OFFICE SUPPORT ASSISTANT - DOCUMENT ARCHIVE PROJECT

OVERVIEW

DCD is seeking an Extra-Help Office Support Assistant to assist with d ocument retention tasks.

The role requires reviewing historical records to identify personally identifiable information (PII) for redaction, organizing archived files, and scanning documents in preparation for external publication . Additional responsibilities may include general clerical duties such as customer service, reception, data entry, filing, taking and delivering messages, preparing mailings, scanning, and photocopying. The position requires 30-40 hours of work per week .

Kitsap County DCD has earned national awards for the permitting system, public disclosure request system, and risk check program. It has received two Governor's Awards for comprehensive planning efforts and is recognized for its natural resources program by federal and state agencies as the "go to organization" for Puget Sound restoration efforts. The department has very engaged employees dedicated to delivering effective and efficient services to the citizens of Kitsap County. Nearly all employees are Lean Six Sigma trained and have development plans that encourage career growth at all levels. Please learn more about the department at our website .

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or GED and 1 year of general office and/or customer services experience.

PREFERRED EXPERIENCE:

• Experience using Adobe Acrobat, MS Excel, and SharePoint preferred.
• Experience in document scanning and filing preferred.

Criminal Conviction Standards:

• The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting.
• Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

Positions in this class typically require:

• Work is performed primarily in an office environment.

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have the opportunity to:

Redaction / Exemption Review of Public Records:

• Review sensitive or confidential materials, including email communications, attorney/client privileged information, personnel matters, and code compliance issues.
  

• Redact records to ensure compliance with the Public Records Act.
  

Administrative Support:

• Enter records and prepare various administrative documents, including forms, memos, reports, letters, and written or electronic correspondence.
  

• Obtain and compile information for reports or administrative use, working with guidance on the nature and purpose of the requested information.
  

• Perform a variety of record , file , and data searches using both electronic and physical databases.
  

• Store and organize records in compliance with established procedures and retention schedules, under the direction of the Records Manager.
  

OTHER POSITION RELATED INFORMATION

• Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is covered by the Kitsap County Extra Help Policy
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.

No benefits are offered with this position exceptthose required by the state or federal law.

Closing Date/Time: 5/11/2025 11:59 PM Pacific

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• KITSAP COUNTY

• 360.337.7185

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