Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,000.00 per month to $4,300.00 per month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
This position
may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
Classification Accounting Technician II
About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position This position is under the supervision of the General Accounting Manager and is primarily in the Accounting & Fiscal Services. However, duties may also include other areas within Fiscal Services such as Accounts Payable, Auxiliary Organizations, or other finance areas. The General Accounting unit collects and organizes University-wide accounting transaction data to provide managerial and operational information to the University administration, the Chancellor’s Office, and the State Controller’s Office. This position supports this function.
The Finance area consists of General Accounting, Accounts Payable, Student Financial & Cashier Services, Bay Card/University Club Services, Accounts Receivable, and Procurement & Support Services. These departments report to three managers, the University Controller, Student Financial Services & Cashiers Director, and the Director of Procurement Services. These managers’ report to the Associate Vice President of Financial Services. The incumbent will be an Accounting Technician II within the University Accounting unit.
Responsibilities Process Financial Transactions
- Post information to journals, registers, and ledgers; analyze and assemble and compile data used in the generation of financial reports and/or analysis:
- Prepare routine, recurring and adjusting journal entries; assign account coded
- Process routine department requests, such as expenditure transfers
- Verify delegation of authority before processing transactions
- Verify and approve Accounts Payable vendor setup or enter vendors, but not both
- Make mathematical calculations; prepare documents for processing; compile, verify, reconcile, analyze, and summarize information; enter data; review computer generated reports and make necessary corrections
- Create and maintain spreadsheets, including entering, revising, sorting, calculating and creating tables; modify, run and export queries
- Balance and reconcile assigned accounts:
- Prepare routine general ledger account reconciliations, maintaining supporting documentation and schedules
- Maintain supporting schedules needed for financial reporting and other required reporting using systems such as Excel, PeopleSoft queries and Data Warehouse
Financial reporting and maintenance of records
- Compile, verify, reconcile, analyze, and summarize information required for accounting entries and other reporting needs such as, financial aid and to answer inquiries
- Run routine reports, public queries and report results
- Monitor funds for inactivity, negative cash balances and other abnormal account balance
- Scan, verify scans and file documents
- Maintain records
Compliance
- Understand and interpret university policies and regulations for faculty, staff and the general public
- Communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required; review data for accuracy and completeness and make correcting entries
- Review documents for accuracy, completeness, validity, and adherence to standards
- Maintain required documentation for compliance in both electronic and paper format
- Notify staff as required by changes in the documentation
- Assist with the modification and documentation of established procedures based on precedent and university policies:
- Write or update departmental procedures such as the business process guides (BPG)
- Review and recommend content updates to web pages
- Assist with the maintenance and creation of forms
Other Duties as Assigned
- Provide technical assistance with web site applications; and use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems
- Use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check
- Participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output
- Assist Accountant I and higher with projects or other tasks as directed
- Perform routine clerical functions as needed, such as sorting mail, data entry, greeting customers, answering phones and providing assistance, filing and using standard office equipment
Minimum Qualifications Education:
- Any equivalent combination of education and experience which provides the required knowledge and abilities
Experience:
- Equivalent to three years (3) of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities
Knowledge:
- Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices
Abilities:
- Apply accounting procedures and practices to the analysis of basic accounting problems
- Analyze and interpret accounting data
- Apply problem solving techniques in finding solutions to basic accounting problems
- Understand and apply applicable rules, regulations, policies, and procedures
- Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
- work independently
- Make sound decisions and recommendations regarding accounting activities
Preferred Skills and Knowledge - A Bachelor's degree in accounting or related field
- Advanced skill level in Excel
- Experience with Oracle PeopleSoft Finance Application or finance applications
- Experience with general ledger reconciliations
Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
Advertised: Mar 22 2024 Pacific Daylight Time
Applications close: Jul 22 2024 Pacific Daylight Time
Closing Date/Time:
