Manager, Post-Award Administration Office of Research & Sponsored Programs
Job # 534064
First Review Date: January 4, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job # 534064) ADMIN I, Post-Award Manager, Salary Range: $3,750-$11,146; Anticipated Hiring Range: $6,250-7,083 Per Month. This is a full-time, benefited, exempt, 12-month pay plan, permanent position in the Office of Research & Sponsored Programs. Remote telecommuting and Hybrid options available. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: Under the general direction of the Executive Director of Research & Sponsored Programs, the Post-Award Manager is responsible for overseeing the day-to-day operation of the Post-Award fiscal and compliance administration of grants and contracts awarded to the Cal Poly Humboldt Sponsored Programs Foundation. The Post-Award Manager must have a broad base of experience in the Pre- and Post-Award environments, with an exceptional array of individual and leadership characteristics sufficient to lead teams of professionals whose emphasis is on developing and administering all aspects of research grants and related activities. The Post-Award Manager is charged with team leadership and coordination, workflow management, daily operational oversight, communications coordination, issue resolution, and implementation of new and revised policies and procedures. The position must also help to translate all training, technology and outreach initiatives into practice and coordinate idea flow upward from research administration staff to management. The Post-Award Manager is responsible for direct supervision and evaluation, including regular performance assessments against individual goals and team priorities. The Post-Award Manager has a strong awareness of funding, compliance and communications issues currently facing the field of research administration and is able to make recommendations to campus leadership.
Key Responsibilities: - Directs, manages and supervises the Post-Award team, including workload management, team communications, and problem solving
- Ensures Post-Award administrative processes of sponsored projects are efficient and programs are in compliance with applicable federal, state, sponsor, and University regulations.
- Provides support and direction to Grant Analysts with emphasis on the delivery of customer service to faculty, staff, and other constituents.
- Participates and advises in the development and implementation of policies and procedures, compliance programs, and training programs for both internal staff and the research community in all facets of post-award grants management.
- In conjunction with the Executive Director, develops and implements grant accounting procedures and manages information including reports, to promote operational efficiency and improved services to users.
- Works closely with federal and state auditors to provide information and answer questions for audit compliance reviews conducted by both external and internal auditors.
- Works collaboratively with the Pre-Award staff to resolve discrepancies, compliance issues, and on special projects, as needed.
- Directs the preparation of monthly/quarterly/final financial reports for granting agencies. Reviews reports for accuracy to assure proper accountability to external agencies. Assists in the resolution of complex grant issues.
- Meets regularly with Grant Analysts to discuss project progress, discuss any issues which need resolution, and to provide guidance on any policy changes which will affect their workloads.
- Provide first-level guidance to Grant Analysts concerning allowability, allocability, reasonableness, and consistency to ensure compliance with appropriate University policies, sponsor terms, and conditions - including all governmental regulations, as well as Cost Accounting Standards.
- Assist Grant Analysts to identify, investigate, and resolve inappropriate ledger entries; monitor cost overruns; track cost sharing and ensure all documentation requirements are met and documentation retained.
- Develop individual and team work plans and make training, staff development and budget recommendations regarding research administration.
- Facilitate strong communication among Pre-Award & Post-Award teams, as well as with other offices and units of the University.
- Identify and facilitate problem resolution, communication and training issues between teams and the internal and external constituencies served.
- Maintain close coordination with management to develop and implement organizational plans and their impact on research administration.
Knowledge, Skills, and Abilities Associated with this Position Include: - Demonstrated experience in efficiently and effectively managing and supervising professional level staff.
- Proven ability to manage the needs of multiple stakeholders and multiple teams to accomplish short- and long-term goals.
- Excellent leadership and interpersonal skills.
- Excellent decision making, problem solving, collaborative and analytical skills.
- Ability to read complex documents, understand a wide variety of legal, financial and administrative concepts, and analyze complex data using logic and quantitative reasoning.
- Comprehensive understanding of post-award grant analysis, governmental accounting principles, sponsor reporting requirements, and OMB Uniform Guidance
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the Office of Research & Sponsored Programs
- Ability to analyze a variety of complex regulations, apply sound judgment, draw logical conclusions and find creative solutions to a variety of problems
- Proven ability to work in a polite and professional manner under pressure.
- Attention to detail and accuracy
- Excellent written and verbal communication skills with the ability to exercise tact, diplomacy, discretion, professionalism, and judgment in decision making and higher-level communications
- Sound reasoning, analytical, conflict resolution, and problem-solving skills, including the ability to integrate a broad range of information sources, analyze them and apply the knowledge to the area being appraised along with the creation of appropriate supporting documentation
- Strong skills in analyzing policy issues, internal controls, and related federal and state laws and regulations to form solid recommendations for consideration of CSU legislative advocates and administrators
- Excellent planning and organizational skills along with the ability to manage multiple high priority tasks simultaneously, set priorities that accurately reflect the importance of job responsibilities under changing business conditions, and consistently meet mandatory deadlines while ensuring high standards of service
- Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures
- Demonstrated ability to foster, establish and maintain positive and effective working relationships with diverse constituencies
- Commitment to promote and support diversity and inclusion in the workplace
Minimum Qualifications: Minimum of five (5) years’ experience in research administration in a university setting as it relates to proposal development, submission and Post-Award administration. Extensive knowledge and skills in grant analysis (including contracts and trusts), with a foundational knowledge of public administration principles, practices, and methods.
Preferred Qualifications: - Bachelor's degree in Business Administration, Accounting, or a related field
- Experience in budget planning, monitoring, and reporting
- Prior or current involvement with NCURA, SRA, COGR or similar professional organizations
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The first review date for application materials is 11:55 p.m. on January 4, 2024; Position is open until filled.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long-lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 3318
Publication Date: 12/4/2023
Advertised: Dec 04 2023 Pacific Standard Time
Applications close:
Closing Date/Time:
