STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, plans, designs and performs complex quantitative and qualitative research studies, surveys and other analyses; performs project management duties for a portfolio of studies; conducts focus groups; prepares and presents research papers, reports and recommendations in order to communicate data for others to understand outcomes and make decisions; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Designs complex quantitative and qualitative research and study methodologies for a variety of institutional research projects and assignments including studies related to the planning, accreditation, student learning outcome accessment, student success, retention and other institutional effectiveness measures; coordinates projects from conceptual design and problem definition/hypothesis development through data collection, analysis, interpretation and findings; manages a portfolio of project timelines and resources; monitors the deployment and frequency of surveys, focus groups and other qualitative data measurement tools. Develops proposals, tests research hypotheses and identifies appropriate research methodologies, statistical analysis techniques and data resources; conducts focus groups and one-on-one interviews; develops, implements and analyzes surveys; extracts, collects, analyzes and reconciles data and information related to accreditation, academic programs, grants, enrollment and curriculum management, student demographics and outcomes and other relevant data. Assists in the development of data elements, databases and business practices related to the collection of student data; validates the consistancy of data across programs, departments and throughout the District; generates complex data sets required for grant applications and reporting. Coordinates and assists with college planning, accreditation, program reviews and the assessment of student learning outcomes; participates in determining the implications of college practices, policies, measures and procedures and contributes to decision making on courses of action. Participates on and provides research assistance to college and District committees and ad hoc groups; prepares reports, presentations and plans to assist in decision making and process improvement to improve student learning and institutional effectiveness; provides training on data usage and report analysis to college management and faculty. Serves as an advanced functional expert for statistical software programs and modules and college databases; manages software and system user testing and may oversee software licensing; ensures the accuracy of data prior to submission to the State Chancellor's Office, the California Community College System Office, accrediting bodies and other organizations as needed. As assigned, provides input in selecting, training and providing day-to-day lead work guidance and direction to other professional staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Develops and distributes dashboards and other visual metric tracking tools. Maintains and updates the institutional research and planning website; ensures uploaded documentation is ADA compliant. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Theories, principles, methods and techniques of complex institutional and social science research. Professionally accepted research practices applicable to research design, methodology development/selection, data analysis and interpretation and reporting. Principles and practices of survey development, design and dissemination. Theories, principles, methods and techniques of statistical analysis. Statistical analysis software packages such as SPSS and Tableau and programming skills and tools used in extracting data sets. Methods and techniques applicable to college planning, evaluation of accreditation standards and processes, program review and assessment of student learning outcomes. Advanced knowledge of data extraction and query tools such as structured query language (SQL). Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable laws. Principles, tools and techniques of project planning and management. Data warehousing principles and methods. Modern office practices, procedures and equipment including computers and applicable software programs. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, rules, policies and procedures applicable to departmental and division operations. Safety policies and safe work practices applicable to the assignment. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Consultatively provide information and guidance to College faculty and staff on research and analysis techniques. Identify, investigate and define research issues and problems and locate sources of data to meet research needs and requirements, as appropriate to assigned scope of responsibility. Understand, interpret, explain and apply standard research methodologies and techniques. Use interactive analytical statistical software packages efficiently. Operate computers and make advanced functional use of standard business software, including word processing, spreadsheet, presentation, graphics and database applications. Use specialized software to create survey instruments. Apply graphical user interfaces (GUI), SQL and other programming and database tools to provide effective access to and presentation of community college-related information. Work collaboratively with a variety of faculty and staff in carrying out research and reporting functions. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, orally and in writing. Present research findings clearly, logically and in a meaningful and understandable form, using a wide variety of modalities. Maintain the confidentiality of information. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE A Master's degree from an accredited college or university, and at least three years of progressively responsible experience in social science or institutional research, including responsibility for research design, methodology development and statistical analysis; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program in some assignments. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assessment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Mar 07, 2024
Temporary
General Purpose Under general supervision, plans, designs and performs complex quantitative and qualitative research studies, surveys and other analyses; performs project management duties for a portfolio of studies; conducts focus groups; prepares and presents research papers, reports and recommendations in order to communicate data for others to understand outcomes and make decisions; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Designs complex quantitative and qualitative research and study methodologies for a variety of institutional research projects and assignments including studies related to the planning, accreditation, student learning outcome accessment, student success, retention and other institutional effectiveness measures; coordinates projects from conceptual design and problem definition/hypothesis development through data collection, analysis, interpretation and findings; manages a portfolio of project timelines and resources; monitors the deployment and frequency of surveys, focus groups and other qualitative data measurement tools. Develops proposals, tests research hypotheses and identifies appropriate research methodologies, statistical analysis techniques and data resources; conducts focus groups and one-on-one interviews; develops, implements and analyzes surveys; extracts, collects, analyzes and reconciles data and information related to accreditation, academic programs, grants, enrollment and curriculum management, student demographics and outcomes and other relevant data. Assists in the development of data elements, databases and business practices related to the collection of student data; validates the consistancy of data across programs, departments and throughout the District; generates complex data sets required for grant applications and reporting. Coordinates and assists with college planning, accreditation, program reviews and the assessment of student learning outcomes; participates in determining the implications of college practices, policies, measures and procedures and contributes to decision making on courses of action. Participates on and provides research assistance to college and District committees and ad hoc groups; prepares reports, presentations and plans to assist in decision making and process improvement to improve student learning and institutional effectiveness; provides training on data usage and report analysis to college management and faculty. Serves as an advanced functional expert for statistical software programs and modules and college databases; manages software and system user testing and may oversee software licensing; ensures the accuracy of data prior to submission to the State Chancellor's Office, the California Community College System Office, accrediting bodies and other organizations as needed. As assigned, provides input in selecting, training and providing day-to-day lead work guidance and direction to other professional staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical/legal/regulatory requirements. Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Develops and distributes dashboards and other visual metric tracking tools. Maintains and updates the institutional research and planning website; ensures uploaded documentation is ADA compliant. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Theories, principles, methods and techniques of complex institutional and social science research. Professionally accepted research practices applicable to research design, methodology development/selection, data analysis and interpretation and reporting. Principles and practices of survey development, design and dissemination. Theories, principles, methods and techniques of statistical analysis. Statistical analysis software packages such as SPSS and Tableau and programming skills and tools used in extracting data sets. Methods and techniques applicable to college planning, evaluation of accreditation standards and processes, program review and assessment of student learning outcomes. Advanced knowledge of data extraction and query tools such as structured query language (SQL). Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable laws. Principles, tools and techniques of project planning and management. Data warehousing principles and methods. Modern office practices, procedures and equipment including computers and applicable software programs. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, rules, policies and procedures applicable to departmental and division operations. Safety policies and safe work practices applicable to the assignment. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Consultatively provide information and guidance to College faculty and staff on research and analysis techniques. Identify, investigate and define research issues and problems and locate sources of data to meet research needs and requirements, as appropriate to assigned scope of responsibility. Understand, interpret, explain and apply standard research methodologies and techniques. Use interactive analytical statistical software packages efficiently. Operate computers and make advanced functional use of standard business software, including word processing, spreadsheet, presentation, graphics and database applications. Use specialized software to create survey instruments. Apply graphical user interfaces (GUI), SQL and other programming and database tools to provide effective access to and presentation of community college-related information. Work collaboratively with a variety of faculty and staff in carrying out research and reporting functions. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, orally and in writing. Present research findings clearly, logically and in a meaningful and understandable form, using a wide variety of modalities. Maintain the confidentiality of information. Basic principles and practices of employee work guidance and direction. Personnel Commission Rules, Administrative Regulations, Human Resources procedures and collective bargaining agreements. Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE A Master's degree from an accredited college or university, and at least three years of progressively responsible experience in social science or institutional research, including responsibility for research design, methodology development and statistical analysis; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program in some assignments. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assessment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs quantitative and qualitative research studies, surveys and other analyses; prepares research papers, reports and recommendations in order to communicate data for others to understand outcomes and make decisions; participates in presentations of research findings with a broad variety of constituents; participates in the design of research studies; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Identifies appropriate research methodologies, statistical analysis techniques and data resources and plans study methods; extracts, collects, analyzes and reconciles data and information related to accreditation, academic programs, grants, enrollment and curriculum management, student demographics and outcomes and other relevant data; conducts literature reviews. Validates data interpretation and extraction methods; formats data from college databases and other sources for submission to state and local entities to meet reporting requirements; generates data sets required for grant applications and reporting; populates data for dashboards and other visual data interfaces. Analyzes data for trends and performs statistical analyses; prepares action-based interpretations of patterns and analyses in the form of written reports, oral presentations, graphics, handouts and committee reports; collaborates with various campus constituencies to communicate, interpret, refine and use research findings in decision-making processes and in the implementation of new and modified programs, policies, practices and systems to effect desired change in outcomes. Performs ad hoc queries and creates reports from college databases using a variety of computer languages and query tools. Serves as a resource for faculty, staff and administration groups engaged in systemic review and evaluation of current District practices. Serves as a functional expert for statistical software programs and modules and college databases; tests and reviews systems upgrades; transfers and reconciles data between software programs; uploads data to the State Chancellor's Office, the California Community College System Office, accrediting bodies and other organizations as needed. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Troubleshoots and/or validates accuracy of coding for data extractions performed by employees in other departments. Takes meeting notes and minutes, updates relevant document management sites, and assists with other departmental administrative support duties. May represent the department on college committees and ad hoc groups. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Methods and techniques of institutional and social science research. Professionally accepted research practices applicable to research methodology development/selection, data analysis and interpretation and reporting. Principles and practices of survey development, design and dissemination. Theories, principles, methods and techniques of statistical analysis. Statistical analysis software packages such as SPSS and Tableau. Data extraction and query tools such as structured query language (SQL). Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable laws. Database management principles and methods. Modern office practices, procedures and equipment including computers and applicable software programs. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, Board policies, administrative rules and procedures applicable to departmental and division operations. Safety policies and safe work practices applicable to the assignment. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Consultatively provide information and guidance to College faculty and staff on research and analysis techniques. Identify, investigate and define research issues and problems and locate sources of data to meet research needs and requirements, as appropriate to assigned scope of responsibility. Understand, interpret, explain and apply standard research methodologies and techniques. Use interactive analytical statistical software packages efficiently. Operate computers and make advanced functional use of standard business software, including word processing, spreadsheet, presentation, graphics and database applications. Use specialized software to create survey instruments. Work collaboratively with a variety of faculty and staff in carrying out research and reporting functions. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, orally and in writing. Apply graphical user interfaces (GUI), SQL and other programming and database tools to provide effective access to and presentation of community college-related information. Present research findings clearly, logically and in a meaningful and understandable form, using a wide variety of modalities, to a variety of audiences. Maintain the confidentiality of information. Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE A bachelor's degree from an accredited college or university, and at least three years of progressively responsible experience in social science or institutional research, including responsibility for research design, methodology development and statistical analysis; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program in some assignments. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Mar 07, 2024
Temporary
General Purpose Under general supervision, performs quantitative and qualitative research studies, surveys and other analyses; prepares research papers, reports and recommendations in order to communicate data for others to understand outcomes and make decisions; participates in presentations of research findings with a broad variety of constituents; participates in the design of research studies; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Identifies appropriate research methodologies, statistical analysis techniques and data resources and plans study methods; extracts, collects, analyzes and reconciles data and information related to accreditation, academic programs, grants, enrollment and curriculum management, student demographics and outcomes and other relevant data; conducts literature reviews. Validates data interpretation and extraction methods; formats data from college databases and other sources for submission to state and local entities to meet reporting requirements; generates data sets required for grant applications and reporting; populates data for dashboards and other visual data interfaces. Analyzes data for trends and performs statistical analyses; prepares action-based interpretations of patterns and analyses in the form of written reports, oral presentations, graphics, handouts and committee reports; collaborates with various campus constituencies to communicate, interpret, refine and use research findings in decision-making processes and in the implementation of new and modified programs, policies, practices and systems to effect desired change in outcomes. Performs ad hoc queries and creates reports from college databases using a variety of computer languages and query tools. Serves as a resource for faculty, staff and administration groups engaged in systemic review and evaluation of current District practices. Serves as a functional expert for statistical software programs and modules and college databases; tests and reviews systems upgrades; transfers and reconciles data between software programs; uploads data to the State Chancellor's Office, the California Community College System Office, accrediting bodies and other organizations as needed. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Troubleshoots and/or validates accuracy of coding for data extractions performed by employees in other departments. Takes meeting notes and minutes, updates relevant document management sites, and assists with other departmental administrative support duties. May represent the department on college committees and ad hoc groups. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: Methods and techniques of institutional and social science research. Professionally accepted research practices applicable to research methodology development/selection, data analysis and interpretation and reporting. Principles and practices of survey development, design and dissemination. Theories, principles, methods and techniques of statistical analysis. Statistical analysis software packages such as SPSS and Tableau. Data extraction and query tools such as structured query language (SQL). Principles, practices and methods of administrative, organizational and management analysis. Applicable sections of the California Education Code and other applicable laws. Database management principles and methods. Modern office practices, procedures and equipment including computers and applicable software programs. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. College and District organization, Board policies, administrative rules and procedures applicable to departmental and division operations. Safety policies and safe work practices applicable to the assignment. Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications. Skills and Abilities to: Consultatively provide information and guidance to College faculty and staff on research and analysis techniques. Identify, investigate and define research issues and problems and locate sources of data to meet research needs and requirements, as appropriate to assigned scope of responsibility. Understand, interpret, explain and apply standard research methodologies and techniques. Use interactive analytical statistical software packages efficiently. Operate computers and make advanced functional use of standard business software, including word processing, spreadsheet, presentation, graphics and database applications. Use specialized software to create survey instruments. Work collaboratively with a variety of faculty and staff in carrying out research and reporting functions. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, orally and in writing. Apply graphical user interfaces (GUI), SQL and other programming and database tools to provide effective access to and presentation of community college-related information. Present research findings clearly, logically and in a meaningful and understandable form, using a wide variety of modalities, to a variety of audiences. Maintain the confidentiality of information. Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE A bachelor's degree from an accredited college or university, and at least three years of progressively responsible experience in social science or institutional research, including responsibility for research design, methodology development and statistical analysis; or an equivalent combination of training and experience. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program in some assignments. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
NEW YORK DIVISION OF THE BUDGET
Albany, New York, United States
Budget Planning Budget and Policy Analyst Budget Planning and Legislation Unit Salary: $53,404 - $63,266 Reference #23-93 The successful candidate will be part of a team responsible for the analysis, development, and implementation of key aspects of the Executive Budget process. The Budget Planning team operates with a significant degree of collaboration, and while this posting is for a specific position, candidates should anticipate cross training on much of the portfolio. Responsibilities of the Budget Planning Budget and Policy Analyst include, but are not limited to: • Procedure planning and scheduling for development of the Executive Budget through its enactment, including producing the Executive Budget appropriation bills and related publications. • Develop and draft guidance (technical memorandums and other as-needed assignments) for examiners - based on the planning and scheduling of the budget process - to obtain specific Division-wide information, namely, at the request of the Front Office. • Review and update the Division of the Budget (DOB) Operations Manual. • Responsibility for the State's Special Emergency Appropriations. • Analyze process and systems needs and develop/implement solutions to improve the budget process, including the Division-wide collection of information (e.g., Tableau dashboards). • Provide assistance to examination unit staff on specific procedural and other technical questions (e.g. on appropriation bills and other Executive Budget documents). This position provides the opportunity to work on a wide range of mission critical DOB processes. In performing the above responsibilities, the successful candidate will interact with staff at all levels throughout the Budget Division, the Governor’s Office, and various State agencies. The incumbent will also initiate, and participate in, efforts to improve DOB’s procedures and automated systems. Qualification/Skills: Candidates for this position should be self -starters with strong analytical and independent problem-solving skills, including the ability to research, understand and clarify complex issues and requirements. Candidates must also have strong interpersonal, oral, and written communication skills, the ability to prioritize activities and effectively deal with competing demands. How to Apply: To be considered for this or future positions with DOB, please complete the Online Employment Application and select “Budget Fellow” as the Title Applying For and select “Budget Coordination” in the Professional Interests section. Applications are held in DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities. If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact personnel@budget.ny.gov. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Apr 25, 2024
Budget Planning Budget and Policy Analyst Budget Planning and Legislation Unit Salary: $53,404 - $63,266 Reference #23-93 The successful candidate will be part of a team responsible for the analysis, development, and implementation of key aspects of the Executive Budget process. The Budget Planning team operates with a significant degree of collaboration, and while this posting is for a specific position, candidates should anticipate cross training on much of the portfolio. Responsibilities of the Budget Planning Budget and Policy Analyst include, but are not limited to: • Procedure planning and scheduling for development of the Executive Budget through its enactment, including producing the Executive Budget appropriation bills and related publications. • Develop and draft guidance (technical memorandums and other as-needed assignments) for examiners - based on the planning and scheduling of the budget process - to obtain specific Division-wide information, namely, at the request of the Front Office. • Review and update the Division of the Budget (DOB) Operations Manual. • Responsibility for the State's Special Emergency Appropriations. • Analyze process and systems needs and develop/implement solutions to improve the budget process, including the Division-wide collection of information (e.g., Tableau dashboards). • Provide assistance to examination unit staff on specific procedural and other technical questions (e.g. on appropriation bills and other Executive Budget documents). This position provides the opportunity to work on a wide range of mission critical DOB processes. In performing the above responsibilities, the successful candidate will interact with staff at all levels throughout the Budget Division, the Governor’s Office, and various State agencies. The incumbent will also initiate, and participate in, efforts to improve DOB’s procedures and automated systems. Qualification/Skills: Candidates for this position should be self -starters with strong analytical and independent problem-solving skills, including the ability to research, understand and clarify complex issues and requirements. Candidates must also have strong interpersonal, oral, and written communication skills, the ability to prioritize activities and effectively deal with competing demands. How to Apply: To be considered for this or future positions with DOB, please complete the Online Employment Application and select “Budget Fellow” as the Title Applying For and select “Budget Coordination” in the Professional Interests section. Applications are held in DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities. If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact personnel@budget.ny.gov. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
Nassau County, FL
NASSAU COUNTY, Florida, United States
Description Under limited supervision, develops and manages a data collection and evaluation system, based on the County’s Strategic Plan, with the objective of a meaningful and robust reporting system. Supports major initiatives of the Department of Strategic Advancement, as directed by the BOCC and Strategic Plan. Examples of Duties Creates and manages a monitoring system of activities across departments using the Goals, Targets, Initiatives and Projects within the Nassau County Board of County Commissioner’s Strategic Plan. Creates reporting system for all departments, ensuring data is collected in a timely manner. Develops measures to manage performance data being collected in order to provide meaningful information to day-to-day managers and policy makers. Collects and analyzes information on how resources are managed, how they are acquired, how they are used, and whether County Commissioners and the public have been given an adequate explanation of what has been accomplished with the resources provided to County staff. Researches and assimilates data from reporting system for the development of analyses and reports. Collects, assesses, researches, and analyses data for strategic planning and performance management; presents ways to enhance County operations and effectiveness. Prepares documentation and presentations for staff, elected officials, committees and general public. Manages the County’s online “Performance Measurements Dashboard.” Manges and oversees the ongoing development, implementation and maintenance of the County’s Strategic Plan website (within the Dashboard). Works with the Office of Management & Budget to correlate monitored activities with the approved budget; reports on expenditures and revenues related to monitored activities. Conducts research or special projects or assessments relative to strategic business issues affecting the County. Identifies sources of data and recommends procurement of key data to improve strategic analysis. Develops Key Performance Indicators (KPI) and benchmarks for monitored activities. Identifies areas where improvements/efficiencies can be made within the County. Researches industry trends and conducts market research. Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, other County personnel, Board of Commissioners, news media, consultants, various other Government Agencies, vendors, customers and the general public. May operate a vehicle and a variety of equipment, which may include a computer, printer, telephone, calculator, copier, fax machine, other office equipment. Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Performs other duties as required. (These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.) Typical Qualifications Requires a Bachelors Degree in a related field; Masters preferred, supplemented by a minimum of three (3) years of related experience in data analysis and interpretation or a combination of education, training and experience that provides the required knowledge, skills, and abilities. Requires exposure to mission-driven strategic planning models, as well as extensive database experience. Requires a valid State Driver’s License. Supplemental Information Knowledge of the methods, procedures and policies of Nassau County as they pertain to the performance duties of the Strategic Planning Analyst. Knowledge of the functions and interrelationships of County and other Governmental agencies. Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Adept at queries, report writing and presenting findings. Ability to collect, compile, interpret data with strong quantitative analysis capability. Ability to plan, design and conduct sophisticated operational, management and related studies and analyses. Ability to research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. Ability to interpret, explain and apply complex policies, regulations and procedures. Ability to prepare clear and accurate reports, correspondence, procedures, policies and other written materials. Knowledge and experience in program/project management. Ability to communicate clearly, concisely and accurately, orally and in writing. Ability to comprehend, interpret and apply regulations, procedures and related information. Knowledge in interpersonal and administrative skills. Ability to communicate effectively, tactfully and persuasively with members of the general public, subordinates and other County staff in difficult situations, both orally and in writing. Ability to ensure Departmental compliance with all laws and regulations and control the activities of the Department through effective supervision. Knowledge of administrative principles involved in developing, coordinating and supervising various programs and related activities. Ability to plan, organize and prioritize daily assignments and work activities. Ability to learn and utilize new skills and information to improve job performance and efficiency. Knowledge of modern office practices and terminology. Ability to establish and maintain effective working relationships with co-workers, elected officials, community interest groups and the general public. Knowledge of proper English usage, punctuation, spelling and grammar. Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities. Ability to assemble information and prepare reports and records in a concise, clear and effective manner. Ability to use independent judgment and discretion in coordinating Department Programs; making sound decisions; determining procedures; setting priorities; setting schedules; maintaining standards; resolving problems; performing routine and non-routine tasks. Ability to work under stressful conditions as required. Ability to react calmly and quickly in emergency situations. ESSENTIAL PHYSICAL SKILLS: Tasks may require extended periods of time at a keyboard or workstation. Stooping Sitting Kneeling Bending Crouching Reaching Standing Walking Lifting and carrying up to 10 lbs. Pushing and pulling (Reasonable accommodations will be made for otherwise qualified individuals with a disability) WORK ENVIRONMENT: Work is performed inside in an office environment. ADDITIONAL INFORMATION: Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws. The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time. An organization is only as good as the people it employs. To attract and retain the best team possible, the Nassau County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BOCC-Contributed Benefits Medical & Prescription Drugs Benefits Health Savings Account (HSA) Contributions with a Qualified Plan Florida Retirement System Employee Assistance Program Tuition Assistance Program Optional Benefits Dental Vision Life & AD&D Supplemental & Dependent Life & AD&D Insurance Long Term Disability Voluntary Benefits Offered By Aflac and/or Colonial 457(b) Deferred Compensation Program Roth IRA NOTE: For detailed information regarding available benefits click here. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute. TUITION ASSISTANCE PROGRAM The County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details. HOLIDAYS The following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees: New Year's Day Martin Luther King, Jr. Day Presidents Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day The Day After Thanksgiving Christmas Eve Christmas Day PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula: Years of Employment Hours Per Year 0 through the end of the 4th year 180 5 years through the end of the 10th year 200 11 years through the end of the 15th year 220 16 years and over 240 For additional information please view Nassau County's Policies & Procedures .
Apr 10, 2024
Full Time
Description Under limited supervision, develops and manages a data collection and evaluation system, based on the County’s Strategic Plan, with the objective of a meaningful and robust reporting system. Supports major initiatives of the Department of Strategic Advancement, as directed by the BOCC and Strategic Plan. Examples of Duties Creates and manages a monitoring system of activities across departments using the Goals, Targets, Initiatives and Projects within the Nassau County Board of County Commissioner’s Strategic Plan. Creates reporting system for all departments, ensuring data is collected in a timely manner. Develops measures to manage performance data being collected in order to provide meaningful information to day-to-day managers and policy makers. Collects and analyzes information on how resources are managed, how they are acquired, how they are used, and whether County Commissioners and the public have been given an adequate explanation of what has been accomplished with the resources provided to County staff. Researches and assimilates data from reporting system for the development of analyses and reports. Collects, assesses, researches, and analyses data for strategic planning and performance management; presents ways to enhance County operations and effectiveness. Prepares documentation and presentations for staff, elected officials, committees and general public. Manages the County’s online “Performance Measurements Dashboard.” Manges and oversees the ongoing development, implementation and maintenance of the County’s Strategic Plan website (within the Dashboard). Works with the Office of Management & Budget to correlate monitored activities with the approved budget; reports on expenditures and revenues related to monitored activities. Conducts research or special projects or assessments relative to strategic business issues affecting the County. Identifies sources of data and recommends procurement of key data to improve strategic analysis. Develops Key Performance Indicators (KPI) and benchmarks for monitored activities. Identifies areas where improvements/efficiencies can be made within the County. Researches industry trends and conducts market research. Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, other County personnel, Board of Commissioners, news media, consultants, various other Government Agencies, vendors, customers and the general public. May operate a vehicle and a variety of equipment, which may include a computer, printer, telephone, calculator, copier, fax machine, other office equipment. Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests. Performs other duties as required. (These essential functions are not a complete statement of all duties required of the job. Employees will be required to perform such other related job duties as may be assigned or required.) Typical Qualifications Requires a Bachelors Degree in a related field; Masters preferred, supplemented by a minimum of three (3) years of related experience in data analysis and interpretation or a combination of education, training and experience that provides the required knowledge, skills, and abilities. Requires exposure to mission-driven strategic planning models, as well as extensive database experience. Requires a valid State Driver’s License. Supplemental Information Knowledge of the methods, procedures and policies of Nassau County as they pertain to the performance duties of the Strategic Planning Analyst. Knowledge of the functions and interrelationships of County and other Governmental agencies. Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Adept at queries, report writing and presenting findings. Ability to collect, compile, interpret data with strong quantitative analysis capability. Ability to plan, design and conduct sophisticated operational, management and related studies and analyses. Ability to research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. Ability to interpret, explain and apply complex policies, regulations and procedures. Ability to prepare clear and accurate reports, correspondence, procedures, policies and other written materials. Knowledge and experience in program/project management. Ability to communicate clearly, concisely and accurately, orally and in writing. Ability to comprehend, interpret and apply regulations, procedures and related information. Knowledge in interpersonal and administrative skills. Ability to communicate effectively, tactfully and persuasively with members of the general public, subordinates and other County staff in difficult situations, both orally and in writing. Ability to ensure Departmental compliance with all laws and regulations and control the activities of the Department through effective supervision. Knowledge of administrative principles involved in developing, coordinating and supervising various programs and related activities. Ability to plan, organize and prioritize daily assignments and work activities. Ability to learn and utilize new skills and information to improve job performance and efficiency. Knowledge of modern office practices and terminology. Ability to establish and maintain effective working relationships with co-workers, elected officials, community interest groups and the general public. Knowledge of proper English usage, punctuation, spelling and grammar. Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities. Ability to assemble information and prepare reports and records in a concise, clear and effective manner. Ability to use independent judgment and discretion in coordinating Department Programs; making sound decisions; determining procedures; setting priorities; setting schedules; maintaining standards; resolving problems; performing routine and non-routine tasks. Ability to work under stressful conditions as required. Ability to react calmly and quickly in emergency situations. ESSENTIAL PHYSICAL SKILLS: Tasks may require extended periods of time at a keyboard or workstation. Stooping Sitting Kneeling Bending Crouching Reaching Standing Walking Lifting and carrying up to 10 lbs. Pushing and pulling (Reasonable accommodations will be made for otherwise qualified individuals with a disability) WORK ENVIRONMENT: Work is performed inside in an office environment. ADDITIONAL INFORMATION: Incomplete applications will not be considered. Applications will continue to be received until the listed closing date or the position is filled, whichever is earliest. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. Nassau County is an Equal Opportunity Employer and a Drug Free Workplace. Nassau County values the service veterans and their family members have given to our country and that the County supports the hiring of returning service members, military spouses, and their family members as such this position is eligible for Veterans’ Preference in accordance with applicable laws. The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, environmental conditions, or qualifications required of employees assigned to this position. This position may be required to work in a safety sensitive capacity at any time based on emergency declaration or other operational need. Nassau County reserves the right to edit or re-write this job description at any time. An organization is only as good as the people it employs. To attract and retain the best team possible, the Nassau County Board of County Commissioners offers a competitive benefit program. We believe that if we expect our employees to support the County, we must first support the health and financial well-being of our employees and their families, now and as they plan for their future. BOCC-Contributed Benefits Medical & Prescription Drugs Benefits Health Savings Account (HSA) Contributions with a Qualified Plan Florida Retirement System Employee Assistance Program Tuition Assistance Program Optional Benefits Dental Vision Life & AD&D Supplemental & Dependent Life & AD&D Insurance Long Term Disability Voluntary Benefits Offered By Aflac and/or Colonial 457(b) Deferred Compensation Program Roth IRA NOTE: For detailed information regarding available benefits click here. FLORIDA RETIREMENT SYSTEM (FRS) The Florida Retirement System is a retirement plan designed to provide an income to a vested employee and his/her family when the employee retires, becomes partially or totally disabled, or dies prior to retirement. A defined benefit or defined contribution option may be chosen by the employee. Employees are required to contribute 3% of their salary per Florida Statute. TUITION ASSISTANCE PROGRAM The County may provide tuition assistance to cover the cost of tuition and books to County employees requesting tuition reimbursement for courses at an accredited college or university which are applicable to the employee's field of work and/or are of such nature to directly prepare employees for positions of greater responsibility within the County. Contact the Human Resources Office for additional details. HOLIDAYS The following, as well as any other days the BOCC may declare, are designated as official holidays for County Employees: New Year's Day Martin Luther King, Jr. Day Presidents Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day The Day After Thanksgiving Christmas Eve Christmas Day PTO LEAVE All full-time employees shall accrue Paid Time Off (PTO) Leave in accordance with the following formula: Years of Employment Hours Per Year 0 through the end of the 4th year 180 5 years through the end of the 10th year 200 11 years through the end of the 15th year 220 16 years and over 240 For additional information please view Nassau County's Policies & Procedures .
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The Prospect Research Specialist identifies and performs the full range of work related to program and policy research, analysis, development, evaluation of information on prospective donors to CSUSB. The research specialist provides research support to key leadership at the University and within the Foundation, as well as to the Office of Philanthropic Giving to inform development strategies and advance potential donor relationships. As part of a collaborative team, the Prospect Research Specialist will coordinate with Philanthropic Giving and Advancement Operations staff to ensure that the best prospects are identified and assigned to giving officers and that the history of relationship-building efforts is tracked and plays a critical role in the overall success of the growing University Advancement program. Major duties and responsibilities: Prospect Research Use free and paid prospect research tools such as Google, iWave, Wealth Engine, LexisNexis for Development Professionals, LinkedIn, PeopleSoft, and the University Advancement internal database to conduct comprehensive research and analysis on individuals, corporations and foundations identified as potential donors. Summarize/synthesize/utilize the information that is obtained to prepare briefing documents, profiles and reports on donors and prospective donors, adhering to deadlines. Conduct research into the capacity, affinity and propensity of alumni, friends, and potential donors to the University by looking at publicly available information on asset ownership and philanthropic giving. Calculate and assign philanthropic gift ratings using Prospect Research rating guidelines. Complete research requests, coordinating with requestors as needed to assure timely delivery of requested research. Confirm contact information, education, employment, promotions/awards; other philanthropic interests, connections, etc. and update the Advance database with new information as needed. Track research activity for internal advancement research metrics. Compile and create biographical profiles that support the University’s philanthropic efforts throughout the fundraising cycle to identify, qualify and engage potential major gift and high-level gift prospects and build the campaign pipeline. Upload completed profiles to the applicable records in the University Advancement database. Independently search wealth screening and predictive modeling results and validate information for effective utilization, segmentation and qualification of prospects. Assist with scheduling regular prospect strategy meetings with each of the Directors of Philanthropy. Prepare meeting materials and attend meetings, notating research requests and other follow-up actions and entering the requests into the Prospect Research work queue. Prepare and edit purpose-specific biographies on current and potential donors, leaders, award and board nominees and special event attendees for Advancement leadership, often under strict deadlines. Identify potential prospects and prominent alumni by creating electronic alerts and monitoring sources (e.g. LiveAlumni, newspapers, business publications, social media, and news alerts) and sharing relevant information with other internal staff as appropriate. Use research tools to locate or confirm current address, contact, and biographical information on alumni, donors and potential donors and update alumni/donor database or delegate updates. Compile lists of potential prospect visits or event guests for Advancement-related travel and events. Update Foundation board member and top prospect bios annually or as needed with recent giving, engagement, and achievements. Maintain the research resources library and a list of resources/tools for division staff. Stay abreast of current prospect research and management tools and methods, data management and advancement services best practices through webinars, conferences, participation in professional associations such as the Association of Professional Researchers for Advancement (APRA) and other professional development opportunities. Proposal/Portfolio Coordination and Maintenance Update and maintain proposal information and prospect portfolios in database by accurately coding, assigning prospects and following up with Philanthropic Giving staff; guide other staff in these tasks. Monitor proposal data against actual commitments for timely updates and review inactive prospects in portfolios to recommend actions to be reviewed during prospect strategy meetings. Train and guide other internal staff and student assistants in using and maintaining prospect, proposal and contact report information in the alumni/donor database. Create and update tutorials and documentation of prospect management procedures and coordinate with Advancement Operations on written guidelines. Develop, update, and provide access to electronic forms related to prospect research, tracking and constituent relationship management. Create, organize and maintain secure electronic files for prospect research and management function. Prepare, edit, and format reports from prospect and donor data for fundraisers and Advancement leadership. Collaborate with Advancement database programmer in IT on prospect data integrity efforts and make or delegate corrections. Contribute to developing best practices in prospect management & research and recommend ways to create efficiencies. Data Integrity Coordinate and maintain timely and accurate data entry of donor, prospect, and alumni data in Advancement constituent database. Organize and maintain research records, database records, and central files. Safeguard the confidentiality of constituent information at all times by adhering to ethical and confidentiality guidelines of the CSUSB Foundation, the University, APRA and the Donor Bill of Rights. Prioritize and assist with data integrity and data enhancement projects including directing and reviewing work of others. Provide support for Advancement Services projects such as policy and procedure upkeep, audit support, and training. Coordinate and provide lead work direction of projects assigned to student assistants to ensure effective and timely deliverables. Other Participate as needed in division and University events and committees. Perform additional classification-related duties and projects as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years of related experience. Required Qualifications In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Expertise in using office software, technology and systems including but not limited to Microsoft Office/365 (Word, Excel, Outlook), and other standardized office equipment is required. Thorough mastery of English grammar, punctuation, and spelling along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required. Proficiency in locating and synthesizing material from multiple information sources, as well as the ability to interpret, analyze and summarize complex biographical, business, and financial data. Experience in using a complex donor/customer relationship database system with strong attention to detail and accuracy. Skill in planning and performing research and participating in the development, alternation, implementation, and evaluation of programs, policies, and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections requiring some inference. Strong organizational and time management skills to prioritize work and meet deadlines for simultaneous projects with a customer-service oriented approach. Working knowledge of university infrastructure, policies, and procedures or those of an organization with similar complexity. Ability to interpret and apply policies and procedures independently and to use judgment and discretion is required. Ability to establish and maintain cooperative working relationships and work effectively both independently and as part of a diverse team and campus community is required. Ability to effectively handle interpersonal interactions at all levels and appropriately handle confidential and sensitive information. Three (3) years work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. Experience working in higher education advancement or similar complex non-profit fundraising environment. Understanding of and experience in major gift prospect identification and moves management/prospect management within a development or related setting. Proficiency with Ellucian’s Advance or three (3) to five (5) years experience using a similar CRM/relational database. Compensation and Benefits: Anticipated Hiring Range: $4167 - $4417 per month Classification Salary Range: $4167 - $7545 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is May 26, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: May 26 2024 Pacific Daylight Time Closing Date/Time:
Apr 16, 2024
Job Summary: The Prospect Research Specialist identifies and performs the full range of work related to program and policy research, analysis, development, evaluation of information on prospective donors to CSUSB. The research specialist provides research support to key leadership at the University and within the Foundation, as well as to the Office of Philanthropic Giving to inform development strategies and advance potential donor relationships. As part of a collaborative team, the Prospect Research Specialist will coordinate with Philanthropic Giving and Advancement Operations staff to ensure that the best prospects are identified and assigned to giving officers and that the history of relationship-building efforts is tracked and plays a critical role in the overall success of the growing University Advancement program. Major duties and responsibilities: Prospect Research Use free and paid prospect research tools such as Google, iWave, Wealth Engine, LexisNexis for Development Professionals, LinkedIn, PeopleSoft, and the University Advancement internal database to conduct comprehensive research and analysis on individuals, corporations and foundations identified as potential donors. Summarize/synthesize/utilize the information that is obtained to prepare briefing documents, profiles and reports on donors and prospective donors, adhering to deadlines. Conduct research into the capacity, affinity and propensity of alumni, friends, and potential donors to the University by looking at publicly available information on asset ownership and philanthropic giving. Calculate and assign philanthropic gift ratings using Prospect Research rating guidelines. Complete research requests, coordinating with requestors as needed to assure timely delivery of requested research. Confirm contact information, education, employment, promotions/awards; other philanthropic interests, connections, etc. and update the Advance database with new information as needed. Track research activity for internal advancement research metrics. Compile and create biographical profiles that support the University’s philanthropic efforts throughout the fundraising cycle to identify, qualify and engage potential major gift and high-level gift prospects and build the campaign pipeline. Upload completed profiles to the applicable records in the University Advancement database. Independently search wealth screening and predictive modeling results and validate information for effective utilization, segmentation and qualification of prospects. Assist with scheduling regular prospect strategy meetings with each of the Directors of Philanthropy. Prepare meeting materials and attend meetings, notating research requests and other follow-up actions and entering the requests into the Prospect Research work queue. Prepare and edit purpose-specific biographies on current and potential donors, leaders, award and board nominees and special event attendees for Advancement leadership, often under strict deadlines. Identify potential prospects and prominent alumni by creating electronic alerts and monitoring sources (e.g. LiveAlumni, newspapers, business publications, social media, and news alerts) and sharing relevant information with other internal staff as appropriate. Use research tools to locate or confirm current address, contact, and biographical information on alumni, donors and potential donors and update alumni/donor database or delegate updates. Compile lists of potential prospect visits or event guests for Advancement-related travel and events. Update Foundation board member and top prospect bios annually or as needed with recent giving, engagement, and achievements. Maintain the research resources library and a list of resources/tools for division staff. Stay abreast of current prospect research and management tools and methods, data management and advancement services best practices through webinars, conferences, participation in professional associations such as the Association of Professional Researchers for Advancement (APRA) and other professional development opportunities. Proposal/Portfolio Coordination and Maintenance Update and maintain proposal information and prospect portfolios in database by accurately coding, assigning prospects and following up with Philanthropic Giving staff; guide other staff in these tasks. Monitor proposal data against actual commitments for timely updates and review inactive prospects in portfolios to recommend actions to be reviewed during prospect strategy meetings. Train and guide other internal staff and student assistants in using and maintaining prospect, proposal and contact report information in the alumni/donor database. Create and update tutorials and documentation of prospect management procedures and coordinate with Advancement Operations on written guidelines. Develop, update, and provide access to electronic forms related to prospect research, tracking and constituent relationship management. Create, organize and maintain secure electronic files for prospect research and management function. Prepare, edit, and format reports from prospect and donor data for fundraisers and Advancement leadership. Collaborate with Advancement database programmer in IT on prospect data integrity efforts and make or delegate corrections. Contribute to developing best practices in prospect management & research and recommend ways to create efficiencies. Data Integrity Coordinate and maintain timely and accurate data entry of donor, prospect, and alumni data in Advancement constituent database. Organize and maintain research records, database records, and central files. Safeguard the confidentiality of constituent information at all times by adhering to ethical and confidentiality guidelines of the CSUSB Foundation, the University, APRA and the Donor Bill of Rights. Prioritize and assist with data integrity and data enhancement projects including directing and reviewing work of others. Provide support for Advancement Services projects such as policy and procedure upkeep, audit support, and training. Coordinate and provide lead work direction of projects assigned to student assistants to ensure effective and timely deliverables. Other Participate as needed in division and University events and committees. Perform additional classification-related duties and projects as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Two years of related experience. Required Qualifications In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Expertise in using office software, technology and systems including but not limited to Microsoft Office/365 (Word, Excel, Outlook), and other standardized office equipment is required. Thorough mastery of English grammar, punctuation, and spelling along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required. Proficiency in locating and synthesizing material from multiple information sources, as well as the ability to interpret, analyze and summarize complex biographical, business, and financial data. Experience in using a complex donor/customer relationship database system with strong attention to detail and accuracy. Skill in planning and performing research and participating in the development, alternation, implementation, and evaluation of programs, policies, and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make projections requiring some inference. Strong organizational and time management skills to prioritize work and meet deadlines for simultaneous projects with a customer-service oriented approach. Working knowledge of university infrastructure, policies, and procedures or those of an organization with similar complexity. Ability to interpret and apply policies and procedures independently and to use judgment and discretion is required. Ability to establish and maintain cooperative working relationships and work effectively both independently and as part of a diverse team and campus community is required. Ability to effectively handle interpersonal interactions at all levels and appropriately handle confidential and sensitive information. Three (3) years work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. Experience working in higher education advancement or similar complex non-profit fundraising environment. Understanding of and experience in major gift prospect identification and moves management/prospect management within a development or related setting. Proficiency with Ellucian’s Advance or three (3) to five (5) years experience using a similar CRM/relational database. Compensation and Benefits: Anticipated Hiring Range: $4167 - $4417 per month Classification Salary Range: $4167 - $7545 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is May 26, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Mar 19 2024 Pacific Daylight Time Applications close: May 26 2024 Pacific Daylight Time Closing Date/Time:
CITY OF UKIAH, CA
City Hall, California, United States
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. Under general direction of the Electric Utility Director, performs complex and comprehensive analytical work in support of a variety of Electric Utility projects, programs including electric rate development, energy supply and delivery analysis, detailed financial and rate analysis; participates in special studies in support of Electric Utility business; exhibits excellent judgment and decision-making regarding policies and procedures; collaborates with management and co-workers in providing consultation services in areas of Electric Utility expertise; and other related duties including supervision as required. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Develop utility rates; monitors revenue and rate schedule performance. Conduct detailed energy resource planning studies to optimize the City’s supply portfolio and provide analysis of electricity and natural gas market price trends and data. Research, analyze, and make recommendations regarding proposed legislation, regulatory changes, power supply contracts, energy transactions, and current trends that affect the City's position in the energy market. Develop, modify, maintain, and use computer based models related to power production costs, current market transactions, forecasts of need and supply, and anticipated procurement costs; validate model assumptions and address needed changes in the model planning process, as appropriate. Participates with other agencies in the procurement, scheduling, and delivery of electric power and energy requirements to develop recommendations for Director approval. Gather data and prepare State and Federal compliance reports. Ensure compliance with policies and regulatory requirements, including resource adequacy, risk management, and reliability. Develop and maintains records of resource requirements, portfolio, and financial plans. Prepare, develop, and analyze various types of data to support Electric Department business activities, administer contracts, and develop agreements related to Utility needs. Prepare and present staff reports for City Council, boards, and commissions. Participate in various types of record system development, implementation, and performance monitoring of the record system for accuracy. Prepare Requests for Proposals (RFP's); evaluate RFP responses and assist with negotiation and drafting of contracts including, Professional Services Agreements and Power Purchase Agreements, and various operational contracts. Assist with budget preparation and financial planning by compiling data, preparing and creating financial models and forecasts, and preparing financial reports. Perform complex technical and economic analyses; reviews and creates a variety of documents and reports. Develop and implement goals, objectives, policies, and procedures related to areas of responsibility. Perform research and data development related to position analysis and performance measures. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Methods, techniques, principles, and practices used in power supply planning and contracts, electric economics, risk management, ratemaking, financial planning, and project development/management. Knowledge of applicable legislation, regulation, and other compliance requirements. Principles and practices of budget preparation and public administration; electric utility personnel management; codes and laws. Ability to: Perform skilled work in the areas of planning, evaluation, acquisition, and operation of bulk power supplies and delivery resources; develop electric rate schedules, participate in the budget process, and complete related work as required. Prepare and give presentations; administer budgets; communicate effectively both orally and in writing. Interpret laws, regulations, and policies. Maintain record-keeping systems. Operate a variety of standard and specialized equipment and software. Travel to out-of-town meetings, occasionally with overnight stays. Establish and maintain cooperative relationships with those contacted during the course of work. Working Conditions: Primarily office environment with some outside site visits and occasionally out-of-town/overnight travel, generally driving a car. Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, and walking over uneven ground for prolonged periods of time. Using various office equipment, including a computer screen, keyboard, and telephone. Lifting up to 30 pounds. Education and Experience: Any combination of experience and education that would provide the required knowledge and ability is qualifying. A typical combination is: Possession of a bachelor's degree from an accredited college or university in a highly analytical field, such as engineering, finance, economics, accounting, science, or mathematics. Five years of related electric utility professional experience; two years of related experience and/or supervision. Necessary Special Requirements: Possession of a Class C California Driver's License SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
Mar 08, 2024
Full Time
DESCRIPTION Recruitments posted as "Continuous" are subject to close at any time following an initial two-week posting period. Upon closing, the applications received will be screened and notices will be sent to the applicants regarding the status of their application. Under general direction of the Electric Utility Director, performs complex and comprehensive analytical work in support of a variety of Electric Utility projects, programs including electric rate development, energy supply and delivery analysis, detailed financial and rate analysis; participates in special studies in support of Electric Utility business; exhibits excellent judgment and decision-making regarding policies and procedures; collaborates with management and co-workers in providing consultation services in areas of Electric Utility expertise; and other related duties including supervision as required. JOB REQUIREMENTS These examples are intended only as illustrations of the various types of work performed. The examples of work performed are neither restricted to nor all-encompassing of the duties to be performed under this job title. Develop utility rates; monitors revenue and rate schedule performance. Conduct detailed energy resource planning studies to optimize the City’s supply portfolio and provide analysis of electricity and natural gas market price trends and data. Research, analyze, and make recommendations regarding proposed legislation, regulatory changes, power supply contracts, energy transactions, and current trends that affect the City's position in the energy market. Develop, modify, maintain, and use computer based models related to power production costs, current market transactions, forecasts of need and supply, and anticipated procurement costs; validate model assumptions and address needed changes in the model planning process, as appropriate. Participates with other agencies in the procurement, scheduling, and delivery of electric power and energy requirements to develop recommendations for Director approval. Gather data and prepare State and Federal compliance reports. Ensure compliance with policies and regulatory requirements, including resource adequacy, risk management, and reliability. Develop and maintains records of resource requirements, portfolio, and financial plans. Prepare, develop, and analyze various types of data to support Electric Department business activities, administer contracts, and develop agreements related to Utility needs. Prepare and present staff reports for City Council, boards, and commissions. Participate in various types of record system development, implementation, and performance monitoring of the record system for accuracy. Prepare Requests for Proposals (RFP's); evaluate RFP responses and assist with negotiation and drafting of contracts including, Professional Services Agreements and Power Purchase Agreements, and various operational contracts. Assist with budget preparation and financial planning by compiling data, preparing and creating financial models and forecasts, and preparing financial reports. Perform complex technical and economic analyses; reviews and creates a variety of documents and reports. Develop and implement goals, objectives, policies, and procedures related to areas of responsibility. Perform research and data development related to position analysis and performance measures. Perform related work as required. MINIMUM QUALIFICATIONS Knowledge of: Methods, techniques, principles, and practices used in power supply planning and contracts, electric economics, risk management, ratemaking, financial planning, and project development/management. Knowledge of applicable legislation, regulation, and other compliance requirements. Principles and practices of budget preparation and public administration; electric utility personnel management; codes and laws. Ability to: Perform skilled work in the areas of planning, evaluation, acquisition, and operation of bulk power supplies and delivery resources; develop electric rate schedules, participate in the budget process, and complete related work as required. Prepare and give presentations; administer budgets; communicate effectively both orally and in writing. Interpret laws, regulations, and policies. Maintain record-keeping systems. Operate a variety of standard and specialized equipment and software. Travel to out-of-town meetings, occasionally with overnight stays. Establish and maintain cooperative relationships with those contacted during the course of work. Working Conditions: Primarily office environment with some outside site visits and occasionally out-of-town/overnight travel, generally driving a car. Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, and walking over uneven ground for prolonged periods of time. Using various office equipment, including a computer screen, keyboard, and telephone. Lifting up to 30 pounds. Education and Experience: Any combination of experience and education that would provide the required knowledge and ability is qualifying. A typical combination is: Possession of a bachelor's degree from an accredited college or university in a highly analytical field, such as engineering, finance, economics, accounting, science, or mathematics. Five years of related electric utility professional experience; two years of related experience and/or supervision. Necessary Special Requirements: Possession of a Class C California Driver's License SELECTION PROCEDURE Applications must be filled out completely. Resumes submitted in lieu of completing an application will not be considered. Applications will be reviewed by a screening committee and those applicants who appear to be among the best qualified will be selected for the examination process. This process may include a variety of techniques designed to test applicants’ knowledge, skills, and abilities to perform the duties and responsibilities of the job. An eligibility list will be established by ranking candidates by their overall score and a selection will be made from the candidates on this list. All employment offers are subject to a City-paid physical examination and a thorough reference and background check. In accordance with the Immigration Reform Act of 1986, the City must verify, once an employment offer has been made, that all persons have written proof of their right to work in the United States. In accordance with the Americans with Disabilities Act (ADA), if special accommodations are necessary at any stage of the testing process, please notify the Human Resources Department in advance at (707) 463-6244 so your request may be reviewed prior to the occurrence of the test. The City of Ukiah is an Equal Opportunity Employer committed to building a diverse workforce. Continually working to promote diversity, equity, transparency, and justice through the adoption and implementation of City practices, policies, and procedures. The City of Ukiah offers a competative benefits package to all full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees may receive benefits on a pro-rated basis. To learn more details, contact us at personnel@cityofukiah.com.
CITY OF RIVERSIDE, CA
Riverside, CA, United States
The Position The City of Riverside, Innovation and Technology Department (IT) is accepting applications for the position of Innovation and Technology Analyst II to fill one (1) vacancy in the Applications Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to twelve (12) months. Under general supervision, an Innovation and Technology Analyst II will perform a variety of complex professional, technical and analytical duties in the areas of programming, testing, troubleshooting, installation, implementation, documentation and maintenance of assigned systems, databases, programs and applications; and perform other duties as assigned. Work Performed Typical duties may include, but are not limited to, the following: Perform complex system analysis in the design, development, implementation, and maintenance of information systems, networks, servers, supporting hardware and software applications. Provide advanced technical assistance to system users in accordance with applicable information systems policies, procedures, methods and techniques. Participate in evaluating, planning, implementing and integrating new systems and current system upgrades. Prepare and design complex technical reports through database and report writing tools. Develop time management tasks as they relate to a project implementation. Perform research, gather costing information, vendor quotes and recommend hardware and software based on current or new City standards. Develop and produce system documentation, instructional and procedural manuals. Coordinate and conduct training for client users on assigned systems, applications, or other special projects. Work with administration and propose enhancements to improve services, policies, and procedures. Maintain effective and professional relationships with vendors and their technical support personnel. Qualifications Option I Education: Equivalent to a Bachelor's Degree in Computer Science, Information Systems, or closely related field. Experience: Two years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option II Education: Equivalent to an Associate's Degree in Computer Science, Information Systems, or closely related field. Experience: Four years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option III Education: High School graduation or satisfactory equivalent (GED). Experience: Six years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Highly Desired Qualifications: Two years of experience in full-stack development Two years of experience in the design, implementation, testing, and deployment of enterprise-scale Drupal web applications Strong knowledge of Drupal core concepts, module development, theming, and custom site-building Two years of experience in supporting DevOps deployment and automation of continuous integration for consistent and repeatable higher-quality deliverables Hands-on experience in building/implementing cloud platforms/applications on the AWS platform. Experience in AWS Compute (EC2, EMR), AWS Storage (S3, EBS), AWS Databases (RDS, DynamoDB) Understanding of Container Orchestration services including Docker and Kubernetes, and a variety of AWS tools and services. Experience integrating open-source and third-party applications into existing systems. Necessary Special Requirement: Possession of an appropriate, valid, class "C" California Motor Vehicle Operator's License. Must be able to successfully pass an extensive police background. Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION: 1) Completed Employment Application 2) Completed Supplemental Questionnaire FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide). The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. Positions that require, or may require, a California Commercial Driver's License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/ physical examination . NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Apr 19, 2024
Full Time
The Position The City of Riverside, Innovation and Technology Department (IT) is accepting applications for the position of Innovation and Technology Analyst II to fill one (1) vacancy in the Applications Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to twelve (12) months. Under general supervision, an Innovation and Technology Analyst II will perform a variety of complex professional, technical and analytical duties in the areas of programming, testing, troubleshooting, installation, implementation, documentation and maintenance of assigned systems, databases, programs and applications; and perform other duties as assigned. Work Performed Typical duties may include, but are not limited to, the following: Perform complex system analysis in the design, development, implementation, and maintenance of information systems, networks, servers, supporting hardware and software applications. Provide advanced technical assistance to system users in accordance with applicable information systems policies, procedures, methods and techniques. Participate in evaluating, planning, implementing and integrating new systems and current system upgrades. Prepare and design complex technical reports through database and report writing tools. Develop time management tasks as they relate to a project implementation. Perform research, gather costing information, vendor quotes and recommend hardware and software based on current or new City standards. Develop and produce system documentation, instructional and procedural manuals. Coordinate and conduct training for client users on assigned systems, applications, or other special projects. Work with administration and propose enhancements to improve services, policies, and procedures. Maintain effective and professional relationships with vendors and their technical support personnel. Qualifications Option I Education: Equivalent to a Bachelor's Degree in Computer Science, Information Systems, or closely related field. Experience: Two years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option II Education: Equivalent to an Associate's Degree in Computer Science, Information Systems, or closely related field. Experience: Four years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Option III Education: High School graduation or satisfactory equivalent (GED). Experience: Six years of full-time work experience in computer science, information systems, voice/data communications, data center operations, database administration or a related field. Highly Desired Qualifications: Two years of experience in full-stack development Two years of experience in the design, implementation, testing, and deployment of enterprise-scale Drupal web applications Strong knowledge of Drupal core concepts, module development, theming, and custom site-building Two years of experience in supporting DevOps deployment and automation of continuous integration for consistent and repeatable higher-quality deliverables Hands-on experience in building/implementing cloud platforms/applications on the AWS platform. Experience in AWS Compute (EC2, EMR), AWS Storage (S3, EBS), AWS Databases (RDS, DynamoDB) Understanding of Container Orchestration services including Docker and Kubernetes, and a variety of AWS tools and services. Experience integrating open-source and third-party applications into existing systems. Necessary Special Requirement: Possession of an appropriate, valid, class "C" California Motor Vehicle Operator's License. Must be able to successfully pass an extensive police background. Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION: 1) Completed Employment Application 2) Completed Supplemental Questionnaire FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide). The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. Positions that require, or may require, a California Commercial Driver's License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/ physical examination . NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Program coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Biology Appointment Type Temporary: Position will end on or before November 30, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time 0.25 FTE Work Schedule Monday through Friday; from 8:00 am to 10:00 am Anticipated Hiring Range $1,450.00 per month at Part-Time (0.25) $5,800.00 per month at Full-Time (1.0) Salary is commensurate with experience. Position Summary Under the general direction of the Principal Investigator (PI), the Program Coordinator independently provides administrative support and programmatic support, and coordinates with support staff in SEO and other University offices and entities. The responsibilities include but not limited to coordinating funded programs curricular activities in collaboration with Program director and other program staff. The Incumbent will lead in coordinating administrative program support duties working with the program team. Other responsibilities are involved with program evaluation and making recommendations as well as finding resolution for compliance related matters for the program. Position Information Program Administrative Support Coordinate funded program co-curricular activities with program directors and involved faculty, including dissemination of information to students and the public, and to the SEO office. Components to address: potential assistance with Weekly meetings, Science Writing, summer doctoral prep organization. Assignments and projects are varied and complex, depending on each deadline. These projects may involve coordinating, prioritizing, and monitoring budgets, student activities, and interactions between program directors and the SEO office, and must be monitored through completion with accountability for end results and work performed by others. Responsible for compliance issues related to funded programs - work with students, faculty and ORSP staff to meet federal and university guidelines. Responsible for organization, monitoring and tracking all the above activities. Coordinate co-curricular activities which may include: orientation week activities, weekly group meetings, Summer doctoral prep workshops with appropriate program directors and faculty. Lead, oversee, and carryout paperwork for stipend payments, travel expenses, research costs, and housing costs (for summer research programs). Problem solve a wide range of administrative challenges related to these program operations will require thoughtful solutions. Precedents may often be relied on to determine appropriate solutions. Administer Day-to-day program work is independent with weekly check-ins. Collecting Data and Reporting Participation with co-curricular activities may include outside activities and field work such as trips with students and program faculty to the Sierra Nevada Field Campus, the EOS campus, and other field sites. Broadcast information about the program to appropriate venues online and in person as directed by program faculty. Maintain records of student and faculty participation. Administer surveys with oversight from program faculty. Keep excellent records. Monitor and collect compliance information; maintain records; report and submit compliance data to ORSP. The function requires accountability for the work results. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Experience with University procedures including stipend, payment, purchasing, safety, housing, and other paperwork. Experience with procuring research supplies from diverse sources. Experience with field and lab research environments. Experience with field campuses. Experience with lab chemicals. Experience synthesizing, organizing, graphing, analyzing data, and making written and oral presentations. Environmental/Physical/Special Must possess a valid CA Driver’s license, safety certifications to use a University vehicle. Computer use. May involve driving, camping, hiking, participation in lab exercises, field trip preparation or planning. Some work on weekends or holidays may be required and the work week will be adjusted accordingly. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title Program coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Biology Appointment Type Temporary: Position will end on or before November 30, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Part-Time 0.25 FTE Work Schedule Monday through Friday; from 8:00 am to 10:00 am Anticipated Hiring Range $1,450.00 per month at Part-Time (0.25) $5,800.00 per month at Full-Time (1.0) Salary is commensurate with experience. Position Summary Under the general direction of the Principal Investigator (PI), the Program Coordinator independently provides administrative support and programmatic support, and coordinates with support staff in SEO and other University offices and entities. The responsibilities include but not limited to coordinating funded programs curricular activities in collaboration with Program director and other program staff. The Incumbent will lead in coordinating administrative program support duties working with the program team. Other responsibilities are involved with program evaluation and making recommendations as well as finding resolution for compliance related matters for the program. Position Information Program Administrative Support Coordinate funded program co-curricular activities with program directors and involved faculty, including dissemination of information to students and the public, and to the SEO office. Components to address: potential assistance with Weekly meetings, Science Writing, summer doctoral prep organization. Assignments and projects are varied and complex, depending on each deadline. These projects may involve coordinating, prioritizing, and monitoring budgets, student activities, and interactions between program directors and the SEO office, and must be monitored through completion with accountability for end results and work performed by others. Responsible for compliance issues related to funded programs - work with students, faculty and ORSP staff to meet federal and university guidelines. Responsible for organization, monitoring and tracking all the above activities. Coordinate co-curricular activities which may include: orientation week activities, weekly group meetings, Summer doctoral prep workshops with appropriate program directors and faculty. Lead, oversee, and carryout paperwork for stipend payments, travel expenses, research costs, and housing costs (for summer research programs). Problem solve a wide range of administrative challenges related to these program operations will require thoughtful solutions. Precedents may often be relied on to determine appropriate solutions. Administer Day-to-day program work is independent with weekly check-ins. Collecting Data and Reporting Participation with co-curricular activities may include outside activities and field work such as trips with students and program faculty to the Sierra Nevada Field Campus, the EOS campus, and other field sites. Broadcast information about the program to appropriate venues online and in person as directed by program faculty. Maintain records of student and faculty participation. Administer surveys with oversight from program faculty. Keep excellent records. Monitor and collect compliance information; maintain records; report and submit compliance data to ORSP. The function requires accountability for the work results. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Experience with University procedures including stipend, payment, purchasing, safety, housing, and other paperwork. Experience with procuring research supplies from diverse sources. Experience with field and lab research environments. Experience with field campuses. Experience with lab chemicals. Experience synthesizing, organizing, graphing, analyzing data, and making written and oral presentations. Environmental/Physical/Special Must possess a valid CA Driver’s license, safety certifications to use a University vehicle. Computer use. May involve driving, camping, hiking, participation in lab exercises, field trip preparation or planning. Some work on weekends or holidays may be required and the work week will be adjusted accordingly. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision of the Senior Director and Information Security Officer, the Identity Management and Security Analyst leads and plans the implementation, upgrade, troubleshooting, patching, tuning, capacity planning, optimization, disaster recovery and ongoing support for CSUN’s Identity Management, Authentication and Information Security systems. The incumbent works closely with other Information Technology teams working on system administration, networking, operations, information security, identity management, SAN/NAS storage systems, Oracle, MySQL databases, and etc. Interfaces with vendors and other external stakeholders that contribute to the success of Identity Management, Authentication and Information Security. Supports, develops, and maintains architectural diagrams for Information Security, Identity Management and Authentication systems, develops test plans, and coordinates testing to ensure ongoing functionality. Develops large and/or complex solutions to Information Security, Identity Management and Authentication that requires analysis and research, and works on multiple projects at once as the subject matter expert. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/41J43nB Qualifications Equivalent to graduation from an accredited four-year college or university in a related field. Certification training and applied experience may be substituted for the required education, on a year-for-year basis. Three (3) years of full-time, progressively responsible field-related experience that includes knowledge of relevant hardware, software, maintenance, and user support. Knowledge, Skills, & Abilities Thorough knowledge of a variety of software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Functional knowledge of: Identity Management, Authentication and Information Security systems. Ability and specialized skills to: apply and assess user needs; identify, analyze and address user problems; analyze problems and propose effective solution; understand functional and procedural requirements and develop alternative solutions. Ability and specialized skills to: relate system solutions to departmental management and staff; communicate effectively both orally and in writing; make presentations; conduct meetings; develop and/or provide user training; and establish and maintain cooperative working relationships with students, faculty, staff, and administration. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification/grade: 0420 / Info Tech Consultant II / 2 The anticipated HIRING RANGE: $4912 - $8000 per month, dependent upon qualifications and experience. The salary range for this classification is: $4912 - 12,124 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. REG: This is a Regular position with a one-year probationary period. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This job opening has been re-posted and will remain OPEN UNTIL FILLED. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Feb 28 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision of the Senior Director and Information Security Officer, the Identity Management and Security Analyst leads and plans the implementation, upgrade, troubleshooting, patching, tuning, capacity planning, optimization, disaster recovery and ongoing support for CSUN’s Identity Management, Authentication and Information Security systems. The incumbent works closely with other Information Technology teams working on system administration, networking, operations, information security, identity management, SAN/NAS storage systems, Oracle, MySQL databases, and etc. Interfaces with vendors and other external stakeholders that contribute to the success of Identity Management, Authentication and Information Security. Supports, develops, and maintains architectural diagrams for Information Security, Identity Management and Authentication systems, develops test plans, and coordinates testing to ensure ongoing functionality. Develops large and/or complex solutions to Information Security, Identity Management and Authentication that requires analysis and research, and works on multiple projects at once as the subject matter expert. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/41J43nB Qualifications Equivalent to graduation from an accredited four-year college or university in a related field. Certification training and applied experience may be substituted for the required education, on a year-for-year basis. Three (3) years of full-time, progressively responsible field-related experience that includes knowledge of relevant hardware, software, maintenance, and user support. Knowledge, Skills, & Abilities Thorough knowledge of a variety of software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Functional knowledge of: Identity Management, Authentication and Information Security systems. Ability and specialized skills to: apply and assess user needs; identify, analyze and address user problems; analyze problems and propose effective solution; understand functional and procedural requirements and develop alternative solutions. Ability and specialized skills to: relate system solutions to departmental management and staff; communicate effectively both orally and in writing; make presentations; conduct meetings; develop and/or provide user training; and establish and maintain cooperative working relationships with students, faculty, staff, and administration. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification/grade: 0420 / Info Tech Consultant II / 2 The anticipated HIRING RANGE: $4912 - $8000 per month, dependent upon qualifications and experience. The salary range for this classification is: $4912 - 12,124 per month. HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends. REG: This is a Regular position with a one-year probationary period. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This job opening has been re-posted and will remain OPEN UNTIL FILLED. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Feb 28 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title College Corps Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ICCE Appointment Type Temporary. The Position will end on or before June 30, 2025. Permanent status cannot be earned in this position. This temporary position can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon performance evaluation and grant funding. The possible grant funding extension is up to June 30, 2026. Time Base Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,167.00 per month ($62,004.00 annually) Salary is commensurate with experience. Position Summary Under the direction of the ICCE Executive Director, the program coordinator will be responsible for a cohort of participating fellows and coordinate all student program activities, including but not limited to: promoting the initiative, recruiting students, overseeing processes, training and supporting student fellows, communicating with partner organizations, placing students in community service fellowships, tracking data, maintaining records, and collaborating across the university. The Program Coordinator ensures grant goals and requirements are met regarding the student experience, community partner engagement, and campus participation. Position Information Program Coordination, including but not limited to: Responsible for a cohort team of assigned fellow students and be responsible for the following Data collection for California Volunteers and AmeriCorps reports through their online systems, such as eGrants (AmeriCorps) and America Learns to ensure completion of California Volunteers and AmeriCorps project requirements. Student compensation (includes review, track, approve, and reconcile student timesheets and payable time, and the implementation of monthly living allowance payment processes). Co-lead bi-weekly “Team CIRCLES” training modules that provide opportunities for fellows to reflect on what’s working, strategize challenges, and to participate in training to help them in their service to succeed. Additionally, guide their progress and cohort group projects. Coordination of associated travel (air, hotel, ground transportation, meals, etc.) for assigned college corps members. Prepare and process in a timely fashion all travel related advances and expense reimbursements after verifying charges, budget, and traveler eligibility. Consult with campus administration to resolve special circumstances related to international travel Student and Community Engagement Recruit, enroll, orient, train, supervise, support, and assess all SF State Corps student Fellows, includes marketing, applicant review and placement matching, and HR/Payroll requirements. Monitor and support students through active and on-going communications and meetings. Lead and collaboratively implement training modules for program for assigned Fellow cohort and participating community organizations. Responsible for coordination and implementation of events and initiatives to provide additional opportunities for fellow to engage, including but not limited Service Days. Prepare and coordinate ICCE student engagement lead fellows to facilitate these on and off campus events/activities. Host Site Community Partner Engagement Maintain active communication with community partners during both planning and implementation phases. Monitor community fellowship placements through regular communications and site visits with community-based partner organizations throughout the Bay Area. Track partner impact to meet program goals. Campus and Outreach Conduct presentations and relevant workshops to the campus community and off-campus events, where needed. Work within ICCE and with all ICCE staff to plan for and integrate the College Corps program within ICCE, including working with ICCE staff to ensure ICCE communications and media (such as web and social media), represent the fellowship program, and that the fellowship program is branded correctly for representing both ICCE and grant funders. Conduct outreach promotion of College Corps and communication materials. Work includes both prints, online, and presentations. Maintain the College Corps program webpage, including brand image and consistency and accessibility compliance. Represent the program at community events. Other duties as assigned Minimum Qualifications General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Working knowledge of general practices, programs, and/or administrative specialties. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving the support of administrative policies, procedures, practices, or programs. Demonstrated experience working in community engagement or community service programs and working in higher education. Demonstrated experience with support of coordinating programs, services, or departments. Environmental/Physical/Special Must be able to move boxes of paper, office supplies, and sidewalk sign A-Frame message boards, and outreach materials weighing up to 30 pounds. Must be able to bend, lift, move around tables and chairs for ICCE sponsored events. Occasional weekend and/or evening work will be required to provide outreach services and program-related events to on and off-campus communities. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Working Title College Corps Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ICCE Appointment Type Temporary. The Position will end on or before June 30, 2025. Permanent status cannot be earned in this position. This temporary position can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon performance evaluation and grant funding. The possible grant funding extension is up to June 30, 2026. Time Base Full-Time Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,167.00 per month ($62,004.00 annually) Salary is commensurate with experience. Position Summary Under the direction of the ICCE Executive Director, the program coordinator will be responsible for a cohort of participating fellows and coordinate all student program activities, including but not limited to: promoting the initiative, recruiting students, overseeing processes, training and supporting student fellows, communicating with partner organizations, placing students in community service fellowships, tracking data, maintaining records, and collaborating across the university. The Program Coordinator ensures grant goals and requirements are met regarding the student experience, community partner engagement, and campus participation. Position Information Program Coordination, including but not limited to: Responsible for a cohort team of assigned fellow students and be responsible for the following Data collection for California Volunteers and AmeriCorps reports through their online systems, such as eGrants (AmeriCorps) and America Learns to ensure completion of California Volunteers and AmeriCorps project requirements. Student compensation (includes review, track, approve, and reconcile student timesheets and payable time, and the implementation of monthly living allowance payment processes). Co-lead bi-weekly “Team CIRCLES” training modules that provide opportunities for fellows to reflect on what’s working, strategize challenges, and to participate in training to help them in their service to succeed. Additionally, guide their progress and cohort group projects. Coordination of associated travel (air, hotel, ground transportation, meals, etc.) for assigned college corps members. Prepare and process in a timely fashion all travel related advances and expense reimbursements after verifying charges, budget, and traveler eligibility. Consult with campus administration to resolve special circumstances related to international travel Student and Community Engagement Recruit, enroll, orient, train, supervise, support, and assess all SF State Corps student Fellows, includes marketing, applicant review and placement matching, and HR/Payroll requirements. Monitor and support students through active and on-going communications and meetings. Lead and collaboratively implement training modules for program for assigned Fellow cohort and participating community organizations. Responsible for coordination and implementation of events and initiatives to provide additional opportunities for fellow to engage, including but not limited Service Days. Prepare and coordinate ICCE student engagement lead fellows to facilitate these on and off campus events/activities. Host Site Community Partner Engagement Maintain active communication with community partners during both planning and implementation phases. Monitor community fellowship placements through regular communications and site visits with community-based partner organizations throughout the Bay Area. Track partner impact to meet program goals. Campus and Outreach Conduct presentations and relevant workshops to the campus community and off-campus events, where needed. Work within ICCE and with all ICCE staff to plan for and integrate the College Corps program within ICCE, including working with ICCE staff to ensure ICCE communications and media (such as web and social media), represent the fellowship program, and that the fellowship program is branded correctly for representing both ICCE and grant funders. Conduct outreach promotion of College Corps and communication materials. Work includes both prints, online, and presentations. Maintain the College Corps program webpage, including brand image and consistency and accessibility compliance. Represent the program at community events. Other duties as assigned Minimum Qualifications General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Working knowledge of general practices, programs, and/or administrative specialties. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving the support of administrative policies, procedures, practices, or programs. Demonstrated experience working in community engagement or community service programs and working in higher education. Demonstrated experience with support of coordinating programs, services, or departments. Environmental/Physical/Special Must be able to move boxes of paper, office supplies, and sidewalk sign A-Frame message boards, and outreach materials weighing up to 30 pounds. Must be able to bend, lift, move around tables and chairs for ICCE sponsored events. Occasional weekend and/or evening work will be required to provide outreach services and program-related events to on and off-campus communities. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description This recruitment is open until filled. The Office of Management and Budget (OMB) is dedicated to ensuring the City's long-term fiscal sustainability, aligning resources to meet both current and future needs of residents. Our dynamic team of eight continually strives to enhance operational efficiency and elevate the quality of services delivered to the City. Working at OMB offers a unique opportunity to gain comprehensive insights into various facets of City operations, contributing significantly through analytical support to decision-makers and citywide initiatives. We are currently seeking candidates for a two-year analyst position at OMB, focusing on budget analysis and providing essential support for community engagement. This role is designed to accommodate diverse schedules, with the flexibility to work as few as 30 hours per week, allowing individuals to balance their commitments, such as school or other obligations. As an OMB Fellow, you will develop valuable skills while actively contributing to the continuous monitoring of budgets and the formulation of the City's budget and capital plan. Additionally, you will engage in diverse ad hoc analyses, further broadening your expertise. Distinguishing Characteristics: In this role, OMB Fellows, depending on their position/assignment, operate with minimal supervision. They collaborate with higher-level professionals or managerial staff to conduct studies, analyses, and participate in decision-making processes related to complex management challenges. OMB Fellows may independently conduct less complex studies, performing routine planning, research, analysis, evaluation, and report preparation. This autonomy allows for a rewarding and enriching experience in contributing to the strategic goals of the OMB and the City at large. ESSENTIAL DUTIES: Perform a variety of responsible and analytical duties and tasks related to budgeting and management operations and goals. Conduct studies and analyses of current and proposed operations and programs related to organizational structure, budgets and the utilization of departmental staff, equipment and facilities. Build and manage engagement efforts with the community. Suggest alternatives to improve performance and increase productivity and efficiency. Gathers information, prepares data summaries and narrative reports, and assists higher-level staff with preparation of complex reports. Analyze and interpret complex data; review and evaluate the accuracy of plans, reports and supporting information; identify and observe trends; examine basic elements and key relationships; forecast needs. Prepare and/or present effective oral and written communications. Attend a variety of meetings with administrators, staff and advisory boards to obtain information and provide expertise; participate in committee meetings and forums as needed. Provide regular and ad hoc data analyses and reports. Qualifications Minimum Education* Bachelor's degree in finance, accounting, business administration or directly related field Minimum Experience* 2 years of financial analysis experience in area related to assignment *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills Analysis Use data and information in a clear and rational process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions. Gather, assemble, analyze and evaluate facts to draw logical conclusions and make proper recommendations and prepare clear, concise, and comprehensive written reports which require displaying and presenting statistical, graphical, and other reporting methods to audiences of varying technical sophistication. Research Effectively identify, collect, organize and document data and information in ways that make the information most useful for subsequent assessment, analysis, and investigation. Compile and maintain reports, records and various other forms of pertinent information in an organized and professional manner. Technical Knowledge Operate personal computer and assigned operating software in support of assigned business unit's goals. Communications Effectiveness Effective communication both verbal and in writing including the compilation of reports, presentations and records; and interacting respectfully and sensitively with individuals and groups to develop and maintain productive relationships and achieve results. Makes excellent customer service a high priority, responding to changing customer needs, and helping customers implement complete solutions. Professionalism Conduct all assignments in a professional and timely manner. Work with confidentiality and discretion. Maintain professional skills that apply to all aspects of field of assigned specialty through continued education and/or training. Remain current by reading and interpreting applicable ordinances, rules, regulations, policies and procedures. Selection Process & Supplemental Information City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws. WHY WORK FOR THE CITY? The City of Tacoma is nestled along the shores of Commencement Bay in Washington State and offers many community parks, miles of beautiful waterfront, hiking & biking trails, golf courses, museums, and a world-class zoo with an aquarium. Tacoma also serves as a gateway to some of the most magnificent natural wonders in the world, such as Puget Sound, Mount Rainier National Park and the Olympic Peninsula. The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. Apply Interested individuals should apply online and attach a detailed resume and cover letter describing their interest and experience as it relates to this position Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in an interview. Appointment is subject to passing a background check. The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591-5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 26, 2024
Full Time
Position Description This recruitment is open until filled. The Office of Management and Budget (OMB) is dedicated to ensuring the City's long-term fiscal sustainability, aligning resources to meet both current and future needs of residents. Our dynamic team of eight continually strives to enhance operational efficiency and elevate the quality of services delivered to the City. Working at OMB offers a unique opportunity to gain comprehensive insights into various facets of City operations, contributing significantly through analytical support to decision-makers and citywide initiatives. We are currently seeking candidates for a two-year analyst position at OMB, focusing on budget analysis and providing essential support for community engagement. This role is designed to accommodate diverse schedules, with the flexibility to work as few as 30 hours per week, allowing individuals to balance their commitments, such as school or other obligations. As an OMB Fellow, you will develop valuable skills while actively contributing to the continuous monitoring of budgets and the formulation of the City's budget and capital plan. Additionally, you will engage in diverse ad hoc analyses, further broadening your expertise. Distinguishing Characteristics: In this role, OMB Fellows, depending on their position/assignment, operate with minimal supervision. They collaborate with higher-level professionals or managerial staff to conduct studies, analyses, and participate in decision-making processes related to complex management challenges. OMB Fellows may independently conduct less complex studies, performing routine planning, research, analysis, evaluation, and report preparation. This autonomy allows for a rewarding and enriching experience in contributing to the strategic goals of the OMB and the City at large. ESSENTIAL DUTIES: Perform a variety of responsible and analytical duties and tasks related to budgeting and management operations and goals. Conduct studies and analyses of current and proposed operations and programs related to organizational structure, budgets and the utilization of departmental staff, equipment and facilities. Build and manage engagement efforts with the community. Suggest alternatives to improve performance and increase productivity and efficiency. Gathers information, prepares data summaries and narrative reports, and assists higher-level staff with preparation of complex reports. Analyze and interpret complex data; review and evaluate the accuracy of plans, reports and supporting information; identify and observe trends; examine basic elements and key relationships; forecast needs. Prepare and/or present effective oral and written communications. Attend a variety of meetings with administrators, staff and advisory boards to obtain information and provide expertise; participate in committee meetings and forums as needed. Provide regular and ad hoc data analyses and reports. Qualifications Minimum Education* Bachelor's degree in finance, accounting, business administration or directly related field Minimum Experience* 2 years of financial analysis experience in area related to assignment *Equivalency: 1 year of experience = 1 year of education Knowledge & Skills Analysis Use data and information in a clear and rational process to assess and understand issues, evaluate options, form accurate conclusions, and make decisions. Gather, assemble, analyze and evaluate facts to draw logical conclusions and make proper recommendations and prepare clear, concise, and comprehensive written reports which require displaying and presenting statistical, graphical, and other reporting methods to audiences of varying technical sophistication. Research Effectively identify, collect, organize and document data and information in ways that make the information most useful for subsequent assessment, analysis, and investigation. Compile and maintain reports, records and various other forms of pertinent information in an organized and professional manner. Technical Knowledge Operate personal computer and assigned operating software in support of assigned business unit's goals. Communications Effectiveness Effective communication both verbal and in writing including the compilation of reports, presentations and records; and interacting respectfully and sensitively with individuals and groups to develop and maintain productive relationships and achieve results. Makes excellent customer service a high priority, responding to changing customer needs, and helping customers implement complete solutions. Professionalism Conduct all assignments in a professional and timely manner. Work with confidentiality and discretion. Maintain professional skills that apply to all aspects of field of assigned specialty through continued education and/or training. Remain current by reading and interpreting applicable ordinances, rules, regulations, policies and procedures. Selection Process & Supplemental Information City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws. WHY WORK FOR THE CITY? The City of Tacoma is nestled along the shores of Commencement Bay in Washington State and offers many community parks, miles of beautiful waterfront, hiking & biking trails, golf courses, museums, and a world-class zoo with an aquarium. Tacoma also serves as a gateway to some of the most magnificent natural wonders in the world, such as Puget Sound, Mount Rainier National Park and the Olympic Peninsula. The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. Apply Interested individuals should apply online and attach a detailed resume and cover letter describing their interest and experience as it relates to this position Applicants who have the strongest backgrounds related to the responsibilities of this position may be invited to participate in an interview. Appointment is subject to passing a background check. The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591-5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. Are you passionate about fiscal responsibility and regulatory compliance in emerging industries? We are excited to announce two vacancies within our team at the City Auditor's Office. We are seeking dynamic individuals to join us as Senior Fiscal Policy Analysts, one specializing in cannabis compliance and the other focusing on general auditing and analysis within our Research and Analysis division. IDEAL CANDIDATE STATEMENT We are seeking dynamic individuals to join us as Senior Fiscal Policy Analysts, one specializing in cannabis compliance and the other focusing on general fiscal policy analysis within our Research and Analysis division. The ideal candidates will have experience in conducting performance audits in accordance with generally accepted government auditing standards. To perform independent analysis and review of budget and policy issues and develops options and recommendations to address these issues. Responsibilities include comprehensive review and analysis of proposed budgetary and legislative matters. Conducts financial, operational, and program audits and investigations to determine compliance with prevailing laws and regulations; identifies opportunities to strengthen internal controls. Responds to City Council requests for information and analysis of the City's budget and programs, conducts independent fiscal and policy research, studies, and reports on issues of importance to the City. Work must be solution-oriented and performed in a timely manner. DISTINGUISHING CHARACTERISTICS Fiscal Policy Analyst The Fiscal Policy Analyst is a journey level classification in the professional Fiscal Policy Analyst classification series and is populated with multiple incumbents. The Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the latter performs analytical work with a very high degree of independence and responsibility. Senior Fiscal Policy Analyst The Senior Fiscal Policy Analyst is the advanced-journey level in this class series and is populated with multiple incumbents. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualification standards for the class. The Senior Fiscal Policy Analyst is distinguished from the Fiscal Policy Analyst in that the former performs analytical work with a very high degree of independence and responsibility and may supervise Fiscal Policy Analysts. The Senior Fiscal Policy Analyst is distinguished from the Principal Fiscal Policy Analyst in that the latter performs analytical work with a greater degree of complexity, independence and responsibility and provides direct supervision of lower-level Fiscal Policy Analysts. Principal Fiscal Policy Analyst The Principal Fiscal Policy Analyst is the supervisory level classification in the series and is populated with multiple incumbents. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Senior Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualification standards for the class. The Principal Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the former performs analytical work with increased complexity, independence and responsibility. Additionally, the Principal Fiscal Policy Analyst provides direct supervision of lower-level Fiscal Policy Analysts. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by the Principal Fiscal Policy Analyst or higher-level management positions. Responsibilities may include direct or indirect supervision of a Fiscal Policy Analyst. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed: Conducts a comprehensive review and analysis of proposed budgetary items; Researches and analyzes data and information relative to budgetary issues; Conducts audits of City operations, programs and activities; evaluates actual versus projected outcomes; identifies areas of risk; recommends functional and operational changes needed to improve the economy, efficiency and effectiveness of City government services and programs; Conducts audit planning, executes field work, and documents audit steps in working papers; Develops comparative studies of other cities as they relate to municipal finance; Reviews fiscal forecasts including review of past, current, and proposed revenues and expenditures; Researches federal, state, and local programs to determine sources of funding and appropriate expenditure options; Researches and analyzes the policy and fiscal effects of new or proposed legislation; Participates in the construction of economic models and indexes; Assists in the preparation of fiscal and economic project analysis; Develops reports relating to budgetary and legislative policy concerns; Performs supervisory work as needed; Prepares and presents recommendations for review by higher-level management in connection with the analysis, studies, and reports described herein; Drives automotive vehicle as necessary in order to conduct research and attend meetings; Conducts fraud, waste, and abuse investigations; Periodically attends and presents reports at evening City Council meetings; Performs other or related duties as assigned. QUALIFICATIONS Knowledge of: Principles, practices, and techniques of public administration and public policy. Principles and practices of organizational, financial, and policy analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of long-range financial planning. Operational characteristics, services and activities of audit and performance measurement programs. Principles and practices of complex auditing and accounting functions and their application to municipal/governmental accounting systems, with emphasis on fiscal and operational aspects of such organizations. Various professional accounting standards such as Generally Accepted Auditing Standards (GAAS), Generally Accepted Accounting Principles (GAAP), and Generally Accepted Governmental Auditing Standards (GAGAS). Advanced research and analytical methods, techniques, and procedures. Technical report writing and presentation. Basic supervisory skills. Proficiency in Microsoft Excel and Word. Applicable federal, state, and local laws, rules, and regulations. Skill in: Use of modern office equipment, including computers, computer applications and software. Ability to: Analyze a variety of complex administrative and organizational problems, and make sound, independent policy and procedural recommendations. Effectively plan and organize complex budgetary and auditing projects; design, implement, and monitor internal audit programs, systems, and procedures. Communicate clearly, verbally and in writing. Establish and maintain effective working relationships with others at all staff levels. Interpret laws, regulations, and policies. Prepare comprehensive and accurate reports. Demonstrate patience, poise, flexibility, tact, reliability, and dependability. Work effectively with sensitive and confidential information. Display good judgment. Adjust to rapidly shifting priorities and timelines. Learn quickly and show initiative. Work effectively with multidisciplinary teams. Facilitate groups. Effectively supervise lower level staff as needed. EXPERIENCE AND EDUCATION Experience: Four years of progressively responsible professional-level administrative and analytical experience , including three years journey-level experience in budget, strategic planning, policy analysis, auditing, program evaluation and/or financial analysis. Experience in a government agency is preferred. -AND- Education: Possession of a Bachelor's degree from an accredited college or university in public policy, public or business administration, economics, accounting, or a related field that includes a curriculum of economics, statistics, public finance, and policy analysis. -OR- Eight years of progressively responsible professional-level administrative and analytical experience in a government agency, including three years journey-level experience in budget, strategic planning, policy analysis, auditing, program evaluation, and/or financial analysis. Experience in a government agency is preferred. Substitutions: A Master's degree in one of the above fields may substitute for one year of required experience. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Working Conditions: Work overtime on short notice. Work in a political environment. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/18/2024 11:59 PM Pacific
Apr 28, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. Are you passionate about fiscal responsibility and regulatory compliance in emerging industries? We are excited to announce two vacancies within our team at the City Auditor's Office. We are seeking dynamic individuals to join us as Senior Fiscal Policy Analysts, one specializing in cannabis compliance and the other focusing on general auditing and analysis within our Research and Analysis division. IDEAL CANDIDATE STATEMENT We are seeking dynamic individuals to join us as Senior Fiscal Policy Analysts, one specializing in cannabis compliance and the other focusing on general fiscal policy analysis within our Research and Analysis division. The ideal candidates will have experience in conducting performance audits in accordance with generally accepted government auditing standards. To perform independent analysis and review of budget and policy issues and develops options and recommendations to address these issues. Responsibilities include comprehensive review and analysis of proposed budgetary and legislative matters. Conducts financial, operational, and program audits and investigations to determine compliance with prevailing laws and regulations; identifies opportunities to strengthen internal controls. Responds to City Council requests for information and analysis of the City's budget and programs, conducts independent fiscal and policy research, studies, and reports on issues of importance to the City. Work must be solution-oriented and performed in a timely manner. DISTINGUISHING CHARACTERISTICS Fiscal Policy Analyst The Fiscal Policy Analyst is a journey level classification in the professional Fiscal Policy Analyst classification series and is populated with multiple incumbents. The Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the latter performs analytical work with a very high degree of independence and responsibility. Senior Fiscal Policy Analyst The Senior Fiscal Policy Analyst is the advanced-journey level in this class series and is populated with multiple incumbents. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualification standards for the class. The Senior Fiscal Policy Analyst is distinguished from the Fiscal Policy Analyst in that the former performs analytical work with a very high degree of independence and responsibility and may supervise Fiscal Policy Analysts. The Senior Fiscal Policy Analyst is distinguished from the Principal Fiscal Policy Analyst in that the latter performs analytical work with a greater degree of complexity, independence and responsibility and provides direct supervision of lower-level Fiscal Policy Analysts. Principal Fiscal Policy Analyst The Principal Fiscal Policy Analyst is the supervisory level classification in the series and is populated with multiple incumbents. Positions in this class are flexibly staffed and are normally filled by advancement from the lower-level class of Senior Fiscal Policy Analyst. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualification standards for the class. The Principal Fiscal Policy Analyst is distinguished from the Senior Fiscal Policy Analyst in that the former performs analytical work with increased complexity, independence and responsibility. Additionally, the Principal Fiscal Policy Analyst provides direct supervision of lower-level Fiscal Policy Analysts. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by the Principal Fiscal Policy Analyst or higher-level management positions. Responsibilities may include direct or indirect supervision of a Fiscal Policy Analyst. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed: Conducts a comprehensive review and analysis of proposed budgetary items; Researches and analyzes data and information relative to budgetary issues; Conducts audits of City operations, programs and activities; evaluates actual versus projected outcomes; identifies areas of risk; recommends functional and operational changes needed to improve the economy, efficiency and effectiveness of City government services and programs; Conducts audit planning, executes field work, and documents audit steps in working papers; Develops comparative studies of other cities as they relate to municipal finance; Reviews fiscal forecasts including review of past, current, and proposed revenues and expenditures; Researches federal, state, and local programs to determine sources of funding and appropriate expenditure options; Researches and analyzes the policy and fiscal effects of new or proposed legislation; Participates in the construction of economic models and indexes; Assists in the preparation of fiscal and economic project analysis; Develops reports relating to budgetary and legislative policy concerns; Performs supervisory work as needed; Prepares and presents recommendations for review by higher-level management in connection with the analysis, studies, and reports described herein; Drives automotive vehicle as necessary in order to conduct research and attend meetings; Conducts fraud, waste, and abuse investigations; Periodically attends and presents reports at evening City Council meetings; Performs other or related duties as assigned. QUALIFICATIONS Knowledge of: Principles, practices, and techniques of public administration and public policy. Principles and practices of organizational, financial, and policy analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of long-range financial planning. Operational characteristics, services and activities of audit and performance measurement programs. Principles and practices of complex auditing and accounting functions and their application to municipal/governmental accounting systems, with emphasis on fiscal and operational aspects of such organizations. Various professional accounting standards such as Generally Accepted Auditing Standards (GAAS), Generally Accepted Accounting Principles (GAAP), and Generally Accepted Governmental Auditing Standards (GAGAS). Advanced research and analytical methods, techniques, and procedures. Technical report writing and presentation. Basic supervisory skills. Proficiency in Microsoft Excel and Word. Applicable federal, state, and local laws, rules, and regulations. Skill in: Use of modern office equipment, including computers, computer applications and software. Ability to: Analyze a variety of complex administrative and organizational problems, and make sound, independent policy and procedural recommendations. Effectively plan and organize complex budgetary and auditing projects; design, implement, and monitor internal audit programs, systems, and procedures. Communicate clearly, verbally and in writing. Establish and maintain effective working relationships with others at all staff levels. Interpret laws, regulations, and policies. Prepare comprehensive and accurate reports. Demonstrate patience, poise, flexibility, tact, reliability, and dependability. Work effectively with sensitive and confidential information. Display good judgment. Adjust to rapidly shifting priorities and timelines. Learn quickly and show initiative. Work effectively with multidisciplinary teams. Facilitate groups. Effectively supervise lower level staff as needed. EXPERIENCE AND EDUCATION Experience: Four years of progressively responsible professional-level administrative and analytical experience , including three years journey-level experience in budget, strategic planning, policy analysis, auditing, program evaluation and/or financial analysis. Experience in a government agency is preferred. -AND- Education: Possession of a Bachelor's degree from an accredited college or university in public policy, public or business administration, economics, accounting, or a related field that includes a curriculum of economics, statistics, public finance, and policy analysis. -OR- Eight years of progressively responsible professional-level administrative and analytical experience in a government agency, including three years journey-level experience in budget, strategic planning, policy analysis, auditing, program evaluation, and/or financial analysis. Experience in a government agency is preferred. Substitutions: A Master's degree in one of the above fields may substitute for one year of required experience. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Working Conditions: Work overtime on short notice. Work in a political environment. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/18/2024 11:59 PM Pacific
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Capital Projects Financial Analyst University Budget Office Job #517452 First Review Date: Friday, October 20, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. Job #517452) Administrative Analyst / Specialist III-E, Capital Projects Analyst, Salary Range: $6,322 - $12,285 monthly. This is a full-time benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in University Budget Office. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at http://www.calstate.edu/HRAdm/policies/mpp.shtml . Position Summary: Reporting to the Executive Director of Finance & Budget and in close collaboration with Facilities Management and colleagues across the campus, the Capital Projects Financial Analyst is responsible for planning, developing, leading, and administering highly complex and specialized financial planning and analysis activities associated with Cal Poly Humboldt’s robust capital projects portfolio. This position resides within the University Budget Office but is a uniquely strategic and collaborative role, working closely with Facilities Management and Accounting, to create synergy and streamline the capital projects financial planning and oversight process. Projects and duties assigned have broad campus and potentially, systemwide impact. With the recent infusion of $433 million from the State of California for capital projects to support Cal Poly Humboldt’s transition to a polytechnic institution, on top of an already robust project portfolio, the Capital Projects Financial Analyst serves a critical role in helping ensure Cal Poly Humboldt successfully delivers a truly transformational portfolio of housing and academic projects in the years to come. Key Responsibilities: Lead the development of complex multi-year financial pro formas to estimate financial performance and project feasibility Lead the preparation of budget projections and oversee implementation of approved capital project budgets Responsible for strategic cash flow analysis to ensure the University has sufficient cash flows for the project portfolio from multiple allocation sources with different spending requirements Provide project budgetary oversight and coordination of project financial activities, including administrative oversight of highly complex project budgets to properly account, document, and report in order to meet the requirements of the California State University, Chancellor's Office and other regulatory agencies Manage highly complex project funding structures, including expertise of chartfields, applicable policies and regulations, and capital financing methodologies Deliver project tracking and reporting to various constituent groups on campus and at a system level; responsible for project budget analysis in identifying budget forecast to completion and troubleshooting budget issues across multiple projects Serve as a key contact and expert for campus capital project financial activities and financing considerations Serve as liaison with California State University, Office of the Chancellor, Capital Planning Design and Construction (CSUCO-CPDC) as well as Financing and Treasury (CSUCO-F&T) and the Humboldt Facilities Management Planning, Design & Construction Unit (PD&C) Responsible for strategic budget analysis in identifying achievable scopes of work resulting in a project portfolio for recommendation to the Facilities Planning, Design & Construction Director for inclusion in the five-year capital program Responsible for managing project budgets in close collaboration with Facilities Management, including tracking costs and billings, validating chartfields, and preparing monthly and quarterly reports and reconciliations Ensures financial reports as required by the Chancellor's Office are completed, reviewed and approved and then filed in a timely manner Responsible for the coordination for all financial milestones and activities within the established project process; lead innovation and process improvement efforts through involvement in continual improvement evaluation sessions Manages the financial closeout of all projects ensuring final reports are available for review and approval of the Campus Construction Administrator prior to closeout Actively participate in Facilities Management activities related to capital projects including team meetings, planning, informing strategic positions, and day to day operations and project management Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Thorough knowledge of and ability to apply extensive expertise to financial, budget, and account management functions Expertise in and advanced knowledge of principles, problems, and methods of public administration and fiscal management, including principles of capital planning and financing Expertise in conducting highly complex data analysis using statistical and research methods, and ability to leverage critical thinking to evaluate and interpret results, develop sound conclusions, and recommend new or revised policies from a strategic and operational perspective Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with capital projects financial activities, including applicable internal policies and procedures and pertinent laws and regulations Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial/database systems and/or other types of budgeting, reporting, and financial management systems Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop innovative and strategic solutions Extensive and in-depth knowledge in project management including research and analytical methodologies; ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU Ability to work with representatives from public and private entities to handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups Possess excellent oral and written communication skills, including the ability to effectively present complex analysis in a clear, concise and professional manner Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives Ability to work both independently and in a close knit team environment Experience building and sustaining collaborative working relationships with a variety of individuals from diverse backgrounds An understanding of the dynamics of diversity and equity in higher education and a demonstrated ability to incorporate this understanding, as appropriate, in all levels of work Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties Minimum Qualifications: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications: Experience: Equivalent to five years of progressively responsible administrative and analytical work in support of a highly complex organization or projects. Education: Bachelor’s degree and/or equivalent training and administrative work experience involving planning, coordinating and successfully implementing projects and strategic initiatives as well as developing and implementing complex policies, regulations, and procedures Institution/enterprise level budget, capital or financial experience at a university, or public agency; General understanding of State of California and California State University capital budgeting and financial practices; Experience with Oracle/PeopleSoft administrative systems, enterprise tracking/reporting systems, and web-based reporting and planning solutions. Working knowledge of project management, including public works and California public contracting regulations. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Friday, October 20, 2023. Open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: October 5, 2023 Advertised: Oct 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Capital Projects Financial Analyst University Budget Office Job #517452 First Review Date: Friday, October 20, 2023 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. Job #517452) Administrative Analyst / Specialist III-E, Capital Projects Analyst, Salary Range: $6,322 - $12,285 monthly. This is a full-time benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in University Budget Office. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at http://www.calstate.edu/HRAdm/policies/mpp.shtml . Position Summary: Reporting to the Executive Director of Finance & Budget and in close collaboration with Facilities Management and colleagues across the campus, the Capital Projects Financial Analyst is responsible for planning, developing, leading, and administering highly complex and specialized financial planning and analysis activities associated with Cal Poly Humboldt’s robust capital projects portfolio. This position resides within the University Budget Office but is a uniquely strategic and collaborative role, working closely with Facilities Management and Accounting, to create synergy and streamline the capital projects financial planning and oversight process. Projects and duties assigned have broad campus and potentially, systemwide impact. With the recent infusion of $433 million from the State of California for capital projects to support Cal Poly Humboldt’s transition to a polytechnic institution, on top of an already robust project portfolio, the Capital Projects Financial Analyst serves a critical role in helping ensure Cal Poly Humboldt successfully delivers a truly transformational portfolio of housing and academic projects in the years to come. Key Responsibilities: Lead the development of complex multi-year financial pro formas to estimate financial performance and project feasibility Lead the preparation of budget projections and oversee implementation of approved capital project budgets Responsible for strategic cash flow analysis to ensure the University has sufficient cash flows for the project portfolio from multiple allocation sources with different spending requirements Provide project budgetary oversight and coordination of project financial activities, including administrative oversight of highly complex project budgets to properly account, document, and report in order to meet the requirements of the California State University, Chancellor's Office and other regulatory agencies Manage highly complex project funding structures, including expertise of chartfields, applicable policies and regulations, and capital financing methodologies Deliver project tracking and reporting to various constituent groups on campus and at a system level; responsible for project budget analysis in identifying budget forecast to completion and troubleshooting budget issues across multiple projects Serve as a key contact and expert for campus capital project financial activities and financing considerations Serve as liaison with California State University, Office of the Chancellor, Capital Planning Design and Construction (CSUCO-CPDC) as well as Financing and Treasury (CSUCO-F&T) and the Humboldt Facilities Management Planning, Design & Construction Unit (PD&C) Responsible for strategic budget analysis in identifying achievable scopes of work resulting in a project portfolio for recommendation to the Facilities Planning, Design & Construction Director for inclusion in the five-year capital program Responsible for managing project budgets in close collaboration with Facilities Management, including tracking costs and billings, validating chartfields, and preparing monthly and quarterly reports and reconciliations Ensures financial reports as required by the Chancellor's Office are completed, reviewed and approved and then filed in a timely manner Responsible for the coordination for all financial milestones and activities within the established project process; lead innovation and process improvement efforts through involvement in continual improvement evaluation sessions Manages the financial closeout of all projects ensuring final reports are available for review and approval of the Campus Construction Administrator prior to closeout Actively participate in Facilities Management activities related to capital projects including team meetings, planning, informing strategic positions, and day to day operations and project management Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: Thorough knowledge of and ability to apply extensive expertise to financial, budget, and account management functions Expertise in and advanced knowledge of principles, problems, and methods of public administration and fiscal management, including principles of capital planning and financing Expertise in conducting highly complex data analysis using statistical and research methods, and ability to leverage critical thinking to evaluate and interpret results, develop sound conclusions, and recommend new or revised policies from a strategic and operational perspective Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with capital projects financial activities, including applicable internal policies and procedures and pertinent laws and regulations Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial/database systems and/or other types of budgeting, reporting, and financial management systems Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop innovative and strategic solutions Extensive and in-depth knowledge in project management including research and analytical methodologies; ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU Ability to work with representatives from public and private entities to handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups Possess excellent oral and written communication skills, including the ability to effectively present complex analysis in a clear, concise and professional manner Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives Ability to work both independently and in a close knit team environment Experience building and sustaining collaborative working relationships with a variety of individuals from diverse backgrounds An understanding of the dynamics of diversity and equity in higher education and a demonstrated ability to incorporate this understanding, as appropriate, in all levels of work Ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties Minimum Qualifications: Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications: Experience: Equivalent to five years of progressively responsible administrative and analytical work in support of a highly complex organization or projects. Education: Bachelor’s degree and/or equivalent training and administrative work experience involving planning, coordinating and successfully implementing projects and strategic initiatives as well as developing and implementing complex policies, regulations, and procedures Institution/enterprise level budget, capital or financial experience at a university, or public agency; General understanding of State of California and California State University capital budgeting and financial practices; Experience with Oracle/PeopleSoft administrative systems, enterprise tracking/reporting systems, and web-based reporting and planning solutions. Working knowledge of project management, including public works and California public contracting regulations. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Friday, October 20, 2023. Open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1038 Publication Date: October 5, 2023 Advertised: Oct 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job The County of San Bernardino offers a unique training opportunity for innovative individuals with strong analytical skills looking to advance their career in public service. Upon successful completion of the Trainee Period, incumbents are eligible to automatically promote to Staff Analyst II ($66,768 - $91,748 Annually) Staff Analyst II Trainees plan, coordinate, and perform a variety of highly complex and responsible administrative, operational, research, and analytical functions to support and advise their designated departments’ management activities. These positions typically provide support and advice to department management in a variety of functional areas with department wide impact such as budget and fiscal management, contracts administration, grants management, legislative analysis, facilities planning, and organizational, operational and staffing analysis. The eligible list established by this recruitment will be used to fill current and future vacancies throughout the County as well as in the County Fire District and Special Districts. Applicants will be asked to indicate their availability and preference for referral to the different agencies in the Supplemental Questionnaire. The County Fire District and Special Districts are separate entities from the County of San Bernardino, and as such, compensation and benefits for their positions are set forth in a different compensation plan. Click here for a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan . CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Background: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Promotion: Incumbents in the class of Staff Analyst II Trainee are eligible for promotion to Staff Analyst II ( $5,564 - $7,645 monthly) upon meeting the minimum qualifications for Staff Analyst II (see job description)and upon receipt of a satisfactory work progress report. Incumbents must be promoted within 24 months of hire or be terminated. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the two options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (must meet one of the following options) : Option 1 Eighteen (18) months of full-time equivalent experience supporting management or professional level administrative services staff (staff equivalent to County of San Bernardino Staff Analyst I or higher level classifications , see job description) in any of the following areas: budget preparation/monitoring, fiscal/accounting functions; contracts, bid/proposal, or grant management; research and analytical studies; organizational studies; data/ statistical analysis and reporting; organizational/operational/staffing analysis; and/or personnel management. Option 2 One (1) year of full-time equivalent professional level administrative experience ( duties and responsibilities equivalent to a County of San Bernardino Staff Analyst I classification , see job description) performing analytical duties as a primary job function in any of the following areas: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/ statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: budget preparation/monitoring, fiscal/accounting functions; contracts, bid/proposal, or grant management; research and analytical studies; organizational studies; data/ statistical analysis and reporting; organizational, operational, staffing analysis; and/or personnel management. * The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of options under the Required Experience. Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. Qualifying experience must be clearly demonstrated in detail in the Work Experience section of the Application. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Essential knowledge, skills and abilities include: Familiarity with or ability to learn and understand principles and practices relevant to governmental budget administration and fiscal procedures, contracts, grants and bid/proposal management, project management, facilities and capital improvement planning, data science/statistical analysis, and/or organizational/staffing analysis or personnel management. Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations Ability to communicate clearly, concisely and effectively, both orally and in writing Excellent writing skills with the ability to prepare clear and accurate administrative reports Proficient with or intuitive ability to learn to work with enterprise financial management systems such as SAP. Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Mar 08, 2024
Full Time
The Job The County of San Bernardino offers a unique training opportunity for innovative individuals with strong analytical skills looking to advance their career in public service. Upon successful completion of the Trainee Period, incumbents are eligible to automatically promote to Staff Analyst II ($66,768 - $91,748 Annually) Staff Analyst II Trainees plan, coordinate, and perform a variety of highly complex and responsible administrative, operational, research, and analytical functions to support and advise their designated departments’ management activities. These positions typically provide support and advice to department management in a variety of functional areas with department wide impact such as budget and fiscal management, contracts administration, grants management, legislative analysis, facilities planning, and organizational, operational and staffing analysis. The eligible list established by this recruitment will be used to fill current and future vacancies throughout the County as well as in the County Fire District and Special Districts. Applicants will be asked to indicate their availability and preference for referral to the different agencies in the Supplemental Questionnaire. The County Fire District and Special Districts are separate entities from the County of San Bernardino, and as such, compensation and benefits for their positions are set forth in a different compensation plan. Click here for a summary of benefits. For additional details, refer to the Non-Represented Employee Compensation Plan . CONDITIONS OF EMPLOYMENT Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Background: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check. Promotion: Incumbents in the class of Staff Analyst II Trainee are eligible for promotion to Staff Analyst II ( $5,564 - $7,645 monthly) upon meeting the minimum qualifications for Staff Analyst II (see job description)and upon receipt of a satisfactory work progress report. Incumbents must be promoted within 24 months of hire or be terminated. Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements These positions require both education and experience; to advance in the process applicants must meet one of the two options for Experience and one of the two options for Education: REQUIRED EXPERIENCE (must meet one of the following options) : Option 1 Eighteen (18) months of full-time equivalent experience supporting management or professional level administrative services staff (staff equivalent to County of San Bernardino Staff Analyst I or higher level classifications , see job description) in any of the following areas: budget preparation/monitoring, fiscal/accounting functions; contracts, bid/proposal, or grant management; research and analytical studies; organizational studies; data/ statistical analysis and reporting; organizational/operational/staffing analysis; and/or personnel management. Option 2 One (1) year of full-time equivalent professional level administrative experience ( duties and responsibilities equivalent to a County of San Bernardino Staff Analyst I classification , see job description) performing analytical duties as a primary job function in any of the following areas: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/ statistical analysis and reporting; and/or organizational/staffing analysis or personnel management. REQUIRED EDUCATION (must meet one of the following options) : Option 1 Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study. Option 2 Associate degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: budget preparation/monitoring, fiscal/accounting functions; contracts, bid/proposal, or grant management; research and analytical studies; organizational studies; data/ statistical analysis and reporting; organizational, operational, staffing analysis; and/or personnel management. * The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of options under the Required Experience. Important Notes Regarding Qualifying Education and Experience: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.) Click here for more information on evaluation services. Qualifying experience must be clearly demonstrated in detail in the Work Experience section of the Application. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Desired Qualifications Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. Essential knowledge, skills and abilities include: Familiarity with or ability to learn and understand principles and practices relevant to governmental budget administration and fiscal procedures, contracts, grants and bid/proposal management, project management, facilities and capital improvement planning, data science/statistical analysis, and/or organizational/staffing analysis or personnel management. Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations Ability to communicate clearly, concisely and effectively, both orally and in writing Excellent writing skills with the ability to prepare clear and accurate administrative reports Proficient with or intuitive ability to learn to work with enterprise financial management systems such as SAP. Selection Process Examination Procedure : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible , as resumes will not be reviewed in lieu of the application materials. Application Procedure : (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job Application Applicant Information and the County Employment Process Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
STATE BAR OF CALIFORNIA
Los Angeles, CA, United States
Job Description Office of General Counsel Annual Salary Range: $120,729 - $160,952 FLSA: Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. About the Position OGC seeks a Principal Program Analyst with strong background and experience with working on and overseeing a range of highly complex activities related to data analysis, research, process development and project management. This position will also support OGC's work with the Board of Trustees, assist with recruitment and staffing for the entire office, budgeting and other important functions of the office. The Principal Program Analyst (OGC) reports to the General Counsel and is responsible for overseeing a range of highly complex activities related to data analysis, research, internal process development and project management for the entire OGC. This includes data collection, research, organizational planning, overseeing special projects, and developing internal policies and processes for the office. The Principal Program Analyst (OGC) also supports the office's work with, relating to and communications with the Board of Trustees, and manages external communications under supervision of General Counsel or designee, including without limitation Deputy General Counsel or supervisors within OGC. Additionally, this position assists with recruitment and staffing for the entire office, helps develop the office's knowledge database and resources, policies, processes and procedures, and works on projects for the entire team. Other responsibilities include managing contracts, identifying opportunities for improving efficiency, monitoring, tracking and planning budgets. Overall, the Principal Program Analyst (OGC) plays a critical role in ensuring the smooth functioning of OGC and supporting the office's mission of providing competent, and timely legal advice and guidance to the organization. Principal Program Analysist (OGC) will support and oversee other functions of OGC, as assigned. Distinguishing Characteristics The Principal Program Analyst (OGC) assumes responsibility for development and implementation of comprehensive programs and projects that have an agency-wide impact. Duties deal with highly complex and sensitive issues. Incumbents are expected to work with minimal direction and may supervise and/or lead project support staff. Examples Of Essential Duties Duties may include, but are not limited to the following: Implements data collection and research plan for OGC, to include fiscal, budgetary and operational analyses, development and presentation of data dashboards, and outcome evaluation. Work with internal customers and stakeholders to understand the results of analyses that are conducted, and to operationalize changes in practice or procedure that are implicated by those results. Oversees the implementation of special projects, particularly those crossing multiple units or Departments within the Bar. Develops and implements internal policies, guidelines, procedures and/or processes for OGC. Supports OGC's work with and review of materials presented and/or considered by the Board of Trustees, its committees or organizational sub entities. This includes, without limitation, conducting research and policy analysis, providing materials in presentation ready format, and presenting materials at public meetings and other committees to ensure clarity and accuracy. Develops conflict of interest and other informational materials, under direction and supervision of General Counsel and/or assigned attorney(s). Assists with organizational planning for the OGC. Assists with recruitment, staffing, and support on personnel matters, as assigned. Conducts outreach and manages external communications, under appropriate supervision of General Counsel or designees. Plans and facilitates OGC staff meetings. Provides support on matters relating to regulation of the legal profession. In collaboration with designated attorney and non-attorney staff within OGC identifies, proposes, supports and implements internal processes pertaining to litigation and the workflow of the department. Prepares annual outside counsel utilization report. Identifies opportunities for improving efficiency of OGC operations. Manages OGC contracts, including preparing requests for proposals or qualification, organizing proposal review and interview of outside counsel. Handling all related procurement and contracting activities, including tracking and ensuring that Board approvals are timely obtained. Assists in developing OGC knowledge database and resources. Assists in developing billing guidelines and managing outside counsel relationships, in collaboration with others within OGC. Monitors project budgets and makes recommendations on budget expenditures. Assists with budget planning and tracks expenditures. Performs a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge Of: Principles of program evaluation, policy assessment and implementation. Principles of problem identification, analysis, and resolution. Principles of data analysis and research tools. Principles of business process reengineering. Principles of institutional management. Principles of effective written and verbal presentations, including public speaking. Principles of public relations/customer service. Principles of board and committee administration. Principles of organizational behavior and conflict resolution. Principles of financial and public policy analysis and research. Principles of effective institutional communication in dealing with different constituencies. Principles of effective personnel management. Principles of government relations. Principles of computer information systems, including database, report generation, word processing, spreadsheet, and presentation software. Principles of project planning and implementation. Principles of financial and cost-benefit analysis, and performance auditing. Principles of preparing effective presentations, recommendation and processes. Ability To: Receive and relay detailed information through excellent verbal and written communication. Communicate clearly and effectively in person, by telephone, by computer and in writing. Speak publicly to large groups of people. Perform in high-paced work environment and adopt effective courses of action. Effectively interact with others. Effectively address conflict. Manage multiple, simultaneous assignments, to independently plan and prioritize day to day work, and to meet deadlines. Lead others to accomplish program and project implementation. Maintain appropriate confidentiality in program administration and interactions with contractors, consultants, experts, and others. Exercise sound judgment and decision making. Make recommendations on complicated and difficult program matters and present them effectively to governing authorities. Interpret and analyze complex written documents. Effectively present and speak publicly to large groups of people. Act with integrity in all related State Bar business. Quickly adapt to changing environments and critical needs, and adopt and effectively implement courses of action. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or equivalent academic achievement. Successful completion of a Juris Doctor Degree from an accredited law school strongly preferred. Experience: Minimum five (5) years' progressively responsible experience relevant to the responsibilities of this position a legal department of a public sector organization, law firm or nonprofit environment. Master's degree in a relevant field may substitute for up to two (2) years of experience. Applicants meet who the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions.
Mar 08, 2024
Full Time
Job Description Office of General Counsel Annual Salary Range: $120,729 - $160,952 FLSA: Exempt / Non-Union Represented This position allows for up to four days of remote work per week. About the Office The Office of General Counsel (OGC) is in-house counsel to the State Bar, providing a full range of services, including representation of the Bar in all state and federal courts and before administrative agencies; advocacy of Bar discipline and admission cases in the California Supreme Court; and, providing legal advice to the State Bar Board of Trustees, and all State Bar entities, executives, and programmatic clients. OGC provides legal advice and representation in the following areas: admissions and discipline, antitrust, Bagley-Keene Open Meeting Act, bankruptcy, California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations and rules, real estate, regulatory work, and general corporate matters. About the Position OGC seeks a Principal Program Analyst with strong background and experience with working on and overseeing a range of highly complex activities related to data analysis, research, process development and project management. This position will also support OGC's work with the Board of Trustees, assist with recruitment and staffing for the entire office, budgeting and other important functions of the office. The Principal Program Analyst (OGC) reports to the General Counsel and is responsible for overseeing a range of highly complex activities related to data analysis, research, internal process development and project management for the entire OGC. This includes data collection, research, organizational planning, overseeing special projects, and developing internal policies and processes for the office. The Principal Program Analyst (OGC) also supports the office's work with, relating to and communications with the Board of Trustees, and manages external communications under supervision of General Counsel or designee, including without limitation Deputy General Counsel or supervisors within OGC. Additionally, this position assists with recruitment and staffing for the entire office, helps develop the office's knowledge database and resources, policies, processes and procedures, and works on projects for the entire team. Other responsibilities include managing contracts, identifying opportunities for improving efficiency, monitoring, tracking and planning budgets. Overall, the Principal Program Analyst (OGC) plays a critical role in ensuring the smooth functioning of OGC and supporting the office's mission of providing competent, and timely legal advice and guidance to the organization. Principal Program Analysist (OGC) will support and oversee other functions of OGC, as assigned. Distinguishing Characteristics The Principal Program Analyst (OGC) assumes responsibility for development and implementation of comprehensive programs and projects that have an agency-wide impact. Duties deal with highly complex and sensitive issues. Incumbents are expected to work with minimal direction and may supervise and/or lead project support staff. Examples Of Essential Duties Duties may include, but are not limited to the following: Implements data collection and research plan for OGC, to include fiscal, budgetary and operational analyses, development and presentation of data dashboards, and outcome evaluation. Work with internal customers and stakeholders to understand the results of analyses that are conducted, and to operationalize changes in practice or procedure that are implicated by those results. Oversees the implementation of special projects, particularly those crossing multiple units or Departments within the Bar. Develops and implements internal policies, guidelines, procedures and/or processes for OGC. Supports OGC's work with and review of materials presented and/or considered by the Board of Trustees, its committees or organizational sub entities. This includes, without limitation, conducting research and policy analysis, providing materials in presentation ready format, and presenting materials at public meetings and other committees to ensure clarity and accuracy. Develops conflict of interest and other informational materials, under direction and supervision of General Counsel and/or assigned attorney(s). Assists with organizational planning for the OGC. Assists with recruitment, staffing, and support on personnel matters, as assigned. Conducts outreach and manages external communications, under appropriate supervision of General Counsel or designees. Plans and facilitates OGC staff meetings. Provides support on matters relating to regulation of the legal profession. In collaboration with designated attorney and non-attorney staff within OGC identifies, proposes, supports and implements internal processes pertaining to litigation and the workflow of the department. Prepares annual outside counsel utilization report. Identifies opportunities for improving efficiency of OGC operations. Manages OGC contracts, including preparing requests for proposals or qualification, organizing proposal review and interview of outside counsel. Handling all related procurement and contracting activities, including tracking and ensuring that Board approvals are timely obtained. Assists in developing OGC knowledge database and resources. Assists in developing billing guidelines and managing outside counsel relationships, in collaboration with others within OGC. Monitors project budgets and makes recommendations on budget expenditures. Assists with budget planning and tracks expenditures. Performs a number of other similar or related duties which may not be specifically included within this position description, but which are consistent with the general level of the job and the responsibilities described. Employment Standards Knowledge Of: Principles of program evaluation, policy assessment and implementation. Principles of problem identification, analysis, and resolution. Principles of data analysis and research tools. Principles of business process reengineering. Principles of institutional management. Principles of effective written and verbal presentations, including public speaking. Principles of public relations/customer service. Principles of board and committee administration. Principles of organizational behavior and conflict resolution. Principles of financial and public policy analysis and research. Principles of effective institutional communication in dealing with different constituencies. Principles of effective personnel management. Principles of government relations. Principles of computer information systems, including database, report generation, word processing, spreadsheet, and presentation software. Principles of project planning and implementation. Principles of financial and cost-benefit analysis, and performance auditing. Principles of preparing effective presentations, recommendation and processes. Ability To: Receive and relay detailed information through excellent verbal and written communication. Communicate clearly and effectively in person, by telephone, by computer and in writing. Speak publicly to large groups of people. Perform in high-paced work environment and adopt effective courses of action. Effectively interact with others. Effectively address conflict. Manage multiple, simultaneous assignments, to independently plan and prioritize day to day work, and to meet deadlines. Lead others to accomplish program and project implementation. Maintain appropriate confidentiality in program administration and interactions with contractors, consultants, experts, and others. Exercise sound judgment and decision making. Make recommendations on complicated and difficult program matters and present them effectively to governing authorities. Interpret and analyze complex written documents. Effectively present and speak publicly to large groups of people. Act with integrity in all related State Bar business. Quickly adapt to changing environments and critical needs, and adopt and effectively implement courses of action. Minimum Qualifications: Education: Bachelor's degree in a field that develops skills related to essential duties, or equivalent academic achievement. Successful completion of a Juris Doctor Degree from an accredited law school strongly preferred. Experience: Minimum five (5) years' progressively responsible experience relevant to the responsibilities of this position a legal department of a public sector organization, law firm or nonprofit environment. Master's degree in a relevant field may substitute for up to two (2) years of experience. Applicants meet who the Minimum Qualifications will be required to successfully complete the State Bar's selection process for this classification. License, Certificate, Registration Requirements: Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions.
SENIOR DEPARTMENT ANALYST
County of Marin
Department of Public Works
San Rafael, California $106,683.20 - $128,960.00 Annually
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here .
DEPARTMENT OF PUBLIC WORKS MISSION STATEMENT : Provide the community with quality services, maintain and improve our public infrastructures and facilities, and support the preservation of Marin’s unsurpassed beauty.
Are you a creative and motivated self-starter well versed in juggling multiple projects at once? Do you like working collaboratively and independently on data driven solutions to problems? If so, this newly created position within the Marin County Department of Public Works is the position for you!
The Senior Department Analyst provides support to the following three Divisions within the Department of Public Works that service multiple special districts:
The Water Resources Division provides staffing to maintain infrastructure, develop and build capital projects, and prepare technical studies of creeks, watersheds, and bays. It is made up of engineers, planners and scientists, who work together on projects that require a balance of engineering and natural resource planning and analysis. The Division has an excellent opportunity for a service-oriented person, who enjoys sharing their natural resource expertise and people skills in a progressive and challenging team environment.
The Waste Management Division administers and manages four solid waste franchise agreements in unincorporated Marin County. In addition, Waste Management provides outreach & education to divisions and departments at the County; and works with them to implement best management strategies and to comply with waste reduction and greenhouse gas local, state and federal regulations. Some staff are contracted to provide operations and staffing support to the Marin County Hazardous and Solid Waste Joint Powers Authority, also known as Zero Waste Marin .
The Stormwater Division includes the Marin Countywide Stormwater Pollution Prevention Program (MCSTOPPP) which represents Marin’s eleven cities and towns and the unincorporated County in compliance support for the statewide NPDES stormwater permit for small municipalities. MCSTOPPP provides educational, technical, and regulatory support for municipalities implementing staff training, illicit discharge detection and elimination, construction site runoff controls, municipal operations, post-construction stormwater management, water quality monitoring, reporting, and general stormwater programs.
Working under the direction of the Division Managers for the three Divisions described above, the Senior Department Analyst is responsible for the strategic development, implementation, and fiscal oversight for key program initiatives that support their programs. The Senior Department Analyst takes a lead role in developing, implementing, and overseeing procedures, practices and standards and working with multiple staff at various levels to ensure consistent successful implementation.
The duties of this position include but are not limited to:
Liaison between Department of Finance, Accounting Division, and division managers to provide administrative services and insight for use in management decisions.
Assist with establishment of program goals and measurable objectives for Water Resources, Waste Management, and Stormwater Divisions.
Provide high level administrative operations assistance for Water Resources, Waste Management, and Stormwater Divisions including:
determine analytical techniques and data collection criteria, processes, and systems to maximize effectiveness of the division procedures.
conduct surveys, research, and analysis to assist managers in evaluating the effectiveness of programs and services.
prepare reports of analysis conclusions.
coordinate the implementation of recommendations.
Assist in securing and managing grants for Water Resources, Waste Management, and Stormwater Divisions including:
research grant funding opportunities.
prepares grant applications.
develop procedures for grant implementation.
monitor grant obligations to ensure compliance
prepare documentation of expenditures to support grant reporting.
Our highly qualified candidate has:
Knowledge of : and experience in program development, analysis and evaluation and use of performance and outcome data for continuous quality improvement. They understand Public Works services, local government structure, and purpose and function of Special Districts.
Skill in : being a strong collaborator, self-starter, reflective thinker, skilled oral and written communicator, and able to deal with change. They are analytical and understand how to solve complex obstacles and problems through experimentation and iteration.
Ability to : demonstrate that they are results-oriented, can manage multiple competing timelines in a fast-paced changing environment, and are highly competent communicating complex concepts to diverse audiences.
The ideal candidate has experience working on, and a passion for public service, environmental protection, and infrastructure improvements through data-driven, systems-level change. The candidate thrives in an interdisciplinary team that is focused on evidence-based practices, change management, and innovation. The ideal candidate is excited by the opportunity to develop, grow, and ensure the success of programs, services, and systems from concept to design to management.
The Minimum Qualifications for this position are as follows: Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work, and three years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research; strategic planning; or closely related work.
Additional professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work may be substituted for the required education on a year-for-year basis.
Filing Deadline : Wednesday, May 8, 2024, 11:59pm. Apply online at https://www.governmentjobs.com/careers/marincounty/jobs/4480828/senior-department-analyst or visit http://www.marincounty.org/jobs . For any questions, please contact the Marin County HR Dept at jobs@marincounty.org or call (415) 473-6104. EEO/TTY
Apr 24, 2024
Full Time
SENIOR DEPARTMENT ANALYST
County of Marin
Department of Public Works
San Rafael, California $106,683.20 - $128,960.00 Annually
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here .
DEPARTMENT OF PUBLIC WORKS MISSION STATEMENT : Provide the community with quality services, maintain and improve our public infrastructures and facilities, and support the preservation of Marin’s unsurpassed beauty.
Are you a creative and motivated self-starter well versed in juggling multiple projects at once? Do you like working collaboratively and independently on data driven solutions to problems? If so, this newly created position within the Marin County Department of Public Works is the position for you!
The Senior Department Analyst provides support to the following three Divisions within the Department of Public Works that service multiple special districts:
The Water Resources Division provides staffing to maintain infrastructure, develop and build capital projects, and prepare technical studies of creeks, watersheds, and bays. It is made up of engineers, planners and scientists, who work together on projects that require a balance of engineering and natural resource planning and analysis. The Division has an excellent opportunity for a service-oriented person, who enjoys sharing their natural resource expertise and people skills in a progressive and challenging team environment.
The Waste Management Division administers and manages four solid waste franchise agreements in unincorporated Marin County. In addition, Waste Management provides outreach & education to divisions and departments at the County; and works with them to implement best management strategies and to comply with waste reduction and greenhouse gas local, state and federal regulations. Some staff are contracted to provide operations and staffing support to the Marin County Hazardous and Solid Waste Joint Powers Authority, also known as Zero Waste Marin .
The Stormwater Division includes the Marin Countywide Stormwater Pollution Prevention Program (MCSTOPPP) which represents Marin’s eleven cities and towns and the unincorporated County in compliance support for the statewide NPDES stormwater permit for small municipalities. MCSTOPPP provides educational, technical, and regulatory support for municipalities implementing staff training, illicit discharge detection and elimination, construction site runoff controls, municipal operations, post-construction stormwater management, water quality monitoring, reporting, and general stormwater programs.
Working under the direction of the Division Managers for the three Divisions described above, the Senior Department Analyst is responsible for the strategic development, implementation, and fiscal oversight for key program initiatives that support their programs. The Senior Department Analyst takes a lead role in developing, implementing, and overseeing procedures, practices and standards and working with multiple staff at various levels to ensure consistent successful implementation.
The duties of this position include but are not limited to:
Liaison between Department of Finance, Accounting Division, and division managers to provide administrative services and insight for use in management decisions.
Assist with establishment of program goals and measurable objectives for Water Resources, Waste Management, and Stormwater Divisions.
Provide high level administrative operations assistance for Water Resources, Waste Management, and Stormwater Divisions including:
determine analytical techniques and data collection criteria, processes, and systems to maximize effectiveness of the division procedures.
conduct surveys, research, and analysis to assist managers in evaluating the effectiveness of programs and services.
prepare reports of analysis conclusions.
coordinate the implementation of recommendations.
Assist in securing and managing grants for Water Resources, Waste Management, and Stormwater Divisions including:
research grant funding opportunities.
prepares grant applications.
develop procedures for grant implementation.
monitor grant obligations to ensure compliance
prepare documentation of expenditures to support grant reporting.
Our highly qualified candidate has:
Knowledge of : and experience in program development, analysis and evaluation and use of performance and outcome data for continuous quality improvement. They understand Public Works services, local government structure, and purpose and function of Special Districts.
Skill in : being a strong collaborator, self-starter, reflective thinker, skilled oral and written communicator, and able to deal with change. They are analytical and understand how to solve complex obstacles and problems through experimentation and iteration.
Ability to : demonstrate that they are results-oriented, can manage multiple competing timelines in a fast-paced changing environment, and are highly competent communicating complex concepts to diverse audiences.
The ideal candidate has experience working on, and a passion for public service, environmental protection, and infrastructure improvements through data-driven, systems-level change. The candidate thrives in an interdisciplinary team that is focused on evidence-based practices, change management, and innovation. The ideal candidate is excited by the opportunity to develop, grow, and ensure the success of programs, services, and systems from concept to design to management.
The Minimum Qualifications for this position are as follows: Equivalent to graduation from a four year college or university with a major in business or public administration, public policy, political science, social services, health care administration or a field related to the work, and three years of professional level experience performing administrative, legislative, operational and/or policy analysis; program or project design, planning and implementation; research; strategic planning; or closely related work.
Additional professional level experience performing administrative, analytical, fiscal, legislative, operational, policy, program administration or research work may be substituted for the required education on a year-for-year basis.
Filing Deadline : Wednesday, May 8, 2024, 11:59pm. Apply online at https://www.governmentjobs.com/careers/marincounty/jobs/4480828/senior-department-analyst or visit http://www.marincounty.org/jobs . For any questions, please contact the Marin County HR Dept at jobs@marincounty.org or call (415) 473-6104. EEO/TTY
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
CITY OF FRESNO, CA
Fresno, California, United States
Position Description ......DUE TO THE AMOUNT OF SENIOR MANAGEMENT ANALYST POSITIONS AVAILABLE, THIS RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME....... The City of Fresno is currently seeking energetic, hardworking individuals to join our team and achieve our mission of Building a Better Fresno! Under general supervision, Senior Management Analysts perform a variety of professional level research, administrative and analytical duties, and may provide lead direction or supervision of assigned staff; support and assist in the management of business and/or personnel functions within a division or department and provide responsible administrative support. Incumbents are responsible for assigned business management functions in an operating department, including personnel management, organizational analysis and development, budget development and coordination, developing and monitoring operating policies and procedures, and supervision of subordinate clerical, technical, and professional staff. This is an unclassified position in which the incumbent serves at the will of the Department Director. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. The current vacancies exist in the Departments of PARCS, Police, Public Works, Capital Development and Planning and Development; however, because the Senior Management Analyst position exists in several departments, the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. One vacancy exist in the Police Department and will report directly to the Administrator Manager. The incumbent will be responsible for monitoring non-pers budget, preparing monthly budget reports and transfers, processing invoices, assisting with payroll, developing agreements and/or contracts and preparing City Council staff reports. One vacancy exist in the PARCS Department will report directly to the Business Manager. The incumbent will be responsible for the coordination of a variety of time sensitive and critical projects. The incumbent will be responsible for contract compliance, grant writing and administrative reports. One vacancy exists in the Planning and Development Department and will report directly to the Business Manager. This position will assist with keeping accurate financial records, support fiscal policy, and ensure compliance with regulatory framework. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification - City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline. Graduation from an accredited college or university with a Bachelor's Degree in business administration, public administration, or closely related field; -And- Three (3) years of progressively responsible professional personnel, management, or administrative experience or two years of experience equivalent to that gained as a Management Analyst II with the City of Fresno. Additional qualifying experience may be substituted for the education on a year-for-year basis, up to a maximum of two years. Possession of a valid California Driver's License at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record and satisfactorily complete a Department of Justice fingerprinting. APPLICANTS MUST ATTACH A COPY OF THEIR BACHELOR'S DEGREE OR COLLEGE TRANSCRIPTS FOR VERIFICATION OF REQUIRED UNITS. Eligible candidates certified for consideration for this position and subsequently selected following a Department interview will be required to successfully complete a Department of Justice fingerprint process prior to employment with the City of Fresno. ADDITIONAL REQUIREMENTS: Eligibles certified to the Police Department for consideration will be required to complete a detailed pre-employment personal history form, followed by a thorough background investigation which will include a polygraph examination or computer voice stress analyzer test before receiving conditional offers of employment. Individuals receiving a conditional offer of employment must successfully complete the Department of Justice fingerprinting process before receiving a final offer of employment. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 12/02/2024
Mar 07, 2024
Position Description ......DUE TO THE AMOUNT OF SENIOR MANAGEMENT ANALYST POSITIONS AVAILABLE, THIS RECRUITMENT IS OPEN UNTIL FILLED OR UNTIL A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. RECRUITMENT MAY CLOSE AT ANY TIME....... The City of Fresno is currently seeking energetic, hardworking individuals to join our team and achieve our mission of Building a Better Fresno! Under general supervision, Senior Management Analysts perform a variety of professional level research, administrative and analytical duties, and may provide lead direction or supervision of assigned staff; support and assist in the management of business and/or personnel functions within a division or department and provide responsible administrative support. Incumbents are responsible for assigned business management functions in an operating department, including personnel management, organizational analysis and development, budget development and coordination, developing and monitoring operating policies and procedures, and supervision of subordinate clerical, technical, and professional staff. This is an unclassified position in which the incumbent serves at the will of the Department Director. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. The current vacancies exist in the Departments of PARCS, Police, Public Works, Capital Development and Planning and Development; however, because the Senior Management Analyst position exists in several departments, the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. One vacancy exist in the Police Department and will report directly to the Administrator Manager. The incumbent will be responsible for monitoring non-pers budget, preparing monthly budget reports and transfers, processing invoices, assisting with payroll, developing agreements and/or contracts and preparing City Council staff reports. One vacancy exist in the PARCS Department will report directly to the Business Manager. The incumbent will be responsible for the coordination of a variety of time sensitive and critical projects. The incumbent will be responsible for contract compliance, grant writing and administrative reports. One vacancy exists in the Planning and Development Department and will report directly to the Business Manager. This position will assist with keeping accurate financial records, support fiscal policy, and ensure compliance with regulatory framework. One vacancy exists in the Public Works Department and will report to the Assistant Director. The incumbent will be responsible for overseeing reimbursement and development related agreements, planning and grant activities, including research and writing. The incumbent will assist with administrative duties and budget builds. Pay,Benefits, & Work Schedule BENEFITS: UNIT 14 Classification - City of Management Employee Association (CFMEA) HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses. DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes $75 per month. SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum MANAGEMENT LEAVE: 60 hours per fiscal year. BILINGUAL PREMIUM: PAY: $100 per month ANNUAL LEAVE: Accrue 15.55 hours per month with cash out provisions. HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days. LIFE INSURANCE: Benefit equal to annual salary; premium paid by The City. LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by The City. HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free. RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Additional information regarding the City of Fresno benefits is available at https://www.fresno.gov/personnel/human-resources-support/#tab-1 The Requirements Applicants must meet the minimum qualifications on or before the posted filing deadline. Graduation from an accredited college or university with a Bachelor's Degree in business administration, public administration, or closely related field; -And- Three (3) years of progressively responsible professional personnel, management, or administrative experience or two years of experience equivalent to that gained as a Management Analyst II with the City of Fresno. Additional qualifying experience may be substituted for the education on a year-for-year basis, up to a maximum of two years. Possession of a valid California Driver's License at time of appointment. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record and satisfactorily complete a Department of Justice fingerprinting. APPLICANTS MUST ATTACH A COPY OF THEIR BACHELOR'S DEGREE OR COLLEGE TRANSCRIPTS FOR VERIFICATION OF REQUIRED UNITS. Eligible candidates certified for consideration for this position and subsequently selected following a Department interview will be required to successfully complete a Department of Justice fingerprint process prior to employment with the City of Fresno. ADDITIONAL REQUIREMENTS: Eligibles certified to the Police Department for consideration will be required to complete a detailed pre-employment personal history form, followed by a thorough background investigation which will include a polygraph examination or computer voice stress analyzer test before receiving conditional offers of employment. Individuals receiving a conditional offer of employment must successfully complete the Department of Justice fingerprinting process before receiving a final offer of employment. Selection Process Interested and qualified applicants must submit an official City of Fresno application on-line. Applications may be submitted at www.fresno.gov/jobs. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application. Only a select group of candidates will be invited to interview. Inquiries should be directed to: Le'Shea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 12/02/2024
SUMMARY PURPOSE OF POSITION The Finance Analyst II will perform a variety of professional-level accounting work across all accounting disciplines such as accounts receivable, general accounting, grants administration and fiscal management and financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Finance Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from Departmental Management/Supervisory level management This position has no formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Prepare all financial reporting data, ensuring all deadlines are met, including but not limited to a trial balance, income statement, statement of cash flows, and statistical data on a monthly and year-end basis. Monitor daily cash balance, accounts receivable, and payable aging. Resolve accounting discrepancies and irregularities. Perform complex financial analysis and research to support the Agency’s financial records. Facilitate and lead other department staff with the month-end and year-end close process. Prepare a variety of reports, records, correspondences and other documents. Prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board requirements. Assist with the fixed asset system implementation and testing, including the reconciliation of the fixed asset system. Analyze and categorizes capital projects as they are transferred to the fixed asset system. Monitor funding pattern for grants and adjust periodically as needed. Reconcile grants reimbursement. Analyze and evaluate budget transfers. Collaborate with staff and various SCRRA departments to accomplish organization objectives. Prepare in draft and submits to the appropriate Managers for review information to support the Comprehensive Annual Financial Report (CAFR), National Transit Database and State Controller’s report. Establish and monitor the implementation and maintenance of accounting control procedures. Prepare monthly reconciliation on general ledger accounts. Support managers in maintaining adequate internal controls and the integrity of transactions entered into the Agency’s accounting system to ensure proper reporting and classification. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field. A minimum of six (6) years of experience in accounting, finance and/or budget. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Preferred Qualifications None Knowledge, Skills, and Abilities Knowledge of : Fundamental concepts of accounting SCRRA business model and revenue types Corporate cash management Skilled in : Use of Microsoft Office and Oracle FIS Oral, verbal, and written communication Ability to : Review, research and reconcile Interpret contract terms Manage projects PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION The Finance Analyst II will perform a variety of professional-level accounting work across all accounting disciplines such as accounts receivable, general accounting, grants administration and fiscal management and financial planning and analysis activities. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 21, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This is the career level of the Finance Analyst series. At this level, the incumbent has some latitude for independent judgment and may vary work methods and procedures, but usually within prescribed parameters. SUPERVISION EXERCISED AND RECEIVED Receives supervision from Departmental Management/Supervisory level management This position has no formal supervisory responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Prepare all financial reporting data, ensuring all deadlines are met, including but not limited to a trial balance, income statement, statement of cash flows, and statistical data on a monthly and year-end basis. Monitor daily cash balance, accounts receivable, and payable aging. Resolve accounting discrepancies and irregularities. Perform complex financial analysis and research to support the Agency’s financial records. Facilitate and lead other department staff with the month-end and year-end close process. Prepare a variety of reports, records, correspondences and other documents. Prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board requirements. Assist with the fixed asset system implementation and testing, including the reconciliation of the fixed asset system. Analyze and categorizes capital projects as they are transferred to the fixed asset system. Monitor funding pattern for grants and adjust periodically as needed. Reconcile grants reimbursement. Analyze and evaluate budget transfers. Collaborate with staff and various SCRRA departments to accomplish organization objectives. Prepare in draft and submits to the appropriate Managers for review information to support the Comprehensive Annual Financial Report (CAFR), National Transit Database and State Controller’s report. Establish and monitor the implementation and maintenance of accounting control procedures. Prepare monthly reconciliation on general ledger accounts. Support managers in maintaining adequate internal controls and the integrity of transactions entered into the Agency’s accounting system to ensure proper reporting and classification. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Business Administration, Accounting, Finance or a related field. A minimum of six (6) years of experience in accounting, finance and/or budget. A combination of training, with a minimum of an Associate Degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last three years is required. Preferred Qualifications None Knowledge, Skills, and Abilities Knowledge of : Fundamental concepts of accounting SCRRA business model and revenue types Corporate cash management Skilled in : Use of Microsoft Office and Oracle FIS Oral, verbal, and written communication Ability to : Review, research and reconcile Interpret contract terms Manage projects PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law. Closing Date/Time: Continuous
Monterey County Human Resources
Salinas, California, United States
Position Description Final Filing Deadline: May 26, 2024 Exam #: 24/14B32/04JL Senior Personnel Analyst The County of Monterey’s Human Resources Department fosters organizational excellence through collaborative partnerships with departments by supporting efforts to attract, develop, and retain a diverse and talented workforce with the goal of providing essential services to our community. The department is a key partner to leadership in the shaping of an inclusive culture which drives excellence and innovation. The Human Resources Department is seeking a collaborative and innovative Human Resources professional to fill a Senior Personnel Analyst position. The incumbent will plan, coordinate, organize and direct specialized and complex technical and analytical Human Resources work related to recruitment, examination and selection, personnel transactions, and front-line employee relations. The Senior Personnel Analyst will also serve as a resource to Department Heads and HR professionals. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties Provides generalist Human Resources services, including oversight of and the preparation of recruitment materials including sensitive or high profile managerial or executive positions, and application review and evaluation. Advises department heads, supervisors and employees in the interpretation and application of personnel rules, regulations, policies, practices and procedures; may investigate and analyze problems and complaints related to human resources practices to provide solutions and alternatives and prepares reports of findings; analyzes internal policies and procedures to determine and recommend changes and improvements; implements new and modified policies and procedures. Provides technical expertise on Human Resources management issues. Acts as a technical resource to human resources staff Countywide; provides input into performance evaluations of subordinate staff. Assumes primary supervisory responsibility for complex programs and projects as assigned. Dependent upon assignment, acts as lead analyst on large-scale recruitments, test development, classification studies, and training development; prepares project plans, including dates, milestones, and list of resources needed. Prepares or provides oversight of the preparation and evaluation of test development, i.e. oral, written and other types of examinations, including development of the most complex examinations involving highly technical subject matter, or issues such as historical adverse impact. Coordinates programs and projects, and works in conjunction with other personnel specialty areas, i.e. the Civil Rights Office, County Counsel and others as required. May participate in County Equal Opportunity program, including investigation of discrimination complaints and preparation of responses to complaints filed with agencies such as Department of Civil Rights, EEOC, etc. Represents the department and/or the County at public events, including meetings, conferences and job fairs. Assists in the development and revision of Human Resources programs, policies, procedures, and rules. Plans, directs, and reviews the work of professional and related staff; assists in establishing objectives and maintaining performance standards; identifies need for, develops staff training plans, and conducts or provides for training of staff in procedural and technical aspects of their jobs in order to ensure the provision of consistent, effective, quality service to departments, employees and the public. To view the complete classification description, please visit the County of Monterey website: Senior Personnel Analyst THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Thorough Knowledge of: The principles and practices of Human Resources management/administration and related program areas, including the development, preparation, implementation and administration of recruitment, examination, selection, and Equal Employment Opportunity programs and processes. Job analysis techniques, including requirements, employment practices, purpose, methods and applications. The principles, methods and techniques of test development, including types of exams, validation methods, item construction, and related issues such as adverse impact. Research, methods, data collection and sampling techniques, and basic statistical analysis. Salary survey procedures, methods and administration, including modern methods of setting salaries and other compensation. Business English grammar and usage, punctuation, and spelling; and business letter format principles. Working Knowledge of: The functional responsibilities of a human resources/personnel department. Federal, State and local laws, rules, regulations and ordinances pertaining to employment practices and Equal Employment Opportunity programs; with Public Sector human resource policies, rules, and practices knowledge being highly desirable. The principles and practices of public Human Resources management, including recommendations for hire, supervision, training, evaluation, counseling and discipline. Principles, practices and current trends of employee relations and disciplinary action procedures; and the provisions and applications of the Meyers-Milias-Brown Act. Principles and practices of project management, to include planning, organization, coordination, scheduling, and oversight of project progress. Some Knowledge of: The principles and practices of Public Administration, including governmental budgeting, fiscal and financial analysis and management, and the organizational structure, functions of and services provided by local government. The principles, practices, and techniques of organization and management, including program planning, implementation, administration, and evaluation. The principles and practices of policy development, and report writing. The principles and practices of public relations and marketing strategies and customer service. Skill and Ability to: Organize, prioritize, delegate, and coordinate work; work independently; manage and balance multiple, competing and changing priorities. Produce accurate information in short timeframes as directed. Collect, research, analyze, evaluate and interpret a variety of complex, narrative, and statistical data, information, issues and/or problems, in order to make sound judgments, logical decisions, defensible recommendations, or to prepare reports on a variety of administrative, fiscal and management activities and issues and administrative studies. Plan, organize and coordinate research and statistical work performed by staff. Recognize, identify, and resolve conflict or problems of a sensitive or political nature; analyze situations, employ creativity in resolving problems; select alternatives, communicate and project consequences of proposed actions; negotiate mutually satisfactory solutions to problems. Plan, initiate, and coordinate action for implementation of effective recommendations in support of departmental objectives and goals regarding policies, procedures, organization, operations, programs and other Human Resources program areas. Communicate effectively, both orally and written, in order to prepare administrative, technical, and statistical reports concerning various program areas, services, and projects; to make effective and persuasive oral presentations; to present recommendations and conclusions; to promote or gain concurrence and the cooperation of others through discussion and persuasion; and to make presentations before groups with varying levels of technical knowledge. Establish and maintain effective working relationships with others, including County officials, department heads, managers, employees, employee organizations/representatives, other public agencies, and the public. Provide excellent/courteous customer service. Exercise objectivity, independent and sound judgment and initiative. Understand, interpret, explain and apply appropriate provisions of applicable local, State and Federal and Equal Employment Opportunity laws, ordinances, rules, regulations, memoranda of understanding, operating procedures/processes, and technical concepts. Maintain confidentiality of information. Perform accurate mathematical calculations and employ basic statistical methodology. Some positions may be required to investigate, mediate, and resolve employee complaints, disciplinary issues, and grievances. Coordinate departmental activities with other departments and agencies. Attend or serve as management liaison at meetings, training events, functions, and conferences; represent the department with tact and diplomacy. Use a personal computer and standard/general business software; learn and use specialized computer applications. Input, store, access and analyze data. Develop, implement and maintain various databases and other record management systems. Examples of Experience/Education/Training Any combination of experience, education and/or training which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Experience: Two (2) years of progressively responsible working level Human Resources work, which has included experience in the areas of recruitment and classification, comparable to the classification of Associate Personnel Analyst with the County of Monterey. AND Education: Completion of all course work leading to a bachelor’s degree in Personnel Administration, Public or Business Administration, Industrial Relations or a closely related field. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings. BENEFITS The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit ZX Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty By Sunday, May 26, 2024, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours Monday - Friday, 8:00 AM - 5:00 PM by contacting: Human Resources Department Attn: Jovany Luna 168 W. Alisal St., 3rd Floor Salinas, CA 93901 Email: LunaCorreaJ@co.monterey.ca.us | Phone: (831) 755-5395 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Jovany Luna, Supervising Personnel Analyst, at (831) 755-5395, or LunaCorreaJ@co.monterey.ca.us http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 5/26/2024 11:59 PM Pacific
Apr 27, 2024
Full Time
Position Description Final Filing Deadline: May 26, 2024 Exam #: 24/14B32/04JL Senior Personnel Analyst The County of Monterey’s Human Resources Department fosters organizational excellence through collaborative partnerships with departments by supporting efforts to attract, develop, and retain a diverse and talented workforce with the goal of providing essential services to our community. The department is a key partner to leadership in the shaping of an inclusive culture which drives excellence and innovation. The Human Resources Department is seeking a collaborative and innovative Human Resources professional to fill a Senior Personnel Analyst position. The incumbent will plan, coordinate, organize and direct specialized and complex technical and analytical Human Resources work related to recruitment, examination and selection, personnel transactions, and front-line employee relations. The Senior Personnel Analyst will also serve as a resource to Department Heads and HR professionals. This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties Provides generalist Human Resources services, including oversight of and the preparation of recruitment materials including sensitive or high profile managerial or executive positions, and application review and evaluation. Advises department heads, supervisors and employees in the interpretation and application of personnel rules, regulations, policies, practices and procedures; may investigate and analyze problems and complaints related to human resources practices to provide solutions and alternatives and prepares reports of findings; analyzes internal policies and procedures to determine and recommend changes and improvements; implements new and modified policies and procedures. Provides technical expertise on Human Resources management issues. Acts as a technical resource to human resources staff Countywide; provides input into performance evaluations of subordinate staff. Assumes primary supervisory responsibility for complex programs and projects as assigned. Dependent upon assignment, acts as lead analyst on large-scale recruitments, test development, classification studies, and training development; prepares project plans, including dates, milestones, and list of resources needed. Prepares or provides oversight of the preparation and evaluation of test development, i.e. oral, written and other types of examinations, including development of the most complex examinations involving highly technical subject matter, or issues such as historical adverse impact. Coordinates programs and projects, and works in conjunction with other personnel specialty areas, i.e. the Civil Rights Office, County Counsel and others as required. May participate in County Equal Opportunity program, including investigation of discrimination complaints and preparation of responses to complaints filed with agencies such as Department of Civil Rights, EEOC, etc. Represents the department and/or the County at public events, including meetings, conferences and job fairs. Assists in the development and revision of Human Resources programs, policies, procedures, and rules. Plans, directs, and reviews the work of professional and related staff; assists in establishing objectives and maintaining performance standards; identifies need for, develops staff training plans, and conducts or provides for training of staff in procedural and technical aspects of their jobs in order to ensure the provision of consistent, effective, quality service to departments, employees and the public. To view the complete classification description, please visit the County of Monterey website: Senior Personnel Analyst THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Thorough Knowledge of: The principles and practices of Human Resources management/administration and related program areas, including the development, preparation, implementation and administration of recruitment, examination, selection, and Equal Employment Opportunity programs and processes. Job analysis techniques, including requirements, employment practices, purpose, methods and applications. The principles, methods and techniques of test development, including types of exams, validation methods, item construction, and related issues such as adverse impact. Research, methods, data collection and sampling techniques, and basic statistical analysis. Salary survey procedures, methods and administration, including modern methods of setting salaries and other compensation. Business English grammar and usage, punctuation, and spelling; and business letter format principles. Working Knowledge of: The functional responsibilities of a human resources/personnel department. Federal, State and local laws, rules, regulations and ordinances pertaining to employment practices and Equal Employment Opportunity programs; with Public Sector human resource policies, rules, and practices knowledge being highly desirable. The principles and practices of public Human Resources management, including recommendations for hire, supervision, training, evaluation, counseling and discipline. Principles, practices and current trends of employee relations and disciplinary action procedures; and the provisions and applications of the Meyers-Milias-Brown Act. Principles and practices of project management, to include planning, organization, coordination, scheduling, and oversight of project progress. Some Knowledge of: The principles and practices of Public Administration, including governmental budgeting, fiscal and financial analysis and management, and the organizational structure, functions of and services provided by local government. The principles, practices, and techniques of organization and management, including program planning, implementation, administration, and evaluation. The principles and practices of policy development, and report writing. The principles and practices of public relations and marketing strategies and customer service. Skill and Ability to: Organize, prioritize, delegate, and coordinate work; work independently; manage and balance multiple, competing and changing priorities. Produce accurate information in short timeframes as directed. Collect, research, analyze, evaluate and interpret a variety of complex, narrative, and statistical data, information, issues and/or problems, in order to make sound judgments, logical decisions, defensible recommendations, or to prepare reports on a variety of administrative, fiscal and management activities and issues and administrative studies. Plan, organize and coordinate research and statistical work performed by staff. Recognize, identify, and resolve conflict or problems of a sensitive or political nature; analyze situations, employ creativity in resolving problems; select alternatives, communicate and project consequences of proposed actions; negotiate mutually satisfactory solutions to problems. Plan, initiate, and coordinate action for implementation of effective recommendations in support of departmental objectives and goals regarding policies, procedures, organization, operations, programs and other Human Resources program areas. Communicate effectively, both orally and written, in order to prepare administrative, technical, and statistical reports concerning various program areas, services, and projects; to make effective and persuasive oral presentations; to present recommendations and conclusions; to promote or gain concurrence and the cooperation of others through discussion and persuasion; and to make presentations before groups with varying levels of technical knowledge. Establish and maintain effective working relationships with others, including County officials, department heads, managers, employees, employee organizations/representatives, other public agencies, and the public. Provide excellent/courteous customer service. Exercise objectivity, independent and sound judgment and initiative. Understand, interpret, explain and apply appropriate provisions of applicable local, State and Federal and Equal Employment Opportunity laws, ordinances, rules, regulations, memoranda of understanding, operating procedures/processes, and technical concepts. Maintain confidentiality of information. Perform accurate mathematical calculations and employ basic statistical methodology. Some positions may be required to investigate, mediate, and resolve employee complaints, disciplinary issues, and grievances. Coordinate departmental activities with other departments and agencies. Attend or serve as management liaison at meetings, training events, functions, and conferences; represent the department with tact and diplomacy. Use a personal computer and standard/general business software; learn and use specialized computer applications. Input, store, access and analyze data. Develop, implement and maintain various databases and other record management systems. Examples of Experience/Education/Training Any combination of experience, education and/or training which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Experience: Two (2) years of progressively responsible working level Human Resources work, which has included experience in the areas of recruitment and classification, comparable to the classification of Associate Personnel Analyst with the County of Monterey. AND Education: Completion of all course work leading to a bachelor’s degree in Personnel Administration, Public or Business Administration, Industrial Relations or a closely related field. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings. BENEFITS The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit ZX Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty By Sunday, May 26, 2024, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours Monday - Friday, 8:00 AM - 5:00 PM by contacting: Human Resources Department Attn: Jovany Luna 168 W. Alisal St., 3rd Floor Salinas, CA 93901 Email: LunaCorreaJ@co.monterey.ca.us | Phone: (831) 755-5395 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Jovany Luna, Supervising Personnel Analyst, at (831) 755-5395, or LunaCorreaJ@co.monterey.ca.us http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 5/26/2024 11:59 PM Pacific