Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $20.83 per hour to $24.00 per hour. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Support Coordinator I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a part-time, hourly, grant-funded and temporary position through December 31, 2024 with the possibility of re-appointment. The Outreach Coordinator will report to the Principal Investigator and work with other investigators on the grant to facilitate outreach activities for students and partners as part of the INCLUDE grant supporting data science programs at Cal State East Bay and community colleges. They will work across departments, campuses, and organizations to develop plans and activities for data science promotion and data science project collaborations. This position will lead all outreach activities for the grant, including but not limited to mini workshop development, flyers, and social media content, and maintain detailed documentation of these activities. Responsibilities Work closely with the PIs (Principal Investigators) and Co-PIs to develop advertising materials and social media content about Data Science programs; ensure the INCLUDE communications and media (such as web and social media), newsletters, and reports represent the program and the program brand; work closely with PIs to create a budget for producing these materials and work within that budget. Develop mini Data Science themed workshops for students to spark their interest. These would be community events for students that support inclusive and equity focused experiences and spaces and would be held at a partner community college at their MESA center or following an Introduction to Data Science class. One workshop would be teaching students how to create a word cloud. Data for the word cloud could be a famous person’s tweets or song lyrics. Solicit, develop, and maintain partnerships with local organizations through email and in person to create data science related projects and workshops. Represent the INCLUDE grant at campus events; serve as lead for communications with students and faculty at Cal State East Bay and partner community colleges and organizations regarding upcoming events and activities related to data science and respond to email inquiries about these activities. Develop and implement communication strategies to increase awareness of the opportunities supported by the INCLUDE grant. Maintain grant website and resources and disseminate flyers, brochures, posters and other print media for outreach activities. Minimum Qualifications A high school program (diploma), technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Skills and Knowledge Belief in and commitment to the core values of Cal State East Bay and grant objectives A Bachelor’s degree is recommended Background in Data Science Ability to work both independently and as part of a collaborative team effort Strong communication skills Proficient with video editing, social media platforms and other creative platforms such as Canvas Organizing skills Analytical skills Creativity Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Mar 05 2024 Pacific Standard Time Applications close: Jul 05 2024 Pacific Daylight Time Closing Date/Time:
Mar 26, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $20.83 per hour to $24.00 per hour. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Administrative Support Coordinator I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a part-time, hourly, grant-funded and temporary position through December 31, 2024 with the possibility of re-appointment. The Outreach Coordinator will report to the Principal Investigator and work with other investigators on the grant to facilitate outreach activities for students and partners as part of the INCLUDE grant supporting data science programs at Cal State East Bay and community colleges. They will work across departments, campuses, and organizations to develop plans and activities for data science promotion and data science project collaborations. This position will lead all outreach activities for the grant, including but not limited to mini workshop development, flyers, and social media content, and maintain detailed documentation of these activities. Responsibilities Work closely with the PIs (Principal Investigators) and Co-PIs to develop advertising materials and social media content about Data Science programs; ensure the INCLUDE communications and media (such as web and social media), newsletters, and reports represent the program and the program brand; work closely with PIs to create a budget for producing these materials and work within that budget. Develop mini Data Science themed workshops for students to spark their interest. These would be community events for students that support inclusive and equity focused experiences and spaces and would be held at a partner community college at their MESA center or following an Introduction to Data Science class. One workshop would be teaching students how to create a word cloud. Data for the word cloud could be a famous person’s tweets or song lyrics. Solicit, develop, and maintain partnerships with local organizations through email and in person to create data science related projects and workshops. Represent the INCLUDE grant at campus events; serve as lead for communications with students and faculty at Cal State East Bay and partner community colleges and organizations regarding upcoming events and activities related to data science and respond to email inquiries about these activities. Develop and implement communication strategies to increase awareness of the opportunities supported by the INCLUDE grant. Maintain grant website and resources and disseminate flyers, brochures, posters and other print media for outreach activities. Minimum Qualifications A high school program (diploma), technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Skills and Knowledge Belief in and commitment to the core values of Cal State East Bay and grant objectives A Bachelor’s degree is recommended Background in Data Science Ability to work both independently and as part of a collaborative team effort Strong communication skills Proficient with video editing, social media platforms and other creative platforms such as Canvas Organizing skills Analytical skills Creativity Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Mar 05 2024 Pacific Standard Time Applications close: Jul 05 2024 Pacific Daylight Time Closing Date/Time:
City of McKinney, TX
McKinney, Texas, United States
Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-generated values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO). SUMMARY OF POSITION Under general supervision of the President of the McKinney Community Development Corporation (MCDC), the Administrative and Marketing Coordinator provides support to the MCDC; provides unparalleled customer service with a proactive and solution-focused approach; supports the MCDC board by preparing and posting agendas, preparing meeting materials, and official minutes. This position works with the City of McKinney’s Communications and Marketing team to communicate and broaden MCDC’s message, utilizing formats that include digital media (social, video, and Web) as well as print materials. Additional responsibilities include assisting with the MCDC grant process, including status updates, review of marketing materials and compliance with performance agreements, processing grant payments, final reports; creates and maintains databases for outreach. Essential Functions/Knowledge, Skills, & Abilities ESSENTIAL DUTIES AND RESPONSIBILITIES Duties related to Strategic Planning & Finance, which include but are not limited to: Participates with Board and President in development of strategic priorities and KPIs. Drafts marketing and assists President in development of overall budget. Develops plans for communications outreach and project-based marketing plans. Implements marketing tactics through development of marketing materials, events, and trade shows. Measures effectiveness by tracking communications activities and quantifying achievement of KPIs/target numbers. Performs accounts payable duties and assists in tracking and managing annual budget. Monitors department budget and facilitates purchasing activities. Cultivates positive and productive relationships with supplier and vendor service providers. Duties related to Grant Management & Compliance, which include but are not limited to: Implements MCDC grant process and timeline Promotional, Project and Retail Infrastructure grant programs (seven grant cycles). Provides notice of grant availability; reviews applications to ensure submissions are complete. Communicates with applicants to outline expectations for presentation to MCDC board and voting timeline. Verifies compliance with terms of performance agreements and letters of agreement; secures appropriate signatures for execution; ensures receipt of final reports; processes grant payments after verifying qualified expenditures and requests for reimbursement. Notifies internal departments regarding grant awards and provides executed copies of performance agreements. Duties related to Communications & Marketing, which include but are not limited to: Partners with the City of McKinney’s Communications and Marketing Department to develop and implement MCDC messaging through a variety of social media channels - social, video, and Web. Manages and optimizes social media channels by developing content, schedules and posts material. Maintains MCDC website, works in partnership with Communications and Marketing to develop and maintain website features and formats; updates web pages that provide Board and grant information; maintains calendar to promote grant recipient events. Composes and coordinates publishing specific content for MCDC website and social media platforms. Promotes website via social media and other channels. Reports monthly to President and Board on social media and other marketing efforts. Drafts press releases. Drafts talking points and speeches for MCDC board members and staff, prepares presentations needed. Manages, organizes, and services as MCDC ambassador at conferences, trade shows and local events. Prepares marketing materials for retail trade shows, research potential projects, performs outreach to clients and prospective clients, follows-up on request for information. Researches and selects event-related promotional items and give-a-ways. Duties related to Board Support & Coordination, which include but are not limited to: Coordinates Board member Open Government, Public Information Act, and Economic Development Sales Tax training. Prepares orientation materials for newly appointed Board members. Develops and disseminates consistent communications to board members regarding community, event and calendar opportunities. Manages participation in project grant-related and community event opportunities including preparation of talking points. Duties related to Board Clerk, which include but are not limited to: Provides administrative support for Board, Board committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates arrangements for meeting rooms/facilities, equipment, refreshments, setup/cleanup, and other requirements; notifies participants of scheduled meetings. Drafts Agenda items for public hearing items for project grant applications and promotional grant application presentations. Prepares and posts agendas in accordance with legal deadlines and procedures. Drafts minutes for all MCDC regular, special, and subcommittee meetings and ensures approvals and filings are complete in accordance with legal and City Secretary Office deadlines and procedures. Duties related to MCDC Quality of Life Awards, which include but are not limited to: Establishes timelines and update application annually. Promotes nominations via social media, email and eNews. Creates nominee packet and establishes voting procedures. Drafts award letters and creates certificates for all nominees. Orders awards, drafts award presentation script for Board chair. Coordinates participation at the McKinney Chamber Community Awards event. Announces and promotes winners via social, email, website and eNews. Duties related to Office Management, which include but are not limited to: Serves as a key contact and provides unparalleled customer service for board members, City Council members, customers, grant applicants, grantees, City staff, general public and others. Provides high level support for board members, management and/or staff. Handles confidential information, relieves management staff of routine administrative tasks including preparation of correspondence, proofreading various documents, scheduling meetings and appointments. Responds to citizen inquiries. Manages and maintains departmental records, including minutes, agendas corporate and other documents and files according to city and state records retention laws; conducts destruction as required for specific documents. Conducts research of department files, database records, hardcopy materials, Internet sites, or other sources as needed. Creates, maintains, and updates databases. In support of HPO, evaluates, identifies, recommends, and implements new processes, technologies, and systems to enhance productivity and/or work quality and streamline organizational processes and use of resources and materials. Complies with all written City policies and procedures. OTHER JOB FUNCTIONS: Perform other duties as assigned or directed. May represent the City on various working task forces, committees, and boards. Potentially will represent the City of McKinney at trade shows as assigned. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Knowledge of standard office practices and procedures, office equipment, and business English. Knowledge of codes, ordinances, policies, and laws pertaining to Type A and Type B corporations. Knowledge of digital media platforms and applications Knowledge and implementation of best in class customer service practices and procedures. Ability to work both independently and in a team environment; contribute as a team member and treat co-workers and customers with respect. Effective communicator, proactive, diplomatic, creative, solution-focused, exercises sound judgement; demonstrates strong work ethic. Skill to utilize a wide variety of descriptive data and information, such as city policies, grant guidelines and instruction manuals. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Skill to be detail and deadline oriented with a focus on quality and exceptional writing skills a must. Skill in the proficient use of Microsoft Office software including Outlook, Excel, Word, Access, PowerPoint and other software programs and hardware including printers, AV and office equipment. Skill to manage complex projects quickly and efficiently. Ability to build professional collaborative relationships with internal and external customers. Ability to offer flexibility and adaptability, especially during times of change and stress. Required Qualifications MINIMUM QUALIFICATIONS Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications is an acceptable substitute for the below specified education and experience requirements. Bachelor’s Degree supplemented by three (3) years previous experience and/or training involving administrative support activities, meeting coordination, accounts payable, basic bookkeeping, customer service, records management, and personal computer operations. Training and/or experience in public relations, communications, writing or marketing. PREFERRED QUALIFICATIONS College degree; proficiency in social media marketing, and use of Legistar a plus. CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check. Must have Class C Texas Driver’s License. Requires a professional appearance and behavior with a focus on unparalleled customer service. Physical Demands/Supplemental PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability. WORK ENVIRONMENT There is limited exposure to environmental conditions. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Health Insurance Medical, Dental, Vision Insurance Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA) Mental Health Care and Employee Assistance Program (EAP) City-paid and VoluntaryLifeInsurance City-paid and VoluntaryLong Term Disability Insurance Supplemental Insurance through Aflac Additional Benefits Legal Services through Legal Shield Tuition Reimbursement (up to $10,000 per year) Wellness Program (earn up to $600 per year) Retirement Texas Municipal Retirement System (TMRS) Mandatory 7% employee contribution City match 2:1 5 year vesting Retire after 20 years of service, or age 60 with 5 years of service 457(b) Deferred Compensation Plans Paid Time Off (PTO) Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs) Sick Leave (135 hours per year for yourself and immediate family) Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care) Ten Paid Holidays Personal Day Optional compensatory time for hourly employees Compensatory time for salaried employees For more detailed information, please see the City of McKinney's summary of benefits . Closing Date/Time: 5/20/2024 5:00 PM Central
May 07, 2024
Full Time
Summary WORKING FOR THE CITY OF MCKINNEY Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2023, McKinney was named one of the top workplaces in DFW by the Dallas Morning News. Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist. OUR CORE VALUES City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-generated values - Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO). SUMMARY OF POSITION Under general supervision of the President of the McKinney Community Development Corporation (MCDC), the Administrative and Marketing Coordinator provides support to the MCDC; provides unparalleled customer service with a proactive and solution-focused approach; supports the MCDC board by preparing and posting agendas, preparing meeting materials, and official minutes. This position works with the City of McKinney’s Communications and Marketing team to communicate and broaden MCDC’s message, utilizing formats that include digital media (social, video, and Web) as well as print materials. Additional responsibilities include assisting with the MCDC grant process, including status updates, review of marketing materials and compliance with performance agreements, processing grant payments, final reports; creates and maintains databases for outreach. Essential Functions/Knowledge, Skills, & Abilities ESSENTIAL DUTIES AND RESPONSIBILITIES Duties related to Strategic Planning & Finance, which include but are not limited to: Participates with Board and President in development of strategic priorities and KPIs. Drafts marketing and assists President in development of overall budget. Develops plans for communications outreach and project-based marketing plans. Implements marketing tactics through development of marketing materials, events, and trade shows. Measures effectiveness by tracking communications activities and quantifying achievement of KPIs/target numbers. Performs accounts payable duties and assists in tracking and managing annual budget. Monitors department budget and facilitates purchasing activities. Cultivates positive and productive relationships with supplier and vendor service providers. Duties related to Grant Management & Compliance, which include but are not limited to: Implements MCDC grant process and timeline Promotional, Project and Retail Infrastructure grant programs (seven grant cycles). Provides notice of grant availability; reviews applications to ensure submissions are complete. Communicates with applicants to outline expectations for presentation to MCDC board and voting timeline. Verifies compliance with terms of performance agreements and letters of agreement; secures appropriate signatures for execution; ensures receipt of final reports; processes grant payments after verifying qualified expenditures and requests for reimbursement. Notifies internal departments regarding grant awards and provides executed copies of performance agreements. Duties related to Communications & Marketing, which include but are not limited to: Partners with the City of McKinney’s Communications and Marketing Department to develop and implement MCDC messaging through a variety of social media channels - social, video, and Web. Manages and optimizes social media channels by developing content, schedules and posts material. Maintains MCDC website, works in partnership with Communications and Marketing to develop and maintain website features and formats; updates web pages that provide Board and grant information; maintains calendar to promote grant recipient events. Composes and coordinates publishing specific content for MCDC website and social media platforms. Promotes website via social media and other channels. Reports monthly to President and Board on social media and other marketing efforts. Drafts press releases. Drafts talking points and speeches for MCDC board members and staff, prepares presentations needed. Manages, organizes, and services as MCDC ambassador at conferences, trade shows and local events. Prepares marketing materials for retail trade shows, research potential projects, performs outreach to clients and prospective clients, follows-up on request for information. Researches and selects event-related promotional items and give-a-ways. Duties related to Board Support & Coordination, which include but are not limited to: Coordinates Board member Open Government, Public Information Act, and Economic Development Sales Tax training. Prepares orientation materials for newly appointed Board members. Develops and disseminates consistent communications to board members regarding community, event and calendar opportunities. Manages participation in project grant-related and community event opportunities including preparation of talking points. Duties related to Board Clerk, which include but are not limited to: Provides administrative support for Board, Board committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates arrangements for meeting rooms/facilities, equipment, refreshments, setup/cleanup, and other requirements; notifies participants of scheduled meetings. Drafts Agenda items for public hearing items for project grant applications and promotional grant application presentations. Prepares and posts agendas in accordance with legal deadlines and procedures. Drafts minutes for all MCDC regular, special, and subcommittee meetings and ensures approvals and filings are complete in accordance with legal and City Secretary Office deadlines and procedures. Duties related to MCDC Quality of Life Awards, which include but are not limited to: Establishes timelines and update application annually. Promotes nominations via social media, email and eNews. Creates nominee packet and establishes voting procedures. Drafts award letters and creates certificates for all nominees. Orders awards, drafts award presentation script for Board chair. Coordinates participation at the McKinney Chamber Community Awards event. Announces and promotes winners via social, email, website and eNews. Duties related to Office Management, which include but are not limited to: Serves as a key contact and provides unparalleled customer service for board members, City Council members, customers, grant applicants, grantees, City staff, general public and others. Provides high level support for board members, management and/or staff. Handles confidential information, relieves management staff of routine administrative tasks including preparation of correspondence, proofreading various documents, scheduling meetings and appointments. Responds to citizen inquiries. Manages and maintains departmental records, including minutes, agendas corporate and other documents and files according to city and state records retention laws; conducts destruction as required for specific documents. Conducts research of department files, database records, hardcopy materials, Internet sites, or other sources as needed. Creates, maintains, and updates databases. In support of HPO, evaluates, identifies, recommends, and implements new processes, technologies, and systems to enhance productivity and/or work quality and streamline organizational processes and use of resources and materials. Complies with all written City policies and procedures. OTHER JOB FUNCTIONS: Perform other duties as assigned or directed. May represent the City on various working task forces, committees, and boards. Potentially will represent the City of McKinney at trade shows as assigned. KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.). Knowledge of standard office practices and procedures, office equipment, and business English. Knowledge of codes, ordinances, policies, and laws pertaining to Type A and Type B corporations. Knowledge of digital media platforms and applications Knowledge and implementation of best in class customer service practices and procedures. Ability to work both independently and in a team environment; contribute as a team member and treat co-workers and customers with respect. Effective communicator, proactive, diplomatic, creative, solution-focused, exercises sound judgement; demonstrates strong work ethic. Skill to utilize a wide variety of descriptive data and information, such as city policies, grant guidelines and instruction manuals. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Skill to be detail and deadline oriented with a focus on quality and exceptional writing skills a must. Skill in the proficient use of Microsoft Office software including Outlook, Excel, Word, Access, PowerPoint and other software programs and hardware including printers, AV and office equipment. Skill to manage complex projects quickly and efficiently. Ability to build professional collaborative relationships with internal and external customers. Ability to offer flexibility and adaptability, especially during times of change and stress. Required Qualifications MINIMUM QUALIFICATIONS Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications is an acceptable substitute for the below specified education and experience requirements. Bachelor’s Degree supplemented by three (3) years previous experience and/or training involving administrative support activities, meeting coordination, accounts payable, basic bookkeeping, customer service, records management, and personal computer operations. Training and/or experience in public relations, communications, writing or marketing. PREFERRED QUALIFICATIONS College degree; proficiency in social media marketing, and use of Legistar a plus. CONDITIONS OF EMPLOYMENT Must pass a drug screen and background check. Must have Class C Texas Driver’s License. Requires a professional appearance and behavior with a focus on unparalleled customer service. Physical Demands/Supplemental PHYSICAL DEMANDS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability. WORK ENVIRONMENT There is limited exposure to environmental conditions. The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status. The City offers a full complement of benefits: Health Insurance Medical, Dental, Vision Insurance Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA) Mental Health Care and Employee Assistance Program (EAP) City-paid and VoluntaryLifeInsurance City-paid and VoluntaryLong Term Disability Insurance Supplemental Insurance through Aflac Additional Benefits Legal Services through Legal Shield Tuition Reimbursement (up to $10,000 per year) Wellness Program (earn up to $600 per year) Retirement Texas Municipal Retirement System (TMRS) Mandatory 7% employee contribution City match 2:1 5 year vesting Retire after 20 years of service, or age 60 with 5 years of service 457(b) Deferred Compensation Plans Paid Time Off (PTO) Paid Vacation (80 hours per year for new hires; tieredincreases after 2 yrs) Sick Leave (135 hours per year for yourself and immediate family) Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care) Ten Paid Holidays Personal Day Optional compensatory time for hourly employees Compensatory time for salaried employees For more detailed information, please see the City of McKinney's summary of benefits . Closing Date/Time: 5/20/2024 5:00 PM Central
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Student Leadership and Outreach Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, April 24, 2024 @ 11:55pm PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position will report to the Associate Dean of Students, coordinating administrative support for the ECS Student Success Center leadership and outreach programs and will perform a variety of tasks including but not limited to coordinating speakers, coordinating student participants, scheduling meetings, preparing document for review and approval, and engage with students, faculty and other staff, as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,680 per month - $4,024 per month CSU Classification Salary Range : $3,680 per month - $5,783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (Annually Renewable) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 8:00am - 5:00pm Department Information The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000+ students for both professional practice and advanced study in their chosen disciplines. http://www.ecs.csus.edu/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office software packages, technology and systems. Knowledge/Skills/Abilities: Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to address operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present reports and correspondence. Ability to independently coordinate multiple projects and/or priorities. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check Preferred Qualifications Experience working in an institution of higher education. Event coordination experience Comprehensive and detailed knowledge of the University infrastructure, policies and procedures. Documents Needed to Apply Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 11, 2024
Working Title: Student Leadership and Outreach Coordinator Classification Title: Administrative Support Coordinator I Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, April 24, 2024 @ 11:55pm PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position will report to the Associate Dean of Students, coordinating administrative support for the ECS Student Success Center leadership and outreach programs and will perform a variety of tasks including but not limited to coordinating speakers, coordinating student participants, scheduling meetings, preparing document for review and approval, and engage with students, faculty and other staff, as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,680 per month - $4,024 per month CSU Classification Salary Range : $3,680 per month - $5,783 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Temporary (Annually Renewable) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 8:00am - 5:00pm Department Information The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000+ students for both professional practice and advanced study in their chosen disciplines. http://www.ecs.csus.edu/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office software packages, technology and systems. Knowledge/Skills/Abilities: Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to address operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present reports and correspondence. Ability to independently coordinate multiple projects and/or priorities. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: Ability to pass a background check Preferred Qualifications Experience working in an institution of higher education. Event coordination experience Comprehensive and detailed knowledge of the University infrastructure, policies and procedures. Documents Needed to Apply Resume Cover Letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
State of Missouri
Jefferson City, Missouri, United States
We respect and embrace the experiences, knowledge, and contributions of our team members. We strive for a culture of belonging and balance by upholding our values , Stewardship, Integrity, Collaboration, Respect, and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come. This position will be located at 1730 East Elm Street, Jefferson City, MO 65101. You will be joining the Department’s Brownfields/Voluntary Cleanup Program (BVCP), where you will work as a brownfield development/outreach coordinator who will cultivate awareness of the BVCP as well as assisting interested parties in securing financial assistance from the US Environmental Protection Agency (EPA) and the State of Missouri. What is a brownfield? Brownfields are sites where redevelopment and reuse are complicated by known or suspected contamination with hazardous substances. Here in the BVCP, our services include providing oversight for voluntary cleanup of environmental contamination by property owners and other interested parties as well as providing brownfields site-specific assessments of properties for public entities such as cities, counties, quasi-governmental entities, and not-for-profit organizations. So come join our amazing team and make a difference for Missouri’s communities and the environment. Conduct meetings with city and county officials and non-profit organizations to provide information on the financial assistance and/or environmental assessment services provided by the Missouri Department of Economic Development's Brownfields Redevelopment Program, the EPA's Brownfield Program and the BVCP’s Brownfield Assessment Program. Cultivate and develop leads and potential projects for entry into the BVCP. Meet with prospective BVCP applicants to increase their understanding of the program’s application process, the cleanup project oversight process, and the risk-based cleanup process. Work with the BVCP Section Chief, unit chiefs and section staff on the application and reports for EPA grants. Provide assistance to county and municipal entities with their grant proposals and work plans for EPA funding. Make presentations upon request regarding the services provided by the BVCP. Coordinate and conduct activities on the update of BVCP brochures, fact sheets, webpage, news releases, media events, and organizing the Missouri Brownfields Conference. To be successful in this position, a candidate will need the following skills: Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes. Program Oversight: Plans, coordinates, and monitors programs to ensure that federal, state, and/or local government program requirements and plans are met, providing professional consultation on the specialized services of the program or associated project(s). Ability to work both independently and with a group. Ability to operate a motor vehicle and maintain a valid vehicle operator’s license for travel (occasionally overnight). Equivalent to those typically gained by: Bachelor’s degree in a science, marketing or closely related field and 3-5 years of science, marketing, communications or closely related experience. (Substitutions may be allowed). Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life Balance Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here . How we invest in you: Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance. Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
May 07, 2024
Full Time
We respect and embrace the experiences, knowledge, and contributions of our team members. We strive for a culture of belonging and balance by upholding our values , Stewardship, Integrity, Collaboration, Respect, and Innovation. We are passionate about Missouri, our role to preserve, protect and enhance our environment and we are committed to serving its’ citizens. We believe our mission and vision serves a greater purpose and will be felt for generations to come. This position will be located at 1730 East Elm Street, Jefferson City, MO 65101. You will be joining the Department’s Brownfields/Voluntary Cleanup Program (BVCP), where you will work as a brownfield development/outreach coordinator who will cultivate awareness of the BVCP as well as assisting interested parties in securing financial assistance from the US Environmental Protection Agency (EPA) and the State of Missouri. What is a brownfield? Brownfields are sites where redevelopment and reuse are complicated by known or suspected contamination with hazardous substances. Here in the BVCP, our services include providing oversight for voluntary cleanup of environmental contamination by property owners and other interested parties as well as providing brownfields site-specific assessments of properties for public entities such as cities, counties, quasi-governmental entities, and not-for-profit organizations. So come join our amazing team and make a difference for Missouri’s communities and the environment. Conduct meetings with city and county officials and non-profit organizations to provide information on the financial assistance and/or environmental assessment services provided by the Missouri Department of Economic Development's Brownfields Redevelopment Program, the EPA's Brownfield Program and the BVCP’s Brownfield Assessment Program. Cultivate and develop leads and potential projects for entry into the BVCP. Meet with prospective BVCP applicants to increase their understanding of the program’s application process, the cleanup project oversight process, and the risk-based cleanup process. Work with the BVCP Section Chief, unit chiefs and section staff on the application and reports for EPA grants. Provide assistance to county and municipal entities with their grant proposals and work plans for EPA funding. Make presentations upon request regarding the services provided by the BVCP. Coordinate and conduct activities on the update of BVCP brochures, fact sheets, webpage, news releases, media events, and organizing the Missouri Brownfields Conference. To be successful in this position, a candidate will need the following skills: Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment. Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary. Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, consider the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately. Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes. Program Oversight: Plans, coordinates, and monitors programs to ensure that federal, state, and/or local government program requirements and plans are met, providing professional consultation on the specialized services of the program or associated project(s). Ability to work both independently and with a group. Ability to operate a motor vehicle and maintain a valid vehicle operator’s license for travel (occasionally overnight). Equivalent to those typically gained by: Bachelor’s degree in a science, marketing or closely related field and 3-5 years of science, marketing, communications or closely related experience. (Substitutions may be allowed). Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant. Benefits & Work-life Balance Our benefits package and flexible 40-hour work week promotes the mental and physical health of you and your family as you work towards achieving your professional goals. Benefits include paid vacation and sick leave, paid life insurance, medical, dental, vision and prescription insurance. Learn more here . How we invest in you: Exceptional professional development: mentoring from experienced professionals, cross-media training, career advancement opportunities, paid trainings and continuing education tuition assistance. Support for professional registrations when required, through paid study materials, fees, study time, test time, exam fees and licensure renewal fees.
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Coastal Science Education Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve (NERR) Appointment Type Temporary: Position will end on or before March 31, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0) Work Schedule Monday through Friday from 8am to 5pm. Anticipated Hiring Range $6,250.00 Per Month ($75,000.00 Annually) Salary is commensurate with experience. Position Summary The Coastal Science Education Coordinator for the San Francisco Bay National Estuarine Research Reserve (NERR) develops and leads educational programs that connect people to science and the estuary. The SF Bay NERR program is part of the national NERR system of 30 coastal reserves. The education program engages community members, students, and teachers with the SF Bay NERR field sites and partner organizations through programs that foster scientific literacy and understanding of estuaries. The education coordinator’s primary responsibilities are to support the SF Bay NERR’s Management Plan’s goals and objectives and sustain programs that meet stakeholder needs identified in the 2022 Education Program Needs Assessment: to expand understanding, practice, and application of estuarine and coastal science and to promote public appreciation and stewardship of the SF Estuary, with a specific focus on underserved or underrepresented audiences. The position requires leadership, creativity, networking, and collaboration to develop and sustain broadly distributed educational programs; create relevant and useful educational resources; assess and track program outcomes; coordinate and mentor volunteers and interns; establish and meet program goals; and write grant proposals to enhance support for the full scope of program goals and objectives. One of the major required educational programs is an annual fully-funded NERR Teachers on the Estuary teacher-training program. The Reserve’s sites are tied to culturally diverse communities and partner organizations and located on ancestral lands and waters of the Coast Miwok and Southern Patwin peoples. SF State serves one of the nation’s most diverse student populations, is a Hispanic Serving Institution, and has a strong social justice mission. Culturally appropriate and relevant educational outreach and relationship building in these communities, and in collaboration with the SF Bay NERR’s partner organizations, is a core component of the program and the position. SF Bay NERR sites include 3,700 acres of two of the best remaining remnants of ecologically intact tidal wetlands and associated upland habitats in the entire SF Estuary. The SF Bay NERR is hosted by SF State’s Estuary & Ocean Science Center, on the 53- acre historic shoreline Romberg Tiburon Campus. The education coordinator works with the small SF Bay NERR staff, attends the weeklong annual NERR systemwide meeting held at reserves around the United States, collaborates with the education coordinators from the other 29 reserves and NOAA office for coastal management, and has opportunity to guide the direction of the education program. Position Information Sustain and build productive relationships and collaborations Lead and direct the launch of a green career pipeline program developed by a team of graduate fellows from the University of Michigan to develop a “pipeline” program to support students from local high schools and community colleges be ready for and pursue a four-year undergraduate degree or vocational training. Work with partners within SF State, including faculty from the College of Science and Engineering and Graduate College of Education and student groups, to support the mission of SF State, including serving its diverse undergraduate population including through the pipeline program Collaborate with external agencies and organizations to enhance the value and impact of the Reserve’s activities and students’ participation in the pipeline program Build a program that incorporates diversity, justice, inclusion, and equitable participation in planning and delivery of educational programs. Develop, deliver, and evaluate education programs for the public Represent the Reserve at outreach events Develop novel partnerships and ideas to engage diverse audiences with research and science Write for a variety of general and technical publications, such as newsletters and website and social media articles Communicate effectively about complex scientific topics, including climate change and sea level rise, using evidence-based framing and communication techniques Teach, develop curriculum for, and/or evaluate field trip programs at the Reserve sites and integrate with SF State students where possible Design, lead, and assess K-16 education programs Develop and implement innovative approaches to engage teachers and students from local communities, including Spanish-speaking or under-served schools, with Reserve science programs. Plan, teach, and evaluate an annual “Teachers on the Estuary” (TOTE) professional development program. TOTE is a specially funded national Reserve System program. Write, teach, or adapt estuary education lesson plans using NERRS science and data, including writing lesson plans to meet the needs of a broader, more diverse audience Assist with other Reserve programs Assist with scientific research in tidal marshes and other estuarine habitats, including assisting with long term monitoring Support other colleagues with projects and tasks, such as meeting facilitation or leading tours Perform administrative duties Track education program activities for upload to national database and narrative descriptions in semi-annual NERR progress reporting Develop annual work plans Complete university-required trainings at onboarding and periodically thereafter Track budget expenditures for the TOTE program Support purchasing of materials for outreach activities and issuance of subcontracts for TOTE trainers and honoraria for teachers attending TOTE trainings Other duties as assigned Minimum Qualifications Knowledges and Abilities: Working knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization, administration and management; working knowledge of statistical methods. Ability to analyze administrative problems and to make appropriate recommendations; ability to speak and write effectively; ability to establish and maintain cooperative working relationships with a variety of academic and community resources. And Experience: Three years of progressively responsible administrative or professional experience which is applicable to the functional area in which the studies are to be conducted or which has demonstrated the ability to perform, or the potential to rapidly learn and apply complex survey techniques and analytical reporting. OR The rank of Assistant Professor or higher in a four-year college or university; or the rank of Instructor for at least two years in a recognized college or university, and demonstrated experience in research or special study work may be substituted for the three years of experience. And Education: Equivalent to graduation from a four-year college or university. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Specialized knowledge includes project design and evaluation; advanced knowledge of coastal wetland ecology; extensive expertise in science education, translation, and communication. Excellent communication and strategic planning skills required, including presenting to diverse audiences clearly and diplomatically. Three years of progressively responsible administrative or professional experience which is applicable to marine or wetland science or marine education in formal or informal settings, including those serving non-English speaking or diverse audiences. Environmental/Physical/Special/ Certification Must possess a valid California Driver's License. Position requires the use of state vehicle to attend events and visit off campus locations during work hours. First Aid/CPR required before participating in field work, training provided. Irregular work schedule with weekend and/or work required for special events. Work outdoors in coastal environments. Ability to traverse uneven terrain, marsh walks, beaches and trails, move furniture and other heavy objects and gear to set up and clean-up workshop spaces, with assistance. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 18 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Coastal Science Education Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve (NERR) Appointment Type Temporary: Position will end on or before March 31, 2025. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full-Time (1.0) Work Schedule Monday through Friday from 8am to 5pm. Anticipated Hiring Range $6,250.00 Per Month ($75,000.00 Annually) Salary is commensurate with experience. Position Summary The Coastal Science Education Coordinator for the San Francisco Bay National Estuarine Research Reserve (NERR) develops and leads educational programs that connect people to science and the estuary. The SF Bay NERR program is part of the national NERR system of 30 coastal reserves. The education program engages community members, students, and teachers with the SF Bay NERR field sites and partner organizations through programs that foster scientific literacy and understanding of estuaries. The education coordinator’s primary responsibilities are to support the SF Bay NERR’s Management Plan’s goals and objectives and sustain programs that meet stakeholder needs identified in the 2022 Education Program Needs Assessment: to expand understanding, practice, and application of estuarine and coastal science and to promote public appreciation and stewardship of the SF Estuary, with a specific focus on underserved or underrepresented audiences. The position requires leadership, creativity, networking, and collaboration to develop and sustain broadly distributed educational programs; create relevant and useful educational resources; assess and track program outcomes; coordinate and mentor volunteers and interns; establish and meet program goals; and write grant proposals to enhance support for the full scope of program goals and objectives. One of the major required educational programs is an annual fully-funded NERR Teachers on the Estuary teacher-training program. The Reserve’s sites are tied to culturally diverse communities and partner organizations and located on ancestral lands and waters of the Coast Miwok and Southern Patwin peoples. SF State serves one of the nation’s most diverse student populations, is a Hispanic Serving Institution, and has a strong social justice mission. Culturally appropriate and relevant educational outreach and relationship building in these communities, and in collaboration with the SF Bay NERR’s partner organizations, is a core component of the program and the position. SF Bay NERR sites include 3,700 acres of two of the best remaining remnants of ecologically intact tidal wetlands and associated upland habitats in the entire SF Estuary. The SF Bay NERR is hosted by SF State’s Estuary & Ocean Science Center, on the 53- acre historic shoreline Romberg Tiburon Campus. The education coordinator works with the small SF Bay NERR staff, attends the weeklong annual NERR systemwide meeting held at reserves around the United States, collaborates with the education coordinators from the other 29 reserves and NOAA office for coastal management, and has opportunity to guide the direction of the education program. Position Information Sustain and build productive relationships and collaborations Lead and direct the launch of a green career pipeline program developed by a team of graduate fellows from the University of Michigan to develop a “pipeline” program to support students from local high schools and community colleges be ready for and pursue a four-year undergraduate degree or vocational training. Work with partners within SF State, including faculty from the College of Science and Engineering and Graduate College of Education and student groups, to support the mission of SF State, including serving its diverse undergraduate population including through the pipeline program Collaborate with external agencies and organizations to enhance the value and impact of the Reserve’s activities and students’ participation in the pipeline program Build a program that incorporates diversity, justice, inclusion, and equitable participation in planning and delivery of educational programs. Develop, deliver, and evaluate education programs for the public Represent the Reserve at outreach events Develop novel partnerships and ideas to engage diverse audiences with research and science Write for a variety of general and technical publications, such as newsletters and website and social media articles Communicate effectively about complex scientific topics, including climate change and sea level rise, using evidence-based framing and communication techniques Teach, develop curriculum for, and/or evaluate field trip programs at the Reserve sites and integrate with SF State students where possible Design, lead, and assess K-16 education programs Develop and implement innovative approaches to engage teachers and students from local communities, including Spanish-speaking or under-served schools, with Reserve science programs. Plan, teach, and evaluate an annual “Teachers on the Estuary” (TOTE) professional development program. TOTE is a specially funded national Reserve System program. Write, teach, or adapt estuary education lesson plans using NERRS science and data, including writing lesson plans to meet the needs of a broader, more diverse audience Assist with other Reserve programs Assist with scientific research in tidal marshes and other estuarine habitats, including assisting with long term monitoring Support other colleagues with projects and tasks, such as meeting facilitation or leading tours Perform administrative duties Track education program activities for upload to national database and narrative descriptions in semi-annual NERR progress reporting Develop annual work plans Complete university-required trainings at onboarding and periodically thereafter Track budget expenditures for the TOTE program Support purchasing of materials for outreach activities and issuance of subcontracts for TOTE trainers and honoraria for teachers attending TOTE trainings Other duties as assigned Minimum Qualifications Knowledges and Abilities: Working knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization, administration and management; working knowledge of statistical methods. Ability to analyze administrative problems and to make appropriate recommendations; ability to speak and write effectively; ability to establish and maintain cooperative working relationships with a variety of academic and community resources. And Experience: Three years of progressively responsible administrative or professional experience which is applicable to the functional area in which the studies are to be conducted or which has demonstrated the ability to perform, or the potential to rapidly learn and apply complex survey techniques and analytical reporting. OR The rank of Assistant Professor or higher in a four-year college or university; or the rank of Instructor for at least two years in a recognized college or university, and demonstrated experience in research or special study work may be substituted for the three years of experience. And Education: Equivalent to graduation from a four-year college or university. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Specialized knowledge includes project design and evaluation; advanced knowledge of coastal wetland ecology; extensive expertise in science education, translation, and communication. Excellent communication and strategic planning skills required, including presenting to diverse audiences clearly and diplomatically. Three years of progressively responsible administrative or professional experience which is applicable to marine or wetland science or marine education in formal or informal settings, including those serving non-English speaking or diverse audiences. Environmental/Physical/Special/ Certification Must possess a valid California Driver's License. Position requires the use of state vehicle to attend events and visit off campus locations during work hours. First Aid/CPR required before participating in field work, training provided. Irregular work schedule with weekend and/or work required for special events. Work outdoors in coastal environments. Ability to traverse uneven terrain, marsh walks, beaches and trails, move furniture and other heavy objects and gear to set up and clean-up workshop spaces, with assistance. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 18 2023 Pacific Standard Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary (Classified as: Student Services Professional IV) Full-time position available on or after April 15, 2024 for in the Warrior Cross Cultural Center. The Student Services Professional IV performs highly complex professional Student Services work in reviewing the most difficult individual, group or organizational problems, developing and recommending courses of action, and implementing proposed solutions. Incumbents in this classification typically utilize a combination of high-level analytical skills and high-level interpersonal skills in working on complex problems from the investigation and analysis stage through the solution and implementation stage. This is the first level where assignments regularly impact other Student Services areas and where the scope of assignments is program-wide. Student Services Professionals are responsible for providing a wide variety of professional services and activities ranging from preadmission to the university through post graduation. The purpose of these services and activities is to assist students in making successful progress toward their degree objectives; to provide learning experiences which supplement those in the classroom; and to assist and encourage students to utilize effectively the knowledge, skills and abilities learned during their university careers. Such services and activities may include providing information and guidance to students; assisting students to think through problems and select suitable solutions and courses of action; evaluating student needs and authorizing services; coordinating and administering programs, events, and projects; facilitating student involvement in campus life; advocating the needs of individual students and groups of students to university administrators, faculty and staff; and providing support and assistance to students facing a variety of personal as well as institutional problems, questions and challenges. In addition, Student Services Professionals may serve as “working supervisors” or lead persons.> Job Duties Duties include but are not limited to: Develop, coordinate, and maintain a diverse set of programs and services that raise awareness of specific student issues. Design and implement reoccurring programming in various areas to support student engagement and success. Establish comprehensive processes and practices for student support, including application and assessment procedures. Develop culturally-inclusive communication protocols and programs to support student success. Collaborate with campus departments and stakeholders to support student community needs. Coordinate with regional partners to create opportunities for student career development and support. Develop and implement comprehensive communication and outreach strategies. Problem-solve effectively during programs and events. Develop and implement assessment and evaluation processes to improve program outcomes. Design and implement inclusive outreach programs and activities. Collaborate with stakeholders to create programs aligned with institutional priorities. Maintain relationships with campus employees to support student activities. Serve as a liaison with community partners for volunteer events and service projects. Develop evaluation and assessment practices for program improvement. Promote student participation in university and community events. Prepare regular reports on program outcomes. Coordinate and deliver training and development activities. Review and analyze policies and procedures for program improvement. Establish procedures to mitigate program risks. Resolve program-related situations promptly. Oversee data collection and analysis for program evaluation. Participate in organizations to stay current on student success strategies. Provide information and guidance to students. Assist students in problem-solving and selecting suitable solutions. Evaluate student needs and authorize services. Coordinate and administer programs, events, and projects. Facilitate student involvement in campus life. Advocate the needs of individual students and groups of students to university administrators, faculty, and staff. Provide support and assistance to students facing personal and institutional challenges. May provide lead or direction.May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other departments withing functional area as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to graduation from a four-year college or university in a related field, plus upper division or graduate course work in counseling techniques, interviewing and job-related conflict resolutions. Experience : Equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. (A master’s degree in counseling, Clinical Psychology, Social Work, or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career or counseling.) Preferred Qualifications Master's degree in student affairs, education, guidance and counseling, administration, or equivalent in a related area. Experience coordinating events such as conferences, workshops, and trainings in various platforms and settings. Experience in executing presentations in large and small settings. Experience in mentoring and guidance for Black students within academics, well-being, and other holistic support. Experience in working with intersectionality among a group of diverse populations. Experience in outreach, networking, and collaboration with community partners for the support of black students and the African-American/Black Diaspora. Experience in data collection and data analysis, as well as demonstrating competency in assessment and evaluation of student service activities in an educational setting to improve services to students. Knowledge, Skills, Abilities Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Demonstrated ability to make decisions and carry through actions having implications with regard toother program or service areas. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field. General knowledge, or the ability to rapidly acquire such knowledge, of the overall operation, functions, and organizational procedures of the campus. Ability to advise students individually and in groups on complex student-related matters. Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations. Thorough knowledge of the policies, procedures, activities, and practices of the program area to which assigned, or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned. General knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management. General knowledge of interview techniques and advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions. Ability to advise students individually or in groups on varied and complex matters. Ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Ability to reason logically and analyze and solve the organizational and operating problems of one or several program areas. Ability to plan, coordinate, initiate actions necessary to implement administrative or group decisions or recommendations and ability to evaluate programs, services, policies and procedures. Ability to analyze and define complex organizational, policy or procedural problems or situations accurately, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action. Ability to understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served. Ability to establish and maintain effective, cooperative and harmonious working relationships with a variety of individuals in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires traveling across campus frequently and lift up to 50 lbs. Occasional evening and weekend work (adjusted schedule) will be required. Salary Range Anticipated salary will be $5,732 - $6,305 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $5,732 - $8,176 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 4) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 2, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 09, 2024
Position Summary (Classified as: Student Services Professional IV) Full-time position available on or after April 15, 2024 for in the Warrior Cross Cultural Center. The Student Services Professional IV performs highly complex professional Student Services work in reviewing the most difficult individual, group or organizational problems, developing and recommending courses of action, and implementing proposed solutions. Incumbents in this classification typically utilize a combination of high-level analytical skills and high-level interpersonal skills in working on complex problems from the investigation and analysis stage through the solution and implementation stage. This is the first level where assignments regularly impact other Student Services areas and where the scope of assignments is program-wide. Student Services Professionals are responsible for providing a wide variety of professional services and activities ranging from preadmission to the university through post graduation. The purpose of these services and activities is to assist students in making successful progress toward their degree objectives; to provide learning experiences which supplement those in the classroom; and to assist and encourage students to utilize effectively the knowledge, skills and abilities learned during their university careers. Such services and activities may include providing information and guidance to students; assisting students to think through problems and select suitable solutions and courses of action; evaluating student needs and authorizing services; coordinating and administering programs, events, and projects; facilitating student involvement in campus life; advocating the needs of individual students and groups of students to university administrators, faculty and staff; and providing support and assistance to students facing a variety of personal as well as institutional problems, questions and challenges. In addition, Student Services Professionals may serve as “working supervisors” or lead persons.> Job Duties Duties include but are not limited to: Develop, coordinate, and maintain a diverse set of programs and services that raise awareness of specific student issues. Design and implement reoccurring programming in various areas to support student engagement and success. Establish comprehensive processes and practices for student support, including application and assessment procedures. Develop culturally-inclusive communication protocols and programs to support student success. Collaborate with campus departments and stakeholders to support student community needs. Coordinate with regional partners to create opportunities for student career development and support. Develop and implement comprehensive communication and outreach strategies. Problem-solve effectively during programs and events. Develop and implement assessment and evaluation processes to improve program outcomes. Design and implement inclusive outreach programs and activities. Collaborate with stakeholders to create programs aligned with institutional priorities. Maintain relationships with campus employees to support student activities. Serve as a liaison with community partners for volunteer events and service projects. Develop evaluation and assessment practices for program improvement. Promote student participation in university and community events. Prepare regular reports on program outcomes. Coordinate and deliver training and development activities. Review and analyze policies and procedures for program improvement. Establish procedures to mitigate program risks. Resolve program-related situations promptly. Oversee data collection and analysis for program evaluation. Participate in organizations to stay current on student success strategies. Provide information and guidance to students. Assist students in problem-solving and selecting suitable solutions. Evaluate student needs and authorize services. Coordinate and administer programs, events, and projects. Facilitate student involvement in campus life. Advocate the needs of individual students and groups of students to university administrators, faculty, and staff. Provide support and assistance to students facing personal and institutional challenges. May provide lead or direction.May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other departments withing functional area as needed. Other duties as assigned. Minimum Qualifications Education : Equivalent to graduation from a four-year college or university in a related field, plus upper division or graduate course work in counseling techniques, interviewing and job-related conflict resolutions. Experience : Equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. (A master’s degree in counseling, Clinical Psychology, Social Work, or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career or counseling.) Preferred Qualifications Master's degree in student affairs, education, guidance and counseling, administration, or equivalent in a related area. Experience coordinating events such as conferences, workshops, and trainings in various platforms and settings. Experience in executing presentations in large and small settings. Experience in mentoring and guidance for Black students within academics, well-being, and other holistic support. Experience in working with intersectionality among a group of diverse populations. Experience in outreach, networking, and collaboration with community partners for the support of black students and the African-American/Black Diaspora. Experience in data collection and data analysis, as well as demonstrating competency in assessment and evaluation of student service activities in an educational setting to improve services to students. Knowledge, Skills, Abilities Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to obtain factual and interpretive information through interviews. Ability to collect, compile, analyze and evaluate data and make verbal or written presentation based on these data. Ability to recognize multicultural, multi-sexed and multi-aged value systems and work accordingly. Demonstrated ability to make decisions and carry through actions having implications with regard toother program or service areas. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field. General knowledge, or the ability to rapidly acquire such knowledge, of the overall operation, functions, and organizational procedures of the campus. Ability to advise students individually and in groups on complex student-related matters. Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations. Thorough knowledge of the policies, procedures, activities, and practices of the program area to which assigned, or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned. General knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management. General knowledge of interview techniques and advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions. Ability to advise students individually or in groups on varied and complex matters. Ability to determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Ability to reason logically and analyze and solve the organizational and operating problems of one or several program areas. Ability to plan, coordinate, initiate actions necessary to implement administrative or group decisions or recommendations and ability to evaluate programs, services, policies and procedures. Ability to analyze and define complex organizational, policy or procedural problems or situations accurately, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action. Ability to understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served. Ability to establish and maintain effective, cooperative and harmonious working relationships with a variety of individuals in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires traveling across campus frequently and lift up to 50 lbs. Occasional evening and weekend work (adjusted schedule) will be required. Salary Range Anticipated salary will be $5,732 - $6,305 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $5,732 - $8,176 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 4) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 2, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Dean’s Office, Personnel and Fiscal Operations Coordinator Classification Administrative Support Coordinator II AutoReqId 537177 Department Dean’s Office Sub-Division College of Business and Economics Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory, and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit, and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Dean’s Office, Personnel and Fiscal Operations Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Academic Resource Manager (ARM), the Administrative Support Coordinator II primarily offers fiscal and Personnel support to the College of Business and Economics (CBE). Responsibilities include ensuring adequate staffing for the front desk by managing hiring, scheduling, and supervision of student assistants. The role also involves supporting Dean’s office programs in the hiring of student workers and handling supply inventory for both the Dean's office and associated programs. Administrative Support Coordinator II assists the Senior Budget Analyst in processing manual reclassifications, budget and expense transfers, and processing billings between State and Auxiliary entities. Under the general direction of the Academic Resource Manager, the Administrative Support Coordinator II reviews card reconciliations and examines travel documents for compliance with CSUF, Auxiliary, and Philanthropic Foundation policies, providing explanations to faculty and staff as necessary. Administrative Support Coordinator II manages the College Directory and distribution list with semester updates and serves as a backup to the Dean’s assistant. This position oversees the Dean's office front desk and student worker hiring, including tasks such as ensuring adequate staffing coverage, assigning projects to student assistants, and monitoring project completion. Administrative Support Coordinator II is responsible for hiring all student assistants for various Dean’s office programs and departments, serving as the timekeeper for Dean’s office student workers, and providing training and ad hoc support on managing student worker appointments based on CHRS policies and procedures. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
May 03, 2024
Job Title Dean’s Office, Personnel and Fiscal Operations Coordinator Classification Administrative Support Coordinator II AutoReqId 537177 Department Dean’s Office Sub-Division College of Business and Economics Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive university that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory, and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit, and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We seek an exceptional individual to join our team as the Dean’s Office, Personnel and Fiscal Operations Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Academic Resource Manager (ARM), the Administrative Support Coordinator II primarily offers fiscal and Personnel support to the College of Business and Economics (CBE). Responsibilities include ensuring adequate staffing for the front desk by managing hiring, scheduling, and supervision of student assistants. The role also involves supporting Dean’s office programs in the hiring of student workers and handling supply inventory for both the Dean's office and associated programs. Administrative Support Coordinator II assists the Senior Budget Analyst in processing manual reclassifications, budget and expense transfers, and processing billings between State and Auxiliary entities. Under the general direction of the Academic Resource Manager, the Administrative Support Coordinator II reviews card reconciliations and examines travel documents for compliance with CSUF, Auxiliary, and Philanthropic Foundation policies, providing explanations to faculty and staff as necessary. Administrative Support Coordinator II manages the College Directory and distribution list with semester updates and serves as a backup to the Dean’s assistant. This position oversees the Dean's office front desk and student worker hiring, including tasks such as ensuring adequate staffing coverage, assigning projects to student assistants, and monitoring project completion. Administrative Support Coordinator II is responsible for hiring all student assistants for various Dean’s office programs and departments, serving as the timekeeper for Dean’s office student workers, and providing training and ad hoc support on managing student worker appointments based on CHRS policies and procedures. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Program Coordinator, Categorical Job Category: CSEA Job Opening Date: March 27, 2024 Job Closing Date: Location: Saddleback College Work Location: Mission Viejo, CA Department: Extended Learning Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Annual salary starting from $80,832 to $89,256 Required Documents: Resume and Cover Letter Job Description: Initial Screening Date: April 15, 2024 A cover letter and resume are required. C.S.E.A. Classified Bargaining Unit Salary Range 134 This position is categorically funded. Employment in this position is contingent upon funding by ELL Healthcare Pathways Grant. As part of the ELL( English Language Learners) Healthcare Pathways grant, the program coordinator position coordinates work amongst the South Orange County Regional Consortium agencies participating in the grant. Sample duties include scheduling regular meetings with the agencies, preparing agendas and minutes, documenting the activities of each agency for reporting purposes, guiding student cohorts along their chosen pathways, ultimately contributing to the successful attainment of the intended outcomes of the grant. This position reports to the grant lead, ensuring seamless coordination and alignment with the broader objectives of the initiative. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job . SUMMARY DESCRIPTION Under general direction from an appropriate level manager or administrator, serve as the coordinator for assigned program or project area providing professional level program or project area support and services; develop and provide a full range of program or project area functions or services including difficult administrative and management support duties in support of the assigned project, program, or functional area; provide direction for assigned programs, projects, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the program, project, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office. DISTINGUISHING CHARACTERISTICS The Program Coordinator in an advanced journey-level professional classification that performs a full range of professional level support and program coordination duties in support of assigned program or project area including to develop, implement, and administer assigned services and functional areas, participate in budget development and monitoring, and project area policy and procedure development and implementation. Positions at this level coordinate communication and work activities among District staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program or project area and an in-depth professional level knowledge relative to specific areas. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Coordinate and oversee the development and implementation of assigned aspects of the assigned project, program, or program area; ensure compliance with all aspects of program requirements including grant requirements. Plan, design, and implement program or project elements that support service delivery; participate in processes to define scope and schedule of services and activities; oversee and participate in implementation processes. Assume responsibility for providing coordination of resources for projects or programs; determine program short and long-term needs and develop recommendations; design processes and procedures to implement, maintain, and/or manage functional area resources. Oversee and participate in the development and implementation of goals, objectives, policies, and priorities for the assigned area; research, implement, and administer policies, procedures, and changing business practices and processes for assigned area; develop and maintain handbooks, forms, and related policies and procedures. Resolve operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; oversee and assist in implementation of recommendations. Perform a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and projects; conduct studies, research projects, and analysis. Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information. Coordinate the budget process for assigned area; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests; create data tracking and reporting systems; monitor status. Research, negotiate, and monitor assigned contracts and agreements with outside suppliers, service providers, and others; ensure work is performed in compliance with contracts and agreements; process invoices and payments. Create and maintain publications promoting the assigned project, program, or program area; develop publications and materials to advertise and provide program information including newsletters, directories, handbooks, special event flyers, and other public relations materials as needed. Coordinate assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships. Collaborate in the design and implementation of a network of community-based organizations and schools that will oversee and provide services and experiences for program participants; assist in the development of cooperative agreements with other agencies and organizations involved with providing program services. Coordinate meetings related to assigned program; represent area of assignment, participate on, and provide staff support to a variety of committees, task forces, and boards; develop agendas and write speaking points; participate in speaking engagements; prepare and present presentation materials, staff reports, and other documents as appropriate and necessary; respond to and resolve inquiries and complaints. Serve as contact and respond to requests for information from staff, other agencies, and the general public regarding project or program area of assignment; participate in community outreach and education activities; prepare presentations and related material. Maintain records concerning program activities; process incoming and outgoing documents; prepare and track various documents; prepare reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget. Assist with overseeing website and distance education system for assigned program area; update information as necessary. Manage data and information used in assigned area including to administer assigned databases; enter and modify data; generate reports; analyze user needs and modify database structure and/or format in response to user needs; train staff on use of database systems; prepare database documentation. Provide training and work direction to student workers and assigned staff; schedule assigned staff; ensure staff follows District policies and professional standards. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Pertinent federal, state, and local laws, codes, rules, regulations, policies, and procedures related to area of assignment. District and College organization, operations, policies, and objectives. Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. Goals and objectives of the assigned project or program area. Principles and practices of program development, administration, and review. Principles, practices, and procedures of business administration and public administration. Technical knowledge of business/industry principles and practices for the area of responsibility. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Principles and techniques used in public relations. Project and contract management principles and practices. Information and research resources available related to areas of assignment. Work organization and office management principles and practices. Processes, procedures, and practices of budget preparation and administration. Statistical procedures and mathematical concepts. Software programs, applications, and database systems relevant to area of assignment; generating and analyzing reports from systems and databases; principles, practices, and procedures of complex statistical and administrative research and report preparation. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of business letter writing and report preparation. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Confidentiality requirements when dealing with personal and sensitive student information. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to : Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, codes, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment; assure compliance with State and federal laws and District policies. Coordinate and participate in the management of assigned project, program, or program area functions and services. Establish and maintain community relationships; assess community needs to develop appropriate service partnerships for assigned programs; understand the nature of partnerships and identify mutual interests. Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. Develop recommendations for problematic areas and implement and monitor changes. Participate in the development and administration of policies and procedures. Participate in the preparation and administration of assigned budgets. Perform a full range of complex and responsible program support as well as difficult administrative duties. Oversee and participate in the management of the administrative functions and operations of the assigned office. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively; prepare and present reports and recommendations on complex processes both orally and in written form; provide information and direction to others. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Perform a variety of highly specialized duties and activities in support of the assigned area; operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare clear, concise, and comprehensive documentation, reports, and other written materials; research, compile, assemble, analyze, and interpret data from diverse sources. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively; plan, organize, coordinate, prioritize, perform, and delegate work; establish, review, and revise office work priorities; coordinate projects with multiple tasks and re-prioritize as needed. Analyze complex situations accurately and adopt an effective course of action; exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; use independent judgment to plan and accomplish goals; maintain critical and sensitive information, records, and reports confidentially. Select, train, evaluate, and provide work direction to assigned staff and student workers. Effectively utilize computer applications and equipment in the performance of duties; maintain current knowledge of technological advances in the field; adapt to changing technologies and learn functionality of new equipment and systems. Attend and participate in trainings, meetings, workshops, and conferences; learn new state and federal laws, rules, and regulations pertaining to area of assignment; participate in the development of new/revised procedures to accommodate changes; attend and participate in diversity, equity, and inclusion trainings and events; maintain compliance with online coursework and other mandatory trainings and certifications as directed by supervisor. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work some evening/weekend shifts as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in a public administration, business administration, or related field. Experience : Three years increasingly responsible professional experience related to program area of assignment. License or Certificate : A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Mar 28, 2024
Full Time
Title: Program Coordinator, Categorical Job Category: CSEA Job Opening Date: March 27, 2024 Job Closing Date: Location: Saddleback College Work Location: Mission Viejo, CA Department: Extended Learning Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Annual salary starting from $80,832 to $89,256 Required Documents: Resume and Cover Letter Job Description: Initial Screening Date: April 15, 2024 A cover letter and resume are required. C.S.E.A. Classified Bargaining Unit Salary Range 134 This position is categorically funded. Employment in this position is contingent upon funding by ELL Healthcare Pathways Grant. As part of the ELL( English Language Learners) Healthcare Pathways grant, the program coordinator position coordinates work amongst the South Orange County Regional Consortium agencies participating in the grant. Sample duties include scheduling regular meetings with the agencies, preparing agendas and minutes, documenting the activities of each agency for reporting purposes, guiding student cohorts along their chosen pathways, ultimately contributing to the successful attainment of the intended outcomes of the grant. This position reports to the grant lead, ensuring seamless coordination and alignment with the broader objectives of the initiative. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job . SUMMARY DESCRIPTION Under general direction from an appropriate level manager or administrator, serve as the coordinator for assigned program or project area providing professional level program or project area support and services; develop and provide a full range of program or project area functions or services including difficult administrative and management support duties in support of the assigned project, program, or functional area; provide direction for assigned programs, projects, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the program, project, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office. DISTINGUISHING CHARACTERISTICS The Program Coordinator in an advanced journey-level professional classification that performs a full range of professional level support and program coordination duties in support of assigned program or project area including to develop, implement, and administer assigned services and functional areas, participate in budget development and monitoring, and project area policy and procedure development and implementation. Positions at this level coordinate communication and work activities among District staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program or project area and an in-depth professional level knowledge relative to specific areas. REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Coordinate and oversee the development and implementation of assigned aspects of the assigned project, program, or program area; ensure compliance with all aspects of program requirements including grant requirements. Plan, design, and implement program or project elements that support service delivery; participate in processes to define scope and schedule of services and activities; oversee and participate in implementation processes. Assume responsibility for providing coordination of resources for projects or programs; determine program short and long-term needs and develop recommendations; design processes and procedures to implement, maintain, and/or manage functional area resources. Oversee and participate in the development and implementation of goals, objectives, policies, and priorities for the assigned area; research, implement, and administer policies, procedures, and changing business practices and processes for assigned area; develop and maintain handbooks, forms, and related policies and procedures. Resolve operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; oversee and assist in implementation of recommendations. Perform a variety of professional level research, administrative, operational, financial, and analytical duties in support of assigned programs and projects; conduct studies, research projects, and analysis. Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information. Coordinate the budget process for assigned area; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests; create data tracking and reporting systems; monitor status. Research, negotiate, and monitor assigned contracts and agreements with outside suppliers, service providers, and others; ensure work is performed in compliance with contracts and agreements; process invoices and payments. Create and maintain publications promoting the assigned project, program, or program area; develop publications and materials to advertise and provide program information including newsletters, directories, handbooks, special event flyers, and other public relations materials as needed. Coordinate assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships. Collaborate in the design and implementation of a network of community-based organizations and schools that will oversee and provide services and experiences for program participants; assist in the development of cooperative agreements with other agencies and organizations involved with providing program services. Coordinate meetings related to assigned program; represent area of assignment, participate on, and provide staff support to a variety of committees, task forces, and boards; develop agendas and write speaking points; participate in speaking engagements; prepare and present presentation materials, staff reports, and other documents as appropriate and necessary; respond to and resolve inquiries and complaints. Serve as contact and respond to requests for information from staff, other agencies, and the general public regarding project or program area of assignment; participate in community outreach and education activities; prepare presentations and related material. Maintain records concerning program activities; process incoming and outgoing documents; prepare and track various documents; prepare reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget. Assist with overseeing website and distance education system for assigned program area; update information as necessary. Manage data and information used in assigned area including to administer assigned databases; enter and modify data; generate reports; analyze user needs and modify database structure and/or format in response to user needs; train staff on use of database systems; prepare database documentation. Provide training and work direction to student workers and assigned staff; schedule assigned staff; ensure staff follows District policies and professional standards. Perform related duties as required. QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Pertinent federal, state, and local laws, codes, rules, regulations, policies, and procedures related to area of assignment. District and College organization, operations, policies, and objectives. Operational characteristics, services, and activities of the functions, programs, and operations of the assigned project or program area. Goals and objectives of the assigned project or program area. Principles and practices of program development, administration, and review. Principles, practices, and procedures of business administration and public administration. Technical knowledge of business/industry principles and practices for the area of responsibility. Methods and techniques used in the performance of duties and responsibilities specific to the area of assignment. Principles and techniques used in public relations. Project and contract management principles and practices. Information and research resources available related to areas of assignment. Work organization and office management principles and practices. Processes, procedures, and practices of budget preparation and administration. Statistical procedures and mathematical concepts. Software programs, applications, and database systems relevant to area of assignment; generating and analyzing reports from systems and databases; principles, practices, and procedures of complex statistical and administrative research and report preparation. Current office practices, procedures, methods, and computer equipment, software, and applications related to the work, including word processing, desktop publishing, spreadsheets, and databases. Principles and practices used to establish and maintain files and information retrieval systems; principles and practice of recordkeeping, and principles and procedures of business letter writing and report preparation. Effective written and oral communication skills including correct English usage, grammar, spelling, punctuation, and vocabulary. Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students. Techniques for providing a high level of customer service including methods and techniques of proper telephone etiquette. Interpersonal skills using tact, patience, and courtesy. Techniques to facilitate effective interaction with people on an individual or group basis. Confidentiality requirements when dealing with personal and sensitive student information. Occupational hazards and standard safety policies and procedures. Principles and practices of providing training and guidance to lower-level staff and student workers. Ability to : Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand, explain, and apply administrative and office policies and procedures as well as pertinent laws, codes, regulations, and ordinances; work within the policies, functions, and requirements of area of assignment; assure compliance with State and federal laws and District policies. Coordinate and participate in the management of assigned project, program, or program area functions and services. Establish and maintain community relationships; assess community needs to develop appropriate service partnerships for assigned programs; understand the nature of partnerships and identify mutual interests. Use technical concepts and project management tools and techniques to effectively coordinate a project or program area and solve complex problems in creative and effective ways. Develop recommendations for problematic areas and implement and monitor changes. Participate in the development and administration of policies and procedures. Participate in the preparation and administration of assigned budgets. Perform a full range of complex and responsible program support as well as difficult administrative duties. Oversee and participate in the management of the administrative functions and operations of the assigned office. Communicate clearly and concisely, both orally and in writing in English; use correct English usage, grammar, spelling, punctuation, and vocabulary; understand and follow oral and written directions in English; listen actively and effectively; prepare and present reports and recommendations on complex processes both orally and in written form; provide information and direction to others. Develop, maintain, and foster effective working relationships involving interactions and communications personally, by phone, and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis. Interact extensively with and respond to requests and inquiries from students, faculty, staff, and public; effectively present information in person or on the telephone to students, staff, or the public; provide excellent customer service. Perform a variety of highly specialized duties and activities in support of the assigned area; operate office equipment including hardware, software, and devices supporting word processing, database management, and spreadsheets; type or enter data at a speed necessary for successful job performance; maintain accurate filing, record keeping, and tracking systems; apply excellent organization skills and attention to detail; compose and prepare correspondence and memoranda; maintain filing systems; prepare clear, concise, and comprehensive documentation, reports, and other written materials; research, compile, assemble, analyze, and interpret data from diverse sources. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially, independently, and collaboratively; plan, organize, coordinate, prioritize, perform, and delegate work; establish, review, and revise office work priorities; coordinate projects with multiple tasks and re-prioritize as needed. Analyze complex situations accurately and adopt an effective course of action; exercise good judgment, discretion, and personal initiative in resolving confidential, difficult, and sensitive situations, according to established policies and procedures; use sound judgment in recognizing scope of authority; use independent judgment to plan and accomplish goals; maintain critical and sensitive information, records, and reports confidentially. Select, train, evaluate, and provide work direction to assigned staff and student workers. Effectively utilize computer applications and equipment in the performance of duties; maintain current knowledge of technological advances in the field; adapt to changing technologies and learn functionality of new equipment and systems. Attend and participate in trainings, meetings, workshops, and conferences; learn new state and federal laws, rules, and regulations pertaining to area of assignment; participate in the development of new/revised procedures to accommodate changes; attend and participate in diversity, equity, and inclusion trainings and events; maintain compliance with online coursework and other mandatory trainings and certifications as directed by supervisor. Report to work on a regular and consistent basis, as scheduled, to assigned job. Work some evening/weekend shifts as required. Maintain the cleanliness, safety, and organization of assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in a public administration, business administration, or related field. Experience : Three years increasingly responsible professional experience related to program area of assignment. License or Certificate : A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting, typically at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and may occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position available on or after May 6, 2024 for the Office of the President. The Repatriation Coordinator serves as the campus’ designated authority to work across campus departments to achieve the university’s goals around the timely and respectful consultation around and repatriation of Native American ancestors and cultural items. The Repatriation Coordinator ensures the university is compliant with all aspects of Native American Graves Protection and Repatriation Act (NAGPRA), CalNAGPRA, CSU/campus policy, and guiding policies and practices. The Repatriation Coordinator develops tribal relationships that acknowledge and respects a tribe’s sovereignty, cultural protocols, and cultural and religious practices and knowledge. Job Duties Duties include but are not limited to: Manage claim process, including certification of inventories through NAHC consultation with tribes (includes required documents and liaison with tribal chairs). Coordinate between campus, federal agencies and tribes on the status of collections, remains and items that are under Stanislaus State’s possession and control, in collaboration with faculty and staff. Manage production and/or update of preliminary inventories, summaries, consultations, and claims in collaboration with faculty and staff. Manage the development and implementation of Stanislaus State’s NAGPRA compliance and repatriation program in collaboration with faculty and staff; oversee processes and outcomes to ensure quality standards are met. Oversee documentation and repatriation of culturally affiliated remains and NAGPRA-related items in collaboration with faculty and staff. Coordinate and consult with relevant campus departments, faculty, and staff; manage the university repatriation committee; develop and conduct training, as needed. Work closely with the CSU Cal NAGPRA Campus Coordinators Group and other systemwide partnerships on NAGPRA related work. Maintain proper documentation of correspondence, consultations, loans, transfers, federal and state notices, inventories, summaries and determinations regarding cultural affiliation, repatriation, or disposition. Represent the campus as a primary contact for the NAGPRA program, including inquiries seeking information about Native American remains and items falling under NAGPRA regulations. Manage and maintain applicable website content and information resources; develop documents and processes to facilitate consultations. Deliver professional and public presentations related to Cal NAGPRA/NAGPRA and related work. Make recommendations to campus administration and associated committees on compliance with applicable law, system, and campus policies. Coordinate and lead meetings of the relevant campus advisory committees related to NAGPRA policies and work to address any needs that arise with the goal of ensuring timely and respectful repatriation in collaboration with faculty and staff. Advance Stanislaus State policies in consultation with relevant staff, administrators, faculty, and off-campus tribal representatives. Meet with elected officials, legal counsel, tribal leaders, campus administration and community leaders on all aspects of NAGPRA, Cal NAGPRA and relevant CSU and campus policies to provide updates and explain decisions made by campus. Work with faculty, staff and designated committees to advance tribal relationships that acknowledge and respect tribal sovereignty, cultural protocols, and cultural and religious practices and knowledge. Advance existing outreach and implement a robust consultation program to proactively engage Native American tribes and relevant communities in NAGPRA processes in collaboration with faculty, staff and administration. Meet with tribal members to build relationships and address concerns relative to the repatriation process; represent Stanislaus State at meetings with tribal government officials and representatives to coordinate NAGPRA compliance, address tribal concerns, and when possible, negotiate culturally sensitive resolutions. Manage and oversee travel support for tribal members and seek funding to assist Tribes with repatriation, as needed. Coordinate visits to campus by tribal leaders and ensure proper protocols are followed during the visits. Broker discussions between tribal members Stanislaus State faculty, staff, students and administration as topics and issues arise. Evaluate information obtained through the consultation process to determine whether there is a cultural affiliation related to items in our collections and on our inventory or summary, with particular attention to tribal traditional knowledge in the process as required by AB275. Work with tribes, university counsel and others to resolve any competing claims, should they arise. Serve as a representative and campus expert on NAGPRA/Cal NAGPRA and tribal engagement for campus staff and faculty regarding tribal relations. Work directly with the Chancellor’s Office, president/president’s designee, deans, chairs, faculty, staff, and students to manage Cal NAGPRA/NAGPRA compliance, and ensure compliance with CSU systemwide policy and practice. Ensure compliance with all applicable laws, regulations and policies; maintain status reports; submit and update federal and state reports and notices. Collaborate on continuing campus inventories/searches, updates to maps/summaries/inventories, and ensuring such updates are communicated and transmitted to appropriate parties. Collaboratively create or refine policies and procedures around the repatriation process and addressing any other needs that may impact the goal of timely and respectful repatriation. Work with Tribes and university counsel to ensure that we are in compliance with the requirements for Notices of Intent to Repatriate. Research any curation agreements or acquisitions between the university and other organizations, including tribes, evaluating the acquisition process to determining whether the item or collection was acquired without the voluntary consensus of the individual or group who had the authority to alienate the cultural item. Other duties as assigned. Minimum Qualifications Education : Bachelor’s degree in a related area and/or equivalent experience/training. Experience : Experience with NAGPRA and CalNAGPRA programs. Preferred Qualifications Masters’ Degree or PhD in Native American studies, museum studies, anthropology, cultural resource/heritage management, or related field. Direct experience with NAGPRA, CalNAGPRA and/or CSU policies and practices on Native American cultural affiliation and repatriation. Experience working effectively with Native American communities, preferably with California Native American tribes and tribal communities, including engaging in genuine tribal consultation and recognition of Tribal sovereignty. Direct experience working with cultural items, including cataloging and curating. Experience managing complex projects, including, but not limited to financial management/budgeting and collaboration. Knowledge of Stanislaus State policies and procedures, including grant, contract, and procurement policies and practices. Knowledge, Skills, Abilities Thorough knowledge of applicable federal and state regulations. Knowledge of consultation practices and processes with Native American Tribes. Knowledge of the processes and procedures of cultural items, including cataloging and curating. Thorough knowledge of the repatriation process. Knowledge of principles of institutional planning. Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages. Skill/Ability to: • Communicate clearly and concisely, both orally and in writing, and prepare detailed written reports and correspondence. • Exercise sound administrative judgment and initiative in the development of new methods and procedures and in the solution of difficult problems. • Reviews and evaluates program service delivery methods and systems and identifies opportunities for improvement. implements changes to standard operating procedures to enhance services. • Ability to develop and implement short and long-term plans and initiatives to meet established development goals and objectives. • Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters. • Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. • Interpersonal skills with demonstrated commitment to serving a diverse population with cultural competence, sensitivity and diplomacy and tact. • Ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior level management, Chancellor’s Office, and external contacts. • Develop and sustain collegial working relationships with individuals from diverse backgrounds and perspectives. License or Certifications Valid CA Driver’s License or eligibility to obtain one within a reasonable time-period upon hire. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical office environment. Position requires working at a computer station or desk for extended periods of time. Requires travel between campus offices and off-campus locations. Salary Range Anticipated salary will be $5,834 - $7,084/mo ($70K-85K/yr) plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 15, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 30, 2024
Position Summary Full-time position available on or after May 6, 2024 for the Office of the President. The Repatriation Coordinator serves as the campus’ designated authority to work across campus departments to achieve the university’s goals around the timely and respectful consultation around and repatriation of Native American ancestors and cultural items. The Repatriation Coordinator ensures the university is compliant with all aspects of Native American Graves Protection and Repatriation Act (NAGPRA), CalNAGPRA, CSU/campus policy, and guiding policies and practices. The Repatriation Coordinator develops tribal relationships that acknowledge and respects a tribe’s sovereignty, cultural protocols, and cultural and religious practices and knowledge. Job Duties Duties include but are not limited to: Manage claim process, including certification of inventories through NAHC consultation with tribes (includes required documents and liaison with tribal chairs). Coordinate between campus, federal agencies and tribes on the status of collections, remains and items that are under Stanislaus State’s possession and control, in collaboration with faculty and staff. Manage production and/or update of preliminary inventories, summaries, consultations, and claims in collaboration with faculty and staff. Manage the development and implementation of Stanislaus State’s NAGPRA compliance and repatriation program in collaboration with faculty and staff; oversee processes and outcomes to ensure quality standards are met. Oversee documentation and repatriation of culturally affiliated remains and NAGPRA-related items in collaboration with faculty and staff. Coordinate and consult with relevant campus departments, faculty, and staff; manage the university repatriation committee; develop and conduct training, as needed. Work closely with the CSU Cal NAGPRA Campus Coordinators Group and other systemwide partnerships on NAGPRA related work. Maintain proper documentation of correspondence, consultations, loans, transfers, federal and state notices, inventories, summaries and determinations regarding cultural affiliation, repatriation, or disposition. Represent the campus as a primary contact for the NAGPRA program, including inquiries seeking information about Native American remains and items falling under NAGPRA regulations. Manage and maintain applicable website content and information resources; develop documents and processes to facilitate consultations. Deliver professional and public presentations related to Cal NAGPRA/NAGPRA and related work. Make recommendations to campus administration and associated committees on compliance with applicable law, system, and campus policies. Coordinate and lead meetings of the relevant campus advisory committees related to NAGPRA policies and work to address any needs that arise with the goal of ensuring timely and respectful repatriation in collaboration with faculty and staff. Advance Stanislaus State policies in consultation with relevant staff, administrators, faculty, and off-campus tribal representatives. Meet with elected officials, legal counsel, tribal leaders, campus administration and community leaders on all aspects of NAGPRA, Cal NAGPRA and relevant CSU and campus policies to provide updates and explain decisions made by campus. Work with faculty, staff and designated committees to advance tribal relationships that acknowledge and respect tribal sovereignty, cultural protocols, and cultural and religious practices and knowledge. Advance existing outreach and implement a robust consultation program to proactively engage Native American tribes and relevant communities in NAGPRA processes in collaboration with faculty, staff and administration. Meet with tribal members to build relationships and address concerns relative to the repatriation process; represent Stanislaus State at meetings with tribal government officials and representatives to coordinate NAGPRA compliance, address tribal concerns, and when possible, negotiate culturally sensitive resolutions. Manage and oversee travel support for tribal members and seek funding to assist Tribes with repatriation, as needed. Coordinate visits to campus by tribal leaders and ensure proper protocols are followed during the visits. Broker discussions between tribal members Stanislaus State faculty, staff, students and administration as topics and issues arise. Evaluate information obtained through the consultation process to determine whether there is a cultural affiliation related to items in our collections and on our inventory or summary, with particular attention to tribal traditional knowledge in the process as required by AB275. Work with tribes, university counsel and others to resolve any competing claims, should they arise. Serve as a representative and campus expert on NAGPRA/Cal NAGPRA and tribal engagement for campus staff and faculty regarding tribal relations. Work directly with the Chancellor’s Office, president/president’s designee, deans, chairs, faculty, staff, and students to manage Cal NAGPRA/NAGPRA compliance, and ensure compliance with CSU systemwide policy and practice. Ensure compliance with all applicable laws, regulations and policies; maintain status reports; submit and update federal and state reports and notices. Collaborate on continuing campus inventories/searches, updates to maps/summaries/inventories, and ensuring such updates are communicated and transmitted to appropriate parties. Collaboratively create or refine policies and procedures around the repatriation process and addressing any other needs that may impact the goal of timely and respectful repatriation. Work with Tribes and university counsel to ensure that we are in compliance with the requirements for Notices of Intent to Repatriate. Research any curation agreements or acquisitions between the university and other organizations, including tribes, evaluating the acquisition process to determining whether the item or collection was acquired without the voluntary consensus of the individual or group who had the authority to alienate the cultural item. Other duties as assigned. Minimum Qualifications Education : Bachelor’s degree in a related area and/or equivalent experience/training. Experience : Experience with NAGPRA and CalNAGPRA programs. Preferred Qualifications Masters’ Degree or PhD in Native American studies, museum studies, anthropology, cultural resource/heritage management, or related field. Direct experience with NAGPRA, CalNAGPRA and/or CSU policies and practices on Native American cultural affiliation and repatriation. Experience working effectively with Native American communities, preferably with California Native American tribes and tribal communities, including engaging in genuine tribal consultation and recognition of Tribal sovereignty. Direct experience working with cultural items, including cataloging and curating. Experience managing complex projects, including, but not limited to financial management/budgeting and collaboration. Knowledge of Stanislaus State policies and procedures, including grant, contract, and procurement policies and practices. Knowledge, Skills, Abilities Thorough knowledge of applicable federal and state regulations. Knowledge of consultation practices and processes with Native American Tribes. Knowledge of the processes and procedures of cultural items, including cataloging and curating. Thorough knowledge of the repatriation process. Knowledge of principles of institutional planning. Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages. Skill/Ability to: • Communicate clearly and concisely, both orally and in writing, and prepare detailed written reports and correspondence. • Exercise sound administrative judgment and initiative in the development of new methods and procedures and in the solution of difficult problems. • Reviews and evaluates program service delivery methods and systems and identifies opportunities for improvement. implements changes to standard operating procedures to enhance services. • Ability to develop and implement short and long-term plans and initiatives to meet established development goals and objectives. • Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters. • Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities. • Interpersonal skills with demonstrated commitment to serving a diverse population with cultural competence, sensitivity and diplomacy and tact. • Ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior level management, Chancellor’s Office, and external contacts. • Develop and sustain collegial working relationships with individuals from diverse backgrounds and perspectives. License or Certifications Valid CA Driver’s License or eligibility to obtain one within a reasonable time-period upon hire. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical office environment. Position requires working at a computer station or desk for extended periods of time. Requires travel between campus offices and off-campus locations. Salary Range Anticipated salary will be $5,834 - $7,084/mo ($70K-85K/yr) plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 15, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
THIS IS A SEASONAL POSITION Summer Program Counselor [Pre-Teen Coordinator] Salary: $16.00 Purpose of Classification : The purpose of this job is to oversee pre - teen summer camp and enhance their development through recreational enrichment activities. For seven weeks, we to teach pre - teen’s ages 13 - 18 what it means to be a responsible citizen through service and experimental learning projects. Duties include but are not limited to: Working cooperatively with administration and camp staff, supervising pre-teens, planning and implementing activities, encouraging camper participation, maintaining facilities, keeping supply inventory, providing superior customer service, attending meetings, completing reports, instructing campers in emergency procedures, abiding by organizational policy and procedures and performing other duties as assigned. Essential duties and responsibilities : The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned. Work Delegation: Planning and implementing camp activities (service learning projects, counselor in training activities and vendor support). Group supervision of campers in activities and daily camp operations. Collaborate with staff to establish and maintain a supportive and structured environment. Demonstrate paramount human relation skills when addressing officials, administration, employees, parents, guests or visitors. Promotion and compliance of organizational policies and procedures. Identifies and meets camper needs daily. Create camper schedule for pre-teen participants Minimum Qualifications: High School Diploma or GED. One year of college education. Has or is able to attain a valid CPR and First Aid certification. One year experience working with teen services in an academic, social, recreation, after-school or summer program; or any equivalent of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Experience in the following: Facilitating Service learning projects, managing outdoor recreation activities, community outreach & engagement, and mentoring. Must pass background check for criminal and child protective findings. Must pass a drug screening. Additional Information: City of Atlanta required training May 28th - May 31st , 2024. Summer staff will be required to work an 8-hour shift Monday - Friday from June 3rd - July 24TH , 2024; hours are 7:30 am - 6:00 pm ; Vacation requests during this time will not be approved. All summer staff must be actively involved with campers during swim times and wear a bathing suit (one-piece for females, swimming trunks with lining for males). Staff is not required to know how to swim or teach swim lessons. Resumes will be accepted. CBF2024 DPR2024
Mar 08, 2024
Full Time
THIS IS A SEASONAL POSITION Summer Program Counselor [Pre-Teen Coordinator] Salary: $16.00 Purpose of Classification : The purpose of this job is to oversee pre - teen summer camp and enhance their development through recreational enrichment activities. For seven weeks, we to teach pre - teen’s ages 13 - 18 what it means to be a responsible citizen through service and experimental learning projects. Duties include but are not limited to: Working cooperatively with administration and camp staff, supervising pre-teens, planning and implementing activities, encouraging camper participation, maintaining facilities, keeping supply inventory, providing superior customer service, attending meetings, completing reports, instructing campers in emergency procedures, abiding by organizational policy and procedures and performing other duties as assigned. Essential duties and responsibilities : The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned. Work Delegation: Planning and implementing camp activities (service learning projects, counselor in training activities and vendor support). Group supervision of campers in activities and daily camp operations. Collaborate with staff to establish and maintain a supportive and structured environment. Demonstrate paramount human relation skills when addressing officials, administration, employees, parents, guests or visitors. Promotion and compliance of organizational policies and procedures. Identifies and meets camper needs daily. Create camper schedule for pre-teen participants Minimum Qualifications: High School Diploma or GED. One year of college education. Has or is able to attain a valid CPR and First Aid certification. One year experience working with teen services in an academic, social, recreation, after-school or summer program; or any equivalent of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Experience in the following: Facilitating Service learning projects, managing outdoor recreation activities, community outreach & engagement, and mentoring. Must pass background check for criminal and child protective findings. Must pass a drug screening. Additional Information: City of Atlanta required training May 28th - May 31st , 2024. Summer staff will be required to work an 8-hour shift Monday - Friday from June 3rd - July 24TH , 2024; hours are 7:30 am - 6:00 pm ; Vacation requests during this time will not be approved. All summer staff must be actively involved with campers during swim times and wear a bathing suit (one-piece for females, swimming trunks with lining for males). Staff is not required to know how to swim or teach swim lessons. Resumes will be accepted. CBF2024 DPR2024
KING COUNTY DEPARTMENT OF WATER & LAND RESOURCES
Seattle, Washington, United States
Summary This posting may be used to establish a list of qualified candidates for the Administrative Specialist III position in the Water and Land Resources Division over the next six months. About the Role: This position works closely with the Noxious Weed Control Program manager to provide specific administrative, data management, technical support and communication duties supporting the operation of the King County Noxious Weed Control Program. They will provide oversight of administrative policies, purchasing and financial management functions for the program. This involves management of complex technical information and the interpretation of established policies, procedures systems and laws. Work is performed primarily on an independent basis with limited direct supervision. Work is coordinated collaboration and streamlines with other administrative support staff in the Division performing similar duties using similar processes. This position performs work remotely and onsite . About the Team: To provide key administrative and operational support services to the Noxious Weed Control Program to support its mission to provide benefits to the environment, recreation, public health and economic resources of King County by preventing and minimizing harmful impacts of noxious weeds. Commitment to Equity , Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive . We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist III - Program Administrative Coordinator , you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity . Apply now for a rewarding career at the Water and Land Resources Division of King County Department of Natural Resources & Parks (DNRP) . Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities . Enjoy training, comprehensive benefits , and growth opportunities. Job Duties What You Will Be Doing : Responsible for effective implementation of finance and accounting processes, including purchasing and processing of vendor payments, monitoring of budgets, processing of expense reports claims, and management of invoices, contracts and grants. Purchase, distribution and management of equipment required for program operations. Staff liaison for the King County Noxious Weed Control Board. Provide administrative support to the King County Noxious Weed Control Board, including scheduling and preparation of meetings, briefing materials, meeting minutes and reports, and ensuring compliance with King County Boards and Commissions policies and procedures. Assist as a point of contact for the Noxious Weed Program by answering the program line, receiving visitors, responding to emails sent to the program inbox, and managing the loan out of program equipment. Assist education and outreach staff at events and as an initial point of contact for the program, routing communications effectively. Assist Noxious Weed Specialists prepare written communications with landowners involved in noxious weed control projects. Draft correspondence to and on the behalf of the Program Manager, Board members, and program staff Prepare and send out bulk mailings to landowners and members of the public as needed for notification and outreach on noxious weeds. Experience, Qualifications, Knowledge, Skills Qualifications You Bring : At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment. Ability to effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment. Ability to work and make decisions in a fast-paced team environment. Experience with financial management and procurement processes and systems. Demonstrated ability to communicate effectively with the public on sensitive and technical issues related to noxious weed management. Ability to research topics on the Internet and other reference materials to support citizen inquiries. Must be able to tactfully handle information requests and complaints from a diverse range of customers, and demonstrate diplomacy and strong customer service skills. Expert knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams and SharePoint. Competencies You Bring : Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Customer Focus- Building strong customer relationships and delivering customer-centric solutions. Action Oriented- Taking on new opportunities and touch challenges with a sense of urgency, high energy, and enthusiasm. Resourcefulness - Securing and deploying resources effectively and efficiently. Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Required L icens es : Drivers License It Would Be Great if You Also Bring : Some basic knowledge of customer relational databases eg (Salesforce) and geospatial databases (such as ArcGIS). Experience with SharePoint file management, experience in website development and editing using Sitecore. Strong organizational, analytical and problem-solving skills and the ability to work independently on assigned tasks. Expert user in Oracle. Knowledge of rules, regulations, codes, laws, policies, procedures and ordinances. Currently hold or willing to obtain a "Public pest control consultant" license with WSDA. Currently hold or willing to a Notary Public license. Supplemental Information Remote and Onsite Work Details : Employees in this role work remotely from a home location, with onsite reporting requirements typically 3 days per week . The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department’s vision of Green Where We Work . Work Schedule : This fulltime position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. Union Representation : This position is represented by the Teamsters, Local 117 Union. Application and Selection Process : We welcome applications from all qualified applicants. We value divers ity , diverse perspectives and life experience and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews . To apply, submit a: Complete Application Resume Optional Cover Letter ( w ill be reviewed if submitted ) Who to Contact : For more information regarding this recruitment, please contact Calvin Rivers at 206-263-1986 or crivers@kingcounty.gov Discover More A bout DNRP : Visit our website , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News . Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year plus twopersonal holidays Generous vacation and paid sick leave Paid parental,family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 5/27/2024 11:59 PM Pacific
May 10, 2024
Full Time
Summary This posting may be used to establish a list of qualified candidates for the Administrative Specialist III position in the Water and Land Resources Division over the next six months. About the Role: This position works closely with the Noxious Weed Control Program manager to provide specific administrative, data management, technical support and communication duties supporting the operation of the King County Noxious Weed Control Program. They will provide oversight of administrative policies, purchasing and financial management functions for the program. This involves management of complex technical information and the interpretation of established policies, procedures systems and laws. Work is performed primarily on an independent basis with limited direct supervision. Work is coordinated collaboration and streamlines with other administrative support staff in the Division performing similar duties using similar processes. This position performs work remotely and onsite . About the Team: To provide key administrative and operational support services to the Noxious Weed Control Program to support its mission to provide benefits to the environment, recreation, public health and economic resources of King County by preventing and minimizing harmful impacts of noxious weeds. Commitment to Equity , Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive . We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist III - Program Administrative Coordinator , you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity . Apply now for a rewarding career at the Water and Land Resources Division of King County Department of Natural Resources & Parks (DNRP) . Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities . Enjoy training, comprehensive benefits , and growth opportunities. Job Duties What You Will Be Doing : Responsible for effective implementation of finance and accounting processes, including purchasing and processing of vendor payments, monitoring of budgets, processing of expense reports claims, and management of invoices, contracts and grants. Purchase, distribution and management of equipment required for program operations. Staff liaison for the King County Noxious Weed Control Board. Provide administrative support to the King County Noxious Weed Control Board, including scheduling and preparation of meetings, briefing materials, meeting minutes and reports, and ensuring compliance with King County Boards and Commissions policies and procedures. Assist as a point of contact for the Noxious Weed Program by answering the program line, receiving visitors, responding to emails sent to the program inbox, and managing the loan out of program equipment. Assist education and outreach staff at events and as an initial point of contact for the program, routing communications effectively. Assist Noxious Weed Specialists prepare written communications with landowners involved in noxious weed control projects. Draft correspondence to and on the behalf of the Program Manager, Board members, and program staff Prepare and send out bulk mailings to landowners and members of the public as needed for notification and outreach on noxious weeds. Experience, Qualifications, Knowledge, Skills Qualifications You Bring : At least three years of general office experience providing administrative, technical, clerical and customer service support functions in a fast-paced environment. Ability to effectively plan, prioritize, and delegate workload on a daily basis while adapting to changes in a high-pressure fast-paced environment. Ability to work and make decisions in a fast-paced team environment. Experience with financial management and procurement processes and systems. Demonstrated ability to communicate effectively with the public on sensitive and technical issues related to noxious weed management. Ability to research topics on the Internet and other reference materials to support citizen inquiries. Must be able to tactfully handle information requests and complaints from a diverse range of customers, and demonstrate diplomacy and strong customer service skills. Expert knowledge and skills using Microsoft Word, Excel, and Outlook; working knowledge and experience with, PowerPoint, Teams and SharePoint. Competencies You Bring : Collaborates - Building partnerships and working collaboratively with others to meet shared objectives. Customer Focus- Building strong customer relationships and delivering customer-centric solutions. Action Oriented- Taking on new opportunities and touch challenges with a sense of urgency, high energy, and enthusiasm. Resourcefulness - Securing and deploying resources effectively and efficiently. Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Required L icens es : Drivers License It Would Be Great if You Also Bring : Some basic knowledge of customer relational databases eg (Salesforce) and geospatial databases (such as ArcGIS). Experience with SharePoint file management, experience in website development and editing using Sitecore. Strong organizational, analytical and problem-solving skills and the ability to work independently on assigned tasks. Expert user in Oracle. Knowledge of rules, regulations, codes, laws, policies, procedures and ordinances. Currently hold or willing to obtain a "Public pest control consultant" license with WSDA. Currently hold or willing to a Notary Public license. Supplemental Information Remote and Onsite Work Details : Employees in this role work remotely from a home location, with onsite reporting requirements typically 3 days per week . The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life-balance and reduces carbon footprint under the department’s vision of Green Where We Work . Work Schedule : This fulltime position works a 40-hour work week. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. Union Representation : This position is represented by the Teamsters, Local 117 Union. Application and Selection Process : We welcome applications from all qualified applicants. We value divers ity , diverse perspectives and life experience and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews . To apply, submit a: Complete Application Resume Optional Cover Letter ( w ill be reviewed if submitted ) Who to Contact : For more information regarding this recruitment, please contact Calvin Rivers at 206-263-1986 or crivers@kingcounty.gov Discover More A bout DNRP : Visit our website , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News . Forbes named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. Guided by our "True North" , we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement. King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs: Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan Transportation program and ORCA transit pass 12paid holidays each year plus twopersonal holidays Generous vacation and paid sick leave Paid parental,family and medical, and volunteer leaves Flexible Spending Account Wellness programs Onsite activity centers Employee Giving Program Employee assistance programs Flexible schedules and telecommuting options, depending on position Training and career development programs For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page . This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass. For inquiries about the specifics of this position, please contact the recruiter identified on this job posting. Closing Date/Time: 5/27/2024 11:59 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position J ob Appointment: Regular, Full time Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here . Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. About the Position: The Bureau of Planning and Sustainability (BPS) is seeking a Communication Strategist (Coordinator II) to create, launch, and oversee communications campaigns for the Portland Clean Energy Community Benefits Fund (PCEF). This position will assist with the design and production of compelling materials including social-media copy, print collateral, reports, e-newsletters, online content, and interactive engagement tools. The PCEF Communication Strategist will work closely with PCEF and BPS Communications teams in support of communications needs and in keeping the PCEF website up-to-date. A critical function of the Communications Strategist is that of storyteller. The successful applicant has the essential role of finding unique and captivating stories among PCEF workplans to showcase stories that both educate and captivate. In collaboration with the PCEF Senior Communications Strategist, this position will organize and execute communications planning, marketing, and materials production with discretion and awareness of intergovernmental and community issues. As the Communications Strategist, you will: Oversee Web content management for PCEF: Post Web content for PCEF teams including stories written by PCEF Communications staff, events, PCEF Committee meeting agendas, and more. Create and launch communications campaigns: Meet regularly with assigned teams and supervisor to understand critical needs, project goals, and timelines. Develop and implement creative storytelling campaigns that advance BPS and PCEF goals, including writing/editing stories about grants, grantees, and projects, drafting social media and Web copy, and maintaining a PCEF editorial calendar. Tell captivating stories: Use creative and community-centered approaches to tell compelling stories of work done on the PCEF team. Assess and utilize appropriate platforms to determine where stories should be told and amplified while increasing public awareness and highlighting achievements. Oversee online and print content: Maintain and populate PCEF’s channels of communication, including digital platforms and collateral development, including writing, editing, and posting content for website, reports, presentations, brochures, social media, and program guides. As an ideal candidate, you are: A skilled writer and communicator: You have a passion for impactful storytelling using all forms of media. A strong attention to detail: You love knowing the whole story and finding the details that interest people. You can recommend and oversee multiple projects at once. You are invested in Diversity, Equity, and Inclusion: You have a strong commitment to racial justice and Diversity, Equity, and Inclusion. You use DEI concepts to inform your work and have experience with inclusive, respectful, and culturally responsive settings and values. You’ve got the qualities of a strong communicator: You are creative, organized, data centric, collaborative, professional, sympathetic, and inclusive. Background As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing racial and social justice. More information about the Portland Clean Energy Community Benefits Fund can be found at https://www.portland.gov.bps/cleanenergy . BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability and experience working with a broad range of individuals and diverse communities are strongly encouraged to apply. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the best candidate may be one who comes from a less traditional background. We strongly encourage you to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Tuesday, May 7th at 5:00PM Pacific Time (US and Canada) Zoom Link : https://us06web.zoom.us/j/84454937025 Meeting ID: 844 5493 7025 Thursday, May 9th at 12:00PM Pacific Time (US and Canada) Zoom Link: https://us06web.zoom.us/j/88108756443 Meeting ID: 881 0875 6443 Please note, these information sessions will also cover the Clean Energy Fund Sr. Communications Strategist (2024-00461) recruitment. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience utilizing verbal and written communication and storytelling skills, including presenting information clearly, concisely, and persuasively to internal and external stakeholders. Experience developing and implementing culturally conscious and competent communications and outreach with an equity lens. Experience writing copy for social media, Web, and communications collateral. Progressively responsible experience involving media relations, writing, editing, multimedia communications, and/or program marketing. The Recruitment Process STEP 1: Apply online between May 6 , 2024 - May 20, 2024 Required Application Materials: Resume Cover Letter Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Step 3: Writing Sample Submission: Week of May 27, 2024 Candidates who meet the minimum qualifications will receive an email with instructions to submit two writing samples: Sample social media post. A communications piece of your choice that you are proud of. Applicants will have one week to attach their writing samples to their application. Each writing sample should be no more than two (2) pages Each writing sample should be in a Word or PDF document. No zipped files or links will be accepted. *Please note, your writing sample will be reviewed during the interview process. Step 4: Establishment of Eligible List: Week of June 3, 2024 Only candidates who meet the minimum qualifications and submitted their writing sample will be placed on the equally ranked eligible list. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 5: Selection (Interview): June Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 6: Offer of Employment: July Step 7: Start Date: August A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/20/2024 11:59 PM Pacific
May 07, 2024
Full Time
The Position J ob Appointment: Regular, Full time Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here . Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. About the Position: The Bureau of Planning and Sustainability (BPS) is seeking a Communication Strategist (Coordinator II) to create, launch, and oversee communications campaigns for the Portland Clean Energy Community Benefits Fund (PCEF). This position will assist with the design and production of compelling materials including social-media copy, print collateral, reports, e-newsletters, online content, and interactive engagement tools. The PCEF Communication Strategist will work closely with PCEF and BPS Communications teams in support of communications needs and in keeping the PCEF website up-to-date. A critical function of the Communications Strategist is that of storyteller. The successful applicant has the essential role of finding unique and captivating stories among PCEF workplans to showcase stories that both educate and captivate. In collaboration with the PCEF Senior Communications Strategist, this position will organize and execute communications planning, marketing, and materials production with discretion and awareness of intergovernmental and community issues. As the Communications Strategist, you will: Oversee Web content management for PCEF: Post Web content for PCEF teams including stories written by PCEF Communications staff, events, PCEF Committee meeting agendas, and more. Create and launch communications campaigns: Meet regularly with assigned teams and supervisor to understand critical needs, project goals, and timelines. Develop and implement creative storytelling campaigns that advance BPS and PCEF goals, including writing/editing stories about grants, grantees, and projects, drafting social media and Web copy, and maintaining a PCEF editorial calendar. Tell captivating stories: Use creative and community-centered approaches to tell compelling stories of work done on the PCEF team. Assess and utilize appropriate platforms to determine where stories should be told and amplified while increasing public awareness and highlighting achievements. Oversee online and print content: Maintain and populate PCEF’s channels of communication, including digital platforms and collateral development, including writing, editing, and posting content for website, reports, presentations, brochures, social media, and program guides. As an ideal candidate, you are: A skilled writer and communicator: You have a passion for impactful storytelling using all forms of media. A strong attention to detail: You love knowing the whole story and finding the details that interest people. You can recommend and oversee multiple projects at once. You are invested in Diversity, Equity, and Inclusion: You have a strong commitment to racial justice and Diversity, Equity, and Inclusion. You use DEI concepts to inform your work and have experience with inclusive, respectful, and culturally responsive settings and values. You’ve got the qualities of a strong communicator: You are creative, organized, data centric, collaborative, professional, sympathetic, and inclusive. Background As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing racial and social justice. More information about the Portland Clean Energy Community Benefits Fund can be found at https://www.portland.gov.bps/cleanenergy . BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability and experience working with a broad range of individuals and diverse communities are strongly encouraged to apply. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the best candidate may be one who comes from a less traditional background. We strongly encourage you to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Tuesday, May 7th at 5:00PM Pacific Time (US and Canada) Zoom Link : https://us06web.zoom.us/j/84454937025 Meeting ID: 844 5493 7025 Thursday, May 9th at 12:00PM Pacific Time (US and Canada) Zoom Link: https://us06web.zoom.us/j/88108756443 Meeting ID: 881 0875 6443 Please note, these information sessions will also cover the Clean Energy Fund Sr. Communications Strategist (2024-00461) recruitment. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience utilizing verbal and written communication and storytelling skills, including presenting information clearly, concisely, and persuasively to internal and external stakeholders. Experience developing and implementing culturally conscious and competent communications and outreach with an equity lens. Experience writing copy for social media, Web, and communications collateral. Progressively responsible experience involving media relations, writing, editing, multimedia communications, and/or program marketing. The Recruitment Process STEP 1: Apply online between May 6 , 2024 - May 20, 2024 Required Application Materials: Resume Cover Letter Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Step 3: Writing Sample Submission: Week of May 27, 2024 Candidates who meet the minimum qualifications will receive an email with instructions to submit two writing samples: Sample social media post. A communications piece of your choice that you are proud of. Applicants will have one week to attach their writing samples to their application. Each writing sample should be no more than two (2) pages Each writing sample should be in a Word or PDF document. No zipped files or links will be accepted. *Please note, your writing sample will be reviewed during the interview process. Step 4: Establishment of Eligible List: Week of June 3, 2024 Only candidates who meet the minimum qualifications and submitted their writing sample will be placed on the equally ranked eligible list. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 5: Selection (Interview): June Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 6: Offer of Employment: July Step 7: Start Date: August A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/20/2024 11:59 PM Pacific
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the general supervision of the Dean, the Assistant to the Dean performs both specialized and general duties related to the overall administrative operations of the College of Engineering and understands and applies a wide array of University and College policies for the benefit of the Dean's Office and College as a whole. As such, the Assistant to the Dean responds to inquiries, interprets policies and gives direction on university procedures on the Dean's behalf. In addition, the Assistant to the Dean is responsible for numerous special projects that are critical to the operations and marketing of the College of Engineering. The Assistant to the Dean must have the ability to handle multiple work priorities and be accountable for their results, use independent judgment, make decisions, interpret and apply a wide range of policies and procedures, follow standard procedures and practices and determine appropriate solutions to a wide range of administrative problems related to the day-to-day operations of the College. The Assistant to the Dean also provides direct, confidential support to the Dean which requires researching, analyzing, and presenting information to the Dean and/or on the Dean's behalf; assuring that deadlines are met by the Dean's Office and Departments; and maintaining the Dean’s complex calendar. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students. The Dean's Office administers these programs with four (4) administrators and a student services professional: the Dean, Associate Dean for Graduate Studies & Research, Associate Dean for Undergraduate Studies, Assistant Dean of Student Affairs, and Director of the MESA Engineering Program. ln addition, the Dean's Office has a staff of (7) which includes an Assistant to the Dean, two (2) Administrative Analyst Specialists, an Administrative Coordinator, a Student Affairs Coordinator, Center for Student Success in Engineering Coordinator, and an Internship Coordinator. There are also three (3) Information Technology support personnel: an Operating Systems Analyst and two (2) Information Technology Consultants. For more information regarding the College of Engineering, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience working in a higher education environment. Experience serving in an administrative support/executive assistant position to a high-level leadership role such as department head, director, dean, vice-president, etc. Proficiency with MS Office Suite and Google Suite. Working knowledge of graphic design, layout, photo editing and website support is preferred. Strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles. Bachelor's degree is preferred. A minimum of 3 years of executive-level administrative support experience is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,696 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 9, 2024. To receive full consideration, apply by May 8, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 26, 2024
Position Summary Under the general supervision of the Dean, the Assistant to the Dean performs both specialized and general duties related to the overall administrative operations of the College of Engineering and understands and applies a wide array of University and College policies for the benefit of the Dean's Office and College as a whole. As such, the Assistant to the Dean responds to inquiries, interprets policies and gives direction on university procedures on the Dean's behalf. In addition, the Assistant to the Dean is responsible for numerous special projects that are critical to the operations and marketing of the College of Engineering. The Assistant to the Dean must have the ability to handle multiple work priorities and be accountable for their results, use independent judgment, make decisions, interpret and apply a wide range of policies and procedures, follow standard procedures and practices and determine appropriate solutions to a wide range of administrative problems related to the day-to-day operations of the College. The Assistant to the Dean also provides direct, confidential support to the Dean which requires researching, analyzing, and presenting information to the Dean and/or on the Dean's behalf; assuring that deadlines are met by the Dean's Office and Departments; and maintaining the Dean’s complex calendar. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Dean's Office in the College of Engineering is responsible for all administrative and managerial functions of the College, which include overseeing the operations of the College's four (4) departments, which have a total of (8) academic programs, coordinating work of the College's committees, managing budgetary and financial matters, providing faculty and staff support, working with other University departments to integrate College of Engineering functions, providing student services, supporting the College's outreach and research efforts, and managing the development activities for the benefit of the College and its students. The Dean's Office administers these programs with four (4) administrators and a student services professional: the Dean, Associate Dean for Graduate Studies & Research, Associate Dean for Undergraduate Studies, Assistant Dean of Student Affairs, and Director of the MESA Engineering Program. ln addition, the Dean's Office has a staff of (7) which includes an Assistant to the Dean, two (2) Administrative Analyst Specialists, an Administrative Coordinator, a Student Affairs Coordinator, Center for Student Success in Engineering Coordinator, and an Internship Coordinator. There are also three (3) Information Technology support personnel: an Operating Systems Analyst and two (2) Information Technology Consultants. For more information regarding the College of Engineering, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience working in a higher education environment. Experience serving in an administrative support/executive assistant position to a high-level leadership role such as department head, director, dean, vice-president, etc. Proficiency with MS Office Suite and Google Suite. Working knowledge of graphic design, layout, photo editing and website support is preferred. Strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles. Bachelor's degree is preferred. A minimum of 3 years of executive-level administrative support experience is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,696 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 9, 2024. To receive full consideration, apply by May 8, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information EXAM TITLE: Program Manager (Economic Development Services) EXAM NUMBER: EW8194B-EA JOB TYPE: PERMANENT TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY APPOINTMENT FILING DATES: Applications will be accepted starting at 8:00 a.m. (PT) on February 27, 2024, until the needs of the service are met. The application filing period is subject to closure without notice. ABOUT THIS EMERGENCY APPOINTMENT: The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Department of Economic Opportunity is seeking qualified candidates to fill a Program Manager (Economic Development Services) vacancy. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Program Manager (Economic Development Services) . WORK LOCATION: Economic Opportunity Headquarters 510 S Vermont Ave 11th Fl Los Angeles CA 90020 Economic Opportunity offers a hybrid telework schedule subject to the needs of the department. ABOUT THE DEPARTMENT: The Department of Economic Opportunity (DEO) is LA County’s central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We’re working to advance equity and inclusive, sustainable growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County. Our Vision: An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all. Our Mission: DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces. Essential Job Functions Develop, implement, and manage strategies for LA County with a focus on the region’s strategic industry sectors, competitive advantages, key economic indicators, and specific geographies. Conduct comprehensive mapping of regional assets, such as commercial corridors, educational institutions, and workforce development resources. Formulate key metrics for outcomes and deliverables directed towards the region’s disadvantaged populations and focus areas. Conduct an inclusive regional business outreach for business retention and expansion efforts. Track and report on key outcomes and deliverables. Oversee a dedicated team to perform business outreach and projects throughout LA County. Identify and attend relevant business and trade events for business outreach and to build partnerships, collaborations, and funding opportunities. Collaborate with relevant Federal, State, and County agencies, regional municipalities, community-based organizations, and chambers of commerce. Assist in the design and development of outreach and marketing materials, website updates, and social media updates to highlight LA County’s assets, opportunities, competitive advantages, and business resources. Requirements 1. One year of experience at the level of Los Angeles County's class of Project Supervisor, Community Services, or higher, responsible for the development and/or implementation of community development and senior citizens services or related programs - OR - 2. Three years of experience at the level of Los Angeles County's class of Community Center Director I, or higher, one year of which must include supervision during the last three years, participating in the development and/or implementation of community development and senior citizens services or related programs or in departmental administrative support functions -OR- 3. Three years of experience at the level of Executive Assistant, or higher, in a highly responsible administrative or staff capacity analyzing and making recommendations for the solution of problems related to the administration of community or senior services programs -OR- 4. Three years of experience in a highly responsible administrative capacity analyzing and making recommendations for the solution of problems of organization, financial services, human resources, or information technology, one year of which must have been at the level of a Personnel Officer III or Administrative Services Manager III directing or assisting in directing an administrative, human resources, financial services or information technology program unit in the service of Los Angeles County The Los Angeles County Class Specifications can be found here - https://www.governmentjobs.com/careers/lacounty/classspecs DESIRABLE KNOWLEDGE AND SKILLS : Experience developing and implementing strategies with a focus on a region’s strategic industry sectors, competitive advantages, key economic indicators, and specific geographies. Experience mapping regional assets, such as commercial corridors, educational institutions, workforce development resources, and real estate assets. Experience in formulating key metrics for outcomes and deliverables directed towards regional disadvantaged populations and focus areas. Experience in business outreach for business retention and expansion efforts. Experience collaborating with relevant Federal, State, and County agencies, regional municipalities, community-based organizations, and chambers of commerce to build partnerships, collaborations, and funding opportunities. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - LIGHT: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment. APPLICATION AND FILING INFORMATION: Applications must be filed online only. Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide all relevant training and experience in the spaces provided to assist in evaluating your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected. Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address. Please add DEORecruitment@opportunity.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You may opt out of emails from LA County. However, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. You may be required to verify your email address so plan to submit your online application well in advance of the deadline. This is only required once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT INFORMATION: For any questions regarding this examination, please send an email to DEORecruitment@opportunity.lacounty.gov. Please reference exam number EW8194B-EA in the subject line. California Relay Services Phone: (800) 735-2992 Teletype Phone: (800) 899-4099 ADA Coordinator Phone: (213) 300-4966 For detailed information, please click here
Mar 08, 2024
Full Time
Position/Program Information EXAM TITLE: Program Manager (Economic Development Services) EXAM NUMBER: EW8194B-EA JOB TYPE: PERMANENT TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY APPOINTMENT FILING DATES: Applications will be accepted starting at 8:00 a.m. (PT) on February 27, 2024, until the needs of the service are met. The application filing period is subject to closure without notice. ABOUT THIS EMERGENCY APPOINTMENT: The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. Department of Economic Opportunity is seeking qualified candidates to fill a Program Manager (Economic Development Services) vacancy. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Program Manager (Economic Development Services) . WORK LOCATION: Economic Opportunity Headquarters 510 S Vermont Ave 11th Fl Los Angeles CA 90020 Economic Opportunity offers a hybrid telework schedule subject to the needs of the department. ABOUT THE DEPARTMENT: The Department of Economic Opportunity (DEO) is LA County’s central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities. We’re working to advance equity and inclusive, sustainable growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County. Our Vision: An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all. Our Mission: DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces. Essential Job Functions Develop, implement, and manage strategies for LA County with a focus on the region’s strategic industry sectors, competitive advantages, key economic indicators, and specific geographies. Conduct comprehensive mapping of regional assets, such as commercial corridors, educational institutions, and workforce development resources. Formulate key metrics for outcomes and deliverables directed towards the region’s disadvantaged populations and focus areas. Conduct an inclusive regional business outreach for business retention and expansion efforts. Track and report on key outcomes and deliverables. Oversee a dedicated team to perform business outreach and projects throughout LA County. Identify and attend relevant business and trade events for business outreach and to build partnerships, collaborations, and funding opportunities. Collaborate with relevant Federal, State, and County agencies, regional municipalities, community-based organizations, and chambers of commerce. Assist in the design and development of outreach and marketing materials, website updates, and social media updates to highlight LA County’s assets, opportunities, competitive advantages, and business resources. Requirements 1. One year of experience at the level of Los Angeles County's class of Project Supervisor, Community Services, or higher, responsible for the development and/or implementation of community development and senior citizens services or related programs - OR - 2. Three years of experience at the level of Los Angeles County's class of Community Center Director I, or higher, one year of which must include supervision during the last three years, participating in the development and/or implementation of community development and senior citizens services or related programs or in departmental administrative support functions -OR- 3. Three years of experience at the level of Executive Assistant, or higher, in a highly responsible administrative or staff capacity analyzing and making recommendations for the solution of problems related to the administration of community or senior services programs -OR- 4. Three years of experience in a highly responsible administrative capacity analyzing and making recommendations for the solution of problems of organization, financial services, human resources, or information technology, one year of which must have been at the level of a Personnel Officer III or Administrative Services Manager III directing or assisting in directing an administrative, human resources, financial services or information technology program unit in the service of Los Angeles County The Los Angeles County Class Specifications can be found here - https://www.governmentjobs.com/careers/lacounty/classspecs DESIRABLE KNOWLEDGE AND SKILLS : Experience developing and implementing strategies with a focus on a region’s strategic industry sectors, competitive advantages, key economic indicators, and specific geographies. Experience mapping regional assets, such as commercial corridors, educational institutions, workforce development resources, and real estate assets. Experience in formulating key metrics for outcomes and deliverables directed towards regional disadvantaged populations and focus areas. Experience in business outreach for business retention and expansion efforts. Experience collaborating with relevant Federal, State, and County agencies, regional municipalities, community-based organizations, and chambers of commerce to build partnerships, collaborations, and funding opportunities. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS II - LIGHT: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT: Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment. APPLICATION AND FILING INFORMATION: Applications must be filed online only. Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide all relevant training and experience in the spaces provided to assist in evaluating your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed. If your application is incomplete, it will be rejected. Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address. Please add DEORecruitment@opportunity.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You may opt out of emails from LA County. However, if you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. You may be required to verify your email address so plan to submit your online application well in advance of the deadline. This is only required once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER : Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. DEPARTMENT CONTACT INFORMATION: For any questions regarding this examination, please send an email to DEORecruitment@opportunity.lacounty.gov. Please reference exam number EW8194B-EA in the subject line. California Relay Services Phone: (800) 735-2992 Teletype Phone: (800) 899-4099 ADA Coordinator Phone: (213) 300-4966 For detailed information, please click here
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Admissions Lead Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department School of Nursing in the College of Health & Social Sciences (CHSS Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,226.00 - $5,501.00 per month ($62,712 to $66,012 annually) Salary is commensurate with experience. Position Summary The incumbent in this position reports to the Director of the School of Nursing Program and is responsible for a wide scope of administrative duties involving personnel/hiring, budget operations, scheduling, communicating with the Board of Registered Nurses (BRN), and the day-to-day office administration. This position is the primary contact in these areas and acts as a liaison for the School of Nursing working with the College Office, ORSP, CEL, Board of Registered Nurses (BRN), College of San Mateo and all other entities on campus and external to campus. The incumbent in this position will work closely with the former AOC to be thoroughly trained in the full scope of this position's responsibilities. Position Information Admissions Leadership, Management and Evaluation Reporting to the School of Nursing Director under minimal supervision, the incumbent will: Manage admissions operations for nursing programs by proving leadership to temporary staff and assistants including oversight for regarding admissions to better respond to prospective students, and processing, screening, and reviewing applications for the Nursing Admission Committee. Collaborate with the Nursing Admissions Committee to develop application materials; troubleshoot and resolve applicant grievances, forwarding to Committee Chair as appropriate. Communicate with relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information on and are aware of services. Communicate effectively with management, students, faculty, and other School of Nursing stakeholders in both oral and written forms. - Provide leadership and training to temporary staff and assistants regarding answering admissions inquiries and reviewing applications. Outreach/Recruitment and Audience Development The incumbent will offer student services such as: Coordinating Information Sessions and speaking at University events, advising prospective students, campus colleagues and the general public regarding nursing admission requirements, procedures and prerequisite course equivalencies. Offer nursing program and admissions information at area hospitals, community colleges, and university events. Student Services Oversight for organizing and tracking internal student records, facilitating the coordination of student orientation and nursing pinning ceremony. Analyze and compile enrollment data for reporting to the school's accrediting organizations (BRN, AACN). Provide administrative support to nursing students and alumni when they apply for nursing licenses in other states or countries. - Provide administrative support to faculty regarding student enrollment. At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe practices for oneself, others, and the office environment. Other Duties as Assigned Minimum Qualifications General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Preferred Qualifications • Ability to determine and address potential barriers, identify required resources, process steps, milestones, and adjust action plans. • Ability to determine and address potential barriers, identify required resources, process steps and milestones, and adjust action plans to improve business process and operational effectiveness when possible. • Working knowledge of Liaison International based or similar software and Campus Solutions. • Remain current with best practices in recruitment and admissions and internal university initiatives through professional development and active participation in committees and university-wide meetings. • Possess knowledge of Title 5 CSU mandates. • Develop and maintain collaborative relationships with academic units and other relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Position Description October 2017 Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information and are aware of services. • Communicate Effectively with management students, faculty, and other School of Nursing stakeholders in both oral and written forms. Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective communication across a variety of venues. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by Interpersonal and professional confidence. • Diversity and Inclusion. Environment and/or Physical Requirements and/or Special Working Conditions: Complexity and volume of multiple work assignments and short/long term projects in busy office with continual interruptions. Willing to work additional hours to complete projects/assignments to meet critical deadlines. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 24 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Admissions Lead Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department School of Nursing in the College of Health & Social Sciences (CHSS Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,226.00 - $5,501.00 per month ($62,712 to $66,012 annually) Salary is commensurate with experience. Position Summary The incumbent in this position reports to the Director of the School of Nursing Program and is responsible for a wide scope of administrative duties involving personnel/hiring, budget operations, scheduling, communicating with the Board of Registered Nurses (BRN), and the day-to-day office administration. This position is the primary contact in these areas and acts as a liaison for the School of Nursing working with the College Office, ORSP, CEL, Board of Registered Nurses (BRN), College of San Mateo and all other entities on campus and external to campus. The incumbent in this position will work closely with the former AOC to be thoroughly trained in the full scope of this position's responsibilities. Position Information Admissions Leadership, Management and Evaluation Reporting to the School of Nursing Director under minimal supervision, the incumbent will: Manage admissions operations for nursing programs by proving leadership to temporary staff and assistants including oversight for regarding admissions to better respond to prospective students, and processing, screening, and reviewing applications for the Nursing Admission Committee. Collaborate with the Nursing Admissions Committee to develop application materials; troubleshoot and resolve applicant grievances, forwarding to Committee Chair as appropriate. Communicate with relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information on and are aware of services. Communicate effectively with management, students, faculty, and other School of Nursing stakeholders in both oral and written forms. - Provide leadership and training to temporary staff and assistants regarding answering admissions inquiries and reviewing applications. Outreach/Recruitment and Audience Development The incumbent will offer student services such as: Coordinating Information Sessions and speaking at University events, advising prospective students, campus colleagues and the general public regarding nursing admission requirements, procedures and prerequisite course equivalencies. Offer nursing program and admissions information at area hospitals, community colleges, and university events. Student Services Oversight for organizing and tracking internal student records, facilitating the coordination of student orientation and nursing pinning ceremony. Analyze and compile enrollment data for reporting to the school's accrediting organizations (BRN, AACN). Provide administrative support to nursing students and alumni when they apply for nursing licenses in other states or countries. - Provide administrative support to faculty regarding student enrollment. At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe practices for oneself, others, and the office environment. Other Duties as Assigned Minimum Qualifications General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Preferred Qualifications • Ability to determine and address potential barriers, identify required resources, process steps, milestones, and adjust action plans. • Ability to determine and address potential barriers, identify required resources, process steps and milestones, and adjust action plans to improve business process and operational effectiveness when possible. • Working knowledge of Liaison International based or similar software and Campus Solutions. • Remain current with best practices in recruitment and admissions and internal university initiatives through professional development and active participation in committees and university-wide meetings. • Possess knowledge of Title 5 CSU mandates. • Develop and maintain collaborative relationships with academic units and other relevant offices within the university (including Registrar, CHSS Student Resource Center, Division of Graduate Studies, Office of Position Description October 2017 Undergraduate Admissions, etc.) to help ensure admissions functions effectively and students receive necessary information and are aware of services. • Communicate Effectively with management students, faculty, and other School of Nursing stakeholders in both oral and written forms. Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective communication across a variety of venues. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by Interpersonal and professional confidence. • Diversity and Inclusion. Environment and/or Physical Requirements and/or Special Working Conditions: Complexity and volume of multiple work assignments and short/long term projects in busy office with continual interruptions. Willing to work additional hours to complete projects/assignments to meet critical deadlines. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 24 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Position : Full-Time Lecturer, Teaching Associate Coordinator and Assistant Director, Lower-Division Program (1 to 3-academic year(s) appointment, renewable) Effective Date: August 19, 2024 (Fall Semester) Salary Range: The Full-Time Lecturer B (Academic Year) classification salary is $71,100 to $151,128 per academic year (paid as 12 monthly payments). The anticipated hiring range is $85,000 to $90,000 per year. Salary offered is commensurate with qualifications and experience. Application Deadline : Review of applications to begin June 17, 2024. Position opened until filled (or recruitment canceled). College of Liberal Arts Department of Romance, German, Russian Languages and Literatures (RGRLL) Required Qualifications: Ph.D. in Second Language Acquisition and Teaching, Applied Linguistics, Instructed Language Education, Multilingual Language Education, Third Language (L3) Acquisition or related field Advanced proficiency in English and Spanish; intermediate proficiency in one of the following languages: French, Italian, and/or German Demonstrated potential for teaching excellence Demonstrated commitment to working successfully with a diverse student population Preferred Qualifications: Training and sub-specialization in college-level Language Program Administration, Technology in Instructed Language Acquisition or Translation Pedagogies for Language Acquisition Experience in teaching Spanish for Heritage Learners, Spanish Linguistics and/or Romance Linguistics Experience in training and managing graduate Teaching Associates assigned to teach introductory- and intermediate-level language classes Experience using digital tools for world language teaching Demonstrated or potential ability to work on collaborative curriculum, outreach, and program-building projects Teaching experience demonstrating excellence at the university level Experience successfully working with populations demographically and socioeconomically similar to the CSULB student body Duties: Teach courses in language, linguistics, or methodology courses at the undergraduate or graduate level as assigned Train and supervise Teaching Associates (TAs) and Graduate Assistants (GAs) in the French, German, Italian and Spanish language programs Train novice TAs to deliver classroom L2 instruction; supervise their pedagogical development (building a course calendar, creating activities and course assessments) Organize an orientation program for TAs and part-time lecturers who teach LD language classes before the start of the fall semester every year Conduct or organize professional development workshops for TAs and part-time lecturers at least twice per semester Conduct observations of teaching of all TAs each semester Convene TAs by program and review the curriculum and achievement of learning outcomes Collaborate with department chair and language program directors on enrollment trends, staffing needs, assigning courses to TAs according to programmatic needs Actively participate in recruitment efforts Recommend language-specific curricular modifications to the department chair and program directors Collaborate with department chair and Curriculum and Assessment Committee on annual language program assessment Attend department meetings and update department faculty on the lower-division language program Serve on the bilingual interview committees for the Single Subject Credential Program in Languages Other Than English every semester, as needed Oversee the linguistics and/or pedagogy portion of the graduate reading examinations where applicable Remain competent and current through self-directed professional reading, developing professional contacts with colleagues in the profession, attending professional conferences Promote language study and study abroad Contribute to the overall success of RGRLL’s language programs by performing other duties as assigned CSULB seeks to recruit faculty who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. The Department of Romance, German, Russian Languages and Literatures (RGRLL) houses BA and MA programs in French, German, Italian, and Spanish; minors in these languages as well as in Russian Studies and Translation Studies; the lower-division sequence in Arabic, as well as the Single Subject Credential Program in Languages Other Than English. Information on excellent benefits package available to CSULB faculty is located here: CSU Employee Benefits How to Apply - Required Documentation: An Equity and Diversity Statement about your teaching or other experiences, successes, and challenges in working with a diverse student population (maximum one page, single-spaced,12-point font). For further information and guidelines, please visit: http://www.csulb.edu/EquityDiversityStatement Letter of application addressing the required and preferred qualifications Curriculum Vitae (CV) or resume Names and contact information for three current references (to be contacted for confidential letters of recommendation should you reach the finalist stage (On-campus applicants: at least one reference must be from outside CSULB) A copy of transcript from institution awarding highest degree should you reach the semi-finalist stage Finalists should be prepared to submit an official transcript (e-transcript preferred, if available) How to Apply: Click “the Apply Now” icon to complete the CSULB online application For questions about the application and search process, please contact: Cindy Román (Tovar), Department Coordinator Email: Cindy.Tovar@csulb.edu For questions about the position, please contact: Dr. Aparna Nayak, Department Chair 562-985-4301 or Email: Aparna.Nayak@csulb.edu Employment Requirements: In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU related work outside California. A background check (including a criminal records check and telephone reference check with most recent employer) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to fahr@csulb.edu . CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status, disability (physical or mental), medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer. Advertised: May 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 16, 2024
Position : Full-Time Lecturer, Teaching Associate Coordinator and Assistant Director, Lower-Division Program (1 to 3-academic year(s) appointment, renewable) Effective Date: August 19, 2024 (Fall Semester) Salary Range: The Full-Time Lecturer B (Academic Year) classification salary is $71,100 to $151,128 per academic year (paid as 12 monthly payments). The anticipated hiring range is $85,000 to $90,000 per year. Salary offered is commensurate with qualifications and experience. Application Deadline : Review of applications to begin June 17, 2024. Position opened until filled (or recruitment canceled). College of Liberal Arts Department of Romance, German, Russian Languages and Literatures (RGRLL) Required Qualifications: Ph.D. in Second Language Acquisition and Teaching, Applied Linguistics, Instructed Language Education, Multilingual Language Education, Third Language (L3) Acquisition or related field Advanced proficiency in English and Spanish; intermediate proficiency in one of the following languages: French, Italian, and/or German Demonstrated potential for teaching excellence Demonstrated commitment to working successfully with a diverse student population Preferred Qualifications: Training and sub-specialization in college-level Language Program Administration, Technology in Instructed Language Acquisition or Translation Pedagogies for Language Acquisition Experience in teaching Spanish for Heritage Learners, Spanish Linguistics and/or Romance Linguistics Experience in training and managing graduate Teaching Associates assigned to teach introductory- and intermediate-level language classes Experience using digital tools for world language teaching Demonstrated or potential ability to work on collaborative curriculum, outreach, and program-building projects Teaching experience demonstrating excellence at the university level Experience successfully working with populations demographically and socioeconomically similar to the CSULB student body Duties: Teach courses in language, linguistics, or methodology courses at the undergraduate or graduate level as assigned Train and supervise Teaching Associates (TAs) and Graduate Assistants (GAs) in the French, German, Italian and Spanish language programs Train novice TAs to deliver classroom L2 instruction; supervise their pedagogical development (building a course calendar, creating activities and course assessments) Organize an orientation program for TAs and part-time lecturers who teach LD language classes before the start of the fall semester every year Conduct or organize professional development workshops for TAs and part-time lecturers at least twice per semester Conduct observations of teaching of all TAs each semester Convene TAs by program and review the curriculum and achievement of learning outcomes Collaborate with department chair and language program directors on enrollment trends, staffing needs, assigning courses to TAs according to programmatic needs Actively participate in recruitment efforts Recommend language-specific curricular modifications to the department chair and program directors Collaborate with department chair and Curriculum and Assessment Committee on annual language program assessment Attend department meetings and update department faculty on the lower-division language program Serve on the bilingual interview committees for the Single Subject Credential Program in Languages Other Than English every semester, as needed Oversee the linguistics and/or pedagogy portion of the graduate reading examinations where applicable Remain competent and current through self-directed professional reading, developing professional contacts with colleagues in the profession, attending professional conferences Promote language study and study abroad Contribute to the overall success of RGRLL’s language programs by performing other duties as assigned CSULB seeks to recruit faculty who enthusiastically support the University’s strong commitment to the academic success of all of our students, including students of color, students with disabilities, students who are first generation to college, veterans, students with diverse socio-economic backgrounds, and students of diverse sexual orientations and gender expressions. CSULB seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the People of California, to maintain the excellence of the University, and to offer our students a rich variety of expertise, perspectives, and ways of knowing and learning. The Department of Romance, German, Russian Languages and Literatures (RGRLL) houses BA and MA programs in French, German, Italian, and Spanish; minors in these languages as well as in Russian Studies and Translation Studies; the lower-division sequence in Arabic, as well as the Single Subject Credential Program in Languages Other Than English. Information on excellent benefits package available to CSULB faculty is located here: CSU Employee Benefits How to Apply - Required Documentation: An Equity and Diversity Statement about your teaching or other experiences, successes, and challenges in working with a diverse student population (maximum one page, single-spaced,12-point font). For further information and guidelines, please visit: http://www.csulb.edu/EquityDiversityStatement Letter of application addressing the required and preferred qualifications Curriculum Vitae (CV) or resume Names and contact information for three current references (to be contacted for confidential letters of recommendation should you reach the finalist stage (On-campus applicants: at least one reference must be from outside CSULB) A copy of transcript from institution awarding highest degree should you reach the semi-finalist stage Finalists should be prepared to submit an official transcript (e-transcript preferred, if available) How to Apply: Click “the Apply Now” icon to complete the CSULB online application For questions about the application and search process, please contact: Cindy Román (Tovar), Department Coordinator Email: Cindy.Tovar@csulb.edu For questions about the position, please contact: Dr. Aparna Nayak, Department Chair 562-985-4301 or Email: Aparna.Nayak@csulb.edu Employment Requirements: In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU related work outside California. A background check (including a criminal records check and telephone reference check with most recent employer) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to fahr@csulb.edu . CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status, disability (physical or mental), medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer. Advertised: May 15 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position available on or after July 1, 2024 for the Nursing Department. Under general supervision of the Department Chair, The Administrative Support Coordinator I plays a crucial role in providing comprehensive clerical, administrative, and logistical support to multiple programs within the ASBSN, Health Science, and RN-BSN departments. This position ensures the smooth operation of program activities by coordinating various tasks, managing records, and providing comprehensive administrative support faculty, staff, and students. Job Duties Duties include but are not limited to: Serves as a resource for department and public on university and department policy and procedures. Coordinate clerical and administrative support functions for assigned programs, handling a variety of tasks with accuracy and efficiency such as such as preparing and submitting reports, maintaining records, managing payroll, ordering supplies, and assisting with class scheduling and curriculum management. Track, monitor, and coordinate department or program budgets, oversee cash handling processes, managing department finances, and processing various financial transactions. Provide support for event logistics, managing contracts and agreements, coordinating publicity materials and activities, and supporting community outreach efforts. assigning duties, training, leading, and coordinating the work of student assistants. Maintain and update program databases with accurate and current information. Facilitate communication between faculty, staff, and students by disseminating relevant information via email, newsletters, and other communication channels. Ensure accurate record-keeping for student progress, including grades, attendance, and program completion requirements. Assist in ensuring compliance with regulatory requirements, accreditation standards, and institutional policies related to the programs. Provide administrative support for program committees, including scheduling meetings, preparing agendas, and documenting proceedings. Assist faculty, staff, and students with technology-related issues, such as troubleshooting software problems or coordinating equipment maintenance. Collaborate with student services departments to provide holistic support for student success, including referrals to counseling, tutoring, and academic advising services. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Bachelor’s degree in a related field. Two years of experience in administrative support roles. Experience working in a higher education environment. Experience in financial management, including budgeting, monitoring accounts, and processing financial transactions. Experience with travel and expense management software (e.g. Concur). Experience with integrated business software (e.g. PeopleSoft). Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Special Conditions Ability to occasionally work evenings and weekends as needed. Ability to occasionally travel to attend meetings and events. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional bending, climbing, pushing, pulling, reaching overhead, squatting, and lifting or carrying up to 50lbs. Frequent concentrating, repetitive motion of upper extremities, sitting, standing, keyboarding and mousing, decision making, performing calculations. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 23, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: May 10 2024 Pacific Daylight Time Applications close: May 24 2024 Pacific Daylight Time Closing Date/Time:
May 11, 2024
Position Summary Full-time position available on or after July 1, 2024 for the Nursing Department. Under general supervision of the Department Chair, The Administrative Support Coordinator I plays a crucial role in providing comprehensive clerical, administrative, and logistical support to multiple programs within the ASBSN, Health Science, and RN-BSN departments. This position ensures the smooth operation of program activities by coordinating various tasks, managing records, and providing comprehensive administrative support faculty, staff, and students. Job Duties Duties include but are not limited to: Serves as a resource for department and public on university and department policy and procedures. Coordinate clerical and administrative support functions for assigned programs, handling a variety of tasks with accuracy and efficiency such as such as preparing and submitting reports, maintaining records, managing payroll, ordering supplies, and assisting with class scheduling and curriculum management. Track, monitor, and coordinate department or program budgets, oversee cash handling processes, managing department finances, and processing various financial transactions. Provide support for event logistics, managing contracts and agreements, coordinating publicity materials and activities, and supporting community outreach efforts. assigning duties, training, leading, and coordinating the work of student assistants. Maintain and update program databases with accurate and current information. Facilitate communication between faculty, staff, and students by disseminating relevant information via email, newsletters, and other communication channels. Ensure accurate record-keeping for student progress, including grades, attendance, and program completion requirements. Assist in ensuring compliance with regulatory requirements, accreditation standards, and institutional policies related to the programs. Provide administrative support for program committees, including scheduling meetings, preparing agendas, and documenting proceedings. Assist faculty, staff, and students with technology-related issues, such as troubleshooting software problems or coordinating equipment maintenance. Collaborate with student services departments to provide holistic support for student success, including referrals to counseling, tutoring, and academic advising services. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience: Several years of related office work experience. Preferred Qualifications Bachelor’s degree in a related field. Two years of experience in administrative support roles. Experience working in a higher education environment. Experience in financial management, including budgeting, monitoring accounts, and processing financial transactions. Experience with travel and expense management software (e.g. Concur). Experience with integrated business software (e.g. PeopleSoft). Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Special Conditions Ability to occasionally work evenings and weekends as needed. Ability to occasionally travel to attend meetings and events. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional bending, climbing, pushing, pulling, reaching overhead, squatting, and lifting or carrying up to 50lbs. Frequent concentrating, repetitive motion of upper extremities, sitting, standing, keyboarding and mousing, decision making, performing calculations. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator I range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 23, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: May 10 2024 Pacific Daylight Time Applications close: May 24 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Director, New Student and Family Programs, the Parent and Family Program Coordinator performs duties under general supervision and takes work lead direction from the Assistant Director, New Student and Family Programs. The incumbent will lead the coordination of orientation programs, with specific focus on parent and family member programming and resources that support student success and university affinity. This coordinator will provide support to the transition of first year students by leading the development of Parent/Family Orientation programs, Parent and Family Weekend, the SJSU Family Advisory Board and its committees and projects. The coordinator will also lead administrative components for the department including the development of an academic planner for students and parents/families, parent/family newsletters and parent portal, and parent and family webpages. Key Responsibilities Support programmatic efforts during Frosh and Transfer Orientation, including but not limited to set up, assisting with morning/debrief meetings, providing effective customer service to all participants, and facilitation of sessions. Assist with the assembly and creation of parent and family program materials (e.g., giveaways, daily schedule of events, handouts, evaluations, planners, promotional materials, etc.). Develop and facilitate Parent/Family Orientation sessions including programs that take place 45% concurrently with Frosh/Transfer Orientation as well as evening, off-site, and online programs, in collaboration with campus partners and the Family Advisory Board. Communicate with campus partners to confirm participation of guest speakers and panelists for Parent/Family Orientation sessions and any other parent and family programs. Lead parent/family programming during move in days/opening weekend, open house, yield events, and other programs as directed by the Program Director. Serve as direct point of contact for Family Advisory Board members, officers, and committee leads as directed by the AVP for Student Transition and Retention Services. Communicate with Family Advisory Board members to confirm participation at department events and meetings (i.e., Parent/Family Orientation sessions, Admitted Spartan Day, Parent and Family Weekend, Open House). Support parents and family members during the academic school year, responding to emails/calls. Organize, edit and coordinate the parent and family portal, manage the newsletters and offer webinars for parent and family members. Update and maintain the parent and family department website pages, parent and family outreach and marketing, and the parent and family handbook. Support department staff to answer phone calls, respond to emails, and welcome guests who visit the department. Assists with training programs for undergraduate student staff to be properly oriented and integrated into the work of New Student and Family Programs as it relates to parents and families. Supervise student parent liaison and serve as work lead for student staff supporting parent/family programs during summer orientation. Knowledge, Skills & Abilities Ability to successfully plan and implement large scale events Knowledge of orientation planning processes and best practices Knowledge of parent/family needs and trends in higher education Ability to provide high quality customer service in a high demand environment Ability to work collaboratively with students, staff, faculty, and administrators Knowledge of student success strategies, specifically for first time frosh and their parent(s) and family members Ability to work collaboratively with a team of student and professional staff Skills in development of student learning outcomes and the assessment cycle Strong fiscal, administrative, and organizational skills. Excellent communication skills, both orally and in writing, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Knowledge and ability to utilize various software applications such as Word, Excel, Google Drive, and Internet Explorer with high degree of accuracy and speed. Ability to maintain strict confidentiality at all times. Demonstrated knowledge of orientation program development and major campus program planning; working knowledge of other student services programs. Demonstrated ability to create programs that are responsive to a diverse and multicultural environment. Ability to work flexible hours. Some evening and weekend hours are required. Knowledge of crisis management and risk reduction strategies and appropriate responses. Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related Three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Preferred Qualifications Master’s degree in Counseling, Higher Education, or Student Affairs. Experience with orientation programming. Experience working with parents and families in a higher education setting. Strong administrative skills. Compensation Classification: Student Services Professional III Anticipated Hiring Range: $5,025/month - $5,276/month CSU Salary Range: $5,025/month - $7,159/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 26, 2024 through May 12, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 27, 2024
Job Summary Reporting to the Director, New Student and Family Programs, the Parent and Family Program Coordinator performs duties under general supervision and takes work lead direction from the Assistant Director, New Student and Family Programs. The incumbent will lead the coordination of orientation programs, with specific focus on parent and family member programming and resources that support student success and university affinity. This coordinator will provide support to the transition of first year students by leading the development of Parent/Family Orientation programs, Parent and Family Weekend, the SJSU Family Advisory Board and its committees and projects. The coordinator will also lead administrative components for the department including the development of an academic planner for students and parents/families, parent/family newsletters and parent portal, and parent and family webpages. Key Responsibilities Support programmatic efforts during Frosh and Transfer Orientation, including but not limited to set up, assisting with morning/debrief meetings, providing effective customer service to all participants, and facilitation of sessions. Assist with the assembly and creation of parent and family program materials (e.g., giveaways, daily schedule of events, handouts, evaluations, planners, promotional materials, etc.). Develop and facilitate Parent/Family Orientation sessions including programs that take place 45% concurrently with Frosh/Transfer Orientation as well as evening, off-site, and online programs, in collaboration with campus partners and the Family Advisory Board. Communicate with campus partners to confirm participation of guest speakers and panelists for Parent/Family Orientation sessions and any other parent and family programs. Lead parent/family programming during move in days/opening weekend, open house, yield events, and other programs as directed by the Program Director. Serve as direct point of contact for Family Advisory Board members, officers, and committee leads as directed by the AVP for Student Transition and Retention Services. Communicate with Family Advisory Board members to confirm participation at department events and meetings (i.e., Parent/Family Orientation sessions, Admitted Spartan Day, Parent and Family Weekend, Open House). Support parents and family members during the academic school year, responding to emails/calls. Organize, edit and coordinate the parent and family portal, manage the newsletters and offer webinars for parent and family members. Update and maintain the parent and family department website pages, parent and family outreach and marketing, and the parent and family handbook. Support department staff to answer phone calls, respond to emails, and welcome guests who visit the department. Assists with training programs for undergraduate student staff to be properly oriented and integrated into the work of New Student and Family Programs as it relates to parents and families. Supervise student parent liaison and serve as work lead for student staff supporting parent/family programs during summer orientation. Knowledge, Skills & Abilities Ability to successfully plan and implement large scale events Knowledge of orientation planning processes and best practices Knowledge of parent/family needs and trends in higher education Ability to provide high quality customer service in a high demand environment Ability to work collaboratively with students, staff, faculty, and administrators Knowledge of student success strategies, specifically for first time frosh and their parent(s) and family members Ability to work collaboratively with a team of student and professional staff Skills in development of student learning outcomes and the assessment cycle Strong fiscal, administrative, and organizational skills. Excellent communication skills, both orally and in writing, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Knowledge and ability to utilize various software applications such as Word, Excel, Google Drive, and Internet Explorer with high degree of accuracy and speed. Ability to maintain strict confidentiality at all times. Demonstrated knowledge of orientation program development and major campus program planning; working knowledge of other student services programs. Demonstrated ability to create programs that are responsive to a diverse and multicultural environment. Ability to work flexible hours. Some evening and weekend hours are required. Knowledge of crisis management and risk reduction strategies and appropriate responses. Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related Three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Preferred Qualifications Master’s degree in Counseling, Higher Education, or Student Affairs. Experience with orientation programming. Experience working with parents and families in a higher education setting. Strong administrative skills. Compensation Classification: Student Services Professional III Anticipated Hiring Range: $5,025/month - $5,276/month CSU Salary Range: $5,025/month - $7,159/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 26, 2024 through May 12, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general supervision of the Director of the Guardian Scholars Program, the Transition Success Counselor is responsible for providing non-clinical, academic and personal guidance to students who identify as current or former foster youth, wards of the court, youth under legal guardianship and unaccompanied homeless youth as determined by the Office of Financial Aid and Scholarships. The incumbent will: conduct one-on-one and group meetings; submit referrals to campus and community resources based on student needs by working with county representatives; and provide workshops for the Guardian Scholar student population. The Transition Success Counselor will work collaboratively with internal and external partners and stakeholders to create opportunities that support the retention, persistence and overall success of Guardian Scholars students. Additionally, the Transition Success Counselor will also act as a liaison between the Guardian Scholars Program and government organizations and remain informed of all legislation impacting foster youth at the child welfare level. Key Responsibilities Provide holistic life skills coaching to support Guardian Scholars students’ personal and social development as they transition to and through their university journey. Conduct assessments, crisis management, goal setting, and transition plan meetings for assigned students and support them in identifying individualized goals. Monitor the progress of Guardian Scholars students in the caseload with check-ins, scheduled meetings, or proactive outreach and communication, responding to students’ questions, concerns, and needs. Maintain records and summary reports of student interactions including documenting student challenges, referrals provided to the student, and any necessary or required follow-up. Serve as GSP liaison and provide support, advocacy, intervention, and referrals to students as it relates to Academic Advising, Faculty concerns, and connecting with other support services/programs/centers on campus. Manage Early Support alerts related to basic needs support for students in GSP - provide timely phone, email, and in-person outreach. Assist in the development, implementation, and assessment of Trauma Informed programming to assist former foster youth and unhoused students in their transition from high school and community college. Work closely with foster youth programs, foster youth consortiums, the Chancellor's Office, local school districts, and community agencies and participates in foster youth advocacy and advisory councils. Attend conferences/meetings and maintain a working knowledge of developments/legislation on issues addressing current and former foster youth, access and equity programs, and academic advising. Remain informed of all legislation impacting foster youth at the child welfare level and inform other Guardian Scholars personnel of new policies and procedures relating to foster youth at the child welfare level that may have an impact on current and prospective Foster Youth Guardian Scholars participants. Assist graduating Guardian Scholars with their post-graduation plan for housing, employment, internships and graduate school. Assist students in searching for graduate opportunities and with the completion of graduate school applications including gathering necessary documents, financial resources for application fees, connecting students to liaisons who serve former foster youth and unhoused students. Support the Guardian Scholars Director and Program Coordinator with recruitment, hiring, training, directing, supervision, and evaluation of student employees and interns. Knowledge, Skills & Abilities Thorough knowledge of and skill in working with historically underserved student communities. Knowledge of multicultural and identity development and frameworks for related diversity training. Knowledge of local and national community organizations that support current and former Foster Youth and unhoused student population (i.e. John Burton, McKinney Vento Liaisons, Pivotal, The Hub, etc). Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. Knowledge of assessment techniques and ability to develop cohesive reports. Ability to prepare various documents including operations manuals and procedures, program and activity schedules, proposals, and monitor budgets. Ability to conceptualize program functions and procedures and implement those relevant to improving program efficiency. Apply judgment, discretion, and maintain confidentiality in performing complex tasks. Excellent oral and written communication skills. Ability to advise potential students, parents, and high school and community college staff individually and in group settings. Ability to apply high-level analytical skills to take effective action while independently carrying out assigned responsibilities. Ability to promote, organize and facilitate group meetings. Excellent customer service and public relations skills. Ability to effectively prioritize multiple work priorities and organize various projects and to follow safety and confidentiality protocols. Ability to work some evenings and weekends Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Preferred Qualifications Master’s Degree in Social Work, Human Services, Psychology, or other related field Two or more years of professional experience in higher education or student affairs. Experience working with students who have experienced foster care, out-of-home placement, and/or homelessness, and are first-generation. Ability to cultivate a sense of belonging amongst students; advise students and connect them with relevant resources. Ability to be inclusive of a diverse student population, faculty, staff, and the public; and ability to establish and maintain cooperative working relationships with a variety of individuals. Working knowledge of the Maxient database system, Canvas, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; and Google Workspace and calendaring programs. Experience with (i.e. PeopleSoft, FileMaker Pro, Excel Spreadsheet) or comparable databases. Compensation Classification: Student Services Professional III Anticipated Hiring Range: $5,025/month CSU Salary Range: $5,025/month - $7,159/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 12, 2024 through May 5, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Job Summary Under the general supervision of the Director of the Guardian Scholars Program, the Transition Success Counselor is responsible for providing non-clinical, academic and personal guidance to students who identify as current or former foster youth, wards of the court, youth under legal guardianship and unaccompanied homeless youth as determined by the Office of Financial Aid and Scholarships. The incumbent will: conduct one-on-one and group meetings; submit referrals to campus and community resources based on student needs by working with county representatives; and provide workshops for the Guardian Scholar student population. The Transition Success Counselor will work collaboratively with internal and external partners and stakeholders to create opportunities that support the retention, persistence and overall success of Guardian Scholars students. Additionally, the Transition Success Counselor will also act as a liaison between the Guardian Scholars Program and government organizations and remain informed of all legislation impacting foster youth at the child welfare level. Key Responsibilities Provide holistic life skills coaching to support Guardian Scholars students’ personal and social development as they transition to and through their university journey. Conduct assessments, crisis management, goal setting, and transition plan meetings for assigned students and support them in identifying individualized goals. Monitor the progress of Guardian Scholars students in the caseload with check-ins, scheduled meetings, or proactive outreach and communication, responding to students’ questions, concerns, and needs. Maintain records and summary reports of student interactions including documenting student challenges, referrals provided to the student, and any necessary or required follow-up. Serve as GSP liaison and provide support, advocacy, intervention, and referrals to students as it relates to Academic Advising, Faculty concerns, and connecting with other support services/programs/centers on campus. Manage Early Support alerts related to basic needs support for students in GSP - provide timely phone, email, and in-person outreach. Assist in the development, implementation, and assessment of Trauma Informed programming to assist former foster youth and unhoused students in their transition from high school and community college. Work closely with foster youth programs, foster youth consortiums, the Chancellor's Office, local school districts, and community agencies and participates in foster youth advocacy and advisory councils. Attend conferences/meetings and maintain a working knowledge of developments/legislation on issues addressing current and former foster youth, access and equity programs, and academic advising. Remain informed of all legislation impacting foster youth at the child welfare level and inform other Guardian Scholars personnel of new policies and procedures relating to foster youth at the child welfare level that may have an impact on current and prospective Foster Youth Guardian Scholars participants. Assist graduating Guardian Scholars with their post-graduation plan for housing, employment, internships and graduate school. Assist students in searching for graduate opportunities and with the completion of graduate school applications including gathering necessary documents, financial resources for application fees, connecting students to liaisons who serve former foster youth and unhoused students. Support the Guardian Scholars Director and Program Coordinator with recruitment, hiring, training, directing, supervision, and evaluation of student employees and interns. Knowledge, Skills & Abilities Thorough knowledge of and skill in working with historically underserved student communities. Knowledge of multicultural and identity development and frameworks for related diversity training. Knowledge of local and national community organizations that support current and former Foster Youth and unhoused student population (i.e. John Burton, McKinney Vento Liaisons, Pivotal, The Hub, etc). Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment. Knowledge of assessment techniques and ability to develop cohesive reports. Ability to prepare various documents including operations manuals and procedures, program and activity schedules, proposals, and monitor budgets. Ability to conceptualize program functions and procedures and implement those relevant to improving program efficiency. Apply judgment, discretion, and maintain confidentiality in performing complex tasks. Excellent oral and written communication skills. Ability to advise potential students, parents, and high school and community college staff individually and in group settings. Ability to apply high-level analytical skills to take effective action while independently carrying out assigned responsibilities. Ability to promote, organize and facilitate group meetings. Excellent customer service and public relations skills. Ability to effectively prioritize multiple work priorities and organize various projects and to follow safety and confidentiality protocols. Ability to work some evenings and weekends Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Preferred Qualifications Master’s Degree in Social Work, Human Services, Psychology, or other related field Two or more years of professional experience in higher education or student affairs. Experience working with students who have experienced foster care, out-of-home placement, and/or homelessness, and are first-generation. Ability to cultivate a sense of belonging amongst students; advise students and connect them with relevant resources. Ability to be inclusive of a diverse student population, faculty, staff, and the public; and ability to establish and maintain cooperative working relationships with a variety of individuals. Working knowledge of the Maxient database system, Canvas, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; and Google Workspace and calendaring programs. Experience with (i.e. PeopleSoft, FileMaker Pro, Excel Spreadsheet) or comparable databases. Compensation Classification: Student Services Professional III Anticipated Hiring Range: $5,025/month CSU Salary Range: $5,025/month - $7,159/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 12, 2024 through May 5, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time: