Fleet Program Manager - Make Ready

Minimum Qualifications
Bachelor’s degree in Public Administration, Business Administration, or related field and three (3) years of supervisory or management experience in fleet program area.
One year of experience may substitute for one year of education up to a maximum of four (4) years.

Licenses or Certifications:
Class “C” Driver’s License.

Physical Requirements:
May include the following:
Heavy. Tasks involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds.

Notes to Applicants
The Fleet Program Manager in Fleet Make Ready is an onsite position that will manage vehicle in-processing, from receipt of new units to final readiness for deployment and forecast, develop, and manage fiscal budgets for equipment, labor, and facility operations with a strong focus on maintaining a safe working environment and ensuring adherence to safety protocols.

A competency assessment (s) may be required to verify your skill set.
More than one interview round may be required.

A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any all relevant work experience that you would like us to consider. Please be thorough in completing the employment application and list all experience and education that is relevant to this position, including your supervisory and/or leadership experience if applicable. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.

This information will be also be used to determine salary in the event that you are selected for this position. You will not be given the opportunity to provide additional work experience once you complete and submit your job application. Furthermore, if selected as the top candidate, you will not be permitted to present additional work experience for salary calculation purposes.

When completing the Supplemental Questions, please note that your answers to the supplemental questions must be supported by information contained in your application.

No cover letter or resume is being accepted for this position.

Driving Requirement:
This position requires a Valid Texas Driver License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

If you are selected as the top candidate:

• Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide education from an accredited organization/institution.
• If you are identified as a top candidate and or in the military or a veteran, you will need to provide a copy of your DD214 prior to confirming a start date.

To view the City of Austin Recruitment Video, please click here!

Working with the City of Austin provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Pay Range
$37.63 - $47.98
Hours
Monday - Friday
7:00 a.m. - 4:00 p.m.
Job Close Date 05/30/2025 Type of Posting External Department Fleet Mobility Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 6400 Bolm Road Preferred Qualifications

• Experience in fleet management;
• Experience in general automotive/diesel repair including auto body and collision repair;
• Experience with after-market equipment installations, particularly emergency lights, sirens, hydraulics, and other specialty components;
• Experience in vehicle fleet management policy & procedure development and implementation;
• Certified by NAFA Fleet Management Association as Certified Automotive Fleet Supervisor ( CAFS ) or Certified Automotive Fleet Manager ( CAFM );
• Demonstrated comprehensive knowledge of vehicle specifications, quality control processes, and inspection standards to ensure new fleet vehicles meet all required specifications;
• In-depth understanding of municipal, state, and federal regulations relevant to fleet operations and vehicle up-fitting;
• Experience in using software applications to problem solve and perform data analysis;
• Strong oral and written communication skills;
• Proficiency in using computers and related software applications.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

1. Establishes fleet program standards, methods, policies and procedures by studying business requirements, obtaining appropriate consultations, and determining equipment, facility, staffing, and budget needs.
2. Develops business plan by reviewing department needs, establishing appropriate procedures and timelines of request completion, and estimating costs of good required to complete request.
3. Establishes priorities, scheduling activities and employees, confers with suppliers to obtain parts, monitors progress and revises schedules and resolves problems as they arise.
4. Manages equipment and facilities by establishing maintenance procedures, monitoring of contracts, maintaining necessary equipment requirements, and evaluation of new equipment and techniques.
5. Responsible for establishment of budgetary requirements, purchasing, monitoring of daily reports and logs, approving expenditures, compiling and analyzing costs and initiating corrective measures.
6. Maintains professional and technical knowledge of assigned program by attending training classes, reviewing professional publications, and serve on committees or boards.

Responsibilities - Supervisor and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of established fleet program (fuels, hydraulic, tire, other)
Knowledge of supervisory or management techniques
Knowledge of budget policies and practices
Knowledge of methods, equipment, and materials in fleet program
Knowledge of training methods and techniques
Knowledge of City of Austin purchasing practices and procedures.
Knowledge of calculus, basic accounting, technical writing.
Knowledge of various computer software programs
Skill in negotiations.
Skill in oral and written communications.
Skill in handling conflict and uncertain situations.
Skill in using software applications to perform data analysis and problem solving.
Ability to work with frequent interruptions and changes in priorities.
Ability to train personnel in various techniques, safety practices, policies, and procedures, and other operational requirements
Ability to analyze and resolve irregular events.
Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position requires Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job plus three (3) years in Fleet program areas, two (2) of which were in a supervisory or management capacity. Experience may substitute for the Education up to the maximum of four (4) years. Do you meet these requirements?

• Yes
• No

* This position requires a Texas Class C Drivers License. Do you have a Texas Class C Drivers License or if selected for this position, do you have the ability to acquire a Texas Class C Drivers License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* Which of the following best describes your level of fleet management experience?

• None
• Less than 2 years.
• 2 years to less than 5 years.
• More than 5 years.

* Describe your experience in general automotive/diesel repair including auto-body and collision repair. Include in your answer the name of the employer(s) and the position(s) in which you gained your experience.
(Open Ended Question)
* Describe your experience with aftermarket equipment installations, particularly emergency lights, sirens, hydraulics, and other specialty components.Include in your answer the name of the employer(s) and the position(s) in which you gained your experience.
(Open Ended Question)
* Select all from the following that best describe your current certification(s) that are related to the Fleet Program Manager - Make Ready position:

• None
• Current NAFA Fleet Management Association Certified Automotive Fleet Supervisor (CAFS)
• Current NAFA Fleet Management Association Certified Automotive Fleet Manager (CAFM)
• Other related current certification

* If you selected "other" in the above question related to your current certification(s) related to the job, please list the certification(s); otherwise, enter "N/A".
(Open Ended Question)
* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular job, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Resume Cover Letter Optional Documents

• 

• City of Austin

Show more