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Job Description
Executive Associate to the Regional Dean/DPT Program - SHP Odessa
41939BR
41939BR
Position Description
Performs administrative and coordinative work in direct support of an academic officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.
Major/Essential Functions- Answer phones, take messages and transfer calls; open and distribute mail.
- Provide support, guidance to faculty, staff, and students.
- Coordinate the program calendar and assist in the organization of program meetings and preparation of agenda/minutes.
- Maintain academic and administrative program files, including data located on electronic systems such as E-Value, EXXAT, Slate Sharepoint, DPT Share Drive, Box- etc. and student files locally.
- Manage financial reports, procurement reports, purchase orders, direct pay, deposits, policies and Pcard expenditures.
- Process online travel applications vouchers for faculty members, prospective employees and visitors.
- Coordinate and oversee the regional campus efforts toward administrative task with a focus on unity, clarity, and accuracy.
- Maintain the ability to work well with faculty, staff and students, and the ability to multitask effectively.
- Coordinate all lab scheduling for the Odessa campus as well as coordinate linen service, coordinate equipment safety inspections and ensure lab PPE supplies are stocked and maintained.
- Other tasks as assigned by the Program Director or Regional Dean.
- Coordinate the scheduling of and assist with the semester planning process including development, management and updates.
- Coordinate with external vendors and assist with the campus orientation process as well as student events for the program such as student satisfaction activities and donor appreciation receptions.
- Assist faculty with: course preparation; licensure and membership renewals.
- Assist with accreditation process for program. Assist with communications between regional program donors and recipients of donated funds, and submit requests for individual students to receive funds from the Dean's Fund for Excellence.
- Coordinate the orientation and training of new employees (faculty/staff/TA/GA, etc.).
- Prepare financial and outcome reports for the program director.
- Assist with the admissions process including the management and use of Slate and manage campus program interview process.
- Track and maintain property inventory for the Odessa campus.
- Coordinate the scheduling and assist with program outcomes and reporting, including but not limited to program outcomes management.
- Submits work orders to facilities for maintenance and repairs.
- Representation at external relations events or meetings in the absence of the Regional Dean.
- Supervises student assistants in student success tutoring program.
Required Qualifications
Bachelor's degree in related area plus three years progressively responsible administrative experience including one year of supervisory experience; OR a combination of education and/or experience to equal seven years.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=896048
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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jeid-ccb8b761173f1148bef56971c5c033cc - Answer phones, take messages and transfer calls; open and distribute mail.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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