Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $2,775.00 per month to $3,450.00 per month, part-time, at 30 hours per week (.75 time base). Full time salary equivalent $3,700.00 per month to $4,600.00 per month.
Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.
For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.
This position
may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.
Classification Administrative Analyst/Specialist, Non-Exempt
About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.
About the Position This is a part-time, 30 hour/week (.75 time base), temporary position through June 30, 2025, with the possibility of reappointment. In collaboration with the Principal Investigator for ASTEP (Aligning the Science Teacher Education Pathway) and the Principal Investigators at the six other campuses on this project (the Networked Improvement Community or NIC), the person in this position will oversee programmatic progress and provide leadership towards reaching the goals of dissemination of the no-cost extension year of this $3.6M NSF funded project. Additionally, this position leads the efforts in monitoring fiscal requirements of each of the sub-award campus, making sure they adhere to subrecipient agreements in place, collecting, evaluating, and analyzing research products related to the NIC and ensuring the goals of the ASTEP project proposed are achieved in timely fashion.
Responsibilities - Track budget provisions and restrictions, ensuring everything is compliant with all the regulations in place. Ensure sub-awards use funds for intended purposes and stay on-track to expend all funds by project end date.
- Manage deadlines for progress and financial reports/invoicing of grant deliverables.
- Analyze and identify compliance issues - oversee these issues as soon as they arise ensuring needs are addressed in a timely fashion, (i.e. Making certain the all sub-awards fulfill contract obligations by scheduled due dates).
- Maintain contacts and requirements for fiscal administration of ASTEP in collaboration with the ASTEP PI and budget analyst.
- Monitor, evaluate and analyze the project progress of all independent contractors. Ensure independent contractors fulfill obligations, complete deliverables on time and within budget.
- Procure data on a regular basis, supporting the goals of the grant in order to prepare the NSF final report and evaluate the robustness of the data- constantly controlling for quality.
- Development and leadership oversight of tracking mechanisms for sub-award terms and conditions. (i.e. Develop shared tracking sheet to monitor sub-award progress toward completing deliverables).
- Monitor timely submission and monitoring of invoice payments.
- Facilitate data collection and reporting to the PI for NSF reports.
- Track PI and other required research certifications (CITI training) and their timely renewals.
- Collaborate with and educate NIC members and subcontractors on dissemination modes for ASTEP in all modalities that are well beyond publications such as taking leadership to promote products outside the academic sphere in an innovative manner to reach a wider educational audience.
Minimum Qualifications - A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
Preferred Skills and Knowledge - Three to five years (3 - 5) of program management experience.
Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.
All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.
EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.
Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.
Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.
Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
Advertised: Apr 24 2024 Pacific Daylight Time
Applications close: Aug 24 2024 Pacific Daylight Time
Closing Date/Time:
