Under the general direction of the Director of Presidential Business Operations, the President’s Office Business Coordinator performs a variety of functions in support of the daily and long-term administrative activities of the Office of the President. Working with the Sr. Presidential Aide/Executive Assistant to the President, the incumbent performs high-level and sensitive complex scheduling and management of the President’s calendar and supports other Administrators in the President’s Office. The incumbent serves as a liaison for the President’s Office with internal and external stakeholders, such as systemwide officials, university and community leaders, and other government/elected officials, on scheduling needs. The President’s Office Business Coordinator manages administrative operations of the Office of the President; duties include, but are not limited to managing the front desk operation to ensure sufficient staffing, monitoring and tracking the budget for respective areas of responsibilities, office management, procurement and reimbursements, leading the administrative coordination of various meetings led by Office of the President and executive-level meetings and performing other projects as needed. The incumbent must possess competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills. The nature of daily activities includes executive management consultation with regard to the collective bargaining process and confidential correspondence on personnel and labor relations matters. This position requires awareness of the structure and functioning of the university to provide an efficient flow of information as a service to visitors. FLSA: Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $3,750 per month - $4,417 per month CSU Classification Salary Range : $3,664 per month - $9,455 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday-Friday, 8 a.m.-5 p.m.; evenings and weekends as needed. Department Information The Division of the President at California State University, Sacramento includes the Office of the President, University Communications, University Initiatives and Student Success, the Office of Institutional Research, the Office of External Relations, and Hornet Athletics. The Office of the President includes the presidential aide, Sr. Advisor to the President, the Chief of Staff, the Director of Presidential Business Operations, and University Events. Those positions manage the operations of the Division and provide support the President. https://www.csus.edu/president/ Minimum Qualifications Knowledge and Abilities: Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education. Ability to manage multiple assignments; prioritize and set deadlines, complete projects on schedule; identify appropriate applications of a wide variety of complex written policies and procedures; apply a high degree of judgment, discretion and initiative in coordinating activities associated with the president's office such as meetings, projects, executive personnel searches; reply to inquiries; gather information, conduct research, and prepare reports, letters, and policy statements; handle highly confidential and sensitive matters; communicate with the president appropriately; use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures; establish and maintain effective working relationships with high ranking campus administrators, community leaders, and the public; manage the president's appointment calendar; maintain the budget; coordinate and evaluate the work of clerical and/or secretarial personnel assigned to the president's office; and read and write at a level appropriate to the position. Experience: Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above; or A combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed above. Required Qualifications Experience 1. Experience providing administrative support at the Executive level or comparable position. Knowledge, Skills, Abilities 2. Ability to work independently on complex problems and work assignments. 3. Ability to schedule and manage multiple calendars through Microsoft Outlook 4. Proficiency in using common business software applications (i.e., Microsoft Office Suite) 5. Ability to maintain confidentiality at all times. 6. Strong organizational and coordination skills. 7. Strong interpersonal skills with the ability to maintain effective working relationships and provide excellent customer service to all internal and external constituents. 8. Effective written and verbal communication skills. 9. Working knowledge of financial recordkeeping and procedures. 10. Ability to learn human resources processes and procedures. 11. Ability to make high-level travel arrangements. 12. Ability to oversee and train student assistants on clerical responsibilities. 13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and members of the community. Other 14. Ability to travel to and from various locations for purchasing needs or other work-related assignments. 15. Ability to work evenings and weekends as needed to maintain the President’s calendar and/or schedule. Preferred Qualifications 16. Knowledge of CSU systems such as Concur and Financial Data Warehouse. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CA DEPARTMENT OF PARKS AND RECREATION
Sacramento, California, United States
Job Description and Duties ADMINISTRATIVE ASSISTANT I - CALIFORNIA NATURAL RESOURCES AGENCY OFFICE OF THE SECRETARY / EXECUTIVE ADMINISTRATIVE SUPPORT UNIT The reporting location for this position is the Natural Resources Agency Headquarters in Sacramento. This position will work under the general supervision of the Managing Assistant (Staff Services Manager I). Under the direction of the Staff Services Manager I, Managing Assistant for the California Natural Resources Agency (CNRA) Secretary and Undersecretary, the Administrative Assistant I (AA I) provides administrative detail to the Deputy Secretaries and Assistant Secretaries. The AA I serves as the front desk receptionist and is expected to develop and maintain effective working relationships with a variety of stakeholders, government agencies, boards, commissions as well as the public. The incumbent performs a wide variety of technical, analytical, and staff service tasks with a high degree of responsibility, in addition to expert knowledge of the CNRA’s operational and organizational structure and awareness of current issues, including contact with high-level state/federal agencies, the legislature, the Governor's Office (GO), and numerous external organizations. Excellent written and verbal communication skills and the ability to work in a fast-paced environment and prioritize tasks is a must. This position is categorized as Office-Based. The position’s job duties are performed at the designated work location in Sacramento 100% of the time. California is one of the most biodiverse places on the planet. As such, CNRA values diverse employees working together to protect biodiversity for all Californians. CNRA prioritizes an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. https://resources.ca.gov/ Training and Development Assignments may be considered. This position is designated as not telework eligible. State housing is not available. For further information regarding this position, please contact Kimberly Arbuckle at Kimberly.Arbuckle@parks.ca.gov . This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. ADMINISTRATIVE ASSISTANT I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-427707 Position #(s): 549-010-5361-001 Working Title: ADMINISTRATIVE ASSISTANT I Classification: ADMINISTRATIVE ASSISTANT I $4,726.00 - $5,916.00 A $4,943.00 - $6,190.00 B # of Positions: Multiple Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Department Information The California Natural Resources Agency (CNRA) is a state cabinet-level agency in the government of California. Through its 40 departments, conservancies, boards, commissions, councils, and museums, the California Natural Resources Agency is responsible for protecting historical, natural, and cultural sites, monitoring and controlling state lands and waterways, and regulating fish and game use. The current Secretary for the California Natural Resources is Wade Crowfoot and he serves as a member of Governor Gavin Newsom’s cabinet. As Secretary, Crowfoot oversees an agency of 19,000 employees charged with protecting and managing California’s diverse resources. Mission statement: To restore, protect and manage the state's natural, historical and cultural resources for current and future generations using creative approaches and solutions based on science, collaboration and respect for all the communities and interests involved. Department Website: http://www.parks.ca.gov Special Requirements Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 page(s), 12-point font, Statement of Qualifications (SOQ) that describes your experience as it relates to this position/Duty Statement. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 4/29/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Class & Hiring PO Box 942896 Sacramento , CA 94296-001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street Sacramento , CA 95814 Monday - Friday, excluding state holidays and weekends 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - See Special Requirements Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Kimberly Arbuckle (000) - kimberly.arbuckle@resources.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-9990 sharon.comas@parks.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-010-5361-001 and the Job Control # JC-427707 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Eligibility Information To be appointed you must satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for Administrative Assistant I. Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 4/29/2024
Apr 19, 2024
Full Time
Job Description and Duties ADMINISTRATIVE ASSISTANT I - CALIFORNIA NATURAL RESOURCES AGENCY OFFICE OF THE SECRETARY / EXECUTIVE ADMINISTRATIVE SUPPORT UNIT The reporting location for this position is the Natural Resources Agency Headquarters in Sacramento. This position will work under the general supervision of the Managing Assistant (Staff Services Manager I). Under the direction of the Staff Services Manager I, Managing Assistant for the California Natural Resources Agency (CNRA) Secretary and Undersecretary, the Administrative Assistant I (AA I) provides administrative detail to the Deputy Secretaries and Assistant Secretaries. The AA I serves as the front desk receptionist and is expected to develop and maintain effective working relationships with a variety of stakeholders, government agencies, boards, commissions as well as the public. The incumbent performs a wide variety of technical, analytical, and staff service tasks with a high degree of responsibility, in addition to expert knowledge of the CNRA’s operational and organizational structure and awareness of current issues, including contact with high-level state/federal agencies, the legislature, the Governor's Office (GO), and numerous external organizations. Excellent written and verbal communication skills and the ability to work in a fast-paced environment and prioritize tasks is a must. This position is categorized as Office-Based. The position’s job duties are performed at the designated work location in Sacramento 100% of the time. California is one of the most biodiverse places on the planet. As such, CNRA values diverse employees working together to protect biodiversity for all Californians. CNRA prioritizes an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination. https://resources.ca.gov/ Training and Development Assignments may be considered. This position is designated as not telework eligible. State housing is not available. For further information regarding this position, please contact Kimberly Arbuckle at Kimberly.Arbuckle@parks.ca.gov . This recruitment may be used to fill identical vacancies which may occur within 180 days of the Final Filing Date of this job posting. You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. ADMINISTRATIVE ASSISTANT I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-427707 Position #(s): 549-010-5361-001 Working Title: ADMINISTRATIVE ASSISTANT I Classification: ADMINISTRATIVE ASSISTANT I $4,726.00 - $5,916.00 A $4,943.00 - $6,190.00 B # of Positions: Multiple Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Department Information The California Natural Resources Agency (CNRA) is a state cabinet-level agency in the government of California. Through its 40 departments, conservancies, boards, commissions, councils, and museums, the California Natural Resources Agency is responsible for protecting historical, natural, and cultural sites, monitoring and controlling state lands and waterways, and regulating fish and game use. The current Secretary for the California Natural Resources is Wade Crowfoot and he serves as a member of Governor Gavin Newsom’s cabinet. As Secretary, Crowfoot oversees an agency of 19,000 employees charged with protecting and managing California’s diverse resources. Mission statement: To restore, protect and manage the state's natural, historical and cultural resources for current and future generations using creative approaches and solutions based on science, collaboration and respect for all the communities and interests involved. Department Website: http://www.parks.ca.gov Special Requirements Statement of Qualifications (SOQ) is a discussion of how an applicant's education, training, experience, and skills meet the criteria in the duty statement and qualify the applicant for the position. Please include a 1-2 page(s), 12-point font, Statement of Qualifications (SOQ) that describes your experience as it relates to this position/Duty Statement. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview. Candidates that believe they meet the Minimum qualifications based on a pattern of education from the classification description (specifications) must provide a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position. If selected for the position official sealed transcripts will be required prior to appointment. DO NOT include any confidential information to your application or supporting documents (i.e., Social Security Number, birthdate, marital status, medical information, examination results, method of eligibility, etc.) SROA/SURPLUS Applicants: You must check the SROA/Surplus as your claimed method of eligibility and attach your SROA/Surplus letter as an additional document. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 4/29/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Parks & Recreation Attn: Class & Hiring PO Box 942896 Sacramento , CA 94296-001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Parks & Recreation Class & Hiring 715 P Street Sacramento , CA 95814 Monday - Friday, excluding state holidays and weekends 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - See Special Requirements Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: http://www.parks.ca.gov Hiring Unit Contact: Kimberly Arbuckle (000) - kimberly.arbuckle@resources.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Sharon Comas - Human Rights Office (916) 653-9990 sharon.comas@parks.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Instructions If submitting your completed Application Package by mail or hand delivery, you must include the Position # 549-010-5361-001 and the Job Control # JC-427707 in the “Examination or Job Title for which you are applying” section on the STD. 678. Note: If you are applying for multiple positions, you must complete a STD. 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered. Employment History on the STD 678 must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview. Eligibility Information To be appointed you must satisfy one of the following requirements: List Eligibility - Successfully complete the civil service exam for Administrative Assistant I. Click here for more information on how to apply for the exam. NOTE: Please refer to the exam bulletin for the frequency of administration of this exam. Transfer Eligibility - Must have current employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). Reinstatement Eligibility - Previously obtained permanent employment with the State of California in the same classification or in a classification that is comparable. If in a different classification, you must meet the minimum qualifications (see Minimum Qualifications section and associated links above). In some special circumstances, candidates who meet the Minimum Qualifications for the position, but who do not have one of the types of eligibility listed above, may be hired. However, this is rare, and the preferred method of appointment is through eligibility as described above. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 4/29/2024
Monterey County Human Resources
Salinas, California, United States
Position Description The County of Monterey invites your interest for the position of Military & Veterans Affair Officer Final Filing Deadline: June 2, 2024 THE COMMUNITY The County of Monterey is a diverse community set in a picturesque coastal location and offers tourists and residents alike the comfort of a moderate Mediterranean climate, miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world’s most famous golf course, it’s easy to see why over 450,000 residents choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice. In addition to a thriving tourist trade, the County’s economy is largely based in a vigorous agricultural industry. Known as the “Salad Bowl of the World” the Salinas Valley provides fresh strawberries, vegetables, wine grapes and leafy greens to the entire country. California’s 16th largest county provides many educational opportunities including California State University at Monterey Bay, the Middlebury Institute of International Studies at Monterey, Monterey Peninsula College, Hartnell College, the Defense Language Institute, and the Naval Postgraduate School. All these factors combine to make the County a healthy, economically diverse region eager to foster and sustain an enriching lifestyle for its residents. THE ORGANIZATION At the local level, the County of Monterey is governed by a Board of Supervisors. Like all governing bodies, the Board of Supervisors is empowered with both legislative and executive authority over the entirety of the county and is the primary governing body for all unincorporated areas within the County’s boundaries. The Board has five elected members, each representing a district in the County. The mission of the County of Monterey is to excel at providing quality services for the benefit of all county residents while developing, maintaining, and enhancing the resources in the area. The County operates according to the following values: • Assure honesty and integrity in all county actions; • Provide top quality customer service; • Practice continuing innovation; and, • Treat fellow employees, customers, and residents with respect and courtesy at all times. THE MILITARY & VETERANS AFFAIRS OFFICE Monterey County’s Military & Veterans Affairs Office is dedicated to serving veterans, their dependents, and survivors by helping them obtain benefits, services, and resources, while exemplifying the utmost respect and courtesy, in honor of their service. MISSION STATEMENT The Monterey County Military & Veterans Affairs Office (MVAO) provides advocacy, assistance and services designed to enhance the lives of the County’s veterans who served their country in the Armed Forces, their families, and their survivors. We assist in obtaining entitlements and services from the U.S. Department of Veterans Affairs (VA), U.S. Department of Defense (DOD), California Department of Veterans Affairs (CDVA), and local programs for eligible veterans and their families. Monterey County Military & Veterans Affairs employees are dedicated to providing these services in a customer friendly environment with quality second to none. The Office of Military & Veterans Affairs provides these services and helps with the following benefits: • Comprehensive benefits counseling • Claims preparation and submission • Claims follow-up to ensure final decisions are fully adjudicated • Initiate and develop appeals when appropriate • Networking and advocacy with federal, state, and local agencies Information and referrals for the following: • Public assistance • Veterans Affairs medical/health care • Homeless and At-Risk of Becoming Homeless • Service Treatment Records requests for claim processing • Certification of discharge papers (DDE-214) for filing claims with the VA THE POSITION Under administrative direction, the Military and Veterans Affairs Officer manages the Military & Veterans Affairs programs for the County of Monterey. This executive management level position functions as a department head within the County’s Department of Social Services and is responsible for directing, coordinating, and implementing the County’s Military and Veterans Affairs programs as well as providing comprehensive referral services to military personnel, veterans, and their families throughout the County. The Military & Veterans Affairs Officer oversees an office staff of 11 full-time employees consisting of representatives, analysts, and administrative support positions. To view the full brochure for this job opening, please click on the following link: Military & Veterans Affair Officer Examples of Duties The responsibilities and essential functions of the Military & Veterans Affairs Officer may include, but are not limited to: Develops, plans, and administers a comprehensive Military and Veterans Affairs program; Supervises the Military and Veterans Affairs Offices staff; develops, administers, and monitors the office budget; Establishes liaison with military, veterans, and community organizations for the purpose of furthering the military and veterans programs and resolves issues that affect collaboration of services; Coordinates a collaboration of resources and activities with federal and state military and veterans affairs agencies; Provides technical assistance to County departments and programs; and coordinates Military and Veterans Affairs programs with Human Resources for the County’s veterans hiring preference ordinance by attesting to the eligibility of veteran applicants; verifies veterans’ income and eligibility for USDVA entitlements for the Department of Social and Employment Services; and verifies entitlement for disabled veterans and/or their survivor property tax exemption for the Assessor’s office; Addresses groups regarding miliary and veterans’ problems, unmet needs, and the entitlements and/or services thereof, and informs the Director of Social Services; Monitors legislative issues, which affect the Military and Veterans Affairs Program and the entitlements and/or services thereof, and informs the Director of Social Services, Military and Veterans Affairs Commission, and other agencies; Directs the maintenance of required records; prepares briefs and reports; Provides Notary Public services for County veterans. Provides staff support for the Military and Veterans Affairs Commission, services as a liaison between the Commission and public officials, and serves as the Commission administrative secretary; and Develops, prepares, assembles, and submits workload and expenditure reports which determine state veterans services funding. THE IDEAL CANDIDATE The County of Monterey is seeking a strong, collaborative, and experienced military and veterans affairs professional who is passionate about advocating for veterans in the community. The ideal candidate possesses extensive experience and knowledge of veterans affairs including federal and state legislation and regulations regarding veteran assistance programs. Knowledge of the region’s local homelessness resources and the ability to connect veterans with these resources is essential. The County is looking for candidates who possess a professional history that demonstrates the following necessary leadership competencies and attributes: Engages people and communicates effectively; Demonstrates political acumen; Coordinates a collaboration of resources and activities with federal and state military and veterans affairs agencies; Interacts professionally with individuals representing all levels of government and community groups, and functions in stressful and/or confrontational situations requiring persuasion in accordance with the desired objective; Able to build and leverage talent; Skilled in the development and execution of policies; Demonstrates ethical behavior; Speaks and presents effectively before small and large groups; Decisive; Possesses a strategic perspective; Maximizes team effectiveness; Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired: 1. Two years of professional veterans services related experience and completion of course working leading to a bachelor’s degree in a services related field at a recognized institution of higher learning; OR 2. Five years of professional veterans’ services related experience, two of which should be advanced or supervisory levels, or at the level of Military and Veterans Services Officer or County Veterans Services Officer. Additional Information Required Conditions of Employment: 1. Pursuant to section 970 of the California Military & Veterans Code, be a United States armed forces veteran. 2. Pursuant to Title 38, sections 14.629 and 14.630 of the Code of Federal Regulations, possess, or able to obtain accreditation by the United States Department of Veterans Affairs and certification by the California Department of Veterans Affairs. COMPENSATION AND BENEFITS This is an at-will position. The salary range for the Military and Veterans Affairs Officer is $128,519 - $175,529 annually; placement within the range is dependent on qualifications. The County also offers a competitive benefits package, including: Retirement - The County of Monterey offers retirement benefits through the California Public Employees’ Retirement System (CalPERS). Retirement formulas: 2% at 55 years of age for CalPERS classic members and 2% at 62 for CalPERS PEPRA members. Current employee contribution rate is 7% up to the CalPERS compensation limits Medical Insurance - CalPERS Health Insurance Program is made available on a pre-tax basis through a Section 125 Cafeteria Benefit Plan • Preferred Provider Organization (PPO) • Health Maintenance Organization (HMO) Dental Insurance - Pacific Health Alliance • $2,000 annual max. per covered person • Orthodontia - $1,500 lifetime max. per covered person Vision - Vision Service Plan (VSP) • Exam, lenses, and frames available every 12 months • Computer vision glasses available, subject to eligibility Health Flexible Spending Accounts - • Flexible Spending Account (FSA) - employee may contribute up to the IRS maximum, on a pre-tax basis • Dependent Care Assistance Program (DCAP) - employee may contribute up to the IRS maximum, on a pre-tax basis Deferred Compensation 457(b) Plan - Pre-tax and post-tax voluntary employee contribution up to the IRS maximum Life Insurance - County paid $50,000 Group Term Life Holidays - 12 paid holidays plus one (1) floating holiday per calendar year Professional Leave - 10 days per calendar year Annual Leave - Accrued Annual Leave; accrual computed according to years of service with a maximum accrual of 850 hours. 50% of California public sector County or City service applied toward computation Longevity Pay - 10 years of consecutive County service 2.5%; 15 years 3.5%; 20 years 5.5% OTHER BENEFITS Management Expense Allowances - $54.17 per month Auto Allowance - $375 per month Professional Development Stipend - $400 per calendar year Employee Assistance Program - The EAP offers confidential counseling and referral services to support wellbeing and resilience in work and life to employees and members TO APPLY If you are interested in this outstanding opportunity, please apply online by clicking on the following link: Bob Murray & Associates Filing Deadline: June 2, 2024 Following the closing date, resumes will be screened according to the qualifications outlined above. The most qualified candidates will be invited to virtual interviews with Bob Murray & Associates. A select group of candidates will be asked to provide references once it is anticipated that they may be recommended as finalists. References will be contacted only following candidate approval. Finalist interviews will be held with the County of Monterey. Candidates will be advised of the status of the recruitment following selection of a candidate. If you have any questions, please do not hesitate to call Mr. Gary Phillips at: (916) 784-9080 http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 6/2/2024 11:59 PM Pacific
Apr 26, 2024
Full Time
Position Description The County of Monterey invites your interest for the position of Military & Veterans Affair Officer Final Filing Deadline: June 2, 2024 THE COMMUNITY The County of Monterey is a diverse community set in a picturesque coastal location and offers tourists and residents alike the comfort of a moderate Mediterranean climate, miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach - possibly the world’s most famous golf course, it’s easy to see why over 450,000 residents choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice. In addition to a thriving tourist trade, the County’s economy is largely based in a vigorous agricultural industry. Known as the “Salad Bowl of the World” the Salinas Valley provides fresh strawberries, vegetables, wine grapes and leafy greens to the entire country. California’s 16th largest county provides many educational opportunities including California State University at Monterey Bay, the Middlebury Institute of International Studies at Monterey, Monterey Peninsula College, Hartnell College, the Defense Language Institute, and the Naval Postgraduate School. All these factors combine to make the County a healthy, economically diverse region eager to foster and sustain an enriching lifestyle for its residents. THE ORGANIZATION At the local level, the County of Monterey is governed by a Board of Supervisors. Like all governing bodies, the Board of Supervisors is empowered with both legislative and executive authority over the entirety of the county and is the primary governing body for all unincorporated areas within the County’s boundaries. The Board has five elected members, each representing a district in the County. The mission of the County of Monterey is to excel at providing quality services for the benefit of all county residents while developing, maintaining, and enhancing the resources in the area. The County operates according to the following values: • Assure honesty and integrity in all county actions; • Provide top quality customer service; • Practice continuing innovation; and, • Treat fellow employees, customers, and residents with respect and courtesy at all times. THE MILITARY & VETERANS AFFAIRS OFFICE Monterey County’s Military & Veterans Affairs Office is dedicated to serving veterans, their dependents, and survivors by helping them obtain benefits, services, and resources, while exemplifying the utmost respect and courtesy, in honor of their service. MISSION STATEMENT The Monterey County Military & Veterans Affairs Office (MVAO) provides advocacy, assistance and services designed to enhance the lives of the County’s veterans who served their country in the Armed Forces, their families, and their survivors. We assist in obtaining entitlements and services from the U.S. Department of Veterans Affairs (VA), U.S. Department of Defense (DOD), California Department of Veterans Affairs (CDVA), and local programs for eligible veterans and their families. Monterey County Military & Veterans Affairs employees are dedicated to providing these services in a customer friendly environment with quality second to none. The Office of Military & Veterans Affairs provides these services and helps with the following benefits: • Comprehensive benefits counseling • Claims preparation and submission • Claims follow-up to ensure final decisions are fully adjudicated • Initiate and develop appeals when appropriate • Networking and advocacy with federal, state, and local agencies Information and referrals for the following: • Public assistance • Veterans Affairs medical/health care • Homeless and At-Risk of Becoming Homeless • Service Treatment Records requests for claim processing • Certification of discharge papers (DDE-214) for filing claims with the VA THE POSITION Under administrative direction, the Military and Veterans Affairs Officer manages the Military & Veterans Affairs programs for the County of Monterey. This executive management level position functions as a department head within the County’s Department of Social Services and is responsible for directing, coordinating, and implementing the County’s Military and Veterans Affairs programs as well as providing comprehensive referral services to military personnel, veterans, and their families throughout the County. The Military & Veterans Affairs Officer oversees an office staff of 11 full-time employees consisting of representatives, analysts, and administrative support positions. To view the full brochure for this job opening, please click on the following link: Military & Veterans Affair Officer Examples of Duties The responsibilities and essential functions of the Military & Veterans Affairs Officer may include, but are not limited to: Develops, plans, and administers a comprehensive Military and Veterans Affairs program; Supervises the Military and Veterans Affairs Offices staff; develops, administers, and monitors the office budget; Establishes liaison with military, veterans, and community organizations for the purpose of furthering the military and veterans programs and resolves issues that affect collaboration of services; Coordinates a collaboration of resources and activities with federal and state military and veterans affairs agencies; Provides technical assistance to County departments and programs; and coordinates Military and Veterans Affairs programs with Human Resources for the County’s veterans hiring preference ordinance by attesting to the eligibility of veteran applicants; verifies veterans’ income and eligibility for USDVA entitlements for the Department of Social and Employment Services; and verifies entitlement for disabled veterans and/or their survivor property tax exemption for the Assessor’s office; Addresses groups regarding miliary and veterans’ problems, unmet needs, and the entitlements and/or services thereof, and informs the Director of Social Services; Monitors legislative issues, which affect the Military and Veterans Affairs Program and the entitlements and/or services thereof, and informs the Director of Social Services, Military and Veterans Affairs Commission, and other agencies; Directs the maintenance of required records; prepares briefs and reports; Provides Notary Public services for County veterans. Provides staff support for the Military and Veterans Affairs Commission, services as a liaison between the Commission and public officials, and serves as the Commission administrative secretary; and Develops, prepares, assembles, and submits workload and expenditure reports which determine state veterans services funding. THE IDEAL CANDIDATE The County of Monterey is seeking a strong, collaborative, and experienced military and veterans affairs professional who is passionate about advocating for veterans in the community. The ideal candidate possesses extensive experience and knowledge of veterans affairs including federal and state legislation and regulations regarding veteran assistance programs. Knowledge of the region’s local homelessness resources and the ability to connect veterans with these resources is essential. The County is looking for candidates who possess a professional history that demonstrates the following necessary leadership competencies and attributes: Engages people and communicates effectively; Demonstrates political acumen; Coordinates a collaboration of resources and activities with federal and state military and veterans affairs agencies; Interacts professionally with individuals representing all levels of government and community groups, and functions in stressful and/or confrontational situations requiring persuasion in accordance with the desired objective; Able to build and leverage talent; Skilled in the development and execution of policies; Demonstrates ethical behavior; Speaks and presents effectively before small and large groups; Decisive; Possesses a strategic perspective; Maximizes team effectiveness; Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired: 1. Two years of professional veterans services related experience and completion of course working leading to a bachelor’s degree in a services related field at a recognized institution of higher learning; OR 2. Five years of professional veterans’ services related experience, two of which should be advanced or supervisory levels, or at the level of Military and Veterans Services Officer or County Veterans Services Officer. Additional Information Required Conditions of Employment: 1. Pursuant to section 970 of the California Military & Veterans Code, be a United States armed forces veteran. 2. Pursuant to Title 38, sections 14.629 and 14.630 of the Code of Federal Regulations, possess, or able to obtain accreditation by the United States Department of Veterans Affairs and certification by the California Department of Veterans Affairs. COMPENSATION AND BENEFITS This is an at-will position. The salary range for the Military and Veterans Affairs Officer is $128,519 - $175,529 annually; placement within the range is dependent on qualifications. The County also offers a competitive benefits package, including: Retirement - The County of Monterey offers retirement benefits through the California Public Employees’ Retirement System (CalPERS). Retirement formulas: 2% at 55 years of age for CalPERS classic members and 2% at 62 for CalPERS PEPRA members. Current employee contribution rate is 7% up to the CalPERS compensation limits Medical Insurance - CalPERS Health Insurance Program is made available on a pre-tax basis through a Section 125 Cafeteria Benefit Plan • Preferred Provider Organization (PPO) • Health Maintenance Organization (HMO) Dental Insurance - Pacific Health Alliance • $2,000 annual max. per covered person • Orthodontia - $1,500 lifetime max. per covered person Vision - Vision Service Plan (VSP) • Exam, lenses, and frames available every 12 months • Computer vision glasses available, subject to eligibility Health Flexible Spending Accounts - • Flexible Spending Account (FSA) - employee may contribute up to the IRS maximum, on a pre-tax basis • Dependent Care Assistance Program (DCAP) - employee may contribute up to the IRS maximum, on a pre-tax basis Deferred Compensation 457(b) Plan - Pre-tax and post-tax voluntary employee contribution up to the IRS maximum Life Insurance - County paid $50,000 Group Term Life Holidays - 12 paid holidays plus one (1) floating holiday per calendar year Professional Leave - 10 days per calendar year Annual Leave - Accrued Annual Leave; accrual computed according to years of service with a maximum accrual of 850 hours. 50% of California public sector County or City service applied toward computation Longevity Pay - 10 years of consecutive County service 2.5%; 15 years 3.5%; 20 years 5.5% OTHER BENEFITS Management Expense Allowances - $54.17 per month Auto Allowance - $375 per month Professional Development Stipend - $400 per calendar year Employee Assistance Program - The EAP offers confidential counseling and referral services to support wellbeing and resilience in work and life to employees and members TO APPLY If you are interested in this outstanding opportunity, please apply online by clicking on the following link: Bob Murray & Associates Filing Deadline: June 2, 2024 Following the closing date, resumes will be screened according to the qualifications outlined above. The most qualified candidates will be invited to virtual interviews with Bob Murray & Associates. A select group of candidates will be asked to provide references once it is anticipated that they may be recommended as finalists. References will be contacted only following candidate approval. Finalist interviews will be held with the County of Monterey. Candidates will be advised of the status of the recruitment following selection of a candidate. If you have any questions, please do not hesitate to call Mr. Gary Phillips at: (916) 784-9080 http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 6/2/2024 11:59 PM Pacific
THE OPPORTUNITY
The City of Cleburne, Texas is seeking an innovative, team-oriented municipal leader to join the Executive Team as the City’s next Assistant City Manager. This newly created position joins a cohesive team of professionals who are focused on service and excellence in this rapidly growing Texas city.
ABOUT CLEBURNE
The City of Cleburne is a fast-growing city within the Dallas-Fort Worth Metroplex. The 2014 completion of the Chisholm Trail Parkway has established a 20-minute connection from the heart of Cleburne to downtown Fort Worth. Cleburne is a growing yet quaint community that is quickly becoming home to those who need access to the big city but want to have roots in a truly Texan community. As the seat of Johnson County, Cleburne is an established city with a historic downtown, spirited community and limitless potential. As a full-service organization, the City of Cleburne can stand alone in the region with its own water and wastewater systems, sanitation service, airport and other services supporting an estimated 34,000 residents across more than 38 square miles.
CITY GOVERNMENT
The City of Cleburne operates under a Council-Manager form of government. Direction and goals are set by an elected mayor and a four-member city council. They appoint the City Manager who is responsible for leading the City organization. The City of Cleburne staff is made up of 373 full-time employees. Cleburne has an adopted FY 2024 budget of $150 million with an adopted tax rate of $0.581318 per $100 of valuation.
City leadership is committed to establishing a culture of excellence built on providing exceptional municipal customer service. Driven by a strong economy and an outstanding quality of life, Cleburne seeks to establish itself as a “City by which others are measured.”
THE POSITION
The Assistant City Manager (ACM) will oversee an exciting and career-enriching portfolio of City departments in Cleburne and will initially have five direct reports. Under the direction of the City Manager and Deputy City Manager, the Assistant City Manager will provide leadership and oversight to the Finance Department, the City Secretary, Information Technology Department, Conference Center, Airport, and other departments as assigned.
The Assistant City Manager will serve as a key member of the City’s Executive Leadership Team at an exciting time in Cleburne’s rapid growth and evolution as a city. Some of the additional responsibilities of the Assistant City Manager include a ssisting the City Manager and Deputy City Manager in the management and review of the activities and operation of the City by overseeing and participating in the administration of departments and programs; collaborating with the City Manager and Deputy City Manager to develop and oversee capital improvements, budget, and expenditures; and representing the City by acting as a liaison for community organizations, assigned boards, committees, and civic groups.
The City of Cleburne is seeking an experienced and leadership-minded Assistant City Manager with a demonstrated track record of excellent work. The most qualified candidates will have experience as a City Manager, Assistant/Deputy City Manager or senior department director in a contemporary small to medium-sized municipality, where growth management, customer service, high ethical standards, and open communications are valued; experience as a municipal CFO or Finance Director will greatly benefit the successful candidate and the City organization; and the ability to carefully navigate politically sensitive situations.
SALARY AND BENEFITS
The anticipated salary for the Assistant City Manager is $195,000 +/- depending on qualifications.
Retirement is provided through Texas Municipal Retirement System matched 2:1 with a 7% employee contribution. The City also provides health, dental and vision insurance with some shared employee cost; vacation leave based on years of service and ranges from 80 hours per year (for employees with less than 5 years of service) to 160 hours per year (15 or more years of service); 12 paid holidays per year; and 15 days of sick leave accrued per year with unlimited accumulation.
The complete 2023-2024 Benefits Guide can be viewed here .
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé online. Candidates are encouraged to apply immediately, as this recruitment will close once a sufficiently strong pool of stellar candidates has been established. Apply at:
www.mosaicpublic.com/careers
Confidential inquiries are welcomed to:
Bryan Noblett | bryan@ mosaicpublic.com | (916) 550-4100
Greg Nelson | greg@mosaicpu blic.com | (916) 550-4100
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
The City of Cleburne is an Equal Opportunity Employer.
Apr 16, 2024
Full Time
THE OPPORTUNITY
The City of Cleburne, Texas is seeking an innovative, team-oriented municipal leader to join the Executive Team as the City’s next Assistant City Manager. This newly created position joins a cohesive team of professionals who are focused on service and excellence in this rapidly growing Texas city.
ABOUT CLEBURNE
The City of Cleburne is a fast-growing city within the Dallas-Fort Worth Metroplex. The 2014 completion of the Chisholm Trail Parkway has established a 20-minute connection from the heart of Cleburne to downtown Fort Worth. Cleburne is a growing yet quaint community that is quickly becoming home to those who need access to the big city but want to have roots in a truly Texan community. As the seat of Johnson County, Cleburne is an established city with a historic downtown, spirited community and limitless potential. As a full-service organization, the City of Cleburne can stand alone in the region with its own water and wastewater systems, sanitation service, airport and other services supporting an estimated 34,000 residents across more than 38 square miles.
CITY GOVERNMENT
The City of Cleburne operates under a Council-Manager form of government. Direction and goals are set by an elected mayor and a four-member city council. They appoint the City Manager who is responsible for leading the City organization. The City of Cleburne staff is made up of 373 full-time employees. Cleburne has an adopted FY 2024 budget of $150 million with an adopted tax rate of $0.581318 per $100 of valuation.
City leadership is committed to establishing a culture of excellence built on providing exceptional municipal customer service. Driven by a strong economy and an outstanding quality of life, Cleburne seeks to establish itself as a “City by which others are measured.”
THE POSITION
The Assistant City Manager (ACM) will oversee an exciting and career-enriching portfolio of City departments in Cleburne and will initially have five direct reports. Under the direction of the City Manager and Deputy City Manager, the Assistant City Manager will provide leadership and oversight to the Finance Department, the City Secretary, Information Technology Department, Conference Center, Airport, and other departments as assigned.
The Assistant City Manager will serve as a key member of the City’s Executive Leadership Team at an exciting time in Cleburne’s rapid growth and evolution as a city. Some of the additional responsibilities of the Assistant City Manager include a ssisting the City Manager and Deputy City Manager in the management and review of the activities and operation of the City by overseeing and participating in the administration of departments and programs; collaborating with the City Manager and Deputy City Manager to develop and oversee capital improvements, budget, and expenditures; and representing the City by acting as a liaison for community organizations, assigned boards, committees, and civic groups.
The City of Cleburne is seeking an experienced and leadership-minded Assistant City Manager with a demonstrated track record of excellent work. The most qualified candidates will have experience as a City Manager, Assistant/Deputy City Manager or senior department director in a contemporary small to medium-sized municipality, where growth management, customer service, high ethical standards, and open communications are valued; experience as a municipal CFO or Finance Director will greatly benefit the successful candidate and the City organization; and the ability to carefully navigate politically sensitive situations.
SALARY AND BENEFITS
The anticipated salary for the Assistant City Manager is $195,000 +/- depending on qualifications.
Retirement is provided through Texas Municipal Retirement System matched 2:1 with a 7% employee contribution. The City also provides health, dental and vision insurance with some shared employee cost; vacation leave based on years of service and ranges from 80 hours per year (for employees with less than 5 years of service) to 160 hours per year (15 or more years of service); 12 paid holidays per year; and 15 days of sick leave accrued per year with unlimited accumulation.
The complete 2023-2024 Benefits Guide can be viewed here .
APPLICATION AND SELECTION PROCESS
To be considered for this position, interested candidates must submit a cover letter and résumé online. Candidates are encouraged to apply immediately, as this recruitment will close once a sufficiently strong pool of stellar candidates has been established. Apply at:
www.mosaicpublic.com/careers
Confidential inquiries are welcomed to:
Bryan Noblett | bryan@ mosaicpublic.com | (916) 550-4100
Greg Nelson | greg@mosaicpu blic.com | (916) 550-4100
This recruitment incorporates existing rules and regulations that govern public sector recruitments in the State of Texas. In accordance with public disclosure/open record laws, information submitted for consideration may be made available to the public upon request by interested parties.
The City of Cleburne is an Equal Opportunity Employer.
Merced County, CA
Merced, California, United States
Examples of Duties Duties may include, but are not limited to the following: Assist in the examination of fields, roadways, and cultivated areas to determine location and extent of infestation of rodents, weeds, birds, insects or predators, and for presence or extent of plant disease infestation, and assists in their eradication or control. Prepare poison grains for rodent control and its application. Mix restricted and non-restricted pesticides. Enforce quarantine laws relating to the prevention of the introduction or spread of pests, and certifies acceptability or specifies treatment of shipments as a condition of movement. Educate growers/farmers and others involved in use of pesticides. Keep records of inspections and prepares reports. Examine fruits, nuts, vegetables, honey, eggs, and other agricultural commodities in markets, packing houses, and storage areas for compliance with regulations relating to standards, grades, and spray residue. Issue certificates of inspections. Examine plants and trees in nurseries and those arriving or shipped by private or common carrier for evidence of disease, pests of noxious weed seeds, cleanliness and proper labeling. Inspect agricultural commodities being shipped to see that they are free from injurious insects or plant diseases. Assure growers' compliance with laws and regulations concerning pesticides. Issue restricted materials permits to growers. Administer tests to growers for certified/restricted applicator certificates and explains county requirements. Conduct field review and inspection of pesticide use based on crops to be sprayed and drift possibilities to surrounding areas. Interview and conducts fact finding investigations of potential pesticide poisoning/chemical incidents and issues notice of violations if appropriate. Issue permits and supervises the application of toxic materials to crops. Supervise extra help staff and participates in the examination of fruits, nuts, vegetables, honey, eggs, and other agricultural commodities in markets, packing houses, and storage areas for compliance with regulations relating to standards, grades, as outlined in the California Agricultural Code, and spray residue. Enforce quarantine laws relating to the prevention of the introduction or spread of pests, and certifies acceptability and issues Photo-Sanitary Certification or specifies treatment of shipments as a condition of movement. Issue producers certificate and work with products retailers as to correct labeling as to variety, weight, and count. Complete reports of finding issues notice of violations if appropriate. Present various training sessions to growers, and operators. Minimum Qualifications AGRICULTURAL BIOLOGIST I Experience: None required. Education: Possession of a Bachelor's degree from an accredited four (4) year college with specialization in one or more appropriate disciplines in agricultural, biological, chemical, or physical sciences, or other appropriate disciplines as determined by the Secretary, California Department of Food and Agriculture. Individuals who apply during the last semester/quarter prior to graduation must satisfy the requirements for graduation within 180 days of appointment. Incumbents who do not complete graduation requirments prior to the end of their probationary period will be terminated. License: Possess a valid California driver's license at time of appointment and maintain. Incumbent in this classification must within six (6) months of appointment obtain a State License of Eligibility in at least one of the following required fields of Agricultural Inspection: Pesticide Regulation, Pest Prevention and Plant Regulation, or Commodity Regulation. AGRICULTURAL BIOLOGIST II Experience: One (1) year of experience in Agricultural Inspection for law enforcement purposes comparable to an Agricultural Biologist I in Merced County. Education: Possession of a Bachelor's degree from an accredited four (4) year college with specialization in one or more appropriate disciplines in agricultural, biological, chemical, or physical sciences, or other appropriate disciplines as determined by the Secretary, California Department of Food and Agriculture. Licenses: Possession of at least three (3) valid licenses of Eligibility as a County Agricultural Inspector/Biologist, two (2) of which must be Pesticide Regulation and Pest Prevention and Plant Regulation and one (1) other of choice. Possess a valid California driver's license at time of appointment and maintain. Possession of a State of California Department of Pesticide Regulation Qualified Applicator Certificate in the Regulatory Pest Control category. AGRICULTURAL BIOLOGIST III Experience: One (1) year of experience in Agricultural Inspection for law enforcement purposes comparable to an Agricultural Biologist II in Merced County. Education: Possession of a Bachelor's degree from an accredited four (4) year college with specialization in one or more appropriate disciplines in agricultural, biological, chemical, or physical sciences, or other appropriate disciplines as determined by the Secretary, California Department of Food and Agriculture. Licenses: Possession of five (5) valid licenses of Eligibility as a County Agricultural Inspector/Biologist. Possess a valid California driver's license at time of appointment and maintain. Possession of a State of California Department of Pesticide Regulation Qualified Applicator Certificate in the Regulatory Pest Control and Right-of-Way Pest Control categories. Essential Functions ESSENTIAL FUNCTIONS Communicate effectively with others in person, over the telephone, and in writing. Frequent operation of personal computer and other modern office equipment. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Resolve conflicts and respond appropriately to complaints. Maintain confidential information in accordance with legal standards and/or County regulations. Frequent sitting or standing for extended periods. Occasional walking for extended periods over uneven terrain. Occasional climbing stairs or ladders. Driving, pushing/pulling and bending/squatting. Frequent lifting and carrying of 5 to 50 pounds and occasional lifting and carrying of up to 75 pounds unassisted. Constant use of overall visual capabilities. Frequent use of color perception, hand/eye coordination, reading and/or close up work. 0ccasional use of depth perception and peripheral vision. Occasional use of optical devices such as refractometer, microscope, hand lens, or range finder. Normal dexterity with constant holding, frequent grasping, reaching, repetitive motion and writing. Constant hearing normal speech, hearing/talking on the telephone and in person. Occasional public presentations. Constant concentration with frequent public contact, decision making and conflict resolution. Occasional exposure to emergency situations. Occasionally overtime, weekend, and holiday assignments. Some seasonal assignments require early morning or late evening work. Frequent exposure to outdoor conditions including heat/cold, dust, chemical residues, allergens, or odors. Occasional exposure to indoor industrial conditions including heat/cold, odors, or poor ventilation. Regular attendance is an essential function. Knowledge of: The Proper methods of control and eradication of noxious weeds and other pests. Various types of crops grown and farming methods in the County. Various types of pesticides and proper applications. Pesticide use and safety laws and regulations. Law enforcement powers and obligations of the Agricultural Commissioner. Plant biology, pests, and diseases. Statistical methods. Animal physiology. Pertinent laws and regulations applicable to inspection, standardization and quarantine of agricultural products. Plant botany and pathology. Horticulture. Entomology, Nematology. Investigation techniques. Ability to: Keep records and prepare reports on inspections on legal regulations and the violation. Work cooperatively with growers, packers, and shippers and to enforce the rules and regulations affecting standardization tactfully and effectively. Identify plant pests and diseases. Plan and oversee the work of unskilled workers. Make decisions regarding individual situations and appropriate enforcement actions based on technical knowledge. Mix and use various poisonous materials in the control and eradication of pest animals and noxious weeds. Conduct an investigation and complete a report of findings. Operate pest control equipment. HOLIDAYS & LEAVES VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers five Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 200 EPO Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental Calendar Year Maximums County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE State Disability Insurance - Benefit based on highest quarter during previous calendar year. Employee pays premium. LIFE INSURANCE $10,000 County-paid coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) Anthem EAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. Closing Date/Time: Continuous
Apr 11, 2024
Full Time
Examples of Duties Duties may include, but are not limited to the following: Assist in the examination of fields, roadways, and cultivated areas to determine location and extent of infestation of rodents, weeds, birds, insects or predators, and for presence or extent of plant disease infestation, and assists in their eradication or control. Prepare poison grains for rodent control and its application. Mix restricted and non-restricted pesticides. Enforce quarantine laws relating to the prevention of the introduction or spread of pests, and certifies acceptability or specifies treatment of shipments as a condition of movement. Educate growers/farmers and others involved in use of pesticides. Keep records of inspections and prepares reports. Examine fruits, nuts, vegetables, honey, eggs, and other agricultural commodities in markets, packing houses, and storage areas for compliance with regulations relating to standards, grades, and spray residue. Issue certificates of inspections. Examine plants and trees in nurseries and those arriving or shipped by private or common carrier for evidence of disease, pests of noxious weed seeds, cleanliness and proper labeling. Inspect agricultural commodities being shipped to see that they are free from injurious insects or plant diseases. Assure growers' compliance with laws and regulations concerning pesticides. Issue restricted materials permits to growers. Administer tests to growers for certified/restricted applicator certificates and explains county requirements. Conduct field review and inspection of pesticide use based on crops to be sprayed and drift possibilities to surrounding areas. Interview and conducts fact finding investigations of potential pesticide poisoning/chemical incidents and issues notice of violations if appropriate. Issue permits and supervises the application of toxic materials to crops. Supervise extra help staff and participates in the examination of fruits, nuts, vegetables, honey, eggs, and other agricultural commodities in markets, packing houses, and storage areas for compliance with regulations relating to standards, grades, as outlined in the California Agricultural Code, and spray residue. Enforce quarantine laws relating to the prevention of the introduction or spread of pests, and certifies acceptability and issues Photo-Sanitary Certification or specifies treatment of shipments as a condition of movement. Issue producers certificate and work with products retailers as to correct labeling as to variety, weight, and count. Complete reports of finding issues notice of violations if appropriate. Present various training sessions to growers, and operators. Minimum Qualifications AGRICULTURAL BIOLOGIST I Experience: None required. Education: Possession of a Bachelor's degree from an accredited four (4) year college with specialization in one or more appropriate disciplines in agricultural, biological, chemical, or physical sciences, or other appropriate disciplines as determined by the Secretary, California Department of Food and Agriculture. Individuals who apply during the last semester/quarter prior to graduation must satisfy the requirements for graduation within 180 days of appointment. Incumbents who do not complete graduation requirments prior to the end of their probationary period will be terminated. License: Possess a valid California driver's license at time of appointment and maintain. Incumbent in this classification must within six (6) months of appointment obtain a State License of Eligibility in at least one of the following required fields of Agricultural Inspection: Pesticide Regulation, Pest Prevention and Plant Regulation, or Commodity Regulation. AGRICULTURAL BIOLOGIST II Experience: One (1) year of experience in Agricultural Inspection for law enforcement purposes comparable to an Agricultural Biologist I in Merced County. Education: Possession of a Bachelor's degree from an accredited four (4) year college with specialization in one or more appropriate disciplines in agricultural, biological, chemical, or physical sciences, or other appropriate disciplines as determined by the Secretary, California Department of Food and Agriculture. Licenses: Possession of at least three (3) valid licenses of Eligibility as a County Agricultural Inspector/Biologist, two (2) of which must be Pesticide Regulation and Pest Prevention and Plant Regulation and one (1) other of choice. Possess a valid California driver's license at time of appointment and maintain. Possession of a State of California Department of Pesticide Regulation Qualified Applicator Certificate in the Regulatory Pest Control category. AGRICULTURAL BIOLOGIST III Experience: One (1) year of experience in Agricultural Inspection for law enforcement purposes comparable to an Agricultural Biologist II in Merced County. Education: Possession of a Bachelor's degree from an accredited four (4) year college with specialization in one or more appropriate disciplines in agricultural, biological, chemical, or physical sciences, or other appropriate disciplines as determined by the Secretary, California Department of Food and Agriculture. Licenses: Possession of five (5) valid licenses of Eligibility as a County Agricultural Inspector/Biologist. Possess a valid California driver's license at time of appointment and maintain. Possession of a State of California Department of Pesticide Regulation Qualified Applicator Certificate in the Regulatory Pest Control and Right-of-Way Pest Control categories. Essential Functions ESSENTIAL FUNCTIONS Communicate effectively with others in person, over the telephone, and in writing. Frequent operation of personal computer and other modern office equipment. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Resolve conflicts and respond appropriately to complaints. Maintain confidential information in accordance with legal standards and/or County regulations. Frequent sitting or standing for extended periods. Occasional walking for extended periods over uneven terrain. Occasional climbing stairs or ladders. Driving, pushing/pulling and bending/squatting. Frequent lifting and carrying of 5 to 50 pounds and occasional lifting and carrying of up to 75 pounds unassisted. Constant use of overall visual capabilities. Frequent use of color perception, hand/eye coordination, reading and/or close up work. 0ccasional use of depth perception and peripheral vision. Occasional use of optical devices such as refractometer, microscope, hand lens, or range finder. Normal dexterity with constant holding, frequent grasping, reaching, repetitive motion and writing. Constant hearing normal speech, hearing/talking on the telephone and in person. Occasional public presentations. Constant concentration with frequent public contact, decision making and conflict resolution. Occasional exposure to emergency situations. Occasionally overtime, weekend, and holiday assignments. Some seasonal assignments require early morning or late evening work. Frequent exposure to outdoor conditions including heat/cold, dust, chemical residues, allergens, or odors. Occasional exposure to indoor industrial conditions including heat/cold, odors, or poor ventilation. Regular attendance is an essential function. Knowledge of: The Proper methods of control and eradication of noxious weeds and other pests. Various types of crops grown and farming methods in the County. Various types of pesticides and proper applications. Pesticide use and safety laws and regulations. Law enforcement powers and obligations of the Agricultural Commissioner. Plant biology, pests, and diseases. Statistical methods. Animal physiology. Pertinent laws and regulations applicable to inspection, standardization and quarantine of agricultural products. Plant botany and pathology. Horticulture. Entomology, Nematology. Investigation techniques. Ability to: Keep records and prepare reports on inspections on legal regulations and the violation. Work cooperatively with growers, packers, and shippers and to enforce the rules and regulations affecting standardization tactfully and effectively. Identify plant pests and diseases. Plan and oversee the work of unskilled workers. Make decisions regarding individual situations and appropriate enforcement actions based on technical knowledge. Mix and use various poisonous materials in the control and eradication of pest animals and noxious weeds. Conduct an investigation and complete a report of findings. Operate pest control equipment. HOLIDAYS & LEAVES VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers five Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 200 EPO Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental Calendar Year Maximums County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE State Disability Insurance - Benefit based on highest quarter during previous calendar year. Employee pays premium. LIFE INSURANCE $10,000 County-paid coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) Anthem EAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. Closing Date/Time: Continuous