The Position
Job Appointment: Regular, full-time
Work Schedule: Monday - Friday, 8 am-5 pm.
Work Location: This position is primarily in-person with occasional remote options and will report on-site daily to either the Portland Building, 1120 SW 5th Avenue or the Yeon Business Center, 3315 NW Yeon, dividing time between the two locations. Fieldwork is also required and will include visiting multiple sites throughout the City. Remote work must be performed within Oregon or Washington. For more information, click here .
Benefits: Please check our benefit tab for an overview of benefits for this position.
Application Material:Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.
Position Summary
OMF Facilities Services is seeking a skilled and knowledgeable individual for a Safety Specialist position to support the office’s health and safety needs. This position reports to the OMF Contracts and Compliance Supervisor and is responsible for working collaboratively with Loss Prevention and OMF Management to develop, implement, and administer the OMF Facilities Team’s safety management system and safety program which includes all employees and all areas of OMF-owned facilities and services. This position provides in-house professional safety consultation and technical expertise on a wide range of safety and health matters related to Facility Operations, Maintenance, Construction projects, and tenants. This position serves to minimize and eliminate hazards, to prevent injury and illness to employees, tenants, and the public, to prevent loss or damage to property, to ensure that operations are consistent with City safety policies and regulatory requirements. This position is essential and will provide safety oversight during emergency operations.
As a Safety Specialist, you will:
- Oversee the creation and implementation of a safety program and champion a “safety culture” within the division.
- Lead and develop comprehensive safety and occupational health training programs for all levels of staff.
- Ensure compliance through auditing, observations, and inspections.
- Provide program support and consulting on occupational safety and health, assess risk exposures, lead incident investigations, and recommend and oversee corrective actions until closure.
- Review safety policies and procedures, ensuring accurate reporting to stakeholders including OSHA.
- Manage program related documents and proficiently communicate information.
- Track and maintain employee records and certifications.
- Conduct research, preparation, and evaluation of proposals for external safety providers, manage safety-related contracts and contractors, and oversee program budgets.
- Lead emergency planning efforts for OMF buildings, while also training maintenance staff and stakeholders for emergency preparedness within the broader City Emergency Management program.
- Act as the Safety Officer during emergency events, including inclement weather to ensure safe practices.
About the Bureau:
OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus.
Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources
Amanda.Hillebrecht@portlandoregon.gov
To Qualify
The following minimum qualifications are required for this position: Knowledge of principles and practices for developing and administering comprehensive occupational health and safety programs.
Ability to design, conduct, and evaluate employee training programs on occupational health and safety practices and regulations.
Ability to apply analytic and problem-solving skills to develop recommendations about risk assessment, courses of action, and policies.
Knowledge of potential hazards, specifications, and codes associated with public works construction projects.
Knowledge of relevant federal, state, and local laws, including occupational health and safety regulations, and the ability to analyze and apply complex regulations and compliance issues.
Ability to establish and maintain effective and collaborative working relationships with matrixed teams across a large organization.
Applicants must also possess: - A current/valid state driver's license. Applicants must meet City "good driver" requirements.
Although not required, you may have the following: - Bachelor's degree in industrial engineering, safety and health, or related field.
- Three ( 3)+ years of progressively responsible experience in safety, health, or related field, including experience at an industrial facility and/or construction setting.
- Certified Safety Professional (CSP)
- Certified Occupational Safety Specialist (COSS)
- Certified in Concepts of Workplace Standards ANSI/ASTM
The Recruitment Process
STEP 1: Apply online between April 1, 2024 and April 29, 2024 Required Application Materials: - Resume
- Answer the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials: - Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)
Application Tips: - The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.
- Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your resume should support the details described in your responses to the supplemental questions.
- Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- Do not attach materials not requested.
- All completed applications for this position must be submitted no later than the closing date and time of this recruitment.
- All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
Step 2: Minimum Qualification Evaluation: Week of April 29, 2024 - An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
- Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
- You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
- Additional evaluation may be required before the establishment of the eligible list and/or final selection.
Step 3: Establishment of Eligible List: Week of May 6, 2024 - Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): May - The hiring bureau will review and select candidates to interview.
- Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.
Step 5: Offer of Employment: May Step 6: Start Date: June - A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change* Additional Information
Click here for additional information regarding the following: - Veteran Preference
- ADA, Pregnancy, and Religious Accommodations
- Work Status
- Equal Employment Opportunity
A Career with the City of Portland offers many Employee BenefitsWe offer a comprehensive benefits package, including but not limited to
- Health Care (Medical, Vision and Dental)
- Carrot Fertility
- Wellness Benefits
- Life Insurance
- Short- and Long-term disability coverage to eligible employees and their families.
- Employee Assistance Plan
- Flexible Spending Accounts
- Retirement
- Oregon Public Employees Retirement System (PERS), includingcontributions to the PERS IAP plan paid by employer
- Family Medical Leave
- City Paid Parental Leave
AND SO MANY MORE!Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers .
Closing Date/Time: 4/29/2024 11:59 PM Pacific
