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Job Description
Definition
**THIS RECRUITMENT IS OPEN UNTIL FILLED, AND MAY CLOSE AT ANY TIME** THE FIRST APPLICATION REVIEW DATE IS MAY 29, 2025
The Recreation Administrative Assistant classification is responsible for providing outstanding customer service at the Recreation facilities while performing basic clerical tasks and light maintenance to ensure facilities are safe, presentable, and welcoming. Assignments are generally limited and routine in scope and are performed within a procedural framework established by higher-level employees. Although Recreation Administrative Assistants are trained to work interchangeably at the Milpitas Community Center, Milpitas Sports Center, and Barbara Lee Senior Center, most are assigned a regular weekly schedule at one of the three facilities and have the option to pick up additional shifts at any facility.
DISTINGUISHING CHARACTERISTICS
This is a temporary, unbenefited position and is considered extra help.
*This recruitment will be used to staff for year-round and seasonal positions*
Work Schedules:- Monday through Friday with occasional nights, weekends, and holidays
- Schedules are typically 4-6 hour shifts ranging between: 5:00 AM - 9:00 PM
Locations/Programs:- Milpitas Community Center
- Milpitas Sports Center
- Barbara Lee Senior Center
- Special Events
Examples of Duties
Duties may include, but are not limited to the following:- Greet members of the public, visitors, delivery personnel, and employees arriving at the facility.
- Provide directions and assist with check-in as needed.
- Respond to in-person, phone, and e-mail inquiries, handling routine requests promptly and professionally, routing complex inquiries to the appropriate staff member, taking messages, and following up on inquiries as needed.
- Process registration, rental, and membership transactions in the registration system and perform cashier duties.
- Maintain the office and lobby areas, including bulletin boards, literature racks, and lobby decor. Data entry, generating reports, filing, and retrieving files.
- Receive and distribute supply orders and maintain inventory records.
- Open and close building in accordance with established procedures.
Typical Qualifications
EDUCATION AND EXPERIENCE- Minimum age at the time of hire is 18 years old.
- No work experience is required
DESIRED QUALIFICATIONS- Some office and/or customer service experience is preferred.
- Strong verbal and written communication skills in English
- Conversational fluency in Spanish, Vietnamese or Chinese preferred.
Supplemental Information
THE FIRST APPLICATION REVIEW DATE IS MAY 29, 2025
SPECIAL REQUIREMENTS
Essential duties require the following physical abilities and work environment. Essential duties require prolonged sitting, computer use, and telephone use in an office environment and be able to reach, squat, lift, and carry up to 25 pounds. Work is typically accomplished in an indoor environment with heavy public contact.
SUPERVISION RECEIVED AND EXERCISED- Supervision is received from a Recreation Services Supervisor, or higher, job classification.
- No supervision is exercised over others.
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
City of Milpitas Temporary/ Seasonal Employee* Benefits at a Glance
Retirement Benefits
Federal law requires that employees who are not members of the City retirement plan (CalPERS) be covered under an alternate retirement plan (PARS).
6% of your salary will be deducted for participation in the PARS plan. The City will also contribute 1.5% of your earnings to your PARS account every pay period.
Paid Time Off
In accordance with State Law, after 90 days, Temporary/Seasonal employees receive 40 hours to use for sick leave.
Work and Life
Temporary/Seasonal employees are eligible for membership at the Milpitas Sports Center.
Temporary/Seasonal employees are eligible for membership in Commonwealth Credit Union, which offers a broad range of financial and investment services.
Temporary/Seasonal employees may qualify for Transportation Reduction Incentive Program (TRIP) cash incentive or transit subsidies based on their commute method.
Health Insurance (Not available to most Temporary/Seasonal Employees)
Temporary employees in a non-clerical position hired in the Planning, Engineering and Building Divisions may qualify for participation in CalPERS health, Delta Dental and Vision. (per Res. 7062) o Multiple plans available through CalPERS Health; plans with Kaiser rate or lower are paid by the City.
Delta Dental: City paid
Vision: City paid
*Temporary/Seasonal employees are limited to work no more than 1000 hours per Fiscal Year.
Closing Date/Time: Continuous -
ABOUT THE COMPANY
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City of Milpitas
Show moreLocated at the southern tip of the San Francisco Bay, the City of Milpitas is a progressive community that is an integral part of the high tech Silicon Valley. With a very diversified resident population of nearly 80,000, the City of Milpitas sees the
role of every employee as being committed to accomplishing the community’s vision by providing fiscally sound, superior services.
Milpitas is the 8th fastest growing city in the United States according to the US Census Bureau and the 2nd fastest growing in California. We are home to an industrious and well educated community with an average household income
exceeding the County average. The homeownership rate is close to 70% and Milpitas’ housing market remains affordable relative to the majority of Santa Clara County.
Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. With existing light rail and a recently opened
BART extension, the transit hub adjacent to the Great Mall facilitated high density transit oriented development with over 1,000 units being built. There are approximately 1,790 acres, or 2.9 square miles designated for various industrial uses.
There are eight existing industrial parks and 550 manufacturing plants in Milpitas. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth programming and senior activities and services.
The City of Milpitas is a full service City with water utility, sewer utility, police and fire services. The City Council makes the ultimate planning and policy decisions for residents, and oversees the City’s almost $192 million budget with 439 full-time
employees. There are 14 advisory commissions on which residents can participate –the Planning Commission, Arts Commission, Youth Advisory Commission, Library Advisory Commission and Senior Advisory Commission to name a few. Issues challenging the City and Commissions include development, quality of life, and
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