Administrative Support for the Native American Studies and Critical Race, Gender and Sexuality Studies Departments NAS & CRGS
Job #548771
Close Date: Wednesday, July 30, 2025
At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #548771) Administrative Support Assistant, Administrative Support for NAS & CRGS, Salary Range: $3,680 - $5,417; Hiring Range: $3,680. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in the Native American Studies and Critical Race, Gender and Sexuality Studies Departments. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: Under direct supervision, of the Dean of the College of Arts, Humanities, and Social Sciences. The incumbent is responsible for administrative and clerical support of the Departments of Native American Studies and Critical Race Gender Sexuality Studies, with particular emphasis in the areas of office support and department and program support. The incumbent receives lead work direction of the Department Chairs.
Key Responsibilities: Provides general office and clerical support for the Department Offices - 50% - Acts as first point of contact in department office; greets visitors, answers phones, directs calls, and routes voice, electronic, and hard-copy messages, interacting directly with students, faculty, staff, and visitors.
- Conducts routine tasks necessary for operation of department office, including filing, photocopying, scanning, shredding documents, maintaining and managing bulletin boards and information displays, and processing and delivering mail, forms and other documents.
- Monitors department/program email inbox(s) and processes and forwards emails as appropriate.
- Ensures that necessary office equipment is maintained and operational, and trains and assists users.
- Creates and maintains department/program forms, lists, and informational material, including spreadsheets, tables, charts, letters, memos, signage, and other documents in support of office, department, and program requirements.
- Assists with coordination and publicizing of department/program and special events and information of interest working with various departments across campus including, but not limited to, Room Reservations, Dining Services, Admissions, Alumni Relations, Marketing and Communications, and Distribution Services, as directed by ASC & Department Chairs.
- Assists with tracking, monitoring, stocking and distributing supplies and equipment as needed and in alignment with CSU and department guidelines.
- Assists ASC with performing administrative actions required to recruit and appoint office Student Assistants.
- Assists ASC with training, providing detailed instructions and work assignments, setting deadlines and priorities, and monitoring completion of work of office student assistants.
- Assists ASC with collection and processing of payroll/monthly time vouchers.
- Assists ASC with facility maintenance and repairs, submitting work requests as needed and preparing locking plans for department facilities.
- Assists ASC with organizing and coordinating a variety of department and committee meetings as requested by the Department Chairs.
- Assist ASC with maintaining the department websites working with the Department Chairs, College, MarCom and ITS as appropriate.
- Attends department/program meetings and assists with ensuring minutes are recorded in a timely fashion as requested.
- Performs other support duties as needed and assigned to facilitate a supportive and effective administrative office.
Provides support to faculty, staff and students in the departments and programs - 45% - Maintains current knowledge of where to find and how to respond to questions regarding a variety of university, college and department policies, procedures, and practices as well as department curriculum, facilities, events to students, faculty, staff and the public.
- Assists ASC with student registration, course permission numbers, and add/drop process for courses requiring department approval.
- Distributes information to students and visitors regarding major and minor options and directs visitors to appropriate resources regarding contract requirements for the majors and minors.
- Oversees processing of student major and advisor changes, incomplete, and grade change forms.
- Assigns faculty advisors to major students and reviews advising rosters to ensure all majors have assigned advisors.
- Assists faculty with completion of field trip forms and requirements for departments and entering field trip data into PeopleSoft, generates field trip checklists, and assists faculty in monitoring completion of release of liability waivers for field trip participants.
- Assists ASC in processing documents and records for faculty searches and appointments, program review, course scheduling, and other tasks and projects as needed.
- Maintains department syllabi files.
- Coordinates distribution of department materials
- (prospective students, alumni, job searches, etc.) as necessary, working with the Admissions, Alumni Relations, Marketing and Communications, and Distribution Services offices.
- Supports department/program in program review process, assessment, accreditation, and ongoing student recruitment efforts as requested.
- Performs other support duties as needed and to support the departments and programs.
Other Duties as Assigned - 5%Knowledge, Skills, and Abilities Associated with this Position Include: Demonstrated knowledge of: - English grammar, punctuation, and spelling (thorough).
- Office methods, procedures, and practices.
- Basic business mathematics.
Demonstrated ability to: - Work as the front-line contact for the Department, interacting with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
- Be proficient in performing work assignments.
- Establish and maintain working relationships with staff, students, and faculty from diverse backgrounds.
- Clearly communicate orally and in writing and effectively present standard information.
- Perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
- Learn, understand, interpret independently, and apply and communicate a variety of complex policies and procedures independently, and identify deviations from applicable policies and procedures.
- Plan, organize, and coordinate day-to-day and long-range activities.
- Multi-task, prioritize work, tolerate frequent interruptions and meet various deadlines.
- Understand, interpret, and communicate policies, procedures, information, ideas, and instructions.
- Process sensitive and confidential information in a responsible and professional manner.
- Understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
- Troubleshoot most office administration problems and respond to inquiries and requests related to work area.
- Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
- Establish, model, promote and maintain professional and effective communication and working relationships with students, faculty, and staff from diverse backgrounds within the Department and across campus.
- Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
- Use negotiation and interpersonal skills to achieve results, bring people together, and expedite projects.
- Work cooperatively with staff and faculty and deal sympathetically and effectively with students and the general public.
- Be patient and considerate, but firm and consistent with a wide variety of faculty, staff, and student personalities in potentially contentious situations.
Specialized skills: - Ability to learn new software and related skills required to perform job duties effectively.
Minimum Qualifications: High school diploma or equivalent degree and some demonstrated progressively responsible administrative support experience which has provided the incumbent with the knowledge, special skills, and abilities listed below.
Preferred Qualifications: Associates degree and one year of progressively responsible administrative and/or clerical experience, including some demonstrated customer service experience.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials is 11:55 p.m. on Wednesday, July 30, 2025.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 1032
Publication Date: 7/1/2025
Advertised: Jul 16 2025 Pacific Daylight Time
Applications close: Jul 30 2025 Pacific Daylight Time
