President's Office Business Coordinator

Working Title: President's Office Business Coordinator

Classification Title: Presidential Aide

Posting Details

Priority Application Deadline: Sunday April 28th @ 11:55pm PST

Position Summary

Under the general direction of the Director of Presidential Business Operations, the President’s Office Business Coordinator performs a variety of functions in support of the daily and long-term administrative activities of the Office of the President. Working with the Sr. Presidential Aide/Executive Assistant to the President, the incumbent performs high-level and sensitive complex scheduling and management of the President’s calendar and supports other Administrators in the President’s Office. The incumbent serves as a liaison for the President’s Office with internal and external stakeholders, such as systemwide officials, university and community leaders, and other government/elected officials, on scheduling needs.

The President’s Office Business Coordinator manages administrative operations of the Office of the President; duties include, but are not limited to managing the front desk operation to ensure sufficient staffing, monitoring and tracking the budget for respective areas of responsibilities, office management, procurement and reimbursements, leading the administrative coordination of various meetings led by Office of the President and executive-level meetings and performing other projects as needed. The incumbent must possess competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills.

The nature of daily activities includes executive management consultation with regard to the collective bargaining process and confidential correspondence on personnel and labor relations matters. This position requires awareness of the structure and functioning of the university to provide an efficient flow of information as a service to visitors.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $3,750 per month - $4,417 per month

CSU Classification Salary Range: $3,664 per month - $9,455 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: Monday-Friday, 8 a.m.-5 p.m.; evenings and weekends as needed.

Department Information

The Division of the President at California State University, Sacramento includes the Office of the President, University Communications,

University Initiatives and Student Success, the Office of Institutional Research, the Office of External Relations, and Hornet Athletics.

The Office of the President includes the presidential aide, Sr. Advisor to the President, the Chief of Staff, the Director of Presidential Business Operations, and University Events. Those positions manage the operations of the Division and provide support the President.

https://www.csus.edu/president/

Minimum Qualifications

Knowledge and Abilities:

Thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation. Thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education.

Ability to manage multiple assignments; prioritize and set deadlines, complete projects on schedule; identify appropriate applications of a wide variety of complex written policies and procedures; apply a high degree of judgment, discretion and initiative in coordinating activities associated with the president's office such as meetings, projects, executive personnel searches; reply to inquiries; gather information, conduct research, and prepare reports, letters, and policy statements; handle highly confidential and sensitive matters; communicate with the president appropriately; use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures; establish and maintain effective working relationships with high ranking campus administrators, community leaders, and the public; manage the president's appointment calendar; maintain the budget; coordinate and evaluate the work of clerical and/or secretarial personnel assigned to the president's office; and read and write at a level appropriate to the position.

Experience:

Five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed above;

or

A combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed above.

Required Qualifications

Experience

1. Experience providing administrative support at the Executive level or comparable position.

Knowledge, Skills, Abilities

2. Ability to work independently on complex problems and work assignments.

3. Ability to schedule and manage multiple calendars through Microsoft Outlook

4. Proficiency in using common business software applications (i.e., Microsoft Office Suite)

5. Ability to maintain confidentiality at all times.

6. Strong organizational and coordination skills.

7. Strong interpersonal skills with the ability to maintain effective working relationships and provide excellent customer service to all internal and external constituents.

8. Effective written and verbal communication skills.

9. Working knowledge of financial recordkeeping and procedures.

10. Ability to learn human resources processes and procedures.

11. Ability to make high-level travel arrangements.

12. Ability to oversee and train student assistants on clerical responsibilities.

13. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and members of the community.

Other

14. Ability to travel to and from various locations for purchasing needs or other work-related assignments.

15. Ability to work evenings and weekends as needed to maintain the President’s calendar and/or schedule.

Preferred Qualifications

16. Knowledge of CSU systems such as Concur and Financial Data Warehouse.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Apr 12 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

Sacramento, California 95819 United States View Map