Apply By:
05/05/24
Division:
County Manager Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.
Description:
The Executive Assistant role is a great opportunity for someone who:
- Enjoys seeing the impact their work has on their community.
- Has a passion for learning about local government
- Practices good judgement and is reliable to others
If this sounds like you , the County Manager ’s Office Executive Assistant position at Jefferson County be what you’ve been searching for!
The Executive Assistant is responsible for performing administrative functions of the County Manager’s Office. This involves supporting the agenda process for meetings of the Board of County Commissioners and various other Boards and teams, including taking meeting minutes.This position works as part of an administrative team responsible for work within the County Manager’s Office as well as coordination with Elected Officials and departmental leadership , including c oordinat ion of BCC and County Manager signature process . The Executive Assistant will perform administrative work, such as completing the contract process for the County Manager’s Office, paying invoices, and allocation for procurement cards. This individual manages and responds to the county manager and public affairs general emails and maintains the constituent concerns database. This position will also work to update various web pages and assist with legal publications. This position provide s support for email drafts, calendar management , expenditures, office budget and other administrative tasks for the County Manager and Deputy County Manager. Position reports to the County Manager's Executive Assistant . This position also serves as coordinator for Board of County Commissioner’s (BCC) meetings including management of the Board Hearing and Briefing Packets. Gather and distribute documents, develop timelines , and communicate with presenters.
Schedule :
This position may operate on a 4-day , 10-hour work week (Monday-Thursday) with th e opti on to work remotely one day per week .
Compensation :
Hiring Range: $27.21 - $30.00 USD Hourly
Compensation will be determined based on education, experience, and skills.
Benefits : Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, remote work options and more . For more information, c lick Here for our Total Rewards summary.
RESPONSIBILITIES
TheExecutive Assistant is responsible for :
- Supporting creation of the agenda packets for meetings of the Board of County Commissioners and various other Boards and teams .
- Taking notes and meeting minutes for various Boards and team meetings.
- Assigning resolution numbers for various Boards c ompleting the contract process for the County Manager’s Office.
- Scheduling meeti ngs and coordinating calendars.
- Paying invoices.
- Allocating for procurement cards
- Managing and responding to the county manager and public affairs general emails and the constituent concerns database through our County’s ServiceNow portal
- Performing administrative tasks of department, including supporting management of the County Manager and Deputy County Manager’s calendar.
- Maintaining department files .
- Ensuring legal notices are published .
- Coordinating travel arrangements.
- Granting document access permissions and ensure documents are stored correctly
- Assisting in maintaining Department web pages.
- Assisting with department publications for items such as budget, demographics and statistical data .
- Providing data to other departments and interest groups.
- Other duties and responsibilities as assigned.
Knowledge, skills, and abilities that lead to success in this role include:
- Excellent judgement, especially related to confidentiality
- Reliability to others in your organization
- High attention to detail
- Excellent written and ve r bal communication skills
- Ability to provide regular feedback in a personable manner
- Knowledge of and experience in local government
- Proven ability to handle confidential information with discretion and a high degree of integrity with a strong ability to maintain confidentiality and behave in an ethical manner
- Strong time management and prioritization skills
Qualifications:
Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.
Minimal Qualifications:
- H igh School diploma or GED; Associate ’s degree preferred.
- Three years of work-related experience
- Or an equivalent combination of education and experience
- Must be able to become a Public Notary within three months
- Or an equivalent combination of education & experience.
Preferred Knowledge, Skills and Abilities:
- Strong customer service
- Escribe experience
- Ability to articulate clearly and effectively to varying levels of customer
- Experience with Microsoft Office/Microsoft 365
- Strong time management and prioritization skills
- High attention to detail when proofreading/correcting written reports
Additional Job Information:
- Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
- Please note that supplemental questions requiring a written response will serve as a writing sample.
- Criminal and MVR Background checks are required for every position.
- Please be prepared to provide references if requested by the Hiring manager.
How to Apply:
Applications will be accepted electronically at Jefferson County Colorado Career Opportunities .
Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal .
For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs
Please reach out to the County Recruitment Team with any questions about this position.
- County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us
Education:
GED, High School Diploma
Experience:
Work Experience: Minimum three years
Certifications:
Languages:
Category:
Administrative, Business Programs and Services
