Administrative Officer

Full-time position available with the Health Department, Community and Family Health Education Division, located at 2400 Troost Ave
Salary Range: $4,619-$6,928/month
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline Date: May 20, 2025


Responsibilities

The Administrative Officer is a professional, highly responsible position that splits time between (1) managing the Regional Health Prosperity Zone Leads (RHPZL) program and (2) leading research & data-analysis efforts that inform strategy across the Community & Family Health Education (CFHE) division. The role oversees contracts and budgets, coordinates regional and community leads, designs data-collection systems, and translates findings into actionable recommendations for healthier, more equitable neighborhoods. Weekend shifts may be required for large outreach events, and regular travel within the city is expected to conduct site visits and partner meetings.

Key Duties & Responsibilities:

• Coordinates three Regional Leads and their community-lead sub-grantees.
• Monitors scopes of work, budgets, invoices, and compliance.
• Ensures required training (Trauma-Informed Care, Public Health 101, Community Toolbox, Data Collection) are completed and documented.
• Compiles monthly and 30-60-90-day progress reports, presentations, and key-metric summaries (residents reached, knowledge-gain percentages, etc.).
• Plans and facilitates quarterly zone-lead meetings and other stakeholder sessions.
• Serves as primary liaison between CFHE, contractors, and community partners.
• Conducts operational, fiscal, statistical, and personnel studies to improve CFHE efficiency.
• Prepares and administers divisional budgets and operating procedures.
• Designs and maintains data-collection tools.
• Analyzes health-outcome, program-performance, and community-survey data.
• Creates dashboards and written reports for leadership and public audiences.
• Drafts policies, forms, manuals, and SOPs that standardize research and administrative workflows across CFHE programs.
• Responds to public inquiries and complaints.
• Represents the department at internal/external meetings and community events.
• Flexible to work evenings/weekends for community health fairs, training sessions, or emergency responses.
• Local travel (personal or city vehicle) to partner sites, community-lead projects, and data-collection locations (approx. 25 %).

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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• City of Kansas City

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