Operations Analyst
(Administrative Analyst/Specialist - Non-Exempt) Compensation and Benefits Anticipated Hiring Salary Range: $4,200 - $4,500 per month Full CSU Classification Salary Range: $3,694 - $7,131 per month
- This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .
Job Summary Under the general supervision and reporting to the University's Assistant Vice President for International Affairs (AVPIA), the Administrative Operations Analyst is responsible for a variety of moderately complex administrative, and analytical functions for International Office operations within the Division of Continuing & Global Education. Primary duties include the administration of office protocol and guidelines for daily office operations and performing a range of administrative duties in support of the AVPIA to support the International Office and Study Abroad Office. The position serves as the initial point of contact for prospective and continuing non-immigrant students, university administrators, faculty, staff, community members, and all others who may contact the office. Assignments and projects are varied and involve analyzing, coordinating, prioritizing, and monitoring these tasks through completion. Position involves analyzing, planning, and coordinating administrative work for the unit and providing lead work direction to student assistants and volunteers, with accountability for end results and work performed by others. Excellent cross-cultural respect and people skills are essential. The position requires exercising excellent and timely judgment of information dissemination and spontaneous decision-making challenges using effective and professional initiative, organizational time management experience. The required work schedule is 8 a.m. to 5 p.m. Monday through Friday (campus summer schedule may be available, to be announced).
Key Qualifications - General knowledge and skills in office management and administrative principles, practices, and methods.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- General knowledge of financial and budgetary principles and practices.
- Thorough knowledge of English grammar, punctuation, and spelling.
- Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google apps, email, internet).
- Skill/Ability to:
- Take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
- Accurately and concisely communicate information to supervisor and peers.
- Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions.
- Demonstrated ability to use considerable judgment and discretion including dealing appropriately with confidential information and exercising good judgment on sensitive matters.
- Troubleshoot a wide variety of problems and provide senior level administrative and full range front office support, coordinating the clerical and administrative office functions to ensure customer service is provided in a prompt, friendly and efficient manner.
- Conduct presentations and training to staff; communicate clearly and concisely, both orally and in writing, and prepare detailed written reports and correspondence.
- Create, analyze and evaluate program information and provide data for review in developing and implementing strategies to enhance processes to meet programmatic goals.
- Promote a positive and service oriented collegial work environment; establish and maintain cooperative working relationships with a diverse population including students, staff, and faculty.
- Ability to apply fundamental concepts in the performance of a variety of administrative, technical, and analytical duties that relate to day-to-day program operations.
- Ability to interpret and apply a wide variety of policies and procedures.
- Analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Organize and plan work and projects including handling multiple priorities and monitoring them through completion with accountability for work results.
- Serve as a resource to students, staff, and the community in responding to inquiries and providing detailed information.
To view the full list of qualifications and job responsibilities, please click the
Position Description button above.
Education and Experience - Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Preferred Skills:
- Experience working within a University setting.
- Proficient in campus Canvas applications, managing list serves, developing and releasing timely E-blast announcements or Canvas information.
- Experience using other University-related programs (i.e. SharePoint, DropBox, Concur, etc.).
- Proficient in utilizing campus supported information management systems: PeopleSoft HCM, Reports Portfolio and Time Administration (financial, HR and student administration on-line applications), required for completion of daily tasks and position assignments.
- Ability to speak a second language.
Department Summary Our mission is to provide high quality services to international students and serve as an international education resource to the university community at California State University, Fresno.
Deadline & Application Instructions Applications received by
May 29, 2024 will be given full consideration by the search committee.
- Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.
Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.
Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.
Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.
COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu .
Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.
Fresno State is a tobacco-free, smoke-free and vapor-free campus.
Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)
Advertised: Apr 30 2024 Pacific Daylight Time
Applications close:
Closing Date/Time:
