ASSISTANT HOSPITAL ADMINISTRATOR I

Position/Program Information

EXAM NUMBER:

Y8038O

TYPE OF RECRUITMENT:
We encourage applications from everyone!

FIRST DAY OF FILING:


The application filing period will begin on May 5, 2025 at 8:00 A.M. PT - Continuous

We will continue accepting applications until we determine it is no longer necessary. We may close the application filing window without prior notice.

THIS ANNOUNCEMENT IS A REPOSTING TO UPDATE THE SPECIAL REQUIREMENT INFORMATION, APPLICATION AND FILING INFORMATION AND UPDATE SUPPLEMENTAL QUESTIONS.

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing.

For additional information regarding DHS please visit www.dhs.lacounty.gov .

THE MISSION:
To advance the health of our patients and our communities by providing extraordinary care.

DEFINITION:
Assists in the administration of a County hospital by managing and coordinating the supporting services for the patient care programs of a small area of the hospital.

Essential Job Functions

• Develops policies and procedures for the effective operation of hospital services in the assigned areas; initiates corrective action if services are not in compliance with established standards.
• Serves as liaison with medical, nursing and support services personnel to develop and effectively implement plans for patient care.
• Meets with division heads regarding handling of operational problems; answers questions and provides information regarding departmental and County procedures and policies.
• Assists in coordinating the operation of the hospital with other divisions of the Department of Health Services, other County departments, and outside agencies.
• Conducts operational studies to recommend adjustments in the organization, staffing, systems and operational procedures.
• Develops and controls the annual budget for the assigned area.
• Investigates and resolves complaints from patients, hospital staff and the general public.
• Develops managerial skills of line managers and supervisors in the hospital policies, procedures and management practices.
• Conducts special investigations and participates on committees considering and developing recommendations for the solution of problems having hospital-wide impact.
• Develops plans for reorganization or decentralization of hospital services; and supervises the implementation of the changes.
• Recommends space allocations for assigned areas and activities; analyzes and approves proposed space remodeling; coordinates implementation of space changes or move.
• Supervise the work of a small administrative or hospital unit as needed.
• Represents the unit administrator in various hospital committees.

Requirements

SELECTION REQUIREMENTS:
Option I - Two (2) years of administrative or staff experience* at the level of the County of Los Angeles class of Administrative Assistant II** or higher.

Option II - A Master's degree from an accredited college or university in Business, Health Administration or Management, Hospital Administration, Public Health, Public Administration, or other Health Care Management related field.

LICENSE:
A valid California Class C Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS II - Light:
This class includes administrative positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stopping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
*Administrative or staff capacity is defined as experience under general supervision of the line or division manager providing program and administrative support by doing research, analysis, and making recommendations to matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and program and procedures for accomplishing work objectives.

**Experience at the level of Administrative Assistant II is defined as: analyzes and makes recommendations for the solution of a variety of problems of organizations, budget, systems and procedures, program, facilities planning, general management, and personnel.

Note: Please click the following link for a full description of Los Angeles County's Administrative Assistant II classification specification item #0888.

In order to receive credit for the completion of any type of college degree or course work, the applicant must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization at the time of filing, or via email to the exam analyst at hhocking@dhs.lacounty.gov within seven (7) calendar days from the date of filing the application online. The document should be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards.
For more information on our standards for educational documents, please visit https://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf and https://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_ACE_Resource_Guide.pdf

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

DESIRABLE QUALIFICATIONS:
Credit will be given to applicants who possess the following desirable qualification:

• Administrative or staff experience beyond the selection requirements at the level of the County of Los Angeles class of Administrative Assistant II or higher.

Out-Of-Class Experience Will Be Accepted:
Los Angeles County employees attempting to meet the requirements via experience inconsistent with their official payroll title will be considered for this examination. Applicants claiming out-of-class experience to meet the requirements should describe their out-of-class duties in detail in the Work Experience and Supplemental Questions sections of their application. Applicants are also encouraged to submit any supporting documentation such as out of class/additional responsibility bonuses, verification of experience documents, and performance evaluations in order to assist staff’s review of applicants' qualifications.

Additional Information

EXAMINATION CONTENT:
This examination will consist of an evaluation of experience, education and desirable qualifications based on application information, weighted 100%.

CANDIDATES ACHIEVING A PASSING SCORE OF 70% OR HIGHER ON THIS EXAMINATION WILL BE ADDED TO THE ELIGIBLE REGISTER.
ELIGIBILITY INFORMATION:
Applications will be processed as they are received and added to the eligible register accordingly.

Candidates who have received a passing score are pla ced on a list in the order of their score group for a period of twelve (12) months.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

SPECIAL INFORMATION:
VACANCY INFORMATION:
The list of successful candidates created from this examination will be used to fill vacancies throughout the Department of Health Services, as they occur.

AVAILABLE SHIFT:
Appointees may be required to work any shift including evenings, nights, weekends and holidays.

APPLICATION AND FILING INFORMATION: We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience WILL NOT be sufficient to demonstrate meeting the requirements. Doing so may result in an INCOMPLETE APPLICATION and may lead to DISQUALIFICATION.

We will send notifications t o the email address provided on the application, so it is important that applicants provide a valid email address. Please add hhocking @dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being filtered as SPAM/JUNK mail.

Applicants have the ability to opt out of emails from Los Angeles County. If unsubscribed, applicants will not receive any email notification for any examination for which they apply with Los Angeles County. Regardless of whether applicants choose to unsubscribe, they can always check for notifications by logging into governmentjobs.com and viewing the profile inbox, which saves a copy of all emailed notices.

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to govermentjobs.com and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Please access the following link for important Employment Information. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

SOCIAL SECURITY NUMBER:
Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

NO SHARING OF USER ID, E-MAIL AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password my erase a candidate's original application record.

ACCOMADATION COORDINDATOR PHONE: (323) 914-6365

CALIFORNIA RELAY SERVICES PHONE: (800) 735-2922

DEPARTMENT CONTACT:
Hilary Hocking, Exam Analyst
213-288-7000
hhocking @dhs.lacounty.gov

For detailed information, please click here

• 

• Los Angeles County

• (800) 970-5478

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